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12-14-98
CITY OF ,/'~ ~ ~tla.ctlc ~'eaek - '~le~tldcs __-_ __ _. -~~w December 18, 1998 To: The Honorable Mayor and City Commissioners From: Maureen King, City Clerk !~k- Subject: Agenda Item 3 -DEP Consent Order 8011 tiEV11 A'Ui. k: RO.AU :\I1.:\S lIC Hi~.Af ti. PLORIp:~ i++i:-S;;S T[Lt'PNO]r. iYOL ?J'-5500 I'.AK ~90;i '_;7-SNITS SCNCON %5'_-S80D At the regular meeting of the City Commission on December 14, 1998, the City Commission authorized the City Manager to sign the modification to the DEP Consent Order No. 95-2971. However, when the DEP amended the ageement to incorporate the amended date to begin implementation as negotiated by the Mayor, they also added a signature block for the Mayor. It will, therefore, be necessary for the City Commission to authorize the Mayor to sign the ageement. MatOaY.tMertpr21. t998 3.27 PM 70: from. ~w¢artrm 57ruyriesxy. 90~2193Wr Page:?d2 Resolution Vo. 98-41 .\ RESOLUTIO\ OF THE CITY OF aTLA`7IC BEACH, FLORH)A EST.~BLISHItiG ,~ O1'E-TL\IE PERFOR:~1,41 CE-BASED BO\ti5 FOR THE CIIY Di.\IV,aGER .?,ti'D EST.IBLISHItiG .\N EFFECTR-E D,~TE- \\'F~RE.aS• the Cip~ of.ltlamic Beach hu a Cit}~ Manager rendering valtuble services: and \\'HEREr15, dre Cih• Tlanager hu ser~xd u a Co~uhant to dx Commissiaq u .lssistant Ciry• Dtanager, and u Cm• \faoager mer the last seem }'ears; and \\'FIERE,aS, the City Dfanager hu fsithf»ll}• performed his variotu duties with a critical snd effective eyx with regard to cost wing measures t<hi~ ha~x sa~xd the City. aad iu Taxpa}•ers hundreds of thousands of dollars through outsourcing and ache ianota- ti~x measures; sttd \\'HERE.iS. the Cit}• of ArJamic Beach has been most efficiaN}' and effectiveh• run oe a day--to-0ay buffs under the dvection of the Cin• Dlanager, and \\'I~RE.iS, the Ciry• :Manager hu resigned &~ his duties effective Januar}• 12. 1998 in ardor to pursue a carar choice to sere the Lord; :~O\\' THEREFORE BE IT RESOL\ED that the hia}•or and Cit}~ Camm«ioorrs Wish to commend the City Manager for the high degree of excellence aad initiative With Hfiich he has performed his duties; ~ BE IT A,'RTHER RESOL\•ED that the Cit}- Jisoager be suitab ed for this excellent service at the rkxt Public :ifeeting of the Cih• Commission on Januar}• 11, 998• ar which time he will receive a Key to the City of.Vlamic Beach; and BE IT FURTHER RESOL\'ED that the Commissim a»thorues a aoe-time monetary bonus of b7, 700 or approttimateel}' tm percent of his amual salary in recognition of the substaatial cost swings he hu adnerxd for the Ciry• by the inomstive exmwm of his dunes, to become pa}'able on the 28" of Jantary, 1998. .\dopced b}• the Cm• Commission of,atlamic Beach this day of • 1998. CLTY MANAGER REQUIREMENTS QUESTIOI~NAIRE 1. Baccalaureate degree in Public Administration or a directly related field. 2. Three or more years of administrative experience as a city or county government chief administrator or executive officer or as an assistant or deputy city manager. 3. A graduate degree may be substituted for not more than one year of the required experienced. 4. Two years of additional experience may be accepted for each year of education toward a baccalaureate degree, up to a maximum of eight years. 5. The City Manager must reside within the City of Atlantic Beach during his tenure of office. Sttggest R uirement~: 1. Minimum of a baccalaureate in Public Administration or other directly related major. 2. Prefer a graduate degree in Public Administration or other directly related major. 3. No substitute for education requirement. 4. Three or more years administrative experience in a full service city or wunty as a City or _ County CAO or a Assistant or Deputy City Manager. 5. Extensive experience in the implementation and management of water & sewer and storm drain capital outlay projects. 6. In-depth experience with governmental finance and budgeting. 7. Knowledge of modern data processing and its use in local government. 8. Experience should be in a residential and business community similar to Atlantic Beach. March 2-15 - Background checks will be made by staff. Apri15 & 6 - Commission will interview finalists. April 6 - Commission will meet to select a new City Manager Apti17-15 - Contract negotiation by City Attorney April 15 - Commission meets to approve contract May 15 - New City Manager takes office December 15, 1998 TO: City Commission FROM: ~ Jarboe Re: City Manager Seazch Timetable Recommendation (This is an up of the one I did in 1995) The following is only a recommended format. A final timetable could be set at the December 21, 1998 meeting. December 15 - Send requirement questionnaire to the Commission (See Attached) December 21 - Commission meets to set the requirements and salary benefit package. December 28 - Copy to ad will be sent to: 1. Florida Times Union 2. ICMA (goes nationwide) 3. Florida League of Cities 4. Florida City Manager's Association 5. Florida League of Cities February 15 - Deadline for applications. February 15-22 - Review applications for requirements. This could be done by George Foster and David Thompson. February 22 - All Applications meeting the requirements set by the Commissioners will be sent to the commission for their review. Others will be available for review at the Clerk's office. March 1 - Commission will meet in a workshop/special meeting to select five fmalists. Mazch 2 - Finalists will be notified. I N T E R MEMO O F F I C E To: Mr. Jim Jazbce, City ger From: David E. Thompson Subject: City Manager Position Date: December 15, 1998 Since you announced that you would be taking another position in January, l have been approached by many people relative to the open position. They have encouraged me to apply for the City Manager position, at least on ashort-termed basis. After giving this opportunity some consideration, I have concluded that I have no interest in being a City Manager. I genuinely care about the Department of Public Safety, including the Police Department, Fire Department, and Lifeguards. I still have projecu and plans for these organizations that need my commitment and my time, and I believe that 1 can best serve the City and the citizens in my capacity as Chief of Police/Director of Public Safety. I will gladly assist as an interim City Manager during the search and hiring process (if I am asked to do so), and I do not want any additional compensation during the interim. The City has taken good care of me over the past fifteen (15) years, and I consider it a privilege to be able to assist in such a capacity. Thank you for your understanding in this matter. If you have further questions, please do not hesitate to call. cc: Asst. Chief John Campbell Acting Chief Claude Mayo CITY OF flAlactle Seaelc - '~laaCdu 800 SE~IINOLE ROAD ATLANTIC BEACH. FLORIDA 32233-5113 TELEPHONE (9011 247-5800 FA% 1901) 217-5803 SUNCOAf 832-3800 December 15, 1998 Memorandum to: The Honorable Mayor and Members of the City Manager City of Atlantic Beach City Commission Members: As the Mayor mentioned at the meeting last night, in 1995 when Kim Leinbach resigned I set up a timetable and other information for a seazch for City Manager for Atlantic Beach. I have taken the liberty of updating that timetable for yow consideration. This might be a format which you would like to discuss at yow December 21, 1998 meeting. Also enclosed is a copy of a letter I received today from David Thompson concerning his feelings relative to the City Manager position. As you will note, David is willing, on a short term basis, to act as the Interim City Manager until a new City Manager is hired, but he does not desire to continue on a long term basis. If there is anything else you would like me to do to assist you in yow City Manager search please let me know. Respectfully submitted, ~~ V Y T James R. Jarboe City Manager JRJ:tI CITY OF ATLANTIC BEACH S00 SEMINOLE ROAD, ATLANTIC BEACH SPECIAL CALLED MEETING 5:00 PM MONDAY, DECEMBER 21, 1998 AGENDA Fall to order 1. Discussion and related action relative to the search for a new City Manager (City Commission) 2. Action on Resolution No. 98-41 to award a performance bonus to James R. Jarboe in the amount of 10% of his base pay, or approximately 57,700.00 (Mayor) 3. Authorize the Mayor to sign the modification to the Department of Environmental Protection Consent Order No. 95-2971 (City Manager) 4. Any other business Adjournment ~' ; h ~ ~ m ~ + 3 ,L~ ~b ~ o ~ 0 `7 0.. cu 0®0 L m ~ U' m ~ ~ AI ~~ ~ r N ~ ~ - ~~n M ~ - ~- ~ c~1 ~n N r d- c~ ~9 - 4I d t~ ~9 - c~ ~tl C~1 N W 11 3 31~ ~ ~ m N ~ ._ O J ~ ~~ ~9 - d' N 4~ II 1•- ~cj '~ ~ M - ~ ~ N w ~` t~ a~~ to - v ~ cJ n ~ .9 ~~ ~ - ~r r m n ~,~ ll) F- E ~~ STORMWATER COMMITTEE RECOMMENDATIONS EVALUATION OF TECHNICAL PROPOSALS FOR DESIGN MODIFICATION OF CORE CITY UTILITY IMPROVEMENTS STORMWATER COLLECTION ~ DESIGN OF TIDAL AND FLOOD CONTROL STRUCTURES FOR TAILWATER CONTROL R T CURRENT FIIYANCIAL W/AUDIT FVAr UATIO N STAFF COMPETENCE AND SIlbIII.AR F-LACES REFE PROJEC Y R D T H P A DATE ABII.ITY AVAII PROJECT (10•/.) APPROACH WORKLOAD SUMMAR S V N E Ii V ENGIri~ERING FIRM OF . (20%) EXPEI2JENCE (30•/i) (5%) & INSURANCE K K T bl N G VISIT (30•h) (5%) 50'/ OK 11/98 W/S,G; Aikenhead-CE,W/S,P; Odom- Holcomb-PM 9 VARIOUS 8 REF OK+ o 0 5 2 5 0 8 AIICENHEAD & ODOM, INC. , QC,PM,T; Yuro-CE,T; Locquiao-CE,W/S; Molenbur- W/S; Payne-CE,W/S; Algen-CAD. G'E ETT 636-5432 , , 0% OK 8 11/98 W/S; Decker-P; Burlson-CE; CE lor-PM Ta 10 PROJECTS 3 REF OK+ 3 0 0 9 5 2 APPLIED TECHNOLOGY & , , y Schumacher-CE; Swann-CE, Bryan-E1T,CE: 1vIANAGEMENT, INC. prageant-CE; H'odyl-CE; Richardson-CAD. 249-8009 ? OK 8 8 9 8 8 8 So P CE,P; Collins- ng- M, CM CE P ll-PM tf W 33 PROJECTS 13 REF OK+ 0 8 3 9 0 6 GEE & JENSON, E-A-P, INC. 11 /98 , , , a ; es QC; Goddeau-QC; Devick-QC; Martirone- PM , CE,W/S,CM; Walsh-CE,T; Spain-LA, Mock-S,CE; (5 w/CAB) Dupere-CE,S; Machowicz-CE; Xie-CE; Baker- E1T,CE; Frost-CE; Wojciak-B; Powell-CAD; Dye- CM; Adam-A; letarsh-Clvi; Handley-CAD and other 292-9(Ti7 subconsultants. OK 7 6 8 6 _ 7 / CE; Hawk-CE,PM,W/S; den-PM; Laney-PM W 7 PROJECTS 7 REF OK ? 50%? S 8 0 S U 2 GRESHt4VS, SMITH and 98 11 , az W/S; Pogue-EIT,CE,W/S; Stevens- Williams-ETT PARTNERS , CAD and other subconsultanu. 332-6699 OK 8 8 8 9 8 P; Sear-PM.CE; CE P; Miller-PM CE -PM Sh 23 PROJECTS 8 RBF O1C 35% 5 9 9 5 5 7 POST, BUCIG..EY, SCHUH & " 11 /98 , , , , eazer Bingham-CE; Peigler-CE,W/S; Hendra-C; Southwell- JERNIGAN, INC. W/S; Pitcher-S; Amenta-ETT,CE; Dozier-CAD; ' II Robinson-CAD; Deis-B; Anderson-CEO; Neal-B; Stewart-CF,; Chittaluru-CE(PhD); MYhre-CE (PhD); McGarity-EIT,C and other subconsultants. 367-8683 OK 9 9 9 1 9 9 l 1i98 Gandionco- Reed-PM; Jipp-Q; Grey-CE;1Cmg-A; 17 PROJECT'S 20 REF OK ++ ? 5 2 5 0 5 5 R-A-M PROFESSIONAL GROUP INC. w/subconsultants: (296-4440) EIT,C,T; Hamilton-CE. Hayser-CE (PhD); Herr-CE(PhD); Naleway-EIT,C; 1 0 Environmental Research and 1 . . Design (Stormwater Water Quality) 2. Marshall-CE (PhD) 2. Marshall, Prrnost & Associates - 3. Pruitt-B (Tailwater Control) 3. Pruitt & Associates (Wetlands) Y OK 7 7 8 9 S 7 " (MBE) INC WATTZ & MOVE 11/98 A. Mo e-CE,W/S,C,P; J.Mo e-PM,CE,W/S,C; Y Y 20 PROJECTS 12 REF OK- 65 o 5 8 3 0 0 5 . , Waitz-PM,W/S,CE,C; Baker-T,C,CM; Holland~,T,C t lt b 332-9911 s. an corsu and other su STAFF LEGEND: A=REGISTERED ARCHITTiGT, B=BIOLOGIST, C=CIVIL, CAD~AD OPERATOR, CM~ONSTRUCTTON MANAGER, E=ELECTRICAL, EIT=ENGINEER-IN-TRAINMG, CE=ENVIRONMENTAL, GEO~EOTECHNICAL, I/E=INST'RUMENTATION/ELECTRICAL, L=PROFESSIONAL LAND SURVEYOR, LA=LAND ARCIiIT'ECT,MBEsMINORITY BUSINESS ENTERPRISE, P=PERMITTING, PM=PROJECT MANAGER, QC~UALITY CONTROL, S=STRUCTURAL, T=TRANSPORTATION, W15=WATl:RlSEWER. "=SIiBCONSULTANT. "= FIRMS T'tTAT PROPOSED PREVIOUSLY. CAB~ITY OF A'I'LAN17C BEACH. STAFF RECOMMENDATIONS CITY OF v'1tla~.ctlc beack - ~Co~udee. December 2, 1998 81111 SEVIVULFi KOAD __- -___ :VLA.\TI('81::~CfL FLORIDA ?__3 i-i.145 IIi LIiPHOSIi iYUli _'17-SgUO ~ FAS IY011 '_17-5805 -~~~~ tiCACOA~ KSt SgOU Memorandum to: The Honorable Mayor and Members of the City Commission City of Atlantic Beach Subject: Staff Recommendations and Stormwater Committee Recommendations Evaluation of Technical Proposals for Design Modification of Core City Utility Improvements Stormwater Collection & Design of Tidal and Flood Control Structures for Tailwater Control City Commission Members: For your consideration please fmd attached the recommendations from Staff and the Stormwater Committee concerning those engineering fnms who responded to the City's request for RFP's for the Core City improvements. Respectfully submitted, ~. ln~v~ J R. Jarboe City Manager JRJ:tI CITY OF ATLANTIC BEACH S00 SEMINOLE ROAD, ATLANTIC BEACH SPECIAL CALLED MEETING 6:00 PM FRIDAY, DECEMBER 4, 1998 AGENDA call to order 2. Discussion regarding procedure for interviews and selection of an engineering firm to provide professional engineering services for Core City Drainage Improvemerrts and Tailwater Control Structures Interviews with engineering firms: 6:15 p.m. Post, Buckley, Schuh & Jernigan, Inc. 6:45 p.m. Gee & Jenson,lnc. 7:15 p.m. Aikenhead & Odom, Inc. 7:45 p.m. Applied Technology & Management, Inc. 8:15 p.m. The R-A-M Professional Group, Inc. 8:45 p.m. Gresham, Smith & Partners 9:15 p.m. Waitz & Moye, Inc. 3 4. Selection of engineering firm Any other business Adjournment decision of the Department have a right to petition for a hearing only in accordance with the requirements for such petitions set forth above, and must therefore file their petitions within 21 days of receipt of this notice. If mediation terminates without settlement of the dispute, the Department shall notify all parties in writing that the administrative hearing processes under Sections 120.569 and 120.57 remain available for disposition of the dispute, and the notice will specify the deadlines that then will apply for challenging the agency action and electing remedies under those two statutes. Date FOR RESPONDENT Mr. Jim Jarboe, City Manager City of Atlantic Beach DONE AND ORDERED this day of 1998. in Jacksonville, Florida. STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION Ernest E. Frey, P.E. Director of District N,anagement Northeast District 7825 Baymeadows Way, Suite B-200 Jacksonville, Florida 32256-7577 Telephone (904) 448-4330 7 (c) The agreed allocation of the coats and fees associated with the mediation; (d) The agreement of the parties on the confidentiality of discussions and documents introduced during mediation; (e) The date, time, and place of the first mediation session, or a deadline for holding the first session, if no mediator has yet been chosen; (f) The name of each party's representative who shall have authority to settle or recommend settlement; and (g) Either an explanation of how the substantial interests of each mediating party will be affected by the action or proposed action addressed in this notice of intent or a statement clearly identifying the petition for hearing that each party has alrAady filed, and incorporating it by reference. (h) The signatures of all parties or their authorized representatives. As provided in section 120.573 of the Florida Statutes, the timely agreement of all parties to mediate will toll the time limitations imposed by sections 120.569 and 120.57 for requesting and holding an administrative hearing. Unless otherwise agreed by the parties, the mediation must be concluded within sixty days of the execution of the agreement. If mediation results in settlement of the administrative dispute, the Department must enter a final order incorporating the agreement of the parties. Persona whose substantial interests will be affected by such a modified final 6 choose to pursue mediation as an alternative remedy under Section 120.573 before -the deadline for filing a petition. Choosing mediation will not adversely affect the right to a hearing if mediation does not result in a settlement. The procedures for pursuing mediation are set forth below. Mediation may only take place if the Department and all the parties to the proceeding agree that mediation is appropriate. A person may pursue mediation by reaching a mediation agreement with all parties to the proceeding (which include the Respondent, the Department, and any person who has filed a timely and sufficient petition for a hearing) and by showing how the substantial interests of each mediating party are affected by the Consent Order. The agreement must be filed in (received by) the Office of General Counsel of the Department at 3900 Commonwealth Boulevard, MS #35, Tallahassee, Florida 32399-3000, by the same deadline as set forth above for the filing of a petition. The agreement to mediate must include the following: (a) The names, addresses, and telephone numbers of any persons who may attend the mediation; (b) The name, address, and telephone number of the mediator selected by the parties, or a provision for selecting a mediator within a specified time; 5 petitioner contends require reversal or modification of the Consent Order; (g) A statement of the relief sought by petitioner, stating precisely the action petitioner wants the Department to take with respect to the Consent Order. If a petition is filed, the administrative hearing process is designed to formulate agency action. Accordingly, the Department's final action may be different froi,: the position taken by it in this Notice. Persona whose substantial interests will be affected by any decision of the Department with regard to the subject Consent Order have the right to petition to become a party to the proceeding. The petition must conform to the requirements specified above and be filed (received) within 21 days of receipt of this notice in the Office of General Counsel at the above address of the Department. Failure to petition within the allowed time frame constitutes a waiver of any right such person has to request a hearing under Sections 120.569 and 120.57, Florida Statutes, and to participate as a party to this proceeding. Any subsequent intervention will only be at the approval of the presiding officer upon motion filed pursuant to Florida Administrative Code Rule 60Q-2.010. A person whose substantial interests are affected by the Consent Order may file a timely petition for an administrative hearing under Sections 120.569 and 120.57, Florida Statutes, or may 4 5. Persons who are not parties to this Consent Order but whose substantial interests are affected by this Consent Order have a right, pursuant to Sections 120.569 and 120.57, Florida Statutes, to petition for an administrative hearing on it. The Petition must contain the information set forth below and must be filed (received) at the Department's Office of General Counsel, 3900 Commonwealth Boulevard, MS# 35, Tallahassee, Florida 32399-3000; within 21 days of receipt of this notice. A copy of the Petition must also be mailed at the time of filing to the District Office named above at the address indicated. Failure to file a petition within the 21 days constitutes a waiver of any right such person has to an administrative hearing pursuant to Section 120.57, Florida Statutes. The petition shall contain the following information: (a) The name, address, and telephone number of each petitioner; the Department's Consent Order identification number and the county in which the subject matter or activity is located; (b) A statement of how and when each petitioner received notice of the Consent Order; (c) A statement of how each petitioner's substantial interests are affected by the Consent Order; (d) A statement of the material facts disputed by petitioner, if any; (e) A statement of facts which petitioner contends warrant reversal or modification of the Consent Order; (f) A statement of which n:les er statutes 3 correct the inflow and infiltration R spondent shall. `~Nh~ 3~/ complete improvements no later than i~fa~3r, 2001 2. Paragraph 16 of the Consent Order is hereby modified to read as follows: Respondent shall, no later than October 30, 1999, begin implementation of the Stormwater Master Plan which provides a plan for reducing the identified adverse impacts including eliminating any and all cross connections between sanitary sewer and stormwater piping. 3. A new Paragraph 33 shall be included as part of the Consent Order and shall read as follows: Every other month after the effective date of this Modification, Respondent shall submit in writing to the Department a report containing information concerning the status and progress of projects being completed under this Consent Order, information as to compliance or noncompliance with the applicable requirements of this Consent Order including construction requirements and effluent limitations, and any reasons for noncompliance. Such reports shall also include a projection of the work to be performed during the next 60 days. The reports shall be submitted to the Department within fifteen (15) days following the end of every other month. 4. As to its remaining terms and provisions, the Consent Order remains in full force and effect. 2 BEFORE THE STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION IN THE OFFICE OF THE NORTHEAST DISTRICT Complainant, vs. CITY OF ATLANTIC BEACH Respondent OGC CASE NO.: 95-2971 MODIFICATION TO CONSENT ORDER Pursuant to the provision of Sections 373.129, 403.121(2), and 120.57(4), this Modification to Consent Order ("Modification") is entered into between the State of Florida Department of Environmental Protection ("Department") and City of Atlantic Beach ("Respondent") to modify the Consent Order entered into between the Department and Respondent on March 14, 1996. The Department and Respondent mutually agree, and it is ORDERED: 1. Paragraph 14 of the Consent Order is hereby modified to read as follows: Respondent shall, no later than December 31, 1999, begin implementation of the core city improvements from Ahern Street to Saturiba Drive. The sewer system shall be televised and cleaned. These improvements include but are noc limited to, joint sealing, replacement of lines, and manhole repairs to ~51ECtKY ~` :~ Department of F~o~6 . `; Environmental Protection Northeut District Lawton Chiles 7825 Baymeadows Way, Suite 8200 Governor Jacksonville, Florida 32256-7590 December 10, 1998 CERTIFIED MAIL - RETURN RECEIPT Mr. Robert S. Kosoy, P.E. Director of Public Works City of Atlantic Beach 1200 Sandpiper Lane Atlantic Beach, Florida 32233-9381 Dear Mr. Kosoy: OGC Consent Order No. 95-2971 City of Atlantic Beach WWTP Virtinia B. Wetherell Secretary Enclosed is the Modification to Consent Order to resolve the above-referenced case. Please review the document and, if acceptable, have the appropriate individual sign and return the original document along with the exhibits to this office within fourteen (14) days of receipt for my execution. Zf you wish to suggest any changes to this Modification to Consent Order, please send me a proposed draft with the language you wish to delete struck through, e.g. ~e~-=~, and the language you wish to add underscored, e.g. required. Should you have any questions concerning this Modification to Consent Order, please contact Teresa Frame of this office. Your cooperation is appreciated. Sincerely, n L4J/~ E nest E Frey, P.E. ~~J\ ~~ Director f District Management EEF:TF "Pro[eq Conserve and Manage Florida's Environment and Natural Resources" Minted on recydcd paper. ., ,. AGENDA ITEM NO: G DATE: IZ- ~'~-98 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA TTEM: DEPARTMENT OF ENVIRONMENTAL PROTECTION CONSENT ORDER NO.95-2971 MODIFICATION TO CONSENT ORDER SUBMITTED BY: Robert S. Kosoy, P.E./Director of Public Works~,~st~i~' DATE: December 11, 1998 BACKGROUND: On March 14, 1996, the City and the Florida Department of Environmental Protection (FDEP) entered into a Consent Agreement as a result of sanitary sewer overflows, which violated conditions of the FDEP wastewater operating permit. Part of the Consent Order stipulated dates by which the Core City utility improvements would be implemented and completed. We have requested an extension of the dates, in order to allow time for redesign and construction of the Core City project. FDEP has agreed to modify the Consent Order for this purpose. RECOMMENDATION: Authorize the Ciry Manager to sign the Modification to Consent Order No. 95-2971. ATTACHMENTS: Copy of Modification to Consent Order No. 95-2971. ~-- / ~; REVIEWED BY CITY MANAGER: ~. i.' _ ~~ i , , , W i Z J , Z ~ o = U , rn w , U Z S ' J 1 ~ m j W 1 ~ ~ W , o J m W a N Y O m zs a .q~ z 0 0 C rn 0 m H zQ ~,a~ 3 W W ~ o I ,- S K 0 0 o e , ~ ~ ~ ~p z/l O r .~ o ~ 3 a ~ lL'bl L 3,;. L,6ldB S ---- ~ _ ~ i~.~e o~Dl 3 r `~ I m ~ e-~ ~ ~ J n ^~ ~~ v,l °' g Opp i J - ~ ,` 00 '> o ~ ,Y N ~ ° N O I a 'I'a'8 0'S N __. _. w 6S'Llt__ _'. OC .9f bB N ................ ........ ................. 0. - - ° i 'L'J'fi S'L ^ U Y1 N x ~ ol,~ 3 va o o~m ~ \ ~ ~ J ~ K m G w ,~ m ~" ~'~ W I a /- ' °YO L o J~ F.. =~~{ r~ ~ v~ N a m (W' "~ ^t,f Q r I`- :q~::~, J ~ ~ s N I~ --{~~i•'.-~ - o p W S^ B ~ .. .r3 SL ," N ~ ;'.;_. . aM I W y ~ s'a'e o _ 3 ~ W J J e 11 Z o I m ,O K ~ ~ o m N ^ O ~ ~ ~ o 0 0 °) ~ < o '^I ,ri r .~ c n ~Ln 2 m ~ '~' O ~ v=i ~'a'4 ~raL -.. ....- O _ . .S 1 00'05 _ _'~"!ar _)i X.O I.J _I W M J)0 .9£ b9 N ~ Z I i i:•3Y.aS:! v3'r .0'Ol Z o s' f.~'iae c'ot J 8 -L 71'9 p'oz -? ,; a o ~ rc 3 I 't'a'8 0'oz _7 I° i "~ m m e ¢ 1 n ^ ^ n = 0 I m I r- ^ n O W Ln °I d- ri I ~ ~ 3 h [O O '~ TO gl O ~o C ° ~~ O 0)Z ^I j- ~ n WZ J J 'N ° Im !~ i ~ 1 a to ~'a a o-oz I ,_ I - ~ .~- -a ~ o L L zap o~t_ ~ ~. 8 0~ S V O O 0 0 a 'r I _^?_00 OS _ y ~ 00'05 ~~' ~ G` 00'05 _ - 4 ~ -~ / ~~~ -T ~C I 7Y'e 0'OZ ~ g ~ _ _ _/ ° ig 8 r 8 ^ I '~ '> ~ rn ya~ J Y- J ; b g Im O z ~ O I O o m J J J J ^ o „ b ¢ K h ~ 2 I' o m m m m o I -L'a'e 0'OZ z n n g N n z n ri ri z ^ ~•a~e o oz 'ra's o oz oo'os ~r .olx.oL ~M ALL-.9~b9_N ~,~___T~_ _____ )N3nnve i i 'r ,o~ol oo~oo 00'OOZ M.A0.9S 3.00.9£8 S DL ~n p'p2 00'05 ^ M ADO .9f .69N -1'a'B 0'OZ J I yj m I w E 0 0 ^ O o ~ ~ O O O ~ ~ J NI W ~ I N z O '1'tl'8 0'02 ° M35Yj A17W1 .0 SL IN = OO OS ~ V ~ 0'OL _~_ 0] 00'05 r U ° CI I J .( < l' I m ti l O W o i ~ ~O ~I V O I ~~ ~r c O ~ p o W W I N m I O ° ~.a. I I oo'os a e a H W o. m Y W m s F a 5 a w C N W Z Z z o 0 ~-. 6 x .- 0 YU-a ° R'~ o 0 (~r'a ~'~ rr~~ 7/PS' a vote of 5 - 1 with Mr. Waters dissenting IV. Application for Variance filed by Michael L. Stevens to construct an addition that will encroach the setback requirements at property located at 393 Third Street. Mr. Stevens introduced himself and explained that he desires to build an addition to his home. He indicated that he was informed that he could not get a building permit because what he thought was his side yard was in fact the rear yard of the property. Upon request from the Chairman, Mr. Worley informed the board that the section of the code upon which the variance was requested should be 24-106(e)(2) and 24-17 and the recording secretary was instructed to insert the appropriate sections. Mr. Worley explained to the board that the applicant owns one-half of a duplex building. When originally constructed, the building complied with the required setbacks. Sherry Drive was considered to be the front by definition (24-17 -Lot Comer). The proposed addition will be located in what was originally determined to be the rear yard of the building and the proposed addition will encroach to a point 13 feet from the rear property line where 20 feet is required. David Johnson, next door neighbor of the applicant, introduced himself and voiced his approval of the variance request. John Pacelli introduced himself to the board and stated he owns the other side of the building and voiced his approval of the request. The Chairman explained to the applicant that the board is charged with adhering to the ordinances of the City. He stated that the members of the board are volunteers doing their best to consider each application based on its merits. After discussion, Mr. Waters moved to deny the variance and Ms. Pillmore seconded the motion. Thereafter, the applicant withdrew his request and the motion to deny and second were withdrawn. /~ V. Review and recommendation regarding the Francis Cove Replat of Lots 2 through 11, Francis Cove proposed by Beaches Habitat. Dave Clarke, construction manager for Beaches Habitat, introduced himself to the Board and stated that their mission is to build homes for the needy. They purchased the lots in Francis Cove which needed to be replatted so all lots would have street frontages. After discussion, Mr. Waters moved to recommend the replat approval. Ms. Pillmore seconded the motion and it was unanimously passed. ~ _ 1 m y 'Q U S n. N ~ V A °~ Rk q `~ >~~~~ c N~~~ Oy ~~ <~ I I~\ I F W ~ I Q ' e y _~ 6 I U ~ a Q q 8 Z a ~ ~ ~_ ' ~ I I _e CA b~ 01 '~ r: F- Z% U S u ~I~ nan w r ..._a„aY 1001 a. QVOb S,a3NNOa • lTW Y U~ V'YR I I I1 I 1 L~ .. a. .. Y>T. x co. .... ~a. I^ i6N0Y6 )+61 SM•YI I 1 IOl a=' I ~ i~F --6 11- 0•.iCS-~ _SX zr IZi~ 3__ _. __ E $ Te c ~J~9 8 .! E a~ k AQ'~ !~ IO Ir ~± .. _~ a M N mom R ' 9 a m9! I~I. ulEq q Y y a = }a U g R - v1 R Y E - G I~ X I m.0~ moo. - ~ ai I I 8 R o log 2 18 [ m Ic. i MS _.`T"- - ,~ rIm R k R :? ¢ `-~.~.ndn ain.d~\ Y mIW R .__ '-xr~ .._ _. e, ~ Y Im c R e. ~E - - .>z ~ ~ - - , ~, 8 ..~, i '[ , .YI ~~ t( a r . Y: ..~._._..rj y,~ - _. vw __ w ~ ~~aEyy ~~~'~a! c~!'aggX YG~~a~~ ~~~~s~~~ e:i~~~~ e~y:i~ag E~S~2~.~a ~~~Y~~~ r :ara 1 C Y ~ ~~~ ~' x ~ _~~ ~ ~ ~~~ ~ A~~ ? i e :3.^T. CPS i ~ "jy iYi a r ~+ gE '~ 5~~1 ~~~~C4~ e z ~f c ~a•3 ~$ " r?~ u .. 3 Y f _ 7 y~y ` f d-M !I i~~;~j~~ ~(~~5c = S7 C i ,' •.'~ V ~~JJ q1 ~! ~~ rr ~ ~ ~'- ryggrg ii p€S $~ 1 .., $Z /21- /'`~' - 9 8 STAFF REPORT AGENDA ITEM: Francis Cove Re-Plat SUBMITTED BY: George Worley II, Community Development Director ~ ~~~ DATE: December 10, 1998 BACKGROUND: Several months ago Beaches Habitat purchased the remaining 10 lots of Francis Cove Subdivision from the Donner Community Development Corporation. Because of the standardized foundation footprints of the Habitat homes, it is their desire to replat the lots to create a more conventional arrangement. The proposed lots will remain approximately 50 feet by 100 feet, but will be re-aligned to provide frontage along Francis Avenue and Richardson Lane. Utility easements and dedication of a portion of the Richardson Lane frontage for access are also shown on the proposed plat. RECOMMENDATION: The Community Development Board reviewed this proposed re-plat at its November 17th regular meeting. Because the lot area and dimensions are to remain substantially the same, and because the replat is necessary to accomrradate the difference in construction styles between the two organizations, the Community Development Board recommended that the City Commission approve the proposed replat. Staff requests the City Commission to authorize the Mayor and City Clerk to execute the appropriate signature lines on the plat for recording purposes. ATTACHMENTS: 1) Proposed Re-Plat of Francis Cove 2) Draft Minutes of the Community Development Boad Meeting 3) Original Lot Layout Drawing REVIEWED BY CITY MANAGER: ___~~~ AGENDA ITEM NO. REQUEST FOR PROPOSALS FOR PROFESSIONAL ENGINEERING SERVICES STORNIWATER IMPROVE~[ENTS AND REPLACEMENT AT VARIOUS LOCATIONS Protection and St. Johns River Water Management District permit applications to the Duval County Public Health Department and St. Johns River Water Management District with all necessary information. Any necessary process fees will be funded from the Ciry of Atlantic Beach. Respond immediately to requests for additional information. Coordinate closely with the City staffduring the permit process. 7. Within twenty (20) days from the c!ate of approval of all permits, develop and submit for review to the City Staff five (S) sets of 100% plans of the Final Desien to include: A. All plan sheets and specifications completed. B. All detail sheets completed. C. Coordinate with the Ciry staff to establish dates for Pre-Bid meetings, Prequalification deadlines, advertisement and bid opening dates, and the date of tentative award. D. All specifications completed, including the Invitation to Bid and Bid Form. E. Final Cost estimates and major task schedules for the remainine bidding and construction. 8. Prepare plans and specifications as necessary for the bidding phase to be sold to the bidders through the City Purchasing Department. Attend the Pre-Bid meetine, and assist Cin staff to respond to questions from the'oidders, and prepare any necessary bid addendums. The firms responding to this Request for Proposals must include detailed information concernine the followine criteria for selection: I. Staff Competence and Availability during the entire project period. including detailed resumes. Ratine weieht - 30%. 2. Past simlar project experience, including size; construction costs, and familiarih with water main desien. Ratine weieht - 20° o. 3. References with telephone numbers. Racine weieht - 10° o. 4. Project Approach, with specific tasks outlined for each phase as outlined above. Rating weieht - 30% 5. Current Workload for the firm and the selected project team. Rating weieht - S°'o. 6 Financial Information. includine the most recent audit summary for the firm and the current certificate of insurance. Rating weight - S° o. Al] proposals will be reviewed be City Staff; and a submittal of the proposals of the five top rated firms will be made to the Cin Commission. Selection will be determined by the City Commission. Negotiation of fees will commence upon City Commission approval, and the Standard Form of Agreement (EJCDC) will be developed for signatures. All work will commence immediately following signing and approval of the Agreement. All questions concemine the submittal of proposals must be addressed to IVtr. Robert S. Kosov, P.E., Director of Public Works. No questions may be directed to any other party. Submit three (=)copies of the proposal. Paee 2 of 2 REQUEST FOR PROPOSALS PROFESSIONAL ENGINEERIivG SERVICES DESIGN AND PLAN PREPARATION FOR DESIGN OF STORYIWATER I3IPROVElviE\-TS A\D REPLACE~IEFT VARIOUS LOCATIONS The City of Atlantic Beach is soliciting for proposals from professional engineering firms to provide engineering services to design stotmwater improvements in the City of Atlantic Beach. Proposals must be submitted by 4:30 PM, December 2, 1998 and addressed to: Mr. Robert S. Kosoy, P.E., Director of Public Works 1200 Sandpiper Lane Atlantic Beach, FL 32233 The scope of work involves: 1. Prepazation of design plans and specifications for stormwater improvements at various locations throuehout the City. 2. Within thirty (30) days from the date of Agreement, develop a Preliminary Design to: A. Provide drainage improvements on Pine Street (Srurdivant to David Street). Remove and re-pour 20 driveways. Install Miami curb and gutter. Fill in under drivewavs and swales and modifi• inlets. B. On Seminole Road from Seaspray to Palm Street, install pipe and catch basins. Connect to catch basin on Palm Street. C. Provide oil skimmer basins at the Public Works Yard. D. Replace cuh-eroheadwalls on Aquatic Drive. E. On Donner Road. construct new line and basins from Sandpiper Lane to Keelens Street and replace existing pipe in kind from Keelens Street to the lift station on Donner Road. 3. Present five (5) sets of the Preliminary Plans, with cost estimates and time schedules of the major tasks for the remaining design, bidding and construction to the City Staff for review. As directed by City Staff, make corrections or revisions to the Preliminazy Plan. This will act as the 30° o submission. 4. W"ithin sixty (60) days from the date of Agreement, develop and submit for review five (~) sets of 60% plans of the Final Desisrt to include: A. All plan and detail sheets for the project, shoving pipe sizes, locations, profiles, design elevations. road profiles, with sufficient details to adequately discuss and review the plans and design. B. Cost estimates and major task schedules for the remaining desi~m, bidding and construction. 5. As directed by the City Staff, make corrections or revisions to the 60% plans. 6. Immediately afrer the corzections are made, submit Department of Environmental Page 1 of 2 r AGENDA ITEM NO:~ DATE: ~ ~ _ ~''t ' 9 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Engineering Design for Stormwater [mprovements and Replacement at Various Locations SUBMITTED BY: Robert S. Kosoy, P.E./Director of Public Works~t"~ DATE: December 8, 1998 BACKGROUND: As part of the Public Works Capital Improvement Program, we are making improvements to the stonnwater system at several locations throughout the City. We have attached a copy of the Request for Proposals which outlines the work areas. Estimated construction cost for this project is $262,000.00. We advertised our Request for Proposals on November 25, 1998. Proposals were received December 2, 1998 and staff evaluated the firms on December 9, 1998. We received four proposals from the following firms: Edwards Engineering, lnc. Hartman & Associates Smith & Gillespie Engineers, Inc. Waitz &Moye, Inc. In accordance with the Consultants Competitive Negotiation Act (Florida Statute 287.055), we have selected the top three firms deemed to be the most highly qualified to perfncm the required services: 1. Smith & Gillespie Engineers, Inc. 2. Edwards Engineering, Inc. 3. Waitz &Moye, Inc. RECOJI~IENDATION: Authorize staff to negotiate a contract with Smith & Gillespie Engineers, [nc., and if unable to negotiate a satisfactory contract, authorize staff to negotiate with the next most qualified firm. ATTACHMENTS: Requests for Proposals Proposals from all firms on file with City Clerk REVIEWED BY CITY MANAGER: REQUEST FOR PROPOSALS PROFESSIONAL ENGriEERI\G SERVICES DESIGN AND PLAN PREPARATION FOR ARDELLA ROAD WATER ivL4I\ CONSTRUCTIO\ CObIMUMTY DEVELOPMENT BLOCK GRANT 9. review to the City Staff five (5) sets of 100% plans of the Final Design to include: A. All plan sheets and specifications completed. B. All detail sheets completed. C. Coordinate with the City staff to establish dates for Pre-Bid meetings, Prequalification deadlines, advertisement and bid opening dates, and the date of tentative awazd. D. All specifications completed, including the Invitation to Bid and Bid Form. E. Final Cost estimates and major task schedules for the remainin_s bidding and construction. - 10. Prepare plans and specifications as necessary for the bidding phase to be sold to the bidders through the City Purchasing Deparnnent. Attend the Pre-Bid meeting. and assist Cin staff to respond to questions from the bidders, and prepare an}• necessary bid addendums. The firms responding to this Request for Proposals must include detailed information conceming the following criteria for selection: 1. Staff Competence and Availability during the entire project period, including detailed resumes. Rating weight - 3040. 2. Past similaz project experience, including size, construction costs, and familiarity with outer main design. Rating weight - 2040. 3. References with telephone numbers. Rating weight - 104b. 4. Project Approach, with specific tasks outlined for each phase as outlined above. Rating weight - 3046 5. Cttrrent Workload for the firm and the selected project team. Rating weight - 540. 6. Financial Information, including the most recent audit summary for the firm and the current certificate of insurance. Rating weight - 540. All proposals will be reviewed by City Staff, and a submittal of the proposals of the five top rated firms will be made to the City Commission. Selection will be determined by the City Commission. Negotiation of fees will commence upon City Commission approval, and the Standard Form of Agreement (EJCDC) will be developed for signatures. All work will commence immediately following signing and approval of the Agreement. All questions concerning the submittal of proposals must be addressed to Mr. Robert S. Iiosoc, P.E., Director of Public Works. No questions may be directed to any other party. Submit three (3) copies of the proposal. Page 2 of 2 REQUEST FOR PROPOSALS PROFESSIONAL ENGI\EERI\G SERVICES DESIGN AND PLAN PREPARATION FOR ARDELLA ROAD WATER DIAIN CONSTRUCTIOI COMhIUNITY DEVELOPMENT BLOCK GRANT The City of Atlantic Beach is soliciting for proposals from professional engineering firms to provide engineering services to design improvements to the water system in the Atlantic Beach. Proposals must be submitted by 4:30 pm, November 25, 1998 and addressed to: Mr. Robert S. Kosoy, P.E., Director of Public Works 1200 Sandpiper Lane Atlantic Beach, FL 32233 The scope of work involves: 1. Preparation of design plans and specifications for water system improvements in Atlantic Beach. 2. This project is being funded by a grant from the U.S. Department of Housins and Urban Development, Community Development Block Grant (CDBG) Program. All applicable provisions of the CDBG requirements are incorporated into this project. 3. Within thim• (30) days from the date of Agreement. develop a Preliminary Design to install approximately 750 feet of 6-inch water main on Acdella Road. =t. Present five (5) sets of the Preliminary Plans. with cost estimates and rime schedules of the major tasks for the remaining design, bidding and construction to the City Staff for review. As directed by Ciry Staff, make corrections or revisions to the Preliminary Plan. This will act as the 30% submission. ~. Within sixty (60) days from the date of Agreement develop and submit for review five (5) sets of 60% plans of the Final Design to include: A. All plan and detail sheets for the project, showing pipe sizes, locations, profiles, design elevations. road profiles, with sufficient details to adequately discuss and review the plans and design. B. Cost estimates and major task schedules for the remainins design, bidding and construction. 6. As directed by the Ciry Staff, make corrections or revisions to the 60°.'o plans. 7. Immediately after the corrections are made. submit Department of Environmental Protection permit applications to the Duval Counh~ Public Health Department with all necessary information. Any necessary process fees will be funded from the Cin~ of Atlantic Beach. Respond immediately to requests for additional information. Prepare and submit the Florida Department of Transportation and State roadway utility and access permit applications. Coordinate closely with the Cin~ staffduring the permit process. 8. Within twenty (20) days from the date of approval of all permits, develop and submit for Page 1 of 2 REQUEST FOR PROPOSALS PROFESSIONAL ENGINEERING SERVICES WATER LINE INSTALLATION AND REPLACEMEivT AT VARIOUS LOCATIONS All proposals will be reviewed by City Staff, and a submittal of the proposals of the five top rated firms will be made to the City Commission. Selection wiz] be determined by the City Commission. Neeotiation of fees will commence upon City Commission approval, and the Standard Form of Agreement (EJCDC) will be developed for signatures. All work will commence immediately following signing and approval of the Agreement. All questions concerning the submittal of proposals must be addressed to Mr. Robert S. Kosoy, P.E., Director of Public Works. No questions may be directed to any other party. Submit three (3) copies of the proposal. Paee 3 of 3 REQUEST FOR PROPOSALS PROFESSIONAL ENGIYEERL~iG SERVICES _ WATER LINE INSTALLATION AND REPLACEMENT AT VARIOUS LOCATIONS sets of 60% plans of the Final Design to include: A. All plan and detail sheets for the project, showing pipe sizes, locations, profiles, design elevations, road profiles, with sufficient details to adequately discuss and review the plans and design. B. Cost estimates and major task schedules for the remaining design, bidding and construction. 5. As directed by the City Staff, make corrections or revisions to the 60% plans. 6. immediately after the corrections aze made, submit Department of Environmental Protection permit applications to the Duval County Public Health Department with all necessary information. Any necessary process fees will be funded from the City of Atlantic Beach. Respond immediately to requests for additional information. Prepare and submit the Florida Depat~rtent of Transportation and State roadway utility and access permit applications. Coordinate closely with the City staff during the permit process. 7. Within twenty (20) days from the date of approval of all permits, develop and submit for review to the City Staff five (5)•sets of 100° o plans of the Final Design to include: A. All plan sheets and specifications completed. B. All detail sheets completed. C. Coordinate with the City staff to establish dates for Pre-Bid meetings, Prequalification deadlines, advertisement and bid opening dates; and the date of tentative award. D All specifications completed, including the Invitation to Bid and Bid Form. E. Final Cost estimates and major task schedules for the remainine bidding and construction. 8. Prepare plans and specifications as necessan for the bidding phase to be sold to the bidders throwgh the Cin• Purchasing Department. Anend the Pre-Bid meeting. and assist Cin_ staff to respond to questions from the bidders, and prepare any necessary bid addendums. Tne firms responding tc this Request for Proposals must include detailed information concerning the following criteria for selection 1. Staff Competence and Availability during the entire project period, including detailed resumes. Rating weight - 30%. 2. Past similar project experience, includine size, construction cults, and familiarin with water main design. Rating weight - 20°.'0. _ . References with telephone numbers. Rating weight - 10°6. 4. Project Approach, with specific tasks outlined for each phase as outlined above. Ratin_* weight - 30;6 5. Current Workload for the firm and the selected project team. Rating weight - 5°6. 6. Financial Information, including the most recent audit summary for the firm and the current certificate of insurance. Rating weight - 5;6. Page 2 of 3 REQUEST FOR PROPOSALS PROFESSIONAL ENGINEERI\G SERVICES DESIGN AND PLAN PREPARATION FOR WATER LINE INSTALLATION AND REPLACEhIENT VARIOUS LOCATIONS The City of Atlantic Beach is soliciting for proposals from professional engineering firms to provide eneineering services to design improvements to the water system in the Atlantic Beach and Buccaneer Districts. Proposals must be submitted by 4:30 PM, November 25, 1998 and addressed to: Mr. Robert S. Kosoy, P.E., Director of Public Works 1200 Sandpiper Lane Atlantic Beach, FL 32233 The scope of work involves: 1. Preparation of design plans and specifications for water system improvements at various locations throuehout the Ciri~. 2. Within thirty (30) days from the date of Aereement; develop a Preliminary Design to: A. Replace approximately 7,500 feet 2-inch water main with 6-inch water main at: 1) Country Club Lane from Park Terrace W. to Seminole Road. 2) Selva Marina Circle 3) Jackson Road 4) Club Drive, Ocean to Beach 5) Lewis Street 6) Robert Street 7) Live Oak Lane 8) Mayport Road (Approx. 600 ft.) B. Install approximately 2,500 feet of 6-inch water main on Gavigan Rd. and Cavalla Rd. C. Replace approximately 1000 feet of existing 2-inch and 6-inch water main with 6- inch water main on Ocean Blvd. From 13"' St. to 8ih St. D. Install approximately 200 feet of 8-inch water main on Mayport Terrace to Mayport Road. E. Install approximately 1800 ft. of 12-inch water main Beach Ave. and 1 ~`" St. to East Coast and 12'" St. to loop. 3. Present five (S) sets of the Preliminary Plans, with cost estimates and time schedules of the major tasks for the remaining design, bidding and construction to the City Staff for review. As directed by City Staff, make corrections or revisions to the Preliminary Plan. This will act as the 30% submission. 4. Within sixty (60) days from the date of AfReement, develop and submit for review five (5) Paee 1 of 3 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT In accordance with the Consultants Competitive Negotiation Act (Florida Statute 287.055), we have selected the top three firms deemed to be the most highly qualified to perform the required services: 1. Smith & Gillespie Engineers, Inc. 2. Waitz & Moye, Inc. 3. Connelly & Wicker RECOMMENDATION: Authorize staff to negotiate a contract with Smith & Gillespie Engineers, inc., and if unable to negotiate a satisfactory contract, authorize staff to negotiate with the next most qualified firm. ATTACHMENTS: Requests for Proposals Proposals from all firms on file with City Clerk REV~WED BY CITY MANAGER: AGENDA ITEM NO:~ DATE• la'~~-'9~ CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Engineering Design for Water Line Installation and Replacement-Various Locations Engineering Design for Ardella Road Water Main Construction, Community Development Block Grant SUBMITTED BY: Robert S. Kosoy, P.E./Director of Public Works (~'~~- /~Sk: DATE: December 8, 1998 BACKGROUND: As part of the Public Works Capital Improvem: nt Program, we are replacing old 2-inch water mains with 6-inch water mains at various locations throughout the City, installing an 8-inch water main at Mayport Terrace and installing a i2-inch water main on Beach Avenue. These improvements will increase the level of fire protection, and resolve low water pressure problems in the selected areas. The Ardella Road Water Main Construction project will be funded by a Community Development Block Grant and, therefore, the plans and specifications will be separate but the work will be designed by one firm. Estimated construction cost for both projects is $487,000.00. We advertised our Requests for Proposals on November 1, 1998. Proposals were received November 25, 1998 and staff evaluated the firms on December 7, 1998. We received fifteen proposals from the following firms: Applied Technology & Management, Inc. Bessent, Hammack & Buckman, Inc. Connelly & Wicker, Inc. Edwards Engineering, Inc. Gee & Jenson Gresham, Smith and Partners Hartman & Associates Intertech Logan, Armentrout & Marbury, Inc. North Beach Engineering, Inc. The R-A-M Professional Group, Inc. Robert Bates & Associates, Inc. Smith & Gillespie Engineers, Inc. Stone,Joca & Mahoney Waltz & Moye, Inc. Gonneu Fleming EXIIIBTT C SCHEDULE OF FEES AND CHARGES This schedule describes GF compensation and terms for professional services in connection with the Agreement between the Ciry and GF. The charges for services to be provided in this Agreement will be hazed on the following hourly rates for the various classes of personnel which GF may assign to the Project. PERSONNEL CLASSIFICATION Principal Senior Engineer Project Manager Registered Engineer Engineer CADD DesignertD Technician Clerical On-Site Resident Observation Services'Z' HOURLY RATES 3105 - 120 3 90 - 100 3 85 - 95 3 65-80 3 45 - 60 3 50 - 60 3 ao - so 3 28-38 38,700 per month (based on 40 hours/week) Increased hourly rates may be charged for litigation support services and expert testimony and shall be negotiated by both parties prior to rendering these services. GF's hourly rates include overhead and profit. Out-of-pocket expenses such az travel, subsistence, reproduction, equipment rental, laboratory costs and subcontractor charges are invoiced at GF's cost with no mark-up or service fee. "' Includes computer time "' Hourly rate for Resident Observer if required beyond 40 hours/week is 370.00 N:1GE8EiAL~COHSi'ADM~ATI9CH\A7L9CH.AGR EB-13 Gannett Fleming 5. Project Manager(s) for GF is/are Andrew R. May, P.E. 6. Special Terms Accepted: GANNETT PEENING, INC., CITY sy: Name: Title: Vice President Date: 12/8/98 Date: sy: _ Name: Title: M.~~EHERAI~CON.STADAMTIJCHUTLBCH.AGR EB-lL Gannett Fleming EJ~fIBIT B AUTHORIZATION FOR WORK TASK NO. ~ UNDER MASTER AGREEMENT DATED DECEMBER 8. 1998 The City of Atlantic Beach hereby authorizes the Work of Gannett Fleming, Inc. for the performance of the following scope of work: 1. Work to be Performed FDEP Administrative Order Compliance Assistance Services, to assist Atlantic Beach Public Works with investigation, evaluation and compliance with conditiotss required in the Administrative Order issued for the Buccaneer W WTP by the Florida Department of Environmental Protection (FDEP). 2. Dates of Service To commence with the Notice to Proceed by Owner, through compliance satisfaction to the FDEP 3. Location for Performance of Work The subject project is located at Buccaneer WWTP, 739 Wonderwood Drive, Atlantic Beach, Florida 32233. 4. Compensation and Payment Payment will be based on A. Time actually incurred and billed at an hourly rate in accordance with the rate table, Exhibit C, plus direct expenses. Total payment will not exceed twenty thousand dollars (520,000.00), unless otherwise agreed to in writing by the parties. Final invoices for this specific project are to be marked as "Final Invoice", and submitted for payment within 60 days of completion and issuance of any final report or certification of completion. AI `.GE~EML~COHSfADMAiU~IfATlBCH.AGR EB-11 Gannett Fleming 5. Project Manager(s) for GF is/are Attdrew R. May, P.E. 6. Special Terms Accepted: GANNETT PEENING, INC., CITY sy: Name: By: Name: Title: Vice President Title: Date: 12!8/98 Date: N:1GEti ERAL~COKSfAAAf~A'f.DCFP.AILBCN.AGA EB-10 Gannett Fleming EXHIBIT B AUTHORIZATION FOR WORK TASK NO. ~ UNDER MASTER AGREEMENT DATED DECEMBER 8, 1998 The City of Atlantic Beach hereby authorizes the Work of Gannett Fleming, Inc. for the performance of the following scope of work: Work to be Performed Tank Inspection Services, including subcontracting with Tank Engineering and Management (T.E.A.M.) to furnishing a qualified professional to conduct one pre-modification assessment and one post- modification inspection per existing ring-steel tank. Tank assessment and inspection shall be by an inspector that is API 653, CWI and ASNT Level II certified. The assessment will determine the servicablity of the tank steel, and demarcate areas for repair and replacement by the Contractor. The post-modification inspection will be done to verify that repairs have been done to verify that repairs have been done satisfactory, and to inspect areas of concern noted during the initial assessment. Dates of Service To commence with the Notice to Proceed by Owner, through construction final completion. Location for Performance of Work The subject project is located at Buccaneer WWTP, 739 Wonderwood Drive, Atlantic Beach, Florida 32233. 4. Compensation and Payment Payment will be based on: A. Actual subcontract cost per tank, without markup, is estimated at $2,300 per tank. Total payment will not exceed nine thousand, two hundred dollars ($9,200.00), unless otherwise agreed to in writing by the parties. Final invoices for this specific project are to be marked as "Final Invoice", and submitted for payment within 60 days of completion and issuance of any final report or certification of completion. AI AENERILICOVSfADN'AIlBCNUTI9CN.AGR EB-9 Gannett Fleming Final invoices for this specific project aze to be mazked as "Final Invoice', atxi submitted for payment within 60 days of completion and issuartce of any final report or certifica[ion of completion. 5. Project Manager(s) for GF is/are Andrew R. May, P.E. 6. Special Terms GANNETT PEENING, INC., By: - ~. Name: ~ V. Do e~y ~a Title: Vice President Date: 12/8/98 Accepted: CITY By: Name: _ Title: Date: AI'.GENERAL'CONSIADMATLBCNUTLBCN.AGR EB-H Gannett Fleming EXHLBTf B AUTHORIZATION FOR WORK TASK NO. ,~ UNDER MASTER AGREEMENT DATED DECEMBER 8, 1998 The City of Atlantic Beach hereby authorizes the Work of Gannett Fleming, Inc. for the performance of the following scope of work: Work to be Performed Start-up/Operations Assistance Services, including furnishing astart-up specialist to evaluate the proposed process control strategy, detemtine and implement improvements to these strategies, and assist the City's operators for up to two days on-site during each start-up event, for a total of 4 start-up events. The events scheduled for start-up assistance will be the transition to the following operating modes: 1) One SBR tank and two extended aeration tanks, without effluent equalization; 2) One SBR tank and two extended aeration tanks, with effluent equalization; 3) Two SBR tanks and one extended aeration tank, with effluent equalization; and, 4) Three SBR tanks, with effluent equalization. Dates of Service To commence with the Notice to Proceed by Owner, through construction final completion. 3. Location for Performance of Work The subject project is located at Buccaneer WWTP, 739 Wonderwood Drive, Atlantic Beach, Florida 32233. 4. Compensation and Pa}Trtent Payment will be based on: A. Time actually incurred and billed at an hourly rate in accordance with the rate table, Exhibit C, plus direct expenses. Total payment will not exceed ten thousand, five hundred dollars (510,500.00), unless otherwise agreed to in writing by the parties. 1!'AENERAUCOti SfA~aDAT9CMATi9CN AGR EB-7 Gannett Rtetting 5. Project Manager(s) for GF is/are Andrew R. May, P.E. 6. Special Terms Accepted: GA1V'NETT PEENING, INC., CITY sy: Name: V ay: Name: 'title: Vice President Title: Date: 1218/98 Date: M'.GENERAL`.CO!:SfADAlUT79CHUTlBCN.AG0. E&6 Gannett Fleminp EXIIIBIT B AUTHORIZATION FOR WORK TASK NO. ~ UNDER MASTER AGREEMENT DATED DECEMBER 8, 1998 The City of Atlantic Beach hereby authorizes the Work of Gannett Fleming, Inc. for the performance of the following scope of work: Work to be Performed Shop Drawing Review Services, including review of City-purchased Fluidyne Corporation equipment and coordination of the Tank LLSpection Services in accordance with the duties and responsibilities described in Appendix A. Submittals shall be received and logged-in. Submittals for equipment, materials, test reports and schedule or contract changes shall be reviewed by an engineer or the Project Manager against the design intent. Comments will be marked in red, with copies forwarded to the contractor, RPR, and City. 2. Dates of Sendce To commence with the Notice to Proceed by Owner, through construction final completion. 3. Location for Performance of Work The subject project is located at Buccaneer WWTP, 739 Wonderwood Drive, Atlantic Beach, Florida 32233. Compensation and Payment Payment will be based on: A. Time actually incurred and billed at an hourly rate in accordance with the rate table, Exhibit C, plus direct expenses; Total payment will not exceed twenty thousand dollars (520,000.00 ), unless otherwise agreed to in writing by the parties. Final invoices for this specific project are to be marked as "Final Invoice", and submitted for payment within 60 days of completion and issuance of any final report or certification of completion. Fl.'.GFI:ERAL`.C08SfADMATl9fHUTL9[N.AGR EB-S Gannett Raminp 5. Project Manager(s) for GF is/are Andrew R. May, P.E. 6. Special Terms Accepted: GANNETT FLEMIIVG, INC., CITY sy: Nan Title Date: sy: _ Name: Title: Date: N AGE.~ERAL~CO'~SfADft'ATLBfMATBCN.AGR EB~ Gannett FletninY EXHIBIT B AUTHORIZATION FOR WORK TASK NO..~ UND13R MASTER AGREEMENT DATED DECEMBER 8, 1998 The City of Atlantic Beach hereby authorizes the Work of Gannett Fleming, Inc. for the performance of the following scope of work: Work to be Performed Consttuuion Management Services, in accordance with the duties and respotLSibilities descrbcd in Appendix A. Services rypirally include construction contract preparation, pre-construction conference, review of constntetion and submiual schedules, Resident Project Representative coordination, one monthly project meeting, monthly pay requut review and processing, one t[tonthly site review, Otte substantial and one final iwpection, punch-list development and tracking, contract closeout, record drawing review and coordination, and facility walk-through to check compliance with ane-year warranty. 2. Dates of Service To commence with the Notice to Proceed by Owner, through construction fmal completion or a period of 14 calendar months, whichever comes first. 3. Location for Periorrrtattcc of Work The subject project is located al Buccaneer WWTP, 739 Wonderwood Drive, Atlantic Beach, Florida 32233. 4. Compensation and Payment Payment will be based on: A. A lump sum tnantlily fee of S 3,600.00. Total payment will not exceed forty-six thousand, eight hundred dollars (546,800.00 ), unless otherwise agreed to in writing by the parties. Final invoices for this specific project are to be marked as "Final Invoice', and submitted for payment within 60 days of completion and issuance of any final report or eertifiution of completion. M.1C6M,ML1CW3TADMNTIaOMTLtCN •Gl EB-3 Ganaeu Fleming Final invoices for this specific project are to be marked as 'Final Invoice', and submitted for payment within 60 days of completion and issuance of any final report or certification of completion. 5. ProjeM Manager(s) for GF is/are Andrew R. May, P.E. Don Morosky, P.E. 6. Special Tetras GANNETT PEENING, INC., gy; ' ,~ Name: Accepted: CITY sy: Name: _ Title: Vice President Title: Date: _2/8/98 Date: AI.'GENERALSCOHSfwDMATLBCH~ATLBCH.AOR EB-2 Gannett Fleming EJCIIIBIT B AUTHORIZATION FOR WORK AUTHORIZATION FOR WORK TASK NO. ~ UNDER MASTER AGREEMENT DATED DECEMBER 8, 1998 The City of Atlantic Beach hereby authorizes the Work of Gannett Fleming, Inc. for the performance of the following scope of work: Work to be Performed Resident Observation by a Resident Projec[ Representative (RPR) working full-time (40 hours per week) whose duties and resporuibilities are described in Exhibit A. Services performed by this RPR typically include: observing that the work is proceeding in accordance with the approved plans and specifications; document weather, site conditions, contractor's men, visitors, and equipment on-site, materials delivered and used, work completed, QA/QC procedures and testing done; meeting with the Director of Public Works to inform him of Curren[ status and progress; checking of contractor's layout work; coordinating testing as required; preparing Daily Observation Logs; receiving and verifying quantities listed in the contractor's Pay Request; notifying the Design Engineer if work tray impact flow or treatment efficiency; coordinating additional inspection services; coordinating tie-in's and flow diversions with City utility personnel; reviewing contractor's progress photos; maintaining orderly on-site records of correspondence, shop drawings, etc.; reviewing and preparing background documentation for change order requests; maintaining reccrd drawings as a check against the contractor's ser, maintaining communication with the Project Manager, Chief Construction Engineer, and City personnel; conducting and documents*,g job conferences; and, assisting with start-up services and project closeout. 2. Dates of Service To commence with the Notice to Proceed [o Contractor through construction Final Completion, or a period of 13 calendar months, whichever comes first. Location for Performance of Work The subject project is located at Buccaneer WWTP, 739 Wonderwood Drive, Atlantic Beach, Florida 32233. 4. Compensation and Pa}~rtent A. A lump sum monthly fee of S 8,700.00. This fez includes the cost of relocation, temporary housing, and 100 miles/week local mileage allowance for the RPR. Total payment will not exceed one hundred and thirteen thousand, one hundred dollars (5113,100.00 ), unless otherwise agreed to in writing by the parties. AI'.'~GE~ERwLtCONSr~DMATbCN,ATLBCN.AGR EB-I Gannett Fleming such recommendation and notice will be subject to the limitations expressed in paragraph A.10.2. A.13 GF shall prepare a set of reproducible record prints of construction drawings showing those changes made during the construction process, based on the marked up prints, drawings and other data furnished by Contractor(s) to GF and which GF considers significant. A.14 GF shall not be responsible for the acts or submissions of any Contractor, or of any subcontractor or supplier, or any of the Contractor(s)' or subcontractor's or supplier's agents or employees or any other persons (except GF's own employees and agents) at the site or otherwise famishing or performing any of the Contractor(s)' work; however, nothing contained in this Article shall be construed to releast GF from liability for failure to properly perform duties and responsibilities required by GF in the Master Agreement. M::,~iENE3Al~[OHSfADbMTl9CHUTl9CN.AGR ~%A'4 Gannett Fleming A.10 Based on GF's on-site observations as an experienced and qualified design professional, on information provided by the Resident Project Representative and on review of applications for payment and the accompanying data and schedules: A.10.1 GF shall determine the amounts owing to Contractor(s) and recommend in writing to the City payments to Contractor(s) in such amounts. Such recommendations of payment will constitute a representation to City, based on such observations and review, that the work has progressed to the point indicated, and that, to the best of GF's knowledge, information and belief, the quality of such work is generally in accordance with the Construction Documents (subject to an evaluation of such work as a functioning whole prior to or upon Substantial Completion, to the results of any subsequent tests called for in the Constmction Documents and to any other qualifications stated in the recommendation). In the case of unit price work, GF's recommendations of payment will include fmal determinations of quantities and classifications of such work (subject to any subsequent adjustments allowed by the Construction Documents). A.10.2 By recommending any payment GF will not thereby be deemed to have represented that exhaustive, continuous or detailed reviews or examinations have been made by GF to check the quality or quantity of Contractor(s)' work as it is famished and performed beyond the responsibilities specifically assigned to GF in the Agreement and the Constmction Documents. GF's review of Contractor(s)' work for the purposes of recommending payments will not impose on GF responsibility to supervise, direct or control such work or for the means, methods, techniques, sequences, or procedures of contraction or safety precaurions or programs incident thereto or Contractor(s) compliance with laws, rules, regulations, ordinances, codes or orders applicable to their furnishing and performing the work. It will also not impose responsibility on GF to make any examination to ascertain how or for what purposes any Contractor(s) has (have) used the monies paid on account of the Contract Price, or to determine that title to aoy of the work, materials, or equipment has passed to City free and clear of any lien, claims, security interests or encumbrances, or that there may not be other matters at issue between City and Contractor(s) that might affect the amount that should be paid. A.11 GF shall receive and review maintenance and operation instructions, schedules, guarantees, bonds and certificates of inspection, tests and approvals which are to be assembled by Contractor(s) in accordance with thz Construction Documents (but such review will only be to determine that their content complies with the requirements of, and in the case of certificates of inspection, tests and approvals the results certified indicate compliance with, the Construction Documents); and shall transmit them to City with written comments. A.12 GF shall conduct an inspection to determine if the work is substantially complete and a final inspection to determine if the completed work is acceptable so that GF may recommend, in waiting, final payment to Contractor(s) and may give written notice to City and the Contractor(s) that the work is acceptable (subject to any conditions therein expressed), but any K>GEYERAL`.COHSTADFf ATI9GH'd TI9CH.AGR EA-3 Gonnett Fleming performance of the construction contracts by Contractor(s) nor assume respottsibility for Contractor(s)' failure to furnish and perform their work in accordance with the Construction Documents. A.3 During such visits and on the basis of such observations, GF may disapprove of or reject Contractor(s)' work while it is in progress if GF believes that such work will not produce a completed Project that conforms generally to the Construction Documents or that it will prejudice the integrity of the design concept of the Project as reflected in the Cotutruction Documents. A.4 GF shall issue necessary interpretations and clarifications of the Constmction Documents and in connection therewith prepare work directive changes and change orders as required for Ciry approval. A.5 GF shall review and advise Contractor(s) as to approval (or other appropriate action in respect ot) shop drawings, samples, and other data that the Contractor(s) submits in accordance with the requirements of the Construction Documents but only for conformance with the design concept of the Project and compliance with the information given in the Constrtction Documents. Such reviews and approvals or other action shalt not extend to means, methods, techniques, sequences or procedures of construction or to safety precautions and programs incident thereto. A.6 GF shall advise the Contractor(s) as to the acceptability of substitute materials and equipment proposed by Contractor(s). Following concurrence with City, GF shall advise the Contractor(s) as to the acceptability of such substitute materials and equipment. A.7 If during the construction of She Project, GF believes that technical data contained in the Construction Documents is inaccurate or that any physical condition uncovered or revealed at the site differs materially from that indicated, reflected, or referred to in the Construction Documents, GF shall promptly notify City. City will promptly review the pertinent conditions and advise GF of its decision to provide the basis for issuing a Work Directive Change or a Change Order. A.8 GF shall have authority, as City's representative, to require special inspection or testing of the work, and shall receive and review all certificates of inspections, testings and approvals required by laws, rules, regulations, ordinances, codes, orders or the Construction Documents but only to determine generally that their content complies with the requirements of, and the results certified indicate compliance with, the Construction Document(s). A.9 GF shall act as initial interpreter of the requirements of the Construction Documents and judge of the acceptability of the work thereunder and make decisions on all claims of City and Contractor(s) relating to the acceptabiliry~ of the work or the interpretation of the requirements of the Construction Documents pertaining to the execution and progress of the work. The Ciry shall decide any questioru that may arise as to the fulfillment of the provisions of the construction contract for the Project. M:\GENEML'C06STAOM'ATLBCHNTIBCN.AGR EA-2 Gannett Fleming EXHIBIT A CONSTRUCTION SERVICES OF ENGINEER GF will perform the duties of Construction Services Engineer for [he Project and assist and advise City on matters relating to [he construction of the Project. The responsibility and 2uthority of GF in fulfilling these services are as follows: A.1 GF shall consult with and advise City and act as City's representative as generally provided for in the Construction Documents for the Project except as otherwise provided for in [his Agreement. All of City's instructions to Contractor(s) will be issued through GF who will have authority to act on behalf of City to the extern provided in said Construction Documents except as otherwise provided herein. A.2. In connection with observations of the work of Contractor(s) while it is in progress: A.2.1 GF shall make visits to the site at intervals appropriate to the various stages of construction as GF deems necessary in order to observe as an experienced and qualified design professional the progress and quality of the various aspects of Contractor(s) work. GF shall attend meetings with the Contractor(s) such as progress meetings, job conferences, and other Project related meetings and prepare and circulate copies of minutes thereof. In addition, GF shall provide the services of a Resident Project Representative and other qualified staff at the site to assist GF and to provide more continuous observation of such work. Based on information obtained during such visits and on such observations, GF shall endeavor to determine in general if such work is proceeding in accordance with the Construction Documents and GF shall keep City informed of the progress of the work. A.2.2 The Resident Project Representative and the other qualified staff will be GF's employees and under GF's supervision. The duties and responsibilities of the Resident Project Representative and the Resident Project Representative's field staff will be set forth in the Construction Quality Assurance (CQA) Plan, if required by permit. A.2.3 The purpose of GF's visits to and representation by the Resident Project Representative at the site will be to enable GF to better carry out the duties and responsibilities assigned to and undertaken by GF during construction of the Project, and, in addition, by exercise of GF's efforts as an experienced and qualified design professional, to provide for City a greater degree of confidence that the completed work of Contractor(s) will conform generally to the Construction Documents and that the integrity of the design concept as reflected in the Construction Documents has been implemented and preserved by Contractor(s). On the other hand, GF shall not, during such visits or as a result of such observations of Contractor(s)' work in progress, supervise, direct or have control over Contractor(s)' responsibility for the means, methods, techniques, sequences or procedures of construction selected by Contractor(s), for safety precautions and programs incident to the work of Contractor(s) or for any failure of Contractor(s) to comply with laws, rules, regulations, ordinances, codes or orders applicable to Contractor(s) furnishing and performing their work. Accordingly, GF can neither guarantee the MIGENERAL\(DN57ADMUTLBCN'.ATLBCH.AGR EA-1 Gannett Flemin- If to City: If to GF: 17. Severability City of Atlantic Beach Alm: Robert S. Kosoy, P.E. Director of Public Works 1200 Sandpiper Lane Atlantic Beach, Florida 32233 Gannett Fleming, Inc. Attn: Andrew R. May, P.E Suite 150 7751 Belfort Parkway Jacksonville, Florida 32256 In the event any one or more of the provisions, or portions thereof, contained or referenced in this Agreement shall for any reason be held invalid, illegal or unenforceable by a court of competent jurisdiction, such circumstance s: a!! net ^`fect any other provision hereof and this Agreement shall continue in full force and be construed as ii such provision, to the extent that it is invalid, illegal or unenforceable, had never been contained herein. 18. Successors This Agreement and each and every covenant, obligation, right, term and condition hereof shall be binding upon and inure to the benefit of the parties hereto arut their respective successors and any assigns that may be consented to in accordance with the provisions of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Technical Work Agreement in duplicate by signature of their respective duly authorized representatives as of the date set forth above. GANNETT FLEMING, INC., CITY By: Nan Title Date: By: _ Name: Title: , Date: M'&Eti ERALtCORSfADF1ATL0CH`ATIBfN.AGR Gannett Fleming 14.4 GF agrees that all Work will be performed in compliance with applicable laws, regulations, and ordinances and other legally-enforceable requirements in effect as of the date of the Authorization for Work. 14.5 GF shall maintain all permits, certifications, licenses, or other approvals and forms of documentation necessary for GF to comply with legal requirements in performing the Work, and further agrees to furnish copies of the same to Ciry upon request. 14.6 When required, GF will provide employees who are properly trained/certified to comply with applicable state, federal, and local laws, rules or requirements, relating to safety, health or environmental issues. 14.7 Unless otherwise specifically called out in the Authorization for Work, all Scopes of Work and Fee Schedules are prepared on the basis that no hazardous or toxic substances are present at the project site. In the event hazardous or toxic substances are subsequently discovered on a project site, the parties agree to review and renegotiate the terms and conditions of the specific Authorization for Work to protect the interests of each party. 14.8 Any and all Work actually performed by GF under this Agreement is intended solely for the benefit of the City. Nothing contained herein shall confer any rights upon or create any duties on the part of GF toward any person or persons not a party to this Agreement including, but not limited to any contractor, subcontractor, supplier, or the agents, officers, employees, of any of them. Neither parry shall have the right to assign any rights under this Agreement without the prior written permission of the other party. 15. Relationship GF will, a[ all times during the performance of this Agreement and in connection with the Work, be deemed to be an Independent Contractor. No relationship of employer-empioyee or agency is created by this Agreement or by GF's performance of the Work. Neither party shall have any right to enter into any contracts or commitments in the name of, or on behalf of the other or to bind the other in any respect whosoever. Subject to the terms and conditions of this Contract and Authorizations for Work issued hereunder, each parry shall exercise its own discretion to select the means to be employed and the manner to 6e followed in carrying out its obligations hereunder. Iti. Notices Any notice required or permitted to be given hereunder shall be in writing and may be given by personal deliver}, by certified mail-return receipt requested, or by express courier (Emery, Federal Express and the like). Such neticc sha'.' be deemed sufficiently given if addressed to Ciry or GF at the address below, as the case may be, and shall be deemed to have been given when personally delivered, when mailed in the U.S. Mail postage prepaid, or when delivered to the express courier prepaid, as [he case may be. Either party may by thirty (30) days prior notice to the other specify a different address for notice purposes. A cop}• of all notices required or permitted to be given to City or GF hereunder shall be concurrently transmit[ed to such party or parties at such additional addresses as City or GF may from time to time hereafter designate by notice to the other. Notices shall be addressed as follows: M'AEti ERAU.COSSTA0f1~..1TLBCH.ATLBCN AGR Gannett flaming (2) Correspondence and reports (including drafrs), and oral or written communications concerning this Agreement or the Work, shall be directed to the designated point(s) of contact for Ciry provided hereunder and in the Authorization for Work. Documents generated for the City shall be maintained in a co~dential manner. If and when required by the Authorization for Work, such correspondence and/or reports shall be identit"ied as "Confidential and Privileged." (3) GF agrees to impose the same requirements as set forth in this Section 12 upon all entities which may be called upon to assist GF in providing the Work, including but not limited to ail Subcontractors working under GF's direction. 13. Access to Property 13.1 City shall provide rights of entry for GF and/or their representatives and necessary permissions in order for GF and/or their representative to complete its Work. 13.2 While GF will take reasonable precautions to minimize damage to the property, it is understood that in the normal course of Work some damage tnay occur to surface features and landscap'stg, the correction of which shall be the responsibility of the City. GF will be responsible for any other damage(s) azising out of the performance of any project, caused by its or its employee's negligence or willful misconduct. 13.3 When access to any plant, facility, structure, roadway or other property is required by GF in the performance of the Work, GF shall execute all security forms, if any, furnished by City or the facility. GF shall coordinate its schedule and activities on City's property with City's designated Project Manager. 13.4 City agrees to advise GF of all plant rules, regulations and safet}• procedures established by City or the owner of the facility for access to and activities in and around any facilities with which GF employees will comply. 14. Additional Agreements 14.1 This Agreement shall be governed by the laws of the State of Florida. 14.2 GF agrees not to perform Work for other parties involved in any matter, either during or afrer GF's performance of Work under this Agreement, which involve the same subject properties or entities, without the express written consent of City. 14.3 This Master Agreement, any attached Exhibits as noted, and any Authorizations for Work issued hereunder, constitute the entire understanding and agreement between the parties hereto with respect to the subject matter hereof and supersede all prior agreements and understandings whether written or oral; no other representations or understandings of any kind have been made. M. ~GEN ERA GCOHSTADM.ATI9CMATLBCH. AGR Gannett Fleming 9.3 Termination of this Agreement or the Work hereunder shalt not relieve or release either party from any rights, liabilities or obligations that have accmed under the tetras of this Agreement or under law, or from liability for any breach of its obligations hereunder, prior to the date of such termination. The nondisclosure obligations set forth in Section 12, and the record retention litigation support obligations set out in Section 10, shall survive termination of this Agreement. 9.4 Each Authorization for Work shall specify a completion date for Work thereunder. GF shall use its best efforts to complete the Work within the schedule set hereunder. 10. Record RetentiotilLitigation Support 10.1 GF shall retain records related io the Work and project costs, for a period of three (3) years following completion of the Work, unless otherwise specified in an Authorization for Work. 10.2 City, upon reasonable written notice, may audit and irupect GF's records and accounts for any Authorized Work, for a period of three (3) years following the completion of the Authorized Work by GF. The purpose of any such audit shall be for verification of costs incurred. 11. Remedies 11.1 Remedies herein reserved by any parry shall be cumulative and in addition to any other remedies in law or equity. No waiver of a breach of, or failure to enforce, any provision of this Agreement shall constitute a waiver of any other breach, or of such provision; each waiver under this Agreement must be in writing signed by the parry against whom the waiver is sought to be enforced. 11.2 Any claim, controversy or dispute between the parties to this Agreement arising out of or in connection with this Agreement, or any breach thereof, of the project, shall upon the request of either party, be submitted to the senior officers of each party responsible for this Agreement. In the event that the senior officers cannot agree, either party may request mediation and, if both parties agree, the matter shall be submitted to mediation. Upon written notice, the parties shall select a mediator acceptable to both parties in order to resolve the dispute. Any suits brought under this Agreement or in any way arising out of this Agreement must be filed within one year from the time mediation waz terminated unsuccessfully or from the time the cause of action arose (if no mediation is undertaken) or it shall be time barred. This Agreement shall be enforced in and governed by the laws of the State of Florida. 12. Confidentiality 12.1 Work rendered may be undertaken in connection with a co~dential relationship involving Ciry. In order to protect the communications and materials which are generated during the term of the Agreement, GF shall take the following measures: (1) Documents furnished to GF by City or by any City personnel at City's direction, or to which GF has access and labeled as confidential, shall be treated in a confidential manner. M 'GENERA L':COYSTADSI ~.ATLBCH ~ATLBCH.AGR Gonneu fleminy 6.7 Arrange, announce, direct, and record notes of meetings not attended by GF related to this Agreement, including mailings and legal notices, az appropriate. 6.8 Be responsible for costs incident to fulfilling the requirements of this provision 6. Subcontractors and Vendors 7.1 With the prior written consent of City, GF may delegate, orally or in writing, the performance of the Work or any portion thereof. Notwithstanding ar.; such delegation, GF shalt remain liable and obligated to City for performance of the Work and other obligations under this Agreement, and shall not be relieved of any of its responsibilities hereunder. Documents 8.1 At the conclusion of the Work and at such other times as may be requested by City, GF shall famish to City reports on the status and results of Work. Such reports shall be in the form, and cover the subject matters, specified by City in each Authorization for Work. 8.2 All plans, drawings, survey notes and other original documents are instruments of service and shall remain the property of GF, however, a copy will be supplied to City at its request and expense. City agrees not to use such documents without GF's prior consent, and further City agrees that any reuse of such drawings not related to the Project shall be at City's own risk. City will defend and indemnify GF from all expenses and damages arising out of such reuse. The Ciry further agrees that in the event that the Professional Services of GF under this agreement are terminated with or without cause, GF shall not be required to releaze its files or work product to the City until such time as GF receives full payment for all professional services performed for the Ci[y under this Agreement. 8.3 Services performed and documents prepared by GF hereunder are to be performed to assist City in the advancement of its business and otherwise stated goals. Ciry shall recognize the professional nature of this Agreement with GF and shall not use or infer GF's rtarrte for endorsements of its public relations or product marketing efforts without the specific prior approval in writing of GF. 9. Term of Agreement 9.1 This Agreement shall have a term of one }'ear commencing on the date hereof, and shall renew automatically upon the end of that term and each successive term, unless it is terminated pursuant to Section 9.2, and except as provided in Section 9.3. 9.2 Either party may, with or without cause, terminate this Agreement and/or the Work hereunder, including any or all Authorization(s) for Work, at any time upon fifteen (15) calendar days written notice. Except upon termination for cause, GF shall be paid for all Work performed and costs incurred to the date of termination and through any necessary demobilization. N.'~GEYERAC WtiSfAOA{.ATLBCH~ATLBCH.AGR Ganneu Fleming 4.3 All policies of insurance shall be written by companies, having a certificate of authority and a licensed agent authorized to transact the business of insurance in the state where the Work is being performed. 4.4 GF will, upon request, provide updated insurance certificates to Ciry upon renewal, expiration, or cancellation of any policy for which a certificate has been provided to City at the time that this Master Contract is executed. 5. Indemnity 5.1 GF agrees to indemnify and hold Ciry harmless and its officers, and employees, from and against claims, suits, actions, and damages, including reasonable attorneys fees, resulting from GF's negligent or willful misconduct, errors or omissions in the performance of Work specified under this Agreement or any Authorization for Work and the use, installation and/or operation of any equipment or method which infringes any patent or other intellectual property claim. 5.2 GF's liability for damages of any kind under any particular work assignment due to breach of contract or warranty, error, omission or professional negligence or any tort shall be the total amount paid to GF under that specific work assignment or 550,000, whichever is greater. This limitation shall be deemed to be a part of the negotiated terms of the Agreement. 6. Obligations of City 6.1 Ciry shall be responsible for coordination with consultants or work forces hired directly by City and governmental agencies as warranted. 6.2 City shall furnish all legal, accounting and insurance consulting work as may be necessary at any time for the Project, including auditing work. 6.3 The City shall furnish information specified in the Authorization for Work and shall render all approvals and decisions as expeditiously as necessary for the orderly progress of the GF's Work. 6.4 Provide all criteria and full information as to City's requirements in connection with this Agreement and designate in writing a person with authority to act on City's behalf on all [natters concerning this Agreement. 6.5 Furnish to GF existing studies, reports and other available data pertinent to this Agreement. obtain or authorize Gannett Fleming to obtain or provide additional reports and data as required, and furnish to GF services of others required for the performance of Gannett Flemings services hereunder. GF shall be enti[led to use and rely upon all such information and services provided b}' City or others in performing GF's services under this Agreement. 6.6 Arrange for access to and make provisions for GF to enter upon public and private property as required for Gannett Fleming to perform services hereunder. M. tGENERAL~CONSEA DM ATLBCH.AT19Cf1. AGR Gannett flemin- 3.5 In performing its work, GF shall be entitled to rely on the accuracy and completeness of work of third parties, the representations of and material provided by City and public records and shall be under no obligation to verify any of the foregoing except when expressed in the Work Authorization. 3.6 Except az specifically provided in the Work Authorization hereunder, GF is not responsible for determining any law, regulation or ordinance with which City must comply for approval or completion of City's Project. Moreover, any assistance provided in this regard shalt not be construed in any way az advice of counsel. 3.7 Estimates for the cost of construction, financing, acquisition of land and rights-of--way shall be made in accordance with good engineering practice and procedure. However, GF has no control over construction costs, competitive bidding and market conditions, nor costs of financing, acquisition of land or rights-of--way; and GF does not guarantee the accuracy of such cost estimates az compared to actual costs or contractor's bids. 3.8 GF shall not be responsible during the construction phase for the constmction means, methods, techniques, sequences or procedures of construction contractors, or the safety precautions and programs incident thereto, and he shall not be responsible for the contractor's failure to perform the work in accordance with the construction documents. 3.9 GF shall use its professional technical judgment and resources available to assist City in obtaining required permits. Nothing in this Agreement is to be construed to mean that GF can cause or guarantee a permit(s) or permit condition(s) to be granted or favor City's business goals. 4. Insurance 4.1 GF shall maintain the following types of insurance relating to this Agreement and GF's performance of the Work: (1) Workers' Compensation statutory coverage, and Voluntary Compensation coverage, to include Employer's Liability, with a limit of not less than 5500,000 per each occurrence; and (2) Broad Form Commercial General Liability and Automobile Liability coverages, with each kind of coverage providing a combined single limit of not less than Sl million per each occurrence, to include the following coverages: Premises and Operations; Products and Completed Operations; Independent Contractors; Broad Form Contractual Liability; Broad Form Property Damage; (3) Owned, Nonowned and Hired Vehicles; and Bodily Injury, including but not limited to personal injury and death. The policy shall contain a severabiliry of interest clause. 4.2 Insurers who provide coverage for GF pursuant to this Agreement must have and maintain a[ leazt an "A" rating in the latest A. M. Best rating guide. FL 1GEHERAUCptiSfADM.ATI9CN\AT19CH. AGR Gonneu Fleming hereunder, for Work completed during the month in question under each Authorization for Work then in effect. A final invoice will be submitted within ti0 days of GF's completion of the Work. Sums due to GF will be payable within 30 days afrer receipt by City of GF's invoices. Payment shall be made to: Gannett Fleming, Inc. Room E450 P.O. Box 67100 Harrisburg, PA 17106-7100 2.3 If the account remains delinquent for more than forty-five (45) days thereafter, GF has the tight to cease all further work on the project by giving written notice thereof to City. 2.4 Except as provided in an Authorization for Work, GF shall submit separate invoices for each Authorization for Work, referencing: (1) the name of the project or site, (2) the relevant Authorization for Work Number, (3) the nature of work and any discreet tasks conducted as called for under Item 1 of the Authorization For Work, and, (4) the above-referenced Master Agreement. Invoices will be sent to: City of Atlantic Beach Attn: Robert S. Kosoy, P.E. Director of Public Works 1200 Sandpiper Lane Atlantic Beach, Florida 32233 3. Standard of Performance GF agrees that i[ shall perform the Work in accordance with the standards of care and diligence normally practiced by recognized firms performing Work of a similar nature. If, at any time prior to completion of construction, or three (3) months following completion or termination of the Work under the Authorization for Work, City determines that there is a deficiency in the Work caused by GF's failure to mee[ [he standards described herein, the following shall apply: 3.1 City shall notify GF of such deftciency. 3.2 Any problems relating to the services provided herein should be brought to the attention of GF as soon as encountered and before any obligation is incurred. If reasonable under the circumstances, GF reserves the right to correct any errors, including, but not limited to, the selection of a subcontractor or subeonsultant and the negotiation of fees. 3.3 Nothing in this Section 3 shall limit or waive remedies available to City provided by law. 3.4 GF relies on the approval by reviewing agencies of the drawings, Record Plats, Site Plans, Permits and Bond Agreements and other final submittals, etc. as evidence of compliance with applicable ordinances, regulations and design standards. GF shall be held harmless from any change in interpretation after receipt of any approvals and the revocation of approvals for any reason. M.' GENERAD CONSTADM ATl9CH\AT'~CN. AGR Gannett Fleming MASTER AGREEMENT This Agreement is made between the City of Atlantic Beach, Duval Counry, FI i{~ttereinafter referred to as C' and Gartry;tt Fleming, In ereinafter referred to as "GF ") this ~~ `C day of ~rx 41~i 19~~ Work 1.1 GF shall perform Professional Services Work (the "Work") for City on an as-needed basis as authorized by City from time to time in written Authorization for Work forms in the form of Exhibit B, which Exhibit is attached hereto and made a part hereof by reference. The specific scope of each task, execution plan, and cost schedule of performance of the Wotk will be agreed upon at the time City authorizes such work from GF. Authorizations for Work shall be consecutively numbered, commencing with Number 1, and shall refer to this Agreement by date. 1.2 The parties recognize that one of the Work Assignments will require GF to perform the duties of Construction Services Engineer for the Project and assist and advise City on matters relating to the construction of the Project. The responsibility and authority of GF in fulfilling these services are detailed in Exhibit A, which Exhibit is attached hereto and made a part hereof by reference. 1.3 GF and City will use reasonable care to prevent unknown conditions and work delays. The methods used to develop the Authorization for Work are developed to accommodate existing conditions at the si[e and constitute the best assessment by GF to describe the means to perform the services. Should GF determine that, due to conditions unknown by GF on the date of the Authorization of Work, the methods for preparation and for providing the services described will not fulfill the requirements of the assignment, GF will notify the City. Such notification will include a description of the conditions, a recommendation as to the revised methods to accommodate such conditions, and a cost estimate, if applicable. The City will revise the Authorization of Work in accordance with Section 2.1 of this Contract. Compensation 2.1 GF shall be paid for its Work in accordance with the terms of both this Section 2 and each Authorization for Work issued hereunder. GF and City shall mutually agree upon the method of compensation on a project by project basis. The methods of compensation can be based on time and materials, an estimated cost based upon labor, transportation, equipment, and other rates and fees, or a lump sum price, for each Work Authorization. In the event of a change in the scope of Work under any Authorization for Work, the parties will negotiate an equitable adjustment to the price and/or schedule, and embody such adjustments in writing, as soon as practicable after agreeing upon such change or adjustments. 2.2 Except as provided in an Authorization for Work, City will be billed on a monthly basis for each Work Authorization, commencing with the first month in which Work is performed M. ~UENE RALCUNSTADFfATIBCMATIBCN.AGE Gannett Fldning Robert S. Kosoy City of Atlantic Beach December 8, 1998 -2- After review and approval by the City, please have both copies of the proposal executed, and return one to my attention as our notice to proceed with these services. If you should have any questions, please feel free to call me. Sincerely, GANNETT FLEMING, INC. GG~~ Andrew R. May .E. Manager of Engineering Services ARM/jr Enclosure cc: John Dougherty, P.E. Continued...... ~ Gannett Fleming December 8, 1998 Robert S. Kosoy, P.E. Public Works Director City of Atlantic Beach 1200 Sandpiper Lane Atlantic Beach, Florida 32233 Re: Construction Engineering and Resident Observation Buccaneer Wastewater Treatment Plant Expansion Deaz Bob: GANNETT PEENING, INC. Suite 150 7751 aeMort Parkway Jacksonville, Fl 32256 Onks: (904) 332-9400 Fax: (904) 332-9337 We have revised ow proposal for professional services, as discussed in ow meeting yesterday, and two copies aze attached. We have also attached the resume of our Resident Project Representative, Mr. Bmce Bangert, who has experience with SBR and steel tank projects. In summary, the major changes include: We have reduced ow total services by almost $35,000. 2. Standazd construction services typically include Resident Observation, construction management and shop drawing review. You and the City Manager had requested that these standazd services, plus the additional service ofstart-up assistance (Work Tasks ] to 4, attached) be no more than 9% of construction value. We are pleased to propose these services for under 9% of construction value, and have included the additional service of coordinating taril: inspection in this work. 3. We have revised our proposal to provide Tank Inspection Services, Work Task No. 5, at cost, passed on to the City of Atlantic Beach as a direct expense with no mazkup. This service is an additional service we aze offering to the City so that they may have additional quality control asswance that the Buccaneer tanks aze adequate for futwe service. 4. Work Task No. 6 is additional service to assist the City in complying with its Administrative Order with the FDEI'. We have reduced ow proposed fee for this permit- required condition, as we feel with the assistance of Ms. Donna Kaluzniak that we can conduct this service with less labor than would be needed otherwise. Continued...... A Tradition of Excellence Since 1915 DEC-08-1998 TUE 05:46 PI1 GANNETT FLEt11NG JAX FAX N0. 904 332 9337 P. 03 BRUCE E. BANGERT physical/Chemical I,eachate Treatment Plant, Modern landfill, York, PA. Resident engineer for constntction of a physical/chemical lcachate treatment plant valued at S3 million construction cost. Rumpkey Landfill Leachate Storage Tank System, Georgetown, OH. Superintendent for construction of two steel leachate storage tanks and control system for the Rumpkey Landfill. Leachate Storage Tank Project, Gary, lIr'. Superintendent for construction of steel leachate storage tanks for the U.S. Steel, Gary Works Plant. Leachate pretreatment Plant, Pottstown, PA. Construction engineer for construction of a $3 million leachate pretreatment facility at the Pottstown Landfill. Bedford Wastewater Treatrnent Plant, Bedford, PA. Assistant resident engirtcer for constriction of a 1.3 mgd activate sludge plant capable of phosphorus removal. The plant cotuists of an aerated grit chamber, primary clazifiers, aeration tanks, final clarifiers, chlorites contact tanks, sludge digesters, sludge holding tanks, vacuum filters, oriel alum storage facilities. Derry Township Wastewater Treatment Plant, Hersbey, PA. Resident engineer for construction of a 5 mgd activated sludge plant. The plant incorporates equalization, lime treatment, recarbonation, activated sludge, multi~clia sand filtration, and activated carbon absorption. It provides advanced BOD, sacpended solids, and phosphorus removal. Sludges arc thickened, dewatered, and incinerated. The incinerator is designed to reclaim lime in the sludge. The plant has a 15 mgd sewage pumping station, a backwash pumping station, and eight-pass chlorine Contact tanks. Harrisburg Advanced Wastewater Treatment Facilities, Harrisburg, PA. Construction observer for construction of a 31 mgd oxygen activated sludge plant that provides 90 percent BOD removal, and 80 percent phosphorus removal. The plant has four-stage oxygenation tanks, cryogenic generating equipment, mixing tanks, rapid sludge removal final seeing tanks, a return sludge pumping station, gravity sludge thickeners, chlorine Contact tank, sludgt digesters, and vacuum filtration and sludge drying equipment. Sludges are thickened and anaerobically digested, std then the thickened sludge is vacuum filtered and dried. Final disposal is by sale as a soil conditioner or co-incinerated with solid waste. 2 DEC-08-1998 TUE 05 45 PM GANNETT FLEIIING JAX FAX N0. 904 332 9337 P. 02 Ii67E111E Gannett FleminO BRUCE E. BANGERT paatECT ASStcNMENT: Resident Observer YEARS EXPERIENCE WCCH FIRM: 12 YEAtiS EXPERIENCE WI711 OTHER F[RMS: 14 EDUCATION: B.S., Physics, University of Scranton - 1971 PROFESSIONAL REGISTRATIONS AND CERTIFICATIONS: EIT, PA - 1978 Plasite Protective Coating Short Course -June 1980 40-Hour Health and Safety Traitung Certification per 29 CFR 1910.120 Troxler (nuclear density) Training Certification N 22047 8-Hour Management/Supervisots Health and Safety Training Certification per 29 CFR 1919.120 (e) (4) Respiration Fit Tested per 29 CFR 1910.120 Standard First Aid Certification CURRENT RESPONSIBILITIES: Resident Engineer/Senior Project Manager with experience in constmction observation; project management contract administration; preparing change orders; providing pay estimates and claims resolution; coordinating activities between contractors and owners; inspecting all phases of construction; conducting job progress meetings; and overseeing materials and equipment testing and start-up for 13 wastewater treatment projects, 7 industrial waste treatment projects, and 2 potable water treatment plants. Responsibilities also involve developing project cortespondertce and maintaining project records. Types of wastewater construction projects have included extended aeration, SBR, and activated sludge. Experienced in welded and bolted steel tank construction (API 620, AWW 100 and 105). NNNARY OF EXPERIENCE: Sandy Hill Wastewater Treatment Plan, Bowie, MD Waste Management, Inc.. Project Manager for construction observation and start-up services for a 50,000 GPD SBR treatment plant. SBR Specification Development for Northeast Region, Waste Management, Inc.. Preparation of genetic specifications for construction of SBR treatment units to be used at various landfdl sites in the northeast region of Waste Management, Inc.. 1 AGENDA ITEM NO•~,/ G DATE• Ia~ - ~T - 7 CITY OF ATLANTIC BEACH CITY COMMLSSION MEETING STAFF REPORT AGENDA ITEM: CONTRACT FOR CONSTRUCTION ENGINEERING AND RESIDENT OBSERVATION FOR THE BUCCANEER 1VASTEWATER TREATMENT PLANT EXPANSION PROJECT SUBMITTED BY: Robert S. Kosoy, P.E./Director of Public Works DATE: December 8, 1998 BACKGROUND: The Buccaneer Wastewater Treatment Plant Expansion Project will require an engineering firm to coordinate the technical activities on this project and provide a resident observer to provide a daily review of the construction activities. In response to a Request for Proposal (RFP), we received packages from three engineering firms: Gannett Fleming (formerly Eder Associates), Gee & Jenson, and Smith Bt Gillespie Engineers. The RFP requested that the proposed resident observer have a strong background, with specific experience with construction of Sequencing Batch Reactors (SBRs). After staff review, Gannett Fleming (formerly Eder Associates) was determined to be the best qualified firm to perform construction engineering and resident observation for this project. On November 23, 1998, the City Commission authorized staff to negotiate with Gannett Fleming for a cost proposal for construction engineering and resident observation for the Buccaneer Wastewater Treatment Plant Expansion project. A contract proposal in the amount of $201,600.00 has been negotiated :th Gannett Fleming, which includes the special services of tank inspection and administrative order compliance assistance. This figure is 9.4% of the total construction contract. RECOMMENDATION: Award the contract for construction engineering and resident observation, including the special services noted, to Gannett Fleming in the amount of $20],600.00. Authorize the City Clerk to send notification of the award to Gannett Fleming and authorize the City Manager to sign the contract with Gannett Fleming. ATTACHMENTS: 1. Resume of Resident Observer 2. Cost Proposal from Gannett Fleming 3. Request for Proposals on file with City Clerk REVIEWED BY CITY MANAGER: AGENDA ITEM NO- DATE: Z ~ ,P CITY OF ATLANTIC BEACH CTI'Y COMMISSION MEETING STAFF REPORT AGENDA ITEM: CONTRACT FOR CONSTRUCTION ENGINEERING AND RESIDENT OBSERVATION FOR THE BUCCANEER WASTEWATER TREATMENT PLANT EXPANSION PROJECT SUBbIITTED BY: Robert S. Kosoy, P.E./Director of Public Works/~ DATE: December 14, 1998 (Revised) BACKGROUND: The Buccaneer Wastewater Treatment Plant Expansion Project will require an engineering firm to coordinate the technical activities on this project and provide a resident observer to provide a daily review of the construction activities. In response to a Request for Proposal (RFP), we received packages from three engineering firms: Gannett Fleming (formerly Eder Associates), Gee & Jenson, and Smith & Gillespie Engineers. The RFP requested that the proposed resident observer have a strong background, with specific experience with construction of Sequencing Batch Reactors (SBRs). After staff review, Gannett Fleming (formerly Eder Associates) was determined to be the best qualified firm to perform construction engineering and resident observation for this project. On November 23, 1998, the City Commission authorized staff to negotiate with Gannett Fleming for a cost proposal for construction engineering and resident observation for the Buccaneer Wastewater Treatment Plant Expansion pro ~ ~ _ ~}~~ ~,~~ A contract proposal in the amount o $2]9,600.00 ~ bee negotiated with Gannett Fleming, which includes the special services o ction and administrative order compliance assistance. This figure is ]0.25% of the total construction contract. RECOMMENDATION: Award the contract for construction engineering and resident observation, including the special services noted, to Gannett Fleming in the amount of $219,600.00. Authorize the City Clerk to send notification of the award to Gannett Fleming and authorize the City Manager to sign the contract with Gannett Fleming. ATTACHMENTS: 1. Resume of Resident Observer 2. Cost Proposal from Gannett Fleming 3. Request for Proposals file with City Clerk REVIEWED BY CITY MANAGER: J The PrimePlus hctory priming system is compatible with all 100% acrylic and oil-hued topcoats. Extended paint warranties are available from the following quality paint manufacturers: Mo'~ne, ,~ PAINfS BENJAMIN MOORE Moq-LYa MoorCraft MoorGb MoorGard 'all VALSPAq Vahpar Exterior latex pat #45501 Valspar Extiricr latex Sena Gbu W300 Vdspar Exterior Latex Gbss #460p Valspar Exterior Latex Stiin #4100 State Houu Exterior latex Fat #7100 SHERWIN WILLIAMS AI00 100X AcryyK ~~yy,,~~~~v0s superPaim IOGX Aoybc L'lIL- LoTemµ2$ 100%AcryTK ®Du/ux PAINTS ICI PAINT STORES Decn-Aie1d #2200 W t 100%Acrylic finish Dena-Shield #2172 Sam IOOX Acrylic Finish Dscra-Shield #2106 kmi-Goss 100%Acrylic Finish Ulna-Hide #2210 pa[ Latex Exterior House Paint Ulna-Hide #2112 Sawn Latex Exterior Houu Palm Uhn-Hide 2116 kmi-Goss latex Exterior House Palm Ddux #2201 pat Acrylic Exteror House Pain[ Delux #2103 Sarin Acrylic Exterior Hauu Paint DrJux #2107 kmi-Gbss Acrylic Exterior Houu Paint Delux #2109 Gloss Acrylic Exteror Horse Pain[ PAESf KELLY-MOORE PRESERVATIVE PAINTS Ke0y-Moon's 1200. Weather Shield Exterior Fat Finch KNIY-Moore's 1210.Acry•Shield Acry0c Fht Finish ~ICe0yMbare's I N$,Avy-velvet AcryEK Low Sheen ""'!-MOOre} 1250,Acry-Lusve Acryl¢ kmi-Gbss KM/PPC 62•kries. Cobr-ShiNd'2500' Exterior IOOX Acrylic Wt Finish KMlPPC 61-Series, Cobr-Shield 3000' Exterior I00%Acryyic Eggshell nnish )kx~ rch MONARCH PAINT COMPANY 2100 Crown Acrylic latex Fu[ House Paint 2100 Royal Acrylic latex Satin Houu Paint 2200Aqua Gkem IOOX Gbss Houu paint 2900Agw Gleem IOOX Sarin House Pain[ 2600 Aqw Gleem 100X Fat House Paint tYVQQ^. DURON PAINTS b WALLCOVERINGS Duran VSbdtershiek 100%AayfK House Pa6x- 31-k Duran Vkatherzhidd I00%Auyfic House FSirrc, I I-Srr 03-3X70-kries Duron lAua Dehae Exterior Io07G Acrylic Fat Hauu puic 66-kries Duran 111tra De6ox Exterior I OOX Acrylic Semi-Gbss House PairK 67•kries CABOT STAINS Field Applied ~ o.Yr sobd CabrAtry$cstir, Machine Applied Cabot' Finish Cabe Factory F"vioh' BRUNING PAINT COMPANY CLOVERDALE PAINT CORP. COLONY EAGLE HARDWARE LOWES MILLER PAINT COMPANY PARKER PAINT COMPANY PAYLESS RODDA PAINT COMPANY AMsys bgow the Paint marasacouv's rtumtenance d Geld-aPPkd Wha. Conrac[~ iridividtsil Paint rromdacwrers For Betided pavrc specifivuonc / , ,/ ~. ~ .~ T ~- b _ .a Ask any builder who's ever installed it: No other siding product on the market can match [he long-lasting durability of James Hardie Siding Products. Our siding provides years of beauty with minimal maintenance, and without the warping, buckling and splitting problems associated with wood. However, the quality of primers and [opcoats can vary greatly. Poor weather conditions or inadequate surface preparations can also adversely affect feld priming, resul[ing in costly delays and inferior finish performance. That's why we developed the PrimePluzT" factory priming system.lt's the first step in ensuring that every Hardie home provides reliable performance and long-lasting beauty. PrimePlus was designed exclusively for use on our sidings.This proprietary system assures 100% primer coverage, is compatible with all cornmercially available acrylic and oil-based topcoats, and assures a uniform surface for field applied finishes. r PrimePlusry FACTORY PRIMING SYSTEM ~r ~~~~~~~~~ =~~ ~~ .~... `.~ _ _'~"_~~ - ~_ ' _ ~. r~ i _ ., ~r~ < ~ ' .~ ` ' i~® _ __ + ~.. . ,..~_ 4... - - - 4- --- ~7 r f- ~`- _ ~ THE FIRST STEP TO A LASTING FINISH. • Proprietary, factory- applied finishing sys[em ~ designed exclusively for fames Hardie Siding ~ Products • Assures stable, uniform • Warranted against efflorescence, chipping, peeling or staining '; :. C ~ ~ `- ,~:r. C ~~ ~%~~ / ~:lafl1@s Hardie _ surface for field-applied - finishes - Retains color and - ==-~- consistency even with dark finish paint colors +Forthe .I. Hardie { owner" ', ~ of up to for Jngl~slde Is pro- a 3N''yyear Llmtte~, ble Product Warrpnty. st 5 years Ja res you or the n ~ckSolld"rover ge vo times the retail to product cost. co y of the Hard degoofing wartanty Basic CompositionJSize Porrla~d cement. ground sand, cellulose fiber, select additives and water Contains no asbestos, glass fibers or formaldehyde. Hardie Shingleside" Width: 6', 8'.72' Length: 18' Exposure: 8' VJe fight 400 lbs./sq. Non-Combustibility When tested in accordance with ASTM Tes! Method E-736. the product is recognized for use innon-combustible construction. Finishing with Paint Hardie Shingleside provides years of lasting beauty, bw maintenance, and extended painting cycles when properly finished and maintained. For best results, Jzmes Hardie recommends the application of an alkaline-resistant primer', a:ong with 100% acrylic topcoat(s).' • N..= Pleas='e'Er [o pa'ra marufa[axeri spEO'oa: au for 2,^.: -d:M rd'?s 2M CrE r.:s~ilEr d re.IwfC IOpCOa:i a R!K 10 Ja^'.e5 Ma•~ E s TetrrtiCa: ealetn rb S t001or ai' :oral nl>-a•.~m r:z: J<,ai Eva'ua',m Servoe report NEa~:J6 rr.~ res tt~e C'=~~1 m be Pav:teC Bundling and Coverage Shingleside is available in 6', 8' and 12' widths and is shipped in mixed pallets. Bundles needed for one square (100 sG. ft.) of product coverage: Shingle Width Pieces per Bundle Bundles per Square Bundles per Pallet' 6' 12 6 24 8' 18 3 t2 12' 12 6 24 ~+saz es ca't IiCa ad5e0?:'E:A~-R isi';SaCE DP'ECfr'. 1'~fi~ s'•c-,-3r2) a'CZSrye F= - rd ST.~ t7 «~ 2i:-5aCP Yr:~e`w~-~ James Flardie'" 1-888-J-HARDIE 26300 La Alameda, Suife 250, Mission Viejo, CA 92691 www.JamesHardie.com L +Af n-o r,y,WS-; o-y,.~s r< P-r. e n V N M'~]rr5l aw • The ~harac .- of Authentic • Resi Dar by Exte dec to Moisture Salt Air and • Low Mainte • on't Cracl • Jnn-f'nmhi i I1~1••1' Hardie Shingleside1° wall shing,'es are an attractive, low maintenance, durable alternative t0 (raddional w-OOd Shing~es. Canbh:ng the rich, warm look of aothennc cedar and the extreme durability of /fiber-cement. Hardie Shingles de res sts damage Lom exposure to moisture, humidrty, salt air and termae;. Hard,e Shingleside is impact-resistant, ins:a?s just as easily as any sidewall shing'e product, and ol`ers the same ron-cambustibih;y leatwe available with an James Hard e Siding Products. The James Hardie Siding Products family also inCludeS Hardiplank' lap s:dng, Ha~d~panel` vertical siding. HardsoH~t' panels, and ether Hardie accessories Each OI these products has lasting shength and beauty, 50 you can create any architectural style vAiha~t comprwnising durability DOWI,ING CONSTRUCTION November 19, 1998 D. Thompson City of Atlantic Beach Dear David AttacLed is the information on the alternative windows wd siding that we are recommending for the Atlantic Beadt Li&guard Tower building, We have done our best to provide you with cost and value information for eadt of the products. My information we do not yet have we can gather, u you requite. Just let the know what mote information you require. As you know we feel that the cLoice of Kinco windows and T1-11 sidmg are inuiequate for the requirements of an oceanfront building Not ody will these materials age very quickly requiting greater maintenance and eadiec replacement, but their appearance alone will certainly in a shay! time be as epe-sore. I am mdosiag a sample and product information for Hardie products. My Marvin Integrity product information hu gone missing, but I wdl locate some soon. Sincerely, Cindy Corey 24] ATLANTIC BLVD. #5 NEPTUNE BEACH, FL 32266 PHONE: 246-1833 FAX: 247-3147 cort03.asp at www.irrtegritywindows.com INFEST YOUR ENERGY WHERE tTCOUNTS. Integrity windows blend the classic interior of solid wood with the unmatched strength of our Ultrex cladding. A spedal manufacturing process bonds glass fibers and Ipuid poyester resin, so Ultrex pertorms like no other cladding material. k actually takes diamondimpregnated blades to cut Uttrex to the proper lengths, so just imagine how a material this tough stands up to anything Motlier Nature throws its way. From sun to rain, airborne pollularlts to saltwater, Ullrex stands tough. I THE INTEGRITY STORY I THE SHOWROOM l SPECS I THE PROTECTNE EDGE l I~IE~II£~I[I Page 1 of 1 l 30 ! aid ~!~wI - d!~LtI DOWLING CONSTRUCTION WINDOW AND SIDING ALTERNATIVES ATLANTIC BEACH LIFEGUARD TOWER WINDOWS: MARVIN INTEGRITY FEATURES: • EXTRUDED ALUMINUM CLAD EXTERIOR • LOW E INSUL.-.TED GLASS WITH ARGON GAS • SOLID WOOD WINDOW WITH SWING SASH • 10 YEAR WARRNATY UPGRADE COST ESTIMATE: j1,S00. SIDING HARDIE SHINGLESIDE FEATURES: • DURABLE, LONG LASTING PRODUCT WITH MINIMAL MAINTENANCE • 30 YEAR ~Y'ARRANTY UPGRADE COST ESTIMATE: ;9,880. CEDAR SHINGLE FEATURES: • ATTRACTIVE MATERIAL CONSISTENT WITH RESIDENTIAL CHARACTER OF NEIGHBORHOOD • 30+yEAR LIFE SPAN UPGRADE COST ESTIM1fATE: $10,100. RECOMMENDATIONS: We recommend that the City Commission wnsider upgrading the exterior siding and the windows for the lifeguard building. ATTACHMENTS: See Attachments provided by Dowling Construction REVIEWED BY CITY ITEM NUMBER: ., ~ - N y .a~' ~ $A z STAFF REPORT CITY OF ATLANTIC BEACH CITY STAFF REPORT AGENDA ITEM: Lifeguard Building Upgrades DATE: December 7.1998 SUBMITTED BY: David E. Thompson, ~Director of Public Safety BACKGROUND: When the original plans for a lifeguard building were submitted for Ciry Commission approval, they included cedar shingles for the exterior and upgrades on the windows to a type that would be more resistant to rust and corrosion on the oceanfront. However, the original designs came in too high in price, and we asked the architect to find ways to cut costs. The design was reduced in height from three (3) stories to two (2) stories, and there were other changes including the exterior and the windows. Pete Dowling, the contractor awarded the bid for building the lifeguard station feels very strongly about revisiting some of these items. Specifically, the exterior of the building currently calls for T 1-11 siding. This type of siding is very inexpensive, but it is not very aesthetic or durable. Mr. Dowling strongly recommends that we consider either cedar shingles or Hardie Shingleside (composite) shingles. The Shingleside product would actually cost less than tae cedar, it is much more attractive than the T 1-11 siding, it is maintenance free, and it has life span of over thirty (30) years. Considering the public exposure of the building, the T 1-11 is going to be maintenance intensive, and its going to look cheap. Mr. Dowling also recommends an upgraded window for the building. The existing windows will probably have to be replaced within a few years, and he feels that it will be more cost-effective to put in a better window than to replace them later. Mr. Dowling will be present at the City Commission meeting to answer questions relative to this matter. ATTACHMENT"C" ,;~;o' e""~: F INSURi4NCE~ ~ `'~` .+,ct-i,i- ~ GERTIFICAxT~ VQ , ..,.~...:..Tyyyp mK.F.....:i'l.b'.x3n~vx .~.tTnEGrSC»N a " „~ :. ••en ~o•.• , t. raoouc(N THIS CERTIFICATE IS ISSUED AS A MATTER OF WFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Harden Q As:ociates,lnc HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 806 Riverside Avenue ALTER THE COVERAGE AFFORDED 8Y THE POLICIES 6ElOW. O. Box 2286 P COMPANIES AFFOROWG COVERAGE , Jacksonville, FL 32207 CDV•r^ 904-754-3785 A USFBG wavA D CWNT R-A-M Professional Group, Inc B RISCORP Pro ert B,Casualt 4655 Salisbury Road c~•"T Suit• 210 C Acce lance-c/o Ca itol Jaekzenville, FL 72256 CPVUT I D -COVERA`~ES~vaea~aa4~sz^v •suorc .. ,. ...... , .,, . .... yyF, .. ,. ,..y ,.. :;"... ,,. TlPSIS TO CERTIFY THw7TME POLICES OF WSLe(ANCELKTEO BFLOw HAVE BEENIS zl1ED TO THEetzUREDNAMED A8OVEFOR THE POLICYi£R1O0 NOT WITHSTAND W GANYREDtAREIAENT,Te•7MORCONOITIONOFANTCONTRACTOROTNERDOCWE.VT WITNRESPECT TO W WCHTiaz et71CATED , CERTIFICATE MAT d'c 6zUED OR MAY PERTHw, THE evzURANCE AFFORDED 6Y TnE POLIC:EZ DESCRIBED HEREw LS zVBJECT TO ALL THE TERMZ, EXCLVSIONS AND CONOI T IONS OF SUCH POLIC:EZ, LeA1T5 zHON'N MAY HAVE ?ESN REDUCED 6Y PAD CLAwS. co reLICT[m CTIT[ reIICT(LN•TNlW l TTr[OF WtuA•MCL l l? roLx}MYM-u 1 0ATi 1•IwoorrT) e•TL l•"•VDOmII twRf cauu.twurT tiDEi,•L •GGREG•IE If 2000000 A XI CDI•.fRCI•L (rNEZ•LU•LIUITI 6F5121782 1/25/98 1/26/99 rROasss<p/.oP •GD is 2000000 4 I ~:~ ~•~®«~•~ I ~aso»w t •DY DtWT ;: looooo0 ow4NZ f c:N:R•c:aRSrRO1 EAa «cJP~.wvE ! s tODOOOD I FPE D•I••GE {•p w I'val I s 700000 I . ! I vED Ev (.ut w :arson! 's 10000 I •u:oue-alwunT I { I I CJslvE7 nvCiE LINrt If ~ :•-v* w%D ~ 6F5121762 ~ 1/25!96 I 1/26/99 ~ 1000000 4t o+"'~E7 NCS I I I I I fO7M1T w:.%T ./ i i I : fCIEXi57 •J:CS M :.Ha g I A I X i FN."D ~ ~Cf I i ~ I 30CRT :r~„FT ; t A I %; KJ:OraED •u:CS I I I IPH tC:,CIMI I i I I i I I PnO~ J.R D.wGE ~ f 1 1 I I i I uA.cuuavrt I ' wro 4NLT • a •cc:DE.N:: ( ~'I .Nr .ulo l i orrtz :,"..,..usG aaT: I --1 I ~ uu .cacE-.t f •GGFFTi•:a . s ~[cs u•a LrIT i I ~E•OV «C.i.F~.`•C*_ jf i !tA••.REL4 FCSN ~ I I ,•6GF~G•TE If j : oneR T...v wa~.i• zorw ~ I ; s r/O•SRf COWp4:N1N •MD I XI S:•:p:pnT LDN1S I 6 [N/LDTG a' W aun 30675 2/10/98 2/10199 EAd •ccuENT !s 1000000 I :.erROrRleoRr ,,,0. i 1 wfEAfE•r0.1cTUTAr i( looooo0 ~;~~ ~MrvE R ~Q , OISEAtE • E•CN DOLOTEE I t 1000000 o C nal o e s I A97MP0364 I 4/16/98 I 4/16/99 I l L; b i iY I I 0 I t0000 deduet ibla D[tG V1pM DI Or[II•TpwaA,~C•TgeflY[N13ALt1[CYL R[M[ 30 days notice of cancellation on the Wark Comp policy. ~CERJIF7C,fyTE,,,,HO,j-'DER - ,., ,.»• .. „, 5'Rr" ~ ,iM?;A ~ .. ., ,. .. ..,_LI.IICEtC14:LL.._ swou~D ANT or TNa Asev[ uacRr[o rxlas -[ e•Neauo atsoRa TN[ [vw.twN oATC THUCOr, tN[ rwsrc ww•NT wu uouTOR to wAa. City o i Atlantic Beach 10 o•n rRrrT[N Nona to TNa euTane•ts Noto[A N•rw to TNa tan, Attn: Robert S. Kozoy, P.E. euT 1•LYRa TO MAL CUtN MDM[aNALL WOa[NO Oat1C•TgN OR ts•aalrT 1200 Sandplpe/ Lane OF aaT oro IlroN 7Re COWANY, Rt •C[RTa OR RpA[tORATIRI. Atlantic beach, FL. 32273 ~ z A DD4966000 ~ACORD2Sb(3193'S~;i~''i~',w.~~.T~~2't~~'°~ri~ ~-. ~":°~ ~rd~u~ac•~~'ACORO.CORPOR- 12.2 This Agreement shat be governed, construed, and enforced in accordance with the laws of the State of Fonda, and any disputes with rasped thereto may be maintained ony in a wurt of competontjurisdction in the County of Duval, State of Fonda. 12.3 This Agreement shat be bin6ng upon the Clent and R-A-M and their respective paRnars, succeason, hails, assigns, and legal representatives. Nekher party to flue Agreement shat assign or transfer any dphls, duties, or obigations under or Interests in this Agreement without the prbr written consent of the other party. Notwithstanding the foregoing, however, R-A-M may subcontract any portion of the Services to be rendered hereunder without such consent 12.4 This Agreement together with the aforementioned Scope of Services letter and a4 lettered attachments constitutes the entire agreement behveen the Cisnt and R-A-M and supersedes al prior written or oral undersbndmgs between the parties with rasped to the subject matter hereof. This Agreement and any attachment may ony be amended, supplemented, moddred, or canceled by a vvrinen inswment signed try an authored representative of each party. 12.5 In the event a dispute arises out of the Project, this Agreement, or the Services provided hereunder, the non-prevaing party shat reimburse the prevaing party for its costs of ltigation, medation, arbitration, or other legal or quasNegal proceedings and attorneys' fees before trial, at trial, or on appeal. 12.6 If any provision of this Agreement is held to be unenforceade or inveld in whole or in part, such provision shat be severed, and the vaidsy, legaf4y, and enforceabily of the remaining part of such provision, and the validity, legaf4y, and enforcaabily of al other provisions hereof or thereof, shat not be affected thereby. 12.7 Any and al notices required or authorized to be given pursuant to this Agreement, exduding invoices for Services rendered pursuant hereto, shat be given in writing and either hand-delivered or addressed and sent by certified or registered mai, postage prepaid, end return receipt requested, as fotbws: B to R-A-M: The R-A-M Professional Group, Inc. 4655 Salsbury Road, Suite 210 Jacksomio, Florida 32258 Attention: Wayne C. Reed or to such o1Fer address as may hereafter be designated by either party by the giving of notice in accordance with this Section 12.7. AI notices or other communications shat be deemed given when actualy hand defvered, or five (5) days after maBng in accordance with this Section 12.7. (NOTE: CONDITIONS DO NOT REQUIRE SIGNATURE BLOCK) Page 4 TERMINATION, SUSPENSION, OR ABANDONMENT 7.1 This Agreement may be terminated with justifiable cause by either party upon thirty (30) days written notice. In the event of termination, R-A-M shat be compensated, as provided herein, for Services performed prior to termination, together with Reimbursable Expenses then due, and for atl expenses dreetly attributable to termination. 7.2 If the Project is suspended by the Client for more than thirty (30) consecutive days, R-A-M shatl be compensated for Services performed prior to notice of such suspension. When the Project is resumed, R-A-M's compensafion shat be equitably adjusted to provide for expenses incurred in the interruption and resumption of R-A-M's Services. 7.3 This Agreement may be terminated by the Client upon not less than fifteen (15) days written notice to R-A-M in the event that the Project is permanency abandoned. N the Project is abandoned by the Client for more than ninety (90) consecutive days, R-A-M may terminate this Agreement by giving written notice. 7.4 Failure of the Client to make payments to R•A-M in accordance with this Agreement shat be considered substanfial nonperformance and cause for termination. 8. OWNERSHIP OF DOCUMENTS 8.1 All documents furnished or developed by R-A-M pursuant to this Agreement are insVUments of service, and w~l be turned over to the Client for its use upon completion of the Project They are not intended or represented to be suitable for reuse try Ne Client or others on extensions of the Project or on any other project, including the sale, lease, or financlng of real property, or for the purposes of obtaining a loan. Any reuse without specific written verification or adaptation or updating by R-A-M wiA be at the Client's sole risk and without liability or legal exposure to R-A-M, and the Client shall defend, indemnity, and hold harmless R-A-M from aG claims, damages, losses, and expenses, including attorneys fees before trials, at trial, or on appeal arising out of or resulting therefrom. Any such verification or adaptation will entitle R-A-M to additional compensation which shall be negotiated and mutualy agreed upon by the parties. 9. CONFIDENTUIL INFORMATION (NIA) 10. INDEMNIFICATION 10.1 Client hereby agrees that, to the futlest extent permitted by law, R-A-M's maximum Gabiliry to Client for any and aft claims, actions, damages, or losses arising out of or in any way related to R-A-M's atlegedy negligent services provided pursuant hereto or breach of contracts shat not exceed 5500,000.00. AddNOnal coverage may be obtained at Client's expense, and latlure to exerdse the option for additional coverage waives any Gaim of liability beyond such Gmds. Client further agrees that in no event shall R-A-M be Gable for any Gaims or damages of any nature (including costs relating thereto) unless such claims and damages are the Bred result of R-A-M's negligent performance of the work under this Agreement 10.2 The Client understands that in seeking the professional services of R-A-M, the Client may be requesting R-A-M to undertake uninsurable obligations for the CGenYs benefit involving the presence or potential presence of hazardous, toxic, or potlutive substances. Therefore, the Client agrees to defend, indemnify, and hold harmless R-A-M from any and aG babifrty for property damage, including environmental cleanup, personal injury including death, consequential or any other damages from any cause whatsoever, excepting the wdltul misconduct or sole negligence of R•A-M in the performance of Services under this Agreement as a result of or in connection with the presence, discharge, release, or escape of toxic or hazardous materials or contaminants of any kind and from any and atl drect damages. 10.3 The Client acknovAedges, upon signing and returning this Agreement, the sufficienty of 510.00 to be credited against the first payment coming due to R•A-M under this Agreement as specific consideration for the indemnfication and hold harmless provisions set forth in Sections 8 and 10 of this Agreement 11. ENVIRONMENTAL PROVISIONS 11.1 Ownership of all waste materials, whether hazardous or non-hazardous, found or generated during the course of environmental investigations or remeQation remain with Client R-A-M will not accept ownership of any material found or generated on CGenYs property. tt included in the Scope of Services, R-A-M vvitl ad as agent for Client during preparation of RCRA Manifests. 11.2 Laboratory samples co0ected by R-A-M during the course of environmental projects shat be provided to State of Florida-cedihed analytical laboratories for analyses. R-A-M, shatl not be Gable for damages caused by erroneous results from Wboratory analyses. R-A-M wg ony use Laboratories with appropriate insurance wverage as subconVactors. 12. MISCELLANEOUS PROVISIONS 12.1 R-A-M is an equal opportunity employer. Page 3 4- COMPENSATION AND METHOD OF PAYMENT 4.1 The Client agrees to pay R-A-M as compensation for the Services descflbed in the City of Atlantic Beach Agreement for Services, dated December 70, 1998 and Attachment'A'thereof bythe folowing compensation method: Fbced Fee of 520,000.00. 4.2 The Client agrees to make an initial payment of S 0.00 (retainer fee) which sha0 be made upon execution of this Agreement and witl be credited to the CGenYs account 4.3 In addition to the compensation terms for R-A-M's Services set forth in this Agreement, the Client shat also pay any sales or simiar tax levied by any governmental authority on professional or other services or materials provided under this Agreement 4.4 R-A-M shat invoice the Client for all Services rendered and Reimbursable Expenses incurred pursuant to this Agreement, and each invoice shall be due and payable upon receipt try the Client The Client shah notiry R-A-M in writing of any disputed amount contained on an invoice within fifteen (15) calendar days from the date of invoice; otherwise, atl charges sha0 be deemed acceptable and correct. 4.5 The Client agrees to pay R-A-M as stated herein for the Services rendered under this Agreement at R-A-M's office in Jacksonvde, Florida. 4.6 If the Client fails to make any payment due R-A-M for Services and Reimbursable Expenses within thirty (30) days after the date of an invoice therefore, the amounts due R-A-M shat accrue interest ffi the lesser of 1.5•ti per month or the maximum rate aGawed by law from the thirtieth (30) day, and, in addition, R-A-M may, after giving seven (7) days written nocce to the Client, suspend Services under this Agreement unW R-A-M has been paid in ful atl amounts due for Services and Reimbursabe Expenses, indu6ng atl accrued but unpaid interest, without R-A-M incurring liability due to such suspension. In the event R-A-M engages an attorney to collect any amounts due it hereunder, the Preva~Lng Party shaA be responsible to pay for the costs of litigation, mediation, or arbiUation, inducting attorneys' fees before trial, at trial, or on appeal. 4.7 Any delay or default in the performance of any obligation of R-A-M under this Agreement resulting from any cause beyond R-A•M's reasonade conVOl shaA not be deemed a breach of this Agreement The occunence of such event shat suspend the obligations of R-A-M as long as performance is delayed or prevented thereby, and the compensation due R-A-M hereunder shat be equitaby adjusted. 4,8 Ouring the performance of the Services hereunder, the Client shat have the right, by written instrument, to make changes in, omissions from, or to require additions to the Services (hereinafter collectively referred to as 'Changes"). The contents of reports prepared by R-A-M during the performance of environmental services, inducting site assessments and/or environmental invesGgaGons are specificagy exduded from this paragraph. In the event that such Changes require the preparation of additional drawings and/or specifications, or require addtonal services by R-A-M, then, upon wmgetion of such addrtonal services, R-A-M shat be entitled to an equitable increase in compensation for additonal services rendered due to such Changes. 5. DIRECT LABOR AND REIMBURSABLE EXPENSES (NOT APPLICABLE TO FIXED FEE AMOUNTS) 5.1 Direct Labor Expenses shall mean the cost of salaries of employees or subconsuhants of R-A-M engaged on the Project 5.2 Reimbursabe Expenses are in addition to the Direct Labor Expenses described in Section 5.1, and inducts actual expenditures made by R-A-M, its employees, or i4s subconsultants in the interest of the Project inducting but not 6mded to: Transportation and subsistence of Project personnel, subconsultanis' fees, fees paid for securing approval of authorities having jurisdiction of the Project, toA telephone cats and FAX charges, reproduction and printing charges of al types for Project-spedfic documents, mailing and shipping charges, equipment and laboratory use fees, photography, model materials, and a0 other materials and expendable suppfes tiredly used with reaped: to the Projed- 6. INSURANCE 6.1 R-A-M shat maintain, to the extent reasonably avatlabie, insurance coverages during the performance of its Services under this Agreement 6.2 R-A-M shat provide the Client with certficates of insurance indcating that the above-described coverages are in effect, if required. Page 2 ATTACHMENT"B" PROJECT NAME: Atlantic Beach Wonderwood Road Utilities Relocation Design Date: December 10,1998 DESCRIPTION: Utilities Relocation Design Facilities Located Within Wonderwood Road Corridor from Sand Castle Lane to Mayport Road THE R-A-M PROFESSIONAL GROUP, INC. STANDARD TERMS AND CONDRIONS 1. SERVICES OF THE R-A-M PROFESSIONAL GROUP, INC. (R-A-M) t.t R-A-M agrees to provide Services on behalf of the Client in connection with the Project, as outlined in the City of Atlantic Beach Agreement for Services dated December 10, 1998. 1.2 R-A-M shall provide the Services as an independent professional consultant on behaH of the Client; in no event shall R-A-M be deemed to be an employee, agent, partner, orjoint venturer of the Client 1.3 Should the Client issue a purchase order or other insVument related to R-A-M's Services, lt is understood and agreed that such document is for the CienYs internal accounting purposes only and shat in no way modify, add to, or delete any of the terms and conditions of this Agreement tt the Cient does issue a purchase order or other similar instrument, lt is understood and agreed that R-A-M shat indicate the purchase order number on the invoices sent to the Client 1.4 The Services to be provided by R.•A-M shat be completed with reasonable care, skill, and diligence in accordance with generalty accepted professional practice (professional practice does not mean such Services shall be perfect or error free). OTHER THAN AS EXPRESSLY SET FORTH HEREIN, R-A-M MAKES NO WARRANTIES OR GUARANTEES WHATSOEVER, WHETHER EXPRESSED OR IMPLIED, OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, WITH RESPECT TO ANY SERVICES PERFORMED UNDER THIS AGREEMENT. 2. CLIENT'S RESPONSIBILITIES 2.1 The Client shat provide fui information regardng its requirements for the Services or Project 2.2 The Client shat designate a representative authored to act in Ps behaH with respell to the Project The Client's authored representative shall examine ai studes, reports, sketches, estimates, drawings, specifications, proposals, and other documents by R-A-M or furnish information required of the Client and shat render in writing decisions pertaining thereto prompty so as not to delay the progress of R-A-M's Services. 2.3 The Client shat provide R-A-M, its agents, and its subconsultants access to the site of work; obtain ai permits; provide aG legal, accounting, and insurance counseing services in connection with Ne Projeck and provide environmental impact reports and energy assessments unless specificaiy inducted in the Scope of Services. The Cient shat pay the costs of checking and inspection fees, zoning appication fees, sot engineering fees, testing lees, surveying fees, permit fees, bond premiums, and other charges not specificaly covered by the terms of this Agreement 2.4 The Client shall provide R-A-M, its agents, and its subconsultants access to its records to the extent necessary to peRorm R-A-M's obligations hereunder. K any off-site investigations are required, the Cient shat provide access rights as necessary. K the Cient is not the owner of the site in question, it is the Client's responsitxTity to secure the required access dghts from site owners. 2.5 The Client shall advertise for proposals from bidders, open the proposals at the appointed time and place, and pay for ai costs inadent Hereto. 3. TERM OF AGREEMENT 3.1 The term of this Agreement shat be from the Effective Date through wmpletion and as more specifically defined in fne Scope of Services letter. The term may be eMended upon agreement in writing try both parties to this Agreement The effective date shat be defined for the purposes of this Agreement as the date of written acceptance of the Scope of Services letter and the receipt by R-A-M of the required retainer fee. Page 1 FEE PROPO A' - HO ~R PR 4D BY TA K CITY OF ATIANTIC BEACH • UTILITIES RELOCATION DESIGN FOR WONDERWOOD ROAD The R-A-M Prolessionai Group, Inc. A. LABOR COST (S TA K 1-9 P . 11 PROJECT MANAGER LEAD CML ENGINEER STRUCTURAL ENGINEER DESIGN ENGINEER SENIOR DESIGNER CADD OPERATOR CLERICAL OA/OC ENGINEER TOTAL U+BOR COST B. SUBCONSULTANTS None Anlidpated TOTAL SUBCONSULTANTS COST C. REPRODUCTION COSTS 30'G SUBMITTAL (PLOTSIPRINTS) 90% SUBMITTAL (PLOTS/PRIN7S) 100SG SUBMITTAL (PLOTSIPRINTS/COMP BOOK] BID PACKAGE TOTAL REPRODUCTI^N COSTS D. OTHER COSTS FILM d DEVELOPING (EA) LOCAL DELNERIES TOTAL OTHER COSTS E. TRA/EL PROJECT TOTAL TRAVEL TOTAL SAY SUBMITTED BV: 4 AYNE C. D PRESIDENT THE R-A-M PROFESSIONAL GROUP, INC. MANHOURS ~E DIRECT 4 ~ 5105.00 E120.00 51 ~ 595.00 51,645.00 8 ~ 580.00 56/0.00 106 Q 570.00 57,420.00 0 @ 560.00 50.00 707 ~ 550.00 55,350.00 8 @ 540.00 5320.00 5 Q 580.00 ~Qp-00 289 519,395.00 50.00 50.00 COPIES PAGES COST EXTENSION 5 76 Q 57.50 5120.00 S 78 @ 57.50 5735.OQ 5 78 @ 52.00 5780.00 1 78 ~ 52.00 536.Q0 5471.00 7 Q 517.81 577.81 3 ~ 525.00 Sj$,g! f92.87 750 (~ 03Dec98 50.32 ~g,Q0 S/8.00 520,008.87 520,000.00 V {Py m N 17 N ~ ~ f'1 ~ m N N N ." q N ^ i U Y;. ~ O O N 0000 O O ~ O ~ ~ O p b y 4: -!I~~ I O O N 0000 O N 00~-~ ~' '1 m O ~~OII O ~O N O W O m V 10 N N t0 (O VI O 1p°Ofll •- UN~^' ~ ~~~~q~ 0 0 0 0000 0 0 0000 o a o Z u°JI w .:'... N wMhl~. Z W O ! N 6l m 0 ~ V ~ V V~ ~ Or Vt N ~ ~ O wY. J 'F O O O O 0 N O O O O O O O O p 0 K4 I+• J 2 ~ ~ ~f. ~ : .,. W 4 j'. QOQ V Y O V V e- V N fD N N V V YO VI ~ W~~ Q F- Z cW C 2 U F Q Q ~ ~ '' Y. ~' O O O O H O •' O r O O O O r p O O 4 I '~~ 3 . . ~ w o ~. o I v 3 ~m ~ ~ U O F ~ LL m E U o ° m pG ~ O E N i ~ v u I Q Q o Z O ~ I ~ _ _ ~ .. v V C ~ H~ O ' ~ I` h d' C U A c ° U ~c m O O ~ N ~ u m ° ~ 0 ~ w ~ m t ~ g m m°~ m ~ ~U ~ m a m ~ u . a ~ o ~ F m m m F w m o 3 a` ~~ n cn B N ~ `~ !' ~ c rn y vS am a E ~ b i q ~ u p c _ m W m- ~ m N avi ~- m 9 ~'= D ~ c u'cm~ o .N .E voE=° m Y O L -~ 6 2 0 i °c c d ~ m ~j `m K a 'A .~ m o U¢c~ n E ~ m°iv b n y cmaaU 3 a Ili m ` ! ` .E a d o ~'o o K n a c 0 ~ ~ Y ~ o ~ L a W S d N 0 .~; F I a ~ ~ ~ O N 2 w LL LL v m C d Z I I 3 o > W ~ Y<~ e V e n ~ r n Z a Y c aJ e e Y Y $ U m Ind ~ O 1~1 mNNN m ~ YYYY ~ O 4 i ~ m m m m m ~Fr1-f ~ ~ ~f F'FF y y F > d Y i w m n r F r ~ F Fm- F L b ~ f F F U F- F The lines in the azea of the geogrid work will need to be coordinated with CSI. The contact at CSI is Bruce IChosrozadeh, P.E. 641-1834. The contract work will need to be coordinated with TTiko Mazaffaz, PE, at RS&H. His number is 279-2168. It will also need to be coordinated with Jack Gabriel at ]TA. His number is 630-3162. 1900 Corporate Square Botilevard Jacksonville, Florida 32216 • Phone: 904.7213991 • Fax: 904.725.0171 This Faa /rarottlifsiall troy caelala ioforntati•o tha if prinkad ar canrtdrntid. Y if i•IatOc~ far IIIC fok aft d ~ itt~vidrol or taMiQ b s+ltotn it u addtvsed. x ra• hart: nasived this trammiffion is error, pka+e notify a inardwdy by teh;ltane att0 rttn t4 oripol maxpe b as ai the above adWtsf. x yaa ne ant the intatded tecipicat of this tneafaje. err the employer or aOoa rapmdbtc fa dcG.viaj dtc tneffa~e b the intettdtd tecipiau. you are hereby aaificd that any Aifftminatioa. dwib,nioa or roVYini of this trmaatisfian a fttxtly v ~ n. n, , Bessent, Hammack & Ruckman, Inc. ENGINEERS • PLANNERS • LANDSCAPE ARCHITECTS • SURVEYORS DATE: December 8, 1998 To: Ram Group At[n: Wayne Reed COPY: Jack Gabriel, ]TA Niko Moza(far, PE - RS&H Bob Kosoy, P.E. - Atla/n/tic Beach FROM: GeneHoweROn~iy• SUBJECT: \Vonderwood Plans Secs for Atlantic Beach Enclosed for your use is the following data: 1 set of 909c Roadway Plans l set of Si?nal Plans 1 set JEA water and sewer plans for the project 1 set of Structure Plans for the bridge at Puckett Creek done by Ralph Whitehead and Associates 1 set of Geogrid drawing and specifications done by CSI 1 CD of our entire CADD files on the project (Microstation) We are planning to have our 10090 submittal to JTA by December 21, 1998. The project contract documents are being done by the JTA and RS&H. The Atlantic Reach work will need to be coordinated with them for the bid set. The project has a scheduled bid date of eazly March. All of the area from the curb line to the R/W is going to be occupied by either exi=ting or proposed utilities. When you have completed your design we will need a set of your plans so we can add the new and out of service lines to our utility adjustment sets. The utility work on the bridge will need to be coordinated with Ralph Whitehead and Associates (RWA). The contact at RWA is Ken Kelley 730-9777. The pipe will need to be hung from the bridge and RWA will need to know the location of the pipes to revise their calculations and quantities for the hangers on the bridge. It will also effect the bar diagrams for the end bents. 1900 Corporate Square Boulevard Jacltsonville, Florida 32216 • Pdone: 904.721.2991 • Fax: 904.725.0171 This Fax tnmmiuion may conuin inlomtatioo that it pririkjed or wnfidential. p is intended for the tok ute of the itt6ridoal err cm;ry to whom it is addmsrd. U you bate rredted chit vmmiuion in error. plow notify nt immediately by akpbwtc and rgara the oripnal ruetssa to us at the above sdtLets. If Yo• sre not the imoded raipient of thin mesta~e. or the employee a a~au taponsibk far delitain~ the mettaje to the imended ruipitnt, yon art hereby aotificd that any dissemination. distribution or capyin~ of this tnrtsmitsion ie strictly prdn"bited. III. FEE R-A-M will be compenated a fee of $20,000.00 pursuant to our attached Proposal (Attachment "A"). IV. TERMS AND CONDITIONS • Terms and conditions governing this Agreement are provided as Attachment "B". • Insurance provisions are detailed in our City of Atlantic Beach Certificate of Insurance provided as Attachment "C". The above is agreed to this day of December, 1998 as evidenced by the authorized signatures below. APPROVED BY: James R. Jarboe City Manager THE R-A-M PROFESSIONAL GROUP, INC. Wayne C. Reed President Raw~A DeaniWr 10, 1 ODB ~ 7 .X: Department and the Regulatory and Environmental Services Department. Necessary permit application fees will be funded separately by the City. Respond immediately to requests for additional information. Coordinate closely with the City staff during the permit process. Task 7 -Develop and submit for review five (5) sets of 100% plans and specifications of the Final Design to include: Task 7a -All plan sheets, detail sheets, and technical specifications complete including the Invitation to Bid and Bid Form. Task 7b -Final Cost estimates and major task schedules for the remaining bidding and construction. Task 7c-Preparation of Florida Department of Transportation (FDOT) pay item schedule. Task 7d -Preparation of FDOT computation sheets. Target - 45 days Task 8 -Coordinate with City staff and the JTA and their Consultant(s) to provide information needed for Fre-Bid meetings, and Prequalification deadlines, advertisement and bid opening dates, and the date of tentative award. Task 9 -Provide an AutoCAD Release 14 disk to the City staff for transmittal to the JTA in order that plans and specifications as necessary for the bidding phase may be sold to bidders by the JTA. Attend Pre-Bid meeting, assist City staff io respond to questions from the bidders, and prepare any necessary bid addenda. II. ASSUMPTIONS Our assumptions to support our proposal are: R-A-M's design will utilize the current JTA roadway and drainage project survey and design information for base map purposes. R-A-M's design scope does not include mod cations to the JTA structure sheets, roadway cross-section sheets, or the Puckett Creek bridge plans. Plan sheets and structural loads vdll be furnished to JTA to allow for modfications to cement JTA plans to be completed by their Consultant (see attached letter from BHR for additional clarification). RevseE D 10. 1998 Wpe 2 AGREEMENT FOR SERVICES CITY OF ATLANTIC BEACH WONDERWOOD ROAD UTILITIES RELOCATION SCOPE OF SERVICES Task 1 -Meet with JTA and City of Atlantic Beach officials to review areas of conflict and proposed relocations. Target -immediate Task 2 -Develop preliminary design to reflect anticipated relocation of water and sewer utilities impacted by the JTA roadway and drainage project and the JEA water and sewer system improvements. Target - 14 days after date of agreement Task 3 -Present five (5) sets of the Preliminary Plans, with cost estimates and time schedule of the major tasks for the remaining design, bidding, and construction to the City staff for review. In accordance with directions from the City staff, make corrections or revisions to the preliminary plan. This will be considered the 30% (percent) submittal. Task 4 -Develop and submit for review five (5) sets of 90% Design plans and specifications for the water and sewer relocation to reflect: Task 4a -Existing utilities and proposed JTA and JEA roadway, drainage, water, and sewer improvements. Task 4b -Horizontal and vertical relocation of utilities to avoid conflicts with existing and proposed pipes and structures, de-mucking areas, and adjustments needed in the vicinity of the stormwater box culvert at Sherman Creek (Sta. 299+75). Task 4c -The 12-inch and 8-inch sewer force mains to be attached to the Puckett Creek bridge. The installation shall be approved by JTA. Task 4d -Utility adjustment where final roadway grade exceeds 7.0 feet of cover over water and sewer force mains. The water and sewer force mains will be adjusted to provide a cover not to exceed 7.0 feet along the entire project. Task 5 -Make corrections or revisions to the 90% plans as directed by the City Staff. Task 6 -Upon completion of City directed corrections, submit Department of Environmental Protection permit applications to the Duval County Health Reria~d Dec~mbr 10, 1998 Pspt 1 4TTACHMENT"C" ~iT ># ~~` ~""''""°°"" Y.~coi:u :CERTIFICATE' OF~~INSURANCE ~' w , ~, ~ , reoouc[a THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Harden & As zociatez,lnc HOLDER. THIS CERTIFICATE DOES NOT AMEND, E%TEND OR 806 Riverside Avenue ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. P.O. Box 2286 COMPANIES AFFORDING COVERAGE Jacksonville, FL 32203 caoMn 904-354-3785 A USFBG w[Ve Cpiurt R-A-M Professional Group, Inc B RISCORP Pro art & Ca:ualt 4655 Sal !:bury Roed c0'i•n* Suite 210 C Acce lance-c/o Ca itol Jacksonville, FL 32256 cOVUn I D COVERAGES ~' r - xar ~•sxy~s.s, a r - ~ ~a ^~r' ~ 5 ~.-~~iV °.~"kaGr.~.3~,.'4idaF:`~z9.s>tii' ~''.r•.,.2`~,hid.ek *. u~;fi~, 5ri+... m...~.,._... _,. ~~ TIe515 TO CERTFY'rHwTTHE POLICIES OF W SURANCELISTED BELO W NAVE BEENISSUEDTO THEwSUREDNAMEDABO VEFOR THE POLICYPER100 WOICATED,NOT WITHSTAND WG ANYREOUREMENT,TERMORCONDITK)NOFANYCONTRACTOROTHEROOCUMENT W ITNRESPECTTO WNCNTIYS CERTKICATE MAY BE ISSUED OR MAY PERTAW, THE W SURANCE AFFORDED BY THE POLKIES DESCRIBED HEREW IS SUBJECT TO ALL THE TEPMS, EXCLUSIONS ANO CONDITIONS OF SUCH POLICES. LIAUTS SHOWN MAY HAVE 2EEN REDUCED BY PAID CLAIMS, CO IOULT IFRRb[ IOLICT fIIw.TM)le I Ln TTK OF W{Ua.MC[ I IOLN:Y NUMa[e o+t[ Iwuooml oArs (Mwoorrtl I Luura cENU.L U.aIm I i j OBE.'uL •GGREG.tIE js 2000000 A %1 co~.~ERCI.L OErEa.LU•EILITr BF 5121782 1/25/98 7/26/99 PROacluoloroP .WO jz 2000000 Lulus Ir.OE ~ OCCJR P:430NaL t N)Y RtAAT I i 1000000 IoWNEir$[ca+RACiOasfr+ot 4aocctszlEVce Ii tooD000 ~ I I FIRE auAGE UPr WM 1+•I I f 300000 I I j YE~J EII UP1 w EH[onl I f 70000 j .V•OMea L[LYaLRT I I 1 I [• ty{J $V?iE ~IYIT IS rlulr .uto ~ BFS 721782 I i/25l98I 7!26/99 I I 7000000 L KL OW14D •Ut0$ I I I f 3PIp v IST ~ $CTE7IAEJ •;ItCS I , H a«r ~ 1 A I ` J(j hIREO .U:OS 1 i ~ i a00RT u:JAT 'f (1 %j hL'HdWf[.J IV:J$ I 1 ~ I I (PH K. CtMI I I i PppPERrr puuOE f I I I 1 I CM4CE LINarR I AUfO OLLT ~ 4 .CCIaIIf i t IY'r .UFO I OfNEa iN4I •Ui0 O[•.T: I 401 ACCXIENT i [ rGCP~G:E j s [IUfs u•atrtY I ~E•OI OCCJRRENCE I! vibRELU FOFU ~ I I .OOnEW 1E j f 011fii ?KV ViJFE'JJ~ FOfUI I ~ j i WOKK[a3 COM1[N[.iION YIO I t(j $:.fUTORT L'.YIt$ j B [wLOrus•zuaLm 30675 2/10/98 2l 10 /99 4d aCCXIEM f I 7000000 I nE PROPR1Etow ula 1 i I o1s4sE •VLtICT Leer I s 7000000 P~wn4fesYElEanvE oFFlr~+s,wE: ~ EXC as4sE•4aEIAOtr°=Ii 7000000 orN[a I C Professional I A97MP0364 4/16/98 4/16/99 I 500000 Liability 1500000 10000 deduct ihle fl[[avraN or o.u.no.[ILOC.noN[rY[ala.auw[cIFL rnMs 30 days notice of cancellation on the Work Comp policy. . ~ ~ .>y: .,,:,, ,,,:~" ~CEyjIF7C/fTE,HO[DER17,~ ~ ~ A%s ~ ~ CANCELIJ~TION ~' ii ~ .,,,~:. ..,,:. ,. ~.:. ,.,; .. Na.~/l1~.~6,..,,..... ~, _~ ` sNOULO NNT o1 TNa Aeova o[sul.to roLnl[a as e.Neaue avow[ TNa [arw.rwN Dora TNUw1, nl[ usuwR torraer araL uouvoa ro zu[. City of Atlantic Beach 10 o•Ta WerrnN NOrlc[TO rNacuivlur[NOLOU e[r[o TO rNa [slr, Attn: Robert 5. Kosoy, P.E. avr lllW[TOY.L tuu MOt1C[[MALL WOa[MO OauoaTgN Oa WaIlrt 1200 Sandpiper Lan• OF aeT KNO UPON }II[ to•vMY, R[ •CYia OR eVa[tOrrArfv[l. Atlantic Beach fL 12237 Nom' ~~ 004986000 'ACOR02}5(3!93 ~~,w~i~~x ;;d~~i ,o/n!f"~"~i>y ~;';~,r/{y;{i„ '•!3:;>.~3, .~!i~... ~:`~H.e~i4._e3.+arrm4tix .ACOR~'.'CORP6R'ATN7~/8~7~ 12.2 This Agreement shay be governed, conaWed, and enforced m accordance with the laws of the State of Fbrida, and any disputes ' witty rasped thereto may be maintained ony in a crourt of wmpetentjurisdiction in the County of Duval, State of Fbrida. 12.3 This Agreement shall be binding upon the Clent and R-A-M and their respective partners, successors, heirs, assigns, and legal representatives. Neither party to this Agreement shat asegn or transfer any rght, duties, or obfgationa under or interest in the Agreement without the prior written consent of the other party. NotwlMstndnfl the foregoing, however, R,A-M mry autxontract any portion of the Services to be rendered hereunder without such consent 12.4 This Agreement together with the aforementioned Scope of Services letter and aY lettered attachment constitutes the entire agreement between the Clem and R-A-M and wperaedes al prior written or oral understandings between the parties with respect to the subject matter hereof. This Aflreemsnt and any attachment mry only be amended, suppbmentad, modfied, or canceled by a written instrument signed by an authorized representative of each party. 12.5 In the event a dispute arises out of the Project, this Agreement, or the Services provided hereunder, the non-preva~ng party shay reimlwrse the prevaYing party for its cost of Ytigation, mediation, arbitration, or other legal or quasi-legal proceedings and attorneys' fees before trial, at trial, or on appeal. 12.6 If any provision of this Agreement is held to be unenforceade or invalid in whole or in part, such provision shay be severed, and the valddy, legafny, and enforceabaty of Me remaining part of such provision, and the valQrly, legality, and enforceabity of aA other provisions hereof or thereof, shatl not be affected thereby. 12.7 Any and aY notices required or authored to be given puwuant to this Agreement, exduding invoices for Services rendered pursuant hereto, shay be given in writing and either hand-deWered or addressed and sent by cerhlfled or registered mat, postage prepaid, and return receipt requested, as faYows: If to R-A-M: The R-A-M Professional Group, Inc. 4655 Salsbury Road, Suite 210 Jadawnvie,Fbdda 32258 Attention: Wayne C. Reed or to such other address as may hereafter be designated by either party by the giving of notice in accordance with this Section 12.7. AY notices or other communicatbns shaA be deemed given when actuaYy hand defrvered, or five (5) days after mating in accordance with this Section 12.7. (NOTE: CONDITIONS DO NOT REQUIRE SIGNATURE BLOCK) Page 4 7. TERMINATION, SUSPENSION, OR ABANDONMENT 7.1 This Agreement may be terminated with jusifiable cause b1' edher party upon thinly (30) days written notice. In the event of termination, R-A-M shah be compensated, as provided herein, for Services performed prior to termination, together with Reimbursable F~rpenses then due, and for aY expenses directly attributable to termination. 7.2 If the Project is suspended by the Client for more than thirty (30) consecutive days, R-A-M shall be compensated for Services performed prior to notice of such suspension. When the Project a resumed, R-A-M's compensation shall be equdably adjusted to provide for expenses incurred in the interruption and resumption of R-A-M's Services. 7.3 This Agreement may be terminated by the Client upon not less than fifteen (15) days written notice to R-A-M in the o,~o=-!'hat the Project is permanently abandoned. K the Projed is abandoned by the Client for more than ninety (90) consecutive days, R-A-M may terminate this Agreement by giving written notice. 7.4 Failure of the Client to make payments to R-A-M in accordance with this Agreement shall be considered substantial nonperformance and cause for termination. 8. OWNERSHIP OF DOCUMENTS 8.1 All documents furnished or developed M R-A-M pursuant to this Agreement are instruments of service, and wtll be turned over to the Client for its use upon completion of the Projed. They are not intended or represented to be suitable for reuse by the Client or others on extensions of the Project or on any other project, induding the sale, lease, or financing of real properly, or for the purposes of obtaining a loan. Any reuse without speafic written vedficaton or adaptation or updating by R-A-M will be at the Clients sole risk and without liability or legal exposure to R-A-M, and the Client shall defend, indemrrfy, antl hold harmless R-A•M from all claims, damages, losses, and expenses, including attorneys fees before trials, at trial, or on appeal arising out of or resulting therefrom. Any such verification or adaptation will entitle R-A-M to additional compensation which shall be nego~ated and mutualy agreed upon by the parties. 9. CONFIDENTIAL INFORMATION (WA) 10. INDEMNIFICATION 10.1 Client hereby agrees that, to the fu0est extent permitted by law, R-A-M's maximum liability to Client for any and all Gaims, actions, damages, or losses arising out of or in anyway related to R-A-M's allegedly negligent services provided pursuant hereto or breach of contrads shall not exceed b500,000.00. Additional coverage may be obtained at Clients expense, and failure to exerdse the option for additional coverage waives any daim of Gadlily beyond such limits. Client further agrees that in no event shall R-A-M be Gable for any daims or damages of any nature (induding costs relating thereto) unless such daims and damages are the direct result of R-A-M's negligent performance of the work under this Agreement 10.2 The Client understands that in seeking the professional services of R-A-M, the Client may be requesting R-A-M to undertake uninsurable obligations for the CGenYs benefR invoMng the presence or potential presence of hazardous, toxic, or pollutive substances. Therefore, the Client agrees to defend, indemnify, and hold harmless R-A-M from any and all Gabitity for property damage, induding environmental deanup, personal injury induding death, consequential or any other damages from any cause whatsoever, excepting the vnUful misconduct or sole negligence of R-A-M in the performance of Services under this Agreement as a result of or in connection wRh the presence, discharge, release, or escape of toxic or hazardous materials or contaminants of any kind and from any and all drect damages. 10.3 The Client acknowledges, upon signing and returning this Agreement, the sufficiency of 510.00 to be credded against the first payment coming due to R-A-M under this Agreement as spedfic wnsideration for the indemnification and hold harmless provisions set forth in Sedions 8 and 10 of this Agreement 11. ENVIRONMENTAL PROVISIONS 11.1 Ownership of all waste materials, whether hazardous or non-hazardous, found or generated during the course of environmental investigations or remediation remain with Client R-A-M wig not accept ownership of any material found or generated on CGenYs property. If induded in the Scope of Services, R-A-M will ad as agent for Client during preparation of RCRA Manifests. 11.2 Laboratory samples couected by R-A-M during the course of environmental projects shall be provided to State of Florida-certified analytical laboratories for analyses. R-A-M, shaA not be Gable for damages caused by erroneous results from laboratory analyses. R-A-M will ony use laboratories with appropriate insurance coverage as subconVadors. 12. MISCELLANEOUS PROVISIONS 12.1 R-A-M a an equal opportunely employer. Page 3 4. COMPENSATION AND METHOD OF PAYMENT 4.1 Tha Client agrees to pay R-A-M as compensation for the Services described in the Cily of Atlantic Beach Agreement for Services, dated December 10, 1998 and Attachment'A'thereof by the following compensation method: Fhced Fee of 520,000.00. 4.2 The Client agrees to make an initial payment of S 0.00 (retainer fee) which shall be made upon execution of this Agreement and will be credited to the C6enYs account 4.3 In addition to the compensation terms for R-A-M's Services set forth in this Agreement, the Client shag also pay any sales or simtiar tax levied by any governmental authority on professional or other services or materials provided under this Agreement 4.4 R-A-M shall invoice the Client for all Services rendered and Reimbursable Expenses incurred pursuant to this Agreement, and each invoice shall be due and payable upon receipt by the Client. The Client shall notify R•A-M in writing of any disputed amount contained on an invoce within fifteen (15) calendar days from the date of invoice; otherwise, all charges shall be deemed acceptable and cortect 4.5 The Client agrees to pay R-A-M as stated herein for the Services rendered under this Agreement at R-A-M's office in Jacksonville, Florida. 4.6 If the Client fails to make any payment due R-A-M for Services and Reimbursable 6cpenses within thirty (30) days after the date of an invoice therefore, the amounts due R-A-M shatl accrue interest at the lesser of 1.5°k per month or the maximum rata allowed by law from the thirtieth (30) day, and, in addition, R-A-M may, after giving seven (7) days written notice to the Client, suspend Services under this Agreement unltl R-A-M has been paid in full a9 amounts due for Services and Reimbursable Expenses, including all accrued but unpaid interest, without R-A-M incurring 6abttdy due to such suspension. In the event R-A-M engages an attorney to tolled any amounts due rt hereunder, the Prevaling Party sha0 be responsible to pay for the costs of litigation, mediation, or arbitration, inducting attorneys' fees before trial, at trial, or on appeal. 4.7 Any delay or default in the performance of any obligation of R-A-M under this Agreement resulting from any cause beyond R-A-M's reasanade control shah not be deemed a breach of this Agreement The occurrence of such event shall suspend the obligations of R-A-M as long as performance is delayed or prevented thereby, and the compensation due R-A-M hereunder shaA be equitably adjusted. 4.8 During the performance of the Services hereunder, the Client shall have the right, by written instrument, to make changes in, omissions from, or to require additions to the Services (hereinafter collectivey referred to as "Changes"). The contents of reports prepared by R-A-M during the performance of environmental services, including site assessments and/or environmental investigations are spedfica0y excluded from this paragraph. In the event that such Changes require the preparation of additional drawings and/or spedfications, or require additional services by R-A-M, then, upon completion of such additional services, R-A-M sha0 be entitled to an equttade increase in compensation for additional services rendered due to such Changes. 5. DIRECT LABOR AND REIMBURSABLE EXPENSES (NOT APPLICABLE TO FIXED FEE AMOUNTS) 5.1 Direct Labor Expenses shall mean the cost of salaries of employees or subconsultants of R-A-M engaged on the Project 5.2 Reimbursable 6cpenses are in addition to the Direct Labor Expenses described in Section 5.1, and include actual expenddures made by R-A-M, its employees, or its subwnsuttants in the interest of the Project including but not limited to: Transportation and subsistence of Project personnel, subconsuttants' fees, fees paid for securing approval of authorities having jurisdiction of the Project, tog telephone ca9s and FAX charges, reproduction and printing charges of a0 types for Project-apedfic documents, maing and shipping charges, equipment and Wboratory use fees, photography, model matariab, and all other materials and expendable supp4es direly used with respell to the Project. 6. INSURANCE 6.1 R-A-M shall maintain, to the extent reasonaGly available, insurance coverages during the performance of its Services under this Agreement. 6.2 R-A-M shaft provide the Clent wiN certificates of insurance indcating that the above-described coverages are in effect, if required. Page 2 ATTACHMENT"B" PROJECT NAME: Atlantic Beach Wonderwood Road Utilities Relocation Design Date: December 10,1998 DESCRIPTION: Utilities Relocation Design Facilities Located Within Wonderwood Road Corridor from Sand Castle Lane to Mayport Road THE R-A-M PROFESSIONAL GROUP, INC. STANDARD TERMS AND CONDRIONS 1. SERVICES OF THE R-A-M PROFESSIONAL GROUP, INC. (R-A-M) 1.1 R-A-M agrees to provide Services on behalt of the Client in connection with the Project, as outlined in the City of Atlantic Beach Agreement for Services dated December 10, 1998. 1.2 R-A-M shall provide the Services as an independent professional consultant on behalf of the Client; in no event shall R-A-M be deemed to be an employee, agent, partner, orjoint venturer of the Client 1.3 Should the Client issue a purchase order or other insVument related to R-A-M's Services, rt is understood and agreed that such document is for the CGenCs internal accounting purposes onry and shall in no way modiry, add to, or delete any of the terms and conditions of this Agreement lt the Client does issue a purchase order or oNer similar insVument, it is understood and agreed that R-A-M shall indicate the purchase order number on the invoices sent to the Client 1.4 The Services to be provided by R-4-M shaA be completed with reasonable care, skill, and diligence in accordance with generally accepted professional practice (professional practice does not mean such Services shall be perfect or error tree). OTHER THAN AS EXPRESSLY SET FORTH HEREIN, R-A-M MAKES NO WARRANTIES OR GUARANTEES WHATSOEVER, WHETHER EXPRESSED OR IMPLIED, OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, WITH RESPECT TO ANY SERVICES PERFORMED UNDER THIS AGREEMENT. 2. CLIENT'S RESPONSIBILITIES 2.1 The Client shall provide full information regarding its requirements for the Services or Project 2.2 The Client shall designate a representative authored to ad in its behalt with respell to The Project The Client's authored representative shall examine all studies, reports, sketches, estimates, drawings, specifications, proposals, and other documents by R-A-M or furnish information required of the Client and shall render in writing decisions pertaining thereto promptly so as not to delay the progress of R-A-M's Services. 2.3 The Client shaA provide R-A-M, its agents, and its subconsuttanis access to the site of work; obtain a0 permits; provide aA legal, accounting, and insurance counseling services in wnnection with the Project; and provide environmental impact reports and energy assessments unless specificatly inducted in the Scope of Services. The Cfient shat pay the costs of checking and inspection fees, zoning application fees, soil engineering tees, testing fees, surveying fees, permlt fees, band premiums, and other charges not specficalry covered by the terms of this Agreement 2.4 The Client shall provide R-A-M, its agents, and its subconsuhants access to its records to the extent necessary to perform R-A-M's obligations hereunder. K any oR-site investigations are required, the Client shall provide access rights as necessary. If the Client is not the owner of the sire in question, h is the CGenCs responsibility to secure the required access rights hom site owners. 2.5 The Client shall advertise for proposals from bidders, open the proposals at the appointed time and place, and pay for aA costs inddent thereto. 3. TERM OF AGREEMENT 3.1 The term of this Agreement shall be from the Effective Date through completion and as more specificatly defined in the Scope of Services letter. The term may be extended upon agreement in writing by both parties to this Agreement The effective date shah be defined for the purposes of this Agreement as the date of written acceptance of the Scope of Services letter and the receipt try R-A-M of the required retainer fee. Page 1 FEE PROPOSAL-HOURS SpR ap BYTA K CITY OF ATLANTIC BEACH -UTILITIES RELOCATION DESIGN FOR WONDERWOOD ROAD The R-A-M Professional Group, Inc. A LABOR COST (S TASK t- P 17 M ANHOURS $~E DIRECT PROJECT MANAGER 4 Q 5105.00 5420.00 LEAD CNIL ENGINEER 51 Q 595.00 51 845.00 STRUCNRAL ENGINEER 8 Q 58000 , 564000 DESIGN ENGINEER 706 (Ql 570.00 57,420.00 SENIOR DESIGNER 0 @ ~~ ~~ CAOD OPERATOR 107 g 550.00 55 350.00 CLERICAL e Q 540.00 , 5320.00 OA/OC ENGINEER .~ Q ~ ~ ~~ TOTAL LABOR COST B. S B ONS TAMS 289 579,395.00 None Antiopated 50.00 TOTAL SUBCONSULTANTS COST ~~ G REPROD TION .O TS COPIES P9GES COST FYTFy51~ 30X SUBMITTAL (PLOTS/PRINTS) 5 i6 Q 51.50 5120.00 90Y. SUBMITTAL (PLOTS/PRINTS) 5 78 Q 57.50 f735.00 700Y. SUBMITTAL (PIOTS/PRINTS(COMP BOOK) 5 78 Q 52.00 5780.00 BID PACKAGE 1 78 Q 52.00 ~¢,Op TOTAL REPRODUCTION COSTS $x7700 D OTH R O TS FILM, 8 DEVELOPING (EA) t @ 577.81 577.87 LOCAL DELIVERIES 3 @ 525.00 SI5.00 TOTAL OTHER COSTS F TRAVEL 592.87 PROJECT 750 Q 5032 Sg§,Qp TOTAL TRAVEL ~g.~ TOTAL 520.006.81 SAY 520,D00.00 SUBMITTED BY: i) AYNE C. ED PRESIDENT THE R-A-M PROFESSIONAL GROUP, INC. 03Deo-98 i v n m n n~ ~ ~ n ~ m ti n n .~ ti U ~ O O N O O O O O O ~O~" O OI N ~~`,, JIO~ O O N 0000 O N 00~~ " °'~ m U ~I~,'~I O m N O O~ O m P ~ m N m m m VI e Q F 2 {il Q °a K O O O 3 w Z 0 3 K O LL H 0 Z 0 a U O 6 '_ u ~ ~. v lYJ o D C 1 N 5° d Q ~< .L Jr y 000 O O 0000 O d O K ,: t, O O O 0 O ~ Z w m i v:'..; ti `( ' F '~ ''~- wmov a oa~~ o b Z . . . o rv N ~ N '~~JS O O OmNO O O 0000 O CY m J ~ ~ O f F- !~ H m !' ~ -O~ p Y O YP~'P N m NNV< m Ci n ; A ' 1 f 'l p JJ ~ ~'G o 0 0 0 ~ o ~ o .- 0000 ~ OI < Y f Y N m cU m E `m ^~ E o m ° ac ~ o Em ` x ;, ~= - - ~ ~ C a m N _ O ~ O 1~ V d U ~ m ~ ~ ^ ~i w ~c a L `i L p O N m ~ w m U N a u ~ ~; m6 d '~ v ~ u u o 4 m y o ~ E m d m m c E ° cp~ u c p y fq ' a v d K w .~ °' a¢ a E i v m`c'rd ` '" m o $ ' O ~ s m~c - u e m ~ c o n .E a m~- m o E m C n .q _ L U r a := V u Q '0 y y~~ p L m ~ ° ' ; E ~ w ~ a 'o m ~ o p° a _ V o d c ==w~U E ¢ n2m00 € ~ ( W ~~ 0 ~ 7 Zd N A O ~ d LL p d L f S C u my a o a v a c g U g n n n 9 O m f I V ` m ^ O m~YYY y 0 ~ YYY „ U i f 7 + m F m m i ~ - H F I < I N I G f~ f r H Y Y m '~ N '~ N n Y m W m m ~ I ~ ~ ~ ~ m ~ ~ ~ The lines in the area of the geogrid work will need to be coordinated with CSI. The contact at CSI is Btvice Khosrozadeh, P.E. 641-1834. The contract work will need to be coordinated with Niko Mozaffar, PE, at RS&H. His number is 279-2168. It will also need to be coordinated with Jack Gabriel at ITA. His number is 630-3162. 1900 Corporate Sgnan Boulevard JaeksonvNe, Florida 32216 • Phone: 900.721.2991 • Fu: 904.725.0171 This Fax tnmmittion may eonais inrarmrion Writ privik{ad a addeaiaL a it imaodad tar Aa: tole oc d We in6rid•at a etpity w rlwm e u add~estd. C yo• have ieoeivd Wit uaiumiatian in emr. pkare aairy m ' try adepboie and na•m Wt aripnal we:tsK a ns >t We above addnst. tf you aR n01 Wa imaWd Reipiaa d Wit meaade, a dw ~ ar a~aa for deGwin{ We matge w We inkMed 1eeipieiM, yw art Maeby naifad Wr any dittooination. disvibniaa ar t•Vrmi d dit 4a~ittioo b tvicdy piobTiM:d. Bessent, Hammack & Ruckman, Inc. ENGINEERS • PLANNERS • INJOSCAPE ARCHITECTS • SURVEYORS DATE: December 8, 1998 To: Ram Group Attn: Wayne Reed COPY: Jack Gabriel, JTA Niko Mo:affar, PE - RS&H Bob Kosoy, P.E. - Atla/n/tic Beach FROM: Gene Howerton~f~• SUBJECT: Wonderwood Plans Sets for Atlantic Beach Enclosed for your use is the following data: 1 set of 9090 Roadway Plans 1 set of Sisnal Plans set JEA water and sewer plans for [he project set of Structure Plans for the bridge at Puckett Creek done by Ralph ~'Jhitehead and Associates set of Geogrid drawing and specifications done by CSI CD of our entire CADD files on the project (Microstation) We aze planning to have our 10090 submittal to JTA by December 21, 1998. The project contract documents are being done by the lTA and RS&H. The Atlantic Beach work will need to be coordinated with them for the bid set. The project has a scheduled bid date of eazly March. All of the area from the curb line to the R/W is going to be occupied by either existing or proposed utilities. When yea have completed your design we will need a set of your plans so we can add the new and out of service lines to our utility adjustment sets. The utility work on the bridge will need to be coordinated with Ralph Whitehead and Associates (RWA). The contact at RWA is Ken Kelley 730-9777 The piTM •.vi11 need to be hung from the bridge and RWA will need to know the location of the pipes to revise their calculations and quantities for the hangers on the bridge. It will also effect the baz diagrams for the end bents. 1900 Corporate Sgfurc Boulevard Jacksoovillq Florida 32216 • Phone: 904.721.2991 • Fax: 904.725.0171 This Fax transmission auy wntaio wfomution Jut is privikjed or confidential. b is intarded fat the sok use of the individual err Dairy w whom it is addressed. If you have received Jas tnnsmiuion in error, pkate rglify m imrcdiatdy by tekPhare and rtore the original lneip~C to us at the above address. U yw arc rwr Jrc intcrrdcd reciPiant of this mtsu~c. or the empbyec or ajeM respatsibk far ddirerin~ the masafe tc the intended recipirn4 you art: hereby notified that any disumirution. distribution err copying of this transmission Y ftriNy prohibited. III. FEE R-A-M will be compenated a fee of $20,000.00 pursuant to our attached Proposal (Attachment "A"). IV. TERMS AND CONDITIONS Terms and conditions governing this Agreement are provided as Attachment "B". Insurance provisions are detailed in our City of Atlantic Beach Certificate of Insurance provided as Attachment "C". The above is agreed to this authorized signatures below. day of December, 1998 as evidenced by the APPROVED BY. James R. Jarboe City Manager THE R-A-M PROFESSIONAL GROUP, INC. Wayne C. Reed President Rowed Ds~wtt~r 10, i ODB ~ 3 Department and the Regulatory and Environmental Services Department. Necessary permit application fees will be funded separately by the City. Respond immediately to requests for additional information. Coordinate closely with the City staff during the permit process. Task 7 -Develop and submit for review five (5) sets of 100°~ plans and specifications of the Final Design to include: Task 7a -All plan sheets, detail sheets, and technical specifications complete including the Invitation to Bid and Bid Form. Task 7b -Final Cost estimates and major task schedules for the remaining bidding and construction. Task 7c- Preparation of Florida Department of Transportation (FDOT) pay item schedule. Task 7d -Preparation of FDOT computation sheets. Target - 45 days Task 8 -Coordinate with City staff and the JTA and their Consultant(s) to provide information needed for Pre-Bid meetings, and Prequalification deadlines, advertisement and bid opening dates, and the date of tentative award. Task 9 -Provide an AutoCAD Release 14 disk to the City staff for transmittal to the JTA in order that plans and specifications as necessary for the bidding phase may be sold to bidders by the JTA. Attend Pre-Bid meeting, assist City staff to respond to questions from the bidders, and prepare any necessary bid addenda. II. ASSUMPTIONS Our assumptions to support our proposal are: R-A-M's design will utilize the current JTA roadway and drainage project survey and design information for base map purposes. R-A-M's design scope does not include modifications to the JTA structure sheets, roadway cross-section sheets, or the Puckett Creek bridge plans. Plan sheets and structural loads will be furnished to JTA to allow for modfications to current JTA plans to be completed by their Consultant (see attached letter from BHR for additional clarification). ReviaeE D 10, 1988 Pape 2 AGREEMENT FOR SERVICES CITY OF ATLANTIC BEACH WONDERWOOD ROAD UTILITIES RELOCATION SCOPE OF SERVICES Task 1 -Meet with JTA and City of Atlantic Beach officials to review areas of conflict and proposed relocations. Target -immediate Task 2 -Develop preliminary design to reflect anticipated relocation of water and sewer utilities impacted by the JTA roadway and drainage project and the JEA water and sewer system improvements. Target - 14 days after date of agreement Task 3 -Present five (5) sets of the Preliminary Plans, with cost estimates and time schedule of the major tasks for the remaining design, bidding, and construction to the City staff for review. In accordance with directions from the City staff, make corrections or revisions to the preliminary plan. This will be considered the 30% (percent) submittal. Task 4 -Develop and submit for review five (5) sets of 90% Design plans and specifications for the water and sewer relocation to reflect: Task 4a -Existing utilities and proposed JTA and JEA roadway, drainage, water, and sewer improvements. Task 4b -Horizontal and vertical relocation of utilities to avoid conflicts with existing and proposed pipes and structures, de-mucking areas, and adjustments needed in the vicinity of the stormwater box culvert at Sherman Creek (Sta. 299+75). Task 4c -The 12-inch and 8-inch sewer force mains to be attached to the Puckett Creek bridge. The installation shall be approved by JTA. Task 4d -Utility adjustment where final roadway grade exceeds 7.0 feet of cover over water and sewer force mains. The water and sewer force mains will be adjusted to provide a cover not to exceed 7.0 feet along the entire project. Task 5 -Make corrections or revisions to the 90% plans as directed by the City Staff. Task 6 -Upon completion of City directed corrections, submit Department of Environmental Protection permit applications to the Duval County Health Revise° December ~o, ~e98 P+a ~ .- r ~' THE R-A-M PROFESSIONAL GROUP, INC. ENGINEERING-PLANNING-ENVIRONMENTAL CONSULTANTS December 10, 1998 Mr. Robert S. Kosoy, P.E. Director of Public Works City of Atlantic Beach 1200 Sandpiper Lane Atlantic Beach, FL 32233 Re: City of Atlanfic Beach Wonderwood Road Utilities Relocation Design -Agreement for Services R-A-M Project No. 98-023-01 Dear Bob: On behalf of The R-A-M Professional Group, Inc. (R-A-M), please accept my gratitude for your recommendation that our team be selected for the above-referenced project following the suspension of negotiations with Bessent, Hammack & Ruckman. Submitted herein are the following: • Agreement for Services ("Agreement") • Fee Proposal -Attachment "A" to the Agreement • Standard Terms and Conditions -Attachment "B" to the Agreement • Certificate of Insurance -Attachment "C" to the Agreement We very much appreciate your vote of confidence. Please have the Agreement executed so that we can begin. Best personal regards, THE R-A-M PROFESSIONAL GROUP, INC. ~~! Wayne C. Reed President WCR:Imj Atts. 4655 Salisbury Rood, Suite 210 -Jacksonville, Florida 32256 (904) 296-4440 -FAX (904) 296-4580 ~_ ~~uc~Jnrr,~r>L AGENDA ITEM NO:~_ COMMISSION MEETING DATE: ~~" Z3- 98 CITY OF ATLANTIC BEACH CTTY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Engineering Design for Wonderwood Drive Utility Relocation SUBYIITTED BY: Robert S. Kosoy, P.E., Director of Public Works ~~ DATE: November 18, 1998 BACKGROUND: On August 10, 1998, we advised the City Commission that the Wondenvood Connector Project would require utility relocations within the Buccaneer Utility District, including relocations of hvo force mains. We advertised our Request for Proposals on November I, 1998. Proposals were received on November 16, 1998 and staff evaluated the firms on November 17, 1998. We received seven proposals from the following firms: Bessent, Hammack &Ruckman, Inc. Gresham, Smith & Partners Hartman & Associates, Inc. North Beach Engineering, Inc. The R-A-M Professional Group, Inc. Robert Bates & Associates Smith & Gillespie Engineers, Inc. In accordance with the Consultants Competitive Negotiation Act (Florida Statute 287.055), we have selected the top three firms deemed to be the most highly qualified to perform the required services: 1. Bessent, Hammack &Ruckman, Inc. 2. The R-A-M Professional Group, Inc. 3. Smith & Gillespie Engineers, Inc. RECOMMEtiDATIO\: Authorize staff to negotiate a contract with Bessent, Hammack & Ruckman, Inc, and if unable to negotiate a satisfactory contract, authorize staff to negotiate with the next most qualified firm. ATTACHMENTS: 1. Request for Proposal Proposals from all firms oln.(ile with City Clerk REVIEWED BY CITY MAN ..y AGENDA ITEM NO: ~ D DATE: Ia-1~-90 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: ENGINEERING DESIGN CONTRACT FOR WONDERWOOD DRIVE UTILITY RELOCATION SUBMITTED BY: Robert S. Kosoy, P.E./Director of Public Works DATE: December 8, 1998 BACKGROUND: On August 10, 1998, we advised the Ciry Commission that the Wonderwood Connector Project would require utility relocations within the Buccaneer Utility District, including relocations of two force mains. We advertised our Request for Proposals on November I, 1998. Seven proposals were received on November 16, 1998, and staff evaluated the firms on November 17, 1998. In accordance with the Consultants Competitive Negotiation As (Florida Statute 287.055), we selected the top three firms deemed to be the most highly qualified to perform the required services: l . Bessent, Hammack & Buckman, Inc. 2. The R-A-M Professional Group, Inc. 3. Smith & Gillespie Engineers, [nc. At the November 23, 1998 Commission meeting, the City Commission authorized staff to negotiate a contract with Bessent, Hammack & Buckman, Inc. and if unable to negotiate a satisfactory contras, to negotiate with the next most qualified firm. Staff was unable to negotiate a satisfasory contract with Bessent, Hammack & Buckman, [nc. at a price the City determined to be fair, compsitive and reasonable, and terminated negotiations with the firm on December 4, 1998. Staff has negotiated a contract with the next most qualified firm, The R-A-M Professional Group, Inc., to perform the engineering design for a fee of $20,000.00. RECOMMENDATION: Award the contras for Engineering Design for Wonderwood Drive Utility Relocation to The R-A-M Professional Group, Inc., in the amount of 520,000.00. Authorize the Ciry Clerk to send notification of the award to the firm, and authorize the City Manager to sign the contras with The R-A-M Professional Group, Inc. ATTACHMENTS: 1. Staff Report of November 18, 1998 2. Cost Proposal from R-A ,M Request for Proposals on file with Ciry Clerk Proposals from all firms on file with City Clerk REVIEWED BY CITY MANAGER:__!\~ Y 4 O C. u ~ c ~ ,o O ~U C C 'G ~ .u o ~ ~ o < ~ 1 G N U o_ u c. 0 EF q a a A L-1 U O N N O A ~ Vi W C ~+ ~ F .. Q ~ N U W U a Z F N N N N N ~ N ~ r-~ A F p h - ~ h o h - o c~ o0 ~ ~ ., U U N N _ O G y ~ U •~ V ~ q .. C O ~ O -. a. C " U 3 C ~ :~ U ~ A rs ~ y A c h ^ c C ~_ 1.., ~ U O CD c n 9 ~ ~ [a ~ Y. n. A v ~ o ~ .`~ c E ;j 3 v °' o V 7 J 7 ~ 7 ~ 7 V 7 O ~p G X V E"" y Jy W W fa Ll r ~ U Q U V vxi H ~ N cv N r, N Y N v, N ~o N n N y O F ._, a A 0 0 v V y tO.A .-. C q ~ h n ~~v~ V V ~ h •Q C J v a' ~CD~~ ^ C o 'C h (:J E' V .~ •^+~ U a Q ~ ~ ' °"A~q aaUA 3 ATTACHMENT"D" ;-THE R-A-M PROFESSIONAL GROUP, INC. ENGINEERING-PLANNING-ENVIRONMENTAL CONSULTANTS THE R-A-M PROFESSIONAL GROUP, INC. STANDARD RATE SCHEDULE As of January 1, 1998 Category Hourlv Rate Principal/Project Manager ...... ................ 5105.00 Senior Engineer/Planner ....... ................. 595.00 Design Engineer/Planner ....... ................. 580.00 Senior Designer .............. ................. 570.00 CADD Operator .............. ................. 560.00 Engineering Technician ........ ................. 550.00 Clerical ..................... ................. 540.00 Out of Pocket Expenses Out-of-pocket expenses for items including, but not limited to, automobile mileage, reproduction (photocopies, bluelines, etc.), long distance telephone charges, express deliveries, film and developing, and computer diskettes incurred in the performance of projects will be invoiced at the actual amount incurred. Subconsultants Expenses for any Subconsultants retained at the request of Client to perform services beyond those typically offered by The R-A-M Professional Group, Inc. will be at subconsultant invoice plus ten percent (+10%). 4655 Salisbury Road, Suiie 210 -Jacksonville, Florida 32256 (904) 296-4440 -FAX (904) 296-4580 ATTACHMENT"C" Ya, ,~I " _x a:3'a ~ Y .•~•(.. •O•TC YMM1SpITT' ANCE~° ~~~~ ~~ ~<;~~~h~~,~ ` ' ~r > ~ 'CERTIFICATE:~~OFkiNSUR Y , _ x_.:Lx..._»T. t... „t 7 sms..3 11/10/98 t .<, fr.Y . . sE ; ca ri-z . . . , , .k.<.„. .. . .... _«-.Ya -*r"D°i+°f"~~ ~ THIS CERTIFICATE IS ISSUED AS A MATTER OF WFORaSAT10N ONLY AND CONFERS NO RIGHTS UPON~THE CERTIFICATE Harden /f Associatez,lnc HOLDER. THIS CERTIFICATE ODES NOT AMEND, EXTEND OR 906 Riverzlde AYCnue ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, P.U. 9oX 2286 COMPANIES AFFORDING COVERAGE JackzonVil ls, FL 32207 cC~"r^ 904-354-7785 A USFAG MaYl1(D CLy/.NT R-A-M Proieszional Group, Inc B RISCORP Pre ert 8 Cas Yalt 4655 Sal lzbury Road [°~•NT Sulta 270 C Acce lance-e/o C[ itol Jacksonville, FL 32256 [OVPANT I D yC07/E~JiGESr' ~.~,d>~.k'~L,~E°:$~Y u:..".r_4&~~":.,w~,. ~ s ,: .tea. ~.15Sw.:iK£< x2,ri... ~'_1, x.4....~.;:wbfn ~ ti ~ i+' sa e~:.»a..... ~. T/cSlS TO CERTffY THAT THE POLICIES OF WSVRAVCE LISTED 6ELOW HAVE 6EENISSUEDT07NE WSUREDNAMED A20VEFOR T}IE POLICY PER100 WOICATED,NOTWITHSTAntJWCANY REONREMENT,TERMORCONDITWNOF ANY CONTRACT OR OTHERDOCVMENTwITHREWEC7 iOwHTCHTHIS CERTIFICATE MAY eE 155 VED Oa MAY P<_RTA W, THE WSl1RANCE AFFORDED 6T THE POLICE S DESCRIBED HEREW IS SUBJECT TO ALL THE TE:.MS, EXCWSIONS AND CONDITIONS Of SUCH POUC:ES. LWRS SHOwH MAY HAVE SEEN REDUCED 6Y PAID CLAWS. IOLg1[.[t C.IY( IOIIGT [TrNATgr1I Ty}[OI WSIM•MC[ LTAI I rOLKY MYMLLl1 I OAT[ IMwoWYYI IWRi OA:f (MMIOOTI C[NLRAI LMa LRT I I I GE T~ L •Cw°_Pl7E IS 2DDDDDD A I XI cG+EFa•t LiNERAL UAeILrT BF5721782 7/25/98 1/26/99 PROpuCVSte'°ro°.w t 2000D00 ~CU:K YADEI~OC:JR i ~ vta."N.L t •DV uLar+T It IDOOODO I ICw•'rEPSI CCNtRAC:OR3 PROF I I I ~ ~ACI OC=S+~.vCE IS 1000000 r I I iFPE C•~•5E :•+t a,[ mallt 300000 1 I !YED ESP :.-r «v :«{mI ~ t 10000 I •Y:ouoaaz L'A: Lf1T I i ~COK:n_: Y~Ci __ Lwli I1 i •Nr .Ya EFS 721162 ~ 1/25/96 ~ 1/25/59 ! 1000000 ALL C~~EJ •u*CS I I ]G .> .~.::T t I ('JK :Yii,l ~ I I I k4.tLEi •,.: ~.$ A . X I "~D •L:CS I ~ ~EOCLY '~;ST : t I A I x; ~~~ •J:cs . liK Y.::.•:1 I ~ I I I I j I I j ~ iRCPEi:T ~•V•~;E I i it j 1 i GAR•Gf LVaLLY ~ i IAYtD CCY ~ EA ICC:'~`-~~VTit AVY AL1J 1 I I i IOi~_R :~•Y 1',':D a(Y: I ~ I _•C`r ACCICE~T :S I I i •~G:E i t n_usunLrr i i I ~EACn :!_'Cr.cYC= ~f ~ (Ot1E.R :'-A.Y W3%^ LA FC:./ ~ I ~ i f ~ WORK(Rf C°VILPS a10M .MO I ~ I 7(i S:•J:Ji! L'YI:S I 9 [MPL°TL11 i'LI•[LRT ~ 306 i5 E•CV ICCOE4: ~f i 2/10/55 2/10/99 1000600 SIE PPOPiIIEtCR/ (~I ~ I DIScASE • MLICT LMT I t l OD0000 I PAAiIERSrELECJirvE H OF:IG'Sit .~ ~c OItF./.5c ~ uC/ E(DLO'EE I f I 7000000 oTNCR C Prote zs Tonal I AS7N.P03B< I t/16l58I t/15/99 SOOG00 Liability 500000 10000 deductible D(aQ V TqN OI OI(AATgN aLOCATgw{MNIC11tf[(CU.L RMf 30 days notice of cancellation on the Wark Comp policy. CETIJ{FIC~TE HOLDER,I..~s~/ss''+'".~ is "',r, ri~..dE~?~.5",..,~.~ur'~,u r~4„A~CANCELLAiION.,,'~,"~r'.~''~%ry`L~'~S'.~1~";r.~`'~1`i.'$~r%~r.$~ ~~~ awouu Aq or T«[ Azov[ efaur(o rouel[a a[ cANCnuo anoae tN[ fTPN1TgN PAT[ TH[R[O/, TN[ nfYWC CDWUIT rnt [SIDLAYOR 70 MIL City O~ AtIInT IC 9liGh iD DATa TMrtT[N MOTq[iO TM[C[RTVICAT[NOLD[R NAYW TO TN[IJiR, Attn: Robert S. Kosoy, P.E. aVT IALWLTO MAL total MOM(tNALL WOa[MO O[LICATgM OR UAaaJR 1200 Sandplpcr Lane OF 1NT [Me WON TNl COMPANY, n[ AGLNTt OR R[PRLafMATIY[a. Atlantic Beach FL 32233 AVrN se ArIY[ 004996000 f', .. ' ",n--~..,.,.v,-.,.-.+~.-..,r`..,,...as _ I ~ ~; fix '~. -' ~ s E%sn L r (S-~ ACORD CORPORATIONJ893`~ '' :a/. = " r r~ - r-'~;`~:i -ri!-~ A O 2S ~~ RD . C •S (3193 ' . , . . ,, . .. . , .- . 12.2 This Agreement shatl be governed, construed, and enforced in accordance with the laws of the State of Forida, and any deputes with respect thereto maybe ma;ntained only in a court of competent jurisdction in the County of Duval, State o1.Fbdda. 12.3 This Agreement shatl be bindmg upon the Client and R-A-M and their respective partners, successors, heirs, assigns, and legal representatives. Neither party to ttds Agreement shat assign or transfer any rights, duties, or obtlgations under or interests in this Agreement without the prior written rnnsent of the other party. NotwiMstanding the foregoing, however, R-A-M may subcontract any portion of the Services to be rendered hereunder without such consent 12.4 Thia Agreement together with the aforementioned Scope of Services letter and ad lettered attachments constttutes the entire agreement between the Client and R-A-M and supersedes atl prior written or oral understandngs between the parties with respect to the subject matter hereof. This Agreement and any attachment may only be amended, supplemented, modified, or canceled by a written instrument signed by an authored representative of each party. 12.5 In the event a dispute arises out of the Project, this Agreement, or the Services provided hereunder, the non-preva~ng party shall reimburse the prevaTing party for its costs of litigation, mediation, arbitration, or other legal or quasi-legal proceedngs and attorneys' fees before trial, at trial, or on appeal. 12.6 If any provision of this Agreement is held to be unenforceade or invatld in whole or in part, such provision shatl be severed, and the validity, legatlty, and enforceabifRy of the remaining part of such provision, and the vafidtty, legaftty, and enforceability of all other provisions hereof or thereof, shatl not be affected thereby. 12.7 Any and al notices required or authored to be given pursuant to this Agreement, excluding invoices for Services rendered pursuant hereto, shag be given in writing and either hand-delivered or addressed and sent by certified or registered mail, postage prepaid, and return receipt requested, as fotlows: K to R-A-M: The R-A-M Professional Group, Inc. 4655 Satistwry Road, SuBe 210 Jacksonrt'Re, Florida 32256 Attention: Wayne C. Reed or to such other address as may hereafter be designated by either party by the giving of notice in accordance with this Section 12.7. M notices or other communications shatl be deemed given when aMUatly hand delivered, or five (5) days after mailing in accordance with this Section 12.7. (NOTE: CONDITIONS DO NOT REQUIRE SIGNATURE BLOCK) Page 4 ;, 7. TERMINATION, SUSPENSION, OR ABANDONMENT 7.1 This Agreement may be terminated with justifiable cause by either party upon thirty (30) days written notice. In the event of termination, R-A-M shall be compensated, as provided herein, for Services performed prior to termination, together with Reimbursable Expenses then due, and for atl expenses directly attdbutade to termination. 7.2 If the Project is suspended by the Client for more than thirty (30j consecutive days, R-A-M shat be compensated for Services peRormed prior to notice of such suspension. When the Project is resumed, R-A-M's compensation shag t>e equitably adjusted to provide for expenses incurred in the interruption and resumption of R-A-M's Services. 7.3 This Agreement may be terminated by the Client upon not less than fifteen (15) days written notice to R•A-M in the event that the Project is permanently abandoned. It the Project is abandoned by the Client for more than ninety (90) consecutive days, R-A•M may terminate Nis Agreement by giving written notice. 74 Failure of the Client to make payments to R-A-M in accordance with this Agreement shall be considered substantial nonpedormance and cause for termination. B. OWNERSHIP OF DOCUMENTS 8.1 All documents furnished or developed by R-A-M pursuant to this Agreement are instruments of service, and will be turned over to the Client for its use upon completion of the Project They are not intended or represented to be suitable for reuse by the Client or others on extensions of the ProjeM or on any other project, including the sale, lease, or financing of real property, or for the purposes of obtaining a loan. Any reuse without spedfic written verification or adaptation or updating by R-A-M will be at the Client's sole risk and wdhout liability or legal exposure to R-A-M, and the Client shaA defend, indemnify, and hold harmless R-A-M }rom all claims, damages, losses, and expenses, including attorneys' fees before trials, at trial, or on appeal arising out o1 or resulting therefrom. Any such verification or adaptation wBl entitle R-A-M to additional compensation which shall be negotiated and mutually agreed upon by the parties. 9. CONFIDENTIAL INFORMATION (NIA) 10. INDEMNIFICATION 10.1 Client hereby agrees that, to the Tullesi extent permitted by law, R-A-M's maximum liability to Client for any and all claims, actions, damages, or losses arising out of or in any way related to R-A-M's allegedy negligent services provided pursuant hereto or breach oT contracts shall not exceed 5500,000.00. Additional coverage may be obtained at Client's expense, and failure to exercise the option for addi'aonal coverage waives any claim of liability beyond such limits. Client further agrees that in no event shall R-A-M be liable for any claims or damages of any nature (including costs relating thereto) unless such claims and damages are the direct resuk of R-A-M's negligent performance of the work under this Agreement 10.2 The Client understands that in seeking the professional services of R-A-M, the Client may be requesting R-A-M to undertake uninsurable obligations for the Client's benefit invohring the presence or potential presence of hazardous, toxic, or potlutive substances. Therefore, the Client agrees to defend, indemnify, and hold harmless R-A-M from any and all IiabOity for property damage, including environmental cleanup, personal injury including death, consequential or any other damages from any cause whatsoever, excepting the willful misconduct or sole negligence of R-A-M in the performance of Services under this Agreement as a result of or in connection with the presence, discharge, release, or escape of toxic or hazardous materials or contaminants of any kind and from any and all direct damages. 10.3 The Client acknowledges, upon signing and returning this Agreement, the sufficlency of 310.00 to be credited against the first payment coming due to R-A-M under this Agreement as spedfic consideration for the indemnfication and hold harmless provisions set forth in Sections 8 and 10 of this Agreement. 11. ENVIRONMENTAL PROVISIONS 11.1 Ownership of atl waste materials, whether hazardous or non-hazardous, found or generated during the course of environmental investigations or remediation remain with Client. R-A-M will not accept ownership of any material found or generated on CGenYs property. fl included in the Scope o1 Services, R-A-M witl act as agent for Client during preparation of RCRA Manifests. 11.2 Laboratory samples collected by R-A-M during the course of environmental projects shat be provided to State of Florida-certified analytical laboratories Tor anatyses. R-A-M, shall not be Gable for damages caused by erroneous results from laboratory anayses. R-A-M will ony use laboratories with appropriate insurance coverage as subconVactors. 12. MISCELLANEOUS PROVISIONS 12.1 R-A-M is an equal opportunity employer. Page 3 4. COMPENSATION AND METHOD OF PAYMENT 4.1 The Client agrees to pay R-A-M as compensation for the Services described in the City of Atlantic Beach Agreement for Services, dated December 10, 1998 and Attachments "A-1", "A-2", and `A-3" thereof, by the fo0owing compensation method: Phase IA Fbced Fee 5126,907.05 Phase 1.8 Meetings 52,750.00/per presentation Additional Evaluations Time and Materials up to 55,000.00 4.2 The Client agrees to make an initial payment of 5 0.00 (retainer tee) which shall be made upon execution of this Agreement and vriA be credited to the Client's account 4.3 In addition to the compensation terms for R-A-M's Services set forth in Nis Agreement, the Client shaA also pay any sales or simYar tax levied by any governmental authority on professional or other services or materials provided under this Agreement 4.4 R-A•M shaA invoice the Client for aA Services rendered and Reimbursable Expenses incurred pursuant to this Agreement, and each invoice shall be due and payable upon receipt by the Client. The Client shall notify R-A-M in wrrGng of any drsputed amount contained on an invoice within fifteen (15) calendar days from the date of invoice; otherwise, all charges shaA be deemed acceptable and correct 4.5 The Client agrees to pay R-A-M as stated herein for the Services rendered under this Agreement at R-A-M's office in Jacksonville, Florida. 4.6 II the Client tails to make any payment due R-A-M for Services and Reimbursable Expenses within thirty (30) days after the date of an invoice therefore, the amounts due R-A-M shall accrue interest at the lesser of 1.5% per month or the maximum rate atlowed by law from the thirtieth (30) day, and, in addition, R-A-M may, after giving seven (7) days written notice to the Client, suspend Services under this Agreement until R-A-M has been paid in fuA aA amounts due for Services and Reimbursable Expenses, including aA accrued but unpaid interest, whhout R-A-M incurring liability due to such suspension. In the event R-A-M engages an attorney to collect any amounts due it hereunder, Prevailing Party shaA be responsible to pay for the costs of litigation, mediation, or arbitration, including attorneys' fees before trial, at trial, or on appeal. 4.7 Any delay or default in the performance of any obligation of R-A-M under this Agreement resulting from any cause beyond R-A-M's reasonable control shall not be deemed a breach of this Agreement The occurrence of such event shall suspend the obligations of R-A-M as long as performance is delayed or prevented thereby, and the compensation due R-A-M hereunder shaA be equitably adjusted. 4.8 During the performance of the Services hereunder, the Client shall have the right, by written instrument, to make changes in, omissions from, or to require additions to the Services (hereinafter collectively referred to as "Changes"). The contents of reports prepared by R-A-M during the performance of environmental services, including site assessments and/or environmental investigations are specificaAy excluded from this paragraph. In the event that such Changes require the preparation of additional dravdngs and/or specifications, or require additional services by R-A-M, [hen, upon completion of such additional services, R-A-M shall be entryed loan equdable increase in compensation for additional services rendered due to such Changes. 5. DIRECT LABOR AND REIMBURSABLE EXPENSES (NOT APPLICABLE TO FIXED FEE AMOUNTS) 5.1 Direct Labor Expenses shaA mean the cost of salaries of employees or subconsuhants of R-A-M engaged on the Project 5.2 Reimbursable Expenses are in addition to the Direct Labor Expenses described in Section 5.1, and include actual expenditures made by R-A-M, its employees, or its subconsuRants in the interest of the Project including but not Gmiled to: Transportation and subsistence of Project personnel, subconsuftants' tees, fees paid for securing approval of authorities having jurisdiction of the Project, toA telephone taus and FAX charges, reproduction and printing charges of aA types for Project-specific documents, ma5ng and shipping charges, equipment and laboratory use fees, photography, model materials, and all other materials and expendade supplies drectly used with respell to the Project 6. INSURANCE 6.1 R-A-M shaA maintain, to the extent reasonaby avaAable, insurance coverages during the performance of its Services under this Agreement 6.2 R-A-M shall provide the Client vrith certificates of insurance indicating that the above-described coverages are in efted, R required. Page 2 ATTACHMENT"B" PROJECT NAME: Atlantic Beach Core City Redesign/Tailwater Design Date: December 10,1998 DESCRIPTION: Core City Redesignlt"ailwaterConfrol Design - Phase I (Option 2) THE R-A-M PROFESSIONAL GROUP, INC. STANDARD TERMS AND CONDITIONS 1. SERVICES OF THE R-A-M PROFESSIONAL GROUP, INC. (R-A-M) 1.1 R-A-M agrees to provide Services on behaH of the Client in connection with the Project, as outlined in the City of Atlantic Beach Agreement for Services dated December 10, 1998. 1.2 R-A-M shall provide the Services as an independent professional consultant on behalf of the Client; in no event shat R-A-M be deemed to be an employee, agent, partner, or joint venturer of the Client 1.3 Should the Client issue a purchase order or other instrument related to R-A-M's Services, it is undewtood and agreed that such document 's for the Client's internal accounting purposes ony and shat in no way modify, add to, or delete any of the terms and conditions of this Agreement K the Client does issue a purchase order or other similar insVUment, a is understood and agreed that R-A-M shat indicate the purchase order number on the invoices sent to the Client 1.4 The Services to be provided by R-A-M shat be completed with reasonable care, skill, and dligence in accordance vrtth generaNy accepted professional practice (professional practice does not mean such Services shall he perfect or error free). OTHER THAN AS EXPRESSLY SET FORTH HEREIN, R-A-M MAKES NO WARRANTIES OR GUARANTEES WHATSOEVER, WHETHER EXPRESSED OR IMPLIED, OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, WITH RESPECT TO ANY SERVICES PERFORMED UNDER THIS AGREEMENT. 2. CLIENT'S RESPONSIBILITIES 2.1 The Cfient shat provide fuG information regarding its requirements for the Services or project 2.2 The Cfient shall designate a representative authored to act in its behalf with respect to the Project. Thn Client's authorized representative shall examine all studes, reports, sketches, estimates, drawings, specifications, proposals, and other documents by R-A-M or furnish information required of the Client and shall render in writing decisions pertaining thereto promptly so as not to delay the progress of R-A-M's Services 2.3 The Client shat provide R-A-M, its agents, and its subconsuttants access to the site of work; obtain aG permits; provide aG legal, accounting, and insurance counseling services in connection with the Project; and provide environmental impact reports and energy assessments unless specifically included in the Scope of Services. The Cfient shat pay the costs of checking and inspection fees, zoning application fees, sor7 engineering fees, testing fees, surveying fees, permit fees, bond premiums, and other charges not specificaly covered by the terms of this Agreement. 2.4 The Client shall provide R-A-M, ds agents, and its subconsuttants access to its records to the extent necessary to perform R-A-M's obligations hereunder. If any off-site investigations are required, the Client shat provide access rights as necessary. K the Client is not the owner of the she in question, it is the Client's responsibility to secure the required access rights from site ovmers. 2.5 The Client shall adverCse for proposals from bidders, open the proposals at the appointed time and place, and pay for aG costs incident thereto. 3. TERM OFAGREEMENT 3.1 The term of this Agreement shall be from the Effective Dale through completion and as more specficapy defined in the Scope of Services letter. The term may be extended upon agreement in writing by troth parties to this Agreement The effective date shat l>e defined for the purposes of this Agreement as the date of written acceptance of the Scope o1 Services letter and the receipt by R-A-M of the required retainer fee. Page 1 Y C e eo Q ~ a ~' w ~: O .~ o •~ v ~ .~ a Q {a W U h y O C •C o ~ U u C. i H z o ~ N N o ~ ~ ~ 0 ~ W ~ A U `~' o' y W a rt Q . l M F M h ~ ~ ~ c~'1 N N ~ N ~ M ~ ~ ~ U z 0 F c.. M ~ U e o ~ l J ~ v Q _ O ~ .~ ~ ~ 4 W ^-' ~ U c c 3 Cn ~ F W .V+ 7 q W O ~" U ~ N ~ /off I'~ r ? q W ~ G ~ ~ ~ 7 Q L1 . 3 r! 1 9 " ~ U O w •y V > b fs. ~ a ~/ Y~r? ~ 4 ~ N O U .Q N N1 ~ h V [ ~ 00 y ~ 3 V F H ~ O `o C7 v L ~~ V n n ',- v~ c~hw_~ ~y ~~ .~ U •V v O C ~ H a eo ~, .~ 3 Q f-r F U •°'~G~U ;a , ~~~ ~a 'Aq aav.UQ Mr. Wayne C. Reed, President .. December 8,.1998.:: ~ . :Page 4'.. - .' , . In addition, we also, recommend evaluation of the following management practices (Option 2): ' . (1) Site specific upstream management facilities (exfiltration systems, paver blocks, etc.) (2) Removal of downstream restrictions, (3) Modifications to the weir operating schedule, (4) ;. Lagoon segmentation for storage and water quality improvement, and (5) Limited use of existing pazks for floodwater storage. This additional evaluation (Option 2), when added to the Option 1 scope of work can be completed by Mazch 15, 1999 for a total of sixty three thousand do]]azs (563,000.00). I anticipate that we will execute a formal contract v.~th you once the City approves your master contract. If you have any questions on this, please do not hesitate to call. Respe tfully~, G~/`-. ~~ ~~ - Frank E. Marshall, III Ph.D. P.E. Cc: Steven C. Provost, P.E. Mr: Wayne C. Reed; President . December 8, 1998 . ` -Page 3 _:. We estimate that the above described tasks for the limited, 30-day shady can be completed in about 500 man-hours at a cost of forty thousand dollars ($40,000.00). Five (5) MPA team . members`will be involved in the work. The breakdowti of effort by discipline is enclosed az . Schedule A, This effort satisfies the requirements of Tasks l a, lb, part of lc, and l d of the R-A- M Team's response to the RFP. T4 accomplish the remaining tazks (Tasks 1 c (part), 1 e and 2), and to evaluate the other ideas that are presented above, additional work is necessary to complete a comprehensive evaluation of all of the practices that were presented in our approach to the City Commission. A breakdown of the effort for the additional tasks is enclosed az Schedule B (Option 2). Should the City desire to complete the comprehensive evaluation, it can be completed by MPA including the limited study elements by Mazch 31, 1999, for an additional cost of hventy three thousand dollars ($23,000.00), or sixty three thousand dollars ($63,000.00) total. In summary, MPA proposes to complete a limited evaluation (Option 1) of the Selva Manna Lagoon system in City of Atlantic Beach thzt ~~ill include the following tasks: (1) Gather existing information to understand the existing conditions and the work that has already been done, (2) Create a refined and expanded AdICPR model from the existing ETM work, (3) Evaluate the size of pipes in the storm sever system proposed by ETM, (4) Evaluate the effect of do~~ztsveam tide control, (5) Evaluate the effect of a pump station at the Fleet Landing weir on the hydraulics of the Selva Marina Lagoon system, (6) prepare an estimate of cost sa~tings relative to the ETM design for storm sewer pipes and an estimate of pump station cost, (7) Prepaze a draft Preliminary Design Report for review by you and City staff; and (8) Present the final report to the City Commission. This work (Option 1) is proposed to be completed by February 1, 1999 for forty thousand dollars ~ - -- _ - Mr. Wayne C. Reed, President _ December 8, 1998.: - Page 2 ~ .. , If we follow our proposed scope of work as presented in the R-A-M Team's iesponse to the RequesYfor Proposal (RFP), MPA should then use the refined model to evaluate the variety of altematives that the were considered to be part of an integrated solution of the Atlantic Beach problem. The idea that wee presented last Friday night waz that more than one management practice would be needed in Atlantic Beach to affect a cost effective solution to Core City and other azea flooding.. Those practices included: • better upstream management of runoff in the Core City, • tide control, • removal of downstream restrictions, • modifications to the weir operating schedule, • segmenting the lagoon for storage, • limited use of pazks for floodwater storage, and • a pump station. The water quality considerations of these altematives must also be evaluated. As eve have previously stated, the above Level of analysis cannot be completed in one month. Hovrever, your discussions ~~ith the City Manager have made it clear that he desires to present a proposed contract to the City Commission that produces a report thirty (30) days after the \'otice to Proceed has been given. MPA has analyzed both the effort required to provide the level of analysis that was presented to the City Commission and in our RFP response, and the amount of work that can be completed in thirty days. MPA believes that the only way to determine the most cost effective solution is to complete a comprehensive evaluation of the Atlantic Beach situation. The estimated time to complete this comprehensive evaluation is ten to twelve (10-] 2) weeks. At your request, w~e have developed a limited evaluation that can be completed by the first week in February, 1999 if the notice to proceed is dated the first week in January,1999. However, we have had to delete several important componenu of our comprehensive study which we feel aze necessary, if only to know that the selected altemative is the most cost effective option. For this limited evaluation (30-day study -Option 1), MPA proposes to evaluate only the siu of the storm sewer pipes, the effect of downstrealri tide control, and the effect of a pump on the hydraulics of the Selva Marina Lagoon system. Limited water quality evaluation must also be made, to only include discussions with the water management district to determine the required treatment level for an increase inflow. Environmental Reseazch and Design (ERD) would - complete this water quality work under sepzrate contract with you, with assistance from MPA. . The, cost savings of an optimized storm sewer system and the cost of a pump will be estimated. Text for the Preliminary Design Report will be prepared for you and City staff to review, and then the plan will be presented to the City Commission. _ rseia~ai~n~~:.»ye ~ - ATTACHMENT "A-3" .MARSHALL, PROVOST & ASSOCIATES " - civil and snvlronmental enytneers • planners December 8, 1998 . Mr. Wayne C. Reed, President 'Ihe R-A-M Professional Group, Inc: 4655 Salisbury Road, Suite 201 Jacksonville, Florida 32256 SUBJECT: Proposal for Professional Services for Atlantic Beach Tailwater Control Preliminary Design Report Activities Deaz Mr. Keed: Transmitted herein is a proposal to provide professional engineering services to The R-A-M Professional Group, Inc. as asub-consultant for the evaluation of the Selva Mazina Lagoon system in Atlantic Beach, Florida, including tail~vater control option's and other means to control flooding within the Ciry and particulazly the Core City azea. This proposal is in response to the selection of The R-A-M Professional Group team for the Design Modification, Core City Utility Improvements and Stormw~ater Collection / Design of Tidal and Flood Contro] Structures for Tailwater Control Project. The first step in the project is to complete an initial evaluation and prepare a Preliminary Design Report. This proposal will discuss only the Preliminary Design Report activities. In order to prepaze this proposal, Mazshall, Provost & Associates (MPA) has gathered some information from you and others regazding the previous work that w•as done by England, Thims, and Miller, Inc. (ETM), particulazly as it pzrtains to the computer model that was created of the Selva Marina Lagoon s}•stem. However, the first task that is proposed is to gather and assimilate all of the information from all of the previous efforts in Atlantic Beach. Some of the sources that will be consulted include all of the ETM work, the CH2M Hill stormwater master plan, the work done by other consultants for the City of Jacksonville and Duval County, any.work done by the City staff, and any work that has been done by Atlantic Beach residents (such as Mike Schmidt). The second task will be to understand and refine the ETM AdICPR model. It is not clear whether or not the model has not been calibrated or verified, even with anecdotal information: For conclusions that aze reliable, the mode] must be verified, at least, if it can not be formally calibrated. Once that has been done, the model will be extended to include the storm sewer pipe . system designed by ETM. This storm sewer system was designed using the rational method, - - which is a very conservative design methodology. MPA will model the system as a whole using the AdICPR model, from the first catch basin to the outfall in Sherman Creek. We anticipate _ some cost savings by reducing pipe sizes. , - P9847Ycedlcaer..wpd ~ - ~ ~ .. r-. - ~ " . DFSCltYt'TION MAN-HOURS• COST TASK A. Labor (continued) PD PM PE T CL (S) I-16 Prcpue Final Reporl summariim; all Phast I work 4 4 - - 4 eHotu 1.17 Project tmnagettxntlwordinatton with order Project 4 8 - •- 2 tam members I-I8 Ancad one meting 6 6 •- -- LABOR TOTALS: 90 l l2 96 56 24 5 28,600.00 B. Rdmbursabk Expenses 1. Plotting 10 plots ®S13.OOlplot S 150.00 2. Printing 100 prim ~ SI.00!ptlnt 100.00 3. Copks ?500 copies ®50.10/copy 2~•~ 4. Long Distance Fax 50 sheets ®SI.SOlshttt 75.00 S. Overnight Mail Actuat Cost ~•~ 6. Miltagc 1000 mUes ®50.30!mlle 3~•~ 7. Lodginp'kleals 3 da5•s z 5150!day 4~•~ RF4NtlURSABLE EXPF.:ISFS TOTAL: S 1,375.00 pts~$fi I TOTAL: S 29,975.00 •Legend: PD: Projeu Dictean (5100lhour) Pdl: Project Mar~gcr (S 0 Atour) 9 PE: ~ n e Project Errgineer (S60AMUr) T: Technician (SSO/hour) CL: Ckrital (S401houp -AOEr rpoilMrV.t+fK aAM _, PROFESSIONAL ENGII~'EERL'VG SERVICES CORE CTTY STORMVI'ATER IMPROVEMENTS AND TAIL~VATER CONTROL CITY OF ATLANTIC BEACH PHASE I - PRELII4tINARX DESIGN PHASE EXHIBIT B: iviAN-HOUR/FEE SLiMN[ARY Prepared By Environments! Research & Design, Inc. December 8, 1998 DESCRIPTION MAN-HOURS' COST TASK A. Labor PD PM YE T CL (s) 1.1 Ancnd projttt kick-off meeting 6 6 -- •• -- I.2 COlltct and review availaFle infotmainn relat[d to 4 8 -- 2 wafer quality I-3 __ Conduct a field evaluation of the projta zrea 6 5 -- -• -- related rowater quality 1-4 Autrd a meeur-g with [.tit SJRWbfD rttz[ed fo h 6 -- •- wa;er quality I-S Conduct computer modeling of pre-projtu annual 2 2 16 -- - runolf volumes I-6 _ Estimate pre-project annual mass pollunnt leadirgs 4 •- -- -- tor 7P, TN. HOU, and 7SS _ 1.9 _ Conduu co:npuar modeling of pest-project mnual 2 2 16 -- •- runoff volumes 1-8 Estimate poso-project anneal nvss polutant Icadings 4 -- -• -- •- for 7P, TN, HOD, and TSS 1-9 Dettrmine annual mast pollutant load celuaiecs 2 -- •• •- «quired for projttt 110 Evatua:e alternatives to achieve required arnwl B 16 40 -- •• mass pollutant load «ductions I-I1 Prepue conceptual plans for water quality 4 S 16 32 -• treatment alternatives 1-12 Determine estimated construction tesu and annual -- 4 8 16 - 0&M costs for watts quality ueatrntnt attcrra:ices I-13 Prepare Drah Rcpon summarizing all Pha« I work ]6 24 •• 8 16 cf1'orts I.14 Anend review meeting with Ciry 6 6 •• -• •- I.15 Anend rn~iew muting with SJRWy1D 6 6 -- •• -- rage f IR4'IaNTIAMIC IAM I-8 Esthnate post-project annual mass pollutant loadings for each sub-basin In the project area for total phosphorus, total nitrogen, BOD, and total suspended solids using the annual runoff volmmmes from Task I-7 and stormwater pollutant concentration information generated duthmg the completion of Task I-6. I-9 Determine the annual mass pollutant load reductions required for total phosphorus, total nitrogen, BOD, and total suspended solids for each sub-basin within the project area by subtracting the pre-project annual mass pollutant loadings from the post-project annual mass pollutant loadings described in Tasks I-6 and I-8. I-10 Evaluate alternatives to achieve the required annual mass pollutant load reductions calculated in Task I-9. Alteratives to be evaluated include the use of grassed swales, exfiltration systems, and trashlsediument removal technologies (including CDS, Vortechnics, Stonnceptor, and traditional baffle boxes). Pollutant removal efficiencies for each of the alternatives +vill be based on runoff volume reduction and/or treatment efficiencies based on literature values. I-11 Prepaee conceptual ptans for the optimum ~.ater quality treatment alternative based on the evaluation conducted in Task I-10. The conceptual plan may include the following elements: grassed swales, exfiltratiou systems, trashlsediment removal technologies (including CDS, Vnrtechnics, Stornmceptor, and traditional baffle boxes). I-12 Deternmine the esticmmated construction cost and annual operation and nmaintenance (08:;9) cost for the water quality treatment alternative prepared in Task I-11. I-13 Prepare a Draft Prelinminary Design Phase Report sutmmmarizing the work performed during this phase. Four copies of the Draft Evaluation Phase Report will be submitted to RPG for review and comment. I-14 Attend a revlem+' nmeeting with RPG and the City of Atlantic Beach to discuss ~ conmients on the Draft Report. I-15 Attend a review meeting with the SJRVV11fD Permit Staff to discuss the proposed water quality improvement plan and to receive any conunents to be incorporated into the Final Report. I-16 Prepare umd submit six copies of the Final Preliminary Design Phase Report to RPG, incorporating all Comments received fronm RPG, the City of Atlantic Beach, and the SIRWMD. .\ ~t I-17 Provide general project management and coordination with other project team menmbcrs and the City of Atlantic Beach. I-18 Attend one final meeting with RPG, the City of Atlantic Beach, the SIRWMD, and '~ other interested parties as directed by RPG. r~we + ('{.orSl~TUATK MM PROFESSIONAL ENGINEERING SERVICES CORE CITY STOR,IIFVATER IMPROVEMENTS AND TAILWATER CONTROL CITY OF ATLANTIC BEACH PHASE I - PRELLVIINARY DESIGN PHASE EXHIBIT A: SCOPE OF SERVICES Prepared By Environmental Research & Design, Inc. December 8, 1998 During Phase I - Preluninary Design Phase, the Consultant shall perform the following tasks: / I-1 Attend a project kick-off meeting with The R-A-~I Professional Group, Inc. (RPG), and the City of Atlantic Basch to rep iew the overall project objectives, scope of services, contacts, project schedule, meeting schedule, and to request specific information from RPG and the City of Atlantic Beach. ~ I-2 Collect and review available information for the project area related to water quality. Information ro be collected will include: current consWCtion drawings, stormwater calculations, 1996 geotec'nnical information, 1991 EPA requirements, and requiremetts related to the 1996 FDEP Consent Order. . ~ I-3 Conduct a field evaluation of the project area as it relates to water quality. Potential areas for exfiltration systems, grassed sN•zles, sediment/trash removal technologies, and other water quality components will be identified. ~ I-4 Attend a meeting with the St. Johns River ~~'ater Management District (SJR~}'NID) to discuss the project water quality requiremenu specifically related to post- development vs. pre-development annual mass pollutant loads. Those water quality A~ treatment altztnatives being considered will also be discussed during the meeting. I-5 Conduct computer modeling of pre-project annual runoff volumes for each of the project area sub-basins for typical rain events from 0.1-?.5 inches in depth using the Santa Barbara Utban Hydrograph i'dethod. All hydrologic parameters required for modeling will be provided by RPG. I-6 Estimate pre-project annual mass pollutant loadings for total phosphorus (TP), total nitrogen (TAB, BOD, and total suspended solids (TSS) for each sub-basin within the project area using the annual runoff volumes calculated in Task I-S and available stotTtrwater pollutant concentration information frotn typical stormwater In Florida. I-7 Conduct computer modeling of post-project annual runoff volumes for each of the sub-basins within the project area fer typical rain events from 0.1-2.5 inches using the Santa Barbara Urban Hydrograph method. All hydrologic patarnetcrs will be provided by RPG for modeling. tAQ~ ~ l1lOKATIAA-flC Il1M -- ATTACHMENT "A-2" E R D ENVIRONMENTAL RESEARCH & DESIGN, INC:~ WATER QUALITY ENDINEERINO 3a15 TRENT1YQOp BOLtEVARO r SUIYE 102 ~ ORlJWDO, FLORIDA 32812 TELEPHONE: (107) 855.0166 FAX: (107) 826-0118 pecuubcr 8, 1998 hfr. Wayne C. Reed, Ptesident The R-A-M Professional Group, Inc. 4655 Salisbury Road, Suite 210 Jacksonville, FL 32256 FAX: 904/296-4550 RE: Professional Engineering Senices for the Core City Improvements and Tailwater Control for the Ciry• of Atlantic Beach - Phase I Proposal Dear Wayne: Enclosed with this letter are t~vo copies of our proposal for perfoming water quality evaluations related to dte Atlantic Beach project. The proposal includes attending various meetings, ~:ollecting and reviewing infomation related to Water quality, developing pre- ~~ post-project pollutant loads, evaluating alternatives to achieve the required pollutant load reductions, preparation of conceptual plans, estimation of construction costs and xnnuzl ORchi costs, preparation of Draft and Final Reports, xrd getterrl coordination. R'e can complete the described services wit]tilt 75 days of Notice to Proceed. Once you have had an opportunity to rcviav the enclosed proposal, please give me a call to discuss. We are looking forward on working on this important and interesting project with )'ou for the City of Atlantic Beach. Sincerely, l~ V'~ ff ey L. Herr, P.E. Vice President -Engineering TLH: shd Job No. 98-832 Enclosure: Exhibits A and B ^i FFF pROPOCe~ _ HOURS S.?REAn BY T/LCK CITY OF ATLANTIC BEACH • CORE CITY REDESIGN?AIIWATER CONTROL Tile R•MM ProkssioRW Group, 41c. OPTION 2-COMPREHENSNE EVALUATION ALTERNATNE IA Ewlua0oNPm0minarv Dnian Report fODRl Sub-Phi, A LsaOR GOMe_ (SEE TA<KS L7. DG. 11 PROJECT MANAGER MANHOURS 25 ~ LEAD CMLENGWEER BA ~ LANDSCAPE ARCM(TECT 56 ~ DESIGN ENGWEER 718 ~ SENKM DESIGNER 88 Q CARD OPERATOR AO Q CLERK:/LL 36 ~ OA/OC ENGWEER p ~ TOTAL LABOR COST SURCONSULTAN7S B 455 . ENVIRONYENiAL RESEARCHE DESIGN, WC. Sle AIIaCME MARSHALL PROVOST 8 ASSOCIATES See Allathe0 PRURT 8 ASSOCIATES Ou0pet EWS 8 ASSOCIATES, INC. TOTAL SUBCONSULTANTS COST PDR REPORT 7OTAl REPRODUCTION COSTS D. OTHER COSTS FILM 8 DEVELOPWG (EA) LOCAL OCUVERIES TOTAL OTHER COSTS F_ TRAyEL PROJECT TOTAL TRAVEL . TOTAL PHASE IA SUBMffTED BY^: ~"G WAYNE .REED PRESIDENT THE R-MM PROFESSbNAL GROUP, WC. 0&Deo-98 rno~cc P9GES 12 150 ~ 5 ~ 2 ~ 350 ~ 5105.00 595.00 580.00 570.00 (60.00 550.00 340.00 580.00 ~L 52,825.00 57.980.00 51,480.00 58.260.00 (5,280.00 S2A00.00 51,440.00 ~~ 532,485.00 529.975.00 583.000.00 51,000.00 ~.~ 593.975.00 50.12 SZ1fL04 5218.00 St7.at 589.05 f25.OD 5`.14.4Q 5139.09 30.32 5712.00 5112.00 1126,907.05 __ .,_. .J. _,v N '1„~ "~~ O d M Y N N N N N X ff w N Y II /I Nil U O O O O O O O O O O O O O O O O O OI O ~~ Y ry N ry N N N N N N N N N NNN N N N ^ J U FC Z U < ~+ 3 < Z 2 t? m t w Z w O U ~ 2 0 N ~ ~ w v x ~ ~ a . ~ _~ F a N Q ~2 Z W O~ 9 _ ~~ o OF W F Q Q Y N NNN N rv N tl rv rv rv rv N O N Y ml = < U 1' m Y a Y Y f O O O O O Y rv O rv N Ol O U rv ~ ~ O Z W m ;,,lY ~ m o o m m m t Y Y m v t ~ v tl m b m W TG~ ::~Y: W m O O O O O rv m rv m O ~ ~ 0 0 0 O p tl a N D 5 ••:; : ;~ m mYmmc rvvarv a rvaavm m ml + ~ 1 . tl J i. N ~ ~ ~ ~ ~ ~ ~ ~ ~ r ~ ~ ~ ~- ~- N 10 O N O N ~ o i ~ ~ R _g I m w° {. ~ E S$ ~ me o ~ E g a E ~y x • n• 5 ~~.P 6 a i ° ~S y E5 ~ $Xn5 H 4~4 m ~• ~ i ~~~ w~Sd ~ b _ Ya g (o io 1'•a gYm E~6 ~ ~ n L f¢` La g~~5 aw ~~~~ ~ :~ v o ~ g ~ .~gf~:r l=,y':o ~ 43 ~~ ~ ~ a ~ Z E ~ U U~ E U W~ C U U s m m 0 6~ ~ ~ C ~ 4 lW~ `a 'ARKRA -.SARK ~.S $SS 3i iS a ~ $ ~ do X 3F ~i ~i i i ~ ~iiiii S ~ o ' $2 W • aFFFFF WFFFF ly WI-FfFF fJ 6 0 ~ ~ < ~ . r x ~ ~ m N N u ~ N ~ W F F F F F f F H F i S m IV. FEES R-A-M will be paid the following fees for its efforts: Phase I.A (EvaluatioNPreliminary Design Report) -Option 2 $126,907.05, and Phase I.B (Public Outreach Initiative/Scope Finalization) $2,750.00 per presentation. Additional evaluations will be performed at a time and materials basis, if needed, subject to a budget limit of $5,000.00 without further negotiation. V. TERMS AND CONDITIONS R-A-M's standard terms and conditions which will apply to all work being completed under this agreement are provided as Attachment "E". 2. Insurance Included as Attachment "C", is R-A-M's certificate of insurance made available to the City of Atlantic Beach. R-A-M will serve as the prime consultant for this project, and as such provide overall insurance for all work completed (including our Subconsultants, ERD, MPA, Pruitt, and Ellis). Certificates of insurance of these subconsultants have been requested and are on file with R-A-M. Additional insurance can be provided, if required by the City, at its expense. 3. Invoicing R-A-M's invoicing for this project will be submitted at least monthly in proportion to the amount of work completed for Phase I.A efforts, or on a unit cost/time and materials basis for Phase I.B. efforts (see Standard Rates included as Attachment "D"). The above is agreed to this day of December, 1998 as evidenced by the authorized signatures below. CITY OF ATLANTIC BEACH THE R-A-M PROFESSIONAL GROUP, INC. James R. Jarboe City Manager Wayne C. Reed President Revision 2 - Deeernber 10, 1998 ppe 5 presentations and public participation meetings will be completed as a separate task or phase prior to initiation of design and permitting following completion of this phase. Phase I.B (Public Outreach Initiative/Scope Finalization) This task is to be completed following the three initial presentations to the City Commission, Staff, and SRC included in Task I.A above. R-A-M will prepare for a series of public workshops wherein the recommendations of the PDR are presented. R-A-M will present the recommendations at the public workshops, entertain questions, and attempt to assist the City in building consensus among the interested parties. Because the number of such meetings is as yet undefined, this task item will be addressed on a unit cost basis (meeting preparation/meeting attendance/presentation/ follow-up). Any additional items required to be evaluated as a result of these workshops can be addressed on a time and materials basis, subject to the R-A-M Team's current rates. Following the completion of all required public outreach initiative efforts, R-A-M will finalize the scope of work required for the redesign of the Core City improvements and downstream tailwater control measures selected by the City for follow-on design and permitting. II. FLEXIBILITY In our meeting with you, Mr. Jarboe, and Mrs. Kaluzniak Monday morning, we discussed the City's intent for the Agreement for Services for this project to be comprehensive and yet flexible, particularly regarding undefinable components of the Scope of Work. To that end, manhours identified in Attachments "A-1", "A-2", and "A-3" for Phase I.A (EvaluatioNPreliminary Design Report) are intended to be flexible, with the understanding that same can be adjusted and moved within the tasks upon mutual consent of the City Engineering Staff and R-A-M, following approval of this Agreement. Also, note from Section I above, that Phase I.B (Public Outreach Initiative/Scope Finalization) has been separated from Phase I.A (Evaluation/Preliminary Design Report) simply because the scope of this effort is undefined at this point. However, in general, we expect a series of public workshops to be conducted by the R-A-M Team with presentations of findings from Phase I.A (EvaluatioN Preliminary Design Report) efforts. III. SCHEDULE Option 2, which is recommended, requires a schedule of 75 days, or a deadline of March 15, 1999, assuming a NTP of January 4, 1999. Public initiatives would be expected to require an additional 20 days. Revision 2 • December 70, 7998 Pape 4 structure(s) will be detailed in the PDR. The preliminary report must include a plan to illustrate the intermittent stormwater release between the high and low tides during a major storm. Task 5b -Identify and evaluate the site(s) and/or necessary parameters for the design of a stormwater pumping station or stations, or any other solutions, at various locations. The pumping station, or any other solutions, in conjunction with the control structure, must be able to hold the elevation of tidal water at the Selva Marina Lagoon to a maximum of 3.5' Mean Sea Level (MSL) and a minimum of 2.5' MSL. Task Sc -Identify property areas (upstream and downstream) which may be adversely affected by the Tidewater Control Facility and develop a plan to resolve any negative impacts. Develop a plan to alleviate possible concerns of residents along the drainage system identifying the benefits of the control facility and assist the City in the coordination of the plan. Task 5d -Develop preliminary details and estimated cost, as a result of modeling, for each component of the design, including pumps, motors, generators, inlet and discharge pipe sizes, and other features to handle drainage from 5-, 10-, 25-, and 100-year storms. Assume the project will require design for a telemetry observation system. Task Se -Look for opportunities for improving stormwater discharge first in existing creeks and/or channels within City limits and develop possible recommendations for the City to take to DOT, JTA, and the City of Jacksonville for outfall improvements which would improve tidal and discharge flow from Atlantic Beach. Task 6 - Develop a "Conceptual stormwater Release Plan" with automated features, if possible, to operate the Tide Control System and maximize the release of stormwater drainage and minimize the impact of the system on both downstream and upstream areas; summarize this concept with probable costs in the PDR. The final deliverable for this phase is 12 copies of a Preliminary Design Report, which provides alternatives available to the City (with probable costs included) to address Core City Utilities renovation/installation and overall tailwater control. The report is to include R-A-M's recommended alternative(s) and justification to support same, and also sufficient information for the City to consider other alternatives presented at the City's option. Hydraulic model runs will be included in summary form, as will be other supporting data. A total of three presentations {to City Commission, Staff, and stormwater Review Committee (SRC)} is included in this phase. It is anticipated that additional Revisbn 2 -December 10, 7998 Page 3 Task 2d -Evaluate drainage pipe size requirements in the Core City to reflect any benefits of tailwater and tide control design. Task 2e -Increasing the capacity of the east-west streets to transport surface flows in a way that increases the design flow for which the system provides protection. Task 3 -With regard to trees, recommend design alternatives in the PDR that maximize the preservation of the existing natural vegetation and tree canopy of the Core City. Specifically: Task 3a -Evaluate the impact of the project on trees in and outside of the project right-of-way, to include the effects of lowering the water table, root removal, and other construction impacts. Task 3b -Recommend ways to decrease the number of trees requiring removal. Task 3c -Once evaluation is complete, recommend ways to reduce the impact of the project on trees outside of the project right-of-way. Provide recommended components of a mitigation plan for any permanent and long-term damage (up to five years after project completion, if applicable) resulting from construction. If advisable, mitigation plan should include vegetation replacement concepts and projected costs for those plants that will experience long-term, irreparable harm. Task 3d -Recommend controls on and techniques of construction that will serve to protect all vegetation frem the effects of the work. Task 4 -Assess the feasibility and advisability of providing for underground utilities in conjunction with this construction project, to include electrical, natural gas, N, and/or telephone lines/cables, and provide summary in the PDR. If selected for inclusion by the City, incorporate the component(s) into the design (envisioned as a follow-on phase). Task 5 -Evaluate existing information concerning the flood and tide levels at the Selva Marina Lagoon, Puckett Creek, Sherman Creek, the Intracoastal Waterway, St. Johns River, and other water bodies or drainage systems that affect or restrict the drainage of the northern and core city portions of Atlantic Beach into the Selva Marina Lagoon and develop a section in the PDR that clearly describes design details to include: Task Sa -Control the tidal flow and restrictions in the Selva Marina Lagoon drainage system, beginning from Plaza Street (near City Hall), north to the Puckett Creek culvert on State Road A1A (near the Village of Mayport). The reason for selecting the location(s) for the control Revisbn 2 -December 10, 1998 Page 2 AGREEMENT FOR SERVICES CITY OF ATLANTIC BEACH CORE CITY REDESIGN/TAILWATER CONTROL DESIGN This Agreement is for Professional Services to be provided by The R-A-M Professional Group, Inc. (R-A-M) for the Core City Redesignlfailwater Control Design ("Project") for the City of Atlantic Beach ("City"), as more particularly described below. I. SCOPE OF SERVICES Phase I.A (Evaluation/Preliminary Design Report) -Option 2 (Comprehensive - 75 Days) Option 2 closely "matches" the approach R-A-M presented to the City Commission on December 4, 1998 and includes alternatives testing through the refined model, complete water quality mass loading modelling, tailwater control options evaluations, and value engineering services within the following tasks: Task 1 -Evaluate the existing treatment benefits of open, undeveloped, and/or preserved areas of park lands and other public lands, including but not limited to Howell and Preben Johansen Park. Prepare a decision briefing [i.e. Preliminary Design Report (PDR)) for City on the feasibility of leaving these areas undisturbed to provide natural stormwater treatment and retain the present character of these areas. (Modelling and methodology for implementation are also included.) Task 2 -Perform selective value engineering with the goal of assuring the City realizes a cost effective stormwater treatment collection system while not sacrificing the permitability of any component. R-A-M is free to bring any ideas (summarized in the PDR) to the City that it believes can result in significant savings while maintaining the system effectiveness. Although not limiting, the firm will specifically address the following: Task 2a -Evaluate curb and gutter in the current ETM design including a cost and benefit analysis, taking into account traffic considerations and other roadway design alternatives. Task 2b -Reducing the number of conflict manholes. Task 2c -Preserving to the greatest extent practicable recently installed water mains on 1st, 3rd, 8th, 9th, and 11th Streets as well as other water mains that are serviceable and meet the requirements of the Duval County Department of Health. Revision -< - Cecemba 10, 1898 PsBe i ATTACHMENT"D" =C~: THE R-A-M RROFESSIONAL GROUP, INC. G ENGINEERING-PLANNING-ENVIRONMENTAL CONSULTANTS THE R-A-M PROFESSIONAL GROUP, INC. STANDARD RATE SCHEDULE As of January 1, 1998 Cateoorv Hourlv Rate Principal/Project Manager ........... ........... $105.00 Senior Engineer/Planner ............ ............ $95.00 Design Engineer/Planner ............ ............ $80.00 Senior Designer ................... ............ $70.00 CADD Operator ................... ............ $60.00 Engineering Technician ............. ............ $50.00 Clerical .......................... ............ $40.00 Out of Pocket Exoenses Out-of-pocket expenses for items including, but not limited to, automobile mileage, reproduction (photocopies, bluelines, etc.), long distance telephone charges, express deliveries, film and developing, and computer diskettes incurred in the performance of projects will be invoiced at the actual amount incurred. Subconsultants Expenses for any subconsultants retained at the request of Client to perform services beyond those typically offered by The R-A-M Professional Group, Inc. will be at subconsultant invoice plus ten percent (+10%). 4655 Salisbury Road, Suite 210 - Jocksonville, Florida 32256 (904) 296-4440 -FAX (904) 296-4580 ATTACHMENT"C" i- CERTIFICATE OFf `' INSURANCE a .°~..IMMgWT:; .woi ~ e . , .. s::, ..:.. , ~ :, 5 i. .` 1 1 / 10 / 9 8 ... °~~ ~ ~ ,u aaDODUa THIS CERTIFICATE IS ISSUED AS A MATTER Of INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Harden & Azsociatez,lnc HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 606 Rlvarsida Avenue ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. P.O. Bo% 2286 ~ COMPANIES AFFORDING COVERAGE Ja ck zonvilla, FL 32203 COY-AM 904-354-3785 A USF6G - W EW [ CO~PAMT R-A-M Protass Tonal Group, Inc B RISCORP Pro ert fi Ca zua It 4656 Salisbury Rozd CoasAMr Suits 210 C Acce lance-c/o Ca itol Jatksonvi I le, FL 32256 CoYa•MT I ~ COVERAGES~aw±z..'`S;sax.St...,~,..z x,..,T.., .,.., .a A., :.['..,. .... ..... ........ ,..,.. .,.. ...s _,~ +::«v;.a ~~,.sZ...~~'.-..w"kK ,aK ~.-,.:F.[^'~•a2 TIESIS TO CERTIFY THAT THE POLICES OF W $VRANCE LISTED BELO W NA V E 3EEN ISSUED TO THE W $URED NAMED A80 VEFOR THE iOUCYPERi00 w01CATED lIOTwITHSTANOINC wNYREOVIREMENT,TERMORCOND17IONOF ANYCONTRACTORO7HERD000MENT W ITHRESPECTTp wHiCHTH15 CERTIFICATE MAY 8E ISSUED OR MAY PERTAw, THE wSURANCE AFFORDED 8T THE POLICIES DESCRIBED HEREw IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LDATS SHOWN MAY HavE SEEN REDUCED Br PALO ClA WS. eo ilY[OF WtUeAMO[ .DUCT MUMEIA [OLICYRRCTR[ .DUCT [vWATgM1 IWRE L1AI DAT[IMWOORT) DAT[(MAYDOTTYII DEMULL WSART I i GEER•L ACG.LDAiE IS 2000000 A ~ XI CDaa4RCI1L Dc~ERAL LIAZIUIY 8F5121782 1/25/98 1/26/99 PRODUCruuoicP ADO jf 2000000 CU:MI Y•CE~«CUR 4 I I P'vTSD.IAL l ADY uAMT If iDGDDOD ~ 1 DrTFRS a cca:RACtoas aROi 'Faa «:sAa<.~ICE I s i 000000 r ~ IFIFE D•u+GE IA~rw Iinlf 3DDDDD I t ! i•ED EID LAM w °rsanl ~ S 10000 +ur°YaarJ[LUUm I ~ I ~ I I i 1 ICOUS:n_) $IYC.LE :IYIi IS i ~wT AUto BF5121762 I 1/25/Sfi 1/25/S9 I 1000000 i ALL OwMEJ •U~O$ I I '9JC.Y !KAi.T S I I i $~/1EXA~J I;;:~S _ IoM ar SY11 ~ 1 A i XI MIf~D Au:C$ I '3«r_T ^:AST 'S p h MONOw`f9 AO:v^^$ I i i filar acc:unV I I I iRCatRfT O+VADE ~.f j C•a•CE UAa ART I I I AUIO WLT •?A ACCIDEMTIi ~ AM AUTO i I OMER :4AY N' i0 OFLT: i ! I ~ I EAOI ACCWE.Mi ; S ! I I ADGREDAiE jS E[Cfsf uAaam I j I ~ EACN «:.ARcNCc IS I •GGR GArE I wEPEtu EC~Y I I I _ S I 1 ' OMER :!vv LWiELLA FDFAI ~ I ! i S WOKKEKf C°Mr[Mf •TION 1M0 I I Xi S1A:UiORY LYIf$ I 6 [MILOTEKE'UA[LRY 30675 I 2/10/S8 2/10/S9 EACM •Ctu)ENi !s 1000000 iME aROPRIEtORr iAAltl RS/EYECJi~V_ R IM0. I DI$&TSE ~ a0u0 Uwt I f 1000000 C DF%N:F, S AiiE EA¢I I 015EASE ~ EACM EtatOTEE! f 1000000 oTMu CI Prof ezsionsl I A97MP0384 I e/16/98 ( 4/16/99 500000 Liability 500000 10000 deductible Of EQ V TqM OF OrGATgMfA.OC.TIOMENEM12Efrf1[CML RIME 30 days notice of csncellation on the Work Comp policy. HOLDER sr i' ri r r 7r r r.. r CERTIFIC~TE CANCEL LATIOf7 !%/ ~ ~ li: r ry' ; ''` L "Y y H! ~ a' r 3 ' `~ " ~ . d.,,: . s . . :,, ,. ;., „ ,~ ,/.. i: G. b .b !, :„ . . .,a..G „ fMOtq.D AMT O/ THE Aa01[ D[fCa M[D [OUGaif a[ C•MC61[0 aVDaE TM[ [i[a1ATK)M DAT[ TMG[DI, TM[ YfVWO COAr•MT 1KlJ. GDUYDe TO YAL Clty Of Atlant lC Beath 1D OATt WaRT[M MOTKETD iMICGTIIGT[MOLD[ll M•MIDTO TM[LVT, Attn: Robert S. Kosoy, P.E. our r•Aw[roY•a. such MOncc sMAlt wosE MO Dauc•igM Oa uuurT 1200 Ssndpiper Lane OF •MT KWD WOM TM[ COM/AMT, Rt ADiMa Oa a[M[f[NTATIYU. Atlant lc ficsch FL 32233 •uTM f[ •rl.[ 004986000 ~ ACORD 265 (3193 „r. r, r :', ., ,, ;,.~, ;,a r~.:~ : ~ ~~ .`i. ,, ,.:, ~..: _ r„v~.._~. ACORd CORPORAT10Ni993` 12.2 This Agreement shaA be governed, consWed, and enforced in accordance with the laws of the State of Florida, and any disputes with rasped thereto may be maintained only in a court of competent jurisdiction in the County of Duval, State of Fbdda. 12.3 This Agreement shaA be binding upon the Client and R-A-M and their respective parMers, successors, heirs, assigns, and legal representatives. Neither party to this Agreement shatl assign or transfer any rights, duties, or obligations under or interests in this Agreement without the prior written consent of the other party. Notwlhstanding the foregoing, however, R-A-M may subcontract any portion of the Services to be rendered hereunder without such consent 12.4 This Agreement together with the aforementioned Scope of Services letter and aN lettered attachments constitutes the entire agreement between the Client and R-A-M and supersedes a0 prior written or oral understandings between the parties with respect to the subject matter hereof. This Agreement and any attachment may ony be amended, supplemented, modified, or canceled by a written instrument signed by an authored representative of each party. 12.5 In the event a dispute arises out of the Project, this Agreement, or the Services provided hereunder, the non-prevailing party shah reimburse the prevailing party for its costs of itigation, mediation, arbitration, or other legal or quasi-legal proceedings and attorneys' fees before Mal, at trial, or on appeal. 12.6 If any provision of this Agreement is held to be unenforceable or invalid in whole or in part, such provision shall be severed, and the validly, legality, and enforceability of the remaining part of such provision, and the validity, legality, and enforceability of atl other provisions hereof or thereof, shatl not be affected thereby. 12.7 Any and all notices required or authorized to be given pursuant to this Agreement, exduding invoices for Services rendered pursuant hereto, shall be given in writing and ether hand-defnered or addressed and sent by certified or registered mafi, postage prepaid, and return receipt requested, as follows: ttto R-A-M: The R-A-M Professional Group, Inc. 4655 Salisbury Road, Suite 210 Jacksonville, Florida 32256 Attention: Wayne C. Reed or to such other address as may hereafter be designated by eiNer party by the giving of notice in accordance with this Section 12.7. All notices or other communications shall be deemed given when actually hand delivered, or five (5) days after maiM1ng in accordance with this Section 12.7. (NOTE: CONDITIONS DO NOT REQUIRE SIGNATURE BOCK) Page 4 7. TERMINATION, SUSPENSION, OR ABANDONMENT 7.1 This Agreement may be terminated with justifiable cause by eRher party upon thirty (30) days written notice. In the event of termination, R-A-M shall be compensated, as provided herein, for Services performed pdor to termination, together with Reimbursable Expenses then due, and for all expenses directly attdbutade to termination. 7.2 If the Project is suspended by the Client for more than thirty (30) consecutive days, R-A-M shall be compensated for Services performed prior to notice of such suspension. When the Project is resumed, R-A-M's compensation shall be equitably adjusted to provide for expenses incurred in Me interruption and resumption of R-A-M's Services. 7.3 This Agreement may be terminated by the Client upon not less than fifteen (15) days written notice to R-A-M in the event that [he Project is permanency abandoned. If the Project is abandoned by the Client for more than ninety (90) consecutive days, R•A-M may terminate this Agreement by giving written notice. 7.4 Failure of the Client to make payments to R-A-M in accordance with this Agreement shall be considered substantial nonperformance and cause for termination. 8. OWNERSHIP OF DOCUMENTS 8.1 All documents furnished or developed by R-A-M pursuant to this Agreement are instruments of service, and will be turned over to the Client for its use upon completion of the Project. They are not intended or represented to be suitable for reuse by the Client or others on extensions of the ProjeM or on any other project, including the sale, lease, or financing of real property, or for the purposes of obtaining a loan. Any reuse without specific written verification or adaptation or updating by R-A-M will be at the Client's sole risk and without liability or legal exposure to R-A-M, and the Client shall defend, indemnify, and hold harmless R-A-M from all claims, damages, losses, and expenses, including attorneys' fees before trials, at trial, or on appeal arising out of or resulting therefrom. Any such verification or adaptation will entitle R-A-M [o additional compensation which shall be negotiated and mutually agreed upon by the parties. 9. CONFIDENTIAL INFORMATION (NIA) 10. INDEMNIFICATION 10.1 Client hereby agrees that, to the fullest extent permitted by law, R-A-M's maximum liability to Client for any and all claims, actions, damages, or losses arising out of or in any way related to R-A-M's allegedly negligent services provided pursuant hereto or breach of contracts shall not exceed $500,000.00. Additional coverage may be obtained at Clients expense, antl failure to exercise the option for additional coverage waives any claim of liability beyond such limits. Client further agrees that in no event shall R-A-M be liable for any Gaims or damages of any nature (including costs relating thereto) unless such claims and damages are the direM result of R-A-M's negligent performance of the work under this Agreement. 10.2 The Client understands that in seelting the professional services of R-A-M, the Client may be requesting R-A-M to undertake uninsurable obligations for the Clients benefR invohnng the presence or potential presence of hazardous, toxic, or pollutive substances. Therefore, the Client agrees to defend, indemnify, and hold harmless R-A-M from any and all liability for properly damage, including environmental cleanup, personal injury including death, consequential or any other damages from any cause whatsoever, excepting the wilKul misconduct or sole negligence of R-A-M in the performance of Services under this Agreement as a result of or in connection with the presence, discharge, release, or escape of toxic or hazardous materials or contaminants of any kind and from any and all direct damages. 10.3 The Client acknovvtedges, upon signing and returning this Agreement, the sufficiency of $10.00 to be credited against the first payment coming due to R-A-M under this Agreement as specific consideration for the indemnification and hold harmless provisions set forth in Sections 8 and 10 of this Agreement. 11. ENVIRONMENTAL PROVISIONS 11.1 Ownership of all waste materials, whether hazardous or non-hazardous, found or generated during the course of environmental investigations or remediation remain with Client. R-A-M will not accept ownership of any material found or generated on Client's property. B included in the Scope of Services, R-A-M will ad as agent for Client during preparation of RCRA Manrfests. 11.2 Laboratory samples collected by R-A-M during the course of environmental projects shall be provided to State of Florida-certified analytical laboratories for anayses. R-A-M, shall not be IiaWe for damages caused by erroneous results from laboratory analyses. R-A-M will only use laboratories with appropriate insurance coverage as subcontractors. 12. MISCELLANEOUS PROVISIONS 12.1 R-A-M is an equal opportunity employer. Page 3 4. COMPENSATION AND METHOD OF PAYMENT 4.1 The Client agrees to pay R-A-M as compensation for the Services described in the City of Atlantic Beach Agreement for Services, dated December 10, 1998 and Attachments "A-1", "A-2", and "A-3" thereof, by the fotlowing compensation method: Phase I A Fbced Fee 3126,907.05 Phase I.B Meetings 32,750.00/per presentation Additional Evaluations Time and Materials upto 35,000.00 4.2 The Client agrees to make an initial payment of 3 0.00 (retainer fee) which shall be made upon execution of this Agreement and will be credked t0 the Clients account. 4.3 In addition to the compensation terms for R-A-M's Services set forth in this Agreement, the Client shall also pay any sales or similar tax levied by any governmental authority on professional or other services or materials provided under this Agreement 4.4 R-A-M shall invoice the Client for all Services rendered and Reimbursabe Expenses incurred pursuant to this Agreement, and each invoice shall be due and payable upon receipt by the Client The Client shall notify R-A-M in writing of any disputed amount contained on an invoice within fifteen (16) calendar days from the date of invoice; otherwise, all charges shall be deemed acceptable andcorced 4.5 The Client agrees to pay R-A-M as stated herein for the Services rendered under this Agreement at R-A-M's office in Jacksonville, Florida. 4.6 If the Client fails to make any payment due R-A-M for Services and Reimbursable Expenses within thirty (30) days after the date of an invoice therefore, the amounts due R-A-M shall accrue interest at the lesser of 1.5°k per month or the maximum rate allowed by law from the thirtieth (30) day, and, in addition, R-A-M may, after giving seven (7) days written notice to the Client, suspend Services under this Agreement until R-A-M has been paid in full all amounts due for Services and Reimbursable Expenses, induding all accrued but unpaid interest, without R-4-M incurring liability due to such suspension. In the event R-A-M engages an attorney to collect any amounts due it hereunder, Prevailing Party shall be responsible to pay for the costs of litigation, mediation, or arbitration, including attorneys' fees before trial, at trial, or on appeal. 4.7 Any delay or default in the performance of any obligation of R-A-M under this Agreement resulting from any cause beyond R-A-M's reasonable control shall not be deemed a breach of this Agreement The occurrence of such event shah suspend the obligations of R-A-M as long as performance is delayed or prevented thereby, and the compensation due R-A-M hereunder shall be equitabry adjusted. 4.8 During the performance of the Services hereunder, the Client shall have the right, by written instrument, to make changes in, omissions from, or to require additions to the Services (hereinafter collectivey referred to as "Changes'). The contents of reports prepared by R-A-M during the performance of environmental services, induding site assessments and/or environmental investigations are specifically excluded from this paragraph. In the event that such Changes require the preparation of additional drawings and/or spedfications, or require additional services by R-A-M, then, upon completion of such additional services, R-A-M shall be entitled to an equitable increase in compensation for additional services rendered due to such Changes. 5. DIRECT IABOR AND REIMBURSABLE E%PENSES (NOT APPLICABLE TO FD(ED FEE AMOUNTS) 5.1 Dired Labor Expenses shall mean the cost of salaries of employees or subconsuttants of R-A--d engaged on the Project. 52 Reimbursable 6cpenses are in addition to the Dired Labor Expenses described in Sedion 5.1, and include adual expenddures made by R-A-M, its employees, or its subconsuttants in the interest of the Projed induding but not limited to: Transportation and subsistence of Projed personnel, subconsuttants' fees, fees paid for securing approval of authorities having jurisdiction of the Projed, toll telephone calls and FAX charges, reproduction and printing charges of ap types for Project-specific documents, mailing and shipping charges, equipment and laboratory use fees, photography, model materials, and all other materials and expendable supplies directly used with respect to the Projed. 6. INSURANCE 6.1 R-A-M shall maintain, to the extent reasonably available, insurance coverages during the pertormance of its Services under this Agreement. 6.2 R-A-M shall provide the Client with certificates of insurance indicating that the above-described coverages are in effed, rf required. Page 2 ATTACHMENT"B" PROJECT NAME: Atlantic Beach Core City RedesigNTailwater Design Date: December 10, 1998 DESCRIPTION: Core City Redesign/TaihaaterControt Design - Phase I (Option 2) THE R-A-M PROFESSIONAL GROUP, INC. STANDARD TERMS AND CONDITIONS 1. SERVICES OF THE R-A-M PROFESSIONAL GROUP, INC. (R-A-M) 1.1 R-A-M agrees to provide Services on behatt of the Client in connection with the Project, as outlined in the City of Atlantic Beach Agreement for Services dated December 10, 1998. 1.2 R-A-M shall provide the Services as an independent professional consultant on behatF of the Client; in no event shall R-A-M be deemed to be an employee, agent, parNer, or joint venturer of the Client 1.3 Should the Clent issue a purchase order or other instrument related to R-A-M's Services, rt 5 understood and agreed that such document is for the Client's internal accounting purposes only and shall in no way modify, add to, or delete any of the terms and conditions of this Agreement If the Client does issue a purchase order or other similar insbument, d b understood and agreed that R-A-M shall indicate Ne purchase order number on the invoices sent to the Client 1.4 The Services to be provided by R-A-M shall be completed with reasonable care, skill, and diligence in accordance wfth generalty accepted professional practice (professional practice does not mean such Services shall be peRect or error free). OTHER THAN AS EXPRESSLY SET FORTH HEREIN, R-A-M MAKES NO WARRANTIES OR GUARANTEES WHATSOEVER, WHETHER EXPRESSED OR IMPLIED, OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, WITH RESPECT TO ANY SERVICES PERFORMED UNDER THIS AGREEMENT. 2. CLIENT'S RESPONSIBILITIES 2.1 The Client shall provide full information regarding its requirements for the Services or Project 2.2 The Client shall designate a representative authored to act in its behalf with respect to the Project. The Client's authored representative shall examine all studies, reports, sketches, esfimates, drawings, specfications, proposals, and other documents by R-A-M or furnish information required of the Client and shall render in writing decisions pertaining thereto promptly so as not to delay the progress of R-A-M's Services. 2.3 The Client shall provide R-A-M, its agents, and its subconsultants access to the sde of work; obtain all permits; provide all legal, accounting, and insurance counseling services in connection with the Projecf; and provide environmental impact reports and energy assessments unless specificafty included in the Scope of Services. The Client shaA pay the costs of checking and inspection fees, zoning application fees, soil engineering fees, testing fees, surveying fees, permR fees, bond premiums, and other charges not specficaly covered by the terms of this Agreement 2.4 The Client shall provide P.-A-M, its agents, and i[s subconsultants access to its records to the extent necessary to perform R-A-M's obligations hereunder. If any off-site investigations are required, the Client shall provide access rights as necessary. tf the Client rs not the owner of the site in question, it is the Clients responsibility to secure the required access rights from site owners. 2 5 The Client shall advertise for proposals from bidders, open the proposals at the appointed time and place, and pay for all costs incident [hereto. TERM OF AGREEMENT 3.1 The term of this Agreement shall be from the Effective Date through completion and as more specifically defined in the Scope of Services letter. The term may be extended upon agreement in wrNng by both parties to this Agreement. The effective date shall be defined for the purposes of this Agreement as the date of written acceptance of the Scope of Services letter and the receipt by R-A-M of the required retainer fee. Page 1 0 ~~~y 1••~ y C ~ O w Q q a r7 Q U h V C. C C. ~; L e< L t G N O U o ~ •C r. O r. F _ z N N g O x H z Q U N N L-1 a O z ~ ~" N N N N N v'i N 7 a c~ ~ ~ h YJ h O h O t~ ~ ~ ~ ..~ ~. U 7 U y N O C O .y- O O U r U 0 ' y .'~., ~' 4 O L~ .. G h (~ C C h ~ c r. N Q ~ n O v r to O 3 w CO ~ eED V] 0 CO 'd •y D y ~ ~V.r A ~ W G ~' C_ E a O W ~ .v. ~ W ~ .0. > W a ~ > W E V > W 3 .0. C .0 o U c V ("" v O U .~ y ~' F -+ N N N rf N ~ N h N ~o N n N y ~ ~ v G] O O K Y L I~ CaQ r ~ ~ ~ " v v q V L •V f11 ~ ~ ~ _~ .~ ~ ea W ~-' v a ,,, q U ~ C .~4 ~ U ~ Q' ~ qq n.aUQ .. 4 O G u .~-a O CD U ~ (~ 7 y K = C. F "J a •L v C.r .-~ o = L O C C, O O U U R i W a .'~ .~'a U h EF z o -, ~ N N o M ~ ~ 0 Vi x U `•' `~' L-7 W a O z r~y c~'1 Va' ~ ~ 1~f1 ~ f~l 'Q N .. a ~:.~ F .. F ~ ',~ ~ ~o M v N o N o v~ N ~ o M 00 ~ ~ N V z 0 y ~ N h V C ~ Y ~f O V r CJ U ~_ Q ~ ~-~+ U C N ~ F ~ C 'O CD ~: W O u Q ~ eD c ~ 6 t~ p !n ~ [[--.. 7 i0 w ~ y p o 7 R w ~ h c ~ 7 A w C ~ S 3 i7 ~ " ~ U C O ~ ~ ~_' .b Y is. ~ $. Ri i3 d a H O U .Q ~ N ~ ~ h b [~ OO y H F° GA O O v n f~7 ~,9 YC1 ~" h z~~G J v 3 t~'1 ,~ V .V v C C .~ Cr 'C V y x v ~~¢V _ ~ .. ~ U aaU~ Mr. Wayne C. Recd, President December 8, 1998. Page 4: - In addition, we also recommend evaluation of the following management practices (Option 2): (1) Site specific upstream management facilities (exfiltration systems, paver blocks, etc.) (2) Removal of downstream restrictions, (3) Modifications to the weir operating schedule, (4) ;Lagoon segmentation for storage and water quality improvement, and (5) Limited use of existing parks for floodwater storage. This additional evaluation (Option 2), when added to the Option 1 scope of work can be completed by Mazch 15, 1999 for a total of sixty three thousand dollazs ($63,000.00). I anticipate that eve will execute a formal contract ~~~ith }•ou once the City approves your master contract. If you have any questions on this, please do not hesitate to call. Respe tf~ully~, ,. ~(~//, Frank E. Marshall, III Ph.D. P.E. Cc: Steven C. Provost, P.E. Mr. Wayne C. Reed; President December 8, 1998 Page 3 '.:. _. We estimate that the above described tasks for the limited, 30-day study can be completed in about 500 man-hours at a cost of forty thousand dollars ($40,000.00)..Five (5) MPA team members will be involved in the work. The breakdown of effort by discipline is enclosed as Schedule A. This effort satisfies the requirements of Tazks l a, lb, part of lc, and I d of the R-A- M Team's response to the RFP. To accomplish the remaining tazks (Tazks 1 c (part), 1 e and 2), and to evaluate the other ideas that aze presented above, additional work is necessary to complete a comprehensive evaluation of all of the practices that were presented in our approach to the City Commission. A breakdown of the effort for the additional tasks is enclosed az Schedule B (Option 2). Should the City desire to complete the comprehensive evaluation, it can be completed by MPA including the limited study elements by March 31, 1999, for an additional cost of hventy three thousand dollars ($23,000.00), or sixty three thousand dollazs ($63,000 nn• total. In summary, MPA proposes to complete a limited evaluation (Option 1) of the Selva Marina Lagoon system in City of Atlantic Beach that H~11 include the following tasks: (1) Gather existing information to understand the existing conditions and the work that has already been done, (2) Create a refined and expanded AdICPR model from the existing ETM work, (3) Evaluate the size of pipes in the storm sewer system proposed by ETM, (4) Evaluate the effect of dov<nstream tide control, (5) Evaluate the effect of a pump station at the Fleet Landing Weir on the hydraulics of the Selva Marina Lagoon system, (6) Prepare an estimate of cost savings relative to the ETM design for storm sewer pipes and an estimate of pump station cost, (7) Prepaze a draft Preliminary Design Report for review by you and City staff; and (8) Present the final report to the City Comtt»ssion. This work (Option 1) is proposed to be completed by February 1,1999 for forty thousand dollar ($40,000.00). . rssatramem..Mya - - Mr. Wayne C. Reed, President December 8, 1998 Page 2 .. If we follow our proposed scope of work as presented in the R-A-M Team's response to the RequesCfor Proposal (RFP), MPA should then use the tefined model to evaluate the variety of altematives that the were considered to be part of an integrated solution of the Atlantic Beach problem. The idea that we presented last Friday night was that more than one management practice would be needed in Atlantic Beach to affect a cost effective solution to Core City and other azea flooding. Those practices included: . • better upstream management of runoff in the Core City, • tide control, • removal of downstream restrictions, • modifications to the weir operating schedule, • segmenting the lagoon for storage, • limited use of pazks for floodwater storage, and • a pump station. The water quality considerations of these altematives must also be evaluated. As we have previously stated, the above level of analysis cannot be completed in one month. However, }'our discussions «ith the City Manager have mzde it cleaz that he desires to present a proposed contract to the City Commission that produces a report thirty (30) days after the \rotice to Proceed has been given. MPA has analyzed both the effort required to provide the level of analysis that vas presented to the City Commission and in our RFP response, and the amount of work that can be completed in thirty days. MPA believes that the only N,zy to determine the most cost effective solution is to complete a comprehensive evaluation of the Atlantic Beach situation. The estimated time to complete this comprehensive evaluation is ten to tweh~e (10-12) ~eeeks. At your request, we have developed a limited evaluation that can be completed by the first week in February, 1999 if the notice to proceed is dated the first week in January,1999. However, wee have had to delete several important componenu of our comprehensive srudy which we feel aze necessary, if only to know that the selected altemative is the most cost effective option. For this limited evaluation (30-day srudy -Option 1), MPA proposes to evaluate only the size of the storm sewer pipes, the effect of downstream tide control, and the effect of a pump on the hydraulics of the Selva Marina Lagoon system. Linuted water quality evaluation must also be made, to only include discussions with the water management district to determine the required treatment level for an increase inflow. Environmental Research and Design (ERD) would complete this water quality work under separate contract with you, with assistance from MPA. . The cost savings of an optimized storm sewer system and the cost of a pump will be estimated. Text for the Preliminary Design Report will be prepazcd for you and City staff to review, and then the plan will be presented to the City Commission. ATTACHMENT "A-3" ..MARSHALL, PROVOST & ASSOCIATES ' - - ~ civil and amironmental engineers • planners . .: ~ December 8, 1998 Mr. Wayne C. Reed, President The R-A-M Professional Group, Inc. 4655 Salisbury Road, Suite 201 Jacksonville, Florida 32256 • SUBJECT: Proposal for Professional Services for Atlantic Beach Tailwater Control Preliminary Design Report Activities Deaz Mr. Reed: Transmitted herein is a proposal to provide professional engineering services to The R-A-M Professional Group, Inc. as asub-consultant for the evaluation of the Selva Marina Lagoon system in Atlantic Beach, Florida, including tailwater control options and other means to control flooding within the City and particulazly the Core City azea. This proposal is in response to the selection of The R-A-M Professional Group team for the Design Modification, Core City Utility Improvements and Stormwater Collection / Design of Tidal and Flood Control Structures for Tailwater Control Project. The first step in the project is to complete an initial evaluation and prepaze a Preliminary Design Report. This proposal will discuss only the Preliminary Design Report activities. In order to prepaze this proposal, Mazshall, Provost & Associates (MPA) has gathered some information from you and others regazding the previous work that was done by England, Thims, and Miller, Inc. (ETM), particularly as it pertains to the computer model that was created of the Se1va Marina Lagoon system. However, the first task that is proposed is to gather and assimilate all of the information from all of the previous efforts in Atlantic Beach. Some of the sources that will be consulted include all of the ETM work, the CH2M Hill stormwater master plan, the work done by other consultants for the City of Jacksonville and Duval County, any work done by the Ciry staff, and any work that has been done by Atlantic Beach residents (such as Mike Schmidt). The second task will be to understand and refine the ETM AdICPR model. It is not clear whether or not the model has not been calibrated or verified, even with anecdotal information. For conclusions that aze reliable, the model must be verified, at ]east, if it can not be formally calibrated. Once that has been done, the model will be extended to include the storm sewer pipe . system designed by ETM. This storm sewer system was designed using the rational method, which is a very conservative design methodology. MPA will model the rystem as a whole using the AdICPR model, from the first catch basin to the outfall in Sherman Creek. We anticipate some cost savings by reducing pipe sizes. .. . - evaaaa~edl~a~r....yd pESCRII'TION MAN-HOURS• COST TASK A. Labor (continued) PD PM PE T CL (~ i-16 Prepue Final Report suttunarizing all Phax I work 4 4 •- - 4 ePforu I.17 Project nunagemenVcoordination with other project 4 8 •- -- 2 team members I-18 Anend one rneeling 6 6 -- -- •• LABOR TOTALS: 90 1l2 96 56 24 S 28,600.00 B. Relmbunrbk Expenses 1. Plotting 10 plots ®SIS.OO/plot S 150.00 2. Printing 100 prim ~ SI.OOlprint 100.00 3. Copks 2500 copies ®50.10/copy 2~•~ q. Long Durance Fax 50 shetu ®51.50/sheet 75.00 S. Ovemlgh[ Mail Actval Cost ~•~ 6. Mileage 1000 miles ®$0.30/mile 3~•~ 7. Lodging/hteals 3 days x SISO:da1• 450.00 Rli4W}1URSABLE EtiPF.NSES TOTAL: S 1,371.00 PRASE I TOTAL: S 29,975.00 •Legend: PD: Project pirecux (510(1,71JUf) Pis: Project Manager (S901hour) P1i: Project Engineer (560lhout) T: Technician (SSOAtour) CL: Cltrigl (S40fiout) -app31ATUMK tAY rAOEr PROFESSIONAL ENGII~`EERL'VG SLrRVICE5 CORE CITY STORAIWATER IMPROVEMENTS AND TAII.~VATER CONTROL CITY OF ATLANTIC BEACH PHASE I - PRELIbILtiARX DESIGN PHASE EXHIBIT B: MAN-HOL7t/FEE SUMA4ARY Prepared By Environmental Rcstarch & Design, Inc. December 8, 1998 DBSCRIPTTON MAN-HOURS' COST TASK A. Labor PD PM PE T CL (S) I•I ~ Ancnd project kick-off meeting 6 6 -- -• -- I.2 Colitct and review acailahle utA~rmainn relatzd to 4 8 -- •• 2 watrr quality 1-3 _ Conduct a field tvaluation of the projrct Etta 6 6 -- -' -- related to water gwliry 1-4 Aatcd a meeting with the SJRK'1.fD rrfated to 5 6 -- -• -- wucr gwliry I-S Conduct computer modeling of pre•projzet annual 2 2 16 -- -- runoff volumes I-6 Estimate ptt-project annual mass polluunt loadings 4 •• -- •• -' for TP, TN, BUll, and TSS 1J _ Conduct computer modeling ofpest-project annual 2 2 16 -- •- runeff volumes I-8 Estimate past-project ann;:al mass poliutam Icadings 4 -- •• -- -- for 7P. TN, $OU, and TSS I-9 Determine annual mus polluta:u load rcGuctiocs 2 -- •• -- rcquiced for project 1-l0 Evaluate alternatives W achieve requirtd eeawl 8 16 40 -- •• mass pollutant toad reductions I-11 Prepare conceptual plans for water gwliry 4 S 16 32 -- treatment alternatives 1.12 Detcrrnine estimated construction costs and annual -- 4 8 16 - 06c.'vI coils for water quality trwtment aliertrives I.13 Prepare Draft Rcpon summarizing all Phase I work 16 24 •- 8 16 cRons I.14 AacrA [CView meeting with Ciry 6 6 •• -- •• I-13 Attend reduw muting cith SJRR'b1D 6 6 -- •• -- PRUKNT1AMrlC MM tAa[) I-8 Esthnate post-project annual mass pollutant loadings for each sub-basin In the project area for total phosphorus, total nitrogen, BOD, and total suspended solids using the annual runoff volumes from Task I-7 and stormwater pollutant concentration information generated during the completion of Task I-ti. I-9 Determine the annual mass pollutant load reductions required for total phosphorus, total nitrogen, BOD, and total suspended solids for each sub-basin within the project area by subtracting the pre-project annual mass pollutant loadings from the post-project annual mass pollutant loadings described in Tasks l-6 and I-8. I-l0 Evaluate alternatives to achieve the required annual mass pollutant load reductions calculated in Task I-9. Alternatives to be evaluated include the use of grassed swales, exfiltration systems, and trashlsediment removal technologies (including CDS, Vortechnics, Stonnceptor, and traditional baffle boxes). Pollutant removal efficiencies for each of the alternatives will be based on runoff volume reduction and!or treatment efficiencies based on literature values. I-11 Prepare conceptual plans for the optimum water quality treatment atternatir•e based on the evaluation conducted in Task I-10. The conceptual plan may include the following elements: grassed swales, exfi!tration systems, trash sediment removal technelogies (including CDS, Vonechnics, Stornrceptor, and traditional baffle boxes). I-12 Determine the estimated construction cost and annual operation and maintenance (O&M) cost for the water quality treatment alternative prepared in Task 1-11. I-13 Prepare a Draft Preliminary Design Phase Report sutmnarizIng the work performed during this phase. Four copies of the Draft Evaluation Phase Report will be submitted to RPG for review and comment. I-14 Attend a review meeting with RPG and the City of Atlantic Beach to discuss ~ comments on the Draft Report. I-15 Attend a review meeting with the SJR~4711D Permit Staff to discuss the proposed water quality improvement plan and to receive any comtents to be incorporated into the Final Report. I-16 Prepare uid submit six copies of the Final Preliminary Design Phase Report to RPG, incorporating all comments received from RPG, the Ciry of Atlantic Beach, and the S7RWMD. .~~ ~( I-17 Provide general project management and coordination with ocher project team members and the City of Atlantic Beach. I-18 Attend one final meeting with RPG, the Ciry of Atlantic Beach, the SIRWMD, and '~ other interested pariiu as directed by RPG. i'S:ORUTIAATK MN tAGL 7 YROFES5IONAL ENGINEERING SERVICES CORE CTfY STOR~~iFVATER IMPROVEMENTS AND TAILIVATER CONTROL CTCY OF ATLANTIC BEACH PHASE I - PRELLl41NARY DESIGN PHASE EXHIBIT A: SCOPE OF SERVICES Prepared By Environmental Research & Design, Inc. December 8, 1998 During Phase I - Preluninary Design P}utse, the Consultant shall perform the following tasks: / I-1 Attend a project kick-off meeting with The R-A-M Professional Group, Ina (RPG), and the City of Atlantic Beach to review the overall project objectives, scope of services, Contacts, project schedule, meeting schedule, and to request specific information from RPG and the City of Atlantic Beach. ~ I-2 Collect and review available information for the project area related to water quality. Information [o be collected will include: current construction drawings, stotmwater calculations, 1996 geotechnical information, 1991 EPA requirements, and requirements related to the 1996 FDEP Consent Order. . ~ I-3 Conduct a field evaluation of the project area as it relates to water quality. Potential areas for exfiltration systems, grassed sW'ales, sedintent~trash removal technologies, and other water qualiry• components will be identified. ~ I-4 Attend a meeting with the St. Johns River 1~'ater Management District (SJR~VMD) to discuss the project water quality requirements specifically related to post- development vs. pre-development annual mass pollutant loads. Those water quality lh treatment alternati~•es being considered µ•i!1 also be discussed during the ntceting. I-5 Conduct cotttputer modeling of pre-project annual runoff volumes for each of the project area sub-basins for typical rain events from 0.1-2.5 inches in depth using the Santa Barbara Urban Hydrograph Method. All Hydrologic parameters required for modeling wilt be provided by RPG. I-6 Estimate pre-project annual mass pollutant loadings for total phosphorus (TP), total nitrogen (TN), BOD, and total suspended solids ffSS) for each svb-basin within the project area using the annual runoff volumes calculated in Task I-S and available stormwater pollutant cm~centration information from typical stormwater In Florida. I-7 Conduct computer modeling of post-project annual runoff volumes for each of the sub-basins within the project area fer typical rain events from 0.1-2.5 inches using the Santa Barbara Urban Hydrograph Dfethod. All hydrologic parameters will be provided by RPG for modeling. tAGL ~ -ppFrJ.TV./.TK ILVA .. _..- .-_ .. .... ..... .....-_ ......._. _.. .._ ... ... -. r. ._- -- ATTACHMENT "A-2" E R D I ENVIRONMENTAL RESEARCH & DESIGN, INC.' WATER QUALITY ENOWEEAINQ 301E TRENT1Y00080ULEVAAO ~ SUITE 102 ~ ORLANDO. FLORIDA 3?et2 TELEPHONE: (007) SSS•Y06S FAX: (007) 82&W19 December 8, 1998 Mr. Wayne C. Reed, President The R-A-M Professional Group, Inc. 4655 Salisbury Road, Suite 210 Jacksonville, FL 32256 FAX: 904/296-4580 Rfi: Professional Engineering Services for thz Core City Improvements and Tailwater Control for the Ciry' of Atlantic Beach - Phasz I Proposal Dear Waynz: Enclosed with this letter are hvo copies of our proposal for performing water quality evaluations related to ttte Atlantic Beach project. The proposal includes attending carious meetings, ~:cllecti,g and rcciewin2 information related to water quality, developing pre- 2-,d post-project pollutant loads, evaluating alterrta[ivcs to achie~•c the required pollutant load reductions, preparation of conceptual plans, estimation of c~nittvction costs and arutual O&14 costs, preparation of Draft and Final Reports, and ge»cral coordination. We can complete the described szrviczs Lvithi;l7S days of Notice to Proceed. Once }•ou have had an opportunity to rcvinv the enclosed proposal, please give me a call to discuss. We are looking forward on working on this important and interesting project with }'ou for the City of Atlantic Beach. Sincerely, /~ V`"~ ff ey L. Herr, P.E. Vice President -Engineering JLH:shd Job No. 98-832 Enclosure: Exhibits A and B -~p-yATLANiK.LlT _.-_ - ._ _ _- __ _ ._ ... ___.~ _ _ a F.- _ eev CITY OF ATJW TIC BEACN~-CORE CRY REDESIGNRNLWATER CONTROL TM R-A-01 Pn><eseiorul GNxq, blc OPTION2•COMPREHENSNE EVALUATION AL7ERNA7NE lee 1 • tl ~a L l rv Desjyn RaaoH lPDRI Sub-Phy1j a c c C 1 7 a 71 c . TC l - p e E T K OR O PROJECT MANAGER LIewHOltpS 25 Q LEAD CMLENGINEER 81 ~ LANDSCAPE ARCHRECT 56 Q OESIGN ENGINEER ltd Q SENpR DESIGNER 88 Q CARD OPERATOR 4d ~ CLERICAL 36 ~ O/NOC ENGINEER 0 ~ TOTAL LABOR COST SULTANTS 455 B SUBCON ENVIRONMENTAL RESEARCH d DESIGN, INC. See Nbchetl MARSHALL PROVOST d ASSOCIATES See AtlecifeU PRUITT d ASSOCIATES BuOget ELLIS d ASSOCATES, INC. TOTAL 5UBCONSULTANTS COST PDR REPORT TOTAL REPRODUCTION COSTS D. OTHER COSTS FILM d DEVELOPING (EA) LOCAL DELNERIES TOTAL OTHER COSTS corlES PAGES 13 150 ~ s ~ 2 PROJECT TOTAL TRAVEL TOTAL PHASE IA SUBMITTED BY^: ~'C WAYNE .REED PRESIDEM THE R•A-M PROFESSIONAL GROUP, INC. OB-Deo-9B BRIE G16EGI 5705.00 52,825.00 595.00 57.980.00 590.00 L1,~80.00 570.00 10,240.00 580.00 55.280.00 sso.oo u.eao.oo Se0.00 57.410.00 580.00 So.4!! 572,85.00 529,975.00 163.000.00 11,000.00 ~.~ 593.975.00 10.12 5'115. s214.ao sn.41 Se9.os 125.00 5~7`p.00 1139.05 350 Q 50.32 51]2.59 511200 5126,907A3 V N n N N n M N A p n ±± t ~ A ~ YY N t i ¢ m ttaat aaoo m ervryrvN a ° ~ e z w m Z n mmmmm mavt m tanam m a e U N W ° ~F'~' C~ m 00000 nm O ~~'000 O ml d IMWMW~~1 cNgJ n N O Z ~!• q m m t m m t N V t N t N Y t t m m ml = F N ° ¢ o ~ F a c o ~ '_' < Z ~ t yy L E ~ ~$ ¢ i w b F ~ a ~~ '" w y m a ~~ a ~ w E 3 u a `~ a a'l ~ o : ~m E 8 S g~~ -~EeS ¢ 4 0 0 Yo N~ s 3 ~~yEAa 6 ~.n Z~ Z g o w' Y~ ~.~ F r Y~ :~ E a • a ~.4 g'~' P ~ ~ ~ ! ! 2 s _ pppp33 ~ a a Rqx ~ LL '> ~~ w y[• ~U~3 y~U 'A~~y~yp~ li LLNQNQ Jy vS~ b g ~ ~ w ~ •~~ 6 .S ~a 'NNIVNN ~~n11 ~ Z~HXYI~ ~ tbbb• ~ 4 F ~SLL N < ~ W LLFFFY-F Wf FFF y~ ~j~FFFI- y Q p . Z LL T O ~ i r N ~ t m m n p LL N t ° m W F F F F F F H 1- U ~~ ~ S m ~Q F Q IV. FEES R-A-M will be paid the following fees for its efforts: Phase I.A (EvaluatioNPreliminary Design Report) -Option 2 $126,907.05, and Phase I.B (Public Outreach Initiative/Scope Finalization) $2,750.00 per presentation. Additional evaluations will be performed at a time and materials basis, if needed, subject to a budget limit of $5,000.00 without further negotiation. V. TERMS AND CONDITIONS R-A-M's standard terms and conditions which will apply to all work being completed under this agreement are provided as Attachment "B". 2. Insurance Included as Attachment "C", is R-A-M's certificate of insurance made available to the City of Atlantic Beach. R-A-M will serve as the prime consultant for this project, and as such provide overall insurance for all work completed (including our Subconsultants, ERD, MPA, Pruitt, and Ellis). Certificates of insurance of these subconsultants have been requested and are on file with R-A-M. Additional insurance can be provided, if required by the City, at its expense. 3. Invoicing R-A-M's invoicing for this project will be submitted at least monthly in proportion to the amount of work completed for Phase I.A efforts, or on a unit cost/time and materials basis for Phase I.B. efforts (see Standard Rates included as Attachment "D"). The above is agreed to this authorized signatures below. CITY OF ATLANTIC BEACH James R. Jarboe City Manager day of December, 1998 as evidenced by the THE R-A-M PROFESSIONAL GROUP, INC. Wayne C. Reed President Rrrisiat 2 -December 10, 1998 p~ 5 presentations and public participation meetings will be completed as a separate task or phase prior to initiation of design and permitting following completion of this phase. Phase 1.B (Public Outreach Initiative/Scope Finalization) This task is to be completed following the three initial presentations to the City Commission, Staff, and SRC included in Task I.A above. R-A-M will prepare for a series of public workshops wherein the recommendations of the PDR are presented. R-A-M will present the recommendations at the public workshops, entertain questions, and attempt to assist the City in building consensus among the interested parties. Because the number of such meetings is as yet undefined, this task item will be addressed on a unit cost basis (meeting preparation/meeting attendance/presentation/ follow-up). Any additional items required to be evaluated as a result of these workshops can be addressed on a time and materials basis, subject to the R-A-M Team's current rates. Following the completion of all required public outreach initiative efforts, R-A-M will finalize the scope of work required for the redesign of the Core City improvements and downstream tailwater control measures selected by the City for follow-on design and permitting. II. FLEXIBILITY In our meeting with you, Mr. Jarboe, and Mrs. Kaluzniak Monday morning, we discussed the City's intent for the Agreement for Services for this project to be comprehensive and yet flexible, particularly regarding undefinable components of the Scope of Work. To that end, manhours identified in Attachments "A-1 ", "A-2", and "A-3" for Phase I.A (Evaluation/Preliminary Design Report) are intended to be flexible, with the understanding that same can be adjusted and moved within the tasks upon mutual consent of the City Engineering Staff and R-A-M, following approval of this Agreement. Also, note from Section I above, that Phase I.B (Public Outreach Initiative/Scope Finalization) has been separated from Phase I.A (Evaluation/Preliminary Design Report) simply because the scope of this effort is undefined at this point. However, in general, we expect a series of public workshops to be conducted by the R-A-M Team with presentations of findings from Phase I.A (Evaluation/ Preliminary Design Report) efforts. III. SCHEDULE Option 2, which is recommended, requires a schedule of 75 days, or a deadline of March 15, 1999, assuming a NTP of January 4, 1999. Public initiatives would be expected to require an additional 20 days. Revision 2 -December 70, 1998 Pape 4 structure(s) will be detailed in the PDR. The preliminary report must include a plan to illustrate the intermittent stormwater release between the high and low tides during a major storm. Task Sb - Identify and evaluate the site(s) and/or necessary parameters for the design of a stormwater pumping station or stations, or any other solutions, at various locations. The pumping station, or any other solutions, in conjunction with the control structure, must be able to hold the elevation of tidal water at the Selva Marina Lagoon to a maximum of 3.5' Mean Sea Level (MSL) and a minimum of 2.5' MSL. Task Sc -Identify property areas (upstream and downstream) which may be adversely affected by the Tidewater Control Facility and develop a plan to resolve any negative impacts. Develop a plan to alleviate possible concerns of residents along the drainage system identifying the benefits of the control facility and assist the City in the coordination of the plan. Task 5d -Develop preliminary details and estimated cost, as a result of modeling, for each component of the design, including pumps, motors, generators, inlet and discharge pipe sizes, and other features to handle drainage from 5-, 10-, 25-, and 100-year storms. Assume the project will require design for a telemetry observation system. Task 5e -Look for opportunities for improving stormwater discharge first in existing creeks and/or channels within City limits and develop possible recommendations for the City to take to DOT, JTA, and the City of Jacksonville for ouffall improvements which would improve tidal and discharge flow from Atlantic Beach. Task 6 - Develop a "Conceptual stormwater Release Plan" with automated features, if possible, to operate the Tide Control System and maximize the release of stormwater drainage and minimize the impact of the system on both downstream and upstream areas; summarize this concept with probable costs in the PDR. The final deliverable for this phase is 12 copies of a Preliminary Design Report, which provides alternatives available to the City (with probable costs included) to address Core City Utilities renovation/installation and overall tailwater control. The report is to include R-A-M's recommended alternative(s) and justification to support same, and also sufficient information for the City to consider other alternatives presented at the City's option. Hydraulic model runs will be included in summary form, as will be other supporting data. A total of three presentations {to City Commission, Staff, and stormwater Review Committee (SRC)} is included in this phase. It is anticipated that additional Rembn 2 -December 10, 1998 p~ 3 Task 2d -Evaluate drainage pipe size requirements in the Core City to reflect any benefits of tailwater and tide control design. Task 2e -Increasing the capacity of the east-west streets to transport surface flows in a way that increases the design flow for which the system provides protection. Task 3 -With regard to trees, recommend design alternatives in the PDR that maximize the preservation of the existing natural vegetation and tree canopy of the Core City. Specifically: Task 3a -Evaluate the impact of the project on trees in and outside of the project right-of-way, to include the effects of lowering the water table, root removal, and other construction impacts. Task 3b -Recommend ways to decrease the number of trees requiring removal. Task 3c -Once evaluation is complete, recommend ways to reduce the impact of the project on trees outside of the project right-of-way. Provide reccmmended components of a mitigation plan for any permanent and long-term damage (up to five years after project completion, if applicable) resulting from construction. If advisable, mitigation plan should include vegetation replacement concepts and projected costs for those plants that will experience long-term, irreparable harm. Task 3d -Recommend controls on and techniques of construction that will serve to protect all vegetation from the effects of the work. Task 4 -Assess the feasibility and advisability of providing for underground utilities in conjunction with this construction project, to include electrical, natural gas, TV, and/or telephone lines/cables, and provide summary in the PDR. If selected for inclusion by the City, incorporate the component(s) into the design (envisioned as a follow-on phase). Task 5 -Evaluate existing information concerning the flood and tide levels at the Selva Marina Lagoon, Puckett Creek, Sherman Creek, the Intracoastal Waterway, St. Johns River, and other water bodies or drainage systems that affect or restrict the drainage of the northern and core city portions of Atlantic Beach into the Selva Marina Lagoon and develop a section in the PDR that clearly describes design details to include: Task 5a -Control the tidal flow and restrictions in the Selva Marina Lagoon drainage system, beginning from Plaza Street (near City Hall), north to the Puckett Creek culvert on State Road A1A (near the Village of Mayport). The reason for selecting the location(s) for the control Revision 2 - December i n, 1998 Page 2 AGREEMENT FOR SERVICES CITY OF ATLANTIC BEACH CORE CITY REDESIGN/TAILWATER CONTROL DESIGN This Agreement is for Professional Services to be provided by The R-A-M Professional Group, Inc. (R-A-M) for the Core City Redesign/Tailwater Control Design ("Project") for the City of Atlantic Beach ("City"), as more particularly described below. SCOPE OF SERVICES Phase I.A (EvaluatioNPreliminary Design Report) -Option 2 (Comprehensive - 75 Days) Option 2 closely "matches" the approach R-A-M presented to the City Commission on December 4, 1998 and includes alternatives testing through the refined model, complete water quality mass loading modelling, tailwater control options evaluations, and value engineering services within the following tasks: Task 1 -Evaluate the existing treatment benefits of open, undeveloped, and/or preserved areas of park lands and other public lands, including but not limited to Howell and Preben Johansen Park. Prepare a decision briefing (i.e. Preliminary Design Report (PDR)) for City on the feasibility of leaving these areas undisturbed to provide natural stormwater treatment and retain the present character of these areas. (Modelling and methodology for implementation are also included.) Task 2 -Perform selective value engineering with the goal of assuring the City realizes a cost effective stormwater treatment collection system while not sacrificing the permitability of any component. R-A-M is free to bring any ideas (summarized in the PDR) to the City that it believes can result in significant savings while maintaining the system effectiveness. Although not limiting, the firm will specifically address the following: Task 2a -Evaluate curb and gutter in the current ETM design including cost and benefit analysis, taking into account traffic considerations and other roadway design alternatives. Task 2b -Reducing the number of conflict manholes. Task 2c -Preserving to the greatest extent practicable recently installed water mains on i st, 3rd, 8th, 9th, and 11th Streets as well as other water mains that are serviceable and meet the requirements of the Duval County Department of Health. 2 -December 10. 1998 Page 1 e OPTION 2 12.2 This Agreement she! be governed, construed, and enforced in accordance with the laws or the State of Fbrida, and any disputes with respect thereto may be maintained onty in a rnurt of competent juricdction in the County of Duval, State of Fbdda. 12.3 This Agreement shat be bindng upon the Cfient and R-A-M and their respective partners, successors, heirs, representatives. Neither party to this Agreement shat nor transfer a aasipns, and legal Agreement without the rior wdtten consent of the other nY dghts, duties, or obfigauom under or intareats in this p party. Notwithatandmg the foregoing, However, R-A-M may subcontract any poribn of the Services to be rendered hereunder without such consent 12.4 This Agreement together with the aforementioned Scope of Services letter and al lettered attachments consUttrtes the enCre agreement between the Cfient and R-A-M and supersedes aq prior written or orel understandings between the parties with respect to the subject matter hereof. This Agreement and any attachment may ony be amended, supplemented, modified, or canceled by a written instrument signed by an authorized representative of each party. 12.5 In the event a dispute arises out of the ProjeM, this Agreemen; or the Services provided hereunder, the non-prevaing party ahal reimburse the preva~ng party for iLs costs of itigation, mediation, arbitratbn, or other legal or quasNegal proceedngs and attorneys' tees before trial, at trial, or on appeal. 12.6 If any provision o! this Agreement is held to be unenforceade or invafid in whole or in part, such provision shay be severed, and the validity, legality, and enforceabtlity of the remaining part of such provision, and the vafidny, legality, and enforcea provisions hereof or thereof, shatl not be affected thereby. b~tY of al other 12.7 Any and aA notices required or authorized to be given pursuant to this Agreemen; exdudng invoices for Services rendered pursuant hereto, shaA be given in writing and either hand-delivered or addressed and sent by certfied or registered mat, postage prepaid, and return receipt requested, as fotlows: K to R-A-M: The R-A-M Professional Group, Inc. 4655 Salisbury Road, Suite 210 Jacksonvtlle, Fbrida 32256 Attention: Wayne C. Reed ar to such other address as may hereafter be designated by either party by the giving of notice in accordance with this Section 12.7. All notices or other communications shall be deemed given when actuatly hand delivered, or five (5) days after mailing in accordance with this Section 12.7. (NOTE: CONDITIONS DO NOT REQUIRE SIGNATURE BLOCK) Page 4 _ - ... _i ATTACHMENT"C" ~.~~;urn CERTIFICA?E~ OF~xINSURANCE~ ~ ~ >~ ~ .~~~ k v °"""~°°^" ' o ,..._....,... , s.. .:r:.:.,, x. _. ... ':. _._ ..., ~: Y:...r .z.w.. ~+g+le „,. '°" "f „, . : ::.:aG.: .... ..-, : [ a r .. t ,.. x., >I ~• ., 17/70/98 x rNOOUC[N THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Harden b. Atsociatet lnc ONLY ANO CONFERS NO RIGHTS UPON THE CERTIFICATE , MOLDER. TMS CERTIFICATE DOES NOT AMEND, EXTEND OR 806 Riverside Avenue ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, P.O. Box 2286 COMPANIES AFFORDING COVERAGE Jacksonville, FL 32203 COsa•ANr 504-354-7785 A USF6G wtw[ COIISM R-A-M Profe s: Tonal Group, Inc B RISCORP Pro ert R Casualty 4655 Salisbury Road CDNAArt Suite 210 C Acee lance-c/o Ca itel Jacksonville, FL 32256 coYrA,n I D COVEti~GES«w.,,'.~ ;.,,..rx ~ .re,~..&i.'s~as. ~ 'ti 2~.~.~~. lw2i o%/i{.1u Yws.9 ~'« y'~x.l'~°.e.:Y.,a/'.~»,tae~~ai~"irci~~~ §§qe~,~` "• w r'6 ~Z"~i4Zaxx%~. THISIS TO CFA i 1FY THAT THEPOLIC:Et OF IfcSVRANCELISTED BELO W HA V E 6EEN15 SUED TOTHE eNSUREDNAMED •80 V EFOR THE POLKT 7ER100 v+DKATED,NOTWITHSTANOWGANYREONREMENT,TERMORCONDI TIONOFANYCOHTRACTOROTHERDOCUWENTWITHRESiECTTO W1dCHTWS CERTIFICATE MAY 8E ISSUED OR MAY PERTAIN, THE WSURANCE AFF ORDED BY Ti.'c POLICIES OESCRRSED HEREW It SUBJECT TO ALL THE TERMS, EXCLUSIONS •NO COHDI iIONS OF SUCH POLICIES. LNeTS SY.CWN MAY NAVE SEEN REDUCED 6Y PAID CL•D[S. co LTNI nr[orwmN.NC[ rttar NVYfa reLICT LIRGIV[ rover [srw•TaN LPartf 0•tt IHYpORTI 0•tt l"•vDDrTT1l cLN[RaLUUtm I°E.`tR"L AGGPEGAiE is 2000000 A XICa.ERCUI LI~i.Al uAtattr BFS 121782 1/25/SB 1/26/99 aaOOUCUCew~[y Aoo ;s 2000000 I ~ ~ CA:Yt ".~E j~ occsl PEas„^NK t .:v w.tnr ; f 1000000 ~WSE.R'f L CCn:RAC:OR'f PROF i I E.OI OCCLS+sL[vCE i f 7000000 I InPE C.YA;~:.•T a+a rnfjt 300000 I I I i"EC TaP IA,+) v,.«svl [ 10000 I .V:CYOaL[LIIt LRT I ~ I I I ~ iC?t:•FC f:n:i? LIYIi if ••~T •~~~ I aFStznaz I 1n'/sa I 1/26/s9 I 7.D000o I ILL CWEJ •L'Of I I i {fJ+IL} iw~'.T ' I fC4^_LL?, •_'CS i 'lrw :«srV • s A I Xi "i] A_:Cf I ~ I :EC:.T :~,;ST '[ A I X: "orsrW~3 •.'JS I i I ~IP« [r¢rna j I aaoPEatt :.Y.~ c 1 I I I I f I CS•ACE LIAl1rtT i 1 ' I I AU:C GLT ~ E• ACC:._`.~' f I I avT AL:C I I 0:1{R :NA.N ~ 'J CKT: i i I 2AO1 •CtiCE\} ~ S i 'I nc[u u.a Lrr I : _AG OC:~.SVCE js I_ 1 w°.JtELLA :O-Y I i I I aGG.~G.-E i f j ~'C71a4 ::~~ LY-i°LA LOfw I I I j :i I WC[[I•S CDYI[Nt.:1CN 1MD LYrLOTGf'LIAt LnT I XI f:A:f~~T L:YI:t I B 30675 I 2/ i0/"a8 2/70/S9 UCM ACC:DE.N: `! 1000000 TE iRDORIEivi/ iAP:A~ii/ESEC'J:IVE I~ ~ I OtSEAfE.P0.1CT LIWT i1 7DDDDDD CF%ICRS •iL ELCL I CIf[•fF~E•G E~LO:fE !! 1D00000 DTHCN C professional I A97M?0384 I 4/16/98 ~ 4/16/99 1500000 Liability 500000 10000 de duct ib la D1a01 V TqM OI Or[R•TgNfLOC•TN)M[M"aL[frtt[CIAL R["f 30 days notice of cannel lat ion on the work Comp policy. ;CEA FlCATE HOCDEH?.~~. 'v •W '.'~O ,~T'4w"~'v /~s ~;r"~''~~CANCELUTION ,. ~ ,••G• .;v eC .L'.~`sz, ". a/~ slsouu ANT or TNS •soL[ p[tarLD rxlcrs a[ c•NCnua aLroN[ TN[ [vw•noN D•tt tNCA[or, TN[ rruwe eosuwY vnA tRtr•ree Te wt City of Atlantic Besch 10 o•n rNrrttN NOrsa Ta TNS UIITPIC•tt HOL,DU Nw[o TO TN[LLlT, Attn: Robert S, Kotoy, P.E. aVf l•LUI1[TOY•L fud MOTICt fMILL WOt[NO D.LIC•TgN ON,...r1rT 7200 Sandpiper Lfne OI •NT Rw0 YrOM TNl COMr•NT, Rf •O[NTa 011 N[rNLa[XT•ilY[/. Atlantic 8esch, FL. 32233 "R" a 'T1e 004996000 ,. __.... _ I ._. y..,. "T ~~%?li .:;" w "' ~ ~ y /; ACOR02S5(3(93 :; + ,,j ~ ~?'.fl ,vv, c., .''w •~4:z•. ~, CA ORO CORPORATION19lf" ATTACHMENT"D" =~ THE R-A-M PROFESSIONAL GROUP, INC. ENGINEERING-PLANNING-ENVIRONMENTAL CONSULTANTS THE R-A-M PROFESSIONAL GROUP, INC. STANDARD RATE SCHEDULE As of January 1, 1998 Category Houriv Rate Principal/Project Manager ........... ........... 5105.00 Senior Engineer/Planner ............ ............ 595.00 Design Engineer/Planner ............ ............ 580.00 Senior Designer ................... ............ 570.00 CADD Operator ................... ............ 560.00 Engineering Technician ............. ............ 550.00 Clerical .......................... ............ 540.00 Out of Pocket Expenses Out-of-pocket expenses for items including, but not limited to, automobile mileage, reproduction (photocopies, bluelines, etc.), long distance telephone charges, express deliveries, film and developing, and computer diskettes incurred in the performance of projects will be invoiced at the actual amount incurred. Subconsultants Expenses for any subconsultants retained at the request of Client to perform services beyond those typically offered by The R-A-M Professional Group, Inc. will be at subconsultant invoice plus ten percent (+10%). 4655 Salisbury Road, Suite 210 -Jacksonville, Florida 'x2256 (904) 296-4440 -FAX (904) ''Q5-4580 7. TERMINATION, SUSPENSION, OR ABANDONMENT 7.1 This Agreement may be terminated with justifiade cause by either party upon thirty (30) days written notice. In the event of termination, R-A-M shaA be compensated, as provided herein, for Services performed prior to termination, together with Reimbursade Expenses then due, and for a0 expenses directly attributade to termination. 7.2 If the Project is suspended by the Cient for more than thirty (30) consecutive days, R-A-M shatl be compensated for Services pertormed prior to notice of such suspension. When the Project is resumed, R-A-M's compensation shaA be equ'Rably adjusted to provide for expenses incurred in the interruption and resumption of R-A-M's Services. 7.3 This Agreement may be terminated by the CAent upon not less than ftlteen (15) days written notice to R-A-M in the event that the Project is permanently abandoned. K the Project a abandoned by the Client for more than ninety (90) Consecutive days, R-A-M may terminate this Agreement by giving written notice. 7.4 Failure of the Client to make payments to R-A-M in accordance with this Agreement shah be considered substantial nonperformance and cause for termination. 8. OWNERSHIP OF DOCUMENTS 8.7 All documents furnished or developed by R-A-M pursuant to this Agreement are instruments of service, and will be turned over to the Client for its use upon completion of the Project They are not intended or represented to be sui[ade for reuse by the Crent or others on extensions of the ProjeM or on any other project, including the sale, lease, or financing of real property, or for the purposes of obtaining a loan. Any reuse without specific written verification or adaptation or updating by R-A-M wdl be at the Ctient's sole risk and without liabiliy or legal exposure to R-A-M, and the Client shall defend, indemnify, and hold harmless R-A-M from all claims, damages, losses, and expenses, including attorneys' fees before trials, at trial, or on appeal arising out of or resulting therefrom. Any such verification or adaptation wiA entitle R-A-M to additional compensation which shaA be negotiated and mutually agreed upon by the parties. 9. CONFIDENTIAL INFORMATION (NIA) 10. INDEMNIFICATION 10.1 Client hereby agrees that, to the fullest extent permitted by law, R-A•M's maximum liability to Client for any and all claims, actions, damages, or losses arising out of or in any way related to R-A-M's allegedly negligent services provided pursuant hereto or breach of contracts shall not exceed 5500,000.00. Additional coverage may be obtained at Client's expense, and failure to exercise the option for additional coverage waives any claim of liability beyond such limits. Client further agrees that in no event shall R-A-M be liade for any claims or damages of any nature (including costs relating thereto) unless such claims and damages are the direct result of R-A-M's negligent pedormance of the work under this Agreement 10.2 The Client understands that in seeking the professional services of R-A-M, the Client may be requesting R-A-M to undertake uninsurable odigations for the Clent's benefit invoHing the presence or potential presence of hazardous, toxic, or poputive substances. Therefore, the Client agrees to defend, indemnify, and hold harmless R-A-M from any and all liability for properly damage, including environmental cleanup, personal injury including death, consequential or any other damages from any cause whatsoever, excepting the willful misconduct or sole negligence of R-A-M in the peRormance of Services under this Agreement as a result of or in connection with the presence, discharge, release, or escape of toxic or hazardous materials or contaminants of any kind and from any and all direct damages. 10.3 The CAent acknowledges, upon signing and returning this Agreement, the sufficiency of $10.00 to be credied against the first payment coming due to R-A-M under this Agreement as speafic consideration for the indemnification and hold harmless provisions set forth in Sections 8 and 10 of this Agreement 11. ENVIRONMENTAL PROVISIONS 11.1 Ownership of all waste materials, whether hazardous or non-hazardous, found or generated during the course of environmental investigations or remediation remain wih Client R-A-M wiA not accept ownership of any material found or generated on CAenYs property. If included in the Scope of Services, R-A-M wiA act as agent for Client during preparation of RCRA Manifests. 11.2 Laboratory samples collected by R-A•M during the course of environmental projects shaA be provided to State of Fbrida•certified analytical laboratories for anayses. R-A-M, shall not be Aade for damages caused by erroneous results from laboratory analyses. R-A-M wiA only use laboratories with appropriate insurance coverage as subcontractors. 12. MISCELLANEOUS PROVISIONS 12.1 R-A-M is an equal opportunity employer. Page 3 4. COMPENSATION AND METHOD OF PAYMENT 4.1 The Client agrees to pay R-A-M as compensation for the Services described in the City of Atlantic Beach Agreement fcr Services, dated December 10, 1998 and Attachmenffi'A-1", "A-Y, and "A-3' thereof, by the fosowing compensation method: Phase I.A Faed Fee 579,810.24 Phase I.B Meetings 52,750.00/per presentation Addrtional Evaluations Time and Materials up to 55,000.00 4.2 Tha Client agrees to make an initial payment of S 0.00 (retainer fee) which shaA be made upon execution of this Agreement and wiA be cred'Red to the Client's account 4.3 In addition to the compensation terms for R-A-M's Services set forth in this Agreement, the Client shaA also pay any sales or similar tax levied by any governmental authority on professional or other services or materials provided under this Agreement 4.4 R-A-M shag invoice the Client for all Services rendered and Reimbursable Expenses incurred pursuant to this Agreement, and each invoice shall be due and payable upon receipt by the Client The Cfient shaA notify R-A-M in writing of any disputed amount contained on an invoice within fiP.een (15) calendar days from the date of invoice; otherwise, aA charges shaA be deemed acceptable and correct 4.5 The Client agrees to pay R-A-M as stated herein for the Services rendered under this Agreement at R-A-M's office in Jacksonvi4e, Florida. 4.6 If the Client fails to make any payment due R-A-M for Services and Reimbursable Expenses within thirty (30) days after the date of an invoice therefore, the amounts due R-A-M shall accrue interest at the lesser of 1.5% per month or the maximum rate allowed by law from the thirtieth (30) day, and, in addition, R-A-M may, after giving seven (7) days written notice to the CAeni, suspend Services under this Agreement until R-A-M has been paid in full all amounts due for Services and Reimbusabe Expenses, induQng aA accrued but unpaid interest, without R-A-M incurring Iiabildy due to such suspension. In the event R-A-M engages an attorney to collets any amounts due d hereunder, Prevaling Party shall be responsible to pay for the costs of litigation, medation, or arbitration, indudina attnrnnye_• lox before trial, at trial, or on appeal. 4.7 Any delay or default in the performance of any obligation of R-A•M under this Agreement resulting from any cause beyond R-A-M's reasonable control shaA not be deemed a breach of this Agreement The occurrence of such event shaA suspend the obligations of R-A-M as long as peRormance is delayed or prevented thereby, and the compensation due R-A-M hereunder shaA be equdably adjusted. 4.8 During the performance of the Services hereunder, the Clent shah have the right by written instrument, to make changes in, omissions from, or to require adtlioons to the Services (hereinafter coAectivey referred to as "Changes"). The contents of reports prepared by R-A•M during the performance of environmental services, including site assessmenffi and/or environmental investigations are specifically excluded from this paragraph. In the event that such Changes require the preparation of additional drawings and/or specfications, or require additional services by R-A-M, then, upon completion of such additional services, R-A-M shaA be entitled to an equitable increase in compensation for addrtional services rendered due to such Changes. 5. DIRECT LABOR AND REIMBURSABLE EXPENSES (NOT APPLICABLE TO FIXED FEE AMOUNTS) 5.1 Direct Labor Expenses shaA mean the cost of salaries of employees or subconsuttanffi of R-A-M engaged on the Project 5.2 Reimbursable Expenses are in addition to the Direct Labor Expenses described in Section 5.1, and indude actual expend'dures made by R-A-M, its employees, or its subconsuRanffi in the interest of the Project indudng but not limited to: Transportation and subsistence of Project personnel, subconsuAanffi' fees, fees paid for securing approval of authorities having jurisdiction of the Project, toA telephone caAs and FAX charges, reproduction and printing charges of al types for Project-specific documenffi, maiAng and shipping charges, equipment and Wboratory use fees, photography, model materials, and aA other materials and expendable supplies dredty used wfih respect to the Project 6. INSURANCE 6.1 R-A-M shat maintain, to the extent reasonably available, insurance coverages during the peRormance of its Services under this Agreement 6.2 R-A-M shaA provide the Client with certificates of insurance indicating that the above-described coverages are in effect, if required. Page 2 ATTACHMENT"8" PROJECT NAME: Atlantic Beach Core City Redesign/Tailwater Design Date: December 10,1998 DESCRIPTION: Core City Redesign/Tailwater Control Design - Phase I (Option 1) THE R-A-M PROFESSIONAL GROUP, INC. STANDARD TERMS AND CONDITIONS 1. SERVICES OFTHE R-A-M PROFESSIONAL GROUP, INC. (R-A-M) 1.1 R-A-M agrees to provide Services on behalf of the Client in connection with the Project, as outlined in Ne Ciry of Atlantic Beach Agreement for Services dated December 10, 1998. 1.2 R-A•M shall provide the Services as an independent professional consultant on behaN of the Cfient; in no event shall R-A-M be deemed to be an employee, agent, partner, orjoint venturer of the Client 1.3 Should the Cfient issue a purchase order or other instrument related to R-A-M's Services, it is understood and agreed that such document is for the Clent's internal accounting purposes only and shaA in no way modify, add to, or delete any of the terms and conditions of this Agreement If the Client dces issue a purchase order or other similar instrument, tt is understood and agreed that R-A-M shaA indicate the purchase order number on the invoices sent to the Cfient 1.4 The Services to be provided by R-A-M shaA be completed with reasonable care, skill, and diligence in accordance wlth generally accepted professional practice (professional practice does not mean such Services shaA be perfect or error free). OTHER THAN AS EXPRESSLY SET FORTH HEREIN, R-A-M MAKES NO WARRANTIES OR GUARANTEES WHATSOEVER, WHETHER EXPRESSED OR IMPLIED, OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, WITH RESPECT TO ANY SERVICES PERFORMED UNDER THIS AGREEMENT. 2. CLIENT'S RESPONSIBILITIES 2.1 The Client shall provide fuA information regarding ds requirements for the Services or Project 2.2 The Cfient shaA designate a representative authored to act in lts behalf with respell to the Project The Client's authorized representative shall examine all studies, reports, sketches, estimates, drawings, specifications, proposals, and other documents by R-A-M or furnish information required of the Client and shall render in writing decisions pertaining thereto promptly so as not to delay the progress of R-A-M's Services. 2.3 The Client shall provide R-A-M, its agents, and ds subconsuttants access to the sde of work; obtain aA permits; provide aA legal, accounting, and insurance counseling services in connection with the Project; and provide environmental impact reports and energy assessments unless specificaly included in the Scope of Services. The Cfient shaA pay the costs of checking and inspection fees, zoning application fees, soil engineering fees, testing fees, surveying fees, permit fees, bond premiums, and other charges not speaficaAy covered by the terms of this Agreement 2.4 The Client shall provide R-A-M, its agents, and its subconsut[ants access to its records to the event necessary to perform R-A-M's obligations hereunder. K any off-site investigations are required, the Cfient shaA provide access rights as necessary. tt the Cfient is not the owner of the site in question, it is the Clent's responsibtlity to secure the required access rights from site owners. 2.5 The Client shall advertise for proposals from bidders, open the proposals a[ the appointed time and pWce, and pay for a4 costs incident thereto. 3. TERM OF AGREEMENT 3.1 The term of this Agreement shaA be from the Effective Date through completion and as more specificaAy defined in the Scope of Services letter. The term may be extended upon agreement in writing by both parties to this Agreement The effective date shat be defined for the purposes of this Agreement as the date of written acceptance of the Scope of Services letter and the receipt by R-A-M of the required retainer fee. Page 1 0 c V a ~u n Q 7 ~_' y C ~ '~ ~ ~o V M L v ~ .~ o C L ~ ~ G U~ u a 3 ~R H L-: a A rMi U o 0 N N o MV V9 x Z U M M ~ 1~( 1 !y a ~ z ~ ~ ~ °° °° N .. a ca F a h ~ ~ ~ M N N ~ N ~ M ~ ~ ~ `~ C!~y O .`,~ N C C-. o b C ~ ~+ h CD . ~ V O in V ~_ H .h.. y !-'~.~ o y o A Q o w .~ a t~ W .V. 7 ~ W 3 A .V. 7 ~a B1 ~ c'. .V. 7 n W ~ ~ C E o U C V .~ v is. r ~ ~ v a` N 0 .Q Q F ; CV r, ~ h b n °? H ~ Fo V ~ Ca .~-~ 0 0 v v ^ v .-. q ~J' V'f V' h ~~~'~ .. y„ ~ v~ .~ ~ :~ ~ 00 ~ ~ S~ "' A V e .~' 4~0~ a a U Q - Mr. Wayne C. Reed, President December 8, 1998 Page 4 .. -. ~ - - _ . ddition, we also recommend evaluation of the following management practices (Option (1) ' e specific upstream management facilities (exfiltration syste aver blocks, etc.) ' (2) Removal o det~mstreazn restrictions, (3) Modifications to the (4) i Lagoon segm~-for'storage and wa. lily improvement, aid (5) Li~mite c of existing pazks for floodwater storage. 'Ibis ~a~dittona'" I evaluation (Option 2), when added to the Option 1 scope of work can ompleted byfi~Iazch I5, 1999 for a total of sixty three thousand dollazs (563,000.00). ~~` I anticipate that we will execute a formal contract with you once the City approves your master contract. If you have any questions on this, please do not hesitate to call. Respe tfully, ~~ Frank E. Mazshall, III Ph.D. P.E. Cc: Steven C. Provost, P.E. Mr. Wayne C. Reed; President December 8; 1998 - Page 3 _. We estimate that the above described tasks for the limited, 30-day study can be completed in . about 500 man-hours at a cost of forty thousand dollazs ($40,000.00). Five (5) MPA team members will be involved in the work. The breakdown of effort by discipline is enclosed as . Schedule A. This effort satisfies the requirements of Tasks la, lb, part of lc, and ld of the R-A- M Team's response to the RFP. lish the remaining tasks (Tasks lc (part), le and 2), and to evaluate the other id t aze presents a itional work is necessary to complete a comprehen " uation of all of the practices that were press ur approach to the C' tssion. A breakdown of the effort for the additional tasks is enclosed as .c Option 2). Should the Ctty desire to complete the comprehensive_evaluati6n, it can be complete MRA,~ncluding the limited study tiements b! azch-31; 1999, for an additional cost of twenty three thousa~nd'daHars.($2 _00 nr-sixty'three thousand dollazs ($63,000.00) total. In summary, MPA proposes to complete a limited evaluation (Option 1) of the Selva Marina Lagoon system in City of Atlantic Beach that will include the following tasks: (1) Gather existing information to understand the existing conditions and the work that has already been done, (2) Create a refined and expanded AdICPR model from the existing ETM work, (3) Evaluate the size of pipes in the storm sewer system proposed by ETM, (4) Evaluate the effect of downstream tide control, (5) Evaluate the effect of a pump station at the Fleet Landing weir on the hydraulics of the Selva Marina Lagoon system, (~ Prepaze an estimate of cost savings relative to the ETM design for storm sewer pipes and an estimate of pump station cost, Mr. Wayne C. Reed, President December 8,1998 : . ..Page 2 :' If we follow our proposed scope of work as presented in the R-A-M Team's response to the Request for Proposal (RFP), MPA should then use the refined model to evaluate the variety of alternatives that the were considered to be part of an integrated solution of the Atlantic Beach problem. The idea that we presented last Friday night was that more than one management practice would be needed in Atlantic Beach to affect a cost effective solution to Core City and other area flooding. Those practices included: . • better upstream management of runoff in the Core City, • tide control, • removal of downstream restrictions, • modifications to the weir operating schedule, • segmenting the lagoon for storage, • limited use of pazks for floodwater storage, and • a pump station. The water quality considerations of these alternatives must also be evaluated. As ice have previously stated, the above level of analysis cannot be completed in one month. However, your discussions ~~ith the City D4anager have made it cleaz that he desires to present a proposed contract to the City Commission that produces a report thirty (30) days after the I~'otice to Proceed has been given. MPA has analyzed both the effort required to provide the level of analysis that was presented to the City Commission and in our RFP response, and the amount of work that can be completed in thirty days. 1vIPA believes that the only way to determine the most cost effective solution is to complete a comprehensive evaluation of the Atlantic Beach situation. The estimated time to complete this comprehensive evaluation is ten to hvelve (10-12) weeks. At your request, we have developed a limited evaluation that can be completed by the first week in February, 1999 if the notice to proceed is dated the first week in January,1999. However, we have had to delete several important components of our comprehensive study winch we Ieel aze necessary, ii only to know that the selected alternative is the most cost effective option. For this limited evaluation (30-day study -Option 1), MPA proposes to evaluate only the size of the storm sewer pipes, the effect of downstream tide control, and the effect of a pump on the hydraulics of the Selva Marina Lagoon system. Limited water quality evaluation must also be made, to only include discussions with the water management district to determine the required treatment level for an increase in flow. Environmental Reseazch and Design (ERD) would complete this water quality work under separate contract with you, with assistance from MPA. The cost savings of an optimized storm sewer system and the cost of a pump will beestimated. - Text for the Preliminary Design Repiirt will be prepazed for you and City staff to ieview, and then the plan will be presented to the City Commisston. rvaw;ruaieaer....ye ATTACHMENT "A-3" MARSHALL, PROVOST & ASSOCIATES Civil and emlronmental engineers • planners - December 8, 1998. . Mr. Wayne C. Reed, President . , The R-A-M Professional Group, Inc: 4655 Salisbury Road, Suite 301 ' Jacksonville, Florida 32256 - SUBJECT: Proposal for Professional Services for Atlantic Beach Taihvater Control Preliminary Design Report Activities Dear Mr. Reed: Transmitted herein is a proposal to provide professional engineering services to The R-A-M Professional Group, Inc. as asub-consultant for the evaluation of the Selva Marina Lagoon system in Atlantic Beach, Florida, including tailwater control options and other means to control flooding w7thin the City and particulazly the Core City area. This proposal is in response to the selection of The R-A-M Professional Group team for the Design Modification, Core City Utility Improvements and Stormwater Collection / Design of Tidal and Flood Control Structures for Tailw•ater Control Project. The first step in the project is to complete an initial evaluation and prepare a Preliminary Design Report. This proposal will discuss only the Preliminary Design Report activities. In order to prepare this proposal, Marshall, Provost & Associates (MPA) has gathered some information from you and others regarding the previous work that was done by England, Thims, and Miller, Inc. (ETM), particularly as it pertains to the computer model that was created of the Selva Marina Lagoon system. However, the first task that is proposed is to gather and assimilate all of the information from all of the previous efforts in Atlantic Beach. Some of the sources that will be consulted include all of the ETM work, the CH2M Hill stormwater master plan, the work done by other consultants for the City of Jacksonville and Duval County, any work done by the City staff, and any work that has been done by Atlantic Beach residents (such as Mike Schmidt). The second task will be to understand and refine the ETM AdICPR model. It is not clear whether or not the model has not been calibrated or verified, even with anecdotal information: For conclusions that are reliable, the model must be verified, at least, if it can not be formally calibrated. Once that has been done, the model will be extended to include the storm sewer pipe system designed by ETM. This storm sewer system was designed using the rational method, which is a very conservative design methodology. MPA will model the system as a whole using the AdICPR model, from the first catch basin to the outfall in Sherman Creek. We anticipate . some cost savings by reducing pipe sizes.. :.... j - P98441radlencr..xpd ~~ ~ ~ 340 nortA causeway new Smyrna Deach, floriCa 32769 (904) 427-0694 lax (904) 427.0669 PROFESSIONAL ENGLYEERLNG SERVICES CORE CITY STOR~IWATER LvIPROVEMENT5 AND TAILWATER CONTROL CITY OF ATLANTIC BEACH PHASE I - PRELL'11YNARY DESIGN' PHASE EXHIBIT B: MAN-HOUR/FEE SUMA4ARY (30-Day T[me Frame) Prepazed By Hnvironmcntal Research & Design, Inc. December 8, 1998 DFSCRIDTlON MAN-HOURS• COST TASK (~ A. Labor PD PM Pfi T CL I-] Attend ro'rct kickoff meeiutg b 6 •• •- - I-2 Colltct and review acaifable information rtlatrd to 4 8 •• -- 2 watQ Ual1I I-3 Conduct a field ecalua:ien of the project area 6 6 -• •• •- rtlated Io water uali I-0 Attend a mating with the S)RUT1D « laced to b 6 -- -- -- water uali I-5 Estimate prt-pproject annual mass pollutant tcadin-s for rP, TN, BOD, and TSS 4 -- $ •• •- I-b Eninrate pos[-pmjta annml mass poI!uw; loadings 4 -- 8 -- -- tor TP, TN, BUD, and TSS [•7 Detrmrine annul mass polluunt load rcduc~:ns ? - -- -- -- tt uirtd for ro' d I-B Evalua;c ahcmatires w achieves rtquired annual B 16 40 -- •- mass polluum load «duttiuns t-9 De[ermine estimated cnrs:ru.•tion ants and anneal •- 4 8 16 -- ORK costs for water qualiq• trutmen[ a!terratir-es 1-10 Prepare Letter Report summarixirg all Phase I 4 Ib -- - 8 work tfforts I-11 Attend review meeting aids Ciry 6 6 -- -- -• LABOR TOTALS: 50 68 64 16 10 S 16.160.00 B. Reimbursable E~censes 1. Copiea (000 copies Q, 50.10/copy S 100.00 2. Long Distance Faz 20 sheets ®51.50/shtet 30.00 3. Ovemigbt Mail Actual Cost 25.00 4. Mileage 950 miles ®50.30/mile 225.00 Lod in /Meals 1 day x 5150/day 150.00 REIMBURSABLE EXPEKSF.S TOTAL: S 530.00 PHASE I TOTAL: S 16,690.00 i 'Legcrd: PD: Project Director (5100,'hcuq PM: Project Manager (590,'hoor) PE: projtct Engineer (S60r'hour) rA0P5`ATLA\71C-70 RAM T: Tuhnician (S50Rtour) CL: Clerical (540/hour) 7A.! T I-8 I~valuate alternat{ves to achieve the requiced annual mass pollutant load reductions calculated in Task I-7. Attenatives to be evaluated include tbe use of grassed swales, exfiltration systems, and kash/sediment removal technologies (including CDS, Vortechnics, Stormceptor, and traditional baffle boxes). Po3lutam removal efficiencies for each of the alternatives will be based on runoff volume reduction and/or treatment efficiencies based on literature values. I-9 Determine the estimated construction cost and annual operation and maintenance (O&1VI) cost for the water quality treatment alternatives evaluated in Task I-8. I-10 Prepare a brief Letter Report summarizing fire a-ork performed during this phase. Four copies of the Letter Report will be submitted to RPG. ~ I-1l Attend a review meeting with RPG and the City of Atlantic Beach to discuss the water quality evaluation results. AOfS`ATLAMfIC.IO RAM -Ap 1 _ _- ~~__`~.~ . •• . .....-- .....- _. .~.. .... ... -.. .. a .-- _.. PROFESSIONAL ENGIIr'EERIlVG SERVICES CORE CITY STORI1iWATER Yi11PROVEMENTS AND TAILWATER CONTROL CITX OF ATLANTIC BEACH PHASE I - PRELIlIIINARY DESIGN PHASE EXIi1BIT A: SCOPE OF SERVICES (30•Day Time Frame) Prepared By Environmental Research & Design, Inc. December 8, 1998 ; During Phase I -Preliminary Design Phase, the Consuhant shall perform the following tasks: ~ I-i Attend a project kick-off meeting with The R-A-M Professional Group, Inc. (RPG), and the City of Atlantic Beach to review the overall project objectives, scope of services, contacts, project schedule, meeting schedule, and to request specific inforn~ation from RPG and the City of Atlantic Beach. I-2 Collect and ret4ew available it:fvnnation for the project area related to water quality'. Information to be coilectzd will include: current cotutruction drawings, stormwater calculations, 1996 geotechnical infenttation, 1991 F,PA requirements, and requirements related to the 1996 FDEP Consent Order. I-3 Conduct a field evaluation of the project area as it relates to N ater quality. Potential arras for esfiltration systems, grasszd swales, sedimentltrash removal technologies, and other water quality components will be identified. ,~ I-4 Attend a meeting with the St. Johns Rh'er ~i'ater :Management District (SJRVYMD) to discuss the project K•ater quality requirements specifically related to post- developmcnt vs. pre-development annual mass pollutant toads. Those water quality treatment alternatives being considered will also be discussed during the meeting. I-5 Estirnatepre-project annual mass pollutant loadings for total phosphorus (TP), total nitrogen (TN), BOD, and total suspended solids (TSS) for each sub-basin within the project aria using literature values for areal pollutant loading rates. I-6 Estimate post-project annual mass pollutant loadings for each sub-bas[n in the project area for total phosphorus, total nitrogen, BOD, and total suspended solids using the literature values from Task I-S. I-7 Determine the annual mass pollutant load reductions required for total phosphorus, total nitrogen, BOD, and total suspended solids for each sub-basin within the project area by subtracting the pre-project annual mass pvllutant loadings from the post-project - annual mass pollutant loadings described in Tasks I-S and I-6. - KOK,ATIJ.`+I1CJ0.}All tAG! I ATTACHMENT "A-2" E R D ENVIRONMENTAL RESEARCH & DESIGN, INC. WATER QUALITY ENO(NEERINO 3419 TRENTY~OOD nOVLEVARD ~ SUITE 102 ~ ORLANDO. FLOriIQA 32812 TELEPHONE: (407) 855-9465 FAX: (t07) 8280418 December 8, 1998 Mr. Wayne C. Reed, President The R-A-b4 Professional Group, Inc. 4655 Salisbury Road, Suite 210 Jacksonville, FL 32256 FAX: 904/296-4580 RE: Professional Engineering Services for the Core City Improvements and Tailwatcr Control fcr the Ciq' cf Atlatrtic Beach - Phase I Proposal (30-day time frame) Dear Rayne: Enclosed with this letter are two copies of our proposal for perfomin~ water quality evaluations related to the Atlantic Beach project based on a 30-day time frame. The proposal includes attending various meetings, collecting and reviewing infonrration related to water quality, developing pre- and post-project pollutant loads, evaluating alternatives to achieve the required pollutant load reductions, estimation of cons[ruction costs 2nd annual O&DS costs, and preparation of a Lcttcr Report. ~ti'e can complete the described services within 30 days of Notice to Proceed. Once }•ou have had an opportunity to revirx the enclosed proposal, please give me a call to discuss. Vb'e are lookittg forward on workiug on this important and interesting project with you for the City of Atlantic Beach. Sirxcrely, effrey L. Herr, P.E. Vice President - Engineering JLH:sbd Job No. 98-832 Enclosure: Exhibits A and B -ROK•~TLUTK-]0 tiT .b- rmi `nnnn nnm.a- n «°~° G ~ °m U , . O O o 0 0 0 0 o O o 0 0 o 0 0 0 O q O ' y ^ N N N N N N N N N N N NON O O N N N Q N N N N N N N N O N N N N O O O O W O ~ A V ,1q (. O N O V V Y Y O O O O m • NON O O q n Z W N Z Y m m m m m m Y o Y m a Y o f O O OI e ~ ~ Ul W O .~': yW f O O O O O ~ m O m O ^^ 0 0 0 O q + Q V N Z`~ J O < m V m m O N P O N O N< O V O O q O iQL b J .- ^^^^~ ^.-0.- ~ .-.-OHO O ml w J f o ` g ~ N~ V g ,. h ~~ 5 ~ ~ °t 3 ' .. r ~ o° o a$.~ F' d 4'~ $ w E w J U N~ O N C3 a $ ~ N Tu' W ~ N .•... us r V • ~~~d N a >rc ~ is p~ iE w E'js a° ~F~HE~#Etp S F ~ j a ~ w € 6 } K U ~• Z d ~° s S$ W KE~ ~V ~ i w~ V y 4 Ori N ~ ~ •e .S C'1~.+6 a ~QC y. o ~~i +• I • U`V ~ jO e~ WQ~O4'u ~iE 3 2 2 ~ 2` 2 • a S+Z w °• S • • Z~ + i ~ Wm- r I~ 2a wVV~OV ~ERUV LL ~NNJd O +~Y+~ Z Q ~ Y~ ~ g t i w~ w i ~ i w i w ! ~+ i ii w i i 'J W ~° ~ m ~ W • y°°fF-I-F1- W1-f hF y! WHrF-M I- OF O = ~ W h 1± ~ 6 Q 'FE PROPOS HOURC cpREA~ BY TASK CRY OF ATLANRC BEACH -CORE CRY REDESIGNRNLWATER CONTROL The R-A-M Prok9ziaW Group. Lx. OPTION 1 - 36DAY LIMITED SCOPE ALTERNATNE l~AtlN41)B8 PROJECT MANAGER 19 LEAD CML ENGINEER 80 UNDSCAPE ARCHITECT IB DESIGN ENGINEER 78 SENIOR DESIGNER 39 CARD OPERATOR 30 CLERICAL 29 OA/OC ENGINEER 0 TOTAL LABOR COST B IRIR O 300 ENVIRONMENTAL RESEMCH 8 DESIGN, INC. See AIIxM0 MARSHAU PROVOST a wssocwrES see al,fJ~ee PRURT a ASSOCATES Butlgel E1L15 a ASSOCIATES, INC. TOTAL SUOCONSULTAMS COST C. REPRODUCTION COSTS CQpIFS P11GES POR REPORT 12 700 TOTAL REPRODUCTION COSTS D OTH R OcTc FILM d DEVELOPING (EA) LOCAL DELIVERIES 2 TOTAL OTHER COSTS PROJECT 250 TOTAL TRAVEL TOTAL PHASE IA SU/B,~M~-1R/AyT,~E~{D- BY: WAYNE C. RE~ PRESIDEM THE R-A-M PROFESSIONAL GROW, INC. OB•Deo-99 BATE 5105.00 (95.00 180"00 170.00 580.00 530.00 yt0.00 580.00 ~~ 51,995.00 15.700.00 13.890.00 S3A80.00 T1~90.00 57,500.00 17,780.00 S4.9Q s21,ns.oo 518,690.00 f40,000.00 17.000.00 iS1.GQ 557,890.00 L'Q~ FYTFNCIQN 10.12 S7M"00 S7M.00 11791 17121 ~ 125.00 ~ 512121 Q 10.32 1nQ.oc 190.00 179,970.24 f requested and are on file with R-A-M. Additional insurance can be provided, if required by the City, at its expense. 3. Invoicing R-A-M's invoicing for this project will be submitted at least monthly in proportion to the amount of work completed for Phase I.A efforts, or on a unit cost/time and materials basis for Phase I.B. efforts (see Standard Rates included as Attachment "D"). The above is agreed to this authorized signatures below. day of December, 1998 as evidenced by the CITY OF ATLANTIC BEACH James R. Jarboe City Manager THE R-A-M PROFESSIONAL GROUP, INC. Wayne C. Reed President Revision 2.OecmiWr 70, 1998 of the Scope of Work. To that end, manhours identified in Attachments "A-1", "A-2", and "A-3" for Phase I.A. (EvaluatioNPreliminary Design Report) are intended to be flexible, with the understanding that same can be adjusted and moved within the tasks by mutual consent of the City Engineering Staff and R-A-M, following approval of this Agreement. Also, note in Section I. above that Phase I.B (Public Outreach Initiative/Scope Finalization) has been separated from Phase I.A (EvaluatioNPreliminary Design Report) simply because the scope of this effort is undefined at this point. However, in general, we expect a series of public workshops to be conducted by the R-A-M Team with presentations of findings from Phase I.A (Evaluation/Preliminary Design Report) efforts. III. SCHEDULE Phase I.A (Evaluation/Preliminary Design Report) -Option 1 requires a schedule of 30 days (February 1, 1999 deadline, assuming a January 4, 1999 notice to proceed (NTP)}. Public initiatives would be expected to require an additional 20 days. IV. FEES R-A-M will be paid the following fees for its efforts: Phase I.A (Evaluation/Preliminary Design Report) -Option 1 $79,810.24, and Phase I.B (Public Outreach/Initiative Scope Finalization) $2,750.00 per presentation. Additional evaluation will be performed at a time and materials basis, if needed, subject to a budget of $5,000.00 without further negotiations. V. TERMS AND CONDITIONS R-A-M's standard terms and conditions which will apply to all work being completed under this Agreement are provided as Attachment "B". 2. Insurance included as Attachment "C", is R-A-M's certificate of insurance made available to the City of Atlantic Beach. R-A-M will serve as the prime consultant for this project, and as such provide overall insurance for all work completed (including our Subconsultants, ERD, MPA, Pruitt, and Ellis). Certificates of insurance of these subconsultants have been Revision 2 -December 10. 1998 Page 4 the elevation of tidal water at the Selva Marina Lagoon to a maximum of 3.5' Mean Sea Level (MSL) and a minimum of 2.5' MSL. Task 5c -Develop preliminary details and estimated cost, as a result of modeling, for each component of the design, including pumps, motors, generator:;, inlet and discharge pipe sizes, and other features to handle drainage tr:,m 5-, 10-, 25-, and 100-year storms. Assume the project will require design for a telemetry observation system. The final deliverable for this phase is 12 copies of a Preliminary Design Report, which provides alternatives available to the City (with probable costs included) to address Core City Utilities renovation/installation and overall tailwater control. The report is to include R-A-M's recommended alternative(s) and justification to support same, and also sufficient information for the City to consider other alternatives presented at the City's option. Hydraulic model runs will be included in summary form, as will be other supporting data. A total of three presentations {to City Commission, Staff, and Stormwater Review Committee (SRC)} is included in this phase. It is anticipated that additional presentations and public participation meetings will be completed as a separate task or phase prior to initiation of design and permitting following completion of this phase. Phase I.B (Public Outreach Initiative/Scope Finalization) This task is to be completed following the three initial presentations to the City Commission, Staff, and SRC included in Task I.A above. R-A-M will prepare for a series of public workshops wherein the recommendations of the PDR are presented. R-A-M will present the recommendations at the public workshops, entertain questions, and attempt to assist the City in building consensus among the interested parties. Because the number of such meetings is as yet undefined, this task item will be addressed on a unit cost basis (meeting preparation/meeting attendance/presentation/ follow-up). Any additional items required to be evaluated as a result of these workshops can be addressed on a time and materials basis, subject to the R-A-M Team's current rates. Following the completion of all required public outreach initiative efforts, R-A-M will finalize the scope of work required for the redesign of the Core City improvements and downstream tailwater control measures selected by the City for follow-on design and permitting. II. FLEXIBILITY In our meeting with you, Mr. Jarboe, and Mrs. Kaluzniak Monday morning, we discussed the City's intent for the Agreement for Services for this project to be comprehensive and yet flexible, particularly regarding undefinable components Revision 2 - DxemDer 10, 1998 p~ 8 Task 2e -Increasing the capacity of the east-west streets to transport surface flows in a way that increases the design flow for which the system provides protection. Task 3 -With regard to trees, recommend design alternatives in the PDR that maximize the preservation of the existing natural vegetation and tree canopy of the Core City. Specifically: Task 3a -Evaluate the impact of the project on trees in and outside of the project right-of-way, to include the effects of lowering the water table, root removal, and other construction impacts. Task 3b -Recommend ways to decrease the number of trees requiring removal. Task 3c -Once evaluation is complete, recommend ways to reduce the impact of the project on trees outside of the project right-of-way. Task 3d -Recommend controls on and techniques of construction that will serve to protect all vegetation from the effects of the work. Task 4 -Assess the feasibility and advisability of providing for underground utilities in conjunction with this construction project, to include electrical, natural gas, N, and/or telephone lines/cables, and provide summary in the PDR. If selected for inclusion by the City, incorporate the component(s) into the design (envisioned as a follow-on phase). Task 5 -Evaluate existing information concerning the flood and tide levels at the Selva Marina Lagoon, Puckett Creek, Sherman Creek, the Intracoastal Waterway, St. Johns River, and other water bodies or drainage systems that affect or restrict the drainage of the northern and core city portions of Atlantic Beach into the Selva Marina Lagoon and develop a section in the PDR that clearly describes design details to include: Task Sa -Control the tidal flow and restrictions in the Selva Marina Lagoon drainage system, beginning from Plaza Street (near City Hall), north to the Puckett Creek culvert on State Road A1A (near the Village of Mayport). The reason for selecting the location(s) for the control structure(s) will be detailed in the PDR. The preliminary report must include a plan to illustrate the intermittent stormwater release between the high and low tides during a major storm. Task 5b -Identify and evaluate the site(s) and/or necessary parameters for the design of a stormwater pumping station or stations, or any other solutions, at various locations. The pumping station, or any other solutions, in conjunction with the control structure, must be able to hold Rmsan 2 -December 10, 1998 p~ z AGREEMENT FOR SERVICES CITY OF ATLANTIC BEACH CORE CITY REDESIGN/TAILWATER CONTROL DESIGN This Agreement is for Professional Services to be provided by The R-A-M Professional Group, Inc. (R-A-M) for the Core City Redesign/Tailwater Control Design ("Project") for the City of Atlantic Beach ("City"), as more particularly described below. SCOPE OF SERVICES Phase I.A (Evaluation/Preliminary Design Report) -Option 1 (30 Days) Option 1 is limited to a 30-day timeframe (January 4, 1999 through February 1, 1999) and includes the initial refinement of the hydraulic model, limited alternatives testing, and cost estimating within the following tasks: Task 1 -Evaluate the existing treatment benefits of open, undeveloped, and/or preserved areas of park lands and other public lands, including but not limited to Howell and Preben Johansen Park. Prepare a decision briefing [i.e. Preliminary Design Report (PDR)] for City on the feasibility of leaving these areas undisturbed to provide natural stormwater treatment and retain the present character of these areas. Task 2 -Perform selective value engineering with the goal of assuring the City realizes a cost effective stormwater treatment collection system while not sacrificing the permitability of any component. R-A-M is free to bring any ideas (summarized in the PDR) to the City that it believes can result in significant savings while maintaining the system effectiveness. Although not limiting, the firm will specifically address the following: Task 2a -Evaluate curb and gutter in the current ETM design including a wst and benefit analysis, taking into account traffic considerations and other roadway design alternatives. Task 2b -Reducing the number of conflict manholes. Task 2c -Preserving to the greatest extent practicable recently installed water mains on 1st, 3rd, 8th, 9th, and 11th Streets as well as other water mains that are serviceable and meet the requirements of the Duval County Department of Health. Task 2d -Evaluate drainage pipe size requirements in the Core City to reflect any benefits of tailwater and tide control design. Revision 2 - December 70, 1996 p~ 1 ATTACHMENT"C" a~%~~~~~~ ~K CERTIFICATE QF} INSURANCE ~ °'"`4"'°°"" . ~" ~ ~! _. w.._..,. __,,,.......,. , ~ i ~~~ . ;, _~` Il eax~e THIS CERTIFICATE IS ISSUED AS A MATTER OF WFORMATION Harden d Associates lne ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE , HOLDER. TlOS CERTIFICATE GOES NOT AMEND, EXTEND OR 806 Riverside Avenue ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. P.O. Box 2286 COMPANIES AFFORDING COVERAGE Jacksonville, FL 32203 tpiurt 904-754-3785 A USFBG I" CDVUrt R-A-M Professional Greup, Inc B RISCORP Pro art ~ Casualt 4655 Salisbury Road ca~.NT Suit• 210 C AtceDtance-c/o Capitol Jeeksonville, FL 32256 CO~un I D ;:..~ ;_ covE~Ger~ r? 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I cat.e[ u•um 1 i ; ~ •uro CrIT • ,A ACLICEY; I s 4VY ILto ~ I IOnEp :MAN W'20 OIIT: i I I I I 4CH ACGIpE\I ; f I I I I I • GEC:•:£ , s ~nc(st u•aLm i ~EAO1 OCCARE.`C° j1 ttvBiELU Frycu I i i i•Ofi'iEWrE If I :i1ER r,ur liF.l'_,LA F',Y-]r I ~ I i f WORS[R1 C041(Mf aTIOM .MD ~ i XI $}AiUiCRY L:W:$ I [YKORtt'IJALLRT B 30675 ~ 2/10/9BI 2/10/99 EAOI ACC:o[NT :[ 1000000 nF >ROIRreTVV .Na iAR:r.cISiE[EC.RIrE as[AS£ • ooLlcr u411 I t 1000000 I I acICR$ ARE; Exa rnsEA$E ~ EAa EYFLOrE=_ ! s 1000000 oTH[t C Professional A97N.p0384 I 4/1fi/9B 4/16/99 500000 1 Llablllty I 500000 10000 deduet ib le °[aO11 V TN1M OF 01[11aTpMi1L°CITIOMi/r[MIQ(4a1[C4L Ii[Y{ 30 days notice of cancellation Dn the Work Comp policy. y r/ 5r,/ CE7i TIF1C~TE HO[DER ;~.~ ~~=~-~~~ ;' ~ ~ bL u °r r ~ ; CANCELLAiION ~Li~i ~'u~~ ~ ~` :! ; ~ ' ~` , rw , ; , ~ , ,ti i ,L ,... , , ,.,. .~ , ~,,~ , . : x ~, ,w ,~i,~, . r :MOULD ANr or THe Aaor[ o(sar[o roLt:rs i[ cANCUtao [[tot[ TN! mw.TnN Dan THU[or, TH[ r(uwe eoWANr Y/aL pD[AYet Te [u[. City of Atlantic Beach 10 o•Tt wwrtr[NN°TRa TO TH(cuT:ICATt NOtota NAY[o TO TM(LVi, Attn: Robert S. Kosoy, P.E. auT nur[TO rAL tua NOrla sN•u eoos[NO OeucATrow of wean 1200 Sa ndplper Line OF •NT RMD WON TM( COWAMY, Rt •C[Ma OR aVt[t[NTATIY[e. Atlantic Basch, FL. 32233 "~" i "~ 004996000 I _,,,,,., _. ,. _~-: err r r,.... ACORD 2S5 (3/93 a/, , iY 'r%~, !„ i,;,,, /„r,.,., ,/,: ~~,,., °: , _ ,,,., ,... , .,....:, r'z' :.; . ,c..~.,.,.1:. ..,.- ACORO CORPORATION /9Y 12.2 This Agreement shat be governed, construed, and enforced in accordance with the laws of the State of Fbri~, and any disputes with respect thereto may be maintained ony in a court of competent jurisdiction in the County of Duval, State of Fbrida. 72.3 Thia Agrr_ment shat be tHnding upon the Gent and R-A-M and their respective partners, successors, he"us, neigna, and bgal representatives. Neither party to this Agreement shaA assign or transfer any rights, duties, or obfgetions under or bterests in this Agreement without the prior written consent of the other party. NoN.itlratandmp the foregoing, however, R-A-M may subcontract any portion of the Services to be rendered hereunder without such consent 12.4 This Agreement together with the aforementioned Scope of Services letter and aA lettered attachments constitutes the entire agreement between the Client and R-A-M and wperaedes a1 prior written or oral understandings between the parties with respect to the subject matter hereof. This Agreement and any attachment may only be amended, supplemented, modrtied, or canceled by a written instrument signed by an authored representative of each party. 12.5 In the event a dispute arises out of the Project, this Agreement, or the Services provided hereunder, the non-prevaing party shatl reimburse the prevaying party for its costs of itigation, mer&ation, arbitration, or other legal or quasNegal proceedings and attorneys' fees before trial, at trial, or on appeal. 72.6 If any provision of this Agreement is held to be unenforceade or invalid In whole or in part, such provison shat be severed, and the validdy, legaf4y, and enforceab~ly of the remaining part of such provision, and the vaHdily, IegaNly, and enforceat>iily of aB other provisions hereof or thereof, shah not be aRected thereby. 12.7 Any and a9 notices required or authorized to be given pursuant to this Agreement, exdudng invoices for Services rendered pursuant hereto, shaA be given in writing and either hand-delivered or addressed and sent try certified or registered mtil, postage prepaid, and return receipt requested, es fo0owe: K to R-A-M: The R-A-M Professional Group, Inc. 4655 Salisbury Rcad, Suite 210 JacksonviNe, Fbrida 32256 Attention: Wayne C. Reed or to such other address as may hereafter be designated by either party by the giving of notice in accordance with this Sedion 12.7. All notices or other communications shall be deemed given when actuaey hand delivered, or five (5) days after maing in accordance wRh this Section 12.7. (NOTE: CONDITIONS DO NOT REQUIRE SIGNATURE BLOCK) Page 4 7. TERMINATION, SUSPENSION, OR ABANDONMENT 7.1 This Agreement may be terminated with justifiable cause by either party upon thirty (30) days written notice. In the event of termination, R-A-M shall be compensated, as provided herein, for Services performed prior to termination, together with Reimbursable Expenses then due, and for all expenses directly attributable to termination. 7.2 If the Project is suspended by the Client for more than thirty (30) consecutive days, R-A-M shall be compensated for Services pertormed prior to notice of such suspension. When the Project a resumed, R-A-M's compensation shall be equdably adjusted to provide for expenses incurred in the interruption and resumption of R-A-M's Services. 7.3 This Agreement may be terminated by the Client upon not less than frfteen (15) days written notice to R-A-M in the event Mat the Project is permanently abandoned. If the Project rs abandoned by the Client for more than ninety (90) consecutive days, R-A-M may terminate this Agreement by giving written notice. 7.4 Failure of the Client to make payments to R-A-M in accordance with this Agreement shall be considered substantial nonpertormance and cause for termination. 6. OWNERSHIP OF DOCUMENTS 8.1 All documents furnished or developed by R-A-M pursuant to this Agreement are instruments of service, and will be turned over to the Client for its use upon completion of the Project They are not intended or represented to be suitable for reuse by the Client or others on extensions of the Projed or on ar~y other project, induding the sale, lease, or financing of real property, or for the purposes of obtaining a loan. Any reuse without specific written verification or adaptation or updating by R-A-M will be at the Clients sole risk and without liability or legal exposure to R-A-M, and the Client shall defend, indemnify, and hold harmless R-A-M from all claims, damages, losses, and expenses, induding attorneys' fees before trials, at trial, or on appeal arising out of or resuPong therefrom. Any such verification or adaptation will entitle R-A-M to additional compensation which shall be negotiated and mutualy agreed upon by the parties. 9. CONFIDENTIAL INFORMATION (N/A) 10. INDEMNIFICATION 10.1 Client hereby agrees that, to the fullest extent permitted by law, R-A-M's maximum liability to Client for any and all claims, actions, damages, or losses arising out of or in any way related to R-A-M's allegedy negligent services provided pursuant hereto or breach of contracts shall not exceed $500,000.00. Additional coverage may be obtained at Clients expense, and failure to exerdse the option for additional coverage waives any claim of liability beyond such limits. Client further agrees that in no event shall R-A-M be liable for any claims or damages of any nature (including costs relating thereto) unless such claims and damages are the direct result of R-A-M's negligent performance of the work under this Agreement. 10.2 The Client understands that in seeking the professional services of R-A-M, the Client may be requesting R-A-M to undertake uninsurable obligations for the Clients benefit involving the presence or potential presence of hazardous, toxic, or pollutive substances. Therefore, the Client agrees to defend, indemnity, and hold harmless R-A-M from any and all liabildy for properly damage, including environmental cleanup, personal injury including death, consequential or any other damages from any cause whatsoever, excepting the willful miscondud or sole negligence of R-A-M in the performance of Services under this Agreement as a result of or in connection with the presence, discharge, release, or escape of toxic or hazardous materials or contaminants of any kind and from any and all direct damages. 10.3 The Client acknowledges, upon signing and returning this Agreement, the suffidency of 510.00 to be credRed against the first payment coming due to R-A-M under this Agreement as specific consideration for the indemnification and hold harmless provisions set forth in Sections 8 and 10 of this Agreement. 11. ENVIRONMENTAL PROVISIONS 11 1 Ovmership of all waste materials, whether hazardous or non-hazardous, found or generated during the course of environmental investigations or remediation remain with Client. R-A•M will not accept ownership of any material found or generated on Client's property. If included in the Scope of Services, R-A-M will act as agent for Client during preparation of RCRA ManRests. 11.2 Laboratory samples collected by R-A-M during the course of environmental projects shall be provided to State of Florida-certified analytical laboratories for analyses. R-A-M, shall not be liable for damages caused by erroneous results from laboratory anayses. R-A-M will only use laboratories with appropriate insurance coverage as subconUactors_ 12. MISCELLANEOUS PROVISIONS 12.1 R-A-M is an equal opportunity employer. Page 3 4. COMPENSATION AND METHOD OF PAYMENT 4.1 The Client agrees to pay R-A-M as compensation for the Services described in the City of Atlantic Beach Agreement for Services, dated December 10, 1998 and Attachments "A-1", "A-2", and "A-3" thereof, by the fo9owing compensation method: Phase I.A Fbced Fee 579,810.24 Phase 1.8 Meetings 32,750.00/per presentation Additional Evaluations Time and Materials up to 35,000.00 4.2 The Client agrees to make an initial payment of 3 0.00 (retainer fee) which shaA be made upon execution of this Agreement and wiN be credited to the Client's account 4.3 In addition to the compensation terms for R-A-M's Services set forth in this Agreement, the Client shaA also pay any sales or similar tax levied by any governmental authority on professional or other services or materials provided under this Agreement 4.4 R-A-M shall invoice the Client for all Services rendered and Reimbursable Expenses incurred pursuant to this Agreement, and each invoice shall be due and payable upon receipt by the CNent. The Client shall notiry R-A-M in writing of any disputed amount contained on an invoice wthin fifteen (15) calendar days from the date of invoice; otherwise, all charges shaA be deemed acceptable and correct. 4.5 The Client agrees to pay R-A-M as stated herein for the Services rendered under this Agreement at R-A-M's office in Jacksonvipe, Florida. 4.6 If the Client fails to make any payment due R-A-M for Services and Reimbursable Expenses within thirty (30) days after the date of an invoice therefore, the amounts due R-A•M shall accrue interest at the lesser of 1.5°~ per month or the maximum rate allowed by law from the thirtieth (30) day; and, in addition, R-A-M may, after giving seven (7) days written notice to the Client, suspend Services under this Agreement until R-A-M has been paitl in full all amounts due for Services and Reimbursable Expenses, including all accrued but unpaid interest, without R-A-M incurring fiabifdy due to such suspension. In the event R-A-M engages an attorney to collect any amounts due it hereunder, Prevailing Party shall be responsible to pay for the costs of litigation, mediation, or arbitration, including attorneys' fees before trial, at trial, or on appeal. 4.7 Any delay or default in the performance of any obligation of R-A-M under this Agreement resulting from any cause beyond R-A-M's reasonable control shall not be deemed a breach of this Agreement The occurrence of such event shall suspend the obligations of R-A-M as long as performance is delayed or prevented thereby, and the compensation due R-A-M hereunder shah be equitaby adjusted. 4.8 During the performance of the Services hereunder, the Client shall have the right, by written instrument, to make changes in, omissions from, or to require additions to the Services (hereinafter coAedively referred to as "Changes'). The contents of reports prepared by R-A-M during the performance of environmental services, induding site assessments and/or environmental investigations are specificaly excluded from this paragraph. In the event that such Changes require the preparation of additional drawings anW'cr specifications, or require additions: services by R-A-M, then, upon completion of such additional services, R-A-M shall be entitle0 to an equitable increase in compensation for additional services rendered due to such Changes. 5. DIRECT LABOR AND REIMBURSABLE EXPENSES (NOT APPLICABLE TO FIXED FEE AMOUNTS) 5.1 Direct Labor Expenses shall mean the cost of salaries of employees or subconsultants of R-A-M engaged on the Project. 5.2 Reimbursabe Expenses are in addition to the Direct Labor Expenses described in Section 5.1, and include actual expenditures made by R-A-M, its employees, or its subconsuttanis in the interest of the Project induding but not limited to: Transportation and subsistence of Project personnel, subconsuhants' fees, fees paid for securing approval of authorities having jurisdiction of the Project, toll telephone calls and FAX charges, reproduction and printing charges of aN types for Project-specific documents, mailing and shipping charges, equipment and laboratory use fees, photography, modN materials, and all other materiak and expendable supplies directly used with respect to the Project 6. INSURANCE 6.1 R-A-M shall maintain, to the extent reasonably available, insurance coverages during the performance of its Services under this Agreement. 6.2 R-A-M shall provide the Client with certificates of insurance indicating that the above-described coverages are in effect, R required. Page 2 ATTACHMENT"B" PROJECT NAME: Atlantic Beach Core City RedesigNTailwater Design Date: December 10,1998 DESCRIPTION: Core City RedesignlTailwater Control Design - Phase I (Option 1 ~ THE R-A-M PROFESSIONAL GROUP, INC. STANDARD TERMS AND CONDITIONS 1. SERVICES OF THE R-A-M PROFESSIONAL GROUP, INC. (R-A-M) 1.1 R-A-M agrees to provide Services on behalf of the Clent in connection with the Project, as outlined in the City of Atlantic Beach Agreement for Services dated December 10, 1998. 1.2 R-A-M shall provide the Services as an independent professional consultant on behalf of the Client; in no event shah R-A-M be deemed to be an employee, agent, partner, or joint venturer of the Client 1.3 Should the Clent issue a purchase order or other instUment related to R-A-M's Services, it is understood and agreed that such document is for the CAenYs internal accounting purposes ony and shaA in no way modify, add to, or delete any of the terms and conditions of this Agreament K the CAent does issue a purchase order or other sim0ar instrument, it is understood and agreed that R-A-M shall indicate the purchase order number on the invoices sent to the Clent 1.4 The Services to be provided by R-A-M shall be completed with reasonable care, skill, and diligence in accordance with generaAy accepted professional practice (professional practice does not mean such Services shall be perfect or error free). OTHER THAN AS EXPRESSLY SET FORTH HEREIN, R-A-M MAKES NO WARRANTIES OR GUARANTEES WHATSOEVER, WHETHER EXPRESSED OR IMPLIED, OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, WITH RESPECT TO ANY SERVICES PERFORMED UNDER THIS AGREEMENT. 2. CLIENT'S RESPONSIBILITIES 2.1 The Client shall provide full information regarding its requirements for the Services or Project 2.2 The Client shall designate a representative authored to act in its behaH with respect to the Project The CAenYs authored representative shall examine all studies, reports, sketches, estimates, drawings, specifications, proposals, and other documents by R-A-M or furnish information requiretl of the Client and shall render in writing dedsions pertaining thereto prompty so as not to delay the progress of R-A-M's Services. 2.3 The Client shall provide R-A-M, its agents, and its subconsultants access to the sRe of work; obtain aA permits; provide a0 legal, accounting, and insurance counseling services in connection with the Project; and provide environmental impact reports and energy assessments unless speaficaly included in the Scope of Services. The Clent shaA pay the costs of checking and inspection fees, zoning application fees, soil engineering fees, testing fees, surveying fees, permit fees, bond premiums, and other charges not specificaly covered by the terms of this Agreement. 2.4 The Client shall provide R-A-M, its agents, and its subconsultants access to iLs records to the extent necessary to perform R-A-M's obligations hereunder. H any off-site investigations are required, the Client shaA provide access rights as necessary. K the CAent ie not the owner of the site in question. n rs the CAenYs responsibility to secure the required access rights from site owners. 2.5 The Client shall advertise for proposals from bidders, open the proposals at the appointed time and place, and pay for all costs incident thereto. 3. TERM OF AGREEMENT 3.1 The term of this Agreement shall be from the Effective Date through completion and as more specificaly defined in the Scope of Services letter. The term may be extended upon agreement in writing by both parties to this Agreement. The effective date shag be defined for the purposes of this Agreement as the date of written acceptance of the Scope of Services letter and the receipt by R-A-M of the required retainer fee Page 1 0 c e~.n L^ 7 R C .~ ~~ O L v C..-. C ra r~ Q r U y ~°, o ~ c o O U L 3 F H l~ N N O O ~ ~ ..: O y e e z U `~' `~' [:7 4-.7 ~ . a > z ~ ~ ~ °° °° ~ o Q N N .. a ca F ~ ~ ti r~i N N O N ~ O oo ~ z O !C. °- N ~ 0. o o U G U CJ ~ U ~ V o v ~ ~ F ~ .y CO ° .~.. (A h ~ °„ N o. "' U .- ° O C A u ~ L~ W V tI o A U W ~ C. ~ W 3 ~ q U 3_ '~^ V w ~ v ~i d a O U Q ; N N, ~ h b n o0 7 E F F°3 A 0 0 v v ^ V i1 a~~ ~~v~ v ~ ~ N .O ~ •~ ~ 4 ~ ~ n a..m ~ 8 3 .~ Ct7 F" ~ ~_ ~ agU~ ~a ' ~w~~ ~ aaU Mr. Wayne C. Reed, President . December 8, 1998.: Page 4' - dition, we also recommend evaluation of the following management practices ~' e specific upstream management facilities (exfiltration syste s~ (2) Removal o de mstream restrictions, (3) Modifications to the weir tingschedule, (4) ;Lagoon segment~atio -f r storage and wa lily improvement, and (5) Limi~ted- oifse f existing pazks for floodwater storage. T~hi~s a~~dinona` 1 evaluation (Option 2), when added to the Option 1 scope of work can \ ply .1fy'1Kazch 15, 1999 for a total of sixty three thousand dollar ($63,000.00). I anticipate that aye ~~~ll execute a formal contract with you once the City approves }'our master contract. If you have any questions on this, please do not hesitate to call. Resp~e~tfull~y, ~Jv6`-'_ ~~~ Frank E. Marshall, III Ph.D. P.E. Cc: Steven C. Provost, P.E. Mr. Wayne C:~Reed; President - December 8; 1998 Page 3 We estimate that the above described tasks for the limited, 30-day study can be completed in . about 500 man-hours at a cost of forty thousand dollars ($40,000.00). Five (5) MPA learn members will be involved in the work. The breakdown of effort by discipline is enclosed as Schedule A..This effort satisfies the requiremenu of Tazks la, Ib, part of le, and ld of the R-A- M Team's response to the RFP. 'f~-a lish the remaining tasks (Tasks 1 c (part), 1 e and 2), and to evaluate the other id t are presente3 a'hav ditional work is necessary to complete a comprehen ' uation of all of the practices that were prese ur approach to the C' ssion. A breakdown of the effort for the additional tasks isenclosed az - c Option 2). Should the City desire to complete the comprehensive e~~aluatitSn~i can be complete MP eluding the limited study elemenu b Mazch3i'1~99, for an additional cost of twenty three thousand"da-tlars($2 0 ar-sixt~'tluee thousand dollars ($63,000.00) total. In summary, MPA proposes to complete a limited evaluation (Option 1) of the Selva Marina Lagoon system in City of Atlantic Beach that will include the following tasks: (1) Gather existing information to understand the existing conditions and the work that has already been done, (2) Create a refined and expanded AdICPR model from the existing ETM work, (3) Evaluate the size of pipes in the storm sewer system proposed by ETM, (4) Evaluate the effect of downstream tide control, (5) Evaluate the effect of a pump station at the Fleet Landing weir on the hydraulics of the Selva Marina Lagoon system, (6) Prepare an estimate of cost savings relative to the ETM design for storm sewer pipes and an estimate of pump station cost, (7) _ Prepaze a draft Preliminary Design Report for review by you and City staff; and (8) Present the fatal report to the City Comatission. . This work (Option l) is proposed to be completed by February 1, 1999 for forty thousand dollars _ ($40,000.00)... ~ - asawvaai~m_.ye Mr. Wayne C. Reed, President December 8, 1998 _ . . '. Page. 2 .:. ': If we follow our proposed scope of work az presented in the R-A-M Team's response to the Request for Proposal (RFP), Ivr3A should then use the refined model to evaluate the variety of _ altematives that the were considered to be part of an integrated solution of the Atlantic Beach problem. The idea that we presented lazt Friday night was that more than one management practice would be needed in Atlantic Beach to affect a cost effective solution to Core City and other area flooding. Those practices included: . • better upstream management of runoff in the Core City, • tide control, • removal of downstream restrictions, • modifications to the weir operating schedule, • segmenting the lagoon for storage, • limited use of parks for floodwater storage, and • a pump station. The water quality considerations of these alternatives must also be evaluated. As eve have previously stated, the above level of analysis cannot be completed in one month. However, your discussions ~~ith the City D4anager have made it clear that he desires to present a proposed contract to the City Commission that produces a report thirty (30) days after the I~'otice to Proceed has been given. MPA has analyzed both the effort required to provide the level of analysis that was presented to the City Commission and in our RFP response, and the amount of work that can be completed in thirty days. MPA believes that the only way to determine the most cost effective solution is to complete a comprehensive evaluation of the Atlantic Beach situation. The estimated time to complete this comprehensive evaluation is ten to twelve (]0-12) weeks. At your request, we have developed a limited evaluation that can be completed by the first week in February, 1999 if the notice to proceed is dated the first week in January,1999. However, we have had to delete several important componenu of our comprehensive study winch we feel are necessary, if only to know that the selected alternative is the most cost effective option. For this limited evaluation (30-day study -Option 1), MPA proposes to evaluate only the size of the storm sewer pipes, the effect of downstream tide wntrol, and the effect of a pump on the hydraulics of the Selva Marina Lagoon system. Limited water quality evaluation must also be made, to only include discussions with the water management district to detemvne the required treatment level for an increase inflow. Environmental Reseazeh and Design (ERD) would complete this water quality work under separate contract with you, with assistance fiom MPA. The cost savings of an optimized storm sewcr system aad the cost of a pump will be estimated.. Text for the Preliminary Design Report will be prepared for you and City staff to review, and ' . then the plan will be presented to the City Commission.. _ e9ea~rueim~....ya . ATTACHMENT "A-3" MARSHALL, PROVOST & ASSOCIATES - civil and ernironmental engineers • p4nnars December 8, 1998. Mr. Wayne C. Reed, President ' The R-A-M Professional Group, Inc: 4655 Salisbury Road, Suite 201 Jacksonville, Florida 32256 SUBJECT: Proposal for Professional Services for Atlantic Beach Tailwater Control Preliminary Design Report Activities Deaz Mr. Reed: Transmitted herein is a proposal to provide professional engineering services to The R-A-M Professional Group, Inc. as asub-consultant for the evaluation of the Selva Marina Lagoon system in Atlantic Beach, Florida, including tailwater control optioris and other means to control flooding within the City and particulazly the Core City azea. This proposal is in response to the selection of The R-A-hi Professional Group team for the Design Modification, Core City Utility Improvements and Stormwater Collection / Design of Tidal and Flood Control Structures for Tailwater Control Project. The first step in the project is to complete an initial evaluation and prepaze a Preliminary Design Report. This proposal «ill discuss only the Preiiminary Design Report activities. In order to prepaze this proposal, Mazshall, Provost & Associates (MPA) has gathered some information from you and others rgazding the previous work that was done by England, Thims, and Miller, Inc. (ETM), particularly as it pertains to the computer model that was created of the Selva Marina Lagoon system. However, the first task tha*, is proposed is to gather and assimilate all of the information from all of the previous efforts in Atlantic Beach. Some of the sources that will be consulted include all of the ETM work, the CH2M Hill stormwater master plan, the work done by other consultants for the City of Jacksonville and Duval County, any work done by the City staff, and any work that has been done by Atlantic Beach residents (such as Mike Schmidt). The second task will be to understand and refine the ETM AdICPR model. It is not clear whether or not the model has not been calibrated or verified, even with anecdotal information: For conclusions that aze reliable, the model must be verified, at least, if it can not be formally calibrated. Once that has been done, the model will be extended to include the storm sewer pipe system designed by ETM. This storm sewer system was designed using the rational method, which is a very conservative design methodology. MPA will model the system as a whole using the AdICPR model, from the first catch basin to the outfall in Sherman Creek. We anticipate . some cost savings by reducing pipe sizes. - _ -: - • - ~• { -... - P9844treedlenee.wyd - : ~ ~ ~ ~ ~ ~ ~~ ~ - 3. JS ^. `- ~ ~ ~ 340 norN causeway ~ • new Smyrna DeacA: floridJa~'3\2169 (904) 427.0694 laz (904) 427-0689 PROFESSIONAL E\GINEERING SERVICES CORE CITY STOIL~iWATER LviPROVEMENT5 AND TAII.WATER CONTROL CITY OF ATLANTIC BEACH PHASE I - PRELII1iINARY DESIGN PHASE EXHIBIT B: MAN-HOUR/FEE SIJMii4ARY (30-Day 'I1me Frame) Prepared By Envirortmental Research & Design, Inc. December 8, 1498 DESCRIPTION MAN-NOURS• COST TASK (S) A. Labor PD PM PB T CL I-I Anend ro'ecr kickoff meeting b 6 - -- - I-2 Cotten and review availabh information rela[rd m 4 8 -• -- 2 water usli[ 1-3 Conduct a field evaluation of the project area 6 6 -• •- •• relined to water unlit [~ Anend a matting with the S1RWDfD rclatcd to b 6 -- -- -- wa¢r uali 1-5 E.<timatt pre-pproject annual mass pollutant loadings 4 •• 8 -- •• rot TP, TN, BOD, and TSS I-6 Estimate post-project anwal macs pol!uun; loadings 4 -- 8 -- -- for TP, TN, BOD, and TSS I.7 Detumine annwl mus pollulam load rcducb:ns 2 -- -- -- -- rc vircd for ro' ct I-8 Esaluate alternatives w xchirvt required arnuat 8 16 40 •• •• mass pollutant load ttduttiuns 1A Determine ei:imated CdnS:ruCtion costs and ar,nwl •- 3 8 16 -- O&M costs for water quatiry utument attCtr~[iv'es I-10 Prepare Letter Report summarizing atl Phase I 4 16 -- - 8 work cffons I-I1 attend review meeting with Ciry 6 6 -- -• - LABOR TOTALS: SO 68 64 16 10 S 16,160.00 B. Reimbursable Exrxnses 1. Copiu 1000 espies ®$0.10/copy S 100.00 2. Long Distanu Fax 20 sheets m SI.50/sheet 30.00 3. Overnight Mail Actual Cost 25.00 4. Mileage 750 miles ®S0.3U/mile 225.00 Lod i /Meals 1 day x SS50/day IS0.00 REIMBURSABLE EXPENSES TOTAL: S 530.00 PHASE I TOTAL: S 16,690.00 `Legend: PD: Project Director (SlOO,fiour) PM: Projec[ Manager ($90,Tour) PE: Projcet t?ngineer (S60Rrour) IAdYS'A71M71GY1 aAN T: Tccbtrloian (SSO/hour) CL: Clerical (5404tour) 1At[ ~> 1`. ~' I-8 )~valuate alternatfves to achieve the required annual mass po-lutant load reductions calculated in Task I-7. Alternatives to be evaluated include the use of grassed swales, exfiltration systems, and trash/sediment removal technologies (including CDS, Votcchnics, Stotmceptor, and tradi[ional baffle boxes). Pollutant removal efficiencies for each of the alternatives will be based on runoff volume reduction and/or treatment efficiencies based on literature values. I-9 Determine the estimated rnnstruction cost and annual operation and maintenance (O&I1~ cost for the water quality treatment alternatives evaluated in Task I-8. / I-lt) Prepare a brief Letter Report summarizing the work performed during this phase. Four copies of the Letter Report a•iU be submitted to RPG. ~ I-11 Attend a review meeting with RPG and the City of Atlantic Beach to discuss the water quality evaluation resulu. MO-1'A7UMlC-b UW r.ee ~ PROFESSIONAL ENGIl\'EERING SERVICES CORE CITY STOR111WATER L~IPROVEMENTS AND TAILWATER CONTROL CITY OF ATLANTIC BEACH PHASE I - PRELIASINARY DESIGN PHASE EXHIBIT A: SCOPE OF SERVICES (30-Day Time Frame) Prepared By Em~ironmental Research & Design, Inc. December 8, 1998 During Phase I -Preliminary Design Phase, the Consultant shall perform the following tasks: ~ I-1 Attend a project kick-off meeting with The R-A-M Professional Group, Inc. (RPG), and t}re City of At]antic Beach to review the overall project objectives, scope of services, contacts, project schedule, meeting schedule, and to request specific information front RPG and the City of Atlantic Beach. I-2 Collect and review available information for the project area related to water qualit}'. Information to be collected will include: current construction drawings, stormwater calculations, 1996 geotechnicai infennation, 1991 FPA requiremrnts, and requirements related to the ]996 FDEP Consent Order. I-3 Conduct a field evaluation of the project area as it relates to water quality. Potential areas for e~filtration systems, grassed swales, sediment/trash removal technologies, and other water quality components will be identified. ~ I-4 Attend a meeting with the St. Johns Rlver ~~'ater Management District (SJREVi1ID) to discuss the project seater quality requirements specifically related to post- development vs. pre-development annual mass pollutant loads. Those water quality treatment a]tematives being consider?d will also be discussed during the meeting. I-5 Estimate pre-project annual mass pollutant loadings for total phosphorus (TP), total nitrogen (TN), BOD, and total suspended solids (TSS) for each sub-basin within the project area using ]iterature values for areal pollutant Loading rates. I-6 Estimate post-project annual mass pollutant loadings for each sub-basin in the project area for total phosphorus, total nitrogen, BOD, and total suspended solids using the literature values from Task I-S. I-7 Determine the annual mass pollutant load reductions required for total phosphorus, total nitrogen, BOD, and total suspended solids for each sub-basin within the project area by subtracting the pre-project annual mass pollutant loadings from the post•project - annual mass pollutant loadings described in Tasks I-5 and I-6. ~ :_ rnors+tntivriC-p.RAf, ~ rnGt ~ t' b ATTACHMENT "A-2" H ENVIRONMENTAL RESEARCH & DESIGN, INC. WATER OUAIITY EN6INEEFVNO M19 THENTYIOOD GOULEVARD ~ SUITE 1G2 ~ ORlfWDO, FlOFUOA 92!12 7ElEPNONE: (107) BSb9165 FAX: (f07) 92E•(N 19 December 8. 1998 Mr. Wayne C. Reed, President The R-A-M Professional Group, Inc. 4655 Salisbury Road, Suite 210 JacYsonville, FL 32256 FAX: 904/296.4580 RE: Professional Engineering Services for the Core Ciry Improvenmenu and Tailwater Control fcr the Ciq• cf Auzrtic Beac!m - Phase I Proposal (30-day time frame) Dear Wayne: Enclosed witlm this letter are two copies of our proposal for ptrforming water quality evaluations related to the Atlantic Beach project based on a 30-day time frame. The proposal includes attending various meetings, collecting and reviewing information relzied to water quality, developing pre- and post-project pollutant toads, evaluating alternatives to achieve the required pollutant load reductions, estimz[ion of construction costs utd annual 0&ri costs, and preparation of a Letter Report. !3'e can cormplete the described services within 30 days of Notice to Proceed. - Once you imave had an opportunity to review the enclosed proposal, please give me a call to discuss. We are looking forward on working on this important and interesting project with you for the City of Atlantic Beach. Sincerely, I - cffrey L. Herr, P.E. Vice President -Engineering JLH: shd Job No. 98-832 Enclosure: Exhibits A and B t'pOK'A7LMTK•701iT F FFF pROPO~sI HOURS SpREan BV TASK CRY OF ATLANTIC BFACH • CORE CT' REDESIGN/TAIIWATER CONTROL The R•A•M Pmfesaio'W Group. blc OPTION t - ]4DAV LIMITED SCOPE ALTERNATNE ~ e E -1 ~ L -p 1' I Deli Rsoort fPORI Sub•Phase A ewOR COSTS /S T SKS 74 it I~ ~g Q~Q PROJECT MANAGER 79 @ f105.OD (7,995.00 LEAD CML ENGINEER 80 Q (95.00 14.700.00 LANDSCAPE ARCHITECT 18 ~ SB0.00 (7,810.00 DESIGN ENGWEER 78 ~ 570.00 15,410.00 SENIOR DESIGNER 31 ~ 580.00 12210.00 CADD OPERATOR >D ~ 130.00 (1,500.00 CLERICAL 28 ~ 540.00 (1,100.00 OAiOC ENGINEER - ~ 580.00 (0.00 TOTAL LAOOR COST SUBCONSULTANTS B ]00 Q1,773.OD . ENVIRONMENTAL RESEARCH b DESIGN, INC. See AtlxhcE (78,080.00 MARSHALL PROVOST d ASSOCIATES See AIIxMtl 110,000.00 PRURT 6 ASSOCIATES DudBel 11,000.00 ELLIS d ASSOCIATES, INC. SSI.OB TOTAL SUOCONSULTANTS COST (57,890.00 C REPRODUCTION COSTS CQPJE.S rES j',~Z F1RFN':ION PDR REPORT 12 700 ~ 10.12 57.4l.W TOTAL REPRODUCTION COSTS f1M.00 D OTHER COSTS FILM 6 DEVELOPING (EA) 1 ~ 117.11 17121 LOCAL DELIVERIES 2 ~ 125.OD f"u~m TOTAL OTHER COSTS f12121 PROJECT 250 Q 50.]2 SG0,00 TOTAL TRAVEL 180.00 TOTAL PHASE IA (79,110.24 SUBMITTED BY: WAYNE C. REED PRESIDENT THE Rd-M PROFESSIONAL GROUP, INC. ObDe~9B ~, _ .. _.: Wis. .., q ry ry ry ry ry ry tl p „ q' O' O O OI O N /~ O U • O O O O O O O O O O O O O O O O O q O • , .I ^ N N N N N N N N N N N NON O O ry p N OD ~ h N N N N N N N O N N N N O O O O ml ^ U o N esa°a o00o m •noNO o d S z w N 2 r m m m m m m f O O m f Y O •f O O q q V n lH W O . '. K W O O O O O O N m< m O ~ ~ O 0 0 O O m _ V m O Z+ J ° mamma Naorv a n~o~o o n o n ^.~ ._ ~~.-.-.- ^^O~ .- ~~ OHO O ml Q k- Z W z Q Q J ~ _ 1 O g ~~ V f w 'g .. p ~ y O W I O ° ?it w? < ~ m ~ ~ O w j c 70 s P 5 `~wp 'u y r ~ b ~~ ~ 5 w E z 3 ~ n+ O w ~ l i ` e g p e o V +,s5 rj 4 ~ d .`~ K f ~p p3 `E ~ E~~w ~ gF NP+~YB i < i w av' ~ e° EEq c~ 3 ~ g~r Y~ w ¢O ~ h j K ~ c .gam 45 gW y F e~ V V ~'~= V y e V c n~w1 °wV w.w 'ao °~rc3 `o 'c `w G D . Q C ~ 9~ o ° ~ 7 ° w~ .~s, V V. ~ i D w o w e g w ; V ~ D E t~ YYn °n eV 9Snn Fi ~ °uwi u~~~i~ ~ c t ~ I• zg ~ a:xY z.:#: ' 3.3~3~ ~ S P y i a t w w n n w w w w w Q ; w w w w E D KKa m i~ Y!° ai.rrrr Wrr~-r W Wrr~-r~- a o 4 !~ +~ ~ m u F O ~ i W ~w- r ~°- ~ ' ~ f a i S requested and are on file with R-A-M. Additional insurance can be provided, if required by the City, at its expense. 3. Invoicing R-A-M's invoicing for this project will be submitted at least monthly in proportion to the amount of work completed for Phase I.A efforts, or on a unit cosUtime and materials basis for Phase I.B. efforts (see Standard Rates included as Attachment "D"). The above is agreed to this authorized signatures below. CITY OF ATLANTIC BEACH James R. Jarboe City Manager day of December, 1998 as evidenced by the THE R-A-M PROFESSIONAL GROUP, INC. Wayne C. Reed President Revision T - Decertibd 70, 1998 Pape 5 of the Scope of Work. To that end, manhours identified in Attachments "A-1", "A-2", and "A-3" for Phase I.A. (Evaluation/Preliminary Design Report) are intended to be flexible, with the understanding that same can be adjusted and moved within the tasks by mutual consent of the City Engineering Staff and R-A-M, following approval of this Agreement. Atso, note in Section I. above that Phase I.B (Public Outreach Initiative/Scope Finalization) has been separated from Phase I.A (Evaluation/Preliminary Design Report) simply because the scope of this effort is undefined at this point. However, in general, we expect a series of public workshops to be conducted by the R-A-M Team with presentations of findings from Phase I.A (Evaluation/Preliminary Design Report) efforts. III. SCHEDULE Phase I.A (Evaluation/Preliminary Design Report) -Option 1 requires a schedule of 30 days {February 1, 1999 deadline, assuming a January 4, 1999 notice to proceed (NTP)}. Public initiatives would be expected to require an additional 20 days. IV. FEES R-A-M will be paid the following fees for its efforts: Phase I.A (Evaluation/Preliminary Design Report) -Option 1 $79,810.24, and Phase I.B (Public Outreach/Initiative Scope Finalization) $2,750.00 per presentation. Additional evaluation will be performed at a time and materials basis, if needed, subject to a budget of $5,000.00 without further negotiations. V. TERMS AND CONDITIONS R-A-M's standard terms and conditions which will apply to all work being completed under this Agreement are provided as Attachment "B". 2. Insurance Included as Attachment "C", is R-A-M's certificate of insurance made available to the City of Atlantic Beach. R-A-M will serve as the prime consultant for this project, and as such provide overall insurance for all work completed (including our Subconsultants, ERD, MPA, Pruitt, and Ellis). Certificates of insurance of these subconsultants have been Revision 2 -December 10, 1998 Fage 4 the elevation of tidal water at the Selva Marina Lagoon to a maximum of 3.5' Mean Sea Level (MSL) and a minimum of 2.5' MSL. Task Sc -Develop preliminary details and estimated cost, as a result of modeling, for each component of the design, including pumps, motors, generators, inlet and discharge pipe sizes, and other features to handle drainage from 5-, 10-, 25-, and 100-year storms. Assume the project will require design for a telemetry observation system. The final deliverable for this phase is 12 copies of a Preliminary Design Report, which provides alternatives available to the City (with probable costs included) to address Core City Utilities renovation/installation and overall tailwater control. The report is to include R-A-M's recommended alternative(s) and justification to support same, and also sufficient information for the City to consider other alternatives presented at the City's option. Hydraulic model runs will be included in summary form, as will be other supporting data. A total of three presentations {to City Commission, Staff, and Stormwater Review Committee (SRC)} is included in this phase. It is anticipated that additional presentations and public participation meetings will be completed as a separate task or phase prior to initiation of design and permitting following completion of this phase. Phase I.B (Public Outreach Initiative/Scope Finalization) This task is to be completed following the three initial presentations to the City Commission, Staff, and SRC included in Task I.A above. R-A-M will prepare for a series of public workshops wherein the recommendations of the PDR are presented. R-A-M will present the recommendations at the public workshops, entertain questions, and attempt to assist the City in building consensus among the interested parties. Because the number of such meetings is as yet undefined, this task item will be addressed on a unit cost basis (meeting preparation/meeting attendance/presentation/ follow-up). Any additional items required to be evaluated as a result of these workshops can be addressed on a time and materials basis, subject to the R-A-M Team's current rates. Following the completion of all required public outreach initiative efforts, R-A-M will finalize the scope of work required for the redesign of the Core City improvements and downstream tailwater control measures selected by the City for follow-on design and permitting. II. FLEXIBILITY In our meeting with you, Mr. Jarboe, and Mrs. Kaluzniak Monday morning, we discussed the City's intent for the Agreement for Services for this project to be comprehensive and yet flexible, particularly regarding undefinable components Revision 2 -December 10, 7998 Pape 3 Task 2e -Increasing the capacity of the east-west streets to transport surface flows in a way that increases the design flow for which the system provides protection. Task 3 -With regard to trees, recommend design alternatives in the PDR that maximize the preservation of the existing natural vegetation and tree canopy of the Core City. Specifically: Task 3a -Evaluate the impact of the project on trees in and outside of the project right-of-way, to include the effects of lowering the water table, root removal, and other construction impacts. Task 3b -Recommend ways to decrease the number of trees requiring removal. Task 3c -Once evaluation is complete, recommend ways to reduce the impact of the project on trees outside of the project right-of-way. Task 3d -Recommend controls on and techniques of construction that will serve to protect all vegetation from the effects of the work. Task 4 -Assess the feasibility and advisability of providing for underground utilities in conjunction with this construction project, to include electrical, natural gas, N, and/or telephone lines/cables, and provide summary in the PDR. If selected for inclusion by the City, incorporate the component(s) into the design (envisioned as a follow-on phase). Task 5 -Evaluate existing information concerning the flood and tide levels at the Selva Marina Lagoon, Puckett Creek, Sherman Creek, the Intracoastal Waterway, St. Johns River, and other water bodies or drainage systems that affect or restrict the drainage of the northern and core city portions of Atlantic Beach into the Selva Marina Lagoon and develop a section in the PDR that clearly describes design details to include: Task 5a -Control the tidal flow and restrictions in the Selva Marina Lagoon drainage system, beginning from Plaza Street (near City Hall), north to the Puckett Creek culvert on State Road A1A (near the Village of Mayport). The reason for selecting the location(s) for the control structure(s) will be detailed in the PDR. The preliminary report must include a plan to illustrate the intermittent stormwater release between the high and low tides during a major storm. Task 5b -Identify and evaluate the site(s) and/or necessary parameters for the design of a stormwater pumping station or stations, or any other solutions, at various locations. The pumping station, or any other solutions, in conjunction with the control structure, must be able to hold ~o, ~gse Page 2 ~' AGREEMENT FOR SERVICES CITY OF ATLANTIC BEACH CORE CITY REDESIGN/TAILWATER CONTROL DESIGN This Agreement is for Professional Services to be provided by The R-A-M Professional Group, Inc. (R-A-M) for the Core City Redesignlfailwater Control Design ("Project") for the City of Atlantic Beach ("City"), as more particularly described below. SCOPE OF SERVICES Phase I.A (Evaluation/Preliminary Design Report) -Option 1 (30 Days) Option 1 is limited to a 30-day timeframe (January 4, 1999 through February 1, 1999) and includes the initial refinement of the hydraulic model, limited alternatives testing, and cost estimating within the following tasks: Task 1 -Evaluate the existing treatment benefits of open, undeveloped, and/or preserved areas of park lands and other public lands, including but not limited to Howell and Preben Johansen Park. Prepare a decision briefing [i.e. Preliminary Design Report (PDR)) for City on the feasibility of leaving these areas undisturbed to provide natural stormwater treatment and retain the present character of these areas. Task 2 -Perform selective value engineering with the goal of assuring the City realizes a cost effective stormwater treatment collection system while not sacrificing the permitability of any component. R-A-M is free to bring any ideas (summarized in the PDR) to the City that it believes can result in significant savings while maintaining the system effectiveness. Although not limiting, the firm will specifically address the following: Task 2a -Evaluate curb and gutter in the current ETM design including a cost and benefit analysis, taking into account traffic considerations and other roadway design alternatives. Task 2b -Reducing the number of conflict manholes. Task 2c -Preserving to the greatest extent practicable recently installed water mains on 1st, 3rd, 8th, 9th, ar rd 11th Streets as well as other water mains that are serviceable and meet the requirements of the Duval County Department of Health. Task 2d -Evaluate drainage pipe size requirements in the Core City to reflect any benefits of tailwater and tide control design. Revision 2 -December 10, 7998 Fagg 1 r OPTION 1 Mr. Robert S. Kosoy, P.E. Director of Public Works City of Atlantic Beach R-A-M Project No. 98-021-01 December 10, 1998---Page 2 comprehensive in scope; closely "matches" the approach we presented to the City Commission on December 4, 1998; and includes alternatives testing through the refined model, complete water quality mass loading modelling, tailwater control options evaluations, and value engineering services. Option 2 will require an additional 45 days (total 75 days). If acceptable to the City so far as schedule is concerned, we highly recommend completing the second option in lieu of the first. Therefore, based on the above and our meeting Wednesday with you and Mr. Jarboe, we are enclosing two separate Agreement for Services packages (Option 1 and Option 2, per the above) which incorporate the Phase I -Evaluation components only. However, it is expressly understood that Phase II components will be sequentially negotiated following completion of Phase I. Phase III components may be added to the Project at the option of the City. Supporting documentation (Attachments "A-1", "A-~', "A-3", "B", "C", and "D" to the Agreement) are also provided, as referenced in the Agreement. We very much appreciate your vote of confidence and look forward to a successful project of which we will all be proud. Best personal regards, THE R-A-M PROFESSIONAL GROUP, INC. '~~/~~ / Wayne C. Reed President WCR:Imj Atts. r C_~.,TIiE R /MM PROFESSIONAL GROUP, INC. ENGINEERING-PLANNING-ENVIRONMENTAL CONSULTANTS December 10, 1998 Mr. Robert S. Kosoy, P.E. Director of Public Works City of Atlantic Beach 1200 Sandpiper Lane Atlantic Beach, FL 32233 Re: City of Atlantic Beach Core City Redesignlfailwater Design -Agreement for Services R-A-M Project No. 98-021-01 Dear Bob: On behalf of The R-A-M Professional Group, inc. (R-A-M), and our subconsultants, Environmental Research and Design (ERD); Marshall, Provost & Associates (MPA); Pruitt & Associates (Pruitt); and Ellis 8 Associates (Ellis), please accept my gratitude for your recommendation that our team be selected for the above- referenced project. We are excited about the prospect of working closely with your staff and the other leaders of the City of Atlantic Beach in accomplishing the following phases of the project: PHASE I -Evaluation A. Evaluation/Preliminary Design Report (PDR) B. Public Outreach Initiative/Scope Finalization PHASE II -Design/Permitting PHASE 111-Post Design/Bid Phase Assistance In our meeting with you, Mr. Jarboe, and Mrs. Kaluzniak Monday morning, we discussed the City's intent for the Agreement for Services for this project to be comprehensive and yet flexible, particularly regarding undefinable components of the Scope of Work. To that end, we are offering fwo options for Phase I.A (Evaluation/ Preliminary Design Report). The first option (Option 1) is limited to a 30-day timeframe (January 4, 1999 through February 1, 1999) and includes the initial refinement of the hydraulic model, limited alternatives testing, and cost estimating. Option 2 is more 4655 Salisbury Rood, Suite 210 -Jacksonville, Florida 32256 (904) 296-4440 -FAX (904) 296-4580 !" ,~ CITY OF rltlactle $tau(c - '~laaCdce 800 SEMINOLE ROAD ATLANTIC BEACH. FLORIDA 32233-3413 TELEPHONE (90iJ 2i7-3800 FAX (9011 247-3805 SUNCOM 832-3800 December 11, 1998 Memorandum to: The Honorable Mayor and Members of the City Commission City of Atlantic Beach Subject: Proposal from R-A-M Professional Group. Inc. Enclosed please fmd a proposal from The R-A-M Professional Group on the Core City. We have two options (Option 1 and Option 2), and Staff is recommending Option 2. Even though Option 2 will take additional time, we feel it would be worth it to get an in- depth quality product. Respectfully submitted, ame~~ce City Manager JRJ:tI Attachment s' Agenda Item 8C THE R-A-M CONTRACT WILL BE DELIVERED TO YOU IN A SEPARATE PACKET TOMORROW. ~. ~ .._ ~. O O O O O N N N O O n i C O) Of O O m l G r N O~ M _ ~O ~ N K N d O M p O O w N m ~ m g m ~ m _m m m 6 ~. > O O m v m 2 E o b n o m c of s ~ ~ m ~ ~ ~ V m - ~ m 0 0 m ~ v a o ~ o a q a x a _' m ~ `m o c m ac > o > v m m m C m o g ~ 3 r ~~ K u ~ , o } c .i o$ U m a E K m ~ o c S ~ m o E~ a n n y W T O ^' o_ ~ ° m~ E m ~ O h L L tS m q ~ O m~ m O m ~° ~ 3 c ° n m `m ~ n .. J m y' m m m W .y m m m ~ N OI c° ~ 8 n~ o N E m E m f° ~ n ° m~~ m 3 ° m n E n o ~ o c E c ~ o f m ~ B m m S° E m~° m ° E c> E o o a i r a o E 5 ' m m ` 0 C ~ m m~ E' ~ n a ~ 0 0 ~ n j o y O m a m m d m ~ m C m ~ m ~ m ~ ~ m ° a m N 4 E n~ o s c E m o° o E E m ` o o ° ~p m x ~+ I m o m x a m ` o R m > m E OH v~ w55Q:U m w° ¢° rn ww¢ ~ ~~ 3 N O O O N N ~ o O O ~ cm o o ao O .~.. N tp O T ~ ~ ~ w a o ~ ov r C N O. ~ o~ c m ~ ~ c y U O m N m m O m E m o o m m ~ ° ^ °c c o m °m m m = m m ~ ~ ~ m q m ~ W > D a C E >- ~ 5 o e m m 2 c 86 ~ n o ~ c m E m a m ~ o m m 3 z o ~ S war ~ w ¢ f K ~~ m o > u @ ~ 3 $ m 0 C a 5 c c O y A ~ ~ m ~ 0 C > o m 4m_ m > ~ ~' S a $ m m E c m 4 3 0 a m S = o~~m8 C C O i ~ ~ m m jq ~ ~ o c, g y a ~ m m m E w E m ~ m o ~ ~ w w ° 0 W E n c 0 P ~. 3 E ~ o a m C .- A T C w o C _ ~L N n 8 Q w m c ~ g f$ N 6 c c E w v o m . '+ $ o g gx ~ in .~ p ~ E x o C JJ O m n 0 6 0 o o > " m ^ ~oj 7 m ~ $ ~ O 3 ~ g 'n m o o 0o m o m ~ C 7 ~ N, m m m E L O q J °' W W 2 m W IL a f C E m y8 X O n 4 3 r H O U ~ FQ- 2 0 a r m A ° CITY OF ATLANTIC BEACH CORE CITY STORMWATER REDESIGN/I'AII.WATER DESIGN CONTRACT PROPOSAL EXECUTIVE SUMMARY During the presentation and discussion with the City Commission at the special Commission Meeting of December 4, 1998, The R-A-M Professional Group, Inc. (R-A-M) offered a unique approach to provide the City with options before beginning actual design of the project. This approach includes an evaluation phase (Phase I). In Phase I, R-A-M will deliver a preliminary design report providing altematives to address the Core City utilities improvements and tailwater control. Please note that no conceptual design plans will be included as part of this phase. In the contract proposal, R-A-M offers two options for Phase I. Option 1 can be completed in a 30-day time period, and includes: evaluating treatment benefits of existing natural areas; value engineering on the items addressed in the Requests for Proposals (RFPs); tree preservation alternatives; assessing the feasibility of providing for underground utilities; and evaluating flood and tide levels and control methods. A thorough water quality assessment will be conducted to determine annual pollutant loading reductions needed to meet regulatory requirements, and alternative methods of reducing pollutants will be analyzed. Estimated construction, operation and maintenance costs of these alternatives will be evaluated. This option also provides a limited evaluation of the Selva Marina Lagoon system, including an assessment of the pipe sizes in the ETM plan, the effect of downstream tide control, the hydraulic effect of a pump station and cost estimates. The cost for Phase I, Option 1 is $79,810.24. Option 2 expands the scope of work and will take 75 days to complete. This option includes the above tasks plus: an expanded evaluation of the existing natural treatment areas; providing components of a tree mitigation plan for long-term damage; identifying possible adverse effects of the Tidewater Control Facility with a plan to resolve negative impacts; exploring options and developing recommendations the City can take to DOT, JTA or City of Jacksonville for outfall improvements. A conceptual stormwater release plan and estimated costs will be developed. The water quahty analysis will be more thorough and specific, as extensive computer modeling will be used to determine pollutant loadings and reduction needs, as opposed to literature values used in Option 1. In addition, management practices, such as the use of exfiltration systems, removal of downstream restrictions, weir operating schedules, lagoon segmentation and floodwater storage will be analyzed in this option. The cost for Phase I, Option 2 is $126,907.05. Both options include a total of three presentations (to the City Commission, Staff and Stormwater Review Committee). Additional presentations and public participation meetings will be held at a cost of $2,750.00 per presentation. A simplified summary list of tasks and costs for the two options is attached. CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT After the engineering presentations on December 4, 1998, the City Commission selected the top throe firms deemed to be the most highly qualified to perform the required services: 1. The R-A-M Professional Group, Inc. 2. Aikenhead & Odom, Inc. 3. Gee & ]enson,E-A-P, Inc. On December 4, 1998, the City Commission authorized staff to negotiate a contract with The R-A-M Professional Group, Inc. Contract negotiations began on December 7, 1998. The R-A-M Professional Group, Inc. has submitted two cost proposals for the evaluation phase of the project, based on dissusions held during the special Commission Meeting of December 4, 1998. Option No. 1 will be completed in 30 days, and the contract prce is 579,810.24, plus 52,750.00 per public presentation. Option No. 2 is a more comprehensive evaluation, and will be completed in 75 days. The cost of Option No. 2 is 5126,907.05, plus 52,750.00 per public presentation. RECOMMENDATION: Award the contras for Option No. 2 of the Evaluation Phase of the Design Modification of Core City Utility Improvements Stormwater Collesion, and Design of Tidal and Flood Control Strusures for Tailwater Control profess to The R-A-M Professional Group, Inc. in the amount of 5126,907.05 for Option No. 2, plus 52,750.00 per public presentation. Authorize the City Clerk to notify the fine of the award, and authorize the City Manager to sign the contras with The R-A-M Professional Group, Inc. ATTACHMENTS: 1. Requests for Proposals 2. Contras Proposal from The R-A-M Professional Group, Inc. 3. Proposals on file 'th C' Clerk 4. Executive S a REVIEWED BY CITY MANAGER: AGENDA ITEM NO:~~ DATE: ~p~-/~-cI~ CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPOR7' AGENDA ITEM: CONTRACT FOR DESIGN MODIFICATION OF CORE CITY UTILITY IMPROVEMENTS STORMWATER COLLECTION AND DESIGN OF TIDAL AND FLOOD CONTROL STRUCTURES FOR TAILWATER CONTROL SUBMITTED BY: Robert S. Kosoy, P.E./Director of Public Works DATE: December 8, 1998 BACKGROUND: After the City's Stormwater Master Plan was completed in 1995, the City contracted with England, Thims & Miller, Inc. to, among other tasks, design a stormwater collection system for the Core City. This design was completed in January, 1998. Due to a strong interest among the citizens regarding environmental impact of the project, the City decided to modify the design. In addition, the City decided to include design of structures for tailwater control. Requests for Proposals (RFPs) for these projects were advertised on October 21 and 25, 1998. Seven proposals were received on November 18, 1998 from the following firms: Aikenhead & Odom, Inc. Applied Technology & Management, Inc. Gee & lenson,E-A-P, Inc. Gresham Smith and Partners Post, Buckley, Schuh & Jernigan, Inc. The R-A-M Professional Group, Inc. Waltz & Moye, Inc. Proposals were evaluated by Ciry staffon November 19, 1998, and by the Stormwater Review Committee (SRC) on December 1, 1998, and their rewmmendations presented to the City Commission. On December 4, 1998, the following five firms made presentations before the City Commission: Aikenhead & Odom, Inc. Applied Technology & Management, Inc. Gee & Jenson, E-A-P, Inc. Post, Buckley, Schuh & Jernigan, Inc. The R-A-M Yrofessional Group; Inc. ~~- ~-98 CITY OF 11tlaKtle ~iaak - j~laatda 800 SEMINOLE ROAD ATLA\TIC BEACH. FLORIDA 12271-3443 TELEPHOYE (9011 247-3800 FAX (904) 247-3803 SL'SCOM 832-3800 December 10, 1998 To: The Honorable Mayor and City Commissioners From: Maureen King, City Clerk {} ~~ Subject: BOARD VACANCIES Tt~s is to advise the following boazd terms will expire on December 31, 1998: PENSION BOARD OF TRUSTEES: Cindy L. Anderson - Was appointed Febroary 9, 1998 to serve the unexpired term of Ed Martin Soho Fletcher - Has served on the board since January 1993 Appointments to the Pension Boazd of Trustees are made by the City Commission, and with the passage of Ordinance No. 58-98-25, the terms of office of board members will be staggered and one appointmem will be for one year and one appoimment will be For four yeazs. COMMUNITY DEVELOPMENT BOARD (4-year term): Robert Frobwein - Has served on the board since January 1991 Terms of office are four years and appointments aze made by the City Commission. lZ-I~A9~ ]lttention Mauraon Ring P.01 12/10/98 Memo To: The City Of 7tlantic Seach Commission From: Peter Coalson, Chairman Parka and Aeareation 1-dvisory Hoard N.ayor Shaughnssey, Members of The Atlantic Beach Commission At our Board meeting On December 9th, Patricia Goelz Presented the Idea of establishing a Teen Council which would be Subcommittee of this Board. The Council would encourage participation in Teen dances, tennis and community service activities. Board members Present were receptive to this idea. We encourage you to review both the Continuation of the council and establishing it as a subcommittee of the Parks and Recreation Board. Thank you for the attention to this matter. Sincer ~~ er C a son Page Two Resolution No. 94-30 SECTION 3. Liability to Citv. Nothing in this Resolution or otherwise shall be construed as authorizing and empowering the Teen Council to impose any liability of any nature, financial or otherwise, upon the City. The powers of the Teen Council shall be advisory only. SECTION 4. Organization; Officers. The Teen Council shall have the authority to organize themselves and appoint a chairman, vice chairman, and any such officers as they deem advisable. Furthermore, the Teen Council may adopt by- laws to govern the conduct of their business. SECTION 5. This .resolution shall take effect immediately upon its final passage and adoption. ADOPTED by the C' y Commission of Atlantic Beach, Florida, this day of 1994. an T. Fletcher Mayor/Presiding Officer Approved as to form and correctness: City A A T T E, S,,T.:,, / Maur n King City Clerk RESOLUTION NO. 94-30 A RESOLUTION OF THE CITY OF ATLANTIC BEACH CREATING THE ATLANTIC BEACH TEEN COUNCIL TO BE COMPOSED OF FIFTEEN (15) MEMBERS WHO SHALL SERVE WITHOUT COMPENSATION; PROVIDING FOR THE APPOINTMENT OF MEMBERS AND FILLING OF VACANCIES; PROVIDING TERMS THEREOF; PROVIDING FOR THE STRUCTURE OF THE COUNCIL AND PROVIDING AN EFFECTIVE DATE WHEREAS, it is recognized by the City Commission of the City of Atlantic Beach, Florida, that the teenagers of this municipality need and desire recreational activities and programs; WHEREAS, the Atlantic Beach City Commission recognizes the importance of the involvement of teenagers in their community and desires to provide an avenue for such involvement and participation. NOW, THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach, as follows: SECTION 1. Creation, Composition, Term, Qualification and Vacancies. There is hereby established A Teen Council composed of fifteen members appointed by the Mayor and confirmed by the City Commission. All members of the Teen Council will be at least thirteen (13) and no more than nineteen (19) years of age at the time of appointment, will be residents of the City and shall serve without compensation. Each member shall serve no more than two two-year terms as a member of the Teen Council. In the event of a vacancy a replacement will be appointed by the Mayor and confirmed by the City Commission for the unexpired portion of the term. A board member appointed to serve the unexpired term may be reappointed to one additional term. SECTION 2. Duties The Teen Council shall act in an advisory capacity to the City Commission and shall make recommendations to the City Commission on the following subject areas: (a) All teen activities and programs sponsored or approved by, the city; (b) Development of plans for future teen programs or expansion of existing programs proposed to be sponsored by the city. All such recommendations which require funding must identify a funding source. (c) All events sponsored or approved by the city for teen entertainment. (d) Any other area sponsored by the City Commission. r \~ JAMES FLETCHER, PH.D., P.A. Ltcexseo Ps~wowcisr. Uc. PY0004753 982 )~eusorrviue Dave JecKSOnvw~ Bencei, FL 32250 (904)247-3600 F.~x (904) 247.4926 October 29, 199II Suzanne Shaughnessy, Mayor Atlantic Beach, FL 32233 Dear Mayor Shaughnessy: I recently read in "Tide Views" where you are attempting to resurrect a "Teen Council". That is a terrific idea. I'd like to volunteer) Being a child psychologist, I thought it might be an area where I could serve our community. I've also convinced a couple of my colleagues to help. In particular, I was thinking of an event to kick things off and see if there is sustained interest. I do family ropes course events, and I thought this might be a fun activity for teens and their families. Please let me know howl can help. JF/pkl AGENDA ITEM NO. _$~ DATE: December ly, 1998 CITY OF ATLANTIC BEACH STAFF REPORT SUBMITTED BY: Maureen King City Clerk DATE: December 9, 1998 BACKGROUND: In the September issue of the Tide Views the city solicited responses from teenagers interested in participating in a Teen Council. Nine responses were received from teens residing within the boundaries of the city, and one response was received from a teenager residing outside the municipal boundaries. One parent volunteered to help out and a letter was received from James Fletcher, Ph.D. offering his assistance. At the City Commission meeting on November 9, 1998, the City Commission requested additional information regarding the structure of such Teen Council and we have attached for your information a copy of Resolution No. 94-30 which established the parameters for the Teen Council in 1994. ACTION REQUESTED: Based on the responses received, make a determination whether to reactivate the Teen Council. ATTACHMENTS: Letter from James Fletcher, Ph.D. Resolution No. 94-30 REVIEWED BY CITY MANAGER: . ... :_~. ~. PASSED by the City Commission on second and fmal reading this 1998. day of ATTEST: MAU1tEEN KING City Clerk SUZANNE SHAUGHNESSY Mayor, Presiding Officer Approved as to form and correctness: ALAN C. JENSEN, ESQUIILE City Attorney 10 (b) Upon a fmding by the city that the licensee or applicant has committed any of the acts set forth in subsection (a) hereof, the city may enter an order and take one or more of the following actions: (1) Deny the application for license pursuant to this ordinance. (2) Revoke or suspend a license previously granted pursuant to this part. (3) Place a licensee or applicant for a license on probation for a period of time and subject to such conditions as the city may specify. (4) Issue a letter of concern or reprimand. (5) Place permanent restrictions or conditions upon issuance or maintenance of a license pursuant to this ordinance. (6) Impose an administrative fine not to exceed $2,500.00 for each violation of this part. ('n The city shall be entitled to a reasonable attorney's fee, including appellate fees and costs, in an action successfully enforcing any fine imposed under this part. (c) When the city has reasonable cause to believe that a licensee is operating in violation of this part, it may bring a civil action in any court of competent jurisdiction to enforce or administer this part, including a temporary or permanent injunction, or appointment of a receiver. (d) The city may adopt rules which set forth with specificity acts or practices which violate this part and which prescribe procedural rules for the administration of this part. Sec. 21-66. Transition period for regulations, restrictions and licensors provisions. Each secondhand dealer operating as a title loan lender on the effective date of this ordinance shall have six {6) months from the effective date of this ordinance to comply with the regulations, restrictions and licensors provisions of this part before the city may initiate any administrative or civil action, or refer a matter for criminal prosecution." SECTION 2. This Ordinance shall take effect immediately upon its final passage and adoption. PASSED by the City Commission on first reading this day of , 1998. 9 enforcement agency, taken into custody by a court, or otherwise disposed of by court order. (16) Chazging or receiving any finance chazge, interest, cost or fee which is not permitted by this part. (1Tj Engaging in business as a title lender without first securing the required license. (18) Refusing to accept paztial repayment of the amount financed when all accrued finance chazges have been paid. (19) Chazging a prepayment penalty. (20) Capitalizing any unpaid fmance charge as part of the amount financed in the renewal of a title loan agreement. (21) Acting as a title loan lender in the city six months after the effective date of this ordinance without a current, active license issued by the city pursuant to this part. (22) In any practice or transaction or course of business relating to the making of a title loan, negotiation, promotion, advertisement or hypotheca- tion of a title loan transaction, directly or indirectly: (i) To knowingly or willingly employ any devise, scheme or article to defraud; (ii) To engage in any transaction, practice or course of business which operates as a fraud upon any person in connection with the purchase or sale of any title loan; (iii) To obtain property by fraud, willful misrepresenta- tion of a future act or false promise. (23) In any manner within the jurisdiction of the city to knowingly and willfully falsify, conceal or cover up by a trick, scheme or devise a material fact, make any false or fraudulent statement or representation, or make or use any false writing or document, knowing the same to contain any false or fraudulent statement or entry. (24) Commission of fraud, misrepresentation, concealment, dishonest dealing by trick, scheme or device, culpable negligence, or breach of trust in any title loan transaction in the city; or aiding, assisting or conspiring with any other person engaged in any such misconduct and in furtherance thereof. (3) Fraudulent misrepresentation, circumvention, or conceal- ment of any matter required to be stated or famished to a consumer pursuant to this part. (4) Willful imposition of illegal chazges on any title loan transaction. (5) False, deceptive or misleading advertising by a licensee. (6) Failure to maintain, preserve and keep available for examination all books, accounts and other documents required by this part, state or federal law, or by any agreement entered into with the city. (~ Aiding, abetting or conspiring with an individual to circumvent or violate ar~y of the requirements of this part or state or federal law. (8) Refusal to permit inspection of books or records in an investigation or examination by the city or refusal to comply with a subpoena issued by the city. (9) Criminal conduct in the course of a licensee's business as a title lender. (10) Knowingly entering into a title loan agreement with a person under the age of 18 yeas. (11) Making any agreement requiring or allowing for the personal liability of a pledgor or the waiver of any of the provisions of this part. (12) Knowingly entering into a title loan agreement with any person who is under the influence of drugs or alcohol when such condition is visible or appazent, or with any person using a name other than his own or the registered name of his business. (13) Entering into a title loan agreement in which the amount of money advanced in consideration for the loan secured by any single certificate of title exceeds one third of the value of the motor vehicle. The city shall determine the method of assessing the value of the pledged property. (14) Failure to exercise reasonable care in the safekeeping of the certificate of title or motor vehicle repossessed pursuant to this part. (15) Failure to return the certificate of title or motor vehicle taken into possession to a borrower with any and all of the title lender's liens on the property properly released within 30 days of the payment of the full amount due, unless the property has been seized or impounded by an authorized law ownership continue to hold at least 7596 of the outstanding equity interest in the title loan location or office after the change in ownership. (h) To be eligible for title loan lending license, an applicant shall: (1) File with the city a bond in the amount of $35,000.00 for each license with a surety company qualified to do business in this state. In lieu of the bond, the applicant may establish a certificate of deposit or an irrevocable letter of credit in a Florida fmancial institution in the amount of the bond. The original bond, certificate of deposit, or letter of credit shall be filed with the city and the city shall be the beneficiary of such instrument. The bond, certificate of deposit, or letter of credit shall be in favor of the city for the use and benefit of any consumer who is injured in the context of a title loan transaction by the fraud, misrepresentation, breach of contract, financial failure, unfair or deceptive trade practice, disclosure violation or violations of any provision of this part by the licensee. Such liability shall be enforced by the filing of a suit in a court of competent jurisdiction. (2) Not have been convicted of a felony within the last ten years or be acting on behalf of a beneficial owner who has been convicted of a felony within the last ten years. (3) Not have been convicted, and not acting on behalf of a beneficial owner who has been convicted, of a crime that the city finds directly related to the duties and responsibilities of a title loan lender within the past ten years. (i) The city shall determine the form of the license. (j) No part of this ordinance may be construed to impair or affect the obligation of any title loan agreement which was lawfully entered into prior to the effective date of this ordinance. (k) Licensees shall report changes in address, location or records, and any change of an executive officer within 30 days of the change. Sec. 21-65. Violations and penalties. (a) The following acts are violations of this part and shall wnstitute grounds for disciplinary action: (1) Failure to comply with any provision of this part, rule adopted under this party by the city, or any written agreement entered into with the city. (2) Fraud, misrepresentation, deceit or gross negligence in any title loan transaction. (c) The city shall chazge a biennial renewal fee of $1,000.00. A license that is not renewed at the end of each iwo-yeaz period shall automatically become inactive. An inactive license may be reactivated within 90 days after the date it became inactive upon the submission of a completed reactivation form and payment of a reactivation fee not exceeding $200.00 and a biennial license fee of $1,000.00. No inactive license may be reactivated after 90 days. (d) Each license must specify the location for which it is issued and must be conspicuously displayed at that location. When a licensee wishes to move a title loan office to another location, the licensee shall give 30 days prior written notice to the city by certified or registered mail, return receipt requested, and the city shall then amend the license accordingly. A license issued pursuant to this part is not transferable or assignable. (e) Books, accounts and records; maintenance and examinations by the city: (1) Each licensee shall maintain, at the principal place of business designated on the license, all books, accounts, records and documents necessary to determine the Iicensee's compliance with this part. (2) The city may authorize maintenance of records at a location other than a principal place of business. The city may require books and records to be produced and available at a reasonable and convenient location within the city. (3) All books, accounts, records, documents and receipts for expenses paid by the licensee on behalf of the borrower, including each contract signed by the borrower and expenses incurred by the licensee in the event of foreclosure and property recovery, will be preserved and kept available for examination by the city for two (2) yeazs after the date of original entry. (4) The city may prescribe by rule the minimum information to be shown in the books, accounts, records and documents of licensee so that such records will enable the city to determine the licensee's compliance with this part. (f) Each licensee shall designate and maintain an agent in this state for service of process. (g) A licensee must apply to the city for a new license upon a change in ownership of 25% or more by a natural person in any title loan location or office. No application for a license or an application for transfer of an existing license is required for any change, directly, or beneficially, in the ownership of a title loan location if one or more of the holders of at least 75% of the outstanding equity interest in the title loan location or office before the change in 5 of the transaction otherwise conflict with the permitted terms and conditions of a title loan agreement under this ordinance. (e) Any fees or taxes aid to a state agency and duectly related to an individual title loan transaction may be collected from the borrower and shall be in addition to the permitted fmance and interest charge. (f) No charges, including interest, in excess of the combined total of all charges permitted by this section shall be allowed. Sec. 21-63 Transaction satisfaction and default. (a) When the title loan has been paid in full, the secondhand dealer must deliver to the borrower a certificate of title clear of all encumbrances placed upon the title by the secondhand dealer within 30 days of such payment in full. (b) A secondhand dealer who engages in title loan transactions may take possession of the motor vehicle upon the borrower's default under the title loan agreement. Unless the borrower voluntarily surrenders the motor vehicle, the secondhand dealer may only take possession of a motor vehicle through an agent licensed by the State of Florida to repossess motor vehicles. (c) A secondhand dealer who takes possession of a motor vehicle pursuant to this section shall comply with the applicable requirements of Chapter 679, Part V, Florida Statutes. (d) Disposition of the collateral or motor vehicle may be by public or private proceedings and may be made by way of one or more contracts. Sale or other disposition may be as a unit or in parts and at any time and place and on any terms, but every aspect of the disposition, including the method, manner, time, place and terms including surplus of the debt, must be commercially reasonable. Sec. 21-64 Licenses. (a) No secondhand dealer may engage in business as a title loan. lender six months after the effective date of this ordinance unless the secondhand dealer has a valid license issued by the city. A separate license will be required for each physical location of the title loan business. The city shall issue more than one license to an applicant if that applicant complies with the requirements of this part for each license. (b) An application for a license pursuant to this part must be submitted to the city on such form as the city may prescribe. If the city determines that an application should be granted, it shall issue the license for a period not to exceed two years. Anon-refundable application and license fee not exceeding $1,250.00 shall accompany an initial application for each title loan location. (h) The secondhand dealer must display, in a prominent place in the title loan premises, for customer viewing, a sign no smaller than 3 feet by 5 feet with the following messages written in letters no less than 4 inches high: "IF YOU RECEIVE A TITLE LOAN, YOUR VEHICLE WII.L BE PLEDGED AS SECURTfY FOR THE LOAN. IF YOU DO NOT REPAY THIS LOAN IN FULL, INCLUDING ALL FINANCE CHARGES, YOU WILL LOSE YOUR VEHICLE. THIS LOAN HAS A VERY HIGH INTEREST RATE. DO NOT COMPLETE A TITLE LOAN TRANSACTION IF YOU HAVE THE ABILTl'Y TO BORROW MONEY FROM ANOTHER SOURCE AT AN INTEREST RATE LOWER THAN 2.5 °k PER MONTH OR AN ANNUAL PERCENTAGE RATE OF 30%." Sec. 21-62 Maximum interest rate. A secondhand dealer who engages in title loan transactions may not exceed the following interest rates: (a) A secondhand dealer may charge an interest rate not to exceed 2.5 ro per 30-day period the title loan agreement remains outstanding and unsatisfied. In determining compliance with the maximum interest and finance chazges, the computation must be simple interest and not add-on interest or any other interest computation. (b) If the title loan agreement has not been satisfied within 360 days, a secondhand dealer may chazge an interest rate not to exceed 18 Y per annum for the time the title loan agreement remains outstanding and unsatisfied beyond 360 days. (c) The annual percentage rate that may be chazged in a motor vehicle title loan may equal, but not exceed, the annual percentage rate that must be computed and disclosed as required by the federal Truth in Lending Act and Regulation Z of the Boazd of Governors of the Federal Reserve System. When the period for which the chazge is computed is more or less than one month, the maximum rate for the period must be wmputed on a basis of 1/30 the applicable monthly interest rate, multiplied by the number of days of the period. (d) Any transaction involving a borrower's delivery of a motor vehicle certificate of title in exchange for the advancement of funds on the condition that the borrower shall or may redeem or repurchase the certificate of title upon the payment of a sum of money, whether the transaction be characterized as a "buy- sell agreement", "sale-leaseback agreement", or otherwise, shall be deemed a violation of this ordinance if such sum exceeds the amount that a secondhand dealer may collect in a title loan agreement under this ordinance or if the terms 3 (a) The secondhand dealer maintains physical possession of the motor vehicle certificate of title; and (b) The borrower maintains possession of, or control over, the motor vehicle throughout the term of the loan; and (c) The borrower is not required to pay rent or any other chazge for the use of the motor vehicle; and (d) The secondhand dealer delivers to the borrower, at the time a loan is made, a statement showing the loan amount, origination date, maturity date, finance chazges, a description of the security, the name and address of the borrower and the secondhand dealer, the rate of interest expressed in terms of annual percentage rate, the total number of payments required, and the total amo~!r!t required to be paid over the life of the loan. In the event the borrower has a right to renew the loan, the secondhand dealer must deliver a statement with the information required herein for each renewal; and (e) The title loan agreement wntains the following statements printed in not less than 14 point type: (1) Your vehicle has been pledged as security for this loan and if you do not repay this loan in full, including the fmance chazge, YOU WILL LOSE YOUR VEHICLE. (2) You are encouraged to repay this loan at the end of the 30 day period. The lender is not requrred to extend or renew your loan. It is important that you plan your finances so that you can repay this loan as soon as possible. (3) THIS LOAN HAS A VERY HIGH INTEREST RATE. DO NOT COMPLETE THIS LOAN TRANSACTION IF YOU HAVE THE ABILITY TO BORROW FROM ANOTHER SOURCE AT A RATE LOWER THAN 2.5 % PER MONTH OR AN ANNUAL PERCENTAGE RATE OF 30'%. (4) The borrower represents and warrants that the motor vehicle and the certificate of title is rot stolen, it has no liens or encumbrances against it, the borrower has the right to enter into this transaction, and the borrower will not attempt to sell the motor vehicle or apply for a duplicate certificate of title while the title loan agreement is in effect, and that doing so will be a violation of the law. (f) Immediately above the signature of the borrower, the statement that "I, the borrower, declaze that the information I have provided is true and correct and I have read and understand the foregoing document." (g) A blank line for the signature of the borrower. .~ ORDINANCE NO. 75-98-13 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, ADDING A NEW ARTICLE IV TO CHAPTER 21, TRAFFIC AND MOTOR VEHICLES, REGULATING THE MOTOR VEHICLE TITLE LOAN INDUSTRY, AND PROVIDING AN EFFECTIVE DATE. BE IT ENACTED BY THE CITY COMMLSSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA: WHEREAS, Section 538.17, Florida Statutes, permits political subdivisions of the State of Florida to enact laws more restrictive than the provisions of Chapter 538, Part I, Florida Statutes; and WHEREAS, the City Commission of the City of Atlantic Beach fmds that consumers in Atlantic Beach aze in nerd of greater consumer protection for motor vehicle title loan transactions than are provided in Chapter 538, Part I, Florida Statutes, BE IT ENACTED by the City Commission on behalf of the people of the City of Atlantic Beach, Florida: SECTION 1. The Code of Ordinances of the City of Atlantic Beach, Florida, is hereby amended by adding a new Article IV, MOTOR VEHICLE TITLE LOANS, to Chapter 21, TRAFFIC AND MOTOR VEHICLES, which shall read as follows: ARTICLE IV. MOTOR VEHICLE TITLE LOANS Sec. 21-60 DeCuutions. (a) Ttle loan agreement means a written agreement whereby a second- hand dealer agrees to make a loan of a specific sum of money to the owner of a motor vehicle, and the owner of the motor vehicle agrees to give the secondhand dealer a security interest in a motor vehicle certificate of title owned by the borrower and encumbered only by a title loan agreement. (b) Secondhand dealer has the same meaning as used in §538.03(1)(a), Florida Statutes, as it may be amended from time to time. Sec. 21-61 Motor vehicle title loan transactions. A secondhand dealer registered under Chapter 538, Part I, Florida Statutes, may engage in motor vehicle title loan transactions, as that term is used in Chapter 538, Part I, Florida Statutes, if the following conditions aze met: 1. ' V .-, STAFF REPORT CITY OF ATLANTIC BEACH CITY STAFF REPORT AGENDA ITEM: Radio Purchases DATE: November 9, 1998 SUBMITTED BY: David E. Thomp on, Director of Public Safety BACKGROUND: The Department of Public Safety needs to purchase additional 800 MHZ radios so that we have radios available when existing radios need repairs. At the current time, we do not have radios available to replace radios that are malfunctioning or in need of repairs. The reason that this need City Commission approval is because of anew account that was set up last year. This account is funded through fine and forfeiture money from civil violations including traffic citations. There is a fee included in the fines that includes funding restricted for emergency communications equipment. As of September 30, 1998, there was a little over $19,800 in the account. Since this account is relatively new, we do not have a budget for spending funds out of the account. We are seeking approval from the City Commission to spend an amount not to exceed $5,000 on radios and emergency communications equipment from this account during the 1998-99 fiscal year. We expect to purchase five (5) mobile radios from the account, and we may need to add several portable radios in the near future. All expenditures will be in compliance with City Purchasing guidelines. RECOMMENDATIONS: We recommend that approval of $5,000 from the account discussed above for the purchase of emergency communications equipment for police, fire, and lifeguazds. ATTACHMENTS: None REVIEWED BY CITY M AGENDA ITEM NUMBER: ., ~~ RESOLUTION NO. 98 - 40 A RESOLUTION AMENDING THE OPERATIIVG BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA, FOR THE FISCAL YEAR BEGIlKNBVG OCTOBER 1, 1998 AND ENDIlVG SEPTEMBER 30,1999, TO APPROPRIATE FUNDS 1N THE POLICE TRUST FUND FOR TAE PURCHASE OF 800 MHZ RADIOS. /,A..>< ra ~~~ S98 WHEREAS, the City Charter of the City of Atlantic Beach requires that the City Commission approve all budgetary increases and transfers at the fund level, and WHEREAS, the nature of budgetary systems and those day to day decisions affecting such budgetary systems require adjustments from time to time. NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Atlantic Beach, that the following Budget Modification be approved for the 1998-1999 Operating Budget. POLICE TRUST FUND Expenses: Capital Outlay Equipment 800-MHZ radios (5) 61000005296400 $5,000 Description: The Police Trust Fund is funded with fine and forfeiture money from civil violations. Fees H~hich are included as part of the fines are restricted for emergency communication equipment. The recommendation to purchase the back-up radios from this fund was approved during the November 23, 1998 commission meeting. Attached for your review is the Public Safety Director's staff report for that agenda item. Adopted by the City Commission this 14m day of December, 1998. Sttzauue Shaughnessy Mayor /Presiding Officer Approved as to form and correctness: ATTEST: Alan C. Jensen, Esquire City Attorney Maureen King, CMC City Clerk '°"" ~y ~ Request for Taxpayer cive roan to u,e tw. ~~' tom' Identification Number and Certification requester. Do NOT ~ a,, ,, s;,,~ send to tfte IRS. • ItaK (a(a Iml romrs. i~ Grv utl drde lle wx W me yasao a eery algre mnWv yw era ~ f'x1 t Mbw. Yee ImlYacams m ~a~r i a ymr amrt Ya daye<) , YY~ ~ h !-1 . ~ - o r a n t name [sets Prcorielen :a lroprte~tiens m P+ve 2l N/' ~ olls~t,v~t on Coy-., 4n p PMe„e a,.rk appropiare oex: IrrlividwVSde Prw•et« ^ c«PerrYd, p Panrory p ^ aher . ---------- m Addrmy tom. ,~ eel. sn0 alx «waa ro~ ---------------------- ftepuasters rome an0 aedrets IeWknaq ~. stel4 erld LP Ceee ..i o~. I ~ aa5~ Tax er Identification Number IN ue ttroaaa rames(y ire t,vaa,oq Faster your TIN in the appropriate box. F« trtdrvlduaLs, dtis is your YOGaI SeCUnty raxnber SoWI meurhy rember (SSN). For YOIe pmpnefors, see the IrlSbirGtionS on Page 2 F« other entities. tt is your employer ktentiticaVon number (F]N). tt you do rat have a OR Far Payees Exempt From Bxkup number, see How To Get a TIN Delow. F NfithhokGng (See PaR d .mpo r Iderttlanetlm ,,,,~1,,yer Note: H the aooornrt is in more Uwt one name. ) 5 ` ~ «t f~9e ~ c see the crier[ on page 2 for guidefixs do wffose oa 9 v a c~ o [haler penalties of perjury, 1 aertily that: 1. The nlarbar shown m this Corm b rt+Y correu targayer iderrti(rGtidn nurtber (« 1 am weNng f« a amber to rte issued to me), and 2 Re~ven~ue ~ tomb ldarp vviVtttdd'vtg because: (a) 1 am exempt from badarp witMddxtg, « (b) I have not [teen notlfied try the kaertrl subject to bedurP withhddry u a reslxt d a failure to report al iderast « Wvidertds, «(d the IRS lys notKtw me fiat I am no dryer subject to badwp withnddry. Certification tretructi«u.-You must cross out bem 2 above if you fcve bem nolifieo by the IFiS that you aro dmently wbjeet to badap v «h~ ay because of undmeponing merest « diviaeras on yurs tax rehrn fcr real estate iransecti«rs. aem 2 does not apply. for mortgage Pad. the scquiseion «abertdorvrtam of seared property. eartoetlatlon of debt. tarttrbtxiorts to an ktdwidual retirxrwtt anartpertterrt ORN. arW 9~y Payrnerecs attw Van taerest era dividatds, you are not reglared to tlgrt the Cartifiotlon. lxrt you mwt pro~(de your eonsex TIN. (ALso see Part 111 kestructions an page 2.) Sign Here ~°t1fe - ~+ ~~ ~ Date - I I I.~.~ I G s7 Section re/erertces ens to f/te Rerorxra Code. Plrpoae at Foam.-A Person wfa a -roquirad to file an kiformation realm with the IRS must get Your lxrrect TIN to rt~ort tricorns paid to you, real estate transactions. mortgage interest you paid, the acqudsttiort or abantlamtent of secured Property. cancellation of defn « contributions you made to an IR0. Use Form W-9 to give your rxtrract TIN to the requester (the person requesting Your nM and. when applicable. (1) to certify the TIN you are giving is correct (« you are waiting f« a number to be issued), (~ to certify you are rat subject to backup withMlding, «(3J to cWim exemption from backup wirhndding it you are an exempt payee. Giving your correct TiN and making ins appropriate certifications will prevent certain payments from txing subject to backup vrithhdding. Note: // a requester gives you a /orm other than a W-9 (o inquest your T/N, you must use the requesters loan it a is suDStantially ssnilar (o (his Form W-9. What Is Backup Withholding-persons making certain payments to you must witrthdtl and pay to the IRS 37 % of Such paymen6 [rider certain cortdrtiorts. This a ca02d 'backup wiVtialdutg.' Payrttdtts that could besubjaG to tsadaip 7viVlftoldxy hdutle Interest, lLvidertds, broker and barter exchange tarsactiorts, reins. royalties, rtonernpbyee pay, and opaat Real estate hansactlore are rat subject to badafp wtCtftddry. tt Yor+ give the requester your oorteef TIN. make tits proper certifications. and report ail your taxable lrlterest an0 drvi0dtds an your tax return, your Payments wiY rat be subject to badarp withholdng. Payments you receive wet be subject to bedlup wimholdmg rF. t. You 00 rat ilxnish your T1N to Vie requester, or 2 Tire IRS tees the requester Vat you lumisited an incorrect TIN. « 3. Tne IRS tills you that you are subject to tuckup witfthokling because you did rat report all your interest antl drvitlentls On your tax return (f« reportable irilerest and divitlends ony), « a. You do not certify to the requester [tut you are not wbjed to bedurp vnNhdding under 3 slave (fa reportable interest and drviderW aoc«mis opened after 1983 onlyj, or 8 You tlo rat ar5fy yotr TM. See the Part 111 Ytsbuctiorts for etrGepVons.'= ~-~ - CertaN payees and payments are .- ... exempt from badafp wiVtttol6ng yid 'vifortrv3tionteportfry. See the Part II Instrvetiora and the separate Irestruotlotu for ties Requests of Form iN-9. How To Get aTIN. -If you do rat have a TIN, appy f« late YrcneBatdy. To apply. get Fonn SSS, Appfaatiort for a Sltdal Security Numlter Card (f« YtdNiduals), horn your local offiu of the Soda) Searfty Administration. or Form SSA, Application 1« Employer klentifintion Number (f« businesses arttl au oilier entities>, from your kxal IRS office. 11 you do rat have a TIN, write 'Applied For in the space for tits TIN In Part I, sign antl date the lortn, and give tt to Vie requester. Generaly, you w1Tl then have ti0 days to get a TN and give k to the requester. If the requester does not receive your T1N within 60 days, backup withhdtlvg, i1 applicable, wiU begin and continue umA you famish your TIN: _ 17 Pam W-9 Inev. Y9e) =~ Cis t`------------- ..____,______..__.._..__..__ ACi ;~ J'? v U :, ± STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION CONST INDUSTRY LICENSING BOARD ~¢~IILDING CONTRACTOR MBA IS CERTIFIED IMhr tly pmisNs N ~ 489 EgbaBw ~ AUG 1, 2000 ~. HANNA, JOHN MOSES JR HANNA CONSTRUCTION COMPANY 46 PENMAN ROAD SOUTH JACKSONVILLE FL 32250-3413 LAWTON CHILES DISPLAY AS REQUIRED BY LAW RICHARD T. FARRELL GOVERNOR SECRETARY STATE OF FLORIDA DEPARTMENT OF LABOR AND EMPLOYMENT SECURITY DIVISION OF WORKERS' COMPENSATION CONSTRUCTION INDUSTRY CERTIFICATE OF EXEMPTION FROM FLORIDA WORKERS' COMPENSATION LAW FEBRUARY 8, 1995 This certifies that the individual listed below has elected to be exempt from Florida Workers' Compensation Law. EFFECTIVE DATE OF EXEMPTION 03/05/95 EXEMPTED INDIVIDUAL NAME HANNA JOHN M JR BUSINESS NAME HANNA CONSTRUCTION CO BUSINESS ADDRESS 48 S PENMAN RD 266-35-8423 593290288 JAX BCH, FL 32250 NOTE: Pursuant to Chapter 440.10111,Ig1,2 F.S., a sole proprietor, partner, or an Officer of a corporation who elects exemption from the Florida Workers' Compensation Lew may not recover benefits or compensation under Chapter 440. ~~~~ ~~ AUTHORIZED SIGNATURE PLEASE CUT OUT THE CARD BELOM AND RETAIN FOR FUTURE REFERENCE STATE OF FLORIDA DEPARTMENT OF IABOR ANO EMPLOYMENT SECURITY DIVISION OF YJORKERS' COMPENSATION CONSTflUCT10N INDUSTRY CERTIFICATE OF EXEMPTION FROM FIOflIDA WORKERS' COMPENSATION LAW EFFECTIVE GATE OF E%EMPTION 03/05/95 EXEMPTED INDIVIDUAL NAME HANNA JOHN M JR SOCIAL SECURITY NUMBER 266-35-8423 BUSINESS NAME HANNA CONSTRUCTION CO fEOERAL IDENTIFICATION NUMBER 593290288 BUSINESS ADDRESS 48 S PENMAN RD JAX BCH, FL 32250 AUTHORIZED SIGNATURE U T HER E NOTE: Pursuant to tMpter 410.10111.191.2, F.S.. + Sole provretor, prmer, or alhcer of a corponuon wAo elects exemption Iram the FIOnW Workers CompenSaUOn lAw may not recover oenelit5 or compensation under Chpter 110. • Carry br rrym portion on the job, keep upper portion for your records. IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the pdicy(fes) must ha endorsed. A statement on th15 certificate does not confer rights to the certificate holder in Neu or such endorsemem(s). If SUBROGATION IS WAIVED, wh)ed to the terms ant coriditiorrs of the policy, certeln pdkies may require an endorsement. A StatenieM Orl mis certifcate does not confer rights to the certificate holder in lieu of wch endorsement(s). DISCLAIMER The Certificate of Iriwronce on the reverse side of this form does not constitute a coMrod between the iswirrg lnwror(s), authortzed rolxesentatNe or producer, and the oeftlfi^ate holder, nor does tt affirmatively or negatively amend, eMerW or after the coverage aftoMed by the pdides lislod thereon. ACORD_ CERTIFICATE OF LIABILITY INSURANC r~R ~ wil`'~'~ PROOUCFJt TFpS CERTIFICATE IS ISSUED AS A MATTER OF RlFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Rillegaes Ailaon G Coran, Inc. HOLDER. 7113 CERTIFICATE DOES NOT AMEND, EXTEND OR 415 North Third Street ALTER THE COVERAGE AFFORDED Br THE POLICIES BELOW. Jacksonville Beach FL 32250 Phone: 904-249-5667 Fax: 904-246-1566 INSURERS AFFORDING COVERAGE John M. Hanna, Jr. d/b/a IaIIRERc H na Construction Co. 1~8outh ~e omen Road IaIXE.RQ Jackaonviile Beaah FL 32250 IBMER E: COVERAGES .~ PotcES or nsURANCE LETEO eELOw HAVE BEEN afI1ED ro THE EJBtItED NAfED ATgVE FOR THE POl1Cr PER100 rolcAreo. NOTWTarAHOlq ANr REOUwEff.Nr. TERM oR eaNOrtgN aF AHV CONIRALT OR OTHER DOCUMENr VATM RE+PECr ro WHGI THa CERTFICA7E MAr eE aSUeo OR MAV PERTAw. TIE H51lRMICE AFFORDED BY THE POLICES OESCRBED HErtEw 6 walECT To A11 iNE TERfIf. ExCLV6K1N6 AHD COPIDITIOH.S OF SVCII POLICIES. AGGREGATE uns &qWN MAr 1NVE BEEN REDUCED+Y PAOaASas. L TYPE aF IBIIiAHOE PoLlcr NlN.ffER w w LMT( GENERALLPafRr ~ EAaloccuRRENCE ~ f 300000 A !X ceArFncIa GENERAL LIASarlr RGM24114652 11/09/98 11/09/99 !FwE wMADE (wl ~.en> s50000 ODN,a f41DE ~ acwR ~ MEOEID Wear Prae~I (10000 i , PERSONALaAOJll+1RY s 300000 GENERAL AAWEW7E f 600000 ' ~'~'~+EGATE~~+~- ' PRODUCTS-co-vioP AGG s 600000 I Poucr PR° Loc AurowesE LIABIfIV ~AN/A11T0 ! o ~Dgs.+GLEU'r' s ALL owNEOAUros scHEOU.EeAUros a~DEr wxtr ' (P«w.wq s I~ HfTEOAUros I~ NoNOwrEDAUros i ~A~s~.>~ I f I j PROVERn wAUOE ; (Pn.ma.nS f W'RAS+EL~+nr .AUroorar-EAA,ccIOENr s AHrAVro ! FAAa ', OTHER THAN s I i Auro oNLr: ,~ s ExcESS LIABETTY : EACH o s I I occuR ~ cLArAS MADE . ~ AGGREGATE i s I I ~ i I ~j OEOUCTae s I iRETENnON s I f WORXERSCOAPEN6ATXAJANO EwLOrERSweurr ~ rOMLlllf ~ ER ~E.L EIGN AeeoENr f ' ; EL. OIEEA+E-EA EMPLOYEE f ~ EL. D16EA+E-PODGY tall i OTTER i I DESC RPfIGN aF OPEMTIONSLOCATK7IVBNE IfGES~E%C,LUSgN3 AGOED BY EIAGRSE+E MIfPECIK PNONSIQ i General Contractor CERTIFICATE HOLDER y IADDITIOlNL Paugp, l+sDftFR LETTER: CANCELtATXNI City o£ Atlantic Beach 800 Seminole Road Atlantic Beach FL 32233 CITYATL I SHOULD ANT OF TIE ABOVE DE+CRIBEO POllOEB H CANCELLED BEFORE TIE EIPRATIp wTE T/EREOF, THE R+UIIG NBUHER WILL ENDEAVOR TO fl/a 1 D wY6 WRITTEA N07M:E TO TIE CERTFIGTE MOIfIER NAAED TO TFE tER/p/yJf FAf.LIE TO D000 flY1L1 1108E NOOalfYITKMi OR t1ABlfTr Of//IfbOOPON.TfIE NBURFA. R6IIOENT60R Hanna Construction Company Lic. i CB-0046774 48 S. Pervnan Rd. Jacksonvile Beach, H., 32250 ielephorx 241-1120 Solo Properties, Inc. Attn. Douglas Solomon 4324 Atlantic Blvd. Jacksonville, FI., 32247 ph # 398-0131 Bishop Kenny High Schocl Attn: Coach West 1055 Kingman Ave. Jacksonville, FI., 32247 ph #398-7545 Mamie L. Davis, C.P.A. Chapter 13 Trustee Attn: Barbra Campell P.O. Box 4308 Jacksonville, FI., 32201-4308 ph # 358-6465 ext: 21 CITY OF ATLANTIC BEACH DOCUr~NT REQUIP.k20rNTS CHEC~.IST NA b ~i ~~ ~~ BID B0:17i (if required on this project). OP.IGINAL Insurance Certificates (copies, ::erores, or facsimiles are U~ACCEYTABLE), naming the City of Atlantic Beech as Certificate Holder, shoving they have obtained and will continue to carry 'dorkers' Coanensation, pub'_ic and private liability, and property damage insurance during the life of the contract. Three (3) references from companies or individuals for whom the bidder has co~apleted work or provided a product during the past 12 months, of a comoarzble size and nature as this project. However, narJing the Ci[y o_` Atlantis 9each as a reference on east projects is U:iACCEPTABLE. Building 2roof of Contractor's License (copies ARE acceptable). Bid submitted IN TRIPLICATE (three (3) sets). Signed copy of Docunen[s Requirements Checklist. The above requirements have been noted and are understood by bidder. SIGNED DATE: BID NO (Bidder or Agent) BID N0. 9899-3 - MODIFICATIONS TO THE CHLORINE HANDLING ROOM AT BUCCANEER WATER TREATMENT PLANT /4 TOTAL LUMP SUM PRICE BID TO MAKE MODIFICATIONS AS DESCRIBED IN TWO-PAGE DRAWINGS PROVIDED: ~:le~,e„-T~ :It.9sv.c~~ ., O^ndl ~%i) (Dollars) AS A PREREQUISITE T'0 BIDDING, BIDDERS MUST CONTACT HARRY MCNALLY OR TROY STEPHENS AT (904) 247-5838, FOR AN APPOINT~NT TO INSPECT THE CHLORINE HANDLING ROOM. SUBMITTAL: ~IQVIY\K1 Corr`~ft~~op l GYV~c~an~ Bx Jo6.r~ YYI. ~ni~n~~a `)~. BIDDER 4~. S. man ~d BUSINESS ADDRESS SIG ATURE max . 6 b. ~I a pL~.e~ CITY, STATE 6 ZIP G DE TITLE DATE: ~ ~ /~J/q b ~~ I- I l t~.C~ BUSINESS TELEPHONE CONTACT PERSON: ~)c7~y~ }-IO~y-~y~~ TELEPHONE NUMBER: (322Qer' ~ 0~1 - Sal ~ TAXPAYER IDENTIFICATION NUMBER (Federal Employer Identification Number OR Social Security Number): ~~ 3a9 oa~~ 0 N _ ua [ Y d O ~ .`+ ~ ~ V 0 iJ O N . i d ~ H 0 ..._.__-._._._.~.~._._ ._.~.~._ ___.__._.__ ~ -J'-.- ~ E U as E O ra .°= m ~ a o c c ~ ~ ~ m o ~ N a +- E ~ ~ m 7 ~ 7 ~ T m m ~ t N Z2 ~ _01m _ ~ ~ O ~ r RESPECTFULLY SUBMITTED: ! ~ 1 ~. ~/y1/In0. FOR: TiANNA [ ONSTRiiC7'ION OMPANV NOTE: This proposal may be withdrawn by us if not accepted within 90 days. ACCEPTANCF. OF PROPOC i The above prices and specification are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payments are to be made as stated above. DATE: SIGNATURE: on layout. Provide and install PVC uttistrut with fiberglass pipe clamps in such a manner that components can be removed for service without affecting the integrity or piping system. Seal all through wall piping and conduit runs. All installation to be made with corrosion resistant fasteners. 5) Provide and install 3/8" vacuum and vent tubing between regulators, switchover module, remote meter panels and vacuum alarm. Provide and install vent screens on tubing outside of building and seal all through wall penetrations. 6) Relocate existing chlorine gas sensor from existing chlorine room to new chlorine room. Provide new signai line between sensor and controller. Provide and install conduit between sensor and controller terminating within 1" of sensor and controller. Seal openings in conduit between conduit and cable at each end. 7) Remove existing vacuum regulators, and associated equipment from existing chlorine room and deliver to owner for his use. Evacuate chlorine gas from removed components as practical without disassembly of units. Move chlorine cylinders from existing chlorine room to new chlorine room and install on scales with new vacuum regulators. 8) Put new/relocated system in operation. Test components. Adjust fe°..d units to match feed rate of old system. Train utility personnel. 10. Remove existing chlorine shed and repair any damage. 1 I. Price includes trash removal. 12. The City of Atlantic Beach is responsible for: a) cost of all permits. TOTAL: $11,950.00 PAYMENTS TO BE MADE AS FOLLOWS: $ 5,000.00 on completion of block work and doors, remainder due on completion. All material is guaranteed to be as specified. and the aboae work to be performed in accordance with the drawings and spccifirations submitted for above work and wmpleted in a substantial worlrntanlike manner. Any alteration or deviation from abm•e specScations imolaing extra ousts, will be executed only upon written orders, and will become an extra charge over and above the estimate. All agrcements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, torrtado and other necessary insurance upon above work. The customer will be charged and agrees to pay a reasonable attorney's fee if this contract is placed with an attorney for collection, 1) Removal and storage of Force Flow "Flow-Quip" scales with dials, load cell and cylinder retraints from phosphate room to facilitate installation of chlorine room wall. 2) Installation of two , 1/2"PVC conduits from chlorine room to water plant office for chlorine sensor signal wire and vacuum alarm tubing. 3) Relocation ofPVC conduit for solenoid control leads with the addition of Nema 4X PVC utility box. b) Work to be done before and after the addition of new chlorine room wall. 1) Provide and install 1"schedule 80 PVC injector supply line approx. 40' long, below grade from tie-in on south side of water plant to new chlorine room. Provide and install pipe insulation above Bade at new chlorine room wall outside of chlorine room. 2) Pro~~de and install I.5" schedule 80 PVC injector solution line approx. 40' long, below Bade from 2" schedule 40 stub-out on west side of water plant to chlorine room west wall with 1.5"true union ball valve. Provide and install pipe insulation above Bade at new chlorine room and new pipe provided on west side of building. 3) Provide and install three, No. 14 THHN stranded wire leads between No. 1 and No. 2 High Service Pump starters and solenoid valve utility box to energize solenoids when pumps aze in operation. 4) Rebuild two Wallace & Tiernan V-100 injectors with rebuild kits provided by Utility. Provide and install two new No. 140 injector nozzles and two "F" throats. c) Work to be done after installation of chlorine room wall, light and fan. 1) Installation of Force Flow "Flow-Quip" scales, dials, load cells and restraints removed prior to construction with corrosion resistant fasteners. 2) Installation of new Capital Controls vacuum regulators and automatic switchover module provided by utility, with corrosion resistant fasteners. 3) Provide and install two new Superior Remote meter panels with corrosion resistant fasteners. 4) Install injector piping with rebuilt W. & T. injectors, Hardie solenoid valves and 1"true union ball valves provided by utility, as shown on attached layout. Provide and install additional fittings and unions as shown Hanna Construction Company lic. i CB-COd6774 d8 5. Penmrn Rd. lacksonvitle Beach, n., 32250 Telephone 2a1-1120 PROPOSAL DATE: November 25, 1998 PROPOSAL SUBMITTED TO: City of Atlantic Beach 800 Seminole Rd. Atlantic Beach, Fl., 32233-5445 DETAIL OF WORK TO BE PERFORMED: JOB LOCATION: Buccaneer Water Treatment Plant # 4 Atlantic Beach, Fl., 32233-5445 Re: BID NO. 9899-3 MODIFICATIONS TO THE CHLORINE HANDLING ROOM AT BUCCANEER WATER TREATMENT PLANT # 4 ].Remove existing block in phosphate room as required for new 3' metal door in metal frame. Saw cut in new lintel as required. 2. Build a new 4" block partition between phosphate room and new chlorine room. 3. Fill existing vent holes with concrete in phosphate room. 4. Remove existing wood louver vent in pump room and replace with new 3' metal door in metal frame. 5. Extend concrete sidewalk to end of existing building. 6. Provide electric for new lights in phosphate and chlorine rooms and new exhaust fan in chlorine room. All electric to be done as per city code. 7. Provide an opening in chlorine room for an exhaust fan. Remove existing exhaust fan from water treatment plant # 3 at Assisi Ln. and close in opening with concrete blocks. Install existing fan in new opening at water treatment plant # 4. 8. Install two new locks on new doors. Locks to match existing locks. 9. Relocate existing chlorine leak detector, feed lines and chlorine scales to new chlorine room.(see attached dravr~ng) a) Work prior to addition of new chlorine room wall. ~.. P O ~ W U C Q a a a c w x w c u n c O E v _ ° ~ a O • m O ~ C 0 ? w U Q a W W U Q a H z w U Q Q n O K ~ W ...~ W LL Q LL = a ~U ~ W ~ H ~ m ( W . U ~ _ H a Z Q F x J W Q W U Q a _H z .] W W U Z `` ~1 o - a M L `p ~ °~ X H .~i W ~ N 2 .y W o > U U Y C <'~ $ a „ y z V f ~ , < S ~ 9i Z W N M .1 ~ H Z F ~ ~ W H U S W ..1 V A Li c a° 2 w a a m o em ' ZZ 5< O U ONI 0. U ~ (( uu D t t C .L W ~ O m U W N U w Z M {W,1 FF++ N 2 Z P S O 6 S Z = F U n J O U ~ O v i . K W P W ~ V U 0 p LL< U Z m ~"j 1 H U V Z < Zi -1 r W M f ~t O~ ~ .- 666 "' M1 j ~ M W ~f. N C'1 N W O U O QL m ~ p0O ~ Z F W OL 6' M O G U J ~ M F D f f LL m W H F 2 W Q U PE 3 O C E cena vv-, Re uest for Tax a er tnev, caeca, ,ea.I Q P Y rive roar, to file Identification Number and Certification rcqueata>: Do NOT ~w... ,.~s..~ sand to the tFiS. Nara (a )o:a „ar,ez, ra fesr and rink ae uaoc d an person a eery ta,pre aseeN you edrr n Pan 1 tagv, See I,alunloes es nN 2 M leer des ka d~aeL) c euainns r,ar„e tSo,e popteraa see keenrtjnrn on w9e ~-) c p Pteax rt.ea, appro«ule Nos ^ k,oiviowVSde «npner« ^ c«porarian ^ Parery,ysp ^ Oe,v - __ m ACtlrras (nuniNer, sveeL ar,o sOr- d sw,e roJ A wasters rune entl atlarm ......--.-. ~_.___. e ea Ievua,eD a CaY. s,alS arW LP ,;etle Baer your TIN in the appropriate box. For k,dividtrak, this i5 your soda! SOCtally number (SSN). For sde proprietors, see the Instructions on page 2 For Other entities. tt is your employer kfentifwaGon rturt,ber (EIN). d you do rat have a number, see How To Get a TIN bebw. Note M the account is !n mare mart one name. see tr,e onart on page 2 for guidefates on wftose number to eater. UMer pp,lraies d perjury, 1 osAily that: acaou,t narasts) r,en For Payees 5oempt From Backup Mfithhokfmg (See Part g iruD,rctiorts on wge 9 1. TTte number tthown an tris corm b n+Y cameo taxpayer iderttifieatior, rtttrrttter (or 1 am tvekir,g for a rxar,bar to be ,tad to me), and 2 Ravtn Service tttoWbatlruP wiW,dtlirg because: (.) 1 em exempt fr«n badnrp withhddag, « (b) I love not ttsan rtotlfied by the kaamal me that I am no ataftred to ttedcuP wiUYglding as a result d a lairre to report td inerest or dividends. e< (c) the IRS fw r,Oflfiad longer wbjerX to ttacWrp witnhdd'xtg. cerafiation Mstructior¢-You must cross out item 2 atwve if you tme txen notified by dy IRS that you are curtently subject to badn,p wittM,oyir,g ltarause d ur,derteportvg artrxest or tlivitleras on your tax telran For real estate irangapioats, item 2 does not imerast pad, the acquisition K aDendonrt,ertt a! second ItroPertY, eanoelleebr, d debt COrtbiblgiy,s to an k,dnfdual reerert,e~y Fa<IIIORgaga ORN. arW 9ar~raiiY PaYrt,errts finer than merest and divitlerWs, you roe rat regrired to tl9n tM Certifitatbn, but you mrM pmNda Yp+r eat Tw. (Also ace Part 41 krstructiora on page 2.) Sgn Herc t~ignaturc ~ - Date - Section relerertrxs era to the lrrtemel Reverxae Coda. Prapoae d Form-A person wlto is -acquired to fie an htomtation tetum with the IRS must get Your correct TIN to report Irtcpne Paid w you. real estate transactierts. mortgage interest You paid. tf,e acgrdsition or abarWOrmad of secured Property. rartceliation of debt, or corttribrrtiorts you made to an IRA Use Form W-g to give your carer,Y TIN to the requester (the person requesting Your T7N) and. sNten applicable, (1) fo certify the TIN you are giving is correct (or you are waiting for a number to rte rssue~, (~ to certify you are rat subject to Dackup withtalding, or (3) to claim exemption from backup withhoding it you are an exempt payee. Giving your correct TIN and making the appropriate certifications wiu prevent certain payments from being subject to backup withholding. Note: I/ a requester gives you a Iorm other than a W-9 to request your TIN, you must tr^e the requesters /arm it d is substantially swnilar (o tna Form W-g. VRtat Is Backup Withholdirtg9-persons making certain payments to you must withr,dd aM pay to the IRS 3t% of such payments under certain oortdifiorts. TFis a called "baclarp wiWtolQng.• Payrt,ents that caAd be subject W bada{t withf,dding indrrde trttea'est drvidartds, broker and !tarter extttange bartsactivra, . rerrts, royalties. rtor,erttployee pay, and certain payments from rahhg boat operators. Real estate trartsactlors are not subject to badarp witf,hddag. M You give the requester your carted TIN, make the proper ceraficatbrts, and report aA your taxable Merest and dwidertds on your tax retract, your Payments wia not De subject t0 ttackrp withttOlding. Payments you receive wit be wbject to DaUwp witnl,olda,g if: t. You do rot famish your TN to the requester, or 2 The IRS tells the requester that you fumistted an "v,corred TIN. or 3. lTte IRS tdLS you that you are wbjed to backu0 vrithholding beratrse you did not report ail your interest and drvider,ds on your tax return (tor reportable interest aM divdends arty), or 4. You do not certify to the requester that you are not wttject to badwp withholding under 3 above (for reportable Soda) searnq number OR EerWaYar ttle„vauaan ntartber htert>st and dvidertd aocoums opened ader 1983 onyj, ar 5. You do not oerfify your TIN. See the Pan III hstrucd«ts for atmep8au.'= -~ - Cerfalrt payees and payments are ... ... exempt ham 6adorp witftttddug and hfortnationreporting. See file Part II . hstnrctlore and the separate kutrircUorrs for the Requester of Form W-g. How To Get a TlNrlf you do rat have a TIN, appy fa one hwnedately. To aPWY. get Form SSS, Appacatlon for a Social Security Number Card (far irtanidwls), from your local office of the Soda! ^ ~ly Administration, or Form SSA, AppGCation for Employer Identification Number (for bu5ine55es acrd all Other efltll/es), from, your {oral IRS Office. If you do rat have a TIN, write 'Appied For' h the space for ifte TIN h Part 1, sign and date Ute form, acrd give tt W the requester. Gertt?xaly, you wit then have 60 days to get a TN and give tt to Ttx requester. If the requestr. dots not receive your TIN within fi0 days, badeup withhddir,g, if applicable, wiq begin and continue anti you famish your TIN,- _ 17 F«m W-9 (clew. r5q CITY OF ATLANTIC BEACH DOCUr~NT REQUIP.lZ~NTS CHEC&I.IST NA BID BOiiD (if required on this project). a OP.IGINAL Insurance Certificates (copies, :erores, or facsimiles are U\ACCEPTABLE), naming the City of Atlantic Beach as Certificate Solder, shoving they have obtained and will continue to carry 'corkers' Compensation, public and private liability, and property damage insurance during the life of the contract. CI Three (3) references from companies or individuals for whom the bidder has completed work or provided a product during the past 12 months, of a comparable size and nature as [his project. Bowever, naming the City of Atlantic Beach as a reference on. east projects is IRIACCEPTABLE. Building Proof of Contractor's License (copies ARE acceptable). Bid submitted IN TRIPLICATE (three (3) sets). Signed copy of Documents Requirements Checklist. The above requirements have been noted and are understood by bidder. SIGNED: DATE: BID N0. (Bidder or Agent) .. m ~: . BID N0. 9899-3 - MODIFICATIONS TO THE CHLORINE HANDLING ROOM AT BUCCANEER WATER TREATMENT PLANT /4 TOTAL LUMP SUM PRICE BID TO MAKE MODIFICATIONS AS DESCRIBED IN TWO-PAGE DRAWINGS PROVIDED: S (Dollars) AS A PREREQUISITE TO BIDDING, BIDDERS MUST CONTACT HARRY HCNALLY OR TROY STEPHENS AT (904) 247-5838, FOR AN APPOINTMENT TO INSPECT THE CHLORINE HANDLING ROOM. SUBMITTAL: BIDDER BUSINESS ADDRESS CITY, STATE 6 ZIP CODE DATE: CONTACT PERSON: TELEPHONE NUMBER: SIGNATURE TITLE BUSINESS TELEPHONE TAXPAYER IDENTIFICATION NUMBER (Federal Employer Identification Number OR Social Security Number): ~WART'WOUT Wall Fiber-Aire Where root ventllatlon fa impractleal Wall Fiber-Aires are ideal for appllcatlons where exhausting tram the roof 19 impractical or impossible. Featuring the same high-volume. extruded aluminum airfoil wheel a9 Me standard Fltrer-Aire, the Wall Fiber- Alre effectively and efficiently pulls hazardous fumes, dust. or corrosive gases from the bullding interior and ezhaus's them away frcm the building and the exterior wall. The Wall Fibrr-Aire features the same virvelly indesVUCible fiberglass housing, white is completely weatherproof end Isolates the motor frcm the air stream. Its quiet operation zllows the Wail Fiber-Aire to be placed In close proximity to work areas for maximum exhaust henefiq and worker comfort The Exterior design and molded-ln fawn color blenc In with mds; ' 'c and exterior wall colors witr:cut detracting from .all bullding aDpearznce. Wall shuhers are availahle es accessories. Electrleal charaeteriatics of Wall Rber-Aire Dlaconnect switches for singl~ and three-phase mdlors can t]e furnished. It specitied. +/ s HP to +<• HP aingle phase, 60 cycle mOtor9 are evallable in 116V or 2SOV. Three•phase y. to :t HP motors are fumished 2f)DV or 230/4tiW, BO cycle. Two-speed motors are available In 115 V, 60 cycle single-phase only. Explosion-proof motors (Class I, Group D or Clesa II, Group E. F end G) avelleble on all h HP dnd larger models In 775V, 80 cycle aingle-phase. Explosion-proof disconnect switches are not available. No starting equipment is furnished. Suggested Spect}Icatlon ~3 Furnish and iratall, where Indicated on drawings. WaII Fioer-Aire power wall vantllalers Model No. 8s manufactured by SWAfiTWOUT. Housing shall ba molded, shock-resistant end sound-absorbing, bonded-In color, reinforced ODergla9s. Unit shag have a molded, venturi-type Inlet and outlet Uni!s shall be direct eorineaed with 70-year lubricated motor mounted out of the air stream with ample air Supply to the motor. Motor will drive an extruded aluminum airfcll, backwardly inclined, non-ovenoading type blower wheal, c~nvlfu al Wall Flber-Aire Performance And Sound Power Ratings Ir..l. w...2 fu tnw Rane .wa •w .. er ~ ° IDUlro revel errlalt•ca le.v vam Y la^ ~ ~ . ~ w• w• 7r v.• w e,- r K - OCTaW 411e Cp^p •a10Y[Ntlp Avpl W t•, 7 fpNO fA ryets . . • t]]A 1 '/. I .07 I ew Tpi !bl ]t7 I a6 •'vaA nSV SmGI•rhua If t0 ar m ~1tl0 700 ypp. 11.0 . Avulapl•In uplglOrt-yrCOl ]OJI M]t !f]t l1.7t ]/]l y Tl . 1 91 p/ fuel m 77 IW S7t 1 V ••1 4] '/. I 71 tI ta 1 , S]t n.71 W Mb ti]v .legit pane n.aT )u7 IS.V a+w M.7] A.t7 l1 klir lee v.•r p7 f2t7 NrDV911 t1 Mi pe W 144 11Y tt0> 1 , 1 9111 Oal ab . usAt v, I A61 Im 11V Iml 7!V a]bl I . . 6Le7 Vtl )f as ,, 41,. .10 q'cp 7C0N7JWYW ]17 Itaa Tali w.u 71 /1. tp II90 u.w ab.101 m.t0ISe]pla.wl .asp Nree pntM. /u]A 71 '~ .1! 11b fns V6! 17.1 IOppl w1 l011 t9ll it IIr,71 M.R 727] fr17 b]7 b SlnGb tpeep ne!mf. OD•n lyp•, ••L N S A ' ] S a I 1 •i(5 77]p ]et0 t9]f I1M9174 Lql OD . LtTI l1N 95.L B.t: e/J7 Ia! D•11 D./Mp. .AL•e lOr p{•_ i ~.]. I6Sa ,] •7 f] p• . . n9WnGw Wbik•ilpn. Nda.4vN Periormenee snows is for uni4 whhout due] . n.1fa Sound Power 19atlnps shown aro dacievi levels t Dula - For ottlces xncole hcsphals churches (referred to 10.17 watt.!) and were utnainea In accordance . . . . auditorium] dnd Other ICCations wears n01]C mu]t Ce wkh AMCA Standard 300, TB]t Set Up No. 4. Value] mown minlmlied. ~ are ]Duna Dower levels at the fen inlet. Anngs -For drug ]tore], locker roams and other rem SWARTWOUT ceRlfle! that the Flber-Aire! locsrten] whoa prcwea ccnyrrgrlr and ounldD noipep snows hereir. are IiGnaed to beer NB AMCA . aro pmminam. - Commererstl - F k ~ Seal. ThB retln87 shown era Cased do tote d I jr itchen], laundries, machine snoFe ma e n occoreanee with AMCA Standard 210 and Other Indulvlal lowtlons where ]Duna lave) I] not and AMCA $tendard 300 and comply wish the an lenpertant fatter. re0uvemenn m the l.MCA Cenlaed faatin0s prpgram. F-` ~.j ~~3 P.o. eo= 129 Gr6ndv~er, Mo. 6AQ70 B 16 761 7A70 APPROVAL PRINT FIBER-AIRE WALL UNIS CUS70ME0.: $~~ CoN~~~oN MOTES: 1. UNITS FABRIGTED OF MEAW SHDCX RESIST ANT AND SOVNO Ae50RBIHC FIBERGLASS toe: Aft-~w1~-IL N W~T•t~'. ~,,~.~: ~ t•ri•E a GlwESC~IE OfACE., ~•I~r'• Suggoatad Speelttcatlon. Rlrnlsh and Install, where tndlcated on drawings, Well FberAire power well venBlataro Model No- (25 Ara - ds manutaetured by 9WART•VVOUT. Housing sha(I bo molded, shack-resistant and Bound-atl5orbing, bonded-in color, rsinforud flberAlas3. Unit shall have a molded, veMUri-type Inlet and Outlet Unl~ shall t7e direct connected with 10-year IubACated motor mounted out of the air stream with ample elr supply to themotor. Motor will drive an extruded aluminum airloil. backwetdly Inclined, non-0verl08dlnp type blower wheel. R9 E{OW caq~•ed Vhoe~- MOOEL 01NENSION3IN INCNE6 NO. A I e C O 7SA-1 10 19•Ilz ~ 7•Jla 1-1 /2 7Sa-z t0 19-t /2 7.3/a • 1-t l2 12SA-t 17 25 17-V2 3-1 f2 125A-2 17 I 28 13.1!2 3-112 125 A-7 77 I 25 13-112 3-1/2 laSA-t 2a 36.1/2 t7-t l8 a-7fe 1a5A-2 2A 75.1/2 17-118 a-Ire 145A-3 I 2a 35•„2 17.1 /8 I 4- !S EXTRwB: C Q PVC Bird ienn [I DUCOnnKI 5wileM[ C Mym. Baud Ser60n REO'G. CAT. NO. t+0- C.F.M. S.P. N.-. R.P.M. I PNASE CY. VOLY3 ~ lisa Sic ~ I~Z 17so ~ 3 60 '180 a {kt1,~~ - X8,1 F9IT fAWAI/] Lt7NO IN Il.3.A. ~^~ REMOVE EXISTING CHLORWE ~ ~ SHED AND REPNR ANT OAIIAGE RELOCATE EXISTING / ~ CHLORWE LEAK I ~~ DETECTOR AND ~.I ` F® lWE r tl ~" I I I I I I I I I I I I I I I I I SOIRH FAST CORNER \ I I I I / ElOSi1NG RLOCK PARTIAL FLOOR P L A N SCALE: 3/8' ~ 1'-0' S 3~M E NER V G CRETE N ROIOVE E%ISTINC WOOD LOW. VENT AND REPLACE W/ NEW METAL DOOR IN ~ TOD END OF EXISRNC BUILDING METAL FRAME _ E%ISTINC BLOCK WALL e N REMOVE EXISTING BLOCK AS REQUIRED I FOR NEW 3' DOOR FXISNNG PHOSPHATE I SAW CVf W A NEW SCALE TO REMNN I LINTEL AS REQUIRED FlLL IXLSTINC I V~ W/ CONCRETE r IN PHOSPHATE ROOM FILL E%ISTINC VENT HOLES W/ CONCRETE PHOSPHATE ROOM NEW 4" PARTITION EXISTING BLOCK WN1 uu,Ilf::: c:nLU ill~:m gja:n : pl•::: X11 CScE ~rrACHfD~ Exruusr F'4N In Watt Q CHLORINE ROO RELOraTE A E M ~ ~~ 1NFgzN) 7,ON . O . CHLORINE IE1K DETECTOR CYLINDERS '~ AND f® LINES TO HERE Q'~{ NK R TNG SWITCHcS IN WEATIdEKPa[+a~ ELOCATE EXIS CHIARINE SCALES '-~ CAS c ASR NC ]' TO HERE 2848 MAYPORT ROAD CHLORINE ROO M AT WATER PLANT 4 ATLANTIC BEACH, FL P ARTIAL FLOOR PLAN RG SCALE: 3/8' - 1'-0' DRAWN BY: J CHECK BY: RSK 0 _GATE ~ ~i q, F~ i 1 P x ~ y a O I B.0 .. .. can ~mTy .. onaN OTO ~ N I 0 ~ 1-STORY F CONCRETE BLOCK .~ a 0 s / x ~ C 6' CN.W DIRT DRIV•;TygY 6' C1410T UYK ip(q~ ' _. N ~o u 2 r 3 j 3 N P 1 N 89'57'00' W 77.28' .. ^ _.._ . tl O c ........... SENRiT' MOTION OcTcCTOR\ y o ~0 POST` S r A wA VALVE 6_ 1 MEtflt / i WATER ° ~$i ar+arEh'' TANK s• pyO~ATER ~ ~ • wAIFA VA1.4E SPIGOT --.. BASED ON SURVEY BY BOATWRIGNT SURVEYORS, INC., 2/5/97 tfvATER TR_AT~~='VT FLAttiT yC. 4 ;MPr2CL'E41EsVT~ s C'~tKAi L SI : E t LA'e CITY OF ATLAl'~'TIC BEA f I I 3 kI I J off U O O Q' f- D: Q POM:R POIE VANES "'~`. EXHIBIT 1 --,:: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or eprfoxm work as a contractor, suppliers, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 for a period of 36 months from the date of being placed on the convicted vendor list. (Section 287.133(2), FLROIDA STATUTES). Joan LaVake Purchasing Agent * * * * * * * * * R * * i, * * * * * * *,k * * *!c * * * * *!, f~ * * * * * * * * * * * * * * * * * * * * *,k,! R f t * * t * * * * * * * * * * * R tF CITY OF ~'~llactle beads - ~louda 1200 SANDPIPER LANE ~.__... _ .. .. - . -._ __ _ ATLANTIC BEACH, FLORIDA 322334381 TELEPHONE (9041247.5818 ~\ FAX (904)247.5819 November 4, 1998 CITY OF ATLANTIC BEACH INVITATION TO BID BID N0. 9899-3 NOTICE is hereby given that the City of Atlantic Beach, Florida, will receive sealed bids, IN TRIPLICATE, in the Office of the Purchasing Agent, 1200 Sandpiper Lane, Atlantic Beach, Florida 32233, until 2:30 PM, Wednesday, November 25, 1998, for MODIFICATIONS TO THE CHLORINE HANDLING k00M AT BUCCANEER WATER TREATMENT PLANT #4. Thereafter, at 3:00 PM, the bids will be opened in the City Hall Commission Chamber, 800 Seminole Road, Atlantic Beach, Florida. Bids shall be enclosed in an envelope endorsed "BID N0. 9899-3 - MODIFICATIONS TO THE CHLORINE HANDLING ROOM AT BUCCANEER WATER TREATMENT PLANT #4, TO BE OPENED AT 3:00 PM, WEDNESDAY, NOVEMBER 25, 1998." Bidding Documents, specifications, and information regarding the bid may be obtained from the Office of the Purchasing Agent, 1200 Sandpiper Lane, Atlantic Beach, Florida, telephone (904) 247-5818. DOCUMENTS REQUIRED TO BE SUBMITTED IN BID PACKAGE AT BID OPENING• 1. ORIGINAL Insurance Certificates (copies, Xeroxes, and facsimiles are UNACCEPTABLE) naming the City of Atlantic Beach as Certificate Holder, showing the bidder has obtained and will continue to carry Workers' Compensation, public and private liability, and property damage insurance during the life of the contract. 2. Three (3) references from companies or individuals for whom the bidder has completed work during the past 12 months, of a comparable size and nature as this project. However, naming the City of Atlantic Beach as a reference on pas[ completed projects is UNACCEPTABLE. 3. Proof of Building Contractor's License. 4. Signed copy of Documents Requirements Checklist. Bid prices must remain valid for ninety (90) days after the public opening of the bids. Goods and services proposed shall meet all requirements of the Ordinances of [he City of Atlantic Beach. The City of Atlantic Beach reserves the right [o reject any or all bids or parts of bids, waive informalities and technicalities, make award in whole or in part with or without cause, and to make the award in what is deemed to be in the best interest of the City of Atlantic Beach. For clarification, the fan to be installed at the Water Plant #4 is located at Water Plant #3. Remove the existing fan from Water Plant #3 (902 Assisi Lane) and install at Water Plant #4 (2848 Mayport Road). PLEASE ACKNOWLEDGE RECEIPT OF THIS ADDENDUM N0. 1 IN THE SPACE PROVIDED BELOW, AND RETURN IT WITH YOUR BID: AGENDA ITEM NO:_~ DATE• ~a" ~~'' 70 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: BID NO. 9899-3 MODIFICATIONS TO CHLORINE HANDLING ROOM BUCCANEER WATER TREATMENT PLANT #4 SUBMITTED BY: Robert S. Kosoy, P.E./Director of Public Works ~7~ Harry E. McNally/Plant Division Director DATE: December 8, 1998 BACKGROUND: Two chemicals are used in the water treatment process. Chlorine is used for disinfection an~i orthophosphate as a corrosion inhibitor. During a routine inspection by the Department of Health we were informed that our chlorine and phosphate could not be stored in the same room. We budgeted money this year to divide the chlorine handling room, install doors and remove an old chlorine room. The project will also include relocation of instrumentation. Bids were received by the Awards Committee on November 25, 1998. We had one bidder, Hanna Construction Company, in the amount of $11,950.00. All required documents were submitted. RECOMMENDATION: Approve the bid for Modifications to Chlorine Handling Room, Buccaneer Water Treatment Plant #4, to Hanna Construction Company in the amount of $11,950.00. ATTACHMENTS: Bid Specification Bid Tabulation Sheet Bid Submittal on file with the City Clerk REVIEWED BY CITY MANAGER _~ W a ~ 0. W c W ~ z a °' n r O ~ j I ~ H 1 WI I I I I I I I I W I U I r ~~ WI I I a ~ w Q I I I I I l ¢I i I I I oa =1 I I m f I o I I O: S~ I I 1 I i a ~ Z M I ~ I W I I I ~ I IT T I I I I t ~ ~;4 '~ I I I 1 1 ! i ~~ I ' ., W C I I I W > U . i I ~ ~ of Y Q r I l I f I 1 ~ ~ ~ 1 L ^l 7 1 I f ~ w ° ", I o I ~ d ~ ~ I I C W I ~ I I M I ' ( I ( Y ¢ I I I < a r I I ! ` y ~ I ~ I I ~ ~ _ I ~ I F• Z I I I I ~ I 14: 6 I W I I 1 I I I u I I ~ i r ~ I I L I R O ~ O Y v I I ^ O G G r N 1 I. V w Y Y L' N N ~ I W N 3 O U W ~ Z vl W N ,y 4 .1 C U 4 ~ Z !~ I r ~ 1 Z ~ O I O I O N I F L' y l ~ .] U I C~ 9 C ~ = ~ i t ` I J ~ O I ~ t i O I M I U ~ u ~ ` ' 1 I u u W J C O O O O 6 r W W C R M ~] n y GL I L' N OC L' U l U I I 4 'J I U C I R ~ Z t0 W L W W _ L OC I h 4 ~ 4 Y I+l N O < < F v Z F W ~ C 4 v V 0 L' ' H Q 1_° r F r H ~ O 0 Y s 0 .a u K ~.. O u 41 L m ~ .. 4 m N Y u w. E Q N ~ ~ tr W I O r L C ~ = U < l I I I I I i ! I I I I i ~ I I QO W , .. IN I I I ~ , . l N r 2 i O U i P m f ~cuRC :.;ERTIFICATE OF LIABILI TY lNSURANCE ""TP'""°°~^ ,, .. _,.,. ...,..,:: .._.,.~,.. , _ _ _ 09 OS 98 PRODUCE:. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND ,CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AMEND, EXTEND OR "?RST COAST INSURANCE ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. :91 ATLA~:T.C BLVD COMPANIES_A_F_FOROING COVERAGE NEPTUNE 6EACH FL 32266 _ COMPANY 904 24::-7000 FAX: 246-4775 A MARYLAND CASUALTY INSURANCE CO. INSURED CaAPANY PRO-LINE ENGINEERING CORP B PROGRESSIVE INSURANCE CO. 2056 ATLANTIC BLVD coMPANr - JACKSONVZLLE FL 32207 C ---.... ____ __..__ ' COMPANY D COVERAGES .`-- ' ' ;<:. I ---- ~ OF INSUFIANCE LISTED BEL THIS IS TO CE RTIFV THAT THE POUCIES OW HAVE BEEN 135UED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOi\VITHSTANDINO ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE 1.1AV BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERIAS, EXCLUSIONS A.t:D CONDITIONS OF SUCH POLICIES. UMRS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS CO TYPE OFINSURANCE I POLICY NUNBER LTR POLIPY EFFECTVE IPOOCV E%PIRATONi UNITS ' I _ -~-- GATE (NN/DDNY) DOTE IMNroDNYI , l'tIERAL LIADI I CE~~Ea:.: AG.-+;ECA:e s2, 000, 000 . ~"\'I.,• t:_LL\`.I~111Y ~ .. ~ _Irv Yl~h.l:.__., w'AI'rtA"/_~.1 . ,~~U~ DOQ Q;CUR C_ .- :{ _ _ ... F__OuAL6a7VIUU9Y 51 ~Q~ 000 - _ A X OV:V=_=;E.: ~.-:.c;oasP;.ori CFC 2779226 __ 01/09/96 01/09/99 EACHOCCGn'v-RCE sl 000 000 _ : FlFE DAMAGE ;Airy a~B Lrtl ~ 5 _. Iv.loalLr r . l.. c~:^:f:=_D Sam=~!A•r s __ _ .. _. EG~_V ~\9J~r s -=,e~._z: r. o~,xn; 25 000 _ ;: - ec A_- CAO 1007931-0 07/09/98 ~ 01/09/99 E~]._r lN;o:Y ' 5 ). •.C~Cr.•.~- -..; ~ IVe~acoeen9 50,000 ._.. __-. __._._... i P:GrRTVDAV.tG=_ s50 OOO G >RnOE UASILIr/ I jA~"O OV_v. EA AGD C'VT S _ _ . '\v A'„'C i . O'•_'cR Tv.V ASOO~ v - -. -- ... _ACH ACCCE':; S_ .. ._. -" AGGi_GAT- 5 ~ __ EACE$S L aFtl'. IE.:.:.~Q'.CJ-••nSNC . - ___ I -.._. I AG-==OAT= 5 __ _:_.~:~~tn I I S \Vl.i1n11111:,1M~'ll'.l IIIN nND I wr ctntl n-n '. I(lllr `4/:I:~• ill 1 EIJPLOYERS LI: FII ITV . I I I EL EACH ACC~JENT 5 __ ____~.pacf.-. tNCL - - _. _ _ . .__. I ~E'. GSEA;_~POLL:r U!IIT 5 ._r _ c _ ._ ___ C'_SA EXCL . ___ I iEL CSEASE-EA E'AF:OrEE 5 o-nEa I I __ GE SCRIP il011 Of OPEnt.nOUSROCAT10NSNEHIQE5,5PECIAL ITEMS ?-o~ess'_o.^.al engineering consulting and parking lot pavement marking CERTIFICATE HC•LUEIi ~ ;~;~ ,,,, ,,, ;; „v,~, Cf~NCELLATION ,,,_,,; ;_,,.,; ,.;.,:: SHOUW ANY Of THE ABOVE DESCRIBED POl1CIE5 BE CANCEl1FD BEFORE THE Tr.e City of Atlantic Beach E %IIMTION DATE TNEREOF, THE ISSYIMD CONIANY WILL ENDEAVOR TO NAIL 12 0 0 sandpiper Lane 1 yQ DAYS WRITTEN NOTICE T° THE CERTIFICATE MOWER NAMED T° THE LEFT. At 1 a ::tic Beach, FL 32 2 33 BUT FuWIIE TO MAIL BDCM xoTCE SMALL IMPOSE NO OBLIGATION OR LIABIMTY OF KIND UPON THE C PANT. ITS AGENTS OR REPRESENTATIVES. (9C=) 247-5816 VOICE AI+ aD ESENTAT vv/V ACORD 2i-S (Nf 5) /,., ;':€' i r_~.ii ~~ ;_~- %'• ,~ '` ~ OACORD CORPORATION 1988 ' ACORD }_(i~~ r~, j~ {~e~ ~YIS~ ~[~~~ A ~^a f-Cr,~.. to-~`~~ D.RtWaCdYirj-> .4 ` 9/8/98 e ~ z ` Y ~ ~° ~ + ' v ~~ 3~ ~ ' ' ,...-'~'~rawrmsa. ..s a. :-~ w . ,= A _i~ - § _z? zZ I _ ~. ~+~ - J•ROCUDERr~ i? THIS CERTIFICATE IS ISSUED AS A MATTER O WfORMATION BONGART & RATHER INS AGENCY ONLY AND CONFERS NO RIGHTS UPON THE CERTIFlCATS HOLDER. THIS CFJiTIFICATE DOES NOT AMEND, EJCTEND OR 1861 RIVIERA CIRCLE ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. SARASOTA, FL 34233 _ _ COMPANIES AFFO_R_D_IN_G COVEAAGE CJUPAVY A CONTINENTAL CASUALTY COMPANY - bCUREO-- -_- __ _ _.. __ ~_ _. _ _ _ Gu';\\T MODERN EMPLOYEES INC. B 6414 14TH STREET REST c~M.\.Y BRADENTON, FL 34207 _ C (300) 741-1136 EXT. 000 _ __ ~~,,,,,, 0 ~ .. ~ .vu ~_,^'Y>.ASY' ~'li ~~0.~ L ~~ w .S 1 Ila.~~ i T ~. J^ _. ~... .~9?:4 ~R.ti~3's:.sa ...aeZti~ ~.T•h.a._~.ee.:_.,,.,,.,, x...N.. ~a.L __: Ti!615 TO CERTIF7 THAT THE VOLI_IES OF WSUFLVIGE USTE] BE1dN HAVE BEEN ISSUED TO THE IVSJREO JUr:.EO ABOVE FOR THE POLICY PERIOD I~i01~ATE0. NO~'r TNSTA.Yq YQ ANY FECUIFL'AENT. rRYI Oa CCNORIOFJ OF ANY CONT0.AC7 CR CTHEH UO!'Vrd ENi YnTH aESvEC-TC vrtuCN THIS CERTIFICATE 1.7J." OE lSSUEO OR l7AY v'cRTAIN, TrJE NSURAVCE AFFOR OED 8'f Tr7E POLIO:ES CESCRIBED fEF'cIN LS SUBJECT TO ALL TH'c TER!AB. Ei:CLUS10NS AT:C CONDITIONS r_F SUCH POLICIES. _IFAITS SHOY+N LIAY HA`iE SEEN FEOU_CEO eY PAIU CU:N75. _ __. ~ POII:Y EFiECTNE POI:CT EIV0IAT:ON NITS CD TYPE OFI!bURAT4CE IbJGY RUMn Eq Li0. DAT[IYWIJL(YYI GATE iYW YOlri (+CIl RAL LWBIJTY CENE9sL S00PFr-E S COMdER7A. GEiE~A tr\SIL:TT - - - 3aCOLCS-WUT•'•_a-UG S -~ _ _ -- ~ C:AIr.L^ r.L~z CCCUC rEFSJV! d AD'; In.UHY 5 _-. C:A.En'E dCCN'Pi.G SRS FFJT S =iT.N CCCJRFFYCE ~ ~ ~ ~~ I •IFu E::a IAN [np Y..m,i 5 -_~-- _µ;T0Y001LF UAS'LRT ~~- CO!-URJEC En%G-E _bl.T S AN• AYfO -- _- LLCIT+EG sL'v: 9-.C L%N1L Rf ::Cna 1Lk'J a(_V _._. _ f!'Pr1iiN I dDSJ-D_ B~CIY NJL•?f t \O.1 pi:bk'L AL iCi I _ :rC GJ~Jhf] I . ~ rrorcrrr:AV>,, t GsnsCE USau:-r __ _ a.IC O!, r.E=sC7UE.T ! i srr'sJfO C__a_iwaa. ATFO ON-v ~ .. ._ .. __ . _____.-_ __ _ EACn-CC 7E•r. 7 -- A3G=EGdTE I Ea: E.S JA60.lTY _ -i-Jn OCC'JRPEYGE _ 7 i4 i%E__A 'Cali ~ M]GEikG AT'e __.. 1 GTwEF iysu l^6a5'_n :Cn : - 7 -- I r:OFAENS CdJp E1MAr10N ANY IV:Jp i~4-~ - _. T]RYIIIRT: _-~~. r ~ E'JPCflYfRS'LILBLTY q'C166631673 1.0017.000 S.'I/9i 1?.}t/gg `E-EACH ACC:DEYT f ThC FROrF.ETGP: ~/ oCl F_DaFA:F mLY'I LAP'. 5 LOOO.OOO I a:.crrtPa E•:CC.Tr - ALL STATES (EXCEPT OR G \1'0 LOOO OOO Oi='.C'eFi:F= C<Cl _ _ . EL J6_{SE ?A krtvtuYC r- O~cR DEi CP:1NOM Oh YY[XA l10NLLOC.r1OWNENICLEVRVEOgI REMS PRO-LI\'E Engincerin,9 Corp DBA PRO-LIRE Pacemtnt >larking OSLY THOSE E?IPLOYEES LEASED TO BL7 SOT Sl' BC0~7R~\CTORS OF S Installmions r S ~r-.~' Via. ss ~_ s - •a ~ r.''CANCELEATION~~ m.Y v r z 43ii ar..-.,>~...::,.3'~ -~y'zi g^t~ :CERTIh],ATE#10L"OEA:•..~_.:`.:R'~ _ . )._' r'is~bi.~_ac><.,_.__._..~_..~_.._JL.S.__.~s 1 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE E%PIRATION DATE THEREOF. THE ISSUING COMPANY VALL ENDEAVOR TO MAR >D DAYS City of Atlantic Beach WRITTEN NOTICE TO Tw.E CERTIFICATE HOLDER NAMED TO THE LEFT, I BLrT FARVRE TO MAIL SUCH NOTICE SHALL MPOSE NO OBLIWTION OR LUV71LT' OF 1200 Sandpiper Lane ~ ANY RING UPON THE COMPANY. RS AGEMS OR REPRESEMATNES I Atlantic Beach, FL 32733 ~AYngwzfonoREmrr\nrE - p _~...I i ~ Y _ .q r~+F xs.;.r R<r-.~. 7T.~ Soia ~~coiitii4-sZT~s)Yy:a:, p. a... ~3: _ ~._rr_4a.,..w>t.~:..}: ,.x',.., ,:~-~ T •• ~ ~rltiEati,~:irtTi~ATfON: • ~~~:.~~-1~~~ C3000PAI"IO~t~-L ~IC~~~E `~'!~~ LYNWOOD ROBER`~S OFFICE OF THE TAX COL;.ECTOrt CITY Or` JACKSCNVI:LE andlor COUIJTY OF D'J\•AL. F::,Ri~A +:• '.. i' >JRSY TN STREET ROOM •]C, JJ.C<S O.:JII!!, rL 3:T03 r1tOA. :N<:030-:aC rws ,99a:S:i~-tU] ~>:q -i ir.~em e0 lo• lirlm< b i>s0 :hf] i.elns[ tuMbrt<~ a>r.:pi:rm:,'. rr :ro-* n•.J.t~aru.;. .. r•a• -1 !....,.,,,. .• •. -ne Le9n,[ is /urnnn.e ~n Nav.n;, of [L[pw TTO-~~: t e~AE,>•%[ :oan 1~;-:. L'<E ENG LVEERiMG CORY .:.: a-ts~TtC sv ":~5~~.;;Y; L!E. FL 92Ye;'-3SC0 G2 :c:oir+r I.un9eR: o5e;5a-ooco-z ..'.ATrJJ AJYnC~Si ' Yv5&"ATLAATIi. 8V -_... 32207-3.503 ESi.RIPTiON; Pl:BLIC SERVICE 0? RE?AIR, kuT 5?.C ce^;= Code: 7'•O.i2 i-'~19 -enic :d:•: %;2.120 VA.IG FRC`t OCT09ER 1 •,, , ' '~'i ;,;~OJ~;;a/Otl~iy?? ,RTE; a~ 1991 TL• SE~rEi,6ER ;~. ~4 FoNowing Ccnst:uction Contractors REtiuira Arlttitlc+rial Licarts?,r~"' . ,. ~~... t ~:f~s\i_ .h_ I +_1:~+GEi•<.C.t;UGND L;TILiTY POOL eutLOtnlr, SHEET METAL PLLliVl6lN" CARPEI1iTRY HEATING koaF{h~~ YUFaTE,r, TF;~~ATPlIE~dT .~` `•^n CvrsDi'fEUl411NG .• -..--. ~- ^:[ m • n J~e> nc^ Jo mrt A< Pomu tp ri0•ete fn, [ari•-•q •,yv~>n•. s[••:ca y'a nt <ur.nr.. w _r•r. - '. .. c 'r•a sc ::see •'om »r :'n[. ti:r.:e ar pi.mil nivi:e0 D[ iwr•. Sit. •s n0' > ]vnf._e:.: ~•< tn. ee~ `:vv i 6.. a.db[L. _ c~-y-----~a-.~.....-. TN:a^ 2ECGMES A AECEiRT APTEA HAIIDnTSOF, ,;,t f farm i ~ ~ v Fes, ,,. __ •.;; ; Request far Taxpayer I Gwc lcrrn,d the ! Identification Number and Certification requester. Do NOT ~~~ .. roc:' to Nte L'~S. :ter .~ -j- ! ' '1 :• - ' ~ ~: If0 are 6rrfe a1 rums 01 Ihl Daram d may wlgy rwmpar Yee emu n Jan ' rw r.., r.. ~..~,...-. - . . ~~ u'+`~- -' -~•_ $:..c.. . ~ .. nsx:es rn.cirrv o pav ~I (a ~Ro- t,i,/E s/an~- Ma.. ~ _ ~ 2~auat•Sae o•conaa - 20 S6 ~[an_ ?5.~ _ 8//~(. ~~ J c.~spn/il ~ FL 32Z~ Ta::Ga:•er Iden ' tcation Number (TIN Em e. vc:_: T'r. r ~ :• ., 4DCrCpr,ate bo>< FOr c ~ ~nS Hn.wsnro [] Ot na. ... ... Trrccun:o~:-- :. e. -_:.-may-(:. r~:C~- v,C'y-.:- ~. % ,: - soc[ai SCCtrOry number SxLI Weu't{y rerrr,0ar (VNj. ?~. so= . ¢; =ztors. see the Instn,ctions I i on par :.. Fc-: nR .,ntiEa. Y. b your emdoyur Idmtifca50n nu•-.G•cr I%IfJ;. M you do not have a OR ntdnt4, !M I-p•. f.p .;et a TN bebw. /( NOt e' Y :.rr : ".. ir. rnOn? Men Ong n3nt?, ~~ ~ 1 ~ ~ ~ I b l 9 I ~~ set the : ~?^ : /nr S"-•idefinec On wbOSe } ( t$,J Fo: Faytts Exem{.t From 8at:kup W:1.thc!ding ($e:e Patf II ;. t~ :. ~ .- ...~... r~e-.r _.. ..___._.-_- - . .. }` B.LY.L. .._- ' .._ .-.- _. _.... _. _. r. :iOO_.__- _~ ..__.... _...__. ~~.-q..- RcY:.c 'i. l ;e^.ify That: .___. - _- -.. - _ ___. .. _.__ ,. iA` : ~-rt,r. ~ - • . n fns Ipm is rry Correct taxx~ayar iden{Ktp(IOn number (or I ten wa7ti.g for o nurz,[,.:r ,~ ~- tax 's:uod to mqj, end -- I nr, .~~ x~:+..:::: e: w;, wrthi,advp because: (aJ I em exempt from bacup withhdd'ng, a (D) I hart na xen NtiOeG try ~y, Imemy Rr~...:. +. S ~. I rrr. sub79U to bedu7 wA.nhading es a reeuR d a /aBve to report etl hr.e~r~t cr r.-n .-r1:. a (d mo If ;sea naYw] - ' . ~ :. =~qt~ IV b:f:d•1lp wr.rnodlnC, ..-c• n _ .. _ycu mum cross out Eerf. 2 above R you trove been nolKrod by ~_,e IA° rnC. y:-. arv : r.v.>: vtrjarC :;-' ~p •. -... ~ ..-..<: vli:ry :r1,. wl n. m.a Mns cn your tax rettxit. For reel ese~a tsr ^; arcrr: r. r: ~ crr. rn a~n:•. F•~r mcrt7e9e . <+ :, ..1.~.rnen: ul SetJ!@'] UrO:rOrtY. earxtlrlNJon QI dtaC (.•(`rIJ:YJlllxt'1 rtt xr• 'nr:.:r.,' r: <i•wrra:m r.::: :;nmarl • ~ - -. :.,;., al.or ^ren Lnme:: m•2 Oi.J ww3s, u nn rqt Yo rngWed Io algn trw Ceurrnuu+, t. :: y:v n-. ~ pc,:l• TM acrru~ x : u•uc~p,,s m peg! 2.) 4.,n_r I :.r`''tr r~_' ~'--s s / rCS/~GIW Date - ~ 7/~!I ...._ c ~•' . 'A' r. 1>e Irrt.Yra7 PaYrnan6 antler certain COrtditiorts. Ttc is •n to rte' a`vt •`r M. enr: nrt=alt-.::w,wne(f r'-•.'~ - a;;rllud RaaUwV w•10llwWing,' r•ayn,unrs a•tv 17C:: c.'~1..r F.+, :r: ~ • r. ~ r r . 1e :r:r~ ~:;~ ~..,~ c C.at co.>Id be.wt>;ect to Gdwp wttntroiSurg IhdtXla Interest dMdend s. vc~, o= -.o: crr.. r d+. $crr t'» ~ , ::: Q : t^ _ t i:v .-r „ ,-: ~.:::' :i r,pn ream M7t n;-e,-t 7tN to report s. broker and barter ezt3tarrpe trartnclions. Par: III L-:!-i _~:i~--s :i> ex~aF'S:rn.--~ - ' .. .. ~~c,•r'c r.ti. r: ~..: :. cote , rents. royalties. nonampbyee pay, and . ... Certain payees a;rC payrpenG era =onto ~J.~, r. -. ~..-= .nlves; you paid. Genzin payments from fisting boa[ exempt Iro^t ba i:up withtglCrrr7 and r<: ac;:rraf .: :• - Kovno,: or secured operators. Real elate transac:oru a: a rot tntortr:atien'rcpetti,^,. Sea Ca° Pv' !( yc:.~r-~. _-a„_~,„ ... ~: : d„]r ~ subject to backup wfthholdnp. (nstructiorr :md ?re se;,arata !nst-vetloru :Cn7itr-~-'~'w'•. ':. -. ~ roan IrA. Use a you give the requester your correct fur tfta RJ,~.es•.a of Form Y: -7. '~ '•t -::o ;':r ~: ~ . :ex,ect TN to the TN, mane the proper aertfaeatbns and Fiow Ta t7 rri a t'i/C--If you y_~ rtOt have a 'r:~xe:r. !1.e :-:' ' . :Ming your Ti N) , report all your taxable Interact and TIN, apOly fro orr~ utvn0(Jlari1. To aPPIy. "•"=. w'r••, acd- ' ~ ? to Wrt;fy the TN dividends on your tax return, your get Furm : ~--5, <L~oibatiun tc a So~J •.. ~ ..':.c '. yore are walting pay*:ten's will trot tx subject t0 Dad:up S:ruc!y Nu^,cr -^_:r~ (lur v.6,::Irlasl. • - ~ (2; to certey altnr>`,6^ing PaymenL^ you reserve wdl b:• (r,,,n yore :.. ~t rv5. r. ul NE ' .:.1: 3ecr:nn/ ' .. m w.;u,,.x yn.: .a r.;+-r In r..,rk, rn wimnnld'ng H r ..'mirJ ..r rl .. ,.• F:.:m S4_. .~D~; ar.:n .~ __- + =^'• ~nc..uv . • t. YOU CO n0: IUmish your TIN IC the r- En,. n.y.; ..: cyUOn r...~:!. r (ICr - - _~ . w,.,__ - .:.Lea'... .a. C•: irnG..-_-_ u~l, , rrOm ,'her M6t,..r , .. .[. - .; ,, :.,e,.,l Z, TnC IAS leas the IlqueSler ,roc you _ i ' ' '• r ! _ -,.y ;~_;°:: i;: lurnialed In inCCrte(A TIN. Or yr• CO : YC:ve a T, Y., .:: t.; Ppp iEC ' ' .. r f or in Inc t:'4.u h' me TIN ~:: it33 I. sign _ - 7. Thc IRS tells you that you are abje.; e~.~ d_:~ •hc :.gin, and gFra : to rte :'< _- - ,~,,., nr.ry•, to backup withholding because you did cc: rcyurter. !3:w e: aey, you .J.a r..n nave 60 " Tlf~, ,~„ .^usr r^°-PCrt e'I your interest and divid MdS On da.•s to CM : TirJ ao., giv? C 1^ I:,n -~ - - s rs rocs ran:ianv your taz return (tor reportable Interest an reaueaa. 11 i,a rc.:u!aaer Cors n0I reT.HVP. • •' - ~ ,GV:,1cn. ~.. ,nIYI. Or ,... rr Irt: w~^.:: l:r•1. r;t•->• i: =,-:,,- .;,,r,. ,I,,; .~ rrg^, c .Ony a, You do not certify b Ne reque. er wrtnhCldvng. d e, plicable. roll. :x:grn and ' ~ ~-'^ ~•~ ~ ~ •:'~ • I': yo.. mutt tr:a: you are not suryjeet to backup continuo unu: yrnt famish your TIN, _ _ °' - =_ ? C:. a r. .:• ~+ W of such witnhnlding under 3 above (for rnpt,rtanle - NOTICE OF ILLEGIBILITY ILLEGIBILITY OF SOME OF THESE DOCUMENTS IS DUE TO THE POOR QUALITY OF THE ORIGINAL. THE FAULT DOES NOT LIE WITH THE CAMERA OR ITS OPERATOR. .... it--~- ^I ~ I^ ^I ~'~ I~ 1L._JI ~~~~ ~np~Y~npr' l CITY OF ATLANTIC iiEP.':H OOCL'i~:E\T RiQUIRE:f~KTS CY.i:Ci:L..;T r ( ~~~ DiJ i30i:L (if required nn [h{g p;~p~ecc). i ! ut: LJ'_:d..L lneuranee Certif ica ces (couxas, ..ar r:as. or faccimlles are CS9CCEPTL+7LE), uamin~; ,I,r .:i_y ;,; AClantic Beach as Certificate :Iolder, ~houina ch?•: hate ob;. incd and will continu? C. carry «cr:'r-s' Cccpe: ~atiun, public and pric~tr liF~ilir.;•, :.~..:"'. •• r: q,v:::~ Sn~:n YAni@ tier !nr cip. I1,. CJnt: ul'C. :i':ree (3} r_:erences fro^ Cucpanla.. .r icdi•, .1 :.~_:: ivr w~hoc. the blddar has coT.pieted coc-~: or n-~ ,::.~ product ::urfng tae pant 12 nn^tae, of :, _.-, -: ~: rz'c_e ::i.e .,r.;i n cure as thls pro~ece. !!r .,. .. ._ !'C 1' , rh: C_,_ c`. i:[la. [ic Beach as °e `•~, ~•rr: - .i:f .. . - . ~ C~:1CCt?TABi.fi. '~ ?rvu[ 01 UCCL'YnT10NS1. License (eo,~:~:-. ~' Ni-f =..:,i?~:tccrci 7\ 7..iPLICA'I'E i ! tilfn~ri cnp~; of Documents Regoira::?r.[s Chr:-~.! :-:; . a? aic'~~:? requlrP:nents have been noted and are undar~: :.:~.-~' by ~.~.,; ;~. '= >'~' _T79~ 3~ PRA-L/HE PAVEMFJVT MARKING do INSTALLATIONS P.O. box 10985 - Jaofcaonrllle, FL 32247 PH (904) 399-5255 -FAX (904) 346-0906 BILL TO City of Neptune Beach Mr. Paul Williams, Supervisor Public Work 2010 Forest Ave. Neptune Beach, FL 32266 904/270-2423 FAX/270-2418 INVOICE DATE INVOICE NO. 6/18/98 194 JOB LOCATION of Neptuue Beach CUSTOMER P O # ~ PROJECT • I Paint Striping Rds. WORK DESCRIPTION QTY RATE ( AMOUNT I FL Blvd. Starting at Peomau Rd. -Layout Striping: 14 LF Stop Bar, 100 900.00 900.00 LF 4" White, 2 DOT Combination Arrows, 2,300 LF 4" DBL Yellow FL Blvd. at St6 St. -Layout Striping 48 LF Stop Bars 100.00 100.00 FL Blvd to 3rd St. - Layout Striping 1,050 LF 4" DBL Yellow & 24 LF 400.00 400.00 Stop Bar St6 Street Starting at Seagate to FL Blvd. -Layout Striping 14 LF Stop 1,000.00 1,000.00 Bar, 850 LF Curb, 2,400 LF 4" DBL Yellow Please Make Payment To: PRO-LINE Engineering Corp Post Office Boz 10925 Jacksonville, FL 32247-0925 F.E.I.D. ~ 59-303-6996 Thank you. We greatly appreciate your business. TOtaI AmOUflt DU@' 52,400.00 PRO-LINE p~NIC~~]iCG~~ ~~~.aG3L~~a~ ~ ~Cu~S~IQL~~40oOC~~ POST OFFICE BOX 10925 JACKSOM/ILLE, FL 32247-0925 Sept. 9, 1998 City of Atlantic Beach 1200 Sandpiper Lane Atlantic Beach, FL 32233-0381 904!247-5818 FAX/247-5819 Attention: Ms. Joan LaVake RE: Bid No. 9798-34 904399-5255 FAx/34609p6 PRO-LINE is pleased to provide the following references for work completed during the last 12 months, of a comparable srze and nature to this project These references include multiple jobs. Also attached is copy of invoice with job and contact information for the City of Neptune Beach, which is the only job we have completed for them but is exactly like the subject. V.J. Usina Contracting, Inc. 1127 5th Street St. Augustine, FL 32095-5750 904/354-1687 FAX/829-0822 Contact: Ali Burchfield or Mike Moseley Pipeline Contractors, Inc. P.O. Box 189 Starke, FL 32091 904/964.2019 FAX/964-2916 Contact: Ron Denmark Duval Asphalt, Inc. 7544 Phillips Highway Jacksonville, FL 32256 904/296-2020 FAX/296-6574 Contact: Bart Stone or Marie Miller AJ Johns, Inc. 3225 Anniston Rd. Jacksonville, FL 32246-3696 904/641-2055 FAX/642-2102 Contact: David Sundstrom or Ryan Schmitt 4-K Construction, Inc. 6927 Distribution Ave. Jacksonville, FL 32258 904/292-0339 FAX/292-4675 Contact: Bobby Klem ~1D ti0. 9198-3+ -STRIPE 3EK2NOLF_ROAD FRO`t PiAZA r0-ua~~q-p;~R~ ;s:,Trr,~_: SRO-L/NE~~ in ~: r ~ar~o _-- _ ~Ofl PR4-UN /~R/c~rrc,rt"/YJaik:~~ ~..Z-ir.sl`a//~i><:------ 1D56 -H_ f_1~•+>5'~ T~/ten/. _~,~x1~~~' :'sT~:~ss a„na~ss Si.`i\A1"UKF ,Jdckson v_r_!IG~L 3L zo P~cl<' c«,l' _ :?'', SThTE 5 :!T!` ODL TTTLL :::. r:.c ,~e~iso:; : Cirral/ ~:are t . _ ... SEMINOLE ROAD STRIPING BID SPECIFICATIONS Stripe Seminole Road from Plaza to Hanna Park. OPTION #1 Using FDOT approved reflective traffic paint on the follox•ing; Approximately 10,560 Lineaz Feet Extended Price '~ s 4 Inch White Edse Lines LF Price / shy ~~ 4 Inch Double Yellow Center Lines ~' j ~ ~ LF Price / ~ yr . "~ GRAND TOTAL FOR OPTIONr1 (PAINT) / .~ j /d ~ " C~R/'I ~1C~/+C~'t - QLt+- LJ f'IiCG iS . ~J pt~ yrC~ti,~ , OPTION r2 Lsin~ FDOT Thermoplastic With Reflective Beads :approximately 10;d60 Linear Feet Inch R'hix Edse Lines LF Price ~ Inch Double Y"ellow Center Lines LF Price GRA\D TOTAL FOR OPTIO'~ 2 (THERtiIOPLASTIC) OPTION €3 Using FDOT approved RAISED PAVE*SENT TGIRKERS (RP*fs) (vies:able frost both directions), provide cost fo: CENTER LZNE: ,•L~,i~(CSf ~ ~% and EDGE LINES• y !i/'~f l'6S/ b .ICs OPTION C3, IF SELECTED BY THE CITY, WILL BE USED WITH OPTION Ol OR OPTION 02. CITY OF T~eacctic b'eacli - ~Eazida 1?00 S.aNDPIPER L4.\E y_. _ _ . _. _ .. _. _._ ... ATL4.~T(C BEACH. FLORIDA S?235-4351 TELEPHONE (904 ~ ?~ i-SS19 .r1 F.~C ~904~ 247.5519 September 4, 1998 CITY OF ATLANTIC BEACH BID N0. 9798-34 STRIPE SEMINOLE ROAD PLEASE SUBSTITUTE THIS PAGE FOR SIMILa32 PAGE IN THE BID S?ECIFICP.TIONS, THE PGRPOSE BEING TO OBTAIN ~V P~DITIONAL PRICE, UNDER 0?IION .`'3, FOR R4ISED PAVE_aLFNT PL9RRER5 (RP`?=_). PL~45E ACK.\06ZEDGE R°_CEIPT OF TcIS P.DDE\°D1,1 \0. 1 E~\D EFCLOSE IT F;ITH YOUR BID. ~a ~ ~ BIDDER ' A\Dll14D. ~.tK ~ ~r~~Pa ~ C ur INbU ;;. M,.~,.Y,W„Y, E~ANGE ,, a .. .. .7 09/04/98 -ROOUeER THIS CERTIFICATE IS ISSUED AS A MATTER OF BiFORt1ATpN CECIL W POWELL S COMPANY ONLY AND CONFF3iS NO RIGHTS UPON THE CERTIFlCATE HOLDER THIS CERTIFlCATE DOES NOT AMEND, EXTEND OR PHONE: 353-3181 FAX: 353-5722 ALTER THE COVERAGE AFFORDED BY THE POLICES BELOW. P O DRAWER 41490 COMPANIES AFFORDING COVERAGE JACKSONVILLE FL 32203 ~PANy A RELIANCE INSURANCE MSURED _ COMPANY ROSE SERVICES INC a F C C I MUTUAL INSURANCE CO coMPAHr 170 CUMBERLAND PARK DRIVE C ST AUGUSTINE FL 32095 COMPANY I D COVERAGES THIS IS TO~CER7IFY THAT THE POLICIES Of INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWRHSTANDING ANY REOUIREMENf, TERM OR CONDINON OF ANV CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE 55UED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, E%CLUSIONS AND CONDITIONS OF SUCH POLICIES. UMRS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO LTR TYPE OF D{iURANCE POLICY NUYBEA POIkT EFKCTNE DATE (YWDDIY`!) POLICY EIVPATON DATE NWDDIYT) lBAR3 DE HERALLwam SJ2834034 1/15/98 1/15/99 GEHERALAOGREWTE s2 000 000 X COMMERCULL GENERAL LIABGJTY PROCUCTS-LOMPATP AGGI t2 OOO OOO CLAUAS MADE QOCCUR PERSONAL tAOV WURY t1 OOO OOO OWNER'S iCONTRACTOR3 PROT EACH OCCURRENCE it OOO OOO FlRE DAMAGEVw'Y en. 6n) i lOO OOO MED E%P (Am/ P~. Dr1an) I f S, 0 0 0 AUTOMOBILE tusnm SH2846802 1/15/98 1/15/99 1 000 000 ANY Av*D cDMewm swGLE LMR , , t ALL OWNED AUTOS ~ BODKY WURY -; SCHEDUL:D AUTOS I IPF. PFRIUA) i I X ~HIR'cD AUTOS I X j NON-0YMED AUTOS BODILY WURY IPM .otlMnq t PROPERTY DAMAGE I 3 i GARAGE LIABGITT AUTO ONLY - EA ACCIDENT I f ANT AUTO OTHER 7HAN AUTO ONLY: EACH ACCWENT t I I . AOOREGATEI f ExcESS LLABGTTY SX3005440 1/15/96{ 1/15/99 EACH OCCURRENCE s9 000 000 X IUMBRFIA FORM I I AGGREGATE i9 OOO OOO OT:T., THAN UMBRELLA FORM I t WORKERS COYPEYSATON AND OO1WC96A23350 1/01/98 1/01/99 X STAMORY LIMR3 ' ~ .:.. EMPLOYERS' LUUftJTY SOD OOO S EACH ACCq)EM TIE PROPRIETOR/ PARTNERST%ECllRVE PNA DISEASE-POUCI'LMR j SOO OOO OFFICERS ARE: EXCI DISEASE -EACH EMPLDYE f 5 O O O O O OT1ER DESORPTION OF OPEM7IDM&LOGT016/YEMCIiEIfPECIAL REHt CERTIFlCATE HOLDER - ii r ii%ii~i ,l ,/ G%// i :,.: /n/,..- //%/.,. ,,, 1.C~NCELLATION rii,i!/„;r,. //_,.e.~/i/~y/i L ., i.~/, J///%i//o, i,, i% s6iai SHOULD AM OF THe AsOVE DEBCRSED -DUCRt BE CAYCEILFD BEFOIIE THE CITY OF ATLANTIC BEACH EIIPp1TKN1 DATE TIFnEDP, THE 63UEI0 COWAYY TVIJ. EIOEAVOR TO YAL 3 Q DATi wRmEH HoncE TO THE eEmTnDATE HOIDl11 YAMm TO TK LlfT, - 12 0 0 SAN PIPER LANE sur FAWRE TD MAl weH R071CE SHALL BAPOSE Yo oBLwATaH M ILAYlTY JACKSONVILLE FL 32233 DP AIA KEO woY THE eOYPARf, Ry AOEYit OR REPIIESEMATNEL AUTMOII~D REPIRSORATNE I Stan Storey ACORD 25.5.{3J83~i/.%/r„ sir ~~i.l,., r.'/r!/;;,, /1,:: G _r~/riir,ii/%%i~„ „~;%„ ~y ACO~PGN 1j1~! T CITY OF ATLANTIC BEACH, FLORIDA BID NUMBER 9798-34 REFERENCES Ron Price Vice President of Engineering Barco-Duval Engineering Inc. 7587 Wilson Blvd. Jacksonville, FL 32210-3536 (904)-772-1313 2. David Coxwell President J. B. Coxwell Contracting, Inc. 6741 Lloyd Road West Jacksonville, FL 32254-1249 (904}786-1120 3. Gary Wilson Project Manager Petticoat Contracting, Inc. 11025 Blasius Road Jacksonville, FL 32226 (904)-751-0888 •. m In m n m n v. .. .. O O i O Irl m n N H a W N 2 w J ^ ~% '1 Y W N W L'J ° U N J ~ J u a N Q ° Q < C ~ U > U O~ o w Z ° ~ a U ~ to Z S O ~'7 F- N G] O+ 1 n T P ~. C lJ~~ N N ~ F i U ~~ a0 N `a W N 8 O 0 N N -T~d._H:{~ Iii:'. . r ('%~ (v Fri °7 4= i i i` o _ n~%~ ' _ ~ L ~ Q t _~' . . . 1`C Z M .... LN H .p i±, f" J Z _ Q S D O C w x W 'r Q J LI ~ ~ • - y ~.: ., W U CC W rn U .r J m y a W 2 Q J J W U Cn M I N n r~ W 1!7 > >O~ „. Hp ~ ~N ~ Cfp Y Y OCW U ~ QZ Z QJ dM M G~ H Cal O . Z~ fn ZW QM W ¢Z J~ U .J rl ca .-~zoeF- W ~ W fA m • K •m~ SF- WZZU' ~H H » U 1 WWUa O UItAO na oonr- ~Wln oc¢ .+ y N N q 1~N N~ N O.Y W yp6Q~ 8W 6W ~< ~~< ~m oe o In i-m UO ' WN Jt7 J OJ V It x a c~ V-7 Q NH Zff1 O.~ UO 0 N01 O Sx 1 60 O r» M <a o r'q e u~S N uW }~ F O ^1 m h n n O O n n N O O O O O O 0 N N O O O O O O O O 0 0 O 0 O 0 - 19 - t:«m W-9 i>". septwrew 199n D+owmr+ r •. Trsa,ry avs.ar Rwww S..v Yam Itl lone eaten, m Burris Xt~1,5~0^^4 R~ ~ ~~~ ~ ulr.~+..~ar m papa aJ/ltvi .?0 95 Enter your TIN M }hs appropriate boa- For Individuals, this b your social security number (SSN). For sole propnelDrs, sea fhe Inshuctions on pope 2. For oche erttitln, e b you employer Wenti5pti0n nurrtbe (EIM. n you do Iql have • number, see How To Obtain • TIN, beiow. Nate: M ex Kctxmf h M more Clan one name. see the Burt on page 2 for puidNinea of wlase number M MIlf. Secid eearrNy rsantrer OR Errgieyw Identllleatlon m.//nDw l0 ~ 7 .cea«,1 r.rRE.gzl hart roplorwll For Payees Enempt From Backup Wlthholdtng (See Instructlons on page 2) Requumteft earns and eddrsas lopoona4 GrtMr,.atlart-UrWe perulDes d psrlvy, I oenify that: (11 Tt» rsrnDsr fho.m on tale lortn N my corned taapayw Identification number (p I am weitiro for • number to be Issued to me), and RI 1 em not eub)M m backup wntJsddiro beuuae: (e) I am s:empt hom backup withtgidinq. p (b) I Mva not been notified by tree Inlemal Revenue Sarvka ORS) that I am nlbted to backw wHMdding as a nsuH of • lallure to report aH inlwest v dividends. or (e) the IRS has edified ma tlut 1 am ro brq« subject to beckw wahhdding. Gertmutlon Inllrssceons-You must vosf out Hem (21 above H you have been notified by the IRS treat you era cunenlly subjK) to Dackup wltnnoldro because d Imdevregortiro Merest «dividends on your lac velum. F« real estate iransaclions. Hem RI does not apply. For mortgage Merest paid, the KquisHlon v abandonment d secured Droperry, contdbvtlona to an Individual retirement ansngemenl pRA), end peneraly payments dy+w than Interest and rvidends, you are not required to sign tM Gartlficatlon, but you must provide you coned nN. (Also see Sipnlnp the Gr(Mtcation on pope 2.1 Please Sign ~--->z_ °a,. - 9~9 98 Mere +;ier..n.. - ~ ~` ~-~• ISecfion n/amcef n b tlw Inlemal Revue Code) inapow of Form.-A person who Es requead to e1e an irdprms110n rehm srHh tM IRS mull obtain your c«ncl Tel to report Inc«M pa-0 to you. red estate bensactims. mortgage hriwesl you pa;e, tM acquisyem « abandmmad d secured property. « cvredbutions Ya nude to an IRA. Use Fpm W-9 b lumish your cpreCt T1N Io Ow nqueztw !O+ person afkiro you to Nmun your TM antl• Mwn epdiuD4. 01 to uAiry n+al Ne nN Ya an Mashlro b correct (p ltut you are wanaq 1« a numbw to u lssuedl, lA b certHY Owl Ya are red suhjed to Dackup sslluwlQvp. arM PI to c41m a:emptlon hom baUrw wHhtwlde,p a you are an saerrpt payee. Famishing you coned TIN end makhq tree aDOroprbte cereficatima will prevent prb~n payments Dom Giro wDjsA t wtkw sntnholdng. Note: N • rputsfer plies you a brm oN+w Oun a W-9 m nqueff yen TN, you must use Irv requsstw'a brm. How To Obbh a Tl1l-d1 you dq not DM a TIN. apptY Ia me irterwdaldy. To aptly. get Form ss-S, Apd',ritim la a Social SecvritY Number Ctd pp hdwiduW), hom your brJl office d e+e Sooal Seardty Admhilnation, « Fern JS-1, Apdir~sm for Emdoyw Wenlihcaeon Numbw ~^r businesses and i oNw entH:esl. Irom You local IRS oOCa. To e«ndet• Fpm w-9 N you do rot Deus TN, ..rile 'Apo4ed for h Ne spau Ip V+e TIN h pan I, sign and tlm U.e loan, end give H to Dv requefler. CMeray, Ya via NM DM fi0 days to obtain a TIN and h,mian H Io Ina requesiw. N the requester does red receive your TN wHhh 60 days. backup wilhnOldnq, H appliUple, win b.gin antl corNnua unw you lumiah your TIN l0 Na rpuester. F« ApONaa MerM «QrvidMd payments. Me payer must aswdst one a iM Iollpwiro Options cpncsminp Mckup wHnnddlnp tlurhq Nis 1SOEaY period. Under optlp+ (1), ^ payw must Dackup wHMOId on any wMdrawals you make hom your Kc«xd ahw 7 business days af!er Ne rpuestw rKNVH Nif IOrm Dock [rpn you. Undw optlon Rl. Ne payr mdse Gckup wlNnad on any reportabk blatant « dHitland paymirrh made to you KcWnl, regsrdlfu d wlwtnw you make any wehdrMais. TM wurw Mt++~^9 undw opDOn RI rn+s1 bsgh rep leUr Nan 7 grynsss days aflw Na raquestw receivtl this loan Dark. Undw optlo^ R), Nt payw V r.qukee to nhmd ew .mo,,,n wHMde n your eenttwe nN b rKeivad witlth Uw 604ay period and you wM not subjM to backup wMndduq dudnp Nat pwipd. Note: Wrferp 'Appree b/ on Vu loan means Owl you Mva akesdy apOtad for a nN OR Naf ypU h1aM b apply yDI OM kt du MY MIIR. As eom u you receive y«n nH. comp4la enotMr form W9. hcluda you TIN, sign end dat• Ilw loan, end give a to tM requeAw. 9/hal le Backup WMMWInpT~ertonf makiro unain payment to you era required to wHhlgid end pry b Ne IRS 20% a fuch paymMb undo cwtain condraoni. This is Deed 'backup whlJwidnp.' payrtwmt Nal could W subiM to twckuD wHMrordinp h[tude Merest, dividends. GL Ne. 10271% Request for Taxpayer I alY. thl9 tdrrrl to Ident(fication Number and Ce€Lifit:ation "1Q F°QOe'tef' o° HOT Bend to IR3. as aam d 0a Pnm w aaHS st+me raanGr 1~ ra4 h PY1 I Mb.. IW rfe.sOem N eels 2 M tK mrne Ms Yfsaaf.) brokw and boner eaUange Iransacnoro, rent. royaHies. nonemptoyee compensation, and uruin paymamz Irom Lsniro but operat«s. D.rt do red hciude real effete lnnuctlons. N you give [rte requester your correct nN, make Ne appropriate cenitiutions. antl report K your laaaDle Interest and dwitlends on your tea ntum, Your peymMla win not be sut>jM to Dackup wHM010,ro. PaymMis you receve win M subject to backup witnMldiro H: 1. You do red hrmiah your TIN to tM repvestw, p 2 Tree IRS notlfies iM raqueflH that you tum4hed an hconed TIN, p ~. You era ro1Nud ley Na IRS Chit yw era tublect to Wckw witMddnp Delouse you lased to report an your inbred and drvidMds en your tea nNm (Ip rep«uaa Mwpt NO drcidantls mly1. « 4. You lair to cartlty to N! rsquesler 1fiN you era not fuDjr_t to Dackup wantgldiro undw I71 above O« reportable htwest and dvidard accwrHS OpMed crew 19aJ Only, « 6. Yw lore to unify Your TN. This applies oNy to nporbDle literal{, Dividend. broker, « Dartw eacnange KcouMS opened aHw 1907, a DmkN Kcounlf crositlaed hacove h 79x0. Eacepl es taplained h (5) above, doer reporbbla peymenla en sublKt to Dackup wilMddinq Only M (1) Or ([) at>OVe e7pf es. Cenin payees and payments ao aaempt Imm backu0 wehhddinq and hlormabOn reporting. See payees and payment Exempt From Fom+ W-g IRrr 1-911 SEP-02-96 00:31 RI'7 PURCHHSING ATLANTIC BCN 904 2473019 t BID N0. 9798-34 -STRIPE SEMINOLE ROAD FROM PLAZA TO kANNA PARK SUB;fITTAi.: UlUU1:K BUSINESS eL7DaZL55 BY ~ V C~' 1 ~o S ~ --- •-- SI:,NATURE Sf • ~Niu~ t~wc F~- 32 0 9~~" /"ies, o~~ CI'!'Y, S'f`hTF. 6 2I CODE TITLE CONTAC'T' PERSON: /`./e ~ ~ ~~ ~ -e 9a 5'-82y-~~ y 9 :1llSINES i TELP.PHOSE P.04 T~LEeuone: 9v y - ~'2 `r - 8~ y `~ £EP-94-98 03:44 PM PURCHRSI NG ATLANTIC BCH 904 2475619 SEMINOLE ROAD STRIPING BID SPECIFICATIONS Stripe Seminole Road from Plaza to Hanna Pnrk. OPTIUN #1 using FDOT approccd reflective trlfTc paint on thr follo~sing; Appn,aimately 10,560 Linear Fret 4 Inch White Edge Lines ~ Inch li>~i: Yellu~i• Cente~ ~ N'r.~~ GRAND 'TOTAL FOR OI''1'ION 1 (PA1tiT) ©' ~ LF Price ~'~ ~ LC Price OPTION #2 Using FDUT Thermoplastic \\'ith Reflective t3eads APProximatclp lU,S60 L.incar Feet 3 Inch 1\'hitr Ldgc T.incs ~, Z~ T.F Price 4 Inch Yellow Ccntcr Line ~' ~ ~ LF Price .~P~ ~~ . GIt.4ND TUTAI. EUR OPTTON 2 (THERVIUPL.4S"1'1C) Exlrnded Price 9Sn• Div RSa• ~y .~, 900. gc~ ~ ~ 6 yo • o0 v 2, ~/S6 . € c7 ~,s; S_~G• ~ ~ OPTION G3 Usinlt FI)nT approved RAISGD PAVEMENT MARKERS (RIMS) (vievablC from both direcClon^.) , provide cost for CENTER LINE: 3 •SU su.. q 2 `1. O o and IiUCE LINES: 3.Sos..- c rOfrwa~ei Q~ ~•Ov aPp .~ ZG`t 2P~~ G. e.~l, ~;fr4Foo OPTION i'3, IY SE1.h;CTI:D hl' THt: CITY, NIL]. BE USED WITH OP1'LON Cl OR OP'l'ION f2. P. 02 SEP-04-96 03:44 PM PURCHASING ATLANTIC 8CH 904 2473819 P. 01 CITY OF ~tla+ctie ~cacls - ~(auda !~. __ . .. - ~.- ~~'ww September 4, 1998 I:ou saNnrlri:H urle ATIANTIC DLaCH, i'LORIDn 17GS:Y13dI Tia.ia'HONE :5U•1)'La7•Sn)X FAC ItN~t1117 Sri I!) CITY OF ATLANTIC BEACH BID N0. 9798-34 STRIPE SENZNOLE ROAD PLEAtih: S(:BSTI'ruTE THIS Pac:E FOR SI*fILAR 1'AGF, IN THL• BiD SPECIt'ICA'P1UNS, THF. PURPOSE BL•ING TO OBTAIN AN ADDI'I'TONAL PRICE, L'NUER Ol''rTOR 43. FOR RATSF.P PAt EMHN'r MAFP.ERS (RP~IS). PLEASE ACKNOWLL•'UGE RECEIPT OI' TATS ADDENDUM N0. 1 AND ENCLOSE I'I' W7TH YOUR BIU. ~~~~~~~ BIUDER SEP-02-95 00:32 AM PURC HfiSING RTLHNTIC 8CN 904 2476519 P.06 CITY OF ATI.AlITIC REACH DOCUAU:RT REQUIRF:`~NTS CHEC'~d.IST f _~'A. _I SID DO:.'D (if required on this project). ~OF:IGIN?1. Insurance Certificates (copies. ::erores, or facsimiles are UTACCEPTJ.DLE), naming the City of Atlantic Beacll as Csr[iticate linld¢r, shoving they leave obtainad and will continue to tarry Workers' Corpcnsation, public and private liabJlicy, and property day^,age insurance during the life of. the aOnt'aC t. ~Threr_ (3) references from companies or individuals fur whom the bidder has co^.pletcd work or provided :i product during the pas[ 12 months, of a comparable size and nature sc this project. Flovev¢r, Waning tl;e Cicy of Atlantic Desch as a reference or. p~sc projects is U~ACCEPTADi.F.. J ?roof of OCCUPATiOh'AT. L.icens¢ (copies ICE acceptable). ~~ id submitted IN TRIPLICATL (three (3) sets). Signed copy of DocuMents Requirements Chacklist. The above requir n. nen~ts havQe bee ed end ate understood by bidder. SZGI:ED: ~" ~ _ __ (Bidder or Ageni) UAT::: 9 Q/ ~1 p BID N0. ~ 7 ~ ~ • 3 L~ CITY OF r~tLa.dlc beads - ~lauda 1200 SANDPIPER LM'E i_._._. . '_-. .. .._...... _.__._.__ ATLANTIC BEACH, FLORIDA 32233-4361 TELEPHONE (904) 247.5818 ~\ FAR (904) 247-5819 September 4, 1998 ADDENDUM N0. 1 CITY OF ATLANTIC BEACN BID N0. 9798-34 STRIPE SEMINOLE ROAD PLEASE SUBSTITUTE THIS PAGE FOR SIMILAR PAGE ZN THE BZD SPECIFICATIONS, THE PURPOSE BEING TO OBTAIN AN ADDITIONAL PRICE, UNDER OPTION #3, FOR RAISED PAV~NT MARKERS (RPMs). PLEASE ACKNOWLEDGE RECEIPT OF THIS ADDENDUM N0. 1 AND ENCLOSE IT WITH YOUR BID. SEMINOLE ROAD STRIPING BID SPECIFICATIONS Stripe Seminole Road from Plaza to Hanna Pazk. OPTION #1 Using FDOT approved reflective traffic paint on the following; Approximately 10,560 Lineaz Feet Eztended Price 4 Inch White Edge Lines LF Price 4 Inch Double Yellow Center Lines LF Price GRAND TOTAL FOR OPTION I (PAINT) OPTION #2 Using FDOT Thermoplastic With Reflective Beads Approximately 10,560 Lineaz Feet 4 Inch White Edge Lines LF Price 4 Inch Double Yellow Center Lines LF Price GRAI\'D TOTAL FOR OPTION 2 (THERMOPLASTIC) OPTION $3 Using FDOT approved RAISED PAVEMENT MARKERS (RPMs) (viecable from both directions), provide cost for CENTER LINE: and EDGE LINES: OPTION $3, JF SELECTED BY THE CITY, WILL BE USED WITH OPTION $I OR OPTION $2. To maintain FDOT reflectivity, the paint needs to be reapplied every yeaz. Thermoplastic will last between 3 to 5 years and with the expected traffic on this road, we should be able to get 5 yeazs of useful life. RECOMMENDATION: Award to Rose Services, Inc. for Option 2, FDOT Thermoplastic with reflective beads in the amount of 55,596.80. If funds will be appropriated to resurface this section of Seminole Road within the next two years, then we recommend Option I, Reflective paint. Funds are available in the Streets and Maintenance road and material supplies account. ATTACHMENTS: Bids & Bid Specification Tabulation of Bids REVIEWED BY CITY MANAGER: ~ AGENDA ITEM I~`O:_ 45..L DATE: q- /~ _ 9g CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Seminole Road Striping SUBMITTED BY: Robert S. Kosoy/Director of Public Works ~~ DATE: September 10, 1998 BACKGROUND: Bids were opened on September 9, 1998 at 3:00 PM for painting 4 inch white edge lines and 4 inch double yellow center lines on Seminole Road starting at the 5-way intersection leading north to Hanna Pazk.(Approximately 10,5601ineaz feet). We had two bidders Rose Services, Inc. and Pro-Line Engineering Corp. OPTION #1 Using FDOT approved reflective traffic paint: ROSE SERVICES PRO-LINE ENGINEERING WHITE EDGE LINE $950.40 $1,584.00 . YELLOW CENTER LINES 950.40 1,584.00 - TOTAL FOR PAINT $1,900.80 $3,168.00 OPTION #2 Using FDOT Thermoplastic with Reflective Beads: ROSE SERVICES PRO-LINE ENGINEERING WHITE EDGE LINE $2,640.00 NO BID YELLOW CENTER LII~TES 2,956.80 NO BID TOTAL FOR THERMOPLASTIC 55,596.80 NO BID OPTION #3 Usin FDOT a roved Raised Pavement Mazkers (RPMs A roximatel 264 mazkers each): ROSE SERVICES PRO-LINE ENGINEERING WHITE EDGE RPMs $924.00 $1,056.00 YELLOW CENTER RPMs 924.00 1,056.00 TOTAL FOR RPMs $1,848.00 $2,112.00 DEC-03-98 THU 11:02 AM AflER1SEAL Nl: FL hAX )111. yU4 tl1U 5yyy Y. Ul q~N~. ~; ~ ~~>>~ w9 J~ ~airi~e~1® NORTHEAST FLORIDA INC. Post Office Box 4492 • St. Augustine Florida 32085 • (904) 826-0101 Three (3) reference from similaz striping jobs completed in past 12 months: ~pN~ , a; rh.e.,~~ K.e.e.h M,~ ~ White Coacuvction SR30 Bay Co. 559,223.13 P.O. Box 790 35~~ ~ Q3 _ I ~ t} ~. Chiefland FL 32644 Ranger Construction P.O. Box 15065 W. Palm Beach FL 33416 SR407 Brevazd Co. 574,285.37 (Ro4) ~6~ -8383 Da,Je. Ca,(v~a Mar-~~n SR104 (Dunn Ave.) S26,298.62 6L' al't/ Atlantic Coast Asphalt P.O. Drawer 40949 Jacksonville FL 32203 ~ao~)~gb-lozc~ ~oY~Q,-. Kl~aa,r, 1I0 N0. 9899-5 -STRIPE S=SIKOLF. ROAD FRO:i PLAZA TO RAA'NA PARK .. _ iUdHI TTAL' neri5eal Northeast Florida, Ind.. Jo Ann Maxhimer dIDDEA P.O. Box 4492 - - BUSIrESS ADDRESS L4TURE S V• President CITY, ATE 6 ZIP CODE TITL'a DATE: 11/25/98 ~ana)826-0101 B~SiSESS TELF.?BONE COVTACT PERSON: G McKinney (Mack) Cartin TELEPKUNE; ( 904) 826-01 01 ~ ~arico~/ A~~t~r~ tr~r~~ NORTHEAST FLORIDA INC. Post Office Box 4492 • St. Augustine, Florida 32085 • (904) 826-0107 Three (3) references from similar striping jobs completed in past 12 months: ~~' White Construction SR30 Bay Co. u~(, ~ ~ P.O. Box 790 1~ ~ Chiefland FL 32644 S~9" Ranger Construction SR407 Brevazd Co. P.O. Box 15065 W. Palm Beach FL 33416 Atlantic Coast Asphalt SR104 (Dunn Ave.) ~ ./~ , P.O. Dmw~er 40949 B~, Yom) Jacksonville FL 32203 ~~~~. $59,223.13 $74,285.37 $26,298.62 °'~ v!` .T-1.w' ~LO'f 4aed r>L/or ~ ,~ ~rP~4~d.. W U LL ~ O C X X C • C `C ~ E W v ` o t i Y e 9 Y ~ ~ ~ _ W U Q a x W W U a H z w v U 2 Q ~ n G z w w O (% Y Z Zr-1 J w o.+ W LL w F> U .y+~o lL ,.1 O V y t y f a° n ~ FW u^ i U ~ ~ V V Q `` Q l~ N m X J w e W M ~ F U +~ Q > V W z y u w m tea' a 1 \ ~ ~ ~ ~ o .: o.: ' cv 4 Y, ~ W v s ~ a Z X Y, ~ W O +~ t n W t3 ~ U m ~ a Q ~ N _ " r a ~ ~" ~ z • ~ \ \ ~ N ~ Y n n ~1 r-1 x C V O ~ ~ N ~ Y V V i ~ +~ U " z o o u .a n q 2 X ~ ~" ~"' Y V Z Y LL L U V 0 ~~ d O O W C Y w ¢ N w Z .. w M H W M ~ 0 z a 4 0. H u Y 2? Nay ~ ~ ~ 0 ~ ~ N Y V V 0.' U U Y C ~ m P LL < < ~j Y p (/ O LL ~"' W Q 0 H ~ 1+ 0O c r' o w e w Z?; 6 m p F p K w Y ~.. Y [[.<~~ R y< L zt w p Y O ~ ~N 0. m aL 6 C F C i M O ~ V M V ~+ H O. p J ~ ~ 2 m ~ O .? n b F LL m W r W 0 U } I NOV-24-90 02:23 PI'1 PURCHHSIHG ATLANTIC BCH 904 2473919 CITY OF ATLANTIC BEACH DOCUeffiIT REQUIREtD3NTS CHECKLIST 1 _A I HID HOiiD (If required on this project). ORIGINAL Insurance Certificates (copies, ::eroxss, or facsimiles are UNACCEPTABLE), naming the Ciey of Atlaatlc Baeeh as Certifieee• Nolder, showing they have obtained and will continue to terry :~orkere' Compensation, public and private liab111ty, and property damage insurance during the life of the contract. Three (3) references from companies or Sndividusle for whom the bidder hao coaple[ed work or provided a product during the past 12 months, of a comparable sire and nature ac this project. However, naming the City of Atlantic Beach as a refarenee on. onet projects is lP.1ACCEPTABLE. ?zoof of OCCUPATIONAL Licenvs (copies ARE aeeepreDle). Bid submitted ZN TRIPLICATE (three (3) sets). v I Signed copy of Doeunencs Requirements Checklist. The ~tov/e~requiremenee have beta anted and are understood by bidder. SIGNED: ~ ~'V (iYI'vj'( p Q' J (Bidder or Agenr) DATE: n I I - 25 ~ I CJ SID N0. ~1 sqq -.5- P.03 N{OpV(-24-90 02:26 Pm Farm ~Y ~.7 oY.. MrN t 9911 o.www r .. Trarwr PURCHRSING RTLRNT IC BCM 904 24T3H 19 P. 06 Request for Taxpayer Identification Number and Certification lane (n I•m Nmtl, W firt NI tlrW tle IYIM al dr exsan a rdq roost auNar na near a AmeriSeal Northeast Florida Znc. aualraY Tama Isaa IneDeMOn w ketKtiana as a•g• 3.1 ° AmeriSeal Northeast Florida, Inc. A`an cnKa aOplepMla tpr; ~ Ire+iOYiVStl• arapriNa pppanUen a Aap•as (rM+rnp~, avast. arltl apt. aW rol P.O. Box 4492 fir. ltwa ono 21P Cnee FrttK your T1N In the appropriate box. For indiMtluab, this b your todal security number (ssM• For sde proprietor, w me Iresbvelbna on peps Z. Fer Omar entltle, h b your employer k7sntlsrytlon number (EIN). h you dO not have a number, aero Mow To Get a TIN below. Nora: M tlfe acaanrt !s to trots than one rJme, see trrr tiwt on page 2 /a IpttiHe/lnes on wlgss tarntber to arrter. UrWK pertrtie a per)wy, t nrtNY roar: focal a•taalry rvmtbar OR tGrlat•Y~ b•niMeatan raartas. 59 2q 82056 - ~ Glue form t0 Lrla requester. Do Nt7r send to :he IRS. QItIR - ............... v. rum• one aeeraa• taer;n,,.a aoewan mrrlDUtq rr.a Far Payvsa Esempt Frpm Backtq 1Yrthholdinp (See Part p Itutructloro on Dena 9 t. TM nvrCar Ngsttt On tfia form b my Canec4 Itapayer klanehltatlpt IMNfK t°r t M e+eNnp 1K • nURlby to lM betM to ma), and s tam rla •uWct to b•rxW sMtlerardkp !»eawe: (y t am a:enpt from binary wrtMddlnp, a (b) I Irre tM been rotlaed q' ~,e Imemel Rewkle 6erNw that I M atfjers to bKkup wRMtoldlrtp u s rwrft d a tallua b report sd knKM w QNidaree, a (e) h• IRS Tree petaled me dtaf 1 em no bnpar wtysa to laadarp wrthnddirg. CartMwtlon trrvuctloro.-You must nose out ham 2 at»va a you have Dwn ndlRed by tM IR.4 the you Ke arnmly subject b ts.oicq wilMaldlesp bawuw d uMeReportlrp Merosl or dividends on yow tax rdurn. For red estate erltlw(alarm. item Z dose not appy. Fer Trott rxareat prod, tM eeauititian a ab.ndafnarlt d aecved property, rargallrlon a debt sortotbalore to sn hldividtre reth.rt>.rrt Y*+nCtrn ~ nRN. and p.~aq Isayrrraraa tatty fluff Imeret end fividandt, You tae not rgriad to afpn do Gnmtatlon, but you rtast provsde yosa aonesY TM. (Abe eM Mrt Itl kvtrsrctl°rri en peps 2J Ha9re odor -_Z`!_ [!°'!'ir i, _ __ Oeb - ~' `S /-10 Sealon n/srancee are f0 ~ /rnanal Aesenue Code. RaPOea of Farm~A. Doran woo b ~•eGtdred to fie an Momvtlon Tatum wtm Qse IR9 nkAt pet your CORK! TIN to apart k+er~na pak t0 yw, red Tree trartaactlarta mortgage interest you paid. Cte togtddtion or abarwartmerrt of saevrod property, anoelbtlon of debt, ar eontrlbrtlore you maW to an IAA Use Farm WA to pka your correct TN to the nquFatK (tM person regtxstMq yaw TIFr) and. wttan appflcade, (I) to cerC(y Cte TIN you ate 9^''^p b Dorset (or you ue wdonp tar a numta,• to a baurt4l, n1 to certify you are not subject to backup witnholOlnp. p (7) to clan+ eaempbpn Irom backup vnrhndaNp i! yW are in esempl payee. G~nnp your cDrrec' TIN and ma•,np v+e appropriate cend¢nions wttl prevent cMa~n payrnantl from being suDlKt to backup rriThDltlmp. Note: ll a nGwster gives you a loan otMr frnn a W9 to rcpuest your TIN, ycv must use n+e reQoeam/s loan it l1 Is suastanfia/ly rmdar ro lhrs corm W9. M'tsat Is Backup Wimhaldlrg?-persons making Csr:mn payments to you meat wMhndd •nC pay 10 the IR3 ~ / K Or aUCn payments tsrMK taerWn aontltBOrls. Tnls V wllsd 'badorv wltlthddtrp.• Pttymsrtb that wind basubjea to adap wifhhddkg ktdude Irtternt dlNdartda, brokK and tHRK dttYHtlOe ttlt)>OCtiefla, rents, royWtlaa, nonerttpbyse Pry, sn0 certain paymenb from MNrtp boat opFtator. Real estate tranaaCtlOfb are not suO)xt to lucwry wlthhpldlnp. li you plus the rcquestK your wrtaet TW, make me proper certllluaoru, and rcpoR ea your taxads Mlarpt and dividends on your tax IeNRI, your payments MII not be subject to backup wmrlobinp. Paymanb yW rsoeirs wp( be subject to backup wlmltddlnp h; 1. Yeu de not hlmish your TN to me I!Q'Jfatar, el 2. The IRS tells the regwstar mat you famished an fnfxmeA TIN. or 7. TM IRS tens you mat you an subject to backup wimntaldlnp t»nuse you did not report atl your Interest and Gnldmds on your tax Tatum (lot reportable IntKea[ and dradends aryl. or a, You do not eeNy to me requester mat You era not wt>jeet to bar:kup mthholdna UflOer 3 aDOVe (rOr rfwrtalNe ktlsrsst and dNldKtd afxoouma opened after 1987 pNyj, a 6. Yeu da net eeMty year TIN, Bee the Part la ktatrtxilorte far rR(mtbfu. = .. . Certain payees artd paymertb are ... .. exempt from backup wlmttoldlrtp and h/annaaonrepcrtlnp. 8ve M PtK II atavucaerro and the separate Irubtreyoru for ttu RegtteatK of Form W-a, kew To Oct aTIN.-It you do rat httvs a TIN, appy for one tmmedatrFy. To appy, pat Form ti5~, /lpptieafrOn for a SOCial SecuAty Number Catd (for trtQMduab), from your IOCaI ales of ms Soda) Sewdty AdmiNaValion. Or form 5$-a, Application for Empoyv IOmtlRUCOn Number par DYeinellK end all Omer MtHJ ei), from your bcal IRS Omca. If you do Trot have a TIN, write 'Applied For h the apace Tor me TIN In Fart I, >tl4^ and date ma Iorm. and pits It to me requester. Generally, You will man fuw 60 days to pet s TIN sod Biva h l0 tM rettueatK. If the requnter does rat racefve your TIN wimin fi0 days, batkuP wlNholdirtp, If applicable, wIL Gepln and continue unto you famish your TINT - 17 Fpm Yr1l-9 Isar. a•aa) ~ s~~~rste~l ~~~~~~ ~r~~~ NORTHEAST FLORIDA INC. Post Office Box 4492 • St. Augustine, Florida 32085 • (904) 826-0101 Three (3) references from similar striping jobs completed in past 12 months: White Construction P.O. Box 790 Chiefland FL 32644 Ranger Construction P.O. Box 15065 W. Palm Beach FL 33416 Atlantic Coast Asphalt P.O. Drawer 40949 Jacksonville FL 32203 SR30 Bay Co. $59,223.13 SR407 Brevard Co. $74,285.37 SR104 (Dunn Ave.) $26,298.62 I ~i A_ CORD' (} ~ T F ~z + ~ F ~IAB~ SIjRANCE -`1 asrea - iRODLiCeR THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION DavisBaldwi n, Inc. ONLY AND CONFERS NO RIGHTS UPON THE P.O. Box 25277 END O H CAF O Tampa, Florida 33622 AL TER THE COVERAGE FORDED BY THE POLICIES COMPANIES AFFORDING COVERAGE 813.287-1936 C06pA"Y Hartford Casualty Insurance INSURED OOMPANY ADP TotalSource III, Inc. g 5800 Windward Parkway Alpharetta, GA 30005 coMPAHr C COMPANY D COVERAGES -..•~::-:~~i~ _. kgs-=e'• s'~-... ~.F-,'•, y `~-'+• dir~~t>~~ttr.:w-~'' THIS IS TO CERTIFY THAT-TFiE POLICIES'OF'INSURANCEZISiEDBELOVlHAVEBEENISSU }i N A ' ~ ~ T E1 SURED N MED ABOt/E FOR H E POCTCYPERI00' INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITON OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE I NSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS . EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, UMRS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR TYPE OFINSURANCE POLICY NUMBER POLICY EFFECTV DATE (YWpph'T) PDOCY E%PIRATIO DATE INMmoIYYI LIMITS GENERAL LABILITY GENERAL AGGREGATE S COMMERCUIL GENERAL LIABIL - PRODUCTS-COMP/DP AG S ClAUAS MADE ^ OCCUR ' PERSONAL 6ADV INJURY S OLVNERS 8 CONTMCTOR S PRO EACH OCCURRENCE 3 FIRE DAMAGE (Arty me be S MEO E%P (Arty ma Fe-wnl S AU TOMOBILE LIABILITY ANV AUTO COMBINED SINGLE LIMn 3 ALL OWNED AUTOS ODILY INJURY 3 SCHEDULED AUTOS I nPason/ MIRED AUTOS NON-OWNED AUTOS pOrDILX IaNeNRY I 1 S PROPERTY DAMAGE S GARAGE LIABILITY AUTO ONLY-EA ACCIDENT S AN V AUTO OTHER THAN AUTO ONLY. EACH ACCIDENT S AGGREGATE S EXCESS LIABILITY EACH OCCURRENCE S UMBRELLA FORM ~ AGGREGATE S OTHER THAN UMBPELU FORM S A WORKER'S COMPENSATION AND EMPLOTERS'LIABILITY 21WNJ73500 04/01/1998 04/01/1999 X {DRY UYrlS ER EL EACH ACCIDENT S 1,000,000 vHE PRePRiEipW %.MTNERSE1ECUiNE 8 1NCL EL DISEASE-POOCY LWN S 1,D00,000 ofP4EA5 u1E E%CL EL DISEASE-EA Efi.PLOYE S 1,DOO,000 OTHER DESCRIPTION OF OPERATIONSlLOCATIONSNEHILLESlSPECIAL ITEMS For those employees leased to AMERISEAL OF NORTHEAST FLORIDA, INC. FROM AOP TotalSource III, Inc RE: BID #9899-5, SEMINOLE ROAD-HANNAH PARK/BROAD FORM ALL STATES COVERAGE ENDORSEMENT INCLUDED. ERTIFICAlE HOLO~R ~: +-': ;~~.~,-;;~=~~" ; T~;_-~-gg ~.. ~-CANCEL_LATION •~,~-~p,~s~=• SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EEPIRATION DATE TNEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO PAIL CITY OF ATLANTIC BEACH 30 ATTN. BID DEPARTMENT DAYS WRITTEN NOTICE TO THE CERPFICATE HOLDER NAYED TO THE LEFT. BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBOGATION OR WBILRY 1200 SANDPIPER LANE OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATNES. ATLANTIC BEACH FLORIDA 32233 . AUTHORIZED REPRESENTATIVE ACORD 25.5 (1/95) n'_~..`Lc-.t`S"~~~~~-'~,.- y,-:'--~i 1'T.~.•;-.''- uK ;-~-m ACO~D~ 6f~,7988-'~ .~/P'/,I~I,® ~ r~ s '" y/ .:. w o-~ EI~TI~lCa4T`~~flF C ~~NSI~RJ ,' z- :~, K .~ ~ w$~+% DATE , ~NC~ ~ ~ ~ `~", ," ~ , , ~ PROOUCEn THIS CERTIFICATE IS ISSUED AS A WT1Eq OF O'IF0gMAT1ON Kirby-IAanyue Ineuranee Oreup ONLY AND CONFERS NO RIOHTS UPON THE CERTIFlCATE 1000 St. JoAne Arenas NOLDEIt. THIS CERTIFCATE DOES NOT AMEND, E7fTEND OR Suite 7 Jacksonville FL J3305.834b MPANIE AFF p VEp couPANr A Pannsylranle Qenerel Inc nsvla;0 GOIPANY AmerlSeal Northeast Fledda, Inc. B P. O. Boi 493 cowANr St. AuDUSt/ne FL X3055 C COMPANY I D THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO ME INSURED NAMED ABOVE FOFI THE POLICY PEPoOD INDICATED, NOTWITHSTANDING ANY REOUIREMENi, TERM OR CONCITION OF ANY CONTPACT CW OIHEA DOCUMENT WITH RESPECT TC WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCPoBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS A.VD CONDITIONS OF SUCH PCUCIFS. LIMITS SHDWN MAY HAVE BEEN REDUCED BY PAID CWMS. lT~q TYPE DF VLRURANCE POLICY NUMBFB PGULY EFFECTNE DATE lwuoornl POLICI' EIPFUTIDN wTE IwwoA~l uMRs A GEN FAAL LIABLITY 7141886 BODIY WIRY OLC { x COMPF¢ NE F Ex CPP 12/31/97 12/31/98 H O W.1 S tXw~Y WXiY AOC i X PREM~SESgPERATIp!$ PROPFJtfY DAMAGE OCC i UNOEADROUND EWLOSgN 6 COLLAPSE HAZARD PROPERTY DAMADE ADO i X PRODUCiS,COA1PlF-fED OPER BI a PD CONBPED OCC S 1,000,000 COInRAC7UA! & 6 PD Cd.6aE0 AGG s 2 000 000 NDEFTNDEHT CpTIMCTORS PERSaNAL Wait AGG i 1 000 000 BROAD FORK PROPERTY DAMAGE PFJtSDNAL PLA/RY A AUTpADBLE Lvaim BA0179988 12/31/97 ~ 12/31/98 3 ~ ANY AUTO eoDLr Wait IP.I grvQ i ALL 0M1ED AUTOS (Pew~b Pasp ALL OMa:D AUTOS BODIY Watt (Par sccGnp 1 lOPrr n>n Priq~ P.yyn~.r) NwEO Auros II NONAAhFO AUTOS ~, PRCPEAiY DAMAGE i 1 1 GAfUGE LVBLDY BODILY WaTY 6 N PRDPD+rY DAIAAC.E GDI@II&D S 1,000,000 I E%rscc IVBLRY EAtl1 OGQFIENCE i I UMB~LIA F00.M AGf#(U1TE S I I I I Ono"-9 TfIN UVBF~lA FOMI s WCFME16 COMPENSATK7N AND ' STAMpiY LMfig EMRDYERS UABLRY EACH ACClOENT i THE PROPRtETOq/ PARTNEPSE]~QJTNE P~ o6FA5E - POLLCY Wn S OFFKERS ARE EltCl I DLSFAaE -EACH EAiLOYFE i OTNEA DFSCmPnoN oc DPERAnoNSAOUnaavvEHlcLESSPECUL rtDAs Job No- 9899-5 Seminole Road to Harna Park ,. i. o :. ~„!!„ -CANCEttAT10N ~ CEFITIFICATE -NOtDER ~ s i i ; ; !~%i :/ ; ~/ : ~// ~/~ % :%~ ~ : i _ ,, ,, ,,, , . , , , o , , o . .. , ,. u iii , : ,.,,,,,ii., „ .;: gfOlAO ANY cP iIE ABOYE DESCRBED POLICES BE CANCELLED BffORE THE EWMTgN DATE THEREOF. THE 65UNG CpaANr wLL ENOEAVOq TO MAL Clry of At1aMlG BlaCh f 0 DAYS WAITIFJI NOTICE TO THE DERTFICATE HOLDER RETIRED 3T 1300 fandplPer Lana , TO THE U eDr FAILURE To MAt gICN tgTXF qua uPOSE NO OBlXiA710H OR LUBil1Y Itlentle Beach FL f333~ OF ANr XNO UPdI THE COwANY, O$ AGEHIS DR IEPgESFMATNEi ~' I µ1lilDfl~p 1EPiFSDlTATNE Alleon B B.nlek 1 G L4GJ~1 (~~~G L~ ~/L ~. ,, AcogD 25-f1 (~qSl ~,. ;a%', ,;~ ;,,, ,,,, , ~~~ ,,~~ %,.',,, ;~ /~, ~%r~ ,v„o,%i, ;i„~~a/ ,~> ~ i~ ~ eACOgn;coavogA?wN asxl , iBs Nuv-gin->o oc.c.a rr, ~..........a ...u ... ~..,., ... ....... .... -.......~ BID N0. 9899-5 -STRIPE SE)(IrOLF. ROAD FAOX PLAZA TO HA\TtA PARK SUBMITTAL• AmeriSeal Northeast Florida, Zn~,. Jo Ann Maxhimer BIDDER P.O. Box 4492 ROSINESS ADDRESS rirvA'."'"E'~-~ S V' D Pcir3ant (:ITY, ATE d ZIP CODE TITLE DATE: 1 1 /25/98 ( 904) 826-01 01 Si:STN E55 TELEPHONE CONTACT PERSON: G. McKinney (Mack) ('artin TELEPHONE: (904)826-0707 SEMINOLE ROAD STRIPING BID SPECIFICATIONS Stripe Seminole Road from Plaza to Hanna Park. OPTION #1 Using FDOT approved reflective trafTic paint on the following; Linear Foot Price Extended Price Approxitately 21,120 Total Linear Feet of 4 Inch White Edge Line _ 07x /LF 1 478.40 Approximately 21,120 Total Linear Feet of 4 Inch Yellow Center Line .075¢/LF 1584.00 53062.40 GRAND TOTAL FOR OPTION N1 (PAINT) OPTION #2 Using FDOT Thermoplastic With Reflective Beads on the following; Linear Foot Price Extended Price r,pproxima[ely 21,120 Total Linear Feet of4Inch White Edge Line • 21 ¢/LF 4435.20 Approximately 21,120 Total Linear Feet _ 24¢/LF 5068.80 of 4 Inch Yelluw Center Line GRAAID TOTAL FOR OPTION N2 (fHER.rIOPLASTIC) 5 9 5 0 4.0 0 . __ r 4~R~ CERTIFICATE OF INSU RANCE; ` ' , - . , , .... ~ :, . .. 11//2 a/ a ; PRODLIttR ~~~~~ THIS CERTFICATE M ISSUED AS A MATTER OF INFORMATION CECIL W POWELL & COMPANY ONLY AND CONFERS NO RWHTS UPON THE cERTIFlCATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTENp DR PHONE: 353-3181 FAX: 353-5722 ALTER THE COVERAGE AFFORDED BY THE POLICES RELOW. P O DRAWER 41490 COMPANIES AFFORDING COVEAAOE JACKSONVILLE FL 32203 COMpµy A RELIANCE INSURANCE EBYRED COMPANY ROSE SERVICES INC a F C C I INSURANCE CO COMPAW 170 CUMBERLAND PARK DRIVE C ST AUGUSTINE FL 32095 CpI,IpApR i D THIS IS TO CERTIFY THAT THE POLIGES OF INSURANCE USTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POl1CY PERgD INDICATED, NpTWRHSTANdNG ANY REQUIREMENT, TERM OR CONDRION OF ANV CONTRACT OR OTHER DOCUMENT WRH RESPECT TO WHICH THIS CERTIFICATE MAY eE LSSUED OR MAY PERTAIN, THE WSURANCE AFFORDED BY THE POLICIES DESGIIBED HEREIN LS SUBJECT TO ALL THE TERMS, E%CLUSIONS AND CONDRNNIS OF SUCH POLICIES. LODTS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO llR TY-E OF MBURAMCE POLICY IDIIEER POLLCT EFKCTIVE DATE (YWDDTn -OUCT E%-MATIDN DATE IMMDDIYYI 1)111}8 DEN ERALLLNffTT SJ2834034 1/15/98 1 15 99 GENERALAGOREGATE s2 000 000 X COMMERCML GENERAL LUUIIlIY PRODUCTS •COMPAP AGG s2 OOO OOO CLAIMS MADE ~ OCCUR PERSONAL f ADV lUI1RY f 1 O O O O O O OWNERSf CONTIIACTORS PilOT EACH OCCUMENCE f1 OOO OOO FlREDAMAGEIMYaMWI f LOO OOO MED E%P (Ny wr p.nanl S 5 0 0 0 AuroMOea.E LUSam SH2846802 1 15/98 ~ 1/15 99 1 000 000 X IANY AUTO coMBwEO swcLE LAIR / / i ALL OWNED AUTOS 8001Y NJURY SCHEDULED AUTOS IPA Dwwnl i X MIRED AUTOS X i NON-0wNED AUTOS BODEY NJURY ryw AeryalMl S PROPERTY DAMAGE i DAIUOE L48ElTT AUTO ONLY - EA ACCDENT f ANY AUTO OTHER THAN AUTO ONLY: EACH ACCDEM i I AGGREGATE f ExcESS LUearR $X3005440 1/15/98 1/15/99 EACH OCCURRENCE i9 000 000 ~uMBRELLA FORM AGGREGATE 39 000 000 OTHER THAN UMBRELLA FORM f woD1ERS COwEH8AT10N AND OO1WC96A23350 1/O1/9b 1/O1 99 X 6TAMORY lA1R5 EWLOYEA8' LIABIITY EACI1 ACCDENr i SOO OOO TIE PiIOPRIET0IV PARTNERS1O(ECUTNE fYCI DISEASE-POLICY liA1T f SOO OOO ~ OFFE:ERH NE: E%Cl DISEASE -EACH EMPLOYE f S OO OOO OTMEII I DESCRPIgN OF OPFRATgNBM1OCAIgMfHENICLEB/lPECYL REYf BID NUMBER: 9899-5 ATTN: PAT HARRIS CERTIFlCATE HOLDEN ~. i, ''i Gi~i `~i,i ii, ~; CANCELLATION .., „'i ii SHOULD AIR of TIE NOME DEBCRVD YYAkEt N CANCEIlA:D BEFOIIE TIE CITY OF ATLANTIC BEACH E%PDIATION DATE l/ER[OF, TIE 6bYf10 COYPAIR wLL ERDEAVOII TO SLAT. DATE wRRRl1 NOi1CE TD TIE CEATlICATE 110LDEA NAMED TO THE LVT, 12 O O SANDPIPER LANE sur FAIIBE TO 11AL such /IOTICE sNAU EeOfE I10 onIDATLOII OR NABElIT ATLANTIC BCH FL 32233 of Awr EEO TIE cor- OR REPREBENTATIYEf. I AUTNOR~D REl11Ef[ Stan St~ JB A IACORD TS-8 i.%J%?%/ d,.,a;;;.Gioi.. :b..a.i ,~,::ii ,.'i..,,/,,, ,/.,,,,/L///„/;:,y i 0 :CORPORATION tYli NOV-20-98 03:29 PM PURCHASING ATLANTIC BCH 904 2473819 P.05 f ~'9 ~^^ Request for Taxpayer ei.e term to tM M... (""`~t°'" Identification Number and Certification requester. Oo NOT oarrrele. r M naraiy In,erle aw.n. s.,~ send to the Iri$. 1/lnlr (II ktt rlilatl, le trg aao ortar Ira ttyrla el Utt Dtffefl tx N% vraese IIIrmMr yeu Iola w M I Mlx see NrYuMlen r /Ne 1 a y.r. nra ae. ~eyw-) ii 2 avwaea ,.at. Propr:araa rr NeWatkxu on wya i.l R~zc,,~s =Ne C Plaaye fJrK~ aDDlOanela OOr. ~ InawqueV:df aroarMO Dprgfatlpll pyinaranip (~ prop ~ .... ~ Addraef (wmaar. avM. an0 apt. or aunt na.) ~ ~ ?RRK ~(~IU r]a C1 aegwvw s name Intl aaarai (eptionae a 4/il N1 F rM, fllt rind Z'P eeee Tas a er ldentifiration Number (TIN) trr aooeue nulnwgsl nta loolbaaq Enter your TIN in ma appropriate box. Fur xroiNduaD, etD b your nodal sectulry number aorJar saortN nvrgar I$$M• F« sde proprietors, see the Irawctlons on page 2. F« other entitlae, K Is your employer bantifitation number (EIN). H you do not have a GR For Payees Exempt From Backup number, see How To Get • TIN bebw. Nlydtttolding (See Part g !n mss Man one rtarrw m i N t K M EmMoyw Waneaueen raanear inihtredenl M ptge a , o e: t aa:otl s =aa the mart «! sage 2 /orguldellrl~; on whose SI9 ~!5 I~ I~ 161017 ranrox to eraer. Ungar P~~ of PMI+Y. I c.r1Ay thaL• 1. The rkrelaer Mews rr+ thie teem k my correct taxpayer identi(aytian nurturer (« 1 un weninD f« a rwmbr to bs Dsued to roe), Ilnd 2 I am net subiM to barxuo wkMtddrg beawe: (al l arrl exempt trr>trl belyarp vvefalaldirg, «tb) I hwa rot boen ttotMad M the Mtetttal a.ww. Srtrvke that 1 em stCisct to t>edwD whtvwlCing v . raun d ^ 1mw W mport a1 kaarael «dMdarda. «(c) sr.IRS fre nouried me t)vt I am no ton9ar wbisrt to bectup wknndding. GrtificaEon trreurtiansr-Yeu must exoss as it~n 2 above k you haw been notlfled by tM IaS itwt You ve arranoY uubiect t0 baryatP ,vnrrraldx,y 1>anuse d urWarnpatirp id~si « elvldenes on your tax return. For lyd estate ttanalaiorG, ktxn 2 dove not aptly- For mortgage .Halos Paid. tM eoquisilion « ab.ndor.nent of saewo property. eartoM4tttkt of debt oomdbulloru to M IrtdMduM rearentertt rrangement pRN. w tT^e'yN PoYn~~ uner trnn kawea ana dlvbandc. You tre~ptd~ to etOn few C.nificfrbn. ba yeu mtat prwbe Yar eon+l:f Tw. (ADO ase Pan gl Instructlam an psge 2) Hrere I 5tvrrtun - / \ ~~ ~ l/~ O~ - ~ /// r/ "^^~` ~'~. ' / /t~ Seco'on Mersncpt are to the lrtternef Aawrlw Code. Ptrpose of Fornt-a1 Parson vNfO b ~solAred to fie an Momsetion roWm with the IRS mtet get your wrrect T)N to report k+cana paid l0 you, coal estate transactions, mortgage inleflst you paid. tna acglisltion a abartdatrttertt of seeureo property, CartcellaGtxt of debt. « oontrlbvdorn you made b an IRA Use Fcrm WA to give yow cortect TN to the requester Nfe person rpuetting your TIN) ono. when apdicable. (t) b ceroty the TIN you Ye giving is correct (« you era waiting far a number to De issued), RI to eortMy you are not :11DIKl 10 backup wdhholOrng, a Ui tc Balm exemption from backup wlrnnading a you are an exemDr payee Ciwmg your CcR er! i IN drd mating (nC aPPropnatt ctMaCa4on3 wdi prevent eerain payments Irom perng aublt:cl IJ DaekuD w+tnnoldmg. Note: If a requesrer gives you a /orm orner ,run • W-9 !n rpCUesl your TIN, you must use me reQu4;(cr-s /orm i/ rt ry suLsranrially sm,lar ro Irus Fcrm w y. What Is Backup Wilhhotding9--Percn. mak:rg Cer'wn payments l0 you roust wYJrhold and Pay to the IFS alter Ot euGi payrtfMts under gsrtafn CMdlHons. This 4 rolled 'papurP wldJroldlrtg-• Payrrtante ttut could ba wbjee! b badolp wlthholtTatg Ntlla]e Interest . broker artd Defter exldwrtge OarRirAOn& rent, IVyalties, rtprlertlpl0yes pay, ttnd certain payments from 1Lshing boat operators. Real estate {t7nSiCdOr1S its not subject to DatYtup Yrithhold'utp. y yw 9ivo the requester yotr I:CrIeCt TIN. make the proper eeroficatlorts. and report as your taxable Intent and dmdarld5 On your tax return. yOUr payments vAll not De subpct b bedwp withnolding, Payments you reaelve will t>C wb(ed to backup wifhhddirg k: t. You do not furnish your TIN to the requester, or Z Tht IRS fella In6 IeQUESItr t1Nl ydu furnished an inconeet TIN, or S. Tho IRS teas you roar you are wbjed l0 backup withnoaing bOCauSe you did not reDOn all your interest and dlvldends on your lax ,alum (for reportable interest and drvulends only), pr . 4. You do not corury b the requester that yeu are not subtact to 4ackuD .v,thhulding under 3 above (I« reportade Intersat arW dMtland aaarnb typeMd ahr t089 «dy), « S You d0 not trorVty -y.t.~a.,r.~.T~rI.N....~See tfte Pert III ktttrtrctiats tar exceptlorts.' ; ~ - (;ertalrl payeaG an0 piynMtlM ate • . ... exempt from tuclap svithttnl6rtg altd intorrttationteportirtg. See the Part II Instructions and the separate Irtstrllctloltf 1« the ReQuester o/ Form W-g. How To Gel • TI<'L--If you tt0 not hays • TIN, apply t« one ImmodiateN. 70 apply, pet Form SS-6, Application f« a 9odal Security Numbw Card (for individuals), hen your local office Of flye Sedal >ieCtrrrN Administration, Or F«m 39JL, AppGtation for Employer kfenefption Number (tor Dus+nesses and all other entities). horn your bcal IRS office. k you do not have a TIN, write 'AppfieO F01' el ine space for itx TIN b Pirt I, sign and rla!e the lotto, and give if b the requester. Generally, You wQl flten nave 60 Days to qet a TIN aid give 8 b the requester. II the requester due not reDCYe your TIN within fA drys, biriwp wrthnplding, it app6caDla, will Degln and continue unLl you Nmish your TIN: _ Form W-9 (Rev 7-9~1 ]7 I~ 1998-1999 COUNTY OCCUPATIONAL LICENSE ~•`"-'L75-0017758- .~s`:u"`zE`rto wlLSUUr ST JOHNS J:;,IYU6L31J4:ET22 MUST BEDISPIAYEDINACONSPICWU55PACE ew~ncsSEPT. 30, 1999 • :.u nes a;;HINES ROONLS SEATS S~F'FILh'En fAL ' : ~ ~E OF RE~E W/+r us:ness 275 MISCELLANEOUS PUBLIC SERVICE NrWUCE"sE ~ .~ OR:v~NALTAXL2.00 ~`"'"E"170 CUMBERLAND PARK DRIV v^.cHESSSA - ST. pUGU$TINE .~ -, ROAD MAINT & STRIPT AM.;~NT ROSE SERVICES,._ INC '~,-,,gg ~ P'"`'~N ev.~e ROSE W. N. ~•.-~ ~ ~ CeL~[CLGnCx! '~"'"~ 170 CUMBERLAND PARK DRIVE ~` "' ~ ~+•~ y TOTAL 22.00 u.tn+~~$ST. AUGUSTINE, fL 320'3'5 ~ R~~.>c ~~77 ((~~~ (~ 5~ L!IS fOF.~lIV4'O(~A hILE1PT ~ PAYMENT R@EIYED AS CERTIFIED. DENtUS W FLXLINW WORTH UIILY WHEN VALIDATED ST JOMIJS C'd/NTY TAw COLLECTOR, 5T nlivUSTINE. Fl 32085. Th:).Y.f ~i.Jl(Ab ELM%OCiS M CJ115flul! ] M1J:\C1~~5..ln J~ifM2l.l ~"C~:li.i yC.l'. G! ]'~VC'9t IC ST JOHNS COUNTY TAX COLLECTOR Ir. >°+~ « owtae w o-JV~.)a oes~uel ..e.N ..: ~:~ ] r:..::~_,.. ,,:..=r~.: o of-".\ PO BOX 9001 ST AUG, FL 32085. `~"°"fli'iVrCUt\ilFClm"°"°'"°'°`^""""'""'""'""~"°"„~," 0000000000 0000002200 0000002750017758 1001 O SEP- L9-19'-8 (19 ~ St3 FP.OIi FLOR I [V? gSPFIRL7 CONT. I t r Tn 19R4R7442i'0 P. 02 :S • ~ ,Florida Asphalt V :Contracting, Inc. ~. , . ,, _~w,: Srptembcr 9, 1998 Tu Whom It May Concerq Re: Letter of Recommendation }loriei:t Asphalt Comracting, Inc. has utilized Rose Services, Inc. as a key subev~actor on several tec;ently completed projects. Rose Services, Inc. bas consistently completed their work in a timely and professional aranner while providing a goality product. It has been a pleasure working with this line organizatiori'. 7 can say without hesitation that Rose Services, Inc. will receive top consideration from Florida ~L:I;halt Contracting, Inc. on fun:-e;~roiects. 5ho~.~.ld any additional information be requued, I am readily available for comments. Itcci~~~;tfiilly, )~ l .Q[tIl)?iy ASPHALT CON1'RACTPi lG, INC. ~?~v.~ca„~1,a. hI~}. a Sutton Sr '+"i~:e President i i i ['.U. Box 459 • Middleburg, florida 32050-0459.. Phones Local 904-282-5456 • fax 904.282.0229 09%09~ 98 RED 17:03 FaS 90~ 751 0988 PETTICOAT CONTRACTING ®002 PEl71COA7 CONTRACTING, INC. September 9,1998 Attn: To Whom It iViay Concern, Re: Rose Services, Inc. 170 Cumberland Park Dr. St. Augustine, Florida 32095 Dcaz Sirs; This letter is forwazded in regard to the performance of Rose Services, loc. •~urrantly arc have five project, under construction in which we have and are utilizing Ro: e Services as our striping /signing subcontractor. In the last five years. we hair cone thiit}• to forty projecu together and have never had a problem with their performance. 'their work is of first class quality and their competitive pricing has allowed us to uril Sze them on virtually every job we have that includes striping or signing. If there was ev :r an instance that a proposal submitted to us by Rose Services was not the lowest rc:eived on a project, I would (and will) personally go out of my way to still utilize them a ; I know it will be to m~• best interest in the end. In today's times, one can not often say fact about subcontractors, suppliers, etc. btrt with Rose Services, Inc. it is easily said. If ~ ou have arty questions about the pcrfotTnance or abilities of Rose Services, Inc., please s ontact me at our office Dumber lisud on this letterhead. Sincerely, ' Gary .Wilson / Estimawr & Project Manager Yetticoat Contracting, loc. 'I'I(llS Rlaainc Rnart L rksnnville Flnrirla 32226 (9041 751-0888 • F/1X (9041951.0988 .r..~._ .. ,,,. )ill '~: tl:Cr. 1frLiatlIEFFEii:?!,'•:) Fri;: InF ~ arzairic cflaar aat~[atr co.' e a+ne+ow w +.useww cw~sTwucnoa co. 6eptember 11, 1998 T+.~ Whom II May Concern Ov^r the years we hwve used numerous subcontractors. None of which have periormod in a more prulessional, prompt and awrtetrus manner than Rose Services. ~1'c have occasionally found ourselves in a situation where we have needed a striper and did not tease one scheduled. Ruse Servicex has re.ponded promptly, even when they were not rh~ designated subcontractor firr the job. 1 +.aould recommend Rose Services to anyone in need of their services. Customer sat islacriun :teems tube their lop priority. 'iieccrcly A"It.A`•rT'rf ('UAST ASpF1ALT ('U. A IaIV1S1UN UI' FI[!BBARp CONSTRUCTION CU. ~~r~~-~• '"1t~t+n L Stanton Sates Manager tL:;ltmb N.O. Urewer X0949 • JsH+wnalN, FbrlOe 32203 TN. (904) >6G [020 • f/Ut (90•t) 701 7~.'i9 NOV-20-98 03:20 PM PURCHASING ATLANTIC 8CH 904 2413819 P. 03 SEMINOLE ROAD STRIPING BID SPECIFICATIONS Stripe Seminole Road from Plana to Hanna Park. OPTION ~l Using F1JOT approved reflrclive lraflic paint on the following; i.lnear Foot Price F.alended H•ice Apprvximately 21,120'fuwt i•inear Feet of 4 Inch W}lite Edge Litte ~• 09 ~ ~ g0 Approximately 21,120 Total Linear Feel of 4 Inch Yellow Centrr Line Q• O `~ ~ q 0 0.8 0 '~38oI.L~O GNANU'i'OTAL FOR OPTION Nl (PAI',~T) OPTION ~2 Using FUO'1"1'hcrmoplnstic With Reflective Reads on the following; i,inear Foot Price Extended Price Approxintattly 21,120 Total Linear Fccl C 5 a80.OD of 4 Inch White Edge Line ~• °~5 -~- Apprvximately 21,120 Total Lineat Feet s q 13 (off of 4 Inch Yelluw Cenlt:r Littc ~ •a~ ~ GRANU TOTAL FOR OPTIO2i k2 (TJJF:R~iOPLASTIC) ~~ ~ ~43. bD NOV-20-96 03:29 PM PURCHRSING RTLRN7IC BCH 904 24T3B 19 P. 04 BIU N0. 9899-5 - STRIPE SEMINOLF. ROAD FRONT PLAZA TO F'iANNA PARK SllR2AITTAi.: ~~-y~ ~ . RY ~1 / uX~BQ-/ BIDDER- `-' ~_ IsUSLNE55 ADDRESS ~ SIGNAIURL° Q,cc. ~~ 3ao9s ~ _... - -- CITY, STAT Q ZIIy LODE iITLL• DA7~L: U / V~1 ~~ r9s~------ S~(- ~~f~-~y4 ~~-- ~ scslNESS Tt;w;PUOVe co~Tacr rERSO~: ~~X 1J19ar GL TELL•YHUNE: ~ - ~ Z ' a Q SCI NOV-24-98 02:13 PM PURCHASING ATLANTIC BCH 904 2475019 CITY OF A3LANTIC BEACIi DOCUEDstiT REQUIR}2SENTS CHECKLIST ~I HID BOitD (if required on this project). OP.IGZNAL Insurance Certificates (copies, T.erozes, or facsimiles are UNACCEPTABLE), naming the City of Atlantic Beach as Cercificate Polder, shoving they have obtained and will continue to carry Corkers' Comnensatian, public end private liability, and property daeage insurance during the life of the contract. Tltrec (3) references from companies or individuals for whom [he bidder has co~pleted work or provided a product during the past 12 months, of a compxrablc size and aaturc as this project. However, naming the City of Atlantic Beach as a reference or. east projects is UNACCEPTABLE. Proof of OCCUPATIONAL !.icense (copies Ai.E acceptable), ~~ I Bid submitted IN TRIPLICATE (three (3) sets). Signod copy of Docur:cnts Requirements Checklist. The above requirements have been doted and are understood by bidder. (Bidder or Agent) DATE: _~ oZ~ ~ I~75~ BID No. ~'f ~~~'S P.01 AGENDA ITEM NO: '~j~~ DATE: ~a~ - CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Rebid of Seminole Road Striping SUBMITTED BY: Robert S. Kosoy/Director of Public Works °~- DATE: December 2, 1998 BACKGROUND: Bids were opened on December 2, 1998 at 3:00 PM for painting 4 inch white edge lines and 4 inch double yellow center lines on Seminole Road starting at the 5-way intersection leading north to Hanna Park (approximately 21,120 linear feet). We had two bidders: Rose Services, Inc. and AmeriSeal Northeast Florida, Inc. OPTION #1 Using FDOT approved reflective traffic paint: ROSE SERVICES AmeriSeal WHITE EDGE LINE $1,900.80 $1,478.40 YELLOW CENTER LINES 1,900.80 1,584.00 TOTAL FOR PAINT $3,801.60 $3,062.40 OPTION #2 Using FDOT Thermoplastic with Reflective Beads: ROSE SERVICES AmeriSeal WHITE EDGE LINE $5,280.00 $4,435.20 YELLOW CENTER LINES 5,913.60 5,068.80 TOTAL FOR THERMOPLASTIC $11,193.60 $9,504.00 RECOMMENDATION: Award to AmeriSeal of Northeast Florida, Inc. for Option #I, to use reflective paint in the amount of $3,062.40. ATTACHMENTS: Bids & Bid Specification Tabulation of Bids REVIEWED BY CITY MANAGER:_! ~A - - - ......__ _._ . T _ _ .. , CITY OF v'~rladie ~eacls - ~louda Tls oceAN BouLEVABo P. O. BOX 26 ATLANTIC BEACH, FIgRmA 97!93 TELEPHONE (9W) Y4fFR986 ,1 To: Jim Jarboe, City Manager From: Timmy Johnson, Recreation Re: Usage Report, Community Center, November 1998 Jim, here is a recap of activity at the Adele Grage Community Center for the month of November, 1998. Group/Event # Mtgs/Events # People % Total Use THEATER (ROOM A) ABET Set Bldg./Perfolmances Rehearsals and Workshops 38 747 80 LeLeche 1 20 2 Nazcotics Meetings 5 125 13 ReceptionsBoazd Mtgs. 5 46 5 TOTALS 938 100% MEETING ROOM (ROOM B) A A Meetings 9 90 33 Board Meetings 4 96 34 CribbagelScrabble 5 32 1 Z State Atty. 1 10 4 Travel Group 2 48 17 TOTALS 276 100'/0 Total Number of people using the Theater 938 77•/. Total Number of people using the Meeting Room- 276 23% Total Number of people using the Adele Grage Community Center-1214 100•/. r ; ; n ~ I q IH11 O N W 1 1 A N N u 1 i o n e o W c 1 d ~ ~ O J O O I 1 N W N N 1 1 N Fl n 2 1 I J N J J 1 < 1 1 p W V W Y. q W I 1 w S q 1 1 w a r • t 1 1 '/n i s < < d u 1 1 J N ¢ N ¢ p q W 1 1 O J Y W Y r Y N < 1 1 2 W W Y 1 q J 1 1 A •P O • .IS Fu SPY JPF 3Y1< P S S P L 1 O 1• Y1W NO A} Oa0 <NO pM1 1 I ' P }/~ <J Nd A Vad Sa6 pqt 1 I I Sln IJ 1 W 1 1~ PN Fr P • Ae C¢a • ~a • ONw 1 2 1 < MJN •> J< Jn M< ¢V< I.I¢ 1 O 1 N O N N N 2 N p N¢ W N p W N p Y N O 1 S 1 N r n O r O r S r N J 1 6 I 1 N J 1 1 N 1¢ I J 1 1¢ ti I¢ 1 1 • N O< J < Y O < w J O O ~I O L .II W 1 1 On <OI• OV OJ O ¢OJ OJ 10 1 J 1 P MP P? 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O J S h J n< 1 0 0 0 1 }<< q~< N N< n< Y~< > N i Y N< q<< I I r •m I I N 1 I 1 P V I 1 O a N n < N I Q 1 a d a + ,n + ^~ J I I < V e ~ <N 1 ~ ~ + < < J J < V < ~ J ~ I V 1 r h J I 1 < O 1 1 1 1 a A O P O ¢Ol I 1 N N N N N N N < ¢ 1 I 1 • ~I V .I < • ~ 6 Y V 1 1 O O O O O U O O w y O 1 V 1 ¢ 1 O P P P P P P P 6 u d 1 J 1 P P P P P P P P oar own W W N u 1 o¢u WI z N Y d r Z Z O W r N 2 p W W Z N d J W Z 6 ~YI } Z W W_ F 1 M V Y W J ! r W Y Y H LL Z r t V O Y F O 6< < Y ¢6< 6 WJJ q • q« ! } 3 Z } F ~ W W 7 O O 2 2 Z 2} Y J J t < Y } O O } F ~~-q8 ~a- Agenda kem No. Date: CITY OF ATLANTIC BEACH CITY COMMISSION STAFF REPORT STAFF REPORT AGENDA ITEM: Building Permits Report Novem~r SUBMITTED BY: Don C. Ford, Building Official C DATE: December 1, 1998 The following is a comparison report of Building Permits for New Single Family, Duplexes, Townhomes, Remodeling/Additions and New Commercial for years to date for November 1997 and November 1998: Year to Date November 1997 TYPE PERMIT NO. PERMITS CONSTRUCTION VALUATION Single Family Duplex Residences Townhomes Remodel i ng/Additions Commercial Total Inspections: Total 2265 New Single Family Duplex Residences Townhomes Remodel i ng/Additions New Commercial Total Inspections: Total 1719 69 S 5,585,644 14 855,864 5 362,835 170 1,78^,290 12 764,407 270 E 9,349,040 Year to Date November 1998 31 S 3,300,466 10 1,010,569 6 547,130 183 4,663,596 12 1,489,490 242 511,011,251 RECOMMENDATION: ATTACHMENTS: Building Permit Report for November 1998 REVIEWED BY CITY _ ,,,_ ~a ~-98 CITY OF o'1tlarue ~eaek - ~laa~da. 800 SEAfINOLE ROAD ATLANTIC BEACH, FLORIDA 32233-SJJS TELEPHO\E (90J) 247-5800 FAX (90J) 2J7-5805 SU\C011 852-5800 T0: Jim Jarboe, City Manager FROM: Don C. Ford, Building Official RE: Building Permits Report Please be advised that the follovring permits were issued in the month of November, 1998. MEMORANDUM December 1, 1 X98 tY1»»:a~ lil Single Family Duplex Residences Garage/Carport Additions/Remodels Swimming Pools Commercial Fences Utilities Reroof Signs Sheds Driveway Well TOTALS NO. PERMITS PERMIT COST 2 6,992 2 6,607 2 198 19 5,061 5 150 1 2 12 4 1 1 2 10 6,090 510 135 30 25 20 53 Miscellaneous Permits: Electrical 12 Plumbing 25 Mechanical 10 25,828 VALUATION 140,631 224,717 25,000 610,181 88,056 2,600 59,578 1,500 1,152,283 345 853 427 Inspections pertormed: Building Concrete ElecVical Plumbing Mechanical Misc. Occup. Lic. 32 17 21 28 27 5 INFORMATION COMPILED BYPAT HARRIS -BUILDING DEPARTMENT TOTAL INSPECTIONS: 130 Code Enforcement Activity Report October 1, 1998 -NOVEMBER 30, 1998 CODE VIOLATIONS .:..::;.... ;' `- PREVIOUS PRESENT YEAR TO MONTH MONTH DATE Abandoned ehleh3s CAR 2 e Ices mpoun e 1 a}a oatlTrailer ousmg o e to a sons azar ous onions nperml a ons on omng to a Ions n icense usmess ~gn to a Ion vergrown ege a Ion ras omp am olse omp am u~sance omp am ea a azar ima omp am a er ewer I omp am ewer ys em omp am a age orm a er ramage er TOTALS ~ ;? .. . . Complaints in Compliance 40 95 135 Number of Complaints Outstanding 83 26 108 Proactive Complaints 28 13 41 Reactive Complaints 2b 28 63 OTHER ACTMTIES: Next Code Enforcement Board Meeting -January 5, 1999 ~. City of Atlantic Beach Laity L,UmmISS%U)7 Meeting Staff Report Agenda Item :November, 1998, Co,~d/,e~Enforcement Report Submitted By :Karl W. Grunewald; Code Enforcement Officer Date Submitted: December 4, 1998 Recommendation Attachments :Monthly Report Agenda ltem No. 4 A Date: December 14..'998 Reviewed By City Manager ., _. ,._,.... .. .a.. ..... .. L Players by the Sea P.O. Box 50767 Jacksonville Beach, Florida 32240 James R. Jarboe City Manager City of Atlantic Beach 800 Seminole Road Atlantic Beach, Florida Dear Mr. Jarboe 11/5/98 Our proposal is that the City of Atlantic Beach help Players by the Sea build a theater by donating a parcel of land for our building. Players by the Sea has been continuously producing plays in the beaches area for 33 years. Our present site has become unsuitable for several reasons. The most offensive being the high volume that musicians less than 100 feet from the theatre play at. The outdoor entertainment that has sprouted in this area over the last two years has made our current location impossible. Players owns a lot in the City of Jacksonville Beach that was recently appraised at slightly over S 130,000. We would be willing to use the money from the sale of this property along with our cash resources to constnrct a new theater on a suitable piece of property. My vision is that this building would serve the community as a cultural center. We have Acting Up, an established children's theater education program, interested in being paR of such a center. Also other area arts organizations have expressed a willingness to operate out of such a building. Our needs are simple. Roughly'/Z acre should provide sufficient area for our building, which would be approximately 7000 square feet, and p?rking for about 40 cars. This property should be in a quiet and secure environment for the safety of our patrons, many of which live in Atlantic Beach. I am a resident of Atlantic Beach and have been a member of the beaches community for the past 25 years. The cultural life in our community could be greatly enhanced by the type of facility that we are proposing, and Atlantic Beach could only gain by such an endowment to the arts. Sir-Gere Pal/ull Row/ President PBTS Y ~ CITY OF 1'~tlartle i~tae! - '~le7ldce December 4, 1998 Memorandum to: The Honorable Mayor and Members of the City Commission City of Atlantic Beach Subject: Players by the Sea City Commission Members: Y ~ -. 4 ~~ V S ~ 800 SEMINOLE ROAD ATLANTIC BEACH. FLORIDA 3_''_33-SJJS TELEPHONE (90J~ 237-5400 FAX (903) 247-5805 SUNCOM 852-5800 Paul Rowe, President of Players by the Sea, has requested that he be allowed to address the Commission under Recognition of Visitors at the regular Commission meeting scheduled for Monday, December 14, 1998. Attached is a letter from Mr- Rowe dated November 5, 1998, which explains the desire of Players by the Sea to build anew theater. Respectfully submitted, Jam .Jarboe City anager JRJ:tI Attachment SELECTION OF ENGINEERING FIRM FOR CORE CITY STORMWATER IMPROVEMENTS & TAIL~VATER CONTROL TABULATION OF VOTES Commissioners were asked to rank the engineering frrnu 61' scoring them from S -1 with S points jor their fast choice, 4 points jor their second choice, 3 points jor their third choice, etc (T7ee firm with the most poinu was declared the winner). Heaver Bono Meserve Mitchelson Shaaglmessy 'Total Post, Buckley, Schuh & Jernigan, Inc. Gee & Jenson, Inc. Aikenhead & Odom, Inc. Applied Technology & Mgt., Inc. The R-A-M Professional Group, Inc. 1 1 1 1 2 6 4 3 3 3 ~_ ~¢_ 3 4 4 4 _~ 1~ 2 2 2 2 ~_ 9 S 5 5 5 S 25 Signed ~i}.QP.st_ Page Six Minutes -Special Called Meeting December 4, 1998 The Mayor reported that in a recent telephone conversation with DEP she learned that the extension which had been gamed to the city would not cover the 240 days indicated in the 1tFP. She said the city would need to clarify with the DEP the amount of fiuther extension required. The Mayor announced the Christmas Tree lighting would take place the following evening at 5:00 PM. The Mayor announced that the Town Center ageement was on the Jacksonville Council agenda for December 8, 1998. There being no further business to wme before the City Commission, the Mayor declared the meeting adjourned at 11:40 PM. Suzanne Shaughnessy Mayor/Presiding Officer ATTEST: Maureen King Certified Municipal Clerk Page Five Minutes -Special Called Meeting December 4, 1998 review the entire system based on the ETM design, and bring the options back to the City Commission. Commissioner Mitchelson felt that one of the reasons the Ci;y Commission had opted to go with curb and gutter was because of the lower maintenance costs. The Mayor felt that at this stage the engineers were going to do an initial review of the entire system and bring a preliminary engineering design report to the City Commission and then it will be up to the City Commission to determine the scope of the work. The City Manager then summarized the wishes of the City Commission regazding the contract with RAM as follows: Use the RFP as the guide for the structure of the contract; start work before January 1, 1999 if possible, but the clock will start ticking on the timetable on Monday, January 4, 1999; value engineer the entire project from ocean to outfalls; once that is completed, come back to the City Commission with options; the City Commission will select the options to be designed, at which point staff will negotiate a contract for the final work. There will be two negotiation sessions with RAM -one to negotiate a contract for the first phase of the work up to reporting the options to the City Commission, and the second phase being the cost of the design work. The City Commission concurred. The Mayor reiterated that the City Commission did not wish to "tie the hands" of the engineers at this point and indicated that they were welcome to look at anything within the purview of the RFP. The City Manager indicated he would meet with representatives of RAM the following Monday to begin work on the contract and it was his desue to be able to show the Department of Environmental Protection (DEP) that the city was moving ahead with the project. 4. Any other business • The City Manager reported that he had tried to negotiate with the JEA's contractor, Bessent, Hammack & Ruckman (BHR), to design the relocation of utility lines for the Wonderwood Connector. He felt their price was too high and the city issued an RFP for engineering services and BHR was selected as the best firm. However, in subsequent negotiations, BHR increased their price. The City Manager reported that, pursuant to the action taken by the City Commission at their last regulaz meeting, he would negotiate with the second firm, which coincidentally, was the R-A-M Professional Group. Page Four Minutes -Special Called Meeting December 4, 1998 3. Selection of Engineering Firm The City Commission then ranked the five firms on ballot forms provided by the City Clerk. A tabulation of the scoring along with the ballots cast by City Commissioners is attached hereto as Exhibit A. The Mayor then announced the three top ranked firms -First, The RA- M Professional Group (RAM); Second, Aikenhead and Odom, Inc.; and Third, Gee & Jenson. The Mayor then requested that a contract be negotiated as quickly as possible and suggested that a Special Called Meeting be held to approve the contract as soon as it is negotiated. The City Manager, again, requested clarification regarding the scope of work and the Mayor indicated that the tasking was set forth in the Request for Proposal. Commissioner Mitchelson suggested that in consideration of the holiday period when many firms would be short staffed due to vacation schedule, the first day of the contract for purposes of the 30-day period to present a design concept, be the first work day after the holidays (Monday, January 4, 1999). The Commission concurred. Commissioner Mitchelson also felt that the scope of work should include a review of the complete system from ocean to outfall. While he felt this would be more expensive, he did not feel that the city could get the full benefit of value engineering if RAM is limited to the outfall at Sherry Drive and from that point forwazd. He felt that some of the innovative ideas may pay for themselves and may in fact, represent a cost savings. The Mayor concurred and hoped that RAM would present choices of alternatives with an explanation of the pros and cons of each, along with related cost estimates. Commissioner Meserve pointed out that a decision had been made some time ago to go with the curb and gutter. While he was open to reconsidering that decision, he felt that deleting the curb and gutter would require a complete redesign of the England, Tlruns, and Miller design. He felt the Core City sewer problems needed to be addressed first. He also felt that in eazlier discussions, the City Commission had agreed that while the down stream situation needed to be addressed, the City did not have funds to do both at this time and the Core City should be done first and the downstream management later. Commissioner Beaver said that while he wants to move ahead with the project, he felt it would be a mistake not to take advantage of the creativity of this firm and allow them to Page Three Minutes -Special Called Meeting December 4, 1998 Stephen Kuti, 1132 Linkside Drive, pointed out that in their presentations four of the firms had suggested doing the tailwater control portion of the project first. He indicated he supported this approach since the existing culverts on Wonderwood Road would be replaced with a larger bridge, thus allowing tide water to flow more freely into the city. Don Phillips, 1566 Park Terrace West, indicated that St. Johns River Water Management District and the Army Corps of Engineers both sensitive to how projects are accepted by citizens and he felt that citizens could be helpful to the engineers in "selling" the design to the regulatory agencies. Albert Rabassa, 1820 Live Oak Lane, noted that the R-A-M Professional Group was a consortium of four companies and he felt the city must be cazeful to know who would be responsible for what. Hope Van Nomvick, 826 Ocean Boulevard, felt that land values had increased considerably in Atlantic Beach and urged the City Commission to pick a firm that would allow Atlantic Beach to retain its chazacter and land value, and once selected, she hoped the city would give that firm the proper latitude to design the entire system and to Lack them up with proper communication. Dorothy Kerber, said she was impressed with the presentations of Gee & Jenson and Aikenhead and Odom and felt these two films offered the best solutions. She indicated she would like to see the city move ahead with the tailwater solutions first, which she felt might also help the core city area. She also expressed concern regarding the potential loss of trees. Since no one else wished to speak, the Mayor declared the public hearing closed. Commission Comments Commissioner Mitchelson noted that a number of the engineers had indicated they may subcontract with outside consultants, and pointed out that such subcontractors would be covered under the contractor's liability insurance. The Mayor concurred with Commissioner Mitchelson's comments. The Mayor thanked the members of the SRC for thew work and dedication to their assigned task. Page Two Minutes -Special Called Meeting December 4, 1998 A question and answer period of approximately fifteen minutes followed each presentation. Staff Comments The City Manager felt that the engineering firms had offered many options, some of which would require a complete redesign of the project. He indicated that a clearly defined scope of work would assist staff in negotiating a contract. Public Works Director Kosoy felt that the engineers had offered many good suggestions and reported on staff rankings and indicated that staff had given the R-A-M Professional Group, Inc. the highest ranking. Donna Kaluzniak felt that all the firms were excellent and the firm which was selected would do a good job. However, she said that staff had ranked the R-A-M Professional Group the highest because they had done very through research on the existing design and came up with a lot of alternatives and innovative ideas. Following staff comments, the Mayor opened for floor for a public hearing and invited comments from the audience. Public Comments Alan Potter, 374 Second Street, was opposed to the use of swales which he said caused water to seep under the pavement and caused the streets to crack. He felt that many of the water and sewer lines did not need to be replaced. He also felt that if the engineering firm under contract to the city used subcontractors, the city should require professional liability insurance for all fums involved. Former City Commissioner Dezmond Waters felt that the residents of the core city area wanted to save as many trees as possible and he was opposed to the addition of a new pond in Howell Park. 1Ie also urged the City Commission not to rush the project but, rather, to make sure that it was done right. Bill McGee, 1831 Selva Marina Drive, felt a pump station was the best solution to handle tailwater problems. He felt that if a pump station was installed first, it would probably reduce the cost of the core city system. MINUTES OF THE SPECIAL CALLED MEETING OF ATLANTIC BEACH CITY COMMISSION HELD IN CITY HALL, 800 SEMINOLE ROAD, AT 6:00 PM ON FRIDAY, DECEMBER 4, 1998. Present: Suzanne Shaughnessy, Mayor Richard Beaver, Commissioner Mike Borno, Commissioner John Meserve, Commissioner Theo Mitchelson, Commissioner Also: James Jazboe, City Manager Maureen King, City Clerk Absent: Alan Jensen, City Attorney The meeting was called to order by Mayor Shaughnessy. 1. Discussion regarding procedure for interviews and selection of an engineering firm to provide professional engineering services for Core City Drainage Improvements and Tailwater Control Structures The City Commission discussed the procedure which would be used to rank the firms, specifically whether the City Commission should rank all firms who made oral presentations, or whether the City Commission should rank only the top three firms. On roll call vote with Commissioners Beaver, Meserve and Mitchelson voting to rank all firms that appeared before the City Commission on a scale of 5 - 1 with five points being given to the firm of their first choice, and Mayor Shaughnessy and Commissioner Borno voting to rank only the top three firms, it was agreed to rank all five firms. It was pointed out that the firms of Gresham, Strtith & Partners and Waitz & Moye, Inc. had opted not to make oral presentations because of low rankings by both staff and the Stormwater Review Committee. The Mayor asked for clarification as to whether these firms had withdrawn from further wnsideration and it was feh that they had opted not to make oral presentations but could still be considered by the City Commission. 2. Interviews with engineering firms The following firms appeared before the City Commission and presented their credentials, introduced their teams of professionals and explained their approach to this project: Post, Buckley, Schuh & Jernigan, Inc. Gee & Jenson, Inc. Aikenhead & Odom, Inc. Applied Technology & Management, Inc. The R-A-M Professional Group, Inc. Minutes Page -18- November 23, 1998 Requested that a letter be prepazed for her signature to the Transportation Master Plan Committee, to find out the city's function on the committee. Requested that a letter be prepared for her signature inquiring how the City of Atlantic Beach could access cultural arts money received by Duval County from the Department of State Division of Cultural Affairs. Reported that the Atlantic Beach History 2000 Committee had not been successful in obtaining a grant at this time, but would resubmit the application in the near future. There being no further comments or business to come before the Commission, the meeting adjourned at 11:50 p.m. Suzanne Shaughnessy Mayor /Presiding Officer ATTEST: Maureen King, CMC City Clerk OIviA9SS10NERS M O T I O N S E C O N D Y E S N O Minutes Page -17- November 23, 1998 MAYOR SHAUGHNESSY • Mayor Shaughnessy requested that the name of an ordinance sponsor be printed on future ordinances. • Requested That the City Attorney provide an opinion prior to the Community Development Board Workshop on taking of property in regard to the proposed ordinance limiting impervious surfaces in residential areas. • Responded to a questionnaire relative to Naval Station Mayport's environmental clean up activities and requested that copies of the document be distributed to the Commissioners. • Requested that a Workshop be schedule sometime during the first two weeks of January to clarify the duties and role of committees. • Referenced a letter she received from Brad Thobum of Mayor Delaney 's office conceming the Community Development Block Grant funds the city receives through the City of Jacksonville, and indicated the city would continue to receive the funds. Inquired regarding the recent meeting of the Charter Review Committee and vas informed by City Manager Jarboe it had been canceled due to the lack of a quorum. Submitted a Metropolitan Planning Organization Long Range Transportation Plan and stated it would be available at City Hall for public inspection. Indicated she had spoken with Kelly Elmore conceming representing the city on the Transportation Master Plan Committee, which will meet every other week for eighteen months, and he volunteered to represent the city and supply a written report. OMMISSIONERS M O T I O N S E C O N D Y E S N O Minutes Page -16- November 23, 1998 recommendations from the SRC and hear presentations from the seven engineering firms who submitted proposals to modify the core city project and select an engineer to do the work. The meeting was scheduled for 6:00 p.m., Friday, December 6, 1998. Mayor Shaughnessy requested that someone from the St. Johns River Water Management District and Mike Schmidt be present at the meeting. Requested Commission direction conceming written procedural guidelines in [he form of a Resolution for selection of engineering services (RFP Process) for city projects. Requested Commission direction conceming amending the city's ordinance on agenda format to include printed dollar amounts and the fund for expenditures. 10. Reports and/or Requests from City Commissioners, City Attorney and City Clerk COMMISSIONER BORNO Reported that a recent meeting with DEP representatives relative to the core city project went well. He complimented staff on their preparation, and stressed the urgency for construction to begin. COMM!~SIONER MITCHELSON Inquired whether the city published a list of sexual predators and was advised by Director Thompson that the city was required to do so by law. Director Thompson explained the notification procedure. OMMISSIONERS M O T I O N S E C O N D Y E S N O Minutes Page -IS- November 23, 1998 Commissioner Meserve indicated he needed no additional information to make his decision, and also urged the Commission to move forward and approve the agreement. Mayor Shaughnessy recessed the meeting at 10:50 p.m. to allow time to study Exhibit C and other information distributed relative to the agreement and reconvened the meeting at 11:10 p.m. Mayor Shaughnessy believed the agreement .vas good for the city and the majority of firefighters, but felt the public did not receive adequate notice. There being no further discussion, the motion carried by a four to one vote with Commis~:~ners Beaver, Borno, Meserve and Mitchelson voting aye and Mayor Shaughnessy voting nay. 9. City Manager Reports and/or Correspondence: City Manager Jarboe A. Report Relative to Selva Marina Streets • Presented his report concerning ownership of Selva Marina Streets. • Verified that the Commission voted on the staff recommendation for Item 4A to include the increase of $14,842. The Commission concurred. • Reported that the recent staff meeting with the DEP contenting the core city project was very positive and he felt the DEP would provide additional time if the city was moving ahead in good faith. • Reported that the Stormwater Review Committee (SRC) would hold a meeting on Tuesday, December 1, 1998, to review engineering firms proposals for the core city project. • Requested that a Special Called Meeting be held to review OMMISSIONERS M O 1 I O N S G C O N D Y E S N O Minutes Page -14- November 23, 1998 the proposed agreen,enr. Act,ng ('};I~f ,*,".aya siaied 'he had no problem with his loss of rank. He believed it would be good for the men on the department in that they would have a chance for career advancement, the City of Atlantic Beach would gain a level of service to ALS, and it would provide a cost savings to the city. Commissioners Meserve, Beaver and Borno believed it was a favorable contract that would benefit the employees, provide a higher level of service and provide a cost savings to the city. Mayor Shaughnessy asked Acting Chief Mayor how Chiefs were selected in the City of Jacksonville and he briefly explained the process. Mayor Shaughnessy stated she had some problems with the agreement and expressed the following concerns: (1) It was a lump sum contract with no value placed on the city's fire truck or equipment, (2) if the agreement did not work, the city would lose its truck and equipment and would face a major start up cost, (3) Exhibit C was not included in the agenda packet, (4) if there was an additional demand for service, would the contract price stay the same, (5) felt lieutenants should retain their rank, if they could pass a test, and (6) inadequate public notice .vas given. Mayor Shaughnessy then stated she would like to defer action on the agreement until the next meeting to give her time to discuss her concerns with Mayor Delaney . Motion: Defer action on approval of the agreement with the City of Jacksonville relative to Advanced Lite Support and Fire Services for Atlantic Beach to the December 14, 1998 Commission Meeting. The motion received no second and was lost. Commissioner Beaver suggested that the city put some of the money being saved into reserves in case the agreement was discontir.~~ed aid the city had to start up operations again. He urged approval of the agreement. OMMISSIONERS M O T I O N S E C O N D Y E S N O SHAUGHNESSY X Minutes Page -13- November 23, 1998 Alan Pottcr of 374 Second Street end Step::cn Kuti of 1132 Linkside 1?rive opposed the agreement stating they paid taxes for city services and preferred to see the firefighters salazies increased and the department kept. Both felt there were other options to be considered. Chris Younger of 40 Millie Drive, Jacksonville Beach, the department's Union Representative and Max Shaffer of 1464 Seminole Road, a Jacksonville firefighter, both supported the agreement. Mr. Yeunger, as the Union Representative for the department, stated the firefighters favored the agreement and felt it would be a win-.vin situation for the city and the department. Mayor Shaughnessy briefly explained the intent of the agreement, and stated that she always tried for pay equity. She did not consider the agreement with the City of Jacksonville as a taking over of the department, but as an outsourcing of the service, and one of the benefits would be that the city would gain Advanced Life Support Services (ALS). Mayor Shaughnessy briefly referenced the guidelines which had been agreed to in talks with Jacksonville Mayor John Delaney . Ma}~or Shaughnessy believed the guidelines required the transfer to Jacksonville at the firefighters current rank, and discussion ensued concerning the issue of "grandfathering" the rank of lieutenant into the City of Jacksonville. Cit}• Manager Jarboe stated that rank was considered in that the City of Jacksonville agreed to pay each firefighter at least the same level of pay he was receiving from the City of Atlantic Beach but rank was not part of the "grandfathering". Public Safety Director Thompson stated the lieutenant's position vas not the same in Jacksonville as in Atlantic Beach, and the City of Jacksonville does promotional testing for the position of lieutenant, whereas, the City of Atlantic Beach does no testing. It was pointed out that Lt. Sam Bass and Acting Chief Mayo would also be affected by the change. Commissioner Mescrve inquired as to Acting Chief Mayo's view of OMMISSIONERS M O T I O N S E C O N D Y F. S N O Minutes Page -12- November 23, 1998 importance of the maintaining the ranking procedure in order to preserve the choice of the Commission. There being no further discussion, the amendment to the motion and the main motion carried unanimously. Item 8G was taken out of sequence and acted on at this time. G. Approve Agreement with the City of Jacksonville Relative to Advanced Life Support and Fire Services for Atlantic Beach, and Authorize the Mayor and City Manager to Sign the Agreement (City Manager) Motion: Approve agreement with the City of Jacksonville relative to Advanced Life Support and Fire Services for Atlantic Beach and authorize the Mayor and City Manager to sign the agreement. John Clements of 3910 Maple View Drive in Jacksonville stated he .vas on the Atlantic Beach Fire Department waiting list which would be destroyed if the City of Jacksonville took over. He asked that consideration be given to maintaining the list. James Hill of 372 7th Street a Lieutenant with the Atlantic Beach Fire Department and seventeen year veteran, favored the agreement, but stated he would lose his rank in the transition and hoped this matter could be addressed. Former Commissioner Dezmond Waters of 835 Seminole Road preceded his remarks concerning the fire department with comments on many of the positive things going on in the city such as the beautification projects, and the soon to be completed median improvements. Fie spoke in favor of recent yellow striping of the roads and requested continuance of the program. Mr. Waters believed that Lt. Hill had been a loyal employee who served the city well and consideration should be given to transfer him to Jacksonville as a lieutenant. Mr. Waters stated he hated to see the department go, but he could understand if the city could not be competitive with Jacksonville. OMMISSIONERS M O T 1 O N S E C O N D Y F S N O BEAVER BoRNo MESERVE MITCHELSON SHAUGHNESSY Minutes Page -11- November 23, 1998 Motion: Close city government functions the day before Christmas. City Manager Jarboe explained that it had been a past tradition to close for a half day on Christmas Eve, and the closing of city govemment functions for the entire day would cost approximately $2,500.00 with funds coming from each department's budget. There being no further comments, the motion carried unanimously. Continuation of Item 8C: Public Works Director Kosoy entered the meeting and reported that he had not found the point of connection described in the agreement. He stated he had reviewed the plans and specifications and they did not clearly identify the point of connection, but it was his understanding that the City of Jacksonville would pay for maintenance from that point. Commissioner Mitchelson referenced Item 2, Paragraph A of the JEA Agreement dated July 28, 1998, which he believed documented JEA ownership of the lines. Amendment to the motion: Add: Contingent upon clarification that the JEA is responsible for the 8" line from the Coast Guard lift station to the point of connection at A-I-A and Wonderwood. It was explained that there had been previous confusion concerning the lift station, and Public Works Director Kosoy verified that it was located at the Coast Guard Station. City Manager Jarboe pointed out that the JEA was responsible for maintaining anything they built and any damage their force main might create in the city's system. City Manager Jarboe agreed to bring this item back to the Commission if anything different than what was discussed came up. Mayor Shaughnessy reiterated her position conceming the OMP9SSI0NERS M O T I O N S E C O N D Y E S N O BEAVER BoRNo eiE~~RVE MITCHELSON SHAUGHNESSY BEAVER BoRNo MESERVE MITCHELSON SHAUGHNESSY Minutes Page -10- November 23, 1998 the purchase of Emergency Communications Equipment for Police, Fire and Lifeguards. As a point of clarification, City Manager Jarboe pointed out that the equipment was being bought from the current State Contract. There was no discussion and the motion carried unanimously. F. Authorize the Mayor and City Manager to Sign a Local Law Enforcement Block Grant Application (City Manager) Motion: Authorize the Mayor and City Manager to sign a Local Law Enforcement Block Grant Application. Commissioner Mitchelson commented that the city's match for the $10,000.00 grant was $1,100.00. There was no discussion and the motion carried unanimously. G. Approve Agreement with the City of Jacksonville Relative to Advanced Life Support and Fire Services for Atlantic Beach, and Authorize the Mayor and City Manager to Sign the Agreement (City Manager) (See page 12 ). H. Ratification of Public Works Union Agreement (City Manager) Motion: Ratify Public Works Union Agreemeut. Commissioner Meserve briefly reviewed the changes in the contract. There being no further comments, the motion carried unanimously. Discussion and Related Action Relative to the Closing of City Government Functions the Day before Christmas OMMISSIONERS M O T I O N S E C O N D Y E S N O BEAVER BORNO MESERVE X MITCHELSON X X SHAUGHNESSY X BEAVER X BORNO X X MESERVE X X MITCHELSON X SHAUGHNESSY X BEAVER X BORNO X X MESERVE X X MITCHELSON X SHAUGHNESSY X Minutes Page -9- November 23, 1998 and a waterline (located at the intersection of N,aypo-i Road and Wonderwood) would have to be relocated. Mayor Shaughnessy inquired regarding responsibility for relocating the 10" main if the construction disturbed it. Public Works Director Kosoy stated that the city and the engineer had looked into that and it would not be disturbed. City Manager Jarboe stated that the JEA would be connecting into the city's line at the intersection of A-1-A and Wonderwood Drive, and the JEA would be responsible for relocating its own line at the point of connection. Mayor Shaughnessy repeated her concern regarding the 10" main.. and Public Works Director Kosoy stated he would have to review the maintenance agreement to determine exact responsibility. Mayor Shaughnessy called a recess at 8:50 p.m. to allow time to review the JEA maintenance agreement. The meeting reconvened at 9:10 p.m. Information regarding the point at which the JEA line would connect to the Atlantic Beach line was not found in the office of the City Clerk, and the Mayor deferred action on Item 8C until the Public Works Director returned from his office with the required information. (Continued on Page 1 i). D. Approve Local Mitigation Strategy Subcontract with the consolidated City of Jacksonville and Authorize t6f Mayor to Sign the Contract Document (City Manager) Motion: Approve Local Mitigation Strategy Subcontract with the consolidated City of Jacksonville and authorize the Mayor to sign the Contract Document. There was no discussion and the motion carried unanimously. E. Approve an Amount Not to Exceed $5,000.00 for the Purcl.ase of Emergency Communications Equipment for Police, Fire and Lifeguards (City !Manager) Motion: Approve an amount not to Exceed $5,000.00 for OMMISSIONERS M O T I O N S E C O N D Y F. S N O BEAVER X BORNO X MESERVE X X MITCRELSON X X Minutes Page -8- November23, ]998 Commissioner Beaver stated believed them were times the Commission should rely on the work of staff to tttake the decision and bring the information to the Commission. Commissioner Meserve concurred with Commissioner Beaver and stated it was very technical work to reroute lines, and he was comfortable with the staff recommendation. He believed that this was not just "rubber stamping" the project, and the negotiated contract would be brought back for Commission approval. Commissioner Mitchelson inquired as to the urgency for the project. Mayor Shaughnessy stated that the Jacksonville Electric Authority (JEA) was at 90% design completion and wanted to get the project underway as soon as possible. Alan Potter stated he had previously suggested an alternate route other than Wonderwood Drive for relocating a 6" force main which he believed would save the city $300,000.00. Mr. Potter believed that since that time, the JEA had contracted fora 10" force main to be constructed on Wonderwood Road, coming from the Mayport Coast Guard Station to the Buccaneer Wastewater Treatment Plant. He inquired as to the ownership of that line and the city's requirement to relocate that line. Mr. Potter then inquired as to the number and size of the all lines to be relocated and the cost to the taxpayers of the City of Atlantic Beach. Stephen Kuti of 1132 Linkside Drive stated he had inquired concerning the project in August and requested it be placed on an agenda at that time, but was fumed down by the Commission. City Manager Jarboe explained that the 10" force main to be constructed from the Coast Guard Stations would go into one of the city's lift stations and to his knowledge would not go down Wondenvood Road. City Manager Jarboe deferred further questions to Public Works Director Kosoy, and stated that Public Works Director Kosoy had all of the information pertaining to the project, which was included in the the RFP. Public Works Director Kosoy explained that 8" and 6" force mains OMMISSIONERS M O T 1 O N S E C O N D Y E S N O Minutes Page -7- November 23, 1998 City Attorney Jensen briefly recapped the criteria `^r rebotations with a firm and explained that the city's RFP required a resident observer. It was pointed out that in March, when the RFP's went out, all three firms had resident observers. Alan Potter of 374 Second Street did not feel that it was appropriate for Gannett Fleming, Inc. to provide resident observation since it was a division of Eder Associates. Mayor Shaughnessy then inquired if there would be a problem to have the people who designed the work oversee it. City Manager Jarboe stated that traditionally this had not been done and posed a dilemma for the city. There being no further discussion, the motion and amendment carried by a four to one vote with Mayor Shaughnessy, Commissioner Beaver, Commissioner Meserve and Commissioner Mitchelson voting aye, and Commissioner Bomo voting nay. C. Authorize Staff to Negotiate a Contract with Bessent, Hammack and Rockmart, Inc. for Engineering Design Work for Wonderwood Drive Utility Relocation, and if Unable to Negotiate a Satisfactory Contract, Authorize Staff to Negotiate with the Next Most Qualified Firm (City Manager) Motion: Authorize Staff to negotiate a contract with Bessent, Hammack and Rockmart, Inc. for engineering design work for Wonderwood Drive Utility Relocation, and if unable to negotiate a satisfactory contract, authorize staff to negotiate with the R-A-M Professional Group and then Smith and Gillespie Engineers, Inc. Mayor Shaughnessy felt uncomfortable in that the usual process to select a firm had been waived, and the ranking done by staff. Mayor Shaughnessy felt that it.vas best to adhere to the established process, even for small projects, as follows: (1) Commissioners review proposals, (2) presentations given, and if not, (3) ask the Commission to dispense with the presentation, and (4) the Commission ranks the firms after the presentations. OMA9SSIOtdERS M O T t O N s E C O N D Y E S N O i BEAVER X BoRNO x x MESERVE X X MITCHELSON X SHAUGHNESSY X Minutes Page -6- November 23, 1998 Motion: Authorize the Mayor to sign the Interlocal Agreement Relative to 9-1-1 User Fees: There was no discussion and the motion carried unanimously. B. Authorize Staff to Negotiate with Gannett Fleming, Inc. for a Cost Proposal for Construction Engineering and Resident Observation for the Buccaneer Wastewater Treatment Plant Expansion (City Manager) Motion: Authorize staff to negotiate with Gannett Fleming, Inc. for a cost proposal for construction engineering and resident observation for the Buccaneer Wastewater Treatment Plant Expansion. Mayor Shaughnessy inquired as to the procedure if the negotiations with Gannett Fleming, Inc. failed, and commented that the firms should have been ranked . Some discussion ensued concerning the procedure previously used to rank firms, and Commissioner Meserve indicated he wished to amend his motion. Amendment to the motion: Include - if negotiations fail with Gannett Fleming, negotiate with Gee and Jensen second and Smith and Gillespie third. Commissioner Beaver pointed out that Gannett Fleming was the only company with a resident observer familiar with the project and the other two firms had no SBR (Sequence Batch Reactor) experience. He felt SBR experience was very important and stated he would like this matter brought back to the Commission if a satisfactory contract could not be negotiated with Gannett Fleming. Discussion ensued regarding whether the city should reissue requests for proposals for a resident observer, but it was felt that it would take six v<~eeks or more to go through the RFP process again, which would further delay the project and could cause a scheduling conflict with the contractor. OMMISSIONERS M O T [ O N s E C O N D Y E S N O BEAVER X BoRNO x x MESERVE X X M1'1'CHELSON X SHAUGHNESSY X BEAVER BORNO MESERVE MITCHELSON SHAUGHNESSY BEAVER X BORNO X MESERVE X X MITCHELSON X SHAUGHNESSY X Minutes Page -5- November 23, 1998 Commissioner Mitchelson, sponsor of the ordinance, believed the title loan industry preyed upon those who could least afford the industry and it and should be regulated. He further stated that Jacksonville Beach had passed such an ordinance. Commissioner Mitchelson felt that ifthe City of Atlantic Beach joined with Jacksonville Beach and passed a similar ordinance, they in turn could challenge the cities of Jacksonville where Mayor Delaney is trying pass similar legislation, and Neptune Beach, to do the same. Lynn Drysdale of 1768 Ocean Grove, a local legal aid attorney supported the ordinance, and distributed to the Commission information concerning the title loan industry. Commissioner Beaver favored passage of the ordinance and requested that copies of it be sent to other cities throughout the state to let them know what Atlantic Beach is doing. Commissioner Meserve inquired ifthe City Attorney had reviewed the ordinance and asked if it was in the right place in the code. City Attorney Jensen responded that he had not reviewed the legality of the ordinance but found that Chapter 21 of the city code was the best place for the ordinance. Commissioners Meserve and Bomo favored passage of the ordinance and both agreed that the title loan industry preyed on young sailors and should be regulated. Commissioner Meserve requested that the public hearing be moved up to the December Commission meeting. Mayor Shaughnessy agreed and announced that the public hearing would be held December 14, 1998. "I~llere being no further comments, the motion to pass the ordinance on first reading carried unanimously. 8. Miscellaneous Business: A. Authorize the Mayor to Sign the Interlocal Agreement Relative to 9-1-1 User Fees (City Manager) OMhnSSIONERS Ad O r 1 O N s E c O N D Y E 5 N O Minutes Page -4- November 23, 1998 5. Committee Reports: There were no committee reports. 6. Action on Resolutions: There was no action on Resolutions. 7. Action on Ordinances: A. Ordinance 58-98-25: Public Hearing and Final Action AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE VI, EMPLOYEE BENEFITS, DIVISION 3, RETIREMENT SYSTEM TO COMPLY WITH STATE AND FEDERAL. LAWS (City Manager) Motion: Adopt Ordinance 58-98-25 on final reading. Mayor Shaughnessy read the ordinance by title only and opened the floor for a public hearing. No one spoke for or against the ordinance and the public hearing was declared closed. There was no discussion and the motion carried unanimously. B. Ordinance 75-98-13: Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, ADDING A NEW ARTICLE IV TO CHAPTER 21, TRAFFIC AND MOTOR VEHICLES, REGULATING THE MOTOR VEHICLE TITLE LOAN INDUSTRY, AND PROVIDING AN EFFECTIVE DATE (Commissioner Mitchelson) Motion: Approve Ordinance 75-98-13 on first reading. Mayor Shaughnessy read the ordinance by title only and announced that the final reading and public hearing would be held January 1 I, 1999. OMMLSS[ONERS M O T I O N S E C O N D Y E S N O BEAVER x BORNO X X MESERVE X X MITCHELSON X SHAUGHNESSY X BEAVER X BORNO X MESERVE X X MITCHELSGN X X SHAUGHNESSY X Minutes Page -3- November 23, ] 998 of the administrative hearing procedure. Commissioner Meserve inquired if there was any legal reason that the city should not vote on this matter at this time. City Attorney Jensen stated his only concern would be if something occurred within the next four days that would prohibit issuance of the amended permit. A brief discussion ensued concerning signing a contract if another legal challenge or problem cropped up, and City Attorney Jensen advised that the contract could be signed contingent upon receipt of the permit from the Department of Environmental Protection. Commissioner Meserve requested that the motion be amended to reflect the receipt of the permit, and stated the cit}~ needed to move forward with the project. He believed it was a good project and the city needed the improvements, not only for added capacity, but to correct a failing wastewater treatment plant. Amendment to the motion: add contingent upon actual receipt of the permit. Mayor Shaughnessy asked City Attorney Jensen if the purchase of the Fluidyne equipment was conducted in a proper legal manner. City Attorney Jensen stated that it was done in a proper legal manner and had been investigated and there was found to be no wrong doing because in essence, the Commission waived the formal bidding procedure, which it is allowed to do. He further stated that he had not recently reviewed the previous proceedings, but this was his recollection of v hat happened. Mayor Shaughnessy requested that the City Attorney notify the Commission within twenty-four hours if he found otherwise. City Manager Jarboe requested that the City Clerk verify if formal action was taken to waive the bidding process. "17tere being no further discussion, the amendment to the motion and the main motion carried unanimously. OMMLSSIONERS M O T 1 O N S E C O N D Y E S N O BEAVER X BoRNO x MESERVE X X MITCHELSON X X SHAUGHNESSY X Minutes Page -2- November 23, 1998 the Buccaneer Wastewater Treatment Plant Expansion for the Total Base Bid and Additive Items A2 and A4, and a Minimal Contingency of $100,000.00 (6%), for a Total Contract Price of $1,753,187.00, and Authorize the City Manager to Sign the Contract with Meadors Construction Company (Bid #9798-6) (City Manager) Commissioner Meserve requested that Item A be pulled from the consent agenda for discussion. Motion: Accept Staff recommendation and award Contract to Meadors Construction Company for the Buccaneer Wastewater Treatment Plant Expansion for the total base bid and Additive Items AZ and A4, and a minimal contingency of $100,000.00 (6%), for a total contract price of $1,753,187.00, and authorize the City Manager to sign the contract with Meadors Construction Company. (Note: See City Manager's comments on page 15). Alan Potter of 324 Second Street questioned if the city had received a permit for this project because the issuance of the permit was contingent upon settlement of the administrative hearing, which he felt had not yet been resolved. Mr. Potter felt the purchase of the Fluidyne Equipment should have been advertised and purchased through the bidding process. Commissioner Mitchelson asked City Attorney Jensen for his opinion concerning the administrative hearing and the status of the permit. City Attorney Jensen stated that language was submitted for the amended permit from DEP, and the two minor, suggested changes were sent to Mc Potter's attorney for review and were approved by him. it w-as further stated that the changes were then sent on to Tallahassee for issuance of the permit. City Attorney Jensen stated that he had teamed from Public Works Director Kosoy of the Notice of Intent to issue the permit, and was told the permit would be issued within the next three to four days. He indicated the administrative hearing portion would terminate upon issuance of said permit. He related that further considerations and concerns expressed by Mr. Potter would be addressed by a separate agreement, and was not part OMMLSSIONERS M O T 1 O N S E C O N D Y E S N O BEAVER X BORNO X MESERVE X X MITCHELSON X X SHAUGHNESSY X MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD IN CITY HALL, 800 SEMINOLE ROAD, AT 7:15 PM ON TUESDAY, NOVEEIBER 23, 1998 PRESENT: Suzanne Shaughnessy, Mayor Richard Beaver Mike Borno Jehn Meserve Theo Mitchelson, Commissioners AND: James Jarboe, City Manager Maureen King, City Clerk Alan C. Jensen, City Attorney The meeting was called to order by Mayor Shaughnessy at 7:15 p.m. e Invocation was offered by Commissioner Meserve, followed by the Pledge of Allegiance to the Flag. 1. Approval of the minutes of the Regular Meeting held November 10, 1998. There were no corrections or amendments, and the minutes were unanimously approved as presented. 2. Courtesy of the Floor to Visitors: Alan Potter of 374 Second Street compared the City of Atlantic Beach government to the war-time Quisling government in Norway and questioned whether Atlantic Beach should be dissolved and collapsed into the consolidated City of Jacksonville. He felt that major public action should be properly noticed, advertised, a public hearing held and properly discussed before action is taken. J.P. Marchioli of 414 Sherry Drive concurred with Mr. Potter and commented that there should be more citizen participation in decisions concerning major projects and city business in general. 3. Unfinished Business: 7 here was no unfinished business. 4. Consent Agenda: A. Award Contract to Meadors Construction Company for V y O O T T E E S S M S O E T C I O Y O N E N COMMISSIONERS N D S O Page Two AGENDA December 14, 1998 8. Miscellaneous Business: A. Determination regarding whether to reactivate the Teen Council {City Commission) B. Board Appointments (City Commission) (i) Pension Board of Trustees (2) (ii) Community Development Board (1) C. Approve contract with The R-A-M Professional Group, Inc. in the amount of $126,907.05, plus $2,750.00 per public presentation, (Option 2 in Staff Report) for the evahration phase of the design modification of the core city stormwater drainage improvements and flood control structures for tailwater control, and authorize the City Manager to sign the contract document (City Manager) D. Approve contract with The R-A-M Professional Group, Inc. in the amount of $20,000 for engineering design work for Wonderwood Drive Utility Relocation, and authorize the City Manager to sign the contract document (City Manager) E. Consider upgrading the exterior siding and windows for the lifeguazd building at an estimated cost of approximately $11,500.00 (City Manager) F. Approve contract in the amount of $201,600.00 with Gannett Fleming for construction engineering and resident observation for the Buccaneer Wastewater Treatment Plant Expansion project, and authorize the City Manager to sign the contract document (City Manager) G. Authorize staff to negotiate a contract with Smith & Gillespie Engineers, Inc. for engineering design for water line installation and replacement at various locations, and if unable to negotiate a satisfactory contract, authorize staff to negotiate with the next most qualified firm (City Manager) H. Authorize staff to negotiate a contract with Smith & Gillespie Engineers, Inc. for engineering design for stormwater improvements and replacement at various locations, and if unable to negotiate a satisfactory contract, authorize staff to negotiate with the next most qualified firm (City Manager) I. Approve replat of Francis Cove and authorize the Mayor and City Clerk to sign the plat (City Manager) 'J. Authorize the City Manager to sign modification to Department of Environmental Protection Consent Order No. 95-2971 (City Manager) 9. City Manager Reports: 10. Reports and/or requests from City Commissioners sod City Attorney Adjournment ff any person decides to appeal auy decision made by the City Commission Hitt respect to any maser considered at any meeting such person inn' Wadi a record of the proce~ings, cod, for such purpose, may need to etuure that a verbatim record of the proceedings is made, which record shall include the teslmxmy add evidence upon which the appeal is to be based. Any person wishing to speak to the City Cowinssioa w any maser at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the rntraace to the Commission Chambers. In accordance with the Americans with Disabilities Act and Section 286.26, Fkrrida Statutes, persons with disabilities needing spacial accorturrodation to participate in this meeting should contact the City Clerk by 5:00 PM, Friday, December 11, 1998. • Agenda was amended to add Item 8J CITY OF ATLANTIC BEACH COMMISSION MEETING -December 14, 1998 AGENDA Call to order Invocation and pledge to the flag Approval of the minutes of the Regular Commission Meeting of November 23, and Special Called Meeting of December 4, 1998. 2. Courtesy of Floor to Visitors: A. Paul Rowe, Players by the Sea 3. Unfinished Business from Previous Meeting 4. Consent Agenda: ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONSHAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS A. Acknowledge receipt of report of new occupational licenses for November, and monthly reports from Building, Code Enforcement, and Recreation Departments (City Manager) B. Award contract in the amount of $3,062.40 to AmeriSeal of Northeast Florida, Inc. to stripe Seminole Road from Plaza to Hanna Park pursuant to the specifications of Option 1 of Bid No. 9899-5 (City b4anager) C. Award contract in the amount of $11,950.00 to Hanna Construction Company for modifications to the Chlorine Handling Room at Buccaneer Water Plant #4, and authorize the City Manager to sign the contract document (Bid #9899-3) (City Manager) 5. Committee Reports: 6. Action on Resolutions: A. Resolution No. 98-40 A RESOLUTION AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1998 AND ENDING SEPTEMBER 30, 1999, TO APPROPRIATE FUNDS IN THE POLICE TRUST FUND FOR THE PURCHASE OF 800 MHZ RADIOS (City Manager) Action on Ordinance: A. Ordinance No. 75-98-13: Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, ADDING A NEW ARTICLE IV TO CHAPTER 21, TRAFFIC AND MOTOR VEHICLES, REGULATING THE MOTOR VEHICLE TITLE LOAN INDUSTRY, AND PROVIDING AN EFFECTIVE DATE (Commissioner Mitchelson) AMENDED AGENDA