05-01-94' COPING WITH P09T-POLIO 9EWUELAE
ey: Nikki Winge rson, Ph.D., a polio surv.l vor and el lnlcal sac ial rorKer
u lth a pr hate ps ychotherap9 practice In Cuyahoga Palls, Ohlo.
Fros a ps ychol oq !cal standpoint, polio aarrlvors are notable, It not
notorious. [ar havfnq de veloDed life-long patterns of be havlor vhlch arc
associated vlth the de velopsent of. and the abll lty to cope rith and treat,
post-polio sequel ae. The life-long patterns of Dehavfor derive fros the
unique ezoerlence of Polio Itself. rhieh Included the capacity of pollo-
dasaged functions to be Isoroved, If not restored. rlth lice and rfgoroea
ezerclse. These life long patterns of behavior are delineated to loci ude:
1. Tvpe A behaviors vhieh serve to prevent crltieiss and Dro feet
against feelings of Ea pure.
2. Inflexible and punitive fudgse nts of the lr ovn behavior based on
chat Is eonslde red 'nonal' and on unach le vable ideals of perfeetfon.
3. A strong need to be In control.
4. A strong avoidance of change.
5. A resistance to slot lna down or delegating responslbll ltles.
6. A tendency to calls ty the needs of others.
' 7. A eosDUlslon Co engage 1n rltuallstlc be havlor to vard off a
pervasive sense of I1te-threatenlnq danger.
Indeed, one of the characterlst lea of sang poi to aarv wars noted by 1s
-~ the ability to appear norsal and to function ertraordinar fly cell on
relatively ter strong susele groups, pose lbly due to the Irregular pattern
of dosage and the bad y's resarkable eospensatory gapabllltles.
There Is a polio tradition of corking hard to snrsovnt adve raltyand
ach !eve goals. Halstead asserts 'as a group. Dol to avrvtvora tend to be-
eorpetenc, hard-driving. lice eonselous, high aehle vets rho de sand high
standards of the ssel ves and others.' Polio survlrors aria In high levels of
sot lal, educational and professional aehfere sent eospared Lo both the
qe octal d lsabled and non-disabled popal atlona. - ~~~~
Coping vfth dfaabil lty fn general requires a tonndatlon psychology and
phllosoohv dealing vlth suffering and dlf terence. TDe tact Is life,
I taeif. Is unpredictable and ve are all, esaentlallr the aase, graPPl lnq
with the case funds sental ovestlons of 'Why ARE ve 'slice and chat ARE re
hire for?' what are the sources of happ loess in lirlnq?' and 'Nor can ve
- exgla In rhv bad things happen to good people?'
The qualft9 of our lives Is shaped by oar re spenae to chat Is handed
to us. We say not be able to change she rinds, but re cart learn to ad)ust
our sa lls. - -.
'Ad~ustfng our Sall s' sav require spurning oar lost sense of control,
our lost e:pectatlons of how our rehabil ![aced lives ve re supposed to be
our, our lost fonctlonn. Mgurning releases energy for lptegrat ion of a Her
self concept and redetln log goals and 'success'.
Involved In 'adf acting our calls: fa the need for HUMOR. Laughter la
like a physical rorkont for our psyche. Internal 7ogging, or deep •easage.
It releases endorphins, a natural 'opiate'. Inrol ved in 'aAfusting oar
salln' Is the de ve loDse nt o[ a NOW orfentatlon. Rnor your Dr ldges, but
don't cross thee. Thinking a lot about the pant or future gets cony Into
' regretting or rich log aed re lose Darnel ves In Indgsental thlnKing: re lose
our golden opportunity NOW>
We need to be as dedicated to atte ndinq to our fatigue and Da In as re
.- ante re re to Ignoring lt. We cast assert our need for re at and ass lstancr
. fast as re have aase tied our capabllitles for doing th logs ovnel ves In oar
orn fashion.
I think of Dost poi to as having three sore 'P's': PARTI ALIZINC,
PRIORTI ZI NG, and P-CI NG. Mentally. re Hoed to breaK down oar attic plea
Into cosponent parts. order thes accord log to the lr laDOrtanee, and engage
In ches vlth scare rte ss of oar energy !or each ste D• [ have been surprised
to find that It fs sore eftlglent to schedule rest periods than to 'push'
as ao sou rceoof set fsestees: learnytoocongratulateo yovraelfe tornRE37I NOr fora .
~ This article Is fros the test of the address given by NIKki Wingerson
at the lase Ohfo Polio Ne tvork Conference and aubaegaently cop led fros the
Sunsh lne Speefal published by the Pals Beach PPS Group.
4
<904) 786-9434 and she will list Lhew right here.
+}4444}}}}}+4}44}}}}}}4#4++}}444+4+}}}4}#4444}}}}}4}4+}}+}4}}4}}}++444+}}}
WANTED TO SWAP:
Comple to set of Louis Lasour Western Story Books to swap for other
types/sets of books. CALL: Mrs. Guthrie (904) 641-9672
xx##xt#xx*Ykt##k*#*#**k*xYk*k*kk#**x**Y#Y*#**#*##*x#x#x**k#Yk*#x****x#xx*#*
DiSCLA7HER: The opinions in Chis nersletter are those of the Ind[vtdual
writers and information frow assorted articles, and do not necessarily
constitute endorsement of the First Coast Post Po11o Support Croup. If you
have personal medical problems - consult your physician. '
kYxY*#Ykk*Y###Y*Yk#tkk*#*#Y**#x#x#Y#**k***x*xkxkx#******x***x*xkxk**#x##*x*
~GOUrdge is fear Lhat hds Sdfd Its prayers.' - .
*#####*xxxxkt****#*kx*#k#kY#k#*kk#**k*xxxk#****k**k*x*t**x#*#**k##***x#****
Although we're working on soave thingsfor POLIO AWARENESS WEEK, the
first week in June, we genuinely solicit your thoughts and Ideas. Please
call Sue Bridges (904) 247-1966. -
x#xk#t#*k*Y***xkY*#*t*#*Yk*#***xYx#*k***#**x***xk*.k**x*#x**x*x*xx***x#*#*x*
SIXTH INTERNATIONAL POST POLIO AND INDEPENDENT ~LIVINC CONFERENCE, St. Loula
Marriott Pavilion Hotel, St. Louis, 140., June ~16- 19 ,~~-1994, For full
Information contact: JOAN HEADLEY, In ternatlunal Po2[o Network, 5100
Oakland Ave., M206, St. Louts, No. 63110-1406 (314) 534-0475.
x*x#x#Yxx*xxxr*x**x#x*xx#*xx******x*x*#**xx*xxxr**x**x:**xxxx*x*xxx**x***#x
SHARING SOME GOOD NEWS: Donna Beckto¢ also had some good ners about
insurance availability for persons r[th pre-ezisting conditions rho qualify
for Medicare Supplement Plan F, both over and under age 65. For
Information call IMR. CERAVEIRA (904) 831-9802 any time.
Also the State of Florida has enacted some new regulations relative to
Insurirq persons with pre-ezlsting condltlons.'_„ We'11 be getting ^ore
inforwation on this subyect. --Thank you Donna.-.
xxxY****x**:#*Y*x**tx****#x*x*###x*x*:x:#x#xxx##*xxxx*x*xx**x**x#*xxxxx:xx*
SUF. SF.Z: '- We share the enthuslas^ of J. W. Wynn over the new meet(ng
far_ilitles. In addition to what may be a more convenient place to meet for
cone of vou, later on, re will be able to have a telephone number and an
annsverinq machine message available to persons seeking a Post Polio
Sunnnrt Group, or ~lnformation. This fu¢ctlon rill surely lend ^ore
credibility to the standing of our group and ^ay enable ua to obtain some
funds for publicity and other ma terlals. We appreciate J. W.'s
consideration in including us In the operational plans for the Censer.
Please come and )oln us In our efforts to help one another as cell as other
polio survlvo rs in the area. Hope to see you on Sunday, May 15th.'' '
*Y*Yxxxx*z*xx#*Y****xxY*x#***xx*##*xxxxx:xxxxxtxx**##xxxx:x*xx*x**##x***xxx
We are Indebted to the local March of Dimes Office for the
dupilcation and postage for this Ne vsletter. -
++++++44+++++}}++4+++4}++4}+4+4++4+4+•}4+++}++}++}44++++4}+++}
3
amounts of vitamins. I would encourage you ro talk to your pharwaclst
abou r, su pplylnq you with a list of the amounts needed and recowwendatlons
for vitamins that meet those require cents.
**#**x*x##t*x**#*#tt*:xxxt*:*x*****#***#x*ttx**x#xx:x******x:********txtx**
'Jumping to conclusions is a poor forty of exercise.'
###*##*#**##*#**##**#t##t#*t#*xt*x###tt#*i****t****#*****x#***#*#**t*k****#
FROM ONF. OF OOR MEHRERS: 1t alrays awazes ^e that the citizens of
.ia cksonvllle Reach are not aware that there Is In their ne lghborhood Che
Reaches Aquatic. Center.-' it is vel] eouipped vith a six-lane. 75-foot pool
that is ke or, in oe rfect condition by the unselfish, unpaid board of
directors headed by BI11 and June Willlaws. All sports connected vith
swimwlnq are offered by goal (fled instructors. Aqua exercises for people
of all ages and physical condition are offered. For further inforwatlon
call 246-3822 or 246-3006. -- Joe Nlgen
This way be the answer of 'where to go' at the beaches to~those of you
who wish to participate in vater exercises that are so good for us.
Thank you, Joe. -- .
MORE ABOUT WIMMIN- onnr g: The Church of the Good Shepherd at 1100
Stockton Street at the corner of Park Street In the Rive rslde Area of
Jacksonv[lle has a large heated pool with fac[lities that at precept
accowwodate both Arthritis and Nuscular Dystrophy Groups. There is a
physical therapist on hand with one of the groups. There are rubber ^ais
and rails in the dressing roows. Many of you ^ay qualify to be part of the
Arthritis Group. For addlt tonal inf orwatlon call the^ about their 'rater
program' at (904) 353-5770. We rill be contacting the church about the
availability of the facilities for other Individuals and groups. Thank you
to Donna Be ck ton for this Inf orwatlon.
#**k#*t#*#***#tt#x*#t*t#xt#****t*#**t*x*tttX****#*t*****t***t**************
'What ['w looking for is a blessing that's NOT In disguise.'
-- Kitty 0'Ne 111 Collins
**#x#t#zt*x*xx#**t*x**xxt***t**t*rttt**x**x*xt****tt*************t****t***
ITEMS FOR SAI F: ~ ..
BRAUN - Seni-Auto wattc Lift for a Van. Nev Notor, Excellent
condition. CALL: MORRIS INGLE (904) 284-2217
4++++4•+}++++++44++4+444+4+{{444444++iii+444444+44#444#444+4
THREE-WHEELED MOTORIZED SCOOTER, 'Pride Shuttle', needs batterlea.
good condition. Four years old. CALL: Mrs. Guthrie (904)641-9672
Price: 5400. -
++++++4++++++4++4++44+4++44++++++++++4+++4+44++44+44++4++++4
ELECTRIC WHEELCHAIR - Invacare - Style: Ranger %, Micro Cowputer
Control, Styled for tall, slender person.
NEBULIZER- Compact Medi-Mist. For either of these hews, CALL:
KATY KING (904) 724-8674 after 6:30 P.M.
+++++++4+44+4+++444+44444444+4444+#444++++44{444{4+4+444++444
SUPER SCCUT SCOOTER, three years old, like nev 11600., or best offer.
WRITE T0: JACK NORGAN, P.0. Box 81, Live Oak, Florida 32060.
+H H++144444+44444{+4444444444444444444+444+44+444+444444444
This Is your space. If you have Itews to sell, please call Dot at
~/~ Pirsc Coasc Dosl:
~, iootto Netivsrecier
M.w 1994
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A snecla] DO*- Decuers, Editor
Armed Forces, pgreetlna to all of our Mothers and
vnn! eC`^^net this month, we Armed Forces,
are privileged to re .ember or former
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L9SIKIN. BACK: We
Educational Coordinatorcerta inlvandppreclated
Center, Jacksonville, addressing our p in rA Pril ELIZABETH BRETINC,
significant Lunq Institute, St. Vincent's Medical
Informatlen on hor r arou She
Physically challenged lives, a can manage stress brought some
'stress measurement I a• sure that we will be In our already
suggested stress relief rroutlnes,and over as yell as pressing our little
zx#xk#xz*k**#x*k#***k*x***k;**k**#*xxt***xzk*####****P;*x#z*kkxx#x*#*k*k#k#
LOOKiN AH AD: We're excited about trying out the new meeting place.
We will be meeting on Sunda Y, MaY I5,
FOR INDEPENDENT LIVING BUILDING, 1994 at 2:00 F,
Emerson.) There is lots of 9 43 Beach gp ~ H• at the ner CENTER
parkin and easy rhee-I ~„ (1/2 block East of
x*#**xx;;;z#*xx;z#**x;;##;#zzxzz*;xxz;x*#*xzx*x**xtxxx#*xxxx*xzxz;xx#xxzxz*
_F TPTNasnu
DR. GUONT THD S Physical Medicine
Jacksonville has and Re habllltatlon,
generously agreed to respond to MaYO Clinic,
on a ^nnthly basis. Submit Yonr questions In
1600 She tter Avenue, Queatlons fro. our readers
them to r, m109, Jacksonville writing to: SUE BRIDGES,
clarity, ehec meetings with You, to ue0~i11 screen Fquestlons for Ydu may bring
.. t- and forward the.
be signed. Bnth quesr,lons and ansve rs Thorste lnsson. y notlhav~ion,
++++++++++++++++++++++++++++++++++++++++++++++++++++++++a+++++ to
Dublished (n our newsletter.
hue ion: T•m having increasing problems rith Incontinence.
condition prevalent among post polio patients? Is there some thin
to help myself with this ~ Is thla 4
problem. 9 I can d~!
AND THE DOCTOR snTn;
and foremost, There are multiple causes for incontinence and
recommend that Is the Importance of correct dla
you have an evaluation 5n°sis, and first
Without a correct diagnosis, by a urologist and/or therefore 1
It Is
bllndl y. Presently, there Is a vYrY°nnov lse to atart gynecol9glh 15
question about how stud 9 treatin t
Don't be dlscour•aged,prevalent this condition Its amoning to ans rer your
there are things that can be done gaboutlincont!nence,
so I urge you co get In touch with an appropriate s
peclallst.
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
puesrlnno What Is
beneficial vour oPln ion about vitamin
In Insuring adequate consumption of t supplements? are they
AND THE Dnr he essential ones?
TDF SAID: Vicamin supplements are a good source for
vltamins• The various v ~~
Ita^In supplements contain war i essential
Y nq and dlffe rent
9-~-PS-@5 1436 515 CESIQJ
TEL-1 904 296 1603
^/ P02
12. Provide a 30, 60 and 90• reviw of the projeot statue rith the
City Stnff.
13. Prepare Duval-BRS/PDRP Permit applioations for Ownaz'•
execution. Owner shell pay the proceeaing fee. Provide all
necessary submittal^ for proper processing.
lf. As-Built Survey: Ovec a two day period, we will locate se
smeh of the exietinq underground pipe work, as possible within
the project eren. Nozk will include exposing, locating,
obtaining top of the pips elsvationa end diaamter of the pipe
work will also 3neluds plotting of the underground pipe work
onto the boundary survey provided by the City.
15. Prestressed Storage Tanks: Provide design assistance and
overviw for the design of prestressed •torege tanks. Prepare
necessary drawings and related contract documents needed to
conrider it as a port of the contract and a bid eltemats.
16. Provide Gsnernl Services During Construction, including shop
drawing review, Contractor Pay Estimate review, monthly site
visits to verify quantities, engineering certifications of ae-
built• and required regulatory certifications.
17. Provide three (3) Bete of conformed contract documents to the
City.
18. Provide one (1) set of reproducible mylars, one (1) copy of
magnetic media and too (2) blveline sets of the record
drawings.
19, Demolition of Bxietinq Ground Storage Reservoirs Prmride for
demolition/removal of the axlrting tank. Ownership to be
determined at 30t reviw. Professional ^ervices end costs
required to relocate and/or re-erect will be additional.
ADDITIORAL SERVICES:
Ths following •ervicee will M provided es additional items to the
basic services identified shoves
1. Oeoteaaalaal: Prepare Ceoteohnieal proposals end contract
to accept s minimum of three (3) firms capable of providing
the desired services. Obtain cost proposals and reviw of
sash proposal received. Based on our reviw, w will select
a firm to perform the rork. Coordinate with the selected firm
to schedule field work and reviw the final report.
Rot to rxcsed $3,500.00
2. Pralialaary Rngieees'• Report: Ae may be required by Duval-
RRS or P'DBP, s Preliminary Bngineerinq Report may be required
to support the permit application. If required, thi^ service
will be provided.
Rot to ezceed 51,500.00
-y-
~Yla~'e Sure ~n s/y~qy f/~~~
~~ DoanerCommunityDrvebpmentCorpotatioo
P. O. Bo:626 Atlutie Beach, FL 32233
May 7, 1994
The Honorahle Mayor and Commiasionera
CrtY ~ Atlantic Beach
800 Seminole RD
A~nfic Brach, FI. 32233
Dear Mayor and Commiayionera,
The Board of the Donner Commuvity pet.~~ Coporatioo ~, ~PPats the recomnKn-
datioa that CDBG Grua fords for the 1994-1995 fnxal year he need m
of Mayport Road. udmg the watsde area
Si~n/c/erely~
i~,IQiw~c~'
Shuette ins
Donner CoRUputity
Der'dopraeat Corporation
.,
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ACIQ7CWLEp~ 163.01, plorida s a
To be completed by each Assisting party.
NA1'fE OF ASSISTING PARTY; agreements are super
AOTRORIZED REPRESENTATIVE: management assistanc
CONTACT NDMB ~---~ emergencies pursuant
ER/PROCEO(JREg:
-'--~- more parties to this
- 1• Assistance To Be Provided:
mutual aid agreement
Resource Type Amount
Assignment aid, then the terms
unless otherwise aqz ~
2• Availability oP Additional Resources;
3• Time Limitations, iE any:
27
~~~ n_ ,~
REQUIRED INFORMATION (continued)
6. A specific time and place fora representative of the
Requesting Party to meet the personnel and equipment of any
Assisting Party.
26
~v
REQUIRED INFORN],TION (continued)
3. Identificat?.on of the public infrastructure system for which
assistance is needed (e.g. sanitary sever, potable water,
streets, or storm water systems) and the type of work assistance
needed:
4. The amount and type of personnel, equipment,'materials, and
supplies needed and a reasonable estimate of the length of time
they will be needed:
5. The need for sites, structures or buildings outside the
Requesting Party's political subdivision to serve as relief
centers or staging areas for incoming emergency goods and
services:
25
.emu n. ~wc
&EQOIRED INYORNIITZON
Each request for assistance shall be accompanied by the
following information, to the extent known:
1. General description of the damage sustained:
2. Identification of the emergency service function Por which
assistance is needed (e.q. fire, law enforcement, emergency
medical, transportation, communications, public works and
engineering, building, inspection, planning and information
assistance, mass care, resource support, health and other medical
services, search and rescue, etc.) and the particular type of
assistance needed:
24
brfl 27. 1991
MDTDAL AID AGREEMENT
FOR EM8RG8NCY RE8PON88/RECOVERY
APPBNDIE A
Name of Government:
Mailing Address•
city, State, zip:
Authorized Representatives to Contact for Emergency Assistance:
Frimarv Representative
Name• '
Title:
Day Phone: Night Phone:
FAX No.-
xst Alternate Representative
Name:
Address•
Day Phone: Night Phone
2nd Alternate Representative
Name•
Title:
Day Phone: Night Phone:
23
._.. -..., ..._..s
~n n. ivx
IN WITNESS WHEREOF, the parties set forth below have duly
executed this Agreement on the date set forth below:
ATTEST: BOARD OF
CLERK OF THE CIRCUIT COURT OF FLORIDA
(County)
By: By:
Deputy Clerk Chairman
APPROVED AS TO FORM:
office of the Attorney
EXECUTED BY THE FOLLOWING PARTICIPATING LOCAL GOVERNMENTS IN
COUNTY (attach au thorizing resolution or ordinance
and insurance letter or resol ution for each)
by
Political Subdivision Authorized Official Date
by
Political Subdivision Authorized Official Date
by
Political Subdivision Authorized Official Date
by
Political Subdivision Authorized Official Date
by
Political Subdivision Authorized Official Date
by
Political Subdivision Authorized Official Date
by
Political Subdivision Authorized official Date
ACKNOWLEDGED AND AGREED BY THE DIVISION OF EMERGENCY MANAGEMENT
By:
rector
22
~,.t~ n. +sat
163.01, Florida Statutes, those parties agree that said
agreements are superseded by this agreement only Por emergency
management assistance and activities performed in catastrophic
emergencies pursuant to this agreement. In the event that two or
more parties to this agreement have not entered into another
mutual aid agreement, and the parties wish to engage in mutual
aid, then the terms and conditions of this agreement shall apply
unless otherwise agreed between those parties.
21
Sri n. ivx
SECTION 9. ROLE OF DIVISION OF EMERGENCY MANAGEMENT
The responsibilities the Division of Emergency Management,
Florida Department of Community Affairs under this Agreement are
to: (1) request mutual aid on behalf of a participating
government, under the circumstances identified in this Agreement;
(2) coordinate the provision of mutual aid to a requesting party,
pursuant to the provisions of this Agreement; (3) serve as the
eligible entity for requesting reimbursement of eligible costs
from FEMA, upon a Presidential disaster declaration; (4) serve as
central depository for executed Agreements; and (5) maintain a
current listing of Participating Governments with their
Authorized Representative and contact information, and to provide
a copy of the listing to each of the Participating Governments on
an annual basis during the second quarter of the calendar year.
SECTION 10. SEVERABILITY; EPFECT ON OTHER AGREEMENTS
Should any portion, section, or subsection of this Agreement
be held to be invalid by a court of competent jurisdiction, that
fact shall not affect or invalidate any other portion, section or
subsection; and the remaining portions of this Agreement shall
remain in full force and affect without regard to the section,
portion, or subsection or power invalidated.
In the event that any parties to this agreement have entered
into other mutual aid agreements, pursuant to Section 252.40,
Florida Statutes, or interlocal agreements, pursuant to Section
20
aril n. pmt ~4
To the extent permitted by law, and without waiving
sovereign immunity, each Party to this Agreement shall be
responsible far any and all claims, demands, suits, actions,
damages, and causes of action related to or arising out of or in
any way connected with its own actions, and the actions of its
personnel, in providing mutual aid assistance rendered or
performed pursuant to the terms and conditions of this Agreement.
SECf20N 6. LENGTH OF TIME FOR EMERGENCY
The duration of such state of emergency declared by the
Requesting Party is limited to seven (7) days. It may be
extended, if necessary, in 7 day increments.
SECTION 7. ~
This Agreement shall be in effect for one (1) year from the
date hereof and shall automatically be renewed in successive one
(1) year terms unless terminated in writing by the participating
government. Notice of such termination shall be made in writing
and shall be served personally or by registered mail upon the
Director, Division of Emergency Management, Florida Department of
Community Affairs, Tallahassee, Florida, which shall provide
copies to all other Participating Parties.
SECTION 8. EPFECTIVE DATE OF THIS AGREEMENT
This Agreement shall be in full force and effect upon
approval by the participating government and upon proper
execution hereof.
19
bril 27. 1991
shall be evaluated pursuant to rules established by the Division,
and may be funded only to the extent of available funds. SECTION
SECTION 4. INSCroANCE
Each participating government shall bear the risk of its own
actions, as it does with its day-to-day operations, and determine
for itself what kinds of insurance, and in what amounts, it
should carry. If a participating government is insured, its file
shall contain a letter from its insurance carrier authorizing it
to provide and receive assistance under this Agreement, and
indicating ±hat there will be no lapse in its insurance coverage
either on employees, vehicles, or liability. If a participating
government is self-insured, its file shall contain a copy of a
resolution authorizing its self-insurance program. A copy of the
insurance carrier's letter or the resolution of self-insurance
shall be attached to the executed copy of this Agreement which is
filed with the Division. Each Assisting Party shall be solely
responsible for determining that its insurance is current and
adequate prior to providing assistance under this agreement. The
amount of reimbursement from the Division or the Requesting Party
shall be reduced by the amount of any insurance proceeds to which
the Assisting Party is entitled as a result of losses experienced
in rendering assistance pursuant to this Agreement.
SECTION 5. LIABILITY
18
~n n. ~vu
shall be responsible for making written request to the Division
for reimbursement of travel and subsistence expenses, prior to
submitting a request for payment to the Requesting Party. The
Assisting Party's written request should be submitted as soon as
possible after expiration of the period of assistance. The
Division shall provide a written response to said requests within
ten (lo) days of actual receipt. Zf the Division denies said
request, the Assisting Party shall then bill the Requesting
Party. In the event that an affected jurisdiction requests
assistance without forwarding said request through the Division,
or an assisting party provides assistance without having been
requested by the Division to do so, the Division shall not be
liable for reimbursement of any of the cost(s) of assistance.
The Division may serve as the eligible entity for requesting
reimbursement of eligible costs from PEMA. Any costs to be so
reimbursed by or through the Division shall be determined in
accordance with 44 CPR 206.228. 'lne Division may authorize
applications for reimbursement of eligible costs from the
undeclared disaster portion of the Emergency Management
Preparedness and Assistance Trust Fund established pursuant to
Section 252.373, Florida Statutes, in the event that the disaster
or emergency event is not declared pursuant to the Robert T.
Stafford Disaster Relief and Emergency Assistance Act, Public Law
93-288, as amended by Public Law 100-707. Such applications
17
~~t n. ivx
'°4
finance personnel shall provide information, directions, and
assistance for record keeping to Assisting Party personnel.
E. PAYMENT - Unless otherwise mutually agreed in the
written acknowledgement executed in accordance with paragraph
2.I. or a subsequent written addendum to the acknowledgement, the
Assisting Party shall bill the Requesting Party for all
reimbursable expenses with an itemized Notice as soon as
p-acticable after the expenses are incurred, but not later than
sixty (60) days following the period of assistance, unless the
deadline for identifying damage is extended in accordance with 44
CFR part 206. The Requesting Party shall pay the bill, or advise
of any disputed items, not later than sixty (60) days following
the billing date. These timeframes may be modified by mutual
agreement. This shall not preclude an Assisting Party or
Requesting Party from assuming or donating, in whole or in part,
the costs associate~9 with any loss, damage, expense or use of
personnel, equipment and resources provided to a Requesting
Party.
F. PAYHENT HY OR THROOGH THE DIVIBIOH: The Division of
Emergency Management may reimburse for all actual and necessary
travel and subsistence expenses for personnel providing
assistance pursuant to the request of the Division, to the extent
of funds available, and contingent upon an annual appropriation
from the Legislature for such purposes. The Assisting Party
16
aor~i n. iwc 9Q
Requesting Party and by the amount of any insurance proceeds
received by the Assisting Party.
C. NATERIALB AND BDPPLIEB - The Assisting Party shall be
reimbursed for all materials and supplies furnished by it and
used or damaged during the period of assistance, except for the
costs of equipment, fuel and maintenance materials, labor and
supplies, which shall be included in the equipment rate
established in 3.B. above, unless such damage is caused by gross
negligence, willful and wanton misconduct, intentional misuse, or
recklessness of the Assisting Party's personnel. The Assisting
Party's Personnel shall use reasonable care under the
circumstances in the operation and control of all materials and
supplies used by them during the period of assistance. The
measure of reimbursement shall be determined in accordance with
44 CFR 206.228. Zn the alternative, the Parties may agree that
the Requesting Party will replace, with like kind and quality as
determined by the-Assisting Party, the materials and supplies
used or damaged. If such an agreement is made, it shall be
reduced to writing and transmitted to the Division.
D. RECORD KEEPING - The Assisting Party shall maintain
records and submit invoices for reimbursement by the Requesting
Party or the Division using format used or required by FE!(A
publications, including 44 C:FR part 13 and applicable Office of
Management and Budget circulars. Requesting Party and Division
15
•o.(l n. i9x
Requesting Party and shall be considered in the "dual employment"
with the Requesting and Assisting Parties, subject to the
supervision and control of both for purposes of Chapter 440,
Florida Statutes. While the Requesting Party shall reimburse the
Assisting Party for payments made in workers' compensation
benefits required to be paid to its employees due to personal
injury or death, the Division, and both the Requesting and
Assisting Party shall enjoy immunity from civil prosecution as
provided for in the Florida Workers' Compensation Act.
B. EQOIPMENT - The Assisting Party shall be reimbursed by
the Requesting Party for the use of its equipment during the
period of assistance according to either a pre-established-local
or state hourly rate or according to the actual replacement,
operation, and maintenance expenses incurred. For those
instances in which costs are reimbursed by the Federal Emergency
Management Agency, the eligible direct costs shall be determined
in accordance with 44 CFR 206.228. The Assisting Party shall pay
for all repairs to its equipment as determined necessary by its
on-site supervisor(s) to maintain such equipment in safe and
operational condition. At the request of the Assisting Party,
fuels, miscellaneous supplies, and minor repairs may be provided
by the Requesting Party, if practical. The total equipment
charges to the Requesting Party shall be reduced by the total
value of the fuels, supplies, and repairs furnished by the
14
~r"1 27 1991
Requesting Party by the quickest practical means, maintaining a
copy for its files.
SECTION 3. REIMBURSABLE EXPENSES
The terms and conditions governing reimbursement for any
assistance provided under this Agreement shall be in accordance "
with the following provisions, unless otherwise agreed upon by
the Requesting and Assisting Parties and specified in the written
acknowledgment executed in accordance with paragraph 2.I. of this
Agreement. The Requesting Party shall be ultimately responsible
for reimbursement of all reimbursable expenses.
A, pgRSONMEL - During the period of assistance, the
Assisting Party shall continue to pay its employees according to
its then prevailing ordinances, rules, and regulations. The
Requesting Party shall reimburse the Assisting Party for all
direct and indirect payroll costs and expenses incurred during
the period of assistance, including, but not limited to, employee
pensions and benefits as provided by Generally Accepted
Accounting Principles (GAAP). The Requesting Party shall
reimburse any amounts paid or due for comgensation to employees
of the Assisting Party under the terms of the Florida workers'
Compensation Act due to personal injury or death occurring while
such employees are engaged in rendering aid under this Agreement.
While providing services to the Requesting Party, employees of
the Assisting Party shall be considered "borrow servants" of the
13
xil 27 1991
greatest extent possible, self-sufficient for operations in areas
stricken by emergencies or disasters. The Requesting Party IDay
specify only self-sufficient personnel and resources inits
request for assistance. ~ instructed
CATIOWB: IInless specifically
G. COISMORI
otherwise, the Requesting Party shall have the responsibility for
coordinating communications between the Personnel of the
Assisting Party and the Requesting Party. Assisting Party
personnel should be prepared to furnish communications equipment
sufficient to maintain communications among their respective
ogeratinq units.
$, glrgTg AND PRIVILEGEg Whenever the employees of the
Assisting Party are rendering outside aid pursuant to this
Agreement, such employees shall have the powers, duties, rights,
privileges, and immunities, and shall receive the compensation,
incidental to their employment.
I, WRITTEN ACRIOWLBDGEWENT The Requesting Party shall
complete a written acknowledgment regarding the assistance to be
rendered, setting forth the information transmitted in the
request, and shall transmit it by the quickest practical means to
the Assisting Party or the Division, as applicable, for approval.
The form to serie as this written acknowledgement is attached as
Attachment C. The Assisting Party/Division shall respond to the
written acknowledgement by executing and returning a copy to the
12
~;i n. ivoc ~ 94
personnel of the Assisting Party. The designated supervisory
personnel of the Assisting Party shall have the responsibility
and authority for assigning work and establishing work schedules
for the personnel of the Assisting Party, based on task or
mission assignments provided by the Requesting Party and the
Division. The designated supervisory personnel of the Assisting
Party shall: maintain daily personnel time records, material
records and a log of equipment hours; be responsible for the
operation and maintenance of the equipment and other resources
furnished by the Assisting Party; and shall report work progress
to the Requesting Party. The Assisting Party's personnel and
other resources shall remain subject to recall by the Assisting
Party at any time, subject to reasonable notice to the Requesting
Party and the Division. At least twenty-four hour advance
notification of intent to withdraw personnel or resources shall
be provided to the Requesting Party unless such notice is not
practicable, in which case such notice as is reasonable shall be
provided..
P. POOD; HODSZN6; BELF-SQPPICIENCY Unless specifically
instructe3 otherwise, the Requesting Party shall have the
responsibility of providing food and housing for the personnel of
the Assisting Party from the time of their arrival at the
designated location to the time of their departure. However,
Assisting Party personnel and equipment should be, to the
11
w'n n. sac 84
Division, whichever communicated the request, and provide the
information below. The Division shall, upon response from
sufficient participating parties to meet the needs of the
Requesting Party, notify the authorized representative of the
Requesting Party and provide them with the following information,
to the extent known:
1. A complete description of the personnel, equipment, and
materials to be furnished to the Requesting Party;
2. The estimated length of time the personnel, equipment,
and materials will be available;
'i. The areas of experience and abilities of the personnel-
and the capability of the equipment to be furnished;
4. The name of the person or persons to be designated as
supervisory personnel; and '
5. The estimated time when the assistance provided will
arrive at the location designated by the authorized
representative of the Requesting Party.
E. SOPERVI6ION AND CONTROL: The personnel, equipment and
resources of any Assisting Party shall remain under operational
control of the Requesting Party for the area in which they are
serving. Direct supervision and control of said personnel,
equipment and resources shall remain with the designated
supervisory personnel of the Assisting Party. Representatives of
the Requesting Party shall provide work tasks to the supervisory
10
,~,rn n.:vx
5. The need for sites, structures or buildings outside the
Requesting Party's political subdivision to serve as relief
centers or staging areas for incoming emergency goods and
services; and
6. A specific time and place for a representative of the
Requesting Party to meet the personnel and equipment of any
Assisting Party.
This information may be provided on the form attached as
Exhibit 8, or by any other available means. The Division may
revise the format of Exhibit B subsequent to the execution of
this agreement, in which case it shall distribute coipies to all
participating governments.
D. ABBEBBNENT OF AVAILABILITY OF RESODHCEB AND ABILITY TO
RENDER ASBIBTANCB: When contacted by a Requesting Party or the
Division the authorized representatives of any participating
government agree to assess their government's situation to
determine available personnel, equipment and other resources.
All participating governments shall render assistance to the
extent personnel, equipment and resources are available. Each
participating government agrees to render assistance in
accordance with the terms of this Agreement to the fullest extent
possible. When the authorized representative determines that his
Participating Government has available personnel, equipment or
other resources, they shall so notify the Requesting Party or the
9
~n n. twt Bp
responsible for costs associated with assistance in the absence
of appropriated funds. In all cases, the party receiving the
mutual aid shall be primarily responsible for the costs incurred
by any Assisting Party providing assistance pursuant to the
provisions of this Agreement.
C. ItEQIIIRED INPORHATIOM: Each request for assistance
shall be accompanied by the following information, to the extent
known:
1. A general description of the damage sustained;
2. Identification of the emergency service function for
which assistance is needed (e.g. fire, law enforcement, emergency
medical, transportation, communications, public works and
engineering, building, inspection, planning and information
assistance, mass care, resource support, health and other medical
services, search and rescue, etc.) and the particular type of
assistance needed;
3. Identification of the public infrastructure system for
which assistance is needed (e.q. sanitary sewer, potable eater,
streets, or storm water systems) and the type of work assistance
needed;
4. The amount and type of personnel, equipment, materials,
and supplies needed and a~reasonable estimate of the length of
time they will be needed;
8
-~ n wx
Statutes, in which case a Participating Government may request
assistance pursuant to the provisions of this agreement.
A, REQDEBTB DIRECTLY TO ABEIETIMG PARTY: The Requesting
Party may directly contact the authorized representative of the
Assisting Party and shall provide them with the information in
paragraph C below. All communications shall be conducted
directly between the Requesting and Assisting Party. Each party
shall be responsible for keeping the Division advised of the
status of the response activities. The Division shall not be
responsible for costs associated with such direct requests for
assistance. However, the Division may provide, by rule, for
reimbursement of eligible expenses from the Emergency Management
Preparedness and Assistance Trust Furd created under Section
252.373, Florida Statutes.
B. RE4DEBT8 ROUTED THROIIGE~ OR ORIGItD1TIMG pROI[~ TEE
DIVIEIOM: The Requesting Party may directly contact the
Division, in which case it shall provide the Division with the
information in paragraph C below. The Division may then contact
other Participating Governments on behalf of the Requesting Party
and coordinate the provision of mutual aid. The Division shall
not be responsible for costs associated with such indirect
requests for assistance, unless the Division so indicates in
writing at the time it transmits the request to the Assisting
Party. In no event shall the Division or the State of Plorida be
7
_ ~
..iii n cwt
Party. Specifically included within such period of time are rest
breaks when the personnel of the Assisting Party will return to
active work within a reasonable time. Specifically excluded from
such period of time are breakfast, lunch, and dinner breaks.
SECTION 2. pROCRDCTR4S
When a participating government either becomes affected by,
or is under imminent threat of, an emergency or disaster, it may
invoke emergency related mutual aid assistance either by: (i)
declaring a state of local emergency and transmitting a copy of
that declaration to the Assisting Party, or to the Division, or
(ii) by orally communicating a request for mutual aid assistance
to Assisting Party or to the Division, followed as soon as
practicable by written confirmation of said request. Mutual aid
shall not be requested by Partlcipatinq Governments unless
resources available within the stricken area are deemed
inadequate by the Local Emergency Management Agency. All
requests for mutual aid shall be transmitted by the Authorized
Representative or the Director of the Local Emergency Management
Agency. Requests for assistance may be communicated either to
the Division ar directly to an Assisting Party. Requests for
assistance under this Agreement shall be limited to catastrophic
disasters, except where the Participating Government has no other
mutual aid agreement based upon Section 252.40 or 161.01, Florida
E
Mril 27. 799 O_
G. "DISASTER" -any natural, technological, or civil
emergency that causes damage of sufficient severity and magnitude
to result in a declaration of a state of emergency by a county,
Governor, or the President of the Onited States.
H. "PARTICIPATZH6 GOVERHI~iT" - the State of Florida and
any political subdivision of the State of Florida which executes
this mutual aid agreement and supplies a complete executed copy
to the Division.
Z. "PERIOD OP A88IETAHCE" - the period of time beginning
with the departure of any personnel of the Assisting Party from
any point for the purpose of traveling to the Requesting Party in
order to provide assistance and ending upon the return of all
personnel and equipment of the Assisting Party, after providing
the assistance requested, to their residence or regular place of
work, whichever occurs first. The period of assistance shall not
include any portion of the trip to the Requesting Party or the
return trip from the Requesting Party during which the personnel
of the Assisting Party are engaged in a course of conduct not
reasonably necessary for their safe arrival at or return from the
Requesting Party.
J. "FORK OR WOR&-RELATED PERIOD" - any period of time in
which either the personnel or equipment of the Assisting Party
are being used by the Requesting Party to provide assistance and
for which the Requesting Party will reimburse the Assisting
5
~~i n. +vx
~a
insurance letters shall be filed and maintained at the Division
headquarters in Tallahassee, Florida.
R, "REQDERTIM6 PARTY" - the participating government
entity requesting aid in the event of an emergency. Each
municipality must coordinate requests for state or federal
emergency response assistance through its county. .
c, "A86IBTffiG PARTY"-- the-participating government entity
furnishing equipment, services and/or manpower to the Requesting
Party.
D. "ADTRORIZSD REPRRSSMTATIVE" - an employee of a
participating government authorized in writing by that government
to request, offeror provide assistance under the terms of this
Agreement. The list of authorized representatives for the
participating government executing this Agreement shall be
attached as Appendix A to the executed copy of the Agreement
supplied to the Division, and shall be updated as needed by each
participating government.
R. "DIVISZOLI" -the State of Florida, Department of
Community Affairs, Division~of Emergency Management.
g, "EMER6EMCY" - any occurrence, or threat thereof,
whether natural, or caused by man, in war or in peace, which
results or may result in substantial injury or ham to the
population or substantial damage to or loss of property.
4
jai n. ;wc
e4
formations, and other natural disasters that in the past have
caused severe disruption of essential human services and severe
property damage to public roads, utilities, buildings, parks, and
other government owned facilities; and
WHEREAS, the Parties to this Agreement recognize that
additional manpower and equipment may be needed to mitigate
further damage and restore vital services to the citizens ~of the
affected community should such disasters occur; and
WHEREAS, to provide the most effective mutual aid possible,
each Participating Government, intends to foster communications
between the personnel of the other Participating Government by
visits, compilation oP asset inventories, exchange of information
and development of plans and procedures to implement this
Agreement;
NOW, THEREFORE, the Parties hereto agree as follows:
SECTION 4. DEFINITIONS
A. a~AGREEMENT~a - the Statewide Mutual Aid Agreement for
Emergency Response/Recovery. Political subdivisions of the State
of Plorida may become a party to this Agreement by executing a
copy of this Agreement and providing a copy with original
signatures and authorizing resolution(s) to the State of Plorida
Division of Emergency Management. Copies of the agreement with
original signatures and copies of authorizing resolutions and
a ,
~~i n. iwt
~0
subdivision may equip, maintain, utilize, and operate any such
property and employ necessary personnel therefor in accordance
with the purposes for which such contract is executed, and r..o
otherwise do all things and perform any and all acts which it may
deem necessary to effectuate the purpose for which such contract
was entered into; and
WHEREAS, Chapter 252, Florida Statutes, authorizes the
Division of Emergency Management to make available any equipment,
services, or facilities owned or organized by the etate or its
political subdivisions for use in the affected area upon request
of the duly constituted authority of the area or upon the request
of any recognized and accredited relief agency through such duly
constituted authority; and
WHEREAS, Chapter 252, Florida Statutes, authorizes the
Division of Emergency Management to call to duty and othenrise
provide,. within or without the state, such support from available
personnel, equipment, and other resources of state agencies and
the political subdivisions of the state as may be necessary to
reinforce emergency management agencies in areas stricken by
emergencies; and
WHEREAS, Chapter 252, Plorida Statutes, requires that each
municipality must coordinate requests for state or federal
emergency response assistance with its county; and
WHEREAS, the State of Plorida is geographically vulnerable
to hurricanes, tornadoes, freshwater flooding, sinkhole
~~i n, ivx
BTATEBIDB M:OTDAL AZD AG888MENT
F08 CATABTROPffiC DISA8T88 R88PON88 AND RECOVERY
eP
THIS AGREEMENT IS ENTERED INTO HHTWEEN THE STATE OF PLORIDA,
DIVISION OP EMERGENCY MANAGEMENT AND AMONG EACH POLITICAL
SDHDMSIOH OP TttE STATE THAT S%ECDTES AND ADOPTS THE TERMS AND
CONDITIONS CONTAINED HEREIN, RASED DPON THE FOLLOWING FACTS:
WHEREAS, the State Emergency Management Act, Chapter 252,
Florida Statutes, authorizes the state and its political
subdivisions to develop and enter into mutual aid agreements for
reciprocal emergency aid and assistance in case of emergencies
too extensive to be dealt with unassisted; and
WHEREAS, Chapter 252, Florida Statutes, sets forth details
concerning powers, duties, rights, privileges, and immunities of
political subdivisions of the state rendering outside aid; and
WHEREAS, Chapter 252, Florida Statutes, authorizes the State
to enter into a contract on behalf of the state for the lease or
loan to any political subdivision of the state any real or
personal property of the state government or the temporary
transfer or employment of personnel of the state
government to or by any political subdivision oP the state; and
WHEREAS, Chapter 252, Florida Statutes, authorizes the
governing body of each political subdivision of the state
to enter into such contract or lease with the state, accept any
such loan, or employ such personnel, and such political
NOTES REGARDING CNANGEe TO COMPACT
1. Page 1, Initial Statement: Added the word "AMONG" immediate-
ly before "EACH POLITICAL SUBDIVISION" to reflect that all
parties signing the agreement have contracted with each other, as
well as entered into an agreement with the State.
2. Page 6, PROCEDURES: added a sentence to allow those without
any other mutual aid agreement for emergency management activi-
ties to use this agreement to provide emergency management mutual
aid in non-catastrophic disasters. Similar clarifying provision
added as last sentence to paragraph
3. Page 9, DUTY TO ASSESS AVAILABILITY OF RESOURCES AND RENDER
ASSISTANCE: Revised language to reflect that each party agrees to
assess resources and to render assistance when adequate resources
are available.
4. Page 10, SUPERVISION AND CONTROL: The fourth sentence of
this paragraph has been revised as follows:
She designated supervisory personnel of the Assisting
Party shall have the ~ainar responsibility and author-
ity for assigning work and establishing work schedules
for the personnel of the Assisting Party, ~__ --_ _-
o..s~„--.:1~ based on task or mission assicnments
provided by the Requesting Party and the Division.
This makes a clear statement concerning direction and control of
mutual aid resources: the requesting party and/or the State
provides tasks and the assisting party supervisory personnel
determines how best to perform those tasks with the resources of
the assisting party.
5. Page 12, REIMBURSABLE EXPENSES: A new paragraph F. has been
added to clarify the circumstances when payment may be provided
by or through the Division of Emergency Management. Language
from the initial paragraph of this section has been transferred
to this paragraph.
6. Page 19, ROLE OF THE DIVISION OP ElSERGENCY MANAGEMENT: This
paragraph has been revised to clarify that the Division's roles
are: (1) to implement this agreement by requesting mutual aid on
behalf of a participating government; (2) coordinate the provi-
sion of mutual aid to a requesting party; (3) serve as the
eligible entity for requesting reimbursement of eligible costs
from FEMA, upon a Presidential disaster declaration; (4) serve as
central depository for executed Agreements; and (5) maintain a
current listing of Participating Governments with their Autho-
rized Representative and contact information, and to provide a
copy of the listing to each of the Participating Governments on
an annual basis during the second quarter of the calendar year.
All other provisions remain the same as the January draft.
R
STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS
2]~0 CENTEIVIEW ORIVE TALLAHASSEE. FLORIDA 323ff-310p
FAWION CHAS LINDA LOOMIS SHEUEY
Gwenr
x s x o R A W D D x
To: croIINTy EMERCEMCY MANacE?tEMT DIRE RS
FROM: Joseph F. Myers, Director
Division of Emergency Mona ent
SIIBTECT: Mutual Aid Compact; Execution Copy
DATE:- May 2, 1994
in March I provided you all with a copy of the last draft oP the
Statewide Mutual Aid Agreement, and asked you to review it and
ask your County Attorney an3 other local governments to review
it. Minor comments concerning the content of that draft agree-
ment have been received and revisions are reflected in the notes
accompanying this execution version of the Agreement. The
attached Agreement is now ready for execution.
Therefore, please initiate the processes necessary to have your
local governments execute this Agreement, and return executed
copies with attachments to the Division. IP you have any ques-
tions, please call Robert C. Byerte at (904) 488-0410. We will
forward copies with the Division's endorsement back to all
signatories upon final exewtion. With your continued assistance
we anticipate having all agreeaents executed as soon as possible
JPM/rb
attach. (2)
FMfRGFNCY AIANAGUAFNT • MOUSING AND COMMUNffY DEVELOIIAENT . RESOURCE RANMNG ANO LSAPfAGFh1FM
One Way Streets for Bdce and Pedestrian Usage
The redefinement of East Coast Drive to a one way street towards ffie south could
be used to gain additional space for bt7ce lanes. The existing pavemen[ could be striped to
provide bike lanes and a traffic lane. The etdsting pavement and sidewails occupy a
majority of ffie available right-of--way, The one way travel would also help offset visibility
problems with traffic entering from the adjoining streets. The one way street would also
work in cooperation with the existing one way traffic flow on Beach Avenue.
Albers N. Halff Associates; inc. 38
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5) Costs
The direct cost of changing Ocean Blvd. and East Coast Drive
to oneway streets would be approximately $33,000. This represents
the expense for signs and striping.
6) Summary
After discussing the various traffic patterns in this report
with police officers in Atlantic Beach, afficers were opposed
to altering the existing patterns. They felt that although the
existing system is not perfect, it is better than the alternatives.
Existing traffic data does not suggest that there is a specific
hazard on these roadways and the side effects of oneway traffic
will adversely impact the residential neighborhoods nearby.
Beach Avenue already provides a safe north - south roadway for
pedestrian and bicycle traffic and altering the traffic flow
on East Coast andlor Ocean will not protect motorists, bicyclists
or pedestrians. It may actually increase the speeds, the congestion
and the dangers for everyone.
If the patterns are going to be changed despite this recommendation,
the department has found option IC) to be the least objectionable.
Altering East Coast Drive would be better than altering the flow
of Ocean Blvd. and East Coast Drive.
Attachments: Maps
Halff Associates, Study - pp.38
Reviewed by City Manager:
Agenda Item:
If Ocean Blvd. were oneway southbound, the northbound traffic
on adjacent roadways will have to use Sherry Drive, Seminole
Road, Eas[ Coast Drive or Beach Ave. to reach northern locations.
This will increase the traffic on these roadways, especially
during peak hours in the afternoons and evening when people are
returning home from work and on weekends.
The intersection at Ocean Blvd. and Atlantic Blvd. will have
to be altered to re-route traffic and prohibit northbound vehicles.
This creates a particular problem when visitors come to the beach
and want to drive near the beach to find a parking space. It
may also affect visitors wanting to go to local restaurants and
shops in the area. The traffic may be significantly increased
on Beach Ave. because of its close proximity to the beach and
its northbound traffic pattern.
Traffic southbound on Ocean Blvd., Seminole Road and Sherry Drive
will increase at peak hours especially in the morning.
Ocean Blvd. southbound traffic will empty into Town Center.
One of the desires of the Town Center has been to make the area
more pedestrian friendly and the addition of this traffic may
not be welcomed.
B) East Loast Drive Southbound and Ocean Blvd. Northbound
- See Attachment "B"
This traffic pattern will produce a variety of effects on local
traffic flow. The addition of bicycle .lanes on both roadways
will benefit bicycle traffic north and south in Atlantic Beach.
Northbound traffic on Ocean Blvd. would duplicate the flow on
Beach Ave., and it would force southbound traffic onto East Coast
Drive and Seminole Road. This may present a particular problem
in the mornings when traffic is already backing up at intersections
on Seminole Road and East Coast Drive. There is no traffic light
at East Coast Drive and Atlantic Blvd. to assist southbound traffic
onto the main roads. Because of the poorly designed intersection
at East Coast and Atlantic, the city would have to make some
major changes to safely accommodate increased traffic. In the
afternoons and evenings, the traffic flowing onto Ocean Blvd.
and Sherry Drive (and Seminole) will increase. This will probably
increase the traffic flowing directly through Tcwn Center.
C) East Coast Only Southbound - See Attachment "C"
The original engineering report suggested looking at making East
Coast Drive oneway southbound and adding a bicycle lane. This
would provide bicyclists and motorists with a oneway, southbound
arterial roadway to Atlantic Blvd. There is room for bike paths
and vehicle lanes without widening the roadway.
This suggestion will probably increase the northbound traffic
on adjacent streets including Gcean Bivd., Sherry Drive and Seminole
Road. Traffic northbound into the city on Ocean Blvd. may increase
the flow through the Town Center area.
Neither of these roadways are considered to be high risk or particularly
dangerous relative to traffic in Atlantic Beach. The intersections
south of 7th Street on East Coast Drive have higher accident
rates than the Ocean Blvd. intersections, largely attributed
to the limited visibility on East Coast Drive.
For pedestrian traffic traveling north/south in Atlantic Beach,
Beach Ave. is close to the ocean and iT is oneway traffic northbound.
There are stop signs at virtually every intersection and the
roadway extends from Ahern Street to 20th Street. From that
point, sidewalks are available to Oceanwalk. Most pedestrians
and bicyclists choose to travel Beach Ave. where there is less
traffic and there are multiple stop signs. Vehicular traffic
typically travels Ocean Blvd. or East Coast Drive until reaching
the quickest access to their destination. These patterns usually
keep conflicting pedestrian and vehicular traffic separated from
one another.
2) The original study by Albert N. Halff Associates, Inc. which
initiated the oneway street consideration did not recommend changing
the traffic pattern on Ocean Bivd. It suggested looking at re-defining
East Coast Drive oneway southbound. If we did this, we could
add a bicycle lane with the traffic flowing southbound. Ocean
Blvd. traffic flow was not discussed in the study and oneway
traffic on Ocean Blvd. was not recommended.
3) Oneway Streets in General
Oneway streets have advantages in specific situations, especially
when it means adding travel lanes to move large volumes of traffic
through an area quickly. In this case, the traffic volume does
not appear to be the reason for making traffic oneway.
One of the typical effects of oneway traffic is to increase the
speed of the vehicular traffic. Motorists tend to increase their
speed when they are not faced with opposing traffic. In this
case, we are considering oneway traffic with an added bicycle
lane. This will give the perception that there is a wider area
to drive the car, which may have the opposite effect of traffic
calming. By widening the lane, motorists may be encouraged to
increase speeds, not decrease speeds.
Another side-effect of oneway streets is to increase traffic
on feeder streets. Since motorists will not be able to travel
both directions on each individual roadway, they will have to
travel more often on feeder streets to reach the appropriate
traffic flow. In the cases under consideration, we can expect
increased traffic on east-west streets to access north or southbound
traffic.
4) Area Impacts of Oneway Traftic
A) Ocean Blvd. Oneway Southbound and East Coast Drive
Northbound - See Attachment "A"
CITY OF ATLANTIC BEACH
CITY COMdI SSION MEETING
STAFF REPORT
AGENDA ITEM: Oneway Traffic on Ocean Blvd. and East Coast Drive
SUBMITTED BY: David E. Thompson, Chief of Police
DATE: May 2, 1994
BACKGROUND: The suggestion has been made to consider altering
the traffic patterns on Ocean Blvd. and on East Coast Drive to
make them oneway traffic. The approach of this study is to evaluate
the existing situation in these areas and to predict the consequences
of changing the traffic patterns to oneway traffic.
1) East Coast Drive and Ocean Blvd. are residential, arterial
roadways. These streets were so designated in the 1950s as through
streets, intended to move volumes of traffic north/south in Atlantic
Beach. As a result of this designation, traffic controls on
the two roadways must be approved by the City Commission.
East Coast Drive is very narrow with high curbs, sidewalks from
Atlantic Blvd. to Seminole Raad and very little right-of-way.
Fences and trees are close to the roadway and the speed limit
is 25 MPH. These factors are consistent with traffic calming
strategies to keep speeds to a minimum level. There are four-way
stops at the 7th Street, 10th Street, 11th Street and 15th Street
intersections.
There are rarely serious traffic accidents on East Coast Drive.
Over the past 16 months, there have been nine traffic accidents
on East Coast Drive, seven of which were due to stop sign violations
at various intersections. One crash was a result of a resident
backing into traffic and one was because a driver was reading
paperwork and ran off of the roadway into a tree. One bicyclist
was hit by a car when the bicyclist ran a stop sign. None of
these accidents appeared tc have anything to do with excessive
speed on the part of traffic.
Ocean Blvd. is a wide roadway with large right-of-ways. Cars
often park on the right-of-ways, especially on the south end.
Ocean Blvd. has a 25 MPH speed limit and the intersections with
Ahern Street, 7th Street, 10th Street, 12th Street and 16th Street
have four-way stops. There are sidewalks on Ocean Blvd. extending
the entire length of the street from 1st Street to Seminole Road.
Ocean Blvd. rarely has serious accidents, although occasionally
a car will lose control on the northend and near the intersection
with Seminole Road, usually due to excessive speed coming off
of Seminole Road. Over the past 16 months, there have been four
accidents on Ccean Blvd. Two cars speeding from Seminole Road
onto Ocean Blvd. lost control and hit trees, one at 11:30 p.m.
and the other at 02:30 a.m. The other two accidents occured
when one car backed into a garbage truck and one was damaged
As you auggeeted, I spoke rith Mr. Tony Partin today and
he advised that the aforementioned expenditure rould be
reimbursable basso on the pro rated portion of the vehicle's
use for yard trash. Furthermore, he advised that the
deadline for City of Atlantic Beach's eligibility for grant
monies ie strictly between the City of Jacksonville and the
City of Atlantic Beach, since the City of Jacksonville hoe
already been allotted the monies. -
Please advise if you should need any further information.
Sincerely, 6~./v~~(/'
RosKoeoy, p; E,
Director of Public
Morks
RSK/tb
cc: Kim D. LeSnDach/City Manager
Jia Jarboe/Deputy City Manager
Ann Meuse/Finance Director
Scott Kelly, P.E./Division Chief
Mary Lou Dubose/Accountant III
Tony Partin/DEP Grant Specialist IV
FILE - SOLID NASTE
It$ 5fit 3!~
umi s....
A~5 sht 2/3
CITY OF
~l(.a.rtlc b"cae(s - ~lauda
1100 S1ND%PFR iANE
- __.. _ .__.____ ATLANTIC BEACN, Fi-0ROH JiiiJJNi
TEEEPHONE 19011 NFSSL
L( ~` FA%(90112!}StU
January 20, 1994
Ms. JoAnn Carter
LOGISTICS AND ADMINISTRATION MANAGER
CIiY OF JACKSONVILLE
1031 Superior Street
Jacksonville, Florida 32254-2042
Dear Ma. Carter:
Me have received a copy of your letter dated November 2,
1943 to Mr. Kirk Nendland, Finance Director, regarding the
City of Atlantic Beach's eligibility for 516,857.00 grant
money for Recycling and Education. Ae discussed in our
telephone convereati on on January 20, 1999, extenuating
circuwetancee have prevented ue in reapording to the January
2, 1994 date indicated irs your letter. Horever, re do rich
to be eligible to receive 1993/94 grant woniea.
In FY 93-94 re have budgeted 5110,000.00 for a 32 cubic
yard Trash Cowpactor. Since thin vehicle rill be aced for
Solid Masts and yard trash, re eatiwate that at least 40X of
the coat or 544,000.00 ie directly related to the picking up
and hauling of yard trash. Since yard trash is transported
to the Bayard Mulching Facility, re rould like to apply these
grant monies torard the purchase of this vehicle. Me Seel
this expenditure would be consistent •ith Part II. Item Sfa)
of the DEP'e Grant Conditions.
Equal Oppor[unily Empbyer
DEPARTMENT OF PUBLIC UTILITIES
COLLECTION & RECYCLING
February 9, 1994
NI'. Robert S. Kosoy, P.E.
Director of Public works
City of Atlantic Beach - Florida
1200 Sandpiper Lane
Atlantic Beach, Florida 32233-4381
Dear Kr. Kosoy:
RECEIVED
FEB ? 0 1994
Pyeuc vioRxs
Thank you for your letter of January 20, 1994 outlining your
intended use of the 1993/94 Recycling and Education grant funds.
In order to receive the reimbursement you will need to send a
copy of the invoice for the purchase of the yard trash compactor
as well as a copy of the check for the payment no later than
September 1, 1994. A statement showing how the basis for the
prorata is determined will also be necessary for auditing
purposes.
If I can be of any further assistance please feel free to call me
at 387-8949.
Sincerely,
JoAnn Carte
Logistics and Administration Kanager
JC:lb
cc: Scott D. Kelly, P.E.
Division Chief
mom
,'~ NiE~ CoOE 90t ~ 3[/-0WG / 1031 &lREftlON SfiEEf ~.MCKSONY4IE. FlDIMM 9PxAQ0~2
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~ C/7Y OF ATLANT/C BEACH
SAN?AT/ON FUND
SUMMARY OF RECEIPTS, EXPEND/TURFS & CASH BALANCES
FY 1991/92
' _ BUDGET ACTUAL
4ASl1 1100 89
RFCE/P7S
GarbaYe ~~ 780,264 881,783
hrtaest Ertrinps 15,000 9,887
Loan Pro«edS
~~~ 2,726 1,511
Grams
Transfers In
r'ti°'a14AY99bt~,"'893~~7
FXPEND/7fHtES
Pasond Services 403,876 386,889
Opaafinp Expenses 255,667 266,985
Opastinp Capitd Outlay
ICapibl Outlay 154,633 8,435
O 0
Pn^°pal 0 0
Cost A6ocation Gerraal Fund 155 93b 166 835
TrarMa of Fund Balance - G/F O 0
- ~ ~'sso9°~s~~4x'i
a~roe::, w~c:
Accorxrut Beceiva5le 11,423
Due ham other Funds
Imrartary
Other Crrrent Assets
ACC ~uals ~ 8.256
i
i
NOTE:
There is no fiestrictM Cash in the Sanitation Ford.
FY 1992N3
1,076,957 1,085,000
8.000 12,000
70,000 70,000
2.000 0
416,697 434,721 ''~--..`4",'
272,850 270,782 " 3~
330,316 310,000 '> li
0 0
O O
201,188 201,188 _.<-~21
FY 1y93/94
CITY OF ATLAMIC BEACH
SANITATION FUND
SUYYARY.DF REVENUES. EXPENDITURES,~i CASH BALANCES
FY 199W91 FY 7991/92
Oelbeps SeniCe
MIYISM
Loan P1pp
Loy on Bela of Tn~dc M
RxT,''~W IrK:crOe
~ gGrertt
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FY 1997/93
~~ 713
634 ~~ 376,545
8 ,
p
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D
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p
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14690
z42o 0
O
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e
NTH C4t{RBAGE TRASH SWD4E RECY[UtJb
JAMILRY: 1.321,940 236,660 759,240 159,640
F6BBUARY: 1, 686, B20 .179,320 596,900 130,680
Bt 2,055,620 406,660 572,020 165,660
~PBIt.: 1,619,020 .473,360 602,680
1993
MONTN GARBAGE TRASH SLUDGE RECYCLING
JANUARY: /1, 635, 300 `256, 720 X737, 320 158,620
FEBRUARY: '~1, 397, 220 '/202,000 '734, 700 137,800
MARCN: / 1,730,780 754, 1B0 245,780 176,000
APRIL: '~ 1,749,090 687,220 664,300 155,040
NAY: / 1,581,360 211,190 818,120 159,790
JUNE: ~
1, 597, 620 129, 420 323, 240• 153, 3(10
JULY: /1, 862, 579 358,100 125,980. 141,600
/
AUGUST: '
3,524,720 212,720 846,340 157,990
SEPTEMBER: ~ 1
433
300 145
220
,
, , 415,050 155,920
OCTOBER: ~ 1,510,080 138,860 757,140 162,280
NOVEMBER: ~ 1,367,180 16J, 960 769,590 175,000
~
DECEMBER: 1, 526, 800 156,760 976,740 186,460
• ALSO NOT E 7HAT A PRIVATE HAULER REMOVED SLUDGE FOR US AT
AN AVERA GE OF 5,000 GALLONS, 12 TIMES A MEEK FOR 6 VEEKS
AT A TOT AL OF 3, OO2, 4OO. OOfLIGUID MEASURE)
1993 ~E
TOTALS Tc
~~y .J.
A2 5hF
IS_ I8, 915)970 3,415,300 7,414,250 11919,310
DNS 9,45S9J 1,708 .e 3,707 %O 6.~ )s, B,
Flo. 1,5~f.,331 294,(008 GI7,854 159,943
Flo. 788 - 142 309 80.0
~; Tora~
TONS
1992
A2 51,+ 2/4
MONTH GARBAGE TRASH SLUDGE RECYCLING
January 1,368,400 277,440 595,520 138,240
February 844,200 556,240 499,420 130,620
March 2,000,940 230,920 927,020 200,320
April (•) 1,652,120 67,779 298,980 142,260
During the wonth of April, re did not drop Mlxed Traeh at the
North Land fill ae re rould do norwally. This ie due to the
fact that the North Landfi ll ie closing within t he wonth and
rill curre ntly only accept Garbage.
May 1,780,900• 137,920 504,420 146,320
876, 460•• 175, 600
June 1,460,160 210,500 SB6, 620 178,600
July 1,661,520- 227,180 767,300 132,020
255,860••
August 1, 673, BB0 227, 290/MS 645,800 163,720
(•) denot es North Landfil l
l••) denotes Traflridge Landfill
Unleee otherrisv noted `Traeh• fe •Yard Debria• dropped at
the Mulch Site.
Septewber 1,058,520 184,260 648,700 154,580
October 1,654,800 358,860 759,400 155,280
Novewber 1, 070, 680 450, 980 523, 340 Na4ti-wii. (Q~S X80
Decewher 1,334,300 199,760 470,000 Ne!-Awil. ~sg~(y~iO
1992
TO7AL5
15,534 TO1~, r:
AVU
LB S. 18,43G,8BOI 3,5G0,589 7,22(a,52O 1,845,660
7o N5 9,218 sv, 1,980 "~ 3~GI32' 923 59
~ -to. 1536,407 291.,716 602, 210 153,805
t / MO . 768 i48 301 76.9
/~ Attachment 2
~ ~} p,4GE5
~ . sh+. i/4
MOAITNLY TOTkLS
1991
SOLID NASTE BREAKDONN -
( figures in poundal '- ---- ------ ---- - "-
MONTH GARBAGE TRASN SLUDGE RECYCLING
January 1,522„ 260 242,620 465,380 127,350
February 1,344,960 160,400 593,440 112,140
March 1,308,640 154,540 768,060 122,520
April 859,500 220,620 242,820 As of 4/17/91•
•2,001,140 441,240 743,960 145,940
4/30/91•
•KONTH TOTALS•
KAY 1,738,340 148,900 743,960 134,260
JUNE 1,553,782 153,620 546,300 132,940
JULY 1,773,620 15,960 940,220 148,340
AUGUST 1, 924, 200 112,940 693,380 139,520
SEPTEMBER 1,502,500 67, 7B0 B21, 800 131,120
OCTOBER 1,568,940 -~ 148;300 582, 7B0 142,260
NOVEMBER 1,477,300 _ 494,240 598,720 123,000 _
DECEMBER 1,663,480 101,980 874,500 162,500 '
Due to excessive awount of sludge hauled to the landfill Sn
July, August, end Septewber, it reetrlcted the swount of
tines the •Traeh Box" me transported to the landfill. This
is seen in the for reighte of disposal. 10/17/91 '
1991 ~i
TOTgLS
T
A~ a
ss I~ji 3P9,1G2 . ;242,520 8,371500 I, 621,890
- . .
6i3
~ws 9, G A9 ~- zi
- 1,121 zi.s
4,18 811 s. i
r/ino. I, G 14, 93_ ;18G 877 697, 708 135 ~ 158 ,
yno. 807 93.4 349 G7.6
IS, $07 roue io,:b
A I 5lrF ~~7
MONTH t OF AVERAGE YEIGNT t OF TIMES t OF TIMES
ER
LOADS PER LOAD PER DAY PER PE
1994
JANUARY•
GARBAGE
46 733.47
26. 2.19
TRASH
19
11,905.52 9e 98
SLUDGE 33 23,007.27 1.57
FEBRUARY•
GARBABGE
73
23,107.12 3 47
113
TRASH 15 11,954.66 71
SLUDGE 25 23,834.16 1.19
MARCH:
GARBAGE
75
27,408.26 3.57
125
TRASH 26 15,640.76 1 23
SLUDGE 24 23,834.16 1.14
APRIL:
GARBAGE
68
23,809.11 3.23
136
TRASH 39 12,137.45 1.85
SLUDGE 29 20.782.06 1•~
a- sht 6/7
MONTH t OF AVERAGE YEIGNT i OF TIMES • OF TINES
BADS P IDAD PER DAY PEB PEEN
AUGUST- 1993
GARBAGE 45 39,282.66
2
14
TRASH
SLUDGE 15 14,181.33 .
.714 100
40 21,158.50 1.90
SEPTNEBER•
GARBAGE 50 28,666.00 2.38
TRASH 10 14,522.00 .476 78
SLUDGE 1B 23,060.00 85
~CTOBER~
-
GARBAGE 53 28,492.07 2 52
TRASH 13 10,681.53 619
SLUDGE 35 21,632.57 .
i. 66 101
NOYENBER•
GARBAGE 48 28, 4B2. 91 2
28
TRASH 13 12,920.00 .
61
SLUDGE
32
24,048.12 ,
1.52 93
DECENBEB•
GARBAGE 63 24,234.92 3.80
TRASH
SLUDGE 13 12,058.46 .61 118
42 23,255.71 2, 0~p
i
Al sht 5~7
MOYTH f OF AVERAGE YEIGHT f OF TIMES f OF TIRES
LOADS PER LOAD PFJ2 DAY PER PEEK
1_~
JAYUAHY•
GARBAGE 59 27,716.95 2.80
TRASH 20 12,826.00 1.05 115
SLUDGE 36 20,481.11 1.714
FERRUARY-
GARBAGE 53 26,362.64 2.52
TRASH: 15 13,466.66 •71 99
SLUDGE: 31 23,700.00 1.57
RARCH•
GARBAGE 68 25,452.64 3.23
TRASH SS 13,712.36 2.61 120
SLUDGE 12 20,481.66 •57
APRIL•
GARBAGE 69 25,348.40 3.28
TRASH 44 15,618.63 2.09 141
SLUDGE 2B 23,725.00 1.33
MAY:
GARBAGE 66 25,091.21 3.14
TRASH 17 12,420.00 .80 119
SLUDGE 37 22,111.35 1.76
]UYE•
GARBAGE 64 26,305.62 3.04
TRASH 17 14,327.05 .80 95
SLUDGE 14 23,088.57 .66
•• ALSO HAD PRIVATE HAULER REMOVE SLUDGE
]ULY•
GARBAGE 61 30,264.75 2.90
TRASH 21 14,351.42 1.00 B6
SLUDGE 6 20,996.66
•• ALSO HAD PRIVATE HAULER REMOVE SLUDGE
AI sht.4/~
MOYTM ! OF AYEQAGE YEIGMT • OF TIMES / OF TIMES
LOADS PEQ LOAD PER DAY PER YEEI(
1992
SEPTEMBER•
Garbage 36 28,895.00 1.71
Trash 1 18,300.00 .047
Mulch 19 13,1611.42 .66 83
Sludge 32 30,271.87 1.52
OCTOBER•
Garbage 65 25,454.46 3.09
Mulch 30 11, %2.00 1.42 128
Sludge 33 23,012.12 1.57
ROVEMBER•
Garbsge 41 26,114.14 1.95
Mulch 29 15,551.03 1.38 94
Sludge 24 21,805.83 1.14
DECEMBER•
GarDege 52 25,659.61 2.47
Mulch 18 11,097.77 .85 91
Sludge 21 22,391.42 1.00
ni sht 3/~
MONTH I OF AVERAGE YEIGNT I OF TIKES • OF TIMES
LOADS PER LOAD PER DAY PER PEEK
1992
JANUARY•
Garbage 54 25,390.79 2,57
Trash 14 19,817.14 .66 9g
Sludge 31 19,210.32 1.47
FEBRUARY•
Garbage 34 24,830.00 1.61
Treeh 26 21,394.00 1.23
B3
Sludge 23 21,719.00 1.09
MARCH•
Garbage 79 25,328.35 3.76
Trash 12 19,243.33 .57 152
Sludge 96 20,152.60 2.19
Mulch 15 10,386.66 .71
APRIL•
Garbage 68 24,295.88 3.23
Mulch 6 11,296.66 .285 88
Sludge 14 21,355.71 .66
MAY:
Garbage 36 25,123.33 1.71 (NL7
Garbage 33 26,559.40 1,57 (TR) •
Trash 5 27,584 .29 (NL)
Mulch 16 10,975 .76 115
Sludge 25 20,176.80 1.19
June•
Garbage 49 29,799.18 2.38
Trash 1 28,540 .09 (TR)
Hulch 18 11,694.94 ,gg 98
Sludge 30 19,559 1.42
Julv:
Garbage 39 27,056.4 1.85
Trash 13 19,681.5 .61
Mulch 20 10,897 .95 111
Sludge 39 19, 674.35 1. 85
• The wonth o£ May re used both Trailridge ^nd North Land£111
£or disposing o£ garbage and trash. Mu1cR alts rill sccept
only YARD DEBRIS.
Auauet•
Garbage 61 27,440.65 2.90
Trash 1 18,520 .04 (TR)
Kulch 20 11,364.50 .95 119
Sludge 32 20,462.50 1.52
AI shk a/~
NOYTN f OF AVERAGE YEIGHT # OF TINES # OF TIMES
LOADS PEB LOAD PER DAY PER PEEK
1991
SEPTEMBER•
Garbage 66 22,765.15 3.14
Trash 9 67,780.00 .15 111
Sludge 91 20,093.90 1.92
OCTOBER•
Garbage 65 29,137.53 3.09
Trash 13 11,407.69 .6l 105
Sludge 27 21, SB9. 99 1.28
NOVENBER•
GarDsge 62 23,827.41 3.09
Trash 25 19,769.60 1.19 118
Sludge 31 19, 313. SS 1.98
DECENBER-
Garbage 70 23,769.00 3.33
Trash 8 12,747.50 .38 120
Sludge 92 20,821.43 2.00
Aftacl,m~n+ 1
7 PAGES
sht i/~
HAULING INFORMATION
MONTH y OF AVERAGE WEIGHT t OF TIMES f OF TIMES
LOADS PER LOAD PfFR AMY PER MONTH
1991_
JANUARY•
Garbage 64 23,785.31 3.04
Trash 20 12,131.00 .95 107
Sludge 23 20,233.91 1.09
FEBRUARY•
Garbage 51 24,522.54 2.92
Trash 18 8,911.11 .B5 96
Sludge 27 21,342.96 1.28
MARGH•
Garbage 51 25,659.60 2.31
?rash 3B 20,212,10 1.72 100
Sludge 11 14,049.09 .50
APRIL:
Garbage ~ 37 23,229.72 1.76
Trash 12 18,385.00 .57 62
Sludge 13 18,670.76 .61 Aa of 4/17/91
Garbage 78 25,655.64 3.71
Treeh 21 19,582.85 1.00 122
Sludge 23 18, 487. B2 1.09 Month Totals
MAY:
Garbage 67 25,945.37 3.19
Treeh 7 21,271.42 .33 110
Sludge 36 20,665.55 1.71
JUNE:
Garbage 61 25,471.83 2.90
Trash 8 19,202.50 .38 96
Sludge 27 26, 014. 2B 1.28
]ULY•
Garbage 69 27,712.81 3.04
Treeh 1 15,960.00 .04 109
Sludge 44 21,368.63 2.09
AUGUST•
Garbage 72 26,733.33 3.42
Trash 8 14,117.50 .38 116
Sludge 36 19,260.55 1.71
Iy. Reaomaeadatione
The current SDLID yASTfi ORDINANCfi ras passed on Apri113,
1992, providing for tro dey per reek garbage pickup, tro day
per reek trash pickup, one dey per reek recycla6les pickup
and no charge for the pickup of rhite goods. re should
eaonoaicaloleveleaaceptahleftoetheareeidenteeandnbuaineasee1e
of Atlantic Beach. - -
It 1a reooaaended that if re choose to eacept bids for
hauling yard trash snd garbage that re do eo quickly in order
to include recyclsblee in the Did. The bid package rill
require careful structuring to provide use of saaller
vehicles in Selves Marine area (siailar to •Pak Rats•),
purchaee of Bost equipment (excluding D-3), and exclusive
pickup of commereiel ecaounte. In addition, the bidder
should be required to offer positions to all Sanitation
Ifritrieadealdedeto privstlze Sanitetlonrritirouldrbee
vitually impossible to reverse the decision due to high
capital costa.
Ii re choose to continue City operstlona re must purchaee e
32 cubic yard compactor immediately to continue coat
eiiective operations and receive monies from the recycling
grant for this vehicle. (See Attachment 5>.
Psge 9
III Uptione lContlnued)
3. RESIDENTIAL COST COMPARISON:
City Contract (per In-house Overhead Total
Residence)
Atlantic Beach...... 00. 00 912.70 93.30 916.00
Jacksonville Beach... 8. 57 t 00.00 B. 24 16.81
Neptune Beach.......10. 41 • 00.00 2.83 13.23
i BFI 3 Year Contract (leas than 1 1/2 years left) for 6,375
custowere. Comaerclal 9 .69/CY/PU.
• Neptune Beach's coat le high due to aide door pickup, 98.86
le invoiced for curbside pickup.
4. ESTIMATED COST OF CONTRACT RESIDENTIAL FOR ATLANTIC BEACH
(covet ease):
4400 accounts % 911.00• per wonth % 12 soothe = SSB0, 800
9218, 90A cast allocation for general fund ~ 9798,800.
• The 911.00 private coat per house per aonth ie sore than
that ie being charged ]ackeonville beach end Neptune Beach
in their private contracts.
.,. PRIVATIZATION SAVINGS:
Existing residential revenue 9894,000 - 6798,000 contract
savings = S45 0 per year. Theee savings could be enhanced
by coaaerclel solid caste pickup revenue (949,000) (Existing
commercial revenue 9224,000. Estiwated coat of service is
5175,000 = Sevinge 945,000). In addition, a one-rise gain
Eros eels of equlpaent could be realized Eros a private
contract. (Not figured belor).
T t 1 Estf eted Savince - 9 94.200 per veer
6. BUDGET OPTIONS:
Options for acquiring needed revenue for next year are:
1. Transfer Eros the Unreatrlcted Caeh (Reserve) - Thia
option could eventuslly lead to a future rate increase
and/or a large reduction in unreatrlcted cash (Reserve).
The reserve needs to be available in case of en eaergency
such ae a Hurricane.
2. Reiae Solid caste Rates - Realdential could be raised
951,894 and Cowwerclal 812,973.
!- .•3. ~Privetlze - Thia, option could coat 995, 2~0 to 9100,000
lees than expected revenue at the present rate.
1'
r._.. i.:Y: _ ..
III OPTIONS (Continued)
B. PRIVATIZATION OF RESIDENTIA
1. OVERVIEN:
Moei titles in Northeast Florida have prlvetized the
collection of their solid caste. Our neighbors, Neptune
Beech and .Ieckeonville BeecA have contracted •ith private
contractors for several years. -The City !Ienagera and Public
Norke Directors of these tro titles rate the quellty of the
private service ee good or better than the level they had
provided in-house. All of then agreed that their cities
could not provide residential pickup at the reduced ratae
that the prlvete contractors provide.
Atlantic Beach's budgeted expenditures for sanitation
activities exceeds projected revenues by 830,765. The
addltional 430,765 rae obtained Eros unrestricted cash. In
next year's budget, en additional 834,102 (3X) increase in
the coat of operations and capital outlay for sanitation can
be expected.
This budget year there rae 8130,375 transferred (roe the
unrestricted cash account. A 9100,000 portion of the total
rae eerearked to be used for the Public Safety Building and
S30, 765 rae allocated to the Sanitation Budget. The 9100,000
The Sanitation unreatrictedicaahhnovnheabaeresainingstataleof
S115, 379.
Lastly, capital expenditures in the Sanitation Budget have
been put on hold by the City Manager until a policy decision
can De made as to the direction of service delivery for
sanitation services. The total estimated nor revenue needed
for next yeer'e budget 19 964,867, if the capital outlay le
budgeted at the same level.
2• ESTIMATED SOLID HASTE REVENUE FOR ATLANTIC BEACH
Nhite Goods
Commercial 2,000 (Budget estimate)
Reeitlential 223,000
899,000 (Based on
(Based on March 93)
4400 sccount
)
Interest
Grant 9,000 (Budget's e
estiaated)
19,000 (Budget's estimated)
Total 91,094,000
i ~ -
~' j.
Page' ~ . .
` y. ' .
~- ~-ii,'rts
III. Options
A. Continue City/Private Pickup
Upon changing to Eour day l2 garbage and 2 yard Lraeh) per
reek pickup, rate increases rare necessary ae estimated !n
the Eolloring analyeie:
One 31-32 cubic yard Packer Vehicle
9100,000.00 prorated for 5 years = 920,000.00
Additional repairs end maintenance = 95,000.00
Additional operating supplies
(excluding gas and diesel) = 95,000.00
Additional Gas and Diesel
329,100.00 % 6.63 = 9160.506.00
TOTAL ADDITIONAL COST for 2 day pickup 9190,506.00
Total additional coat per customer 947.63 per yr
Total coat per quarter per customer 847.91
(say 848.00)
1
This analyeie underestimated equipment costa but
overestimated gas and diesel caste. generally, coats Eor
capital outlay skyrocketed in Fiscal years 1992/1993 and
1993/1994 because no new equipment had been purchased in the
previous six years. Capital outlay caste should reduce to
9100,000.00 per year.
Me have reduced manporer by tro positions, but continuing to
hold the line on personal services and operating expenses may
only yield a hreakeven position given the neceeemry capital
expenditures.
If re decide to continue City pickup of yard iraeh and
garbage, ve need to purchase a ner compactor immediately.
This compactor ie budgeted in account number 6400 fiqulpwent
for 9110,000.00. The Compactor should be one of the ner
Versatile for entry front loader vehicles. These vehicles
permit drivers to load solid raete Snto an eight inch cubic
yard container rhich ie et the front of the vehicle. If the
container is removed, the vehicle can be used to pickup
dumpatera, which could De front loetled by welding sleeves to
the aide of the dumpatera.
Page 6
II. Problems /Continued)
B. Separation of Trash
The County facilities have consistently rejected contaminated
loads at the landfills, particularly at the Bayard mulching
facility, since March 15, 1992. Separate days for yard trash
and garbage pickup has discouraged and virtually eliminated
contamination of loads.
During the early treneitian in 1992, several loads rare
rejected at the landfills, requiring trucks to return to
Public corks for separation. This situation would backup
garbage and trash pickups for hours and res eliminated
quickly by Sanitation personnel ensuring that no yard caste
ras loaded on the garbage truck and vice versa.
C. Reduction to Maeteatream (Volumetric)
Much diecueaian has centered around variable collection rates
ae a Weans to charge lees to those rho generate less garbage.
Tvo major methods have been investigated by the Solid Matte
Committee:
1. Bag Tags
Tays would be issued by the Mater Department rith quarterly
eater bills. Extra tags could be purchased et City Rall.
Extensive inf ormetion on this system has keen compiled Dy the
Solid Masts Committee. Studies have shown that volumetric
rates appear to be a good tool to increase recycling bui have
little impact on overall caste generation.
2. Aechanized
Sixty or ninety gallon containers rith rheele could be
purchased for all residential customers and picked up
mechanically. Thfe system has Deen in operation in
Fernandina Beach since 1971.
Me have compared the City of Fernandina Beach's budget versus
the City of Atlantic Beech's budget and find that even though
Fernandina Beech has approximately 75X of our residential
pickups, their budget Se approximately 16X higher. The
increaeed coat are primarily for the replacement coat of
containers each year. In addition, ve could require an
additional capital outlay of approximately 8200,000.00 to
furnish these containers the tiret year. Our replacement
coats could be approximately 850,000.00 each subsequent year.
Page 5
II. Problems
A. Closing of Landfills
Nith the closing of the Girvin Road Landfill on February 29,
1992 re have experienced increased manhoura, equipsent costa,
and delaye in coapleting routes.
The folloring ie a cowparison sileage Desed on an estlwate of
80X garbage end sludge and 20X trash being healed to the
landfill and wulehing facility, respectively:
R/T Dimtasce Totml Miles
per month/per year
Prior to 3/1/92:
Girvin Road Landfill 12 wiles 1200 wi/14, 400 wi
Beginning 3/1/92:
Hortheide Landfill 36 miles 2880 mi
Garbage/Sludge
Bayard Mulching Facility 46 miles 920 wi
Yard Trash 3800 mi/45, 600 mi
Beginning 6/1/92:
Trail Ridge Landfill 88 wiles 7040 wi
Garbage/Sludge
Bayartl Mulching Facility 46 wiles 920 mi
Yard Trash 7960 wi/95, 520 wf
Beginning March 1, 1992, the wileage increased threefold and,
beginning June 1992, the .ilesge increased 6.63 owes.
- ~ ~ . f...
_. ... u_~x +.. ..+Y.:~._.i. u.. ~R:wAa.asi
I. Current Service (Continued)
D. Budget (Continued)
A revier of key Accounts shove the folloring information:
to 5/11
Current
8969=90 90-91 9191=92 92-93 93=94
1200 Sel b Wage 221,349 246,983 244,087 254,451 149,244
1400 O/T 17,174 17,140 40,262 60,477 - 27,330
3400 Ctrt Srve 96,153 108,724 121,298 '116,718 ~ 61,967
9600 Rpr Keint 31,357 34,934 31,350 30,925 21,889
5200 Op Supp 24,754 24,385 24,953 27,650 17,345
5201 Gas in 5200 in 5200 4,667 2,319
5202 Dleeel in 5200 in 5200 19,932 28,757
6400 Equip 21,332 ---- 6,435 •310,000 25,210
Total Receipts 753,940 766,066 893,181 •1,167,000 •1,106,000
Total Expend 648,056 698,298 798,244 •1,216,691 •1,261,765
'Budget £Sgurea,
not actual.
'Salaries and Mages• has remained fairly steady since pay increases rare
ofiaet by the elimination of tro positions. These positions rare
eliminated by virtue of acquiring ner equipment. See Section IB of this
report.
'Overtime' increaeed through the end of Fiscal Year 92-93 as crer sizes
rare decreased and overtime has decreased in FY 93-94 through improved
efficiency.
"Contractual Services' has increased steadily due tc additional recycling
pickups and coat of living adjumtmente to the private heuler'e contract.
'Repairs and Maintenance' has remained fairly steady through increased
efforts by Equipment Maintenance personnel to perform es many repairs in-
houee. Other elf iciencles have been achieved by strategic purchasing of
fabrication equipment (e. g. hose-making machine, plasma cutter).
'Operating Supplies' has approximately doubled from FY 90-91 due to the
increaeed gee and diesel coats incurred travelling to the Trail Ridge
Landfill. Since FY 91-92, Gas and Diesel rare accounted for in separate
accounts.
'Equipment' has increaeed significantly due to the purchase of the 32 cubic
yard compactor, trash boom truck end tvo eight cuhlc yard packers.
The Five Year Plen Sor equipment purchases rae submitted to the City
Commission in tlarch 1992. Thies plmn rae initiated end has been put on hold
this year until the City Manager revieva the progress over the )amt tro -~
years. ~ This report ehoyld~provide the information necessary to make mn
informed decisicn.
I. Currant Service (Continued)
B. Manporer and Equlpsent
The Sanitation Division consists of 5 Drivers, 8 Morkera, and
2 Heavy Equipwent Operators. The Heavy Equipwent Operators
spend 70X of their work reek hauling sludge for the
Mseterater Treatwent Plants.
The sleet consists of the iolloring:
Truck I Type
5-1,5-2, 5-9 31 cubic yard, f0 rheeler, Ford L-8000 Diesel
S-3 32 cuD1c yard, 10 rheeler, Peterbilt 320 Diesel
c~_7 25 cubic yard, 10 rheeler, Ford L-8000 Diesel
S-4 8 cubic yard, 6 wheeler, Mitsubishi Fuso
FE 449 Diesel (Pak Rat>
S-5 B cubic yard, 6 rheeler, GMC M4 Series Diesel
<Pak Rat)
D-3 1994 28 cuD1c yard 6 wheeler, Mack CS 3007
Diesel rith Boos
D-4 Ford L-8000 Diesel for Rollon/Rolloii Container
D-5 Meck Diesel for Rollon/ Rolloii Container
Since 1992 ve upgraded equlpwent by purchasing S-3, S-4 and
5-5 end D-3. Theca vehicles have iwproved eiiiciency end
reduced wanporer requirewents Dy tro rorkere.
C. Hauling Deta
We have cowpiled data in the iolloving charts and graphs for
tripe to the landfills end the So11d Waste Breakdorn. See
Attachwents 1, 2 and 3.
D. Budget
Me have attached the Fiscal Year 1989-90, 1990-91, and 1992-
93, and 1993-94 Budgets for the Sanitation Fund. See
Attachwent 4.
~~~. .. ".
•" s Psge 2
,... .~.. ~..~.. _ ... s. _.._.. z,a.L.
I. Current Service
A. Tra Day Pickup
The City of Atlantic Beach rent troy 6 dsy pickup to tro day
e reek pickup in June 1992. Currently, the tro day pickup
schedule ie ea tollora:
D= Duapatera S= Sludge - -
G= Garbage T= Yard Trash
R= Recyclahlea b= Maintenance Catch Up Day
Truck f M T r TH F SA7 tlen
S-1• T/G T/G M T/G T/G D 2-3
S-2• T/G T/G M T/G T/G D 2-3
S-3• T/G T/G M T/G T/G 2-3
S-S G G M G G 1
S-5 G G M G G 1
S-~• T/G T/G N T/G T/G D 2-3
S-9 D D D D 2-3
D-9 S T/S T/S T/S S 1
D-5 S T/S T/S~ T/S S 1
D-3 T T T T T 1
Private R R R R 1
Hauler
• NOTE: Trucks alternate betreen trash and garbage as
required.
:. .. Pace 1
'1 '
TABLE OF CONTENTS
Page
I. Current Service
A. Tro Dey Pickup .............................. 1
B. Manporer and Equipsent ...................... 2
C. Hauling Data ................................ 2
U. Budget ...................................... 2-3
II. Prohlese
A. Closing of Landfills ........................ 4
B. Separation of Treah ......................... S
C. Reduction to Mastestreas -Volusetric ........ 5
1. Rag Tega
2. Mechanized
III. Options
A. Continue City/Private Pickup ................ 6
B. Privatization of Reaidentiel Solid Meats..... 7-8
1. Overvier
2. Eetisated Solid Masts Revenue for Atlantic Beech
3. Reaidentiel Coat Cosperiaon
4. Estiseted coat of contract reeldential for
Atlantic Beach
5. Privatization
6. Budget options
IV. Recossendatione ................................. 9
Attachsenta
1. Hauling Inf orsation
2. Monthly Totals
3. Graph
4. Budgets
5. Letter iron City of Jacksonville
j
City of Atlantic Beach Sanitation Service
Report to City Coaalsalon
May 1994
Subeittad by:
Jla Jarboe
Deputy City tlaasger
Robert S. Lowy, P. E.
Director o2 Public
Yorke
suMMAny oe Issues coxceRHixc
I. OVERVILI
Nost cities m Northeast Florida have privatized the collection of their solid vast!. Out
neighbo rs, Neptune Beach antl Jacb onville Beach have coot tactetl vitR ptavac! coot rectors
for several ye era. The Crty Menages and Public Vorks Directors o[ these two cities rate
the quality of the private service as good of better than the level they had pcovltled in-
house. All of them agroetl chat their cities could not provitle residential Fiekup ac the
reduced rates ChaC the private wnt recess ate able too.
Atlantic BeacR's budgeted ezpenditute for sanitation acv vibes exceeds projected revenues
by 530,]65. The additienai 530,765 came from unrotcicted casA. In next year's budget, an
additional 539,302 (34) increase in the cost of opestions and capital outlay for s nitati on
cans expected. The total estimet ed new r needed for next year s budget is
564,86] a if the capitol outlay is budgeted at they same level.
II. FSSIMATBD SOLID YA.9Te neveenre POR ATLANTIC BRACH
Vhite Goods 2,000 (Budget estimate)
Coamerci al 225,000 (Based on Ma cch 93)
Residential 844,000 (Based on 9900 accounts)
IDterent 9,000 IBUdget's estimated)
Grant 19,000 (Budget's entimatel
total 51,099,000
III. ReSIDCYLIAL COST COMPARISON:
City Contract In-house Owe thead Total
Atlantic Beach------------- 00.00 512.]0 53.30 516.00
Jacksonvi llc BeacR--------- 8.57 00.00 58.29 $16.81
Neptune BeacR--------------510.91• 00.00 52.83 517.24
• Neptune Beach cost is RigR due to side door pickup.
IV. LSt D9lT. P.D COST OP CONTRACT RPS IDBM'IAL fVR ATLAM[IC BRACH (wst case)
9900 accounts % 511.00• pet m. % 12 m ~ SSB O, 800 ~ 5218,908 for gmesl fund =
5798,800
• The 511.00 private tort per house per m mre then what is be inq the rged Sax. Bach.
and Neptune Beach in theft private coot roc ts1s
V. Pri vet ize[ion BAVI NGe
existing residential svenue 5894,800 - ]98,800 cwtract savings X596, 000 per year based
on 511 per house hold. these savings could be eM+nced by comercial solid vaete pickup
revenue ((599,000) (ex lst inq camaercial revenue 5229,000. estimated cwt of se twice is
$175,000 ~ Savings 599,000)). In addition • vne tic gain from sale of equipment could be
realized from a private contract (Not fiquced bel a).
$196,200 per year bu atl m $30 pet t<Didence
VI. BVOGeT OPftONS
Opu ons for acquiring needed revenue for next year are:
1. Tram tat from the Unrest riccetl Cash IRoarve) - Thrs option mould eventually lead to
a race inccu se in the futu rc and/or s large sducti on in unrosiri trod cash (Rene rve).
the reserve needs to available in case of an emrgency such as • Huuicane.
2. Raise Solid Vesta Races - Po idenu al would be sued 551,899 and Coaaesial 512,9]3
3. Pnvatrze - This option vvuld coat 45,200 to 300,000 leas than expected revenue at the
present sta.
May 18, 1994
CITY OF
~aa2r'e Biae~ - ~lsskfa
w sa~m+a.e ~
ATLAMIC aE1L71. PI.OtR1M J321YSW
T®.emOnX Ifaq 1eFlY
PAX OM) IRSaS
Honorable Mayor
City Commission Members
Atlantic Beach, Florida
Dear Mayor and City Commission Members:
Attached [o this transmittal letter is [he Sanitation. Report
along with a one page aumnary. The eumsary is designed to
condense the report to the bottom line ivf ornatfov that you may
need considering t61s issue.
Sinc er e^l^y ,^
VYY
J Jatboe
uty City Manager
JJ/ds[
attachment
Chapter 18
CHARITABLE SOLICTTATIONS•
Sec. 18-I. Defmitiom.
IThe following definitions, when used in this chapter, shall have the meanings ascribed to
them in Chia section, ezrept where concert dearly indicates a diderent meaning:]
Clunztabk shall mean of or relating to say benevolent, dvic, educetioml, fraternal, phil-
anthropic, religious, humane, patriotic, voluntary health or other eleemosynary activity or
Huse.
Donotian shall mean the act of malting a gift or contribution to a charitable activity or
cause, including, but not limited ta, contributions of clothing, food, money, pledges, property,
subscriptions or anlKhing else of value.
Person shall mean any individual, firm, partnership, corporation, company, association,
society, organization, trust, group ar league.
Solicitation shall mean the request, either duec•~y or indirectly, of any donation or con-
trihution for charitable purposes, including, but not limited W, any oral or written request; the
sale, oRer to sell, or attempt to sell any article, service, publication, advertisement, avbscrip-
tion,membership or other thing Car charitable purposes; or, the making of any announcement
to or through the press or other media concerning an appeal, drive w campaign to which the
public k requested to make a donation. A solidtation shall be deemed to have taken place
when the request is made, whether or not the person making the request receives any dona-
tion.
(Ord. No. 9593.58, § 1, 528-93)
Sec. I&2. Permit; registration and fingerprinting regnirsd.
All persons, before entering inW cr upon a residential premises within the city Cor the
Purpose of solidting, shall register with the dty Berk end obtain a permit, and furnish the city
clerk with the following:
(1) The name, ]oral and permanent addressee, age, race, weight, height, color of hair and
eyes and any other distinguishing physical clmrattaristia of the applicant;
(2) The nature or purlwse for which salidtetioue will be made and the mture of the
goods, wares and merchandise offered for sale;
13) The name and address of the employer or olgaavation represented;
•Editor'e note-Section 1 of Ordinance No. 9S93fi8, adopted June 28, 1993, amended
Ch. 18 to read ae herein set out. Prior to such amendment, Ch. 18 consisted of ¢¢ lfil, 132,
1&16-18-21, whirls pertained to eolidtors and derived from §§ 21.1-21-7 of fhe 1970 Cade; §§
I, 2 0(Ord. No. 95.90.46, adopted May 29, 1990; and §§ 1, 2 of Ord. No. 959355, adopted
March 8, 1993.
State law reference-Soliritation of Charitable Funds Act, F.S. § 496.01 et seq.
Supp_ Na. It 19$$
ORDINANCE NO. 95-94-60
AN ORDINANCE OF THE CITY COMMISSION OF THE
CITY OF ATLANTIC HEACH, FLORIDA, AMENDING THE
TITLE OF CHAPTER 18, CHARITABLE SOLICITATIONS,
TO PROVIDE FOR THE REGULATION OF ALL TYPES OF
SOLICITATIONS WITHIN THE CITY; AMENDING
SECTION 18-1, DEFINITIONS, TO AMEND THE
DEFINITION OF SOLICITATION, AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, on June 28, 1993, the City Commission adopted
Ordinance No. 95-93-58 to provide rules for the regulation of
charitable solicitations within the corporate limits of the city,
and
WHEREAS, the City Commission desires that the regulations
adopted in Ordinance No. 95-93-58 apply to all solicitations within
the corporate limits of the city, whether charitable or for profit,
NOW, THEREFORE,-BE IT ENACTED BY THE CITY COMMISSION Otv BEHALF
OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA:
SECTION 1. The title of Chapter 18 Of the Code of
Ordinances of the City of Atlantic Beach is hereby amended to read
as follows:
exAR~~Aebe
SECTION 2. Section 18-1, Definitions, of the Code of
Ordinances of the City of Atlantic Beach is hereby amended to read
as follows:
"Solicitation" shall mean the request, either directly or
indirectly, of any donation or contribution fer--eheriteb~e
~rrROSes, including but not limited to, any oral or written
request; the sale offer to sell, or attempt to sell any article,
service, publication, advertisement, subscription, membership or
other thing €ea--egaskLa§le--purposes; or, the making of any
announcement to or through the press or other media concerning an
appeal, drive or campaign to which the public is requested to make
a donation. A solicitation shall be deemed to have taken place
when the request is made, whether or not the person making the
request receives ary donation.
SECTION 3. This Ordinance shall take effect immediately
upon its final passage and adoption.
PASSED by the City Commission on first reading this day
of 1994.
~¢'~'
RESOLUTION 99-19 ~^,ij~'n'
A RESOLUTION OP THE CITY OF ATLANTIC BEACH
ENCOURAGING CONGRESS i0 SAVE THE SARATOGA BY
PRESERVING IT AS A HISTORICAL MONUMENT AND
MOSEUM IN JACKSONVILLE
fflIEREAS, the Saratoga and its Crews have faithfully protected
our Country for more than thirty years, and
MHEREAS, Mayport served as the home port for the Saratoga for
much of its active duty life, and
MHEREAS, there are many residents of Jacksonville and the
Beaches wlro served on the Saratoga, and
Y11L'REAS, it is extremely important for our Country to
preserve its Naval Heritage,
NOY, THEREFORE, be it resolved by the City Commission of the
City of Atlantic Beach as follows:
Section 1. The City of Atlantic Beach wishes to express to
our members of Congress - Senator Graham and Senator Mack, and
Congresswoman Fouler, its desire for the Saratoga to be saved.
Section 2. The City of Atlantic Beach requests that our
members of Congress take all action necessary to save tl~e Saratoga.
Adopted by the City Commission of Atlantic Beach, Florida this 23rd
day of May, 1999.
Lyman T. Fletcher
Mayor/Presiding Uff icer
Approved as to form and correctness:
Alan C. Jensen, City Attorney
ATTEST:
Maureen Kir.g, City Clerk
CITY OF
e $ut<,F - ~lsKdrt
DATE: 3/31/94
~~ Joao LaVake, Purchaain
8 Aaaat
FRDM; Don C. Ford
~s'~am+oaE leo.n
aennw~ f .w11'sws
-At eao assns
Fotvarded [o you herevl[h are aPecificationa and other pertinea[ lnforq-
tion necessary for you to all for 61Aa op project to be eotirled:
loco .._
Funding for thle project !a identified y follows:
- Goo s - S`iS- 3y -p V
vlth an approved --'
budseted abunt of i l iJ=_-.
FDNDINC APPIOVAL:
,4,, m ,
A rector of Flnaoce
CITY OF
~aKlse 8ute~ - ~lssGfs
DATE: March 31, 1994
i0: Joan LVake, Purthaaing Agen[
~~: Don C. Ford, Building Official
w sum+o:s aow
A71aMI1C~tl00~J72115N5
01a 3rFlAa
14nL OaQ 7fFlLf
Forwarded to you herwlt6 are apeolfinarlona and other pertinent lnforae-
fion necessary for you co call for 61da on pso~eet to 6a entleled:
__ 91 Donner Road
ask/a Part Goverment Lot 2 -
REf 172039-0000-0
Funding for t61s pro~eet Ss idantlfied y follow:
Fu d N ber 1-F9-B99B~SrgpB- //( -000t/ -.SiS -3 y O~
with an approzed hudgatad aagwC of = ~ I y°~/•
FUNA~DINO APPROVAL:
1~ rn.(..a.~.,.i(_
$irector of Finance
BID N0. 9394-10 - DEMOLITION OF MOUSES AT 91 DONNER ROAD AND
1860 FRANCIS AVENUE IN ATLANTIC BEACH, FL
TOTAL LUMP SUM PRICE eID FOR TOTAL AND COlffLETE DEMOLITION. INCLUDING
FOUNDATION, OP EACH OF THE FOLLOWING MOUSES IN ATLANTIC BEACB, AND
REMOVAL OF DEBRIS. DO NOT INCLUDE IN THESE PRICES iBE CAST OF NECES-
SARY PERMITS OR DUMPING FEES WHICH WILL BE EANDL® BY THE CITY:
HOUSE AT 91 DONNER ROAD:
HOUSE AT 1860 FRANCIS AVENUE:
S
{
SUBMITTAL:
BIDDER
BUSINESS ADDRESS
SIGNATURE
CITY, STATE A ZIP CODE
DATE:
BUSINESS TELEPHONE
be given to bueineseee with a drug-free workplace program in place.
A Eorm for this cerclfication ie included with the b1d fords.
Joan LaVeke
• • ext • t •tf.f:e a •eef •e+t: •uec~eitgk~e~ta es•
FLORIDA TINES-UNION: Please publish one time on Wednesday, April 20,
1994.
Submitted by Joan LaVake - 247-Sd18.
CITY OF
J'~tlawYie ~eaek - ~lmtida
mn SFIMINOLE aow
Anwmc eFwcx. Ftortm~ ,,,,ysaas
rta.FrxoNE nw xxsr
FAx ~~ xa9os
April 20, 1994
CITY OF ATLANTIC BEACH
INVITATION TO BID
NOTICE is hereby giver. that [he City of Atlantic Beach, Florida, will
receive sealed bids in [he Off ire of [he Purchasing Agent, City Hall,
800 Seminole Road, Atlantic Beach, Florida 32233, until 2:00 PN,
Thursday, Nay 5, 1994, after vhith time the bids will be publicly
opened and read aloud for "DEMOLITION OF TNO (2) HOUSES (91 DONNER ROAD
AND 1860 FReLCCIS AVENUE) IN ATLANTIC BEACR, FLORIDA, AND REMOVAL OF
DEBRIS."
Bids shall be submitted in duplicace, and shall be enclosed in an
envelope endorsed "BID N0. 9394-10, DEMOLITION OF TWO (2) HOUSES IN
ATLANTIC BEACH, AND REMOVAL OF DEBRIS, TO BE OPENED AFTER 2:00 PH.
THURSDAY, NAY 5, 1994."
Specifications and Bid Forms may be obtained from the Office of [he
Purchasing Agent. 800 Seminole Road, Atlantic Beach, Florida, telephone
(904) 247-5818.
All bidders must furnish. the folloring WITH TlIE BID:
1. Bid Bond in the amount of SS of the bid.
2. References testifying to Che quality of work.
3. Insurance Certif its tes, naming [he City of Atlantic Beach
as Certificate Holder, shoving they have obtained and will
continue to carry Works: s' Compensation, public and private
liability, and property damage insurance during the life of
[he tonCrac [.
4. PUBLIC ENTITY CRIMES FORM.
A Performance and Payment Bond will be required of the successful
bidder. Bid prices vast remain valid for sixty (60) days after the
public opening of the bids. Goode and services proposed shall meet all
requirements of the Ordinances of [he City of Atlantic Beath.
The CSty of Atlantic Beach reserves [he right to reject any or all bids
or parts of bids. valve informalities and technicalities, make award
in rho le or part with or rithou[ cause, and to make the arard in rhat
is deemed to be in the best interest of [he Ci[y of At lan[iC Beath.
IDENTICAL TIE BIDS - In accordance v1[h Section 287.087, Florida Stacuces,
effective January I, 1991, in a "TIED BIDS" situation, preference shall
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BID N0. 9394-10 - D6KILITION OF HOUSES AT 91 DONNER ROAD AND
1860 FRANCIS AVENUE
Mailing Lis[:
Durham Parker Professional Tractor Mork Commercial Wrecking Company
926 9th Avenue South 7380 Nev Kings Raad
7acksonville Beach, PL 32250 Sacksonville, FL 32219
J 6 M Construction S Wrecking
10750 Nev Kings Road
Jacksonville, FL 32219
Omni Demolition, Inc.
P. 0. Box 28308
Jacksonville, FL 32226-8308
Realco Wrecking Company
8707 Somers Road
Jacksonville, FL 32226
Richardson Er.[erprises, Inc.
P. O. Box 4475
Jacksonville, FL 32201
A 1 Marine 6 Commercial Wrecking Co.
8043 Buffalo Avenue
7acksonvllle, FL 32208
ABC Cutting Contractors of Jacksonville
1575 Main Street
Atlantic Beach, FL 32233
Burkhalter Wrecking, Inc.
P. 0. Box 2407
Jacksonville, PL 32203
Nygema Bouae 6 Building Movers
Slate Road 218
MSddleburg. FL 32068
E. D. Allan
216 McCargo Street
Jacksonville, PL 32220
Shappe l's Roll-Offs
6878 Lenox Avenue
Jacksonville, PL 32205
CITY OF
1'~llawtic iftaek - ~lettda
m suH.woLe rnxa
ATLANTIC aFnCL, FIUmIIM 12t115A15
TF]HHOIVE OMI ilLSNI
FAX NMI 2lLim6
AWARDS CONMITTEE MINUTES
THURSDAY, HAY S, 1994
The Avarda Con®ittee met oa Thursday, May 5, 1994, et 2:00 PH, to
receive bid advertised as Bid No. 9394-10 - DEMOLITION OF TNO HOUSES
IN ATLANTIC BEACH.
Present at the bid opening were City Planner George Morley, Building
Official Don Pord, azd Purchasing Agent Joan LaVake.
Invitations [o Bid were mailed to twelve (12) prospective bidders,
and the plans and epecificationa were displayed at the Dodge Room
and the Cona traction Bulletin. Four (4) bide were received as
follows:
Omni Demolition
Jackaonv111e, FL
Burkhalter Nrecking
Jacksonville, PL
Rimias Recycling
Jacksonville, FL
E C C
Jacksonville, FL
91 Donner Road S 2,250.00
1860 Prancie Avenue 2,450.00
91 Donner Road 2,530.00
1860 Francis Avenue 3,487.00
91 Donner Road 2,850.00
1860 Prancie Avenue 4,100.00
91 Donner Road 7,500.00
1860 Prancie Avenue 6,500.00
It is the consensus of the Avarda Co®it[ee that it recoe.ead to
the City Comics ion [hat it accept the lov bid from Omni Demolition,
Inc., in the total amount of 34,700.00 for both houses, and sake the
award accordingly.
Respectfully,
Joan LaVake, Purchasing Agent
y~
Nay 19, 1994
_cITY or ATLArcrIC sucx
BODE CNpORCQILNT ACTIVZTY REPORT
0-94
CODE VIOLATIONS 10-I-9J - OG-3 p OU PRESENT YEAR TO
. N AT
DI AP T 3 3 18
I 2 6
56 20 I51
2 1 10
R 1 0 10
A 2 2 24
NLI ED !U I 3 I 12
P INT 1 3
EN A NUI N E 4 9 40
7H R 4 2 it
N D 6 S 27
ILLE AL DAMAGED 3 3 21
R PLA NT
5
7 _
32
VERGROiiN VEGETATION V 8 29 56
N N V 4 5 27
T L 102 90 448
!F l.p TO DATE NON COMPLIANCE-COMPLIANCE ACTiVFLY OF.I NC SOUCIIT' 91
7HER ACTIVITY: Number of vehicles impounded Sn
Rumber of Complaints brought Snto comDlfente - I13 April - 2
Eleven Dast due business license Snvee[1gatlon for the City Clerk
1975 Francis Avenue vas demolished by the over as a result of our condemna-
tion procedure.
Nay 3, 1994 Code Enforcement Board
Case 10034 818 Cavalla Aoad, Richard erovn fined 5500.00 S lien pr perry
Case 10068 725 Redf In Drive. John Shields flved ;100.00 4 lien property
Case !0069 872 eonica Road, Lillian Dove, fined ;2350 4 lien property
Case /G071 1089 Aclantic Blvd (Ashland) presented a comprehensive plan to
alleviate any further code viola[ion6. No floe vas imposed.
i -.r unnw-rlUrv COMPILED BY DON FORD AND (CARL GRUNEMALD, CODE
ESFURCEMENT
CI'CY Ot' ATLANTIC RFi1C11
C17Y CONNI SSION MEhTIN(:
S'Y'AYF Rh:l'DRT
AGENDA ITEM: Code Enforcement Activity Report
SUAMlYTID !Y: Don C. Ford
DATE: May 11, 1994
9ACICCY00ND: Code Enforcement Monthly Repor[
RF-CdM®mATION:
AITAC®OMS:
REYIEY® BY CITY MANAGF71:
~i;, AGENDA ITh]1 Hn. --
7
• ~.
2. NEY YELL AT YTP t2 - Jim Lucas has completed th¢ deafgn
for the ner yell at Mater Plant t2 on Kayport Road. Kim
Leinbach advised that this rork may De paid for from
monies not being used for MTP t3, but cautioned nct to
bid the project until firm figures are knorn on the YTP
t3 and AB MMTP Expansion projects.
Alan Potter cautioned that the specif icationa must state
that relda be performed by a Certified Helder and relde
must be x-rayed upon their conpletio n.
3. ATLANTIC BEACN YASTEYATER TREAS'NENT PLANT EXPANSION - Bob
Kosoy informed the Committee that the Construction
Application had been mailed with permit fee a, to the
Department of Regulation and Environmental Services. A
meeting rould be held on May 13, 1994 betreen the
Consultant and Staff to discuss the rvaponae to Bob
Kosoy's May 6, 1994 letter. This westing rae held on May
13, 1994 at Pitman-Hartenetein betreen Bill Pitman, Tom
Hark, Kim Leinbach and Bob Kosoy.
RSK/tb
cc: Lyman Fletcher/Mayor
All Attendees
FILE - 94-MSCR
.w
CITY OF
,~ a~ - ~
____.
hay 16, 1994
M E If O R A N D U M
D00 SA"•TIPIPFIt LAVt
ATI.~~TIC aEACH. )T.ORnIA J2)J31w1
TFLERIOVT 1m1111.fx5fl/•
iA% 1911211-SW
70: Kim D. Leinbach/City Hanager
FRON: Robert S. Kosoy/Director o£ Public Mocks rte(
RE: MATER AND SEWER CONMITTEE REPURT a12
The Mater and Serer Cumwittee met on May 12, 1994 and the
attendees rere: Kim Leinbach, Jiw Jarboe, Alan Potter, Harry
McNally, Shelton Florer e, Pat Grandy and Bob Kosoy. Items o£
discussion were:
1. SEVER LINE FROM CORAL STREET TO LOT 10, B),OCKeareOCEAN
GROYE UNIT 4 (PA7 GRAMDY) - Mr. Pet Grandy app
before the Lowwittee to disease hie problem rith
obtaining serer service to his property. Approximately
400 LF o£ serer line Heads to De installed in accordance
rich the Beach Avenue Maier and Serer Improvewent plan
leheet 20). He needs to begin construction in Msy 1994.
The Comwittee recommended starting the assessment proeeee
and i£ this minimum three month process to insure
construction o£ lines roe not acceptable to Nr. Grandy,
he could obtain quotes £row Lantractore for a temporary
2• line rith a grinder puwp. This letter solution could
have to be approved Dy Bio-Environmental Services
Division.
A special westing rill be scheduled to review the Beach
Avenue Mater and Serer Iwprovewent plan as soon ae the
plane and estivate o£ construction costs are updated.
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CITY OF ATLANTIC EEACH
CITi COl4IISSI06 MBHTIMC
STAFF B~OBI
ACHmA ITEM ~CBY~ADVISORY RECREATIONS BOAIDT~ AT JACK RUSSELL PARK
SUffiSITf® BT: ROSE H. BLANCHARD (TO 8E PRESENTED BY GARY SANTORA)
DATE: MAY 16. 1994
BApCCYOU®: AFTER MANY SESSIONS TO PREPARE THE A'PfACdED, THE ADVISORY RECREATION
BOARD IS READY TO PRESENT TO THE CITY COlBSISSION, TBE FINAL PLANS AND SPECIFICATION:
ANSWER~ALOLVQUESTIONS~ANDPDETAIL TliEATTACBID ~AtW71INRGA., A BUILDER NINSELF, WILL
REC~JIDATiOE: Accept the attached plans, begin construction by July 1, 1994
and use [he budgeted funds on hand.
~~; List of specif scat ions and simple drawing.
REVIEWED BT CITT MAEAGF3:
. A6EEDA ITEI( EO.
s
r
t
~;.~
Pape 3.
Computer fY.Lm
• The City hsa com7sasd with a computer oppstp to aovida computer
support. TM City nports en aopsrly pparr~ad oral filed and reports ere
Wirq micro ficttad dwectly from the AS/400. Reports are Wirq
dptomixW t0 aovide the City with Ws iMpmation k needs.
• The computer opsratp poaitian is Wing aoposa0 fp tM Focal year
taos/oa t„do.t.
thts of the major pools of the Aaountino DapartmeM u to aovidad timely financiN dsta
to City Admirtistration and mprtNy fineneiel statemsnU to tW City Commission. The
Axountinp Departmem has s new staff memWr who u e CPA with a~srisnce in
powmmsM utikties. Tha addition of this staff member wdl W • yrset asset N schievirq
tfr Aaauntino Depernnam's pods.
As stated by Un City's auditors, tW finenciel corditicn of the City is 'wry oood.-
Weaknesses ices been addreassd and imsmal corroa4 hew Wen implsmsrxsd. Ths
eccountirq dspsrtmaM hss mods orsat strides to aMiaw a deNred tprslity of work and
NvN of aofesNonaliam erd looks forwsrd to rsedtirq ewr hiohp Nwb and
accompGNrnsrns. .
SincarNy,
Am B. Meese, CPA
Fauutce Directp
73
Pepe 2.
ReeWeted Gsh
• Ths Debt Service Reserve roquired by the loan eprsemsm with semen
Bank has been established end forded.
• Transfers to the Debt Service Reasrw wil be budgeted in future fiscal
years es well es prescribed sccotatt sbuaure.
Urrestrleted Gefr
• Bank sccourrts srs reconciled an a monthly beau.
• Cash corrcrals hew been implsmemed requiring cashiers to wlidats ell
receipts end balance cash drawers nightly. Cash deposits are reconciled
daily to bank deposits.
Ororrts
• Ths City has rsceiwd 4150,778.04 in pram reimburssmem requests.
Gram roimbursemsnts are bsirq mortitored on a timely basis.
Fie Backup
• Tha City has acquired en Smm tape drive which allows daily backup. All
data is curremly backed up daily.
Myrd
• Corrected 941's were prepared for 1993 end filed with the IRS. Corrected
941's frsve not been prepared for 1992, 7991 and 1990 due to looked
staff but wig bs sddresssd when stiff is wadable.
Errterprtr Fund Operatlnp Trartsfero
• The City is es[ablishirq Imarnel Service Funds in the 199495 Faecal year
budget to properly accoum for end charge sdminisvstiw sod werMad
expsrues to tM Emerpriw Funds.
OutfA llrte Joint Vemuro
• Ths Cky has requested payment from fieptune Basch for their antra of the
1992 Outfsll lkrs expenditures.
n
1'~aKtie ~eauE - ~lsstds
ar s~satE mto
AnA~T[ sE1CH. ROaaN J721YSrtl
7H)7NOYE aM) SfYlM
/AI eM)1fFlalS
May 16, 1894
Honorable Mayor, Cky Commission and City Manager
City of Atlamic Beach
Atlantic Beach, Florida 32233
RE: Manapemsm Letter -City of Atlantic Basch, September 30, 1994
Honorabb Mayor, City Commission anti City Manager:
On February 17, 1994, as the new Finance Director fa the City of Atantic Beaeh, I met
with the City's auditors, Purvis Grey and Company to discuss the financial condition of the
City end the cordition of the City's books and records. The auditors reDOrted that the
financial condition of the City was sound, with adequate rates and charges to recover cost
of operations end cash reserves on hand to cover most cominpencies; however, the
auditors did identify several areas of weaknesses in imernel conuds which they have
described in their manapemem letter.
With the wDDOtt of the City administration and assistance from the City's suditas, Purvis.
Grey and Company end the accouminp department staff, the weaknesses idemified in the
manapemeM otter hew been corrected or ere in the process of being conected. The
accounting departmem has been reorganized and internal contrds have been set in pbce.
The fdlowinp actions have been taken or ere being taken to restive the weaknesses
idemified in tM manapemeM otter.
Uti9ty Bil6np
• Utility accoums receivable are reconciled to the General Ledger end are
Deirp reconciled on a momMy basis.
• Customer deposit wbsidiary listings have not been reconciled to the
General Lsdper. A reconciliation will be performed prior to fiscal year end.
• All errors on Utility bills caused by conversion to the new computer
system have been conected end ell customers' eccoums have been
adjusted. Utility bill calculations have been reviewed and ere working
prOpedy. An eudii sempb of bills from 7 993 will be coordinated with the
atdit013.
• All manual bills ere beirq calculated correctly.
71
INDEPENDENT AUDITORS' REPORT ON
COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO
NONMAJOR FEDERAL FINANCIAL. ASSLSTANCE PROGRAM TRANSACTIONS
Honorable Mayor, City Commission and City Managtt
Ciry of Atlaotic Beih
Atlantic Bexh, Florida
We have audited the general purpose financial sr•rem.~rt of the City of Atlantic Beach, Florida, az of
and for the year ended September 30, 1993, ald have issued our report thtteoo dared Ianuary la, 1994.
In connection with our audit of the general purpox fuuiial sr~~•^~^r• of the City of Atlantic Bach,
Florida, and with our coasidttazion of the Ciry's wotrol structure tud to administtt federal fioaocial
assistance programs, az requrred by the Office of Management of Budget (OMB) Circular A-128, Audits
of Srme and Local Coverrunents, we xleckd certain transactions applicabk to certain norlttujor federal
financial assistance programs for the year coded September 30, 1993.
As required by OMB Circular A-128, we have performed auditing procedures to test compharre with
the requirements governing types of smites allowed or llltallowed thar are applicabk ro those
transitions. Our Procedures were substatrtially less in scope than an writ[, the objective of which is tM
expression of an opinion on the City of Atlantic Beih, Florida's compliuke with thox requirements.
Accordingly, we do not express such an opinion.
With respect to the items tared, the results of thox procedwes disclosed no material instances of
noncompliance with the requiremem-c listed in the preceding Paragraph. With respect to items na tested,
no[hing came to our attemion that caused us to believe thaz the City of Atlanic Beih, Florida had na
complied, in all 1tWCria1 respects, with those requiremems.
This report u intended for the iMorrrlation of the City Commissioo, rnanagemeot- the Auditor General
of the Snte of Florida, and gramor agenda. Hmvevtt, this report ri a matter of public raord ald its
distribution ri na limited.
January la, 1994 ~,~;/ ~[eq~ qnd ~/~
Gainesville. Florida _ ` 4
Certified thePC Accotwnnts
P.O. (bt 23999 • 222 N.E. 1st SvM • Gainesvilk. Fbrida 32GC2 • 19pa; 3]&2461
Laurel Ridge Prdnsipul Cenkr • 2347 S.E. 17M $lreet • Ocala, floriG 34471 • (9041 i 32-li71
14ii Piedmont Drive, Ea9. Sure 2 • Tallahassee, rbrda 32312 • (900 tai-0i54
ywrti a wtc+\ •+o r~otm. e.s-mnsa trnneo n~xr KC(M;\+C•n
yrW tOl .uYtK\•MrRLTPCltie4n NNC KC[MM\'rtS An •ry C6V\wt5\ DSIC AMICf LCiCM
Honorable Mayor, City Commisaioa and City Manager
City of AtLmtic Beach
AtLurtic Beach, Flocida
INDEPENDENT AUDITORS' REPORT ON
COMPLIANCE WITH THE GENERAL REQUDtII17EN75 APPLICABLE TO
FEDERAL FDdANC1AL ASSISTANCE PROGRAMS
(Csedttded)
Except as described above, the «suha of our prarxdures to dercrmirc compliwce indicate that, with
respect to the items tested, the City of Atlamic Beach. Florida complied. in all material aspects, with
the requirements listed in the second puagraph of this report. With reaped m items na tested. nothing
came to our attemioo thu caused us m believe that the City of Atlamic Beach. Florida had not complied,
in all material respects, whh those requiremens.
This report is imeaded for the information of thr City Commission, managemem, the Auditor General
of the State of Florida, and gramor agercies. However. this report h a mover of public record and its
distribution is tat limited.
Jartuary la, 1994 (~~ n„rd
Garoesville, Florida ~~~. ^C-
69
~ -_
S
INDEPENDENT AUDITORS' REPORT ON
COMPLIANCE WITH THE GENERAL REQUIRE11tEN7S APPLICABLE TO
FEDERAL FINANCIAL ASSISTANCE PROGRAMS
Honorable Mayor, City Commission and City Manager
City of Atlantic Bexh
Atantic Beach, Florida
We have audited the financial statements of the City of Atlantic Beach, Florida as of and for the year
ended September 30, 1993, and have issued wr report thereon dazed January 14, 1994.
We have applied procedures to test the CI which arle Qentified inf othc Sclleducle lof FederalpandState
its federal fillarcial assistanct programs,
Financial Assistance, for [he Year ended September 30, 1993:
^ Political Activity
^ Cash Management
^ Civil Rights
^ Federal Fimncial Reports
^ pBowable Costs
^ Drug-Free Wmkplxe Aq
^ Adminisvazive Requirements
Our procedures were limited to the applicable procedures described in the Office of Managemem and
Budge['s Compliance Supplement for Single Audits of Stme and Jocal Govnnmerus. Our procedures
were substantially less in scope than w audit, the objective of which is the expression of an opinion on
the City of Atlantic Beach, Florida's compliance with the requvettlems Ilsisd m the Preceding paragraph.
Accordingly, we do not express such an opinion.
Material ilsstarccs of nom:ompliance consist of failures to follow the general retry"vements thaz caused us
to conclude that the misstatements resulting from those failures are ttlazerial to the federal financial
assis[ance programs. The results of wr tests of compliance disclosed the following material instancx of
noncompliance that has been adjusted in the financial statetnenu.
^ Amwnts requested for reimburstmlent from the City of Jxksom•ille, Florida, under the Community
Develtrpment Block Gram Program. excaded tM amwnt recorded in the City's books by
approximately 55,985. It is wr understanding thaz the City of Jxksomille, Florida has been notified
of this discrepancy and an amended reimbursement request hu ban filed.
We considered this ttWerial instance of noncompliance in forming wr opinion w whether the City of
Atlantic Bexh. Florida's 1993 general purpose financial statements are presented fairly, in all tnazerial
respects. in conformity with gcnenlly accepted xcwnting prirciples, and this report does na affect wr
report dated January 14, 1994, on those financial staements.
CeRified Publk AttaunUnb
P.O. Boa 23999 • 222 ~.E. Isi Sven • Gainesville. Fbrida 3260: • ~90d' A8-2x61
Laurel lodge Prdessional Center • 23a] S.E. 171h Shen • Ocala, Ebrida 314:1 • 190b 732-18R
1x15 Piedrronf Drive. East. Suite 2 • iallalussee, Elpida 32312 i90ai Jai-03Sa
w+wna+wan..\rn-+~o,~s+~(nla cfn+rzu r, rr K:o...++\•'
W Mft <H •wtK •\ hSrill lI U CI•ep H:. •~a•K KC0.\l1\"r1 R~'/.l(C(>.e.\R1 •\"i S I ( Rl'iKi LC'•f.l
Honorable Mayor, City Commission and Ciry Managtt
City of Atlantic Beach
Atlamir Beach, Florida
INDEPENDENT AUDITORS' REPORT ON
INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING
FEDERAL FINANCIAL ASSISTANCE PROGRAMS
{Concluded)
We noted certain matters imotving the internal control structure atd hs operation that we considtt to be
reportable conditions under atardards established by the American Insti[ute of Certified Public
Accountants. Reportable conditions imoWe tru[[ers coming to our attemion relating to significant
deficiencies in the design or operation of the internal control strutYUfe that. in Our judgtnem, could
adversely affect the City's ability to administer federal finarcial assistance programs N accordance with
applicable laws and regulations.
1. Amoums requested for rcimbursemem fiom the City of Jacksonville, Florida, under the Community
Developtrrem Black Gram Program. exceeded the amount recorded io the City's books by
approximately 55,985. It u our utderstatding that the City of Jacksonville, Florida has been notified
of this discrepatay and m armded reimburserrmnt request has been filed. In the smaller Police
Grams, it was difficuh to reco~ile the grant repo[u to the City's boots because the exprndiaves
wtte na recorded in the appropri odinues one the Ciomry srrdbOD~ be taken in the future to assure gram
reports agree with gram fund expo
2. Gram reimbursement requests by the City for May, July, August and September 1993, undtt the City
of Jacksonville Community Development Block Gram had not been received by the City as of
January 14, 1994. A[ that date. only 5340 wt of 5113,500 N requests had been colhxted. We
rccommend, in the future. thaz gram reimbursement requests be monitmed for timely receipt.
A material weakness h a reportable condition N which the design or opttation of the ituerml comrol
structur_ elements does na reduce to a relatively low level the risk that noucortapliarrc with laws and
regulazions that would be material to a fedttal financial assiswrce Program may occur and not be detected
within a timely period by employees iu the normal course of performing ttuir assigned fimctions.
Our considttation of the intsrnal cormol structure policies a[d procedures used in administering federal
fituncial assistance would no[ acessarily disclose all matters in the intcrnal comrol strucnue thaz might
be reportable wnditions and. accordingly, would not necessary disclose all reportablc cotditons thaz are
also considtted to be material weaknesses u defined above. Howevtt, we believe tlrc repottablc
conditions described above arc material weaknesses.
This report is intrnded for the information of the City Commission, management. Auditor General of the
State of Florida, and gramm agercies. Tha restriction a not intended to limb the distribution of Otis
report, which is a matter of public record.
7anuary 14, 1994 ~,trs(fc~ YS4ac~ tt^Q ~~~~
Gainesville, Florida 3~ ~- ~~ll.. (/
67
Honorable Mayor, City Commission and City Manager
City of Atlantic Bexh
Atlantic Bexh, Florida
INDEPENDENT AUDITORS' REPORT ON
INTERNAL CONTROL STRUCTURE USED IN ADMINISCERDVC
FEDERAL FINANCIAL ASSISTANCE PROGRAMS
(Continued)
For the purpose of this report, we have clazsified the sign cant "utternal control structure policies artd
procedures used N administering federal financial assistance Programs in tM following categories:
General Requfrernertu
Pohdcal Activity
Cazh Managemem
Civil Rights
Federal Financial Reports
Allowable Costs
Drug-Frce Workplace Act
Administrative Requvements
Sped(k Requfrentents
Types of Services Allowed or Unallowed
Fm all of the internal control structure categories listed above, we obtainW an understanding of the
design of relevant policies and procedures and determined whedur thry have been placed in operation,
and we azsessed control risk.
poring tM year ended September 30, 1993, the City of Atlamic Bexh, Florida had no major federal
financial assistance programs atd expended 81 % of its total federal financial azsistance under the
following norunajor federal financial assisunce Program:
U.S. Department of Housing and Urban Developmem, Paced Through
City of Jxksonville, Florida:
Community Development Block GrantlEntitlement Program
CFDA Number. 14.218
Contract Number: 569211
i
r
r
i
We performed tests of comrols, az required by OMB Circular A-128, to evaluate the effectiveness of the
design and operation of internal control structure policies and procedures that we have wnsidered relevant
to preventing or detecting material noncompliance with specific requirements, grmeral requiremenu, and
requirements governing claims for advances and reimburscmcnts aM amounts claimed m used fm
matching that are applicable to the afmrmrcrrtioned nonnujor program. Om procedures were less m scope
than would be necessary to render an opinion on these internal conrol structure policies and procedures.
Accordingly, we do nor express such an opinion.
66
INDEPEM1DENT AUDITORS' 6EPORT ON
INTERNAL CONTROL STRUCTURE USED IN ADMINIST
FEDERAL FINANCIAL ASSISTANCE PROGRAMS
Honorable Mayor, City Commission and Ciry Manager
City of Atlantic Beach
Atlantic Beach, Florida
We have audited the general purpose financial statements of the City of Atlantic Beach. Florida for the
year ended September 30, 1993, and have issued our report thereon dated January 14, 1994.
We conducted our audit in accordance with geterally accepted auditing standards, Governmeru Auditing
Standards, issued by the Compvoller General of the United States, and Office of Managetttent and Budget
(OMB) Circular A-128, Audits of Srate and Local Governments. Those stardards and OMB Circular
A-128 require that we plan and perform the audit to obnin reazomble asstsance about whether the
getxral purpose financial statements are free of material misstatement.
In planning and performing our audit for the year ended September 30. 1993, we considered the City's
internal convol swcture in order to determine our auditing procedures for the purpose of expressing our
opinion on the City's general purpose financial statenents atd to report on the itnernal convol swcture
in accordance with OM8 Circular A-128. This report addresses our wnsideration of itnernal wnvol
swcture policies and procedures reln~ant to compliance with requirements applicable to federal financial
assistance programs. We have addressed internal convol swcture policies and procedures relevant to
our audit of the general purpose fitwtcial statements in a separate report dared January 14, 1994.
The management of the City of Atlantic Beach, Florida is responsible for establishing and mainuining
an internal convol sweture. Ir fulfilling this responsibility, estimates and judgments by management
are required m azsess the expected benefits and related costs of internal control swcture policies and
procedures. The objectives of an intcnal convol swcture are to provide management with reasonable,
but not absolute, azsurantz that azsets are safeguarded against loss from unauthorvtd use or disposition,
that transactions are executed in accordance with management's authorization and recorded properly to
permit the preparation of general purpose fitancial statements in accordance with generally accepted
accounting principles, and that federal fitancial assistance Programs are managed in compliance with
applicable Taws and regulations. Because of itthttent limintions in any internal control swcture, errors
irregularities or instances of nemcompliance may nevertheless occur and not be detected. Also, projection
of any evalua[ion of tM swcture to future periods u subject ro the risk thaz procedures may become
inadequate because of changes in conditions or thaz the effectiveness of the design and operation of
policies and procedures may detttiorate.
tHtl{!(d ellblf ACCWnt111I5
P.O. Bo. 33999 • 121 n.E. Isi Sireel • Lainesvlile. rlw Ada 31602 • ~9rJ4~ 3ia~34h.
Camel Ridge frdbsional Celner • 2341 S.E. 17th Street • Ocala. rbllda 34411 • ~90a1177~38'2
1015 Redrrgnt Dave, East. Suite 3 • Tallahassee, Florida 3Di: • X903. 3ai-Oita
MIWfRS!} 1+~fRK+\+\i llllRN+n51'illlS CY CIRI.+IfDRIIK YC(R'\'+~ l
y WIR!} WKK\n5?:1Ll1UCIRl011D n.a.K+!CIX\l+\tS HI/.rl (l/uR+\IlS •`.D S!< ROTKI M('~n)
Hononbk Mayor. City Commission and City Managtt
City of Atlantic Beach
Atlamic Beach. Florida
INDEPENDENT AUDITORS' REPORT ON
INTERNAL CONTROL STRUCTURE RELATED MATTERS
NOTED DV A GENERAL PURPOSE FBVANCW. SfATE11~NT AUDIT
CONDUCTED IN ACCORDANCE WITH r,DygRNMENT AUD(TTNG STANDARDS,
AND MANAGEM&WT LE7TER
(Condrded)
ConrJttdon
(Coscluded)
r
r
Furthermore, during a transmon period with a nesv Finance D'nector, the City arquved new hardware.
new softwue, changed utility rms. and shortened :I~ billinglwlkction ryck. It has bern diffialt for
City personnel to keep up with aU these changes.
It k our opinion thu the City needs a svong, expttietaxd Finance Director Overseeing all fmarcial
operations of the City. We support the City m their decision, and are very eocauaged by the addition
of Ms. Am Max. We recommend Char the City Commission assist her in every way possible in
orgaoiziug and rtstruchrrinB the City's financial operation.
prior year comrrtmts atd rtzommrndarion, unless otherwise indicmd, have btxa resolved to our
satisfaction.
The City's fwrrcial reporu filed with the Depanrnrnt of Banking and Finance for the fiscal year ended
Septembtt 30. 1992 are in agreernem with the Annul Fitumcial Audit Report for the same period. The
1993 report has na ya been prepared.
Thcre were no irregularities, illegal eapmdmtres or comphancc viohttions umovtted during the currem
audit. The new Audhor General rule relating to the disclosure of fuurcial emergwcies u not applicable.
Other requiremrnts of the Rules of the Auditor Genttal, if not addressed above. are not applicable m the
City of Atlamic Bexh, Florida.
This report u tmrnded fa the i~ormation of the City Commission. maoagemem and the Auditor General
of the Stale of Florida. This resviction u vat irnended m limit the drstributioo of this report. which u
a matter of public record.
January 14. 199a /y%~ ~' aa,sj sN'L~ /'~i1~`~
Gatrcsvilk. Florida 3~ a
• Indicares a repeat of a prior year rtro~on na con4laelY c°rrected.
64
Honorable Mayor, Ciry Cotnmission and City Manager
City of Atlamic Beach
Atlantic Beach, Florida
INDEPENDENT AUDITORS' REPORT ON
INTERNAL CONTROL STRUCTURE RELATED MATTERS
NOTED W A GENERAL PURPOSE FINANCIAL STATEMENT AUDIT
CONDUCTED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS,
AND MA'YAGEMENT LETTER
(Continued)
7. Computer System/Data Aavmulation and Stooge
The AS/400 computtt and the HTE software which the City has acquired can effectively satisfy the
City's data processing needs. However. the City needs m establish a program t~tnanag W~utr~ ace
on the AS/400, so that it will operate more efficiemly. Otherwise, upgrading
The HTE software is a complicated bu[ versatile set of programs which fr relatively easy to customize
to the City's needs. We recommend the Ciry identify those needs and perform the necessary
tustotnvations. Reports which are not ceded should be diuarded or not run az all. Reports which
are Deeded should be customized to give the City the ezxt Wormation they neat. thrn propttly
filed.
We do not feel thaz the Ciry curremly bas an employee capable of mating these data Processing
decisions. Assistance may be needed from wnsultams outside City Hall, and we recommend that
the City Cotmnission allocate the appropriare resources.
Compliance Violations
B. Restricted Cash
Terms of the loan agreement with Barnett Bank required the establishrttem of various funds and
accounts on the books of the Ciry, including the Gross Revrnue Fund, the Debt Service Reserve
Fund. the Restricted Reserve Furl and the Improveroems Impact Fee Fund. As of September 30.
1993, the City had not estabhshed these funds. Furthermore, required transftts to the Debt Service
Reserve Fund have not bem included in the Ciry's 1993 or 1994 budgets. We recommend thaz the
required funds and accounts be established as soon amp imo ~ ~ ~~ isioas for required
vansfers to the Debt Service Reserve Fund be incmP
9. Payroll
After audit fieldwork, the City's new Fittattce Direttor informed tts of errors in the Ciry's quarter y
payroll remras, and unresolved tax discrepancies wiN the Imcrtul Revenue Service. These rttatters
should be followed up on aM resolved u soon as possibly
Conclusion
The firuncial condition of the City u very good. and rtes and charges arc adcquaze m recovtt costs of
opcrazions. Adequate cash reserves are on loud to cover most comingercies, and financing u in place
for needed capital improvemett[s. The concerns we have identified stave are adminisvative only std we
feel are due to tM fact that the Ciry did na have a strong. experienced Finance Dtrrxtor during 1992 or
1993.
63
r
Honorable Mayor, City Commission and City Manager
City of Atlantic Beach
Atlantic Beach, Florida
INDEPENDENT AUDITORS' REPORT ON
INTERNAL CONTROL STRUCTURE RELATED MATTERS
NOTED IN A GENERAL PURPOSE FINANCIAL STATEMENT AUDIT
CONDUCTED IN ACCOR~C~~IAG ~~ ETTERAUDITING STANDARDS,
(Continued)
4. Fik Batkup
Tests performed during wdit fieldwork revealed that the City waz na backing up esuntial computer
files on a regular bazic. By na backing up files timely, extensive administrative work will be
required in recreating files in the evrnt dua is lost. It appears tM City's current hardware
configuruion does not easily accommodare rounrc backups. We have discussed options with City
persormel which will facilitue this process.
A material weakness a a reportable condi[ion in which the design or operation of orc or more of the
internal control structure dements does no[ reduce to a reluively low level the rick that errors or
irregularities in amounts that would be material k relation to the general purpose financial statemrnts
being wdited may occur and not be detected within a timely period by employees in the normal couru
of performing their azsigned furctions.
Our considerazion of the internal control structure would not tteceazuily disclou all trtatrsrs in the internal
control structure tltat [night be reportable cotditions and. accordingly, would na necessuily diulou all
reportable conditions that are also considered to be material weakrcsses as defuxd abrne. However, we
believe the reportable conditions deuribed above are material weaknesses.
The following comments and recommetdarions are not considered by us to be material weaknexsCS but
are sa forth [o comply with the Rules of the Auditor General. State of Florida:
5•. Enterprise Fund Operating Transfers
As reported in preceding wdits, certain administrative and m'erhead ezpettses of the City are charged
entirely to general government urvices in the Gercral Fund. thrn tramfers are made from Enterprise
Funds to cover these costs. We feel that these overhead costs ue more appropriately rxorded az
operuing expenses in the Entsrprise Funds (instead of vansfers) atd we recommetd the truufer
method M discotninued and replaced by dirett allocation.
6. Outfall Line Joint Venture
The terms of the joint vemure agreement among tt¢ bexh cotnmunhies m tnaimain the outfall lire
require the City to inettr maintenance costs, thrn request reimburumrnt from the other bath
communities for [Mir proportionate shoe. Over 514,000 remains urcollected from the City of
Nepmrc Beach, Florida for 1992 expendimres. We recommend that City personnel monitor
expenditures and collections on this projem to ensure all monies due the City are enllected.
62
^ Honorable Mayor, City Commission and City Manager
City of Atlantrc Beach
Atlamic Beach, Florida
INDEPENDENT AUDITORS' REPORT ON
INTERNAL CONTROL STRUCTURE RELATED MATTERS
NOTED W A GENERAL PURPOSE FINANCIAL STATES7ENT AUDIT
~ CONDUCTED IN ACCORDANCE WITH GOVERNMENT AUDIT/NG STANDARDS,
AND MANAGEMENT LETTER
(Con6aaed)
~ 2.• Utility Billing
In prior audits, we reported than utility accounts receivable atd customer deposits subsidiary listings
were nor being recorciled to the general ledger control accounts. The rewrciliation prtteess should
have been made easier tinder the new billing system, but the appropriate procedures have nor been
performed. Our ability to audit the billing cycle propttly wu hampered by our itub0ity to obtain
any customer accounts receivable m deposits subsidiary listings which could be reconciled to the
C City's books u year end, u time of wnvttsion, or az any month thereafter. These recorciliations
are routine mtmthtnd procedures in any billieg system, and we recommend the City institute
prrcedmes to assure these reconciliations are performed timely in the future.
We nomd numerous instances wMre utility bills wtte calculated incorrectly aad adjusttrttmts were nor
made ro the custoter accounts. Some ttrors occurred because the new billing system wu nor
nilored to accommodate all rate variuioas. e.g., the system wu ntx reducing mobile home ~ ~ e
bills by the appropriate adjttstmem factor. Othtt ttron occurred because the consumpti B
did nor reflect the urcrem volume allowarce. We feel that the City should have ruu puallel billings
under both the old atd new systems to ensttre the ttcw system wu accurately calculating all bills.
At this point, however, we recommrod a sample of bills be recalculated from 1993 to determine the
pttvuivtmess of the errors before deciding on whaz action to take.
The Ciry hu six loge utility customers whose moot6ly bills are calwlated manually. Om te`''e"'
of those bills during 1993 showed ittstattces whtte the bills were calculated ircorrealy. N some
cases, razes were nor changed when rates changed fm othtt Ciry customers. In ether cases. fie
volume allowances were miscalculated and/m not adjusted u mrmbtt of units changed. We
recommend these bills be recalculated fm 1993 attd appropriau adjustments be made to the
customers' accounts.
3. • Cash ry,. p ~ cuh accouns wttc nor
As reported in the Prior year, the balattces in the Ci s a oll atd opttating
reconciled to the book balattces on a timely buffs during 1993. We recommend the City svtss the
impornrce of timely cuh ret:orciliatitro procedures.
Other standard cash procedura, such u daily cuh rceeipt rtxoncdiations and comparisons of cub
registtt receipt summaries to bode deposit slips have been lu. It u our uMerstatding thu
procedures ue now in place to correct these deficiercies.
lJ
61
Honorable Mayor, City Commission and Ciry Manager
City of Atantic Beach
Atlantic Beach, Florida
X~
r.
INDEPENDENT AUDITORS' REPORT ON
INTERNAL CONTROL STRUCTURE RELATED MATTERS
NOTED W A GENERAL PURPOSE FINANCIAL STATEMENT AUDIT
CONDUCTED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS,
AND MANAGEMENT LETTER
(Continued)
For the purpose of this report, we love clazsified the significant internal control structure policies and
procedures in the following categories. ^ F~ ~ Assa Record Maintenance
^ Customer Billings and Receivables
^ Cash Receipts and Disbursements
^ Investments
• Purchasing and Aceoutus Payable
tx
^ General Ledger Maintenance
^ Debt Administration
^ Budgets
For all of the control caegories listed above, we obtained an understanding of the design of relevant
policies and procedures and whether they have been placed N operation, and we assessed convol risk.
We noted certain matters involving the internal convol structure and its operation ihar we wnsider w be
reportable conditions under standards established by the American la.timu of Certified Public
Aceoununts. Reporable conditions involve matters coming to tw attention relating to significant
deficirncies in the design or operation of the internal wntrol structure thar, in our judgment, could
adversely affect the City's ability to record, Process, s ~~^^+~^~". and report financial data wnsistrnt with
the assertions of management in the general purpose financial staterrtertts.
Finance pepaRrnent
Certain firunce-related areas within the Ciry have deteriorated significantly since our lazt audit.
Conversion to new hardware and software applications, plus major changes in utility billing aM
collection procedures have put a severe swain on finance operations. The City tr curremly three to
four months behind on many routine accwnting and bookkeeping functions, ircluding the
reconciliation of cash accounts and the Posting of transactions to the general ledger. Utility customer
final bills have nm been processed in several months, and stacks of billing adjustments remain
unposted.
In our opinion. the City does not have sufficient personnel and expertise to catch up this backlog,
and return the Finance Departrncnt's opttarions to normal. We are very encouraged by the rtew
addition of Ann Meuse az Finance Director, but she will need outside help ro do evcrything than
needs to be done. We would be happy to azsist in any way we can.
We recommend that the City Commission and City Managtt do everyNing in their power to help
the new Finance Dircctor in this area, including the allocation of tteedcd resources. Our discussions
with htt indicate that she understands the sevcriry and urgency of the problcros and who heeds to
be dons. Utility billing is the highest priority sins that u the City's largest revenue source and loan
crn~enants and resvictions must be rnet.
60
Purvis
INDEPENDENT AUDITORS' REPORT ON
INTERNAL CONTROL STRUCTURE RELATED MATTERS
NOTED W A GENERAL PURPOSE FINANCIAL STATEMENT AUDIT
CONDUCTED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS,
AND MANAGEMENT LETTER
Honorable Mayor, City Commission and City Manager
City of Atlantic Beach
e Atlwtic Beach, Florida
We have audited the Be~~ PBNose financial statements of the City of Atlantic Beach. Florida for the
year ended Sepumber 30. 1993, aal have issued our report thereon dated January 14, 1994.
We have conducted our wdit in accordance with gecerally accepted auditing standards and Covernnreu
Auditing Stdndnrds, issued by the Comptrolltt General of the Uniud States. T61ne standards rcquif r~i~
we plan and perform the audit to obtain reazonable assurance about whether the genttal Purpose
stautnents are frce of material misstatement.
In planning and performing Iwr wdit of the geceral Purpose financial statements of the City of Atlanic
Bexh, Florida for the year ended September 30. 1993, we considered its internal control structure in
order to deurmice our wditing procedures for the purpose of expressing our opinion on the geceral
purpose financiti stauments and na to provide usurance on the internal control strucbtre.
The management of the City of Atlwtic Beach, Florida is responsible for establishing a~ maintaining
w inurrul control strumure. Jn fulfilling this respoasibility, estimates and judgments by management
are required to azsess [he expected benefits and related costs of inernal control swcNre policies and
procedures. The objectives of w intertal control strucntre are to provide tnanagernent wiN reasonable,
but not absoluu, assurance that assets are safeguarded against loss from tttuuthorirsd use or disposition.
and that vansactions are ezewted in accordarxx with management's wthorization and recorded properly
to permit the preparuion of fitwtcial statetttents N aaordartce with gecerally accepted accouvtin$
prirciples. Btxauu of irdurent limitazions in any internal control structure, errors or irregularities may
nevenhelas occur and na be detected. Also, projection of any evaluation of the eattcwrc m future
periods fr subject to the risk riot Procedures may becrnce inadequau becwse of chwga in conditions
or that the effectiveness of the design and operation of policies and Procedures tnay detttiorau.
Certified -ublk Accounlanb
P.O. Boa 17999 • 222 N.E. Isl Streat • Garmrsville. Fbrlda 31602 • 1904r 37&2461
Uurel Rrdse Prdesvorul Comer • 33x7 S.E. 17th Snen • Ocala. rbrida 34a71 • 19041 7 32-38'2
1415 Piedmont Drive. Eas6 6ulte I • ialiahassee. tbrrda 32371 • 1904 385-OSit
,rtwta n +wac+.++u urnw+r.n+-. ns a ru-rtrto Harr a<rn.~+++*` v.re senr>`s
.q„ataa r..aacv. irnnrnarmarn nar[+crrx..+.+s re.,*t ro+e.~es ,+:. sir r. -
INDEPENDENT AUDITORS' REPORT ON
COMPLIANCE WITH LAWS AND REGULATIONS BASED ON AN
AUDIT OF GENERAL PURPOSE FINANCIAL STATEMENTS
PERFORMED IN ACCORDANCE WITH GOVERNMENT AUD/TING STM'DARDS
Honorable Mayor, City Commission and City Managtt
City of Atlamic Beach
Atlantic Beach, Florida
We have addited the general purpose financial staemenns of the Ciry of Atlantic Beach, Florida az of and
for the year ended September 30, 1993, and have issued our report thereon dated January 14, 1994.
We conducted our audit in accordance with gtmerally accepted auditing standards. Government Auditing
Standards, issued by the Cotnptro0tt General of the United States. and the prwaions of Office of
Managttnent atd Budget (OMB) Circular A-128, Audits of State and Lora, Govanmeras. Those
standards atd OMB Circular A-128 require ~~ a1Pln~tetne~nt~ar free of material ~mtssnte~m~le
azsurance abort whether the gtmttal Purpose
Compliarre with laws, reguluioas, contratxs, and grams applicable to the Ciry of Atlantic Beach, Florida
is the responsibility of [Ite City's management. As part of obtaining reasonable assurance abort whether
the geceral purpose financial statemens are free of material misstatement, we performed tests of the
City's compliance with certain provisions of laws, regulations, contracts, and grams. Howevtt, our
objective was na to provide an opinion on overall cornphattce with such provisions. Accordingly, we
do na express such an opinion.
The results of our tests itdiwte thaz, with respect to tM items tested, the City of Atlanic Beach. Florida
complied, in all material respects, with the provisions referred to N the praeding Paragraph. With
respect to iit:tRS na tested, noNing came to our attention thar caused to to beliwe tltar the City bad not
complied, in all material respects. wiN Nose Provisions.
Howevtt, we did notice instances of nottcotnpltattce which did na materially affem ~ Florida itn~our
statements which we repotted to the marugrmem of the City of Atlantic Beach.
°Maoagtmtent letter' dated lawary 14. 1994.
This report u intended for the information of the City Commission, management. and the Auditor
General of the Sute of Florida. This rtxtrittion u na imended to limit the distribution of this report,
which a a matter of public record.
January 14, 199a ~~~ f~enaf a2e/et
Gainesville, Florida 'l Oo
Certified Public AcrounWM
P.O. Box 33999 ••2] N.E. 1st weer • (,a~nesdille. Florida 32602 • 19031 37B-NGt
Laurel Ridge Prdessit4+al Center • 2341 S.E. 17th Street • Ocala, rbrlda 3M77 • 1904! ]72-3872
1415 Pitdnant Drive. East. Suite 2 • Tsllahassee, ibr~da 32312 • 19041 385-Oii4
yypaq WK•~x~D h(1Wx rv5 vLgSC}:MtsKD RMK 4C(X"•~~S
y WF• P •MI•Kµ NSr1Lil Or CfRKYO 0.ttc KC0.'~l}~15 A'..n C(MIxrRS •rD S i C AKiKi %C'Y1.4
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QVDEFENDRNT AUDITORS' REPORT ON
SCHEDULE OF FEDERAL AND STATE FDVANCIAI. ASSISTANCE
Honorable Mayor, City Commissioe a>td City Manager
City of Atlantic Bexh
Atlantic Bexh, Florida
We have audited the general purpose filurcial ume.nanrc of the City of Atlamk Bach. Florida fa the year
ceded September 30. 1993, and have issued our report thereon dated lavuary 14, 1994. These gelaeral
p~ ~~ <.ar.rn.m< are the rapoosibility of the City's 1aarlagemCm. Our rapoesibility k m e~rlss
w opinion on these gmerai ptlrpoae fuvecial atatemems based w au audit.
We conducted our alaik in accordance wGh BrmeraBY ~~ ~~ ~~• Govt~ent Audrnng
Srandords, issued by the Comptroller General of the UeitM Stn's, a~ the provisioss of Office of
Maoagemem and Budget (OMB) Ciralar A-128. Auditr of Stare and Iota: Governmrntr. Those standards
and OMB Cirwlar A-t28 require thu we plan and perform the audk to obtain reasonable assurance abou[
whether the genial purpose fuurcial snteltletns arc free of material miastssmem. M audit ircludes
..[.nin-_i_no, ~ e rcu basis. evidence wpportm6 the amwms and disclosures in the general peupose fuvocial
atatemems. An audit also includes assasi¢g the accounting prin<:ipks used and significant estimarea made
by managemem, ss weB ss evahladeg the wexall financial atatemem Preaentauon. We believe thu our audit
provides a eeasooabk bssis for our opieioe.
Our audit wss conducted for the purpose of forming N opinion ou the general purpose finarcial statemems
of the City of Atlantic Beach. Florida taken as a whole. The accompanying Schedule of Federal and Stale
Financial Assistance k presented flx purposes of additional analysis and k 11n1 a required Put of the general
purpose fmatrcial siaremeets. The ief'ormation ie that acheduk has been subjected m the atldtring procedure
applied in the auda of the gesleral purpose financial ~~•^~^'< and. in our opinion. u fairly praemed ie >U
material respects in relation to the geoaal purpose fmaecial stmemrnts nken as a whole.
P '~C,. aid ~i°"~"`~
luluary 14, 1994 ~y
Gainesville, Florida Q
f:
Clydeed /1~trt A[cwM+[b
°~ P.O. Boa 33999 • 222 N.E. 79 Strtel • Ginesvilk. Fbrida 33602 • 19011 3't43161
UWeI Ridge Prokisiaul Cenxr • 3317 S.E. 1 r1h 51rM • Ocala. Fbrida 3N71 . 19611 7 3 3-38'2
1a15 Pi[dmnn Drive, Ean. Sure 2 • Tallahassee, Flpida 32312 • 19011 385-0551
r. r.e[n a wauw wo noaaa •n*rtvnso an•eo nne +era,~.n..*s
.era a u+a+• •mmn a aenrm nxe+ccann...+s wrv.n cOr...af +.D s t c w.cref ec*ws
r
r
r ADDITIONAL ELEMENTS OF REPORT PREPARED IN ACCORDANCE
WITH GOVERNMENT AUD/TING STANDARDS, ISSUED BY TAE
COMPTROLLER GENERAL OF THE UNITED SPATES, TAE
PROVISIONS OF THE OFFICE OF MANAGEMENT AND BUDGET
(OMB) CIRCULAR A-118, AND TAE RULES OF THE
~' AUDITOR GENERAL OF THE SPATE OF FLORIDA
r _ __,
COMPUTEp PENSION CONTRIBUTION C0I17PARA7'IVE SCHEDULE
LAST TEN FLSCAL VEARS ANALYSIS OF PENSION FUNDING PROGRESS
CITY OF ATLANTIC BEACH, FLORIDA LAST TEN FISCAL YEARS
CITY OF ATLANTIC BEACH, FLORIDA
Flenl CortWbsdion Rata
Ynr Vahutkn As p~(s d
Fndtug
9/30
Date
9/30
l alua~~ yroR
Valuatkn DttlYr CaolribtRioo
For FLaal Year
L
uI
(2)
(4) (A
Udwtded PBO
Cawra
Fht ~ ~ Aatul Y
~ ~ pA:ts U~ p) UduodM (5) as a Perrarage
1985
1983
9.31 11.61 11.85
S 892
194
S 100
690 S
1
~t F.odiq
f~6
AvatisWe P°~
~akO F1O~d (Orrfuoded)
PBO Amd
Cursed d Cormd
nyrou
1986 1984 9.53 14.39 15.06 ,
930
007 ,
119
857 10,759
114 For BadYs ~) (I)/(Z1 (2)-(1) PayroO (q/(5)
1987
1988 1985'
1986 9.17 9.15 7.71
9
24 ,
1,138,958 ,
111,530 ,18!
119,895 1963 f 1,023.000 1,012,000 101.1 f (11
000) S 892
000
1989
1987 .
8.36 7.84
9
69 10
32 1,277,843 122.759 174,478 1984
' 1,1%.000 x ~ x ,
x ,
930.000 x
.
.
10.49 1,454,243 158,314 167,285 1985 1.342,000 1,221,000 109.9 (121.000) 1
139
000
1990
1988•
9.20 11.55 9.36
1
716
170
184
687 1986
~~ 1~' 1,320,000
1.694.766 1,341,000 113.3
1.703
236 99
5 (179,000)
6
450 ,
,
1,278,000
1991
1989
9.27 IL76 7.16 ,
,
1
909
994 , 186,050 ,
. , 1,454,243 0.6
1992
1993 1990
• 9.89 12.77 8.85 ,
,
2,295,583 264,753 264
380 1~' 1.868.635 ],917,709 98.5 29,074 1,716,170 1.7
1994 1991 9.27 11.15 6.46 2,491,992 253,488 ,
266
271 1969 2,293,223 2,199,374 101.3 (93,849) 1,909,99; _
- 1992 9.02 10.46 6.48 2,755,004 271
518 ,
N/A 521 ~'~1 2,293,583 4.3
, 1991 3,070,250 2,8
,663 108.8 (248,591) 2,191
992
' After changes in betnfit provisions and/or atxuarial esperk rce 1992 3,616,919 3,218,763 113.3 (428,156) ,
2,753,004 -
x Not :vailabk from ECS, hr . arnrarial valuation report.
'After changes N berth provisions am/or actuarial experkra estimates.
~. Amlyse of the dollar amwnts of ra;t assets availabk for benefits, Pension benefit obligation. and mfunded
t Pension benefit obligation in isolation can be miakading. Expressing the rra assets availabk for buts as
a percentage of the pension bercfn oblgaion provides one i~ication of the system's funding arms on a
goingtoncun basis. Analysis of [his percemage over time indicates whetMr the system a becoming
financially stronger a weaker. Generally, the greater this percentage, the stronger the system. 71e
unhmded pension benefit obligation and annual covered payroll ue both affected by inflation. Expressing
the adunded pension beaef-rt obligatiw as a percentage of amual covered payroll approximately adjusts for
the effects of idlation and aids analyse of the Progress being made in accumulaaing mfficient assets ro pay
beta:fits when due. Generally, the amalkr this percentage, the stronger the system.
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STATISTICAL SECTION
(UNAUDITED)
Sutistical scheduhx ddter from fituncial xr~mmrc because they usually cover more than orc fiscal year
and may presem nonaccwrmnS data.
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n
SCF~DULE OF NET REVENUES DV ACCORDANCE
WITH NOTE RESOLUTIONS
ENTERPRISE FUNDS (WATER AND SEWER)
FOR THE FISCAL VEAR ENDED SEPTEMBER 30, 1993
CITY OF ATLANTIC BEACH, FLORIDA
Gross Revmua
Wuer
Sewer
Sewn Generation Charges
laterest
Total Gross Revenues
~tbg
ContraUUal Services
Supplies
Repa'vs and Maimemrce
Heu. Light and Power
Other Expenses
Opcatiog Transfers
(Total Operathtg Eapmw)
Total Net Revenues b Aaordanct Wqh
Note Raolutbns
Debt Service
haerest Paid
Principal Paid
(Principal Not Scheduled)
Total Debt Serrire
Debt Service Coverage Ratb
51
S 1,347,608
2,075,498
114,147
190,575
3,727,828
734,439
125,636
187,340
233,950
297,819
160,081
567,896
(2.307,161) j~ FIDUCIARY FUNDS
S 1,420,667
Fiduciary fonds ue used to account for assets held by the City in a trustee capacity or as w agem for
individoils, Private organvatioas, other governments. a~/or other funds.
S 424,871
943,631
(599.800)
68 77
S 1.85
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ENTERPRLSE FUNDS
Eoterprix Funds ate used to accoum for operatives that arc financed and operated in a manner similar
to private business emetpriaes, where the invent is than the vests (espensa, irchtdiug depteciNive) of
providing Bvads or ta:rvreea to the general public. ve a ~•••~---,;no basis. be financed a recovered
pr®arily thrvegh user charges.
M _
~~ m I mll al G„~I ~I NII ' I eI ~oso~ r o.b~pry a $il m
~ N ~ _ .~ V_f ~ m ~ ~ ~ I~I ~I NISI „ „ MII
F m g "' ~` vr,n v v~ N
~I r g ,~ N r r _ F, _ .e dap = = ~ ^ 8 a r '~,
~'Oi I III Vfl Dry S yaj' o (/J ~ r PPN N h Oyaj N O yy'
NQI I NII V _I N a„m „INI ~I S~INI vmi VI II
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q O. P aI VI V~ b ~ O ~ m ~ ~ 00 M V
t"' TI N I NII I I I NII ~ ~ I N O O `PO V N r Vi
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P a ~ ~ e. M
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v~ n vi ~o ~ ri r v a
~ l~ ~ ~ ~ N r.ll I r I rl NII {i~ ~ ~ ~ N Ivl vl a of v1
z [..i a I~I1 h O ~~~ V ~ I I I M I I
U~~~~ ~_ ~ ~ ~ ~ NII _~~ _~ ~ ~ ~ ~~ ~ a
<~ ~F U ~ N I NII N r rv a OUi QZ~ ~U ~~, r ~ m Prv.. a ~
L~ I I I ~~?~CtI<~ ^ N I I v n NI
z., ~~ Segm ~ I
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ou <o ~6<Fh,
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.___ ;
CAPITAL PROJECTS F[JNDS
Capital Projxts Funds arc used to acmm~t for financial resources to be usM for the xquisitiw or
construction of major capital fxilities (other than those financed by Proprietary Fund Types).
COMBINING STATEMENT OF REVENUE, EXPENDITURES AND
CHANGES IN FUND BALANCES
SPECIAL REVENUE FUNDS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993,
WITH COMPARATIVE TOTALS FOR SEPTEMBER 30, 1992
CITY OF ATLANTIC BEACH, FLORmA
feed Op11m ddfeei mom Cm~ m6m
Cn 7u Gann 7u
1 1 - 1 1
1e.man
T~+ S 1M,191 f 388.003
S 23
629
f 30
5%
lder8meetme~ ~,~~: . .
Pr4rai Gnd1 S 173,8a3
o... Gnae
l f 1,103
aterzrt lae9me
>~ Fm 3.370 1.306 4.989
T9W Mermen 109.361 391,709 173,883 I,lOI 30,619 30,596
Eepmdllern
GmenlGweemeat
161,273
4,363
Pub& Sefety
(ToDI Eepmdbtm) 0 0 (161,273) (6,363) 0 0
Exen (DeAde47) d ^e+sea Oyer
Nedra) ~~ 109.561 392.309 12.610 (7,260) 30.614 30.596
Ofher Fleseefy Sawn Nen)
Opl~liad Tnaefm In 8
767
(Da°.iaB Travlm Gm) (377,100) (513,645) (12,610) .
(1.103) (56,151) (54
191)
Taal Otter Feserig Soerce Neee) (371.100) (313,W5) (12.610) ~,2bf1 (56.151) ,
(50,1921
Excn4 (Defclmq) d Ytresea and 014r
FWedsB Sosem O.er Nedv) EapesAnvn
sed Other FWetled Uem 38.161 (721.336) 0 0 R5.E36) (23,596)
Fmd Beleern- tedieWd d Vea 230,135 751.191 0 0 162
013 185
. ,609
Fmd lehxn • Eod d Ytu S 268,316 f 230.155 f O f O S 136.177 S 162.013
40
Pew t DefimBe
VWn Fa N.E.AT. P.A.V.E. B.L.E.N
D
Setlfo~ B
Grad
Geam .
.
G
1173 1972
Iff
Hf2
1993 19fI raff
1993 19F2 Tabb
1993
I
S 129,820 f 116.599
S 3,375 S 1,697 S 8,906 f 17,572 203,734 4,897
f 1.170 S 1.000 31
109 0 1.103
6,274 14,025 11.669 5.306
9,111 15,025
3,406
4,897
9,015 S 0
17.572 5
0 6,271 )1,025
653
199 443
930
,
.
3,670
7,654
12,112
23
429 161,273 8,363
0 0
(3,670)
(7,650
(12,A2) 0 ,
(23.Q9) 0 39,511 7,656
(200
784
16
0
7
,
) (
,
)
1
9,N/ ]5.025 (241) (2,75' (3,397) 0 (5
837) 0 152
713 127
9
, ,
,
13
264 2,757 126 2.969 5,857 6,519 14,069
0 0 261 7
7
2 1 (4b'~1) (568.910)
.
5 26 2.969 5.657 ~ (133,915) (531,651)
9,M4 15,025 0 0 Q,969) 2.969 0 0 78,600 (126,976)
24.912 13.917 0 0 2,969 0 0 0 124
079 557
0
7
,
,
1
S 36.366 S 26.912 S O f 0 f O S 2,969 S O f 0 S M2
879
,
5 42A,079
con>Bnvnvc sALANCE SIB?EI'
SPECIAL REVENGE FUND6
SEPTFdNBER 30, 1993,
WITH COIfIPARATIVE TOTALS FOR SEPTFdVB1ER 30, 1992
CITY OF ATLANTIC BEACH, FLORmA
~ ~•etw
Cu T
C
~~
' Tu
ClN am 1°~{~4f°
' f 207,176 S 2011
030
Doe Prom O
Mhet ~{~~ , S 732.070 f 154,169
T2.2d7 30.125 f ]73,SM _ x,107 7,544
Ta1a1 AaaNa
ZA,413 230,135 173.314 S 0 136,177 162,013
IJadol4a ad Poo sah~a{
Lfahitles
8aoma A3able
~e b 016Cf 1Uodt 54.391
p~ R~.~ 17.097
59.133
T91a1 LYeitlea
11.097 0 173,SM
0 ~ p 0
Pod daWces
RwervW Pa 17eh Service
1vxrved Pm RmM and Slcee[ Expendi0un 206.318 1%.607
ReacrvW Por T99nam Developmeu 61,768 37.546
Reamed Pm Police n~,,...n..._. 136,17/ 162,013
T9W Fad daluca
268,316 230,135
U
0 136,177 162,013
TaW W6~tles od Faod Ila6aY+ f 279,413 f 230
155 f 173
564 t
,
,
e~ ~ ~ ~ o
S 136.777 S 162,013
a~
Pa~iaB k Dnkge
laapal Fa N.E.A.T. F.AV.E. C.L.F..N.D.
SMlod 8 Cra~t Grad cna
T~
i~ 1952 lff Iff2 i~-1953 lff3 _ 1fF! ]f93
if92
S 36.386 S 28,942 f 10,066 f 11,875 S 377,562 f 403,062
__ __ S 2.748 __ 232.666 37.969
38.366 28.962
e S 0 10,066
e f 0 11.893
o 2,744 f 0
s 630,268 443,031
{31 ]00 6{,191 431
6.240 2,618 102.6% 6.260
3.373 4,906 0 12,261
0 0 0 70.066 0 6.906 2,744 0 187,389 18,972
206.348 1%.607
38.386 26,%2 100.154 62.490
136.177 162.013
2.969 __ 0 2.969
38,366 24.942 0 0 0 2,969 0 0 442
879 426
079
,
,
f 36.356 S 2!.942 S O S 10.066 S O f 11.875 f 2 746 S 0 S 630,265 S 647.057
39 ._ ~ s,_ 39
scHEDVLE of ERPENDITURES
BUDGET AND ACTUAL
GENERAL Funv
FOR THE FISCAL YEAR ENDED SEPIEI116ER 30, 1993
W1TN COMPARATIVE TOTALS FOR SEPTEM6ER 30, 1992
CITY OF ATLANTIC EEACH, FLORmA
(Caaefrdrd)
1993 1992
Varlaoee
Favsnbk
Espeodktnsa (Cauclyded) -- '~1 (UNavarabk) Atfwl
CulUe~e/Raeteatkn:
Patics and Reavatbns
Pasooal saviors
~~B HaPmses S 62.801 f
61
017 77,930
55
835 S 4,871 s 80,431
~~
~Y ,
21,134 ,
13
945 5.182
7
189 52,326
~
0 ,
5.483 ,
(5
483) 7,980
p
Tofal Cuhtne/Rtantion
laternal Senk 164,952 153,193 .
11,759 140,737
ea:
~00y ~^'~
UPe+gi°6 Expema
120,867
17
101
120,451
13
939
436
95,570
~~ ~°Y ,
6,815 ,
2,428 3,162
4
367 9,345
Debt Service
0
4.386 ,
(4
386) 2,816
p
ToW Lslernal Strvka 144.803 141.204 .
3.599 107,731
Total EzpmdNtsra S 4,361,293 S 4,221,623 f 139,670 S 3,567,024
36
SPECIAL REVENUE FUNDS
Special Revemu Funds are used m account for the proceeds of specific revewe sources (other than
special assessments or major capful projeas) that arc kgally restricted ro exprnditura for specified
purposes.
SCI~DULE OF EXPE)YpITUREs
BUDGET AND ACTUAL
GENERAL PI11VD
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993
WITH COMPARATIVE TOTALS FOR SEPTEMBER 30, 1992
CITY OF ATLANTIC BEACH, FLORIDA
1993 1992
Variance
Fnorabk
E~Mures Budd Aetwl (Unfavorable) Adual
General Govermrtettt:
LegWative
~O~ ~'t~
~~8 F-zPenxs S 26,459 S 21,875 S 4,584 S 23,074
Capita Outlay 6.299
6
806 4.426
6
806 ].873 2.236
Taal Legislative
EuMive .
39,564 .
33,107 0
6,457 0
25,310
Personal Smiar
~~
~ 104.367 104.536 (169) 95.582
B
Pe~
Capttal OuWy 7,620
1
000 6,955 665 6,739
ToW Eaeuttive .
112.987 445
111.936 555
]
051 976
103
297
Fbunce and Adminbfratkat . .
Personal Services
Operating Expttues 264,162 263,861 301 236,021
Capital Outlay 44,20] 37,663 6,538 18,635
4,010
Total Firwtce and AdmN4tration 312
373 3.977
305
50] 33 59]
Legal Counxl , , 6,872 255,247
Pttsonal Services
~~n8 Expenses 1,740 I.I64 576 1,752
Total Legal Camsel 115,300
117
040 73,628
74
792 4],672 79,068
Planning and Zonktg , , 42,248 80,820
Persotul Services
Operating Expenses 58.281 58,361 (80) 51,009
Capita Outlay 2.483
926 2.069 414 5.467
Taal Planning and 7.onkq
61,690 925
61
355 I
335 0
Code Fnforcentent , 56,476
Pttsonal Smites 37,414 37,497 (83) 21
839
~r~+nB ExPen~ 7,478 7,474 4 ,
Capital Outlay
0
0 17,563
Taal Code Enforamertt
44.892
44.971 0
(79) 642
40
0
CNy Ckrlt .
64
Personal Smites
Opttating Expenses 67.093 66.353 740 58,259
Capita Outlay 15,029
]3
666 13.039
10
010 1,990 15,578
Debt Srnice ,
0 ,
3,655 3,656
(3
655) 11,557
Taal Cky Clerk
95,788
93.057 ,
2
731 p
, 85,394
36
SCHEDULE OF EXPENDITURES
BUDGET AND ACTUAL
GENERAL FUND
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993
MTH COMPARATIVE TOTALS FOR SEPTEMBER 30, 1992
CITY OF ATLANTIC BEACH, FLORIDA
(Caurdauedl
1993 1992
Varknce
Favonbk
Budget Actwl (Unfavorable) Aetwl
Expenditures (Continued)
Cenenl Government: (Concluded)
Outer General Government
Personal Services f 101.363 S 101,533 S (170) S 51,777
Operating Expenses 273,992 268,906 5,086 218,037
Capital Outlay 29,837 29,159 678 922
Graott and Aids 500 500 0 1.000
Total Otter General Government 405,692 400,098 5,594 271,736
Taal General (:overntoent 1,190,026 1,124,817 65,209 916.344
Pubik Safety:
I~w &tformomt
Pmonal Services 1,263,860 1,265,742 (1,882} ],209,509
OPttx~~o Expenses 128,736 121,051 7,685 113,934
Capital Outlay 70,798 54,346 16,452 10,281
Debt Service 0 16,448 (16,448) 0
Total Law Enformttntt 1,463,394 1,457,587 5.807 1,333,724
Fire Comrol
Personal Smiar 512,321 513,269 (948) 403,982
Operating Expeaus 70,607 69,434 1,173 41,939
Capital Outlay 37,684 30,835 6,649 8.182
Total Fire Comrol 620,612 613.538 7,074 454,103
Praeutive IrtrpeRktw
Personal Services 38,201 36.26a (63) ;6,735
Operating Expenses 8,033 7,494 539 5.910
Capital Outlay 0 0 0 291
Tonl Ptroterxive ImpeQkns 46,234 45.758 476 42,936
Total Public Safety 2,130,240 2,116,883 13.357 1,830,763
7Yastsportatbn:
Ronda atad Strcels
Pttsonal Services 399.585 400,446 (861) 361,477
Operatirg Expenses 195,512 154,658 40,654 195,879
Capnal Outlay 139,175 98.240 40,935 12,093
Debt Service 0 31,982 (31,982) C
Total Transpottatbn 734,272 685,526 48,746 569,449
37
GENERAL FUND
7Le Geaeral Fund is the general operating food of the City. his used to accwm fa aU finarcial
teaaurces, euept those required to be accwntsd fa io another fmd.
COMBINING AND INDIVIDUAL FUND STATEMENTS
AND SCHEDULE
Combining fioanciai ataraments provide a more derailed view of the 'General purpose Finarcial
$e»..Mnr. • presetned in the preceding subseuion.
Individual statemetas and schedules. ahhwgh not necessary for a fair preservation in conformity with
geraalty accepted acra~^_~~o principles, arc preserved to provide greater detail and comparative finmcial
information for twin furvl types.
NOTES TO FINANCL-L SPATE}NElVV7'S
CITY OF ATLANTIC BEACH, FLORH)A
(Coatitr/ed)
Note 12 - Segment InfIN'111at10n For Enterprise Funds (Conefuded)
neuter nYrle o6k 963ke T9W
w.kr r1..r wen r1.e ~ s.w r ~lorrk q w..m glm,k
091rtlb/ Tee [M Pie r3ee r3Y -ir ti IMe P3ei
Yaeme f ]bl YM f 1.0]1,613 f N1.37/ f M>,O) f H,UI S 1%.119 f 1.16>.IA S 33).331 f 1,/19.619
tkpc.eeom
MrnYalm
aw.w m1®1 101.1]5 331,N1 11.301 151335 H.bl3 /1,629 51,)11 3,H0 M6,00)
dw) ffi,IOS 0.ffi) 111,]6) 316,091 1],350 61.301 391.07 Iw,btO 191.351
Nmopatly
~~
(F>pe1~1 61.693 IN.159 f16.56A (N,IIA (19,6p In.UA 9.619 191 136.015
Nn 0K1116/
Tmrm
b IOW
r~.91m.a3 1113.1361 063.166) (15110 OII,Nn (35,619 o3.3)a 001.10) 0.015.0151
e,v.err
BGe6in1 roD,36A u13nr 13].1111 0.016) a7.z1A on.mn
N0>9r1ar
(la) A1.9'R rID.J319 61.341 (f0.%l 115.91Q 169.SrJ 1993N 199,991 M3
150
x,+1.~]ly. .
rm r
rya ~0@,3N 6.630,%3 3.]ll310 3,633,013 113369 )30,5!1 113A39 11/.9]6 1],316.%S
s9=m
a[mntlk.
luy.nlm 36x.90 N63n ew.m1
Nn M'mLU/
CeYI
fRrc43 011339 413N 334,630 61;bR 15.98 30D,111 36).14 )3.%i 1.601.015
P.~.p. Im
s6 rws.m
ACJIw 1. V1.313 133.260 113.1% Q).OL IIJ4 369,363 P1,9N 3.]39.13]
Ccmilms p<.1)2 18633
Laelhlm Rd OLIi 1,591,5!9 NI319 /91,113 393.197 62),)93 4,ffi q.A9 1.30,>H
Tat typy
IDAc1) 3.265 T3 ;IZD.R) 1.6U.A1 3.W.136 1106,6161 13.755 616,%] 113.350 16,617,732
TaJ AS9 Lp0 X39 t9W,i11 3.292,316 I,IA.%1 211.133 MS,N3 /IS.:'A 14,133 33 )71265
Note 13 - Jokm Vmlure
N 1985, Pursuant to an imerlocal agreement authorved by Section 163.01, Florida Statutes,
the Ciry joined wit11 the City of Jxksowilk Bexh, Florida, aid the City of Neptune Beach,
Florida, to consvutt and operate efflulmt outfall lines and disposal fxiliti6s, together with
all the lands, right-of-ways, easements, and alter emitletrlmta necessary for the Imnstruction
aM use thereof.
NOTES TO FINANCIAL STATEIIIENTS
CITY OF ATLANTIC BEACH, FLORIDA
(Concfr2dcd)
Note 13 - Joint Venture (Coaefnded)
The conswction of the outfall fires and disposal fxilities were funded by the municipalities
N the following proportions:
Atlantic Bexh 33.06%
Jxksonville Bexh 55.76,
Nept2lrc 8exh 11.16 A
Total 100.00%
Each City has recorded its share of the project in its own financial statements. The City
worded its portion of the joint venture (approximately 5290,000) in the property accwnts
of the City's Sewer Fund. The City also rernrded approximately $325,000 of additional
property purchased with gent proceeds hom the Florida Department of Environmenml
Praection aincc the gran for the I3utia1l lircs wu awarded to the Ciry. Therefore, the total
cost of the joim vrnture on the City's boots u appmzinu[ely 5615,000. The project was
completed in 1986 and deprxiarion (using the straight-line method over 25 years) began in
1987.
The City provides all accouming and purchasing smites for the joim venture. Repair and
maintenance of the outfa0 lines and disposal of the fxilities will be shared by the
participating municipalities in the percrntages noted above. No repair and maintenance
ezpetlses related to the joint vemure were itlcurred during 1993.
Note 14 - CommNrrlmts
Following u a summary of major commiunents of the City and comratTS in progress as of
September 30, 1993:
E3)p6nded
COItr9tt a5 Of
Desaiplioo F11ad Armm~t 9;30/9)
Weer Main Rep6cemcla - 3rd am Bfa Slrmr HDlelprne (Wafer) s 129,131 f 57,898
Wafer Maw aepl,~men - Coquim RaDC a>d Pru
CoaA Drive Huelpri6e (Wafer) f 131.310 f 34.531
Chlorine Codraa L'hamber P.Dterpri/e I1i31DU33vr
WaafMalCr) s 272680 s 121,792
Certain otlln lesser amounts were committed on othtt projects ar September 30. 1993.
Note 15 - Contirgerlcks
The City is a defendam in seven) lawsuits which arose h2 the ordinary course of the City's
business. It is the City's position that the probability is unlikely that material amounts will
ever be payable as a result of these procadings.
f
34 ~ 35
.mob r.l.,....-
NOTES TO FINANCIAL STATEIv1E1,T5
CITY OF ATLANTIC BEACH, FLORmA
(Condoned)
Note 10 - Defa~rtd CaopensatMto Plan
The City ofitts its employees a deferred compensazion p4o created 4 accordance with
Internal Revenue Code Setxiw 457. The p4n, available to all Cuy employees, permits them
to defer a portion of their salary umil future years. The deferred rAmpeosazion is na
available to etnployces umil termination, retirement, deaN, or unforeseeable emergencies.
All amoums of compensation deferred uodtt the plan. all property and rights purchased with
those amatma, and aU income at[ributabk to Nose amoums, Property. rn rights are (umil
paid rn made available to the employee a other beneficiary) solely the property and rights
of the City (without being restricted to the provisions of the benefits under the plan), subject
only to the claims of the City's general cteditors. Participams' rights coder the plan are
equal to Nose of genual creditors of the City 4 an amount equal to the fair toarktt value of
the deferred accoum for each participam.
It is [tic opinion of the City's legal counsel that the City has oo liability for losses under the
plan but does have the duty of due care that world be required of any rndinary prudent
investrn. The City believes thaz k k unlikely thaz it will use the assets to satisfy the claims
of genttaz creditors 4 the future.
Note 11 - IMerfimd Trartsaaions Recatdliation
A suwiury of imerfu~ transfers during the fiscal year coded September 30, 1993 k as
fo0ows:
Transfers Out Amount Ford Reaivhtg Transfer
General Fund
General f 347,113 Deb[ Soria
General 264 Special Revenue - N.E.A.T. Gram
General 428 Special Revemte - P.A. V.E. Grant
Total General Fund 347,805
SpeeLl Revenue Funds
Local Option Gu Tu 308,263 Debt Service
Local Option Gas Tu 63.138 Capital Projects - Othtt Projects
Miscellaneous Grants ]2,610 Genttal
Comemion Developrnem Tu 56,453 Capihl Projects -Other projects
Tohl Spxial Revenue Fords 440,464
NOTES TO FINANCIAL STATEMENTS
CITY OF ATLANTIC BEACH, FLORIDA
(Continued)
Note 11 - Interfund Transactbns Reomtcil4tbn (CaocOded)
Transfers Out
Enterprix Funds
Atlantic Beach Water
Atlantic Bexh $ewtt
Buccareer Waer
Buccaneer Sewer
Buccaneer Sewer
Oak Harbor Waztt
Oak Harbor Water
Oak Harbor Sewer
Oak Harbor Sewer
Sanitation
Total Enterprise Funds
Ezpendabk Trust
To41
Amount Fund Rtaiv4g Transfer
S 123,126 General
246.80'7 Geixral
118,970 Geottal
309.309 General
84,341 Atlamic Bexh Sewer
2,351 General
33.259 Buccaneer Waztt
13,264 Genttal
61,968 Buccaneer Sewer
201,188 Gettral
1,194,563
5,857 Special Revenue - B. L.E.N.D Grant
E 1,988,709
A sumvury of interfund reaivablelpayabla azSeptember 30, 1993 is u follows
Due To
Ezptndabk
General Trust Total
Due From
Special Revenue Fund:
Local Option Gas Tu S 1 ],097 S 11,09'7
Misalianeous Grams 89,153 89,153
B.L.E.N.D. Gram S 2,648 2.646
ToW Spec41 Revenue Funds S 100,250 S 2,648 S 102.898
Note 12 - Segment Information For Enterprise Funds
The City has esublished separaze Enterprise Funds to xcwnt for water, sewer and saniution
services. Segrriem information for the City's Enterprise Fords for the year ended
September 30, 1993, u as follows:
32 ~~ 33
NOTES TO FINA,YCIAL STATEMENTS
CITY OF ATLANTIC BEACH, FLORIDA
(Conpn3redj
Nae 9 - Fmpbyee Benefits (CancnruM)
Summary of Significant Atramlbg Policies and Plan Asset Matters (Continued)
Funding Status and Progress (Concluded)
At September 30, 1992, the net assets were higher than the pension benefit obligation by
f428,I56, determined az follows:
NOTFS TO FINANCIAL STATEMENTS
CITY OF ATLANTIC BEACH, FLORIDA
(Conanucd)
Nae 9 - Empbyee Benefits (Concluded)
Summary of Signifinm Accounting Policks and Plan Asset Matter (Concluded)
Contributions Required and Contributions Made For All Plans fConcluded)
Significant actJarial assumptions used to compute wlmibution requirements were the same
az those used to wmpute the standardized measure of the pension benefit obligation.
Gerlttal Poltce Fire
Peslabn BerlefN Obligatbn Historinl Trend Information -All Plans
Retirees and Beneficiaries Curremly
Receiving Benefits f 543,403 f 130,956 S 47
274
,
Terminared Employees 1Ja Ytt _ ~ ~ of Floldi~ ~~
Receiving Benefits ]20,120 19,616 103,637
Curtent Employees:
Accumulated Employs Contributions Oetmaea
,
Including Allocated Invtxncent Nei Atrats Pearha Uofmded PBO a a
FFnI AraWble Reaefa Pendoa Amaal Pereeam3e
Ircome 47,090 30,248 9.687 Ypr FiBag For o bliy3bo Percent Ifnefa Coered or C9rered
Enlploytt-Financed -Vested 991,155 '.97,105 ]49,429 Segember JO• aeaet[ts WRO) Forded bbuPrbo Payroa PaymO
Employer-Financcd - Nolrvested 114,400 55,393 59
050 1967 s 1.691?86 S 1?03.236 99.s7 S 8,650 S 1,454,213 67
"
,
Total Pension Benefit Obligation (1,816,1613
(1,033,318) (369
277) 1953
1969 S 1,338,635 S
f 2
293
223 f 1,917,709 93.57 S 29,0
14 f 1,716,170 1.77
374 104
2
199
37 S
93
N9
S 1
909
994
,
Net Asstts Available For Benefits (At ,
, .
,
,
.
)
,
,
(
Market) 1,714,496 1,328,981 603,442 1990
1991 f 2,466,SN S
S 3,070,251 S 2,565,465 96.28 S 98,921 S 2,295,583 4.37
2,321,663 1x.87 S (218.59q S 2,491,992 -
AssHS Nader) b Excess of the 1992 f 7.646.919 f 7,213.763 113.37 S (128,156) S 2.755,Oa -
Pension Benefit Obligation f (101,672) f 295,663 S 234,165
During the year ended Septembtt 30, 1992, the plan experienced a net ircrease of 5397,100 Compaed Cootributbo Cwnpantlre Schedule
in the pension bet~t obligation.
Contributions Required and Cartributbns Made For All Plans
Pad CoavOstioa Rate N
Perrmt of D90ar Cootribati9o
The City's funding policy provides for pttiodic employtt contributions a[ attuariall
- Ynr Eodig va4utba Date yalaalNa Payroa valaatba For FLW Ynr
y
determined rates that, expressed az percentages of annual covered pa
roll
ue d
i
d Seytenber ~. September 30, General Ponce Fire Payton com ca Ac3w1
y
.
es
gnate
to
accumulate sufficient asatts to pay benefits when due. The normal cost and actuarial accrued 1939 1937 9.697 ID.32S IOA97 S 1.434.213 f ISS.SN S 16"1.2x5
207
337 9
367 f
70 f
/ S
OY
9
?
6
liability are determined using an entry age actuarial funding method. Unfunded actuarial 1990
1991 19N
19x9 .
11.
.
I
1
.1
IN.6a
i N.
J
9.277 it?67 7.167 31.909.991 S 202.961 3 209.590
accrued liabilities are being amortised az a level pttcem of payroll wet a period a twent 1942 1990 9.397 12.717 8337 S 2.295.531 f 261.753 S 2N.3M
y
years. 1993 1991 9.277 11.137 6.167 f 2.191.992 f 255.4x6 S 26x.271
1991 1992 9.(25 10.167 6.1x7 32.735.DD1 f 271,516
During tM year ended Septembtt 30, 1992, contributions totalling 5292,097 (5264
380
,
employer and 527,717 employee) were made in accordarce with contribution r
i Ten-year histor ical treM information, designed to provide information about the City's
equ
rements
determined by an actuarial valuation of the plan az of September 30, 1990 progress made in accumulating sufficient assets to pay benefits when due, is pruented in the
Sf]IlftiCal SCQion Of this report.
30 _ ~ ~ 31
NOTES TO FDVANCIAL STATEMENTS
CITY OF ATLANTIC BEACH, FLORmA
(Contitued)
NOTES TO FINANCfAL STATEMENTS
CITY OF ATLANTIC BEACH, FLORIDA
(Concnued)
Note 9 - Empbyce Benefits (Cawriataad) ~_~ Note 9 - Empbyce Benefits (Carartrred)
General Fmpbyas' Ptstsbn Plot (CoadudeA)
The General Employees' Pension Plan was established pursuant to City Ordinarce adopted
in 1975 by the Ciry Commission. The plm is also gwerrcd by certain provisions of
Chapter 112, Florida Statutes. The plan is administered by the Board of Trustees.
Police and Firefighters' Retirement System
Currem membership in the police and Fvefigh[ets' Retiremem System is cotrWrised of Ote
foBowirtg:
Retirees and Beceficiarfes Currerrdy Receiving Hercfits 3
Vested Termirtated Employees 7
Active Employees 35
Total 45
Employees attaining fife age of 60 and completing five m more years of service, or age 55,
with 20 or more years of service, are emitted m a monhly benefit ar 2.4% of then average
monthly earnings az defined in the plan for each year of wntinuous service. Active
employees who become disabled receive bettefiu computed u regulaz retirement becefits.
If an active erttployce dies, his/her designated berteficiary receives payments computed az
regular retvemem benefits.
If a member's employrnem is terminated before he/she becomes eligible for any other
ben~[s uMer Nis plw, he/she shall receive a refund of his/her member contributions.
If a member terminates his/her emplovmem either volwuuily or by lawful discharge after
the completion of az leut five years of comirmous service, bm before becoming eligible for
retiremem under this plan, he/she shall be emitted to a deferred vested benefit. The deferred
vested benefit shall 6e based on morrthly comings and cominuous service az of the
terminazion date.
The Police and FvefigMers' Pension Plan waz established pursuam to City Ordinance
adopted in 1975 by elm City Commission. The plan h afro goverttd by certain provisioru
of Chapters 175 and 185, Florida Stamtes. The plan is administered by the Board of
Trustees.
28
Summary of Sfgnifinm Assorting Policies and Phm Asset Matters
Nveatments and investment Irtwvte
Imestmentt for the plans are initially recorded on the trade date. Investments are valued
u fau market value. Market values of investments are valued ar the last repotted sales price
on the latt business day of the year from published sources. [nvesttnem policies are
determined by the Board of Trustees std ue implemented by investment advisors. Famings
on investments represent realized gains and losses, and the effbcrs of adjusting the imestrrcnt
portfolio to fau market value ar fiscal year end.
Investments az of September 30, 1993 are u follows:
Fair
l
t
H
ar
o
Coal Value
Sun Baolc High Grade Equity Fund 1,536,445 2,061,852
Sm Bank High Grade Bond Fund 1,453,343 2,136,766
Short-Term Treasury Portfolio 24,794 24,794
Total 3,014,582 S 4,223,414
Related Party Tnttsaetbm
There are no related party traasactioos recorded fer any of the plans.
Fording Suttee and Progress
The ainwnt shown below u the 'pension benefit obligation- u a standardvsd disclosure
measure of tM presem value of pemion benefits, adjusted for the effects of projected salary
increases, estimated to be payable in the future as a result m empioyce smia to date. This
measure is the atxuarialiy-0etermirted present value using the credited projected benefits
method and u imeitdcd to (I) help seers assess the plm's funding status on a goiogtorcern
buffs. (2) assess progress being made b accumulating sufficipn assets to pay benefits when
due, and (3) allow for cotttparisoru among public employee retireroem plans. The rtteasurc
is indepeMem of the attuarial funding method used to dttermirc tonvibutions to the plan.
The pension benefit obligation wu determined u part of an attuarial valuation of the plan
az of September 30, 1992. Significam actuarial assomptions used io determining the pension
benefit obligation inchtde (a) a rate of return on the imestmem m presem aM furore assets
of 6% per Year coinpwoded amually, (b) projeced Wary ircreases of 5.5% per year
wmpounded annually, attributable m inflation. (c) additiaul projected salary increases
ranging from 0.0% to 3.0% per ytu, depeodittg on age, acributable to seniority/merir and
(d) the assumption that benefits will not iraease after retvemem.
29
_,1 i F~:.x..~..:.....t. __ .... ... . ....... _
NOTES TO FDVANCIAL STATFd1ff,N'TS
CITY OF ATLANTIC BEACH, FLORIDA
(Cattlauad)
Note 7 - Advance Refunding of f.ong-Term Debt Durtng 1993 ~~ Note B - Purchase of Oak Harbor
As explained in Nate 6, by Resohnion adopted June 28, 1993, the City provided for the
advance refunding of several of its outstanding debt obligations. The refunded bonds were
considered as extinguished debt in the 1993 financial erxrtnr^re and a loss was recognized
in atxordatlce with generally accepted accenting Print ks. Foll
the loss on advance refuodutg: ~ °N'in8 is a catahttion of
Cartylog VaAte d Retitled
Deb • Par
Iarepoteat i RetrBag
Cash Fram Refunding
Ad4itioml Cash I4ovided 13y City
(ACaued interea on RefumW
Ronds)
(AmowB m be Rearmed to City)
INa Rocya6Yloa PrkH
04m) a Aa.rce ReMdlag d
I,wg-iera Dept
PoRUka Oak
Cosrol Bsstrama Harbor ToW
f 975,000 S IJ22,600 S )165,1M70 S 3.162,600
955,450 110,174 B%,500 3,160,124
191,200 139,595 18,200 349,995
(6.00.9) (39.027) (IU,966) (36.002)
(76,278) (32,738) (15,47(b (124,486)
(1,06563) _(1,378,004) (890,264) (3,333,631)
f (90,363) f (55,400) f (25,264) f (171,031)
NOTES TO FINANCIAL STATEMENTS
CITY OF ATLANTIC BEACH, FLORIDA
(Coariaued)
On March 1, 1989, the City purchased the water distribution and sewer collection systems
from the Oak Harbor Water and Sewer District for 5900.000. The a^.quisition was financed
with the proceeds from the Oak Harbor bom issue. The parches price was in excess of
the fair value of the fixed assets acquved. The City has atiocazed 5400,000 to the purchase
price of the fined assets and 5500.000 to the rights to future revrnues from this azea. The
intangible suet u being amortized wa five years using the straight-line method.
Amonvation expeau for 1993 was 5100,000. The tmamortized balance u September 30,
1993 wu 541.667.
Note 9 - Empbyer Benefhs
The City has three separate defined benefit siugletmploytt pension plans (General
Employees', Police and Firefighters') which cover subs[an[ially all of its employees. The
City accoums for the plans as pension trust funds.
Gerxral Empbyea' Penske Plan
All City employees, except for police, firefighters and part-time employees, are covered
wider the Cxrcral Employers' Pension Plan. Cunem membttship is comprised of the
following:
AlNwgh the advance refuniing resulted in the recognition of>o accoumkg loss MS 171
031 Retirees and Beneficiaries Currently Receiving Benefits 14
,
for the year ended Septembtt 30, 1993. the City, in effrxt, obtained an economic gain (the
~ Vested Terminated Employees 6
difference between the presem vahtes of the oW debt and the refunding portion of the ne5v Active Employees 76
debt) of 5301,831. Total 96
Following is a summuy of the gross debt service savings posses) and the rax present value
savings on the refunding issues.
Pogtfioo Oak
Cosrrol RtQaots Harbor Ta41
Gross DeM Service Saringa
(~°°kr) f 852,648) S (267,627) f 666,835 S 146,560
Net Resew Value Savings S 6,036 f 99,693 S 1%,100 S 301,831
26
Employees attaining the age of 60 arld completing five or more cominuous yeazs of service
are emitted to a monthly benefn of 2.25% of their average momhly earnings u defined in
the plan for each year of continuous smite. Active employers who becom: disabled
receive benefits computed u regular retirement benefiu. If an active employer dirs. his
desigmted betleficiary receives paymevts computed as regular retireteent benefits.
If a member's employment u r^^+~^~r~ 6eforc he/she becanes eligible for any other
betefts coda this plan, he/she shall receive a re(md of his/htt membtt contribu[ion5.
If a member terminates his.'hu employment either volumuily or by lawful discharge after
the contpktion of ar kart five yeas of cominuous smite, bin bafine becoming eligible for
retirement under this plan, he/she shall be entitled to a deferted vested benefit. The deferred
vested benefit shall be based on monhly comings and continuous service u of the
terminarion date.
27
NOTES TO FINANCIAL STATEMENTS
CITY OF ATLANTIC BEACH, FLORIDA
(Coarirtrredj
NOTES TO FINANCIAL STATEMENTS
CITY OF ATLANTIC BEACH, FLORIDA
(Canlinrred)
Note 6 - Long-Term Obligations (Conuprred) ~ Note 6 - Long-Term Obligations (Concluded)
General Obligatbn Bonds
General obligation bonds (1971 series) of the Gerxral L.ocg-Term Obligations Arcwnt
Grwp represent bonds issued by the City for construction, imprwmtenrs and extensions to
the Ciry's sewer system. These bonds were issued u geramal obligations of the City and,
therefore, arc not obtigatioas of the individual Emuprise (sewtt) Fund.
Buexanett District Rater and Sewer Serial Bonds
During 1995, the City issued mmue bonds to atqurre an additional waur and sewer
system. These bonds wtte payable from the ttt revenues of the Buccaneer Distritt Water
and Sewer Sysum. and are not gerrral obhgations of the City. The bonds contained a
provisions which allowed for early prepaymem on May I5, 1994, az no penalty.
The bonds were ltgally defeased N connection with the issuartrx of the note payable to
Barren Bank of lacksonvi0e on July 29, 1993. Proceeds from the note totalling S 1,310,174
plus Ciry debt srnice resm~es of 5139.595 wttc placed N m irrevocable trust accwnt [o
gross refurd all otnstaMing principal and a0 interest payrnerds remaining up to the early
prepaymem daze. Cuh in escrcu• of 531,090 plus additional amoenns totalling SI,(rJ8 will
be returned to the City on May I5, ]994, the prepaymem date.
State Pollution Control Bands
During 1985, the Gn~ obtained a Stare Board Loan which u administered by the State Board
of Administrazion and secured by State Pollutiw Cormol Bonds, Stties 'Q,' to support
funding for imprrn~etnem and exyansion of its sewer system. These bolls were payable
from pledged revenues derived from the operatiom of the sewer system.
The bonds wire legally defeased N connection with the issuance of the note payable to
Barren Bank of lectsom~ille on July 29, )993. Proceeds from the note totalling 5955,450
plus City debt smite reserves of 5192.200 were placed m w irtn•ocable trust accwnt [u
gross refund all wrstaMing principal, all prepayment penalties, all all interest paymrnts up
to the early prepaymem date. As a cvMitiw of the defeuartce, the Ciry continued to fund
a debt service resent in the amwm of 5195,804. Additional amounts in escrow totaling
576,278 will be rmrrned to the Ci[y on July 1, ]995, the prepayment dale.
Fbrida Municipal Loan Council Pookd Loan Program
During 1986, the City elected «~ participate in the Florida Municipal Loan Council Pooled
Loan Program iRevmuc Burris. Series 1985. Urdtt this program, the Ciry is eligible to
bortvw up to SI,B71,Of10 «r be uxd w finencc capiall projects- At September 30, 1993,
f 1,015,470 wu outstanding all included u an obligator of the General Long-Term
Obligations Accwm Grwp. The amortizwrm schedule above includes irerest on these
obligazions az an usumed rate of 3.79a~.
24
Oak Harbor Water and Sewer Distriex Revmue Bonds
During 1989, the City issued additional revenue bonds to acquire the Oak Harbor District
Water and Sewer System. These bond. were payable from the net revenues of this system
and are no[ general obhgations of tM C:ry. The bonds contained a provision which allowed
for early prepaymem on March 1, 1994, at no penahy.
The bonds wtte legally defeased in connection with the issuarce of the note payable to
Barnett Bank of Jaksonville on July 29, 1993. ProceWs from the nme totalling 5898.500
plus City debt service resents of SI8,200 were placed is an irtcvwable trust accwnt «t
gross refuM all wrstanding principal and all interest payvrnts remaining up to the early
prepayment date. Cash in escrow of SI4,170 plus additional amounts totalling 51,300 will
be returned to the City on March 1, 1994, tM prepayment date.
Barnett Banlr of Jacksonville
On June 28, 1993, the City adopted Resolution 93-26, wthorizing the issuance of the City's
Water and Sewer Revmue Notes, in a principal amwnt ram to exceed 510,000,000, to
Barrtm Bank of Jacksonville. The proceeds of the note will be used to: (i) finance design,
engineering, wnstmttion and other eligible costs of rxnain warsr and sewtt system
improvements, (ii) repay certain existing debt of the City consisting of the wtstanding
principal amounts of the City's Oak Harbor Bonds. Buccaneer Bolds and Stae Pollution
Conrol Bolds, and (ui) Pay costs of issuance and other qualified costs and expenses.
The noes were issued in the form of a single draw-0own note, which provides for periodic
disbursement of funds until the authorized total principal amwnt of 510,000,000 has been
disbursed, not to exceed 36 month. The rats may be prepaid, in whole or in pan, without
pemlty or premium. As of September 30, 1993. 53.230,389 had been drawn drnvn on Ne
notes, which included refunding proceeds of 53.164,125 and issue cost of 566,264.
Tttms of the Resolution reyuired the establishment of variws funds and accwnrs on the
bwks of the Ciry, including the Gross Revenue Fund, the Debt Service Reserve Fund. the
Restritted Resent Fund and the Improvements Impact Fees Funds. As of September 30.
1993, the City had not established these fords.
Other Dissdoaures
During 1991, the City entered imo a capital lease to purchase office equipment for
5327,484. The minimum lease payments for the remaining lease term are u followz~
1994 - 178,354; 1995 - 578,354: 1996 - 558,666. The present value of the minimum lease
payments is 5194,715.
Imttest intoned during the year ended September 30. 1993 was 5188,630 in the Debt
Smite Fund and I350,517 in the Enterprix Funds. All the interest was charged m expense
during tM year.
25
NOTES TO FINANCIAL STATEMENTS
CITY OF ATLANTIC BEACH, FLORIDA
(Conriatrrd)
NOTES TO FINANCIAL STATEMENTS
CITY OF ATLANTIC BEACH, FLORIDA
(CoatiarredJ
Nole 6 - Long-Term Obilgatbna (Coatiaalyd) ~ar~ Note 6 - Long-Term Obligations (Continued)
Revenue Bonds
1985 Buccaneer Distritt Water and Sewer Serial Bonds,
Payable in Annual Inanemmt< of Principal ata Semiamwl
Jnasumnnr< of Lueres[ u 9% Through 2000. These Bonds
Were Legally Dekaud m July 29, 1993 and Will be Prepaid
in Full on May I5, 1994.
Stue Pollution Control Bonds, Series 'Q', Payable ie Amuil
Lcstallmems of Approximaely 5185,000, Including Intsrest u
8% Through 2000. These Bonds Were Irgilly Defeased w July 29,
1993 and Will be Prepaid in Full on July 1, 1995.
1985 Florida Municipal Loan Council Pooled Loan Program
Revenue Bonds, Payable in Quarterly Insr tt~+« of fgp,371
Plus Interest Through 1995 With a Halloen Paymem of all
Remaining Prircipil and Imerat Due December 1, 1995, Bening
hrterest az a Variable Rate (Approxinluely 3.794% u
September 30, 1993).
1989 Oak Harbor Water std Sewer District Revenue Bonds, Payablc
N Amuil lastalnltnns of Prircipil and Semialmuil Ltstalmems
of Interest u 8% Though 2015. These Bonds Were Legally
Deftased on July 29, 1993 and Will be Prepaid in Full on
March 1, 1994.
Total Bonds Payable
Notes Payable and Lease Obligations
Noes payable az September 30. 1993 ue comprised of the following:
Barnetr Bank of Jacksonville, Up to 510,000,000 Single
Draw-Down Note, With Tota Prircipil [o be Drawn Down
Within 36 Momhs of Closing; Payable N Quarterly
Instalments of lmerest Only From October 1, 1993 to
July 1, 1996; Thereafter Approximaely Equal Quarterly
Principal Plus Interest Payments Through July 1, 2008.
The Nate Carries a Fixed (merest Rate of 5.35%, Based
on a 3(A-Day Year. The Note is Sxured by a First Lien
Upon and Pledge of the Net Revenues of the City's Combined
Wiser and Sewer Systems.
22
1,015,470
0
f 1,092,470
5 3,230.389
Note Payable and Lease Obligations (Concluded)
City of Gulf Breen, Florida, Local Gwemn3eet Loan
Pool Program, Government Ueit Note, Payable in
Annual Instalments of Principal and Semiamuil
Installments of Interest u a Floazing Rue Increuing
From 6.50% to 6.85% Over the Term of the Nok. Total
Payments are Approximately 5225,000 Amually. The Note
is Secured By the Ciry's Utility Srnia Tues am the
Local Option Gu Tues. f 785,000
City of Gulf Braze, Florida, Local Gwernelent Loco
Pool Program. Government Unit Note, Payable in
Annual Installments of Prircipil and Semiwoual
rn Ids of Ituerest az a Floating Rue Ircreuing
From 7.40% to 7.70% Over the Term of the Note. Total
Payments arc Approxirtutely 5195,000 Anwilly. The Noe
tr Secured By the Ciry's Utility Srnice Tues. 2,010,000
Liberty National Book old Trust Company, Payable in 33
Momhly teaanmenr< ~ Prircipil aed (merest az a
Fixed Rate of Approximately 5.45% Though September
1995. The Note is Secured BY Equiprrxnt. 337,259
lestalmem Noce, Generu Electric Fleet Services, Inc.,
Payable in Monthly Instahmrus of 56.199, Ircluding
Irnsrest az 8. i %. 65,056
Capital (rase, Sue Bank, N.A., Payable in Monthly Iasnllllunts
of 56,529. IrcNdirlg Interest az 7.29%. 194.715
Total Notes Payable and (.ease Obligatons f 6,622,421
The awuai requirerrcntt to amortize all debts outstanding (excluding accrued wmpensated
abscllces) az September 30, 1993 ue u follows:
Gmcd Lw{-ism Obliptbm
Accaaa Group Ente rprise Funds
5/30 Prind Imaesr ToW Prioci Imerat ToW
1990 670.599 S IN,681 S 799.066 f 87,133 S 252.028 S 339.661
]995 587.099 ]35,620 722 ?t9 90.815 260.122 351.267
1998 U0,729 108.308 509,037 27,773 255.519 283.722
1997 398,709 85,61] 080.350 22A,550 219.263 777,817
1998 ]85.932 71.208 257,100 238.221 236.350 070,57s
7yercarycr 992.676 579.289 1.57E%5 3.x06.318 1.572.056 5.378.373
7aW S 3]79.704 S 7.Ias.553 f /,38x.297 f 0.075.117 S 2.625.666 S 7.300.815
23
NGTIrS TO FINANCIAL STATIINENT'S
CITY OF ATLANTIC BEACH, FLORIDA
(Coariltned)
Note 3 - Special Asaesssnlnt
During 1991, the City imposed a special assessment on residelns in a certain area of the Ciry
known u 'Section H' to rxwtt a portion of the costs of water and waztewattt
improvemems consvucted by the City in than area. Asaessrcencs ue payable in equal amual
iztttalhtlents over twenty years Plus imerest u 8.65%. Initial usesstllrnts are based on front
fOdhge.
Following k a summary of the outstanding balance u September 30, 1993:
Principal Rerxivabie, September 30, 1993 S 860,4fA
(Currrnt Portion) (21 385)
Prhripal Rtaivabk - Noslcurrent 839,074
Note 4 - Nate Receivabk
During 1993, the City signal >o agreement with a new mobile home park customer which
allowed the customtt to pay itt sewtt connxtion fee over >o extended period. M initial
down payment of 520,000 wu received N 1993 w the tohl aonoemion fee off 175,432.
Per agreetrcm, the remainder u to be paid in 180 equal instalments of 5853.51 begimting
April 1, 1993, wiN no interest. The City hu reserved the right m 3wmlinM~ the agreement
in the evrnt of nonpaymem.
Following u a summary of [Ile outstanding balance az September 30, 1993:
Principal Receivable, September 30, 1993 S 150,251
(Currem Portion) (IQ,352)
Priscipal Rcaivabk - Nonntrrcnt f 139,889
Note 5 - Property, Plant and Equipment
A summary of changes in genttal feed users follows:
Balaact
11/1H2
Adltitkm (Dbnasak) g,W~
5/5))/93
end ~ ~ 573,513
Buildings 2,102,439 9,754 2.112,193
Imprwcmema Other 76w Buildings 595.953 11.407 607,3110
Fquiymcal 1,518,140 287,592 1.805
732
TaW Propvt7. Plaol and ,
FMdPmmt f 1,777,939 S 320,859 f O S 5,098,798
NOTES TO FINANCIAL STATEMENTS
CITY OF ATLANTIC BEACH, FLORmA
(Conrinaed)
Note 5 - Prope rty, Plan and Fqufgnnlt (Carchded)
A summary of toed assets of the Emetprise Funds ar September 30, 1993, follows:
ameer talom o.x wle. coal
weer Sewer Meld ea.v Meer aeA ruaWea a i.eorer raeee9ebs
Pma tti ree4 Pd bent P,W t1r ti PmY
[m i 3119,1]1 S SI,MS S l66}IS s T_i}31
~~ r 205,036 305.OM
lepwede r M3,719 92}ll Ir2,a29 yryq,pn
cuQ rem
a.aaes. e,6n.taz sslsu 1.43,zu 3s36.9n f In.u9 s us}3s 9a.99s Iswr.ln
ea~eue3 r
ryeq~a
(ACm®1~ 129,Ir1 319,e91 19a,15a 101.46 1540 5 4x,221 120.85 1,%01,46
nepeeciwi991
Cowge9[tio9- 11206,e661 R.e692r21 lee4,63l1 (43.9521 Rb,a301 (69,4x1 IaU.992) (3,40, Is.eaS,rlr/
o-rmpm 109.615 15e,969 )y35 16)31) a1 l4 696.9e6
re4Y Se.It1.W1 36,9e9}'R s1.936}e5 Sl.rn}2t 3 115}49 S 392}']1 4 a13,n9 S e1e 916 f 19,991.901
Note 6 - Lang-Tam Oblfgatfor4
The follaving is a aumthary of the long-term obhga[ioas of the Cirj for the year ended
September 30, 1993:
GsvY tit-rer4 0 eanaae
I
ceaer wuaaasl
!vere
~
ryMp
ie rrl
ae.sr Oariae3i~ n.te r I..r c~avrl. le.9eaae +we,
Oef
wtie~ Ewde a..r ~ 'OY~ AYSm a~4 ra)We_ TaW
~
rgah3r r
term S 1.196.953 f 109,000 51,41.110 3 3ta.OS9 f 161699 51.022.299 f1, 11x.690 Sa,aSS.aa9
n~oen 3o9,soo zl.as 3,4zo.14 3,9s1.z4
Plioupal
RniRa
0aataa~ p61,4a27 rlo.ooy asl.w91 /lza.zsll Is.ou.299, Is3.93n rs.9o9.wry
saraal. ea
9/3aD5 s I,ols,aa s n,ooo srsa9sol s 169.793 i Ia2.94 s o s4.os.49 szs99.e7s
Bonds payable at September 30, 1993 are comprised of the following irdividual issues:
( Ger3eral Obligation Bonds
1971 Sewtt System Serial Booda, Payabk in Almlta
lwe.,ll,.,.wta of 537,000 to 540.000 Principal Plus
Semiannual Interest u 5.75 % Thrwgh 1995. f 77.000
20 all~tt 21
NOTES 7'O FINANCIAL STATEMENTS
CITY OF ATLANTIC BEACN, FLORIDA
(Continued)
NOTES TO FINANCIAL STATEMENTS
CITY OF ATLANTIC BEACH, FLORIDA
(Continued)
Note 1 - Summary of Signiftnttt Accounting Policies (Conc(octed) ~ Note 2 - Cash and lnvestmenLS (Conducted)
Total Columns on Combined Statements
Tool columns on the combined finarciaz staremenns are captioned 'Totals (Memorandum
Ody)' to indicate dot they are presorted oely to fxilitate financial analysis. Data in drew
columru do not present financial position, results of operuiors, or cash Flows in conformity
with generally accepted accounting principles. Neidrer is such data comparable to a
consolidadon. lnterfund eliminations have ntx been made in the aggregate of this dw. The
totals for 1992 are presented for the purpose of additional analysis and are not a required
part of the general purpose financial statements.
Cash and investments az September 30, 1993, are categorized in accordance with GASB
Statement No. 3 to indicate the level of risk assumed by the City. The pension investments
held by Sun Hank Trust Department are considered to be category one credit risk
investments, which means that they are fully insured (EIfp,000 per participanq. The
deposits and investments wiN state agencies and the International Ciry Managers'
Associazion (deferred wmpensadon) are na classified by credit risk sitlce they are held by
independent agencies. There were no violations of the legal or contractual provisions for
deposits and investments.
Note 2 - Cash and Investments ~ The total cash and investment balance of the Ciry is comprised of the following items
The Ciry mainairts a cuh and investment pool that ti designed for use by all funds, except
for [hose monies which are periodically transferred to the pension custodian and the deferred
compensazion plan administrazors. In addition, imestmeots are separately held and
individually accounted for by several of the City's feuds wMe cotttrattual arrangemorts and
bond covenants prrn~ide for and require such arrangemenu. The deposits a~ investments
of the Pension Trust Fund which have been transferted to the pension custodian are held
separately from these of other City funds and are requved to be administered by an
investment advisor.
At September 30. 1993, the carrying amoum of cuh oo hood and on deposit wi.h banks,
including interest-bearing deposits, was 5374,257, and the related bank balance was
(684.757. Monies which are placed on deposit with finarcial iastimtions in the form of
demand deposit accounts, time deposit accounts and certificates of deposit tic defined as
public deposits. All of the City's public deposits are held in qual~ed public depositories
pursuant to Florida Statutes, Chapter 280, 'Florida Setavity fm Public Deposits Att'.
Under the Atx, all qualified public depositories are required [o picdge eligible collateral
having a marktt value equal [o or greater dun the average daily or momhly balance of all
public dcposins, times the depository's collateral pledged level. The pledging level may
range from 50~ to 125 depending upon the depository's finarcial coMition and
esuhlishmort period. All collateral must be deposited with an approved financial iastimtion.
Any losses to public depositors are covered by applicable deposit insurance, sale of securities
pledged u collaeraz and, if nrecessary, usesstnems against othtt qualified public depositories
of the same type u the depository in default.
The City's investment presentees arc also governed by Chapter 280, Florida Statutes, which
allows the City in invest in certifira[es of deposit, motley market certificates, obligaziom of
the U.S. Treuury, its agencies and ins[Nrrcnriitia, repurchase and reverse repurchax
agrcemorts collateralized by U.S, securities, aM the State Board of Administration. The
Pension Trust Funds are also authorized to loves[ in corporate bonds, prderted stocks,
common sux:ks, and mutual funds.
18
Cash
Petty Cazh on Hand f 600
Checking and Money Market Accounts 373,657
Total Cash 374,257
Pension Trust Investments
Short•Term Treasury Portfolio 24,794
High Grade Equity Fund 2,061,852
High Grade Bond Fund 2.136,768
Total Pension Trull Investments 4,223,414
Investments
Investments With ICMA 164,503
Invested Cash in Escrow and Cash Wi[h Fiscal Agent 528,614
Investment With State Board of Administration 3.108,742
Total Investments 3,801,859
Total Cash and Investments 8,399,530
(Restrfaed Cash and Investments) (577,460)
Total Unrestricted Cash and Investmems f 7,822,070
Rutricted cash and investments at September 30, 1993 in the Enterprise Funds follows
Ctarrva Debl Service Rdunding Escrow
Barnett GWf Bucca~rv Cash Inveslmad
Eneerprise Fund Bads B reese Bonds Balarre Excess Total
Auamic Beach Water 5 105 S 20,603 S 20 708
Adaraic Beach Serer 5,193 28.243 S 193.804 S 76,278 3(19.518
Bucraneer Water 4,1% S 37,085 10,206 541 72p28
Buccaneer Sewer 14J10 12U,514 20,BR4 1.107 156,815
Oak Harbor Weser 2,816 4,513 414 7 743
Oak Nubor Serer 103 9.637 BE6 10.648
Total 30, 25 S 4A,!}46 iS 77,599 $ 24 L064 S 79,226 55T7,4N1
19
Note 1 -
NOTES TO FINANCIAL STATEMENTS
CITY OF ATLANTIC BEACH, FLORIDA
(Continued)
Summary of Significant Accaunting Polkies (Continued)
Accounting For Fixed Assets (ConcfadeA)
Contributed assets are recorded az fair market value at the lass of contribution. Depreciation
recognized on assets acquired or constructed though resources externally restricted for
capital acquisitions is closed to the appropriate contributed capital (fund equity) account.
General fixed assets are fixed asstts used in gwermcenW fund type operations and are
accounted for in the General Fixed Assets Account Group razher than N govermneatal funds,
All fixed assets are valued az historical cost. Donared fixed assets are valued at tMir
estimated fair value on the date donated. No deprecation has been provided can general fixed
assets. Public domain ('infrastrutture') general fixed assess such as streets and sidewalks
than are generally immovable and of value omy to the City of Atlantic Beach have ram been
capitalized.
Aavrrming For long-Term Obligations
Long-term obligations, including general obligation or menue bonds used to finance
enterprise fund operaions and payable from revrnue of the enterprise fuoda, are recorded
vt the applicable fund. General obligation bolls and otfaK forms of long-term obligaions
supported by general revenue arc obligations of the Ciry u a whole and na its individual
constimem funds. Accordingly, such unreanrred obligators of the Ciry are accounted for
in the General Long-Term Obligations Account Group !sce Note 6).
Compensated Absenees
Accumulated unpaid vacation and sick pay are accrued whee incurred in proprietary funds.
The amoum of accumulared vacation and sick pay rceorded in the gwermxntal funds B that
amount, adjusted to currrnt salary costs, whits tr expected to be liquidated with expendable
available financial resources. Only the twrem portion is reflected in the fords. The
remainder of the liability is reported in the General Long-Term Obligations Account Group.
The guidelines of Finarcial Accouning Standards Board Statement No. 43 were applied in
determining the liability fm both governmental ctrl proprietary funds.
Revenue Recognition
Utility revenues are recorded when received and adyusted m the accrual basis ter financial
reporting. Resvitted grant revenues, which are received bm na expended are recorded as
deferred revrnues. Grant revrnues receivable are rewrded when ,-eimbursable experdimres
on those grams have bern incurred but nu reimbursed.
Property Taus
The assessment of all properties and the collection of all property taxes ue made duough
the Property Appraiser and Tax Collector of the Ciry of Jacksonville, Florida. General
property taxes are recorded as received, in cash, which approximates taxes levied less
discounts for [he current fiscal year.
16
NOTES TO FINANCIAL STATEMENTS
CITY OF ATLANTIC BEACH, FLORIDA
(Cantrnutd)
Note 1 - Summary of Significant Accaunthtg Poiicles (Conffautd)
Properly Taxes (Concluded)
Taxes are levied on November 1 of each yeaz. All taxes become delinquent on April 1 of
the following year. Discounts are allowed for early paymem. On or prior to June i.
certificates baring interest u 18SU are sold for all uncollected real property taxes. Untold
curates are held by the City of Jacksonville, Florida.
Interfund Transadbns
During the course of normal operations, the City has various transactions betwcen funds to
construct assets and comply with local ordinances and other legal restrictions. These
transactions are reflected as operating transfers (sce Nae I1).
Pension Plans
The Ciry accounts for its pension plans uMtt Financial Accounting Standards Board
Statement No. 35, Arraunting and Reporting by Defined Benefit Pension Plans. The pension
plans covtt substantially all of the City's full-time employees. The Ciry records pension
costs in the pttiod salaries are earned. Pension expense includes rmrmal cost plus
amortization of past service cost wtt twrnry-free years (see Nate 9).
Deferred Compenution Plan
This City repons its Internal Revenue Cade Section 457 deferred compensazion plan as an
Agercy Fund in accordance wiN Governmrnul Accounting Staniards Board Statement
No. 2 (sce Ntxe 10).
Contributed Capital
Comributed capita in the Proprietary Fund Types represents convibutions from other funds,
developers, a~ federal, state ctrl local gram programs. Contributions ue used primarily
for capial outlay projects ctrl arc recognized as ircreases in equity in the period they are
earned m received.
Reserve of Fund Balanris and Retained Earnings
Reserves recorded N the Gwemmemal Furls represrnt portions of (wd balance which
cannot be appropriated for experdimres or which have ban xgregated for specific future
uses. The reserved fund baance N the Special Revenue Fund is for payment of long-term
debt (5206,548), road and sues experdirures (SIG0,154), and toursm developmem
(SI36,177). The reserved turd balance in the Capita Projects Funds u resmeJ for sveets
and drainage projects.
Reserves recorded in the Enterprise Funds ue created by the existence of assets resvictcd
for debt service, conswttion, renewals all replacemrnts.
17
Note 1 -
NOTES TO FINANCIAL STATEMENTS
CITY OF ATLANTIC BEACH, FLORIDA
(Continued)
Summary of Signiffarrt Aaotrnting Policies (Continraed)
Basis of Aarounting and Measumnmt Fotva (ConcGrded)
AB Proprietary Funds all the Pemfon Trust Fund are accounted for on a cost of smites
or 'capital maintenance' measurttcem focus. This means that all arstts and all liabilities
(whether cvrrem or noncurrem) associated with their activity are ircluded on their balance
sheets. Their reported full equity (rct tool asses) fr segregated into wntributed capita and
retained earnings components. Proprietary Fund Type operating staremems presem increases
(revenues) and decreases (expenses) in tttt total assets
The Proprietary Fund Types and pension Trtut Fund use the accrual bail of accounting.
Revenue is recognized when earned and expeaus are rceognizal when incurred. Water,
sewer, sanitation and stonmvazer smites are billed to custotners in advartce on a quarterly
cycle, with excess charges billed m arrears. A receivable u recorded az year end for unpaid
(delinquenq billings less m alowance for those considered uncollectible.
Budgets
General governmental revenue and expenditures accoumed for in budgetary {ands are
controlled by a budgetary accounting system in accordance with various legal reyuiremems
which govern the City's operations. Budgets are monitored az varying levels of clauificazion
detail; however, expeMitures canna legally exceed total appropriazioas az the individual
fund level. Ennrmbrarrxs are recorded as resmazions of furl balance az year end.
Budgets have bern adopted for all Governmenal Fulls (General, Spceial Revrnue. Debt
Service all Capital Projects Funds). The City Manager is authorized to varafer budgeted
amounts within departmems within any fund; however, any revisioas that increase the total
expeMimres of any departrnent or full rmnst be approved by the City Commission. All
necessary supplemental appropriazions were adopted by the City Commission as part of a
quarterly budget rn•iew process and are included in the reported budgetary data. The budget
presented on the Combined Statement of Revenues, ExpeMimres and Changes in FuM
Balanras -Budget and Actual -All Governmental Full Types is prepared on the GAAP
basis.
Cash and Investments
Except where prohibited, rash resources of the individual funds are combined to form a pool
of cash and investments. Investments in the Pooled Cash Fund consist primarily of invested
rash and certifiatu of deposit which marure in one year or less plus cash invested with the
State Board of Adminisvazion. Interest income earned on the pooled rah and investments
fr disvibu[ed to the appropriate funds based on the average monNly balance of investments
in each fund. Cash and imxstmrnts in the Agency FuMS also include employce deferral
compensation which is managed by the International City Managers' Association (ICMAj.
14
NOTES TO FINANCIAL STATEMENTS
CITY OF ATLANTIC BEACH, FLORIDA
(Continrud)
Note 1 - Summary of Signlfinnt Atcounting Policies (Conrurued)
Cash and Investments (Concluded)
Investments are valued az cost, except for Ne investments of the deferred compensation and
pension trust funds, which are valued at marktt (sce Note 2).
For the purposes of the statement of cash Flows, the City considers cash and cuh equivalents
[o include cash and investments with an original maturity of throe months or less.
Receivables
Receivables are rxorded az their net realizable value. The allowance for uncollemible
accounts and assessments at September 30, 1993 in the Enterprise Funds is 543,226.
Inventorits
Inventories consisting principally of expendable materials, supplies and fuel are determined
by physical count az the City's year end and are valued at the lower of cost (firs[-in, first-
out) or market.
During the year, imrntery in the General Fund k recorded ar an expenditure at the time of
purchase (purchau method) and converted to the coastrmption mehod for fitwicial statement
purposes. The inventory balance reported is offset by a fund balance reserve which indicates
than it does not coastimte 'available spendable resources" even though it is a component of
net currem assets.
Restricted Assets
Certain Enterprise Fund assets are required to be segregated from other current assets due
to various bond idiemure agreements and City Grdinances. These assets are legally
restricted fm specific purposes, such az debt service, new conswction, and renewals and
replacements.
Accounting For Fixed Assets
Proprietary Fund capital expenditures made for revenue-producing assets, which are
employed in operazions that are accounted for in the Proprietary Funds, are capiuliuxl at
historical costs and depreciated using the svaignt-line method over [heir estima:ed useful
lives as follows:
Buildings and Imprwemrnts 40 Years
Improvemems Other Than Buildings 10.50 Years
Equipnnnrnt 3~(1 Years
IS
Note 1
NOTES TO FINANCIAL STATEMENT'S
CITY OF ATLANTIC BEACH, FLORIDA
Summary of Signifkartt Atrottntittg PoritUes
The City of Atlantic Beach, Florida (the City) u ircotporazed std opttazes under a form of
government which comprises m elected City Commission (four Commissioners and a
MayorLotWmissiocer) and provides, tinder the administration of an appointed City Manager,
the following services: Public Safety (police and fire), Pubhc Works (sneers and
infrastructure), Recreation, Swiration, Stormwaztt, Planing, Zoning, Water and Saver
Services and Geceral and Atiministrazive Services.
The accwming policies of the City conform to gecerally aceepted accounting principles as
applicable m govermnevts. The following is a summary of the more significant policies used
in the preparation of these finarcial statements.
Reporting Entity
The bazic criterion for including an agercy, institution, wthority, or other organiration in
a Bo~'ernmemal nail s reporting emity is the exttcise of Oversight responsibility over such
rntities by the governmental unit's erected officia6. Ovttsight responsibility is defined to
include, but u na limited to: finarcial intttdependency; selection of governing authority;
designation of management; ability to significantly influetce opttazions: accountability for
final rtuuters; and othtt factors including special finartcial relationships. There are no
rntitia over which the City exeru any type of influence ard, accordingly, th accorr~anyirtg
general purpox financial statements include only the ftmd types and account grwps of the
City itself.
Fund Accounting
The accounts of the City are organizeA on the basis of funds or account grwps, each of
which is considered a separate accounting rntity. The opttauons of each fuM are accwmed
for using a separate set of self-0alancing accwnts which comprise us users, liabilities, fuM
eyui[ies, revenue and ezperdimres or expenses. The various funds are grwped by type in
the financial staeemems. The following fund types and account grwps arc rued by the City.
^ Governmental Fund Types
General Fund -The General Fund u the general operating ford of the City. It is used
to accwnt for all financial reswrces, except those required m be accounted for vt
anothtt fund.
Special Revenue Funds -The Special Revrnue Funds are used to account for the
proceeds of specific revrnue swrces lothtt stun major capital projects or expendable
vests) dot are legally restricted to expenditures far specified purposes.
Debt Sepia Fund -The Debt Service Fund is used to accwm for the accumulazion of
reswrces for, and the payrWent of, long-term debt prircipal, imcrest aM related cosu
other titan obligations payable from the operations of the Enterprise Funds.
12
NOTES TO FINANCIAL STATEMENT'S
CITY OF ATLANTIC BEACH, FLORIDA
(Contfnrred)
Note 1 - Summary of Significant Atxvttnting Policks (Contirrued)
Fund Accounting (Concluded)
^ Governmental Fund Types (Concluded)
Capital Projeeta Funds -Capital Projects Funds are used to account for Ne financial
resources to be used for the acquisition or conswttion of major capial facilities (other
than those fmarced by Emerpriu and Special Revenue Funds).
• Proprietary Fund Types
Enterprix Ftmds - Enterpriu Funds are used to accwnt far water, sewer, sanitation
and stormwattt opttations which are financed and operated in a [[tanner similar to
private business rnterprises. The costs of providing goads or services to the general
public are financed or recovered primarily thrwgh user charges.
^ Fiduttiary Fund Types
Trust and Agency Funds -Trust Funds are used to account for assets held u a wstee
or agrn[ by the City for others. The Pension Trust Fund is accwntsd for in essentially
the same manner az Proprietary Futtds. The Expendable Trust Fund is accwmW for in
essetttially the same [Wanner as Goverttatemal Funds. Agency Funds are custodial in
naWtre (asses equal liabihties) and do na involve measuremrnt of results of opttazions.
^ Aocamt Groups
General Long-Tenn Obligations Actvttnt Group -This accwnt grwp u used to
account for the wtstanding prircipal balances of lung-term debt and otlttt long-term
liabilities other than those payable from the operations of the Enterprise Funds.
Gerteral Fined Asset Asmtmt Group -This account grwp is used to account for all
fixed assets of the City other than those accwnted for in the Enterprise Funds.
Basis of Accoutring and Measurenttttt Fotau
The accwnting and reporting vestment applied to a fund is determined by its meazuremcnt
focus. All Govertttttental Furtds and Expendable Trust Funds are accwnted for on a
sperding or 'finarcial Flow' measuremrnt fowl. This means thaz only curtrnt assets and
artrnt liabilities are generally included on their balance sheets. Their reported fund balance
(stet current assets) is conidtted a manure of -available spendable reswrces.'
Governmental fund operating staemems presem ircreases (revrnues aM other financial
swrces) std deueasa (expeMinues and other financing uses) in stet wrtent assets.
The Governmrntal Fund Types, Experdable Trust Fund and Agency Furls use the modified
accrual basis of accwming. Under the modified accrual bssis, revrnues are recognized in
the accouming pttiod N which they become available and measurable. Expenditures, other
than interest on genttal long-term debt, which are recorded warn due, are recognvxd in the
accwnting period whrn irtcttrted.
13
COMBINED STATEMENT OF CASH FLOWS
PROPRIETARY FUND TYPES - ENTERPRISE
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1993
CITY OF ATLANTIC BEACH, FLORIDA
Cah Fbws From Opersiag AtrirRirs
Ogeratwg hxome
Adjusmrcros m Raonrile t3pcndng Lsc®e m Ner Cssh
Provided By opetariom:
Depmciauve of Pkm
AmorYvative of lotangibk Assar
('hanger in Assns - Rrcrrase) Decrease:
Accaws Rcxivable
Due From Other Ooverrmems
Invcmory
Other Comm Assess
Changes in Liabilities . Incruse (Dmease):
Accwmts Payable and Awned LiabBitks
Customer Deposits
Net Cash Provided By Opcaliq AWrYIm
rash Fbws From Naonptlal }lmariag Aniritks
Coaaccuve Charges
Sean Generation Charges
Oprnting Gram
Opentiag Transfers Om to Other Funds
Operating Tnafers to From Other Fords
Nn Cash m Escrow ve Bond Acfurding
Nn Cash Nawd In) Nownphal Fiwawdag Aetirifks
Cash Flows From Capital awd Rdsed Flroadog AOirYies
Nom Proceeds
CoBatiom ve Nom Receivable
Collections w Spedal Asseaamems
Cootribatiom
Properly. Piam and Equipment Additives
Repayrtem of Prim Comribmoa
Prircryal Payrnema ve Bonds
Iruerrn Paid
Operating Travsfers Om m Other Funds
Opcruiog Tnatfen In Fram Other Funds
Nn Crib Need lo) Capital awd Rdsed AnlrYka
fee accompmytng ncxes.
10
lffZ
(Memorawdt®
lfl3 Ody)
f 1.491,251 f 1,006,979
716.006 680.484
100.000 100.000
(102,612) (181,302)
0 33,281
2,180 9,650
0 (47,806)
(68.050) 287,424
70,647 52,591
2,239,424 1,941,301
166,188 197,200
i 14,147 109.058
0 4,329
(1,110,242) (931.722)
95,227 gp,6g2
(225.508) p
(960.188) (530,443)
190.000 p
5,181 p
60,033 94,089
20,000 119,307
(2,729,427) (],711,463)
0 (120.000)
(993,631) (117,217)
(432.604) (343,424)
189.341) (1,388.604)
84.311 1.388,600
(3.910.448) (2.078,708)
COMBINED STATEMENT OF CASH FLOWS
PROPRIETARY FUND TYPES-ENTERPRISE
FOR THE FISCAL YEAR EA'DED SEPTEMBER 30, 1993
CITY OF ATLANTIC BEACH, FLORIDA
(Concluded)
1992
(fFemorwdum
1993 Ody)
Cab Flows From Iw.esfiwg AttltYka
lavestmems Purchaad f 0 S (10,5441
Irrves>mems Matured 445,905 0
Interea Ltcame 215,472 316,957
Ns Cab Provided By InrWirrg Anhitks 661,377 306,413
Net (Dtaxae) b Cash and Cash Egrdralmss
Cash and Cash EgWaleoh, October 1. 1992
Cah awd Case Eepdralmts, SeplemhQ 30, Iff3
Balance Stirs Compoomts of Cash and Cash Eeryiraleoss
Cash and Cash Etryivakms
Restricted Assess:
Cash and Cash Equivalems
rash in Escrow and with Fiscal Agem
Trnal Cash and Cash Ego)rakms -End of Year
SrLNole of Nowcah LareatYog, Capital wad Ffwan®g iraaactioa
Campowmis of Nee Cash to Eseaow ve Bowd Rdmdiag
(Pu Amvem of Refunded Debt)
Pu Armuo[ of New Debt
Rssa Coal)
(bvuea Acened u Refueling)
Ross ve Rehradirtg)
Ns Cash b Fserow ve Bond Rdsmdag (Below)
(Cash Paid Imo Escrow)
(Cash Due Form Escrow)
Net Cash to Farrow ve Bond Rduodirq (Abme)
Caaribryiaes FWarrd
Cross Comibative
(Nam Receivable)
Nn Cash Recdred
See arcotnpanytng notex.
(1,869,835) (361,437)
4,459,175 4,820,612
f 2,589,340 f 4,459,175
f 2,011,680 S 2,710,573
48.846 1.748.602
528,614 0
2f 589,340 4,459.175
f (3,162,600) f 0
3,230,389 0
(66,261) 0
(56.002) 0
p71,031) 0
(zzs.5o6> o
(349,994) 0
124.466 G
S (225.508) S 0
S 175,432 f 0
(155,432) 0
f 20.OOJ f 0
.e '~~,F p^$~I.p~ ~'o, gp~~.ry~~~°pixp O ~aV «~ ~ ~gpe. e^. h° e ~ ~.~O.i y~~ .spry ° ~~e ~ ! '~ m
i ~ ~N p __ _.. _ __ _. =_ __
O ^O«~~~IOI HNNNn`OH Piry -~ P$~S . r ., I~ Y~erl P N ~ ~
• ^ I I I O w ~Iv N I NI
• ~ ~ Y Q _
t-~ I ^w,e ~`^`o s^`, e?rylEl '~r'~.~~.ppp ~i~i~pp ~.e +CC+8 S~3«~ { °eO=N~p'a~~p X5.1 F'r `p~, y~y~q r~ o^,~ ~ ry~ yT~, R e^;
~~NF+^~ ~NN«~f~^H_I~I ~I 'O •_OM ~H P ~~_ ~P° ~ - H N n N_ ^
y y vl~ _
•I M _ N I-I NI ~~ NI
C N
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A
h
GENERAL PURPOSE FINANCIAL SfATII1'IENTS
Thee buffs statemems Provide a summary overview of the flmocial pasitioa of aU fuoda and aaount
~ovps, u well u the operating results of all fiords atd cuh flaws of the Proprierory f'oud Type. They
also nave u m i~adtution to and summary of the more detailed statertKms irchded in the
accompanying information secdw.
INDEPENDENT AUDITORS' REPORT
Honorable Mayor, City Commission and City Manager
City of Atlantic Beach
Atlantic Beach. Florida
We Gave audited the accompanYdB Bead Purpose fmarcial ~~ of the City of Atlantic Beach.
Florida az of September 30. 1993. and for the Year then ended. az listed in the accompanying table of
contemn. These generd purpose financial nore+wmc arc the respomibility of the City's management.
Our responsibility k to express ao opinion on these general purpou fmarcial statements based on om
audit.
We conducted our audit in accordance with generally accepted auditing ataududs, GovnnmtM Auditing
Srandardt, issued by the Cotnptrolter General of the United States. and the provisions of Office d
Management and Budges (OMB) Circular A-128, Audits al State and local Governments. Throe
standards and OMB C'vcular A-128 require that sve Plan and Perform the audit to olxain r~asonabk
azsurance about whether the grneral purpose financial statemems arc fra of material rri cvarmvrrr, M
audit ircludes examining, on a test bazis, evidence supporting the amounts and diulrot3res in the general
purpose financial stattmlems. An audit also iacltdes ass ss~ssing the accwmio8 PrirciPks used and
significant estimates made by rnanagemem, az well az evahh[ing the overall gercral Purpose fmaerial
statement presentation. We believe that otv audit provides a reazooabk basis for our opinion.
In our opinion. the general purpose financial mre.swrta referred to in the first Paragraph presem fairly,
iu all material respects. the fwrcial position of the City of Atlami~) ~ Florida az ~S~teroberthen
1993, and the results of its operazions and the rash Bows d its fund types Year
ended in conformity with generally accepted accwnting Prircipks.
Our audit waz conducted for the purpose of forming an opinion on the general purpose financial
asrnr.r.rrrc
statements taken az a whole. The combining aM individual fund fmarcial and schedules
m the table of contents are presented for purposes of additional analysis and are not a required put of
the general purpose fiturcial statemens. Such infortnuiou, except the portion marked 'unaudited,' on
which we express no opinion, bas been subjetYed to the auditing Procedures appBed in the audit of the
general purpose financial rt~^^^^r• and, in our opinion, is fairly shred is all muerial respects w6e"
considered k relation to the getleral purpose fu3ancial aht°mencs Wte° az a wbok.
Januar,• 14, 1994 , ~~ ~jQ/
Gainesville. Florida 3~~"^~ 7777 i !/
Ceniried thblic Accorritartn
P.O. Boa 13999 • 222 N.E. 1st SirM • GairSesvilk. Florida 32602 • 19041 378Q46t
Laurel Ridge Prokssiorul Cemer • 230 S.E. 17th 5rreel • OcaA. Fbrda 344%1 • 1904! 732-3871
1415 Piedmont Drive, Em. Sure 2 • Tallahassee. Fbrida 32312 • t904i 385-0SS4
W Wl6Or •W aCM wW r:WD• MtRL'RS Oi CFrteaD r1.RC YCODM~ l5
W Wle Or 1ufMn•. mflrtVil U ClrtetD Mr[ KCOJYI•wr5 rN'n5! CO.I.w15 MU f I C R5C1Kt YR4.'s
FRVANCW. STA7Ehi6NT5
AND
INDEPENDENT AUD17'ORS REPORTS
CITY OF ATLANTIC 6EACH
ATLANTIC EEACH, FLORIDA
SF.PIEhiEER 30, 1993
CONTENTS
(Cowcdded)
Additional Ekmertts of Report Prepared h AtxoMance YYN6
Coxramrat Aydimt` Slmtdards, lowed By the Comptroller
General of the United Sutea, Ute Pro~kbns o(the OQfce
of 119amgement and Budget (OMB) CMatlar A-128, and the Ruka
of the Auditor General of the State of FkrWa (CowehtdrJ)
Pa
independent Audhors' Report oo Interml Control Strvdtee
Related Mottos Noted fo a Generd Purpose FioaocLl
Statement Audit Conducted M Aceordance WNh Gotrrtrwent
AtdiOag srmteards, and Madgemmt Letter 5964
inaepman,t Auaitora' Report m Internal Canird Strutfine
Used in AdmhtWeriog Federal FWndal Asalelance 65fi7
~~
Ittdepmdmt Audila's' Report on Compliance Whh the General
Requirematb Applinbk to Federal Ffoancfal Assfataoce ~~
Independent Auditors' Report on ComplWtce VFhh Specilfc
Requiranents Appliobk to Nottmyor Federal Fimta3al 70
AssWattce Program Tranaartiatu
INanagement'a Responx to Independent Audhora' Report o0
Irdernal Control Sfrvctore 71-73
FwANC1AL STA7'Ehff.NIS
AND
INDEPENDENT AUDITORS' REPORTS
C[TY OF ATLANTIC BEACN
ATLANTIC BEACH, FLORIDA
SEPTEMBER 30, 1943
CONTENTS
(Conainurd)
Combining and Individual Fund StaietrKnts and Sd[eduk
(Concluded)
P o
enterprise Funds -Proprietary Fnna TYPE
Combining Balance Sbeet 434
Combining Statement of Revrnues, Expenses attd
Changes in Retained Earnings 45-06
Combining Statcment of Cuh Flows 4y-~
Schedule of Ntx Revewes in Accordance With Nae
Resolutions Sl
Fiduciary Funds
Combining Balance Sheet 52
Statistirnl Section Nnaudited)
Pension Revenues By Source and Expeases By Type 53
Computed Pension Conuibution Compara[ive Schedule 54
Analysis of Pension Funding Progress 55
Additional Elements of Report Prepared in Aawdanoe With
Government Audilia; Standards, Issued By the Comptroller
General of the United States, the Provisions of the Offim
of Management and BudgN (OMB) Circular A-128, and the Rules
of the Auditor General of the Stale of Fbrida
Independent Auditor' Report on Sdteduk of Federal
and Stale Firunrdal Assistance ~
Schedule of Federal and State Financial Assistance 51
Independent Auditor' Report on Camplianoe With Laws
and Regulations Based on an AudH of General Purpose
Financial Statements Pvformed in Acardance WNh
Government Audtdna Standards 58
FINANCIAL STATEMEN'f5
AND
INDEPENDENT AUDITORS REPORTS
CITY OF ATLANTIC BEACH
ATLANTIC BEACH, FIARmA
SEPTEMBER 30,1993
CONTENTS
P e
Independent Auditors' Report
General Purpose Fburadal Statements
Combined Balarrce Shea - AB Fund Typo 2~
and Account Groups
Combircd Statement of Revrnues, Exprndiuva
and Changes is Fund Balances -All GwernmenW 5
FuM Types and Experdable Trust Funds
Combined Statemem of Revewes, Expmdiaues
and Changes N Furl Balances - Budges and ~~
Auual -All Goverrtmemal Feud Types
Combined Staternem of Revrntres, Expenses and
Changes a Retained EarningslFund Balarces -
AB Propriaary Fund Types and Pension Trust 8-9
Fund
CombirsrA Statement of Cash Flows -Proprietary 10.11
Fund Types -Enterprise 12-35
Notes to Financial Sutemenu
Combining and Individual Fund SUtemerru and Sdseduk
General Fund
Schedule of Expenditures -Budget and Aaval 3638
Special Revmrre Funds 39
Combrmng Balance Shea
Combining Staement of Revalue. Expenditures ~
and Changes in Furl Balarres
Capital Projects Funds 41
Combining Balance Sheet
Combining Staumtent of Revenue, Expenditures 42
and Change in Fund Balances
FAIANCW, STATEl1>EN7'S
AND
INDEPENDENT AUDITORS REPORTS
CITY OF ATLANTIC BEACH
ATI.AN77C BEACH, FLORIDA
SEPTEMBER 30, 1993
CITY OF
r~!C'artdc ~~~ - ~lmtlda
FINANCIAL STATEMENTS
AND
INDEPENDENT AUDITORS' REPORT
SEPTEMBER 30, 1993
Page Three
Minutes
Wonderwood Road Meeting
May 11, 1994
attend. Harry Schnabel, Chairman of the Beaches Department of the
Chamber of Commerce indicated the Chamber strongly supports the
construction of the Wonderwood Road and also offered his
assistance.
There being no further discussion, Mayor Flet.:.her declared the
meeting ad,j ourned at 9:00 PM.
Maureen King
City Clerk
Page Two
Minutes
Wonderwood Road N.eeting
May 11, 1994
road, with the bridge over the Intracoastal Waterway bridge being
four lanes. Ne indicated funds had been authorized for
preliminary engineering; however, no funds have been allocated for
right-of-way acquisition or construction.
Mr. Gabriel invited questions from the audience and Mayor Latham
indicated he had heard that the JTA was waiting for some indication
from the Navy regarding the future of the Mayport base before
making a decision to proceed with the Wonderwood Road. Mr. Gabriel
indicated the JEA was looking to see what impact, if any, the fate
of the Mayport Naval Station would have on the present projections
for this project. In further comments from the floor concern was
expressed regarding the future of the Mayport base since it was
felt the Navy's plans for Mayport would, no doubt, be impacted by
the decisions of the JTA relative to Wonderwood. Several people
expressed shock and disappointment that so little progress had been
made on the project. Capt. Ziemer, Commander of the t4ayport base,
indicated that Mayport would have ten additional ships and three
thousand additional personnel by 1995.
Mayor Fletcher felt in addition to concerns about the future of the
Navy at Mayport, the safety of the beaches' citizens was a major
concern. He felt that Atlantic Boulevard was not adequate to
handl_ evacuation in the event of a hurricane. He feit i' was
important that the JTA raise the pr ~ It a need fort an additional
Road because, with or without the Na
road, was critical.
Following the question and answer session it was agreed there was
a critical need for the Wonderwood Road for three major reasons,
namely, the safety of the beaches' residents in the event of an
emergency, growth of the Mayport Navy base, and the economic impact
on the business community. Mr. Gabriel was asked to convey to
Miles Francis, the Executive Director of the JTA, the unanimous
feelings of those in attendance regarding the critical need for
this project and to request that the JTA raise the priority level
of this project.
Susan Wiles reported that the Wonderwood Road project was not in
the five-year priority list of the State of Florida. She indicated
a plan needed to be developed that would get this project listed as
a priority at the state level. The project could then be in line
to receive federal funds. She volunteered to work with the beaches
communities to get the project or. track. It was agreed another
meeting should be scheduled at a time when Miles Francis would be
able to attend and that as many of the decision makers as passible,
including Congresswoman Fowler, Tommy Hazouri, Jake Godbold, and
representatives from the Department of Transportation, be asked to
MINUTES OF THE MEETING OF THE BEACHES CITY OFFICIALS HELD IN CITY
HALL, ATLANTIC BEACH, AT 7:00 PM ON WEDNESDAY, MAY 11, 1994.
PRESENT FROM ATLANTIC BEACH:
Lyman T. Fletcher, Mayor
Suzanne Shaughnessy, Commissioner
J. Dezmond Waters, III, Commissioner
Robert G. Weiss, Jr., Commissioner
Kim D. Leinbach, City Manager
James R. Jarboe, Deputy City Manager
Maureen King, City Clerk
PRESENT FROM JACKSONVILLE BEACH:
Bill Latham, Mayor
Wilmer Clark, Councilman
Margaret McQueen, Councilwoman
Ed Parpart, Councilman
Richard B. Shore, Councilman
AND: Richard Brown, Councilman, City of Jacksonville
ALSO: John Gabriel, Engineer with J.T.A.
Susan wiles from the office of Congresswoman Fowler
The meeting was called to order by Mayor Fletcher who explained the
meeting was being held for the purpose of receiving information
relative to the status of the proposed Wonderwood Road. Following
introduction of the elected officials, Mayor Fletcher invited John
Gabriel of the Jacksonville Transportation Authority (JTA) to
report on the progress being made regarding the construction of the
proposed Wonderwood Road.
Mr. Gabriel reported on other JTA projects which are under way and
which he felt would also benefit the beaches communities, as
follows:
Trumpet Interchange at J. Turner Butler HOUlevard: JTA working on
a redesign and hope to be able to save most, if not all, of the
trees.
Mayport Road/Atlantic Boulevard interchange: Reviewing proposals
from ccnsultants and hope to be able to select a consulting
engineer within the next few months.
Monucent Road Improvements: In final stages of design and should
be bid out by the end of the year and construction could begin by
spring 1995.
Discussion then ensued regarding the Wonderwood project and Mr.
Gabriel reported the environmental report had been submitted to the
Federal Highway Administration and Florida Department of
Transportation for review. He reviewed in some detail the proposed
route for Wonderwood Road and indicated it would be a six lane
NOTES TO FINANCIAL STATEMENTS
CITY OF ATLANTIC BEACH, FLORIDA
(Continrred)
Note 6 - Long-Term Obligations (Concludrdj
Oak Harbor Water and Sewer D4trla Revenue Bonds
Durittg 1989, the City issued additional revenue bads m acquire ~ O~ Hubor Duvia
Water and Sewer System. These bonds were payable from the stet revenues of this system
std are not general obligations of the City. The hoods comainW a provision which allowed
for ear1Y PrePaY~ on March 1, 1994, u rto pemlty.
The bottds were legally defeascd in connection with th isaoartce of the note payable m
Bartlett Gant of fxksovvl6e w July 29, 1993. Pratxeds from the ttae tolalliug 5898,500
plus City debt service reserves of 518,200 were pktad in ao irrevocable trtut accoum to
grass refund all outsnMiug Principal and all interest paymtmcs remaining up to the euly
Prepaytttrnt due. Cub in escrow of 514,170 plus additional amaants tonlling 51,300 will
be remrrted to the City w March 1, 1994, the prepaymem due.
Barnett Bank of larksonvllk
On lone 28, 1993. the City adopted Raolutiao 93-26, atthortnng the issuance of the City's
Water and Sewer Revenue Notes. is a prircipal amoam trot to exceed SIO,OIXI,000, to
Barnett Bade of Jxksomille. The praoeeda of the note will 6e treed to: (i) fmattce design,
etrgtneerirtg, eoasbuaioo and other eligible casts of cabin water and sewer systun
imprwemcau, (u) repay txriain existing debt of the City coeagtiog of the otttshuding
Principal woutns of the City's Oat Harbor Bonds, 8ux>rcet Bonds and Slue Pollution
Cornml Bonds, and (ui) pay costs of isatance and txher qualified costs aM expertses.
The notes were issued in the form of a single draw-0aaa note, which provides for periodic
disbmaetnem of furxls until the atdhorvN tohl principal amamt of 510.000.000 hu been
disbursed. not to exceed 36 months. 71te notes may be Prepaid. in whole rn in part. without
pemlty a premium. As of September 30. 1993. 53.230.389 had boa dawn down on the
notes. whkh included refwdiog proceedt d 53.164.125 std iawe teats of 566.264.
Tams of the Resolution requited the esublishrnem of various funds and accounts on the
boots of the City. ircludmg the Gross Revetate Fund. the Debt Service Resme Fund. the
Restricted Reserve Fwd std the h~rwemtsns Lapact Fes Fords. As of September 30.
1993. the City had na established these foods.
Other Disclosures
During 1991, the City rntered iron a capihl lease m purchax olfce tNttiptrcnt for
5327,484. The minimum kale oayrttcnts for the remaining lease term ue ss follows:
1994 - 578,354; 1995 •578,354; 1996 - 558,666. The prtseat valet of the minimum lease
paymrnts fr 5194,715.
Imagist incurred during the year coded September 30 1993 wu 5188,630 in the Dcbt
Smitx Fund and f350,517 in the Enterprise Funds. AO the irnerat wu charged to expcnsc
during the year.
25
NOTES TO FINANCIAL STATEMENTS
CITY OF ATLANTIC BEACH, FLORH)A
(Conriauedj
Note 6 - Long-Term Obllgdbat (Catriwtred)
General Obligatkn Bonds
General obligation bonds (1971 series) of the Gencral Long-Term ObGgarion Accatnt
Group represent bonds issued by the City for convection, improvements and extensions to
the City's sewer system. These bonds wtte issued at general obligations of the City and,
thttefore, ue nu obbgation of the irdividual Enterprise (sewer) Fund.
Btrccarteer Dlstrkt Waur and Sewer serve Bonds
During 1995. the City issued revemre bonds to acquire m additional water and sewer
system. These bonds were payable from the »a revemtes of the Buccaneer Disvict Water
and Sewer System. and ue not gettttal obbgation of the City. The bonds tawtainM a
provisions which allowed for euly Prepayment on May 15. 1994. u no penalty.
The bonds were legally defeased in runntxtion with the issttance of the [tote payable to
Barnes Baok of Jacksonville on 7uly 29, 1993. Proceods from the Hate tanlliug 51,310, I74
plus City debt smitx reserves of 5139,595 was placed in as irrevorabk trust account to
gross refund all tattstanding principal and >U imaeat payments `"""-O1°' trp to the early
prepayment dare. Cash in escrow of 531.090 plus additional amotrtn tonlling SI,GaB wilt
be returtrd to the City on May I5, 1994, the DrcWY~ ~~
State Pollution Control Batds
During 1985, the City obtained a Store Board Lpn which is atbniniuaed by the State Board
of Adminiuruion and amtted by Swe PoButi~ Control Bonds. Series 'Q,' to support
funding for improvemrnt and expansion of its sewer ryakm. These bands were payable
from pledged revetmes derived from the opaatious of the sewer system.
the bonds were legally defeased in camteaion with the isutaoce of the mk payable to
Barrett Bank of Jacksonville ~ July 29, 1993. Protxeda from the rank IotaBiog 5955.450
pln City debt service raervea of 5192.200 were plated in an irtevocable oust account to
grow refimd all outstanding principal. all ptepayrxm penalties, std ail imagist payments up
to the euly Prepayment dale. As a wod'aim of the defeaaace, the City cootimted to fund
a deM service «aare in We aotmt of 5195.804. Additional amouats in scow [stalling
576,278 will be returned m the City m July 1, 1995, the prepaytttent dale.
Florida Mtmkipal L.oui Coustdl Pooled Lego Prrogram
During 1986. the City elected to participak in the Florida Municipal loan Council Pooled
Loan program (Revenue Bonds, Series 1985). Under this program, the City tr eligible to
borrow up m 51.871.000 to be used m fmtttra capita Projects. At September 30, 1993.
51,015,470 was outshodmg and included as an obhguiw d the General Long-Tam
Obligation Accwm Group. The amortisation schedule above irchrdea mtaeat w these
obligation u an assumod rare of 3.794%.
24
Note 6
NOTES TO FBVANCIAL STATEMENTS
CITY OF ATLANTIC BEACH, FLORIDA
(CoxOaued)
1.a11FTerm Obllptloos (Coatlaued)
Notes Payabk and Lease ObUBalxm (C/rcglda/)
City of Gulf Breese. Florida, Lanl Gwernmert Lom
Pool Program, Government Unit Nar, Payabk io
Amlal Imhllmema of Principal and Semiaowal
Instalimems of Imerest at a Flmtkg Rak ~mg
From 6.50% m 6.85% Over the Term of the Nar. Taal
PaYmrnm are Approzimamly 5225.000 A®aBy. The Nar
is Secvted By the City's Utility Service Taxes and the
local Option Gas Taxes. S 785
000
City ~f Gulf Breve. Florida. Laal Government loan .
Pool Program. Covernment Unu Nape, Payabk in
Amin ImhllmWS d Principal and Sesxiaooaal
Imtallmrnta of Imerea at a floatbg Rae IoQeasio6
Frain 7.40% m 7.70% Over the Term of the Nar. Total
Paymeata arc APPrmtimately SI95,000 Anmally. The Nam
k Secured By the City's Utility Service Taxes.
' 2,010
000
L
baty Natimal Back and Tttut Company, Payabk in 33 ,
MootNy imtatlmenb of Prioci}oI ad )Basest t a
Feed Ram of Approiimamiy 5.43% Through September
1995. The Nar is Setmed By Equipment. 337,259
I>um0mem Nar. General F7eetric Fleet Services
Irc.
.
,
Payable m Momhly ImtaBmeots of 56,199, tachdiog
larrea at 6.1 %. 65
058
Capital Lease, Sun Back, N.A., Payable in Monthly InsnBmems .
of 56.529. Inchdblg Imerea a 7.29%. 194,715
Total Notes PayWk and Lease ObBptlbns 6, ,421
The amual rcgovemems so aamr~e all debts aotaaodwg (excluding acerued tam
abuoca) a September 30, 1993 ate as follows:
Gssal Lana-Tam Obllplt{as
A®~ r+~ E e Fadt
f/30 lrnvt 'Fatal sea ToW
1991 a 67x,599 ~7~ ~'~ N3 ~. 2,07! >;
1995 Sx7.099 USb2D 112,719 90,N5 760.133 351.367
1996 110.729 106,706 519,07/ 37.773 233319 2x7332
1997 79x,709 xS,6/i IM330 731331
199! 1!3,932 71,306 237,110 731,271 719,26.7 173A17
276330 171,576
7lnruner 992.676 379.2x9 137[363 7,a46ala 1372,036 337x37!
Testes! 3 7,239,7N 1 I,IM337 S 13M297 I,I7S,117 a 3,x25,66/ S 7,700.x15
23
NOTES TO FINANCW. STATEMENT'S
CITY OF ATWNTIC BEACH, FLORIDA
(Cowsiawd)
Note 6 - Long-Term Obllgatbss (Coatlatwd)
Revenue Benda
1985 Bummer 1)iatritt Water and Sewer Serial Booda.
Payabk in Amaal Imhlhnem d principal aad Semiaorotal
Installmems d Imeaest >r 9% Through 2000. These Bonds
Were Legally Defeased m July 29, 1993 and WID be Prepaid
in Fu6 as May Is, 1994. s 0
sate Pouutiao Control Bomk, series 'Q', Payabk in Amin
hashumests dApprmcimardy SIBS.000, IrcJoding httmrat at
B% Thrmgh 2000. These Banda Wen Legally Defeased m laty 29.
1993 and will be Prryaid is Pi,u m Jaly I, 199s. ~ 0
1985 Florida Maokipal Lena Caamil Pooled Loin Program
Reveme Gonda. Payable m Quarperly Installments d 540.371
Phis Imeaest Through 1995 With a Ba0om Paytmm d all
Remaining Principal sad Imarat Dm December 1. 1995, Bearing
(merest u a Variabk Rak (Apprasimately 3.794% at
~• 1~3)~ 1,015,470
1989 Oak Harbor Water and Sealer Dstrict Reveam Bottda, Payabk
in Amin Imtallmmta d Ptimipal sod Semiaoaual LahOmmta
d httuett m 8% 7hroegh 2015. 76tsse Binds Wen legally
Defeased m July 29, 1993 a~ will be prepaid in Full on
March 1, 1994. 0
Total Bends Payahk 1,092,470
Nines Payabk and Lease ObBgstkas
Notet payabk at Sepkmbc 30, 1993 arc cotopsised d the following:
Barnett Bank d JrJuoavilk, OP to SIO.OOD,000 Smgk
Drnv-Down Note. with Total Prioetpal to be Drawn Down
within 36 Months d Ckahq; Pryabk m Quutvfy
lmtaumean d h>tceat Ody prom Ocoober 1, 1993 to
July 1. 1996: 7lereaBc Appmdmsrdy Bqual QuuoQly
prnipal phu latereat Payments Thtoagh Jnty 1, zone.
The Notr Carries a Feed hstavt Race 45.35%. Haaed
ao a 360-Dry Year. The Nam k Seemed by a Fast Lies
UPW and Pkdge d the Ne[ Revenma d the City's Casubioed
Weer and Sewer Systems. S 3.230.389
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City of Atlantic Beach
Fulls BuOgeled For 1993/7994
(0 8X1 Conventbn Oev2bpmenl
b 6X)) 99an~lauon Full
0 7 Mis< Ilan -
(41.7%) Sewn Fa
ieneral Full
(1.4X) Slam Water Utily
3.3%) Wets Fands
t ~., a,t a.apsel ProjeU Full
(3.8X) oea Service FunO
CITY OF ATLANTIC BEACH
FUNDS BUDGETED FOR FlSCAL YEAR 1993-1994
General Fund 4,900,488 27.14%
Convention Development 150,000 O.R3%
Sanitation Fund 1,236,765 6.85%
Miscellaneous Grants 125,000 0.69%
Local Option Gas Tax Fund 464,137 2.57%
Sewer Funds 7,531,096 41.71%
Debt Service Fund 697,388 3.86%
Capital Projed fund 301,000 1.67%
Water Funds 2,403,982 13.31%
Storm Water Utility Fund 247"532
'18.057.388 1.37%
_ - d
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PosslsLE PRaECrs
RENAISSANCE MONIES
CITY OF ATLANTIC BEAC~i
Total Avaiable ..............................................................................5165.000
Russell Paris Corwession Stand .............................................70,000
Complete 16tfi Street Beach Aooess ............. ....._.................25,000
Dorrrrsr Park Cortosasion Stand .................... _.....................100.000
12tlr Street Beady Access Improvernent....._ ........................10.000
Lile Guard Bufkirrg..._ ...................»....._.................................5.000
Public Safety Buidnp Inrproverrrerrfa ............ .......................150,000
Treace Properly AAquisi6ion ....................»_.........................180,000
Life Duard Repiaoerrrerrt Vehkie» ................. ..............»..........8,000
Note: The former Clly Commission approved the irarrefer of 5100,000 from
Sarritadion fund reserves b fiwros improvernwrts to IFre Pubic Safety
9
BUDGET PLANNING MEETING AGENDA
MAY 3, 1994
I. OVERVIEW OF BUDGET PROCESS
II. BUDGET FORMAT AND FUNDS OVERVIEW
III. BUDGET POLICY ISSUES-
A Funded Capital Improvemem Plan
1. Priorities
p2~. ~L~on~~g ~te~rm financing
B. Pf1V7(1T]LOn
1. Sanitation
2. Fleet Maim!ll8nee
C. S!f VnY INC'la
1. E)19adog levels
2. InQaaed levd$
3. Radttoed lauds
4. Cost
D. Lrtalopl Agreement
E. Risk Msoagemem
I. Cornfultam
2. Pool
3. Self-insured
F. Reserves
1. Types
2.Levd
G. Ivtanal Services Fund
1. Fmsoce
2. Flat Mamtenaoce
3. Lmuance
4. Data Processing
5. Public Works Adnrioistrrtioa
6. Legal
7. Mu.
H. Salary Policy
I. Prioritise Couraila~an Brown's Fording
IV. AGENDA FOR NEXT MEETING
cinr of
1'~t~cuttic ~eacl - '~~ytc'd~
City of Atlantic Beach
Budget Meeting
May 3, 1994
~~~.~.~ .~.1~ .~,.-~:_~.,..
Page Two
Minutes of Strategic Planning Session
May 3, 1994
K item sinceeshetfelt our insurannce rat s werea high lu She felt
it might be advisable to retain a consultant to review our
insurance and, possibly, save the city some money. She felt
the city should alsora~ooB effort hwit~h sNeptuney Beach eor
insurance or a coops
Jacksonville Beach.
F. Reserves: Ms. Meuse felt the city should establish a policy
regarding the amount of funds to be held in reserve. She
indicated that funds had been taken out of reserves to balance
negative accounts at the end of the last fiscal year. The
City Manager felt that 25$ of the operating budget was a
thato the lfundsuin reserve hadh increased eover he Mast afew
years.
~, internal Services Fund: Ms. Meuse explained a flow-chart she
had prepared to illustrate the separation and function of the
different types of funds and reviewed the city's outstanding
debt. (Flow chart attached hereto).
R. Salary Policy: Jim Jarboe indicated it was important for the
City Commission to give staff some direction regarding salary
policy so that in preparing their departmental budgets the
staff would be able to implement the policy and direction of
the City Commission.
Following Further discussion, the Mayor suggested that staff make
a list of the questions they want the City Commission to address at
the next meeting. Commissioner Neiss asked that salary figures for
the current year be compiled along with the actual etct)(ofcauwst
increased cost of contributions to pension, FICA.
of living increase. Re felt this would be a useful tool to the
sampleodepartmenth budget~be draftedr for discussion so asked that a
The Mayor inquired regarding the status of the audit report and it
was agreed to invited the auditors to attend the next planning
session and to be prepared to present the official audit report at
the following commission meeting. Mayor Fletcher felt it was
important that all the commissioners attend the next planning
Commissioner Rosenbloom was hnctified ofl this meeting sure that
There being no further discussion, the meeting was ad,j ourned at
6:20 PM.
Maureen King, City Clerk
MINUTGS OF THE STRATEGIC PLANNING SESSION OF ATLANTIC BEACH CITY
CON,MISSION HELD ZN CZTY HALL AT 4:30 PM ON TUESDAY, MAY 3, 1994
Present: Lyman T. Fletcher, Mayor
Suzanne Shaughnessy, Commissioner
J. Dezmond Waters, III, Commissioner
Robert G. Weiss, Jr., Commissioner
And: Kim D. Leinbach, City Manager
James Jarboe, Deputy City Managar
Ann Meuse, Finance Director
Capt. John Campbell, Police Dept.
Maureen King, City Clerk
Absent: Steven M. Rosenbloom, Commissioner
The meeting was called to order by Mayor Fletcher who indicated
that the meeting to clarify the matter relating to the Fire
Department pay plan, and to discuss the Ortega law suit, had been
canceled since he felt that the budget discussions were of primary
importance and should not be cut short for other matters.
Jim Jarboe gave an overview of the budget process and noted that
Ann Meuse had prepared a list of budget policy issues which should
be addressed by the City Commission.
Ann Meuse briefly discussed each of the items listed, as follows:
A. Capital Improvement Plan: Ms. Meuse expressed concerns about
funding the 2010 Comprehensive Plan and indicated this had not
been specifically addressed in the past. Kim Leinbach
reviewed the Comprehensive Plan and listed those projects
which had been completed. It was agreed the Capital
improvements Plan should be revisited annually.
B. Privatization: Ms. Meuse felt privatization should be
considered in conjunction with the budget. She suggested the
city consider contracting out services Such as lawn
maintenance. Jim Jarboe indicated he was working on a report
regarding the cost/benefits of privatizing sanitation service.
Service Levels: Commissioner Shaughnessy felt that the cost
of providing certain services would provide a useful tool to
the City Commission in determining the level of service to be
provided. Kim Leinbach felt that while purchasing is very
closely monitored, he would like to develop a system that
would reward department heads for responsible spending.
Interlocal Agreement: The Mayor reported that mediation had
been scheduled for May 25 and June 20. While it is hoped the
city will receive additional funding through this action, it
was premature to count on receiving funds since any agreement
reached in mediation would have to be approved by the
Jacksonville City Council.
MINUTES OF THE SPECIAL CALLED MEETING OF ATLANTIC BEACN CITY
COMMISSION HELD IN CITY HALL ON MONDAY, MAY 9, 1994.
Present: Lyman T. Fletcher, Mayor
Suzanne Shaughnessy, Commissioner
J. Dezmond Waters, III, Commissioner
Robert G. Weiss, Commissioner
And: Alan C. Jensen, City Attorney
Kim Leinbach, City Manager
Maureen King, City Clerk
Absent: Steven M. Rosenbloom, Commissioner (Excused)
The meeting, which was held at the request of the City Attorney for
the purpose of discussing the pending legal action being taken by
Ortega Industrial Contractors, was called to order in the
Commission Chambers at 6:40 PM by Mayor Fletcher. The Mayor
explained the meeting was being held in accordance with the
provisions of Florida Statutes, Chapter 286, which provided that
the discussions could be held in private. At this time the Mayor
and City Commissioners, City Manager and City Attorney convened to
City Hall Conference Room to hold the aforementioned discussions.
The proceedings were recorded by Court Reporter Deborah Pacetti and
a transcript will be filed with the City Clerk within thirty days.
Following the discussions, the group reconvened in the Commission
Chambers and there being no further discussion, the Mayor declared
the meeting adjourned at 7:15 PM.
Lyman T. Fletcher
Mayor/Presiding Officer
A T T E S T:
Maureen King
City Clerk
Dage 1'
May 9, 19!
Mayor Fletcher appointed Commissioner Waters a5
liaison between the Commission and the Cultural
Arts Eoard.
There being no further business the Mayor
adjourned the mzeting at 9:35 p. m.
Mayor Lyman Fletcher
Mayor/Presiding Officer
A T T E S T:
Maurzzn King
City Clerk
4 NAME OF
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MaY 9, 19 4 V V
NA4ti OF
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Mogan, Public works employee, had suffered a heart
attack and was in Memorial Hospital.
Mr. Leinbach reported staff was working on a
report relative to whether or not certain streets
should be made one-way streets.
Mr. Leinbach reminded everyone to attend the
employee appreciation dinner at the American
Legion, Friday, May 13, 1994.
Commissioner Weiss encouraged citizens to express
their feelings regarding saving Fletcher School.
Commissioner Shaughnessy reported Gregg McCaulie
was running for County Judge.
Commissioner Shaughnessy commended the
Beautification Committee regarding a driving tour
of Atlantic Beach which was held Saturday.
Commissioner Waters asked that Resolution 94-16 in
support of preserving Fletcher School be sent to
the Superintendent of Schools, principal of
Fletcher Middle School, and every member of the
School Board.
Commissioner Maters commended Sharette Simpkins
concerning the recent Donner Clean-Up project.
Mayor Fletcher announced there would be a meeting
concerning the Wonderwood Expressway Wednesday,
May 11, 1994, 7:00 p. m., at the City Hall.
Mayor Fletcher reported the Commission had me t
with the Pension Board. He asked Maureen King,
City Clerk, to coordinate meetings with the Tree)
Board and the Code Enforcement Board.
Mayor Ftetcher announced June 14, 1994 would be
Flag Day and he asked staff to prepare a ceremony.
Mayor Fletcher indicated percentages were down
regrading the city's recycling activities and he
asked Kim Leinbach to investigate the matter to
insure Atlantic Beach was not being included with
another municipality.
Mayor Fletcher asked Kim Leinbach to prepare a
resolution to Save the Saratoga.
Page 9
May 9, 19
Kim Leinbach, City Manager. explained bid prices
were not as good as expected and it was felt city
crews could do the work at a lower cost. He
indicated work would take approximately three tc
tour months, and at the maximum six months. He
asked the Commission to reject all bids anc
authorize construction by city crews.
Bob Kosoy, Public works Director, explained the
purpose of the job was to alleviate drainage
problems south of Donner Park. He explained the
project was initially budgeted at 526,000 and the
first bids were well over that amount. In the
second bid, the city changed the type of pipin<
required and the bids were lower, but not as loe
as the city desired. The lowest bid was just
under 530,000 and it was felt city crews could dr
the job for 522.000, which included almost S11,D01
in overtime. He indicated at the most, it wou 1,
take city crews six months to complete the job i~
there was very severe weather.
Tom Mc~aughlin, 'r resident, Certified Envircnmenta
Services, commended the city for trying to sa v.
money. He explained his firm gave their Lowe S'
bid possiCle at 529.999. He cautioned the city i~
having city crews do the work because he felt tha
delays could occur because of rainy weather, am
he indicated his firm could complete the work i
four to six weeks.
After discussion, it was felt city crews should b
given the opportunity to do the work, and thu
save money for the city, and that the City Manage
would give monthly reports to the Commissio
regarding the status of work-.
Motion: Reject all bids on Par
Street dreine9e improvements, Bi
No. 9394-8, and authoriz
construction by city crews, with th
City Manager giving monthly report
concerning the status of the job
No discussion before the vote. The motion carr;e
unanimously.
7. City Manager Reports -nd/or Correspondence:
4
NAME OF
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SNAUGHNESSY X
WATERS R
WEISS X X
FLETCHER X X
Page
May 9,
f a~.,
For Alzheimer patients.
Mayor Fletcher presented in full, in writing
kesolution No. 94-17. He opened the floor for
public hearing and invited comments from th
audience.
Alan Potter inquired as to whether issuance of th
bonds was pledging the credit of the City in an
way, to which it was explained by Jean Nangu
Attorney with Foley and Landner, that the issuanc
of the bonds would not pledge the credit of th
City.
Since no one wished to speak further the Mayo
closed the Public Hearing.
Motion: Approve passage o
Resolution 94-17
Commissioner Weiss inquired if the health cente
would be available to Atlantic Beach residents, t.
which Mr. Neserve explained presently the heal tl
center was available to the general public and i~
would be available to the general public in the
future.
the question was called and the motion carri e.
unanimously.
d. Resolution No. 94-18 - A RESOLUTI OI
AUTHORIZING THE EXECUTION AND DELIVERY BV THE CIT'
OF ATLANTIC BEACH, FLORIDA, OF A SUPPLEMENTAI
TRUST INDENTURE AMENDING AND SUPPLEMENTING THI
TRUST INDENTURE RELATING TO THE CITy'S VARIABLI
RATE DEMAND REVENUE BONDS (FLEET LANDING PROJECT),
SERIES 1999, FOR THE PURPOSE OF AMENDING CERTAII
PROVISIONS SET FORTH THEREIN RELATING TO OPTIONAI
REDEMPTIONS OF VARIABLE RATE BONDS, AND PROVZDINI
AN EFFECTIVE DATE.
Mayor Fletcher presented in full, in writing,
Resolution No. 94-19.
Motion: Approve passage o1
Resolution No. 94-18
The question was called and the motion carrier
unanimously.
6. New Business:
a. Action relative to award of contract for Perk
Street drainsge improvements in eceordanee
vich Bid No. 9394-8
94
NAME OF
COMMRS.
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SBAUCHNESSY X
PATERS I X R
WEISS A
PLETCBER X X
1
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SBAUG&IESSY
E
WATERS R
wEISS % X
nercBER x x
Page
May 9,
c_ Resolution No. 94-17 - A RESOLUTION PROYIDI
FLORIDA, OF ITS FIXED RATE IMPROVEMENT AN
REFUNDING kEVENUE BONDS, SERIES 1994A (FLEE
LANDING PROJECT), IN AN AGGREGATE PRINCIPAL AMOUN
NOT TO EXCEED 623,000,000, ANO ITS VARIABLE RAT
DEMAND IMPROVEMENT AND REf UNDING REVENUE BONGS
SERIES 19948 (FLEET LANDING PROJECT), IN A
AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEE
622,000,000, AND FOR A LOAN BY THE CITY TO NAVA
CONTINUING CARE RETIREMENT FOUNDATION, INC.,
FLORIDA NOT-FOR-PROFIT CORPORATION, IN AN AMOUN
EQUAL TO THE PRINCIPAL AMOUNT OF SAID SERIES 199
BONDS, FOR THE PURPOSES OF (A) REFUNDING TM
OUTSTANDING CITY OF ATLANTIC BEACH, FLORIDA
VARIABLE RATE DEMAND REVENUE BONDS (FLEET LANDIN
PROJECT), SERIES 1989, (8) FINANCING A PART OF TH
COSTS OF A CAPITAL PROJECT FOR SAID CORPORATION
(C) FUNDING A DEBT SERVICE RESERVE FUND FOR TH
SERIES 1994 BONDS, AND (D) PAVING A PART OF TH
COSTS OF ISSUING THE SERIES 1984 BONGS; PROVIDIN
THAT SUCH REVENUE BONDS SHALL NOT CONSTITUTE
DEBT, LIABILITY OR OBLIGATION OF THE CITY OR TH
STATE OF FLORIDA OR ANY POLITICAL SUBDIVISI
THEREOF, BUT SHALL BE PAYABLE SOLELY FROM TH
REVENUES HEREIN PROVIDED; PROVIDING FOR THE RIGHT
OF THE OWNERS OF THE SERIES 1994 BONDS AND FOR TH
PAYMENT THERE Of; APPOINTING THE INITIAL TRUSTE
AND MAKING CERTAIN OTHER APPOINTMENTS; APPROVIN
AND AUTHORIZING THE EXECUTION AND DELIVERY O
CERTAIN OOC UMENTS REQUIRED IN CONNECTION WITH THE
FOREGOING; APPROVING PRELIMINARY OFFICIAL
STATEMENTS RELATING TO THE SERIES 1994 BONDS;
AUTHORIZING A NEGOTIATED SALE OF THE SERIES 1894
BONDS; AUTHORIZING THE AWARD OF THE SALE OF THE
SERIES 1894 BONDS AND APPROVING THE CONDITIONS AND
CRITERIA OF SUCH SALE; AUTHORIZING PRELIMINARY
OFFICIAL STATEMENTS ANO THE EXECUTION OF FINAL
OFFICIAL STATEMENTS RELATING TO THE SERIES 1994
BONDS; PROVIDING CERTAIN OTHER DETAILS IN
CONNECTION THEREWITH; AND PROVIDING AN EFFECTIVE
GATE.
John Me serve, 2126 Beach Avenue, explained Fleet
Larding was a State of the Art facility. He gave
a brief summary of the history of fleet landing,
and h? explained two resolutions appeared on the
agenda; on? kesolution would recall old bonds, and
the other kesolution would issue new bonds. He
explained the passage of the ordinances would
provide funds for the expansion of the health
cent?r. He indicated plans were to provide for a
wing of 60 rooms For assisted living residents and
NAME OF
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page 6
May 9, 19
ommissioner a e
historical significance and there were ways to
meet the demands of the School Board by preserving
the building.
Motion: Approve passage of
Resolution No. 94-16
Schools facilities director NcGlade Halloway and
her staff architect, frank Spencer, explained that
they felt the building had deteriorated to such a
great extent that it was not possible to save
it. It was also explained that presently there
were 300 students more than the building could
hold. They felt that if the situation were placed
on "hold" there was a possibility funds to build a
new building would be lost. It was explained the
;13 million project involved removing the building
that fronts Third Street, approximately 46,000
square feet, and two 2,500 square foot buildings
to the west of the school, one that houses a
classroom, the other a weight room. Those
buildings would be replaced with 96,000 square
feet of air conditioned/heated space. It was felt
that the welfare of the children should be put
before the building.
Those who supported saving the school felt that
time to exhaust every effort should be giver
because there were so few old buildings that were
left and the building was part of the heritage o1
the beaches community. It was felt that the
School Board should have attended to repairs on ar
on-going basis.
William Morgan, Architect, felt a compromise coulc
be reached by incorporating a portion of the
original building into a new building.
It was suggested the building was strueturalll
sound and that it could be waterproofed and thu:
saved, and that a sense of pride in one's school
was worth preserving.
Mayor Fletcher suggested saving the facade of the
building. He indicated respect should be given to
the wishes of the community to preserve their
roots and he urged the school board to try to wor4
with the community to find a solution.
The question was called and the motion carrie<
unanimously.
NAME OF
COMMAS.
M
S
Y
N
SHAUGHNESSY x
WATERS x
wElss x ~
FLETCHER X X
1
Page
May 9, 1
94
NAME OF
COMMIES.
M
S
y
Y
y
N
X4,000, and to moue o
Provide funds to pay EPA fine i
the
amount of $17,000.
Commissioner Weiss explained the Subject propert
was located at Eegonia Street and West Firs
Street. He indicated the owner was anxious t
work with the city and felt it was important t
get the appraisal and survey completed so that
purchas< price for the property could b
negotiated.
Eob Kosoy explained the circumstances that led u
to the Environmental Protection Agency (E.P.A
.
placing a fine against the city and he indicate
the fine had been reduced from $20
000 t
,
$17,000. He explained in August, 1992 the EP
notified the City that it was in violation o
continuous monitoring requirements for th
Wastewater Treatment Plant. Subsequently
EPA wa
,
advised by the City that the problem was due t
lightning strikes, but after documentatio
provided by the City and numerous efforts by th
City Attorney to settle the matter there was n
hope of settlement and the fine of $17,000 had t
be paid.
SHAUG}INESSY X R
Motion: Approve
passage o WATERS X
Resolution t94-15 1,IEISS X X
FLETCHER X
The question was called and the motion Carrie
unanimously.
Aldn Potter Suggested that d re501UtiOn OppO51n
the action of EPA be prepared and sent to th
Senator Ea nkhead, State Representative Arnall, an
Congresswoman Tillie Fowler. City Manager Ki
Leinbach was instructed to prepare a resolutio
for the commission meeting of May 23, 1994.
b. Resolution No. 94-16 - A RESOLUTION OF THE
CITY OF ATLANTIC BEACH, FLORIDA, IN SUPPORT OF
THE PRESERVATION AND RENOVATION OF THE
ORIGINAL DUNCAN U. FLETCHER HIGH SCHOOL
Mayor Fletcher presented in full, in writing
,
kesolution No. 94-16.
Commissioner waters introduced Jenifer Hendry,
me mbar of Save our School Fletcher (S.O.S.
Fletcher) who urged the commission to pass the
resolution t
o preserve Fletcher High School which
was considered to be a historical landmark.
Page 4
MaY 9, 195
•~~ e•
I ea
aria. He indicated the Donner^ Community
Development Corporation had given their support to
the expansion of the target area.
Motion: Grant approval to expend
the existing CDBG target arse rest
of Mayport Road tob uneomPa son Yne
following property:
north by Church Road, on the south
by Levy Road, on the east by Mayport
Road, and on the west by Nain Street.
Commissioner Shaughnessy indicated there was quite
a bit of work that needed to be done in the area.
Currently the city was working with Jacksonville
in an effort to rehabilitate houses utilizing CDB(
funds.
The question was called and the motion Carrie,
unanimously.
, r~~~~nt Agenda:
a. Acknowledge receipt of Water and Serer
Committee Report t15
b. Acknowledge receipt of Parks & Recreation
facilities Usage Report for April, 1994
~, Authorize avard,of cpntract to Vortex
eiotogicel Services in the amount of
{3,588.00 to chemically spray lagoons and
pond for one year in accordance with Bid No.
9394-9
d. Acknowledge receipt of building report for
April, 1994
Mayor Fletcher presented the Consent Agenda Items
Motion: Approve passage of tl
Consent Agenda
No discussion before the vote. The motion carri~
unanimously.
5 Action on Resolutions'
a. Resolution No. 94-15 - A RESOLUTION
TRANSf ERRING CERTAIN MONIES BETWEEN FUNDS
Mayor Fletcher presented in full, in writin
Resolution No. 94-15. He explained the resoluti
authorized a budget adjustment to provide fur
4
NAME OF
COAA4i5.
M
S V
Y V
N
SRAUGRNESSY X
PATERS X X
I7EIS5 X
PLETCt1ER
I X X
SFIAUGSUIES R R
~! WATERS X %
WEISS X
PLETCRER X
~d
9.
0
d
Page
May 9,
3. Unfinished Business:
a. Authorize execution of contract with Sims
Design Consultants, Inc. in the amount of
(35,000.00 for engineering services in
connection with expansion of No. 3 water
plant
Bob Rosoy explained staff recommended approval 01
the Design Contract for• a budgeted amount not t<
exceed (35,000.00. He indicated funds were to be
obtained from the Capital Improvement Plan movie:
borrowed under the Barnett Bank loan for thi:
purpose. The project entailed the preparation o1
two circular 150,000 gallon Ground Storage
RE Servoirs and all related services as set fortl
in the contract between Sims Design Consultants.,
/nc. and the City. He indicated a negotiates
design fee of {30,000 had been decided upon, but
that two additional services: (1) the preparati or
of Geotechnical proposals not to exceed f3 ,500 ans
(2) the preparation of a preliminary engineer':
report not to exceed ;1,500 had been added to the
scope of work. Thus, the total budgeted design
cost would not exceed {35,000.
Motion: Accept recommendation for
approval of the Design service:
Contract with Sims Design
Consultants, Inc. for Water
Treatment Plant No. 3 not to excee<
{35,000.00
Under discussion, it was explained two storage
tanks would be built and that basically one tan4
was a copy of the other tank. The advantage of
having two tanks was that when one tank was bei nc
cleaned, the other tank would still be working.
The question was called and the motion carries
unanimously.
Authorize expansion of Community Development
Block Grant (CDBG) project area to include an
area west of Mayport Road
Kim Leinbach, City Manager, recommended expandin
the CDBG target area west of Mayport Road, bounde
on the north by Church Road, on the south by Lev
Rued, on the east by Mayport Road, and on the was
by wain Street. He explained this would allow th
city to conduct housing rehabilitations an
related work in an area that suffered conditions
NAME OF
9~OMMFiS.
M
S V
Y Y
N
SHAUGRNESSY X R
wAiERS R
IeEISS R
FLETCHER R R
Page
May 9, l
thanked emplov~e f th n1' w....~_ ~____. es~
their hard work.
Barbara Bonner, 463 Selva Lakes Circle, inquire
into the status of cleaning of a ditch located i
Aquatic Gardens. Nr. Nosoy explained th
Department of Transportation (D.O.T.) had admitte
ownership of the ditch and cleaning would comment
on June 6, 1994.
Ns. Bonner inquired specifically concerning
ditch located at Skate Road which she indicate
was ovErgrOwn with weeds, etc. Nr. KoSo
explained the ditch was maintained on a regula
basis and that he had conducted a visua
inspection last week at which time the ditch wa
clear of debris. It was agreed that Ns. Bonne
a r.d Nr. Kosoy would meet at a time mutuall
convenient to inspect the ditch.
Jim Jarboe, Deputy City Manager, explained th~
Atlantic Beach ditches were not responsible fo
flooding that had occurred in the city.
Patrick Grandy, 370 Garden Lane, inquired whethe
public sewer could be made available at Lot 10
Block 4, Ocean Grove, Unit I. He explained at the
present time sewer was not available, and it wa~
his desire to construct a home. Me passed out
diagram to the commission indicating the parce
where he would like to have city sewer available
Hr. Kosoy explained the area under discussion wa~
part of Beach Avenue water and sewer improvement:
and that the city had the plans to construct sewer
since August, 1990. He explained Mr. Grandy wouli
like part of the project constructed so that hi
would be able to build a home.
It was decided that the Water and Sewer Committ e~
would meet with Nr. Grandy to discuss the mattes
on Thursday, Nay 1Z, 1994 at 8:00 p. m. in th,
City Hall.
Penney Riley suggested placing "Wrong Way" sign:
on Beach Avenue, thus alleviating the possibility
of vehicles driving the wrong way on this one-way
street. She also suggested placing stop signs of
Beach Avenue. Mayor Fletcher explained traffic
and speeding problems would be addressed, as r
whole, early in the summer by the Traff i<
Committee. In the meantime, the Mayor suggest ec
Ns. Riley meet with David Thompson, Police Chief,
to discuss her concerns relative to Beach Avenue.
94
NAME OF
COMMFLS.
M
S y
Y y
N
r
i
II
MINUTES OP TH6 REGULAR MEETING OF ATLANTIC BSAC1
CITY COMMISSION HELD IN CITY HALL, 800 SEMINOL]
ROAD, AT 7:15 p. ^. ON MONDAY, MAY 9, 1994
PRESENT: Lysan T. Fletcher, Mayor
Suzanne Shaughnessy
J. Dezmond Neters, III, and
Robert G. Ne1ee,Jr.,COSmiseioners
AND: Kim D. Leinbach, City Manager
Alan C. Jensen, City Attorney
Maureen Ring, City Clerk
ABSENT: Steven M. Rosenbloom (excused)
The seating was called to order by Mayor
Fletcher. The invocation offered by Cossiseione~
waters was followed Dy the pledge to Lhe flag.
1. Aogroval of the ^inutea of the regular
seating of April 25. 1994
Motion: Approve minutes of tb~
regular seating of April 25, 1994
No discussion before the vote. The motion carrief
unanisously.
2. Recognition of Visitors:
a. Presentation of Proclamation designating
Polio Awareness Neek
Mayor Fletcher presented in full in writing,
Proclasation designating the first week in June,
1994, ae Polio Awareness Neek.
Mayor Pletcher presented said Proclamation ti
Dorothy Deceurs from the First Coast Polio Syndrut
Support Group.
b. Presentation of Proclamation recognizing
Public Norks Neek
Mayor Pletcher presented Sn full in writing,
Proclamation proclaiming the week of May 1!
through May 21, 1994 ae Public works week.
Mayor Fletcher presented said Proclasetlon to Bok
Kosoy, Public NOiks Director, and Mr. Rosol
ME OF
COMMRS.
M
O
T
I
O
N
S
E
C
O
N
D V
O
r
E
D
Y
E
S V
O
r
E
D
N
O
SNAUGHNESSY X
VATERS X X
HEISS X X
FLETCHER X
ATLANTIC BEACH CITY COMMISSION
May 23, 1994
AGENDA
Call to Order
Invocation and pledge to the flag
1. Approval of the minutes of the regular meeting of May 9, 1994, and
Special Called meeting of May 9, 1994.
2. Recognition of Visitors
a. Presentation of Audit Report for fiscal year 1992/93 by Purvis
Gray fi Company
3. Unfinished Business:
a. Presentation of the recommendations of the Recreation Advisory
Hoard relative to the Concession Building in Jack Russell Park
ALL MATTERS LISTED UMBER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE
BY THE CITY COMMISSION AND WILL BE ENACTED HY ONE MOTION IN THE FORM
LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF
DISCUSSION IS DESIRED, TNAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA
AND WILL HE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF
RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON
THESE ITEMS.
4. Cons:.nt Age r a:
a. Acknowledge receipt of Water and Sewer ComaiReport ;12
b. Acknowledge receipt of Code Enforcement Activity Report -
c. Award contract for demolition of two houses at 91 Donner Road
and 1860 Francis Avenue under Bid No. 9394-10 to -Omni ~.
Construction in the total amount of S4,700.00
5. Action on Resolutions:
a. Adoption of Resolution No. 94-19 urging Congress to preserve
the Saratoga as a historical monument
6. Action on Ordinances:
a. Introduction and first reading of Ordinance No. 95-94-60 to
amend Chapter 18 to provide regulations for solicitors who
work for profit (Comm. Shaughnessy)
7. Rew Business:
a. Discussion and related action relative to Sanitation Report
(Bob Kosoy)
b. Discussion and related action relative to recommendations
regarding changing the traffic patterns on East Coast Drive
and Ocean Boulevard (Chief Thompson)
c. Approval to execute mutual aid agreement with the State of
Florida for catastrophic disaster response and recovery
6. City Manager Reports and/or Correspondence:
9. Reports and/or requests from City Co_issioners, City Attorney and
City Clerk:
Ad~j ournment
9~f - ~
CITY OF
l~afuC a'taek - ~(otlda
eM 6F7gINO1.E ap~D
aruMx aFwce, FWi1M i2]Jl-sus
E ~) [ASIOe
FAr ff011IRSa~S
DATE: //s'~__
T0: JoanppLaVLLake, Purchasing Agent
eROH: llOpC1'~ f /IOSOU V
Forwarded to you herewith are specifications and other pertinent informa-
tion necessary far you to call for bids on prolec[ to be entitled:
Funding for this pra~eet Sa identified as follows:
i . ~ _
- ~6% ~=~a 99oe
with an approved budgeted aeanmt of = Ti(~ QQQ
3vU-oaoo-Sy
FUND°~IyN/Gy~APPROVAL;
Director of pinence
Bid No. 9394-8 - PARK STREET DRAINAGE I!D'ROVENENTS
Hailing LSS[:
United Brothers Development Corporation R b d Contracting. Inc.
2960 Aarcley Road P. 0. Box 11833
Jacksonville, FL 32217 Jacksonville. FL 32239-1833
W. R. Towaend Contracting, Inc.
P. 0. Box 17434
Jacksonville, FL 32245
MGA Construction
1316 Fruit Cove Drive North
Jacksonville, PT. 32259
Petticoat Contracting
11025 Blasius Road
Jacksonville, PL 32226
Braddock Construction, Inc.
P. 0. Box 51328
Jacksonville Beach, FL 32250-1328
John Woody, Inc.
P. 0. Box 60218
Jacksonville. FL 32236
The Walding Company
5639 Witten Road
Jacksonville, PL 32205
A. J. Johns, Inc.
3225 Anniston Road
Jacksonville, FL 32246-3696
A A Site b Utility Contractors
8023 W. Beaver Street
Ja<ksonville. FL 32220
Jax Utilities Construction
111 Riverside Avenue
Jacksonville, FL 32202
Barcorp, Inc.
8452 Herlong Road
Sacksonv111e, FL 32210
Gruhn-Nay, inc.
6897 Phillips Parkway Nor [h
Jacksonville, FL 32256
Robert W. Johnson, Jr.
J.C.S. Indu6triee
1735 N. Lane Avenue
Jacksonville, PL 32254
Dodge Room
Construction Bulletin
Builders' Exchange
Headors Construction Co.
4855 Lenox Avenue
P. 0. Boz 60039
Jacksonville, FL 32236
PEN ConetruUOrs
6957 Lillian Road. Office i3
Jacksonville, FL 32211
Vallentourt Construction Co., Int. 457015t.CJohns Avenueonstzuc tion
P. 0. Box 2112 Jacksonv111e, PL 32210
Orange Park, FL 32067
Cercif led Environmental Services, Inc. Ya110awBYoxC11435c tang, Inc.
2050 W. 21st Street Jacksonville, Fi. 32239
Jacksonville, PL 32209
David Builders
4533 Sunbeam Road 1803
Jacksonville, FL 32257
PUBLIC ENTITY CRIMES - My person submitting a bid or proposal in
response to this invitation suet execute PORN PUR 7068, SHORN STATEMENT
UNDER SECTION 287.133(A), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES.
and enclose it with the bid or proposal.
IDENTICAL TIP BLDS - In accordance with Section 287.087, Florida
Statutes, effective January 1, 1991, in a "TI® BIDS° situation,
preference shall be given to businesses with a drug-free wrkplace
progras in place. A form faz this certification is included with the
bid forces.
Joao IxVake
Purchasing Agent
* * * k * * * * * * * * * * * * t * k * * * * * * ! * * * * * * * * *
FIARIDA TIMES-UNION: Please publish one tine on Sunday, March 13,
1994.
Submitted by Joan LaVake - 247-5818
CITY OF
~CLartie beatk - ~loslda
March 13, 1994
CITY OP ATLANTIC BEACB
INVITATION TO BID
ws~~Rna
XMwfIC aFACN. FIORam R]]YSIIS
rE1FAlONE ppp 2M15700
FAX ou) uxmms
NOTICE ie hereby given that the City of Atlantic Beach, Florida, will
receive sealed bids in the Office of the Purchasing Agent, City Nall,
800 Seminole Road, Atlantic Beach, Florida 32233, until 2:00 PM,
Thursday, April 7, 1994, after which time the bids will be publicly
opened aad read aloud for PARK STREET DRAINAGE IMPROVEMENTS in Atlantic
Beach.
STREEThDRAINAGEncIMPROVFFl~NTS.eTOeBEpOPENIDraAFTERB 2:)00 PM939~4-~BSDAAY~
APRIL 7, 1994."
ofdtheaPuzchasScgnAgencle BOOsSeminoleiROadB AtlaoticsBeach,tFloridaCe
after 1:00 PM on March 15, 1994, upon payment of 330.00 per set, checks
payable to Connelly 6 Wicker, Inc. Payment amount is non-refundable.
Partial seta of Bidding Documents will no[ be available.
All bidders must furnie6 [he following WITB THE SID:
1. Bid Boad is the amount of SS of the bid.
2. References Cest ifying to the quality of work.
3. Insurance Certificate, naming the C1.ty of Atlantic Beach
as Certificate Holder. showing [hey hnsa[ioneipublio
will continue to carry Workers' Cow
and private liability, and property damage insurance
during the life of the contract.
4. PUBLIC ENTITY CRIMES Form.
Bideprice snmustnremalnevalidnforislzty (60)idays after thetpublic opening
of the bids.
Goods and services proposed shall meet all requirements of the Ordinances
of [he City of Atlantic Beach.
The City of Atlantic Beach reserves the right [o reject any or all bide
or parts of bids, waive informalities aad technicalities, make award in
deemed [opbetini theobesttinterest of the Cityaof Atlantis Beachhat fa
Me have called Local wanufacturera snd estivate that City forces
could cowplety the project for 822,000.00, if the project could be
cowpleted in three (3) to four i4) vonths after re receive delivery
of the waterialy. If re acv required to schedule orertiee to
cowplete this project, no real saringe could bA realized since labor
costa at tiwe and one-half could cause our estivate to exceed the for
bidder's price.
If it is decided to contract the cork, re recowaend that an Interfund
Transf¢r of 64,000.00 be wade tro^ the Storwrater Utility
Professional Services account 1470-4700-538-3100 to this account and
the project be ararded to C¢riif ied 6nvironwental.
If it ie decided to use City forces, as outlined above, re recowaend
that labor and wateriale used for this project b¢ billed to the
Capital Funds Project, Fund 300, Object Codv 6300 Iwprarewents Other
Than Building. In this wanner re could properly t.-ack all costa and
deterwine the awount of esrings realized using City forces.
RSK/tb
cc: Kia D. Leinbach/City Manager
Ji^ Jarboe/D¢puty City Manager
Ann Meuse/Finance Director
Maureen King/City Clerk
FILE - 94-AB-PARK
CITY OF
,~lartei ~eaek - illoaufa
4
April 11, 1994
M E M O R A N D U M
um sA.oneEa u~r
ATLwATir rEM.'H, Fl.ORIW JuJJ-lVl
TEIFAf01E I9W12i}%1~
EA%/rMI 3lf52U
TO: Joan LaVake/Purchasing Agent
FROM: Robert 5. Kosoy/Director of Public Works ~/i~
RE: REBID - PARK STREET DRAINAGE IMPROVEMENTS
A bid opening rae held on April 8, 1994 at 2:00 p. w. rith the
folloring Contractors subwitting the Eolloring bide:
CONTRACTOR TOTAL BID CONTINGENCY 10X TOTAL BASE BID
Certified 527,272.00 52,727.20 629,999.20
Environmental
David Builders 627,944.64 62,794.46 630,739.10
Asphalt Maint. 634,980.00 63,498.00 638,478.00
Eighteen Conat. 636,723.00 63,672.30 640,395.30
Jacksonville 651,993.00 55,199.30 657,192.30
Land Formation
We have checked the ref erencee for the lorest bidder, Certified
Environmental, and four rere reached and rated the Contractor's rork
as good to very good. If it is decided to arard to this bidder,
please ensure that orioinal certif icatea are received for insurance
and the bid bond trhich rae sealed, but signatures appear to be
reproduced).
Tne budget awount for this project ie 626,000.00 in the Capital
Projects, Fund 300, Object Code 6300-Iwprovewents Other Than
Buildings. The intent of rebidding this project rae to Dring the
project cost rithin budget using high density polyethylene pipe,
rather than concrete pipe. The coat savings on pipe alone should
nave brought the bide rithin budget. Norever, the project is swell
and the Contractors are refighting their Dricea for wobilizstion.
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ANARDS COMMITTEE MINUTES - Pace T
attached memorandum.
Respectfully submitted,
Joan LaVake, Purchasing Agent
BUDGETID AMOUNT: 526,000.00
FUNDING SOURCE: 300-0000-541-6300
CITY OF
tie ~rate4 - ~(euda
Hay 9, 1994
AWARDS COMMITTEE MINUTES
THURSDAY, APRIL 7, 1994
w SF]10NOLE aaD
ATwtNIIC BEACH, PI.ORmM J221}.SMS
TELFAIONE OMI XiSaBe
PAX 19M12fF9L5
The Avazds Committee met on Thursday, April 7, 1994, ac 2:00 PH, to
receive bid advertised as Bid No. 9394-8, PARK STREET DRAINAGE
IHPROYEffENTS (RE-BID).
Present at the bid opening were Commissioner Robert G. Weiss, Chairman,
Public Works Director Robert 5. Kosoy, Assistant [o Public Works
Director Ernie Beadle, Building Official Don Ford, and Purchasing Agent
Joan LaYake.
Invitations co Bid were mailed to twenty-four (24) prospective bidders,
and the plans and specifications were displayed a[ the Dodge Room,
Construction Bulletin, and the Builders Exchange. Five (5) bids were
received as follows:
TOTAL BASE BID
Certified Envirowental Services, Int.
Jacksonville, FL ; 29,999.20
David Builders, Inc.
Jacksonville, FI, 30,739.10
Asphalt [lain[enance
Jacksonville, FL 38,478.00
Eighteen Construction
Jacksonville, FL 40,395.30
Jacksonville Land Forma [ions
Green Love Springs, FL 57,192.30
Since receiving the memorandum from Bob Kosoy, pointing out the need
for original insurance cer[if State and bid bond, Certified Enviroiwen[al
Services has delivered originals of these documents to the Purchasing
office, and the bid is now in order.
Based upon the evaluations performed by Bob Kosoy and his staff, it ie
[he consensus of the Committee chat it recommend to the City Commies ion
[hat the award be made [o [he low bidder, Cer[if ied Environmental Services,
Inc., in [he amount of ;29,999.20, or that the project be completed by
City forces for an estimated ;22.000.00, as oucl ined in detail Sr. the
~~
NAVAL CONTTNUING CARE REi'[1tEMENT FOUNDATION, INC., hereby
carsena to the foregoing Supplemental Trust Tndenture.
NAVAL CONTINUTNG CARE
REIiREMENT FOUNDATION, 1NC.
President
COMMONWEALTH BANK OF AUSTRALIA, acing through is New York
Branch, as issuer of the Lever of Credit, hereby consents to the foregoing Supplemenal Trust
Indenture.
COMMONWEALTH BANK OF AUSTRALIA
Title:
bOCMIR.M\MI11VffADl~e}~ 1}:14n
~uwnw uu~u~}r~}
seal to be impressed hereon and attested by its City Ckxk, and Fvst Union National Bank of
Florida Fas auscd this Supplemental Indarture W be extsrrtcd in its behalf by a duly authorized
officer, and its seal W be impressed hereon and attested by another one of its duly authorized
officers. all as of the day and year fast above written.
CITY OF ATLANTIC BEACH, FLORIDA
Mayor-Commissioner
Attest:
By
city Cleric
(SEAL OF LSSUER)
FIRST UNION NATIONAL BANK
OF FLORIDA, as Trusts
(SEAL OF TRUSTEE)
WHEREAS, the execution and delivery of this Supplemental Indrn[ure have ban
duly authorised by the parties hereto and all things necessary to make this Supplemental
Indenture a valid and binding agreement have been done;
NOW. THEREFORE, this Supplemrnul Indenture wimesseth:
Section t. Amendments to the Indrnmre. The Indentun: is hereby amended az
follows:
(a) Sation 4.02(a) of the Indenture is hereby amended to read az follows:
'During any period the Bonds bear interest at a Variable Rate, the
Bonds shall be subjat to redemption by the Issuer, at the diration
of the Company, in whole on any date or in part on any Interest
Paymrnt Date, at a redemption price equal to the principal amount
thereof.'
(b) Sation 4.04(a) of the Indenture is hereby amended by adding the following
srntrnce at the end of the first paragraph thereof:
'Notwithstanding the foregoing, except az described in the second
preceding sentence, notice of optional redemption of Bonds bearing
interest at a Variable Rate pursuant to Section 4.02(a) of the
Indenture shall be given by Mail to the Owners of such Bonds to
be redamed not more than sixty (60) days nor less than fifteen
(IS) days prior to the date fuel for redemption.'
Section 2. Ratification. As amended and supplemrnted by this Supplemental
Indenture, the Indenture is in all respects ratified and confirmed, and this Supplemental Indrnturc
shall be read, taken and construed so that all of the terms, conditions, covenants and agreements
contained in the Indenture, as modified herein, shall apply and remain in full force and effect.
Section 3. Governine Lw. This Supplemental Indenture shall be governed by
and conswed in accordance with the laws of the State of Florida.
Section 4. Counteroarts. This Supplemrntal Indenture may be executed in any
number of counterparts, each of which shall be domed an original but all of which together
shall constitute one and the same inswmrnt.
IN WITNESS WHEREOF, the City of Atlantic Beach, Florida, haz caused this
Supplemental Indenture to be executed in its behalf by its Mayor-Commissioner and its official
SUPPLEMENTAL TRUST INDENTURE
This SUPPLEMENTAL TRUST INDENTURE dated az of the second day of
June, 1994 (Nis'Supplemrntal Indenture'), by and between the CTI'Y OF ATLANTIC BEACH,
FLORIDA (the 'Issuer'), an incorporated municipality organized and existing under the laws
of the State of Florida, and FIRST UNION NATIONAL BANK OF FLORIDA, successor to
Southeast Bank. N.A. (the 'Trustee'), a national banking association organized and existing
under and by virtue of the laws of the United States of America and duly authorized to accept
and execute trusts, with its Principal plxe of business located in the City of Jacksonville,
Florida, az Truster, supplemrnting and amending that certain Trust Indenture dated az of
February 1, 1989 (the 'Indenture'), by and between the Issuer and the Trustee (capiWized terms
used herein but not defined herein shall have the respective meanings assigned [o such terms in
the Indenture);
WITNESSETH:
WHEREAS, u the request of Naval Continuing Care Retirement Foundation, Inc.
(the 'Company'), a Florida not-for-profit wrporation, the Issuer haz heretofore issued its
Variable Rate Demand Revrnue Bonds (Fleet Landing Projec0, Series 1989, dated az of
February 1, 1989, currently outstanding in the aggregate Principal zmount of 540,035,000 (the
'Bonds'), under and pursuant to the provisions of the Indenture; and
WHEREAS, at the request of the Company, the Issuer by resolution adopted May
9, 1994, has determined to amend the Indenture for the purpose of (a) authorizing an optional
redemption of Bonds bearing interest at a Variable Rare in whole on any date and (b) authorizing
notice of such optional redemption to be sent to Owners no less than fifteen (15) days prior to
the optional redemption date; and
WHEREAS, Section 13.02(k) of the Indrnture authorizes the Issuer and the
Trustce to enter into a supplemental indenture for the purpose of making any changes to the
Indenture without the consent of the Owners of the Bonds if (a) the Owners are notified by first-
class mail, postage prepaid, at least thirty (30) days prior W the effective date of the proposed
supplemrntal indetturc, which notice shall include a copy of the proposed supplemental
indenture and (b) each Owner shall have had at least one opportunity w tender such Owner's
Bonds for purchase pursuant to Section 3.01 or 3.02 of the Indenture during a period beginning
thirty (30) days after the giving of such notice and ending on the effective date of the proposed
supplemental indetture; and -
WHEREAS, all notices, consrnts and other preconditions to the execution and
delivery of this Supplemental Indenture have been duly givrn, obtained or satisfied; and
F&UDRAFT OF
05/03/94
Dated u of June 2, 1994
By and Between
CITY OF ATLANTTC BEACH, FLORIDA,
as Issuer
and
FIRST UNION NATIONAL BANK OF FLORIDA,
as Trusts
RebtGng to:
CITY OF ATLANTIC BEACH, FLORIDA
VARIABLE RATE DEMAND REVENUE BONDS
(FLEET LANDING PROJECT)
SERIES 1989
Supplementing and amending that certain True Indenture dated as of February 1, 1989, betwan
City of Atlantic Beach, Florida, and Southeau Bank, N.A., predecessor to Fira Unian National
Bank of florida, as Trusts.
This Inswment Prepared By:
Jean M. Mangu, Attorney
Foley & Lardner
200 Laura Stray
Ixlcsonville, FL 32202
(904) 359-2000
NOW THF1tFF0RE, BE fT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF ATLANTIC BEACH, FLORIDA:
SECTION 1. The Suppharrarul Trust Indenture to be executed betweat the Issuer
and the Trusts, substantially in the form attached hereto az Exhibit A and incorporated herein
by reference, with such chwges, cortections, insertions and deletions az may be approved by
the Mayor-Commisriatu and the City Clerk. such approv+l to be evidatad conclusively by
their ezecutioe thereof, is hereby approved and wthoriud; the Issue hereby authorizes and
directs the MayorCommissioner to date and execute and the City Clerk m attest. under the
official seal of the Issuer, the Supplemental indenture. and W deliver the Supplemental Indenture
to the Trustee; all of the provisions of the Supplemental Indenture when executed and delivered
by the Issuer as wthorirsd herein, and by tht Trustee, shall be deemed to be a part of this
Resolution az fully and ro the same extent az if ince[porated verbatim herein.
SECTION 2. In case any one or more of the provisions of this Resolution shall
for any mason be held to be illegal of invalid, such illegality or invalidity shall not affect any
other provisions of this Resolution, and this Resolution shall be consWed and enforced as if
such illegal or invalid provision had not bear contained herein.
SECTION 3. The offiaxs, employees and agents of the Issuer and the Issuer are
hereby authorittd and directed to execute such documents, instrumatis or convects. whether trot
expressly contemplated hereby, and to do all acts and things requited by the provisions of this
Resolution and by the provisions of tl~ Suppkarrattal Ittdenturc az may be tuxxssary for the full,
punctual and complete performance of all of the terms. covaunts, provisions and agteemmts
Herein am therein txxttairred, or az may be ttetx:ssary or desirable to etfectuau the purpose and
intent of this Resolution.
SECTION 4. AB resolutions m parts tltawf N cattliU with the provisions herein
contained are. to the extent of such conflict. hereby superseded and repealed.
SECTION 5. This Resolution shall take effect immediately upon its adoption.
PASSED AND ADOPTED this ninth day of May, 1994.
(OFFICIAL SEAL)
Mayor-Commissioner
Attest:
City Clerk
eocm[n rus niocavw ~:x.,
)e]Wtwlluigil,~,ay
Approved ere to Form and Correctness:
City Attorney
RESOLUTION NO. 94_18
A RESOLUTION AUTHORIZING THE 137CECUTTON AND
DELIVERY BY THE CITY OF ATLANTIC BEACH, FLORIDA,
OF A SUPPLEMENTAL TRUST INDENTURE AMENDING
AND SUPPLEMENTING THE TRUST INDENTURE
RELATING TO THE CITY'S VARIABLE RATE DEMAND
REVENUE BONDS (FLEEC LANDING PROJECT'), SERIFS
1989, FOR THE PURPOSE OF AMENDING CERTAIN
PROVISIONS SET' FORTH THEREIN RELATING TO
OPTIONAL REDEMPTIONS OF VARIABLE RATE BONDS;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, at the request of Naval Continuing Care Retirement Foundation, Inc.
(the 'Company'), a Florida not-for-profit corporation, the City of Atlantic Beach, Florida (the
'Issuer'), has heretofore issued its Variable Rate Demand Revenue Bonds (Fleet Landing
Project), Series 1989, dated az of February 1, 1989, currrn0y outstanding in Ne aggregate
principal amount of 540,035,000 (the 'Bonds'), under and pursuant to the provisions of dtat
certain Trust Indenture dated az of February 1, 1989 (the 'Indenture'), by and between the
Issuer and Southeast Bank, N.A., predecessor to Firs[ Union National Bank of Florida, az
wstee (the 'Trustee'); and
WHEREAS, Sx[ion 13.02(k) of the Indenture authorizes the Issuer and the
Trustee to enter into a supplemental indenture for the purpose of making any changes to the
Indenture without the consrnt of the owners of the Bonds if, among other things, (a) the owners
are notified by firstclazs mail, postage prepaid, at leazt thirty (30) days prior to the effective
date of the proposed supplemrntal indenture, which notice shall include a copy of the proposed
supplemental indenture and (b) each owner shall have had at leazt one opportunity to tender such
owner's Bonds for purchase pursuant to the optional or mandatory tedder provisions of Section
3.01 or 3.02 of the Indenture during a period beginning thirty (30) days after the giving of such
notice and ending on the effective date of the proposed supplemenal indenture; and
WHEREAS, the Company haz requested that the Isuuer authoriu the execution
and delivery of a supplemrntal indenture in the form of the Supplemrntal Indenture attached
hereto az Exhibit A (the 'Supplemental Indenture') for the purpose of (a) authorizing an optional
redemption of Bonds bearing interest at a Variable Rate (as defined in the [ndeture) in whole
on any date and (b) authorizing notice of such optional redemption to be srnt to owners of the
Bonds no less Nan fifteen (IS) days prior to the optional redempton date; and
WHEREAS, the Issuer deems it necessary and desirable to authoriu the execution
and delivery by the Issuer of the Supplemental Indenture;
5d
SECTION 27. EFFECTIVE DATE. 'Dais Resolution shall take effect immediately upon
its adoption.
PASSED AND A770PTED this ninth day of May, 1994.
CITY OF ATLANTIC BEACH, FLORIDA
(OFFICIAL SEAL) By:
Mayor-Commissioner
ATTEST:
City Clerk
Approved as to Form and
Correctness:
Ciry Attorney
~ezoenauwa~oeiwewtr
.~z~.
13
_ _:.__,._ _ .. ~ _. a_ .._. ...~...__~~...~
happened, exist and have been performed as so required or will have happened, will exist and
will have been performed prior to such execution and delivery.
SECTION 22. COMPLIANCE WITH CHAPTI7t 218, PART RI, FLA. STATS. The
Issuer hereby approves and authorizes the completion, execution and filing with the Division of
Bond Finance, Department of General Services of the State of Florida, at the expense of the
Community, of advance notice of the impertding sale of the Series 1994 Bonds, of Bond
Information Form BF 2003 and of a copy of Internal Revenue Service Form 8038, and any other
acts as may be necessary to comply with Chapter 218, Part Tu, Florida StaNtes, as amended.
SECTION 23. GENERAL AUTHORITY. The commissioners, officials, attorneys,
engineers or other agents m employees of the Issuer are hereby authorized to do al! acts and
things required of them by this Resolution, the Series 1994 Bonds, the Loan Agreement, the
Indenture, the Remarketing Agreement and the Purchase Agreement and to do all acts and things
which are desirable and consistent with the requirements hereof or of the Series 1994 Bonds, the
Loan Agreement, the Indenture, the Remarke[ing Agreement and the Purchase Agreement, for
the full, punctual and complete performance of all the terms, covenants and agreements
contained herein or in the Series 1994 Bonds, the Latin Agreement, the indenture, the
Remarketing Agreement and the Purchase Agreement.
SECTION 24. THIS RESOLUTTON CONSITTUTES A CONTRACT. The Issuer
covenants and agrees that this Resolution shag constitute a contract between the Issuer and the
Original Purchaser, and all subsegaatt owners from time [o time of the Series 1994 Hortds, and
that a0 covenants and agreements set forth herein and in the Series 1994 Bonds, the Loan
Agreement, the Indenture, the Remarketing Agreement and the Purchase Agreement to be
performed by the Issuer slug be for the equal and ratable benefit and security of the Original
Purchaser and all subsequent owners from time to time of the Series 1994 Bonds, without
privilege, priority or distinction as to lien or otherwise of any of the Series 1994 Bonds over any
other of the Series 1994 Bonds.
SECTION 25. SEVERABILTTY OF INVALID PROVISIONS. Incase any one or more
of the provisions of this Resolution shall for any reason be held to be illegal or invalid, such
illegality or invalidity shall not affect any other provisions of this Resolution, and this Resolution
shall be construed and enforced u if such illegal or invalid provision had not been contained
herein. This Resolution is adopted and tbe IndatNre and the Loan Agreement shall be executed,
and the Series 1994 Bonds shall be issued, with the intent tha[ the laws of the State shall govern
their construction, except as shall otherwise be expressly provided by the terms thereof.
SECTTON 26. REPEALING CLAUSE. All resobrtions or parts thereof in conflict
herewith are hereby repealed.
12
purpose and intent of this Resolution, or as may be requested by bond counsel, the Original
Purchaser, the Battle, the Remarketing Agent, the Community, the Trustee or the Registrar and
Paying Agent. The Mayor-Commissioner and the City Clerk are hereby designated as the
primary officers of the Issuer charged with responsibility of issuing the Series 1994 Bonds, and
the Mayor-Commisioner is hereby authotiud to delegate to any other person any of the duties
or authorintions of the Mayor-Commissioner or the City Clerk hereunder.
SECTION 19. NO PERSONAL LIABILITY. No representation, statement, covenant,
wamnty, stipulation, obligation or agramrnt herein contained, or contained in the Series 1994
Bonds, the Loan Agreement, the Indenture, the Mortgage, the Letter of Credit, the Remarketing
Agreement, the Purchase Agramrnt, the Official Statemrnts or any certifigte or other
inswment to be executed on behalf of the Issuer N connection with the issuance of the Series
1994 Bonds, shall be deemed to be a representation, statement, covenant, warranty, stipulation,
obligation or agrament of any commissioner, officer, employee or agent of the Issuer in his or
her individual capacity, and none of the foregoing persons nor any officer of the Issuer executing
the Series 1994 Bonds, the Loan Agramen[, the Indrnture, the Remarketing Agreement, the
Furchaee Agreement, the Official Statements or any certificate or other instrumeet to be executed
in connection with the issuance of the Series 1994 Bonds shall be liable personally thereon or
be subject to any personal liability or accountability by reason of the execution or delivery
thereof.
SECTION 20. NO THIRD PAATY BENEFICIARIES. Txcept as otherwise expressly
provided herein or in the Series 1994 Bonds, the Loan Agreement, the indenture, the Mortgage,
the Remarketing Agramrnt or the Purchase Agreement, nothing in this Resolution, or in the
Series (994 Bonds, the Loan Agreement, the Indenture, the Mortgage, the Remarketing
Agreement or the Purchax Agreement, express or implied, is intended or shall be conswed to
confer upon any person, firm, corporation or other organization, other than the issuer, the
Community, the Trustee, the Credit Facility Provider, the Remarketing Agent, the Registrar and
Paying Agent and the Original Purchaser (and subsequrnt owners from time to time of the Series
1994 Bonds) any right, remedy or claim, legal or equitable, under and by reason of this
Resolution or any provision hereof, or of the Series 1994 Bonds, the Loan Agramrnt, the
Indenture, the Mortgage, the Remarketing Agramrnt or the Purchase Agramrnt, all provisions
hereof and thereof being intended to be and being for the sole and exclusive benefit of the
Issuer, the Community, the Trustee, the Credit Facility Pcovider, the Remarketing Agrnt, the
Registrar and Paying Agent and the Original Purehaser (and subsequent owners from lime to
time of the Series 1994 Bonds).
SECTION 21. PREREQUISITES PERFORMED. All acts, conditions and things
relating to the passage of this Resolution, to the issuance, sale and delivery of the Series 1994
Bonds, to the execution and delivery of the Loan Agreement, the Indenture, the Remarketing
Agreement and the Purchase Agramrnt, required by the Constitution or other laws of the State,
to happen, exist and be performed precedent to the passage hereof, and precedent to the
issuance, sale and delivery of the Series 1994 Bonds, to the execution and delivery of the Loan.
Agreement, the Indenture, the Remarketing Agreement and the Purchase Agreement, have either
II
by the execution of a certificate substantially N the form attached hereto az Exhibit 'I' is hereby
approved and authorized. The Mayor-Commistioner is hereby authotized to approve the final
forms and content of the final Preliminary Official Statements and to deem the same fmal az of
their respective dates on behalf of the Issuer for purposes of Rule 15c2-12 of the Securities and
Exchange Commission and to execute a certificate to that effect substantially in the form attached
hereto az Exhibit 'I.' Use of the Preliminary Official Statements by the Original Purchaser to
market the Series 1994 Bonds is hereby approved and authorized.
SECTION 14. AUTHORIZATION OF FINAL OFFICIAL STATEMENTS. A final
Official Statement relating to the Series A Bonds, substantially in the form of the Preliminary
Official Statement relating to the Series A Honds, and a final Official Statemrnt relating to the
Series B Bonds, substantially in the form of the Preliminary Official Statement relating to the
Series B Bonds (collectively, the 'Official Statements'), with such changes, cortections,
insertions and deletions az may be necessary or desirable and approved by the Mayor-
Commissioner, such approval by the MayorLommissioner to be evidenced conclusively by his
execution of one or more copies thereof, is hereby approved and authorized. The Mayor-
Commissioner is hereby authorized to evidence the Issuer's approval of the final Official
Statement by execution of one or more copies thereof in the manner provided herein.
SECTION t5. REGISTRAR AND PAYING AGENT. The Tnutee, having its principal
corporate wst office in Jacksonville, Florida, is hereby appointed w serve az the initial
Registrar and Paying Agent for the Series 1994 Bonds under the Indenture.
SECTTON 16. ASSIGNMENT OF LOAN AGREEMENT. All rights of the Issuer
under the Loan Agreement (other than certain rights of the Issuer reserved therein) will be
azsigned by the Issuer to the Trustee under the terms of the Indrnture.
SECTION 17. AUTHORIZED OFFICERS OF ISSUER. The Mayor-Commissioner and
the City Clerk of the Issuer are hereby authorized and empowered W execute and deliver the
Series 1994 Bonds, the Indenture, the Loan Agreement, the final Official Statements, the
Remarketing Agreement and the Purchase Agreement, and all documents contemplated thereby,
in each case, subject to such changes and modifications as such officers may approve, such
execution to be conclusive evidence of any such approval, and to affix thereto or impress
thereon, the seal of the Issuer.
SECTION 18. AUTHORIZATION OF EXECUTION OF OTHER DOCUMENTS,
INSTRUMENTS, CONTRACTS AND CERTIFICATES. The officers, employees and agrnts
of the lssuer and the Iuuer are hereby authorized and directed to execute such documents,
inswments and wnuacts, whether or not expressly contemplated hereby, and to do all acct and
things required by the provisions of this Resolution and by the provisions of the Series 1994
Bonds, the Indenture, the Loan Agreemrnt, the Mortgage, the Letter of Credit, the Remarketing
Agreement and the Purchase Agreement authorized herein, az may be necessary for the full,
punctual and complete performance of all the terms, covenants, provisions and agreements
herein and therein contained, or az otherwise may be necessary or desirable to effectuate the
10
of not to exceed _%, upon [he terms and conditions set forth in the Purchase Agreement.
The Mayor-Commissioner is hereby authorized and directed to award Ne sale of the Series B
Bonds to the Original Purchaser yr an aggregate principal amount not to exceed S22,Dpp,OtJO,
at a purchase price of not less than _% of the original principal amount of the Series B
Bonds, with a final maturity date not later than ,bearing interest initially
at the Daily Rate (az defined in the Indrnture), upon the terms and conditions set forth in the
Purchase Agreement. The Purchase Agrcement, substantially in the form attached hereto az
Exhibit 'E,' with such changes, corrections, insertions and deletions az may be necessary or
desirable and approved by the Community and the Mayor-Commissioner prior to the execution
thereof, such necessity or desirability and approval by the Community and the Mayor-
Commissioner to be presumed by their execution thereof. The Mayor-Commissioner is hereby
authorized to execute the Purchase Agreement for and on behalf of the Issuer pursuant to the
terms hereof, all of the provisions of which, when executed and delivered by the Issuer as
authorized herein and by the Community, shall be dcemed to be a part of this Resolution az fully
and to the same extent az if incorporated verbatim herein. The authority for the isstance of such
aggregate principal amount of Series 1994 Bonds herein authorized which shall not be delivered
hereafter to the Original Purchaser pursuant to the provisions of the Purchase Agreement is
hereby canceled and rescinded.
SECTION 12. AUTHORIZATION OF EXECUTION OF REMARKETING
AGREEMEM. In order to obtain the lowest possible interest rate in connection with the initial
issuance of the Series B Bonds, the Community has agreed to permit the Series B Bonds to
contain provisions allowing them to be'put' back [o the Community by the holders of the Series
B Bonds and then be remarketed, and to the extrnt that they cannot be remarketed, the Trustee
has agreed to purchase the Series B Bonds on behalf of the Community through paymrnts from
the Community or a draw on the Letter of Credit. In order to accommodate such plan of
financing, the Community has agreed to enter into a Remarketing Agreement with Donaldson,
Lufkin & Jenrette Securities Corporation (in such capacity, the 'Remarketing Agent') in the
form attached hereto az Exhibit •F' ([he 'Remarketing Agreemrnt'). The execution and
delivery of the Remarketing Agreement is hereby authorized and the form of the Remarketing
Agreement is hereby approved subject to such changes, insertions and omissions and such filling
of blanks therein az may be approved in such form by the Community, the Remarketing Agrnt
and by the Mayor-Commissioner of the Issuer, such approval by the Mayor-Commissioner to
be evidenced conclusively by his execution thereof. There is hereby delegated by the [uuer to
the Remarketing Agent under the Remarketing Agrcement such authority az is necessary for the
establishment of the interest rate on the Series B Bonds pursuant to the terms of the Indenture
and to carry out all duties established by the Rerttarketing Agreement.
SECTION i3. APPROVAL OF PRELIMWARY OFFICIAL STATEMENTS AND
DESIGNATION. The Preliminary Official Statement relating to the Series A Bonds and the
Preliminary Official Statement relating to the Series B Bonds (collectively, the 'Preliminary
Official Statements'), substantially in the forms attached hereto az Exhibit 'G' and Exhibit 'H,'
respectively, with such changes, corrections, insertions and deletions az may be approved by the
Mayor-Commissioner, such approval by the Mayor-Commissioner to be evidenced conclusively
of blanks therein az may be approved and made in such form of Indenture by the Trustee and
by either of the officers of the Issuer executing the same, in a manner consistent with the
provisions of this Resolution, such execution to be conclusive evidence of such approval. First
Union National Bank of Florida, Jacksonville, Florida is hereby designated as the initial trustee
(in such capacity, the 'Trustee') under the Indenture.
SECTION 8. AUTHORIZATION OF EXECUTION AND DELIVERY OF LOAN
AGREEMENT. As authorized by and N confo[mity with the Act, it is desirable and in the
public interest that the Isstter loan funds m the Community to refund the Series 1989 Bonds and
finance the acquisition, consvuction and installation of the Project, such loan to be evidenced
by and to be made pursuant to the Loan Agreement between the Issuer and the Community, a
proposed form of which is attached hereto as Exhibit 'B,' and the execution and delivery of the
Loan Agreement are hereby authorized, and the assignment of certain rights of the Issuer under
the Loan Agreement by the Issuer to the Tnutee ate hereby authorized. The form of the Loan
Agrcement is hereby approved, subject to such changes, insertions and omissions and such filling
of blanks therein as may be approved and made in the form of the Loan Agreement by the
Community and by either of the officers of the Issuer executing the same, in a manner consistent
with the provisions of this Resolution, such execution to be conclusive evidence of such
approval.
SECTION 9. APPROVAL OF MORTGAGE. To provide collateral security for the
payment of the Series 1994 Bonds, the Issuer has directed that the Community mortgage the
Project Facilities, including the Project, pursuant to the Mortgage from the Community, az
grantor, to the Ttustce, as mortgage trustee, a proposed form of which is attached hereto as
Ezhibit'C.' The form of the Mortgage is hereby approved, subject to such changes, insertions
and omissions and such filling of blanks therein as may be approved in such form by the
Community, the Trustee and the Mayor-Commissioner of the Issuer, such approval by the
Mayor-Commissioner to be evidenced conclusively by his execution of the Indenture.
SECTION 10. APPROVAL OF LETTER OF CREDIT SECURING SERIFS B BONDS.
To provide additional security for the payment of the Series B Bonds, the Community has agreed
to obtain the Letter of Credit from the Bank. The form of the Letter of Credit is attached hereto
az Exhibit 'D," and is hereby approved, subject to such changes, insertions and omissions and
such filling of blanks therein az may be approved in such form by the Community, the Bank and
by the Mayor-Commissioner of the Issuer, such approval by the Mayor-Commissioner to be
evidenced conclusively by his execution of the Indenture.
SECTION ll. AUTHORIZATON OF EXECUTION AND DELIVERY OF
PURCHASE AGREEMENT. A negotiated sale of the Soria 1994 Bonds is hereby authorized.
The Mayor-Commissioner is hereby authorized and directed to award the sale of the Series A
Bonds to the Original Purchaser in an aggregate principal amount not to excced 523,000,000.
at a purchase price of not less than _% of the original principal amount of the Series A
Bonds (excluding original issue discounts, if any), plus accrued interest thereon to the date of
delivery, with a final maturity date not later than ,and a! a net interest cost
with the terms of the Loan Agreement and the Indenture (az hereinafter defined), will CAnsti Nte
°costs' of a 'projecP within the meaning of the Act.
SECTION 4. REFUNDING OF SERIFS 1989 BONDS AUTHORIZED. The refunding
of u!e Series 1989 Bonds in the manner herein provided is hereby authorized.
SECTION 5. FINANCING OF PRO]ECT AUTHORIZED. The financing of the
acquisition, construction and installation of the Project in the manner herein provided is hereby
authorized.
SECTION 6. AUTHORIZATION OF SERIES 1994 BONDS. For the purpose of
providing funds to (i) refund the Series 1989 Bonds, (ii) pay or reimburse a part of the costs of
the Project, (iii) fund a debt service reserve fund for the Series 1994 Bonds, and (iv) pay a part
of the cost of issuing the Series 1994 Bonds, and subject and pursuant to the provisions hereof,
the issuance of the Series A Bonds, in an aggregate principal amount of not to exceed
523,000,000, and the Series B Bonds, in an aggregate principal amount of not to exceed
522,000,000, is hereby authorized. Such Series 1994 Bonds shall be designated az provided in
Section 3.D. hereof and shall be subject to payment az provided in the Indenture, the form of
which is attached hereto az Exhibit'A' (the'Indenture'), and shall be issued in the name of and
delivered to the Original Purchaser or az otherwise directed by the Original Purchaser.
The Series 1994 Bonds shall be dated such dates, shall bear interest at such rates, shall
be payable or shall mature on such date or dates, shall be issued in such denominations, shall
be subject to optional and mandatory redemption at such time or times, and upon such terms and
conditions, shall be payable at the place or places and N the manner, shall be executed,
authenticated and delivered, shall otherwise be in such forms, and subject to such terms and
conditions, all az provided in Ute Indenture and the Purchase Agreement.
The Series 1994 Bonds and the premium, if any, and the interest thereon shall not be
deemed to constitute a general debt, liability or obligation of the Issuer or of the Stale or of any
political subdivision thereof, or a pledge of the faith and credit of the Issuer or of the State or
of any political subdivision thereof, but shall be payable solely from the revenues provided
therefor, and the Issuer is not obligated to pay the Series 1994 Bonds or the interest thereon
except from Ne revenues and procceds pledged therefor and neither the faith and credit nor the
taxing power of the Issuer, the State or any political subdivision thereof is pledged to the
payment of the principal of, premium, if any, or interest on the Series 1994 Bonds.
SECTION 7. AUTHORIZATION OF EXECUTION AND DELIVERY OF
INDENNRE. In order to secure the payment of the principal of, premium, if any, and the
interest on the Series 1994 Bonds herein authorized, according to their tenor, purport and effect,
and in order to secure the performance and observance of all of the covenants, agreements and
conditions in said Series 1994 Bonds, the execution and delivery of the Indenture, a proposed
form of which is attached hereto az Exhibit 'A,' is hereby authorized. The (orm of the
Indenture is hereby approved, subject to such changes, insertions and omissions and such filling
existing laws of the United States of America at the time of the delivery of the Series 1994
Bonds.
Q. The Community, N order to enhance the marketability of the Series B Bonds, has
requested Barnett Bank of Jacksonville, N.A. (the'Bank•), to issue to the Trustee (as hereinaRer
defused) the Bank's direct paytrrevotable transferable Letter of Credit (the 'Inter of CrediC)
to provide payment for and secure the payment of the principal of and interest on, and the
purchase price of, the Series B Bonds. The Bank will issue the Letter of Credit concurrently
with the issuance of delivery of the Series B Bonds pursuant to the Credit Facility Agrrxmrnt
(as defined in the Indrnture) between the Community and the Bank, as the initial Credit Facility
Provider (as defined in the Indenture), under which the Community will be obligated, amm~g
other things [o reimburse the Credit Facility Provider, with interest, for all drawings under the
Credit Facility (as defined in the Indenture).
R. As security for all of the Community's payment obligations under the Loan
Agrxmrnt, under the Credit Facility Agreement and under the Indenture, including payment of
all debt service requirements on the Series 1994 Bonds, the Community will execute and deliver
to the Trustee, for the benefit of the Issuer and the Credit Facility Provider, a Real Estate
Mortgage, Security Agreement, Assignment of Rents and Financing Statement (the'Mortgage').
S. Donaldson, Lufkin & Jenrette Securities Corporation (the 'Original Purchaser')
has advised the Issuer that the Original Purchaser will use reasonable efforts to submit W the
Issuer an offer to purchase the Series 1994 Bonds it the form of the Purchase Agreement
hereinafter more particularly described (the 'Purchase Agreement'), among the Original
Purchaser, the Community and the Issuer, upon terms acceptable to the Issuer and the
Community, and the Issuer does hereby find and determine that it is in the best financial interest
of the Issuer to authorire the execution and delivery of the Purchase Agreement in the manner
and upon the terms hereinafter provided. Upon the execution of the Purchase Agreement Sy the
Issuer, the Community and the Original Purchaser, the Series 1994 Bonds shall be sold to the
Original Purchaser pursuant to the terms and provisions of the Purchase Agreement.
T. Prior to the execution of Ne Purchase Agreement, the Original Purchaser shall
provide the Issuer with a disclosure statement, satisfactory to the Issuer, containing the
information required by Section 218.385, Florida Statutes. The Issuer shall not require any
further diulosure from the Original Purchaser.
U. The purposes of the Act will be more effectively srned by awarding, or causing
to be awarded, contracu for the conswction, installation and equipping of the Project upon a
negotiated basis rather than by awarding, or causing to be awarded, such contracts based on
competitive bids.
V. The Project wmprises a 'health care facility' within the meanings of the Aa.
The costs of the Project to be paid from the proceeds of the Series 1994 Bunds in accordance
responsibilities as are imposed under the Lean Agreement. The payments to be made by the
Community to the Issuer and the other security provided by the Loan Agreement, the Mortgage
and the Indenture, as such terms are hereinafter defined, are adequate within the meaning of the
Act for the security of the Series 1994 Bonds.
K. The Issuer is not obligated to pay the Series 1994 Bonds except from the proceeds
derived from the repayment of the loan to the Community, or from the other security pledged
therefor, and neither the faith and credit nor the razing power of the Issuer, the State or any
political subdivision thereof is pledged to the payment of the principal of, premium, if any, or
the interest on the Series 1994 Bonds.
L. The Issuer and the Community will concurrently with the issuance of the Series
1994 Bonds execute the documentation required for the refunding of the Series 1989 Bonds and
the financing of the Project as contemplated hereby.
M. The Issuer deems it advisable that the cost of the Project include interest on the
portion of the Series 1994 Bonds issued to finance the Project for a reasonable period of time
after completion of the Project, if so requested by the Community and as may be provided in
the Loan Agreement.
N. The Issuer dcems it advisable that the Series 1994 Bonds be designated as
provided in paragraph D above.
O. A negotiated sale of the Series 1994 Bonds is required and necessary and is in the
best interest of the Issuer for the following reasons: the Series 1994 Bonds will be special and
limited obligations of the Issuer payable out of moneys derived by the Issuer from the
Community's operation of the Project Facilities, including the ProjeM, or as otherwise provided
herein and will be secured by funds of the Community; the Community will be required to pay
all costs of the Issuer in connection with the refunding of the Series 1989 Bonds and the
financing, conswction and administration of the Project which are not paid out of the Bond
proceeds or otherwise and to operate and maintain the Project Facilities, including the Project,
at the Community's own expense; the cost of issuance of the Series 1994 Bonds, which must be
borne directly or indirectly by the Community would most likely be greater if the Series 1994
Bonds are sold at public sale by competitive bids than if the Series 1994 Bonds are sold at
negotiated sale, and there is no basis, considering prevailing market conditions, for any
expectation that the terms and conditions of a sale of the Series 1994 Bonds at public sale by
competitive bids would be any more favorable than at negotiated sale; because prevailing market
conditions are uncertain, it is desirable to sell the Series 1994 Bonds at a predetermined price;
and revenue bonds having the characteristics of the Series 1994 Bonds are typically sold at
negotiated sale under prevailing market conditions.
P. The Series 1994 Floods will not be issued unless the Issuer has received a
satisfactory opinion of bond counsel to the effect (among other things) that the interest on the
Series 1994 Bonds will be excludable from gross income for federal income tax purposes under
F. The Community has shown that the Project will alleviate unemploymrnt in the
City, it will improve living conditions and health care, it will foster the economic growth and
development and the business development of the City, the County and the State, and it will
serve other predominantly public purposes az set forth in the Act. It is desirable and will further
be public purposes of the Act, and it will most effectively serve the purposes of the AM, for the
Issuer to refund the Series 1989 Bonds and to finance the acquisition, conswMion and
instalation of the Project and to issue and sell the Series 1994 Bonds under the Indenture (az
hereinafter defined) for the purpose of providing funds to finance all or part of the cost of the
Project, all az provided in the I.wn Agrtxrttmt (az hereinafter defined), which contains such
provisions az are necessary or convenient to effectuate the purposes of the Ac[. 'Ihe ProjeM is
appropriate to the needs and circumstances of, and shall make a significant contribution to the
economic growth of the Ciry; shall provide or preserve gainful employment; shall protect the
environment; o• shall serve a public purpose by advancing the economic prosperity, the public
health, or the general welfare of the State and its people az stated in Section 159.26, Florida
Statutes, as amended.
G. The City will be able w cope satisfactorily with the impact of the ProjeM and will
be able to provide, or cause to be provided when nxded, the public facilities, including utilities
and public services, that will be necessary for the construction, operation, repair and
maintenance of the Project and on account of any increases N population or other circumstances
resulting therefrom, provided thaz the Community complies with terms and provisions of an
agreement by and between the City and the Community relating [o the provision of water and
sewec services by the City w the Community. Notwithstanding any provisions to the contrary
contained herein, the City will not incur any obligation (financial or otherwise) to provide wch
public facilities, utilities and services by virtue of this Resolution.
H. The availability of revenue bond financing, az authorized by the Act, is an
important inducement to the Community to proceed with the acquisition, conswction and
instalauon of the Project.
I. Adequate provision has been made in the documents attached hereto for a loan
by the Issuer to the Community to fmartce the acquisition, conswction and installation of the
Project, and thereafter for the operation, repair and maintenance of the Project Farihties,
including the Project, at the ezprnse of the Community and for the repayment by the Community
of the loan in installments sufficient to pay the principal of, premium, if any, and interat on the
Series 1994 Bonds and all costs and ezprnses relating thereto in the amounts and at the tunes
required.
J. The Community is financially responsible based on the criteria established by the
Act, the Community is fully capable and willing to fulfill its obligations under the Loam
Agreement (the '[.oan Agreement'), hereinafter more particularly described, between the
Community and the Issuer, including the obligation to repay the loan in instalments in the
amounts and at the times required, the obligation to operate, repair and maintain the Project
Facilities, including the Project, at the Community's own expense and such other obligations and
facility and a 42-bed skilled nursing facility (the 'Health Center'), and related and appurtenant
facilities, and the acquisition and installation of related machinery, equipment, fixtures and
fumishings (collectively, together with any additions or improvemrnts thereto, the 'Project
Facilities'), (ii) funding a debt service reserve fund for the Series 1989 Bonds, and (iii) paying
a part of the costs of issuing the Series 1989 Bonds.
C. The Community haz requested the Issuer's assistance in an undertaking consisting
of (i) refunding Ne Series 1989 Bonds, presently outstanding in the aggregate principal amount
of 340,035,000, (ii) financing a capita project at the Project Facilities consisting of the
acquisition of approximately 4.5 acres of land, the conswction of a 60-bed assisted living
facility addition to the existing Health Center, the conversion of the existing 2(rbed assisted
living facility at the Health Center into a 38-bed facility providing skilled nursing care, 2l beds
of which will be available for the care of patients with Alzheimer's disease and other related
disorders, the wnswction of additional parking, and the acquisition, consWCtion and
installation of related equipment, fumishings and facilities (collectively, the 'Project'), (iii)
funding a debt service reserve fund, and (iv) financing of certain other 'costs' az defined in the
Act.
D. The Community has requested that the Issuer issue and sell its revenue bonds to
be designated 'City of Atlantic Beach, Florida, Fined Rate Improvement and Refunding Revenue
Bonds, Series 1994A (Fleet sanding Project)' in an aggregate principal amount not exceeding
523,000,000 (the "Series A Bonds'), and 'City of Atlantic Beach, Florida, Variable Rate
Demand Improvement and Refunding Revenue Bonds, Series 1994B (Fleet Landing Project)'
in an aggregate principal amount not exceeding 322,000,000 (the'Series B Bonds' and, together
with the Series A Bonds, the 'Series 1994 Bonds'), to azsist in accomplishing the foregoing.
E. A public hearing was held by the Issuer on May 9, 1994, upon public notice
published in The Beaches [xader, a newspaper of grneral circulation in the City, no less than
14 days prior to the scheduled date of such public hearing, a[ which hearing members of the
public were offered reasonable opportunity to be heard on all matters pertaining to the location
and nature of the proposed Project and to the issuance of the Series 1994 Bonds. The public
hearing provided a reasonable opportunity for interested individuals to express their views, both
orally and in writing, on the proposed issue of the Series 1994 Bonds and the location and nature
of the Project, and was held in a location which, under the (acts and circumstances, was
convenient (or residents of the City. The notice was reasonably designed to inform residents
of the City of the proposed iuue, stated that the Issur would be the issuer of the Series 1994
Bonds, stated the time and place for the hearing, and contained the information required by the
Internal Revenue Code of 1986, az amended, and applicable regulations thereunder (ihe'Code').
The 14-day period waz adequate for notice to be brought to the attention of all interested
persons, exceeds the normal periods for notices of public hearings conducted by the Issuer and
various agencies of Duval County (the 'County') and the State, and provided sufficient time for
interested persons to prepzre (or and to express their views at such hearing.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC
BEACH, FLORIDA:
SECTTON 1. AUTHORITY FOR THIS RESOLUTTON. This Resolution is adopted
pursuant to the Constitution of the State of Florida, Part II of Chapter I59, Florida Statutes, as
amended, and other applicable provisions of law (collectively, the 'Act').
SECTTON 2. DEFINITIONS. Unless the wntezt otherwise requires, all terms used
herein m capitalized form shall have the meanings assigned to such terms in this Resolution.
Words importing the singular shall include the plural, words importing the plural shall include
the singular, and words importing persons shall include corporations and other entities or
associations.
that:
SECTION 3. FINDINGS. The Issuer has found and determined and does hereby declare
A. The City of Atlantic Beach, Florida (the 'Issuer' or the 'City'), is an
incorporated municipality of the State of Florida (the 'State') and is a local agrncy duly
authorized by the Act to finance and refinance the acquisition, conswction, reconstruction,
improvement, rehabilitation, renovation, expansion and enlargement, or additions to, furnishing
and equipping of any capital project for any 'health care facility' (as defined in the Act),
including land, rights in land, buildings and other structura, machinery, equipment,
appurtenances and facilities incidental thereto, and other improvements necessary or ranvenirn[
therefor, and [o obtain funds to finartce the cost thereof by the issuance of its revenue bonds,
and to issue its revrnue refunding bonds for the purpose of refunding any outstanding revenue
bonds previously issued under the Acl to fmartce the costs thereof, for the purposes of enhancing
and expanding the health care industries, promoting and fostering the economic growth and
development of the Issuer and the State, increasing purchasing power and opportunities for
gainful employment, advancing and improving the economic prosperity of the State and its
inhabitants, improving living conditions and health care, and otherwise providing for and
contributing to the health, safety and welfare of the people of the State, and the Issuer is further
authorized by the Act to pledge and assign as security for the payment of the principal of and
interest on such bonds any revenues derived by the Issuer pursuant to financing agreements with
respen to such projects.
B. On Febrttary 15, 1989, the Issuer issued its Variable Rate Demand Revrnue Bonds
(Fleet Landing Projecg, Series 1989 (the 'Series 1989 Bonds"), in the original aggregate
principal amount of 562,950,000, for the purposes of (i) financing the costs of the acquisition,
conswction and installation of a continuing care retirement facility known as 'Fleet landing,'
which is owned and operated by Naval Continuing Care Retirement Foundation, Inc., a Florida
not-(or-profit corporation (the 'Community'), and logted at One Fleet Landing Boulevard,
Atlantic Beach, Florida, consisting of the acquisition of approximately 69 acres of land, the
construction of 320 independent living units, a community center containing kitchen, dining,
recreational and administration facilities, a health center consisting of a 26-bed assisted living
RESOLUTION NO. 94- 17
A RESOLUTION PROVIDING FOR THE ISSUANCE BY THE
CITY OF ATLANTIC BEACH, FLORIDA, OF TTS FIXED
RATE IMPROVEMENT AND REFUNDING REVENUE
BONDS, SERIFS 1994A (FLEET LANDING PROJECT), IN AN
AGGREGATE PRINCIPAL AbIOUNT NOT TO EXCEED
$23,000,000, AND ITS VARIABLE RATE DEMAND
IMPROVEMENT AND REFUNDING REVENUE BONDS,
SERIES 1994B (FLEET LANDING PROJECT), IN AN
AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED
$22,000,000, A,YD FOR A LOAN BY THE CITY TO NAVAL
CONTINUING CARE RETIREMENT FOUNDATION, INC., A
FLORIDA NOT-FOR-PROFIT CORPO[iATTON, IN AN
AMOUNT EQUAL TO THE PRINCIPAL AMOUNT OF SAID
SE(tIES 1994 BONDS, FOR THE PURPOSES OF (A)
REFUNDING THE OUTSTANDING CITY OF ATLANTIC
BL4CH, FLORIDA, VARL4BLE RATE DEMAND 12EVENUE
BONDS (FLEET LANDING PROJI~, SERIFS 1989, B)
FINANCING A PART OF THE COSTS OF A CAPITAL
PROTECT FOR SAID CORPORATION, (C) FUNDING A DEBT
SERVICE RESERVE FUND FOR THE SERIFS 1994 BONDS,
AND (D) PAYING A PART OF THE COSTS OF ISSUING THE
SERIES 1994 BONDS; PROVIDING THAT SUCH REVENUE
BONDS SHALL NOT CONSTITUTE A DEBT, LIABILITY OR
OBLIGATION OF THE CITY OR THE STATE OF FLORIDA
OR ANY POLITICAL SUBDIVISION THEREOF, BUT SHALL
BE PAYABLE SOLELY FROM THE REVENUES HEREIN
PROVIDED; PROVIDING FOR THE RIGHTS OF THE
OWNERS OF THE SERIFS 1994 BONDS AND FOR THE
PAYMENTTHERIiOF; APPOINTINGTHEINITTALTRUSTEE
AND MAKING CERTAIN OTHER APPOINTMENTS;
APPROVING AND AUTHORIZING THE EXECUTION AND
DELIVERY OF CIiRTAIN DOCUMENTS REQUIRED IN
CONNECTION WITH THE FOREGOING; APPROVING
PRELIMINARY OFFICIAL STATEMENTS RELATING TO
THE SERIES 199C BONDS; AUTHORIZING A NEGOTIATED
SALE OF THE SERIFS 1994 BONDS; AUTHORIZING THE
AWARD OF THE SALE OF THE SERIES 1994 BONDS AND
APPROVING THE CONDITIONS AND CRITERIA OF SUCH
SALE; AUTHORIZING PRELIMINARY OFFICIAL
STATEMENTS AND THE EXECUTION OF FINAL OFFICIAL
STATEMENTS RELATING TO THE SERIES 1990 BONDS;
PROVIDING CERTAIN OTHER DETAILS IN CONNEC770N
'THEREWITH: AND PROVIDING AN EFFECTIVE DATE.
5~
RESOLUTION NO. 94-16
A RESOLUTION OF THE CITY OF A7'LANT(C BEACH, FLORIDA, W SUPPORT OF THE
PRESERVATION AND RENOVATION OF THE ORIGWAL DUNCAN U. FLETCNER HIGH SCHOOL
(p63).
WHEREAS, ihn Fletcher High School (1'63) building bas, sinro 1937, bottsad most of Ibe
secondary eduWioml frilitie br the Becbe and has, b tinny ice, served three generations of Bache
residmte W Weir pursuit o[ quality edtKation; and
WHEREAS. dtisMdlding n the moat outstanding landmark r the BearLes bring dinner equidistmt
between the tabled commtmitie whicL it served: Maypon and Paste Vedra: and
WHEREAS, this building is a manummt b the courage and endurance of our wunttytnm who.
barely removed from the depths o[ lbe dryreoion, rl,om b build m edifice the hmty of wbich k found ID the
linear clarity of ib brickwork; i4 digairy, in Ibe lark of pteteotious otttamet; and frtullY its nobility, in its NraiPht
forward composition; and
WHEREAS. the demolitim a degradation of Ibis mole atruclme would rob preset and fvhue
pmeratiotu of their architectural, educaliooal, and cultural heritage.
NOW, THEREFORE, BE IT RESOLVED bytbe Ciry Commimon of the City of AtlmticHech:
Section 1. Thal the City of Atbmtic Berl pebtioos the Duval Cousty School Board b premve
DUNCAN U. FLETCHER HIGH SCHOOL (I63).
Sedim 2 Tbu the Ciry of Atlantic Berk met aioresely aria Wet the Duvd Cotmry School
System teravate DUNCAN U. FI.EfCHER H1GN SCHOOL (g63) and find m edtr+tiaod fuatiao for it a befits
ita sim, coostnrctiw, bistory and digmry.
Sectim 3. Tbd the City of AtLotic Berl towutage We toopuation of aB necnory
govetnmeW apeaere, commuoiry orpnralroos, volwmera, and dunmi b ksd their auppat b Ibis reaWtabib
effort sod aigoifiant project.
ADOPTED BY THE CfIY COMMISSION of Atlmtic BearL, Fbrida, this _W d.y of
y1994
Lymm T. Fletchr
hLyor
Approved as b form and cartCCbue:
Alan C. lerssw, Esquire
City Atlaroey
AT7EST:
Maurxn King.
City Clerk
_,_.~ . _~.._~ _.~,R~ 5b
. ,
CITY OF
lgtlaKtie $eaek - ~leslda
coo sa~vor8 sore
AiL.N nC aFAtll, FLdIDH J32115N5
FHiP110NE aN) 2f1d1Y0
FAX l>Orl 2ff7lld
Budget Adjustment
Number: Bx 94-15 Date: May 4, 1994
Funds: General Fund, Atlantic Beach Sewer
Estimated
Auorooriations Revenues
Account ft Account Tittle Debit Credit Debit Credit
001-1009-579-3700 Professional Services 4,000
007-0000-389-0000 Authorized Use of Furl 4,000
BalenCe
410-4101-5353900 Other Currant Charges 17,000
410-0000-389-0000 Authorized Use of Fw:d 17,000
Balance
Totals
27,000 27,000
Exfdanation: 11 To transfer 8 4,000 from fund balance for Survey and Appraisal of Tresca
Property. Approved by Commission -April 25, 1994.
21 To transfer 5 17,000 from furl balance for payment of EPA fine.
Approved by Commission -March 28, 1994.
i
r <.
Approved By:
,/ kinbach, City Manager/
Prepared By: /r-n-.~ ~-ta..-`
nn Meuse, Finance Directs
Commission Action Required: Yes ~ No
~- s
RESOLUTION NO. 94-15
A RESOLUTION TRANSFERRING CERTAIN NONIES BETWEEN FUNDS
WHEREAS, the City Charter of the City of Atlantic Beach
requires that the City Commission approve all budgetary increases
and transfers from one fund to another, and
WHEREAS, the nature of budgetary systems and those day to day
decisions affecting such budgetary systems require adjustment from
time to time.
NOM, THEREFORE, BE IT RESOLVED by the City Commission of the
City of Atlantic Beach, that the attached Budget Adjustment No. BA
94-15 be approved for the 1993-94 budget.
Adopted by the City Commission this 9th day of May, 1994.
Lyman T. Fletcher
Mayor/Presiding Officer
Approved as to form and correctness:
Alan C. Jensen, Esquire
City Attorney
A T T E S T:
Maureen King
City Clerk
JV'
CITY OF
l9dAlartle ~iae~ - ~lesida
i 7 rsam+a.eaau
----.-. ATI.AMIIC aP.1LL,Flp{4117t2115~11
TPLRAIONE 11NI 1f1SU0
y rur an ua~s
N E M D U M
May 3, 1994
TO: Kim Leinbach, City Manager
I~
FROM: Don C. Pord, Building Official` \~~
i"
RE: Building Permits
Please be advised that the following pe rmits were issued in
the month of April, 1994:
TYPE PERMIT NO.PERMITS PERMIT COST CONST.VALUATION
New Single Family 6 17,196.36 568,316
New Duplexes
New Townhouses
Additions/Remodels 8 1,266.20 112,450
Swimming pools 2 60.00 33,000
Commercial/New
Commercial Additions
Garage/Carports
Demolitions (House) 1 50.00
Demolitions (Interior)
Demolitions (Commercial)
Sheds
Fence 5 50.00
Driveways
Signs
Tents
Trees
Utilities 18 8,004.00
Mells 5 50.00
Roofing 5 112.50 10,380
Miscellaneous permits issued in connection with new
construction, additions, remodeling, etc:
No. of Permits Permits Cosis
Electrical 23 718.50
Plumbing 29 991.50
Mechanical 23 978.00
Inspections performed last month:
Building Concrete Electrical Plumbing Mechanical Misc.
37 21 35 46 20 3
Occupational License Inspections - 7
INFOP.MATION COMPILED BY PAT HARRIS - BUILDING DEPARTMENT
- - I
CITY OF
1'~Claartee b"iaek - ~letirla
aw ~mVO~ ann
ATLANI7C aE1CH, FIDtm1 aR115N5
iHiltlONE pN) XI-tale
PA% Oaq SfFlala
DATE: ,~ ~ /'~ ~c/t/
TO: Joan LaVake, Purchasing Agent
fRON: Ro6eRT__S Koh /D,~l.,rtof Pahl;c(~1ox,ks
Forwarded to you herevi[h are spetificationa aad other pertinent infor-
mation necessary for you to call for bids on project to be entitled:
11 ~~
~1IC ~J~~AU,Nq
Funding for this project is identified ae follows:
470 - 0000 - 53 8.340D STnrtm . AT n 1T, CT, ~buTlu ~uH ~ `JeRwce,S
with an approved budgeted amount of ; /ll OOQ 00
FUNDING APPROVAL:
~-s~~
rector of Pinance
BID H0. 9394-9
Hailing List:
Ameraquat ic, Int.
1061 Southveat 30th Avenue
Deerfield Beach, FL 33442
Lake Doctors, Inc.
150 Stac? Road 419
WLn[er Springs, FL 32708
Surface Water Management
1574 Scot tridge Lane
Jacksonville, FL 32259
Enviro~ental Services, Inc.
Mitigation Services, Inc.
8711 Perimeter Park Boulevard
Suite 811
Jacksonville, FL 32216
Jurassic Wetlands, Inc.
Attn: Bob Komarek
P. 0. Box 15041
West Palm Beach, FL 33416
Aquatic Habi[ac Management
2150 Franklin Canyon Road
Martinez, CA 94553
FAX 510-370-9199
Florida Environmental Consultants
P. 0. Box 1358
Palatka. FL 32178
BID NO. 9394-9
17. South Lagoon Plaza to 11th Street
(2.00 actea) ;
18. North Lagoon 11th Street [o Se lva Harina CC
(2.50 acres)
TOTAL PRICE BID FOR ALL LOCATIONS FOR ONE YEAR ;
SUBMITTAL:
BIDDER
BUSINESS ADDRESS
CITY, STATE d ZIP CODE
DATE:
SIGNATURE
TITLE
BUSINESS TELEPHONE
SID NO. 9394-9
In [he spaces provided below, indicate price bid for each location
for one year:
1. Dicch at Skate Road s
(4/10 mile, .50 acres)
2. Ditch as Cavalla Road
(2/10 mile, .15 acres)
3. Ditch behind Public
(2/10 mile, .15 acres)
4. Ditch at Aquatic Dtive
(3/10 mile. .18 acres)
5. Pond a[ Aquatic Drive
(. 15 acres)
6. Ditch ac Police/Fire Dept./City Nall
(2/10 mile, .25 acres)
7. Ditch at Howell Park
(2/10 mile, .25 acres)
8. Lagoon in Howell Park
(.10 acre)
9. Ditch at Se lva sierra
(2/10 mile, .25 acres)
10. Ditch ac Seminole Road
(4/10 mile, .50 acres)
11. Ditch at 20ch Screec (Selva Madera Court)
(3/10 mile. .18 acres)
12. Dicch at 20th Street (400 Block)
(8/10 mile, .75 acres)
13. Ditch a[ 20 ch Street (500 Block)
(4/10 mile, .25 acres)
14. Dicch at 20th Street (Vela Norte)
(4110 mile, .25 acres)
15. Ditch at Orchid Street to Hain Scree[
(2/10 m1:e, .45 acres)
16. Ditch at S[anly Road co East Chutth S[:eet
(3/10 mile, .20 acres)
BID NO. 9394-9 - SPECIFICATIONS, PACE 3
!¢TNOD OF PAYMENT - Payment on each contracted Job shall be made as
follows:
Completion of first treatment SOZ
Three moathe after first treatment 25Z
Six months after first treatment 15S
One year after first treatment lOS
BASIS OF ANARD - The bid shall be awarded to [he qualified company
with the lowest total bid for treating all of the bodies of water
identified.
PERIOD OF CONTRACT - The contract period shall be from the date of
execution of the contract for one year with option Eor renewal for
two additional years upon mutual consent of both parties.
,,.., -s, ..._,_ _........ _.__ ..~. ~...._.
BID N0. 9394-9 - SYECIFICATIONS, PAGE 2
Director of Public Norks within one month after each treatment is
complete. In addition, [he contractor shall be responsible for
submitting reports required by the state regulatory agencies.
NOTIFICATION OF ADJACENT PROPERTY ONNERS - The contractor shall be
responsible for notifying and advising property owners adjacent to [he
ditches, lagoons and pond of treatment dates and times. Notification
shall be a minimum of forty-eight (48) hours prior co commencing
treatment. Posting of ditches, lagoons and pond will be done at [he
time of treatment.
RESTOCKING - The contractor shall be solely responsible for
restocking bodies of water should a Eish kill occur as a result of
chemical treatment.
INSURANCE - The contractor shall provide insurance Coverage no less
than chac specified below and shall hold the City harmless for any
damages arising as a result of [his work (see INDEMNI;-ICATION).
Evidence of insurance shall be sent [o the Director of Public Norks
prior to work commencing.
Norkmen's Compensa[SOn - Per Stale Requirements.
Public Liability and Property Damage - $300,000 Single Liability.
Automotive Liability - Per State Requirements.
PERFORMANCE BOND - A performance bond shall be required. The amount
of bond shall be based upon the total amount of the blanket purchase
order issued to [he contractor for the given year. Proof of bond
covering 1005 of Lost of treatment shall be furnished the Ci[y within
[en days of award of contract.
EQUIPMENT - The contractor must have adequate equipment to treat the
bodies of water as required [o meet job specif Stations.
INDENNIFICATION - In consideration of ten dollars (510.00). receipt
and sufficiency of which is hereby acknowledged, the contrat [or
shall hold harmless, indemn lfy and defend the Ci[y of Atlantic Beach,
its officers, employees, representatives and agents against ac[Son,
loss damage, injury liability, cos[ and expense of whatsoever kind or
nature, (including. but no[ by way of limitation. attorney's fee6 and
court costs) arising out of injury (whether men [al or corporeal) to
persons, including death or damage [o property arising out of or
[hereunder, whether or no[ due [o or caused by negligence of the City of
Atlantic beach. Sts officers, employees. representatives and agents,
excluding only [he sole negligence of the City of Atlantic Beath, S['s
officers, employees, representatives and agents.
BID N0. 9394-9 - SPECIFICATIONS
PURPOSE - The contractor agrees to furnish all labor, equipment and
chemicals to suctesefully treat algae and floating, emerged and
emergent plants in fourteen (14) ditches, three (3) lagoons, and one
(1) pond a5 designated by the City of Atlantic Beach for a one-year
period.
REQUIREMENTS -
l. As a prerequisite co bidding, potential bidders must visit each
site listed prior to submitting a bid on this project. Failure [o
perform this physical inspection will result in rejection of the bid.
2. The contractor shall provide all necessary personnel, equipment
and chemicals and shall be required co control the growth of aquatic
plants in each specified body of water for one year following the
firs[ treatment.
3. For each ditch or lagoon, Che contractor shall recommend a
program to include initial treatment(s) and subsequent maintenance
treatments and submit same to the Director of Public Works For review
and approval. Recommeada[ions shall include chemicals to be used;
technique and rate of application and verification of same Co [he
Director of Public Works; and came and place of initial application(s).
4. After initial control has been established, the contractor shall,
on his own, inspect each body of eater at least one time per month
and spot Great as necessary to maintain growth control. The Ci[y shall
be notified each time a body of water has been inspected and advised
what action, if any, vas taken.
5. In addition to these routine inspections/treatments, the
contractor shall respond in a timely manner Co requirements for
additional treatments Sf the City deems them necessary.
METHOD OF OPERATION - A blanket purchase order shall be issued through
which payment for all treatments will be processed. Receipt of this
blanket purchase order shall be [he Notice to Proceed. The firs[ treat-
ment shall be accomplished within ten (10) days fallowing notification
of award.
INGRESS/EGRESS - The City shall arrange for and designate ingress/egress
points co work areas and the contractor shall use only these points.
LICENSE AND PERMITS - The contractor shall secure all required licenses
and permits to comply vi ch Cicy, State and Federal regulations.
REPORTS - The contractor shall provide the City with a report of
operations including location, appl Station technique, acreage of treat-
ments, species treated, Chemical and rates applied and any other related
inf orma[Son or recommendations [hat may be of importance [o Che City in
planning future aquatic weed control. The report will be supplied to [he
be given to businesses with a drug-free workplace program in place.
A form Eor Chis certification is included with the bid forms.
Joan Lavake
Purchasing Agent
* * # * * R * * # * # * # # # # # # * # # # * * * # * # * # # # * #
FLORIDA TINES-UNION: Please publish one time on Nednesday, Aprfl 6,
1994.
Submitted by Joan LaVake - 247-5818.
-...._,,.,, c... _. -
CITY OF
rsltlaAtt~e $eat/e - ~leuda
April 6, 1994
BOO SENI.~OLE pap
_._.'---- AMA-I1C p£ACN. FLORmM l32Ud~lT
ifl.FAIONE If NI N1-5100
FAx 19W12fA9O5
CITY OF ATLANTIC BEACH
INVITATION TO BID
NOTICE is hereby given Chat the C3 ty of Ailan[ic Beath, Florida, will
receive sealed bids in the Office of the Purchasing Agent, City Hall,
800 Seminole Road, Atlantic Beach, Florida 32233, un [il 2:00 PM,
Thursday, April 21, 1994, after which time [he bids will be publicly
opened and read aloud to "FURNISH ALL LABOR, EQUIPMENT AND CHEMICALS
NECESSARY TO SUCCESSFULLY TREAT ALGAE AND FLOATING, E~:ERGED AND
EMERGENT PLANTS IN FOURTEEN (14j DITCHES, THREE (3) LAGOONS AND ONE
(1) POND AS DESIGNATED BY THE CITY OF ATLANTIC BEACH FOR A ONE YEAR
PERIOD."
Bids shall be enclosed in an envelope endorsed "Bid No. 9394-9,
sealed Bid to Chemically Treat 14 Ditches, 3 Lagoons and One Pond for
a One Year Period, To Be Opened After 2:00 PN, Thursday, April 21,
1994."
Specifications and Bid Forms may be obtained from the Office of [he
Purchasing Agent, 800 Seminole Road, Atlantic Beach, Florida, telephone
(904) 247-5818.
All bidders Host furnish [he following MITH THE HID:
I. References testifying to the quality of work.
2. Insurance Certificate provSding coverage no less
than [ha[ specified in the specifications under
"INSURANCE."
3. PUBLIC ENTITY CRI.NES FORM.
A Performance Bond shall be required as outlined In "PERFORMANCE BOND"
in the spec if is aliens. Bid prices must remain valid for sixty (60)
days after [he public opening of [he bids.
Goods and services proposed shall meet all requirements of the Ordinances
of the Ci[y of Atlantic Beach.
The Ci[y of Atlantic Beech reserves [he right [o reject any or all bids
or parts of bids, waive informalities and technicalities, make award
in whole or part with or without cause, and [o make [he award in what
is deemed [o be fn [he best interest of [he CS[y of Atlantic Beach.
IDENTICAL TIE BIDS - In accordance with aec lion 287.087, Florida Statutes,
effective January 1, 1991, £n a "TIED BIDS" situation, preference shall
CITY OF
~{ yQtla«tle brae! - ~losida
H~-- - - _ - --- --..
April 25, 1994
M E M O R A N D U M
Dm sAnvmrFx unE
ATLAnTIC 8FX'H. FIURmA JS3JJ1w1
TFJ,FAfOnE IrMI ].f151L
FAX IWtI 21]~SBII
TO: Joan LaVake/Purchasing Agent
FROM: Robert 5. Kosoy/Director of Public Morke ~~/~
RE: ANALYSIS OF BID 19394-9 DITCHSPRAYING V
Bid 19394-9, Ditchapraying, roe opened on Thursday April 21,
1994. Three bide rere received and tro l21 rere considered.
One bid roe wailed to Gity Hall, not narked, and vas opened
ae regular wail. This bid roe eubwitted by Mitigation
Services and could not be considered. The total bid price
for all locations for one year rere:
1. Vortex Biological Servicea - 63, SB8. 00
2. Lake Doctora. Inc. - 610,665.00
3. Kitigation Servicea, Inc. - 69,843.00 • not considered
After careful analysis of Dide considered, wubwitted by Lake
Doctora, Inc., and Vortex Biological Servicea, re recawwend
ararding Bid •9394-9, Ditchapraying, to the for Didder,
Vortex Biological Servicea, based on aervieee propoeetl, a
satisfactory check of references and Did prices eubwitted.
RSK/tb
Attachments
cc: Kim D. Leinbach/city Manager
Jim JarDOe/Deputy City Manager
Anne Meuse/Finance Director
Glaudie Nogana/Public Morke Superintendent
Kelly Burton/General Maintenance Forewan
FILE - DITCHSPRAYING
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CITY OF
/~4,rtfC $tat~ ' 7~Ot~4 ,w sv.+v+oLE wnn
arLawnc sE~cx, f111BmA nxissut
------`- rrtvxonB ~i ufseet
FAx 19M NYSRS
Nay 9, 1994
pVARDS CO[OIITTEE MINUTES
THURSDAY, APRIL 21, 1994
receiverbid0a~dvert ised as BidhNo5d9394A9riCBENICALLY~TREAT•DITCNESto
LAGOONS AND POND POR ONE YEAR.
Present at the bid opening were Public works Foreman Kelly Burton and
Purchasing Agent Joan LaVake.
Invitations to Bid were mailed to seven (7) prospective bidders, and
the plans and specif icationa were displayed a[ the Dodge Room and
Construction Bulletin. Three bids were received; however, the bid
from MSCigatlon Services was mailed to City Hall. unmarked, was
opened, and cannot be considered. The two remaining bide are as
follows: TOTAL PRICE BID
Vortex Biological Services ;
3,588.00
Jacksonville, PL
Lake Doctors, Int.
Jacksonville, YL
10,665.00
Far reascns outlined In Public Works Director Bob Kosoy's memorandum
attached, St is [he consensus of the Committee that it recommend to the
City Commission that this project be awarded to the low bidder, Vortex
Biological Services, in the amount of ;3.588.00.
Respectfully,
Joan LaVake, Purchasing Agent
BUDGETED AMOUNT: 514,000.00
FUNDING SOllRCE: 470-0000-538-3400-Stormvater Utility Contractual
Services.
1 v
CITY OP ATLABTIC EEACB
CITY COlBIISSI09 IB~7IAG
ST1FP QRPOiS
AGENDA IT}71: USAGE REPORT FOR PARKS 6 RECREATION FACILITIES-APRIL 1994
SUBMITTED BY: ROSE H. eLANCHARD, PARRS y RECREATION DIRECTOR
1/ATE: - MAY 2, 1994
BACKGROUND: AS REQUESTED:
PARRS ACTIVITIES '
JACK RUSSELL PARK (SCHOOLS, PARTIES, ETC.)
JORDAN PARR (FAMILY GATHERIY.GS)
DONNER PARK ( SOFTBALL PRACTICES, CHILDREN A ADULTS)
DONNER PARK COMMUNITY CENTER
EGG HUNT
AFTER SCHOOL PROGRAM
ADELE GRAGE COMMUNITY CENTER
M FRIDAY MTGS. 125 M SUNDAY MTGS.
STATE ATTNY HEARINGS
SCRABBLE 12
ABET PERFORMANCES 345 ABET CHILDREN NORKSHOP
ABET REHEARSALS 90
16 CRIBBAGE
AEC.ADV.BRD. M'G.
BRIDGE
FCCJ GED PREP CLASS 50 HABITAT MTGS.
PRIVATE SCHOOL CRAFIS 30 LEGAL AID HELP
TOTAL USE OF ALL FACILITIES
BECO1ffiJIDATION:
ATTA('81~NT5:
NONE AT THIS TINE
NONE
i
BEVIEM® BI CITT MABAGII: -~//+//hs •i 1. ' :!F'r~~~
r . AGF1mA ITEM No. ~ b
577
125
540
83
420
50
15
27
15
12
35
6
828
y5~3
3, BEAGN AVENUE MATER AND SEVER EXTENSION
Bob Koeoy reported that the perwits for this project
rill not expire until late 1995. In addition. Gee and
Jenson has determined that 19L of the original rork
planned has been cowpleted. Me are revisingeCke phases
and cost eetiwate for completion of the prof
RSK/eam
cc: All Attendees, Alan Potter
FILE - 94-MSGR
CITY OF
~ ~ b"eaelc - ~(atlda
i~ _... _ -- - . - - - _. ---'--
April 29, 1994
K E K O R A N D U K
UW SNDPIPFA utiE
ATLA\TIC 9EAC'H. EI~RID~ J12J)1m1
"fELFAIOVE 19W12n-5lN
EA% 19a1 2(FSla
TO: Kim D. Leinbach/City Manager
FROM: Robert S. Koeoy/Director of Public Parke ~'
RE: MATER AND SEVER COMMITTEE REPORT all
The Pater and Serer Committee met on April 28, 1999 and the
attendees rare: Lyman Fletcher, Jim Jarboe, Harry McNally,
Gordon Grimes, Shelton Flores and Bob Koeoy. Items of
discussion rare:
1. STATUS OF AB YASTEYA7ER THEATMENT PLANT EXPANSION
A. Bob Koeoy discussed some concerns with Tom Nark. A
ner fence hoe been installed along the south end of
the Serer Plant and a one-lane road can nor be used
to access/egress Donner Subdivision. Me have
received correspondence from the contractor oyerating
the Trail Ridge Landfill indicating that some recent
loads of sludge rare too rat and re are addressing
Lhie matter by completing a paint filter teat.
2. PATER TREATMENT PLANT f3 AT 9B2 ASSISI LANE
A. Gordon Grimee indicated that he had received a price
quote rithin our budget from Cram Tanks for a eelf-
cleaning rater tank. Ye will research further to
determine the feasibility of epeciiying this type of
tank ae a bid alternate.
Ye discussed the design contract, and redefined the
payment procedures for the geotechnical rork and the
report to Department of Environmental Protection.
Both tasks rill be •not to exceed' rather than •lump-
eum• items.
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CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGER DA I7EN: Expansion of CDBG target area //~~ ,~ /~I
SUBMI T'f ED BY: George Worley, Community Development Director C't~~
DATE: April 21, 1994
BACKGROUND:
One of the items included in the application for next years
CDBG contract with the City of Jacksonville was a map showing
the area west of Mayport Road which we recommend including as a
part of the CDBG target area. This will allow us to conduct
housing rehabilitations and related work in an area that suffers
conditions similar to those in the current Donner target area.
To desiKnate the area, Jacksonville IIUD must conduct a
~ median income review of the proposed target area to determine
the percentage of low to moderate income families that reside
there.
RECOMMENDATION:
In order to request Jacksonville [o conduct the necessary
income survey, we request formal action by the City Commission
designating that area as an expansion of the existing target
area. This cxn be accomplished by a motion to that effect. The
proposed expansion area is bounded on the north by Ciru rch Road,
on the south by Lev? Road, on the east by Mayport Road, and on
the west by Main St. reel.
AT'I'ACHMF. STS:
1) Map of proposed es pan on of large a a.
REl'I EWER BY C'I T}' M?.SAGEft~_~ _
)))) AGEtiUA ITEM NO. 3 b
BCHHDULH "A"
HIMB DH8I07 CWSOLS111128, IHC.
PROF888IOHAL SHOIHEHRIHO FHEB - HOORL2 BATH PI.118 HZPE~SES
JAHUARI 1994 - DECHMBER 1994
A. PERSONNEL BILLING RATES
Classification Hourly Rate
Principal-in-Charge $65.00
Project Manager 555.00
Project Engineer 550.00
Design Engineer $52.00
CARD Operator 543.00
Planner 538.50
Administration 538.50
Drnftpersona 535.00
Reproduction Tech and Wordprocessing 525.00
Survey Crew 580.00
B. REPRODUCTION RATES
Xerox Copies:
Single Sided lOC each
Double Sided 15C each
Blue Print Drawings 53.00 each
Mylars 56.00 each
Paper Sepias 54.00 each
Pax pez sheet 51.50
C. OTHER
Mileage 25C/Wile
Postage Actual Rate
Telephone and Fax Actual Rate
Miscellaneous Items Actual Rate
w,~.-..:
17. Saverability. Any provision is this Agreement ie prohibited or
unenforceable in any jurisdiction, be ineffective to the extent of such
prohibition or unenforceability without invalidating the remaining
provisions hereof or affecting the validity or enforceability of such
provisions in any other jurisdiction.
18. Headings: The headings contained in this Agreement are for
reference purposes only and shall not affect the meaning or
interpretation of this Agreement.
SPECIAL PRDVIBI018 1MD IT8 A1~mDRBBT
ACCEPTBD BY:
B gaatnre
Tit e
Date
6IM6 DS6I6M COMBULTAIT6, I1C.
PAOL 6
.• .... ..._, - ..,_.....~ ,:-..ors,... .
11. Construction Representation. If contracted to perform this
function, (not included in this lump sum proposal) Client agrees that
Engineer will not be expected to make exhaustive or continuous onsite
inspections but that periodic observations appropriate to the
construction stage shall be performed. It ie further agreed that
Engineer will not assume responsibility for the contractor's means
methods, techniques, sequences or procedures of construction and it is
understood that field services provided by Engineer will not relieve the
contractor of his responsibilities for performing the work in accordance
with the plans and apecif icationa. The words "supervision",
"inspection", or "control", are used to mean periodic observation of the
work and the conducting of tests by Engineer to verify substantial
compliance with the plane, specifications and design concepts.
Continuous inspections mean that an employee does not mean that Engineer
has been assigned for eight-hour days during regular business hours.
12. Safety. Should Engineer provide periodic observation or
monitoring services at the job site during construction, Client agrees
that, in accordance with generally accepted construction practices, the
contractor will be solely and completely responsible for working
conditions on the job site, including safety of all persons and property
during the performance of the work and compliance with OSHA regulations,
and that these requirements will apply continuously and not be limited
to normal working hours. Any monitoring of the contractor's procedures
conducted by Engineer is not intended to include review of the adequacy
of the contractor's safety measures in, on, adjacent to, or near the
construction site.
13. Confidentiality. The Client hereby consents to the use and
dissemination by the Engineer of photographs of the Project and to the
use by the Engineer of facts, data and information obtained by the
Engineer in the performance of the services hereunder. Notwithstanding
the foregoing, with respect to any facts, data or information
specifically identified in writing by the Client, the Engineer shall use
reasonable care to maintain the confidentiality of such identified
material.
14. Controlllna Law. This Agreement to be governed by the law of
*_he State of Plorida.
15. Binding Effect. This Agreement shall bind, and the benefits
thereof shall inure to the respective parties hereto, their legal
representatives, executors, administrators, successors and assigns.
16. Mezasr• Aaend~ent. This Agreement constitutes the entire
Agreement between the Engineer and the Client, and negotiations and oral
understandings between the parties are merged herein. This Agreement
can be supplemented and/or amended only by a written document executed
by both Engineer and Client.
SIMS DEBICR COPSULTAHTS, IMC. PAGE 5
warranty express or implied, is made or intended by the Engineer's
undertaking herein or its performance of services hereunder. In
recognition of the relative risks, rewards and benefits of the project
to both the Client and the Engineer, the risks have been allocated so
that the Client agrees that, to the fullest extent permitted by law, the
Engineer's total liability to the Client, for any and all injuries,
claims, losses, expenses, damages or claim expenses arising out of this
agreement, from any cause or causes, shall not exceed the total amount
of 550,000, the amount of the Engineer's fee (whichever is greater) or
other amount agreed upon when added under special conditions. Such
causes, include, but are not limited to the Engineer's negligence,
errors, omissions, strict liability, breach of contract or breach of
warranty. Under no circumstances shall the Engineer be liable for extra
coats or other consequences due to changed conditions or for costa
related to the failure of the contractor or materialism to install work
in accordance with the plans and specifications.
8. Photograahs. Photographs of any completed project embodying
the services of the Engineer provided hereunder may be made by the
Engineer and shall be considered as its property, and may be used by it
for publication.
9. Assianmeot and Subcontractiaa. Nothing under this Agreement
shall be construed to give any rights or benefits in this Agreement will
be for the sole and exclusive benefit of the Client and the Engineer and
not for the benefit of any party. Neither the Client nor the Engineer
shall assign, sublet or transfer any rights under interest in (including
but without limitation, moneys that may become due or moneys that are
due) this Agreement without the written consent of the other, except to
the intent that any assignment, subletting or transfer is mandated by
law or the effect of this limitation may be restricted by law. Unless
specifically stated transfer is mandated by law or the effect of this
limitation may be restricted by law. Unless epecif ically stated to the
contrary in any written consent to an assignment, no assignment will
release or discharge the assignor from any duty or responsibility under
this Agreement. Nothing contained in this paragraph shall prevent the
Engineer from employing such independent professional associates and
consultants as the Engineer may deem appropriate to assist in the
performance of services hereunder.
10. Permitting/Zoaiaa. The Client is herein notified that several
City, State and Federal environmental, zoning and regulatory permits may
be required for this project. The Engineer will assist the Client in
preparing these permits at the Client's direction. However, the Client
acknowledges that it has the responsibility for submitting, obtaining
and abiding by all required permits. Furthermore, the Client holds
Engineer harmless from any losses or liabilities resulting from such
permitting or regulatory action.
SINS DESIGN CONSULTANTS, INC. PAGE
the Client or others on extensions of the Project oz any other project.
Any reuse, without written verification or adaptation by the Engineer
for the specific purpose intended will be at the Client's sole risk and
without liability or legal exposure to the Engineer or the Engineer's
independent profesai.onal associates or consultants, and the Client shall
indemnify and hold harmless the Engineer and the Hngineer's independent
professional associates and conaultanta from all claims, damages,
losses, and expenses including attorney's fees arising out of or
resulting therefrom. Any such verification or adaptation will entitle
the Engineer to further compensation at rates to be agreed upon by the
Client and the Engineer.
5. Termination. The obligation to provide further services under
this Agreement may be terminated by either party upon fifteen (15) days
written notice in the event of substantial failure by the other party to
perform in accordance with the terms hereof through no fault of the
termination party. In the event of any termination, all expenses
subject to reimbursement hereunder, and other reasonable expenses
incurred by the Hngineer as a result of such termination. In the event
the Engineer's compensation under this Agreement is a fixed fee, upon
such termination the amount payable to the Engineer for services
rendered will be determined using a proportional amount of the total fee
based on a ration of the amount of the work done, as reasonably
determined by the Engineer, to the total amount of work which was to
have been performed, leas prior partial payments, if any, which have
been made.
6. Liability. The Engineer ie protected by Worker's Compensation
Insurance (and/or employer's liability insurance), and by public
liability insurance for bodily injury and property damage and will
furnish certificates of insurance upon request. The Engineer agrees to
hold the Client harmless from lose, damage, injury, or liability prising
directly from the negligent acts or omissions of the Engineer, its
employees, eubconaultants, and their employees, but only to the extent
that the same is actually covered and paid under the foregoing policies,
the Engineer will, if specifically directed by the Client, take out
additional insurance, if obtainable, at the Client's expense. The
Client agrees, to the fullest extent permitted by law, to indemnify and
hold the Design Professional harmless from any damage, liability or cost
(including reasonable attorney's fees and costa of defense) to the
extent caused by the Client's negligent acts, errors or omia lions and
those of his or her contractors, eubcontrectors or conaultanta or anyone
for whom the Client is legally liable, and arising from the project that
is the subject of this Agreement.
The Design Professional is not obligated to indemnify the Client in any
manner whatsoever for the Client's ovn negligence.
7. Lisitation of Liability. In performing its professional
services hereunder, the Engineer will use that degree of care and skill
ordinarily exercised, under similar circumstances, by reputable members
of its profession practicing in the same or similar locality. No other
SIMS DESIGN CONSULTA6T8, IHC. P71GH 3
(b) If a limit with respect to construction or other costs is
established by written agreement between the Client and the Engineer,
the following will apply:
(1) The acceptance by the Client at any time during the
performance of services hereunder of a revised opinion of probable cost
in excess of the then established cost limit will constitute a
corresponding revision in previously agreed cost limit to the extent
indicated in such revised opinion.
(2) Any cost limit so established will include a
contingency of ten percent unless another amount is agreed upon in
writing.
(3) The Engineer will be permitted to determine what
materials, equipment, component systems and types of construction are to
be included in the drawings and specifications prepared by it pursuant
hereto and to make reasonable adjustments in the extent of the project
to bring it within the cost limits.
(4) If the bidding or negotiating phase of the project
has not commenced within six (6) months after completion of the
Engineer's design hereunder, the established cost limit will not be
binding on the Engineer, and the Client shall consent to an adjustment
in such cost limit commensurate with any applicable change in the
general level of prices in the constrvction industry between the date of
completion of the Engineer's designs hereunder and the date on which
proposals or bids are sought.
(5) If the lowest bona fide proposal or bid exceeds the
established cost limit, the Client shall (1) give written approval to
increase such cost limit, (2) authorize negotiating or rebidding the
project within a reasonable time, or (3) cooperate in revising the
project's extent or quality. In the case of (3), the Engineer shall,
with additional charge, modify the plans and specifications prepared by
it hereunder as necessary to bring the subject coat within the cost
limit. The providing of such service will be the limit of the
Engineer's responsibility in the regard and, having done so, the
Engineer shall be entitled to payment for its services in accordance
with this Agreement.
4. Rouse of Docuaeate. Contract documents such as Drawings and
Specifications prepared or furnished by the Engineer (and the Engineer's
independent professional associates and consultants) pursuant to this
Agreement are instruments of service in respect to the Project and the
Engineer shall retain an ownership and property interest therein whether
or not the Project is completed. Electronic media (i.e., computer
disks, tapes, etc.) shall remain the sole property of the Engineer. At
its expense, the Client may make and retain copies for information and
references in connection with the use and occupancy of the Project by
the Client and others except for electronic media; however, such
documents are not intended or represented to be suitable for reuse by
SINS DESIGN CONSLfLTARTS, ZNC. P11G6 2
STARDARD PROVIBIORS
WATER TREATMENT PLANT NO. 3 IMPROVEMENTS
SDC 94-376
ATLANTIC BEACB, FLORIDA
This set of Standard Provisions consists of six (6) pages.
1. Pavmaat for Services. Invoir_ea will be submitted by the
Engineer to the Client monthly for services performed and expenses
incurred pursuant to this Agreement during the prior month. When the
Engineer's compensation is on a lump sum fee basis, the statements will
be based upon the portion of total services actually completed at the
time of billing. If the Engineer's compensation ie on an hourly basis,
the statements shall be based on time actually expended in providing the
services at the rate provided in Exhibit B. Payment of each such
invoice will be due within twenty-five (25) days of receipt thereof. A
service charge will be added to delinquent accounts at a rate of one and
one-half percent per month or the maximum rate allowed by law for each
month of delinquency. If the Owner fails to make any payment due the
Engineer for services and expenses within sixty (60) days after the
Engineer's transmittal of its invoice therefor, the Engineer may, after
giving seven (7) days written notice to the Client suspend services
under this Agreement until it has been paid in full amount due for
services and expenses. After all reasonable efforts for collection has
been exhausted, SIMS DEBIGaT COIBULTAR'r8, ItC., may take legal action
against the Client.
2. Bon-COntiaosncv. The Client acknowledges and agrees the
payment for services rendered and expenses incurred by the Engineer
pursuant to this Agreement ie not subject to the contingency unless the
same is expressly set forth in this Agreement.
Estimates of Cost.
(a) Since the Engineer has no control over the coat of labor,
materials, equipment or other services furnished by others, or over
methods of determining prices, or over competitive bidding or market
conditions, any and all opinions ae to costa rendered hereunder,
including, but not limited to opinions as to the coats of construction
and materials, shall be made on the basis of its experience end
qualifications and represent its beat judgement as an experienced and
qualified professional engineers familiar with the construction
industry; but the Engineer cannot and does not guarantee that proposals,
bids, or actual costs will not vary from opinion or probable costa
prepared by it. If at any time the Client wishes greater assurance as
to the amount of any coat, he shall employ an independent coat estimator
to make such determination. Engineering services required to bring
costa within any limitations established by the Client will be paid for
as Additional Services hereunder by the Client.
SIMS DESIGR CORSULTAETS, Z9C. PAGE I
arerro~Bi SO SiAYDARD pRpyIBI0f8 (COIIt'd.)
WATHR TRHATMBNT PLANT NO. 3 Z!d?ROVBl~NTS
SDC 94-376
ATLANTIC BBACH, FLORIDA
4. Paragraph 17 - 8everability: Delete Paragraph 17 in its
entirety and substitute the following therefore:
•17. 8everability. If any term or provision of this
Contract, or the application thereof to any person or
circumstances shall, to any extent, be held invalid or
unenforceable, the remainder of this Contract, or the
application of such items or provision, to persona or
circometances other than those as to which it ie held
invalid or unenforceable, shell not be affected and every
other term and provision of this Contract shall be deemed
valid and enforceable to tke extent peraitted by law.•
AMENDMgpT TO 6TA11DARD PROVISI06S
WATER TREATMENT PLANT NO. 3 IWPROVEMENTS
SDC 94-376
ATLANTIC BEACE, FLORIDA
1. Paragraph 1 - P~vswnt for Servicae:
A. Exhibit ^B• is deleted and Exhibit "A• is attached in lieu
of Exhibit "B•.
B. Delete twenty-five (25) day payment requirement and
substitute:
'Payment of each such invoice will be due within thirty
(30) calendar days of receipt thereof.'
2. Paragraph 4 - Rasa of Docuarats: Delete in its entirety and
substitute the following therefore:
•4. Renss of Doctuants. All documents including
Drawings end Specifications prepared or furnished by SOC
(and SDC's independent professional associates and
consultants) pursuant to this agreement are instruments of
service in respect to the Project. SDC will provide the
OWNER with documents as agreed upon for information and
reference in connection with the use and occupancy of the
Project by OWNER and others; however, each documents are
not intended or represented to be suitable for reuse by
OWNER or others on extensions of the Project or on any
other project. Any reuse without written verification or
adaptation by SDC Eor the specific purpose intended will
be at OWNER~s sole risk and without liability or legal
exposure to SDC, or to SDC'e independent professional
associates or consultants, and OWNER shall indemnify and
hold harmless SDC and SDC's independent professional
associates and consultants from all claims, damages,
losses and expenses including attorneys' fees arising out
of or resulting therefrom. Any such verification or
adaptation will entitle SDC to further compensation at
rates to be agreed upon by OWNER and SDC.•
3. Paragraph 7 - Liaitation of Liabilit :
Insert the following sentence before the last sentence of the
paragraph:
"Structural subconeultanta utilized shall be required to
obtain professional liability insurance which shall not
contain limitations of liability.'
OWNHR'S RESPONSIBILITIES:
1. Provide to the Engineer a copy of previous drawings,
preferably as-built drnwinga of the existing site.
2. Provide to the Engineer any recent site surveys of the
existing site.
3. Provide to the Engineer copies of the past years operating
reports for the Plant.
4. Provide to the Engineer copies of any operating and withdraw
permits.
5. Provide to the Engineer copies of pump and motor data for each
unit including, operating curves, operating points,
manufacturer, horsepower, rpm's, model/serial numbers, etc.
6. Coordimte with the Florida Rural Water Association in
obtaining flow testa on the existing pumping units and
reporting these to the Engineer.
7. Provide assistance to the survey team in identifying below
grade piping to be located.
CONPENSATZON:
Basic Service; excluding On-Site Observation: 530,000
On-Site Observation: Negotiated
Additional Services: Ae needed and identified herein.
LENGTE OP SERVICES:
The length of design services is estimated to be 152
calendar days from the issuance of the Notice To Proceed.
In addition to matters set forth herein, our agreement shall
include, and shall be subject to, the Standard Provisions attached
hereto and hereby incorporated herein. The term "the Client" as
used in the attached Standard Provisions shall refer to the Owner.
AGREED to this day of , 1994
By:_
Attest:
_;-
12. Provide a 30, 60 and 908 review of the project status with the
City Staff.
13. Prepare Duval-ERS/FDEP Permit applications for Owner's
execution. Owner shall pay the processing fee. Provide all
necessary submittals for proper processing.
14. As-Built Survey: Over a two day period, we will locate as
much of the existing underground pipe work, as possible within
the project area. Work will include exposing, locating,
obtaining top of the pipe elevations and diameter of the pipe
work will also include plotting of the underground pipe work
onto the boundary survey provided by the City.
15. Preatreaeed Storage Tanks: Provide design aeaietance and
overview for the design of prestressed storage tanks. Prepare
necessary drawings and related contract documents needed to
consider it as a part of the contract and a bid alternate.
16. Provide General Services During Construction, including shop
drawing review, Contractor Pay Estimate review, monthly site
visits to verify quantities, engineering certifications of as-
builta and required regulatory certifications.
17. Provide three (3) sets of conformed contract documents to the
City.
18. Provide one (1) set of reproducible mylara, one (1) copy of
magnetic media and two (2). blueline sets of the record
drawings.
ADDITIONAL SERVICES:
The following services will be provided as additional items to the
basic services identified above:
1. Geotechaical: Prepare Geotechnical proposals and contract
to accept a minimum of three (3) firma capable of providing
the desired services. Obtain cost proposals and review of
each proposal received. Based on our review, we will select
a firm to perform the work. Coordinate with the selected firm
to schedule field work and reviev the final report.
Lump Sum $3,500.00
2. Preliminary Engineer's Report: As may be required by Duval-
HRS or FDEP, a Preliminary Engineering Report may be required
to support the permit application. if required, this service
will be provided.
Lump Sum $1,500.00
-2-
SCOPE OF SERVICEB
1fATER TREATMBRT PLi1MT HO. 3 INPROVEMSHTS
SDC 94-376
ATLANTIC BEACH, FLORIDA
BASIC SERVICES:
The Engineer shall furnish engineering services ae follows:
1. Attend two (2) meetings to develop the required Scope of
Services and fully inspect the project area; conducting
conversations with staff personnel.
2. Prepare a structural design for two (2) circular 150,000
gallon Ground Storage Reservoirs. Tanks are to be formed and
poured in-place concrete approximately 35 - 40 feet in
diameter and 22 - 17 _°eet high. Hnch tank will befitted with
a fiberglass or other corrosion resistant aerator system and
an internal baffle wall to provide support for the aerator and
minimizing short circuiting of the water flow.
3. Prepare mechanical and piping designs interconnecting existing
operating wells to the new ground storage reservoirs,
reservoirs to the high service pumping manifold and connection
of a new hydropneumatic tank.
4. Evaluate if any of the existing high service pumps can be down
graded in capacity to increase cycle time.
5. Utilizing chlorine equipment being provided by the City,
design a chlorine system feed arrangement to inject chlorine
at the high service pump suction and the aeration facilities.
6. Provide structural design of a new chlorine building to house
new chlorine equipment.
7. Provide electrical design requirements to provide paver to new
items and the replace the exietinq pressure sensing switches
for the exietinq 140,000 gallon storage tank, distribution
system and air blanket for hydro tanks.
8. Provide design for the installation of a new 10,000 gallon
hydropneumatic tank complete with gauges, pressure relief
valves, level indicator, pressure sensing devices, etc.
9. Provide two (2) propeller style flow meters, one for each
ground storage reservoir.
10. Utilize property boundary and above grade structure location
as provided the City.
11. Provide full-time (8 hours/day) on-site observation during the
course of the project construction, if desired by the City.
Estimated construction time is 180 calendar days.
S SIMS DESIGN CONSULTANTS, INC.
Professional Engineering 6 Planning Consultants
8301 Cypress Plaza Drive, Suite 711, Jacksonville, Fbrida 32256
C (904) 281-9917 • Fax (904) 296.1603
April 18, 1994
Nr. Robert S. Rosoy, P.B.
Director of Public Works
City of Atlantic Beach
Post Office Drawer 25
Atlantic Beach, Florida 32233-5445
Subject: Scope of Services and Contract
Water Treatment Plant No. 3
Improvements
SDC 94-376
Atlantic Beach, Florida
Dear Mr. Rosoy:
We are pleased to present our contract and related professional
services and cost to provide the design, permitting effort,
assistance with advertisement and bidding, bid review with a
recommendation of awazd, general services during construction and
on-site observation of the construction.
In preparing this Scope of Services, we have generally followed the
Farmers Bome (PmBA) Guidelines for establishing basic and
additional services. '
These services and Owner's responsibility with respect to the
project immediately follow. We have also attached our Standard
Provisions which will be executed by the City.
Compensation for the Basic Services, excluding on-site observation
has been established at $30,000.00 Lump Sum. On-site observation
costs will be negotiated at the time of contract advertisement.
Compensation for additional services (if required) are provided on
a per item basis.
Should you have any questions, do not hesitate to contact us.
Sincerely,
SI DESI ONSULTANTS, INC.
G - P.E.
p' srdent/Environmental Services
GEG/2y
Attachments
- COMMfTTEO TO EXCELLENCE -
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETIMG
STAFF REPORT
AGEYDA ITEM: DESIGN SERVICES FOR MTP N0.3
<902 ASSISI LANE)
SUBMITTED BY: Robert S. Koeoy/Director of Public Norke l
DATE: April .t8, 1994
BACKGROUYD: Me have reviewed the Consultant's coat
proposal for the referenced project end have
negotiated a deelgn fee of 930,000.00 Luwp
Suw. Sea letter dated April 18, 1994 frow
Kr. Gordon Griwee, P.E. to Robert S. Koeoy,
P.E. Specif SCally, tha luwp euw fee
includes Itewe 1 to 10 on pages 1 and 2 of
the Scope of Services. The only edtlitionel
wervlcee ore Itewe 1 Gaotechnical cork for a
lusp euw of 53,500.00 end, 1E required by
the Departwent o£ Health end Rehabilitative
Services or Departwent of Environwentsl
Protection , e Prelialnary Engineer's Report
for 91,500.00. Therefore, the total
budgeted deelgn coat x111 not exceed
935, 000. 00.
The Standard Provisions rare presented in
six pages snd Sour wodification^ rare wade
in the Awendwent to Standard Provisions (2
pages). The Standard Provisions ^nd
Awendwente rare acceptable by Staff •nd the
Contrast raw forrsrded to the City Attorney
for revier.
RECOMMENDATION: Me recoweend approval of the Design Contract
for a budgeted awount of 935,000.00. Funds
are to be obtained fray the Capital
Iwprovewent Plans woniee borrored under the
bank loan for thaw project.
ATTACHMENTS: 1) Letter dated April 18, 1994 Gordon
Griwee to Robert Koeoy.
2> 3 copies of proposed Desig~n~ Con/t rect.
REVIEYED BY CITY MANAGER: ~~ T ~ . .~A9.C/l.(r//
AGEIIDA ITEM NO. 3 a'
CITY OF
11llartle $'taelc - ~lo:lda
~XD~l~Ilt~#tIIl'I
WHEREAS, public works services provided in our community are
an integral part of our citizens' everyday lives; and
WHEREAS, the support of an understanding and informed
citizenzy is vital to the efficient operation of public works
systems and programs such as water, sewers, streets and highways,
public buildings, solid waste collection, storm drainage, and
beach access; and
wNRRwae the health, safety, and comfort of this community
greatly depends on these facilities and services; and
WHEREAS, the quality and effectiveness of these facilities, as
well as their planning, design, and construction, is vitally
dependent upon the efforts and skill of public works officials; and
WHEREAS, the efficiency of the qualified and dedicated
personnel who staff public works departments is materially
influenced by the people's attitude and understanding of the
importance of the work they perform.
NOW, THEREFORE, I, Lyman T. Fletcher, Mayor of the City of
Atlantic Beach, do hereby proclaim the week of May 15 through Nay
21, 1994, as
PUBLIC WORRS WEER
in the City of Atlantic Beach, and call upon all citizens and civic
organizations to acquaint themselves with the issues involved in
providing our public corks and to recognize the contributions which
public works officials make every day to our health, safety,
comfort, and quality of life.
IN WITNESS WHEREOF I have hereto set
my hand and caused the official seal
of the City of Atlantic Beach to be
affix 9t a o 1994.
jt.
~~
L - FLETCHER
MAYOR
~h
CITY OF
~aatla biae(c - ~lorl~la
~XIItlECIttII~tIItt
~ WHEREAS, Polio, the dread disease of the 1950's, has been
virtually eliminated in the United States by the vaccines available
today; and
WHEREAS, the Center for Disease Control estimates that there
are over one million people in the United States who suffer from
residual paralysis resulting from Polio, the late effects of which
are not well known and understood among Physicians; and
WHEREAS, the First Coast Post Polio Support Group was founded
about four years ago by Sue Bridges of Jacksonville Reach Eor the
purpose of reaching out to Polio survivors in the area to bring
them information and comfort; end
WHEREAS, rile Firat Coast Post Polio Support Group is
interested in insuring that the puulic stays alert to the
importance of the Polio vaccine program.
NOW, THEREFORE, I. Lyman T. Fletcher, by virtue of the
authority vested in me as Mayor of the City of Atlantic Beach, do
hereby proclaim the first week in June, 1994, as
POLIO AWARENESS WEER
in Atlantic Beach on behalf of the Polio survivors in this area.
IN WI"_'NESS WHEREOF I have hereto Set
my hand acid caused the official seal
of the City of Atlantic Heath to be
affiaed this 9th day of May, 1994.
-~
LYlW T. FLETCHER
Mayor
a~.
. ~_ ._.~ ~, .___...__ ~._W
Page Nine
Minutes V V
April 25, 1994 NAME OF
COMMAS. M S Y N
Commissioner Waters also reported the Donner Community
Development Corporation proposed to hold an area
clean-up on Saturday May 7 and invited everyone who
could, to participate.
Commissioner Waters also noted that Centex Homes was
planning to build homes on very small lots north of
Church Road. While this area was outside the city
limits Atlantic Reach would be impacted by the project
since water and sewer services for that area are
provided by Atlantic Beach. He felt this project
should be monitored by the city and suggested a
letter be sent to Councilman Brown.
Mayor Fletcher announced work would continue at 10:00
AM on Saturday on the cleaning of the bricks for Town
Center. He encouraged everyone who could to come out
and participate in this activi
construction on the next ~' He indicated
project was due to commencep next UOlpnth a Town Center
There being no further business to come before the
City Commission, the Mayor declared the meeting
adjourned at 8:35 PM.
Lyman T. Fletcher
Mayor/Presiding Officer
A T T E S T:
Maureen King
City Clerk
Page Eight
Minutes
April 25, 1994
The City Attorney requested that a shade meeting be
scheduled to discuss the Ortega law suit which had
been set for trial mid June. The City Clerk was
instructed to schedule this meeting.
The City Attorney also indicated Attorney John
DeVault, who was representing the city in its law suit
against Jacksonville, had requested authorization to
employ Richard M. Kelton of Deland, as an expert
witness on behalf of the city in this case. Following
brief discussion, it was agreed this matter could be
handled administratively and no commission action was
required.
Commissioner Shaughnessy indicated she was the Commis-
s_on liaison to the Beautification Committee and asked
Carl Walker to report regarding the proposed tour of
beautiful yards. Mr. Walker reported two tours were
proposed, the first of which would be on May 9 and the
second in the fall. He indicated the tour would be
"drive-by" only and would include many different types
of yards. Commissioner Shaughnessy reported Jack
Robbins had been appointed chairman of the Beautifica-
tion Committee and thanked him £or his work in that
connection.
Commissioner Rosenbloom inquired into the status of
the extension of Donner Road. Jim Jarboe indicated
price quotes had been received. He indicated the
fence would be moved so the city would be in compli-
ance with the DEP permit. Limerock had been ordered
and it was hoped the contract will be awarded and the
work completed within 2 - 3 weeks.
Commissioner waters reminded everyone of the employee
appreciation dinner at the American Legion on May 13,
1999, and encouraged employees and their families to
attend.
He also reported he had received an invitation to
attend Tommy HazoUri's formal announcement to run for
Mayor of Jacksonville and encouraged the other elected
officials to attend this function and make their
wishes for the beaches known.
Commissioner Waters also encouraged the city officials
to attend the Northeast Florida League of Cities
meeting which will be held in May at the Timuquana
Country Club.
NAME OF
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Page Seven
Minutes
April 25, 1994
g. Discussion relative to changing the traffic
pattern on East Coast Drive and Ocean Boulevard
to allow one-way traffic only
Mayor Fletcher indicated he had brought the matter
before the City Commission for discussion because of
complaints about speeding on these streets. He noted
the Halff traffic report had recommended the city
consider this change. He felt one possible solution
could be for one-way traffic with a bike lane on each
street. Commissioner Shaughnessy supported this
suggestion.
Commissioner Weiss suggested any change should include
a sunset provision. He indicated previous discussions
had indicated one-way traffic could increase the speed
of traffic. He noted that residents had created
safety hazards in some areas by constructing obstruc-
tions on city property in an attempt to protect their
property. He felt this situation needed to be ad-
dressed.
Jim Jarboe recommended input be received from the
Police and Public Works Departments before any action
is taken.
Commissioner Waters felt the volume of traffic at the
5-way intersection of Seminole Road, Sherry Drive and
Plaza also needed to be addressed. He felt a decision
needed to be made to either install a traffic light or
proceed with the round-about which had been suggested
in the Halff report. Mayor Fletcher reported,
however that Chief Thompson had indicated that this
intersection had been relatively safe.
John Bishop, a resident of Ocean Boulevard, felt that
one-way traffic would not solve the speeding problems
and suggested, instead, more aggressive enforcement of
the current speed limits.
6. Citv Manager reports and/or corres~ondence-
None
7._ Reports and/or revuests from City Commissioners
City Attorney and Citv Clerk:
NAME OF
COMMAS.
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Page Six
Minutes
NAME OF
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larger driveway was required to restore the access the
business had enjoyed prior to the construction.
(Commissioner Rosenbloom entered the meeting at this
time)
Mr. Kosoy explained the project would be paid from
funds budgeted for water and sewer improvements in
Capital Improvements, and funds budgeted for sidewalks
in Capital Projects.
Motion: Approve Change Order NO. 1 in Church RGSENHLODH IX
Road (East) and Poinsettia Street improvements, SHAUGHNESSY X
authorize acceptance of the project as complete PATERS x X
pending receipt of as-built drawings, and approve WEISS X
final payment in the amount of S33,617.56.
FLETCHER X
X
No further discussion. The motion Carried unanimous-
ly.
e. Discussion relative to proposed resolution
authorizing the refunding of Revenue Bonds,
Series 1994A and 1994B (Fleet Landing Project)
This item was taken up earlier in the meeting.
f. Authorization to expand Community Development
Block Grant (CDBG) project area
Community Development Director George Worley recom-
mended that the CDBG target area be expanded to
include the area west of Mayport Road bounded on the
north by Church Road, on the west by Main Street, and
on the south by Levy Road. To designate the area
,
Jacksonville HUD must conduct a median income review
of the proposed target area to determine the percent-
age of low to moderate income families in the area.
In order to request Jacksonville to conduct the
necessary income survey in this area he indicated
formal action of the City Commission authorizing the
expansion was required.
Mayor Fletcher inquired whether this matter had been
discussed with the Donner Community Development
Corporation (CDC) and Joyce Freeman who was in the
audience, indicated that the CDC was not familiar with
the proposal.. The Mayor requested that action on this
matter be deferred until the meeting on May 9, 1994,
in order to allow the CGC to review the proposal.
Page Five
Minutes
April 25, 1994
Commissioner Weiss noted that the subject property was
located at Begonia Street and West First Street. He
indicated the owner was anxious to work with the city
and felt it was important to get the appraisal and
survey completed so that a purchase price for the
property could be negotiated.
Motion: Authorize expenditure from General
Fund Balance Reserve in the amount of
S4, 000 to provide for survey and ap-
praisal of property located at Begonia
Street and West First Street (Tresca
property)
In further discussion, the City Attorney explained
that Florida law provided that price negotiations did
not need to be held in the sunshine and it was agreed
this matter would be Y:andled through his office. The
question was called and the motion carried unanimous-
ly.
c. Authorize execution of contract with Sims Design
Consultants, Inc. in the amount of S35,000.00 for
engineering services in connection with expansion
of No. 3 water plant
Mayor Fletcher requested that action on this matter be
deferred until the meeting of May 9, 1994. Gordon
Grimes of Sims Design Consultants was invited to
attend the Water and Sewer Committee meeting to be
held the following Thursday.
Approve Change Order No. 1 and authorize final
payment for Church Road (East) and Poinsettia
Street improvements
Public Works Director Bob Kosoy reported the Church
Road paving project had been completed. The final
Change Order covered additional erosion protection
which was required by St. Johns River Water Management
District, a traffic detector loop, an asphalt driveway
for a business on Church Road, additional work in-
volved in placing an 8-inch water main on the west
side of Francis Avenue, and modification of the storm
drain structure on Poinsettia Street.
Discussion ensued relative to why it was necessary to
provide a paved driveway for the business involved and
it was explained the modification to the drainage
Swale had restricted access to the business and the
NAME OF
COMMRS.
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SHANGNNE55 x x
WATERS X
WEISS x x
FLETCNER X
Page Four
Minutes
April 25, 1994
Chief Thompson explalned the federal government had
appropriated grant funds to help local governments in
their fight against illegal drugs. Atlantic Beach
received approximately 523,000 per year. Ne explained
these funds had been used to establish the community
center and provide supervision of after school activi-
ties in oonner park. Funds were also used for equip-
ment and training for the SWAT team.
The President's proposed federal budget did not
include any funding for this grant program for next
year and Chief Thompson felt the absence of these
funds would make it difficult for the city to provide
the same level of service since the cost of drug
enforcement activities would have to be absorbed by
the city.
Following brief discussion, Mayor Fletcher moved an
amendment to the original motion:
Substitute Motion: Amend paragraph No. 5 of
Resolution No. 94-14 to include reference to
on-site supervision to keep dzvg dealers
away from the children, and pass Resolution
94-14 as amended
No discussion before the vote. The motion carried
unanimously.
~ New Business
a. Appointment of members of the Arts fi Entertain-
ment Board
Mayor Fletcher indicated nine names had been submitted
for appointment as follows: Carson Merry Baillie,
Betsy Barrett, Barbara Benisch, Iva Larson Coplan,
Alice Gartland, Gary Rhodes, Sarah G. See, Kaye
Kaufmann, and Fran Phelps.
Motion: Appoint nine members (as listed) to
Arts and Entertainment eoasd
No discussion before the vote. The motion carried
unanimously.
b. Authorize expenditure of funds for survey and
appraisal of property located in Section H at the
intersection of Mayport Road and Atlantic Boule-
vard
YIV
CODS. IMISIYIN
WATERS
Welss
FLETCBER
WATERS
WEI SS
FLETCHER
X
R
x x
K X
Ix l x
x
X
x , x
Page Three
Minutes
April 25, 1994
permit only. He indicated the plan would include
native and low maintenance plants as much as possible.
Mayor Fletcher invited Mr. Hatchell to bring his
proposal before the Beautification Committee at their
next meeting on May 11. He indicated the funding for
the paving would have to be included in the next
fiscal year budget and Mr. Hatchell felt that limerock
might provide a suitable surface for the parking area.
In the meantime he hoped the city would proceed with
the prof ect wlth the exception of the asphalt.
3. Consent Aaenda-
a. Ac)mowledge receipt of Water and Sewer
Comittee Report M10
b. Ac)mowledge receipt of Code Enforcement
Activity Report
COMMAS. IMISIYIN
Motion: Approve passage of Consent Agenda IwATERSNESSY X ~ X
X
NO discussion before the vote. The motion Carried KISS X X
unanimously. FLETCHER X
<. Action on Re lotions
a. Resolution No. 94-13: A RESOLUTION OF THE CITY
OF ATLANTIC BEACH, FLORIDA, INCREASING THE NUMBER
OF MEMBERS OF THE ARTS AND ENTERTAINMENT ADVISORY
BOARD, PROVIDING AN EFPECTIVE DATE
Mayor Fletcher presented in full, in wri±ing, Resolu-
tion No. 94-13.
Motion: A WATERS
pprove passage of Resolution No. 94-13 WEISS
No discussion before the vote. The motion Carried 'ETCHER
unanimously.
b. Resolution No. 94-14: A RESOLUTION OF THE CITY
OF ATLANTIC BEACH, FLORIDA, URGING THE REINSTATE-
MENT OF FUNDING FOR THE EDWARD BYRNE MEMORIAL
STATE AND LOCAL LAW ENFORCEMENT ASSISTANCE
1993/94 IN THE FEDERAL BUDGET FOR FISCAL YEAR
Mayor Fletcher presented in full, in writing, Resolu-
tion No. 94-19.
X
X IX IX
X
Motion: Approve passage of Resolution No. 94-14 ISHAUG
Tne Mayor asked Chief Thompson to explain the impor- IAEISS
tance of these funds to the City of Atlantic Beach.
Page Two
Minutes
April 25, 1994
Jim Jarboe indicated that utility lines were buried
under city rights-of-way and Mr. Secora had not asked
for the utility lines to ba located, nor had he
received permission from the City Manager to install
the basketball hoop.
Mr. Secora was instructed to work with Jim Jarboe and
Bob Kosoy regarding this matter.
Agenda Item 5e was taken out of sequence and acted
upon at this time.
Se. Discussion relative to proposed resolution autho-
rizing the refunding of Revenue Bonds Series
1994A and 19948 (Fleet Landing Proiect)
John Meserve, Executive Director of Fleet Landing,
reported Fleet Landing proposed to call in the exist-
ing Fleet Landing Bonds and reissue new bonds and the
proposal which would come before the city would be to
authorize the issuance of those bonds through the City
of Atlantic Beach.
The City Attorney explained the information was being
presented to the City Commission this evening to
provide adequate time to review the documents before
the public hearing which would be held at the next
meeting. Jean Mangu, Attorney with Foley and Lardner,
bond counsel on this issue, explained that under
federal tax laws, in order for the interest on the
obligation to be tax exempt, the bonds had to be
issued by a governmental entity.
Mayor Fletcher suggested that Commissioners contact
the City Attorney or Foley and Lardner prior to the
next meeting with any questions they may have. Mr.
Meserve indicated he would provide information at the
next meeting regarding the proposed Fleet Landing
expansion.
Recognition of Visitors Continued:
Charles Natchell, 1224 Ocean Boulevard, presented a
sketch of a proposed project to landscape and beautify
the beach access on Twelfth Street. He indicated the
residents in the Twelfth Street area were willing to
fund the landscaping and irrigation of the project in
the amount of approximately 53,000. and he requested
the city improve the parking area to add 2 - 3 parking
spaces, and reserve half of the spaces for parking by
NAbtE OF
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MINUTES OF THF. REGULAR MEETING OF ATLANTIC BEACH CITY
COMMISSION HELD IN CITY HALL, 800 SEMINOLE ROAD, AT
7:15 PM ON MONDAY APRIL 25, 1994
PRESENT: Lyman T. Fletcher, Mayor
Steven M. Rosenbloom
Suzanne Shaughnessy
J. Dezmond Waters, III, and
Robert G. Weiss, Jr., Commissioners
AND: James Jarboe, Deputy City Manager
Alan C. Jensen, City Attorney
Maureen King, City Clerk
The meeting was called to order by Mayor Fletcher.
The invocation, offered by Commissioner Shaughnessy,
was followed by the pledge to the flag.
1. Approval of the minutes of the regular ceetinq of
April 11. 1994
Motion: Approve minutes of the regular meeting
of April 11, 1994
No discussion before the vote. The motion carried
unanimously.
Approval of the minutes of the Fire Departce t
impasse Hearing of April 12 1994
Motion: Approve minutes of the Fire Department
Impasse hearing of April 12, 1994
No discussion before the vote. The motion carried
unanimously.
2_ Recognition of Visitors
William J. Ryszykow, 535 Royal Palms Drive, indicated
the Fleet Reserve Association had been asked for a
donation for the city's SWAT team and inquired why it
was necessary for the city to solicit funds. Chief
Thompson responded that funds were not being solicited
and said he would contact the Fleet Reserve to clear
up the misunderstanding.
Timothy Ciciora, 1339 Camelia Street, reported he had
been cited for installing a basketball hoop on the
city right-of-way in front of his home. He noted that
there were no parks in the area and since he lived on
a cul-de-sac he did not feel the basketball hoop
created a safety hazard.
ME OF
COMMRS.
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1
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S
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C
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N
D V
O
T
E
D
Y
E
S V
O
T
E
D
N
O
SHAUGNNESSY X
WATERS x
WEISS
FLETCNER
SNAUCHNESSY X
ATERS X X
Iss x x
ETCHER X
Page Two AGENDA May 9, 1994
d. Adoption of Resolution No. 94-18 authorizing the
execution of a supplemental trust indenture amending and
supplementing the trust indenture relating to the city's
revenue bonds (Fleet Landing Project), Sezies 1989
6. New Business:
a. Action relative to award of contract for Park Street
drainage improvements in accordance with Bid No. 9399-8
7. City Manager Reports and/or Correspondence:
8. Reports and/or requests frog City Comisaioners, City Attorney
and City Clerk:
Adjournment
ATLANTIC BEACH CITY COMMISSION
May 9, 1994
AGENDA
Call to Order
Invocation and pledge to the flag
Approval of the minutes of the regular meeting of April 25,
1994
2. Recognition of Visitors
a. Presentation of Proclamation dzsignating Polio Awareness
Week
b. Presentation of Proclamation recognizing Public Works
Week
Unfinished Business:
a. Authorize execution of contract with Sims Design
Consultants, Inc. in the amount of 535,000.00 for
engineering services in connection with expansion of No.
3 water plant (Bob Kosoy)
b. Authorize expansion of Community Development Block Grant
(CDBG) project area to include an area west of Mayport
Road
ALL MATTERS LISTED UNDER THE CCNSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN
THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF
THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED
FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY.
SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN
PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS.
Consent Agenda:
a. Acknowledge receipt of Water and Sewer Committee Report
qll
b. Acknowledge receipt of Parks b Recreation Facilities
Usage Report for April 1994
c. Authorize award of contract to Vortex Biological Services
in the amount of 53,588.00 to chemically spray lagoons
and pond for one year in accordance with Bid No. 9394-9
d. Acknowledge receipt of building report for April 1994
Action on Resolutions:
a. Adoption of Resolution No. 94-15 authorizing a budget
adjustment to provide funds for survey of Tresca property
and to provide funds to pay EPA fine
b. Adoption of Resolution No. 94-16 urging the Duval County
School Board to restore Fletcher High School building
(Commissioner Waters)
c. Public Nearing and Adoption of Resolution No. 94-17
authorizing the refunding of Revenue Bonds, Series 1994A
and 19948 (Fleet Landing Project)
- REGUr AR CITY COMMISSION l1G8l1DI3 ~ ~
NAY 1994 '