09-01-90
RESOLUTION 9O -
A RESOLUTION OF THE CITY OF ATLANTIC
BEACH AUTHORZ2ING ALAN C. JENSEN, CITY
ATTORNEY, TO PROSECUTE AND DEFEND POR
AHD IN BEHALF OF THE CITY CERTAIN CIVIL
CONPLAINTS, SUITS AND CONTROVERSIES IN
WHICH THE CITY IS A PARTY, PROVIDING AN
EFPECTIVE DATE.
'~'`,
WHEREAS, Section 158 of the Charter of the City of
Atlantic Beach requires the City Attorney to prosecute and defend
for an in behalf of the City, all civil complaints, suits and
controversies in which the City is a party, when authorized by
resolution of the City Commission, and
WHEREAS, there are certain civil complaints, suits and
controversies presently pending which require representation by
the City Attorney,
NOW THEREPCRE, be it resolved by the City Cosmission of
the City of Atlantic Beach, as follows:
Section 1_ The City attorney, ALAN C. JENSEN, is
hereby directed and authorized to represent the City in the
follnving civil complaints, suits and controversies, to-wit:
((a) Blackard v. City of Atlantic Beach
/(b) Grunewald v. City of Atlantic Beach (monitor)
(c) Michael-Wright-NeLean v. City of Atlantic Beacfi
((d) Anderson v. City of Atlantic Beach (monitor)-
/(e) City of Atlantic Beach v. Hanover Ins. (monitor)
,(f) Fromhart v. City of Atlantic Beach (monitor)
i(g) Mincey v. City of Atlantic Beach (monitor)
Section 2. This Resolution shall take effect
imaediately upon its final passage and adoption.
.~ _,
RESOLDTION /~-~S
A RESOLDTION OP THE CITY OP ATLANTIC
BEACB AUTHOAI2ING ALAN C. JENSEN, CITY - -
ATTORNEY, TO PROSECOTE AND DEPEND FOR
![ AND ZN BEHALF OP THE CITY CERTAIN CIVIL
~' COMPLAINTS, SIIITS AND CONTROVERSIES IN
NNICN TfiE CITY IS A PARTY, PROVIDING AN
~`~ EFFECTIVE DATE.
WHEREAS, Section 158 of the Charter of the City of
Atlantic Beach requires the City Attorney to prosecute and defend
for an in behalf of the City, all civil complaints, suits and
con[rovarsiea in which the City is a party, when authorized by
resolution of the City Commission, and
WHEREAS, there are certain civil complaints, suits and
controversies presently pending which require representation by
the City Attorney,
NOW THEREFORE, be it resolved by the City Commission of
the City of Atlantic Beach, as follows:
Section 1. The City attorney, ALAN C. JENSEN, is
hereby directed and authorized to represent the City in the
following civil complaints, suits and controversies, to-wit:
(a) Thomas Ray Bennett, Sr. v. City of Atlantic Beach
(monitor)
(b) Jax Beach Piref fighters v.. City of Atlantic Beach
(monitor)
" (c) NE Pla. Builders Assoc. v. City of Atlantic Beach
(d) Joan Hunter v. City of Atlantic Beach (monitor)
(e) Gladys Phinney v. City of Atlantic Beach (monitor)
~, Section 2. This Resolution shall take effect
iasaediately upon its final passage and adoption.
~=
R-
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r
Honorable Mayor and City Commissioners
September 20, 1990
Page Three
in Palatka, and is now pending in Jacksonville. The most recent
pleading was a request by the attorneys for the plaintiffs to
withdraw because they had not been paid.
11. Hunter v. Atlantic Beach: This was an employment
discrimination charge filed with the Jacksonville Equal
Opportunity Commission, under the EEOC. The City's labor
attorney, John Dickinson, again handled this claim, and I
understand it has been resolved.
12. Phinney v. Atlantic Beach: This is a claim
resulting from a motor vehicle accident involving a City vehicle.
A claim was received in March of this year, which has been
referred to our insurance carrier. The City vehicle had stopped
at a red light and then was proceeding to make a right turn when
the claimants vehicle was struck. The claimant's vehicle was
driving on the wrong side of the road.
13. Atlantic Beach v. Clemens: This is the
condemnation suit in which the City obtained an Order of Taking.
Contact has been made with the attorney for the Clemens on
several occasions regarding possible settlement, but no response
has Wen received to date.
Please let me know if you have any questions regarding
the above cases. There are also a couple of other new matters
which have recently arisen and which I will W presenting to you
in another resolution, possible in the next couple meetings.
Very truly yours,
ALAN C. ~Er~~^~
Alan C. Jensen
ACJ:kk
Enclosures
cc: Rim Leinbach, City Manager
Honorable Mayor and City Commissioners
September 20, 1990
Page Two
process with Jay Steele of submitting a demand latter to the
attorney for Hanover Insurance, and hopefully we will have some
proposal from them for settlement of this case in the near
future. The City's claim, with costs and attorneys fees
included, is nearly 590,000.00.
6. Fromhart v. Atlantic Beach: This is a slip-and-
fall on the sidewalk in front of Mc Donald's restaurant on
Atlantic Boulevard. A claim was filed in February of this year,
and then suit was filed in August, and the summons and complaint
served on August 29, 1990. The matter has been referred to the
City's insurance carrier and they have retained Jacksonville
counsel to represent the City's interest. I understand there
will be discovery proceedings to determine issues regarding
liability and damages. The suit is pending.
7. Mincey v. Atlantic Beach: This claim was filed in
January of this year regarding an individual jogging who then
fell into a large hole in the road. Correspondence and telephone
conversations have been had with our insurance adjuster, who are
continuing to investigate the claim. No suit has been filed, to
my knowledge, and it appears the claim may not be valid.
8. Bennett v. Atlantic Beach: This is a claim on
behalf of the individual who hanged himself in our holding cell.
we have received extensive reports from our police department,
from the Department of Corrections, and the attorney for Mr.
Bennett has been in contact with our insurance carrier. No suit
has been filed to date.
9. Jax Beach Firef fighters v. Atlantic Beach: This is
the continuing negotiations with the Fire Depaztment and their
union, with John Dickinson doing most of the legal work for the
City.
10. NE Pla. Builders Assoc. v. Atlantic Beach: This is
an action by two individuals and the NE Florida Builders
Association to have a state statute declared unconstitutional
regarding the requirement for workers compensation insurance Eor
small, private contractors. A similar action has been successful
4
aIENSEN BL I-IOULD
A'tt0wars Ar Gw
x:e NORM TH1RD S3Fa'.El'
POSSI' OF45CE BOX 5045]
JACIWNVaJE BEACH. FIORm1132RM 00.5
Ahw C. Jernen
Stephen A Haild
September 20, 1990 7ikF~lSOH'Ha' `7.:W
Fu faodl Y~69BSU
Honorable Mayor and City Commissioners
Atlantic Beach City Hall
716 Ocean Boulevard
Atlantic Beach, FL 32233
RE: Status Report: Pending Litigation
Dear Mayor and Commissioners:
The following is a list of lawsuits in which I have
been involved as City Attorney pursuant to Resolution 90-4, and
Resolution 90-15.
1. Blackard v. Atlantic Beach: This is the 16th
Street access. A conference was held this past week with the
presiding judge, and it appears this case will be set for trial
sometime early next year. Some final pleadings as well as
discovery will be necessary prior to the trial.
2. Grunewald v. Atlantic Beach: This was a claim Eor
property damage to an automobile which were claimed to result
from striking a manhole cover which was exposed due to washout
from rain. The matter was referred to the City's insurance
carrier, and to my knowledge negotiations are continuing between
our insurance carrier and the attorney for Mr. Grunewald.
3. Michael/Wright/MCLean v. Atlantic eeac h: That
matter was concluded by payment as directed by the Commission.
4. Anderson v. Atlantic Beach: This is the Dewees
beach access, and I believe negotiations are ongoing between Mr.
Anderson, his attorney, Don Ford, and Mark Arnold, who has been
representing the City's interest. The parties are attempting to
redesign the walkway which extends eastward of the seawall.
5. Atlantic Beach v. Hanover Insurance: This suit is
in Pederal Court and Jay Steele with the Mahoney Adams firm is
representing the City's interest in the litigation. A conference
was held approximately two weeks ago with all attorneys present,
which was necessary after Hanover Insurance changed attorneys and
the new attorneys scheduled about ten oz twelve depositions in
Jacksonville, Tallahassee, and Pittsburgh, PA. I am in the
I~D[IITION No. 90-17
A IiF90I17C11I7 ADOPPIIC AN OPERATING Bm($T F~I2 TBE
CC1Y OF ATLANFIC BFJI®, PIA~A, I9Yt 7~ FL9CAL 10+AR
BN@i1II9G OCIOBRIt 1, 1990, AND ENDING SEPf@~2 30,
1991
BE TT ENSOLVFD BY THE CITY CCMIISSION OF TkO; CITY OF ATLANTIC BEACH,
Fi~Rli14:
Section 1. That the attactead budget, incorporated and adopted ~',
herein and made a part hereof as Exhibit A, be acd it is hereby adopted
and approved by the City Camiission of the City of Atlantic Beach,
Florida, as the budget for the City of Atlantic Beach for the fiscal
year 1990/91.
Section 2. That an ad valoren tax of ;2.6629 per thousaid
dollar valuation on all real property be levied within the corporate
limits of the City, Provided however, that said tax shall rot be levied
upon property in the City of Atlantic Beach claimed aid alleH+ed as
hamstead order the General Laws of the State of Florida.
Section 3. That a tax of ;.1074 per thousaid dollaz valuation '
be levied es all real and personal Property within the corporate limits
of the City of Atlantic Beach including hmiesteads, and the fords raised
therefrtas used to pay interest and principal on general obligation bads
iu3turiig during the fiscal year, such levy to be collected in cash and
kept in separate aexpurits for the purposes designed in the bad
iidenture.
Section 4. This resolution is Proposed, considered and adopted
order the provisions of Chapter 166 aid 200.065, Florida Statutes.
Adapted by the City Camiissiar. this 24th ~y of September. 1990.
William I. GUlliford
Mayor/Presiding Officer
Approved as to form and correctness: i
Alan C. Jensen, Esquire
City Attorney
ATTEST:
Maureen King, City Clerk
ILU.~
RESOUm1aN Ho. 90-16
A i~0P101i SEITRG THE MIIlll[$ RATE 10 ~ IEVIED
ON AIL 1~1i. A!D PHS(tW. PROPEIaY WTTHIIi THE
LU415 OF ~ CF1Y OF A17ANfIC HBA® FiGR
P79CAL YPAR 1990/91
WHEREAS, the governing body of the City of Atlantic Reach has held
a public hearing on the tentative budget and propo~.,ed millage rate, and
WEtERFAS, Chapter 200.065, Florida Statutes, recRrires at the public
heazirg to finalize the budget, the governing authority mist adopt a
separate resoluti«r stating the rdllage rate to be levied.
NJW, TF~DRE, HE IT RESOLVID by the City mnnission of the City
of Atlantic Reach, Florida, as follows:
Section 1. An ad valorem millage rate of 2.6624 per ;1,000.00
value is hereby authorized to be levied on all real and personal
property Within the corporate limits of the City of Atlantic Beach,
provided, hohever, that said millage shall rat be levied upon property
cla+mad and allowed as homestead order the General Iaws of the State of
Florida. The millage is 4.368 greater than the rolled back rate.
Section 2. That a millage rate of $.1074 per ;1,000.00
valuation be levied on all real and personal property with;., the
corporate limits of the City of Atlantic Heath including haresteads, for
the purposes of paying interest and principal on General Obligation
Bonds.
Section 3. This Resolution is proposed, considered and adopted
order the provisions of Chapter 166 and 200.065, Florida Statutes.
t * k # 4 * * # * } * k k
Adopted by the City Crnmission this 24th day of September 1990.
William I. Gullifozd, Jr.
MAYOR
Approved as to form and correctness:
Alan C. Jensen, Esquire
City Attorney
ATTEST:
Maureen King, City Clerk
l~~
5F
Crrr oe A17AN1'IC ®+®
~ZaN McEPING
s,~ eH~
AL~4 P1Pl1: Appointments to fill vacancies on Code EhfoxcanPnt Board
S~T~ ffi: Maureen zing, City Clerk
DA18: Sept®ber 16, 1990
B1KR;ii7QD: We had indicated earlier that four seats on the Cade
EiforceIDest Board would be vacated on October 1. Fle have researcl;ed the
matter fuxttwi a:d it would appear only two seats will be vacated.
Please note the follavuzl information ~ the four seats in question:
(~U1s~ BULL: c7~aizman of the board since its inception in
1984
MAT1'.CE FREII9s1: Appointed EYbruaty 1988 to fill urnxpired term;
reappointed Decanter 1986
FICYNUOD W4II.II4G: Appointed Decaober 1988
ID MAKfIII: Appointed May 1989 to fill urexpired term of
eon Della Porter. lean Della Ports appointed
Febxuazy 19881
Code Fhforcment Board terms axe for throe years so it would appear the i
team of Hattie FY'e~v; a;d 8eywood Dowling will e>~iro in 1991. Hattie
Fxeaa'm has indicated. however, tlat she does not wish to serve the '
fi~l year of her t=.,~, so three appointaents will need to 6e made. .
MfA(B~iS:
I~ BY C17Y M~AlN($2: AGEiil1 T I }
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XCALIBER (R) POLICE INFORMATION YANAGEYENT SYSTEY
AND
XCALIBER (R) LAPTOP COMPUTER REPORTING SYSTEY
ATLANTIC BEACH POLICE DEPARTMENT
II. XCALIDER (R) AND LAPTOP INCIDENT REPORTING
(1) XCALIBER (R) POLICE INFORMATION YANAGEYENT SYSTEY
- INCLUDES 6 MODULES
INCIDENT FILE UCR FILE
EMPLOYEE FILE UNIFORM TRAFFIC CITATION FILE
ACCIDENT FILE
(1) XCALIBER (R) LAPTOP COMPUTER REPORTING SOFTNARE (HOST CPU)
- INCLUDES YODIPICATIONS FOR ABPD VERSION OF 'PISTOL'
(20) XCALIBER (R) LAPTOP COMPUTER REPORTING SOFTNARE (LAPTOP)
(1) DATA CONVERSION FROM PCS SYSTEY '
- CONVERT EXISTING PCS DATA TO XCALIBER (R)
(1) DATAFLEX RUNTIME - MULTI-USER
INSTALLATION/TRAINING - 2 GAYS
TOTAL
i 10,996.00
OPTION
ANNUAL SUPPORT AGREEMENT i 696
NOTE: Ter ~s are 60% down with order, net on delivery.
The XCALIBER (R) Laptop Cooputer Incident Reporting Interface is
dealgnod to operate In conJunctlon w(th elf her your agency's
current records syate^ or the XCALIBER (R) lnfor aatlon Management
Syate~. The ayste~ al3ows the ottlcer to create incident reports
on a Tandy 102 laptop co~put er and then upload tha reports to a
host computer. The report say then be reviewed by the officer
and/or a supervisor tot Slnal approval. The approved reports are
then translerred to the records syate^ for final review by the
records aupervls or. Inctdent reports are ~alntalned !n the systee
for future hardcopy printout. '
The XCALIBER (R) Laptop Computer Inctdent Reporting Interface
offers the following capa6111t1es .
s INTERFACES NITH THE PUBLIC DOMAIN SOFTNARE "PISTOL"
T ALLONS DATA ENTERED THROUON "PISTOL" TO BE DIRECTLY TRANSFERRED
TO THE MAIN COMPUTER SYSTEM.
• ALLONS FOR OFFICER REVIHN OF EACH MODULE OF "PISTOL" DSED TO
CREATE THE INCIDENT REPORT.
~ ALLONS FOR SUPERVISOR REVIEN OF INCIDENT REPORTS CREATED BY -
"PISTOL", BY OFFICER.
~ PROVIDES FULL ERROR CHECKING FOR ALL F.D.L.E. REQUIRED UCR-
RELATED PIELDS.
~ PROVIDES HELP SCREENS FOR ALL UCR-RELATED FIELDS DETAILING THE
ALLONABLE CHOICES FOR EACH FIELD.
• ALLONS INCIDENT REPORT TO BE STORED ON AARD DISK FOR LATER
RETREIVAL AND PRINTING.
s ALLONS INCIDENT REPORT TO BF PRINTED ON HARD COPY IN ORIGINAL
FORM.
,,. ~ _
XCALIBER (R)
Computerized Police Records Management System
r• A MAJOR FEATURE OF XCALIBER IS dAROWARE INDEPENDEUCE - NHICN
MEANS THAT OUR SOFTMARE NILL OPERATE ON VIRTUALLY ANY
MICROCOMPUTER SYSTEM AVAILABLE IN THE MARKETPLACE TODAY !!! AND -
XCALIBER NILL OPERATE ON SELECTED MINICOMPUTERS AS HELL, NHICH
MEANS THAT YOUR DEPARTMENT CAN START NI7H A SMALL PC AND
EVENTUALLY GRON TO A FULL BLONN YINICOYPU7ER AND STILL PROTECT
YOUR INITIAL SOFTNARE INVESTMENT.
THE FOLLONING ARE THE COMPUTER OPERATING SY57EYS THAT ARE
SUPPORTED
OPERATING SYSTEMS IBM PCDOS 1. z, 2.z, 3.z
& NETMORYS YSDOS I.z, 2. x, 3.x, IBM
'AT" XENIX, IBM PC
NETMORK, CP/Y
CP/Y-86, Concurrent
CP/Y-86, Concurrent
DOS, YP/Y-86, Novell
Net Nare, TurboDOa, Cor-
rua w/IBM PC, Molecular
N/Star, Talevideo lnfo-
Share, 3Com Ether Sbar e,
PC-Net, NorthStar Olmen-
alon, Acilon DPC/OS,
DYS YL-Net, Alloy Engl-
neering RTNX, UNIX V,
XENIX, and VAX-VMS.
XCALIBER !s a tradeurk of Syatema Innovation.
DATAFLEX is a reglatered trademark of Data Access Cor poratlon.
XCALIBER (R)
Cos,puterized Pollee Records Ya nageeent Syate^
XCALIBER (R) OFFERS YOU 20 OF THE FOLLONING YODULES (PROGRAMS):
s Incident Flle • Stolen Property File
s Clearance -F11e a Yaater Name Flle -.
s Burglary Crlsre Analysis a Unlfor^ Cr lsro Reporting
• Cttatlon File + Fleet Nlst ory
• Known Offender Flle a Employee
~ Narrant Flle s Ttne and Leara
•
Invest/gative Ygt Flle
a i
Budget
s Accident Flle ~ Alcohol Entor ceaent '
a Eouae Check s Alar^ Bllling
• Regtstratlon a Property Roos./Evidence
a Business Check a Feea Recel red i
s In-Honae Inventory a Field Interview Flle
In addition to they e, new modules are always being developed.
Pl ease call for updates.
XCALIBER (R)
Coeput erized Pollca Records Ya nageeent Syste^
XCALIBER (R) is designed speclflcally for crlelnal lust ice
agencies. It consists of 22 modules that capture-case lntoreatlon
and ealntaln data relating to unlfore erica reporting, property
lnventor/as, traffic citations, accidents, vehicles and
arreateas. In addition, the systee ealntalna lntoreatlon on
stolen, recovered, and evidence property, along with several
specialty 111es including house and business check. Xcallber
utilizes the latest technological ac6lereaents In both hardware
and software to provtda you a coeprehenslve, user-friendly pollee
system.
MAJOR FEATURES OF XCALIBER ARE:
HELP SCREENS: XCALIBER provides online help screens
throughout the systees. Help !s available at the touch of
a key.
SECURl TY: XCALIBER allows for password secur lty on all
levels of the systee, ranging troy eenu level entry to
deletion of data.
MENU DRIVEN: The systee la driven by canoe to allow quick,
one-key access to all applications.
CONVERT EXISTING cvcTwv; In cost cases XCALIBER can
convert data tr oe an e:lsting sys te^ to be utilized In
this systee.
EXPANDABLE: XCALIBER has been created eodular !n deatgn,
therefore pr ovlding for any budget. It can be purchased
module by module, expanding as budgets grow.
CUSTOMIZED: XCALIEER will be tailored to seat the spec/tlc
needs of any pollee dapartee nt. In addltton, XCALIBER
allows the user to create his/bar own prograes, theraf ore
ea king the systee [ut her custoelzed.
SEARCH CRIT wrA; A powerful [eature of XCALIBER Is the
tact that any or all fields of a file can be used when
searching for specific records.
STATE UCR: XCALIBER is also designed to print your state's
monthly UCR. XCALIBER is now coepatible with the new
Florida C.I.S, requlresents.
TRUE MULTI-UCRO: Ylth XCALIBER, no user is ever locked out
of a file or dealed acces to a record. Two or core users
can sleultaneoualy access and change the saes record
without corrupting the integrity of the systee.
DOCUMENTATION: All XCALIBER systees coca with coeplete,
easy to understand docueentatlon.
E MPl0'i EE IN q DA l'A ENTR 1' POSI1'1 ON. I'HE ONE-TIME PUf.CMgSE PRICE OF THE SOFTWARE
WILL PAY FOf+ ITSELF EVERY YEAR TI{pi I7 IS IN USE.
S) OVER THE XEXT SEVERRL YEARS, THERE WIII BE AN ADDITIONAL NEED FOR E%PpNOING
AUTOMATION IN THE POLICE ANO FIRE DEPARTMENTS. COMPUTER AIDED DISPATCHING AS
WEII AS THE NETWORKING OF INTELLIGENCE INFORMATION ARE BECOMING MORE CRITICAL
EVERY DAY. ADDITIONAL TERMINALS ANO INFORMATION ACCESS WILL BE NECESSARY IN THE
NEAR FUTURE.
THE SOFTWARE DESCRIBED IN THIS PROPOSAL CRN BE ADDED TO AND EXPANDED UPON OVER
TIME. IT WILL NCT BECOME OBSOLETE IN THE NEAR FUTURE, AND FURTHER COMPUTER
CAPABIlI7IES CAN BE ADDED TO THIS SYSTEM WITH THE SOFTWARE INTACT.
6) THIS SO FTWpRE WILL ALLOW THE DEPARTMENT TO COMPLY WITH UNIFORM CRIME
REPORTING REQUIREMENTS. THE POLICE DEPARTMENT WAS IN COMPLIANCE UNTIL UCR
CHANGED THE REPORTING SYSTEM SEVERRL YEARS AGO. SINCE THAT TIME, THE DEPARTMENT
HAS NOT COMPLIED, ESSENTIALLY BECAUSE OF THE DEMANDS IT PLACES ON RECORDS '.
PERSONNEL. TO COMPLY, WE MUST HAVE PERSONNEL, OR WE MUST HAVE AUTOMATION TO
COMPILE THE NECESSARY INFORMATION.
7) THE MANAGEMENT FIRM THAT RECENTLY CONDUCTED AN EVALUATION OF THE CITY STAFF
RECOGNIZED THE NEED FOR ADDITIONAL MANPOWER IN THE RECORDS OI`/ISION. HOWEVER,
THERE IS NO SPACE FOR THE ADDITION OF PERSONNEL, ANO THE ACQUISITION OF THIS
AUTOMATION WILL HELP 70 REDUCE THE DEMANDS ON THE RECORDS DIVISION. ADDITIONAL ~i
STAFF WILL 8E NEEDED IN THE FUTURE, BU7 THIS SOFTWARE IS CRITICAL IMMEDIATELY.
'ROPOSED ACTION:
t PROPOSE THAT THE CITY COMMISSION APPROVE THE PURCHASE
]ESCRIBED HEREIN FOR USE IN/TH/_E P/On~L ICE JD/EPARTMENT.
APPROVED BY CITY MANAGER :~r~.x. !Y/ J~~ DATE:_
.,.
OF THE SOFTWARE AS
E
~_...
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GENDA ITEM:
C11Y OF fiTLAN1IC 6E HC11
CITY COMMISSIUN MEETING
STAfF REPORT
CONPUTER SOFTWARE
UBMITTED BY: CHIEF THONPSON
ATE: 08/31/90
S~
A:KGROUNO:
N THE 1989-90 BUDGET PROPOSAL, THE ATLANTIC BEACH CITY COMMISSION APPROVED THE
URCHASE OF SOFTWARE TO INTEGRATE THE LAPTOP COMPUTERS WITH THE AOMTNISTRATZVE
OMPUTER IN THE RECORDS DIVISION.
URING THE FISCAL YEAR 1969-90, THE POLICE OEPRRTNENT WAITED TO SEE WHAT TYPE
F INFORNATION SYSTEM MIGHT BE ACQUIRED FOR THE NEW CITY HALL FACILITY. IT WRS
ECOGNI2E0 THAT NEW COMPUTER HARDWARE IN THE CITY COULD REDUCE THE COSTS FOR THE
OLICE DEPARTNENT AND STILL MEET ITS NEEDS RS E%PRESSED PREVIOUSLY. HOWEVER, IT
AS BEEN DETERNINED RS OF AUGUST 1990 THAT THE ACQUISITION OF SUCH R CONPUTER
OR CITY HALL WOULD NOT MEET POLICE NEEDS AS EFFECTIVELY AS PROCEEDING WITH THE
ROPOSEO NICRO-COMPUTER SOFTWARE.
VER THE PAST YEAR RNO A HALF. THE POLICE DEPARTMENT HAS CONTACTED VARIOUS
ENOORS TO DISCUSS THE POLICE DEPARTNENT SOFTWARE NEEDS. THE VENDOR WHO
RESENTED THE ATTACHED PROPOSAL WAS THE ONLY QUALIFIED CHOICE. THIS WAS THE
NLY VENDOR WHO NARKETED THE DESIRED SOFTWARE, AND THE ONLY ONE WHO HAD
REVIOUSLY MADE THE DATA CONVERSIONS AND MODIFICATIONS NECESSARY TO RUN THE
AP70P SYSTEM IN OTHER OEPARTNENTS. POLICE DEPARTMENTS WERE CONTACTED AROUND
HE STATE OF FLORIDA TO ASSURE THE INTEGRITY AND THE TECHNICAL EXPERTISE OF 7HI5
OMPANY, AND THE RESPONSES WERE VERY POSITIVE. AN ATTEMPT TO FIND ANOTHER
UALIFIEO VEHDOR WHO LOUIO MEET OUR NEEDS WAS UNSUCCESSFUL.
HE PURCHASE OF THIS SYSTEM CAN ONLY GE ACCONPLISMEO THROUGH THIS SOLE SOURCE,
NO THE PRICE FOR THE SYSTEM PROVIDES A COST-EFFECTIVE MEANS OF INCREASING
RODUCTIVITY WITHOUT ADDING PERSONNEL.
'c VIEW OF JUSTIFICATIONS
THERE ARE TWO EMPLOYEES WHO HANDLE ALL OF THE RECORDS, PURCHASING, PAYROLL,
ND CORRESPONDENCE FOR THE POLICE AND FIRE DEPARTMENTS. THE WORKl0A0, INCLUDING
ENS OF THOUSANDS OF REPORTS RNO DOCUMENTS EACH YEAR, IS MORE THAN TWO PEOPLE
AN HANDLE. THIS HAS FORCED THE DIVISION TO ?RIORITIZE THE TASKS AND LEAVE WORK
ACKLOGGEO.
THE PROPOSED SOFTWARE WILL ELIMINATE THE EXTENSIVE DATA ENTRY INTO THE
EPARTMENT'S OATH BASE FOR INCIDENT REPORTING. PRESENTLY, RN INDIVIDUAL MUST -
CTUALLY TYPE THE DATA FROM REPORTS INTO THE SVSTEK. THIS SOFTWARE WILL
LININATE THIS MANUAL ORTA ENTRY, ANO EMPLOYEES LPN BE BETTER UTILIZED TO CATCH
P ON BACKLOGGED WDRK.
;) THE PROPOSED SOFTWARE INCLUDES A DATA BASE SYSTEM THAT IS MUCH FASTER ANO
ORE EFFICIENT THAN THE EXISTING SYSTEM. THIS WILL IMPROVE THE ABILITY OF THE
ECOROS DIVISICN TO ACCESS INFORMATION IN A TIMELY MANNER WITHOUT UNDUE DELAYS.
THE PURCHASE OF THE SOFTWARE IS LE55 E%PENSIVE THAN MIRING PERSONNEL TO DO
3. .,......_ . -
CITY OF
1'1YLa.rtca b"tat/r - ~lmtula
r160CEAN BOOLBYABD
P. O. BOX tb
ATLAIIIIC BBACW, PWaIDAfSRiI
rGEPBONE foal Stl.fla6
Sept. 20, 1990
Beaches Soccer Association
P.O.BOx 50969 '
Jacksonville Beach, F1. 32240-0969
ATTN: W.B.DUTTERA, JR, PRESIDENT
' Dear Mr. Dut tern, Jr. '.
I[ is with sincere regret [hat we must respond to your letter
of August 29, 1990, in the aegat ive.
In the referred letter, you requested that we include you is
our annual budge[ in the amount of 55,000 per year. Due to the general
budgetary demands we are prof ec[ing, the City Commission has decided
not to disburse funds [o any charitable or other organizations during
.eni
this fiscal year.
We realize and aprrecfate the excellent work you do for our children
and certainly wish we could contribute [o this fine organization, however,
we are unable to satisfy this need at tfiis time.
Be assured of our support in any ocher way we can and perhaps we
can considered a siad.lar request nezt year.
Continued success and appreciation to all of you at Beaches
Soccer Association.
Si ere y,
R se B. Blanchard
P ks A Recreation Director
cc: City Manager
Mayor b Commissioners
SEPT. 13, 1990
ADV. BOARD MINUTES PG.
Little Caesar's Pizza Co. has offered to code and be ource of Concession for
the POPS IN THE PARK CQ77CERT. The Board approved [Seas folk [o be the sole source of
Concession, serving Pizza and Soda from their [ruck. Ne will determine [he Charge for
[hem Co pull [heir truck into the Park. We HILL announce [o people BEFOREHAND that
according Co [he Ordinance, their will be NO ALCHOHOLIC BEVERAGES IN THE PARK. The
Police will be instructed to oversee [his possible problem.
The next item on the agenda vas the ANNUAL CHRISTMAS TREE LIGHTING CEREHONY.
Introduced Susan Podzamsky and Joann Fletcher, who will be heading up the Refreshments
and Publitf ty Committees. The area at the backs cop of [he former T-Ball practice field
had been suggested as [he site for the Tree. Ne could use [he light pole a[ [he site
of the construction of the new City Hall. Mrs. Blanchard suggested that [he Entertainment
co®it[ee (Nr. Fagan) invite Mr. Gene Nordan to play. Also invite Rev. Kennerly to
bring his children and/or adult choir, in addition co Nev Friendship Baptist Chucch
Choler we had last year. Mrs. Blanchard suggested nay input on what to give the children,
from "Santa" would be appreciated. Perhaps ve could eliminate candy and try little
surprise balls. The concesus vas to go with Christmas Suckers. Mrs. Blanchard would
be the finial decision maker on this item. Next vas the discussion on [he Pascere.
Susan Podzamaky informed the Board that Gail Cooper would again design the poster
avd perhaps Jahn McManus would again run off the main copy. She (Gail Coopers) suggested
adding a few "ornaments" at the bottom of the poster. The children would color Chem and
ve could hang them on the outdoor [ree.Everyone liked the idea. (It would be sensible
to have the ornaments protected by lamination). The design and Mr. McManus' work is
all PBEE. Susan will take care of correcting the date an the poster that will havg at
the Pire Station entrance, and she will submit press releases to the Sun Times,
Beaches Leader, and Jacksonville Journal. Press releases should be in the Nov. 28th
editions of these papers. The risers are being donated by Jacksonville Beach Recreation
Dept. (Jimy Nilkina) amd Susan has approached Publix in regard to refreshments and
they indicated that they would like to be the ezcluaive donor in that regard. They
offered hot chocolate, ho[ doge, popcorn and cookies. The Boord approved all BUT
Che hot dogs. Susan will write the letter and Mrs. Blanchard will type it on City
letterhead to be band delivered by Susan. In the area of additional entertainment, the
Board voted on 2 face painters for 1 hour each fora total of 3200, ~ree balloon
giveaway by Marus Real Estate firm- These two activities would lease the "antsy"
anticipation on the long, boring lines to nee Santa. All these things could be going
on siaultaneoualy. The Board estimates about 1,500 people for this even[. (Last year
ve estimated about 500-700 atendees). The Police Dept. will assist with traffic control.
Several different logistic ideas were discussed regarding who and what vent where, etc.
but final decisions would be made at the nezt meetings. Mrs. Blanchard informed the
Board Chat Ann Viafree of the Children's Section of the Beaches Library volunteered to
do a 5 minute, 6umoroua recitation during the entertainment segment. Mr. Fagan will
find out 6w much pwez vlll be needed for the entertaiment groups.
The nett item up for discussion vas the letter we received from the Beaches
Soccer Aesoclatioa requesting a ;5,000 annual contribution to their organization for
upkeep of their new fields. Mrs. Blanchard informed the Board that ere of Oct. 1, 1990
the city mould NOT disburse APY funds for charitable or other organizations in [61s
PSSCal Year (1990-91)
Tennis Courts placement vas discussed briefly and the fact chat ao plans would
be fiaallzed until site plans, etc. were complete.
There being no further business before [hie Board, [he meeting vas adj named
at 10:15 pm. The next meeting will be Oc [. 11, 1990.
Respec [fully submitted:
Rose H. Blanchard, Secty.
SEPT. 13, 1990
REC. :.DV. BOARD MINUTES-PG 2
In the matter of Cons[ruc [ion of press box and storage room, although the plans
were approved by the Building Inspector, Don Ford, some time ago, any binding
at this or any other park, is on hold until the site plans can be had and [hen a program
of "restructuring" the uses within each park is final. The League is willing [o build
storage building with press box. as a 20' X 20' structure at NO COST TO THE CITY OF
ATLANTIC BEACH. The structure would house a score room at the lover level a¢d a double
press box and office on the top floor to accomodate League needs. Hr. Fagan moved and
Turner seconded the motion to Cemporarily table this item until the site plans and
further studies are completed.
A discussion on user fees ensued at [his time and Mr. Seroyer wanted to go dow on
record with his opi¢ion in this regard. He stated: [o charge user fees to those who
get out and volunteer to work with kids and for kids. is unacceptable. If the City would
like to take over [he running of the League, entirely, it would be a welcomed situation.
The cost of equipment vas discussed at lenght as yell as money raising si[uat ions which
totalled 518,000 for this years tournament plays. Nr. Seroyer stated that although he
would mo be the President of the League for next year, he would be the Chairperson for
the State Tournament a[ chat time.
Mr. Fagan asked if this (Russell Park) were to be a baseball park, what would the
League envision? Mr. Seroyer answered that a Central point would be at the Left field
''~ line, put in 3 fields. BUT [hat would eliminate room for ANY OTBER SPORT IN IBIS PARR. The
li Temis Courts, in the presently proposed site would be interferring with the Softball
I field a¢d also eliminate the present Soccer fields used for parctice. Mr. Seroyer
explained that each year, for the past three years, enrollment in Little League has
increased appreciably. Be stated that no child is turned away because his family can't
pay, or he lives out of the area, or any other reason. Be said the League pays for any
child who canna[ pay buC vanes to play, either through some of the parents who sponsor
"needy" children or the League itself. He also stated that some of the children play
"up or dow" in age according to their ability.
In the discussion regarding the grass infield, Mr. Seroyers wants to close off
the field in November. Nrs. Blanchard strongly disapproved this idea. In Nov. ve will
have a Pops in the Park Ca¢cert and in Dec. ve will have the Christmas Tree Lighting
Ceremoney and in BOTU cases, ve will probably need to use the Little League Yield.
She suggested that Mr. Seroyer plant the grass infield AFTER DEC. 6th, 1990 AND TNEN
CLOSE TBE LITTLE LEAGUE FIELD during the time when it is LEAST USED. Nre. Blanchard
INSISTID that [he Little League field be planted any time AFTER DEC. 6, 1990. No other
- solution will be considered due to the fact that the parking and anticipation of a
crowd [vice the size of last year a[ this event, dictates that ve have ALL THE PARK
SPACE WE CAN USE. The site of the construction of the new City Ball will still be
' fenced off and peaking spaces will be premium. The Little League field could easily
be used to set the risers up for the Chorus' shad Bands [o perform and people could
sit on the bleachers Co listen to them and all other evter[ainme¢t could be at
different points in the Park.
The ne:t item on the agenda was the dis<ussion of the POPS IN TBE PARR, NOV. 11,1990
2 pm JACRSOHVILLE RIVER CITY BAND AT JACK RUSSELL PARR. We have the risers (6 each of
which measures 4' 61, 8'1 x 4'w) and 8 poste with red velvet rope to cordon off a
- section for °Sponsors". The chidlren of Atlantic Beach Elementary School will make the
posters and River City Band Assoc. loaned Hrs. Blanchard 2 concepts (via posters) of
a Concert in the Park so that the children may procedd with the posters. Mrs. Blanchard
rill deliver pictures [o Ms. Rita Ward, Art Teacher at Atlanti< Beach Elementary. After
Mrs. Blanchard established the needs for power sources, the Board will decide where the
Bawd will actually perform form (softball field. Little League field, etc.) Regarding
the parking, it has been suggested Chat perhaps people could be encouraged [o walk or
bike to the park, thus eliminating SOlfE of the cars. Chief Thompson, Chief of Police
for Atlantic Beach, has assured us chat his men will assist vtih traffic control during
this even[. The power needs have been determined by [he representative of the River
City Band as 4-6 110 volt outlets. We have at our disposal, a light pole at the site
of the new City Nall construction, in the Modular and in [he Concession Stand, suffitent
outlets. We can accomodate Che Band from a b way gang at any site in Russell Park.
MINUTES OF RECREATION ADVIOSRY BOARD MEETING THURS. SEPT. 13. 1990 7:30 pm
The meeting vas called to order at 7:40 pm by Chairman Donald Fagan. Present were
members, Gerard Verney, Richard Riley, David Turner and Sharette Simpkins. Hembers
Jeff Groom and Henry Batts were excused.
Guest representative of A[lan[ic Beach Athletic Association vas Hr. John Seroyer
vho came before [he Board with the following requests:
1. In order to recognize the Leagues Championships and the children vho made these
ararde possible, the League would like co post, high on the backstop fence on
[he Little League field, sig¢s that would acknowledge the fact that these teams
were District, State, Regional and placed 5th in ghe National Competitions as
Champions. Verney moved, Turner seconded motion to recomxnd approval.
2. After seeing [he same idea in some of the other platen they played this Suer,
[he Leaguevould like to "dress up" [he Co¢cessiov Stand by pefnti¢g on [be
Eastern moat roll, the Wane: NARD BALL CAFE, ATLANTIC BEACH, FLORIDA. The logo
vouldbe a baseball diamond, with a baseball within. It will be painted in multi-
coloroed, floursecent pain[ (ora¢ge outline, green field, etc.)
BOTH OP TBE ABOVE PROJECTS MOULD BE AT NO COST TO THE CITY OF ATLANTIC SEACB.
Turner moved, Riley seconded motion t¢ recommend approval.
3. I¢ preparation for possibly hosting a State Tournament a[ Russell Park, a grass
infield is a MUST for Major League Tournament (11-12 yrs. olds). The Minor
leaguers (9-10 yr. olds) would NOT have to have a graea infield, according to
regulations. In [hat hope, the LEAGUE would pay to grass the infield. The City
would be asked to eate¢d the present sprinkler system by adding sprinkler heads
to conform to the changed field dimensions. The CS[y crews would cu[ and fertilize
the grace. little League will maintain grass etc. in its usual fashion. The new
dimensions mould be a 60' % 60' % 60' diameter graea pad, inside, except for [he
pitcher's mound. Verney moved, Fagan se<onded motion to recommend approval.
4. The League wants co Bost a State Tournamen^_ at Jack Russell Park, next year. In
order to do this, they moat preae¢t a "package" (offer) to the State Board oa
Sunday, September 23, 1990. These are some of the things this would entail in
order to successfully carry a Tournament:
1. a grass infield
2. two or four more portable bleachers. People could furaie6 their ow
law chairs to place around the fence to accomodate about 500 people.
3. Present a "packsage" to the S[a[e, and if they are successful, the
Little League rould pay [he 5750 entry fee. The tix table would be
July 5, 1991 to July 15, 1991.
4. Need a press boa
5. Cooklvg tents avd Concessions
6. Police
7. Parking facilities
8. Volwteer staffing
9. Charge admission to come into Park to see the games. Charges mould be
12.50 - 53.00 for each game attended or a Tourney pass for 510.00 for
a full day of games. Mr. Seroyer ezpressed the thought that some
of [he Bed tar monies be used by the City to "sponaor^ these events.
10. Practices would be Geld at other sites during Chia tine, in order to
keep playing fields is shape.
Mr. Seroyer stated that this City Ls considered Che "fair haired boys^ of the League
ae a result of their outstanding record of viva, and therefore, he needs approval from
the City to go to [he State Board on the 23rd of Sept. 1990 to present his "paccage^.
The deadline comes BEFORE the next Cicy Co®ission meeting on Sept. 24th. Hr. Seroyer
rae asked to write dow ALL of his requirements and list of requests and present chew to
Mrs. Blanchard on Friday, Sept. 14, 1990 so that she might present [hem [o [he City
Manager, vho in turn would be authorized to present these to [he City Commission prior
to their regular meeting. Riley moved, Fagan seconded motion to recnmmend approval.
CITY OF ATLANTIC BEACH
RECREATION ADVISORY BOARD HEFTING
THORSDAY, SEPTEMBER 13, 1990 7:30 pm
A G E N D A
1. Call ca Order
2. Representative of ATLANTIC BFACH ATID.ETIC ASSOCIATION regarding
. some requests they gave for the future.
3. POPS IN THE PARR-NOV. 11, 1990 2pm
4. ANNOAL CHRISTMAS TREE LIGHTING DEC. b, 1990 6pm-bpr
5. Bequest Eros Beaches Soccer Association for 55,000 amually
toward the upkeep of the Soccer Pields.
6. Report from Roae Blanchard, Director of Parks 6 Recreation, regarding
the walk through with 2 Engineers and feasibility study of Russell,
Dooaer and Jordan Parks.
6. Comseats by Meabere
i
7. Adjourn
y-
lS
'.3
In regards to the three requests from the Little League, I wanted to
provide you my comments for your consideration.
1. Recognition signs - the only stipulation the City Commission
may wish to apply is staff review of the final proposed
location and, depending upon the size/durability of the
signs, institute a time for the it removal.
2. I do not recommend painting "Hard Ball Cafe, Atlantic Beach,
Florida" on the concession stand. I would worry about the
appropriateness of such action, possible infringement on a
national enterprise (Hard Rock Cafe) and the precedent
established.
3. The City Commission has not Deen approached, received a
recommendation from its advisory board, or approved the
utilization of Russell Park for a state tournament.
Furthermore. no funds have been specifically budgeted for
the improvements requested.
I recommend that the City Commission Members read the attached copy
of minutes of the September 13, 1990 Recreation Advisory Board
Meeting. I em curious (refer to the bottom of the first page) how
approval from the city could be secured for the state tournament by
September 23, 1990 when the City Commission meets on the 24th. Also,
I do not believe all of the requirements end lists of requests were
presented to Recreation Director Blanchard as noted. How could any
decision be rendered without adequate information? Finally, with due
respect to our staff, sufficient time should be allotted for research
and recommendation.
~L
CITY OF 11TL11N1'IC HEACH
CITY COlQ7I99ION MEEIINO
' 8T)IFF REPORT
xQ}~DA I•I•pdr NEN BUSINESS
9UHNITTED HYi ROSE BLANCHARD, PARKS b RECREATION DIRECTOR
DhTEt SEPTElBER 19. 1990
H1ICKQAOVNDt TO BE PRESENTED BY RECREATION ADVISORY BOARD CNAIRHAN, DON FACAN
i
'i The following are recommendations for approval from [he Recreation Advisory Board
', meeting as a result of [heir regular meeting held on Sept. 13, 1990:
1. In order to recognize [he children as League Champions, they would like to
post, high on the backstop fence, signs acknowledging~che fact that the teams
were District, S[a[e, Regional and placed 5th in ~[he National Competitions is 199C
2. I'he league would like to ^dress up" the Concession Stand by painting on the
. Eastern most wall, the name:BARD BALL CAFE, ATLANTIC BEACH, FLORIDA. The logo
would be a baseball diamond, with a baseball vichin. Ic would be painced Sn
multi-colored, flourescen[ pain[ (orange outline, green field, etc.)
BOTB OF THE ABOVE PROJECTS VOULD BE AT NO COST TO THE CITY.
' 3. The league would pay co convert the Little League Pield into a grass infield So
order to help us sponsor a State iourmament at Russell Park neat summer. They
ask chat the city vauld extend the present sprinkler system by adding sprinkler
- 6eada, tut and fertilize the grass.
AEC019dFI~D~TION r
11TTaC1~M8 ~
AEVIEWED HY CITY MIVN)(9ERr ~` ~ vim`
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HE TENTATIVE BUDGET
DOC~JNIEIYTS ARE
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FILE AS A; PUBLIC;;
ECORD IN THE OFFICE OF THE CITT CLERK. CITY NALL.`1716
:;:
'LEAN BOULEVARD, ATLANTIC BEACH
~
.
~~ NOTICE OF. TAX INCREASE
. ~.:
THE CITY ~OF ATLANTIC~aBEACH ;:
HAS TENTATIVELY ~ ADOPTED` A ~=
MEASURE; TO-*_~INCREASE ~tTHE_`:
PROPERTY TAX .LEVY BY 4:36;
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PERCENT:. ~ ~ :` ay'
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ALL CONCERNED CITIZ_E~1S, A;RE
INVITED. TO ATTEND ~ A ~. PUBLIC
HEARING.. OH ~~-THE, TAX ~ IN=
CREASE TO,BE HELD,AT~~7:15~PM s
ON MONDAY, ~ SEPTEMBER ,= 24,:;:
1990 AT CITY HALL~~ 716~OCEAN =~
BOULEVARD,' ATLANTICBEACH.
,. 4gag ~~ 4'
A , ~ FINAL =~-~DECISION `ON~THE
.._
PROPOSED TAX INCREASE ,A,ND, Y
BUDGE~T~ WILL BE MADE AT THIS;
HEARING.: _ _
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CITY OF
1'~attie t"~eaels -`~fozida
:R;fX;1:AY IYR'LEY.4RP
ATLANTIC BEACII. EIURBIA:f't23:1
~~ TELEPHONE I9a112~42395
September 20, 1990
AWARDS COMMITTEE MINUTES
NEDNESDAY, BEPTEMBER 19, 1990, 2:00 PH
The Awards Committee met on Wednesday, September 19, 1990, at 2:00 PM,
to receive bids advertised as Bid No. 8990-22. Clearing and Grubbing
Vacant Lot on Church Road at George Street, Atlantic Beach.
Present were Commissioner Glenn Edwards, Chairman, Cicy Manager Kim
Leinbach, Public Services Director Robert Kosoy, Parks b Recreation
Director Rose Blanchard, and Purchasing Agent Joan LaVake.
Tvo (2) bids were received as follows
Total Amount Bid
Dawson Land Development, Inc. 5 9,000.00
Atlantic Beath,
Florida
Barcorp, Inc. 7,999.00
Jacksonville,
Florida
After a review of the bids, it vas [he consensus of the Avarda Committee
that it recommend to the City Commission that it accept the bid from
Barcorp, Inc., of Jacksonville, as the loves[ responsible bidder meeting
bid requirements, and make the award accordingly in the total amount of
57,999.00.
Joan LaVake
Purchasing Agent
/~ I
a-
PAGE SI%
MIEDTEB
SEPTEMBER 10, 1990
7. Mayor [o call w City Commissionera, City Attorney and Ci[y
Clerk:
The City Clerk reported she had received [he Duval County listing
of occupational licenses Sn effect in Atlantic Beach. Initial
review would seem [o indicate there vas over one hundred Atlantic
Beach businesses which did not have a city oc cupacional license.
Ca~iasiwer Fdwarda said he had just returned from a Florida
League of Cities Board of Directors meeting end reported financial
support for the promotion of Amendment -3 had not been received
from the cities and counties as had been anticipated and the
Florida League of Citiea vas donating an additional 5450,000 for
[hat purpose. He ercoutaged the other Commissioners [o actively
promote Amendment -3.
Mayor Gulliford suggested a small flier be printed and handed out
at areas such as Publix [he weekend before Che election.
Coamdaeioner Yeldon i~uized into the status of the construction of
the new Cicy Hall and requested the architect appear ac the next
City Commission meeting and report on Che matter.
In response to a question from Mayor Gulliford, City Attorney
Teaeen reported he vas having a title search done on the property
at the north end of Beach Avenue and as soon as this is complete,
he will continue to work toward getting the easements dedicated to
the city.
There being no further business to come before the Ci[y Commission,
[he Mayor declared the meeting adjourned a[ 9:45 PH.
Yflliam I. Gulliford, Jr.
Mayor/Presiding Officer
A T T E g T:
Maureen King, City Clerk
NAME OF
COMMAS.
M
S
Y y~
N
r'
s
,Y.>: _.
PAGE FIVE
NI MUTES
SEPTEMBER I0, 1990
Mr. Hay reported city staff, along with Gee S Jenson representa-
tives, had me[ with City of Jacksonville street department
representatives to coordinate the sewer rehabilitation work co
- coincide with the resurfacing of streets in the Oak Harbor
subdlvisian.
D. Status report relative to beach stress a[ Derees Avenue
Don Fozd reported he vas expecting to receive within two weeks an
evaluation regarding the proposal to lover and shorten the dune
overwalks at Devees Avenue Erom Bob Brantley, the area engineer for
DNR. He will report back on this matter later.
E. Discussion and action relative to four appointments to the
Cade Enforcement Board
Mayor Gulliford reported the terms of office of four members of the
Code Enforcement Board would expire October 1, 1990. He asked the
Commissioners co consider the matter and make suggestions to [he
City Manager relative to appointments which would be made at the
next meeting.
P. Yecommendation relative [o sever rehabilitation, Phase III,
Sectiovs C, D, E, ami P
Bob Kosoy reported [hat [he bid tabulation did not include [he unit
prices and that all bids received for this project had exceeded the
engineer's estimate. The engineer had recommended that [he pipe
lining be broken out of [he project and bid separately. However,
he said it vas his recommendation that the city reject all bids and
rebid the project to include lining of the pipes, but not
specifying Insituform. Ne saki he felt the additional engineering
work should not exceed {3,000.
lotion: Accept the recommeodation of [he Public Services
Director, and reject all bids and rebid [he project
In discussion before the vote, Uavid Avery of Smith d Gillespie,
[he engineer for the project, recommended the city ac<ept the bid
of Yestra on the basis that the bid prices on every [h ing with [he
ezception of the Insituform lining, were equal to or below [he
contract prices ~n portions of Section A and B. He said [here vas
the possibility the low bidders may not rebid and [ha[ bid prices
could be higher. After brief discussion the question vas called
and [he motion carried unanimously.
6. Gib llauazer reports and/or correspondence:
None
NAME OF
COMMAS.
M
S V
Y V
N
Cook z
Edwards z z
Zucker z
Yeldon z :
Gulliford z
i
PACE FOUR
MINUTES
SEPTEMBER I0, I990
6. Presentation by NSN Consultaats regarding pay and elassifica-
tion study vit6 related action
Joy Callahan, representing HSN Consultants, reviewed the plan which
had been presented [o the City Commission and explained the methods
used to prepare [he plan. She said the objective was to develop
job descriptions for the city; Conduct a survey of compensation and
benefits which had been accomplished by surveying similar size
cities, neighboring cities and Jacksonville; and develop a
classification and compensation system. She observed that the City
vas paying under market for the lover level positions and over
market for Che upper level positions. However, since Atlantic
Beach Competes with Jacksonville for leadership, i[ was prudent [o
pay upper level positions at a higher level. Ms. Callahan said she
felt the recommended pay plan would place the city in a competitive
position in relation [o Jacksonville as well as other neighboring
cities. Implementation of the plan would cost L.4t over current
personnel costs.
Hs. Callahan noted that there vas a lack of backup in management
positions and [hey had recommended some restructuring and [he
addition of five employees to alleviate this situation. Staffing
needs in the Parks and Recreation Department would depend on the
amount of services the city vlshed to provide. Ms. Callahan said
NSN would be glad to work with the city to tailor [he plan as
needed and will provide the computer discs so [he city can update
the job descriptions as required.
After further discussion on [he matter the Mayor suggested a
committee be appointed to review the plan and solicit any
additional information or comments from NSN and report back to the
City Commission rl[h recommendations regarding any changes Chey
felt were necessary, implementation, funding etc., said committee
to be comprised of the City Manager, Commissioner Weldon, Police
Chief and two employees to be randomly selected from the four who
rare lwolved in the HSN survey. Hs. Callahan vas asked to take
into consideration the 3R across-the-board salary raise approved by
the Ci[y Commission.
C. Status report by Gee i Jenson regarding rasterater [zeat.ent
plan[
Andy Nay of Gee d Jenson presented a summary of the city projects
on which Gee 6 Jenson is currently working, ropy of which 15
attached hereto and made a par[ hereof. He explained at some
length [he water system improvements which have been completed in
the Royal Palms area and proposed future improvements.
Discussion ensued regarding [he proposed water and sever line
extension along [he north end of Beach Avenue and Mt. Nay vas asked
[o provide a cost estimate for [his project.
NAME OF
COMMAS.
M
S V
Y V
N
Pace Ixgee
MI ROTES
SEPTEMBER 10, 1990
She observed [ha[ [he city is in a strong financial condition,
urged Che continuation of reserving funds for land acquisition, and
suggested [he city consider efforts to beautify Atlantic Boulevard
and offered to help the Beautification Committee with this project.
She also commented on the reserves for rainy day emergencies which
she said were higher than would normally be required for a city of
this size, but agreed in an area such as this which is subject to
hurricanes, this vas prudent. She suggested establishing
departmental goals and objectives and providing more information
regarding programs and their projected costs. Full disclosure of
the affects of Che Comprehensive Plan with related capital
improvement costs in the budge[ documents would also be helpful.
William McGee, 1831 Selva Harina Drive, presented his proposed tax
notice and Marry Royal recomputed his taxes at the reduced millage
rate which shoved an increase of ;26.39.
Jim Wheatley, 2008 Se lva Madera Court, inquired whether any of the
budget increase would be applied [o [he new Ciry Hall. He was
advised funding for the City Hall building had been int laded in
last year's budge[. Roger Stefnem, 239 Seminole Road, inquired
whether a citizens committee could be formed to make budge[
recommendations. The Mayor responded that while he vas strongly in
favor of Committees, he felt establishing priorities and making
financial decisions were responsibilities of the elected body.
Rich Garrity, 2133 Seminole Road, asked that the city consider ways
[o reduce taxes, including, the possibility of reducing Che
frequency of collections; to which the Mayor responded [ha[ the
Solid Waste committee vas cons Sdering alternatives to [he present
system, including the possibility of vo lume[ric charging.
Discussion also ensued regarding such responsibilities as beach
cleaning, lifeguards and animal control, and it vas agreed the
interlocal agreement with the City of Jacksonville should be
renegotiated so Jacksonville would accept a larger reaponeibility
for these eapenses.
Others commenting on the budget included Jeff Po[cer, 383 Tench
Street; Bob Walters, 2226 Beachcomber; Sonny Marlin, 33 Oceanside
Drive; and Jack Morton, 16 Tallvood Road, Jacksonville Beach.
After all had been given an opportunity to address the matter
before the City Commission, [he Mayor declared the public hearing
closed.
Motion: Adopt millage rate of 2.6626 for fiscal year 1990/91
eefore the vote the level of funds budgeted for rainy day
emergencies and [he interlocal agreement were briefly discussed.
The question vas called [he the motion carried unanimously.
At this tfae the Mayor rolled a brief recess.
NAME OF
COMMAS.
M
S 9
Y y
N
Cook z z
Bdrards z
Tucker z
Weldon z z
Gulliford z
PACs Two
MINUTES
SEPTEMBER !0, 1990
Motion: Authorize closing of streets as requested
No discussion before the vote. The motion carried unanimously.
3. Avsearaaces
A. Dorothy Jackson to present cer[ifica[es of appreciation to the
Complete Count Census Committee
Ms. Jackson thanked the committee for [heir work and presented each
member with a certificate of appreciation. She said the Bureau
would be processing [he count until the end of the year and asked
anyone who vas aware of citizens who had not been counted Co make
sure that information vas passed along to the Census bureau so
those people could be included in the count.
4. Aetion on Resolutions:
Resalu[ioa Yo. 90-15
Mayor Gulliford introduced in full, in writing, Resolution No.
90-IS AUTHORIZING ALAN C. JENSEN, CITY ATTORNEY, TO PROSECOTE AND
DEFEND POR AND IN BEHALF OF THE CITY CERTAIN CIVIL COMPLAINTS,
SOITS AND CONTROVERSIES IN NHICH THE CITY IS A PARTY, PROVIDING AN
EFFECTIVE DATE
Motion: Approve adoption of Resolution Yo. 90-15
In discussion before the vote regarding pending litigation, the
City Attorney agreed to provide a status report on all matters in
litigation by the nert meeting. The question was called and the
motion carried unanimously.
5. hew Baeineas•
A. Pwblie hearing for Piscal Year 1990/91 budget
Mayor Gulliford announced the proposed millage rate which had been
tentatively set ac 4.5901, had been reduced to 2.6624 representing
a 4.365 increase over the rolled back rate and 2.792 increase over
[he current millage rate. He opened the floor for a public hearing
and invited comments from the audience.
Susan Hiller, 1852 Selva Grande Drive, Director of Finance for the
Jacksonville Port Authority, distributed a hand-out stating her
observations and recommendations regarding the budget. She said
she had done a financial analysis of [he city based on the audited
financial statement of September 3Q and made suggestions for how
resources could be better utilized. She also made suggestions for
improving the budge[ process for rent year and meeting TRIM bill
requirements.
NAME OF
COMMAS.
M
S V
Y V
N
Cook z z
Edwards z
hater z z
Yeldon z
Gulliford z
Cook :
Edwards z z
hater z
Yeldw : :
Gulliford z
MINOTES OF 7tlE REGULAR MEETING OF TIIE ATLANTIC BEACtl CITY COM-
MIBSION tlII.D IN CI2'Y HALL AT 7:15 PN ON MONDAY, SEPTEMBER (0, 1990
PRESENT: William I. Gulliford, Jr., Mayor
Robert B. Cook, Sr.
Glenn A. Edvards
Adelaide R. Tucker, and
John W. Neldon, Commissioners
AND: KSm D. Leinbach, City Manager
Alan C. Jensen, City Attorney
Maureen King, City Clerk
'the meeting vas called [o order by Mayor Gulliford. The
invocation, offered by Commissioner Cook, vas followed by the
pledge to the flag.
1. Approval of the mimitea of the r gala meeting f AuguaC 27
1990
Motion: Approve dnutea of regular meeting of August 27,
1990
No discussion before the vote. The motion carried unanimously.
2. Recognition of visitors:
Sam Kimball, representing Selva Lakes Neighborhood Association,
expressed oppcsit ion to a proposal to extend Donner Road to connect
with Sandpiper Lane. He also presented a letter [o [he City
Commission explaining [he reasons for their position. Copy of said
letter is attached hereto and made a pare hereof.
Mayor Gulliford explained the city had considered [he possibility
of opening additional ingress/egress from [hat area a[ [he request
of residents who had expressed concerns [hat [heir only egress vas
by way of Mayport Road. At this time nn acceptable way of
accomplishing this had been worked out but the views of all
affected citizens would be taken into Consideration before any
changes would be made.
OChers who spoke in opposition to the proposal included Barbara
Bonner, 463 Selva Lakes Circle and Peter Fendergrosse, 1132
Linkalde Drive. Gary Israel, 1356 Lakeside Drive also complained
of city [rucks and equipment passing through [heir residential
community when going to and from the city yard. After brief
dissuasion the City ?Tanager vas requested to instruct city crews to
use Sandpiper Lane as [heir primary entrance and exit from the city
yard.
Greg Ratio, 277 Beach Avenue, requested authorization co close a
portion of Ocean Boulevard and Atlantic Boulevard in connection
with Che Octoberfes[ sponsored by the Atlantic Landing Merchants
Association on October l3, 1990.
ME OF
COMMRS.
M
o
r
[
O
N
S
e
c
O
N
D V
O
T
E
D
Y
E
S V
O
7
E
D
N
O
Cook z
Edvards z z
tucker z z
Neldou z
Gulliford z
~~ ~ a
' ` BARCO-DWAL
~ D Engineering Inc.
. ~~ 7387 WIL+on Boulevard • Jack~omllle. Florida 52210-3533 . 804 772-1
/ 313
July 16,
Ms. Vicki Schwencke, P.E.
Bessent, Hammack 6 Ruckman, Inc.
1900 Corporate Square Boulevard
Jacksonville, PL 32216
~pRpl,
19901de EO6y
d
X90
Re: Section 'H' Improvements Project
Barco-Duval Project No. 3213
Box-CUlvert
Dear Ms. Schwencke: -
Barco-Duval Engineering is pleased to provide a revised
quote of $29,750.00 to construct the box culvert at
Section 'e',
This price is based upon the S' X 3' culvert being
poured in place and Main Street being closed (between
9th Street and. 19th Street) for approximately one
month.
This price is based on the lowest of five different
quotations which we have solicited. It is our best,
and last, effort in obtaining subcontract prices.
Please advise us whether you wish for us to proceed
with installation of this box culvert or whether the
City wishes to solicit bids for this work.
Yours truly,
onna Brooks, P,E.
Chief Engineer
DB:kad
~D
i ~~'
fi
BARCO-DUYAL
Engineering Inc.
7387 Wilson Boulevard • Jachwnvllle, Plortda 322303333 • 804 / 772-1313
RECEIVED
AVG 29 X990 July 6, 1990
a'l'?Oi'fD DY
GD
clU
BARCO OUVAL
ENGINEERING
Ms. Vicki Schwencke, P.E.
Beaaent, Hammack 6 Ruckman, Inc.
1900 Corporate Square Boulevard
Jacksonville, FL 32216
Re: Section 'H' Improvements Project
Barco-Duval Project No. 3213
Fencing at Weat Plaza
Dear Ms. Schwencke:
Barco-Duval Engineering is pleased to provide the lump sum price
of $15,000.00 to furnish and install the fence around Hest Plaza.
This price includes the following items:
2050 LF - 6', 9 gauge chain link fence
1 5/S" X 8' Sch 40 line posts
2" X 8' Sch 40 corner posts
2 1/2" X 8'Sch 40 gate posts
1 5/B" Sch 40 gate frame
4 - 12' double-drive gates
Top and bottom cable
No barbed wire or top rail is included
If this quote meets with your approval, please issue a contract
modification increasing our Contract Amount by S15,000.00.
Thank you for your assistance in this matter. If you have any
further questions regarding this or any other matter, please
contact me at 772-1313.
Yours truly,
`712aiLT-~a a~~fYleocv-.~+~
Martha L. Moore-Ferris
Project Engineer
MLM:kad
F
s ~ _ '~ CIIANCIi OIiUER
'(Instructions un revers<sidel No. 20
C~\ PROJECT: Section "H" Improvements DATE OFISSUANCE: August 27, 1990
OWNER: City of Atlantic Beach RECEIVED
(Name 7l6 Ocean Blvd.
Address) Atlac[ic Beach, FL 32233 AUG ~~ I`n
CONTRACTOR: Banco-Duval Engineering, Ind34RAWN4RYA7ejea No.
7587 Nilson Blvd. ENGINC _^t+:G
Jacksonville, FL 32210 ENGINEER: Bessent, Hammack d Ruckman, Inc.
CONTRACT FOR Paving, Drainage, Nater d Sevez
ENGINEER'S Project No. 58604.14
You arc d'uated /o Hoke the foBOwing changes in the Contras Documents.
DcsaiJgioa: Boz Culver[ and Fence in West Plaza area.
C
PtrrposedChange Ordv. hems required in addition [o Landfill conflict not ineluded
in previous change orders.
Assachmenb: (list documents supporting change)
Estimates from Banco-Duval for Fencing b Bog Culvert
CHANGE IN CONTRACT PRICE:
Original Contrael Price
f 3.310.084.75 CHANGE IN CONTRACT 7IME:
Original Comnct Time
360 Days
4r.s4n
Previous Change Ortkrs No. to No.
f Net clmnge from previous Change Orden
rnr.
Casuacs Rice prior a spin Change Order
1 Contract Tune Prior to this Change Order -
360 Days
am.a,w
Net hsaease (degsggae) dshu Change Order
f 44,750.00 Nn Increase p®®ot) d this Change Order
30 Days
4„
ConYacl Price wish all approved Clwnge Orders
f Comrxs Time with ali approved Change Orden
390 Davs
s.,,s aer
f RECOMMENDED: APPROVED: APPROVED:
1 ~_
. by ~ b
Fes,. Y w.. hY c~.,.w.
EJCDC No. 1910 II9A1 Ediiionl
nrrnre Ur mr Fnnnea:l..mC~+wxr n.nmmm.C.......mr....o...u~..n ~. r.. •........c.... .. .__ ..
~.: _:
CITY OF
~4tla«tle Seack - ~fotida
9160CEAN BOULEVARD
P.O. BOX 26
ATLANTIC BGCN. FLOHmA Jt3it
TELEPHONE 19DII N4TdB6
September 12, 1990
TO: Robert Kosoy
FFia1: Nm. S. Fbwell
RE: Sectim H Project
Qnrlge Order D20
Please find ettedled inreto the original of Rvlge Ortkr MO which ircludec
tin carncncttan of a box culvert tc be located at Mein Street end Hest
Plena Oreirnge Oitdl end fencing along Hest Plaza Oreirnge Ditch fron Orchid
Street tc Main Street. The need for the corntrvetion of the box alvert
in Iieu of pipes oe ariginnlly premed, was brou¢lt about by the diemvery
Of the eenitary leMFill on Jeemirn 6 Cemelia Streets. Thts prevented the
use of the heat Plaza Drainage Otteh neat of Mein Street end tfie regllranent
of enlarging the Nest Plezn Oreinege Oitrh from Mein Street East to Ordlid
for treatment purposes. Credit for the concrete pipes er>d headwalls to originally
plated was given in Cnage Order 811.
DUG tc t3n redeatgl Of 1310 ditch ant the ateeperllrlg do the baic9l fQltlrg
of the ditrll is nos required.
I would appreciate yoLr presenting this Charge Order A20 to ttn City Commission
st the seating of 9/24/90 for approval.
~~._.
CNANGE ORDER N0. 19
SECTION 'N' INPROVEMENTS
PAGE ITEM QUANTITY UNIT PRICE AMOUNT
LIFT STATION N0. 1
B. Building 14' R 20' (24,000.00)
Building 14' R 14' 21,700.00
i
C. Iucluded in Item "B"
LIFT STATION N0. 2
B. Building 14' R 20' (24,000.00)
Building 16' R 14' - 21,700.00
C. Iucluded in I[em "B"
TOTAL PDH COANGE ORDER N0. 19 ;( 4,600.00)
CIIANCE ORUER
IInIlmuions on revcrse sidel
. r No. _ i~o
PROIECi: $ECtion 'H' Imp[oVements DATE DFISSDANCE: August 13, 1990
OWNER: City of Atlantic Beach
(Name 716 Ocean Blvd.
Redress) p • O. Box 2 S
• Atlantic Beach, Fl. 32233
C'ONiRACTOR: Barco - Duval
7587 Wilson Blvd.
Jacksonville, F1. 3221C
CONTRACTFOR: paving and Drainage
Water and Sewer
C
OWNER'S Projec[ No.
ENGINEER:.BESSt'nt, Hammack S Ruckman, InC.
' ENGINEER'a Project NO. 58604.14
You are directee m make Ue following changes in the Contract Documents.
Dexripioo: Changes to Lift Station No. 1 and 2 originally specified
in work directive No:ly3-but not approved as apart of Change
Order No.13.'
Purpose ofChange Order.
Incorporate changes requested by the City of Atlantic Beach,
Florida
Aluchmenu: (l,istexumenb supposing change) Change Order No.l3 and support documents
for Change Order 19
CHANGE IN CONTRACT PRICE
Origirul Contras Prce
Pserious Change Orders No. - to No.
S' 1.
Comlan Price prior to this Change Order
i
Net(decrease) of lhis Change Ordtt
:__4[600.00
Contra! Prke with all approved Change Orders
S
RECOMAIENDED: APPROVED:
APPROVED:
hY/{rte r.r~ hY n.., bY --Le'Le'/GCM' ~ ~/~f~
s .:
EICDC No. IY IU~A~D I IYA7 GJilionl
RgarJ b. Air EMmrrr.' 1..m Cnmrx. 4wmrn~. Ca.mm.ure arvl rW.v.rJ M i1.r A.a¢ugJ f,<ncnl C.mn.nv
. n(Amrrva.
CHANGE IN CONTRACT T1AIE:
Original Conlnct Time
360 Days
N+..rw
Nn change from previous Change Arden
I• t.
Contract Time prior to this Change Order
Net Increase (decreax) of this Change Order
Contnc! Time with all approvcd Change Orders
f'
Y
r-
_~.'~_
CITY OF
o'~tlartie S"caelc - ~lettda
1180CEAN BOULEVARD
P.O. BO%Hi
AtLAM1C BEACH, FIURmAfZNe
TBLEPHONE RWI fHM886
September 12, 1990
T0: Robert Kasoy
FT10lA: Nn. S. Howell~~~
AE: Sectim H Projeet
CF.entp Order R19
Please firxl ettedxd hercta Change Order R19 which is a reduction in the
cvrtract price of $4,600.00. This order is in carrneetan with ohagea to
1iFt etettarmm 1 aril 2 specified in Chance Order R13 but rot q:proved as
pert aF CtBR~ge Order A73. As rated in the etterJted the building aizea ere
rcducetl. I would eppreciete it if you waultl present this to the City Cd:missian
et the meeting of 9/24/90 Far their epprovel.
CITY OF ATLANTIC BEACH
CAPITAL PROJECT STATUS REPORT
WEEk; ENUi1JD 8/17/90
NAME OF PROJECT: Se[tion "H"
STARTING DATES 11/20/89
CONTRACT COMPLETION DATES 11/2U/9U
PROJECTED COMPLETION DATES 3/1/91
MAJOR ITEMS COMPLETED LAS7 WEEKS Sewer mains on W 12th Street
from Mayport west to Orchid Street thence south to the manhole at
Orchitl and West Plaza Drainage ditch were televised and accepted
6y the City.
A. J. Johns has been working on the installation drain lines and
water mains on Camellia between W 3rd antl W 6th, water mains nn W
2nd and W 3rd, force main, water and sewer lines on W 14th be-
tween Main and Orchid. 6arcm Duval completed compaction work on
limerock on w 13th and 14th and Orchid St. between W 12th and
Levy Roed. Southern Bell finally removed and reset two telephone
poles that were in the way of curbing on Orchid Street.
INVOLVEMENT NITH UTILITIES LAST WEEK:
___WATER ___SEWER ___JEA X Southern bell
___BUCCgNEER ___BUCCANEEk ___OTHER
ANTICIPATED WORK WITH PUBLIC WORKS DEPARTMiEMT:
EXTENUATING OR ANTICIPATED PROBLEMS, DELAYSs
r
- ------------
Project Manager
CITY OF ATLANTIC BEACH
CAPITAL PROJECT STATUS REPORT
WEEK ENDING^8/24/90^..
NNE OF PROJECT: Section "H'•
STARTING DATE: 11/20/89
CONTRACT COMPLETION DATE: 11/2U/90
PROJECTED COMPLETION DATE: 3/1/91
MAJOR ITEMS COMPLETED LAST WEEK:
West 3rd, 4th, 5th, and 6th are being graded for limerack. Orchid
Street between West 2nd and West 6th was also being graded for
limerock. Water lines were inst alletl between Main and Begonia on
West 14th. The contractor worked around a number of telephone
cables without incident. Water lines were installed on west 2nd
and 3rd. Barco placed a larger more permanent type barricade at
Hibiscus and the West Plaza Ditch. The two logs spanning the
ditch were removed.
INVOLVEIffNT WITH UTILITIES LAST YIEEK:
___WRTER ___SEWER ___JEA X Southern bell
_ AB AE _ _
___EUCCANEER __BUCCRNEER OTHER
ANTICIPATED WORK WITH PUBLIC WOWC6 DEPARTMENT:
EXTENUATING OR ANTICIPATED PROBLEMS, DELAyG: ---
Sometime next week Barco will be removing about six trees from
the Swale area on Camelia north of West 9th. This was explained
to the owners of the abutting property some months ago but they
may still call and complain about the removal. Hopefully this
will be the of the Tree removal problem in the area.
________
Project Manager
9
CITY OF
rs?tlartie i~eae% - ~lsaCda
August 2B, 1990
Beseent, lianwmcic 6 Ruda, Iro.
7900 Lorporete Square Blvd.
,tedar:wrille, FL X16
Attn: BSll Layton
Oar BS11:
t180CGN BOULEVAAD
P. O. BO%tb
ATLANTIC BGCB, rWwD7A8Pt]]
T9EPNONt Iwwl f89-tfYB
Following our meeting of B/2B/90, Mr. Robert Koaoy, Oiramr of Rblic Monks,
City of Atlantis Beath, informed me tint the City does have a permit m
mnirxeln the old outfall lire rtmirg out Levy Rd. This line is for miergeroy
tae, adr ea during a hurrlra,e, end in fact ie in She City's hurriran
emergucy plan.
You will also rote that the origirel plea did rot indicate that the line
tree m be eb~doned.
M you know, Ure torrtreemr. da,mged two of the man hales elmg this llne
end we have been r,•q.settrg them m repair sane. To date, this Ins rot been
sooompli~rd. I would q:preeiate erry ha1P Ycu mi¢rt be in hurrying tMn
along.
It appeened during our mretirg tfiet there were several omflicts m the
eaM1 aide of Lary Roll in mrrwxtion with this otrtFell 11tH. These canFl icta
will have m be resolved eo that Ltle line rn be meintairnd.
7nstirg y«, will 91ve these matters yorr imnediete ettcrtion, Ire®In
Very tn+lY Y~9,
Mw. S. Howell
a: R. Kasoy
R. Oevault
^ '.
>.~
CITY OF ATLANTIC bEACH
CAPITgL PROJECT STATUS REPORT
WEEK ENDING 8/31/90
NAME OP PROJECTS Section '•H"
STAR77NG DATES 11/20/89
CONTRACT COMPLETION DATES 11/20/90
PROJECTED COMPLETION DATES 3/1/91
MAJOR I7EMS COMPLETED LAS7 WEEKz
Nest 3rd, 4th, 5th and 6th Streets between Mayport Road and
Orchid 6treet were limerocked, Water lines were installed on
Jasmine and Camelia Streets south of West 14th. All underground
was fini shetl on violet street and it was graded and limerocked.
Work continued on drainage lines on camelia and West 6th.
_________________________________________________________________
INVOLVEMENT WITH UTILITIES LAST WEEKz
___WATER ~ ___SEWER ___JEA Southern Bell
_ AB AB ___
___BUCCANEER __BUCCRNEER OTHER
ANTICIPATED WORK WITH PUBLIC WORKS DEPARTMENTz
EXTENUATING OR ANTICIPATED PROBLEMS, DELAYS,
See attached letter to BHR regard the Levy Rtl. sewer outf all
line.
/~~QJ/
Project Manager
t
E~;;.
._~_~,
BARCO-DWAL
6 D Engineering Inc.
7387 Wilson Boulevard • Jatksomitle, l7orlda 322143333 • 904 / 772.1323
September 7, 1990
Mr. William R. Layton, Jr., P.E.
Bessent, Hammack 6 Ruckman, Inc.
1900 Corporate Square Boulevard
Jacksonville, FL 32216
Subject: Section 'H' Improvements Project
Barco-Duval Project No. 3213
Contract Time Extension
Dear Mr. Layton:
I am writing to request a time extension of our
completion date for the above Project.
Due to the relocation of utilities and the redesign of
certain segments of the Project, Barco-Duval was forced
to suspend work on February 7, 1990. We did not
remobilize for roadway operations until June 20, 1990;
although A. J. Johns remained on the jobsite, much of
their available work consisted of work not on the
critical path for completing the Project in a timely
manner.
We are therefore .requesting a ninety day time extension
to our Project completion date, changing the completion
date from November 22, 1990 to February 20, 1991.
Please review this request and advise us of your
concurrence. If you have any comments or questions,
please call me at 772-1313.
Yours truly,
-~ac'E1~c ~...ly~~xe- Fecc.:S
Martha L. Moore-Ferris
Project Engineer
MLM:kad
cc: William Howell, City of Atlantic Beach
Narry McNally, City of Atlantic Beach
Charles H. Barco, Barco-Duval
F'
Y
...,: '
CITY OF RTLAl:TIC BEACH
CAPITAL PROJECT STATUS REPORT
~. WEEK ENDING 9/7/90 ~ ~
NAME OF PRWECT: Section "H"
STARTING DATES 11/2U/89
CONTRACT COMPLETION DATE: li/2U/9U
PROJECTED COMPLETION DATEx 3/1/91
MAJOR ITEMS COhPLETED LAST WEEKS
Banco finished limey ocking W 3rd, 4th, and 5th Streets and Orchid
Street from West 3rd to West 5th. They also cut drainaoe :wales
on West 13th and 14th between Mayport Road and Orchid Street. A.
J. Johns was installing water mains on Main Street from West 2nd
to West 6th, and drain lines on West bth between Camelia and Main
Street.
INVOLVEMENT WITH UTILITIES LAST NEEKx
~,I~t,
x'. ...WATER ___SEWEk ___JEA ...Southern Eell
~ AB _ AB
BUCLANEER ___BUCCANEER ...OTHER
___________________________________________________________
ANTICIPATED WORK WITH PUBLIC WORKS DEPARTMENT:
EXTENUATING OR ANTICIPATED PROBLEMS, DELAYS:
6Hk and I will 6e meeting with representatives from 6arco Duval
on Tuesday. at 6Hk': Office to discuss contract extension re-
quests.: We. are getting, pr_i ces on,*reworkinq_a:number of. double'
water, cut laterals that ,!according .to plan," would require placing ~,
..water meter boH es in the tlrainage swales.~Remaining double later-
als will 6e carried +o the property lines.
~ ~ __
Project Manager`
;,
._
NOTICE
HEG I NN I NG OCTOBER 1 ~ 1 990 .. FOR A
PER Z OD OF ABOUT THIRTY DAYS ~
MA I N STREET BETWEEN WEST 9t h AND
WEST 1 4t h W ILL HE CLOSED TO
THROUGH TRAFF I C DUE TO THE
CONSTRUCTION OF A HO X CULVERT AT
MA I N STREET AND WEST PLA Z A
DRA I NAC-+E D ITCH _ RESIDENTS L I V I NG
ON MA Z N STREET NORTH OF WEST
PLA Z A DRAINAGE D ITCH W ILL HAVE
TO USE WEST 14t1-~ OR LEVY ROAD TO
REACH MA I N STREET _ RESIDENTS
LIVING SOUTH OF WEST PLA Z A
DRAINAGE D ITCH CAN USE WEST 2n d ~
3rd , 6t h or 9t h TO REACH MA I N
STREET _ WE HOPE TH I S W ILL NOT
CAUSE YOU A GREAT DEAL OF I NCON-
VEN I ENCE _
Mm. S. HoMell~ Project Manager 249-5653
Ray Devault~ Resident Engineer 247-0955
CITY OF ATLANTIC BEACH
CAPITAL PRWEC7 STATUG REPORT
WEEK ENDING 9/14/9~:r
NAME OF PROJECT: Section "H"
STARTING DATEz 11/2li/89
CONTRACT COMPLETION DATEz it/2U/9U
PROJECTED COMPLETION DATES 3/1/91
MAJOR ITEMS COMPLETED LAST WEEKz
Barco Duval completed limeroc Y.ing Weat 14th, Violet Stoc ks,
Jasmine and Camelia. Hibiscus Street south of 14th cannot be
limeroc ked until the sewer line is installetl. Darco also worked
on swales on Violet Street and West 14th. A. J. Johns completed
drainage line on West 6th from Main to 9toc ks and worked on
installation of water mains an West 1st west of Main, Camelia and
Jasmine north of West 6th, and on Main Street from West 14th to
West Plaza Drainage Ditch. A. J. Johns also installed the new
headwall at Orchid and West Plaza Drainage ditch. 6arco Duval
startetl curbs on West 2nd but were held up until the new water
main is tested customers cut in.
INVOLVEMENT WITH UTILITIES LAST NEEX:
__ WATER ___SEWER ___JEA ___Sauthern Bell
A6 AD
BUCCANEER SUCCANEER OTHER
________________________________________________________
ANTICIPATED WORK WITH PUBLIC WORKS DEPARTMENT:
EXTEMIRTING OR ANTICIPATED PROBLEMS. DELIAYSe
We ran into difficulty with an existiny water main on Violet
6treet. The depth and location of the main puts it in the bottom
of the V Swale. BHR is working on a change order to inatall
concrete cuivert <in lieu of CMPI for a distance of about 300
feet. That seemed to be the best alternative to moving the exist-
ing water main. Construction on the box culvert at Main and West
Plaza Ditch (Change Order N2UI is scheduled to begin an October
1.
Project Manager
J ~~
CITY OF
rQtlatlie Geadc - illmuda
91L w~.~.. wv..n, My
P. 0. B0C25
ATLANTIC BEACN. FLORIDA 32'133
TELEPHONE 19MI 242396
Septerber 21, 1990
M E M O R A N D U M
TO: Hi• Leinbaeh/City Manager
FROM: Robert Koso y/Director Public Norks ~,5~
RE: SECTION "H"
On Tuesday, Septerber IB, 1990. a •eeting was held
betl+e rn Mr. Ni lliar Hawell and •e to diseuzs the status of
the Seetion "H" Project and Change Orders 19 and 20.
Attached are progress reports for B/77, B/24, B/3I, 9/7,
9/14/90. The contracf or has requested an extension aF Lire
in a letter dated 9/7/90. No action has been taken an his
request at this tire.
Change Order 19 and 20 appear to be justi fi rd and it is
recorrended that both De approved.
RSK/kr
PTTACFPIENTS
cc: Mr. Hillier Howell
NE4J ~u,~s/,I,c35 /~~ S~'7
CHANCE ORDER NO. 19
SECTION 'H' IMPROVEMENTS
PAGE ITEM QUANTITY UNIT PRICE AMOUNT -
LIFT STATION N0. 1
B. Bu11d1mg 14' R 20' (24,000.00)
Building 14' % 14' 21,700.00
C. Included in Item "B"
LIFT STATION N0. 2
B. Building 14' R 20' (24,000.00)
Building 14' R 14' 21,700.00
C. Included in Item "B"
TOTAL FOR GRANGE ORDER N0. 19 j( 4,600.00)
CHANCE OItUER
-~
Unatrvaions on revcrsc sidcl
r
No.
C PROJECT: Sect ion 'N' Improvements
OWNER: City of Atlantic Beach
(Name 716 Ocean Blvd.
Address) P.O. BOx 25
• Atlantic Beach, Fl. 32233
CONTRACTOR: BarCO - Duval
7587 Wilson Blvd.
Jacksonville, F1. 32210
CONTRACT FOR: Paving and Drainage
Water and Sewer
C
i ~..
DATE OF ISSUANCE: P.ugust 13, 1990
OWNER's Project No.
ENGINEER:.gessent, Hammack S Ruckman, InC
ENGINEER'S Projat No. 58604.19
You arc directed to make the fogowiog changes is the Contract Documents.
Description: Changes to Lift Station No. 1 and 2 originally specified
in work directive No:li3-but not approved as apart of Change
Order No.13."
Plupox of Change Order.
Incorporate changes rerluested by the City of Atlantic Beach,
Florida
Atlxhnrents: (list documents supposing change) Change Order No.13 and support documents
for Change Order 19
CHANGE IN CONTRACT PRICE:
Oti®nal Conlrxl Price
f 3 3J0 084 75 CHANGE IN CONTRACT TIME:
OnBinal Conlracr lime
360 Days
J.ps4u
Previous Change Orders No m No. ~
f. t, Net lunge from previous Change Orders '
i. I
r.n
Comrxt Price prior to this Change Order
f Comnct Time Prior Io this Change Order
a.r.>a..
Net ygp~(decrease) dthis Change Order
f 4,600.00 Nn Increase (decrease) d Nis Change Order
a.n
Coatraet Price wilh>U approved Change Orders
f Contact Time with all approved Change Orders
RECOMMENDED: APPROVED: ,1PPROVED:
~falf.~.~ o
6y J'Im s.p.o Y o.«, 6Y ~~~~~
EJCDC No. IYI0~6-R IIYY; Edilionl
Pr<ryrtJ F. rM EnFwe~i lamr Gmvw Il.wumcnrc 1 \.mma:e<+N <w.wvJ M IDc {„QUrN l rtnnd f.muxnr,. nl Amnnv
~-~ -__ _
CITY OF
rltlarue b"taelc - ~lauda
Septalber T2, 1990
TO: Flobart Kosoy
FFQd: Yhn. 9. Fbwell~~~
FE: Section H Project
Charge Order #19
TI60CEAN BOUItVABD
P.O. BOX PA
ATLANTIC BEACH, P1gRIIlA 92L9]
TELEPHONE I>m11 TMTJ96
Ple~e Find attadled hereto Chalga Order #T9 which is a reduction in the
cortract price of $4,600.00. This order is in correction with to
lift stations 7 aid 2 speciFied in aTance Order #T3 but rot approved as
part of Chage Order #T3. As rated in the attadled the building sizes are
reAx:ed. I would appreciate it iF you would present this to the City Cannissim
et the meeting of 9/24/90 for their approval.
3A
CITY OP ATLANTIC BEACB
6F.(,9I.AR ID:ERYIBG HOLIDAY, SEPTFlB3EB 24, 1990
AGENDA
Call to order
Iwocation and pledge to The flag
1. Approval of [he minutes of the regular meetiag~of September 10, 1990
2. Recognition of visitors:
3. at Agenda:
A Approval to reduce Change Order i19 relative [o Lift Station No.
1 and 2, Section H in the amount of ;4,600 (Bob Roeoy, Public
Services Director)
4. ~tCee Neports:
Chairman of [he Awacde Committee, Co~iseioner Glenn Edwards with
a report and recommendation relative tc land clearing and
grubbing of Donner Park
5. Nev Bmimw:
A. Public hearing on proposed budget for Fiscal Year 1990/91
~$: Status report relative to property 6 casualty insurance (A1
Rodriguez, Insurance Consultant)
C. Statue report on nev city hall (Tom McNett, Clement Rumpel,
Goodwin and John Adcox, Adcox Construction)
D. Recomendation from Recreation Advisory Board con<erning little
league (Chairman, Don Fagan)
E. Discussion and related action relative to computer software for
[he Police Department (Police Chief Thompson)
F. Appointments to fill vacancies on Code Eaforceven[ Board (Maureen
_;'Ring, Ci[y Clerk)
G: Discussion and related action relative to approve the increase
of change order #20 in the amount of 544,750 relative to
construct a boz culvert in Section N (Bob Rosoy, Public Services
Director)
6. Actfov on iesolvriona:
A. Resolution #90.16 setting the village rate for PY 1990/91
B. Resolution #90-17 adopting an operating budge[ for Pascal Year
1990/91
7. City Navaget reports and/or torrespovdeace:
8. Ngor W call on City Cosissiosere, City Attorney and City Clerk:
Adjournment
to be executed in its name with its seal hereunto affixed
and attached by its duly authorized officers. All of the
above to be effective as of the date first above written.
[SEAL] FIRST MUNICIi~AL LOAN COUNCIL
By By
Secretary Chairman
(SEAL] CITY OF ATLANTIC BEACH, FLORIDA
Attest:
By gy
Title: City Clerk Title: Mayor
_g_
lc/FLOCam1.AB 11-18-88
t,. :..
other amount or other payment required to be paid here-
under on the date on which it is due and payable;"
(b) Section 10.01 of the Participation Agreement
is further amended to add the following additional provi-
sions:
"(m) The Public Agency or the State shall take
any action to terminate the continued legal existence
of the Public Agency unless the obligations of the
Public Agency hereunder are to be assumed by a successor
or transferee Public Agency and such transferee or
successor is, in the reasonable judgment of the Agent
Bank, equally credit-worthy."
ARTICLE IV
MISCELLANEOUS
Section 4.01. Notices. The following address shall
be amended Eoc the parties listed as follows:
The Agent Bank: The Sumitomo Bank, Limited
New York Branch
One World Trade Centez, Suite 9651
New York, NY 10046
Attention: Manager, Public Finance
Department
Telephone: (212) 553-0100
The Remarketing
Agent: Shearson Lehman Hutton, Inc.
World Trade Center
Tower Two - 104th Floor
New York, NY 10285
Attention: Municipal Short-Term Finance Desk
Section 4.02. Effective Date. This Agreement
shall become effective on December 1, 1988.
ZN WITNESS WHEREOF, the Council has caused this
Amendment to Participation Agreement to be executed in its
corporate name with its corporate seal hereunto affixed and
attested by its duly authorized officers and the Public
Agency has caused this Amendment to Participation Agreement
-8-
~:~^-
i
n
~,,
~..
.
to pay its Pro Rata Share of said Capital Loss in equal
monthly installments during the twelve-month period
following the occurrence of such Capital Loss (subject
to acceleration as hereinafter provided), payable on
each date interest is due with respect to the Loan
hereunder;"
Section 3.05. Assignment by Council. Section
9.01(a) of the Participation Agreement is amended to read as
follows:
"(a) This Participation Agreement, the Collateral
Documents and the obligations of the Public Agency to
make payments hereunder and thereunder and any security
therefor, may be assigned and reassigned in whole or in
part to one or more assignees or subassignees a[ any
time subsequent to its execution without the necessity
of obtaining the consent of the Public Agency. The
Public Agency expressly acknowledges that this Partici-
pation Agreement, the Collateral Documents and the
obligations of the Public Agency to make payments here-
under (with the exception of certain of the Council's
rights to reimbursement for certain costs under Section
2.02(i) hereof), have been pledged and assigned (i) to
the Trustee under the Indenture as security for the
Honds and the obligations of the Council to the Agent
Bank and the Banks under the Credit Agreement, and (ii)
to the Hanks as security for the obligations of the
Council under the Credit Agreement, and that the Trustee
(or the Banks as assignee of the Trustee) shall be
entitled to act hereunder and under the Collateral
Documents in the place and stead of the Council whether
or not the Bonds or this Participation Agreement are in
default. Zn addition, the Public Agency acknowledges
that the Council has appointed an Administrator which
shall be entitled to act hereunder in the place and
stead of the Council but only to the extent of such
appointment." -
Section 3.06. Events of Default Defined.
(a) Section 10.01(a) is amended to read as fol-
lows:
"(a) Failure by the Public Agency to timely pay
any Loan Repayment, so long as the Bonds are outstand-
ing; or failure by the Public Agency to timely pay any
-~-
the Bonds. Such rebate shall be made to Public Agencies
having a Loan in place on December 1, 1988.
(k) On or before June 15, 1989, there shall be
rebated to the Public Agency the "Pro Rata Share" of
the amounts transferred to the Interest Account pursuant
to Section 6.10(f) of the Indenture."
Section 3.03. Calculation of Pro Rata Share.
Section 6.03(e) of the Participation Agreement is hereby
amended to provide as follows:
"(e) For the general purposes of Sections 5.02,
5.03 and 5.04 hereof, except as hereinafter provided,
"Pro Rata Share" or "Pro Rata Shares" of any amount
shall be determined by multiplying such amount by a
fraction the numerator of which shall be the outstanding
principal amount of the Public Agency's Loan and the
denominator of which shall be the outstanding principal
amount of all Loans (as defined in the Indenture) made
by the Council under the Indenture which have not been
assigned by the Trustee to the Banks or the issuer of a
Public Agency Letter of Credit pursuant to Section 5.16
of the. Indenture, plus the amount then on deposit in
the Loan Fund, pcovided that, for purposes of calculat-
ing the "Pro Rata Shace" of amounts under Section
5.02(A)(ix), Section 6.02(C) and Section 5.04, there
shall be excluded from the denominator the amount then
on deposit in [he Loan Fund. The foregoing notwith-
standing, in connection with a calculation of the Public
Agency's Pro Rata Share of ongoing Lettec of Credit
Fees, such fee shall be calculated assuming such Fees
accrue at 45 basis points per year. In addition, any
fee or expense specifically attributable to a particular
Loan shall be charged to the particular participating
Public Agency and shall not be calculated on a pro rata
basis."
Section 3.04. Capital Losses. The first clause
of the first sentence of Section 5.04 of the Participation
Agreement is hereby amended to provide as follows:
"if, after June 1, 1989, any report furnished to
the Council, [he Administrator and the Banks pursuant
to Section 5.12 of the Indenture shall indicate a prin-
cipal investment loss with respect to funds deposited
in the Debt Service Reserve Fund (each a "Capital
Loss"), the Public Agency (upon notification by the
Trustee given at the direction of [he Agent Bank) agrees
_6_
Federal income tax purposes or otherwise yield restricted in
accordance with the requirements of the Code. The Principal
Amortization Schedule shall be effective as of December 15,
1988.
ARTICLE III
LOAN REPAYMENTS
Section 3.01. Calculation of Loan Rate. Section
5.02(C) of the Participatron Agreement is hereby amended to
provide as follows:
"(C) After June 1, 1989, the Public Age rcy's Pro
Rata Share of amounts transferred to the Interest
Account of the Revenue Fund pursuant to Section 5.10(f)
of the Indenture (but subject to the last paragraph of
said Section 5.10), but only if and [o the extent such
amounts are not needed [o pay or accrue the amounts
listed in subparagraph (A) or (B) above or Section
5.03."
Section 5.02(G)(ii) of the Participation Agreement
is hereby amended to provide as follows:
"(ii) [he interest of the Trustee in this Partici-
pation Agreement and the Collateral Documents are
assigned to the Banks or as they may direct;"
Section 3.02. Amendment tc Section 5.02; Distri-
bution of Amounts on Deposit rn Interest Account. Subsection ~
(B)~ Section 5.02 is hereby deleted. Subsections (J) and 4
(K) to Section 5.02 are hereby added to state as follows:
"(J) On or before December 30, 1986, there shall
be rebated to the Public Agency its equitable share as
determined by the Council of (x) the amounts to have
been transferred to the Interest Account pursuant to
Section 5.10(f) of the Indenture for the period from '
the Parity Date to and including December 1, 1988, less
(y) the costs incurred by the Council in connection
with the negotiation of an Alternate Credit Facility,
the Second Supplemental Trust Indenture, all amendments
to Participation Agreements and the attendant appoint-
ments of a new Remarketing Agent and the remarketing of _
-5-
.~<-
of such amounts shall be made cnly in accordance with
the terms of the Participation Agreement as an Advance.
"Agent Bank" or "Banks" means The Sumitomo Bank,
Limited, ac*_ing throughits New York Branch as the
issuer of an Alternate Credit Facility as of the date
hereof, and includes any issuer or issuers of an Alter-
nate Credit Facility with respect to the Bonds.
"Base Rate" means the rare of interest established
by the Agent Bank from time to time as its prime lending
[ate for commercial loans in the Onited States (wh?ch
rate is not necessarily its lowest rate of interest).
Each change in the Base Rate shall be eEf ective as of
the opening of business on the effective as of the
opening of business on the effective date of such chanoe
in the Base Rate.
"Project" shall be ascribed the same meaning as
such term has been assigned in the Participation Agree-
ment, except that the last sentence of such definition
shall state: "All such property shall constitute a
qualifying capital "project" as such term is defined in
Part I of Chapter 159, Florida Statutes, Part II of
Chapter 166, Florida Statutes, and Section 163.01,
F1o[idd $tdtUteS."
ARTICLE II
LOANS
Section 2.01. Recalculation of Loan Amount.
Article III of the Participation Agreement is hereby amended
to delete any and all references to the premium equal to 2S
of the principal amount of the sum loaned to the Public
Agency which was charged against the Public Agency. The
Public Agency's obligation shall no longer include said
premium and the Trustee shall exclude the premium in the
calculation of the Principal Amortization Schedule. The
Loan Amount, as recalculated [o exclude such premium, shall
be deemed fully Loaned to the Public Agency as of the date
hereof and the Public Agency shall be liable for interest
calculated on [he face amount of the Loan Amount with a
credit for actual interest earnings on undisbursed portions
of the Loan Amount held in the applicable subaccount of the
Allocated Account of the Loan Fund (as defined in the Inden-
ture). It is understood that as of December 30, 1988, such
monies not so disbursed will be invested in obligations, the
interest on which is not includable in gross income for
_q_
r
F
is not, in the judgment of the Trustee, to the material
prejudice of the Trustee oc the owners of the Program Bonds.
NOW, Tk1EREFORE, for and in consideration of the
premises hereinaE[er contained, the parties hereto agree as
follows:
ARTICLE I
INCORPORATION OF ORIGINAL PARTICIPATION
AGREEMENT; DEFINITIONS
Section 1.01. Incorporation of Participation
Agreement. This Amendment to Participation Agreement amends
that certain Participation Agreement by and between the City
of Atlantic Beach, Florida, and the Council dated as of
August 25, 1986, and is being entered into in accordance
with that certain Trust Indenture by and between the Council
and the Trustee dated as of December 1, 1985 (the "Inden-
ture"), as amended, in particular Section 13.01 thereof.
Except as amended hereby, the terms and conditions of the
Participation Agreement shall remain in full Eorce and
effect.
Section. 1.02. Definitions. Except as otherwise
provided herein, any capitalized terms used herein shall
have the meaning assigned such terms in the Participation
Agreement.
Section 1.03. References to Sections of the Credit
Agreement. All section references to the Credit Agreement
shall be deemed to be references to the analogous provisions
Of the Reimbursement Agreement dated November 14, 1988
between the Council and The Sumitomo Bank, Limited, acting
through its New York Branch.
Section 1.04. Amendment [o Definitions. The
following terms as defined in the Participation Agreement
are hereby amended to read as follows:
"Advance" means the disbursement of funds to the
Public Agency from the Loan Fund pursuant to A[ticle
III hereof. The principal of the Public Agency's Loan
shall be deemed fully loaned to the Public Agency as of
December 15, 1988 for all amounts certified pursuant to
a Certificate of Advanced Loan Proceeds but disbursement
-3-
:,--_. _,
WHEREAS, the Council has determined that there
Conti n,:as to be a need within the State for the Program in
order to provide funds for qualifying municipal and county
capital projects for the Participating Public Agencies; and
WHEREAS, the Council has determined that the public
interest, the Participating Public Agencies, and the Council
will best be served and that the purposes of the Interlocal
Act can be more advantageously obtained by the amendment of
the Participation Agreement to provide that the two percent
(2b) premium originally charged to the Public Agency to
offset the initial issuance costs for the Bonds shall be
eliminated and that the Loan Amount as described in Sections
3.01 and 3.02 of the Participation Agreement shall be reduced
by the full amount of such original two percent (28) premium;
and
WHEREAS, the Council has determined that certain
subsections of the Participation Agreement should be clari-
fied; and
WHEREAS, the Council has executed a new Reimburse-
ment Agreement with The Sumitomo Bank, Limited, acting
through its New York Branch (the "Banks") whereby the Banks
have agreed to issue its letter of credit as an Alternate
Credit Facility for the Bonds to be effective as of the dale
hereof; and
WHEREAS, the Public Agency is authorized under and
pursuant to Part I of Chapter 159, Florida Statutes, as
amended, and Part I of Chapter 125, Florida Statutes, as
amended, to enter into this Amendment to the Participation
Agreement for the purposes set forth herein; and
WHEREAS, the Council is authorized under and pur-
suant to the Interlocal Act and the Interlocal Agreement to
enter into this Amendment to the Participation Agreement for
the purposes set forth herein; and
WHEREAS, pursuant to Section 12.01 of the Indenture
(as defined in the Participation Agreement), the Council and
Sun Bank, National Association (the "Trustee") have executed
a Second Supplemental Trust Indenture; and
WHEREAS, pursuant to Section 13.01 of the Inden-
ture, as amended, the Council, the Trustee and the Bank have
consented to this Amendment to Participation Agreement which
_2_
FIRST AME[iDMENT TO PARTICIPATION AGREEMENT
This First Amendment to Participation Agreement,
dated as of December 1, 1988, (which is specifically condi-
tioned upon the issuance of an Alternate Credit Facility by
The Sumitomo Bank, Limited, acting through its New York
Branch pursuant to Section 4.23 of the Indenture, as defined
in the Participation Agreement) and entered into between the
first Municipal Loan Council (the "Council"), an unincor-
porated association whose membership is limited to Florida
municipalities and counties created pursuant to that certain
Interlocal Agreement (as hereinafter defined) by and among
certain duly constituted cou r.ties and municipalities in the
State of Florida, such Interlocal Agreement being executed
by such public agencies as herein and by the Council here-
after provided, and the Ci[y of Atlantic Heach, Florida (the
"Public Agency"), a duly constituted municipality under the
laws of the State of Florida (the "State").
W I T N E S S E T H:
WHEREAS, pursuant to the authority of the herein-
after defined Act, the Council desires to change certain
terms of a loan previously made to the Public Agency which
was made in an amount necessary to enable the Public Agency
to finance, refinance or provide reimbursement for the cost
of acquiring, equipping, constructing, renovating or remodel-
ing the Project, subject to the terms and conditions of and
for the purposes set forth in that certain Participation
Agreement between the Council and the Public P.gency dated as
of August 25, 1966 (the "Participation Agreement"); and
WHEREAS, the Council is a public body duly created,
organized and existing under and by virtue of the Interlocal
Agreement, such Interlocal Agreement constituting an Inter-
local agreement executed by the Participating Public Agencies
(hereinafter referred to) in accordance with the Florida
Interlocal Cooperation Act of 1969, being Part I of Chaptez
163, Florida Statutes, as amended (the "Interlocal Act") and
is a properly constituted unincorporated association whose
membership is limited to Florida municipalities and counties
pursuant to the Interlocal Agreement by and among the par-
ticipating duly constituted municipalities (the "Municipali-
ties") and counties (the "Counties") in the State (sometimes
hereinafter collectively referred to as the "Participating
Public Agencies"), such Interloca). Agreement being entered
into by and among such Participating Public Agencies as may
participate in the Program (as defined in the Participation
Agreement); and
__ i,
FIRST AMENDMENT TO
PARTICIPATION AGREEMENT
DATED AS OF DECEMBER 1, 1988
BY AND BETWEEN
FIRST MUNICIPAL LOAN COUNCIL
and
CITY OF ATLANTIC BEACR, FLORIDA
$300,500,000
FIRST MUNICIPAL LOAN COUNCIL PGOLED LOAN
PROGRAM REVENUE BONDS, SERIES 1985
(FLORIDA LEAGUE OF CITIES FIRST MUNICIPAL LOAN PROGRAM)
Drafted By: Foley s Lardner b Bill
One Tampa City Center
Suite 2900
P.O. Box 3391
Tampa, FL 33601-3391
(813) 229-2300
r
i
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~c,_ :._
Page 3
will continue to pay only [heir pro-rata share of the on-going program
expenses under the new letter of credit and remarketing agreement.
On November 14, 1988, [he Board of Directors of the First Nunlcipal
Loan Council will authorize these program changes which will require that
each borrower to ccnsent by resolution to amendments to the Interlocal
Agreement, Truat Indenture, Letter of Credit Agreement and Participation
Agreement prior to December 1, 1988.
Amendments to [he Interlocal Agreement must be filed with the Clerk of
[he Circuit Court with a certified copy returned to the Loan Council. In
addition, each borrower will be required to have an updated counsel opinion
and certificate of the borrower which are to be dated December 1, 1988.
Certified copies of executed documents or consents should be submitted to
the Loan Council following the Council or Commission no later than November
29. 1988.
Should you have any questions concerning the enclosed documents,
please contact Mr. Dick Dowdy or Mr. Jim Woli in the League office.
Sincerely,
Raymond C. SStt ig
Ezecu[ive Director
for the Adminiatra[or
RCS: RCD agm
Enclosures
1. Public Agency Resolution
2. Pirst Amendment to Public Agency Participation Agreement
3. Menaments to PNLP Truat indenture
4. First Amendment to Interlocal Agreemenc
5. Opinion of Public Agency Counsel
6. Certificate of Public Agency
7. Certiflca[e for Advanced Loan Proceeds
8. Execu rive Summary wf the Restructured Loan Program
(Informational Only)
Page 2
amendments au[hor!ze [hat certain of the accumulated and u¢dia[ributed
excess earnings will be dSstributed in the form of a payment [o [he
existing borrowers on cr about December 30, 1988. This one time payment
will 6e based on [he borrower's outstanding principal balance to the total
outstanding principal balances on December 1, 1988 and, to the extent
feasible the length of time the borrower has participated in Che Loan
Prograa. This payment vi 11 also include a rebate of [he borrower's
pre-paid application tees, if applicable.
6. Extension of the Original Loan Origination Period. c.'ith the
rep lacemen[ of the existing credit banks and remarketing 2gen[, a dumber of
new borrovera have exp reseed an interest Sn participating 1n [he Loan
Yzogram. NS[h the favorable opinion of Bund Counsel, the loan origination
will be extended for a period of up to six months for ali eligible
borrovera w61ch have paid a Lcan Reservation Fee by December I5, 1988.
This iee covers [he on-going costs of the FNd.P Pragzam bonds which are
reeulred by law :o be yield restricted after December 3U, 1988. There will
be no coat to existing borrowers for extending the loan originati cn period,
I~owever each borrower's pro-rata share of the earnings on the debt service
reserve fund will not be allocated until Jun 3C, 1988.
7. Undisbursed Loan Proceeds. For existing borrowers which have not
expended [he balance of their loan funds by Uecea~ber i. 1988, it viii be
necessary to notify the Loan Council and request such amounts be advanced
for future use by the borrower. A Ce rt ifica[e fox Advanced Loan Proceeds
should be completed for this purpose. B¢rrowe rs vl,ich have unexpended loan
proceeds can anticipate an¢ualized carrying costs of appruximate'_}• one-half
of one-percent (. SOR or .045 per month) on suci~ unexpended loan amounts,.
In Che even[ [he borrower decides to release Che unexpended alloca[ior., a
notice should be promptly submitted [o the Loan Council.
8. Changes in Yezmit[ed L'ses. Currently only five percent of any
loan amounts car. be used directly or indirectly in any trade or business
carried on by any person/entity who is no[ an exempt pernnn/entity or any
unrelated trade or business. Pre-L986 tar. law alloyed 25S of loan amcun[s
[o be used for such purposes and the Pl1LP documents have been amended to
cosily with the old 25S use rules.
In addition, [he Loan Council will be amending the Interlocal
Agreement to alloy borrovera io use loan proceeds for financing self-funded
Insurance reserves. The use of proceeds for [his purpose will require
judicial consent. Only borrowers which intend to use loans fu- Financing
insurance reserves will bear the costs for any judicial de termination s.
9. Program Restructuring Expenses. The Boa zd of Directors of the
Loan Council have authorir.ed Chat a portion of the overall excess arbitrage
earnings, approximately f150,000, be used in the program restructuring.
I0. On-going Program Expenses. In addition [o savings previously
doted, amendments to the participation agreements assure [hat borrowers
Ff(st Municipal Loan Council
Bosrd of CHrecton
cn..m.x. wmre 5. tlo.~sa
wyac. aaerr B~tl,
Vice-ChWmr W Wxm A E,en
Meyv. Bredsao
i..~..r. ~. Raw
Myer. Daym.. lleacb
,~Ili.~
Mayor. Apopea
~N~~lovember 14, 1988
Florida League of Cities'
FIRST MUNICIPAL
LOAN PROGRAM
TC: All Exiac ing Borrowers
Administered by:
Florida League of Cities. IM.
Post Once Box 1757
TaDahassee. FL 32302-1757
1904)222-9684
Suncom 282-5010
The First Municipal Loan Council has begun the process of making
several changes to the Loan Program which will benefit all existing
borrowers and facilitate new borrowings from the Program.
The major changes being made include:
1. Replacement of Existing Credit Facilities. The Sumitomo Bank,
Limited has offered an alternace letter of credit to take effect on
December 1, 19B8. The new '_etter of credit will provide a 4U°. savings on
existing fees. Currently, all borrowers are paying an annual lee .75E on
borrowed amounts, and the Program pays .SOS on the debt service reserve
:und. Under the Sumitomo Bank's proposal, fees for existing borrowers vi.1
be reduced to .455 on loaned amounts and .20E on the reserve fund.
2. Peplacement of the FNLP Investments Contract. The Sumicomc Eank
has offered a 1.50E guaranteed spread over the Snterest rate on the program
bonds for monies in the deb[ serve reserve fund fcr a period of six
eonths. Shearson Lehman. Put[on has offered a guaranteed investment
contract for the remaining period of the loan program at !.AOE over the
bond rate. This represents .:pproximaee benefic of .20E - .307. over the
first Boston Corporation investment contract.
3. Replacement of Existing Pemarketing dgent. Current fees for
remarketing are .1252 with the Pirst Boston Corporation. Shearson iehmar.
Ru [[on will become the Remarketing Agreement on December 1, 1988 a[ a fee
of .loz.
4. Reimbursement of Two-Percent Repayment Premium. Since the Luan
Program reached parity in May 1988 (which means [8.a[ interest earning= en
ualoaned proceeds and [he debt service reserve Fund have exceeded [he
'_nitfal program's ieauarce costs), it is no longer necessary to require a
[vo-percent repayment premium on all loan advances. The Loan Council has
waived this premium prospectrvely and authorized a credit to [he
ou[stand ing principal amounts for premiums preyf ously included in loan
advances. Amendments effectuating this change are included in the enclosed
docume¢ts.
5. Distribu [ion of Accumulated Excess Arbitrage Earnings. The Loan
Program has accrued ceaaiv mc.nies in excess arbitrage earnings of which
only a ss!all portion has been credited to existing bocrovers. The enclosed
home, as it now was, did not suit [heir needs. Mr. Base Pelt they had asked
for the minimum variance necessary. The board noted that parking problems
currently exist along Beach Avenue in general. Mr. MacDonell and Mr.
Wolfson discussed the (public) access to the beach at the Lane's property
line.
Mr. McCaulie called the question. Mr. Wolfson's motion to deny the variance
passed by a vote of four to three. Mr. McCaulie, Mr. Wolfson, Mrs. Russell
and Mrs. Gregg voted in favor. Mr. Howie, Mr. Bass end Nr. MacDonell voted
against the motion. Mr. McCaulie reiterated that the application was denied
end~that the board had already voted. It was restated that the expansion of
Che footprint of the building end the addition was the important part of Che
application. Mr. Nolfeon informed the Schifenelles that they could appeal
the decision of the board by going before the commission.
III. CONSIDERATION OP A AN APPLICATION POR VARIANCE FILED BY ANTHONY AND
THHiFSl1 CIPOLLINA POR IIR'ROVFJffir15 AT 137 THf171 STRBBf.
Mr. Mike Shackleford, son-in-law of Mr. and Mrs. Cipollina, appeared on
behalf of Che applicants. He presented the plans to the board members which
showed that approval oP the application would allow en encroachment of two
(2) feet into the twenty (20) foot backyard setback. It was determined that
the actual encroachment was only one (1) Foot, seven (7I inches, less than
ten (10X) percent of the requirement.
After examining the plena, Mr. MacDonell moved to grant the variance. Mr.
Howie seconded the motion. Mr. John Bailey spoke from [he audience about
the fact that Beach Avenue is a non-conforming right-o£-way in some areas
and a conforming right-of-way in others. He noted that the property owned
by the Cipollina's wee not substandard and approving the application would
make no practical difference. IC also noted that the previous City Manager
authorized his assistant to grant up to a ten (10X) percent variance whicn
has caused a great deal of trouble. -
Tne plena were explained thusly; Che Cipollinea want to build a parking
structure with a bedroom end bath above. The construction will be the same
as the existing house end will Dreserve the continuity of the current house.
The Cipollines noted that this will be the lest addition to the home. The
parking area will provide room to park two (2) cars.
.;c
Mr. McCaulie called Por the board to go through the eleven points on the
application for variance to help them come to a decision. Mr. Wolfson also
stated that he would stand by hie motion [o degy the application because of
the parking and the substandard lot. Nr. Wolfson said he would withdraw his
motion if the SchiPenellea would agree to add parking and to enclose the
carport area without extending the building to the west.
Mr, and Mra. Schifanella said that without the extra five (5) feet on the
back of the building the plan was not feasible. Mr. Nolfson end Mrs. Gregg
both expressed concerns about increasing the footprint on a substandard lot,
Mra. SchiPanella stated that she and her husband did not know this was a
substandard lot vhen they purchased it, nor did they discover this fact when
they had the plans drawn end tentatively presented them to someone (unknown)
in the building department. It rea not until they were ready to begin the
project that they Pound they needed a variance and had a substandard lot.
Mr. SchiPenelle spoke to the building inspector and he was the person who
advised him (SchlPenelle) to go ahead with his plena.
Mr. MacDonell mentioned that the property was purchased prior to annexation
end the Schifanellas did not know the property on substandard when they
purchased it. Mr. McCaulie end Mr. Wolfson both noted that the lot was a
substandard lot even by the City of Jacksonville code. Mr. Wolfson also
noted that Beech Avenue is a narrow, winding, garage-approach road and [here
have been problems vith it since annexation including many controversial
items, particularly since the lore ere substandard. The fact that the
people who have bought the homes may not have been aware of these problems,
but that dcean't change the Pact that the problems exist. Mr. Wolfson was
also concerned about Drocedenta the board might set with these controversial
decisions.
Mr. McCaulie returned to the issues on the application for variance. He
exprossed concerns that the application did not really meet Che requirements
of the board. Mr. McCaulie noted further that it seemed there were other
ways the structure mould be expanded, although it might not be exactly what
the Schi Panallea wanted. Mr. Bass asked the board Co ge through the eleven
points end Chen come to a decision.
After discussion, Mrs. Schifanella said that without the variance they would
be forced to move. She stated [hat they wanted to start a family end their
.,p
Mr. Wolfson moved to degy the request Por variance. Mre. Russell seconded
the motion. Further discussion centered around the board's serious concerns
about acceeaibility Por emergency vehicles, particularly if the roads are
crorded with parked care. Variances were granted in order to build the home
originally. Mr. stated that the reason the code calls for inclusion of
parking ie to avoid dangerous and illegal parking, especially in the
vicinity of a public access.
Mra. Russell quoted chapter z4-17 which states, "Parking space, off-street
shall mean an off-street Decking space consisting of en area adequate For
parking an automobile with room for opening doors on both sides, together
with properly related access to a public street or alley and maneuvering
room, but located totally outside oP any street or alley right-of-wqy."
Following the discussion of the parking, Mr. Howie expressed the opinion
that to enclose the carport would not even require a variance. Mr. McCaulie
end Mre. Gregg both disagreed based on the fact that the lot is substandard.
IC was noted that they were not exceeding the setback requirements, except
for the lot size. Nr. Bowles stated that the lot size was less than the
required minimum Por the usage.
Mr. Bess questioned Nr. Wolfson about changing his motion to deny. Mr.
McCaulie said Chat if someone wanted to offer en amendment to the motion
they could do it and Mr. Wolfson stated he wanted to leave the motion as
presented, to wit, a motion to deq}' based on the parking. No one offered en
amendment. Nr. MacDonell suggested the[ Nr. Wolfson withdraw the motion and
offer a new motion to grant the variance aub~ect co a provision to provide
paved, off-street parking on the north pert of the property, within the
property line. Mre. Gregg wee concerned that the board would be in a
position where they would have to allow variances to ell the substandard
lots if this variance rae granted.
Mrs. SchiPaziella felt Chat her property was unique in its design end that
other properties would not necessarily went to add on (or enclosed carports)
in the same way. Mrs. Russell felt that the board would be in a position
where they could not degy the SchiPmella's neighbors requests for variances
if Chia variance were grmted. Mr. MacDonell didn't Peel the granting of
one variance would not encumber the board.
New BUSII785S
I. CONSIDEMTION OP AN APPLICATION POR VARIANCE BY JOID7 A. AND SUSAN KING
PCMI AN BLEVATBD DECK ADDTTION AT 301 PING STAHEf.
Mr. end Mra. King appeared on their own behalf. No one appeared to obJect
to the variance request. Mre. Gregg questioned 'how far' the deck would be
from the City right-oP-way. Mr. King responded that the deck would be six
feet from the City property. Mr. King told the Board that there had been e
stoop at the door, but that it had collapsed and never been replaced.
Following discussion Mr. Howie moved to grant the variance, with the
stipulation that the area covered by the deck would not be enclosed end that
the owners would not come back later and seek another variance to enclose.
Mr. Bass seconded the motion and it passed unanimously.
III. APPLICATION PCNt A VAAIANCB PIL® BY TOM AND BETSY SCHIFANELLA TO
HNCLOSB CARPORT AABA AND ADD AN B)C1'@LSION TO TH8 BEAR NALL OP THE
PROPffii1Y LOCATED AT 20 17'18 STREET.
Tom Schifanella and Betsy Schifanella were present to answer questions from
[he board cembera. Mr. Schifanella presented the board a topographic survey
of the property. No one spoke in opposition to the application. Mr. Howie
noted that the building is a duplex end wanted to know if the Schifenellae
hnd persisaion Prom their neighbors to build an addition. Mr. Schifanella
had a letter which he submitted to the board. Mr. MacDonell wanted to make
sure he understood exactly vhat the addition vould ba and Mr. Schifanella
explsl.ned that the existing carport would be enclosed end the rear wall
mould be extended approximately 3 feet beyond the wall u now exists and
Pros there mould be continued up to the second end third story oP the home.
House Dlana and photographs were presented to the board for clarification.
Mr. McCaulie asked the applicants There they intended to park their two cars
end Mr. Sehifenells responded that they would have a parking area on 17th
Street end also rocs Por one car on Beach Avenue. Mra. Russell asked if the
perking area was on the right-of-vqy end Mr. Schifanella did not know. Mrs.
Russell said she would like to know exactly where tha right-of-way is
located in relationship to the two parking spaces since the codes do not
permit perking on the right-of-vay.
f.
L
6 24-106 ATLANTIC BEACH CODE
`/
b. ItO-lA distrWe:
1. 60 test, on-femUy y ..; t ,~...
2. T6 feet, two•[emily: 5-- • `^:.
- (9) Lot depth: 100 fiN.
(e) Minimum yard requirementa The minimum requirements for ysrde 1n these distritte
ere:
(1) Front yetd: ~ tees;`:. ~ ~ ~ -
(1) Reer yard: 20 feet; ~- -
(9) Bide yard; 16 test told; 6 feet minimum.
!n 8uifding rcstritriona The building reetrictiom for these dirtrlcts are v follows:
- (1) Me:imum lot eoverege: uone;. °tS."..
(1) Eluimum building hight•`96 feet. ~ ~- , ~ ` ' ~ ~ .e
(Ord. No. 908274,1'1, F, 1), 7.16-82; Ord. No.. BO-g6-119, 4 1, 1.128'n
Sec. 54107. E(1.5 and B0.9 reddentlai /snenl-multipla•f~mBy.
_ (s) Intent The RO-2 end RO.9 diaricb are intended for development of medium to high
density multiple~fim[ly reeldsntial arcs. .
(b) Permitted uses The uses permitted in tbese distriete are as follows: ~~
(1) Single•fimily dwelltngs;
(1) Twa.fim8y dwsB[np;
4 :.
(9) bfdtip4}family dwelBog~ ~~-.! ...
(4) Aeaesory uses:
(t7 PLsmed udt developments;
(6) Tewnhouees and rowbouees, requires tBing plat wben said:
fn Covsroment bulldinp and Geilitia. :..
(c) Usa by aeeption. In these dittrleb, the uses by ezaption ere as follows:
(U Child sere anted ~ ~ "
(Z) Churches sr _ .
.. 1'-G'' ...
(9) Public and privets recreation Gcilitisr,
(4) 8cboohe
'$a.
a,.
s
___._~-_~--- .~~1L.59m.:4Y~SCFMiYn'rAVWF1VMF/:-..o-~ ... ._.
~ _
r
ZONING AND~SUHDIVIBION REGULAI'lONB 4 24-108
v 0U Ifadmm baiWni helih~ 116.iK yY _ ~ ~ ~ -.
(Ord. No. 0084.74, 42021, F, 4b 7•Zd-44; Ord: No.9487-i1~, 4 1, 1~12A7)
Bee. 44.106 ItGI cued 11.61A rwddeedLl ~snnal-Twodaeily dLtr1eL.
(s) Inrtnt'Ihe @(i-1 tod AO.1A dletriefe sr intended fa development of medium density
two•fem0~ reeideotinl sew.
(b) Pennitrsd rea The aea permitted io them districts ere u folbws: .
(1) Sfedetssibr dweWetx
IZ) lbshmll, dweWnR
%.
0)) Aseeraq we: . " ~ .c .
(4) Plsnwd mN deveblm>mtr
-- ~ Y6) Townhatms end rewhoaeK regnira Mini • t whw cold:.
_ -- Py -_-._ -_.,
(~ CovernmentbWWopsedfse0ltlse. ~ ~ - ..
(e) Uses ~ smeptioe. To them dietr4b, the are ~ sre u follows:
(A Child esa aoteasc -, ~ _ .
tm CLmeLe6 .
~-~ (8) Public end priests teaestlond feeilitlee; -. -
i (8) Home nmtpdieoe;
(6 lamib ave homes;
i
(n lsst~ ems hams
(d) Yiniswst fof er Noe rega)nmsnts 7Le minimum requiremsn4 for lots end Bites is
than dhtrkts m ss fdlowc - .
i (1) lot or eke mM: .
s. RO-1 dMrkte ~ ,- .
': 1. 6.000 egosn feet. one•fsm07; j - . -~
'. .2 ..3.000 e4am 4wt, grahmii77'..~ ~ ,; '
b. RO-lA districts
1. 3A00 sgaw feet, aafsmilp, .~.
_ 2. 7.800 sgae» fat, twofamil7.
(2) Lot width:
.. R13-i dhcrfets:
1. 30 fat. osetsml~; ~ ~ .. -
a. 3o rat, two-family.
ever-xas }t p - ~` <: {:: ..
air..'''+~nii. .1k .-.
NOTICE
OF
ILLEGIBILITY
ILLEGIBILITY OF SOME OF
THESE DOCUMENTS IS DUE
TO THE POOR QUALITY OF
THE ORIGINAL. THE FAULT
DOES NOT LIE WITH THE
CAMERA OR ITS OPERATOR.
....
it--~-
ii~is
\L__JI
~~~i -
•VG'JP 0b
F
f
Nr. Alan C. Jensen
Jensen 6 8ould
August 9, 1990
Page 1Yao
1. Is parcel A considered to be a non-conforming lot is light
of the minimum loc size requiremence for an BG-1 dfetrict2
2. If, in your opinion, the loC (parcel A) is non-confotming,
what relief, 1f any, Se available co eha owerel
Thank you for pour aaeiataace.
Sincerely,
~~~.
TSONAS E. EODI.ES,
Director, Co®uaity Development
TEB:vc
attachments
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C_ _.. _.
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CITY OF
rP~aarue ~taek - ~lesldst
veocBABaouuvAaa
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A7LAN17C BGCH. PL08B)A JRR39
TELEPHONE ma: S~axsa6
August 9, 1990
Mz. Alan C. Jenean
Jensen 6 Hould, Attorneys at Lev ~
70H Borth T61rd Street -
P.O. Baz 50657
Jaeksowille Beach, PL 32250-0457
Re: Dsalling Isprovements - _~
17th Street/Beaeh Avenue
CD Bo. 20 17th Street
Dear Alan:
Mrs. Dorothy Johmon, over of Parcel B show on the attached plat,
visited my office yesterday aftermon seeking inforaation regarding the
City allosing the avers of Pareal A to enlarge [heir home. Specifically,
the owere of Parcel A desire to increase their usable square footage by
adding 5 feet i to the easterly end of [heir duelling. Mre. Johnson
queatiom if such an azpamion would comtltute anencroachment into any
required sideyeard setback. Comider the[ the propsrty lies slthin an RC-1
zoning district - setbacks are shorn on the attached ebeete.
Mq undezstending is that Br. peter Johnson purchased the 100' x 54.3'
parcel and Lpzoved !t sith a duplex unit at a tine shun the property sae
sltmted sit6ln the lfaita of [he City of Jaekaonville. The property sae
subsequently amazed into Atlantis Beach and subdivided into percale A and
8. Mi. Johnson sold parcel A and kepq title [o parcel B.
More basic than Mrs. Joffiem'• question ictha ~queation of shether the
owars of parcel A caa enLrga [heir hose and still complq with the zoning
ordimucs. Pucsl • has an area of 2,824 square £est, vhieh 18 lees than
the area required for a parcel is an RG-1 district. I am asking your
guidance on the follosing gmstiom:
e
JENSEN & HOULD
Armeners •r Iww
708 NORn17}aRD SRiEET
eosroFflce sox b01s7
JMxsONV01E BEMH. FlARInA 942W~0a57
'ua"c"k"K° August 15, 1990 iekphone (goal sas-ssoo
Shphrn.a. Haub Fat Isoal 8468960
Thomas E. 8owlea, Director
Community Development
City of Atlantic Beach
716 Ocean Boulevard
Atlantic Beach, FL 32233
RE: Dwelling Improvements
17th Street/Beach Avenue
CD No. 20 17th Street
DeaF Tom:
I received your letter of August 9 regarding the above
matter. In reviewing your letter and the enclosures therewith, I
. would answer your two questions as follows:
1. Certainly Parcel A is a nonconforming lot, but it
is probably also a substandard lot of record. The City
Commission has recently passed an ordinance regarding
improvements to substandard lots of record, and any such
improvements would require action by the Community Development
Board and the City Commission.
2. The relief available to the owners of Parcel A
would be through the Community Development Board and City
Commission, as set forth above, under improvements to substandard
lots of record, or a request for a variance. I am assuming that
the proposed improvements to Parcel A would be in viola*_ion of
the setback requirements.
Zf you have any further questions in this regard,
please do not hesitate to contact me.
Very t u y ycurs,
Alan Jensen
ACJ :kk
i L5, PAQ' tit OF 11~ CURREVC'PL.EiLIC RE7COR06 ~OF IXNAL COl1N1Y, FLORIIX~, REgJtVTNG A 5 EUC/1' FhSk:-
fi?7f FOR I)lTLITZFS A[L:NG 1HE Y~5'1F.Id.Y 5 FFEP 9ff:REOF.
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~~DIVIDIN6 WALL 0.33 WIDE O
SOU7N 33 FEET Of LOT 10' -
(LEt.J 6R4GL'' 717 tale. ~ .
NOTE 9Ocpl7fp~Pdp`~y~7"oF/dyi[ iNG,I I
ANGL~_IIh AS PER PLAT.
NO & .L. AS PER PLAT.
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I Fff.RFBY FY iFLAT '141E P%WERtY SFi7kdi LIES IN tT.COD 2(f~ 'C' AS SFICWN CN THE
FLOOD EOL1kII1RRY MAP FDR THE CITY OF~J FLORIDA.
I HFJiIDY C[:KiT kY 'lq 1(Y1 SCHIFANE7.I.A, CITICORP AND TI'II.E IkLSURhti_'E C(']4PANY OF 14t1"IE:,Ol`A
'11iAT I HAVE SUHVEYF71 TFIE I.Nd6 AS SkiONN IN Tk~ A(3OJE CAERTCN NID THAT THFS MAP LS h TRUE
AND COfd0'J41 IEPFffSQJTATION Or THAT S11[tVEY AND THAT TFE SURVEY Fk7tPF.°BNIID t4ERD7't k4Pt5
Tk~ kONRiM 5fhkIIYlF?D FiE7pUIt+II4M5 ADOPl>'L E3Y TtE FSDItIDA STATE SOnRD' OP PROFESSIONAL
LAND SUINEYOAS CHAE'1£R 21tDI AND 11~ FIJDRIM LAND TITLE ASFiOCIATION. -,
THIS SURVEY NOT VALID UNLESS
SEALED WITH pN EM8O55ED SEALS ~_
Of SURVErOR SIGNED HEREON ~ DONN W. BOATWRKiMT, L.S.
FLORDA REQ. LAND 8URVEYOR No. 3206
SCALE: ~ BOATWRWMT LAND SURVEYOR8, N/C. I
DRAWN BY: 1301 PENMAN ROAD SUfTE- D 8MEET~OF_L
F9. ~: JACKSONVILLE BEACH, FLORIDA 247-8660
Y~hia ~tlurrtndU ,~a•C0 Madr the 31 day p( December A.D. 1986 t.y
DONNETTE S. GLENN SINGLE -
herriv@er :aIIrJ the cantor, n.
THOMAS J. S~HIFANELLA AND BETSY B. SCHIFANELLA HZS WIFE
whmr Iw+st offirr aJdnss ia: 20 17TH STREET, ATLANTIC REACH, Florida 32233
. __ .Located in DUVAL County,-2lorida ~~~
herrim(tvr:allcd the 4ramer
,4'6-o-,.. ..,..I Ivr.,n .F. rnn "n•nev° .al ^pa,un` in.1,Jr JI ,F. ryn,n m rlu mvmn.n a,J+M Fn... I.nl
,, r•.•.nmr. ar.l ...,,m. d „L.nbl,. W rM rr.rv ml,n,rn, Nrnryvwml
I It I1C891•(h: That rhr pnntnr, for and in eonsiJerarinn of the sum o(S TEN 6 NO/100 apd other
valuah!e cpnndrmtions. receipt 4•hereo( is hereby acknowledged, hereby grants, bar~gsins, ells, ahcns, remises.
relrases, .onveys anJ confirms unto the gmnree, dl that « main land situate in DUVAL -
County ,Florida. vi::
LOT 10 EXCEPT THF. SOUTH 58 FEET, BLOCK 8, OCEAN GROVE
UNIT NO. 1, ACCORDING TO PLAT THEREOF RECORDED IN PLAT
BOOK 15, PAGE 82, OF THE CURRENT PUBLIC RECORDS OF DUVAL
COUNTY, FLORIDA.
SUBJECT TO covenants, restrictions, easements of records and
taxes for the current year.
~Wtl~¢thCC with all thr ten<mena, hereditamems and appurtenances thereto belonging or in anywise
appertaining.
YJA ~{AnC Atla t0 ~A~a, the acme in fee simple forever.
~11~ the grantor hereby covenants with slid grantee that the granwr is lawfully served of said land in fee
simple that th<Rramor has Rood rightand law(nl au[hority to sell and conyey said land; that the grantor hereby fully
warrants the ndr to sail IanJ anJ will defend.tht same against the 4WRil daima of all persons whomsoever, and that
sail land is free n(all encumbranns. swept tasty aeruinR fubsrquent to Drctmlxr 9l: 19 g6'
~11 ~IItICeO 1W I~CCCD{, the said granter has signed and waled these presents the day and year first
above wrirten.
Signed, styled and delivered in our presence: ~~
STATE OF Florida -
COUNTY OF Duval
1 HEREBY CERTIFY char on thin day, before me, an officer
duly authoaud in the $uu a(oreuid and in the County doreuid [o uke adcnowkdgmenu, perwmlly appeared
DONNETTE S. GLENN SINGLE
to me known to be the pawn(s) described in and who executed the forgoing instrument and
- _ acknowledged before n.r that . slhe
she executed [he aatne.
WITNESS my hc.,d and official seal in the County end Stale fiat aforesaid this 31 day of
December . A.D. 19 g6
Notary Public
86-1432
APPLICATION FOR VARIANCE
DATE FLED: August 31,1990
TO REQUEST' A VARIANCE FROM THE REGULATIONS INDICATED HEREIN,
BECAUSE THERE ARE PRACTICAL DIFFCULTDiS OR UNECESSARY HARDSHIPS
IN CARRYING OUT THE STRICT' LETTER OF THE CODE OR ORDINANCE. THE
UNDERSIGNED HEREBY APPLIES FOR A VARIANCE AS FOLLOWS:
Name and address of applicant requesting variance: Telephone:
Tom & Betsy Schifanella
20 17th Street Work: 359-0981
Atlantic Beach FL 32233 Home: 246.1284
Variance is sought from the provisions of the:
(x) Zoning Code ( )Building Code ( )Plumbing Cade
( )Electrical Code ( )Mechanical Code ( )Other
Location of building or structure:
subject property is located on the southwest comer of 17th street and Beach Avenue
Street Address and legal descripton of property: Note:Attach copy of deed, and survey or
plot diagram indicating proposed cotstruction.
Lot 10, ezapt the south 58 feet, Black 8, (keen Grove Unit No 1, according to plat thereof
recorded in Plat Book 15, page 82 of the current public records of Duval County.
Zoning Classification: RG - 1
Section of Code for which variance is sought: Sec. 24-106
Describe variance requested:
Vaziana is for an addition of living space to propeny by enclosing open carport area on ground
level of property and adding a 7'x11' foot extension to the reaz western wall of propeny.
The reason variance is being caught:
Facisting space does not allow for family gmwth.
Supporting data which should be considered by the board:
I:zisting living space is very limited. The planed eaclosuro of the open caz port will not increase
the "footprint" of the existing building but will provide much needed living space to accomodate
growth in our family. The 7' x I l' foot additioa to the "footprint" of the building is sima[ed along
the rear wall and cauus minimal change to the rear elevation. This addition is sorely needed to en-
largethe existing moms on the second and third levels. The addition as planned will remain within
the se[back requirement of 5 feet from the adjacent property lino.
Are construction pian.• subrtdtted with this application? Yes.
What is the applicants Interest in this variancel
Property owners wish to expend living space.
Gl;t, ;- ~~'"~
Building and Zoning
e
i
-'...
To: Tom Bowles
Director oPCommunity Development
From: Tom and Betsy Sclvfaaella
2017th Street
Atlantic Beach
We wish to appeal the dedsion of the Community Development Board for the
following reasons:
- In December of 1989 we went to Mr. Edwards, building inspector of Atlantic
Beach, with our survey and the idea to close-in our carport. He saw no
problem with our idea ae long ae we stayed within the setbacks - 6 ft. on the
west side, l0 ft. on the east side of our houso -and could demonstrate adequate
parking. In good faith, we incurred architectural fees of $5,300, bidded the
project and selected a builder.
- At Chia Poiak we were informed by Mr. Bowles, that our lot was
non-conforming. Even though we felt that this non-conforming status was
questionable sad subject to interpretation based on the legal description of the
property, we applied for the variance.
- The Community Development Board denied our variance 48, in part, based on
the 86 sq. ft. addition to the footprint of our house. Of thin 88 sq. ft., 70 is on an
e~dsting concrete slab. This expansion on the western aide of our house is
within the 6 ft. setback and essential to our plan for additional space and
renovations on the upper floors.
The variance was denied by 2 board members in part because of parking. We
are prepared to demonstrate adequate parking according to Atlantic Beach
code,
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
BTAFF REPORT
AGENDA ITEM: Appeal of a Decision of the Community Development
Board filed by Tom and Betsy Schifenella residing
at 20 17th Street.
SUBMITTED BY: Thomas E. Bowles, P.E. Director, Community
Development
DATE: October 5, 1990
BACKGROUND: At the September 18th meeting of the Community
Development Board, the Board decided in a 9 to 3
vote to deny the Schifenella's request for a
variance, which would have allowed the enlargement
of their home.
The Schifenellas' are exercising their right to
appeal in accordance with the Zoning 6 Subdivision
Regulations Sec. 29-99 (3) Apoeals of Decisions of
the Community Development Board.
RECOMMENDATION:
ATTACHMENTS: 1. Petition filed by Tom and Betsy Schifenella
2. Application for Variance filed August 31, 1990
3. Correspondence with Alan C. Jensen, City
Attozney
9. Minutes of the September 18, 1990 meeting of the
Community Dewe/lypment Bo y~J
REVIEWED BY CITY MANAGER: ~/~~~~~/~ c-, /
AGENDA ITEM NO r'C
~:-
i3
9~~/~v
.:
~ ~'~~~~
~~~~`~~~a~,~~ yo -oi9p
~~ ~~ ~~a~7`-
~ ~/~
'~~/, 307!
PROPOSAL
~-~I ~nvironmentaf ~ecovery Group Date 9/lu9o ____
POST ORICC a0A sns M Ve+nC O[ACU. f10u:0A 34433 PuONE (504) 251.2400 ShceG No. _.._. _._. _ _ _
Proposal Submitted To: Wark To Ba Performed At
Name ...City. Of Atlantic .Beach. _.. .._...__..__._ -.__..___..___ ...
Street Aitnt Tim Toweend __._...__.. Street. _._______. _....
City -. __.. _.. ..-_ ._. _... _... __._. _.___. ~ ~ City ___ _ _. _.. __ ____. _. State
1 _._. _ ____ _ ..._ _.....J
( State ...... -_ _ ___ __ _.. ___ _ __. I ~Oate W Plans
? Phua; __. ... __..._ .___._ _____ Atshitect _.___ _. _. _.._ .. _.
y We hereby propose to furnish [he mat¢rials aM perform [he Irbor necessary for [ne mmple[ion of '
To install 2 -_ 1000 gellon,_abov_e_g;oun~nev tanks) in_e .concrete dike_erea [o cancain. 1101
. of product. Nev piping to motory .tanks. vill_have le_v_gl._Apdicator, vent pipe, fill,cap,_gnd
i Cranefer Euel to the nay tank...... -____ _ .._ _.__._.___.
--_ -.__
.Remove 2._US'f'e (af:e pnknow) gas .free <~ ut 6 tranappzt to diapogal aite._. __..___.._ __._-_
.City of Atlantic Beach. to @uppiy. back hoe fi back fill_meteriele._ __., .- _. _ ,__.
ERC to supply operator. __ _
ERG will notify DER and Sax Bio-Envuompeittal with Letter of-Intent prior to and upon
completion. of Job with <loeure..notificationa. _..____. __....__.. __._.___.. _
j _ __... _- _. _._ _.. .. _. _._ _. _.
j *NOte*_ Containment dike will be coated ylth epoxy._,_Tanka mill.,be installed in primer ____
~ estate, Ci[y of Atlantic Beach will peinq aq [here diacreeaion. _ _ _ ,, ., .
l ,.11,307.00 _
3 _
3 .. .._.__ __ _._ _._ _.... _ .. _. _
~ All matena: is guaranteed to be es specitiea, and the above work to be performed in accordance with [M drawings arW
specifications submitted for above work and completed in a substantial workmanlike manner for the sum of
i Dollars IS /I 3D7 °U 1.
with payTen[s [o be mace as followst Ne[ 30 days. _ -._. - -
r+n ehwetm v aeriety~ 1 eeva eprifonwa umlrvq cure
~. amy.a M aavw aNt we^ wutw, wawa, rd aul twm,r N fiespectlully submitted rN_ ^!tc5.- . ~"^~"O"~--- ---.
~ aan watP war n,a maw na wvk,aw M gewwu+oaw+p
voo, epY. ewJawte w EeleY, tatwd ar visrvt Owr w wry
ua tmem w~a our nnerr :w.wo ~cm.so.. aaix wen. Per fN/iv[OIbMf.y/a-f I £COi~.. ~ocPVP
I n,en taroswueaad puuic uetieaa kauwumetuw wwnto ev
~P1ta Notes-This proposal maY be wi[hdrewn by us if not actxpte0
' ~ '~ ___. wi[hin_3~_. days
ACCEPTANCE OF PROPOSAL ,
The above pricac, cpeufieetipm eM mtWicians ate sa45fesW ry ens ere hereby errapted. You sre suthatizad to eo the wvk as cporifi~
Payment will be made as outlined shoves
Signature-.._._.______.._____.. _.. _.. __-_._..
Dam September 11, 1990 _,- _
S:gnawre ..._____.._.....__._._. ... ..__. _.
SEP- 1 4-yt. FR I 1 1 ~1 4 SF; l~ I rtiLT `f TFi 1JKi J H F ~O 1
V^//~e ~ _ /J~ ~_ , _ [ Bousssfli6l
Ara// 9W753d53A
' ^wloNE RA. WATS
- = ANp EQ1I~INENT COMPANY 'our~OD~FO siA~rE
Mnilinp Adlross: R.O. DRAWER 52(156 7.EOd5M~1263
BB]ROBINSON AVE. JACKSONVILLE. FLORIDA J2201
ALJaafuWrrn of FYJJ Oif G W:TMr AaraBT TavkJ
1WY16 TO City OP Atlantie Beach sHIP TO
Attn: Joan FA% 906-2d7-130<
ORDCR DATE
TERMS SHIPMENT DATE
F.O.G ROUTE INVOICE DATE
OUR INVOICE NO. YOUR OROCR NO.
QDDTATIGN SEPT. 16, 1990
2 - 1000 GALLON ABOVEGROUND TANKS (WITHOUT LEVEL TNDICAMR)
WITH 6^ HIOtl WELDED 9ADDL£S @ 925.00 51850.00
NET DELIVERED TO
ATLANTIC BHACH
TNT9 QOOTATION DOER HOT Ii:CI%JLE ANY R6r~AVAL OP. INFSALLAI ION
PROCEDURES.
C. W. FiTtlN
SPECIALSY TANK S EQUIP%ENT COMPAtiY
FAST DUE RALANtfa SUBJECT TO t%X MUNTNLY SE pVICE CHApOE,
DISCOUNT NOT ALLOWED ON SALES T!J( OR RRERAID FREIGHT
IM TMR EKMT TMwT COWtOTIOR 0I A<COYMT RtOVI[i/ /trtVrCY OI A 004
LICTNfII AOfI1CT Oa Alf AtiORRlY~ OY /VII OII OTII[pl/I/{, WY4 As{{[/
TO FAY ALL COCfRt}JOa VR// AFO/OR AT}JIRRXY/ ICR/ A^O OWY O/ COY
~~ q~$
Y4
[A
' ry
1
7
S
1
b
. _..
EEI ENVIRONMENTAL EQUATIONS, INC.
Saptemor 2<, 79-0
City vl AWIIYc Ball
Me. Joan LeVeke ptroMSiny Aymt
P.O. Bax 25
AlenUO Barb. fbridie 72296
p~ p~1 rflb h~io ((t) mw 000 ~W Wew goteld tulw MrM
Yldlt~ai, ach in ha orlt eoncata ConteinieeM ram
t. pulp ens6nq luel into a tsnpvey mas¢ talk.
2 EsnveN end nmow tla My e~odvy undrQound teaks.
7 Chd: ara whre tris re removee wM • pvlahb OYA MNr for
COIIIOIIIkIeUOrI.
A. BrY9 and mmpea tank reu
5. Quid two 121 c«urea cmtanmeni arms Caxrsr arils to new conuete for
and eafd concete wail.
6. EacA catenment arm to eve a watr dran wiMi valve.
7. PNa a 1.000 yaim tank t. ead+ aril. Torte b have s prxM' cwt d pml
B. Tens to lath nave level ndwr, vaM pipe end 1•A cep.
s. Inalee raw pie tom eedr urrl !o eriaan0 motors.
Toll prlte for No Wow f20,~06.00
E RONf1ENTAL E ~ NS. INC. ACCEPTED BY:
Jvian E. Jalvaan
Sigleive i 7eM
Db:
ro mr svts~ Jaemar eoa~, ram mw tevO tev67ez
:~
SUGGESTED VENDORS:
Evviroiwen[al Recovery Group
P. 0. Boz 548
Atlantic Beach, PL 32233_
241-2200
~~-~ -1997
P.O. NUMBEfl~9s
)IB OCEAN BOULEVARD / P.O. sox Z5 DEPT.
ATUNTN: BEIILN, GL D]3I3
flEGINSITNN! FO11 SUPPLIES
AND MATEflU1l4
DATE g 25 90 FOB TERMS
ESTIMATED
ACCOUNT OBJECT OUANTfEY MATEflIALS Ofl SENVICES UNIT PNCE TOTAI
IZSEIEi 2 Purnish and Install Tvo (2) Nev Above- 11,307.00
60-5338 63 Ground 1000-Gallon Tanks 1n a Concrete
Dlke Area to Contnin 1105 of Product.
Nev Piping to Motor sad Tanks will Have ~ ~'EIVED
Level Indicator, Vevt Pipe, P111 Cap, and
Transfer Fuel [o the Nev TadL. Remove Two
SE pL~
fiV
UST's (size unknow) Gas Pree, Cu[ and
Transport to Disposal Site. City of Atlan is oLl r••- ^!••^.
Beach to Supply Back Hoe avd Back ?111
Materials. ERG to Supply Operator. EAG
Will Notify DER and Jas BSo-Hnvirox~mental
With Letter of Ivtent Prior To and Bpoa
Completion of Job With Closure No[ifica•~
[ions. NOTE: Containment Dike Will Be
Coated With Epoxy. Tanks W111 be Installs
in Primer State. City of Atlantic Beach
W111 Paint at Its DLSCretion.
D° S
P.
CITY MANAGER
FWIINCE DWECTOR
~,. _.
tay a
~d~de 8asrf - ~4
_~
', O. Environmental Recovery Group vte AT~wrtq~iEwcN~aiuisX as
'i Pulamwnp Apx4
~, P. 0. Bo: 548 ryoq NUat2~
'i Atlantic Beach, PL 32233 PURCHASE ORDER
~'~ 241-2200
- 2095
.-~:.. ~~ ~,n
TO~p CITY OF ATLANTIC BEACH
ATLANTIC BFACH, FLA. 32233
D11TE REnLR6TTgN Nn. FOB TEWAS
9/26/90 1997
40-533B 63 Furnish aad ins [all two (2) new above-ground
1000-gallon [sake in a concrete dike area to
contain 1105 of product. New piping to motor
and tanks will have level indicator, vent pipe,
fill cap, aad transfer fuel to the new tank.
Remove two (2) UST's (size unknown) gea free,
cut and transport to disposal site. City of 11,307.00
Atlantic Beach [o supply back hoe aad back
fill materials. ERG to supply operator. ERG
will notify DER and Jax Bio-Environmental with
Letter of Intent prior to and upon completion
of Job with closure notifications. NOTE:
Containment dike will be coated with epoxy.
Tanks will be installed in primer stare. City
of Atlantic Beach will paint at its discretion.
SUBMITTED TO CI CO SSION FOR ACTION IN ITS MEETING OP:
ACIION BY CITY NMISS N•
f1E GTTY OF A TLANTIC EI1t11 m EXFAPT rNna YAYNFNT nF FFD
dUl F%CmE T A% ANn 6TATE S ALES TAX. ttOPoaA STATE TAX
Nw. WWZZwVr-ra
ORIGINAL
CITY OF ATLANTIC BEACH
CITY COMMISSION HEFTING
STAFF REPORT
AGENDA LTEH: Removal of UST's and replacement with Above Ground Storage Tanks.
SUBMITTED BY: Bob Kosoy ~" i0/~Q~
pA~; September 26, 1990
BACKGROUND: The City is under a D.E.R. Consent Ordet to upgrade its Water Plante.
I cam t9 of [he agreement says the Cicy should remove an underground
fuel tank by Well /3. There is a second underground Tank by the ser-
vice pump room.
In order to comply with Item E9 to remove the underground storage tanks
and install above ground tanks within containment structures, ve have
solicited quotations from 3 Vendors.
RECOIB~NDATION: It is recommended that both underground fuel tanks be brought above
ground and placed in approved containment structures. This work co
be completed by Environment Eecoeery for their quoted price of
ATTACNMENTS:~ S 11,307.00. /~ ~////~JJ`J/J
P.O./2095. with 3 quotations - J, J~ L~j~A~~~f~'
' RLVIBNED BY CITY HANACER __ ~( ~
~~iib'A:/~~ AGENDA ITEM NO-~_
QQ E:A'(
A. NORMAL RETIRSNENT
1. Eligibility
a. Age 50 6 No Limit
b. Service 20 yrs. 25 years
1. Other Service
(a) Military Service 5 year service payment
requized
2. Amount of Benefit
a. Determination 3.08 Sezvlce year
i. Salary base Best 3 of last LO
b. Limitations of monthly payment
E. Minimum None
11. Maximum None
c. Length of payment period Longer of life oz 10 yrs
3. Harty Retirement agE, ~Q vith 10 veazs
service f,QZ reduced
benefit. such zeductlon
shall nsi exceed 3$
Der Yeax.
~. Compulsory Retirement None
5. Vesting Rights 10 years service
6. Relationship to social Security None
B. DI SABILITY BENHFITS
1. In-line-of-duty
a. Eligibility Qay one coverage
b. Type of disability Total and permanent
cannot render useful
and efficient service
as a police officer.
c. Type of benefit
i. Medical None
11. Pension
(a) Amount 3.0$ Der year AFC
(b) Minimum M9S. 1055. than 91$ 4E
average monthly
G00n
n
tl
(c) Maximum .
enSd
O
The, accrued benefit
if wore than 92g•
(d) Duration DSsabillty life with
120 months certain
(e) Payment option
~`
[f[•
F
~'.
E
City of Atlantic Beach Employees Retirement System
PROPOSAL FOR STUDY
sun^itted ~: RSchaxd Fhite, Chairman
City of Atlantic Beach Pension Board
Submitted hY: David L. Archer
Public Safety Representative
Date: June ~, 1990
Please find attached proposed changes to the Publie Sa Eety
officers retirement benefits. Re would like an actuazial
study to pzovide coat estimates to Implement these changes..
s
yrY~~ t"~-wv
(1) Balance, Sf any, of
120 payments to ben-
Sficlazy
(11) Cash refund annuity
(f) Relationship to
(1) Nozkmens Compe nsatlon None
(11) Social Secuzity None
2. Non-Servlce-Incurred
a. E1lgibllity 10 years service
b. Type of disability Total and permanent;
c. Types of benefits
1. Nedical
il. Pension
(a) Amount
(b) Ninimum
(c) Maximum
(d) Duration
(e) Payment option
3. Relationship to Social Security
C. DHATH HEIISFITS
cannot render useful
and eff iclent Servlce
as a police officer.
None
Same as "in-line-of-duty"
N9S. less tbap 304 pf average
gonthly compensation
ybg ~crued benfit j,f more
tbma 30~
Same as in-line-of-duty
Same as in-line-of-duty
None
1. Hefoze zetizement or disability
a. In-line-of-duty
i 1. Lump sum
(a) 100E contributions refund
without interest
ii. Survivors benefits ~ ~ oollce officer has at
least jQ years service. big
beneficiarv jg entitled
Y.2 ~. benefits otherwise
payable ~ bjyg officer ~
big normal IIL each re_
tirement date.
b. Non-Service-Incurred
Same as In-line-of-duty
2. After Retirement or Disability
a. Lump su, None
b. Survivors benefits
i. Balance, if any, of 120
payments to beneficiary
selected.
F
x.
CITY OF
l¢t(gitie b'eae(s - ~tozscfa
August 13, 1990
M E N O R A N D O N
T0: Richard Hhite, Chairman
Atlantic Beaeh Pension Board of Tnstees
CIS OCeAN BouLEVwBu
P.O. BOX?5
ATLANTIC BEACH, FLORIDA 3PPJ3
TELEPHONE 1~1 P~4P395
FROM: Joan LaVake, Tnetee, Representing General Employees
Atleatlc Beach Pension Board of Tnstees
RE: Actuarial Study to Detenine Cost
of Increased Pension Benefits
The Central Employees of the Atlantic Beach Employees Retirement System
reapactfully request that the fo11ov1ng llat of increased benefits
be subaitted for an actuarial endy for coat involved:
Amount of Benefit Detenination - 2.852 Service Year
Salary Sase - Bes[ 3 of Last 10
Early Retirement
- Age SS Nith 10 Years
Service for Reduced
Benefit
Compulsory Retirement - None
Relatlonahip to Social Security - None
,~.:,.:.,,.~r _
CITY OF ATUNTIC BPACR
CITY CO!lfI88I0M 1ffiRTItlC
STAPP BRPORT
AGiJmA ITBH: Request Che City Commission fund attuarial impact
s [udies for Polite/Fire employees and General
employees [o increase benefits
SOHIITTRD BY: Harry E. Royal, Finance Director
IIATB: October 5, 1990
BAfZGBOOI®: In the Pension Board meeting of June 4, 1990 the
Police and Fire aember of [he Board submitted a
proposal for an actuarial impact study to be performed to determine the
cost of various alternatives related to increased benefits. Ano [her
proposal vas received from [he General employee representative during [he
meeting of August 14, 1990. These proposals were forvarded [o the
actuary [o determine the esc imated Costs of [he impact stbdies. The
estimates for these [vo studies were ;4,000 and ;1,100 respectively. The
total amount included in the FY 90/91 budget for accurfal studies is
;5,500 of which approximately ;3,800 will be spent on the annual at curial
valuation.
The Commission can pay for the cost of the impact studies directly from
1. Contingency Punds (total ;14,800)
2. Reserve Account (;500,00
3. Police, Fire and General Government operating budgets.
If [he Commission does no[ approve paying for the studies, [he Pension
Board can approve paying for them from Pension funds. However, [he City
will eventually absorb this cos[ through increased annual contribution
amounts made by the City to the Pension Fund.
Oll: Pay Cos[ of studies from operating budgets
AITAf!ffiR'8: Copies of pro osal
REYIRY® ISY CITY NA9AG~: ~(~•~ p~J. ~ ~1~
AG~A ITFM RO. ~ ~/
Mr. Rim I,einbech
City of Atlantic Beach
October 5, 1990 - Page 2
Compensation for these services would be a fee equal to personnel
= cost limos a factor of 2.5. Ne will also be reimbursed far
direct non-salnry expenses as Qescribed in our agreement under
tM section titled "Fees to bs Paid". We estimate that
compensation for services related to this esaignment w111 not
oxcecd ;15,100.
Sf you have any questions or if we can provide you with
additional information, please contact me.
SS erel
ntrout, Jr., P.E
Aeaietent Regionel Menager '
WFA:sd
F~~ 0lhtF{Mt: ... wo :.. ,. ~.. .. .. ~:
"b.
n
Oe<aresdOx October 5, 1990
Mr. Rim Leinbach
city Raamger
City o! Atlentio Deeeh
P. O. Drawer 25
Atlantic Deaeh, FL 32233
subject: wastewater System Bxpanwi nn/Consolidations AssistaDC0
with Project Yinancing -
Deac Mr. LeiMeehs
This will confirm our conversation of wednssday, October 3, 1990,
concerning tRs engineering sarvicsa related to assisting Burton 4
Associates with preparation o! the ofticial etatemant for the
City's proppoosed revenue band tlnanelnq. Theaa eervicas are
included within the scope of the ngreament between the City of
Atlantic Bsaeh and Gee 6 Janson Engineers acted April ld, 1990.
Task No. 35, shown on pegs S1 of the agrnemsnt, in identified as
^Assistanes wiiR Proj eat Financing" and has a budget aroust of
$50,000.
eased on our preliminary discussion with Mr. Burton of Horton 6
Associates and Mr. Robert Presmen of Squire, Landers i Dempsey,
we teal the anglnsering services relatal to Chia tirst revenue
bond issuance will involve tda tollowing tasks:
1. inspection of the Atlantic Seach, Buccaneer end Oak harbor
water end sewer systems to determine tlselr current condition.
2. Review of the City's situation regarding regulatory agency
enforcement actions to the water end sersr utility.
3. Develop a forecast oP customer growth, operating atsd
nonopsratissg revenue, operating and nonopereting expanses to
detenolna revenues svailabia for debt service and other
lawful purposes.
c. Prepare a drett Engineer's Report for reviow.
5. Meet with the City's 6taff, Pinanelal Advisor and Bona
Council.
6. Prepare a final draft oY the Engineer's Report for inclusion
in the ofticial statement for the Financing.
_ _- D a~ • s~~,r. ~,u • da;xvrn+~r. flwiaa 3221a • 90o,?BfF1S00 • rAa afa/28660~8
Mr. Harry E. Royal
Oc toper S, 1990
Page Two
Because tna casn flow pro,iectfons are based on assumptions and estlebtes, the
achievement Of Mich is dependent upon furor! events and transactions, we will
not express an opinion or any other form of assurente on the attafnabSlity of
the assumptions or the resultant pro,~ections included to the accompanying
pros acted cash flows. we will nave no respons16111ly to update our report for
events and ci rcuMtances occurring after the date of our report.
The fee for this engagement will be !,3,500.
we will be able to provide verbal acknowledgment of Our vertftcatfon within
two Dus mess days following our receipt of the final cash flow pro~eettons.
If the foragoing is 1n accordance with your understanding, please sign the
ropy of this letter 1n the span provided and return it to us.
Very truly yours,
~wtxt. ? ~....4~ ..
Accepted Dy:
CITY Of ATLANTIC BEACH
Signature
Oate
Y
4'. - ...
Del0ltte 8
T0IICh8
October S, 1990
Certfied Vud¢ Aapunyny
Mr. Harry E. Royal
Finance Director
City of Atlanta Beach
716 Ocean Boulevard
Atlantic lea[h, Florida 32233
Dlar Mr. Royal:
6ui1. YB0'1
aro iMepsnd m Drive
Jechomnl•, FbriG 32701~503a
T•IepMna: le W 13560011
Teiacapier X04; 35'}giOC
we spprec late the opportunity to offer our services to the City of Atlantic
leach. This letter is to confirm our undentanding of the terms and
objectives of our engagement.
The purposc of our engagement is to review and report on the arlthsmtlcal
accuracy of the cash floe projections on the DroDOSad lsswnca of District
Sewer Refunding Revenue fonds, Series 1990 (the 'Bonds•) by the City of
Atlantic leach (tne •issuer•) in December, 1990, Dreparod by A. 6. Edwards and.
Sons, tnc. Tne Drojections include, among other things, Drojected cash floes .
on the Bonds, ascrw investments and cartatn related costs. Tnese projections
are based uDOn cerUin assumed facts and assunpttons contained in the cash
flow prof octions.
Specifically, we will verify the arithmetical accuracy of the computations
included in the projections pnpand by A. G. EdWrds and Sons, Inc., relating
to the Drojected casn flows, the Drojected yield on the Bonds and projected
yield on the eserw investments. Our proteduros will ba performmd to
accordance witA standards established by the Amerlcar, Institute of Certified
Public Accountants.
we will deter,•ine tf the computation of the projected yield on the Bonds
follows an actuarial method whereby those yields which aro to be calculated
are the yields rhtch when used /n computing the Drcsent worth of all payments
of principal and projected interest to be paid on sucA obligations, using
semi-annual compounding on the Das1s of a year consisting of 360 days, produce
amounts egwt to the purchsse price of such obligations.
we nave not Deen asked to ezDrcss an oDlnton on the tas status of the Bonds,
and accorotngty, v11/ not express such en opinion,
n ;,rind 3R~-~>. ~>_rlman toressr.;+. cr:nT r•c s~~ ~ar
October ~, 1990
HeneraDle City Comaiuieerra
City of Atlantic beach
716 Otaan Deulevard
P.O. eoz 2S
Atlaneie Hueh, Floeida 32233
Wa are pluud to eutlrs our undasatuding of Cha serricq w aay M utad
prwida the City of Atlantic Dwell, Plorida, in eonnaotioa r1t6 tM Water e
Bwer Befundlag Mvanue Denda, Bariaa 1990.
Our aarvieaa x131 M parforrd in accordance rich Btataaane o! Audle
6badasda Be. A9, hectare for Ondarrritan, isswd by the Asezitae Iutltuta
Canitied Public Aeeeuntanu. Tha cops of our urricas rill ba datatsined
the City of Atlantic Meeh'a Bond Council and Ondatrriur. Oae ^ervitu
include tlu fo11ov1ngf
a. M opinion raNrding rhetbar tba sudibd llaaneid autewoN and
included in the etfieial atataaient tospiy Sn fors, Sa all
zaapaeea, rich the applieabla ucowting raquiraasnea.
b. Bagativa uurante rich rupact to rbKiur'tba uasudlted inNris
eeaeasaaea included in eha oftlcLi statesanu
(i) Cosply Sn fon, in all sagrlal raapaota, with the
aeeenating raqulrarnta of tba reLCed pnblLbad
nguLtfow.
(ii) Ara !n conforslty rlth pnarally anuptad sccowting
applied oa • buU aubatmtially couiasaat rich that of
ifnaneial atatasrata faeludsd in tG offiafal etatesent.
e. Bagatiw uauianea rith raaput to whether, dnrisg • apuifiad
lelloriag the date of eha lstnt finaaeLl ^tatasanta 1n the i
atacameee and yzoapucw, there hu haw uy ehaage in fwd eq
fang-uw Gbt or arty durwa io otkar tpaeiflad fdaanelal i~
Stela.
d. My ocher earvieaa that nay ba regaeated by the Bond Cwmcil or 1Jnd,
is eonnaoeien with the Water and 8arsr Aafundivg Bsvanw booda,
1990.
Our feu for aarvieu parforwd rill be billed at an average rau o! 175.00
hour, It la esties tad chat ous toll faae for ^ervicas connaccad rich the K
and Swer Befuading 8avamia Boada, SerUe 1990, rill not uuad 11,000.00.
Cardbed Public Ao[owarb
711 uorthun fin: itm) • Csinewille, FlorMa )260t • 4kpl,o„a 19at) 3762161 • FAX (aPq 3763501
/191sw Len¢ Ir[a
ATTAC181EMT A
C1ty of AtlaMte INeh Meter and Serer
...........~.........s ........................~............~...~..~.N.
Please find below an estlnted range of gross spread and broakdom of
expenses for the above refennted Issue et the oetioated slztnp of Sb,000,000
rlth an atsuaed loeei elesinp prior to Deoeeber 31, 1990.
brass Soroad
Manapeaent Fee
Rist tes
Takedam
Total
Underrrlter't Counsei
CUSIP/OTC
D r~.oep
Clearance
Federal funds/6ood Fa1th Check
Out-of•Pocket and Clostrp
S 2.00 - f 2.00
2.91 - 3.81
0 - 1.00
_L,iII - 14,44
f12.41 - (15.81
52.00 - f2.40
0.06 - 0.06
O.OS - 0.05
O.OS - 0.05
0.26 - 0.50
0.25 - 0.2b
_4.25 - o.ba
~~
I'
~~
i
I
1'
Total 12.91 •53.81
HononDla City Cosasiuiouara ~
CSty of Atlaatie Daaeh
Atlantle baaep. P1orlda -2- ~ Oetobar 4. 19
W appraelata tha opportuolty to M of urHea to tha City of Atiwtie laaeh
Wlleva thla lactar acaurataly auaaatrlsaa tha a1{nifieant aarHtu w ay
zaquucad co prfota.
9laaasaly.
YOYV18, GRAY Alm Ctl~AM2 ',
f/~~
Jarry L. Caadla7, C.P.A.
Audit PartGr
JLH/db
,~ :+
S.
F.
E.:.-.
William R Ho_'gh ~ CCi. Ltw.ut L ww[W
t[,t0[ Ylti MLMYWT
IffO /I[M VNION tllat.llb tlMt[YT „wnaa
YCAtOMNLLt. /l0[Nlf ifitf a /AL[ W.9Mt
t01 iff~tttl /U[T VI<L /11[[gpT
YRLM[LL fL Ow[Nt
October 4, 1990 .LIMOt MCi tt[Mt[f1T
IMWM /. C\IRMfI[LC. !R
wLL M[f10Ort
Hr. Kiw D. Lainbaeh, City Manager
City of Atlantic Beach
116 Ocean Boulevard
Post Office Orawer PS
Atlantte Btaeh, Florida 32233
Ra: Proposed Yater and Serer Financings
Dear Mr. Lsinbaeh,
Please accept this letter as Yilliu R. Hough i Co.'s Droposal to serve as
Underwriter on the City's planned ratty and sewer finanting progran. Hough has
served Florida awnictpallties since 1962 and is the leader in undarrriting 'Dank
qualified' financings. Our Juksonville office 1s a fully staffed public finance
operation backtd by en outstanding tau of prof~sslonals and sales personnel. The
Fire's local presence and ltaderahlp in financing flortda ounlclpal bonds rill
provide an tffictent, cost effective and t1Mly financing.
At requested by tht City't Flnanctal Advisor, we have supplied a range of
the estiauted gross spread a~M sxpensas; ploase see Attachsent A. It is expDected
that tht final terws and conditions of the financing will be negotiated by the
City's staff and Ftnaneltl Advisor at tht tlaw of gals of the bonds.
Ye at Y111tu R. Hough i Co. look forward to working rlth the City of
Atlantte Beath. Should yyou have any qutstions or requiro additional inforsatton
phase contact this office.
Sineeroly,
WILL IpUB/JIH /i CO.
tthell N. Drees
5 nlor Vic Prosldent
Edrard R. Yulbern
Senier Y1ce President
MNO:dad
cc: r/attachernt
NarrY Royal
Jie 6ollahon
RATA. COVNTT AND NUNICIrAI eONDe
.~- -.
City of Atlantic Beach, Florida
October 5, 1990
Page d
inherent complexity under federal income tax laws of advance
refunding transactions and the additional liability exposure in
connection therewith, (ii) the need to draft a new, long-range
bond resolution under which the City will issue its water and
sewer bonds for the foreseeable future, and (iii) the need to
complete the proposed transaction before year-end in order to
take advantage of applicable rebate exceptions under federal
income tax laws and regulations. The fee has been limited based
on the size of the proposed transaction, but we would hope that,
if unusual difficulties or circumstances arise, we would be able
to discuss appropriate adjustments with you.'
Squire, Sanders fi Dempsey offers to the City of Atlantic
Beach a unique combination of experience with Florida municipal
public finance, and public finance and tax expertise, that can
only be made available through a firm with a national practice
and local presence in northeast Florida. In addition, Squire,
Sanders s Dempsey offers the City the personal experience and
expertise of attorneys who have a full knowledge of the City's
water and sewer revenue system operations end outstanding bond
documents.
we would be honored to represent the City of Atlantic
Beach as its Bond Counsel. Thank you for the opportunity to
submit this Proposal. Please contact me if you need any
clarification or additional information, or if a personal
appearance is desired. '
Sincerely,
~Q~~vb
Robert O. Freeman
cc: Alan C. Jensen, Esquire
Michael E. Burton
Harry E. Royal, C.P.A.
~z•einoros•u~uo
~.: -_ _ __
City of Atlantic Beach, Florida
October 5, 1990
Page 3
saving techniques and other legal matters relative to issuance of
the bonds.
C. Attendance at meetings and conferences of City
officials, staff members, the City~s financial advisor and
repcesentatlves of the selected underwriters.
D. Attendance at meetings of the City Commission and
any of its committees related to the financing.
E. Preparation of resolutions, ordinances and any
amendments thereto in order to authorize the issuance of and
award the bonds.
F. Preparation of escrow deposit agreement registrar
and paying agent agreement and any other agreements or similar
documents necessary, related or incidental to the financing.
G. Review of the transcript of all proceedings in
connection with the foregoing and indicating any necessary
corrective action.
H. Review of proposed contract for negotiated sale of
the bonds.
I. In connection with the financial advisor and
underwriter, limited assistance in the preparation of the
preliminary official statement and official statement used to
market the bonds.
J. Preparation or approval of all closing certificates
necessary in connection with the sale and issuance of the bonds.
K. Rendering of our standard, comprehensive bond
counsel approving opinion as to the legality of the bonds, the
security for their payment and the exclusion from taxation of the
interest on the bonds and any rendering of any supplemental
opinions necessary to the issuance of the bonds.
Bond Counsel Fees. Our proposed fee for the initial
refunding ransac on wou d be 525,000 which would include out-
of-pocket expenses (including long distance telephone calls,
telecopier charges, postage and delivery, reproduction, filing
fees, publication fees, and other disbursements necessarily made
as bond counsel). Our proposed fee is less than our standard fee
for this type of transaction which is expected to involve
substantial effort based on several factors, including: (i) the
az•einorow.iu~s
City of Atlantic Beach, Florida
October 5, 1990
Page 2
finance law in Florida with (11) the level of sophistication and
capabilities that only a national bond counsel firm can provide.
History. Squire, Sanders s Dempsey was formed in 1890
and is ones the nation's oldest and most highly-respected bond
counsel firms. The Firm has served as bond counsel to local
governments nationally for almost eighty (80) years and has
served as bond counsel on Florida bond issues for more than sixty
(60) years. The Firm was included in the first edition of the
Bond Bu er's Director of Munici al Bond Dealers (the "Bed Book")
o s na ona y recogn ze on counse .
Bond and Tax Atty. Squire, Sanders fi Dempsey
offers the resources f a onlly a national bond firm can offer to
the City: fifty-five (55) municipal bond attorneys supported by
eight (e) public finance tax lawyers, together with related legal
assistant and technical capabilities.
National Rankin Squire, Sanders s Dempsey annually
renders more an one thousand opinions on public securities
offerings nationally. For the calendar year 1989, the FSrm, as
bond counsel, ranked sixth in the nation in the number of
approving opinions rendered on publicly-offered, long-term bond
issues and second in Florida in the number of approving opinions
rendered on publicly offered, long-term, Florida bond issues.
Florida Experience. The Firm has served as bond counsel
on more F ori~~~s than any other law firm, Flozida-
based or national. The Firm has served as bond counsel to
thirty-six (36) Florida counties, seventy-eight (7B) Florida
municipalities, fifty-one (51) Florida school districts, numerous
special districts, authorities and other Plorida local
governmental bodies; and to the State of Florida itself.
Services of Bond Counsel. The following is a summary of
the services w c we wou propose to provide Sn connection with
the proposed water and sewer financing.
A. Advice to the City as to the legal feasibility of
the financing programs proposed by the City's financial advisor
and/or managing underwriters; and advice as to compliance of the
program with applicable local, state and federal law and pending
or proposed revisions in the law including U.S. Treasury
regulations.
e. Advice as to procedures, required approvals and
filings, schedule of events for timely issuance, potential cost-
~:se/esoeos~~/,uv
~.
,~,,.: .
FEC'0 OCT S 1990
'G1..,.o/<~jl~.,
,E~J~i'rciiv. ooKJaozi~Ir~ ~ /~e~rz~eOtO
L~veullaas al.lem
„°~4„p,,. /904/ f56JB,75
.>1,..,,d..rly.„..
~L..L../ fl.,
.~4G... ..:/~,...
14,fyc.. Jr
October 5, 1990
City of Atlantic Beach, Florida
716 Ocean Drive
Atlantic Beach, Florida 32233
Attention: Rim Leinbach, City Manager
Ae: Proposal to Serve as Bond Counsel to
the City of Atlantic Beach, Florida
Dear Mr. Leinbach:
1.,,~J,.l. /"~F,
Squire, Sanders s Dempsey is pleased to submit this
proposal to serve as Bond Counsel to the City of Atlantic Beach,
Florida. We feel that we are uniquely positioned to provide
comprehensive public law assistance to the City through our local
office in Jacksonville and the expertise available through our
national network of attorneys. Having worked with us in Green
Cove Springs, you are aware of our abilities and commitment to
serving our clients needs. Finally, as a six-year resident of
the community, I look forward to the opportunity to be of service
to our yovernment (I note that our predecessor firm, Freeman,
Richardson 6 Watson, served as bond counsel to the City on its
5500,000 General Obligation Sewar Bond issue of 1971).
We understand that our initial engagement would be Sn
connection with the issuance by the City of its proposed water
and sewer refunding revenue bonds and that future engagements
would include additional new money issues for the water and sewer
system. The team which we propose to assign to serve the City
will include attorneys Sandy MacLennan and me and Brenda Miller,
one of our Legal Assistants. Other attorneys in the firm kill be
available as necessary.
I would like to summarize briefly the experience and
expertise that Squire, Sanders 6 Dempsey would bring to your
financing team if we are selected to serve as your Bond Counsel.
Florida and National Presence. Squire, Sanders 6
Dempsey, w is inc a es e prac~3c~ the old-line Florida bond
counsel firm, Freeman, McWilliams 6 Dame, P.A., and its
predecessors (collectively, the "Firm"), offers to the City the
combination of (i) an unparalleled level of expertise in public
Again. our Financial Advisor will explain the above and answer any
,ues U ons you may have. Thank you for your consideration.
S inc eJren/ly.
~~/• ~~~~
Kim D. Leinbach
City Manager
cc Finance Director
9urton fi Associates
~y'
i
CORRECTION
THIS DOCUMENT
HAS BEEN
REMICROFILMED
TO ASSURE LEGIBILITY
....
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~i ~ i~
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~~~i
m.~:,'ww..;
., _ ,
CITY OF
~a.~tie $taek - ~letida
118OCEAN BOULEVARD
P. d. BO%26
ATLANTIC BEACH. PLORmA3ST3.9
TELEPHONE I>Awl R~&2186
October 5. 1990
Honorz.ble Mayor
and City Commission Members
Atlantic Beach. Florida
Dear Mayor and City Commission Members:
In regards to the Financial Advisor's report, please be ndvised '
additional information will be provided to you at the meeting
recapitulating accumulated data. Prior thereto. I am enclosing
background letters from various resources should you agree with
recommendations to proceed with reiundina lour Financial Advisor will
furcher explain-please refer to his report).
Basically. you are being asked to consider four items.
1. Acceptance of the report submitted by Burton 6 Associates.
dated September 26. 1990.
_. Agree with the Financial Advisor's recommendation to refund
certain current issues (water and sewer) this calendar year.
3. Approve the proposed financing team (subject to your
modification, of course) consisting of the City Manager.
Finance Director. Financial Advisor. Squire. Sanders and
Dempsey (bond counsel). William B. Hough fi Co.
(underwriter), Purvis Gray S, Co. (comfort letter). Deloitte
fi Touche lescrow verification). and Gee fi .le nson (bonding
engineering report).
4. Authorize to proceed with phase III and IV of the City
of Atlantic Beach's contract with its Financial Advisor.
Burton 6 Associates (ie. bonding and rate study).
5A
5B
crrr oP AZI~c BPmi
~~~
S61PP I~
Af$UA I7ffi7: AppoinhmJlts to fill vacancies on Code Enforcan=nt Board
S~S18D ffi: ~~^~^ Rirq, City Clerk
)>A~: Sept~++Ar 18, 1990
BKRilORO: IJe had i~icated earlier that four seats m the CUde
Fhf~oa;t Board would be vacated m October 1. We have researr2~ed the
matter furtlws a;d it would appear only two seats will be vacated.
Please rote the follavitg ;^f^*^Wtim m the four seats in question:
( B[IIS.: n+a:+*e+^ of the board since its i^~*;.++ in .
1984
MMTIE FRFFSRIM: Appointed February 1968 to fill unexpired term;
reappointed Dece~er 1988
~);
)iEYW00D OOid.I1~L+: Appoimed Deoe;ober 1988
ID MARTIN: Appointed May 1989 to fill unexpired term of
Ron Della Porter. lRon Della Porter appoiirted
February 1988) -
Code Enforo®ent Board tee are for three years so it would appear the.
teffis of Hattie Prey arcl Belryaood Dowling will expire in 1991. Hattie
Fre®n has indicated, however, that she does not wish to serve the
final year of her term, so three apppi.+r.ro^r~ will need to be made.
M'!'A@@i15:
zf¢
L-
E
`~ ..
City, or upon any street, alley or park.
Violation of this section shall be subject
to a fine in the amount of $100.00.
(2) Por each white good permit, a fee in
the amount of $10.00 shall be paid to the
City."
Section 3. This Ordinance shall take effect immediately upon
its final passage and adoption.
PASSED by the City Commission on first reading this day
of 1990.
PASSED by the City Commission on second and final reading
this day of 1990.
ATTESTS
MAUREEN RING NILLIAN I. GULLIFORD, JR.
City Clerk Nayor, Presiding Officer
Approved as to form and correctness:
ALAN C. JENSEN, ESQUIRE
City Attorney
a._ _
t
DRpjNaNCE 55-90-23
AN ORDINANCE ANENDING THE CODE OF
ORDINANCES OF THE CITY OF ATLANTIC BEACH,
ANENDING CHAPTER 16, REFUSE AND GARBAGE,
ADDING UNDER SEC. 16-1 A DEFINITION OF
WHITE GOODS, ADDING NEW SECTION 16-11 TO
PROVIDE A PROCEDURE AND FEE SCHEDULE FOR
THE REMOVAL OF WHITE GOODS, PROVIDING AN
EPPECTIVE DATE.
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC
BEACH, FLORIDA:
Section 1. The following definition is added under Sec. 16-
1, Code of Ordinances:
•White goods shall mean appliances such as
refrigerators, freezers, stoves, ovens, air
conditioners, compressor units, microwave
ovens, and the like."
Section 2 The following section is added under Chapter 16,
REFUSE AND GARBAGE:
•Sec. 16-11. White goods: procedure for
removal and fees for removal.
All residents, occupants and owners of
premises in the City who have not arranged
for private disposal of white goods as
elsewhere authorized in this article shall
have seid white goods removed and disposed
of by the sanitation division of the City
according to the foilowing procedure:
(1) Por each aeperate white good, a permit
shall be purchased at City Hall and
ettnched or affixed to the white good.
(e) A permit shall be attached or
affixed prior to placing any white good at
curbside for removal by the City.
(b) It shall be unlawful to place any
white good at curbside unless a permit is
attached or affixed thereto; it shall also
be unlawful to place any white good upon
any vacant or unoccupied premises in the
of [he form are e~ecu[ed by them and are included vi th your bid or
proposal. Corrections Co the form will not be alloyed after [he bid
proposal opening time and date. Failure to complete this fotm in
every detail and submit it with your bid or proposal will result in
immediate disqualification of your bid or proposal.
Joan LaVake
Purchasing Agent
f f * * * * * * * * * * * * * * * * * * * f * * f 4 * * * * * * * *
FLORIDA TINES-UNION: Please publish in the legal notice on Monday,
September 24, and Wednesday. September 26,
1990. Submitted by Joan LaVake - 241-0124.
CITY OF
rgtlartcc b"eat~i - ~fauda
I~ SIGIH'F.A\ HUI Lk.C Akll
L~--- - _ - _ Y. O. tlU\ ei
AfLAVTIC tlEAC'H. FWXIUA 3r'L33
~\ TELEPHONE I'J0111~Y'13%
September 21, 1990
CITY OF ATLANTIC BEACH.
INVITATION TO BID
NOTICE is hereby given that the CL[y of Atlantic Seach, Florida, will
receive sealed bids in the Office of the City Clerk, City Hall, 716
Ocean Boulevard, Atlantic Beach, Florida 32233, until 1:00 PH, Friday,
October 5, 1990, after which time [he bids will be publicly opened and
read aloud for Che Rehabilitatfon of Housing Units identif led in [he
Bid Package. '
Bids shall be enclosed in an envelope endorsed "Bid No. 8990-23, Sealed
Bid for Housing Rehabilitation, To Be Opened after 1:00 PH, Friday,
October 5, 1990."
Specifications and Bid Forms may be obtained from the Office of Community
Development llirec[oz Thomas E. Bowles, P.E., 716 Ocean Boulevard, Atlantic
Beach, Florida 32233, telephone (904) 249-2395.
All bidders must be Licensed Building Contractors in the State of Florida
and must file certificates with the Ci[y that [hey have obtained and will
continue [o carry Workers' Compensation, public and private liability and
property damage insurance in adequace amounts during the life of [he
Contract. The City of Atlantic Beach reserves [he right to require a
Performance Bond for any work in excess of 510,000.00.
All goods and services proposed shall meet all requirements of the
Ordinances of the City of Atlantic Beach and [he spec if it requirements of
the U. 5. Department of Housing and Urban Development for Rehabilitation
of Housing Units as stipulated in the Bid Package.
The City of Atlantic Beach reserves [he right to reject any or all bids
or parts of bids, waive informalities and technicalities, make award in
whole or part with oz without cause, and to make the award in what ie
deemed to be in the best lnterest of the City of atlantic Beach.
PUBLIC ENTITY CRIMES - Any person submitting a bid or proposal in response
to this invitation must execute Form PGR 7068, SWORN STATEMENT UNDER
SECTION 287.333 (3) (A), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES,
including proper check(s), In the space(s) provided, and enclose is with
his bid or proposal. If you are submitting a bid or proposal on behalf
of dealers or suppliers who will ship commodities and receive payment
from the resulting contract, is is your responsibility to see [hat <opy(s)
s
i
I F
CITY OF
~tlaxtie b"eaelr - ~fauda
October 5, 1990
.:,:ucr:a~ rwu~r.cnno
Y O n0\ [5
ATLA]TIO REACH, FWIUDA J[233
TELEPHONE1901~2~4Zm5
puARDS COHNITTEE NINUTES
FRIDAY, OCTOBER 5, 1990, 1:00 PH
The Awards Committee met on Friday. October 5, 1990, at 1:00 PN, to
receive bids advertised as Bid No. 8990-23, Housing Rehabilitation.
Present were Commissioner Glenn Edwards, Chairman, Ci[y Hanager Kim
Leinbach, Community Development Director Thomas E. Boyles, Building
Inspector Don Ford, and Purchasing Agent Joan LaVake.
Jacksonville
No Insurance Certificates Submitted as Required
No Public Entity Cz imes Porm Submitted as Required
McGowan A Kitchell Construction Co. $ 41.333.45
Two (2) bids were received as follows:
Total Amount BSd
Two (2) Houses
NSlliam L. Smith $ 28,900.00
Glen St. Nary
No Insurance Certif i<a[es Submitted as Required
Submitted Public Entity Crimes Form as Required
IC vas the consensus of the Awards Committee that it recommend Co the
City Commission [hat the bids be rejected and the project re-bid in
order that an effort can be made to attract more bidders and the
bidding requirements made clearer.
Respectfully,
Joan LaVake
Purchasing Agent
PAGE EIGHT
NINUTES
SEPTEMBER 24 1990
Commissioner Yeldon reported Cindy Dukes had called him on several
occasions relative to au[omoblles passing school buses vhith had
stopped to pick up students on Mayport Road and Chief Thompson
advised that he vas working with the school board [o have school bus
stops removed off Nayport Road.
David Catir, President of [he Police Dnion, asked vhe [her passage of
Resolutions 90-16 and 90-17, prohibited any further contract
negotiations with the union for FY 1990/91 and [he Hayor advised
that said [hat there vas some flexibility in the budget.
Dsyor Gullifotd seked if the end of Che year balance in the
Beautification budget could be carried forward to the new fiscal
year. Finance Director Royal said he had not considered carrying
[he balance forvard and [he Mayor asked [hat he Check into this and
report ba<k a[ the next mee[Ing.
there being no further business to came before [he City Commission,
the Nayor declared [he meeting adJ ourned at 10:15 PH.
Yil liam L Culliford, Jr.
Mayor
A T T E S T:
Maureen King, City Clerk
NAME OF
COMMRS.
M
S V
Y V
N
PAGE SEVEN
MINOTES
SEPTEMBER ?4, 1990
6. Action on Resolu[iuns:
Resolution No. 90-16
Mayor Gulliford introduced in full, in writing, Resolution No. 90-16
SETTING THE VILLAGE RATE TO BE LENSED ON ALL REAL AND PERSONAL
PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF ATLANTIC BEACH
FOR FISCAL YEAR 1990/91.
Motioa: Approve adoption of Besolution No. 90-16
In discussion before [he vote Commissioner Weldon suggested amended
wording for [ha[ portion of [he resolution relating [o homestead
exemption, but after brief discussion the question vas called and
Resolution No. 90-16 vas approved as presented.
Reealu[ion No. 90-17
Mayor Gulliford introduced in full, 1n writing, Resolution No. 90-17
ADOPTING AN OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH,
FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1990, AND ENDING
SEPTEMBER 30, 1991.
Motion: Approve adoption of Resolution No. 90.17
No discussion before the vote. The motion carried unanimously.
7. City Namger reports and/or correspondence:
The City Manager reported the landfill would no longer accept white
goods (old refrigerators, washing machines, etc.) and Waste
Management, [he city's recycling con tractor has agreed [o pick up
these items. He requested an ordinance 6e drafted setting a £ee of
{10.00 [o reimburse [he city for [he cost of disposing of these
items. The City Commission concurred in [his request and directed
the City Manager to
Motion: Anthorize [be City Attorney [o draft ordinance
settin; a fee of {10.00 for pick up and disposal of
white goods by the city
No discussion before Che vote. The motion carried unanimously.
Mt. Kosoy requested permission to pick up those items which have
already been placed at curb-side for pick up. After brief
~ discussion, the City Manager vas directed to handle the matter.
i
i A[ Ca~isaioner Edwards' request, a 13-minute video relative [o
Amendment I3 will be shown a[ the Commission meeting on October 8,
1990.
Co~isaioxr Cook commented [h a[ it vas difficult far constituents
[o understand [hat Commissioners had no authority in administrative
mdCCerb in Che City.
NAME OF
COMMRS.
M
S V
Y V
N
Crook z z
Edwards z
1Lcker z
Weldoa z z
Gulliford z
Cook I z :
Edrards a z
ticker z
Weldon z
Gulliford z
PAGE SI%
MINUTES
SEPTEl4IER 24, 1990
Motion: Authorize the purchase of computer software at
510.995 and amual support agreement a[ 5695
No discussion before the vote. The motion carried unanimously.
F. Appointments [o fill vacancies on Code Enforcement Board
Mayor Gu lliford reported that the September meeting of [he Code
Enforcement Board had been postponed until October and he felt
appointments should be deferred until after [hat meeting. The City
Commission concurred.
G. Discussion and related action relative to approval of change
order Ho. 20 in the increase amount of 544,750 in the Section H
project to include the construction of a ba: culvert and
fencing
Public Services Director, Bob Kosoy, confirmed that each
Commissioner had received [he supporting documentation and explained
the culvert would be located a[ Hain S[ree[ and West Plaza drainage
ditch. Bill Layton of Bessent Hammack 8 Ruckman, explained the need
for the box culvert in lieu of pipes as originally planned, vas
brought about because of the discovery of the sanitary landfill on
Jasmine and Camelia Streets. I[ had been necessary [o relocate the
stormva[er treatment area [o [he east side of Main Street and [he
box culvert would be necessary to control [he stormwater quality.
The area would be fenced off with 2,050 LF of chain link fence for
safety purposes.
Motion: Approve Change Order Ho. 20 in the Sectim H
improvement project representing a set increase is
the amount of 544.750.00
No discussion before the vote. The motion carried unanimously.
Commissioner Cook commented that the svales were very deep and could
be a safety hazard. Mayor Gulliford said he had visited [he area
and shared Chia concern and inquired whether [he water meters were
located in [he ditches. Bill iayton said the engineers had
addressed this problem with the contractor and the meters would be
moved back onto the property line. In response to [he comments
regarding the depth of the ditches, Mr. Layton said the ditches had
been designed to withstand a five-year storm and [he depth vas based
on St. Jahn River Water Management District mandates and
calculations of [he volume of eater to be retained in relation to
[he catch basins a[ the end of the ditches. Discussion ensued
regarding the maintenance which would be required and Mr. Layton
said he felt vegetation provided the best stabilization and the
ditch banks would be seeded for [his purpose.
NAME OF
COMMAS.
M
S V
Y V
N
Cook :
Edwards a :
'ticker : :
Weldon :
Culliford a
Cook z
Edwards x z
ticker z
Weldor z :
Culliford z
~_
Pace clue
MINUTES
SEPTEMBER 24 1990
Notion: Demy [he request to pain[ [he Dame Bard Ball Cafe ou
the conceaeion stand
No discussion before the vo [e. The motion carried unanimously.
The third request vas to authorize Atlantic Beach Athletic
Aaeotiation to grass [he infield of [he baseball diamond in order to
help sponsor a state tournament a[ Russell Park next summer. They
also asked that the city agree to extend the present sprinkler
system and cu[ and fertilize [he grass. The Mayor said he felt
granting the request would imply approval [o hold a state tournament
and the City had not been given enough information about [he state
tournament to gran[ such approval.
The Mayor expressed concern [h a[ [he city did not have vri tt en
agreements with any entity vhith used the city's park facilities and
after further discussion, the City Attorney vas instructed to draft
a basic contract [hat could be used for any such group. The Mayor
also expressed concern that Atlantic Beach Athletic Association had
used city property to generate revenue by selling advertising and
placing the signs along the fence in Russell Park. Commissioner
Edwards said in view of the past problems the association has had
regarding missing funds and the face the city contributes so much by
providing lights and maintenance, he felt [he city should have [he
right to examine the financial records of the association.
Notion: Take no action on the request to ez[end [he sprinkler
systo and authorize Atlantic Beach Athletic
Association to grass [he infield of the baseball
field at Busaell Park, pending receipt of the
contract from the City Attorney
No discussion before [he vote. The motion carried unanimously
E. Diacusaion a~ related action relative to [he purchase of
computer software for the Police Department
Chief Thompson provided each Commissioner with a packet containing
~uatification for the purchase of the software. He said the
software had been provided far in the FY 1989/90 budge[ and he has
spent over a year checking the market for the best equipment to
perform the required work.
Commissioner Cook said he was concerned that the proposed vendor was
the sole dlstributor of this product and this would put the city at
a disadvantage when the system needed to be expanded. A[
Commissioner Yeldon's request Chief Thompson explained [he function
of Che lap-[op computers and their compat ibiliCy with [he new
system.
NAME OF
COMMRS.
M
S y
Y y
N
Cook x
Edwards a :
hcker z z
Yeldon z
Gulliford z
Cook z :
Edwards z z ~
Tucker z
Yeldon :
Gulliford z
CORRECTION
THIS DOCUMENT
HAS BEEN
REMICROFILMED
TO ASSURE LEGIBILITY
....
it--~-
ii ~ ii
\L__JI
~~~i
;~ ~':~.:
PACE FIVE
MII:UTES
SEPTEMBER 24 X990 _
Motlon: Deny the request to paint [he aa~e Hard Ball Cafe o0
the concession stand
No discussion before [he vote. The motion carried unanimously.
The third requesc vas to authorize Atlantic Beach Athletic
Association [o grass the infield of the baseball diamond in order Co
help sponsor a state tournament a[ Russell Park next summer. They
also asked that the City agree to extend Che present sprinkler
system and cut and fertilize [he grass. The Mayor said he felt
granting [he request would imply approval [o hold a state tournament
and the city had not been given enough information about the slate
tournament to grant such approval.
The Mayor expressed concern that the city did no[ have written
agreements Yith any entity vhith used Che city's park facilities and
after further discussion, the Ci[y Attorney vas instructed [o draft
a basic contract that Could be used for any such group. The Mayor
also expressed concern that Atlantic Beach Athletic Association had
used city property to generate revenue by selling advertising and
placing the signs along the fence in Russell Park. Commissioner
Edwards said in view of the pas[ problems the association has had
regarding missing funds and the fact the ciry contributes so much by
providing lights and maintenance, he felt [he city should have the
right to examine the financial records of the association.
Notion: lake na action w the request [o eztead [be sprinkler
ays[e~ and authorize Atlantic Beach Athletic
Association to grass [he infield of the baseball
field at Yuasell Park, pending receipt of the
contract frog the City Attorney
No discussion before [he vote. The motion carried unanimously
E. Dfacuasion and related action relative to the purchase of
coapwter software for the Police Department
Chief Thompson provided each Commissioner with a packet containing
jue[ification for the purchase of the software. He said the
sof ware had been provided for in the FY 1989/90 budget and he has
spent over a year checking the market for the best equipment to
perform the required work.
Commissioner Cook said he was concerned [hat the proposed vendor vas
the sole distributor of this product and [his would put the city at
a disadvantage when [he system needed [o be expanded. At
Commissioner Yeldon's request Chief Thompson explained the function
of [he lap-top computers and [heir compatibility with the new
system.
NAME OF
COMMAS.
M
S V
Y V
N
Cook x
Edwards x :
Tucker z z
Yeldon x
Culliford a
Cook z z
Edwards z a
Tucker z
Yeldoo z
Gulliford z
PACE elve
MINUTES
SEPTEr7B ER 2!~, 1990
NAME OF
COMMAS.
M
S v
Y v
N
Cook x
Edwards z z
ib[Lan: Deny the request [o paint Che nose (lard Ball Cafe on ticker z :
[he concession stand Yeldon z
Gulliford :
No discussion before [he vote. The motion carried unanimously.
The third request vas [o authorize Atlantic Beach Athletic
Assoc ia[ion to grass [he infield of the baseball diamond in order to
help sponsor a state tournament at Russell Park next summer. They
also asked [hat [he city agree to extend the present sprinkler
system and cut and fertilize the grass. The Mayor said he felt
granting the request would imply approval Co hold a state tournament
and [he city had not been given enough information about the state
tournament to grant such approval.
The Mayor expressed concern [hat [he city did no[ have written
agreements with any entity which used the city's park facilities and
after further discussion, the City Attorney vas instructed to draft
a basic coot roc[ [hat could be used for any such group. The Hayor
also expressed concern that Atlantic Beach Athletic Association had
used city property [o generate revenue by selling advertising and
placing the signs along the fence in Russell Park. Commissioner
Edwards said in view of the past problems the association has had
regarding missing funds and the fact the city contributes so much by
providing lights and maintenance, he felt the city 6hould have the
right to examine the financial records of [he association.
Motion: take no action on the request to eztend the sprinkler Cook z z
systea aM authorize Atlantic Beach Athletic Edwards a I x
Association [o grace the infield of [be baseball 1lacker x
field at Qussell Park, pending receipt of the Yeldon , z
contract From Che City Attorney Gulliford :
No discussion before the vote. The motion carried unanimously
E. Diacnasios end related action relative [o the purchase of
commuter eoftrare for [he Police Department
ChieF Thompson provided each Commissioner with a packet containing
jue[ification for the purchase of the software. Ne said the
software had been provided for in [he FY 1989/90 budget and he has
spent over a year checking [he market for the best equipment [o
perform the required work.
Commissioner Cook said he vas concerned chat the proposed vendor vas
the sole distributor of [his product and this would put the city ac
a disadvantage when the system needed to be expanded. A[
Commissioner Yeldon's request Chief Thompson explained the function
of the lap-cop cmmputers and their compatibility with [he new
system.
PACE FOUR
MINUTES
SEPTEMBER 24, 1990
Motion: Authorize expenditure for insurance coverage as
recommended by Rodriguez Consulting Group and leave
the liability lfaits unchanged at ;300,000
In further discussion Commissioner Tucker asked whether Che
liability limits for law enforcement and automobile coverage could
be increased and Hr. Rodriguez was asked to check into this along
with flood insurance, and report back. The question vas called and
the motion carried unanimously.
C. Status report on new City Roll
Tom McNett from the architectural firm of Clements, Rumpel, Coodvin,
reported Che slab and sceel work for the administration building is
complete. Work has commenced on the foundation for the Commission
Chamber. He said the project was about three or four weeks behind
sthedu le but he felt [he proj ec[ would be brought [o completion in
February as scheduled. He said the contractor had poured the slab
in 5ma11 sections which took longer but resulted in a better quality
job. In response to a question from Commissioner Weldon regarding
the columns Mr. HtNect said he would contact Commissioner Ne Ldon and
they could inspect the columns togecher. Hr. McNetc agreed co
provide monthly progress repores to the City Commission.
6ecom~enda[iaoa from Recreation Advisory Board concerning
Li[[le League
The recommendations of the Recreation Advisory Board were presented
by Chairman Don Fegan and were acted upon separately. The board
recommended a sign recognizing that Atlantic Beach teams von
District, State and Regional Championships and placed fif ch in the
National Championships in 1990, be placed high on the backstop fence
at Russell Park: This sign would be provided by Che Atlantic Beach
Athletic Association and there would be no cos[ to [he city.
lotion: Authorize eigo to be placed in Busaell Park as
regnested for a period of tro years, subjeet to a
definite proposal regarding size, coat a~ plain for
maintenance of the sign
No discussion before the vote. The motion carried unanimously.
The board had also requested permission [o pain[ on [he eastern wall
of the concession stand the name "Hard Ball Cafe, Atlantic Beath,
Plorida." City staff had expressed the opinion that this could be
infringing on the Hard Rock Cafe trade mark and after brief
discussion of the matter, Commissioner Edwards made the following
motion:
NAME OF
COMMMS.
M
S
Y y
N
Cook x z
Edrarda :
ticker z
Weldon z z
Culliford z
Cook I: z
Pdvards z
ticker x
Weldon z z
Gulliford :
PAGE THREE^ ^^^ COMMAS. I M I S I Y I N
MINUTES
Milliam McGee, 1831 Selva Marina Ur ive, commenced that cou~parison of
[he beginning and ending balances would appear [o indicate [he city
vas over spending. The Mayor explained this was not the case and
that the advertisement vas somewhat confusing but it vas in
accordance with state requirements. Nilliam Ryszykov, 535 Royal
Palms Drive, cited outside entities such as [he Neptune ee ach
shopping center which had been alloyed co connect to Atlantic Beath
sever system, and Hanna Park which had had preliminary negotiations
with the city some time ago regarding connecting [o Atlantic Beach
sever system, and said he thought Che city should say "N o" [o such
requests. Mayor Gulliford explained the Neptune Beach facility vas
paying 1502 of Atlantic Beath rates and there were no ongoing
negotiations with the City of Jacksonville to connect the Hanna Park
campground to Atlantic Beach system.
Mayor Gulliford said the City of Jacksonville vas encouraging the
City of Atlantic Beach to become a regional facility and Great [he
entire area north to the village of Maypor[. However, this would be
a major undertaking between the Ci[y of Jacksonville and Atlantic
Beach and would not be undertaken in the foreseeable future.
Since no one else wished to speak to the matter Che Hayor declared
the public hearing closed.
B. States report relative to property e~ casualty insurance
Al Rodriguez of Rodriguez Consulting Group said his firm had
reviewed the bids received For the city's insurance needs and
presented a letter vh ich summarized [he insurance markets and their
efforts on behalf of the city. He reviewed at some length their
recommendations vh ich are contained in their letter dated September
21, 1990, and Exhibits I and II which are attached hereto and made a
part hereof. He explained [hat [he property values had been
increased by 335 over last year but premiums had increased only a
very small amount. He recommended the city accept the option of
assuming a 52,500.00 deductible in its Workers Compensation
insurance which would reduce the premium by 521,000 and which would
result in actual savings of 512,000 to 514,000.
Mr. Rodriguez said the cost of Sncreasing the present limits of
liability from 5300.000 to 31,000,000 would be in the neighborhood
of 530,000. He said Chey had received poor response co the request
for flood insurance and it vas their recommendation the city
continue co seek prices for this coverage. I[ vas determined the
amount budgeted vas about 57,000 short if the city rished co
increase the liability limits to SI,000,000.
Discussion ensued regarding the advisability of increasing the
Liability limits [0 51,000,000 and iC vas pointed out cla iman[s
would have co petition the Legis la CUre for claims ir. excess of
5300,000. Fol loving discussion, Commissioner Ne tdon moved as
follows:
Pace Two
MINUTES
SEPTEMBER 24 1990
NAME OF
COMMAS.
M
S v
Y v
N
Della [oenig, 780 Redfin Drive, complained of the neglected
condition of [he vacant loc adjacent [o [he Royal Palm theatre and
Don Ford, Code Enforcement Officer, said he had notified the owner
of the pzoperty but had received no response. I[ vas pointed out
monies had been budgeted for lot clearing 1n FY 1990/91 and Che
Mayor suggested, since the city would be reimbursed for any land
t lea ring undertaken, Sf the budget amount vas insufficient i[ may be
possible to use a portion of Che rainy day funds. The City Hanager
said a formal request would be made to the City Commission before
this action would be taken.
3. Consent Agenda:
A. Action to approve Change order Ye. l9 relative to lift stations
1 and 2 io Section e, representing a reduction of the contract
price in the amount of ;4,600 Cook z
Edwards z
I
Motion: Approve passage of Consent Agenda 'ticker ~ z
Yeldon :
No discussion before Che vote. The motion carried unanimously. (.Llliford : I
4. Cp~ittee Reports:
A. Cpmafsaioner Edmarda, Chairman of [he Amards Committee, with a
report and recom~eodation relative to land clearing and
grubbing of Dourer Park.
Commissioner Edwards reported two bids had been received fat [he
land clearing and grubbing, both of which were in excess of the
budgeted amount. The committee felt Che high bids ve re due [o the
depth of grubbing required and is vas their recommendation the city ~
accept the bid of earcorp, Inc. in [he amount of 57,999.00.
Cook z
Motion: Accept Che reeommendatioo of [he Avarda Cpmafttee and Edvarda z z
amerd bid for land clearing and grubbing in Dourer ticker z
Park to Barcorp, Inc. in the amuwt of ;7,999.00 Yeldon : z
Galliford z
In discussion before the vote, [he Mayor asked that [he bid mailing
list be included in agenda packets when the CS[y Commission is asked
Co award a bid. The question vas called and the motion carried
unanimously.
5. Rem R~sine~~-
A. Public hearing on proposed budget for fiscal year 1990/91
Mayor Gu lliford repotted the proposed mil loge of 2.6624 represented
a 4.63x increase over the rolled back rate of 2.5513 mills and 2.795
increase over [he ex Ssting millage over FY 1989/90. He opened [he
floor for a public hearing and invited comments from the audience.
MINUTES OF 7HE REGIIIAR MEETING OF TBE ATLANTIC BEACi1 CITY COM-
![ISSION BELD IN CITY BALL AT 7:15 PM ON MONDAY, SEPTFI®ER 24, 1990
PRESENT: William L Cu lliford, Jr., Mayor
Robert B. Cook, Sr.
Glenn A. Edra-ds
Adelaide R. Tucker
John W. Weldon, Commissioners
AND: Kim D. Le inbach, Ci[y Manager
Alan C. Jensen, City A[[orney
Maureen King, City Clerk
The meeting vas called to order by Mayor Gulliford. The invocation,
offered by Commissioner Cook, vas followed by the pledge [o [he
i flag.
1. Approval of the minutes of the regular meeting of September IO
1990
Motion: Approve minutes of the regular meeting of September
10, 1990
No discussion before Che vote. The motion carried unanimously.
* * * * * * * * * *
Nayar Gulliford Confirmed [hat each Commissioner had received a copy
of a letter from M:. S Hrs. Semidey relative to legal notice [hey
had received from [he city regarding unsanitary conditions at their
rental property in Royal Palms. Mr. b Hrs. Semidey had requested a
hearing but since their tenant had no[ been notified, action on [he
matter vas deferred and the City Hanager vas instructed [o notify
the tenant of the proposed hearing at the meeting en October 8,
1990.
* *. * z * * * * * *
2. Necognition of visitors
Dos Nolfeon, 1725 Beach Avenue, reported [ha[ [he Comprehensive Land
Use Plan had been reviewed by the Community Development Board at its
last meeting. He said he felt the document should be nearing
completion but that it still contained many errors and he questioned
whether the consultants who were corking with the city on this
project were capable of completing it on time. Hr. Wolfson pointed
out that failure [o submit [he completed plan on time would result
io [he loss of state revenue to the city. After brief discussion on
the matter it vas agreed the City Manager and Community Development
Director would meet ri[h representatives from Gee b .Jenson and a
tentative meeting betreen tLe Community Development Board and Che
City Commission vas scheduled for Monday, October 1.
ME OF
COMMHS.
M
O
T
I
O
N
S
E
C
O
N
D V
O
T
E
D
Y
E
S V
O
T
E
D
N
O
Cook z z
Edwards z
Tucker z z
Neldom :
Gullifocd z
go
CITY OF ATLANTIC BEACH
CITY COMIISSION MEETING
STAFF REPORT
AGENDA ITEM: Removal of UST's and replacement with Above Ground Smrage Tanks.
SUBNITTED BY: Bob Kosoy ~~ K~r=I4C
DATE: September 26, 1990
BACKGROUND: The Ci[y is under a D.E.R. Consent Order [o upgrade its Water Plants.
Icem I9 of [he agreement says [he Ci[y should remove an underground
fuel tank Dy Well 83. There is a second underground tank by the ser-
vice pump room.
In order to comply with Icem 89 to remove [he underground storage tanks
and install above ground conks within containment structures, we have
solicited quotations from 3 Vendors.
RECOMMENDATION: I[ is recommended [h a[ both underground Euel tanks be brought above
ground and placed in approved containment structures. This work to
be completed by Environment Recovery for their quoced price~ofj/fJ
ATTACHNENTS:I $ E1, 307.00. ///~~~ L~GIh~4:A~(/ ~
ll• P.0.82095, vi[h 3 quo[a[SOns '~
REVIEWED BY CITY MANAGER ~ ~ ~ ~ ~ // /f /~/ [[[~~~
~~''tO'~"~ //`„ZyLe~~~~AGENDA ITEN NO.~
L`
i'
_SIDwa~.F-.....___ _.r
SEPTEIVIBER
NICRO
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