04-01-93
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100
101
102
103
104
105
106
107
108
109
110
111
112
113
114
115
116
117
118
119
120
121
122
123
124
125
126
127
128
129
130
131
132
133
134
135
136
137
138
139
140
141
142
143
144
145
146
147
148
149
150
151
152
153
154
155
156
157
158
159
160
161
162
163
164
165
166
167
168
169
170
171
172
173
174
175
176
177
178
179
180
181
182
183
184
185
186
187
188
189
190
191
192
193
194
195
196
197
198
199
200
201
202
203
204
205
206
207
208
209
210
211
212
213
214
215
216
217
218
219
220
221
222
223
224
225
226
227
228
229
230
231
232
233
234
235
236
237
238
239
240
241
242
243
244
245
246
247
248
249
250
251
252
253
254
255
256
257
258
259
260
261
262
263
264
265
266
267
268
269
270
271
272
273
274
275
276
277
278
279
280
281
282
283
284
285
286
287
288
289
290
291
292
293
294
295
296
297
298
299
300
301
302
303
304
305
306
307
308
309
310
311
312
313
314
315
316
317
318
319
320
321
322
323
324
325
326
327
328
329
330
331
332
333
334
335
336
337
338
339
340
341
342
343
344
345
346
347
348
349
350
351
352
353
354
355
356
357
358
359
360
361
362
363
364
365
366
367
368
369
370
371
372
373
374
375
376
377
378
379
380
381
382
383
384
385
386
387
388
389
390
391
392
393
394
395
396
 / 396
     
  • Metadata
  • Annotations
Entry Properties
Modified
 10/10/2011 12:23:58 PM
Created
 5/10/2007 5:18:52 PM
Template
No template assigned
04-01-93 ~~ ~~ ~iY O $. ~ . wES1 0 2.:~~~ h - .,~...C?,-f 2°r' PARK INCa, TYP, ~T ~ I ~ ; i • EX (STING 4' yyA Lyc R.?~1 /~ EXISTING. - flRaoM FwISH,~YP. . ~ EXK~fWG PAYWC~ SItiL~//ALK SC-CTIO/J . ,3i 7n_ ~ 1-0 T itil3 COM, IN -k • 5" TUNED Uowrt Cvl~g /a~0"~PARKINq "CPAI~MENT E06E ~~9aPtNG SY owNE~ - ---- ------~P-~oPe2rr uNe -_~^'~ ~ E-~EV~R WATER LINES--~ (r,fL/'l,S CB .WEST PAV~MFAIT E04E ~ d BWND V+f~E O' ~ - E~6T bETA1L O o BAST &1(»110 LA-dE-~ I/~(o"<I-'O" ~{~'~ T CURB EpGE ' ~+_J I T q'wAU~ ~ NEW 6' W V.K@ PAQH W C~ A, ~j. Zs'MGJ~t C RO.W. LINE ~P~iOPEkTY LINE I FENCE, 6ATF~ ~` pyµ~G BY OWNEQ 1 , T h N 4 z a I~ - I ~ ! I I ! I I I - I I I >~ I ~ ~- O ~ ~ 14tPARALt l Pn } IN4 SPACfr~ EAot 7~8 x23~0'~= 322' PARKINU 191.1. S~ ~--_~ ~• r z l I t * fi r rt t +~ ~ r ml F \ -- ;~1,~... N ~ ~ - I I 19TH STREET p~E W A LYC 11nPRov [~,.~~Pl T5 I ATLA-dTIC p6p ~FL~RfOA \I2 Af'R. X993 / I Exi5T1NG I INSTALL g"TgICk 31DEWALK off SQUfN 506 OF 19LH ST, FM SEMINdLE Af~.TO BFJ~CH AVE. CUTS` (~~pyE EXIST, 45PNAlT ~LIMEQc3Ck, FELT `DINTS '20~O.C, ~, GUT .JQINT$ ~ s' o.c, 3,ocxJ psr . caNC, w/FI bER MiK, R61f{F L -- - --- - •-- -1 r TO MR. KIM LEINBACH CITY HANAGER ,,/~ FROM DAVID E. THOMPSb[3 CHIEF OF POLICE DATE 09/08/92 M E M O ^n A N D U M SUBJECT: DIAGRAM FOR 79TH STREET THE ATTACHEG DIAGRAH OF 1?T'r. u^iF^c ET NAS PREPARED BY MR. WILLIAM MORGAN. THE DESIGN REFLECTS RECOMMENDATIONS FROM MR. HORGAN AS APPROVED BY THE PARKING. COMMITTEE. THE PROPOSAL WOULD ADD A ^uIX FOOT 'u1DENALK ON THE SOUTH SIDE OF 19TH STREET FROM SEMINOLE ROAD TO BEACH AVE. THE PARKING WOULD CHANGE TO PARALLEL PARKING INSTEAD OF ANGLE PARKING, AND IT WOULD ELIMINATE TWENTY (20) PARKING SPACES IN THAT AREA. THE TRAFFIC FLOW WOULD REMAIN TWO NAY, AND LANSCAPING MOULD BE UPGRADED AT THE INTERSECTIONS. THIS PROPOSAL REPRESENTS A VARIETY OF IMPROVEMENTS FOR THIS AREA OF OUR CITY. THE SIDEWALK WILL BE A WELCOMED ADDITION, AND WILL PROVIDE A MUCH SAFER ACCESS TO THE HEACN FOR VISITORS, PEDESTRIANS, AND BICYCLISTS. THE PARALLEL PARKING WILL INCREASE SIZE OF THE TRAFFIC LANES NHICH IS GUESTIONABLE AT THE PRESENT TIME. THE PROJECT WILL ALLOW FOR THE DEVELOPMENT OF lIR. MORGAN'S PROPERTY ON THE NORTH SIDE OF THE STREET, AND WILL KEEP THE POPULATION DENSITY TO A MINIMUM (SINGLE FAMILY DWELLINGS) WHILE BEAUTIFYING THE NEIGHBORHOOD. THE GREATEST DRAWBACK TO THE PROPOSAL IS THE LOSS OF PARKING SPACES. HOWEVER, I HAVE IDENTIFIED MORE TNAN TWENTY (20) SPACES TNAT CAN BE OPENED UP ELSEWHERE IN THE CITY, AND PERMiT PARKING WILL CONTINUE AT 19TH STREET TO ASSURE THAT CITY RESIDENTS HAVE AVAILABLE PARKING. THE PROPOSED CHANGES KILL BE PRIMARILY FUNDED BY MR. MORGAN, AND COMMISSIONER FLETCHER CAN PROVIDE THE DETAILS ON THE UNDERSTANCINGS THAT HAVE BEEN ACHIEVED. t mb,RCrla DIIDTECis t]etlEIIT DRO3ECT5 DROYST IQ SigTUS a 1/2/93 STg116 a 1/9/93 STATUS a 4/16/93 9. IpTER Ig1M FSIE161a Fa ~IIIBI FLpLE 92i1&Ip1ER ft01 fJY IbIIFiLY { YIO~It YILL TRY pD tIRiE T ' mDF11Y i YIOFA mfTllUiM6 D6la 01E11Y { Y30D7t CUIIIN1116 ESIa XIS PR61FLi RF1D ! Fa p09ERT16ElFllT a q0 EPFLIFIFATI06 q1O SDECIFIFATIOI6 S/3D/9i . IL pODITIaR 61p1p SroRpSE 110 ' WITIBS a F161EERI16 oFSla po ID STRT16 nBeEE XT DIO TqW, pT RSS[SI tgtE YTD SDELIFIFlIT706 . MD STg11t5 ABBR. 11. PRa STREET 92~pp( 1101 CYI DIbkCT EIOECIID ro E RF1DY Fpl ~ pOYFRt ' EIDFLim FDIC gOYFATISEIOR a 5/16/93. EIDFLIFD Fa pDVERII!F1Ort a 5/16/93 I .BEYIT a 5/16/93. . IL IETIEl! EIFBIIITRiia 92iliY STIiF IEDORT ro CITY iJ711t551oI a [In O7BIISSIa a 4/12A3 ro C0161ER CITY IpRIL 12, tl93 RFLOIB6pp6 IEDIDOOfi E-BfODIY6 oDIBII55la BF3liIFD vE11gS BIDS . a 4/12/93 p0 DIWEL7 Y[LL E RFRID. l1 lMBO1 STREET R0901B1/ [RIUYF1pU5 92-0Ie~1 MIDI CW DAYIECi EtP~lt71 ro E E1CY Fa IOYERTISBBIT a 5/I6Ai STILL TmY6 FOR ro9ERTI5ElOR a EIDECIID Fa aDBERTIff1O1T a 5/16/93. •ICI Lt6/9i U. IEW RORD PRVE)DII IIDIO1gpYT5 93iE0Y DD PUB6 pO SDt~IFIlOn1aS E1(gIM pT 10 67p~ ~ •(D) CW 9b LT1FlETED. . YD Sig116 OB1ff. 15. SpplsFa-In 93-B-SMB6 .lou.uuls rnBIi95ia aDDYOOEn J.uas osIREER Fa ESIa a 3/?2A3. BIO aU1116 a fnsn3 pr z:BB D.IL IRn116 a Txis 71nJFCr. Yo em dF101G. 16. Y1D M RElY1B 93{ID-BY.3 B1D Qf11116 a f/ISA3 pT 2:N D.R. BID lD6MU6 a f/ISI93 pT 2 ~(DIH.9FETE :M D.IL pPPIYE{TT LLY BIDER HI{IIE fDrt0pCT0R5. IIDS EtY6 aRYIED. 17, IBEIN { 9TH STREETS IYO SFAIInE RAID 93fW-SEICCOL BID OPE11116 a f/15/93 pT 2:M D.IL BID RgID(a 4/t5A3 pT •ID) 1.UTA5 2:M D.K rotYxExt lnY eI00ER JOIN YOmY CtBITNICT016. BIIS EIIt6 gWLYffD. K~~ f• ~' f L r, L 6 RFCq APR 1 61993 mslRCrla vRmECrs 1. AB YID DI { B2 i1PA0YDEYfS 2. DN HY60N SOEA RENO 1 IRLVDFFR [NBYIIE Caf11Cr 1. fFI/1tA RB YOFA DISfR1NfTIa LtiES s oITO6Rar[16 6. 4FA1 { T./. LIIES 7. II6TDLL BID RAD BD~ AT O:iEYTIa POO B. OEACN RIEME INTFA { SEIEA DIIaECr Y0. srArls a 1/z/93 STD1U5 a 4!9/93 STATUS a 1/16/9] 91~6i11D YID D1 - fiAN116 AID f11FICTl6 YID DI -SITE OF111~ D1O 6YO116, YID 91 - ETFAIID 00 SITE IDBDl16. f181 6U LIIOm( Fa IEII ASANiT ARFA CDLLXIT6 HI® CIE fa SIBFINI6~116IILLI16 aF1NIM6 OUT 110 WOQrI16 FA6Ia HCE{II S{S AIWO BOD6 RID LalERS. SIZE 6MID116 DOOAS po IYYDIRYE AT OIBRINITOR DRDBL4I1 AT AETEMTIa DOO. YONt16 a a1C) IEIOIIRS RIO C4fAlI16, 0.11CIMb 1D113E1E Fa Id Am111D OBLNIIE SIORI6E FACILITY. TW IAYaT !10 fiR'OE FIN FIIE TNpI lUN- SIOEIRI6 RM) STRIPDtl6 FIOi& DIDI16 RT IE1.L M0. T Fa 9DFlE POin. DIGIO RIElI YID D2 - rnNIETED 7HDETAY BETTIEOI Ym el YAS FL6ED pD RACED a ulE YID tl RID YID D2. N6A3 91-661 BID OE71116 a 1/BA3 RT 2:N D.K •01 Gtl INIS 15 DRRI ff PIOIIFLi 166. 93-64>Z IENO75 nTX OEA YAITD6 a 71E1R NO1 J. LIOT6 SINDIIIDE. DID~BIIIRDDENfRL SEA91ff5 oirisia IIE9B1 IDs RDDIDIFD. 92iI61DL DABIFLI E6FLIED ro DE 16101' Fa +IBI cw ADIERTt9B01T a 1ne/93. .ICI AA SFDTIc NAB BIB 60016 a 4/8/91 La DIBOEII SaEDLLID Fa CITT IriNI553a ACTla YR9 OERIOM PDFA AO1DI16~ SEE IliJl 16. a 4/2BA1 SEE ilETl N.. STAFF ro pgLYJE BIDS. ffA 159m DFRBtr. m ff Blo m BE Bio a vz/91 a vznl FJ6IIEER m 9S0T BID PACIY6E 1/13/93 ~ AIO B1N SfffE75 ro IE NIFBTISm a Fa ulero3 ARERfISDBIT. 1/v8A1 S0E dDBDIDATIa nlx kD SPILL IEWIRFB. 93-0IFD[ra mITNCIDR N6 BF81 SPNMIE DD COORTCfO1 SAl1YED DIIOES po U60O6 YO ~Itl1YiN6 1NIS YEE1L FICI 4NRITTIN9 ffDORiS EROI T11E 11EY SDRDY. THIS YE9: RIT161TIa T11ff p4L1(AT1O6 m BATE. gRYIffS 92-{OB-TY DID 00016 a VB/!3 RT 2:M D.A. MO DID 6p1116 a 1/8/93. lllY DIDDER SOFALm Fql CITY fDNIS9ia ACTIa a iN15 YILL DE YI7H ITE1110.2 If6 pEAION DOEp IW0116~ SH iTEY D2. A/26/93. gF IIEB R. 9211 DAff NYE IEDI DFLIIEIFD. nLL 710 ro mITAD[fD IOD 1LLIF3 IM FIMILY. b YOK ODE YET a RID MID DAa,. •ICI IiE STAB( YONI a IDDIf/ IpRll ~ 1991 Y1LL TAY O11/12h1 PALL C0. BYSE ODERS ff YELL AT Cltlll STIEET 00 BtD 8411116 a 4/1v93 FIM SFIIIIOII: ROAD FDRYEIIT La DIOIYR JON YOaf DFAOI AIBIE CI7FD 81 STRYO. IFAIII6 BEl{FA I7A1 DID lOTN SfIFETS. COIIRRCI6I5. IIDB BEY6 AIDLY1fD. EAAiIFD el [O6AACI0R. fiRIlOE1 DUD RD DID RS RLIEAOTE YI1N PDBJFCT 171. Y LIIE I16TAt1FD Af IT35 IEADI RIF11E. DDENIIEIIf 60EA IIIIM PINT ff PIDJE;f w • BESIa F16IIEEA; CE{I = m6TNttta B6IIFFA 6o IIITfLTBRI L- fLIrRICIBR ..r. 1"F~ --- - iNY`a~ 34 N CITY OF r~tGeKtu Puaek - ~leseda eeo mlm+olE aow ATLANTIC aP.fCiL fiMmA J327}S~IS Tf]1PXOfiF t#fI TRFAM PAJ[ IAM12P~3lC.S April 14, 1993 M E M O R A N D U M T0: Kim Leinbach, City Manager FROM: Don C. Ford, Building Official \~~ f RE: Building Permits Please be advised that the following permits were issued in the month of March, 1993: TYPE PERMIT NUMBER OF PERMITS COST OF CONSTRUCTION New Single Pamily 6 1,112,681 New Duplexes 4 167,426 New Townhouses Additions/Remodels 1 75,614 Commercial/New Commercial Additions Remodels Garage/Carports DCF/PAH CORRECTION THIS DOCUMENT HAS BEEN REMICROFILMED TO ASSURE LEGIBILITY ~~ CITY OF ~Ala+rt*e ~iauE -~leuafa w.o~n ~»~~,~~~ ~ --------- ,f,~r r,.m ~. rax ~~ ~.~ April 14, 1993 M E M O R A N D U M TO: Kim Leinbach, City Manager FROM: Don C. Ford, Building Official ~~~ Rg; Building Permits Please be advised that the following permits were issued in the month of March, 1993: NUMBER OF PERMITS COST OF CONSTRUCTION TYPE PERMIT 6 1,112,681 New Single Family 167,426 4 New Duplexes New Townhouses 75,614 1 Additions/Remodels Commercial/New Commercial Additions Remodels Garage/Carports DCF/PAN vhat 1^ the applicant'• Sntereet in this varlencel --~~~'~----3AC1=5~~2~__4F__-Num~~ ------------------------------ ~ ------- IN FILING THIS APPLICATION F'OR VARIANCE, THE UNDERSIGNED UNDERSTA4DS IT BECOMES A PART OF THE OFFICIAL .RECORDS OF THE COMMUNITY DEVELOPMENT BOARD AND DOES REREDY CERTIFY THAT ALL INFORMATION CONTAINED HEREIN IS TRUE 7'D 7NE T IS/H R KNONLEDGE. Signature o1 aPPl cant •ppllcant•e ~---p{T~~-~ ~yf~~["~_~JA~'' _____ authorized agent or ^ttornay. It SignaCure of arner`'of t}se-Property •flent or attorney, inoludv letter Application cannot be processed tro^ applicant to that effect. rlihout ornere signature. Appllcanti Do not 1111-Sn beyond this point. Horever, be respond to the tailoring iteses prepared to i 1. Special-comtlltlone ^nd olrcumatencee exist rhich ere YES NO peculiar to thi land, •truature, or building involved and rhieh are not •pplicabl• to other lands, structures or buildinpa in the same zoning dletrlet. 2• Th• apeoial conditions end alrcumetancee do nat result tra^ the actlon^ of the applicant. 3• Granting the rarianoe requested rill not canter on Lh• appliaant any mpealal privilege that 1s denied by th• code to other lands, Duildinps or structures in the •a.e zoning dietriat. S ~• Literal Snterpretation of the provisions of the code rauld deprive the appliaant of ripht• commonly an~oysd by other propertiq in thv sane zoning district entl rould rork unneeeasary and undue hardship on the applicant. 5• Th• variance i• the minimum variance that viii sake poaaibl• the reaaonaDle use of the land, building ar structure. B• 7A• varianae 1^ in harmony rich th• general Sntent and purpose of th• code. ~• The variance rill not eonetitute any change to the diatrict• aAorn on tAe toning map. B• TA• varianoe rill not iwpair •n adequate ouPPly of --_ -__ light and air to •d~aceni property. 9. The rarlanee rill not meterlelly Sncreoae the conpeation Sn publie •treete or increase the danger of fire and safety. public 30. The variance rill not materially diminish or impair eetabllahed property values •ithin the surrounding area. i 11. The varlanc• rill not impair tAe health, morale and general reltare. oefety, COMMUNITY DEVELOPMENT BOARDREPORT AND ACTIONSs PLEASE TYPE OR PRINT IN INK APPLICATION FEE 550.00 o ~(~ APPLICATION FOR VARIANCE - ~ {J ~~{~j DATE FILED: Z ~> >=~ FEB 221993 ~.:~ ' Building and Zoning TO REQUEST A VARIANCE FROM TILE REGULATIONS INDICATED HEREIN, BECAUSE THERE ARE PRACTICAL DIPPICULTIES OR UNNECESSARY HARDSHIPS SN CARRYING OUT THE SiRILT LETTER OF THE CODE OR ORDINANCE THE UNDERSIGNED }IEREBY APPLIES FOR A VARIANCE AS POLLONS: Hasa and addnu of appllcent requesting variance: Note: If she applicant fa other [hap all the owers of the properey, uriccen conaene signed by ail the owers of the property shall be ac ached: T(K( ~ ~i (Y) 1 ~ F 1 •SP PMONE .522 CI.IPObIL C~fiP L~ uar>;:_ 3S3 -;(G ~ I -•Et<tS2!~6j ETC . ~c_~-t ~ f- 3 Zz3 home •_ 241 -OS le $-(e Variance 1a sought Eroa [he provisions of the: (~ Zoning Cods ( ) Building Cada ( ) Plumbing Code ( ) Eleecrfeal Coda ( ) Neehenlcal Code ( ) Ocher Loco cfon of building or structure: On cha ou ~ side ot__ S~'~ cLI PPG.P Stt,P C.,J t n e or v street Street address and legal description of properey: Noce: Attach copy of deed, and survey or plot dlegran indicating proposed cons[zuetion. Paz r/ ~ PP62 S+t, P W - C.o-r 14 l c~ IC ~ cffl~av 2oafng C1au1f1cation: /2 $ - ~ Sectlos of Cods troy vhleh variance ie sought: Deac ribs varlanp raquaabd:~P~ f / ~v R~c„ICC- ,~~Sia2-~_ Yil ~PfD rv , ~ . ~ The reason variance Ss being sough[: Supporting data vhieh should 6a considered by the Boazd: Are cone traction plane subsisted vtth this epplicscion?~~ Mr. and Mrs.JOhn Mizell 522 Ciipperehip bane Atlantic Bch.,F1.32233 April 17,1993 Dear Mr.Leinbach, Would you please put us on [he agenda for the meeting on April 26,1993. We want to appeal the denial for the variance permit we applied for our room addition. This vas denied on hBrch 16,1793 at the Community Development Board meet- ing. Sincerely, '~ 0' f ~~iC~~f/f ~..... _. After discussi oa, Mr, cielfso,-, mo;•~ed to requesi a uo:ia hip between. the CiCy Commission ancf the Community Devel opmenf Beard co discuss these matters. Mrs. Welker seconded the motion ar,d it was passed uqa nimously. There being no further business to come before the board [he meeting was adjourned. SIGNED ATTEST M iNUTES OF THE COMMUNITY" DEV F.LOPMENT BOARD OF THE CITY OF ATLANTIC BEACH, FLORIDA March 16, 1993 7:00 P.M. CITY HALL PRESENT Cregg KcCaulie Ruth Gregg P,ebert Frohwein 11a rk McGowan Mary Walker Don Wolfson AND P.1 an Jensen, City Attorney George Worley, II, CD Director Pat Harris, Recording Secretary ABSENT ~ Pat Pillmore Chairman Gregg M.cCaulie, called the meeting to order and asked for approval of the minutes from the meeting of February 16, 1992. Upon motion duly made and seconded said minutes were approved. NEW BUSINESS: I. Application fr.r Variance filed by John B. N.i zell, Jr. to construct a glassls a eer.sd room with a rear setback of 10 feet on property lecat ed at 522 Cli ppership Lane. Dean Brymer, huilder fo: the applicants, introduced hrms elf to the i~oard and explained that a variance was requested to construct a recreational glass r`lorida room to be attached to the facia of the home and stated thr- ourpose of th^ addition was for a pool table. After discussion, t,:-. Wolfson moved to grant the variance. The motion was second r-d by Y.rs. Gregg and failec by a vote of 4 -2. II. The board discussed the matter of reducr ng the minimum lot requirements. Mr. Wolfson stated 'hat tnis item was placed on the agenda at his request because of [he 50' x 50' lots on Beach Avenue that the Crty Commission was allowi rg owners to build upon by granting variances. The board also discussed the matters of accessory structures and I;uildings and the detinition of these terms. No resolution vas t eached on eii},e ~- is=ur--. CITY OF' A'1'LAN1'IC DEACII COMMUNITY DEVELOPMENT BOARD S'fA F'F' KF.PORT MEETING DATE: Hatch 1G, 19'33 AGENDA ITEM: 3a Application for Varianro for ndditimi of glass and screened room addition encroaching the rear yard se t.back. Applicant desires a Variance for construction of an addition on the rear of an existing residence at 522 Ciippership Lane. The addition wili encroach to within Len feet oC the rear lot line. The setback requirement is twenty feet. The proposed addition is to accommodate a pool table. RECOMMENDATION: At the time of the original buildin6 construction tl~e required setbacks were in compliance but the layout of the site placed the rear coiner~of the building at the setback line leaving no room for expansion. Staff does not believe that the applicant has demonstrated a hardship or that failure to grant the requested variance will deny him reasonable use of his proper*_y. Staff recommends Den=a1 of this r~~lest. .. _. .e.. _f.. .,..._ .~a..i~s.~- /t w Y i< MAP SMOWIRIG SURVE.' OF I ~ LO: 14, BLOCK 1, SCASPRAY, AS RECORULU iN PLA1` BOOK 35, PAGcS 64 At:U 64A I (:"r '2i1C CURRBN'1' PUBLIC RECORDS OF DUVAL COU NY'P, Fi.OIii UA. CL /PPE,F 5,~=(/f L <fNE ~~~'f'/w~ _3 ~z.~c• N~3 G/OOZE ;,f-:~o„ R $'c' /r p ~ 0 ,6 ~ tl`~ 4 \ ? ,iK _~__ --~0 -ate 1 I I ~ O .mac o .....o ~ ~ ~ S. s ~ ~ ~ v: V ~~ ~~ :?6 0 Q~ ~J:~ ~ ' .. ~I 3 ,,..: ..~ gyn. p ~~N`d Q` / _ .s rn.c v O MR-30NiQY `Q - ~ ~. O „ No. +"Z2 m . ,~7 ,~ - _ I ~ M ~ ;n VT ~ '3 ~a_ I~ -- E. ,+Ew N1M N.MI P~9%4h ~°~~ T ~ 'S°- \ _ ~\_ N \ 2 s o ~,~~ ' o ~ ~ a~ ~k°;4 Rio ,.. ~l~ ~D ~' s~ ~ ~=` _~"-~o'F.anP6.!>Y Do--5 scooo z0-•c /,V/~ J Q".~ _\ c.Y >,.,E..cr•c< o~ n./iii ~/is ? • ~. ~ Gun+N,i../rlY /'/.vE~. No. /ZOO JJ~ '/~+~ \ /. /I /// O7ui I ILyf~ OS'/ \ I ~_, \ + I ME>rtE PY CENT I1 AO:~ ~~,•~. ~~'~ii"~v~t~ .~Ev~E 3~. CITY OF ATLANTIC BEACH CITI' COMMISSION lfEETING STAFF REPORT AGENDA ITEM: AVPeal of Variance Denial 522 C1ipPershfp Lane S L'BMI'fTED BY: George Worley, Cit}' Flanner ~.r /,.S DATE: April 19, 1993 BACEGROUND: The applicants, l1r. and Mrs. Mizell, applied to the Community- Development Board for a Variance to permit. the construction of a glass and brick room addition to the rear of their residence which would encroach the rear setback requirement by ten feet. The purpose of the addition was to house a billiards table and as a recreation room. AL the hearing, the Board found that no ha rdshiP existed that justified the proposed encroachment. It was pointed out b.' staff Lhat the problem derived from the original placement of the house on the site, whicl+, although fully in compliance with setback regulations at the time, did not leave any room for future expansions. RECOMMENDATION: Staff recommends that this appeal be denied based upon the lack of apparent hardship, and that the granting of this variance would confer upon the applicant a special Vriailege denied by the 'Coning Code to other lands in the same district, namelc a ten foot. rear setback requirement. ATTACHMENTS: 11 Application for Variance. 2~ Community Devel opment Board Staff Report. t hoard 31 Minutes of the March 16th /'.e mmunit,c Drcelol.me n ~~~ ~ ER ~f ' V- ---___ / L~{ -_ H F\'I F.W EU . BY CITT MANAG . . n//T, AGENDA 1TE:>1 N O. !_J SECTION 3. Seve rability. Tf an7 section, sentence, clause, cord, or phrase of this Ordinance is held to be invalid or unconstitutional by a court of competent ,iuri sdiction, then said holding shall in no way affect the validity of the remaining portions of this Ordinance. SECTION 4. This Ordinance shall become effective immediately npOn final passage. PASSED BY THE CITY COMMISSION ON FIRST READING: PASSED BY THE CITY COMMISSION ON SECOND READING: William I. Gulliford, Jr. ATTEST: Maureen Kinq, City Clerk Approved as to Form and Correctness: Alan C. Jensen, Esquire City Attorney .. ORC11 NANCE N(1. .4F ORDINANCE OF THE CITY OF AThANTIC BEACH A`fENU1NG SEC'I`I09S 24 -1i. DEFINITIONS AND 24-151. ACCESSORY US F,S AND STRUCTURES; PROVIDING FOR SEV'EH:I6ILIT7; PROVIDING AN EFFECTIVE DATE. HE IT ORDAINED L'Y TfIE CITti COMMISSION OF 'IRE CIT1 OF A"f I:ANTIC HF.ACII, FLORIDA: SECTION 1. Section '14-17. Definitions is hereby amended he deleting the definition "Accessory buildinos and uses" in its entirety and substituting the following: Accesso r~_Build i_~ shall mean a building not att.xched to the principal building, the use of which is incidental to that of the the principal building or the land. An Accessory Building shall not exceed four hundred 14001 square feet. This area limitation shail appl ~ to all Accessory Buildings except for privato garages as defined under Garage, private. See definition of Garage, private for specific area limitations of this building tope. Ar~.c esso ry lase is a use that is incidental to the main or principal use of the premises. SECTION 'l. Section Y3-]a1 Ibllalf. Acresso r> uses and st me Lures is bereoy amended as follocs: An Accessory building shall onlc be permitted in tho rear or side yard and shall not be more than one III store in knight.. ran ly one Ill such building shall be permitted on ~~xch lot. No part of~ an>' accessory building shall be nca rnr siren five 1~) feet to any side or rear lot ]inn or nearer than -t ,'n f101 feet-to_nny other buildin5 on the samr or :ui adjacent lot. Un a corner lot. uo part of ;u~y arrnssory buiidinq aha11 Pro-ioct, in front of the reyuirerl sr-t bac 4: lion on eithr~r s: rect. Spare in an accecsur}' build inq shall not ho leased or lel. CITY OF ATLANTIC BEA('H CITY COMMISSION MEETING STAF'F' KEPOKT AGENDA ITEM: Uraft Accessory Structure Ordinance SUBMI'fTEU B}': George Worley, L'ity Planner Cy'C{~ UATE: gpril 21, 1993 BACAGRUCSU: As a result of the apparent conflicts in the ~:ordinq of our esistinc code concerning Accessory lies and Structures, the attached draft ordinance is offered as a corrective measure. Per the request of the Commission the original draft ~.~as sent to the i;ommunitc Development Board for review. The attached draft includes their input and recommendation for approval. This proposed ordinance separates Accessory Buildings from Ac ressory Lses by separate definitions, it then addresses the specific criteria related to Accessory buildings. HECOMMENUATIOA': This draft assumes that the desire of the Commission is to aVply dif}'e rent standards to "out. buildings" not attached to the principal building. All existing setback requirements for the principal building including x11 attachments thereto remain as set forth in Sections 24-103 through 24-113. S[aff recommends approval on first reading. A7"1'ACHNEN'I5: ]1 Il rafl Accessory Build' g Urdina''/Vn~e HnFVLI EW F,U//B}' ('I'fY MASACEK_ /iIn_p~--E~~y~ ~~ . C~~w. ~ ~f ~ 7G~ AG F. NDA ITEM NO. __ __. ~~ y/,~6/ 3 . o ORDINANCE NO. AN ORDINANCE OF THE CITY OF ATLANTIC BEACH AMENDING CHAPTER 17; SECTION 17-1, CEFiTAIN SICNS E7(EMPTED; PROVIDING FOR LIMITATIONS AND REGULATIONS FOR CANDIDATE SIGNS; PROVIDING FOR S E6'ERABILITY; PROVIDING FOR AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH: SECTION 1. Chapter 17, Section 17-1, paragraph 113) is hereby deleted and replaced as follows: "Signs installed by property owners promoting the candidacy of a candidate for public office, not exceeding Three (31 square feet in area and limited to one such sign per candidate per occupied residential property. These signs shall not be placed on public property. No such sign may be placed closer Chan Len feet from any other such sign. Candidacy signs shall not be placed more than 21 days before to the scheduled date of the election. All candidacy signs shall be removed within seventy-two (721 hours xf ter final election." SECTION 2. Severability. If any section, sentence, clause, word, or phrase of Lhis Ordinance is held to be invalid or unconstitutional 6y a court of competent jurisdiction, then said holding shall in no way affect the validity of the remaining portions of this Ordinance. SECTION 3. This Ordinance shall become effec t.ive immediately upon final passage. PASSED BY THE CITY COMMISSION ON FIRST READING: PASSEU BY THE CITY COMMISSION ON SECOND READING: William I. Gulliford, Jr. ATTEST: Maureen King, City Clerk Approved as to Form and Correctness: Alan C. Jensen, Eaquire City Attorney CITY OF ATLANTIC HEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Political Sign Regulations SUBMITTED BY: George Worley, City Planner ~k;/f~ DATE: April 19, 1993 BACKGROUND: Some time ago the Commission directed that thought be given to ammending the regulation of political signs announcing candidacy for office. City Clerk Maureen King and I worked to reach a reasonable compromise between Loo much regulation which could interfere with the right of free expression, and too little regulation which could see the city plastered with signs. We believe the attached ordinance fairly balances these concerns end present it for your consideration. RECOMMENDATION: Passage on first reading. ATTACHMENTS: 11 Draft Ordinance. ~~ Q REVIEWED BY CITY MANAGER __j~q~~~{'~, ~J __ AGENDA-ITEM NO. ~~ L~t,,= City OP ~'~'~ •oTTC EEACB CITY C0I4QSSION MEESINC STAPP RBPORS s0®A TTm: PROPOSED [.ANDSCAPE IMPROVEt~t7fS, EASTERNMOST MEDIAN OF ATLANTIC BOULEVARD SQBlQTi® BY: CARL NALKER, BEAUTIFICATION COORDINATOR ~7ee April 20, 1993 The Beautification Committee wishes [o install plantings in [he easternmost greenspace median of Atlantic Blvd. as an enhancement project. The proposed plan uses plants less thar. 36" to conform with D.O.T. regulations. The design will utilize only low maintenance, drought-resistant plants and will comple- ment a similar planting project soon to begin on Ahern St., east of Sherry Drive. The expected project cost will be less than $1,000.00 and contributions will be solicited from citizens and merchants [o help defray that cost. Detailed plans, a landscape diagram, and the projected actual expenditure will be available at the Commission meeting, following a special meeting of the Beautification Committee to finalize the specifics of [he project. BEOM~A7i0B: Grant Commission approval for the project so [ha[ it can be completed prior to the heavy sunmer traffic. AITA(~15: BEVIEYPp BI CIii tlAAACBY: IT@1 wo. 7 A (6) Any charitable, religious, fraternal', youth, civic, service or other organization when the organization makes occasional sales or engages in fundraising projects when the projects are performed exclusively by the members thereof and when the proceeds derived from the activities are used exclusively in the charitable, religious, fraternal, youth, civic and service activities of the organization. Sae. 18-10. Penalties. Any person violating any of the provisions of this chapter shall, upon conviction thereof, be subject to a fine not exceeding 5500.00 or by imprisonment not exceeding ninety (90) days, or both.^ SECTION 2: The provisions adopted herein shall prevail over any existing sections of the Atlantic Beach Code to the extent said existing sections are contrary or inconsistent herewith. SECTION 3: This Ordinance shall take effect immediately upon its final passage and adoption. PASSED by the City Commission on first reading this day of 1993. PASSED by the City Commission on second and final reading this day of 1993. ATTEST: MAUREEN KING, City Clerk WILLIAM I. GULLIFORD, JR. Mayor, Presiding officer Approved as to form and correctness: ALAN C. JENSEN, ESQUIRE City Attorney 6 (6) Solicitors shall not solicit at nor enter upon any premises within the City where a "NO Solicitation" sign is posted in accordance with the provisions of this subchapter, unless otherwise invited onto the premises for that purpose. Sec. 18-6. Posting of "No 8olicitatioa" 9iga. Any person in possession or in charge of any premises within the City who desires to remain undisturbed by the visit of uninvited solicitors may post or place in a conspicuous place near or at the entrance of the premises a sign containing the words "No Solicitation" or a substantially similar message in letters easily read by a person approaching the premises. Sec. 18-7. Inspection of Books and Records. Upon request of the City Clerk, the holder of a permit shall make available for inspection by any agent of the City all books, records and papers pertaining to the registered solicitation at any reasonable time while the permit is in effect or after it has expired. Sec. 18-a. Hawkers Prohibited. No person shall be engaged as a hawker within the corporate limits of the City or on the City beach. Sec. 18-9. Ezceptioas. In addition to the exception provided in Sec. 18-2(i) herein- above, the provisions of this section shall not apply to: - (1) Any person who visits any residence or apartment at the request or invitation of the owner or occupant thereof; (2) Unpaid members of any civic or charitable organization who are registered as such with the City Clerk and the names of the solicitors have been listed as such members and the organization has provided each person listed with an approved means of identifi- cation with the organization represented; (3) Newsboys soliciting subscriptions to any newspaper for home delivery within the City; (4) Route deliverymen who make deliveries at least once a week to regular customers and whose solicitation is only incidental to their regular deliveries; (5) Solicitors or agents of life or other insurance companies who hold a license issued by the insurance commis ioner of the state; and 5 arise to amend the application, the applicant shall submit the information on the form provided for initial application. Each amended application shall be processed by the City Clerk in the same manner as the initial application. (7) No permit issued pursuant to this subchapter shall be transferable or assignable. Sec. 18-3. Fees. A fee of Fifteen Dollars ($15.00) to cover the cost of invest- igation of the applicant and processing of the application shall be paid to the City Clerk when the application is filed and shall not be returnable under any circumstances. A fee of Fifteen Dollars ($15.00) shall be paid with each renewal application as well. Sec. 18-4. Denial or Revocation; Appeals. (1) If the City Clerk finds the existence of one ar more of the deficiencies set forth in Sec. 18-2(3) in the application, she shall deny the applicant a permit. If a permit has already been issued, she shall revoke the permit. (2) If the City Clerk denies or revokes a permit, upon the written request of the applicant, she shall place the matter on the agenda of the next regularly scheduled meeting of the City Commis- sion for review of her decision. In reviewing the decision of the City Clerk, the City Commission shall determine whether one or more of the factors outlined in Sec. 18-2 (]) exists. Sec. 18-5. Regulations and Prohibitions. (1) While engaged in soliciting, each solicitor must carry and display the permit issued by the City Clerk which shall contain the name, address and telephone number of the solicitor, as well as the name of the person or organization for whose benefit or on chose behalf the solicitor is acting. (2) No solicitor shall in any way unlawfully obstruct, delay or interfere with the free movements of any person against that person's will or seek to coerce or physically disturb any other person. (3) No solicitor shall ir. any way unlawfully obstruct, delay or interfere with vehicular traffic within the City. (4) No solicitor shall solicit door-to-door at any residence between the hours of 9:00 p.m. and 8:00 a. m. (5) Solicitors shall solicit only during the conditions permitted. 4 (g) A statement that the organization and/or any person involved in the solicitation has not been convicted of a crime involving fraud within the two years preceding the filing of the application. (h) A statement to the effect that the granting of a permit will not be used or represented in any way as an endorsement by the City or by any department or officer thereof. (i) If applicable under F.S. Chapter 496, certificate cf registration number and state tax exemption number. (j) A statement delineating the percentage of solicited funds to be used toward the expenses of the solicitation and the percentage to be donated to charity. (k) A complete set of fingerprints taken by the Chief of Police or his authorized designee. (3) Within ten (10) days of filing a completed permit appli- cation, the City Clerk shall issue a charitable solicitation permit unless he finds one or more of the following to exist: (a) That one or more of the statements in the applica- tion are incorrect, provided the applicant has been given the opportunity to correct or amend its application; (b) That the applicant has refused to provide the information requested in the application; (c) That the applicant or any agent or representative of the application who will participate under the permit has been convicted of a crime involving fraud or moral turpitude within the past two years. (4) Permits issued pursuant to this subchapter shall state the name and address of the applicant, the number of the permit, the date issued, the dates within which the applicant may solicit, and a list of the names, addresses and telephone numbers of the person or persons who will be responsible for or supervise the solicitation. (5) Permits shall be valid for a period of ninety (90) days from the date of issuance. Should additional time be needed for the proposed solicitation, the applicant may apply for a renewal permit upon the form provided for initial application. each renewal application shall be processed by the City Clerk in the same manner as the initial application and shall be valid for an additional ninety (90) days. (6) It shall be the duty of the applicant to keep all infor- mation in the application up-to-date and complete. Should the need 3 (5) Solicitation: The request, either directly or indirectly, of any donation or contribution for charitable purposes, including, but not limited to, any oral or written request; the sale, offer to sell or attempt to sell any article, service, publication, adver- tisement, subscription, membership or other thing for charitable purposes; or, the making of any announcement to or through the press or other media concerning an appeal, drive or campaign to which the public is requested to make a donation. A solicitation shall be deemed to have taken place when the request is made, whether or not the person making the request receives any donation. Sec. 18.2. Permit Required; Application. (1) It shall be unlawful for any person to solicit donations for charitable purposes within the City without first having obtained a permit therefor; however, the provisions of this subchapter shall not apply to any solicitation conducted solely among members of charitable organizations by other members thereof. (2) Application fora charitable solicitation permit, whether made initially or for renewal, shall be made to the City Clerk upon the appropriate forms provided therefor. Such application shall be affirmed under oath and filed with the City Clerk and shall contain the following information: (a) The full name, mailing address and telephone number of the person or organization sponsoring, promoting or conducting the proposed solicitation, including, if applicable, the name and address of national or parent organizations. (b) The full name, address and telephone number of the individual person or persons who will have supervision of or responsibility for the proposed solic i!ation. (c) The full name, address and telephone number of the individual person or persons who will be engaged in the act of soliciting for the charitable activity or cause. If paid professional solicitors will be used, their names and verification of state registration shall be required to be given. (d) The purpose for which the solicitation is to be made and(or intended use of donations. (e) A description of the proposed activities, including the method or methods to be used in conducting the solicitation (i.e., face-to-face, telephone, house-to-house, or the like), the location where the solicitation will be conducted, any items to be distributed and the type of donation to be solicited. and end. (f) The dates when the proposed solicitation will begin ORDINANCE NO. 95-93-56 AN ORDINANCS ANffiIDING CHAPTER 18 OF THE ATLANTIC HBACH CODS ADOPTING VARI008 RDLES AND REGOLATIONS RELATED TO CHARZTAHLB 80LICITA- TIONB, REQDZRING A PERMIT THEREPOR~ AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Chapter 18 of the Atlantic Beach Code applies to solicitors as defined therein and prohibits certain acts upon residential premises in the City, and WHEREAS, the City Commission desires to adopt various rules and regulations with regard to all charitable solicitations within the corporate limits of the City, whether on residential or other property, and WHEREAS, the City Commission desires to require anyone engaged in charitable solicitations to obtain a permit, unless excepted from said requirement herein, and to establish a method of appeal from the denial or revocation of any such permit issued by the City. NOW THEREFORE, be it ordained by the City Commission of the City of Atlantic Beach, Florida: HECTION L. Chapter l8 of the Code of Ordinances of the City of Atlantic Beach, Florida, is hereby amended to read as follows: "Chapter 18 CHARITABLE SOLZCITATZONB; BAWEERB Sec. iS-1. DeEiaitions. (1) Charitable: Of or relating to any benevolent, civic, educa*_ional, fraternal, phZlanthropic, religious, humane, patriotic, voluntary health or other eleemosynary activity or cause. (2) Donation: The act of making a gift or contribution to a charitable activity or cause, including, but not limited to, contributions of clothing, food, money, pledges, property, subscriptions or anything else of value. (]) Hawker= Any person who shall rent or sell or offer to sell at wholesale or retail any commodity, product, goods, wares or merchandise of any kind from a stand, wagon, parked vehicle, container, push cart or tent upon any street or public property or any vacant private propezty. (4) Person: Any individual, firm, partnership, corporation, company, association, society, organization, trust, group or league. PA(A(,E SIX t~7O1'ES APRIL 9, 1990 Sapia, 1655 Selva Marina Drive, also a realtnr, spoke in opposition to any fiu"tI`er restrictions. Chief 21w~pson said criminals offer 9o door to door in an effort to ~*+ whether a resident i. hone before burglazizirg Inces. The ordinance was not intended tc prevent any perscrr f'mn carrying on legitimate business activities, but to establish a level of control so the Polim Departinent corld check the backgrounds of those involved, if r>zcessary. r..+;G MacDonell, 1535 Selva Marina Drive, said the intent of the ordinance was good but he did rot feel it was intended to include licensed, professionals such as realtors. Non Williams, a realtor fran Rmte Vedra, agreed with Mr. Mac0.xre11 and said realtors are a self-grnmrnirKJ, self-policing group of professio~ls. John Baillie, 1923 Beach Avenue, said }p ,,.wrstood Chief Thmg~son's position but he did rot feel that lioensirxg wrnrld prevent criminals fxan using this method tv check out hones for potential burglaries. Cartnissioner Cook declared a conflict of interest based on the fact that he is a rraltor and was given Fban BB by the City Clerk. Fie agreed with both the realtors who had spoken as well as Chief Thonpson, tie said he did rot object to establishing }Hours solicitors mould visit or eliminating the requirase~t to fingerprint applicants for solicitors permits. However, he f - ~. suggested that realtors be exempted flan the provisions of the -'ordinance and explained the difference betwtxn realtors and real estate agents. Sinoe ro one else spoke for or against the matter the Mayor declared the public ]naaring closed and called for a ration. fbtion: Approve pate of (h+dinazroe ND. 95-905 m fi~l reading Discussion ensued regazding the exe~ptian requested try Carmissioner Cook and the suggested }Hors that solicitors could visit. The question was called and the 1mtion was unanimously defeated. 7. New lAsirness: A. Prol;n.;,.a i, plat revicv and waiver of sobdivisira regulations on Ints 10 and 11, Mayport i.~.a,~-'~;~c p~ ltrtirn: liefer Lb (i~e.;ty ry„ol. ~.. god faz their review and ramoadatim tao discussion before the mote. the motion carried unanimously. B. Ao3uisition of the Thelma Giffin property in Section N Mayor CUlliford reported the city was negotiating for the purchase of Iot 16 to the myth of Ms. Griffin's property and until a response had been zecxived frnm that Property orror, he suggested m action he taken on the Griffin property. NAME OF COMMRS. M 5 V Y V N (knolc Ha+ards x 1lcdper x x i~ldon x x q,t7;r .a x Code x x Edwards x ltricri ~ldm x x C~nF; fi,,..~ x PAGE ~~ ~~ APRIL 9, 1990 NAME OF COMMRS. M S V Y V N Substih~te Motion: Authorize the Mayor tb sign agree~t with CCC atd .TetLWI fOZ enm,mr;m ~ryrLpy- N mrvpotim with Items 2, 9, 8 a1H 9 of their d Cook x x pRrJpn90 50,Pr 3~.8We~lt$ p[UgCom, sold t to include the a>d3ldad paragraph entitled •OwneLShip P`lsa,rlc 11~ckPS x a aId Ose of Do[a~rts, subject to agra®alt the fees Weldor x quoted are m a rotes basis, aId subject to n,l l; fr,..i x x review of the agreement by the City Attorney No further discussion. The motion was unanvrously approved. C. Ilxmsi~,a+-i.., of . ~ 1 for pay ofd classificatirn study. Mayor GUlliford said this item had been included on the agenda at ~ his request. fte said at the previous meeting he had expressed concern about the amount of money the city had spent for oonsulfing fees and he felt this had influenced the ~nnissioners in their vote. ~dc x lbtiim: w .., -,lo the matter of the Proposed pay old job ~~ 11rJrer x x classiSiration study W eldor x x p,l l; fnni x a Ca~missioner Weldon expressed mncern that he had been asked to head this mtmittee and to make remmiendations to the City Camussion but had not been given infom~ation about the tw studies which had previously been done. The question was called and the motion carried on a 4 - 1 vote with Crnmissioner Edwards wring Nay. lotion: lti'cePt rec~adatim of the ~ittee old enter ~olc P x x into cvltract with Mai, Inc., Malt 111cloer x Cor~sultaMS, for a pay aid classifiratim stody in Weldon x x x an amount not tD exceed 112,025 n,l l;fnrrl x No further discussion. The 1rotion caz~ried unanimously. 6. Actirn on Ordir~arx~- A. Ordic+aroe No. 95-90-45 -Public Ha'fr'irg AN OlmItplNCB AM@DING TEffi CmE CP OI~IIY4iCHS Q+ 1EE CI17C OF ATLANTIC BEA®, AMENDIlL C3WF•1FI2 18, 90LICP10PS, ADDING •SFRVICES• TO LISP OP ITHS SOLD, LIMITIl(' THE ®ORS 'TEAT SOLICITC)PS MAY VLSTT, ELII~@WTING ld]QDIId3g?ll' lOR PII7[~iLS, P410VIDING AN EPPH.TiVE DATE hfayor Gulliford presented in full, in writing, Ordinance No. 95-90-45, said ordinance having been posted in accordance with ~narter requiranJ~ts. rie opened the floor for a public hearing and invited cortrrents fran the audience. Tohn Soo, 1633 Sea Oats Drive, spoke ir. opposition to the ordinance ;toting that it weld inhibit the activities of the real estate professionals who otr.,~erve the property owners' rights. Peter CITY OF 7~Clar£ie ~taelc - ~lotida r statx+aE w.n AiLANnC lF.A[.'a, F1AR~ 33]J}5{LS 'rFJ~110YE 11N) LFSMP FA% 11M12fFA05 April 15, 1993 To: The Honorable Mayor and City Commissioners From: Maureen King, City Clerk Subject: ORDINANCE NO. 95-93-56 With reference to the above ordinance which will be up for public hearing on April 26, 1993, the following comments are offered for your consideration: Sec. 18-2(3) - A criminal history on each applicant is requested from FDLE in Tallahassee. This takes approximately 3 - 4 weeks. we have contacted FDLE in Jacksonville and they have advised us that this service cannot be provided through the Jacksonville oFfice and we must continue to request it from Tallahassee. Sec. 18-2(4) - The permits we currently use do not have space to include "a list of the names, addresses and telephone numbers of the person or persons who will be responsible for or supervise the solicitation." To include this information on the permit will necessitate designing and printing new permits- Sec. 18-2(5) - Solicitors' permits are maintained on the same computer software as occupational licenses. Since all occupational licenses expire on September 30, solicitors permits also expire on September 30 following the date of issue. we have nU way to track a period of ninety days from the date of issue of each permit. Sec. 18-3 - We have been notified by FDLE that the cost of the background check has increased to S15.00. We will need to amend our cost to at least S20.00. In addition to the 520.00 to cover the cost of investigation, there is a S5.00 fee for the permit (Sec. 20-59 ). See_ 18-9 - At the Commission meeting of April 9, 1990, it appeared to be consensus that realtors not be required to obtain solicitors' permits for door to dcoz solicitation. Section 3 - In the event this ordinance passes in its present form, I would request it nct become effective for approximately thirty days in order to allow time for printing of new fcrms. CITY OF ATLANTIC BEACH BUDGET ADJUSTMENT NUMBER: BA-10 EFFECTIVE DATE: 04-26-93 FUND: Beeuttcafwn ESTIMATED APPROPRIATIONS REVENUES ACCOUNT NO. ACCOUNT 7TRE DEER CRETJIT DEBff CREDIT 001-0000-366-9000 (II Private Danatons I•~ 001-5003-542-6300 Beautficaton Nnp. 04rer flan BWg. 1.093 TOTALS 0 1093 1.083 0 EXPLANATION: (1) Incroaees tie Beariteaton 0eparanenfs Nnp. Odrer rian Buikirps aocanl b use finds donabd ~' afzens. APPROVED BY: 10m Leirbech, City Manager PREPARED BY: IOrk WenQand, Finance Oireclor INRIATED BY: Cad Wetter, Beautficaton CoaQnebr COMMISSION ACTION REWIRED: YES LATE PREPARED: OV2?J93 cln of N_ 8363 ATLANTIC BEACH P.ORIDA APRIL IS 19 9 NAME CITY OF ATLANTIC BEACH -BEAUTIFICATION CF.EDIi ACCT. 001-366-9000 DONATION/CONTRIBUTION MADE TO BEAUTIFICATION COMMITTEE X778.50 vateNrtu I onrl: nIE; rera DpH When Skpied. Defect and Nwnbered. This Bewmes en OFFcial Rece7~iT"" '--'.. ~'-.•` MAKE CHECKS PAYABLE TO Racarad Pa~annf CITY OF ATLANTIC BEACH, FLORIDA *~+~ cinoF N_ 8364 ATLANTIC BEACH APRIL 15 iy_ NAME CITY OF ATLANTIC BEACH :~ :_: _: ,._ ~~1. MAKE CHECKS PAYANE TO R~wd hym~"f CITY OF ATLANTIC BEACH, FLORIDA ,.eAw.s I~1819Z CITY OF P~aattit Seaels - 1~losisla ~I9ocEAl+BOULevAxo e. o. Eox u ATLAN'I7CBEACH, FIAAIDA 34497 TFLEPItONE 19011 RI&4996 l'ROCGEDS ($244.00) FROM BEAUTIFICATION COMMITTEE "FUND RAISER" 11ELD ON NOYF2IBER 12, 1992, ADET PRODUCTION "TNO FOR THE SEASON" ~~ ~y~~~ ~` ~ ~,~- ~ 1 PI D ' 0 8 1002 CITY OF ATLANTIC BCH. DEPOSITED AT CASHIER"S DEPARTMENT, CITY IIALI„ DECElIBEH 8, 1992 CITY OF 1~!laKtle Y"ieae(- ~foaCda e. o. Box u ATLAIlnC BEACH. FIgBIDA 31 TELEPHONE ('bl)1~421% ~~ flpril 16, 1993 To: Y,i rk Wendland, Finance Director Frc•m: Carl Walker, Beautification Coerdinateri~ Re: Transfer of Funds, collected as donations, to Beautification Budget Kirk, per our conversation, attached are copies of receipts totaling E1092. 50 which have been deposited. These represent contributions/donations made to the Beautification Committee for specific planting projects c•r fc•r general beautification efforts. I am requesting that these funds, with Commission approval, 6e transferred into the Beautification Budyet, Recount K 001- SOU3-B42-62-UO. Should you, or the Cormni ssion, require additional infarnation or details, please let ne know. cpy: Kim Leinbach, City Manager Joanna D. Flet ctier, Committee Chairperson tBSOLIITIOH 10. 93-18 e Reswunoe TiAe.SPBYIIMO ceerAlx MDRIffi Bely® Po®s WHEREAS. the City Charter of the City cf At len[ic Beach requires that the City Commission approve all budgetary Increases and transfers from one fund to another, and WHEREAS, the na tore of budgetary systems and those day co day decisions affecting such budgetary systems require adjustment from time [o Cime, NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Atlantic Beach, [hat [he attached Budget Adjustment No. BA-40 be approved fot the 1992-93 budget. Adopted by the Ci[y Commission April 26, 1993. t • • • • f z Nilliam I. Gulliford, Jr., Mayor, Presiding Officer Approved as to form and correctness: Alan Jensen, City A[[orney ATTEST: Maureen King, City Clerk 4.A CI17 OP ~n •°^C BFACB CIiY COMfiSSI011 MEESIBG SYAPP REPORT AG®A lYFl1: TRANSPER OF FUNDS (DONATIONS/CONTRIBUTIONS) INTO BBAUTIFICATION BUDGCf SU&IlY7FD BY: CARL WALKEP., BEAUTIFICATION COORDINATOR DAYS; 04/20/93 BACEGROUND: Monies totaling $ 1092.50 have been donated to the Beautification Co®ittee, either for a specific land- scaping project or for general planting purposes. these donations have been made by citizens and businesses of the community and have been deposited into the General Fund. I[ is requested [ha[ this amount be transferred into [he Beautification Rudget for up coming projects being undertaken by the Committee. ~~' Approve transfer of $ 1092.50 into Beautification Budget and adopt a F.esolu Lion [o so authorize. ATYACRMP1fT5: Copy of meow to Finance Director; copies of deposits ~, REV1EYFp BY CI1T ~mr•,; ecPtmA ITEI! t0. S E ~ ^ DESIGNATION OP APPLICANTS AGENT RESOLPfIOM 93-17 BE IT RESOLVED BY OF (Governing Body) (public Entity) THAT (Name of Inc~ubent) ~ (official Position) is hereby authorized to execute for and in behalf of s public entity established under the lava of the state of Florida, this application a~ to file it rith the Governor's Authorized Representative for the purpose of obtaining certain Federal financial assistance under the Robert T. Stafford Disaster Relief and 8•ergency Assistance Act, public Iav 93-288, es aaended by public Lav 100-707 or otherwise available frog the President's Disaster Relief Pond. TNJ1T , a public entity established under the lays of the State of Florida, hereby authorizes its agent to provide to the State and to the Federal Emergency Nanage~ent Agency (PENH) for all utters pertaining to such Federal disaster assistance the assurances and agreements incorporated into the Disaster Relief Piu~ding Agreeaent to be ~~~ ~L~N and the State of Florida. Passed and approved this day of , 19_ (Name and Title) (Nate and Title) (Mane and Title) CERTIFICATION I• duly appointed and of (Title) is a true and correct co • do hereby certify that the above the PY of a resolution passed and approved by (Governing Body) of (Public Entity) on the day of 19 Date: (Official position) (Signature) CITY OF ~[la~rtci ~eaeli - ~lasida w s~~ ao~o -_-- ATLANTIC BE1A4flORmNln145W TP1FJ'w!!N6 OMI MFfl00 _ FAr 11M 2f13M5 April 22, 1993 To: C' y Commission Members From, arboe Re: FEMA Disaster Relief Funding Resolution As Dart of the process for receiving FEMA Funding for the declared disaster in March, we are required to appoint an agent by resolution, to represent our interest with the State sad Federal Governments. It would be appropriate to name the City Hanager as our agent. of recei i g federal fundinEq gor time ee uitand a very good chance as a result of the disaster. A q Oment and materials used receive up to 54000 in FEMA fund nliminary estimate shows we could on our success in dealin g' The final amount will depend guidelines. g with the federal paperwork and RESOLUTION NO. 93-16 A RESOLUTION OF THE CZTY OF ATLANTIC BEACB TO DIRECTING TH6 PINANCH DIRHCTOR TO SHT UP A ACCOUNT FOR DONATIONS GIVEN BY THE PUBLIC TO THE FIRE DHPARTNENT POR A DEFIBRILLATOR, AND TRH PROCHDURES TO USE REVENUE FROM THE ACCOUNT AND PROVIDING A EPFECTIVH DATE; BS IT ORDAINHD by the City Commission of the City of Atlantic Heach, Florida, as follona: Passed by the City Commisaioo on first reading this the dap of ~ 1993. Passed by the Citp Commission on second end final reading this dap of 1993. Nilliem I. Culliford, Jr. Mayor, Presiding Officer ATTHSTED; Naureea Riaq, Citp Clerk ADDroved as to form and correctness: Alan C. Jensen, Esquire City Attorney :~ RHSOLIITION NO. 93- 15 A RESOLUTION OP TRH CITY OP ATLANTIC BBACN ANHNDING THS PURCHASING POLICY OF THB CITY TO RHQUIRB AT LEAST TNO BRANDS AND/OR ACCEPTABLE MODBLS BE SPHCIPIHD ON ALL INVITATIONS TO BID ON CONMODITIBS; IWY, THHRBPORS, be it resolved by the City Commission of the City of Atlantic Beach as follors: SECTION 1. The Purchasing Agent, Joan S. Lavake, is hereby directed to initiate the reQuired changes in the purchaeiag policy and to insure that all future invitations for commodities conform to the change. SECTION 2. Othez offices, department 6eada, and employees of the City are directed to comply rith this policy change. SBCTION 3. This resolution sball take effect immediately upon its final passage sad adoption. Approved by the City Commission of Atlantic Basch, Plorida this day of 1993. Nilliam I. Gulliford, Jr. Mayor/Presiding Officer Approved as to fora end correctness: Alan C. Jeneen, City Attorney ATTEST: Maureen Riag, City Clerk .. . iffi01.111'I011 ^0. 93-16 A BPSOIATIQI IHAMSPEBiIHG CtB7'AIH MONIES 6LiYBF1Y PO®S WHEREAS, [he City Charter of [he City of Atlantic Beach requires that the City Commission approve all budgetary increases and transfers from one fund [o another, and WHEREAS, the nacure of budgetary systems and chose day [o day decisions affecting such budgetary systems require adjustment from time to time, NOW, THEREFORE, BE IT RESOLVED by [he City Commission of the City of Atlantic Beach, chac the atcached Budget Adjuscmenc No. BA-37 be approved for the 1992-93 budgec. Adopted by the City Commission April 26, 1993. x x x x x x x x • x x x < William I. Gulliford, Jr., Mayor, Presiding Officer Approved as to form and correctness: Alan Jensen, City Accorney ATIEST: Maureen Ring, CI[y Clerk ~.. v~•:. -- CITY OF ATLANTIC BEACH EOUIP93 FI W W CEU EQUIPMENT 01 f2yg3 FISCAL YEAH 1992/93 Total ~ FY 97!93 :: Actual Amual Item DesCr~n Dept .. BudOet Budget ''. Costs Albcatbn Micro-fJm Reader)PrMer C8y Clerk 10,000 {,000 3.793.55 Pabol Care (3) Police /5,000 17,000 16,122.57 Backhoe Pub. Works 60.000 22.1100 21,623.21 Pick-up Truck Pub. Works 12,500 {,850 4,599.67 Riding Mower Pub. Works 15,000 5.850 5.5{8.06 Pick-up Truck Parks 8 Rec. 15,000 5,600 5,310.96 Paint Boots Egrip. Maim. 12.000 4.500 4.267.7{ Oump Body Truck Pub. Works 140,000 54,000 51,212.86 (Cap. Projects) Sma9 Garbage Trucks (~ Sarila5on 70.000 30.000 28.451.59 Excavator TBE Stormwater 120,000 46.000 43.626.77 TOTAL E {99500 S 194500 S 184555.98 CITY OF ATLANTIC BEACH BUDGET ADJUSTMENT NUMBER: BA-37 EFFECTIVE DATE: 04-26-93 FUND: y~pu ESTIMATED APPROPRIATIONS REVENUES ACCOUNT NO. ACCOUNT TITLE DEER CREDIT DEBIT CREDIT 001-0000-383-1001 (1) Gen, Fund -Loan Proceeds 169 500 001-1007-5t7-W00 Gy clerk-Equipment 10 000 , 001-2002-521-6000 Pofce -Equipment , 45 000 001-5002-541-6900 Pub. Works -Equipment . 87 500 001-6040-572-6100 Parks 8 Rec. -Equipment . 15 000 001-~ 0-590-6900 Equip. Mautlenance -Equipment , 12.000 300-0000-383-1001 Cap. Projects -Loan Procced5 300-0000-541-6400 Cap. Projects (P.W.) -Equipment 140.000 140,000 420-0000-383-1001 Sarktafon -Loan Pfoceetls 70 000 420-4201-534-6400 Sanitation -Equipment 70.000 . 470-0000-383-1001 Stormwater -Loan Proceeds 120 000 470-0000-538-6400 Sbmmvaler - Equiltrtient 120.000 . TOTALS 0 499.500 499 500 p E7(PIANATION: (t) EstabisMs revenue accounts fa ban Gry received hom Uberry Nafonal. Provides to expertdlae d same. Finanting costs hale akeady been shown in Cte budget APPROVED BY: IOm lewtbactt Gy Manager PREPARED BY: IOrk W'enolatW, Finarua Director INRIATED BY: lOrk WratdattQ Finance Director COMMISSION ACTION REQUIRED: YES DATE PREPARED: 04/15J93 CITY OF 1'11lartit b"tatk - ~lesida soo sawno~ aun ~1LMT1C sFwra, FI.OR~ JS21.}ssu TF/FPIpNE (f M) }A1-AM FA% I9M13(FAYS Apri115, 1993 To: Kim D. Leinbach, City Manager From: Kirk R. Wendland, Finance Director ~` RE: Budget Transfer During the FY 1992/93 budget process, we established certain equipmem purchases which would be made through installment paymeMS over a three year period. In doing so, the budget reflects the amounts we estimated waukl be required for the FY 1992/93 portion of the total payment. Attached is a listing of the equipmenrt, the total estimated ~, and the budgeted irstallmem payments for the year. The budget reflects conditions which would be applicable if we were to leaselPurohase all of the pieces of equpment dveclly from the seller. Ffowever, after the budget was approved, we obtained finanang for all of the equipment through Liberty National Leasing Company. Therefore, in order for the budget to properly reflect the receQt of the ban proceeds and the expenditure of the same, I have prepared Ute attached budget transfer. This Ls consistent with the approved FY 1992/93 approved budr3et, and properly accounts for the receipt and e~endAUre of these funds. I would lilts to place the attached budget transfer on the adgenda for April 26,1996. If you have any questions or commerds, please let me know. ,_... ..._. ... . .~. _,..,..,......._, ..e.,..,.~~~. -. CITY OF J~Claw;ie $iae.(c - ~letldet _ eeo sFAtL~ aa0 _--~- Ai1ANriC 6EACX, PLOR~ J221}Sa15 JFI.FRIOtlE OOp 1r45ap0 FA% (Earl ZriS8E5 DATE: T0: Joan LaY,,a//ke, Purchasing Agent FROM: ~r~ r[ / ///"-~% Forvarded to you herewith are specifications and other pertinent informa- tion necessary for you to call for bide on project to be encltled: --~°°~y-~/irs- S ~,e, r Funding for this project is identified as follows: ~~~A GRA,tiT _ ~ fi ~i r2 9 65r4o with an approved budgeted amount of f //,2 Z ~~ FUNDING APPROVAL• ~iP~/ a~t~93 Director of Pinance _. ~........., .. .. -.. -._ .....,u~.:AGra.:rhJ.~:[e.uL.-.w,.~.-dyrac BID N0. 9293-16 - ONE (1) BODY WIRE SYSTEM Yailln LiaC Dynatech Tactical Communica[ione, Inc. 16 Nampehire Drive Nudaon, NN 03051 Spy Shop 213 S. Tyndall Parkway Panama Clty, Plorida 32404 Lav Enforcement Associates, Inc. A Dlvleion of the Sirchie Group of Companies P. 0. Bo: 639 Youngsvil le, NC 27596 Tactical Technologies, Inc. P. 0. Boz 1401 Bowie, !ID 20717 W ~ g ~ of c yl yXj C ~ c W U o t 2 u u a ' F o o z ~ ., w .. W ~ s , ~ U ° u . O s c ~ m m o ~ F v'~i .~i Y d u O .y 7 a G N N s W• V ~ i ~ . 3 w W ~ p a' F. V F O g 01 4 M p¢ H m c c u w w .-, m F F U '.L 2 u ~ 2 u F m ~ v w F , 0 M W U Q R a C zzz x a' _ W O ~ V VJ LL o F '' . . ~ LL= LZiV U O OV ~y~ ~ Q ~sr Z ~' m U U v H n : J w H a a v W O f,1 ~ G N f 4 vi p. _ W ci p z ~~ a H N f F z X O W F F F V Z W w Z 2 a ~ y S z F G ~ U y 7 F 2 W zl I > w ~ ~ ~' a m ~ I U t ' '.T p ~ ~ ~ U ~"~ pp ' ,~ ~'I = m N I C ~ d K O .y . O 3 I w 4 1 w N. o c h Q D W OI N ~I w ( (~ N i ~ 3.E F ' y I M tO W O U v _ C V Vi Y, L < ~ G F Z ~ O w ° F Y G. m s: n ~ a l LL w O r a F w .~i ' O 2 y ~Tj a I aW a Z O ^', l m b w F W 0 W { ~ w y ~ I C ~ M w 5 F p5 W a O' 1 ~ G F Z iL y ~ N zz 0 m ~ J I ] ' 3 L q m ~ r 4 I 6 c m W F Q BID N0. 9293-16 - ONE (1) BODY NIKE SYSTEM SPECI PICATIONS: 1 Natt, 2 Channel Body Nire Sye[em including transmi[[er, receiver. recording system, carrying case, antenna, and other features (to be specified by bidder); 1 page transmitter; 1 repeater with more than one setting for the watts of power; 1 [Sseue box antenna; 1 coat hanger antenna; Extra erystala for additional channels in [he repeater. Bidder shall epedify PCC acceptaece, warranty and repair information, back-up systems available w611e repairs are being made, and epecif ication materiels for transmitters and receivers including photographs of the equipment which is being offered. The bidder shall include the names of a[ least five (5) other agent ies which have purchased the equipment which is being offers. followed if none of the [Sed vendors have a drug-free workplace program. A form for this cent if station ie included with [he bid forme. Joan LaVake Purchasing Agent • x s s s x s s e•• f. x s s f. x s:•++ e x s+•+ s s ,e PLDRIDA TIMES-UNION: Please publish one time on Monday, Apzil 5, 1993. Submitted by Joan LaVake - 247-5618. CITY OF ~a,rtle 8tatk - ~losca'a !Oe SFAiL~OLE ItaD ATLANTIC BFX'li, IIUR~ 1121}SMS TELERIO~E I90112lFSa00 iAx 19e111lFSaM April 5, 1993 CITY OF ATLANTIC BEACH INVITATION TO BID NOTICE is hereby given [ha[ the City of Atlantic Beacn, Florida, will receive sealed bids in the Office of the Purchasing Agent, 80G Seminole Road, Aclanclc Beach, Florida 32233, until 2:00 PM, Monday, April 19, 1993, after which time Chey will be publicly opened and read aloud for ONE (1) BODY NIRE SYSTEM FOR POLICE DEPARTMENT. Bids shall be submltced Sn duplicate, and shall to enclosed in an envelope endorsed "BID N0. 9293-16, BODY WIRE SYSTEM FOA FOLIC°_ DEPART- MENT, TO BE OPENED AFTER 2:00 PM, MONDAY, APRIL 19, 1593." Spec if icationa and aid Forms, and information regarding the bid. may be obtained from [he Office of [he Purchasing Agent, 800 Seminole Road, Atlantic Beach, Florida, telephone (904) 247-5818. Goods and services proposed shall meet all requ iremencs of the Ordinances of the CS[y of Atlantic Beach. The Ci[y of Atlantic Beach reserves Che right to reject any or all bids or parts of bids, valve infozmalitiee and technicalities, make award in whole or part vich or without cause, and to sake the award Sn what is deemed co be in the beat interest of the CL[y of A[lan[ic Beach. PUBLIC ENTITY CRIMES - Any person submitting a bid or proposal in response [o [his Invitation must execute Porn PUA 7068, SWORN STATEMENS UNDER SECTION 287.133(A), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES. including proper check(s) In the apace (s) provided, and enclose it with the bid or proposal. However, Sf you have provided [he completed form to the submittal address listed In Chia invita[SOn and it vas received on or after January 1, 1993, the comple cad form is not required for the balance of the calendar year. IDENTICAL TIE BIDS - In accordance with Section 287.087, Florida Sta[u [es, effec [ive January 1, 1991, preference shall be given to busine sse6 vich drug-free workplace programs. Whenever two or more bids which are equal with respect [o price, quality, and service are received by [he S[a[e or by any ooll[lcal subdlvlslon for [he procurement of conmodi[ies or contrnc Coal services, a bid received from a business [ha: certifies chat it h:.s implemented a drug-free workplace program shall be given preference in the award proc esa. Established procedures for processing bids will be CITY OF ATLANTIC BEACH CITY COMMISSION HEETING STAFF HEETING AGENDA. ITEM: Body Mire System ~~ SUBMITTED BY: David E. Thomps6n, Chief of Police DATE: April 19, 1993 BACKGROUND: The Atlantic Beach Police Department included funding in a Federal Drug Enforcement Grant to purchase a Body-wire System for use in undercover narcotic inveatigatlons. A total of 511,225 was budgeted for this purchase, and it included transmitters, recording system, repeater, and two types of antennas. The bids were sent to four different vendors who manufacture equipment of this type. I spoke to them on the telephone, and Ns. Lavake sent them bid packages and information. The first time we went to bid, we did not receive any bids. Z ealied three of the vendors and they assured me that they would submit bids on the protect 1f we would re-bid St. The second time, we received one bid of 58,560.00 from Tactical Technologies, Inc. The equipment substantially matches our bid specifications, and the minor differences on antennas and a pager transmitter are acceptable alternatives. RECOHNENDATZONS: I RECOMMEND THAT NE ACCEPT THE BID FROM TACTICAL TECHNOLOGIES, INC. FOR 58,560.00. ATTACHHENTS: SEE LZST OF VENDORS .HO MERE S tT ID PACKAGES. i REVIENED BY CITY MANAGER: AGENDA ITEM NO. CITY OF lf~tartle ~eaetE - ~let(dq w au.D Anwernc ~. noami *» rBt.ernoNE man ucsae rAx rmn utss April 26, 1993 AWARDS COMMITTEE MINUTES MONDAY, APRIL 19, 1993 The Avarde Co®ittee met on Monday, April 19, 1993, at 2:00 PN, [o receive bid adrertieed as Bid No. 9293-I6-ONE (1) BODY GIIRE SYSTEM FOR POLICE DEPARTMENT. Present at the bid opening were City Manager Aim Leinbach, Chief of Police David Thompson, Building Official Don Ford, Beautification Coordinator Catl {talker, and Purchasing Agent Joan LaVake. Invitations to Bid were mailed to four (4) prospective bidders. One (1) bid vas received as follows: TOTAL PRICE BID Tactical Technologies, Inc. eovie, ND ; 8,560.00 Based oe information contained in the attached memorandum from Chief Thompson, i[ is the consensus of the Avarde Committee [hat it recommend to the City Commission {hat St accept the bid from Tactical Technologies, Int., in the amount of ;8,560.00, and make the award accordingly. Reepec [fully, Joan LaVake, Purchasing Agent o.~ u W a ti V u C m c Y O o = g s 3 0 8 W O (~ O Q O m m m m d M ..1 N Y~ 'r N N V W m 1. - ~ d W N Z 6.d 4 .~ ~ ~ W L W C O Y O C. -i d m 6 F u • F i ~ _ n a 7 O W o U U o 0 6 O N N Q Y N ~ u m ~ r~ _ ~ W N V O . .1 W J LL r o LL m ~ = U ; V ~ F . i ? ~ ~ U F v ° V o F Y 1 ¢ d N Z V r- A 0. r-1 o. V 'Y Y Y V Y d i~ Q C ~ F X n J d d W w G ti Q '~ '~ G W V ~W u g i w F os ^di 2 7 C V O V ¢ 6a G O V 0 W V O h~ m N N N Y U ' O d d d.1 4 .1 F .r W W C ( 1 w O 6 m ¢ X LL I Y V f L V ' F ~ ? O U ~ ~ z ~ s x " . . y a. F ~ F F p G O H U Q y S = V d l 4 . O ~ . ] F ~ O t ~ y - I F U ti y U ~ F N Z H ( N ) r+ y~ ' N M V yy J ( n pl 4 F G N 0. V Oy ~a Ti W= v 1 y [ am 3 6 a ] F U V y ~ LL p I G ~ . Z f.i i f 0 W t U ~ 2 N I A . ] F W C oC r i i y ( - 1' F . ~ N 0. ((a J ~ F PC Z 0. O J W V ~ ~ LL W m t W O V 6'PECIFICRTIONB TREE PLRNTINB PROJECT, CIri Hf)LL PROPERTY CIri OF RTLANTIC BERCFi Following Trees to be purchased and installed: IS Sabel Palmetto, 5`-15` height (varying heights required for groupings) 11 Crepe Myrtle lLagerstroemia Indira) 10`-12' ht., 2-3" DHH 14 East Palatka Holly fHquiforiaceae) 10'-12• height, 3" DBH 4 Sycamores (Platanus Occident alis> 10`-12• ht., 3•-4" DBH 8 Live Oaks lOUercus Virginian] 10•-12' height, 4" DBH Total 52 Trees * R11 Trees must be Florida Grade N 1 or better, and must have straight, single trunk ^ Installation to include mulch ring around base of each tree with minimum radius of one 6 a half t1 I/2) feet from tree trunk with mulching material 2"-4" in depth • No soil additive may be used in backfill ~ Trees will be st aketl only if necessary * R11 trees must be guaranteed for one year from date of planting ~ Bidtler must be small business, employing less than 100 employees • Bidder must have been in business in local area for minimum of two (2) years ^ R11 planting must be completed within three <3) weeks of award date CITY OF r~aartit ~cae/ - ~let(dq Ait.A"?IaOR SFAfMOLE ROAa ^ aFwcx, FIgROH J121].SMS "~ 7ELFpNONE (70e 2(FSSW FA%(f0111(FSaIS DATE: April 1, 1993 TO: Joaa LeVeke, Purchasin A B gent PRDN: Carl Walker Beautification Coordinator Porwsrded to you herewl[h are epeciflcations and other pertinent informa- tion necessary for you to call for bide on prolecc to be entitled: Funding for this protect is identlfled ae follows: Award of Pederal/State Small Business Administration Tree Plant Cit fund match 52805. Authorization ~ Grant. Grant amount, 84800; given by City Commission apozovet. with an approved budgeted amount of = 1605,00 ( 4800 ' ~~88 to be reimbursed) 1'NNDZNC APPROVAL; Dlretto IDENTICAL TIE BIDB - In accordance with Section 287.087, Florida Stetutee, effec[ive January 1, 1991, preference shall be given [o bueineesee with drug-free rorkplace programs. Whenever tro or more bide which are equal rich respect to price, quality, and service ere received by the State or by any political subdivision for [he procurement of to®od itiee or contractual services, a bid received from a business that certifies thaC it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing bide rill be follored if none of [he tied vendors have a drug-free vorkplace program. A form for this certification ie included with the bid forme. Joan LaVake Purchasing Agent FLORIDA TIMES-UNION: Please publish one time on Sunday, Apzll 4, 1993. Submitted by Joan LaVake - 247-5818. CITY OF fl~tla+dle 8eaek - ~la~ida a00 SEN110LF. ROOD - - - ------ - ---- -- ATLASTIC aEACH, FLORmA 723J15aa5 TELFAIOYE 1900 2lFSBOD !~ _ ,a` , FAX 190i13fi51D9 April 4, 1993 CITY OF ATLANTIC BEACH INVLTATIOH TO BID NOTICE is hereby given [hat the City of Atlantic Beach, Florida, will receive sealed bids in the Office of [he Purchasing Agen c, City Hall, 800 Seminole Road, Atlantic Beach, Florida 32733, until 2:00 PM, Monday, April 19, 1993, after which time bids will be publicly opened and read aloud FURNISH AND INSTALL 52 TREES ON CITY HALL PROPERTY IN ATLANTIC BEACH. Bids shall be enclosed Sn an envelope endorsed "BID N0. 9293-15, FURNISH AND INSTALL TREES ON CITY HALL PROPERTY, TO BE OPENED AFTER 2:00 PM, MONDP.Y, APRIL 19, 1993." Specifications and eid Forms may be obtained From the Office of the Purchasing Agen[, CI[y Hall, 800 Sealnole Road, Atlantic death, Flor Sda 32233, telephone (904) 247-5818. All bidders must furnish the following WITH THt BID: 1. References testifying to [he quality of work. 2. Original (copies are unacceptable) Insurance Certificates, naming the City of Atlantic Beach as Cerc ifica[e Holder, shoving they have obtained and will continue to tarry Workers' Compensaticn, public and private liability, and property damage insurance during the life of the contract. Goods and services proposed shall weer all requirements of the Ordinances of [hc City of Atlantic Beach. The City of Atlantic Beach reserves [he right to reject any or all bide or pares of bids, valve informalf ties and techn1ca11[iea, make award in whole or part, with oz without cause, and [o make [he award in what Is deemed to be in the best interest of the City of Atlantic Beach. PUBLIC ENTITY CRIMES - Any person submitting a bid or proposal in response [o [his invitation moat execute Form PUR 7068, SWORN STATEMENT UNDER SECTION 287.133(A), FLORIDA STATUTES ON PUBLIC ENTITY CRIMES, including proper check(s) 1n the epece(s) provided, and enclose it with the bid or proposal. However, if you have provided [he completed fotm to the submittal address listed in this invitation and St was received on or after January 1, 1993, the completed form Ss no[ required for the balance of the calendar year. BID N0. 9293-15 - PORNISH AND INSTALL 52 TRBES ON CITY PROPBRSY Hailing Liet: The Big Tree Company 9555 Plummer Road Jacksonville. FL 32219 tllckory Creek Nursery 12615 Ivylena Road Jacksonville, FL 32225 Landscape Design 6 Services P. 0. Box 1044 Atlantic Beach. £L 32233 Aavle Landscape and Nursery 13100 tlammock CSrcle South Jacksonville, FL 32223 Second Hand Roae 506 She tter Avenue ~ 32250 Jackeonv111e Beach, Skinner's Nholesale Nursery 6800 Sou[hpoinc Parkway. 1400 Jacksonville, F[. 32216 R 6 R Maintenance, Inc. 6827 Phillips Parkway Drive South Jacksonville, FL 32256 Beaches Landscape d Supply 945 11th Avenue South Jacksonville Beach, FL 32250 Aloha Services p. O. Box 51471 Jacksonville Beach, FL 32240 CITY OF ~AILaArtie ~taek - ~lastda Hpril 20, 1993 ]180CEAN BOVLEVARD P. O. BOX 26 ATLANTIC BEACH. P1A1BmA JTL99 'TELEPHONE 19811 Y~i2tB6 To: Joan Lavake, Purchasing Agent From: Carl Ualker, Beautification Ceerdinato Re: Bid to Furnish i Install 52 Trees on City Property Joan, bids on the above project were opened at 2 PM, Tuesday, llpril 19. The lowest bid was submitted by The Eig Tree Ce., Inc. in the amount of f 8310.00. This company has been in business for many years and enjoys a good reputation. l~he list of clients which they attached to the bid proposal as references is impressive. I be'_ieve that their lower cost for the proposed project was a result of their having their own tree farm/nursery, thereby elimi- nating a "middle man", or the need for them to purchase the trees from another vendor. It is my recommendation that awarding the bid to Big Tree be presented to the City Commission Fer consideration at their next meeting. If you need additional information or have any questions, please contact me. cpy: Kim Leir~bach, City Manager CITY OF J'~aarlie $tae% - ~letlda 100 SflwLNOLE RpAD AiLANiIC aEAC7i, FLOk~ J32U-S~lt TFl.E7HONE 190111A'~~ FAJ[ IfM12ftStl5 April 26, 1993 AWARDS COMMITTEE MINUTES MONDAY, APRIL 19, 1993 The Avarda Coa®it tee met on Monday, April 19, 1993, at 2:00 PH, to receive bid advertised as Bid No. 9293-15-FURNISH AND INSTALL 52 TREES ON CITY PROPERTY IN ATLANTIC SF.ACH. Present at the bid opening were City Manager Rim Leinbach, Cnief of Police David Thompson, Build;ng Official Don Ford, Bxautificatlon Coordinator Carl Walker, and Purchasing Agent Joan LaVake. Invitations to BSd were mailed to nine (9) prospective 6ldders. Four (4) bide were received as follove: TOTAL PRICE BID The Big Tree Company Jatksonvil le, FL ; B, 310.00 S[. Johns Nutaery S Tree Farm Jacksonville, FL 10,220.00 R b R Maintenance, Inc. Jackaonvll le, FL 17,912.00 Traylor Landscape Company Lawtey, FL 23,000.00 The low bidder, The Big Tree Company, me[ all bid re quiremen[e as indicated on the attached BSd Tabulation. For that reason, and others outlined in Carl Walker's memorandum attached, it 15 [he consensus of the Avards Committee [hac Sc recommend to the CSty Cnmoiesion chat Sc accept the lov bid from The Big tree Company Sn the amount of ;8.310.00, and make the award eccordingly. Respectfully, Joan LaVake. Purchasing Aqen[ CITY OF ~artla $tat/c - ~loziddc w sxlwv+az wawD AilANfiC aFK'H, F1.OA~ j321Y5~15 TF (~M12fF5Me FAx 11M) ]lF~F DATE:_ Narch 15, 1993 T0: Joan LaVake, Porches//ing Agenc FROM: Narry E. NcNally~~ Focvarded [o you 6erewi[h are apetifica[fons and other pertinent infor- mation necessary for you [o call for bida on project to be entitled: Re pairs and painting of Yatez T eacmenc Pla [ /4 2848 Nayport Road Funding for this project is ident lfied as follova: G30-43-01-533-6300 B1J_ i,a~u i,,..__ 1 with ao approved budgeted amunt of i ~~~ ~~- (will use approximacely $60,000.00) FUNDING APPROVAL; /1 ~C W Dlreccor of Finance DRUG--FREE WORKPLACE CERTIFICATION Section 287.081, Florida Statutes, effective January 1, 1991, specifies [ha[ preference must be given [o vendors submitting a cectif icocfon with [heir bid/proposal cerFififying they have a drug-free vorkplace- This requirement effects all public en[i ties of the State and is as follows: IDENTICAL TIE BIDS - Preference shall be given to business with drug- free vorkplace programs. Whenever two ar more bids which are equal with respect [o price, quality, and service are received by the State ar by any political subdivision for tb~ procurement of commodities or contractual services, a bid received from a business that certifies that i[ has implemented a drug-free vorkplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free vorkplace program. In order to have a drug-free vorkplace program, a business shall: 1) Publish a statement notifying employees that the unlawful manu- facture, distribution, dispensing, possession, or use of a con- trolled substance is prohibited in [he vorkplace and specifying the actious that will he taken against employees for violations of such prohibition. 2) Inform employees about the dangers of drug abuse in [he vorkplace, the business's policy of maintaining a drug-free vorkplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3) Give each employee engaged in providing the commodities or con- tractual servicea~Chat are under bid a copy of the statement specified Sr. nub section (1). 4) In the statement specified in subsection (1), notify the employees that, as a condition of yorking on the commodities or contractual services that are under tiid, the employee will abide by the terms of the ata[ement and will notify the employer of aoy conviction. of, or plea of guilty or polo contenders to, any violation of Chapter 893 or of any controlled substance law of the United Scales or any state, for a violation occurring in the vorkplace no later than five (5) days after auc6 conviction. 5) Impose a sanction on, or require [he saeisfaetoty participation in a drug abuse assistance or rehabilitation program if such is available in [he employee's community, by any employee who is so convicted. 6) Hake a good faf ch effort to continue to maintain a drug-free vorkplace through implementation of this seeCion. AS THE PERSON AUTHORIZED IO SIGN TF1E STATElUiIIT, I CER72FY THAI THIS FIRH COHPLIES FULLY WITH THE ABOVE REQUIRElDiNTS. VENDOR'S SIGNATURE 7.6 All materials used in the interior of the Lank must be cart if ied for use in contact with potable water by N.S.G. . 8.0 EXTERIOR CONCRETE 8.1 Surface Preparation: Remove all dirt, oil, grease, and foreign contaminates by High Pressure Water Blasting ' (Minimum 2400 PSI) Surfaces shall be clean and dry prior to application of Coatings. 8.2 Co at ina System: Apply (2) coats of 7NEMEC Series 6- Color (7neme-Cryl) (100% Acrylic) at 2.0 - 3.0 mils dry film thickness per coat. i 9.0 COLORS , Colors shall be selected from TNEMEC'S Chromaco for Color Card. 10.0 REPAIRS (AS specified previously in section 8.0) 1 Approved Alternate [o Technical Specifications Settion 6.0, 7.0 and 8.0 6.0 EXTERIOR STEEL 6.1 Surface Preparation: Remove all dirt, oil, grease, chemicals, and foreign contaminates by method of high Oressura water blasting (minimum of 2400 PSI). Abrasive Blast Clean all surf eces per SSPC-SP6 (Commercial Blast). • 6.2 Primer: Apply one full coat of TNEMEC Series 135-Color • Chem-Build (High Build, High Solids catalyzed epoxy 1 mastic coating) at 5.0 - 7.0 mils dry file thickness. f ~ 6.3 Topcoat: Apply one full coat of TNEMEC Series 74-Color Endurashield IV (High Build acrylic polyurethane enamel) at 2.0 - 3.0 mils dry film thickness per coat. 6.4 Minimum Drv Film Thickness for the (2) coat system is 7.5 mils. 7.0 INTERIOR STEEL (IMMERSION) 7.1 Surface Preparation: Remove all dirt, oil, grease, silt, and foreign contaminates by High Pressure water Blasting (Min 3000 PSI). All areas of rust shall be Abrasive Blast Cleaned per SSPC-SP 10 (Near White Metal _ Blast). Scarify all remaining eDOxy coating per a light SSPC-SP7 (Brush Off Blast). All surfaces shall be clean, dry, tightly adhering and abraded prior to application of the specified coatings. • 7.2 Soot Primer: Spot prime all bare metal areas with ' TNEMEC Series 139-1255 (Beige) Pota-Pox II (Epoxy- . Polyam ine potable water system) at 6.0 - 8.0 mils dry film thickness. ~ 7.3 Full Topcoat: Apply a full topcoat to all interior surfaces with TNEMEC Series 139-AA83 (Tank White) Pota- Pox II at 6.0 - 8.0 mils dry film thickness. ' 7.4 Note: All areas shall be primed or coated the same day that the surface preparation is performed. 1 7 7.5 Seal all open seams in the roof area with a flexible caulking such as Sika-Flax 1A after painting is completed. 7.~ Interior Surfaces Apply one 11) cost of Aserican Cheaical Corporation Aquata Poxy to sll previously cleaned areas by brush and roller only to a D.F.T. of 10 Gila, (10 moils wt)- Apply one (1) full cost of Shemin-Nilliaas Interior Epoxy t0 a D.P.T. Of 5 ails, (10 si is wt- 'or equal." 7.5 Colors of Coatings The City rill eboose fiais6 colors prior to start of project. All priiars sad finish coats shall differ is color to facilitate inspection. B.0 Repairs (Standpipe Nater Tank) S.1 Install aer steel (3/16') roof B.5 Rebuild the ~aerntor on toD of min tank 8.3 Rasova old guardrail (47') and install ner aluminum guardrail 8.t Reeove old P.V.C. ovarflov pipe sad install A.N.M.A. steel overflor pipe to ezisting gromd connection B.5 All molding repairs to be done by certified wldar TS-1 6.0 Cleaning and Snrface Preparation 6.1 Exterior Surfaces (Other than Steel). Ail dirt, oil, grease, sllder, and other foreign contasinatee aha11 be resovsd rith high pressure rater cleaning at s ^ini~ns 2,400 p.e.i. 6.2 Exterior Snrfaces (Steel) All steei sorfaces to be abrasive blast cleaned Sn accordance rith SSPC-sP 16 co~•zcial blast. 6.3 txterior Surfaces . All steel sorfaces to be pressare raahed at • ~ini~as of 3,000 p.s.i. to resve all chalking and conta~instes. • All areas of rest to be abrasive bisat cleaned in accordance rith SSPC-SPA 6 co®e~cial blast. 6.4 Interior Surfaces steel. • A11 steel sorfaces to ba presanre cashed at a sinia~ of 3,000 p.a.i. to remove all cbeikioq and contwinates. " A11 areas of rest to De cleanea oy biascin)( to a SSPC SP No 1D near chits blast. i ALL SURFACES TJILL BE CLPALiED AT T~ DIRECTION OF ` THE ENGINEER/INSPECTOR. 7.0 Coatings 7.1 Lxterlor surfaces (Concrete, All concrete pads shall De recoated. 7.2 Exterior Steel Apply one (1 ) coat of SMre~a iFl•Lllur Lpexy Meat-ic Coating to a D.P.T. of 6 ails, (7->t11a ret). Apply one (1) coat of 56erria-Nllllaas D1'M Acrylic Coating to a D.P.T. of 5 MILS. 7.3 Exterior Steel . - Apply one (1) coat of Shemin-Miiiiefs-Epoxy~last4a Coating to ewplete atractnre to a D.Y.T. of 6 moils, (4- ~il^ rat). " Apply one (1) coat of Shezrin-M3111aaa Silicone Alkyd to a D.Y.T. 3 MILS. TS-3 4.0 Inspection 4.1 1111 rigging, eca £folding and other equipment needed for inspection of the completed paint work shall not be removed from the jobaite until final inspection and acceptance by the City. 4.2 Inspectlone rill be conducted by an independent inspector selected by the Citp. The Contractor shall supply the teat equipment listed for lnspection purposes. 4.3 The jobaite shall be accessible to the inspector or the City's Engineer at all times. 4.4 The City's inspector eh all be available for the pre-construction meeting and any meeting called to resolve project related problems. 4.5 The Contractor rill have the folloring test equipment available for use at the jobaite at ail times daring the progress of Lhe vorke 1. 2. 3. 4. 5. ~ 6. • 7. Sling Psychrometer Surface Temperature Gauge Met Film Thickness Gauge Dip Pilm Thickness Gauge (Properly Ca libratad) SSPC v25-1-67T Pictorial Sarlace Preparation Standard Press-O-Pilm tape and micrometer Wet spode holiday detector 4.6 The Contractor's joD superietendent shall complete a daily report form rhich rill inelvde humidity and temperataze readings, material listings, and progress notes. These forms rill be supplied to the Contractor at the pre-construction meeting and must be submitted vith payment applications. 5.0 Testing and Disinfection of Water Storage Tank 5.1 The Contractor shall be responsible for delivering to the City a tank that is clean, ratertight, and in sound structural condition for service in the vater system. 5.2 The tank shall be disinfected according to AWWA D105-80 and Florida D.E.R. regulations. Water for all tests shall be provided by the City. Chlorine for all test^ shall be provided by Lhe Contractor. 5.3 The City shall submit samples of Lhe rater for bacteriological testa to an approved laboratory and satisfactory test reports shall be received before the tank is placed in service. TS-2 [EI'IOIICAI. SPHCIFICAiI0115 1.0 Sunnary of Hork The cork i flag hof once (1 )i 1501000 yallona standpipentank a preparation repair, and pa including piping, valves, overflow, safety railings, puaps, and all related steel. In addition, the work includes; the repair, surface preparation, and painting of the interior and exterior of one hydro-pneumatic tank. 2.0 Application _~ 2.1 1111 steel cleaned to bare petal shall be coated within eight (S) honrs. 2.2 All coating used on the interior surfaces of potable water storage tanks shall be approved by the Environmental Protection Agency and the Florida Department of Environmental Regulation. 2.3 Coalinga shall be applied in strict accordance rich the ^annfactureis recoonendatione as to egafpnent, anzface preparation, and atmospheric conditions. 2.4 All painting shall be free of cans, babbles, and dry spray. 2.5 The fill pipe on any potable eater storage tank shall be sealed to prevent sand, paint, or chemicals fr0~ entering. 3.0 Safety 3.1 The Contractor shall observe all of the applicable parts of the williaas-Steiger Occupational Safety and Health Act (OSHA). 3.2 The Contractor shall provide forced ventilation of any enclosed area or tank Snterlor at a rate of at Least one air change every fonr (~) honrs. 3.3 Fresh air hoods shall be worn by all workers on the interior of tanks or enclosed areas. TS-1 (5) Environmental Compliance: The Contractor ahall familiarize himself with the applicable federal, state, and local air pollution control regulations for blast cleaning and painting. (6) Inspections The Contractor shall be responsible for coordinating inspec b one with the Cttp's Project Inspector at key hold points in the work. Specific hold points will be outlined at the pre-construction conference. (7) Narranty: The Contractor shall guarantee the coatings against defects for two (2) years from date of acceptance. At the end of twenty (20) months from date of acceptance the coatings rill be inspected. The r_ontractor will be notified of any defects and ~ must repair them at hi^ expense within thirty (30i days of notifications. (8) The specif is materials referred to Sn the technical .~ speclficationa are presented as a standard of comparison. The Contractor may submit equal products of another manufacturer only by submitting data sheets and technical balletins on these products ~~ along rith the bid forma. These products x111 be evaluated and the ~, Contractor notified if not acceptable. No snbetitationa of materials will be accepted if this information Se not submitted rich bid. V ~'~ i.; i' l: i. L l~ i ~ '. _ SC-2 SCPPLEl~pTAE7 CORDIiIONS These Supplementary Conditions supplement or amend the General Conditions. Should there appear to be a conflict between the General Conditions and the Supplementary Conditions, the Supplementary Conditions shall govern. (1). Licenses and Permits: The contractor shall secure all licenses and permits and shall comply with all federal and state la vs and county and municipal ordinances and regulations in any manner affecting prosecution of the work. (2) Commencement, Prosecution and Completion: The contractor will be required to commence rock under the contract ten (10) calendar days after the date of the Notice to Proceed and shall complete the work 1n full within the number of calendar days set forth in the Proposal and Contract documents. The time determined for completion shall include final clean-up of the premises. Immediately after execution of the Contract by the Contractor, he is~to schedule a pre-construction conference rith the City. (3) Partial and Final Payments: At least ten (10) days before ' each progress payment falls due (but not more than once a month), the Contractor viii submit to the City a partial pagment estimate and auppor ted by such data as the City may reasonably require. The -- Clty will, rithin twenty (20) days of presentation to hL of an approved partial payment estimate, pay the Contractor a progreea payment on the basis of the approved partial payment eatima te. The City shall retain Len (30) percent of the amount of each payment until final completion end acceptance of all work covered by the Contract documents ae part security for the fulfillment of the Contract by the Contractor. (A) Protection of Property: Blast cleaning debris containment shall be the responsibility of the Contractor. Methods used to _ contain blast cleaning debris, such ae vet-abrasive blasting or containment screens, shall be the responsibility of the Contractor. Damage caused to adjacent or surrounding property shall be the sole responsibility of the Contractor. Damage to adjacent or surrounding property, including vehicles, caused by paint overepray or falling paint shall be the responsibility of the Contractor. ww SECTION ~1 Lands for work The Owner shall provide as indicated on the drawings and not later than the date when needed by the Contractor the lands upon which the work under this Contract is to be done, rights-cf-way for access to same, and such other lands which are designated on the drawing for the use of the Contractor. Any delay in the furnishing of these lands by the Owner shall be deemed proper cause for an equitable adjustment in both Contract prise and time of completion. The Contractor shall provide at his own expense and without liability to the Owner any additional land and access thereto that may be required for temporary constrvction facilites, or for storege of materials. SECTION 42 Cleaning Up The Contractor shall, as directed by the Engineer, remove at his own erpense from the Owner's property and fras all public and _ private property all temporary structures, rubbisfi and waste materials resulting from his operations. This requirement shall not apply to property used for permanent disposal of rubbish or waste materials in accordance with Permission of such disposal granted to the Contractor by the Owner thereof. All vent holes .and lift holes in manhole covers shall be left open and cleaned. GC-1'~ SECTION 37 Separate Contracts The Owner reserves the right to let other contracts in connection with this worY.. The Contractor shall afford other contractors reasonable opportunity for the introduction and sto rase of their materials and the execution of their work, and shall properly connect and coordinate his work with theirs. SECTION 38 Subcontractos The Contractor shall, as soon as possible after the signing of the contract, notify the Engineer in writing of the names of all proposed Subcontractors for the work, said Subcontractors to be subject to the approval of the Engineer. The Contractor agrees that he is as fully responsible to the Owner for the acts and omissions of his subcontractors and of persons either directly or indi reetly employed by them, as he is for the acts and omissions of persons directly employed by him. Nothing contained in the Contract Documents shall create any tron- tractual relation between any Subcontractor and the Owner. SECTION 39 Ena ineer's Status The Engineer shall have general supervision and direction of the worY.. He has authority to stop the work :~l~enever such stoppage may be necessary to insure the proper execution of the Contract. He shall also have the authority to reject all work and materials which do not conform to the Contract and to decide questions o:hi ch arise in the execution of the work. SECTION 40 Engineer's Decisions The Engineer shall, upon presentation to him, make prompt decisions in writing on all claims of the Owner or the Cont rector and on all other matters relating to the execution and ;+rog rasa of the work or the interpretation of the Contract Documents. All such decisions of the Engineer shall be final except in cases where time and/or financial considerations are involved, which if no agreement in regard thereto is reached, shall be subject to arbitration. GC-16 SECTI OI: 33 Damages If either party to this Contract should suffer injury of damage in any manner because of any wrongful act or neglect of the other party or of anyone employed by him, then he shall be reimbursed by the other party for such damage. Notice of pending claim for any such reimbursement shall be made in writing to the part liable within a reasonable time of the first observance of such damage, and the claim shall be filed and adjusted previous to the time of final payment (by agreement or by arbitration). •~ SECTION 34 Liens i Neither the final payment nor any part of the retained percentage ~~ shall become due until the Contractor shall deliver to ~; the owner a complete release of all claims or liens arising out of this Contract, or receipts in full in lieu thereof and, if required in either case, an affidavit that so £ar as he had knowledge or information the release and receipts include all the labor and materials for which a lien or claim could be filed; but the Contractor may, if any Subcontractor refuses to ( furnish a release or receipt in full, furnish a bond satisfactory •- to the Engineer, to indemnify the Owner against any claim or lien _ (in cases where such payment is not already guaranteed by surety bond). If any claim or lien remains unsatisfied after all payments ~, are made, the Contractor shall refund to the Owner all monies that the latter may be compelled to pay in discharging such a lien, including all costs and a resonable attorney's fee. f (' SECTION 3i r Assignments The Contractor shall not assign the Contract or sub-lei it as a 1~ whole or in part without the written consent of the Owner, nor r, shall the Contractor assign any monies due or to become due to him hereunder, without the previous written consent of the Owner. ~• Assigning or sub-letting the Contract shall no*_ relieve the ~ Contractor or his surety from any Contract obligations. I SECTION 36 Rights o: Various Interests 7i ~e rever work being done by the Owner's forces or by other con- e- tractors is contiguous to work covered by this Contract, the respective rights of the various interest involved shall be ~~ established by the Engineer, to secure the completion of the •various portions of th= work in general harmony. OC_ 1 ~ Insurance (continued) The Contractor shall furnish evi denee of all required insurance in the form of certificates of insurance which shall clearly outline all hazards covered as itemized above, the amounts of insurance applicable to each hazard, the expiration dates, and shall contain the following language as to cancellation: "in the event of cancellation of this policy by the insurer or any insured, this company shall give not less than thirty (30) days advance written notice to: City Manager City of Atlantic Heach 800 Seminole Road Atlantic Beach, Plorida~ 32233 If requested by the City, the Contractor will furnish copies of the insurance contracts to support the certificates of insurance and the copies of said insurance must be acceptable to the City. The Contractor shall file replacement certificates 30 days prior to expiration or termination of the required insurance occurrin prior to the acceptance of the work by the City. in the e wnt such insurance shall lapse,-the Cite expressly reserves the right~to renew the insurance at the Contractor's expense. Termination of Insurance The Contractor may not cancel the insurance required by this agreement until the work is completed, accepted by the City and the Contractor has received written notification from the Risk Management Division of the City that the Contractor may cancel the insurance required by this agreement and the date upon which the insurance may be cancelled. The Risk P:anaeement Division of the City will provide such written notification at the request of the Contractor-if the request is made no earlier than two weeks before the work is to be completed. GC-14a Insurance (continued) The limits of liability shall be no less than 500,000 far injury or death to any one person and no less than 51,000,000 for injury or death to two or more persons as a result of any one occurrence and no less than 5500,000 for property damage to one or more persons as a result of any one occurrence, or in lieu thereof, a combined single limit for bodily injury and property damagE of no less than 51,000,000. The limit of liability for personal injury shall be no less than 5500,000 and the limit for contractual liability shall be no less than 51,000,000. E. Builder's Risk Irsu ranee The Contractor is required to maintain Builder's Risk Insurance on an "all risk" basis, including but not limited to the perils of theft, vandalism and malicious mischief, on a 100 percent completed value basis on the insurable portion of the work for ' the benefit of the Owner, the Contractoz and subcontractors ;{ the Contractor and as their interests may appear. The Owner, any subcontractor insured therein waive all rights against each other for damages caused by Eire and other perils to the extent covered by the insurance obtained pursuant to this -~ paragraph. Builder's Risk Insurance is required when the project has a building structure or equipment that will be constructed or installed above ground. .• C. Installation Floater The Contractor is required to maintain an Installation Floater _ on an "all risk" basis, including but not limited to, the oerils - of theft, vandalism and malicious mischief, on 100 percent of the value of the contract in a form satisfactory to the Owner. and for the benefit of the Owner, the Contractor and subcon- •' tractors as their interests may appear. The Owner, the Contractor and any subcontractor insured therein waive all rights against each other for damage caused by fire and other oerils to the extent covered by the insurance obtained pursu- ant to this paragraph. Installation Fioater Insurance is required when the project consists of roadway and underground utility work. D. Proof of Insurance The Contractor shall furnish proof of insurance acceptable to the City prior to oz at the time of execution of the agreement and the Contractor shall not commence work under this agreement until he has obtained all the insurance required under r=oved agreement and such insurance has been filed with and app o by the City, nor shall the Contractor allow any subcontractor to commence Mork on its subcontract until similar insurance required of the subcort ractor has been so obtained and approved. GC-14 a Insurance (continued) 1. Workers' Compensation Insurance: workers' Compensation Insurance, for all employees of the Contractor, employed at the site of the work or in any way connected with the work which is the subject of this agree- ment. The insurance required by this provision shall comply full}• with the Florida Florkers' Compensation Law and include Employers Liability insurance with limits of not less than 5500,000 per occurrence. No class of employee, including the Contractor himself, if an individual, shall be excluded from the Workers' Compensation coverage. Any associated or subsidiary company involved in the work must be named in the 1VOrke rs' Compensation coverage. 2. Liability Insurance: Comprehensive General Liability insurance, including 1: coverage for operations, independent contractors, products- y completed operations, broad form property damage, and personal injury on an "occurrence" basis insuring the (. Contractor and any other interest, including but not limited to any associated or subsidiary companies involved in the work. Automobile Liabiii ty Insurance which shall insure claims for damages because of bodily injury or death of any person or property damage arising ovt of the ownership, maintenance ~~ or use of any motor vehicle used by the Contractor at the ( site of the project or in any way connected with the work which is the subject of this agreement. ~- The Liability Insurance shall include contractual liabili t}• insurance applicable to the Contractor's obligations under this agreement. The Liability Insurance shall provide adequate protection against the following special hazards: IX) Property damage arising out of blasting or ( ) Property damage arising out of the collapse hazard. (c) ( ) Property damage below the surface of the ground in- cluding the destruction of wires, conduits, pine, water mains, sewers and gas mains by digging or burrowing by any mechanical device. (u) m The Liability Insurance shall name the City as an additional ~ insured. i r GC-13 Cse of Completed Portions (continued) wort, not completed in accordance with the Contract Documents. If such prior use increases the cost of or delays the work, the Contract shall be enti tied to such extra compensation, or extension of time, or both, a5 determined by the Engineer. SECTION 30 Payments Withheld Prior to Final Acceptance Of Work The Owner may withhold or, on account of subsequently discovered evidence, nullify the whole or part of any certificate of payment to such extent as may be n_cessary to protect himself from loss on account of: a. Defective wort, not remedied. „ b. Claims file] or reasonable evidence indicating public filing of claims by other parties against the Contractor. c. Failure of the Contractor to make payments properly to sub- ~~ contractors or for materials or labor. d. Damage to another ContracWr. r. When the above grounds are removed or the Contractor provides a Surety ' Bond satisfactory to the Owner, which will protect the Owner in the !, amount withheld, payment shall be made for amounts withheld because of them. SECTION 31 Indemnification ,. The Contractor shall indemnif}• and hold harmless the City of Atlantic Beach and its agents, office rs, and employees from and ao ainst all claims, damages, losses, and e>:_oenses, including but not limited to attorneys' fees, arising out of or resulting from the work provided ~~ that the claim, damage, loss and e>:pense is caused in whole or in part by any negligent act or omission of the Owner, the Contractor, any subcontractor, anyone directly or indirectly employed by any ~- one of them or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemn- ified hereunder. The Owner agrees to pay the Contractor the sum of $10.00 as scec- iEied consideration for the above stated indemnification in accord- ance with the o:ovisions of Section 725.06, Florida Statutes. SECTION 32 - Insurance A. Required Insurance The Contractor shall Dutch ase and maintain, at its own expense, the following types and amounts of insurance, in fo*m and ` rnmpanies satisfactory [o [he City: ^r-12 The Owner's Right to Terminate Contract (continued) Where the Contract has been terminated by the Owner, said ter- mination shall not affect or terminate any of the rights of the Owner as against the Contractor or his surety then existing or which may thereafter accrue because of such default- Any retention or payment of monies by the Ownez due the Contractor under the terms of the Contract, shall not release the Con- tractor or his surety from liability for his default. SECTION 27 Contractor's Right to Stop Work or Terminate Contract If the wort, should be stopped under an order of any court or other public authority, for a period of three (3) months, through no act or fault of the Contractor or of anyone employed by him, or if the Engineer should fail to issue any estimate for payment within thirty (30) days after it is due, or if the Owner should fail to pay the Contractor within thirty (30) days of its maturity and presentation any sum certified by the Engineer, then the Contractor may, ypon seven (7) dais written notice to the Owner and Engineer, stop wort, or terminate this Contract and recover from the Ownerpayment for all work executed, plus any loss sustained upon any plant or materials plus reasonable profit and damages. SECTION 28 Removal of Equipment Zn the vse of termination of this Contract before completion for any cause whatever, the Contractor, if notified~to do so by the Owner, shall promptly remove any part of his equipment oz supplies from the property of the Owner; failing to, the Owner shall have the rightto remove such equipment and supplies at the e>:pense of the Contractor. SECTION 24 Use of Completed Portions The Owner may, at any time during progress of the work, after written notice to the Contractor, take over and place in ser- vice any completed portions of the work which are ready for service, although the entire work of the Contract is rot fully completed, and_ngtwith standi ng .the. time for comple tion .of-the entire :ao rk or Such portions which may not be e>:pired. in such case, the Owner shall issve -certificates of acceptance for such portions of the wor4., but such taking possession thereof shall not be deemed an acceptance of any other por- tions of-the-work; nor of-any incompleted portions, nor of any ,C-11 SECTION 24 Liquidated Damages Failure to complete the work within the number of calendar days stipulated in the Agreemen*_, including extensions granted there- to, shall entitle the Owner to deduct from the monies due to the Contractor as "Liquidated Damanges: an amount equal to $300.00 for each calendar day of delay in the completion of the work. SECTION 25 Suso_nsion of Ko rk The Owner may at any time suspend the work, or any part there- of, by giving ten (l0i days' notice to the Contractor in writing. The work shall be resumed by the Contractor within ten (10) days i 41' after the date fixed in the written notice from the Owner to the Contractor to do so. The Owner shall reimburse the Con- tractor for expense incurred by the Contractor in connection j_ with the work under this Contract as a result of such suspension. SECTION 26 6. The Owner's Right to Terminate Contract !' If the Contractor should be adjudged as bankrupt, or if he should make a general assignment for the benefit of his creditors, or if a receiver should be appointed on account of his insolvency, or if he should persistently or repeatedly refuse or should fail, except in cases for which extensions of time are provided, to su_oply enough properly skilled workmen or proper materials or if he should fail to make prompt payments to Subcontractors ~ or for material or labor, or persistently disregard laws, or i. ordinances or the instructions of the Engineer, or otherwise be guilty of a substantial violation of any provision of the. (~ Contract, then the Owner, upon the written notice of the Engineer ~ that sufficient cause exists to justify such action may, without prejudice to any other right or remedy and after giving the Contractor seven (7) days' written notice, terminate the emoloy- ment of the Contractor and take possession of the premises and wort, by whatever method he may deem expedient. In such case the Contractor shall not be entitled to receive any further payment until the wort, is finished, If the unpaid balanc_ of the Con- •~ tract price .shall e>:ceed the expense of finishing the work, including compensation for additional managerial and administra- tive services, such er.cess shall be paid to the Contractor. Zf such eroense shall erceed such unpaid balance, the Contractor shall pay the difference to the Owner. The exo~nse incurred by the owner herein provided, and the damage incurred through the Contrator's d=fault, shall be determined by the Engineer. i GC-10 m Force Account wozl: (continued) of 54 of all such cost to cover his indirect overhead costs, plus 104 of all costs, including indi recE overhead, as his fee. b. The term ''Cost" shall cover all payroll charges for men employed and suoe rvision required under the specific order, together with all workmen's compensation, Social Security, pension and retirement allowances, and social insurance, or other regular payroll charges on same; the cost of all materials and supplies required of either temporary or permanent character; rental of all Dower-driven equipment at agreed-upon rates, together with cost of fuel and supply charges on same; and any other costs incurred by the Con- tractor as a direct result or executing the order, if approved by the Engineer. c. The cost of the work done-each day shall be submitted to the Engineer in a satisfactory form on the succeeding day, and shall be approved 6y him or adusted at once. d. lfonthly payments of all charges for Force Accouni work in any one month shall be made in full on or before the 15th of the succeeding month.. Those payments shall include the full amount of fee earned on the cost of the work done. SECTION 22 Deductions for Uncorrected Work If the Engineer deems it inexpedient to correct work that has been damaged or that was not done in accordance with the Con- tract, an equitable deduction from the Contract price shall be made therefor. SECTION 23 Correction for Work Before Final Payment Tne Contractor shall promptl materials condemned b Y remove from the premises all requirements, whethery the Engineer as failing to meet Contract Contractor shall incorporated in the work or not, and the in accordance with rthe tCOntractcand nwithouteexoensestowtheork Owner and shall bear the e~.pense of making good all work of other contractors destroyed or damaged by such removal or re- placement. If the Contractor does not remove such condemned work and mat- erials as promptly as possible, after written notice, the Owner may remove them and store the material at the expense of the Contractor. GC-9 E::tension of Time (continued) notice shall be in writing. The Engineer ,s hall acY.nowledae in writing receipt of any such claim by the Contractor within ten (10I days of its receipt. b) Any extension of time shall be approved by change order. SECTION 19 Claims foi Ertra Cost If the Contractor claims that any instructions by drawings or the rwise issued after the date of the Contract involved extra cost under the Contract, he shall give the Engineer written notice thereof within ten (10) days, after the receipt of such instructions, and in any event before proceeding to execute the work, except emergency endangering life or property, and the procedure shall then be as provided for changes in the work. No such claim shall be valid unless so mada. Extra work not included in Article 1, but authorized after the date of the Contract that cannot be classified as coming under any of the Contract units may be done at mutually agreed upon unit prices, or on a lump sum.basis, or under the provisions of Section 21, "Force Account Work." SECTION 20 Variation in Number of Units Should the number of units of canpleted work of any item in- cluded in the Unit price schedule classified as a major item vary twenty-five (25) percent from the number of unitsstated in said schedule, either tfie Owner or the Contractor may re- quest a revision of the uniC price for the item so affected. Under such conditions an equitable revision of the price shall be made. A major item under the meaning of this provision is defined as any item equal to or greater than ten (10) oe rcent of the total contract. SECTION 21 FOLCe ACCDUnt Work If the Engineer orders, in writing, the performance of any work not covered by the plans or included in the specifications, and for which no item in the Contract is provided, and for which no unit price or lump sum basis can be agzeed voon, then such e>:t ra wort, shall be done on acost-plus-percentage basis of payment as follows: a. The Contractor shall be reimbursed foz all costs incurred in doing the work, and shall receive an additional payment GC-8 SECTION 16 Chances in the Bork The Owner, without invalidating the Contraot, may order add- itions to or deductions from the work, the Contract Sum being adjusted accordingly. Any claim for extension of time caused thereby shall be adjusted at the time of ordering such change. Zn giving instructions, the Engineer shall have authority to make minor changes in the work not involving extra cost, and not inconsistent with the purpose of the work. Except in an emergency, endangering life and property, no extra work or change shall be made unless in pursuance of written order, and no claim for an addition to the Contract Sum shall be valid unless the additional work was so ordered. The Contractor shall proceed with the work as changed and the value of ~am+ such extra work or change shall be determined as provided for in the Agreement. SECTION 17 Selection of Eeuipment by Owner If the Owner or his agent reserves the sole right to select equipment to be installed, the Contractor shall be responsible only for its installation according to the plans and specifics- . tions, and shall not be held liable for its operating performance. SECTION 18 Extension of Time ~ "a. The Contractor shall notify .the..Engineer_within ten 110) days of any occurrence which in the Contractor's ooini on enr;tl ed him .to an extension of~time for-completion. Such GC-7 Samples, Certi `_i Cates and Tests (continued) Approval of any materials shall be general only and shall not con__=titute a waiver of the Owner's right to demand full compliance with Contract repuirements. After actual deliveries, the Engineer will have such check tests made as he deems necessary in each instance and may reject materials and equipment and accessories £or cause, even though such materials and articles have been given general approval. If materials, equipment or accessories which fail to meet check tests have been incorporated in the worY., the Engineer will have the right to cause their re- moval and replacement by groper materials or to demand and secure such reparation by the Contractor as is equitable. 1. The Contractor shall furnish without extra cost, in- ii eluding packing and delivery charges, all samples re- ~; quired for testing purposes, except those samples taken on the project by the Engineer; i :. The Contractor shall assume all costs of re-testing ~~ materials which fail to meet Contract requirements; ~~ 3. The Contractor shall assume all costs of testing L materials offered in substitution for those found deficient; and (_ 4. The Owner will pay all other expenses. ~_ SECTION 15 ~- Superintendence ~~ The Contractor sh_11 keep on his work during its progress, a t. competent superintendent and any necessary assistants, all satisfactory to the Engineer. The superintendent shall repre- t~~ sent the Contractor in his absence and all directions given to i him shall be bindinc as if given to the Contractor. Important directions shall inanediately be confirmed in writing to the Contractor. Other directions shall be confirmed on wri'.ten request in each case. The Contractor shall give sufficient -- superintendence to the work, using his best skill and attention. ' If the Contractor, in the course of the work, finds any dis- „ crepancy between the plans and the physical conditions of the locality, or any errors or omissions in plans or i.n the layout as given by survey points and instructions, he shall immediately inform the Engineer, in writing, and the Engineer shall promptly verify the same. Any work done after such discovery, until authorized, will be done a[ the Contractor's risk. f GC-6 . 1L Inspection of Work (continued) The Engineer and his representatives shall at ell times have access to the wort, whenever it is in preparation or progress, and the Contractor shall provide proper facilities for such access and for inspection. If the specifications, the Engineer's instructions, laws, ordinances, or any public authority require any wozY, to be specially tested or approved, the Contractor shall give the Engineer timely notice of its readiness for inspection and, if the inspection is by another authority than the Engineer, of the date fixed for such inspection. Inspections by the Engineer shall be promptly made, and where practicable at the source of supply. If any work should be covered up without approval or consent of the Engineer, it must, if required by the Engineer, be uncovered for examination and properly re- stored at the Contractor's erpense. ~. Re-inspection of any work may be ordered by the Engineer, and if so ordered, the work must be uncovered by the Contractor. If such wort. is found to be in accordance with the Contract __ Documents, the owner shall pay the cost of re-inspection and replacement. If such work is not in accordance with the Contract Documents, the Contractor shall pay such cost. SECTION 14 ~~ Samples, Certificates and Tests a. The Contractor shall submit all materials or equipment samples, certificates, affidavits, etc., as called for in the Contract Documents or required by the Engineer, promptly after award of the Contract and acceptance of the Con- tractor's bond. No such material or equipment shall be manufactured or delivered t_o the site except at the Con- tractor's own ris Y., until the required samples or certifi- cates have been approved in writing by the Engineer. My delay in the wo r): caused by late or improper submission of .. samples or certificates for approval shall not be considered just cause for an extension of the contract time. Gach sample submitted by the Contractor shall carry a label giving the name of the Contractor, the project for which it is intended, and the name of the producer. The accompanying certificate or letter from the Contractor shall state that the sample complies with the contract requirements, shall give the name and brand of the product, its place of origin, the name and address of the producer and ~ all specifications or other detailed information which will assist the Engineer in passing upon the acceptability of •- the sample promptly. It shall also include the statement that all materials or equi pm _nt furnished for use in the _ project will comply with the samples and/or certified statements. GC-S Surveys, Permits and Regulations ~Icontinued) The Contractor shall give all notices and comply with all laws, ordinances, rules, and regulations bearing on the con- duct of the work as drawn and specified. If the Contractor observes that the drawings and specifications are at variance therewith, he shall promptly notify the Engineer in writing, and any necessary changes shall be adjusted as provided in the Contract for changes in the work. The Contractor shall carefully preserve bench marY.s, reference points, and staY.es, and in case of willful or careless destruction, he shall be charged with the resulting expense and shall be responsible for any mistakes that may be caused by their unnecessary loss or disturbance. SECPI ON 12 Protection of the Public and of Work and Property The Contractor shall provide and maintain all necessary watchmen, barricades, red lights, and warning signs, and take all necessary precautions £or the protection of the public. He shall continuously maintain adequate protection of all work from damage, and shall take all reasonable precautions to protect the Owner's property from injury or loss arising in connection with this Contract. He shall make good any damage, injury or loss to his work and to the property of the Owner resulting from lack of reasonable protective precautions, except such as may be due to errors in the Contract Documents, or caused by agents or employees of the Owner. He shall adequately protect adjacent. private and public property, as provided by Law and the Contract Documents. ~- in an emergency affecting the safety or life or of the work or of adjoining property, the Contractor is, without special instructions or authorization from the Engineer, hereby per- mitted to act at his discretion to prevent such threatening loss or injury. He shall also act, without appeal, if so authorized or instructed by the Engineer. Any compensatipn claimed by the Contractor on account of emergency work, shall be determined by aDProvetl change order. SECTION 13 inspection of work The Owner shall provide sufficient competent engineering personnel for the sup=vision of the worY,. GC-4 Subsoil Conditions (continued) The Contractor shall determine the subsoil conditions to his own satisfaction and no adj ustment in cos[ will be made as a result of any cliam regarding such subsoil conditions. SECTION 9 Nate rials, Aopii an ds Em loyees Unless otherwise stipulated, the Contractor shall provide and pay for all materials, labor, water, tools, equipment, light, '~ power, transportation, and other facilities necessary for the execution and completion of the work. Unless otherwise spec- !- ified, all materials incorporated in the permanent work shall ;; be new and both workmanship and materials shall be of good quality. The Contractor shall, if required, furnish satis- factory evidence as to the kind and quality of materials. The Contractor shall at all times enforce strict discipline and good order among his employees, and shall seek to avoid I employing on the work any unfit person or anyone not skilled in the work assigned to him. f' Adequate sanitary facilities shall 6e provided by the Contractor. i SECTION 10 Rovalties and Patents The Contractor shall pay all royalties and license fees. He I shall defend all suits or claims for infringement of any patent t. rights and shall save the Owner harmless from loss on account thereof except that the Owner shall be responsible for all such loss when a particular manufacturer, product, or process is specified by the Owner. .. SECTION 11 Surveys, Permits and Pogulations ' Unless othe rvtise specified, the Owner shall furnish a base line and a suitable number of bench marY,s adjacent to the work. From the information provided by the Owner, the Contractor shall de- ~ ~•e lop and make all detailed su rve}•s, stakes, lines, and ele- L vations as he deems necessary. Permits and licenses of a temporary nature necessary for the prosecution of the work shall be secured and paid for by the Contractor. Permits, licenses, 1 and easements for permanent structures or permanent changes L in eris[ing facilities shall be secured and paid for by the _ Owner, unless otherwise specified. City occupational license I will be required at no cost to the Contractor. -, ~ GC-3 Design, Drawings and Instructions (continued) contracts, plans and soe cifications which completely represent the work to be done shall be furnished prior to the time of entering into the Contract. The Engineer may, during the life of the Contract, and in accordance with Section 16, issue additional instructions, by means of drawings or otherwise necessary to illustrate changes in the work. SECTION 4 4erbal Agreements No verbal agreement or conversation with any officer, agent, or employee of the Owner, either before or after execution of this Contract, shall affect or modify any cf the terms or ~) obligations contained in any of the documents comprising said ' Cortrac _. SECTION 5 Copies of Drawings Furnished I' y Unless othe prise provided in the Contract Documents, the Engineer will furnish to the Contractor, free of charge, all ~. copies of drawings and specifications reasonably necessary for the execution of the work. SECTION 6 ~. Order of Completion ~ The Contractor shall submit, at such times as may reasonably ~ be requested by the Engineer, schedules which shall show the order in which the Contractor proposes to carry on the work, with dates at which the Contractor will start the several ' Darts of the wo rY., and estimated dates of completion of the ~~ several parts. SECTION ~ Ownership of Drawings i all drawl ng~, specifications, and copies thereof furnished by '~ the Engineer shall not be re-used on other work, with the erceotion of the signed Contract, sets are to be returned to him on request at the completion of the work. All models are the property of the Owner. i ~ SECTI O?~ 8 k. _ ~llb5011 CORd1t10R5 ` - ~' G1^.- 2 r SECTION 1 Definitions a. The Owner, the Contractor, and the Engineer are those mentioned as such in the Agreement. They are treated throughout the Contract Documents as if each were of the singular number and masculine gender. b. wherever in this Contract the work "Engineer" is used it shall be understood as referring to the Engineer of the Owner, acting personally or through any assistants duly authorized in writing for such act by the Engineer. c. written notice shall be deemed to have been duly served if delivered in person to the individual or to a member of the firmor to an officer of the corporation for whom it is intended, or if delivered to or sent by registered mail to the last business address known to him who gives the notice. d. The term Subcontractor, as employed herein includes only those having a direct Contract with the Contractor and it includes one who furnishes material worked to a special design according to the plans and specifications of this work, but does not include one who merely furnishes material not so worked. SECTION 2 Erecutior., Correlation and Intent of Documents The Agreement shall be signed, in duplicate, by the Owner and the Contractor. The Contract Documents are complimentary and what is Called for by one shall be as binding as if called for by all. In case of conflict between plans and specifications, the speci- fications shall govern. SECTION 3 Design, Drawings and Instructions Zt is agreed that the Owner will be responsible for the adequacy and sufficiency of the olans and specifications. The Owner, through the Engineer, or the Engineer as the Owner's represen- tative, shall furnish plans and specifications which completely represent the requirements of the work ns far as practical to be performed under the Contract. All each drawings and in- structions shall be consistent with the Contract Documents and shall be true developments thereof. In the case of lump sum GC-1 ,~ GEYP3AL COrDITIOO.S (CODi'INED) P1GE 35. Aseignwents ..................................... GC-15 36. Rights of Various Interests ..................... GC-1S 37. Separate Gontraete .............................. GC-16 38. Subcontractars ..................................GC-16 39. Engineer's Status ...............................GC-16 40. Enginwr'^ Decisions ............................GC-16 41. Lands for Mork ..................................GC-17 42. Cleaning Up ..................................... GC-17 Supplesentary Conditions ........................ SC-1 Technical Specifications ........................TS-1 1.0 Suwwary of Mork ........................ TS-1 2.0 Application ............................TS-1 3.0 Safety .................................TS-1 4.0 Inspection .............................TS-2 5.0 Testing and Disinfection of Mater Storage Tank ...........................TS-2 6.0 Cleaning and Surface Prvparation.......TS-3 7.0 Costings ...............................TS-3 B.0 Repairs ................................TS-4 Approved Alternate .............................. TS-3A ....... .:_..~_ .s,.. s: .. INDEX PAGE GENERAL CONDITIONS .....GC-1 .. 1. Definitions ............... ......... d Intent of . G C Docuwents 2. Execution, Correlation an :: r ~ _i 3. Design, Draringe and Instructions ... .......... ..... GC-2 4. Verbal Agreeaents ................... ....... GC-2 5. Copies of Drarings Furnlahed ........ ............ .....GG-2 6. Order of Cvapletion ................. ....... GC-2 7. Ornerahip of Drarings ............... ............ B. Subsoil Condit GC-3 9. liances, Ew to eee .... Materials, App P Y ............ . GC-3 10. Royalties and Patents....• .......... ........... GC-3 11. Surveys, Peraite and Regulatione.... k .. ......--•- 4 G G erty i Pro 12. Protections of the Public 6 of Mor = 4 r~ .: p .. 13. Inspection of Mork .................. ........ 14. Saaples, Certif icataa and Teste............•••••GC-6 .. I5. Superintendence........•.........• .. .......... ••-•GC-7 16. Changes in tha Yvrk ................. ........ - 17. ; Selection of Equipaent by Orner .............:::: ~ iB. Extension of Tiae ..............••-• •••••-••• ...•GC-B 19. Clalae for Extra Coat..........• ... ......... .. GC-8 20. Variation in Nuwber of Units ....... ........... .... GC-8 21. Force Account Mork ................. ......... GC-9 22. Deduction for Uncorrected Mork ..... .. ........... E 23. Correction of Mork before Final Pay aent. ....••:: G C-10 .•• 24. Liquidated Dasages ................. ........ GC_10 ...•• 25. Suspension of Mork ................. Terwinate Cont ht t ' ........ ract. ........ GC-10 26. o s Rig The Orner ht to Stop Mork or R ' Terwinate 27. ig s Contractor GC_11 .... Contract ........................... ...... .... GC-11 28. Rewoval of Equipwent ............... ......... .. GC-11 .. 29 Uee of Cawpleted Porticos .......... ......... . 30. Paywente Mithheld Prior to Final Acceptance of ~-12 ........................ k 31. ............ Mor Indewnificatien .................... GC-12 ......•••• " •GC-12 ............ 32. Insurance .......................... . GC-15 33. Dawagea ............................ ............. GC-15 ....... 34. Liens .............................. ...... FINAL EELEASE OP LIEN STATE OF COUNTY OF being first dully sworn deposed and says as follows: 1. That he is _ of the ! a ltame of Corporation Corporation which is named in the Construction Contract dated the day of 19_, between 1J said corporation as the CONTRACTOR and the CITY OF f~ FLORIDA: as the OtiNER, for the Construction of ~. 7 ~. ~. t ~. ~* said the Affiant is duly authorized to make this Affidavit ae, or on behalf of said Contractor as hereinabove indicated and does hereby give statement under oath in compliance with and pursuant to Section R4.04 Florida Statutes 1953. 2. That the work called for the above and foregoing Contract has been completed and that all creditors contracting directly with or directly employed contractors, materialmen and suppliers, and all other creditors performing or furnishing any work labor or materials upon said Contract work, and that there are no unpaid creditors in connection therewith. Affiant i' Sworn and subscribed be[ore me this ~' day of 19_ i. i ey Notary Public County of State of Hy Commission expires (SEAL) i I T0: ADDRESS: OKNER'S PROJECT N0._ PROJECT- ON?!ER'S CONTRACT NO. CONTRACT FOR: NOTICE 1'O PROCEED Dated: 19 You are notified that the Contract Time under the above contract will commence to run on Hy that date, you are to start performin 19 the Contract Documents. The date of Final yCOmpletion tisns under , 19~_ Also before you may start any Work at the Bite, you must BY: (Omer ) (Authorized Signature) (Title) NP-1 -. PROVIDED FURTHER, no right of action shall accrue on this bond to or for the use of any person or corporation other than the City named herein and those persons or corporations provided for by Section 255.05, Florida Statutes, their heirs, executors, administrators, successors or assigns. Signed and sealed this day of A.D., 19_ CONTRACTOR Dy IH THE PRESENCE OF INSURANCE COMPANY 73y:_ Agent and Attorney-in-Fact PUBLIC NORRS PAYl~NT BOND RNOIi ALL MEN BY THESE PRESE11T5: THAT , a Corporation, as Principal, hereinafter called Contractor; and a corporation of the State o£ a surety, hereinafter called Surety, are held and firmly bound unto the City of as Obligee, hereinafter called the City in the amount of Dollars (~ ) for the payment whereof Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, Contractor has by written agreement dated day of 19 , entered into a Contract the City for the following described project: xhich contract is incorporated by reference herein and made a part hereof, and is hereinafter referred to as the Contract. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION is such that, if Contractor shall promptly make payments to all persons supplying Contractor labor, materials and supplies, used directly or indirectly by the said Contractor or Subcontractors in the prosecution of the work provided for in said Contract, then this obligation shall be null and void; otherwise it shall ~ remain in full force and effect. PROVIDED FURTHER, that the said Surety for value received hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract or to the work to be performed there under or the Specifications accompanying the same shall in anywise affect its obligation on this Bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract oc to the work or to the Specifications. PROVIDED FURTHER, that this bond is issued pursuant to Section 255.05, Florida Statutes, and reference is hereby made to the notice and time limitations in said statute for making claims against this bond. PROVIDED FURTHER, that any suit under this bond must be instituted before the expiration of one (1) year from the performance of the labor or completion of delivery of the materials or supplies. the with PB-3 (2) Obtain a bid or bids for submission to the City for completing the Contract in accordance with its terms and conditions and upon determination by the City and Surety of the lowest responsible bidder, arrange for a contract be tveen such bidder and City and make available as work progresses (even though there should be a default or a succession of defaults under the Contract or Contracts of completion arranged under this paragraph) sufficient funds to pay the cost of completion less the balance of the contract price; but not exceeding, including other costs and damages for which the Surety may be liable hereunder, the amount set forth Sn the first paragraph hereof. The term "balance of the contract price^, as used in this paragraph, shall mean the total amount payable by the City to Contractor under the Contract and any amendments thereto, less the amount properly paid by the City to the Contractor. PROVIDED FURTHER, the Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract or to the work to be performed thereunder or the contract documents accompanying the same shall in any way affect its obligations on this bond, and it does hereby valve notice of any such change, extension of time, alteration or addition to the terms o£ the Contract or to the work or to the Contract documents. PROVIDED FURTHER, any suit under this bond must be instituted before the expiration of two (2) years from the date on which final payment under the Contract falls due; except that, when the action involves a latent defect, suit must be instituted within four (4) years from the tine the defect is discovered or should have been discovered rith the exercise of due diligence. ~ PROVIDED FURTHER, no tight of action shall accrue on this bond to or for the use of any person or corporation other than the City, its successors or assigns. Signed and sealed this day of A.D., 19 CONTRACTOR By I17 THE PRESENCE OF: INSURANCE COMPANY By PB-2 POBLIC WORKS PF.RPORNANCE BOND RNO{i ALL MEN BY THESE PRESENTS: Corporation, THAT, as Principal, hereinafter called Contractor; and _ a corporation of the State of as surety, hereinafter called Surety, are held and firmly bound unto the City of as Obligee, hereinafter called the City, in the amount of _ Dollars (~ ) for the payment whereof Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, Contractor has by written agreement dated the day of 19 entered into a Contract with the City for the following described project: which contract is by reference incorporated herein and made a part hereof, and is hereinafter referred to as the Contract. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION is such that if Contractor shall promptly and faithfully perform Contract during the original term thereof and any extensions thereof which may be granted by the City with or without notice to the Surety and during any guarantee or warranty period, including the obligation to correct any latent defects not discovered until after acceptance of the project by the City, and if he shall satisfy all claims and demands incurred under said Contract and shall fully indemnify and save harmless the City, its agents, Engineer and employees from all losses, damages, expenses, costs and Attorney's Fees, including appellate proceedings which it may suffer by reason of failure to do so, and shall reimburse and repay the City all outlay and expense which the City may incur in making good any default, then this obligation shall be null and void; otherv ise it shall remain in full force and effect. PROVIDED FURTHER, whenever Contractor shall be, and declared by the City Lo be in default under the Contract, the City having performed its obligations thereunder, the Surety may promptly remedy the default, or shall promptly: (1) Complete the Contract in ar_cordance rith its terms and conditions; or PB-1 6. In connection with the performance of xork under this contract, the contractor agrees not to discriminate against any employee or applicant for employment because of race, sex, religion, color, or national origin. The aforesaid provision shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; lay-ofE or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post hereafter in conspicuous places, available for employees or applicants for employment, notices to be provided by the contracting officer setting forth the provisions of the non-discrimination clause. The Contractor further agrees to insert the foregoing provisions in all contracts hereunder, including contracts or agreements with labor unions and/or workers' representative, except sub-contracts for standard commercial supplies or raw materials. 7. This contract and the contract documents constitute the entire agreement of the parties and may not be changed or modified except by a written document signed by both patties hereto. This contract shall be binding upon the successors and assfyns of the parties. IN WITNESS WHEREOF, the parties to the agreement have hereunto set their hands and Beals and have executed this agreement, the day and year first above written. (Seal) ~ ATTEST: CITY OF I!I COUNTY, FLORIDA Hy City Clerk CONTRACTOR Hy:_ ATTEST: (CORPORATE SEAL) APPROVED AS TO FORM S CORRECTNESS By: CITY ATTORNEY _.. _~..., .. ...._x_.. CONTBACT THIS CONTRACT, pursuant to City Council 19 is made and entered day of 9 by and between FLORIDA, hereinafter refereed to as the City, of the City of and State of referred to as the Contractor. N I T N H S S E T N: approval granted on on this the CITY OF and _, County of hereinafter That for and in consideration of the mutual convenants and obligations hereafter set forth, the parties hereto agree as follows: 1. The contract documents consist of this contract, the standard general conditions, supplemental conditions, special conditions, technical specifications, supplemental specifications, drawings, bid proposal, payment and performance bonds, all of which are hereby made a part of this agreement. 2. The Contractor shall perform all the work required by the contract documents for the following described project: 3. The work to be performed under this contract shall be y~ completed within 40 days of the issuance of the Notice to Proceed by the City. 4. The City shall pay the Contractor for the performance of the work, subject to the terms and conditions of the contract documents and any written change orders, the contract sum of 5. Time is of the essence in this contract. In the event that the work is not completed within the required time, then from the compensation otherwise to be paid to the Contractor the City may retain the sum of ~Qij~pQ per day for each calendar day that the work remains incompleted beyond the time limit, which sum shall represent the actual damage which the City will have sustained per day by failure of the Contractor Lo complete the work within the required time, said sum not being a penalty but being the stipulated damages the City will have sustained in the event of such default by the Contractor. C-1 2. You must deliver with the executed Agreement the Contract Security (AOnds) as specified in the Instructions to Bidders and the General Conditions. 3. Other Conditions: Failure to comply with these conditions within the time specified will entitle ONN ER to consider your Did abandoned, to annul this Notice of Award and to declare your Bid Security forfeited. Within 5 days after you comply with those conditions, OWNER rill return to you one fully signed counterpart of the Agreement with the Contract Documents attached. AY: (Authorized Signature) ("'i tie) ,_...__ NA'Z .~.~.::,.a.~„s: .a~whs --". .e:.c:6Jr~~_ NOTICE OP ANAED Dated ~__ 19~ TO: ADDRESS: OW7JER'S PROJECT NO. PROJECT: 0{iNER'S CONTRACT NO. CONTRACT FOR: You are notified that your Bid dated 1990 for the above Contract has been considered. You are the apparent successful bidder and have been awarded a contract for R The Contract Price of your contract is Dollars (~ ) Copies of each of the proposed Contract Documents Drawings) accompany this Notice of Award. Two sets of thecDravings will be delivered separately or otherwise made available to you immediately. ten days of stheodate of tthie eNOti cevof gAvarditthat lsebydent within ,19 1. You must deliver to the ONNER fully executed counterparts of the Agreement including all the Contract Documents. Each of the Contract Documents must bear your signature on the appropriate page. NA-1 6. Neither the bidder or contractor nor any officer, director, executive, partner, shareholder, employee, member or agent rho is active in the management bf the bidder or contractor ncr any affiliate of the bidder or subcontractor has been convicted of a public entity crime subsequent to July 1,1989 (Dray a line through paragraph 6 if paragraph 7 belor applies.) 7. There has been a conviction of a public entity crime by the bidder or contractor, or an officer, director, executive, partner, shareholder, employee, member or agent of the bidder or contractor rho is active in the management of the bidder or contractor or an affiliate of the bidder or contractor. A determination has been made pursuant to Section 287.133 (3) by order of the Division of Administrative Hearings that it is not in the public interest for the name of the convicted person or affiliate to appear on the convicted vendor list. The name of the convicted person or affiliate is A copy of the order of the Division of Administrative Hearings is attached to this statement. (Dray a line through paragraph 7 if paragraph 6 above applies.) Srorn to and subscribed before me in the state and county first mentioned above on the day of 19 ^ (affix seal) Notary Public My Commission Expires: ne n FDELIC ENTITY CRIl~ AFFIDAVIT STATE OF CODNTY OF BEFORE !~, the undersigned authority, personally appeared duly svorn, made the following statement vho, being by me first 1• The Ausiness address of or I 2• Hy relationship to is (name of bidder or contractor) (relationship such as sole proprietor, vice president). Partner, president, 3• I understand that public entity crime as defined in Section 287.133 of the Florida Statutes includes a violation of any state or federal lav by a person with respect to and directly related to the transaction of business vith any public entity in Florida or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or such an s agency or political subdivision and involvin fraud, theft, bribery, collusion, racketeerin antitrust, or material misrepresentation. 9. conspiracy, 4• I understand that "convicted" or ^conviction" is defined by the statute to mean a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after Nov.7, 1990 ~, as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or noio contendete. 5• I understand that "affiliate" is defined by the statute to mean (1) a predecessor or successor of a person or a corporation convicted of a public entity crime, or (2) an entity under the control of any natural person who is active in the management of the entity and vho has been convicted of a public entity crime, or (3) those officers, directors, executives, partners, shareholder, employees, members, and agents vho are active in the management of an affiliate, or (4) a person or corporation vho knoxingly entered into a joint venture vith a person vho has been convicted of a public entity crime in Florida during the preceding 36 months. BF-7 BID FORMS IRPORMIITION RRQDIRRD OP BIDDRR BIDDER'S GENERAL INFORMAI'1 ON: (Continued) (6) AT1'ACN TO TNIS SID the experience resume of the person vho viii be designated chief construction superintendent or on-site construction manager. (7) Liat 3 projects completed as of recent date involving vork of similar type and complexity: name, address and Protect Contract Price telephone t of Owner (8) If any portion of this project, exceeding 2096 of the contract price, is to be subcontracted the name or ~ names of the subcontractor(s) moat be listed and their references provided: ;r - BID PORMS QOESSIONIUIYE EEODIRED OP BIDDEE BIDDER'S GENERAL INFORMATION: The Bidder shall furnish the following information. Additional sheets shall be attached as required. Failure to complete Item T7os. 1,3, and 8 will cause the bid to be non-responsive and may cause its rejection. In any event, no award will be made until all of the Bidder's General Infozmation (i.e., Stems 1 through 9 inclusive) is delivered to the OM7ER. (1) CONTRACTOR'S name and address: (2) CONTRACTOR'S telephone number: (3) CONTRACTOR'S license: Primary classification State License No. Supplemental classifications held, if any: w 17ame of Licensee, if different from (1) above: (4) Name of person who inspected site of proposed NORK for your firm: Name: Date of Inspection: (5) Name, address, and telephone number of surety company and agent who will provide the required bonds on this contract• BF-5 .,.:_. Acknowledgements of Addenda Addendum No. Signature Addendum No. Signature Addendum ito. Signature: Attached is a cashier's check on the Bank of or a Hid Bond on a standard form for the sum of Dollars ($ ), according to the requirements o£ the Instruction to Bidders. Respectfully submitted, (Company Name} (SEAL) (Name and Title of Authorized Company Official) Attest: Signature: Bidder's Nailing Address: Phone Number: ~ The full names and residence of persons or Firms interested in the foregoing Bid, as principals, are as follows: and the name of the executive who viii give personal attention to the xork is the superintendent, project manager, or foreman who will exercise direct personal control of the work will be who may be contacted during off-hours for emergencies or consultation thereon, at BF-4 BID ITBNS ITHi 1'O't117. PYICH NO. DHSCRIPTIOII TOT~I./PBZCE IB IIOYDS IM PIGDaHS 1. Water Tank Repairs 2. Water TanK Interior Surface Preparation and Painting 3. Water Tank Exterior Surface Preparation and Painting 4. Hydro-pressure tank Surface Preparation and Painting 5. Pump Stations and Miscellaneous Valves Surface Preparation and Painting 6. Disinfection of Water Tanks TOT11L BID PYIC6 BF-3 ~_.crar.a~y ... c. .. £~.~~GCZd.~.<c.3.: ~+aL...i-~.._.;-~f, ..ii The bidder understands and agrees that any items set forth on the Aid Schedule(s) for which estimated unit quantities and unit prices are indicated shall be paid for on a unit price basis with due consideration to final measurement of unit quantities actually placed Sn the finished construction. The bidder agrees that he has satisfied himself prior to bidding as to the unit amounts which will be required for the complete construction in comparison with any estimated amounts which may be given in the Aid Schedule(s). 4fhere lump sum prices are indicated for certain items, or for all or part, of Lhe total project, the bidder understands and agrees that such lump sum payment(s) shall be full compensation for the complete construction so indicated. The bidder agrees, further, to begin work within seven calendar days after date of the Notice to Proceed and complete the work within ior[y ~4~ calendar days after the date of this notification. TIME IS OF THE ESSENCE. This bidder also has included in this Proposal, any applicable sales tax, and all other taxes, license or permit fees or charges required of the bidder for hia performance of the work if he is successful in securing the award of a contract for such work. Accordingly, the Bid Schedule (s) hereinafter attached have been completed by the bidder and constitute hia bid proposal at the price(s) inserted for the work indicated thereon. K AF-2 ~~ DID FORMS Date: For Renovation of standpipe tank and hydro-Dneumatic tank Tor the City of Atlantic Beach, Florida Proposal of (ADDRESS) (CITY) (STATE) (ZIP CODE) TO: purchasing Agen[ City Hall Ci[y of .A[ian[ic Beach 800 Seminole Road _ - A[lan[ic Beach, Florida 32233 Gentleman: The undersigned, as bidder, hereby declares that the only persons interested in this proposal as principal, or principals, is or ate ~ named herein and that no person other than herein mentioned has any interest in this proposal or in the Contract to be entered into; that this proposal is made vithout connection with any other person, company, or parties making a proposal; and that it is in all respects fair and in good faith vithout collusion or fraud. The bidder further declares that he has examined the site(s) of the vork and informed himself fully in regard to all conditions pertaining to the place(s) vhere the vork is to be done; that he has examined the construction documents pertaining to the vork and has read all of the Addenda furnished prior to the opening of the proposals, as acknovledged belov; and that he fully understands and has satisfied himself relative to the scope and nature of the vork to be performed. The bidder agrees, if this proposal is accepted, to contract vith the City of Atlantic Beach, Florida, in the form of Contract attached, to furnish all necessary materials, equipment, machinery, tools, apps taros, means of transportation and Jabot necessary to construct and complete the vork covered by this proposal and other construction documents for the City of Atlantic Beach. nr , B. In evaluating Bids, Owner shall consider the qualifications of the Bidders, whether or not the Bids comply with the prescribed requirements, and alternates and unit prices if requested in the Bid forms. It is Ovnez's intent to accept alternates (if any are accepted) in the order in vhich they are listed in the Bid form but Owner may accept them in any order or combination. C. Owner may consider the qualifications and experience of Subcontractors and other persons and organizations (including those who are to furnish the principal items or material or equipment) proposed for those portion of the work as to vhich the identity of Subcontractors and other persons and organizations must be submitted as provided in the Supplementary Conditions. Operating costs, maintenance considerations, performance data and guarantees of materials and equipment may also be considered by Owner. D. Irregular bids may be rejected. Irregular bids are defined as those containing serious omissions, unauthorized alternative bide, incomplete bids or unbalanced bids. Failure to provide all of the information required to accompany the bid will be considered to be a serious omission. E. Owner may conduct such investigations as he deems necessary to assist in the evaluation of any Bid. F. Owner reserves the right to reject the Bid of any Bidder who does not pass any such evaluation to Owner's satisfaction. G. Zf the contract is to be awarded it will be awarded to ~ the lowest responsible Bidder whose evaluation by Owner indicates that the award will be in the best interests of the Project. H. If the contract is to be awarded, Ovnez will give the Successful Bidder a Notice of Award within the number of days after the day of the Hid openSng specified in the Advertisement for Bids to remain Open. I. If the Bid Form indicates a base bid and additive or deductive alternates. Only the base bid shall be considered for the basis of award. 16. Sworn Statement of Public Entity Crimes A form for Public Entity Crimes, is provided with the Bid. The form is to be filled out, notarized and included with submission of Bid. ITB-5 F. All names must be typed or printed below the signature. G. The Bid shall contain an acknowledgement of receipt of all Addenda (the numbers of vhich shall be filled in on the Aid Form). H. The address to vhich communications regarding the Bid are to be directed must be shown. I. only one bid from any individual, firm, partnership or corporation under the same or different names, will be considered. Should it appear to the Owner that any Bidder is interested in more than one bid, all bids in vhich such Bidder is interested will be rejected. 11. Submission of Hids Bids shall be submitted at the time and place indicated in the Advertisement for Bids and shall be included in an opaque sealed envelope, marKed with the Project title and name and address of the Bidder and accompanied by the Bid Security and other required documents. If the Hid is sent through the mail or other delivery system the sealed envelope shall be enclosed in a separate envelope with the notation •BID ENCLOSED" on the face thereof. 12. Modification and tPithdraval of Bids Hids may be modified or withdrawn by an appropriate document duly executed (in the manner that a Hid must be executed) and delivered to the place where Hids are to be submitted at any time prior to the opening of Bids. ~ 13. Openino of Bids Bids will be opened publicly and read aloud and an abstract of the amounts of the base Blds and major alternates (if any) will be made available after the opening of Bids. 14. Bids to Remain Ooen All Bids shall remain open for the period of time that bids are specified to remain open Sn the Advertisement for Bids after the day of the Bid opening, but Owner may, in his sole discretion, release any Bid and return the Bid Security prior to that date. 15. Axard of Contract A. Owner reserves the right to reject any and all BSds, to waive any and all informalities and to negotiate contract terms with the Successful Bidder, and the right to disregard all nonconforming, nonresponsive or conditional Hids. Discrepancies between words and figures will be resolved in favor of words. Discrepancies between the indicated product of quantities and unit prices and the correct product thereof x111 be resolved in favor of the correct product. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum. ITB-4 objection to any proposed subcontractor, Owner may before giving the Notice of Award request the apparent low bidder to submit an acceptable substitute without an increase in his bid price. If the apparent Successful Hidden declines to make any such substitution, the contract shall not be awarded to such Bidder, but his declining to make any such substitution will not constitute grounds for sacrificing his Bid Security. Any Subcontractor so listed and to whom Owner does not make written objection prior to the giving of the Notice of Award will be deemed acceptable to Owner. Material and Ecuipment Substitutions Excluding items called for in the bidders Equipment and Subcontractors List in the Aid, whenever it is indicated on the Drawings or specified in the Specifications that a substitute or "or-equivalent^ item of material or equipment may be furnished or used by Contractor if acceptable to the Owner, application for such acceptance rill not be considered by Owner until after the "effective date of Agreement." The procedure for submittal of any such application by Contractor and consideration by Owner is set forth in the Supplemental Conditions. 30. Bid Form A. The Bid Form is attached hereto; additional copies may be obtained from the Owner. R. Bid Forms must be completed in ink or by typewriter. All blank spaces must be filled in. Where indicated on the Bid Form, the Bid price of each item on the form must be stated in words and numerals; in case of a conflict, words will take precedence. ~ The estimate of the various quantities of work applicable to unit price items as shorn on the Hid Form is approximate and is intended solely to provide the basis of comparison upon which the award of contract is made. Final payment will be made on the basis of the actual completed quantities of each item. C. Bids by corporations must be executed in the corporate name by the president or a vice-president (or other corporate officer accompanied by evidence of authority to sign) and the corporate seal must be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation shall be shorn below the signature. D. Bids by partnerships must be executed in the partnership name and signed by a partner, whose title must appear under the signature and the official address of the partnership must be shorn below the signature. E. Bids by a Joint Venture must be executed by all individuals, Partners, or Corporations interested in the Joint Venture in the same manner that bids by these separate entities are required to be executed. ITB-3 ~~ 4. Interoretations All questions about the meaning or Sntent o[ the Contract Documents shall be submitted to the Owner in writing. Replies will be issued by Addenda mailed or delivered to all parties recorded by Owner as having received the Bidding Documents. Only questions answered by Formal written Addenda will be binding. Oral and other interpretations or clarifications will be without legal of Eect. Aid Security A. Bid Security shall be made payable to Owner, in the amount stated in the Advertisement for Aids, and in the form of certified or cashier's check or a Bid Aond issued by a Surety meeting the requirements in the General Conditions. B. The Aid Security of the Successful Aidder will be retained until such Bidder has executed the Agreement and furnished the required Contract Security, whereupon it will be returned; if the successful Bidder fails to execute and deliver the Agreement and furnish the required Contract Security within 15 days of the Notice of Award, Orner may annul the Notice of Award and the Bid Security of that Bidder will be forfeited. The Bid security of any Bidder whom Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the seventh day after the "effective date of the Agreement" or the first day after the expiration of the period that Bids are specified to remain open in the Advertisement Eor Bids. Aid - Security of other Bidders will be returned within seven days of the Bid opening. K 6. Contract Time The number of days within which, or the date by which, the work is to be completed (the Contract Time) is set forth in the Bid Form and rill be included in the Agreement. Liquidated Damaoes Provisions for liquidated damages, if any, are set forth in the Bid Form and Agreement. Subcontractors If the Supplementary Conditions, Bid Form and/or Specifications require the identity of certain subcontractors to be submitted to the Owner with the bid, the bidder rill list in his bid all subcontractors proposed for those portions of the work for which such identification is so required. When requested, an experience statement, pertinent information as to similar projects satisfactorily completed and other evidence of qualifications for each listed subcontractor shall be submitted within 7 days after the bid. If the Owner after due investigation has reasonable ;•r r.-~ INSTROCTIONS TO BIDDERS Defined Terms Terms used in these instructions to Bidders are defined in the General Conditions of the Construction Contract and have the meanings assigned to them in the General Conditions. The term "Successful Bidder" means the lowest, qualified, responsible Bidder to whom Owner (on the basis of Owner's evaluation as hereinafter provided) makes an award. The Owner for this project is: City of Atlantic Beach K00 Seminole Road Atlantic peach, Florida 32233 qualifications of Bidders To demonstrate qualifications to perform the Rork, each Bidder must be prepared to submit, within seven days after the Owner's request, written evidence of his ability to perform the work, such as financial data, previous experience, and evidence of authority to conduct business in the jurisdiction rhere the Project is located. Each Bid must contain evidence of Bidder's qualification to do business in the state where the Project is located or covenant to obtain such qualification prior to award of the contract. 3. Examination of Contract Documents and Site A. Hefore submitting a Hid, each Bidder must (a) examine the Contract Documents thoroughly, (b) visit the site to familiarize himself with local conditions that may in any manner affect cost, progress or performance of the work, (c) familiarize himself with federal, state and local laws, ordinances, rules and regulations that may in any manner affect cost, progress or performance of the work; and (d) study and carefully correlate Bidder's observations with the Contract Documents. B. On request Owner will provide each Bidder access to the site tc conduct such investigations and tests as each Bidder deems necessary for submission of his Bid. Bidders making such investigations shall return site to original condition and shall pay for any damages resulting therefrom. C. The submission of a Bid will constitute an incontrovertible representation by tha Bidder that he has complied with every requirement of Article 3 and that the Contract Documents are sufficient in Scope and detail to indicate and convey understanding of all terms and conditions for performance of the worY.. ITB-1 o 3 ..~ ff ' 0 N p V w F I 1 L } u d c 4I ~' ~ ~ X( W W n C ~ O € l aY¢ .> F Z fW.l ° o W m g 3 ~ V V 0 8 ~ti F W U o o z d o I -I w F o Y v Y Y i ~ X W n . a1 ° H r 2 W O > U U O m x m p a v F < 3 ' a ~ U Z W O Z F 67 F F i Q .~ a v m m Y m ~ m N O wa F N Y N z ~ H N ~ a a ~ M LL w m O ~O LL= ~ n OV &a~ ~ } Q U ~ O ~ m U W U ~ o ` ` 1~ „ O ¢ G O vi N, v N . ~ ' N P. Z v ~" > e r l d a Q r X ~ r r J ~ E W I ~ Q ow U W - U ~ ~ a F o x j W I ~? O . w ~ o Z F 6 O W N L7 y 0 F > a F I O 'Y Y 'Y N 'Y w Z u i W ~' O F ~+ '~ W x.] U V N r1 S g' i ~ r F W = wFw o I I h ^ W ~ y I Z KZZ a yy yy a .. .. F " "~ ° o' v 'H OI z ~ I z~ ~ Fi ti y I . ~ wI -~ : ~ ~ y ~ li a'. . a ° wi x z wi w d ' I i ¢ zi .+' ~i dl aI I ~ a ~d F' w p ~ s I o ~ w a I p w ^ ^ ~d 4 f W c ~F ' 6 v h i Wi Z -~ Z [ F X ~d W Z w o > c~ 4g !q 0~3 -I W a' ~~ < a I <~ m U ~ y l Z p . I G I Z W Z O N 2 z 0 6I w z 6 F 3 Z U i n LL a i a ' O I Y , O to O l a p . i Z 6I y F i y y < F a F < vl U U ' pi ' ) O <'~~ °, m $ F ' $ ~~ h In .. < l ° U U W W >' 2 olw ~ Z ¢ m a W F s a W 41 F W a w F a 4 W a a ^ 4 W y £I I i >I , i ~ z N 6 OI m ~I ~ ~ yj l wl ~ ~' '. QL a I ~ < 2 I 6: m 3 w 6 a r a I < 6 F' p., wl wl Z O a i O 2 4 x 4 4 > 4 p m. al r 4 O j C ~ 2 ' ¢ m ~ } N LL x W . .-l ^~ n ~ .n .p m H i W f U BID N0. 9293-14 - RENOVATION OP STANDPIPE AND HYDRO-PNEUMATIC HATER Mailing LSst: Eagle Tartk Services P-~Br~ax-ldi6 P. O. Box 26280 Beytoe~-Beee1*r-Fb---32ff5 Jacksonville, FL 32226-6280 Ridge Sandblasting b Painting Co. P. 0. Box 776 Lake Alfred, FL 33850 Gateway Company P. 0. Box 90995 Lakeland, FL 33804 Jack Ethridge Tank Company, Inc Route 1, Box 528 Bryceville, PL 32009 Midway Industrial Contractors, Inc. 7518 Narcoossee Road Orlando, FL 32822 Pic tsburg Tank b Tower Company P. 0. Box 913 515 Pennel Street Henderson, KY 42420 Professional Applied Coatings f9 Grove Avenue Belleville, IL 62221 U. S. Tank Company, Inc P. 0. Box 99 Chipley, F1. 62428 Nateztover Paint b Repalz Co., Inc. P. 0. Box 1990 Keystone Heights, FL 32656 North Contracting, Inc. 2112 Jernigan Road Jacksonville, Fi 32207 H1-Line Contractors 6800 Ambassador Drive Orlando, FL 32818 Hercules Tank b Iron P. 0. Drawer 729 Butler, AL 36904 Sunshine Painting 2475 Clark Street Apopka, FL 32703 Quality Painting 1037 Peninsula Avenue Tarpon Springs, FL 34689 Sieg b Sona, Inc. 1731 Langley Avenue Deland, PL 32724-2158 Inducon 2632 N.W. 43rd Stree [, Suite fFl Gainesville, FL 32606-7438 Mr. Dave Billingsley Southeast Industrial 60 Sunset Drive, Suite E Nest Melbourne, PL 32904 Meadors Construction Co., Inc. 4855 Lenox Avenue Jacksonville, PL 32205 Dixie Painting Contractors 1525 Romney Street Jacksonville, FL 32211 the bid or proposal. However, if you have provided the completed form to the submittal address listed iv this invitation and it was received on or after January 1, 1993, the completed form ie not required for [he balance of the calendar year. IDENTICAL TIE BIDS - In accordance with Section 287.087, Florida Statutes, effective January 1, 1991, preference shall be given to bu6lnesses with drug••free workplace programs. Nhen^ver two or mote bids which are equal with respect Co price, quality, and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a bus ine6s that certifies that i[ has implemented a drug-free workplace program shall be given preference in [he award process. Escablished procedures for processing bids will be followed if none of the tied vendors have a drug-free workplace program. A form for this certification is included with the bid forms. Joan LaVake Purchasing Agev[ * * * 4 * * * * 4 4 * 4 * * * * * * * 4 4 * 4 4 * 4 4 4 * * * * * * * * FLORIDA TIMES-UNION: Please publish 1T7ICE as follows: Sunday, Harsh 28, 1993, avd Sunday, April 4, 1993. -._ i. >,., ... ,iw.>...au..vlasrs.s.i ~~+=s~-c-c<.n......~.- CITY OF s~tlaAttie $eaek - ~ls~rlda w sFwnNOLE cow wn.uvnc aFwnt, nncm~ azztrsws m,FrxowE o0o ur~sew Fwx cxp urnos CITY OF ATLANTIC BEACH INVITATION TO BID NOTICE is hereby given that the City of Atlantic Beach, Florida, will receive sealed bids in the Office of the Purchasing Agent, City Hall, 800 Seminole Road, Atlantic Beach, Florida 32233, until 2:00 PM, Thursday, April '_5, 1993, after which time the bids will be publicly opeved and read aloud for RENOVATION OF STANDPIPE AND HYDR0.PNEUMATIC WATER STORAGE TANK d4. Bids shall be submitted IN DUPLICATE, and enclosed in an envelope endorsed "BID NO. 9293-14, RENOVATION OF STANDPIPE AND HYDRO-PNEUMATIC WATER STORAGE TANK i4, TO BE OPENED AFTER 2:00 PM, THORSDAY, APRIL 15, 1993." Bidders may obtain complete sets of Bidding Documents from the Office of the Purchasing Agent, 800 Seminole Road, Arlan[ic Beach, Florida, telephone (904) 247-5818. It is required that bidders visit the site prior co submitting a bid, through arrangements made with Narry E. McNally, telephone (904) 247-5834. Bidders must furnish the folleving WITH THE BID 1. Bid Bond in the amount of SZ of the bid. 2. References testifying to [he quality of work. 3. Original (copies are unacceptable) insurance certificates, naming the City of Atlantic Beach as Certificate Holder, shoving chey have obtained and will continue to carry Workers' Compensation, public and prlva:e liability, and properly damage insurance during the life of the contract. A Performance and Payment Bond will be required of [he succee eful bidder. Goods and services proposed shall meet all requirements of the Ordinances of [he City of A[lan[ic Beach. The City of atlantic Beach reserves the right to reject any or all bids or parts of bids, waive informalities and [echo icalitfes. make award in whole or part rith or without cause, and to make the award in what is deemed [o be in the best interest of [he City of Atlantic Beach. PUBLIC ENTITY CR1:1E5 - Any person submitting a bid or proposal in response to this invitation oust ezecu[e Form PUR 7068, SWORN STATEMENT UNUER SECTION 287.133{A), FLOP.IDA STATUTES, ON PUBLIC ENTITY CRIiIES, including proper check(s) in [he spate(s) provided, and enclose St with March 28, 1993 CORRECTION THIS DOCUMENT HAS BEEN REMICROFILMED TO ASSURE LEGIBILITY ~N ~Vw~.I~IV ~T WTI CITY OF ~a~rtie $tqt(- ~lesls(a ~_--__ gfl.f11 C BE1~4L~f~ J~y~ ~t~'8 (NA) lfF$yp Na rch 28, 1993 F'~~u/-!itl CITY OF ATLANTIC BEACH I1.NITATION TO BID NOTICE is hereby given that the City of Atlantic Beach, receive sealed bids Sn the Office of the Purchasin 800 Seminole Road, Atlantic Beach, Florida, will Thursday, April 15, Florida 3223 8 ABent, City Nall, opened and 1993, after which 3• uncil 2:00 py, WATER read aloud for RENOVATION time the bids will be STORAGE TANK 84. OF STANDPIPE Publicly AND NYDRO-PNEUMATIC Bids shall be submitted 2N DUPLICATE, and enclosed 'BID N0. 9293-14, RENOVATION OF STANDPIPE qNp TANK ~4. TO BE OPENED A in an envelope endorsed FTER 2:00 PM, THUP,SDAv, ApR0.p15 UMATIC k'ATER STORAGE Bidders may obtain c 1993." of the Purchasin OOplete sets of B£ddin telephone (904 6 ABen t, 800 Seminole 8 Documents from the Office [o submitten ) 247-5818. It is Road, Atlantic Beach, g a bid, 1e9u1red [hat bidders visit Florida, telephone (904 through arrangements made with [he site 247-5834. y Prior arry E. McNally, Bidders must furnish [he following KITH THE BID: 1• Bid Bond in the amount of 5; of the bid. 2• References testifying [o [he quality of work. 3 Original (copies are unacceptable) insurance certitica tee, naming the City of Atlantic Beach as Certificate N shoving they Nava cbtalned and will Morke rs' Compensa [ion, continue [o carrder, Property damage insurance bduting d[he it ifs ofa[he icon tract. A Performance and Payment Bond viii be requited of [he successful bidder. Goods and services proposed shall meet all re of [he Ci[y of Atlantic Beach. quirements of the Ordinances orepar[s of atlantic Beach reserves the right to reject an whole or bids, valve informalf ties and [echnicalf Iles, part with or wi thou[ cause, Y °r all bids deemed to be in [he best interest and `° make the make award in of the CS[ award in what la YUBLIC ENTI Y of Allan [SC Beach. TY CR ii7E5 _ Any person submi[tin response [o this invitation must execute UNDER SECTION 287.133 p 8 a bid or proposal Sn including proper Check s• FLOP,SDq STq~r~s°~ PUR 7068, SHORN STgTEMEN7 ( ) in the ON PUBLIC ENTITY CRIME space(s) provided, S• and enclose Ft w1 [h CITY OF fftla«tic " k - ~lmuelct ~~ .Y.__._- __ _ __ _..._ ___._.__ L'OB SA.\'DPIPFR IA~'E ATLA.~TIC eE.l(:N, •l~RfiH J321}~wl TFIF,PH04E 19i112(LStli fA% Iw41 if1~5M3 April 19, 1993 M E M O R A N D U M TO: Soon LaVake/Purchasing Agent FROM: Robert S. Kosoy/Director of Puhlic Norke ~/~/ RE: BID OPENING ON RENOVATION OF STANDPIPE AN_D q HYDRO-PNEUMATIC HATER STORAGE TANK f4 A bid opening vas held on April 15, 1993 at 2:00 p. w. on the renovation of Standpipe and Hydro-Pneumatic Water Storage Tank •4 rith the Eollorinq Contractors bidding on this project: CONTRACTORS TOTAL 1. Hi-Line Contractors 622,350.00 2. Eagle Tank Technology Corp. 627,137.00 3. North Contracting, Inc. 647,900.00 4. CEH Enterprise, Inc. 652,395.00 5. Frank Shelton, Inc. 659,000.00 The apparent for bidder, Ni-Line Contractors, did not meet bid requirements mince they submitted a fex copy of their insurance certificate. The second for bidder, Eagle Tank Technology Corp., wet all bid requirements. At the Did opening, Harry McNally queeticned rhether they visited Lhe site ee required by the bid specifications. Su6eequent to the bid opening, Harry HcNally discovered that Mike Abernathy end Chuck Roth from Eagle lank Technology had visited the jobeite on tro separate occasions, one rith Horie Greene and another rith Troy Stephens. This Contractor painted the eater toyer at Atlantic Beach WTP tl in 1991 and perforwed satisfactory. It is recommended that the project be awarded to Eegle Tank Technology Corporation. kSK/tD cc: Kim D. Leinbach/City tlanager Harry E. McNally/Utility Plant Division Director File - CIP-BM-3 In view of the above, and further information contained in the attached cemorandw from Bob Koeoy, it is the consensus of the Awards Committee that it recommend to the City Commission that it reject [he low bid from di-Line Contractors for failing to meet bid requizements, accept the second low bid from Eagle Tank, Inc., in the total amounC of {27,137.00, and make the award accordingly. 8eapectfully, loan LaVake, Purchasing Agent ......_ , _, .-,_ .... .,a._so~~.___m.~.zr.~9iwd.Jw..~... ..~..,.s., CITY OF 1'~llartci ~eaek - ~louila eeo sllm+olt waD -._.-____ ATLANTIC BEACtl. F1.0Yp]~J32U-SM3 TD.FAIONE If04 SIFS/Oa \i FAX 19M) 2f15M6 April 26, 1993 AWARDS COMMITTEE MINUTES THURSDAY, APRIL 15, 1993 The Awards Committee me[ on Thursday, April 15, 1993, at 2:00 PM, to receive bid advertised as Bid No. 9293-14-RENOVATION OF STANDPIPE ANU HYDRO-PNEUMATIC WATER STORAGE TANK 64. Present a[ the bId opening were Co®issioner Glenn Edwards, Deputy Ci[y Manager Jim Jarboe, Assistant to Public Works Director Ernie Beadle, Buccaneer Division Director Harry McNally, Building Official Don Ford, and Purchasing Agent Joan LaVake. Invitations to Bid were mailed [o nineteen (19) prospective bidders Five (5) 61ds were received as follows: TOTAL PRICE BID Ni-Line Contractors Orlando, FL S 22,350.00 Eagle Tank, Inc. Jacksonville. FL 27,137.00 Worch Contracting Jacksonville, FL 47,900.00 CEM t'n[erprises, Inc. dba Surshlre Painting Orlando, FL 52,395.00 Frank Shelton, Inc. T/A Utility Service Perry, GA 59,000.00 Hi-Line Contrac [ors submitted a fax copy of their insurance cert if ica [e. Our Invitation to Bid specifically states that only original cer[if ica[es of iusurance will be acts p[able. The Avards Coamf t[ee, therefore, feels :hat this bid must be rej ec wd for failing to meet bid Tequlremen[s. A[ the bid review following the opening, Harry McNally advised the Committee [ha[ he vas no[ aware of any site vial[ by Eagle Tank, which was a requireren[ in the Invitation to BSd. Subsequently, however, he discovered that two site visits were made by Eagle Tank, one with Howie Creene and the other with City employee Troy Stephens. Therefore, Eagle -~~ met all bid requirements. APRII.20, 1993 MEMORANDUM TO: - Robert S. Koaoy/l~ctor oFPublic Wotks FROM: Harry E. McNa6y/UO'Iny Phmt ~~~1K ~ RE: RENOVATION OF STANDPIPE !! ~~ c TANK AT WATER TREATMENT PLANT q q T 2848~MA~RT ROAD Tack T ~ Mr. Havie Gtoea belay and he told 6e had ae1cW ]~,g~ ~q~, ~~ ~' Nom ~ Y~ hd boa ou ale P~ back n lue October or and aaee by birtrelC When IKike aaae qq by ~ T cote with Howie on a weckead, and asw him at the ste. I am aa~S ~ ~ T ~ and I thaz tlx Ian wim me job aCe and meet a9 of 9re bid roq~p ptojxt 6e awaNed b Eagle Tack Tecbrplo®. ~atioa Y .~:a~ .,<,,r ~?- -~-- ink Inspection and :nsultlnp Service ax: (407) d6B~0984 HOWIE GREENE ,~~, ~~~~ TANK INSPECTION April 20, 1993 Mr. ilnrry E. McNally City O` AtlenUc Reach 1200 ~e ndpiper Innc Atlnntlc iwach. k'1 322}3-4jB1 He: Visf L ,Job site fiy contrnetor Dcar Mr. McNally: r, ~~e n lZ C ~ c13 P.O. Box 3425 Ft. Pierce, FL 369483425 (4071466.1419 This fs to confirm enA eubetnnt Lxte Lhe fact tMt 14r. Mike Abernathy of FAf.IE TANK did visit end vleuelly inepent tt,e ,1oD site 1P0• 4 nt the City of Atlantic 13eech~ Florida. Several times alnce OcLobar 23 lyy2. The pro,Ject Ss conaidered to be of en e~etganry statue and should be Laken Cure Of promptly. 4 Mr. Abernethy naked several questions concerning the tank and root there nn. At that time re ell rare thinking tMt the .Soh re9 to be aterted rlthin the next 30 Aeya. Plesee 1"orrerd O correnL copy of Lhe bid doeumnntr. on thin protect i n r ly, ,y~oj~ul r/~s, ,/'Y,/,,, Hoverd A. Oreenr, IIUkIE OHEP.hR ?ANK 1NSPFX'fIOfl WORTH CONTRRCTING, INC. 2112 JERNIGRN RORD JRCKSONVILLE, FLOrlIDR 32207 904-396-6363 or 904-396-1888 FRX Rpril 19, 3993 City of Rtlantic Beach Office of the Pwrhasing Rgent 800 Seminole Road Rtlantic Beach, Florida 32233 RE: BID NO. 9293-14, RENOVRTION OF STRNDPIPE RND HYDRO- PNEUMRTIC WRTER STORRGE TRNK M4. Attention. Joan LaVake, Purchasing Agent. Dear Ms. LaVake, This letter will serve to put you on notice that ++e protest the low aM serond low bidders for the following reasons: 1. The first and second low bidders did not respond properly to Invitation To Hid which clearly states "bidder lust furnish the following WITH TFE BID." It eat3 Original fropies are unacceptable) insurance certificates. naming the City of Rtlantic Beach as Certificate Holder, showing they have obtained and will continue to carry Workers` Compensation+ Public and private liability. and property daw9e insurance during the life of the contact. 2. The low bidder did not have a State of Florida certified General Contractor lirense. 3. The second low bidder did not visit the job site as required prior to bid opening with Mr. McNally, Utilities Plant Director . Ne would also like to point out that we are a Certified in the State of Florida as a Disadvantaged Business Enterprise and Women Owned business pAditionally we pritle ourselves in being a drug free company. In the spirit of comparative bitlding, we Feel that Wprth Cont raM ing should be awarded this contract. Sincere 3 y, Katherine G. North President Y.GN: bmb _~ " v EAGLE TANK TECHNOLOGY CORP. April 18, 1993 City of At la ntfc Beach -- 800 Serlnole Road Atlantle Beach FL 32233-6446 Attn: Purchasing Dept./City Council Re[: Bld No. 9293-14 Renevatlon O[ Standpl pe la Rydropneuratlc 1Va ter St oraga Tank s4. "Notice of Proteat." Centleren/Nadae; P.V. AOX 26280 JACKSON\'IL LE. FL )2226629) 909-757-OS"2F OFFICE 509-757-6656 FAX Ne attended the b1d opening of the above referenced protect on April 18, 1995. In exaU nation of the bidding docnrehta of Hlgh Llne Contracting who was the appsrent low bidder, we teok notloe that their Certl[-cate 0! Inanra nce was not rn original as requested lh the Dld requlrarenta, nor d0 they posaess a qualllled coot teat ora license, or General Contract ora lleenae which !s requited to pertor^ repairs of thla nature, and by tha state. Apparently they did ins art a nurber of sore sort which appears to sn occupational license tr or their dorlclled county of city, Acoordingly we wish to protest their bid. On a separate rsfter, A question was raised about -~ our vJ,al U ng the Job site with the water director. Me.- .- certlty that we v/a lted tha fob alt• On two separate occasions, the ^ost recent One w-a on the rorning p( April 14, 1993, and we are well aware of all conditions pertaining to the place where t40 work la to be donw. We •ould very ^uch appreciate the oppartuntty to service your account. very truly yours, v~~ 0 C.B. Noth president Since receipt of the protesq we have obtained a letter from Howie Green of Howie Green Tank Inspections, and a memorandum from Harry HcFal ly, which we feel subs tantia[es these visits. Copies are attached. Subject [o further review by legal counsel, [he Committee feels [haC all Issues contained in the two protests have been resolved, and, therefore, stands by its reco®endation of award to Eagle Tank. CITY OF ~la«tca E'uuk - ~louda ere sowtNOEB ro.n ATLANIiC aF.1C71, FIpQmA J32115N1 TEIFPNONE 1100 2eFeeM FAX 19N13~3W5 April 26, 1993 M E M O R A N D U N T0: Kim D. Leinbach, City Nanager FROM: Joan LaVake, Purchasing Agent RE: "NOTICE OF PROTEST" - BID N0. 9293-14-RENOVATION OF STAND- PIPE AND NYDRO-PFEUNATIC WATER STORAGE TANK i4-BUCCANEER Since preparation of the Awards Committee Minutes on the above project, which vas forwarded to you for review, [he City has received two bid protests, one from [he second low bidder, and one from [he third low bidder. Eagle Tank, the second low bidder, is protesting the submittal by [he low bidder, Hi-line Contractors, of a fax copy of their insurance certificate. Eagle also make6 statements regarding improper licensing. The Awards Committee had already made proper note of the fax copy of Hi-Line's insurance certificate, which vas the reason for recotx~en3ing rejection of their bid. For [his reason, and at this point in time, the protest directed a[ [he low bidder doesn't appear to be an issue ir. itself. The protest lodged by [he third low bidder, Worth Contracting, Int., is also directed a[ the fax copy of N1-Line's insurance tent if State, and also raises questions regarding their licensing. They also suggest there is soma irregularity concerning Eagle's submittal of their insurance cer[if State. The insurance certificate vas examined at the bid opening and announced to be in order. I[ hes been re-examined and found to be acceptable. The third issue of Worth's protest is the matter of whether or not Eagle Tank made a site visit as specifically required in the Invitation to Bid. AC Che bid opening, [he question of the site vis It vas raised by the Buccaneer Division Director who did no[ recall such a visit by Eagle Tank. Chuck Roth of Eagle Tark vas at [he bid opening and assured those present th a[ he and his ascot late ttike Abernathy had, indeed, visited the job site on at leas[ two separate occasions. The Awards Committee duly noted [he question of [he site visit, and asked [he U iv is ion Director [o check with o[ner Buccaneer employees Co see if anyone had obse n'ed Eagle lank a[ [he site. His response, as noted in [he Awards Corm~i[tee :linuces, vas [hat the site visa[ was made. CITY OF lf~aertie Mack - ~lozida ^osvamoteaow AiLAN11C aFKll, i1.01{Ow 1}v}SMS T~+a+E UM 3ll.sloo FAX l~On IeFSapS DATE: 3- /L-Q 3 T0: Joan LaVake, Purchasing Agent FROM: ERAI/F ~rOCLE /Jss~saw> T. /Z6e:e Wa~[as D/tEeart Forvarded to you herewith are specifications and other pertinent infor- mation necessary for you to call for bids on project to be entitled: Funding for this pro3ect is identified as follows: Ca P t ~i'OSECrs FUNDING IJ~EDS ~2FSE2y~5~ y '10400 DPh.~yn ~alll 000 Const. ~vr /4yu.n g7NtI/wnw. with an approved budgeted amount of ;_ 3~8~93 /~ ,s6~.. fii~1~,7~ FU:iDI'/N^'O1I APPROVAL: ~T~7/S bid cw~//•`~~b/'eTan odd/f.~e Direct r of Pinance afj~'nafC 1~ ~/C Ilay/ 1 Pra~~ef - Esf. Cost ~' 90/ coo la be frndt~ by /'eSCft/CS ~ /~ aP/o ~ by ~ /3 aypror~ !s es/. r0 be 8zoo/ oov -* _$6aw!-.J /r ~ S>.tldr w.Y /I n S•ae.aa> BID N0. 9293-13 - SANITARY SEStER REHABILITATION OF AAERN STREET AND NINTFI STREET Nailing Liet: Pace Company A. J. Johns, Inc. P. 0. Box 51603 3225 Mnis ton Road Jacksonville Beach, PL 32240 Jacksonville, PL 32216 (904) 246-1513 (904) 641-2055 John Noody, Inc. P. 0. Box 60218 Jacksonville, PL 32236 C S J Utilities Cone[ruction, Inc. P. 0. Box 957 Hacclenny, FL 32063 (904) 353-7301 Gruhn-Nay, Inc. 5897 Phillips Parkway Noz[h Jacksonv111e, PL 32256 (904) 262-9544 Nalden Company 5639 Witten Road Jacksonville, FL 32205 (904) 786-9560 AA Site and Utility Con[ractros 8300 N. Beaver Street Jacksonv111e, FL 32220 (904) 761-4818 Pater and Sever Utilities Contractor 9001 Noroad Jacksonville, FL 32210 (904) 778-4516 Petticoat Conirac[ing, Inc. 11025 B1aslue Road Jatkeonvllle, FL 32226 (904) 751-0888 ~~ ~ ~a o ~ ~ a a ~ 0 8 ~ O n o V o m l o Z r O 6J G N1 v1 v1 m O W N S~ F Ol O N N v N Z Z Z Z S~ .] ~( c. IIIY~ .-I ~l N ~-1 O~ ~O m O G~ F.: yy1~ O> V Uz Q o G Fvi t [ U r¢ 2 F.'7 ~ O 0 H W w ~a O J a 'O YI U LL ~ o LL= 6 x H U {' t Q 6 7 7 HW UV ~ F a Z N Q a Q a W N < IC : LL R oL CO ° 6 ~ y. ~"' _ U .J. N C m G N W ~ 41 N Y m w W ° U V _ y 4 ~ W Z m w ~ ~ I I F G a ~ ~ ~ N Z ~F H ~ O opEp ~ a F H y C , j ~ ..11 I Z W 4 p W y; O WW y a7 N 5 ~ F utG; F I ~ ~ $ ~ N y I ~ H F M Y g F SS ..i w ~ V Q a Z a ~ N ~ yF I csM7 C55 ; ~ ~ pS~ 41 o ~'° W ~' ~ I ~ ~ ; ~ ~' $ 0 I~ ~ , y aI ~ ~ o d < ~ ~ g o Q r7 m H i ~ ~ ~ ~ 9 g O ~ V ~ O yy~ ~~ ~ ~ ~, m ~ p N~ [ ~~ ~ ~ ~ej <~ F cm ~ ~ .W"i d Z J N O p ~ O m m p F F P p { ~ p ~ Z W q < I H V F a 0 ly m 2 < LL Di, W m r - C ~y i ..~ U i ~ m " .n O M m y y ~ 3 a ,.~ i' 4 . + N h ~ ` ~ ~ m ~ ` d Y o Z o Z d Y o Z d Y V~ M ~' ~ ~ O~ .- 1 ~ 1~ C ~ ~ YY11 .p N N y ~ U .] •'~ O Y 6 + W u E o `~ t °° g d O (-. m Y U H ^ O w~ U V N O O n Z N 6 ~O N ~ N ~ rY AM ~..~ ~ ~ h ~` O N N m b y m W ~ ~ d Y O 2 O 2 O Z O 2 d Y ~. j a O .y m O Z Z W F .] ~ N N C ~~i W m ~ U w w 4 M ~ U y Z ~ O (,1 Q = < 6 O N m O Z w LL V a v ~~ a= 8° g L G ~ Y H q ~g • ^< F W 9 W ~ m U V ~ ' ¢ 6 Z w m J M w J a ~ ~ W (~ o S Y g a ~ < U ~"i ~ U o 0 o m ~ d N h b ^I y W y b y y U .i W (.: •O O~ ^~ m O ^ d Y d Y d Y d Y d Y d Y n2.1 ~ •O '1 P V _ W ~ P • rl Y ~ o " oz W V p 3 O Q w o 5 U H O < ^ i .1 2! O a O 41 O • • O ~ Z ~,m O m 0 tt V~ 3 O a F F y F Y F vi (H-~ p < ~3 ~ w I O !~ ~ w ~ " ~ " ' ~ " n' ~ ~ w z io n N aqq a < m a 0 e y ~ ~ ., ~' v y pG N 3 ~~ ~ ' ~ C fFq C < m ' ~ [-~ ' m vi N' LL 1 W . ~ F y i F ~ w m ~ W U z ~ °~ W rpr ~,• p W ~ G < H O I W V w U H u~3 W G ' 9 p S . Z ~ ¢ ml m m m i m W ~ S Oi ( j ~ .Tf U u~ t ~ Z ~i.6 O W I ~ Y. < m < U "1' III i' ~ IL 1 y y ~ F p . y N q ~ '6 J ti0 ? F 6 pp F a ~ U H m 4y] f 0.' N d O U 1 ¢ ~ O ~ m H W O V E REt;Ef YEU CITY OF ~11a«xle v-~ule% - ~lmuda 'd~"-- - gpr)I 16, 1993 70TpL BASE BID M E M O R g N D U M TO: Joan LaVake/Purchasin 9 Rgent FROM: Robert ~!~~ S• Kos°y/Director of Public Works fCl-Y/ RE: BID OPENING ~ ""~ STREETS RND ON SRNiTgRY SEWER REHgBILITgTION OF gHERN PgLMS REPLRCEMENT OF MgNHOLE qT VECUNq R qND 9TH DRIVE OqD RND R DYPL Qo ]low ong nC°nt raetor•s bitltl P^il 35, 1993 at 2:00 p, m• with the gtltl)t)ve alternate b)tl far g °n the ref from Semtnole erenced project, w)th an 17th to 18th StreeLS: Road on a New San)tar Y Sewer Lane CafTRHCTORS 1• John Woody, Inc. 2• First Coast Plumbing '3• United Brothers 4• Petticoat Contracting S• Grunn-May, Inc. NOTE: 474,016.80 f86, 288, IB f110, 221,65 f115, 450. 50 ADD. qI TERNgTE f91, 721. 30 480,410.00 f94, 268. 08 s97, 983.00 APR 16 1993 PURC-f9SING DW SA\UPIPFji LA.\E ATLA.\TIC' eFX'H, IIAR~C )S21Jyy1 TFLFAiONF. ImNIl~.~y FA%I9W1 SIZ!M3 TOTgL f165, 738. 10 4166,69 B. iB f204, 489. 73 4213,433.50 Late w/bid, was not accepted after 2:00 p, m• Rward of project was untler Total Base Bid. 7h awartl part of the project to one Contractor another rrefore, we cannot Contractor, and the q lternate to Beach Wpreviousl y, haseP°Ma °oretl work for the City of atlantic antl F, and performed J Sewer Rehabilitation competently entl within Section C, p,E Recomaend that budget, project be awarded to 3°w kidder, John Woody, Inc RSK/tb cc' Kim D• Leinbaeh/City Manager Hirk R, Wendlantl/Finance Direct Or Ernie Beadle/assist ant to Public Works Director File - 93-RB-SEWCOL The CSty of Atlantic Beach reserves [he ri ht or parts of bide, waive informalities and Cechnicelltiea, whole or part with or without cause, 8 [o re ec[ any or all bids deemed to be in the beet interest of the Cites make award in ke the award 1n what is PUBLIC ENTITY Y °f Atlantic Beach. response to [his li~nvitationperaon submitting a bid ar UNDER SECTION 287, moat execute Form PUR 7068proposal Sn includin 133 (A) FLORIDA STATUTES, ON p SNORN STATEMENT 8 Proper check(s) in the a UBLIC ENTITY CRIMES, the bid or proposal. Nowever, Pace(s) provided, end enclose S[ with to [he submittal address listed iinythisalgvita[iondand sit oyes or after January 1, 1993, Plated form balance of the calendar the completed form is n received on year. of required for the IDENTICAL TIE BIDS - In accordance with Sec [Son 287.Og7, plotida Statutes, effective Jaauary 1, 1991, preferegce shall be given to businesses with drug-free workplace programs, Nhenever two or more bide which are e with respect to price, quality, and service are received b by anY political subdivision for the procurement of c goal contractual services, Y the Slate or it has a 61d received from a business [ohst dcertifies that in the a~rameioed a dzug_free workplace program shall be P tens. Established procedures for procesain ivblde rwference followed if nose of the tied vendors have a drug-free workplace ro A form for Ch1s cart ificatioa ie included 8 111 be submitted with the bid or vi th the P gram. proposal, bid farms and moat be Joan LaVeke Purchasing Agent s s s e•*• x x a r s t t a• s 1l 3• s• k t e k x• s ,t • f• ,! •!^ FLORIDA TIMES-UNION: Please advertise TN and Sunda ICE: oa Sunday, March 21, 1993, v, March 28, 1993. Submitted by Joan LaVeke - (904) 247-5818. CITY OF ~tlaartc'e b"eaek - ~latidu 800 SEML\OLE RWD -"-' ATLA.\'riC BEMN. FLORmA 11Lt15i05 TELEPHONE (00012f158pp /\~w~ FA%191117 201.SBU5 March 17, 1993 CITY OF AT[.ANTIC BEACH INVITATION TO BID NOTICE ie hereby given that the Ci[y of Atlantic Beach, Florida, will receive sealed bids Sn the Office of the Purchasing Agent, City Hall, 800 Seminole Road, Atlantic Beach, Florida 32233, until 2:00 PH, Thursday-, qpr it 15, 1993, after which time the bids will be publicly opened and read aloud for construction of the SANITARY SEWER REHABILITATION OF AHERN AND 9TH STREET. The work also includes [he manhole at Vecuna and Reyal Palm, and the installation of sanitary sever on Seminole Road between 17th and 18th S[ree[s. Bids shall be enclosed in an envelope endorsed "BID N0. 9293-13, SANITARY SEWER REHABILITATION OF ANERN STREET AND 9TH STREET, TO BE OPENED AFTER 2:00 PH, THURSDAY, APRIL 15, 1593." Bidders may obtain complete sets of Bidding Documents from Che Off SCe of Che Purchasing Agent, 800 Seminole Road, Atlantic Beach, Florida, upon pays:ent of 535.00 per se[, checks payable [o J. Lucas E Associates, Lnt. Payment amount 1s non-refundable. Parclal sets of Bidding Documents will not be available. Bidding documents may be examined by appointment at [he Engineers' office (contact James Lut as, P.E.) a[ (904) 464-0090, and will be on file a[ [he following plan room: Dodge Report 1809 Arc Y.uaeum Drive, Suite 104 Jacksonville, Florida 32207 (904) 398-1564 All bidders must furnish the following WITH THE BID: A Bid Bond Sn the amount of 5; of [he bid, references testify ing [o [he quality of their work, and f11¢ certificates with the Ci[y that they have obtained and will continue to carry Workers' Compensaclon, public and private liability and property damage insurance during the life of [he contract. A Performance and Payment Bnnd will be requ Sred of [he suc<essfui bidder. Bid prices rust remain valid foz sixty (60) days after Che pub:1< opening of the bias. Goods and servlc es proposed shall meet all require::ents of [he Ordiwr.ces of the City of Atlar.tfc Beach. CITY OF /sfllartce ~taek - ~leztda a00 SEMLYOLE FfWD ATLAM'IC 6EAL71, iLORQM 1221}5615 TELEPHOYE 15a112fF5s00 FA% 19 W1 2GiSp5 April 26, 1993 AWARDS COMMITTEE MINUTES THURSDAY, APRIL 15, 1993 The Avarde Committee met on Thursday, April 15, 1993, at 2:00 PM, [o receive bid advertised as Bid No. 9293-13-8ANITARY SEWER REHABILITATION Or' AHERN AND 9TN STREETS AND REPLACEI~NT OF MANHOLE AT VECUNA ROAD 4ND ROYAL PALM DRIVE. Present at [he bid Opening were Commissioner Glenn Edwards, Deputy City Manager Jim Jarboe, Assistant [o Public Works Director Ernie Beadle, Buccaneer Division Director Harry McNally, Building Official Don Ford, and Purchasing Agent Joan LaVake. Invite done [o Bid ve re mailed to nine (9) prospective bidders. Four (4) bids were received as follows (A bid vas delivered at 2:10 PN from Gruhn-Nay and vas rejected as a late bid.): John Woody, Inc. TOTAL BASE BID ADD. ALTERNATE• TOTAt Jacksonville, FL 74,016.00 91,721.30 165.738.10 First Coast Plumbing Jacksonville, FL 86,288.18 80,410.00 166,698.18 United Bro[he rs, Inc. Jacksonville, FL 110,221.65 94,268.08 204,469.73 Petticoat Contrac[inq Jacksonville, FL 115,450.50 97,983.00 213,433.50 xSEMINOLE ROAD-FEW SANITARY SEWER LINE FROM 17TH TO 18TH STREETS. A review of [he bide by the Committee revealed [ha[ John Woody, Inc., was not only the low bidder, but [he only bidder who me[ all bid requirements, as shove on the attached Bid Tabulation. In view of this, and additional information in the attached memorandum from Bob Kosoy, it is the consensus of [he Awards Committee that is recommend [o the City Commission [hat it accept [he low io[al Base Bid from John Woody in the amount of $74,016.00, together with the Additive Alternate in the amount of 591,921.30, and sake the award accordingly in [he total amount of 5165,736.10. Respectfully, Joan LaVake, Purchasing Agent CITY OF __ __. _ e00 SEMLNOLE aO~D AiLA.\TIC aEACN, FLOap~ 7=~_~ ~\ iEIFRiONE (9M12f1-StOo -~j~.j,,,.. FAX /9W) 3t1-SeUS DATE: ~ - Z g - t~3 T0: Joan LaVake, Purchasing Agenc ''III FRON: 'holy KOSUY / L~ 141 Pw ~ Porvarded to you herevi[h are specif icacions and other pertinent informa- tion necessary for you to call For bids on proj ecc co be en[icled: n Funding for [his projecc is identified as follows: - Srr- F,,,,,,~~ with an approved budgeted amount of S 3 5 0~ p p ~_ FUNDING APPROVAL; 1111 Directo~nCe ~~W ~~ ~~~~~. RECEIVED f E h u o i99;i PUF3LIG WORKS BID NO. 9293-10 - CLEAN AND TELEVISE SEfiER LINES-BUCCANEER DIVISION TOTAL AMOUNT BID TO CLEAN AND TELEVISE 14,739 L.F. OF 8" VC IN OAK HARBOR SUBDIVISION, ATLANTIC BEACH BUCCANEER DIVISION: 5 ~DOllara) ADDITIVE ALTERNATE: TOTAL AMOUNT BID TO CLEAN AND TELEVISE 4,369 L.F. (MORE OR LESS) OF 8" PVC IN SCHOONER'S BAY SUBDIVISION, ATLANTIC BEACH BUCCANEER DIVISION: E Thia contract vill be avarded on the Oak Harbor base bid, and it will be the CS[ 's o cion vhe[her or not to avard a contract on [he Additive Alternate SUBMITTAL: BIDDER BUSINESS ADDRESS SIGNATURE CITY, STATE d ZIP CODE DATE: BUSINESS TELEPHONE .:Ja o PHASE 4 7993 LE`Fdb 22r~v~2U/G 1 !~ Z ' 0 I' ~1. I: ~~rs ` J / .. 1 - :, 1 ~ i -~~- __z '. N i - ]v,F~-'..-O W 15V .~ ~ - ~2 .. arms ~ i S a I ~ > ~ ~ YG ~ ~- ml '~1 ~~'L ~ a i .69£'7 ~~ F !i o _c6l i s ~, a ~ ~ si£ °o g ^` y `y.` ~ W s-t Z ~ ~ Z L S'z N - ~61 ~_ ~ ~~ 211 p~._l 551 ~~ 9 ~ is F~il /`J~/\ / ~ $ 52 0 4 a/ ~, __r __. _ ~ o ~ ~ ~ r CO/ ~ ~I / \ O / I . N W Q\ r Kr O -- _. ~ \ J ~~. ~`/ ~ ~~ . o- -sv .~• i ' \ I LOt .. nJ.CI _._ N ~ I _ _- 3nrao vi ra~l+rNS ~ i~ ~'/ ~: /~" ~ ~- I ~ ~, r-- -- i ~ . e 2C.1 Eauioment: The Contractor shall sappy the necessary pumps, conduits and other material and equipment to divert the flow of sewage around the manhole section in whidt work is to be performed. The pump or pumps required shall be of suffident capaay to handle existing flows plus additional flow that may occur during a sudden rainstorm. M pumping is required during the nigh hours, all engines shall be equipped to ~ approved manner to keep the pump noise to a minimum. The pumps may ba gas, diesel or electric tra'ler mounted sewage pumps with all power requiremems famished by the Cortractor. Pumps shall be from a quality manufacturer such as Gorman-RuPP. Hydromatic or equal. Noise reducing mufflers shall be used on all pumps. PART 3C -EXECUTION -BYPASS PUMPING 3C.1 The fk>w entering the upsVeam manhole of the line under work shall be blocked off or reduced to approved levels. 3C.2 The pump or pumps shall be located at the neM upsVeam manhole or manholes with the discharge conduR carefully laid to either the downstream manhole of the line section underwork a the next downstream manhole, at the direction of the Owner. 3C.3 No operation of the pumps or blocking of the flow shall take place without direct approval of the Owner on site. 3C.4 Pumping operations shall continue umil all required work is completed on the line section being replaced or inspected; however should the Owner require operations to cease urMil the next working day, the plugs shall be removed and equipmem secured as approved by the Owner. 3C.5 Spedal provisions shall lie employed by the Contractor if the pumps or discharge conduct requires Vaffic disruption to include, but not be limited to, Flagmen, barriers and signs, planking over the conduit, or detours. 3C.6 Precautions must be taken to protect the sewer lines from damage that might result from the bypass pumping operation. The Contractor is responsible for any damage caused to public or private property by flooding, sewage spills or installation and removal of pumps, plugs and conduits or other action by the Contractor. Any leak, spill or backup shall be cleaned immediately. 02731-11 Owner determine, upon review, that the data submitted is inadequate due to krg errors or omissions, improper or insufficient cleaning, equipment malfunctions, poor video quality, such as breaks in the contlnuous recording or poor or inadequate audio recording, no sound, no picture, incorrect distance measurements or other problems resulting in inacwrate or incomplete data, no payment will be made. m• Any retelevising of the lines due to poor leaning, poor video tape quality, or insufficent logs as determined by the Owner shall be at no additional expense to the Owner. o• Ony resetups of television equipmem required due to encoumering an obstruction or for line length over 1000 feet shall be considered for payment. All other resetups shall be considered inldental to the work. PART 1C -GENERAL -BYPASS PUMPING 1 C.1 The basis of bypassing sewage flow shall inlude all procedures and equipment necessary for the accomplishment of the intended purpose. 1 C.2 Definition: Bypass pumping shall be defined as the pumping of raw sewage from one manhole to another manhole in order to eliminate flow through a section of sewer pipe. 7C.3 tt shad be the responsibility of the Corwactor to make provisions to meet all requiremems of these specifications and to sorrel any problems which may arise as a result of the pumping operations. 1C.4 Scooe of Work: The work includes the furnishing and operating of bypass pumping equipment in order to reduce excessive flow levels to acceptable levels as indicated within the Contral Documents. All costs incurred for bypass pumping shall be considered inldental to the work item for which it is required. k is the invent of these spec cations to provide a basis by which the sewage flow in a sanitary sewer line may be bypassed for the purpose of making repairs to or inspelion of the sewer line. 1 C.5 Submittals: Any use of bypass pumping equipment must have the approval of the Owner. A written request must be submitted to the Owner at least 48 hours in advance of the work describing the location, type of equipment, pump sizes, expeled duration and potential disruption of traffic with traffic control methods detailed. PART 2C -PRODUCTS -BYPASS PUMPING 02731-10 lateral service connection have flow, a minimum of five (5) minutes shall be used {or determining leakage rate, or until all flow has ceased, fl flow does not cease, attempt to determine iF binding usage is causing the flow. Record the puss in the log. ~. fl there is en imerfererice in the sewer line that will not allow the television pmera to pass, and pn not be removed by deaning methods, then the pmera shall be backed out of the line and an attempt shall be made to televise the line from the manhole at the outer end. K the entire length of the sewer fine pnnot be televised bepuse of two a more obstructions, then the Owner shall be notified and a determination of how to proceed shall be made. Should the camera or other equipment become lodged within the pipe or manhole, the Contractor shall take whatever steps are nepssary to quiddy remove the equipmem and restore any damaged material to approved condition at no cost to the Owner. j. video tapes shall be made of all television inspection. When requested, the videotape shall be made continuousy as the camera is fumed on and pulled through the line. Each tape..shall be of the grade and quality best adapted to show the sewer in sharp detail, and shall be of 1/2 inch VHS cassette type, minimum play time 2 hours, or as required by the Owner. Each tape shall be numbered, dated and identified with sewer line number and location and an index of all tapes prepared referencing project, date, ConVador, mini-system, line sedion and tape coumer number at the beginning of the line section. The tape will require approval by the Owner before acceptance for payment. The tape shall become the property of the Owner. mini-system and other pertinent Mormationoas requited by the IOwner shall bea~ ~~~ the beginning of each line sedion. Distances to all defects or other recorded points sha be given by audio description as well as the technidan's observations of pipe condition, potential defects, flow or leakage rates and all other previousy desaitxd 'gems. No outside noise, conversation or nonpertinent commems will be allowed to be recorded. k. Arty eledripl service required by the Contractor for televising sewer lines shall be provided for by the ConVador. I. The Contractor shall furnish all equipment required for taking photographs of the views which appear on the monitor. Photographs shall be taken at the discretion of the Owner to show bad joints, cracks, and any other problem spots. These photographs are to supplement the video tape recordings and all costs involved in photography shall be considered incidental to the work. m. Approval for payment of video tapes will be made ony after a complete review of all submitted video tapes for the appropriate line sections. Should the 02731-9 1. Plugging/Blockingshall beaccomplished byinserting inflatableplugs into the incoming line or lines at the upstream manhole of the section being televised. Tne plug shall be designed so that all, or arty portion of, the sewage flows can be stopped and released safety. The Contractor shall be responsible for any damage caused by the operation and may requestthe use of bypass pumping equipment'rf upstream conditions warrant 2. Bypass Pumping shall be performed as described herein. 3. Operation of spedfic pumping stations shall be performed by the Owner's personnel. Written request shall be provided by the Contractor at leas[ 48 hours in advance of the work and approved by the Owner. 4. Maximum Allowable Flow Levels: Pipe S¢e Max Flow Lsvel G - 10' Diameter 10% of Pipe Diameter 12' - 24' Diameter 15% of Pipe Diameter Over 24' Diameter 20% of Pipe Diameter g. The camera shall be turned on and a slow, visual inspection shall be made of the manhole corbel, walls and pipe connections, with proper audio identification of conditions, defects and odentation. The camera shall be placed in the manhole invert of the line section to be irupected and slowty positioned to a spot no greater than sa (6) feet from the start of pipe so as to position the cable roller assemblies. The point of reference for all distance measuremerrts shall be a specific object within one to two feet in front of the camera lens, said object to be mutually agreed upon between the ConVaaor and the Owner. The footage indicator will be set at zero for the center of the starting manhole and shall record the camera's position to the aforementioned object within the pipe. This initial operation shall be continuousty recorded by the camera and all findings recorded in the log. At the ending manhole, the camera shall continue to record the pipe and manhole condftion as in the starting manhole. The Footage measurement shall end when ttie center of ending manhole is reached. Any horizontal differences along the line section between the center of the manhole Name and the center of the manhole base for either manhole shall be measured and recorded. h. The television camera shall be pulled through the sewer line by use of a mechanical or power-driven winch. Use of the cleaner hose is prohibited except as approved in special cases by the Owner. h shall be pulled at a rate which will allow the inspector at the monitor to completety and thoroughty inspect the sewer line but never faster than 30 feet per minute. At every defect, lateral service connection or unusual condition within the pipe, the camera shall be stopped for proper observation. Should a 02731-8 direction of the Owner PART 38 -EXECUTION -TELEVISION INSPECTION OF SANITARY SEWER 36.1 Scope and Purpose: h is the intent of this section to provide a basis by which a sanitary sewer line can be iMemaly inspected by means of a dosed dread television camera and a pennanerrt record made of the findings. The sewer lines for which television is required are described and shown on the plans. The Contractor shall notiy the Owner 24 twurs in advance of televising any line section. 3B.2 Methodolopv: a. The Contractor shall famish all labor, electronic equipment and technidans necessary to perform the dosed circuit television inspection of the sewers. b. Operation of the equipment shall be controlled by a skilled technican with a minimum of two years expsrfence in television inspection from a control panel in the television trade. The television studio within the truck shall be large enough to accommodate three people (n addition to the operator) for the purpose of viewing a monitor while the inspection is in progress. c. The Fsginear and Owner shall have access to view the television screen at all times. The view seen by the television camera shall be transmitted to a monitor approved by the Owner. d. The technician shall have the capability of co; molting the movement of the television camera, adjusting the brilliance of the built-in lighting system and changing the focus of the television camera by remo?e control. e. The sewer lines shall be internaly deaned prior to televising as specified in Part to of this specification section. Any debris, grease or oilier material causing a _ blocking of the lens preventing proper viewing of the sewer shall be removed. f. When sewer flours at the upstream manhole of the section being televised are above the maximum allowable requirements listed below, the flows shall be reduced by plugging/blocking, bypass pumping or operation of spedfic pumping stations, as described below. Any line section which has swags, !ow pipe, surcharged conditions or other factors which cause the camera to go underwater or prevent viewing of the sewer pipe shall have whatever corrective actions taken as are necessary to provide proper viewing conditions. All dewatering activities, inducting mukiple bypass pumping, shall be incidental to the work. 02731-7 are completed. t B.3 Measurements: All findings recorded in the Television Logs will be measured in horizontal reference to the center of the upstream manhole to the nearest foot The total length of the finesection shall be recorded from center of starting or upstream manhole to center of ending or downstream manhole to the nearest fool _ PART 2B -PRODUCTS -TELEVISION INSPECTION OF SANITARY SEWER 26.1 Quality: All equipment used for televising sewer lines shall be of the highest quality and shall have high pertormance ppabilities. tt shall be manufactured by a company engaged in the research, development and manufacturing of said equipment. All equipment shall be inspected by the Owner for conformance to the specifigtions on sfte and prior to any scheduled work. Any violations of the spedficafions may be grounds for removal of the equipment and replacement with equipment meeting the specifications. 26.2 Television vstem: The television system shall be self-comained system complete with winches, (power and mechanical, 1,000 ft min. cable, dosed circuit television camera, montor, video tape recorder, photograph camera, film, suitable measuring device accurate to within 1.0 foot within. 500 Teet to determine the position of the camera in the line being televised at all times, and all necessary equipmern for the successful completion of television inspection. The television system shall have the ability to superimpose the measuretl footage onto the monitor screen and be recorded visually by the video tape recorder. All equipment shall be approved by the Owner. 28.3 Camera: The television camera used for the inspection shall be one specifically designed and constructed for such inspection. Lighting for the camera shall be suitable to allow a clear picture for the entire periphery of the pipe. The camera shall be operative in 100% humidity conditions. The camera, television monitor and other components of the video system shall be capable of producing a_minimum 500 line resolution video picture. Picture quality and definition shall be to the satisfaction of the Owner and 'rf unsatisfactory, equipment shall be removed and no payment made for unsatisfactory inspection. Whenever non-remote powered and cornrolled winches are used to pull the television camera through the line, telephones or other suitable means of communication shall be set up between the two manholes of the section being inspected to insure good communications between members of the crew. The accuraty of measurements cannot be stressed too strongty. Measurement for location of defects shall be aboveground by means of a meter device. Marking on cable, or the like, which would require irnerpolation of depth of manhole, will not be allowed. Measurement meters will be accurate to one {7.0) foot within 500 feet. Accuracy of the measurement meters shall be checked by use of walking meter, surveyor's tape or other sutable device at least once a week, or at the 02731-6 3A.5 Clean Uu -Material Removal a. Material Removal: All sludge, dirt, sand, roles, grease and other solid or semi-solid material resulting from the leaning operation shall be removed at the downstream manftole of the section being leaned. Passing material from manhole section to manhole section which could cause line stoppages, accumulations of sand in wet wells or damage pumping equipment shall not be pennitted. Under NO lrwmstances will the Contractor be allowed to acwmulate debris, sand, etc., on the slte of work beyond the time limit approved by the Owner, except in totally enclosed containers and as approved by the Owner. All solids or semi-solids resulting from the leaning operations shall be removed from the site and disposed of at a location approved by the Owner, ail costs for which are considered inddental to the work. b. Degree of Cleaning: All dirt, debris, roots and other material shall be removed from the sewer system to the extent that closed circuit television inspection can be performed. c. Manhole Clean-Uo: Clean-up operations shall consist of leaning all debris out of the manhole and off the ground around the manhole. This material shall be collected at the downstream manhole and disposed of in a sanitary manner in a location approved by the Owner. d. Should the television inspection reveal additional Leaning is required, the Gonfrailor shall redean the line at no additional expense to the Owner. Any additional Television Inspection or re-setup of Television Equipment required due to redeaning shall be at no addifional expense to the Owner. PART 1 B -GENERAL -TELEVISION INSPECTION OF SANITARY SEWER 1 B.1 Scooe of Work: The work includes the visual inspection with audio description and recording in approved logs of defects and other findings in the sanitary sewer lines. 16.2 Submittals: After completion of the Contrail, the Contractor shall furnish to the Owner two (2j complete bound reports of the television inspection logging each section of sewer televised and giving specific details as to service connections, swags, broken pipe, water infiltration from the joims, root growth from joints, antl any other defects in the sewer noted during the inspection. Photographs taken at the direction of the Owner during the course of the work shall be neatly mounted within this report. A copy of the form of log to be used shall be submitted to the Owner for approval prior to work. The video tapes shall become the property of the Owner upon completion of work. During the course of the project, copies of the preliminary television logs will be submitted to the Owner after completion of each line section, and the video tapes will be submitted as they 02731-5 of deaning and flushing of the sewer line by means of water pumped into the line at a high veloaty. This shall be accomplished using approved equipment to deliver water to a seN-propelled nozzle to do the necessary deaning and flushing. As many passes as necessary shall be made to sufficiently dean Cte sewer line. Satisfactory prepufions shall be taken to protect the sewer Gne from damage that might be inflicted by the improper use of deaning equiprnertt. Whenever hydraulically propelled deaning tools, which depend on water pressure to provide their deaning force, or arty tools which retard the flow of water in the sewer line are used, precautions shall be taken to insure that the water does not cause damage of flooding to the public or private property being served by the manhole section irnolved. when hydraulic deaning equipment is used, a suitable weir or dam shall be constructed in the downstream manhole in such a manner that both the solids and water shall be trapped. This trapped solution shall then be pumped, using a method approved by the Owner, from the manhole into a retention chamber aboveground. The retention chamber shalt be of adequate size as judged by the Owner and shall be mounted for complete mobility. The chamber shall contain not less that two baffles to insure complete settlement of the solids before returning the liquid to the sewer line. 3A.3 Mechanical Cleanlna Methodolo a. Roddino: Cleaning shall be with apower-driven continuous steel rod of sufficient length and gauge with the proper deaning heads or augers, so as to loosen all solids or other materials. tt shall also provide a means to thread a cable for the power winch. b. Bucket Machine: Removal of all solids, materials and other debris shall be by means of a Gam-shell type bucket and)or other appliances dragged through the sewer line with power winches of suitable size and horsepower. c. After all material has been removed by mechanical deaning, a minimum of one pass using hydraulic cleaning methods shall lie performed to insure complete removal of material from the walls of the pipe. Any damage to pipes will be repaired. 3A.4 Soecial Cleaninc Requirements for Cast Iron Pioe: After cleaning pipe of normal sewage deposes such as sand and grease by methods above, the pipe shall be cleansed of tuberculation, including rust build-up and mineral deposes. The Contractor may choose any equipment necessary to remove the tuberculation, such as a "pig" or rodder; however, no equipment shall be used which may damage the pipe, manholes, street or downstream pump stations. The line shall be proofed by pulling a sliplining pulling head for the size of pipe involved through the pipe to insure that no restrictions remain. The Confractor may choose a similar proofing device acceptable to the Owner. 02731-4 sewer. Sewer leaning balls or other such equipment which cannot be collapsed instantly will not be coruidered as acceptable leaning equipment. The movable dam shall be of equal diameter as the pipe being leaned and shall provide a flexible scraper around the outer periphery to insure total removal of the grease. 2A4 t~anfcal Cleaning EpuipmeM: Bucket machines shall be in pairs wiVt each machine powered ay a miNmum of a 16 hp. engine to irsure sufficient pulling power. Each machine shall be equipped wkh a two speed transmission and shall be able to pull at rates of 175 feet per minute in high speed. The bek dutch gear reduction shall have a combination of appro:~matety 83 to 1 reduction in low speed and 55 to 1 in high speed. The power rolling machine shall be of a 'oortfinuous rod' type capable of holding a minimum of 750 feet of rod. The rod shall be speaficalty treated steel. The machine shall be spedalty treated steel. The machine shall have a positive rod drive and produce a 2,000 pound rod pull. To insure safe operation, the machine shall have a fulty enclosed body and an automatic safetythrow-out dutch or relief valve. The final pass shall be with a brush large enough to assure that the line has been leaned suffidentty. This brush shall be mechankxly driven, with the power medtanism properly sized. All elecVical drops required by the Contractor shall be arranged for by the Contractor. 2A.5 Water. The Contractor shall Comact the Owner regarding a source of water. Ail costs incurred in obtaining and delivering the water shall be home by the Contractor. PART 3A -EXECUTION -CLEANING OF SANITARY SEWERS 3A.1 Scope and Purpose: k is the intent of these spedfications to prrnide a basis by which a sanitary sewer line can be leaned of all excess debris so that further work can be carcied out. Cleaning of sankary sewer lines shall be conducted on lines specified and described in other sections of the ConVact Documems and shown on the plans. The designated santary sewer lines shall be cleaned using high velocity, mechanicalty powered or hydraulicalty propelled sewer leaning equipmem as specified. Selection of the equipment used shall be based on the conditions of the lines at the time the work commences. The equipment and methods selected shall be satisfactory to the Owner. Cleaning of sewer lines shall be accomplished by Yapping and collecting all sand, debris, grease and other material, at the Went manhole downstream of the line being cleaned, and removal and proper disposal of said materials. ?he cleaning operations may also provide a means by which the sewer line can be threaded, i.e., a cable inserted in the line so that the television camera may be pulled through. Any costs for re-setups required due to limited access to the manholes, line length over 500 feet but less than 1000 feet. or time consVaims established by the Owner, Engineer or the Contractor shall be considered incidental to the work. 3A.2 Hydraulic Cleaning Methodolopv: High velocity-hydro cleaning shall consist 02731-3 1A.3 Submittals: 1A.3.1 All data Pertinent to the line deanetl shall be clay recorded on an adequate cleaning log form as approved by the Owner. This form shall be fumed over to remain in the possession of the Owner after a section of lino has been completed. PART 2A -PRODUCTS - 4LEANING OF ceuiT ARY cFUrERs 2A.1 en ral: The equipment selected for deani shall be dirt, grease, rods and other deleterious materials and oby~6vcti~ ~e~ar~er Inesl and manho~Pa ~~ ~ used for cleaning operations shall be equipment designed to do the a self-contained unit to handle all o~ppefiations, The equiP~ ent lased shall'be the produlc~t of a manufacturer activey engages in the research, development and manufacturing of said equipment. Whenever lines to be dsaned show evidence of being more than one- half filled with solids bucket machines and rodding machines shall be utilized to remove the major portion of .the malarial before hydraulic equipment is brought into use for finishing. The Corwactor shall also be required to provide and utilize twdcet machines and rodding machines in other instances as deemed desirable and directed by the Owner. All equipment shall be inspected by the Owner for coMortnance to the sPedfications on site and prior to any scheduled work. Pedfications may be grounds for removal of the '~ violations of the equipment meeting the sPednc:ations. ~iu~PmeM and replacement with 2A.2 High Velocity Hvdre.r`~ t be fruGC mounted for ease of o~"' al high veloay sewer Leaning equipment shall of 3/4 inch I.D. hi Aeration. The equipment shall have a minimum of 500 feet The nozzles shall have aessceure hose with a selection of two or more high velocity nodes. The nozzles shall be capablee of prodGGng aascouring ad on from 5°rtoo45°l~ ~e tliredion of cleaning and referenced of a plane perpendicular to the sewer axis in all size lines designated to be Leaned. Equipment shall also include a high velocity gun for washing and scouring manhole walls and floor. The gun capacity shall equal 3.5 to 27 GPM at between 200 and 800 psi. The gun shall be capable of producing flows from a fine spray to a long distance solid sfream. The equipment shall carry its own 1200 gallon (minimum) water tank capable of holding corrosive or caustic Leaning, sanitizing or degreasing chemicals if required by the Owner, auxiliary engines and pumps, and hydraulicaly driven hose reel. All controls shall be located so that the equipment can be operated aboveground. 2A.3 H draulicall Pro Iled Cieanfn E of meM: The equipment used shall be of a movable dam type and be constructed in such a wa that a be collapsed at any time during the Leaning operation to protectpaga nst flood~dng of he 02731-2 TECHNICAL SPECIFICATIONS SECTION 02731 -SEWER SYSTEM EVALUATION PAFfT 1 -GENERAL" 1.01 REIATED DOCUMENTS A. Drawings and Schedule of Compensation apply to work of this section. 1.02 DESCRIPTION OF WORK A. The work described in this section involves deaning and television inspection, e~~rded ible bypass pumping, of sanitary sewer pipe lines, with findings by video tape and written logs. B. For darity in destxibing the separate actions of deaning, television inspection and bypass pumping, the section will have separate Parts (A, B, C) established to describe the General, Products and F~cecution of each specific item. PART 1A -GENERAL -CLEANING OF SANITARY SEWERS 1A.1 Scone of Work: Work indudes removal and disposal of all dirt, roots, grease, solids or semi-solids from the sanitary sewer Gnes and manholes specded under these Contract Documems necessary for further evaluation methods by television inspection. 1A.2 Quality Assurance: 1 A.2.1 Since the success of several other phases of work depends a great deal on the cleanliness of the lines, the importance of this phase of the operation cannot be stressed too strongly. 1A.2.2 B cleaning of an entire section cannot be successfully performed from one manhole, the equipment shall be reset up on the other manhole and Leaning again attempted. his recognized that there may ba Borne conditions such as badly broken or corroded pipe or other major blockages that prevent cleaning from being attempted or continued rf found during the deaning procedure. The ConVactor will not be required to clean those specfic manhole sections until such blockages are removed, as directed by the Owner. 02731-1 BID N0. 9293-10 - CLEAN AND TELEVISE SEWER LINES-BUCCANEER DIVISION Nailing Liet• Video Industrial Services 113 Sheridan Road Birmingham, AL 35214-4671 Actn: John Rulbitfkae Southeast Pipe Survey P. 0. Box 477 Patterson, GA 31557 Attn: David Nerrin Enviroq 11511 Phillips Highway South Jackaonville, FL 32256 Attn: Ted Hotchkiss Plorida PSpe Tech, Inc. P. 0. Box 1812 Green Cove Springs, FL 32043-1812 G d L Pipe Engineering, Inc. P. 0. Box 1415 2600 W. Teath Street Owensboro, RY 42302 Attn: Lester R. Luttrell Joseph Toussaint Cleaning Specialists, Inc. 4729 Praver Drive South Jackaonville, Florida 32217 Gziner's q-1 Pipeline Service, Inc. 21902 S.R. i46 Mt. Dora, Plorida 32757-9300 Cone[tuctfon Bulletin 532 Edgewood Avenue South Jacksonville, PL 32205 Dodge Report 1609 Art Museum Dtlve. Suite 104 Jackaonvll le, Plorida 32207 Hydro Terra 13997 Beach Boulevard Jackaonville. FL ;2224 Attn: Edward A. Smith Williams Testing 4646 Aah[on Road Sarasota, FL 34233 Attn: Suzan Dunlop PUBLIC ENTITY CRIMES - Any person submitting a bid or proposal in response to Chia invitation moat execute Form PCR 7068, SHORN STATEMENT UNDER SECTION 287.133(A), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES, including proper check(s) in the space(s) provided end enclose it with [he bid or proposal. however, if you have provided the completed form to the submit tai nddress listed in this invitation and it rae received on or after January 1, 1993, the completed form 1s not required for the balance of the calendar year. IDENTICAL TIE BIDS - In accordance with Section 287.087, Florida Statutes, effective January 1, 1991, preference shall be given [o busi- neaees with drug-free workplace programs. Nhenever two or more bide which are equal with respect to price, quality, and service are received by the State or by any political subdivision for the procurement of co®odi[1ea or contractual services, a bid received from a business that certifies that i[ has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing bids will be followed if none of the tied vendors have a drug-free workplace program. A form for this certification is included with the bid forma. Joan LaVake Purchasing Agent * 4** 4** 4* 4 R 4 4* 1 R***• 4 R 4*** 4 4* 4 4* 4 4 k FLORIDA TIMES-UNION: Pleeae publish on Sunday, March 7, ANp Sunday, March 14, 1993. Submitted by Joan LaVake - 247-:618. CITY OF yP~laKtie $tatk - ~laKida CITY OF ATLANTIC BEACH INVITATION TO BID soo stanNOLe ww AMYrIf aEACH, iLORmi ]31)15MS TELFAIONE 19a111]-la0a iAX (9 W7 2fF5aD3 NOTICE is hereby given that the City of Atlantic Beach, Florida, will receive sealed bide in [he Office of [he Purchasing Agent, Ci[y Hall, 800 Seminole Road. Atlantic Beach, Florida 32233, until 2:00 PM, Thursday, April 8, 1993, of ter which time bids will be publicly opened and read aloud to CLEAN AMJ TELEVISE SERER LINES IN ATLANTIC BEACN, BUCCA.`7EER DIVISION. Bids shall be enclosed in an envelope endorsed "Bid No. 9293-10, CLEAN AND TELEVISE SEWER LINES IN ATLANTIC BEACH, BUCCANEER DIVISION, To Be Opened Af cer 2:00 YN, Thursday, April 8, 1993." Specifications and Bid Forms may be obtained from the Office of [he Purchasing Agent, City Hall. 800 Seminole Road, Atlantic Beach, Florida 32233, telephone (904) 247-5818. Information regarding the project may be obtained from Robert S. Kosay, Director of Public Works, or Assistant to Director Ernie Beadle, telephone (904) 247-5834. All bidders must furnish the following WITH THE BID: I. did Bond in the amount of SS of [he bid. 2. References testifying co the quality of [heir work. 3. Jriginal (copies are unacceptable) Insurance Cer tlEicates. naming the City of Atlantic Beach as Certificate Holder, showing they have obtained and will continue to carry Workers' Compensa [ion, public and private liability, and property damage insurance during [he life of the contra[[. A Performance and Payment Bond will be required of [he successful bidder. Bid prices must remain valid for sixty (60) days of cer the public opening of the bids. Goods and services proposed shall meet all requl temer.ts of [he Ordinances of [he CI[y of Atlantic Beach. The Cicy of Atlantic Beath reserves the right co reJect any or all bids or parts of bids, valve informalities and technicalities, make ara re in whole or pare with oz without cause, and to make the award in what fa deemed co be in the beat interest of [he Cicy of Atlantic Beach. Harch 7, 1993 R -0~ ~ UI ~ m. [ 1 O 4 o C u n ~ O lL = OV H W Um V Z Q J Q I~ Hr 41 a _G ..i m ~ LL ~ N 2 a O y ~_ .~ J U I m 6 r ~ Q J LL .] N O m M ~' u U C O U vi G d a ~t .-i .. m G 9 V C L ~+ G '1 4 N d 6 u ..~ +~ O W a o ac m =+ o a ~ ~ e w o m Y' C F O .1 t^1 N U Q m 2 m fD W °o O O 0 0 .4 b W N L :~ W V fr ~_ m 0 J m H P ti C O u `m 0 Q _~ J LL LL = OV ~ W Um U H Z Q J Q N m .~. 3. ~; n b O UI mI C E C • n Y d ] .1 ~O M c m 0 9 u c ti o u u ~~ 8 ¢3 d c .y b d L H r' 1 ~ 6 N 6 M M O d ^ C w . Y u U ,E f_ N U V. ~~+a c 9 IL v1 +1 W V L d m a.~ ~m.y 0 F o0> c c a .+ o 1 q Y ~ W V ^UiUy m °. 0 .] d m F m x E ~ b O +~ N .~ ~0 '1 M 3 y U i o 0 p n W K I N W V w . r m ~ ~ v > U F c o I a y r s q j i - O .1 I n U PI Q W 7. O m ao M O F Z W U g E m 1 ~ ~U C m y y ~ n C 6 vci O O E w w a d o O t .] F m Y C G w m v 0410 r a V C d ~1 f+ M a d N a W d a. > 0 A U q +~ G 1+ d O d N 4 ~ V ~_ ~ ~. y 0 '~ J lL o- c o p LL ~ 4 N -+ s OV ~ti F W Um U F 2 Q d J w U F °i Q ~ N p 9 :il d T 4 L d d > u O 4 u O ~ 4 'n y p. U Q 6 f_ 2 7 ~.Gi .] M ~( V. ~ E a q c m t n+ d 0 u c o +... d > E a 4 L ti d +~ > t/I m n z s 3 l ~ I Ny tii ~> M C y~ m `~ PI ~ e 4l 2 O ~ rv m J m Q :J m ~ J ~ ~ m ¢ Z Q ~_ m F 14. .] O ti n ti H O .w 0 ti _~ W f pia American Porer Rodding hose base le Mauconda, Illinois. They have crave rho •ork nationride and, after checkin references, could rste them just above gettin 9 their g the if nee cleaned and average. Me •ill be The sversgs price in this televised for B0 cents to use more area ie e1. 00 per L.F. per L.F. local Contractors you rill have to break sou rant for 2nd and 3rd bidder snd pay 90 cents tie Me recommend an pet L F Roddir. arard to the for bidder, American Porer Ernie Beadle, the Contractor vill be closely observed b Y Kr. RSK/wc cc: Kim D. Leinbach/City Kanager Kirk R. Mendlsnd/Finance Director Ernie Beadle/Assistant to Public Morke Director File - 93-OH.4 CITY OF J'~artie $taek -'~(muda _ _ _.-- _ :zel s.uonrFa unF -..~---_--__.--'_ ATLAN33C 31F 9CH, FIARQ9732/71111 TF38HONE (90113fFSOL: FAX (90113fF31A1 RECEIVED aPR 161993 April 14, 1993 PURCHASING n e n O R A N D u n TO: Joan LaVake/Purchasing Agent ,~'A FROM: Robert S. Koeoy/Director of Public Morka ~fjry RE: CLEANING AND TELEVISING OF SEMER LINES IN OAK H AMD ADDITIVE ALTERNATE, SCHOONER'S BAY ARBOR SUBDIVISION Subsequent to the Did referenced opening on April 8, 1993 on the project, re have tabul ated and analyz ed the bide: CONTRACTOR BASE BZD ADD. ALT. TOTAL 1. American Porer Rodding 611,791.20 83,495.20 615,286.40 •2. Florida Pipe Tech 613,265.10 63,932.10 617,197.20 •3. Southeast Pipe Survey 613,265.10 a3, 932. 10 617,197.20 9. Hydro Terra 614,002.05 64,150.55 61H, 152. 60 5. Griner's A-1 Pipeline 614,739.00 64,369.00 619,108.00 6. Ridin Pipeline- Roto-Rooter, Ins. 617,250.00 69,895.00 6 22.145.00 7. Blue Contractors, LTD. 628,700.00 G8, 600. 00 C37, 300. 00 •Indicatea Tie of [he Awerda Committee that !t recommend to the City Commission chat it accept the low Base Bid from American Power Rodding in the amount of ;11,791.20 as [he lowest reapone ible bidder meeting bid requireaen to and specifications, as well as the Additive Alternate 1n the amount of 53,945.20, for a total bid price of ;15,286.40, and make the award accordingly. Respectfully, Joan LaVake, Purchasing Agent CITY OF A~tle $tatk - ~loslda ew senmioLE nu,n ATLANfiC tC4C11. PIAR~1I32U-SNS TPi.~WONE 1%D XF9W FA% ryM~ IfFlMa AWARDS CO?4fITTEE MINUTES THURSDAY, APRIL 8, 1993 The Awards Committee met on Thursday, April 8, 1993, at 2:00 PM, to receive bid advertised as Bid No. 9293-10-CLEAN AND TELEVISE SEWER LINES-BUCCANEEP. DIVISION. Present ac the bid opening were Commissioner Glenn Edwards, Assistant [o Public Works Director Ernie Beadle, and Purchasing Agent Joan LaVake. Invitations to Bid were mailed to nine (9) prospective bidders. Seven (7) bids were received as follows: BASE BID ADD. ALT. TOTAL American Power Rodding Wauconda, IL 11,791.20 3,495.20 15,286.40 Florida Pipe Tech Green Cove Springs, FL 13,265.10 3,932.10 17,197.20 Southeast Pipe Survey Patterson, GA 13,265.10 3,932.10 17,197.20 Nydro Terre Jacksonville, FL 14,002.05 4,150. Si 16,152.60 Grlner's A-1 Pipeline Mt. Dora, FL 14,739.00 4,369.00 19.108.00 Ridin Pipeline dba Roto-Rooter, Irc. Tampa, FL 17,250.00 4,895.00 22,145.00 Blue Con[rac [ors, Ltd Athens, GA 28,700.00 0,600.00 37,300.00 I~edfa[ely after the bid opening, the Purchasing Agent received a phone call from [he Project Coordinator of American Power Rodding in Wauconda, Illinois. Me advised his company already has a crew in [he Pensacola, Florida, arcs who have just completed a job there. The company has held them over pending the outcome of [heir bid on uur project. They appear to be ready co begin ac our notice to proceed. Based on this information, and additional information contained in Bob Roaoy's attached memorandum dated April 14, 1993, St is [he conaeneus April 26, 1993 CODE ENFORCEMENT BOARD CITY OF ATLANTIC BEACH, FLORIDA CASE NO. 0056 RE: VIOLATION OF SECTION 6-26 OF THE ATLANTIC BEACH CITY CODE LEGAL DESCRIPTION: 1595 BEACH AVENUE, LOTS 11 AND 12, BLOCK 62, OLD ATLANTIC HEACH The Code Enforcement Board has heard testimony at the Code Enforcement Board hearing held the 13TH day of APRIL 1993, and based on the evidence, the Code Enforcement Board enters the following FINDINGS OF FACT, CONCLUSIONS OF LAW, AND ORDER. FINDINGS OF FACT William R. Blackard, Jr., was found in violation of Section 6-26 of the Atlantic Beach City Code. The City of Atlantic Beach and Mr. Blackard agreed to stabilize the dune in a timely manner to the satisfaction of George Bull, Jr. Building Permit will be re-issued immediately after a timely approach has been submitted to the Building Official by George Bull, Jr. CONCLOSIONS OF LAW There was competent, substantial evidence presented to support a finding of a violation of the Ordinance Code as charged. ORDEP. It is the Order of this Board that WILLIAM R. BLACRARD, JR. shall comply with Paragraph Two, Findings of Fact, as stated above. If N/A does not comply within the time specified, he shall pay a fine of ; per day for each day the violation continues to exist. If N/A does not comply within the time specified, a certified copy of this Order, together with a Claim of Lien, shall be recorded in the public records of the Office of the Clerk of the Circuit Court in and for Duval County, and once recorded shal lconstitute a lien against the property upon which the violation exists, or if you do not own the land, upon any other real or personal property owned by you, pursuant to Chapter 162, Florida Statutes. Upon complying, WILLIAM R. BLACRARD, JR. shall notify the Code Enforcement Officer who shall inspect the property and notify the Board of compliance. Should a dispute arise concerning c mpliance, either party may request a further hearing before the oar . DONE AND ORDERED THIS 13TH D OF AP L 1993. ATTEST• ~ Sec. C airman, ode zcement Board CITY OF ltci - ~lesicla we snm+o~c roAo Anwlmc ecaa, rtwm~ axzsssus ~Htrsora+an ussw. FAX 0011 SfY9lS Certified Mail: P813 171 829 Kr. William R. Blackard, Jr. Suite 1609 112 Mest Adams Street Jacksonville, Florida 32202 Dear Mr. Blackard: Enclosed herewith please find a Poraal Order from the city of Atlantic Beach pertaining to the violation regazdigq property locatefl at 1595 Beach Avenue, Atlantic Beach, Florida. Tbis order was established at the Code Hnforcement Board Meetinq held oa April 13, 1993. Should you have any questions pertaining to this matter please contest Trudy Lopaaik at 247-5821 or Don Ford, Code Snforcemeat Ins for at 247-5800. Chairman ~~ Code 8aforcement Board CITY OF l~Xaatie 6"iae(c - ~laRlda wawa tvseoa ern 7new suc ego users Apr11 13, 1993 Mr. Charles Watson 4955 Palr Valley Road Ponte Vedra Beach, F1 32082 Dear Mr. Watson: The Code Haforceaeat Board at ite reefing of April 13, 1993 voted to thank you for your cooperation and corpliaace in satisfying the requirerents of the Hoard regarding your propertp located at 270 Mayport Road. The Hoard indicated ite pleasure end appreciation for the tanner in which the utter was ed. Si rel , ceor Bu 1 Chairran code Bnforcerent Board G8:t1 Copy to: Don Pord, Code Bnforcerent Officer After extensive deliberations the Board found Mr. Blackard guilty of Section 6-26. The vote was 5 ayes and 2 nos with Mr. Bull and Mr. Martin voting no. Mr. Bull will meet with Mr. Blackard at the 16th Street site to determine the best method of preventing any future damage to the dune crossover. Mr. Bull gave an extensive opinion that this case was part of a continuing harrassment of Hr. Blackard by the City and should not have been brought before the board. Included in the order of the board was a release of Mr. Blackard's building permit to allow him to proceed with his construction at 1595 Beach Avenue. Mr. Blackard had been issued a stop-work order due to performing excavation beyond the scope of his permit. DCF/pah N E M O R A A p p M April 20, 1993 To: City Manager Kim Leinbach From: Don C. Ford Re: Report on code Enforcement Board Meeting of April 13, 1993 On April 13, 1993, the Code Enforcement Board reviewed three cases for action: 1. Mark Kredell - Violation of Section 308.9 Standard Mechancial Code at 367 Third Street. ~Mr. Kredell was excused due to a previously scheduled out-of- town business trip. 2. Report on demolition of buildings at 210 through 270 Mayport Road. Mr. Ford reported demolition by the owner was 90$ complete. Recommended a letter to Nr. Watson, owner of said property, thanking him for his cooperation. File closed. 3. William Blackard - Violation of Section 6-26 Code of Ordinances City of Atlantic Heach - Removal of dune at 1595 Beach Avenue. Hr. Blackard presented arguments for approaimately two pours with an expert witness defending the position that the dune between his house and Beach Avenue had not been diminished of its storm protection capacity. Suzanne Gteen presented evidence showing the dune had been excavated to the extent it would cause erosion of the adjacent dune crossover. She presented pictures showing approximately 30 feet of the dune had been excavated next to the proposed 16th Street dune crossover. She presented a report from Zebouni Engineering stating the erosion caused by the excavation would cause structural failures at the dune crossover. Mr. Zebouni's report suggested a retaini rg wall be built or the remaining dune be sloped at a leas steep angle to a gradual slope. The dune would be grassed or other vegetation installed to prevent erosion. CITY OF ArI.ANrIC BEACH CI1R COlNIISSIOl1 METING STAFP REPORT AGENDA ITEM: Report on Code Enforcement Board Meeting of April 13 , 1993 /~~'nX/ SUBHITTED BY: Don C. Ford} / DATE: 4-19-93 vvv~~~ BACKGROUND: Special Code Enforcement Board Meeting called to handle cvrrload of cases RECOMMENDATION: For Review by City Cosmission ATTACHMENTS: Two page report. Three ages, copies of orders, letters from t e Board REVIEWED SY CITY MANAGER: ~,,,,, ~,,~~-f- AGENDA ITEM IIO.y`y.LL~1L~L .~.,., III C.O~JS N.i to o.J ~lwJ Hc.T S Oa/AOoJT (~) 9i~ Sn~aT X35 eoo I IMK Nwtget Gww.+w~.L /~ ~ T. WNflwe.+n~ ' Ame. ~.~ pe~J4, P.oao~a« ~~ zro. eeo ~~~ !e., ~., ._ .._ _ ~ re. ovo 5 l loo 0 /UO+I--~gTOa l$ oe0 TI ~ 53c, eon r 13T oeo ~r IZ~~ AB It1A'(6R v14'TtZIf3~1TIBN I.MJE • Ii 13I'' ~ t04JSP C`XPAI~101~ 4• s- 7~ 1 7-Zo-93~ 0-z9.9311a_q_y~ 9. COMSTRUCTIOII PROJECTS Bob Kosoy presented a preliminary list of construction projects either advertised, Dide opened, or pending construction. Three projects rare added to the list of ten projects; Encoded Register Mater Ketere, AB Distribution Lines Anslyeie, and the AB MMTP Expansion. All projeete rill require use of restricted funds until the line of credit from Barnett Benk ie avallsble. RSK/ib Attachment cc: All Attendees File - 93-MSCR 3. STORAGE BUILDING FOR PATER DISTRIBUTION CREr The estimates presented for Engineering and Construction of a building similar to one in Jacksonville Beach rare questioned by the Commission ae being too high. Rob Koeoy recommended doing a metal building •ith a turnkey operation, i. e. the fahricetor rould do clearing and grubbing, permitting (Professional Engineer on board), and eonetruction. The Committee concurred and recommended advertising the project as such. 4. MASTER rETNELL AT BUCCANEER Harry McNally suggested raising the priority of this project. The Committee riahed to revier the Master Plan further prior to action on this request. 5. PITMAN, HARTENSTEIN CONTRACT Kim D. Leinbach and Bob Koeoy met rith the Commission's selected design caneultant on April R, 1993 and a copy of the contract ras made available after this meeting. Alan Potter ras concerned that the total coat ras much too high for a proposed 5 million dollar project. It ras agreed that the total soft caste should not exceed 6500,000.00. Alan Potter rill summarize hie comments for consideration by Bob Koaay and Kim Leinbach. NOTE: This summation ras received on April 16, 1993. 6. MAYBROOK TRAILER PARK Jim Jarboe advised that meetings rich Harold Crum and the residents of Maybrook Trailer Park must be set up quickly to avoid any confusion during the relocation phase. 7. ENFORCEMENT ACTION AT AR rrTP Preliminary indications from Atlanta are that the City rill be fined for the pH meter failure at the AB WWTP. The City Attorney rill respond in •riting. NOTE: ihie response ras received on April 16, 1993. 8. ENCODED REGISTER PATER METERS The Committee recommended that 100 meters be purchased and installed each month Dy each utility. CITY OF yQtLaKtic ~caek - ~loxidet Imo s+.wniix u~~i ATLANTIC BEACH, FLORRM liil)1)sl TFiFPFIONE m0112ftAU1 iA% IWI11 NF56~J April 19, 1993 M E M O R A N D U R TO: Kim D. Leinbach/City Ravager FROM: Robert S. Koeoy/Director of Public Morka RE: MATER AHD SEWER CORMITTEE REPORT •3B The Water and Serer Committee met on April 15, 1993 and the attendees rare: Jim Jarboe, Lyman Fletcher, Maureen King, Harry E. McNally, Tim N. Tornaend, Alan Potter, and Bob Koeoy. Items of discussion rare: 1. LINE OF CREDIT OF TEN MILLION DOLLARS FROM BARNETT BANK The Committee members congratulated Alan Potter for spearheading the effort to obtain bank financing and assisting the City rich the preparation of the necessary tlocumente for the bid opening. 2. SEA TURTLE INN The Committee discussed the need to upgrade rater mains on Beach Avenue, particularly near the Sea Turtle Inn. Furthermore, it roe recommended that the Fire Chief or Fire Rarshall notify the Sea Turtle Inn to advise them of their need to construct a 30 gallon cistern or pay for an upgraded line. In addition, the hotel should be arare that access to their fire pumps fs obstructed. Alen Potter suggested that en eight inch line De considered for inelallation on 3rd Street. Horever, the project to be advertised has a six inch line shorn and there alreatly is an eight inch line on Ahern Street •hich can be reached. Another eight inch line simply rould pull from the same eight inch main on Sherry Drive. FFt f.i v~.•. •..• _ aa~9~ ~\~ ~ ~ ; , . ., ~93 a ~ BID Irons ' FOR PUBLIC NORKS DEPARTMENT ~ ~~J~ ~~ 3~ ~/~ 3 '" 1. 1~.- BACKNOE - LOADER 4X4 -- MODEL I'S: _ - C.:^. - 416 S ERIES II CASE - 590 TURBO JOnN DEERE - 510-D Or approved equal. ' ~ 2. IN'i EGRATED MODEL TOOL CARRIER - t'S: '~""~-~ (~-~/ FRONT END LOADER - ~ CAT - IT28B CASE - 621 - /~~ - JOI{N DEERE - 544E TC Or approved aqua L. - -"~ - 3. RIDING LAWN HONER -' ~'`~_ ~~~~y3 Y~{Jr~/~L MODEL i'S: - RnF:SOME JAGUAR XT 4010 D T.::.O GROUND MASTER 322-D J~:{N DEERE - F-935 t;. ASSHOPPER - 725 Dr Approved equal. 4. Si dAY BOOTH _ MODEL t'S: '- ~-FILTRATION CO. ARA 2308 D~\'i LBI55 SD 9426 5. :. - 3/4 TON 4X4 PICKUP TRUCK '~~.: SIERRA 2500 4X9 FOnO 350 4X4 C.:~VROLET F-350 4X4 Or approved equal. 6. 1 - 3/4 TON PICKUP TRUCK GKC SIERRA 2500 2X2 FORD 350 2X2 CI;EVROLET F-350 2X2 Or approved equal. ~-~~y~ ~~ ~C:6~~E,sC __ J ,~~~ y~~.,'~~~eG~ a3-,~~' ~Gy ~ axa . ~t~.~ ~ °S~X ~ . Spec113cetione must be pert of bid. Contact person: Jim Dem?.ny/Public Morke Foremen ATT/~CnMENT ~. ~~ ~~~i br.r~ Oroq~rc,_~ (~tC~uap w1`1av`1 \•~. CITY OF ATLAMTZC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: BID 19293-7 RIDING LAKN MDYER FROM ZAUN EQUIPMENT IN THE AMOUNT OF 510,845.00 SUBRITTED BY: Robert S. Kosoy/Director of Public Yorker ~, DATE: April 16, 1993 BACKGROUND: Purchase authorization rae delayed at the April 12, 1993 Commission Meeting until additional facto rare provided for 3uetif icetlon of riding mover. Currently the Public Yorks Department ie reaponelble for moving and maintaining 28.3 miles of City right-of-rays. IE Atlantic Boulevard ie not contracted out this year, re will De moving approximately three more miles. In addition, re are required to mor lots orned by the City. The old Toro mover is currently unusable due to a rheel breaking off rh11e moving. This condition vas brought about by a combination of age and metal fatigue. Ye have already expended 51,827.47 in maintenance repairs for the current fiscal year. Please note the addition of 5850.00 to the Did price. This amount ie for the purchase of the optional mulching cutting deck in lieu of the standard side discharge deck. This particular option is only manufactured for Toro morera. Yhile moving right-of-veye in heavily trafficked cream, this deck rill eliminate the chance of a liable suit from flying prof ectilea. Approval for the purchase of a Riding Lavn Mover from Zaun Equipment for 510,845.00. ATTACHMENTS: l Picture of old Torm (current status: 2 List of movers s cifi d °nue h (K~ REVIEYED BY CITY MANAGER: AGENDA ITEM NO. Fo[e: At[ac hment 2 is a list of riding lawn mover models that vas no[ attached to [he original staff report of April 12, 1993 but vas furnished [o [he Yu rc has ing Uepar[men[ for consideration. Emergency Spill Program The Atlamic Beach Fue Depattmem is the fast tespaodets at a spill. Thtwgh a mmod aid agteemmt with the City of ladrsonville ffi the Mayport Navd Station, the City can call either the Hazardous Material Team at Maypmt or the Jacksonville Fite Depac~mt for coma®em atd dean-up help. Manidpal Maintenatxx Yards The City's maintenance yard reduces dte risk of maimatance activity pollutaota emering the municipal atotm water collecd~ system thmngh existing programs. by use of MSDS shots aced employee education. The City also monitors all activities that might be potentially hazardous [o the storm waver system. Citizen-Initiated Response to Pollution Events The City of Atlantic Beach has computerized its complaint and response system for all calls to the Public Works Office. Each call is put inro the system and includes name, date, and citizen conam. As each call is answered, the response is also listed in the computer. Calls ate monitored daily by the appropriate public works depanmertis aM montlily by tkre Public Works Director, whicL allows the City to monitor continuous problems and offer different solurions az needed. Mosquito Control Program The City of Jacksonville and Dual County provide mosqui[o control on an az-needed bazis. The Duval County Mosquito Control Program is regulated by the State and the Depamnent of Agriculture and Consumer Services, which also approves the budget and provides grants and match funds to help with the insecticide application cos[. Small Quantity Generator Program The Cities of Atbmtic Beach and Jacksovile maintain a current list of small quamity generators. The City of Jacksonville inspects all gertaators throughout the Coutrty. The City of Atlantic Beach maintains a file of anal) quantity grnerazors in case of a spill or other catastrophe. Emergency and Complaint-Response Program All complain[ and response calls ro the City of Adanuc Beach's Public Works Office have been computerized. Each call is put iron the system and includes name, date, and citizen concern. As each call is ansavered, the response is also added to the computer system. Calls are monitored daily by the appropriate public works departmems artd monthly by the Public Works Director, which allows the City to monitor cominuous problems and offer differrnt solutions az required. Pond Vegetation Control The City of Adaotic Beach contracu out the removal and comrol of pond vegetation on an as-ttxded basis. - - Yard Waste Collection System The City collects yard waste and records the amount of yard waste mulched each mottth. The yard waste collection program minimizes yard wane disposal into the MS4 cyst®. Street Sweeping The City of Atlazttic Beach conrracrs city sweet sweeping quarterly. The wore collected from street sweeping is disposed of az the Trail Ridge landfill. Household Haraardous Waste Household hazardous waste is coBeaed from all Duval Cotmry citiuas by the City of ladtaottvLLle. Presently, the City of Jacksonville holds two hooxhold collections, two smallyusndry generator collections and 24 special collections pa year, with other collection evens as needed. The wLLecred mazerial is taken [o a U.S. EPA- or FDER- approved h~~s••t••^a waste facility. Waste Oil and White Goods Waste oil and while goods are collected by Duval County. Waste oil receptacles are located throughout the City of Adamic Beach aM are easily located by Atlantic Beach residents. White goods are wlleaed on a call-in basis and are prapedy disposed of by the City of Jacksonville. Septic Tank Retrofit Septic tanks are being phased out throughout the Chy as capital ~provemetrt project luilc citiuas to the City's sewage system. The eapceted date of final phaseout of septic tattles is January 1998. 3 Illicit Coonecdon Program The Ciry of Atlantic Beach is constantly watcbmg for new or cross cotutections to the sto® warn sysum. Ltspections are per[tumed~ as part of the ditch and canal cleattiog programs. During these tttspettions, City employees invetargau any illicit connections attd try to determine the discharge source. When they fird the discharge sours. the employee(s) will repar their futdings [o the Ciry of Jacksonville for fwrher investigation and cortective actions. Site Plan Review The Developmrn[ Plans and Permits program goal is to ensure tttaz land developmem projects are designed and constructed in accordance with the codes and regulations gweming developmem in the City of Atlantic Aeach. Construction plans and supporting design dotvmeruation for proposed land developmem projetts are submitted to the PLtns and Permits staff. Each project's storm water managemem portiar is transfeered to the Public Works Director for review aM approval. Master Storm Water Management Plan The Master Storm Water Managemrn[ Plan should be completed by January 1995. The master plan will address flooding problems in the City, water quality issues and turtdmg of storm water management improvemrnts. Street Sweeping St[eet sweeping ti convected out by the City and performed quarterly. The waste from this activity is deposed of az the Trail Ridge l.artdfill. Ditch Cleaning The City cleans and maintains ditches as part of their on-going maintenance attivhiea. The ditch cleating program's irttav is to temwe accumtdated vegetation from di•.ch barons and ditch grades. Beaudficatioa Committee The Beautification Commirta mess once a mortth and consists of voltrmeeta whose goals are m enltactce and maimam the City's laodaca}xd atmtrsphe[e. Voltmteera actively aolidt public and private funds to latdscape and maima6t public lands and residmrial areas bordering iadtrstrial centers. T1te t~mdter sponsors a yardof-dx-momh dab for d[e residerttial commtmi[y and orgattiss an :nnna.;st erea clean-up. The committee aLw helps landscape city parks and other public facilities. The Beautification Committee is carremly investigating plartting sea oars to help support the beach dares. The Beautification Coordutator is a part-time employs of the City of Atlantic Beacb acrd works abom 20 hours a week. The Coordirtazor is [he intemtediazor between the Comminer. City Commissioners, the Public Works Dtrettor and the general public. Solid Waste Committee The Solid Waste Commimx haz 15 volurmas that meet oner a momh. The commiaee's goals are [o erdra<tce public education and to ertcou[age public support of solid waste rerycling. The committer also helps the City reafi and maitrtain its goal of maoagvtg solid waste for Atlamic Beach citizens. The Committer educaes the public by sending flyers about additional rerycling indnding household items such as cazdboard, glass, plastic, and oil. The Solid Waste Committee actively educates school-age children throughout the City about solid waste reeyding anti the bcnefirs of recycling. The Committer is currently investigating the requaamaaa for an irduscial rerycling program. ArttnraLLy, the Solid Waste Commiaer sponsors a rerycling festival for Adamic Beach raidems that has a public education agenda. The Solid W'as[e Cornmitta helps monitor the City's recycling program througfr activitip such as monitoring rrartsportazion costs from the City to landfills, investigating the possibility of volumetric garbage razes, and setting up commercial rerycling programs. MEMORANDUM ~H~LL To: Bob Kosoy, P.E. Public Wor-a lAteam Fmm: Mitchell L Griffin Capita: Yvatme Piatd Ihm: Much 7.6.1993 Subjers: Atlaoric BeacJt'a NPDES Maoagemeol Program PJetnenu Attached is s list o[Progrma Elemenn thu we m proposing m inclode in Yom NPDPS Mamgemem PTOgram. AB ym will sa, there m marry dd'4rem kinds of aGivitiea mat comibote m the gettmal cmtrd of pofimams in storm weer. For example. litter attd debris coBaam is s major caoRra WOh each progam is a brief fist of whri we Imow abom the ProBrm Please m~iew this list sod: I) add anything mat yw m awm of ttm we mused. 2) sttarLiog mmben m ittms, like tons of Ytm1 ttads collected. comber o[ stom water complaiog rmpooded m per yar, tsc. world bdales oe descripdom, and 3) correct any misY>Rmmta. fIl speak wim Ym dhtalY abaft stLemtkog a mating wim the City Manager mia week. C /~~ >b .fie a~~~ ,,(( /~ l' -_. - C. The CZTY will develop and maintain permitting procedures, guidelines and program, as defined in chapters and of the Part 2 Application for the CITY's stormwater system. D. For all interconnected stormwater systems, the CITY will share information with FDOT and coordinate its enforcement, source _ ._ - - - - identi€ication,-- discharge- characterization;- - - ~ ~ ' ~ ~- management program and permitting program with FDOT. II DOTZES AND OBLIGATIONS OF FDOT A. FDOT shall maintain a permitting program concurrent with the CITY's permitting program for connections and modifications to FDOT's stormwater management system that connects to the CITY's stormwater system. B. For all interconnected stormwater systems, FDOT. will share information with and coordinate with the CITY regarding modifications nd additions to FDOT's stormwater system, and any illegal discharges or connections discovered by FDOT to FDOT's stormwater system. ~ C. FDOT shall prosecute to the extent permitted by law any illegal discharges or connections to FDOT's stormwater system. D. FDOT shall participate in the CZTY's stormwater system source identification, and stormwater permitting and enforcement program - - pursuant to mutually agreeable terms determined by FDOT and the CITY. - _ _ - - - III. GENERAL PROVISIONS A. This agreement shall be construed and interpreted according to the laws of the State of Florida. In the event of litigation ._. - -- between the parties arising from-or pertaining to this Agreement, the prevailing party shall be entitle to recover from the other, reasonable trial and appellate attorneys' fees, paralegal fees and costs of trial and appeals as authorized by law. b. This Agreement say be terminated by either party at any time upon 30 days notice. FLORIDA DEPARTMENT OF TRANSPORTATION ern v cons a amcs cn.r.noe 1901 South Main Street sr~'"'^ Lake City, Florida 3205~ECEIVED APR U 5 1993 Alan Jensen, Esquire ~ .. PUBLIC WORKS 708 North Third Street P. O. Box 50547 ~7acksonville, Florida 32240 -~ ~ - Re: City of Atlantic Beach/NPDES permit application/Interlocal agreement between Florida Department of Transportation and the City of Atlantic Beach Dear Mr. Jensen: Please find attached a corrected page tvo of the interlocal agreement I sent you on March 26, 1993. cc Robert 5. Kosoy (AB) Mitchell Griffin (CH2M Hill) Douglas Miler (ETM) Huey Hawkins (FDOT) Craiq Teal (FDOT) Atlantic.l Sincerely --urs, Terry i(J Senior Attorney .r uc ewe a7ENSEN 8[ 110 ULD ATtopxcrs wr Iww ]0a NORM TH]RD 5na:ET F0670FFK:E BOX 5065] JACKSONVf11E BEMH. F1ARmA 32290-065] Alan C. Jenaa~ Stephen A Hould April 9, 1993 Mr. Robert S. Kosoy Director of Public Works City of Atlantic Beach 1200 Sandpiper Lane Atlantic Beach, FL 32233 RE: DOT - INTERAGENCY AGREEMENT Dear Bob: RECEIVED APR 13 1993 eueuc woRKs Te:ephorc (9047 24625IYJ Fu (909) 2969960 You have probably already received copies of the Interagency Agreement, but i enclose herewith another copy with the corrected second page which I just received from the senior attorney at DOT. Please call me upon your receipt of this letter to discuss this agreement. I would assume that it should be put on the agenda at the April 26, 1993, City Commission meeting for approval and authorization to sign. Hopefully we can have any problems with it resolved by then. I look forward to hearing from you soon. Very truly yours, C. JENSEN enclosure ACJ/sky cc: Mr. Kim D. Leinbach, City Manager es. J E N S E N & H O U L D A'nomn~s A'f [ww ]oe HOHT6+THIBO snaer PDST OFFICE BOX 5045] JACk90NVB3E BEACH. FU3RmA O'12a0465] Alan C. Jrnarn Tekphorc x3061 246-2500 siryhm A. Hould ~ Apr i 1 9 , 199 3 Fat 19061 zafi-9960 Terry L. Zinn, Esq. Senior Attorney Florida Department of Transportation 1901 South Main Street Lake City, FL 32056 RE: DOT - INTERAGENCY AGREEMENT Dear Mr. Zinn: i am the City Attorney for Atlantic Beach and recently received from you two letters, one on March 30 and the other on April 5, 1993. I have made arrangements to discuss the proposed Interagency Agreement with the appropriate City officials and hope to have it approved and authorization to sign it at the next regularly scheduled City Commission meeting on April 26, 1993. I will be in touch with you before then with any questions or concerns we might have. If there is any problem with the time schedule, please let me know immediately. Thank you very much. Very truly yours, ~,ILGG ~ ~ G(_6- ALAN C. J EN ACJ/sky cc: Mr. i(im D. Leinbach, City Manager Mr. Robert S. Kosoy, Director of Public Works _. ~ _. _. ....~,._ -roF~ _ - _. __ ..,.rny C. This Agreement contains the entire understanding between the CITY and FDOT. No modifications of the Agreement will be binding on either party unless made in writing and signed by persons authorized to sign the original agreement. D. For the purpose of any and all communications delivered between the parties with reference to this Agreement, the respective address shall be: As to F34°: Florida Department of Transportation District ZI P.O. Box 1089 1901 South Marion Street Lake City, Florida 32056-1069 Attention: A5 to the CITY: City of Atlantic Beach ZH AZTHEBS WHEAHOF, the parties hereto have caused this Agreement to be executed and to be effective on the day and year first written above. CZTY OY ATLAHTZC HEACH By: Name and Title: Attest: FI.OAZDA DHPAATI[ffi7T OF TRIIHBFORTATIOH By: Name and Title: Attest. C. The CITY will develop and maintain , permitting procedures, guidelines and program, as defined in chapters and of the Part 2 Application for the CITY's stormwater system. D. For all interconnected stormwater systems, the CITY will share information with FOOT and coordinate its enforcement, source _ identification,-~d ischarge characterization, ~------ - ---~ management program and permitting program with FOOT. II DOTIES AND OBLIGATIONS OF FOOT A. FOOT shall maintain a permitting program concurrent with the CITY's permitting program for connections and modifications to FDOT's stormwater management system that connects to the CITY's stormwater system. B. Fo'r all interconnected stormwater systems, FOOT will share information with and coordinate with the CITY regarding modifications 4nd additions to FDOT's stormwater system, and any illegal discharges or connections discovered by .FOOT to-FDOT's stormwater system. •~ ~ C. FOOT shall prosecute to the extent permitted by law any illegal discharges or connections to FDOT's stormwater system. D. FOOT shall participate in the CZTY's stormwater system source identification, and stormwater permitting and enforcement program ~- pursuant to mutually agreeable terms determined by FOOT and the CITY. - .. III. GENERAL PROVISIONS A. This agreement shall be construed and interpreted according to the laws of the State of Florida. In the event of litigation _ .-- -~~ ~ -~ between the parties-arising f rom or pertaining--- -~-- - - " to this Agreement, the prevailing party shall be entitiei3 to recover from the other, reasonable trial and appellate attorneys' fees, paralegal fees and costs of trial and appeals as authorized by law. B. This Agreement may be terminated by either party at any time upon JO days notice. INTERAGENCY AGREEMENT This agreement is made and entered into this day of 1993, by and between the City of Atlantic Beach, Florida, a local government (hereinafter the "CITY") and the Florida Department of Transportation, District IZ (hereinafter "FOOT^) under Subsection 163.01(4) and (5)(r), Fla. Stat. the Florida Interlocal Cooperation Act of 1969. xzTNESSETa That for and in consideration of the mutual covenants, terms and conditions contained herein, and for other good and valuable consideration, the receipt of which is hereby accepted, the parties hereto, each intending to be legally bound, do hereby agree as follows: IFTRODDCTION The U.S. Environmental Protection Agency (USEPA) has determined CITY and FOOT are required to apply £or permits for stormwater discharges emanating from their respective properties or within their boundaries pursuant to the National Pollution Discharge Elimination System, 3] U.S. C. Subsection 1251, et seq., and 40 C.F.R. 122. The USEPA has also required FOOT and the CZTY to enter into an agreement which determines their respective obligations under these federal regulation concerning interconnected stormvater systems. This agreement is intended to satisfy that requirement. DDTIES AND OHLIGATZONB OF TEE CZTY A. The CITY will investigate and prosecute illegal discharges and connections to the CITY's stormwater system (as defined in Chapters and of the CZ'I'Y's 1993 application for a stormwater discharge permit) that interconnect with any FOOT stormwater system. B. The CITY will source identify and characterize its stormvater as defined in Chapters and of the Part 2 Application. CITY OF ~a~-~ Imo sArmnFtx IwNe - ..-_ _. __. _ .... __.___.. ATIAI TIC BF.ICL.{7pR~N ]121)yyl T~FpnONE ryMl y}5Ay .+~` ~ FAI(19WI XYNW December 10, 1992 M E ry O R A N D U ry TO: Kim D. Leinbach/City Manager FROry: Robert S. Koeay/Director of Public Morke ~/ RE: MAINTENANCE OF ISLANDS ON ATLANTIC BOULEVARD T At your request ve have reviered the coat to maintain the nine <91 islands on Atlantic Boulevard from 3rd Street to the Nayport Road overpass. Me are doing this in anticipation of reaching an agreement with the FDOT to receive funds for providing these services. Me used 15 Seel as an average ridth of the median and rith approximately 3200 linear feet of island, re rould be maintaining approximately 48,000 square feet of right-ot-ray or 1.1 acre. Breakdorn ie ae follors: Equipment: 11) Toro ryorer P 525/hr % 6 Hours = 6150.00 12> Meedeatere @ 610/hr % 6 Hours = 6120.00 ryanparer: 14) Men P 627. 50/hr X 6 Hcurs = 6660.00 Total 6930.00 April to October - 4 Tisee/mo = 28 Times November to March - 2 Times/mo = 5 Times Total 33 Tiwea per year 5530.00 K 33 = 530,690.00 say 631,000.00 per year Me trust this information ie rhat you rare seeking. If you rould like us to prepare or assist in the preparation of a Right-of-May Agreement rith FDOT, please advise. RSK/tb cc: Claudia Hogane/Public Morke Superintendent Jim Deming/Public Morke Foreman File - PM.p 1/ CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: INTERAGENCY AGREEMENT NITN FDOT SUBMITTED BY: Robert 5. Kosoy/Director of Public Norka I'~ Q / DATE: April 21, 1993 BACKGROUND: At the April 12, 1993 City Commf esion Meeting, the City's Stormrater Consulting Engineer, Dr. MEtch Griffin, advised that re could need to enter into en agreement rith FDOT for monitoring illicit discharges into the mutually owned outf ells, particularly on Atlantic Boulevard and Mayport Road. The City Manager and I have reviered the agreement and could recommend that if the agreement ie approved, that re receive funding from FOOT of approximately 550,000.00 per year. Thia funding could support the maintenance of the Atlantic Boulevard median (see 12/10/92 vemorandum) and the monitoring program being required by the NPDES permit. RECOMMENDATION: Approve agreement rith funding by FDOT to City of Atlantic Beach. ATTACHMENTS: 1) Proposed Agrecvent 2) Memorandum frov RSK to KDL dated 12/10:92. _~ REVIENED BY CITY MANAGER: ~. AGENDA IT® NO. Kecommend approval with modifications that additional main[enan for Atlan[fc Boulevard be included. 5. Ordlmamces: A. Publie hearing and final reading of an Ordinance l95-93-$6 with revisions amending Chapter 18-solicitors-by regulating persons wishing to work for food 7. Ilem ~uslaeas: +. Diecusaion and related action regarding a proposed beautification project of landscaping a portion Atlantic Boulevard median (Besot iflca[ion Coordinator Carl Walker) B. Diecusaion and related action regarding proposed ordinance [o amend political sign regulations (City Planner George Worley) C Dl s<ussion and related action regarding proposed ordinance amending accessory atructuree (City Planner George Norley) D• Appeal aF Variance Denial, 522 Clippership Lane (City Planner George Worley) E. Di acusalon and related action regarding an Interagency Agteecent with FDOT for s[ormwater management and maintenance on Atlan[f< F• Giscussionpand irela[edgactiongregarding the final Section H (pW Director Robert Kosoy) Payment for G. Public hearing and related ac[1an regarding the proposed removal of 20 parking spaces on 19th SC rest and associated renovations (Commissioner Fletcher) 8. City Manger Reports and/or COLTesPoodence: 9. Mgor to call on City Co~ieaioaera, City Attorney and City Clerk: Ad j our~ent Note: A workshop meeting will be held et 5:30 p•m., April 26, 1993 to develop a policy for the use of [he Adele Grage Community Center cIn oP A1TeMrIC apace RPLUI.AR MEESIRG OP 771E CIn COMlfISSI09, APRIL 26, 1993, 7:15 P.M. AGRIIDA Call to Order Invocation and pledge [o the flag 1. Approval of the minutes of the regular meeting of April 12, 1993 2. Becognition of Viaitore: 3. Old Rusiaese: A. Discussion and related action concerning fees for Adele Grage Community Center B. Approval of and authorization co sign DOT Interagency Conc race C. Status of proposed contract with engineering firm for Atlantic Beach Wastewater Treatment Ylant expansion (PW Director Robert Kosoy) D. Discussion and related action regarding approval to putthase a RSding Lawn Mover from Zaun Equipment in [he amount of SI0,845- Bid 9293-7 ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY CO!BII SSION AND WILL BE ENACTED BY ONE MOTION IN THE FORK LISTED BELOW. THERE WILL 8E NO SEPARATE DISCUSSION OF TNESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECO?41ENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. 4. Consent Agenda: A. Update report on defibrillator for Fire Department B. Update report on proposed In[erlocal Agreement as it relates [o Town Ce ncer C. Water and Sever Committee report D. Report on Code Enforcement meeting of 4/13/93 E. Approval of Bid 9293-10 cleaning and televising sewer lines-Buccaneer Division F. Approval of Bid 9293-13 sanitary sever rehabilitation of Ahern d 9th Streets and replacement of manhole on Vecuna Road and Royal Palms Dr Sve G. Approval of Bid 9293-14 renova[Ion of stand pipe and hydro-pneumatic water storage tank 74-Buccaneer Division H. Approval of Bid 9293-15 furnish and install 52 trees on city property I. Approval of Bid 9293-16 body wire system for Police Department Besolutiosa: A. Resolution 793-14 approving Budget Adjustment BA-37 establishing revenue accounts for loan City received from Liberty Na[Sona 1. B. Resolution 793-i5 amending [he purchasing policy to require Cha[ in [he purchase of commodities a[ least two brands and acceptable models are specif led on all im ita[Sone [o bid C. Resolution 493-16 to direct the Finance Li rector to sec up an account for donations for a def ibrillacor for Che Fire Department D. Resolution 493-17 designating [he Ci[y Manager as agent for [he City under [he Federal Emergency hanagesen[ Agency E. Resolution 493-18 approving Budget Adjus[me nt BA-40 transferring of rands into [he Beautification budget RoLPnt ~. Kam, M.3. Metll[al OIIeCYOr lacksonvllle Flre/Rescuz X95 5[. George Court Jacksonville Beath. FL 32250 ChieF Ron Williams Atlantic Beach Fire Department Atlantic Beach, FL 32233 February 10, 1993 Dear Chief '.Jillians: As :fedical Director for Duval County, I am approving the use of the Automatic Electronic Defibrillator (AED) for [he Atlantic Beach Fire Department. Of course, [here is an~eigh[ hoar training course which will be mandatory for all persoaael using [he machine. I am enthusiastic For your venture, for I am trying to institute [he use of AED's throughout [he state of Florida. Sincerely, /~~ Robert F. Kiely W.D. Medical Director City of Jacksonville, Florida R F: I n rrv; i tll T J~ `"xn J "ca, f g - g 3'7 r ~ ~`S :`Ar ~ .. v Early ncaess Time is the most critical factor in combatting suddrn cardiac arrest. Earn seconds are prttious. I[ is vital that people in your wmmurdty be cduwted to immcdia[cly rccogniu the signs o(a hears stuck. The tazter they can call for Emergency Medical Services, the greater the vittim's chances of sunisal. Early CPR CPR alone rarely artores heartbeat in primary cardiac arrest. But CPR immedi- ately initia[cd maintains oxygenation of sisal organs, such az the brain and heart. This is vital it later defibrillation and drug therapy are to be eftttYist Early Detibnllation Rapid application of defibrillation cannot be aer-mphazizcd. If the vittim receives CPR within fcur minutes and defibrillation follows within g-12 minotes, [here is a significamly better chance [he victim trill sun'is'c. One of the kqz to early defibrillation is to have first respondcn and EMT's azailablc with defibrillators [hat are simple to operate Hcartsta.t defibrillators help to Insure that more people can be trained and cquippcd to respond to cardiac arras emergencies. Early ACTS Advanced Cardiac L!fc Support, such az medications and airway stabilization by pre-hospital paramedic or apid in-hospital rare increases the chances of survival am further. Onl)' Latrdal Medical supports all the links of this Chain of Survival with state- of-the-vt mining malrrials and equipmrn4 drlbrillalors an0 othtr theraptulic equipmrnl. R'e art proud to present Htarbsul IOgOs and our compkle s)slem for fnining. medical control and qualip' aswranre ~~~rl!J<JOC1iJ C~;~' no CGn u ~r~..e yr ryooy yo.yr.t, y+~.m.n s•x ®62% tw.y.aa~a.twa nenaas«.~..~,h...,a,+,~... v.n. ~~ Firiy ccv ~~wm.gw rx+wr w. ® ~Iq ElliEnllanon ®.c,..~.pv r ~y'J~~"1 'i~i~v/v- .;,i"il'.~'WTI'1~'/'."r:11~V-,1~1'~;lvJ~'~f' ~ l~JvaA. I L~ 0 e.,yownu,o.~~m+mur+.r cea ~~.n~n ~ aMFams oelaxil~ation o.~,... a+wwc. I ~~ I nrvlre hI ~~`/'"- j~/Il'~J,m`m~l~'~.I~..t:'-l.' , ter.".~, :.5~ u -~~-'. /-~'. '~~~ r noes In arras .shrrr F'arly CPR and Eirly UefibriYarion 6a~e been wild) impkroeoled. dnmalicallr imDrused rrsulb host been arbieved. Timely defibrillation can oftrn rcstorc heartbwt in cases of vrntricular fibrillation (VF). Maintaining the amplitude of VF increases the chances of survival. :'C;U G~3h! HEL~~ Er=3~'E R LIFE 't'C~UF ~tE:~ i ET;~t#+lGE I ~ T~-#E KE''~' ~ G -;GGU I R I #'~!G -#~f--#F 's`L4C:L~: T>-#f;T C~~3#',# #~1~~Y,E THE PIFFEF,EI+~GE t~!#-;rrr,! Li ~.'E^ r:crE ~-1T E:'i ~#~;E pAKT wttM6m wcwao166s Aen KErtwetaetart ItEMS P10~~ gypp.~7 ECtyyela Tnneleter/6pin ECO monitor !100.00 8pNg60p OWK•V~IN~• eperetMg eeRwen 275.00 Macintosh oanpeuble, 7 program diskette. 805058-00 GUIK-SiAT+= etstMtial eekWen 7,200.00 Madmoah eompetiWe,.l program diskette. 80505601 OWKdTAT etetiatfal eekWen 1,200.00 MS-DOS oornpetible, 1 program diskarts. 80568001 ttApAK EMT-0 (eeidat report form 75.00 100 ahsab, dasigad to work wld, OUIK•STAT. 80556500 DefibrilMtioNECO Tninkag EMtarodr It aetl ~•N 80 01 7 7 70 6 Def9rri114tieMEC.O Tradeiwg ENetroda Eabnaios Cable 11 atl 60.00 80556601 OperWn6 lrutreetN6e far OeHbrllletioNECO TrWi66 EIeeVett•e 1.00 Fm with PurMesa o1 Veining ele~trodea, moat apadly 4wmrty when oMerinnqq, rteme et no durga rat to arcead Ow numWr of elearoda gam oMarsd. 805662-00 6aklee 'Oe}briiletion: YfhrR You SbouW Know' , _ t.00 FART-5ATC11 NYOeiM delibrilYtbNECO eleewda aws45-oot t ..e u .I.mea..l 15.00 tam so4s4so7o to..ul2odaeredal ~~ 6ws~s-6so so..ultoo.l.aoa.r tIFE•vwTGPECO.I.cb+d.e. Wok, Preyellad zo 6o aoota9030 6e^ of ao eMetredw (t0 Pb9Mbo=1 . 17sm 80 0 7 39300 t.eee of 80o eMetredr l10 besedeeal Et>d PrMter Paper. 60rrurr • 70m (700 W 13.50 804700063 9e: of 7 reW r~~ 604706150 Caee of 60 M:w (160 reW 80496600 Operetlp tertreetler 15.00 ~'~ 805680-01 3enrke Meneel 80567000 leaerviae Video, lM6 tr2' fermet Frse wi[h purchw of UFEPAK 300 defibrillator, mw[ epeciN YuemBY when d d 10.00 ere . ordering, rterr~ et ra dnr9a not to eased number of defdirdlec«e « M'm:mwn aer M Aa roeuMe Ae piur i09 egrnne. Wro~~q[on oK.u4loC b dunpa wlMUl Mltb. (YravrM MOeele,Me IIIYagCOMiMlll/eaK VIEIaTd WrYT.MTCXMwpew0 va~e,Y MeeaarYrnY eMr.a~Ytli RaT f90f MMYMIIY Mfr e~Mre l l 4 11111 Nnbw Met lrs,ler aM Oebr ae. IloD/ . . r w a A nrr WOI.Z.VEW wv.a.erar ar /.rrMtanar~t«pse'Mn~ Mensn4 WA aO]Hiet wa AppY. klrclnlere W YYeeW1eM MwpY~we~ v.errnr,b M AooY Ce,rper. K Mrr K Y Cee Ma TMroear:7WlarA000 . aa e ~MYOMT.O e~Yaeeerarrl TMMrr'MaJarAIM 70er/WW Wp~Orr rrelna YOlq eleeM ners. UMMUM O tae? ANM•Ctwl/01 tnparnY". rM tOSanar LIFEPAK' 300 automatic advisory defibrillator PRICE UST _ JANUARY 1992 N~'q3 ~~~~ ~ pARr NUMBt]i PRODUCT DESCRIPTION PRICE 804900-00 LIFEPAK 300 automatio edviaery defibrillator 87,295'W Banary opentsd portable DC dafbriilator/monitor with Shack Advisory - a Syatemo~ intagnl ECGNoica Recorder and fully amoulirq atdp chart ~ ~p pnnter with CODE SUMMARye1 critical went recartl. IrrJu ere two Battery Pak baRedea, one battery rharyer, defibrillation ubM, wR carrying uaa, two seta of FAST-PATCFM diapoa~ble dafibrillatioNECG alxuodea, two uae0e spas, two Openting InAructiana, one rderenu dwcksMaq one Serviu Manual, and one optional Inaerviu Video. 80490001 da~brilkRO~avkbeut Imagral prittter ~iao~ ~ 6.293.00 a ~~ y B0 90000 but ~~ 80;.{8800 Patient Simulator ~ normal ainw rhythm and motion. Also lar fibrillation i t 3~'~ , r w Simulatr van asrvsa as • delivered energy teeter. IrrJudas tour 1.SV AA alkaline baMriss and two Operating inatruehow. 806762-02 ECGNoia Tnnalator a daybeck dwiu for rwiavdng LIFEPAK 300 defibrilla- ua0a w i CG t'~"~ p u ea /vo E tor usaatta apes. Rpuine addibond innrfau cable to view pa0ent ECG On the LIFEPAK 300 deTibnilator er standard ECG monitor. AdditiorW upabiher include direct wnnadion to en Applr ImageWritar' II pdMer to garwrata a ith • MermuMcomputer to bil M w sumrturaed printed sport, and ump~k rovide umpraMnerve ECGkatu rwtew. Irtdudea AC power vanakvmer, p MaeintoaMmpaWritar tmer(au uble,two Operating kuarucuona and one l M . anua Sevin PART NUMBER ACCESaORIEf AND pE-IACOaENT fTEM1 pNCE 80490100 BatNry Pak, waMd Mad-add, 12V, 3.4 Ah 145.00 804906-02 Battery CMrgar, t tOV, 60 H: 1~'~ 805802-01 Defibrillation Elaetroda Cable 165.00 80497601 ECG Monitoring Ghla, Laad g enh 148.00 80,6885.00 Soh tarrying Cr, ineludea open brtt+ry bag 150.00 2011140001 Apple Madntoeh Ciria with 40 nea8abyta bard dick drive 1,895.00 Indudse keyboard 201841-003 Apple ImageWritar II Printer Madmoeh onnnegor able and ide k ( ~5'~ e gu , l, uae Ineludea printer ribbon Iblec power cable. »'~ 202156-000 Appta peskTop Bua^t Mouw wkb Cable 80467601 Tnnalator•APpM MaelMOah Intarfsw CabM 78170 AJFEPAK 200 dafmrBYtor ECO IlttaAaea CabM l t T t26A0 80558200 or nne e ECCaNoioe WS THS UNDERSIGNED ARE IN AGREEHENT WITH THE PROPOSHD BDILDZNG ADDITION LOCATED AT 522 CLIPPERSHZP LANE, ATLANTIC HEACH~ FLORIDA AND ONNED BY JOHN AND I.ORENB 1IZZSLL. ADDRE 1 2 3 4. 5. 6. 7. 8. 9. 30. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. ~3LZ3? 3 X33 ~. 333 ~i, ` ' n-. UNDERSIGNED ARE IN AGREPI~NT WITH THE PROPOSED TED AT 522 CLIPPERSHIP LANE• ATLANTIC WE THE BUILDING ADDITION L~ D BY JOHN AND I.ORENE MIZELL• Bg~H• pI.ORZDA AND MANE ADDRE S 6 ~~ l/ ;/ ~~ Page 241r~(' Oxduiance No. 80-92-50 Passed by the City Commission on second and final this 12th day of October 1992. ~ ~~~ ~ ~ ,~,,CC~~ Mayor/Presiding Qt/e.cy .. ~,J_ ~, Maureen zing City Clerk Approved s to form afd wrrei-tress: C. en, Fsyuire City At _ Page Tw Ozdinanre No. 80-92-SO c. Atmospheric vacuum breaker. This device is operated by atrmspheric pressure in cronbination with the force of gravity. The unit is designed to work on a vertical plane only. The one moving part consists of a poppet valve which must be carefully sized to the slide in a guided chamber and effectively shut off the reverse flv.~ of water when there is a negative pressure. d. Pressure vacvvn breaker. This device is similaz to an atmospheric vacu~an breaker except that the checking unit "poppet valve" is activated by a spring and does not ra3uire a negative pressure to react. e. Ibuble check valve assembly. An assembly crnposed of two (2) single, irdepenrlently acting drip tight check valves, including tightly closing shut-off valves at each end and suitable wnnections for testing the water tightness of each check valve. 3. 1Y~e city or its representatives with proper identification may enter at arty time inside or outside of airy building or buildings for the purpose of c~'k. ~ for cross oaviections. If a cross oxmection or potential. cross oorurection is found, the city shall have the right to discontinue water services until the pmblrju has been mrrr:cted by elivnination or until a pmpec~ backflow prevention device has been installed. All backflow prevention devices will be checked periodically by a city representative to insure proper operation. 4. 2'hese provisions relative to a cross wnc~ection have been established for the protection of all the inhabitants of the city an to afcply with Chapter 17-22.107(4), Florida Administrative Cade. 5. All water services and plumbira fixtures shall oonfoan to the latest edition of the "City of Atlantic Beach Cross Connection r~ntrol Fblicy Marwal." Section 2. This ordinarrce shall take effect irmediately upon itt fiuul passage. Passed by the City Conmission on first reading this 28th day of September 1992. Af ~ac%me~~ $ ORDINANCE ND. 80-92-50 AN ORDNANCE OF THE CITY OF ATLANTIC BEA(}1, Arm~~ CHAPl£R 22, UI'ILITTES, ARTICLE. II, Y~7'EFMC>RstS SYS'1'F34, ADDING SECPIONS 22-42 AND 22-43 DEFINING AMID RDG(Ji2iTIIiG CROSS CDNNECfIONS AND B4d(FI.DW DEVICES, AND PROVIDING AN EFFECl'IVE DATE BE IT ORn+iIl>ED by the City Commission of Atlantic Beach, Florida, as follows: Scotion 1. Chapter 22, Article II is hereby amJried to add Sections 22-42 and 22-43 as follows: Section 22-42. Definitions "Cross connection" means any physical arrarx7em~st whereby a public water supply is connected, directly or indu-ectly, ~,.ith any other water supply system, sewer, drain, ]awn sprinkler, conduit, pool, storage reservoir, plumbing fixtures, appliances, or otM.S devices which contain or may contain contamuLated water, sewage or other waste or liquid of unkrown or unsafe quality which may be capable of imparting oontamu~ation to the public water supply as the result of backflow. Bypass arrangenents, 7~r oom~ections, ra~nvable sections, swivel or changeable devices and other tenporarY or permanent devices thrux~ which or because of which backflow could occur are considered to be cross connections. Section 22-43. Cross Connections and Bar]cflow Devio~ 1. No consumer of water fmn the city water system shall have a cross connection or potential cross coMec:tion either inside or outside of any building or L.+i ldings without a backflnw prevention device being installed to prevent airy and all backflow. 2. Only the following are considered to be backflsw pteventi.on device.^, ajd shall be installed in agreement with and utdrs is the supplier of water or his desig~ted s"~~ >~ of representhtive: a. Air gap separation. A physical separation between the free flowing discharge end of a potable water supply pipelire and an open or nonpressurn recEiving vessel. This gap mist be at least doable the diameter of the supply PlPe m=asured vertically above the rim of the vessel and in ro case less than one inch. b. Reduced pressure backflow preventer. A device containing within its structaire a miniman of two (2) independently acting, approved check valves, with an autrnatically opera* pressure differential relief valve located between the two (2) check valves that will discharge to the amospLeze if the check valves shwrld fail. This ~uti.t shall include tightly closed shutoff valves located at each end of the device and each device shall be fitted with properly located test rocks. W U Z Q Z W H 'n Z_ "1 a S~ s Y Q Q W Q w Q 0 z~ ~- ~ti Z c z o ~ w ~ ~~ U O J .~ ,, ~~ ~ ~ . .~ I 1 -s~a~e~~ Y Q Q W Q F Z_ W F W F- Q D ~~ ~ i I ~/~MaP.%S ~ ~ ~ ~1/romaP~s m ~~ F ~~ y~ c S ~'n../ r'l~/~ ov S 5a/~ b~ Tro~U . ~~ d~ i . v ~ .. _ r 0 z ,w J Q Q U w S J Q V O c r m z wll a ~ 0 ~~ .~ i - .~ ,°_ cf ~V ti J e~ '~~ ~ - - - v / 's_ / O~% m ~ / Q i~`i Q \~ ~°~'~ ,~ ,a -~- v ~, T ~, ~.-.~ p Ws o 4 µ ~ J Li:_,~ I y ATTACHMENT •A• STATUS OF CONSENT ORDER ITEMS OGC CONSENT ORDER NO. 90-0199 SLG PROJECT NO. 8505-14-01 ATLANTIC BEACH, FLORIDA CONT'D Item No. 23: A Croea Connection Control Program vas imolemented on October 12, 1992 by the City Commission. (See Attachment B). This item ie complete. Item No. 26: A vertical turbine yell ras installed at Nell No. 1 antl released by HRS-DCPHU on November 18, 1992. This item is complete. . ....=.r.'t..rta~:-.is.a:Jae.'~k%iirfr. ATTACHNENT •A• STATUS OF CONSENT ORDER ITEMS OGC CONSENT ORDER NO 90-0199 SRG PROJECT NO 8505-14-01 ATLANTIC BEACH, FLORIDA CONT'D Item No. 15: Interconnection to the Buccaneer eater main roe completed on October 9, 1992 under a separate contract. Item No. 16: Auxiliary porer improvements have teen completed for Water Treatment Plant Noe. 1 and 2 and tested and are presently on stand-by status under the on-going conatruction project. This item is complete. Item No. 17: a. The cleansing and diaintection of the Ground Storage Tanks hoe been completed. b. The installation of gravity ventilator e, approved by perwit hoe been completed for the tro reservoirs at Plant No. 1 and the reservoir at Plant No. 2. Item No. 1B: The tanks have been recoated ae required. This item is cowplete. Item No. 19: A dedicated phone line hoe been installed by the City. Connection of emergency porer service hoe been provided under the on-going conatruction project. This itew ie cowplete. Item No. 20: The replaceaent of the isolation valve for the reservoir at Mater Treat wens Plant No. 2 hoe been completed under the on-going construction project and inspected Dy HRS-DCPHU on January 12, 1993. This item is cowplete. Item No. 21: Reservoir solenoid valves have been remounted and sealed Dy the City. This item ie cowplete. Item Xo. 22: A valve maintenance program Aaa been developed by the City and hoe been rorked on for the past 14 to 16 ^onthe actively. Me are enclosing a copy of our prograw. tSee Attachment A). ATTACHMENT 'A• STATUS OF CONSENT ORDER ITEMS OGC CONSENT ORDER NO 90-0199 56G PROJECT NO 8505-14-01 ATLANTIC BEACH, FLORIDA Item No. 8: The chemical rater analysis Das been performed by the City. This item is complete. Item No. 9: The installation of an above ground fuel tank and containment structure has been completed by the City. A valved drain line raa provided for Che containment structure. This item ie complete. Item No. 10: Concrete pads have been installed by the City at Nell Nos. 2 and 3. The permitted concrete pad at Nell No. 1 hoe been completed under the on-going construction. This item is complete. Item No. 11: The septic tank and drain field near Nell No. 1 has been removed. All aerage is conveyed via a 6 inch sanitary sever line to the City's collection system. This item ie complete. Item No. 12: The required replacement of the chlorine gas system frith stand-Dy chlorinato.-e) for both rater treatment plants hoe been completed and tested under the on-going construction project. This item is complete. Item No. 13: A separate chlorine handling facility for Mater Treatment Plant Ho. 2 has Deen cowpleted under the ongoing construction project and inspected 6y HRS-DCPHU on January 12, 1993. This itew ie completed. Item No. 14: The chlorine injection points for Mater Treatment Plant Noe. 1 and 2 have been relocated in accordance rith the approved permit. This item ie cowpleted. The City also requests that a time extension be given to the DER construction permit eo the City may accomplish the additional improvements recently required by HRS. Please contact us or our Consulting Engineers, Smith and Gillespie Engineers, Inc., should 6e there any questions. Sincerely, `~ J~. Robert S. Kosoy, P. E. Director of Public Morke RSK/tb Attachments cc: Kin D. Leinbach/City Manager Tim H. Torneend/Utility Plant Division Director Thomas R. Hamilton, P.E. /HRS Smith b Gillespie Engineers, Inc. File - AB-MTP I1 6 t2. 11 _. ~~~~ / n ~- 1_ 1' CITY OF r~tfa.ctle b"'eae! - ~louda D00 SVYDPIPER IANE ~ __. _ _. _ _ _. _ ....-.. _.____. ATLAATI(' aFACB. FIARmA J22JJ1N1 TF1F.R90YE 1901)1(YJU1 ~~ FA): 190113l159U Narch 31. 1993 Ma. Blanca Rodriquez Environmental Administrator Potable Water Section DEPARTNENT OF ENVIRONMENTAL REGULATION Northeast District 7825 Baymeadora Way, Suite B-200 Jacksonville, Florida 32256-7577 RE: DER IRODRI9UEZ) LETTER TO CITY (LEINBACH) DATED 9/18/92 Subject: Water Treatment Plant Improvements Consent Order No. 90-0199 DER Permit No. WC16-160687 56G Project No. 8505-14-01 Atlantic Beach, Florida Dear Me. Rodriquez: In response to the reterenced letter re are enclosing the attached statue report to appriee you of current conditions of the rater treatment facilities for the City of Atlantic Beach. Ae you may discover, the City has endeavored to accomplish the required improvements required by your agency and are attempting to further imp:-ove our system per the requests oS HRS-DCPHU. At the present time re are exceeding the consent order mandates to include Lhe replacement of the existing aerator at Mater Treatment Plant No. 2 and have received a permit authorization from HRS-DCPHU. On March 29, 1993 the City applieA for another permit modification to install a reservoir by-pass line for the reservoir at Mater Treatment Plant No. 2 as required by HRS-DCPHU. We are at a loss to understand rhy another permit modification ie necessary as the reservoir by-pass ras mandated by the original permit modification. At this time, the City requests the Consent Order be terminated at the completion of the HRS inspection scheduled for 1:00 p. m. this afternoon. i 7 elf. ~.f i r L tl ~ 6 av. e Si' 7~~ U- 1,q~ CITY OF ~7 rgtfa.dle b"eaele - 7~MCdQ Q17WL Pk-fs fl.~w,. t t~i3 D00 SANDPIPER LANE ATLAATiC rEAC11, Fl.OROH Jii1)yWl TELFPIIOYE (V0112fL58JC FAX (9M12CL5{y) Karch 31, 1993 Ms. Blanca Rodriquez En•+ironmental Administrator Potable Water Section DEPARTMENT OF ENVIRONNENTAL REGULATION Northeast District 7825 Baymeadors May, Suite B-200 Jacksonville, Florida 32256-7577 RE: DER fRODRIBUEZ) LETTER TO CITY (LEINBACH) DATED 9/18/92 Subject: Mater Treatment Plant Improvements Consent Order No. 90-0199 DER Permit No. WC16-160687 53G Project lie. 8505-19-01 Atlantic Beach, Florida Dear Ns. Rodriquez: In response to the referenced letter re are enclosing the attached status report to apprise you of current conditions of the rater treatment facilities for the City of Atlantic Beach. Ae you may discover, the City has endeavored to accomplish the required improvements required by your agency and are attempting to further improve our system per the requests of NRS-DCPHU. At the present time re are exceeding the consent order mandates to include the replacement of the existing aerator at Mater Treatment Plant Ko. 2 and have received a permit authorization from HRS-DCPHU. On March 24, 1993 the City applied for another permit modification to install a reservoir by-pass line for the reservoir at Water Treatment Plant Ho. 2 ae required by HRS-DCPHU. Me are at a loee to understand rhy another permit modification ie necessary ae Lhe reservoir by-pass vas mandated Dy the original permit modification. At this time, the City requests the Consent Orde.- be terminated at the completion of the HRS inspection scheduled for 1:00 p. m. this afternoon. T ~, ~ I Q 5 l ~ ! 6 ~ u X i C i I V W C ~ i E ` W ~ ° ~ g s S 0 0 Z W O 4 1 H a ~ W { . ~ x O ~ W 4 p U Z d U ti 1' Y ~ F 6 c+ ^~ j I W I U I Q H W LL Q F I n W W O r m .] LL a .. h ~ U LL = o a' d ~ e ° `-' ~ Q ay z Fm ° ~ U W I I o U U I ~ U 6 ~ i ~ .z a i a ' I m r m te Q _ K ' I . a J a w YI o a Q Z ~ W o z U V O ~~ a c~ g ' ~ v~ I ~ I ., a I W W W 4 J O ~ l ~ ~ v o o y 4 o a f, a~ ~ I I I m~ ' I ,~ I K I I ¢ :J G G 01 w ai "' _ ~ „ g~~ OI I ~ ~ ~ ~ vI ~ ~ o wl aC ru 'IJ ~ Y 3 O y W o'm ~'O i rv UI W~ m w. V O m. m !~ ¢~ N ' ~ ~ j 6 t=+ S m r 3 O 5..' Y7 a W » U: Y. m I ~ N' S: HI G. Z uli ~ ,•~,O m ~ i S NI m. .~ V I I . .a i t . i C 2~'~~ m ~~ I I l F v O ui 3 3 wI y p I = l j O ~ m W I I I I z w V ~S! ~5 BID N0. 9293-12 - FURNISH AND INSTALL TNO (2) HYDRAULIC HANDICAP DOOR OPERATORS AT CITY HALL TOTAL ANOUNT BID FOR THO (2) BESAN 150, OR EQUAL, ILINDICAP OPERATOR PUSH APPLICATION POR CITY HALL DOORS, EACH KITH TNO (2) WIRELESS HALL BRITCHES AND ONE (1) WIRELESS RECEIVER, ALL INSTALLED: (Dollars) SUBlfITTAL: BIDDER BY BUSINESS ADDRESS SIGNATURE CITY, STATE S ZIP CODE TITLE BUSINESS TELEPHONE in the award process. Established procedures for processing bide will be followed Sf none of the tied vendors have a drug-free workplace program. A farm for Chia cettifitation £s Sncluded with the bid forme. Joan LaVake Purchasing Agent * * * * * * * * * * k * * * * * * * * * * * * * # * * * * * * * * * * * FLORIDA TIMES-UNION: Please publish one time ort Fridxy, March 12, 1993. Submitted by Joan LaVake - 247-5818. CITY OF ATLANTIC BEACH INVITATION TO BID 800 SENT\OLE ROAD ATLA.\TC BEACH, iT.OROM J2iU-WS TELFAIO~E 19011 Nf-f800 FA%(90112(4VDJ NOTICE is hereby given that the Ci[y of Atlantic Beach, Florida, will receive sealed bids in the Office of the Purctlas irg Agent, City Hall, 800 Seminole Road, Atlantic Beach, Florida 32233-5445, until 2:C0 PH, Tuesday, lfarth 30, 1993, after vhich time [hey will be publicly opened and read aloud to FURNISH AND INSTALL Tl0 (2) HYDRAUL iC HANDICAP DOOR OPERATORS AT CITY HALL. Bids shall be submitted in duplicate, and shall be enclosed Sn an envelope endorsed "HID N0. 9293-12, HANDICAP DOOR OPERATORS, TO BE OPENED AFTER 2:00 PN, TUESDAY, MARCH 30, 1993." Speclf ice [lone and Bid Forma, and information regarding [he bid, may be obcained from the Office of the Purchasing Agent, 800 Seminole Road, Atlantic Beach, Florida, telephone (904) 247-:800. Goods and services proposed shall meet all requirea._nts of the Ordinances o£ the City of Atlantic Beach. the Clty of Atlantic Beach reserves the right Co reject any or all bids or parts of bide, valve informalities and [echnicalitles, make award in whole or part with or without cause, and to make the award in what is deemed to be in the best interest of the Ci[y of Atlantic Beath. PUBLIC ENTITY CRIMES - Any person submitting a bid or proposal in response [o this invitation must execute Form PL'R 7068, SHORN STATEMENT L'KGER SECTION 287.133 (A), FLORIDA STATUSES, ON PUBLIC ENTITY CRIP(ES, including proper check(s) in [he space(s) provided, and enclose i[ with the bid or ptopos al. However, if you have provided [he completed form to [he submittal address listed Sn this invi Ca[ior. and I[ vas received on or after Sanuary I, 1993, the completed Corm is no[ requ Sred for the balance of [he calendar year. IDENTICAL TIE BIDS - In accordance with Section 287.087, Florida Statutes, effective January 1, 1991, preference shall be given to businesses with drug-free workplace programs. Nhenever [vo or more bids vhich are equal v1 [h respect to pr it e, qual lty, and service are received by [he Stale or by any political subdivision for [he procurement of colmnodicles or contractual serv It es, a bid received from a buslneas [hat cer[if les [hat i[ has implemented a drug-free workplace program shall be given preference ...,. ~............ ,_. _...... ._..ac.._. March 12, 1993 BID N0. 9293-12 - FURNISH AND INSTALL TNO (2) HYDRAULIC HANDICAP DOOR OPERATORS AT CITY HALL Nailing L13C: Aldoore of Florida, Inc. 9452 Phillips Nighvey Jacksonville, Florida 32256-1332 (904) 292-4346 Door Control, Inc. 7111 !fain Stree[ Jacksonville, Florida 32208 (904) 765-5669 Aldor Sales, Int. 6666 Stuart Avenue Jacksonville, Florida 32254 George P. Coyle 6 Sona, Inc. 2361 Dennis Street Jacksonville, Florida 32204 CITY OF eoo sFatnOtE RwD y_ _._ --- -. -_ ATLANTIC 6F.1CH. FIARmN J12!SJH! TELFAiOhE 19WI W4Ja0a ~ ` FAC H01114151OS April 12, 1993 AWARDS COPLMITTEE MINUTES TUESDAY, MARCH 30, 1993 The Axarde Commitree me[ on Tuesday, Mazch 30, 1993, a[ 2:00 PM, [o receive bid advertised as Bid No. 9293-12 - FURNISH AND INSTALL TWO (2) HYDRAULIC HAFDICAP DOOR OPERATORS AT CITY HALL. Present at the bid opening were Commissioner Glenn Edwards, CS[y Manager &Sm Leinbach, Building Official Don Ford, and Purchasing Agent Joan LaVake. Invd[atione to Bid were mailed to four (4) prospecclve bidders. One (1) bid vas received as follows: TOTAL PRICE BID Door Control, Int. Jacksonville, FL E 2,795.00 For several monchs, ve had been discussing [his protect vich [he only two vendors in coin who had responded to our requests for quotes. I[ is possible these are Che only vendors in a vide area who provide these door openers that are furnished and installed Sn compliance with ADA requirements. During these discussions, and a lacer demonstration ac City Hall, staff was convinced that the hydraulic mechanism (quoted by Door Control, Inc.) vas superior to the electromechanical device quoted by Aldoora of Florida, Inc. A[ this point, it appeared the acquisition could be classified as "Sole Source" in accordance vich the City's purchasing procedure. However, since there vas a possibility that at leaec one of [he three remaining vendors on our mailing lIs[ might be able co bid, xe certainly wanted [o provide [hat opporcunicy. In view of the above, it Ss the consensus of the Axards Committee chat i[ recommend to [he City fomm£ssion [hat £c steep[ the sole bid from Door Con crol, Inc., In the amount of 52,795.00, and make the award accordingly. Respectfully, Joan LaVake, Purchasing Agent I ~ U o' F, Q ~; +~. 6 n~ .. F O~ c ~ x W i e Y n 4 W O or o ~m 1 ~ D 2 W U O m c o Q C O ° m . . . m N ' Y I u K Y a ~ T a V ~ a W C +1 C W I a c o Q j N E Y a V E F Y ~ _ O U 0 Q O V a ~ 4 o 1 ~ i fC N W N ~ z ," x n l r a. l r r ~ Y ~ W U r.t J K r W LL a z u _ O O 0 U ~ ~ U FI YW ~ ~ () m W U U o o Y Z o a p m yi u r~ v l U 4. F n i~ U r ~ Z Q w W ~ ~ m Z ; ~ I Q ~ w 6 Z W V O y 2 O aC 6 V H ~ 7 ?j ~ I I ~ o I ~ "~ 6 '^j N a a t m u Z 4. % N y ., jj ~ Nj O W .-i ~ I ~- m . I .] 'O •~• S > U W m z O O SI p o < ~I I I a ~ z° z ~ ' x U I I r Wj m F"' s. U 6I O i OI O Zj F H O o w 6 O G Z .. T t+i <•.z¢ iF O k~l o -I O ~ U< m O ~ W n Q ~I I W U 1C U °' v ~ ~ $ ~ ~ m ~. z 3 G .y ~ N .a ~ i m ~ [[--.~ m SS ~ F U K I 5 G O.' -+ j m W CJ O! ~, O£ ~1 O Z 66 ui C C Yl 2 iC m N F p . 2' m °` IL ~ M I O 2 . 11 F h. a U F 3 y S U rJ O.i W i O 6 O Y y ~ N M1l V D Z W 41 41 Y' = o'~s R m l ~ I G M y e i~ M ~ Fi !u ~ m . F 1 py. S p ,pL.L pp 0 U I h fJ = m m I I f ~ ~ ~ O O 0 O 6 O F. W j 41 l W Y] Z f /1 O O I ~ W J ='' , I F U W 1' K~ Z 0. F H ap W D ~ Z ~ O i m t F 2 i f V f F CITY OF l4lla«tie S"eatls - ~latidu 800 SENLNOLE ROAD -- -- ~ Ai1.AMIC BEMCN, FLORBl1 J22/J-SMS TELEPHONE 19 W1 ]!1.5800 -,RATS \2 FA%19M)3(FJbS DATE: February 26. 1993 TO: .loan LaVake, Purchasing Agenc FROM: 1)on C. Ford Buildine Official Forvarded to you herewith are specifications and other pertinent informa- tion necessary for you to call for bfds on project to be entitled: Demolition of !10 Church Road Atlantic Beach Florida Par[ of Government Lot 3, Dormers Replat RBt172060-0000-1 Funding for this pra~ect is identified as follo-rs: Other Contractual Services Account No. 1-1006-516-300 vich an approved budgeted amount of ;i.000.00 FUNDING APPROVAL: ~iP~ 3 7 y3 Director of Pinance _ _ v4c - .. ~ y...-~-...r_. _ _ _._. Gtid:6.~dtn:.rucsc..~_. BID N0. 9293-11 - DEMOLITION OF HOUSE AND REMOVAL OF DEBRIS 10 CHURCH ROAD IN ATLANTIC BEACH TOTAL LUMP SUN PRICE BID FOR TOTAL AND COMPLETE DEMOLITION, INCLUDING FOUNDATION, OF HOUSE AT 10 CHURCH ROAD IN ATLANTIC BEACH, AND REMOVAL OP DEBRIS. 00 NOT INCLUDE IN TRESE PRICES TBE COST OF NECESSARY PERMITS OR DUMPING PEES WHICH HILL BE HANDLED BY THE CITY: SUBMITTAL: BIDDER BUSINESS ADDRESS CITY, STATE A ZIP CODE DATE SIGNATURE TITLE AUSINESS TELEPHONE [he bid or proposal. However, if you have provided the completed form to the submittal address listed in this invitation and i[ vas received on or after January 1, 1993, [he completed form !s not required for the balance of the calendar year. IDENTICAL TIE BIDS - In accordance with Section 287.087, Florida Statutes, effective January 1, 1991, preference shall be given [o businesses with drug-free workplace programs. Whenever two or more bide which are equal with respect to price, quality, and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certlf ies that i[ has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing bids will be followed if none of the tied vendors have a drug-free workplace program. A Eorm for this certification Ss included with the bid forms. Joan LaVake Purchasing Agent * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * FLORLDP. TIMES-UNION: Please publish one time on Friday, March 12, 1993. Submitted by Joan LaVake - 247-5818. CITY OF J~llawtle ~iae/r - ~(~~ .__ 000 aEM12CiOLE R09D -- ATLA.\TC aF.9CN, FI.ORm1122/15M5 'fELFA9p\E 190112!1-SaOa FAX 1909) 2fF5lM Hatch 12, 1993 CITY OF ATLANTIC BEACH INVITATION TO BID NOTICE Se hereby given that [he C1[y of Atlantic Beach, Florida, will receive sealed bids in the Office of the Purchasing Agent, CSty Hall, 800 Seminole Road, Atlantic Beach, Florida 32233-S44S, until 2:00 PH, Tuesday, March 30, 1993, after which they will be publicly opened and read aloud for DENOLITION OF HOUSE AT 10 CHURCH ROAD IN ATLANTIC BEACH, FLORIDA, (LEGAL DESCRIPTION: pgRT OF GOVERNMENT LOT 3, DONNERS REPEAT REt172060-0000-1), AND REMOVAL OF DEBRIS. Bide shall be submitted in duplicate, and shall be enclosed in an envelope endorsed "BID N0. 9293-11, DEMOLITION OF HOUSE M'p REMOVAL OF DEBRIS, TO BE OPENED AFTER 2:00 PM, TUESDAY, MARCH 30, 1993." BSd Forma, and informaClon regarding the bid, may be obtained from the Office of Che Purchasing Agent, 800 Seminole Road, Atlan cic Beach, Florida, telephone (904) 247-5818. Bidders must furnish the following PITH THE BID: 1. Bid Bond in the amounc of SS of the bid. 2. References testifying [o [he quality of work. 3. Original (copies are unacceptable) insurance certiClta [e a, naming the City of Atlantic Beach as Certifies to Holder, shoving [hey have obtained and will continue [o carry h'orke rs' Compensation, public and private liability, and property damage insurance during the life of the con[ratt. Goods and services proposed shall meet all requiremen [s of the Ordinances of the CS[y of Allan [it Beach. The City of Atlantic Beach reserves the right to reject any or all bids or parts of bids, valve lnformalitles and techn icallcles, make ava rd in whole or part with or vi thou[ cause, and [o make the ava rd in what is deemed [o be fn the best interest of the Ci[y of Atlantic Beach. PUBLIC ENTITY CRL"ffS - Any person submitting a bid or proposal Sn response to [his fnvf cation moat execute Form PUR 7068, SNCRN STATEMENT UNDER SECTION 287.133(A), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES, including proper check(s) in the space(s) provided, and enclose it with BID N0. 9293-11 - DEMOLITION OF HOUSE AND REMOVAL OF DEBRIS AT 10 CNURCH ROAD IN ATLANTIC BEACH Mailing Liet: Durham Parker Professional Tractor Vork Kimmins Recycling Corporation 926 9th Avenue South 140 Stockton Street Jackoonville Beach, FL 32250 Jacksonville, Ft 32204 246-2511 350-9336 J E M Construction 6 Wrecking 10750 Nev Rings Aoad Jacksonville, FL 32219 764-8841 All Plorida Trucking, Int. 9017 Berry Avenue Jacksonville, FL 32211 721-2095 Rcalco Nrecking Company 8707 Somers Road Jacksonville, PL 32226 757-7311 Richardson Enterprises, Inc. P. 0. Box 4475 Jacksonville, Fv 32201 381-3028 A 1 Marine 4 Commercial Wrecking Company 8043 Buffalo Avenue Jacksonville, PL 32208 768-7688 ABC Cutting Contractors of Jacksonville 1575 Main Street Atlantic Beach, FL 32233 245-1656 Burkhalter Wrecking, Inc. P. 0. Box 2407 Jacksonville, FL 3220: 354-7813 Nygema House 6 Building Movets Stale Road 218 Middleburg. FL 32068 764-9509 E. D. Asian 4 Company, Inc. 216 McCargo Street Jacksonville, FL 32220 781-7483 CITY OF ~laKltc 8taek - ~letida !Y9 SEIwQiOLE BOAD ATI.MT7C BF.SCIi. FLORm1 JZLL}JYJ 7ELFP11011E 11M1 Sf1~JS00 vAx oai xxJeos AWARDS COMIITTEE MINUTES TUESDAY, HARCH 30, 1993 The Awards Committee me[ on Tuesday, March 30, 1993, at 2:00 PM, [o receive bid advertised as Bid No. 9293-11 - DEriOLITION OF HOUSE AT 10 CHURCH ROAD IH ATLANTIC BEACH. Yresent at [he bid opening were Commissioner Glenn Edwards, City Manager Kim Leinbach, Building Off iclal Don Ford, and Purchasing Agent Joan LaVake. Invitations to Sid were mailed to eleven (11) prospective 6ldders. Four (4) bide were received as follows: TOTAL PRICE BID Omni Demolition, Inc. ; 1,545.00 Jackeonv111e, FL E. D. Aelan b Company Jacksonville, PL Kimmins Recycling Jacksonville, PL 2,330.00 2,800.00 Omni Demolition, Inc., met all bid requirements and spec ificatione. IC Se, therefore; the consensus of the Awards Committee [hat it recommend to the City Co®isaion that it accept [he low bid from Omni Demolition, lnc., in the amount of ;1,545.00, and make the award accordingly. Respectfully, Joan LaVake, Purchasing Agent April 12, 1993 ~. w a d ^I a O Y E `o ti Y d Y Y ~ 0 Q _~ ~. 0 J LL LL = OV F W V m U H Z Q sa O_ m LL 0 O a J m H z > W O M V I O °1 ¢ o m N.] n I •Y ~" P n i I C x IY N w .-i Y r1 t0 M ~ > W G L.1 ~ m Q 6 Y 6 o a ~ U '~ 2 I 7 ~ b. o w O 2 W ti l O W 4 1 S U a ~ fJ ~ P P. U p, I Y ~ r N pi . y ~. T I Y q ~y ^ 1 p ~!K ~ N ~ O Z i F 3 P 9 W O Z 41 C P ry ~ i I Q h m I r I.~y m O =l Y. y c ~ t, a o b;2 ~ Z Q O I m W N F 2 W U i f Y m P I 0 ~ di N ~~ `~ w R C p C e d 4 O n d C U N Q tl > E -+ e `o = `; d m °' n Q Q T U 4 e~ U 5 N C O TI u .> A W V F d ~.4 E M O ? V C O u y L Y V U d tp 5 ti Q V W ~_ C fifiV rdi O , O .r ...~ •v > LL >. o L % LL = a .+e 0 V w u ~ m } Q ~ " ~ m V U 2 b u Q > t Q ~ W w c v .~ v r e e M y e0 C C b m E O O T U W a o m Y U N N ^I .J .4 W ti 7 N C O 4 N d Y Y V a m m> I d 4 p "' o O w w d u s (y S I m U s ~ d ~ V q V y G j a d a N m Y Y. (A i~ .z rf ~I H FI O , 2 9 P'~ rn W OI ii LL o ~ w O 1 c ' I m ~ o . c '. i O ~' ~ a m ~ ~ E ., i v ~;a f j = a O m WI 2 W U _E ~w VI ti ~I u m;o A u a m.N M W OI F ~ C V p ~ d C ti O ~ U N O E e c a o o t ~+ m d c.'~ a w o' c a ti Q 0 Q r LL LL = OV F. m UV H Z Q t Q RI O~i ~~ "'.°: 5; I11 0 a N ~ ~ _C m.~ m m, ~_ LL ' ~ ~ ^. C 'l 21,C o Q a,a J ~ J Q O +~ .] F W e~ 6 Y O .-1 U N M ~ 7 ti C O O Y m O JC V V O d xti q c 0 .~ u .a d W w c d ~ .1 ,~ rl 7 U C O d N .+ s m u d O 41 "1 ms m and d m m c o u ,+ .~ .y m .~ u > .+ c c o o s 6 ~c s u o m U ') m C Y dJ d W C M ao d C N 4l N ~ i a c M O u N V Y d U a m N "1 i W V Ip f_ f x W H 2 W U a W V I a u i ql C ~ LL a LL Q Q Q m _~ D ~ m W H I ~ I 3 U W m Y F, H = F W W Y M W '' ti ..~ Y F. m ~ _ d p HI I I ~ I I I CITY OF ritlla«t~e E"caele - ~leTlsfa 81p SENLIOLE ROSD __-__.__~ ATLANf1C BFACII, FLORIDA 122515885 TFLFPNOM1E OGI 2(15800 _~"lli.. \/`w FAx OW) 2115805 DATE:_~. @' X997 -~-_ T0: J/o~an LaVake, Purchasing ggent FROM: n~}y~,(0 /~ /~,(OAJ/l/ln/ CkIK~ f71r 1Qf~`uC Forvarded to you herewith are specifications and other pertinent Snforma- [ion necessary for you to call fot bids on project to be entitled: l_ Funding for this project is Sdentlf ied as follows: with an approved budgeted amount of S ZOD FUNDING APPROVAL; ~' Gl 2/x(,3 Director of Finance ~~~~ EID N0. 9293-9 - RELOCATION OF ANTENNA AND REPEATER TOTAL AMOUNT BID TO RELOCATE ANTENNA AND REPEATER IN ACCORDANCE VITH SPECIFICATIONS: SUBMITTAL: BIDDER BUSINESS ADDRESS CITY, STATE b ZIP CODE SIGNATURE TITLE DATE: BUSINESS TELEPHONE another City frequency. 13. Upon completion of this work, contractor will check the VSWA of the newly installed antenna at the water tower. If excessive reflected power is observed, steps will be immediately taken to correct the problem prior Lo the Police Department changing back to the Police frequency. 14. The contractor shall have 60 days to complete this work. The City shall be notified of any unexpected delays. 15. Any exceptions to this bid shall be submitted with each bid. 16. Each bidder shall list the names and addresses of all subcontractors that he will utilize for this project. same ground rod. 6. Decibel Products DB-264 antenna. 7. Relocate the base station from its present location to the new location. The duplexer cabinet will be on top of [he radio cabinet. Any retuning of the base station and/or the duplexer will be Lhe responsibility of the contractor. 8. Transmission line will be elevated from the water tank to the new water plant building. The elevated cable will be supported by an appropriate messenger cable. 9. Furnish and install a new control station in place of the existing base station. Control station specifications are as follows: Intermittent duty cycle; transmitter power output: 25 watts: transmitter frequency: 155.610 Mhz: transmitter tone frequency: 156.7 hz; receiver: sensitivity: .30 microvolts; selectivity: -80 db; intermodulation: -80 db; spurious rejection: -80 db; image rejection: -80 db: receiver frequency: 154.875 mhz; receiver Lone frequency: 156.7 hz. The control atat ion shall be equipped with a hand-held microphone and internal speaker. A remote control interYace shall be provided to interface between the existing console and the control station. It shall be Dossibie Lo operate the local microphone without the need to disconnect any plugs or cables to the remote control interface. The output of the interface to the console shall not be effected by the setting of the internal speaker volume control. Thus it shall be possible to !urn the volume down of the internal speaker without reducing the level to the dispatch console. It is not required to remotely disable the receiver tone squelch from the dispatch console. A 110 volt power supply shall be provided for the control station. The control station shall only transmit from [he dispatch console when the transmit button on the console is depressed. In the event that any other buttons on the console are depressed Ce.g. repeater disable, Fl/F2, or CG disable), this will have no effect on the operation of the control station to transmit. Any modifications necessary to accomplish this are the responsibility of the contractor. The control station and power supply will be mounted on an aDPropriate shelf. The control station and power supply will be grounded to the existing ground system. A telephone lightning protector shall be installed at the control station. Antenna to be connected to the existing transmission Tine lightning protector. 10. Reconfigure the existing antennas on the Police/Fire Department tower as follows: Control station shall be connected to the existing DB-262 antenna that is in use fnr the Intercity/Sheriff's Net base station. The existing DB-261 antenna for the Police Department repeater station will be connected to the Intercity/Sheriff's Net base station. The top antenna will be connected to the Fire Department base station. 11. .Any modifications to the General Electric dispatch console will he the responsibility of the contractor. l2. Contractor will coordinate the relocation oC the base station and duplexer to the new location with the Police Department in order to provide minimum down time of the Police frequency. During the down time, the Police Department will use BACKGROUND: Presently the City of Atlantic Beach Police Department operates a VAF radio system. The base station equipment consists of a General Electric HASTR II, 100 watt, remote/repeater station. TxAx Model 28-37-01 duplexer. Decibel Products DB-284 antenna, LDF4-SOA transmission line, and s General Electric 2500 series dispatch console. The purpose of this bid is to relocate the repeater station to the city-owned water tank at 469 ltth Street, Atlantic Beach. aUALIFIGATIGN3 OF BIDDERS: Each bidder must: ). Be thoroughly familiar with maintaining the General Elects c MASTR II repeater station and 2500 series dispatch console. 2. Be established at least 5 years as a radio communications service facility with an office in Duval County. 3. Be thoroughly familiar with the installation of antennas, transmission lines, and towers. 4. Conduct an on-site visit to become familiar with this project. 5. Insurance: Before and until acceptance of the work, the contractor will procure and maintain at its sole expense insurance of the types and minimum amounts stated below: Yorkers' Compensation----$500.000 each accident employer's liability; Comprehensive General Liability----$1,000,000 each occurrence, $2,000,000 annual aggregate for bodily injury and property damage. Contractor will submit a Certificate of Insurance to the City prior to commencing any work. SCOPE OF YORK: Furnish and install the following: 1. Twenty (20) foot Rohn 25G tower, consistinA of one O> each ten (IO) foot section, one tl) each appropriate ten (IO) foot top section, base plate, and side bracket on the water tank walk way at the designated location. The side bracket shall be welded to the water tank dome, and the base plate will also be suitably fastened to the walkway. After welding to the tank, all surfaces will be cleaned and an appropriate primer for urethane paint will be applied. This primer will then be ro vered with paint of the same color as the water tank. (Note: paint can be obtained from the Sherwin-Yilliams Industrial Paint store nn Beach Boulevard. 2. LDFS-SOA, 7/B inch transmission from the antenna to the transmitter building. Transmission line to be properly fastened to the climbing ladder at a maximum of three (3) foot intervals. 3. Proper transmission line connectors and Jumper cables. Connectors exposed to the outside em ironment will be properly sealed using Vapor Yrap and tape. 4. Polyphaser IS-50 transmission line li4htninq protector at Lhe duplexer. 5. Transmission line to be grounded at the top of the tower and at the bottom of climbing ladder to the water tank using transmission line grounding straps: and at the duplexer to a contractor installed 8 toot ground rod using t4 solid copper wire. The base station cabinet shall also he connected to this of the calendar year. IDENTICAL TIE RIDS - Zn accordance with Section 2b7.087, Florida Stacu ces, effectiv a January 1, 1991, preference shall be given [o businesses vich drug-free workplace programs. Whenever two or more bids which are equal with respect [o price, quality, and service are received by [he S[a[e or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that i[ has implemented a drug-free workplace program shall be given preference in Che averd process. Established procedures for processing bids will be followed if none of [he tied vendors have a drug-free workplace program. A form for this certification Ss included with the bid forma. Joan LaVake Purchasing Agent # } # # # * * * } # * } } # * * * * fi fi * # * * # # * # # # fi # * fi fi * FLORIDA TIMES-UNION: Please publish one time on Priday, February 26, 1993. Submitted by Joan LaVake - 247-5818. CITY OF ~llartle $'eack - ~(aeCsfa B00 SE.NI~OLE ROAD '-'- ATLA\'t[C 9EACN. FLORmA ?]21J :4J< TELEPHONE. 1901134FS90D /\ a.~ fA% 19W1 SPR50p5 February 26, 1993 CITY OF ATLANTIC BEACH INVITATION TO BID NOTICE is hereby given that the City of Atlantic Beach, Florida, will receive sealed bids in [he Office of the Purchasing Agent, 800 Seminole Road, Atlantic Beach, Florida 32233, until 2:00 PH, Thursday, Harsh 18, 1993, after which time [hey will be publicly opened and read aloud for the following prof ec[s: BID N0. 9293-5 - ONE (1) HICROFILH READER PRINTER (For City Clerk's Office) HID NO. 9293-6 - ONE (1) BACKROE-LOADER 4%4 (Por Public Yorks Department) BID NO. 9293-7 - ONE (1) RIDING LAIiN HOitER (For Pu61ic Notka DepartmenC) HID N0. 9293-8 - ONE (1) BODY WIRE SYSTEH (For Police Department) BID NO. 9293-9 - RELOCATION OF ANTENNA ANp REPEATER (£or Police Department) Bids shall be enclosed in an envelope bearing [he appropriate bid number, title, bid date and time. Spec if icationa and Bid Forms may be obtained from the Office of the Purchasing Agent, City Hall, 800 Seminole Road, Atlantic Beach, Florida 32233, telephone (904) 247-5818. Goods and services proposed shall meet all requiremen cs of [he Ordinances of the Cicy of Atlantic Beach. The City of Atlantic Beach reserves [he right [o reject any or all bids or parts of bids, valve informalities and technicalities, make award in whole or par[ with or without cause, and to make the award in what is deemed [o be in the best interest of the City of Atlantic Beach. PUBLIC ENTIiY f,RINES - Any person submitting a bid or proposal in response to [his invi[~cion must execute Form PUR 7068, SHORN STATEHEN7 L•NDER SECTION 287.133(A), FLORIDA STATUTES, ON PUBLIC ENTITY CRIHES, including proper check(s) in [he space(s) provided and enclose it with the bid or proposal. However, if you have provided the completed form [o the submittal address listed in Chia invitation and i[ vas received on or of ter January 1, 1993, the completed form is not required for the balance CITY OF ATLANTIC BEACH CITY COMMIS S70N MEETING STAFF REFORT AGENDA ITEM: 5.F. RELOCATE ANTENNA AND REPEATER SL'BYITTED BY: DAVID E. TNOYPSON, CNIEF OF POLICE DATE: AFRIL 5, 1993 6ACKGROUND: The Pollee Department's couunlcatlons equlpm ant has been a consistent problem for many years. We have had three different comps nles work on the equ lpment to bring It up to an acceptable level, but none of them have been able to malnlain the signal strength that xe need. In each case, thF equipment has Deen tested and found to be In good working order, but the radios do not send and receive adequately [or our of [ICers nn the street. Caentu ally, I contacted General Electric with the problems, and they .;per ifically sent Murphy Communlc atlons to work on the equlpm ant. One of llu rph y's recommendations was to move the antenna and repeater to a hlyher, more cvnlral location. The Atlantic Basch water tower xas select eJ as a good sight [or the equipment. Murphy visited the sigh[ at Lhe water plant and Id entlficd modlfic atlons necessary to house the equlpmen 1. We obt alned a change order to add the ueeJed moJificallons to the building being built at that location. Murphy then prepared bid specifics dons [or the Police Department so that xe could bid the proJec 1. The Did from Communications Services came In 'a 4S1 under the bid from Nurplry Communication s. Cuounlcations Services is an excellent company that cu rrcnlly services the Police Department Yolorola radios. Iluweve r, Murphy Communications has a more detailed unJrrstan ding ui our -ons o]e unit and base system, and Murphy Is also working with our communlcatimrs staff and E9I1 personnel to make other aJdlllons and upgrades t, our syslcm. it is [+~r this reason lbat we recommend accepting the Did from Murphy C.ommunic ati-•ns t.. perform the necessary services. i[ there was a grcaLcr Jif tore nr ~: iu Ue. biC amuunls, then we may Dave recommended different ac lion .ur Ihi:; proje ~t. W~~ wish to avofJ a pos slble eon filet with two separate companies working un the +•yn lpmeu t, and nn one to hold accountable It the suslem fails to perform. I: Yarphy handles the proJec t, then they will be held solely rc::punslble to the performance of the system. RECOYNENOATION: THE COMMITTEE RECOYYF.NDS THAT WE ACCEPT THE BID FROM MURPHY COYYUNICATIONS TO PERFORM THE NECESSARY WORK ON THE POLICE COYYU NLCA TIO\S SYSTEM. ATTACRNENTS: R.F.F. REVIEWED BY CITY MANAGER A r,E%DA ITCY: B1D NO. 9293-9 - RELOCATION OF ANTENNA AND REPEATER MAILING LIST: Spectral Engineering, Inc. 11215 B[. Johns Industrial Parkway Jacksonville, FL 32216 Communi<ationa Eaet 19 South 12th Street Jacksonville Beach, FL 32250 Eagle Communications, Inc. 6196 Lake Gray Boulevard Jacksonville, FL 32244 Motorola Communications b Electronics, Inc. 7825 Haymeadove May Jacksonville, FL 32256 Applied Communi<ations Technology, Inc. 6945 Phillips Highway Jacksonville, FL 32216 Baker's Ele<tronica b Communications, Inc. 5860 TSmuquana Road Sacksonville, FL 32210 Engineer Service Corporation 13080 Mandarin Road Handarln, FL 32223 Murphy Communlc atione, Inc. 2230 Je rnlgan Road Jacksonville, FL 32207 Hecht Co®uni<a[Sons ~i161 Phillips Alghvay Jacksonville, FL 32216 Crystal Covmiunlcac ions 426 S. Edgevood Avenue Jacksonville, FL 32205 ~.._.r_-n.,.,.,~a - ..~~ CITY OF lf<tlarlie ~tae% - ~loztdat !00 SEMIMOLE ROAD -.~ AM~TIC aF 1CN. iLORDH Jl3J}SMS TFIEPHO!YE IPap U9-JlOo April 12, 1993 AWARDS COMMITTEE HINUTES THURSDAY, HARCH 18, 1993 The Avarda Committee met on Thursday, March 18, 1993, a[ 2:00 PH, to receive bid advertised as Bid No. 9293-9 - RELOCATE ANTENNA AND REPEATER AT PUBLIC SAFETY BUILDING. Present at the bid opening vere Director of Public Works Robert S. Kosoy, Ase is [ant Director of Public Works Brnie Beadle, Building Official Don Pord, City Clerk Maureen King, and Purchasing Agent Joan LaVake. Invitatiena to Bid vere mailed [o ten (10) prospective bidders. Tvo (2) bide vere received as follows: TOTAL PRICE BID Communications Service S 5,980.00 Jacksonville, FL Murphy Communlcatlons Jacksonville, FL 6,264.00 After [he bid opening, an evaluation meeting of the Awards Committee me[ on March 31, 1993. At this meeting, represented by Commissioner Edwards, Police ChleF Thompson, and Purchasing Agent LaVake, a decision was made, based upon the considerable experience of Murphy Communlc scions in the historical comp lexitiea of the public safety c ommunicatione, to recommend to [he City Commission that it accept the second low bid from Hurphy Commun ica[ions in the amount of 56,264.00 as [he loves[, most quallf led bid meeting bid requirements, and make the award accordingly. Respectfully, Joan LaVake, Purchasing Agent x 3 C 1r c ~ u n c o E o r o a O d ~ O _~ ~. J LL LL = OV F W ~. III U' V H 2 Q J a Y I 0 z. zi v wi 5, nl ri a N~ rn; O m O Z 0 a m 0 O LL U M F h U q u d d w.. 4 N E .E 4 qa a n. u • ~ti a.. T > q G I O e m q Y V V V q O 7 ~ g W I - `r- - ----r- W U K a ~_ 2 7 W V Q 6 F X W W V h W O V O Q O P LL °` `+ q b ~ •~ ~ N n d Y d M ~ W d U 6 o t ~ q m Z v 7 U u ' i ' ~ ~ W N V V ~ q Q h ~ O e " ~ d „ e u LL G .y V ~ W P > V vi G O Q w u p V Y 3 V 1~ o q = a ti ~ i n P N P OI z m Q m f 2 O m ti Z w f O U d 0 4 ~ O O m .~ N ~ O O .U. t a ~ a '~ ~ w gl ~ ~ z 7 pe ` ~ ~~ .i _: C 0.I c I n c o E o t Y 8 N Y D p 0 Q 0 J LL LL = 0 F}- W V m U F 2 a J Q 4~ di of S .,~i~ c i ~I ul ~ 0 m ai LL P Z O z°I Q 9 J m, 7 t w M , 4 u w ~ J 9 rY c w .., m o V N w Y d V M m F 5 O U a 1r m .w N w i ti C ti O o w V Y V V w m U ~f a d V T Y V r1 N 4 r-1 m V M a > c r o O w ~ ~ u o m m z .a -~ ~Io ~~ N XH V. W N m o 6' ~ +~ U H m ~ 4 pp Y o c .~ d ~ .y U > > W m n C U wwa g w u Y o m u F ~G> 2 c a Y R E m. . +~ V ~H PH 41 M 7 % C ti O O m C Y V V ti m Z "! W _7 _0 m 0 m F+ I I Z N H 2 W f f U I D~ E < K O m LL Q Q 5 a H ni a ~I `a 3j a al u 'c c nw O E > ~ ~ o = do 6 ~ ti y o d ~Y O N V ]G L . Y Y G Op 6 9 O +~ S 4 b q b C b ~ H O V T M O Q u 4 b Y ~ nl O ry H LL +1 ~ w G ~ O LL = ~ Y p V q V ~Y F W ..., V m U Z U w Q C J ub Q 6 M ti ti ~ i O• C W O b C Y ~ V U l0 N "i O u N Y M ~y F .y M 4 y O C r O V W W Y a u ~ m N `) L a, of t m c v z '~ i nl a °~ ~ N~ P Q O ~ QI ~ W ^~ I ~ m ~ ~ _ LL m i ti 4 r ~ °' ~ o ~ r K U Z < Z O <<U F I~ ~I H ~ Y, N F 2 W 0 U g a m c 7 CITY OF t/0 SF1.4NOIE AQ1D AT~nTC 6EAO1, FLOR~I )~y~15 rcr.FrdoNe 0711 ~~ F.IY Q01121}Sa.75 DATE: q T0: Joan LaVake, Purchasin / E Agent FROH: -_ g~oS COSO Forwarded co you herewith are specifications and ocher pertinent informa- tion neces/s'~ary/for you to/yell for bide on project eo be entitled: 1'r lO / Y ~1 (~9 w N /L ~.... is Punding for this project is identified as follows: ~u.~d ~ oo/ Sept. # s s~i _ # with an approved budgeted amount of S .~ o00 J Esr. q,~,a.~~ '+~s,~ean FUNDING APPROVAL: Director of Finance 9~9~ - 7 BID N0. 9293-7 - ONE (1) RIDING LAWN MOWER INDICATE NAME AND HODEL OF MACHINE BID: (ENCLOSE SPECIFICATIONS AND DESCRIPTIVE LITERATURE) TOTAL AMOUNT BID FOR MACHINE DESCRIBED: SUBMITTAL: BIDDER BUSINESS ADDRESS SIGNATURE CITY, STATE b ZIP CODE DATE: BUSINESS TELEPHONE CITY OF r4!la.~tlc ~iaek - ~le:i~fa i180CEAN BOULEVARD P. O. gp%96 ATLANTIC BEACH. F10RmA 3rL33 TELEPHONE 19011 r19-P998 Specifica[iona for Aiding Law Borer Cont. CUTTHY DBCR SPECTPICAtI0115 CD8•i. Gear 60: - Besvy dat7 1.35:1 reduction. Spindles - 1.25•' diaar:ter shaft with tw 2 1/2" ball bearings. Double sealed in uat Iron housing, greaasble fray top. Deck construction- All. relded 10-gauge steel, fully baffled rlth 7-gauge side skirts. geinforced ''strong boz•• front section. Mti-scalp rollers -Pour 3^ rollers, tw 10•• rollers. Acres/8 hours - up [0 32 acres. MSI Certifiutioa B71.6 1984 CITY OF lgtlartte 6uxe! - ?(a'tcila ]I6 OCEAN BOULEVARD P. O. BOX 23 ATLANTIC BEACH, E1gRmA 32233 TELEPHONE 19i]112~423% Speclflcations for 8lding Law Plover Cont. G80U8D SPBBD: 0.10 !!PB Eorvard 0.4 8p8 reverse TU88ING BADIUS: il•' Svner rheel to zero radius vi th steering brakes. ST88BLYG: Power Steering. 14" steering rheel fastened [o hydrostatic steering gear 2" balanced steezing cylinder. DIFPe8B8TIAL LOCB: Bur type flor divider. Automatically activated by position of steering. tI8E5: Proat - 23 : 8:50 4 ply rating tubeless. Bear 16 r 6:50 4 ply rstivg tubeless. SHAT: Deluze ¢ut with 5" ad~uatmen[. IBST8UtlH8TAT10B: Puel gauge, ivgine teaperature gunge, for ofl pressure light, alternator light, hour meter, glor plug. CD1T68 DHCR SPHCIPICATI08S: 76" Deck (aide di¢chargej Width chv::e dow - 85" Aidth chute up - 74,13" Cutting rfdth - 72: Cutting Belght - 1^ to 4.75" is 1/4•' iacremeat¢. Blades and drive - Three blades of .250" 1566 Alloy steel, auateapered but treated. Single L-L hang duty poly V-belt oncost Iron pallaya. Caster rheels - 11ro 11 : 4.00.5 pneumatic tube leas 4 ply rativg. Deck offset - 16grsldebof decketobdrivegadu!el. CITY OF ~tlartie b~iaek - ~(otcdet ]I60CEAN BOULEVARD P. O. BOY Ta AIUNI7C BEACN, PLORmA32233 TELEPNONE (901 2~&R]% SPecificationa for Biding Law Mover EPGIBB: 13ree cylinder, diesel fuel, liquid~ooled with 9 quart capacity radiator. Bore and stroke of 2.99" z 2.76'• 58.1 eu. io. dfsplacenent. 23BP A 3600 kNl and 40 ft. lbs. toryue ! 2000 1Py. Coapreasion ratio 23:1. 8 plat lubrication systes with ofl filter. Cleetrie fuel paap. Donaldson Lyelopae air filter. S[andyne wtez separator. 40 sap al[emtor. iIABSlIISSIOp: Direr[ couple .91 cu. in. displaceneat Sundstrand 15 series P9 puap and 10.2 cu.in. diaplaceamt loss 2orq:aotor rheel so [ors. 13.7 qt. hydraulic reservoir vlth oil cooler end 25 sdcron filter. Iapleaa!n[ Lift: 'Mn, 2" hydraulic lift cylinders rich built-in hydraulic eounterbalsuce. Positive action lift valve holds load if engine is sot running. P7U DFIVE: D£reet couple to electric clutch. Clutch racing 175 ft. lbs. static torque. 3500 rpa at Full speed. One-inch, 15 tooth spline P1D shaft. PUE7, 2AN1: BEgh density polyethylene tank rich 10 gallon opacity and electric fuel gauge. BATfBBY: yaintenance-free type Hth 400 cold cranking aeQa, 60 asq reserve capacity. PRA12 0011514UClIOI: All-ve lded, Formed 30-gunge steel rtth fire forced steel cross ties. COy710LS: ion[ treadle for forrard/reverse. individual rheei brake ~ie eesbimtioa with parking brake. Bend throttle, ahnd faQleaent lift, and key witch. Diesel engine aiodlea have bey svl[ch rich glow plug posf [ion. of the Calendar year. IDENTICAL TIE BIDS - In accordance with Section 287.087, effactiv a January 1, 1991, pre Fe [ante shall be given to businesses with drug-free workplace programs. Yhenever two or more bids which dare [equals with respect to price, quality, and service are received by the S[a to or by any political subdlvin ion for the procurement of com,oodltlea or contractual services, a bid received from a business that certifies [ha[ it has implemented a drug-free workplace program shall be given preference in [he award process. Established procedures for bids will be followed if none of the tied vendors have a drug-free workplace Processing b±d forms program. A form for this cer[lfica [ion is included with the Joan LaVake fi + R fi + * + fi * * * * fi # + * + fi + Purchasing Agent * * fi + * * fi fi * * * + fi + * * FLORIDA TINES-UNION: Please publish one time on Friday, February 26, 1993. Submitted by Joan LaVake - 247-5818. ..s.-,~,.~-...:`...-ter CITY OF J~la+rYie S"est! - ~lau'sfa aU05F_NO'OLE R(Nn '---- -- ATLA\'IIC BEACH. iLORIDA l22l1~5a1~ TF.LEPHO\E 1901) ta1cE00 _ ~ EAC 190i1365E05 February 26, 1593 CITY OF ATLANIIC BEACH INVITATION 70 BID NOTICE Ss hereby given that the City of Atlantic Beach, Florida, will receive sealed bids Sn [he Office o£ [he Purchasing Agent, 800 Seminole Road, Atlantic Heach, Florida 32233, until 2:00 PM, Thursday, March 18, 1993, after vhith time they will be publicly opened and read aloud for the following projects: BID N0. 9293-5 - ONE (1) MICROFILM READER PRINTER (For Ci[y Clerk's Office) BID N0. 9293-6 - ONE (1) BACRHOE-LOADER 4X4 (For Public Works De partmen [) BID N0. 9293-7 - ONE (1) RIDING LAWN MOWER (For Public Works De partmen[) BID N0. 9293-8 - ONE (1) BODY WIRE SYSTEM (POT Police Departure n[) BID N0. 9293-9 - RELOCATION OF ANTEYNA AND REPEATER (For Police Department) Bids shall be enclosed in an envelope bearing the appropriate bid number, title, bid date and time. Specifications and Bid Forms may be obtained from the Office of the Purchasing Agent, City Hall, 800 Seminole Road, Atlantic Beach, Florida 32233, telephone (904) 247-5818. Goods and services proposed shall meet all requirements of [he Ordinances of the CS[y of Atlantic Beach. the City of Atlantic Beach reserves [he right to reject any or all bids or pares of bids, waive informalities and technicalities, make award in whole or part with or without cause, and to make the award in what is deemed [o be Sn [he best interest of the City of A[lanric Beach. PUBLIC ENTITY CRIMES - Any person submitting a bid or proposal in response [o this invitation must execute Form YUR 7068, SWORN STATEMENT UNDER SECTION 287.133(A), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES, Including proper check(s) Sn [he space(s) provided and enclose i[ with [he bid or proposal. Hoveve r, if you have provided [he comp le [ed form to the submittal address 116[ed 1n this invf cation and it vas received on or after January 1. 1993, the completed form is not re qu ized for [he balance Page 3 Memo: Sob Kosoy BID N4-Marietta Turf Supply on Grasshopper 721D. Reject bid N4 for Che following reasons: 1. Does not meet the City of Atlantic Beach specifications. It is 3Hp short of specificatlons, 14 cu In engfne displacement short, fuel capacity 6 gal short, transmission fluid capacity 12 quarts short, and tires 3 Inches smaller than specifications. The main item that worries me on this mower is the weight is only 795 pounds versus 1350 pounds on [he other mowers. This would indicate a light duty frame which i feel would not hold up to our type usage. 2. Optional recycler fmulchingl cutting deck unavailable. BIDNS-Industrial Tractor Company on John Deere F935. Reject bid NS for the following reasons: 1. Does not meet the City of Atlantic Beach specifications. I[ is 2 Hp short of 'he specifications, 5 cv in engine displacement short, 4 ft pounds of toque short, and cooling system capacity 4 quarts short. This mower carries a 2 year limited parts and labor warranty and transportation to and from the dealer for repair i the responsibility of [he owner. 2. Optional recycler Imulchinq) cutting riec Y. un a~•~a:labie. Enclosures: Dealer list with submitted bids. Specifications of riding lawn mower as outlined by the City of Atlantic Beach. CG Ciaudie Hogans, Superintendent Public woks Page 2 Memo: Bob Kosoy 2. Only offers a I year full parts ar:d Iabcr Warr; :~,rp :,n the mower and a 2 year limited warran'v on tt~e e::gine with no pickup and delivery service, 3. Field service fr;r limited repair c=pahility en s -_ - available but a[ a charge Lo [he owr:=_r of the :[^a~o- ~~ 4. Optional recycle: (mulchinn; csttir.o d<_s r. w:a ~:aiia~-.!e. BID k3- Tresca Indust n =_s on Jaceisen =.E1'2 with 6r1~, .r (Turf model N Cat435D7. -'- Reject bid N3 for the fnllowinu r=:,,,ons: 1. No literature furnished on the specs at ti?•a ~° ~~ submission. Dealer contacted to su n; ly ;°terat::r=_ ~r: ~~?- 19-93 by Ernie Beadel and aca L: on 3-33-93 ~,y gel,y Burton. Received information and specif cations cn 3-24-93. 2. Does not meet City of Atlantic 9eac*. syecificatir.ns. I/ is 1 Hp short of specificaticr.s, 0.4 in. shcrY =,n cylinder bore, 2.5 cu in shut on engine di;piacement, quart short nn cooling system capacity, torqu=_ peak short 200 RPM, 15 amp short or. alter r,a[or outpu~, s;ng7e cylinder implement lift •/ice rk•.-,, ;-,ydra u:,~ ~d ~;vo t~, cutting deck else direct couple. ? gallon short ~n `_~~ ' capacity, 2 mph short in forward speed, no tue; gauce and spindles on cutting dec Y. I/IF" smaller in c.rcumfersr. ^_e. 3. Conversation with Rose Blanchard, Parks and Recreation Director revealed gasoline vo_rsion of the same z~.o del mower purchased in 1991 had docume r,t ed maintenance e rpenses of 3477.52 in repairs for tF,e :991-1992 calendar year and 3544.51 in repairs for calendar year 1992 to present, totaling 31022.13 within 2 year period. 4. Optional recycler (mulcting; cutting deck unavailable. 21EMORANDUM March 25, 1993 T0: Bob Kosoy Director of Public Works FROM: Kelly Burton General Maintenance Foreman RE: ANALYSIS OF BIDS FOR RIDING MOWER; BID N9293-7; 3-18-93 CITY OF ATLANTIC BEACH BID N1-Zaun Equipment on ToroGroundmastez 325D. Accept bid N1 for the following reasons 1. Meets all and erc eeds several of the specifications outlined by the City of Atlantic Beach. 2. Offers a 2 year full parts and labor warranty with free pickup and delivery by the dealer. 3. This piece of equipment is under state contract NSiS- 630-93-1 Commodity N515-530-560-0783. 4. Optional recycler (mulching) cutting deck available for f850.00. This will eliminate the chance of liable suits against the city for damages due to [hrowi r.g of pro}ectiles from standard cutting dec Y.s while mowing mo_d ians and right of ways. BIG N2-Superior Tractor on P.ansome Jaguar KT4010C. Reject bid N2 for the following reasons: Mower specified and bid a! t.ae of open bads r.c l or.ger in production. This bring= ui; t„_ yues-~n of parts availability locally. CITY OF ~Xa~rtie $~aek - ~loui{a um x~vnFFx une ~...--.--._.--.-_-.---___ erunnceucn. Fl4AIIU J:2l1JIli na.FSxo!~ Iwm ursaw fl , FA%1~011 N1-SNJ April 1, 1993 M E M O R A N D U M TO: Joan LaVake/Purchasing Agent FROM: Robert S. Koeoy/Director of Public Norke ~~''~~/ RE: BID ANARD FOR RIDING KOWER Me have analyzed the Dida received for the riding mover and re compared the total package each manufacturer vas offering, i. e. rarranty repairs, parts and service. Ne hereby recommend purchasing the ToroGroundmaster 325D rith the mulching deck, for the reasons outlined in the attached memorandum of 3/25/93 from Kelly Burton. RSK/mc attachment cc: Kim D. Leinbach/City Manager Kirk Mendland/Finsnee Director File - FN-Dir.D BID N0. 9293-6 -- ONE (1) RIDING LANK MONER HAILING LIST: Superior Tractor Company 5353 West Beaver Street Jacksonville, Plorida 32205 Tzesca Indue[r ie s, Inc. 4827 Phillips Highway Jacksonville, Florida 32207 2aun Equipment Company 1741 Hamilton Street Jacksonville, Plorlda 32205 Industrial Tractor Company 6870 Phillips Nighvey Jacksonville, Florida 32245 Grasshopper Company One Grasshopper Trail P. 0. Box 637 Moundridge, KS 67107 Omni Qulp Rentals and Sales 11350 San Joae Boulevard Jacksonville, Florida 32225 Nichols Equipment 10237 Beach Boulevard Jacksonville, Florida 32216 Florida-Georgia Distributing Co. 502 Cassat Avenue Jacksonville, Florida 32254 Norwood Bicycle d Lavn Mover 6113 Norwood Avenue Jacksonville, Florida 32208 Power Equipment Sales 4545 S[. Johna Avenue Jacksonville, Florida 32210 Oceanvay Auto Parts 12635 North Main Street Jacksonville, Florida 32218 Ca: roll Sav Co., Inc. 2019 West Beaver Street Jacksonville, Florida 32209 conaeneue of the Committee that it recommend to the City Commission that i[ accept the fourth low bid from Zaun Rquipmen[ Co., bidding the Toro Groundmaster 1325, in [he amount of 39.995.00, as [he loves[ responsible bidder meeting bid spec lficationa and requirements, and make the award accordingly. Respectfully, Joan LaVake, Purchasing Agent CITY OF r~tlartie ~taek - ~le~cda L00 SE\tl\OLE R(1~D ATLA\llC BEACH, FLORB)A JSL)S~W[ TELEPHONE 19011 Lt~:\B00 FAX 19011 3tt5a15 April 12, 1993 AWARDS COCRfITTEE MINUTES THURSDAY, MARCH 18, 1993 The Awards Coa®i ttee me[ on Thursday, March 18, 1993, a[ 2:00 P,y, [o receive bid advertised as Bid No. 9293-7 - RIDING MOWER. Ptesen[ a[ Che bid opening we to Director of Public Works Robert S. Kosoy, Assistant Diret[oz of Public A'orks Ernie Beadle, Building Official Don Ford, City Clerk Maureen King, and Purchasing Agent Joan LaVake. Invitations [o Bid ve re mailed to cue lve (12) prospective bidders. Five (5) bids were received as follows: TOTAL PRICE 8ID Tresca Industries, Inc. (Jacobson 866132) S 7 920 00 Jacksonville, FL , . Harle tta Sentry Co. , Inc . (Grasshopper 8721D) 8 990 00 Marietta, GA , . Superior Tractor (Ransom es Jaguar 84010D) 9 750 00 Jacksonville, FL , . Zaun Equipment Co. (Toro Groundmas[er 8325) 9 995 00 Jacksonville, FL , . Industrial Tractor (Sohn Deere 8F935) 11 527 00 Jacksonville, FL , . An evaluation of [he bids revealed the following: The low bidder, Tresca Industries, Inc., failed Co meet bid requirements, specif lcally, no descriptive literature and specif Sca [tons enclosed with 61.d as required in bid documents. The Conuni ttee rec oamiends rejection of this bid due to failure co comply vSCh bid re q~~i rements. the mower proposed by the second low bidder. Ma rie [ta Sentry Co., Inc., failed [o meet specifications, and [he Ransomes Jaguar 84030D bid by Superior Tractor ve find is no longer Sn prcduc Lion, causing a concern regarding parts availability in the local area. The Committee recommends rejection of the second and third low bidders due to reasons outlined. I[ appears that [he ToroGroundmas ter 325D meets or exceeds specif icationa and fs on State Contract 8515-630-93-1, Conanodlty 8515-630-160-0783. IC is the u E C 4 6 0 X W W V Q a ~_ z W O o V o _ ~ 4 ..1 W O ~ fy FF P J1 4 X a` d. a d W m £ M .1 F ~ ' o c V O Q 4 q dY 6 V f. wti 2 ~O r a N P W m Z D m v. O OJ i i z f 2 0 V E c E `I U v V 6 I c n " t °' c c.l w W O Y L u r-1 6 C b .~i W ~ u w > U E F' O ~ .a N 6 m n m s F m d ~ m 2 O O p .~ ~ W V 0. J J O. mw m r x .e a W .~ w .d a .~ W o c U w o 2 u ax a U '~ 2 o V W O V O 4 p ,°, ~ n °o ° Q w u } o• n D F w X r O ~ E• w W n ^~ 0 .~ ti J `.,w ~ W w G V LL u O Q mm v u a O ~ F " Y ~ M 9 ? ` r Um U V o m ti H o. ~ v Z ,~ w ~ °` W J y v v F' 4 ~-d Q s ~ I o U a m p c u F M IO K ") ~ W b V 6 T M .-1 o. a w F w X Y I t o a U U ti E ~ ~ ~ 6 N 9 6 w Y o ~ u ` L c q Z w m-> I v L v. ° K ' ° w o ° O w i ~ y ~ w i u ''' s w a m . ~ o p , U p . ] N U Y I ! ~ O O O r 3 ~ N ~ r~ w l ~ LL y ~ 0 °~~ N P I W ~" C ~ p ' ~ y Z O 1 n l i u °~ ¢ s ~ . ~ O m ~ ' z il v w f m x v :n ti O °~ m o ~ d l o a °c .~'. ~ H z. ~ w p J m 2 Q Q ~ m F~ __ L _~_ ' F 2 I U Yy d f CITY OF rPtla«f~c stark - ~(os~da B00 SEADIfOLE 1tQ4D ~TL.NTIC aF.~Oi, J700.mA Jilt}SNS 'Ip,pp(/OhE Bw7 7J}5gpp FA% l9MJ ],i3bS DATE, a - y - 91 TD: loan LaVake, Purchaein g Agan[ PROs: ~-~y SVlij Forwarded to you herevlth ate specifications and ocher pertinent informa- tion necessary fot you [o call fot bide on project to be en[Stled: Pundi~~~r th1 prof ec[ is identified es follovs• ofth an approved budgeted amount of f ~~ Oa 0 I~ ~3t RMOGWt ~yf6~ vex FUNDING APPROVAL: Dirc~ f pinance P~` f`"""`7 Ay'°"`~' 9~ ~~ - 6 BID N0. 9293-6 - ONE (1) BACEHOE-LOADER 4X4 INDICATE NAME AND MODEL OF MACHINE BID: (ENCLOSE SPECIFICATIONS AND DESCRIPTIVE LITERATURE) TOTAL AMOUNT BID FOR MACHINE DESCRIBED: susxlrrAL: BIDDER BUSINESS ADDRESS SIGNATURE CITY, STATE S ZIP CODE TITLE DATE: BUSINESS TELEPHONE .. ..., war.,-Sien~* - ..ae.~ iir.. -.-~ CITY OF t~awtie $~au(c - ~lotCda 1160CEAN BOI/LEVAHD P. O. BOX P6 ATLANTIC BEACH. PIABmA X1233 TELEPHONE 19M12~929Bp Specifiu[fona for Backhce _ Loader Cce'[. FOPS: BOPS unopT is sundard in O.S.A. BOPS (roll over protective atrncture) offered 67 Caterpillar for this >,achiee meets BOPS criteria SAE J396, SAE J1040 APBBB and ISO 3471-1986. It also ~eeta POPS (palling ObJect Protecelve Structure) criteria SAE J231 end ISO 3449-1984. CAB: Cab, ehe° ProPerlp insulled and eeintaiud, end Cased dt6 doors cod vlndoes closed acwrding to ANSI/SAM J1166JUL87, Heeta OSHA and MSBA require~enta fot operator sowd exposure lfuita in effect at the tine of aaaufaetare. VEIGBST: Suadard baekhce loader Hth additional: 0.76 i 1.0 pd3 Ceceral purpose loader 6ueket, 610 ae/26" bsckhce bucket, 79 kg/I75 16 operator, full foal Cade. SAE Operating veigbc 6217 tg/13,708 lb Cab E8 Lb Poar wheel drive +~` +'~ Extendable sticks (excludes CTftf ) +120 +265 Multi-purpose bucket +242 +534 *Inelndes 16.9-24 10 PQ urea. +192 +4~ En~c,_ Ca p9 a) ~_...~ CITY OF t~tla.rtie beads - ~lo'uda i160CEAB BOULEVARD P. O. BO%25 ATLAMIIC BEACN, FLORIDA ]22JJ TELEPROIiE 19W I2~423At Specifications for Backhoe - Loader Cont. BYDBADLIC SYSTRtl: Variable-flw, load-sensing, pressure-cospeasa[iag design provides use of po.rer and lw effort controls. Type ................................Closed-center Puap gpe ..............Varisble flw, ulal-piston Pump upaelty.....108 1/ads/28.5 gp~ at 2400 RPtl Syate• pressure........18 600 kPa/186 bar/2700 psi TIRes: Type Sise Ply Hat ing Pront Standard 2vd 131x16 30 Standard 4vd 10.5-20 10 Optioml Zed (flotati on) 10.5-20 10 Optioml 4vd 12.5/80-18 10 Rear Standard 2vd 16.9-24 8 OptiooaL 2sd 16.9-24 10 Optioml 2vd 19.SL-24 8 Standard 4vd 19.SIr24 8 Optioml 2 or 4vd 19.5424 10 SBBVICB REFILL CAPACITI 85: Liters O. S. Gallon Cooling systea 21 .5:51-~~.~~: Pml tank 106 28 Engine oll vitb Filter 7 7.4 quarts Transadssiw 10 10.6 gwr[s Rear Azle 18.5 19.6 gmrts 8ydraalic Reservior 38 10 Bydraulic Sytd 79 21 Pour-(iheel Drive Prom Azle 7.5 2.0 STEP3IAG: Steering unit provides exrgevcy steering capabf lily in use of power failure. type Proo[ wheel Power steering 8ydrosutic Cylinder (1) double-acting, bore 76 ~/3" stroke 220 t~/8.7",rod diaoe[er 48 aar/1.9" Turning radios, (uheelr not braked), t.o-+heel drive 3905 a~/12' 10" fwr~rbeel drive engaged 4616 aas/IS' 2^ .~ i_ -.1 CITY OF ~'~Ylaftie ~eaelc - ~loylda 'I160CEAN BOULEVARD P. 0. BO%26 ATLANTIC BEACN, P1Al1IDA 3[133 TELEPHONE 19D1111&29% Specfficatiovs for Backhoe - Loader Cont. BRAKES: Service - T~6o fully enclosed, self-energizing oil-disc brakes oa fiml drive input shaft. Pout - operated, brake pedals can be interlocked for roading or used independently in wrking applications. Parking/Secondary _ Tw folly enclosed, self energizing, oil dfsc brakes oa final drive input shaft. Operator applies manually. TRAgSl~SSSIOg: Purr speeds forrard and reverse - full synehroaeah is all gears. Coaatant-mesh gears m ali zetioa pez~ic on-the-go shifting of all gears - up or dow, general start provision prevents starting auehiae while traasnisafon is engaged. Ttameisafon Diaeomect - Rand•cperated purer discomeet (no elateh) for on-the-go shifting and fall engine BPtl for faster cycle rises. Torque Converter - Single stage, 2.21:1 sCatl ratio. Povard/Reverse Purer Shuttle - Conveniently placed, hand-operated lever provides instant oo-the-go direction changes from forrard to reverse with purer hydranllc clntehea. Travel Speeds - Travel speedc of tw-wheel drive backboe loader at full throttle equipped with 16.9-24, rear [area. lot 2nd 3rd 4th - Porward ~6 3p3 10 5 6gP5g 20/3 1~2 6 Rv/~ 1~7 Reverse S.6 3.5 10.5 6.5 20.4 12.7 31.8 19.7 AELES: Arle rating, two-wheeldrfve Prone azle SAE J43 ......................7258 kg/16,004 16 Dyaufe....•,••• „•••......29.032 kg/64,016 16 Rear Azle SAE J43 ......................5615 kg/12,381 16 Dynaeic....• ...............22 460 kg/49,524 lb Rear azle - Reavy duty azle with inboard plaae4p redaction sad differential lock. Prone azle - (standard [ro-wheel drive or optioal font-rheel drive). Oac illa[im IIo each direction frw centerline. Stitch ov fvstnseo[ panel engages four~rheel drive, oo-the-love, in aa7 gear, forrard and reverse. Drive fro. differential to frmt wheels via planetary re- duction is each Thee 1. On-the-go shifting up or dory iv all gears fa retained to font-wheel drive. G6Y'l_ ~] nn ~ CITY OF r~llaKtie b"taelc - ~lactdct 1lo ocEAtr BOVLevns0 e. o. Box u ATLANTIC BEACN, rlglfmA 3Y[33 TELEPHONE 190x1 xr3zf% Specifications for Backhoe - Loader ¢HCIH¢: Gross power st 2400 HPH.....,SOkY/67 HP Plyrheel purer st 2400 ¢PIf...46kY/62 HP (¢iloratts (kY) fa the Intermtional Systes of Units equivalent of horaeporer.) Pet purer at the flyrheel of the vehhicle is based on SA¢ J139 standard conditions of 25c/77f and 100 kPa/29.61" HG. Porez fe based on using 35 API (15.6c/60f) gravity an LHV of 62 780 kJ/kg (18,390 Btu/16) rhen used at 29.4c/SSf end rith a density o: 838.9g/L (7.001 16/U.S. gal). Purer rating is adjusted for vehicle equipped with fan, air - cleaner, alternator, rater poop, fuel puap, cuff ler and lubricating oil puap, No dezating is required up to 2300 s/7500 ft. altitude. These additional ratings also apply at 2400 HPM Aaturally Aspirated turbocharged kY i[P kY :HP ISO 1585 ..............46,2 62.0 52.9 70.9 ISO 3046-1............45.9 61.5 52.1 69.8 ¢¢C 80/1269...........46.2 62.0 52.9 70.9 kY PS kY PS DLH 6271-1............45.9 62.4 52.1 70.8 DIH 70020 .............47.2 64.2 52.9 71.9 Percent torque rise (Pet) Hatnzally Aspirated .............................19.4 hrboeharged ....................................29.3 Pour-struck-cycle 4.236 diesel engine vi eh four cylfwders, 98.4 ae/3.87a bore, 127 as/5.0" stroke sad 3.86 liter/236 cu. So. diaplacesent. Dry-typr., slip-fit liners -pre-finished For ease of run-in sad service diap lacearat. Cast-iron auep -resists iapact damage. Steel-backed aluuivus bearlvgs. Heat-treated crankshaft. Preasnre lubrication rith full flux filtered oil. Dry-type air cleaner rlth prlanry sod ^ecoada _ cleaner. Separate fuel filter avd rater separator. nDirec~t~lectrfe,e 12-volt star[!ag sys[o rich 52-aR altermtor and ether starting aid standard. Choice of one or tro ~aintenenr;e-free batteries rich 700 cold cranking saps. F klf.L / A m 11 of the calendaz year. IDENTICAL TIE BIDS - In accordance vlth Section 287.087, Florida Statutes, effeccly a January 1, 1991, preference shall be given to businesses wich drug-free workplace programs. Whenever two or more bids which are equal with respect to price, quality, and service ere received by the Sate or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business Chat certifies chat i[ has implemented a drug-free vorkplace program shall be given preference in the award process. Established procedures for processing bids will be followed if none of the tied vendors have a drug-free vorkplace program. A form for this cent iflca[ion is included wich [he bid forms. Joan LaVake # # # # # # # # # # # # # # # # # # # # # # # # # #P#r#h#s#n+ #g#n# # # FLORIDA TITLES-UNION: Please publish one time on Priday, February 26, 1993. Submitted by Joan LaVake - 247-5818. CITY OF 1~tlaetie bneaels - ~(atisla 800 5EV ISOLF R[L9D ATIA\TIC BEACN. FIARIM J21A~W5 TELF.PHON'E 19011 2f]-<800 E1x 19gi13(1.5809 February 26, 1993 CLTY OF ATLANTIC BEACH INVITATION TO eID NOTICE Ss hereby given chat the Ci[y of Atlantic Beach, Florida, will receive sealed bids in the Office of [he Purchasing Agent, 800 Seminole Road, Atlantic Beach, Florida 32233, until 2:00 PM, Thursday, March 18, 1993, of Cer which time they will be publicly opened and read aloud for the following prol ecte: BID N0. 9293-5 - ONE (1) MICROFILM READER PRINTER (For City Clerk's Office) BID N0. 9293-6 - ONE (1) BACKHOE-LOADER 4X4 (For Public Works Department) BID NO. 9293-7 - ONE (1) RIDING LANK MOWER (For Public Works Department) BID N0. 9293-8 - ONE (1) HODY WIRE SYSTEM (Por Police Department) BID N0. 9293-9 - RELOCATION OF ANTENNP. AND REPEATER (For Police Department) Bids shall be enclosed in an envelope bearing the appropriate bid number, title, bid date and time. Spec if lc scions and Sid Forms may be obtained from the Office of the Purchasing Agent, City Hall, 800 Seminole Road, Atlantic Beach, Florida 32233, telephone (904) 247-5818. Goods and services proposed shall meet all requirements of the Ordinances of the City of Atlantic Beach. The City of Atlantic Beach rese rvea the right co re~ecc any or all bids or parts of bids, waive informalit les and techn 1ta11ties, make award in whole or par[ with or without cause, and [o make [he award in what is deemed [o be in [he best Interest of [he Ci[y of Atlantic Beath. PUBLIC ENTITY CRIMES - Any person submitting a bid or proposal in response to this invitation must execute Form PUR 7068, SWORN STATEHENT UNDER SECTION 287.133(A), FLORIDA STATUTES, ON PUBLIC ENTIT7' CRIMES, including proper the<k(s) in [he apace (s) provided and enclose i[ of [h [he bid or proposal. However, 1f you have provided the completed form [o the submittal address listed in ch is invitation and it vas rece Sued on or after January 1, 1993, the completed form Ss no[ required for [he ba lc nce BID N 9293-6 3/18/93 BACKHOE/ILkU)FR 4X4 CITY OF ATIANCIC 8EA(7i THE FJId~OWING BID6 WERE RECEIVED flKM THE FOLIUwiNG C32~@ANII•S: (1) ~' ~~ CO• JpII~7 DEERE 370p f37, 900.00 JACRSOtiVIId,E, FL. (2) SJPIRICR TRACBJR Qu, MASSEY FER(115CN SOHX $39,985.00 JACICSQiVII,Ig, FZ. !3) RING PUWER CAT 916B 548,958.00 FNCL (i) MEMORANDUM March 25, 1993 TO: Hob Kosoy Director Public Works FROM: Kelly Burton General Maintenance Foreman RE: ANALYSIS OF BIDS FOR BACKHOE; BID 3293-6; 3-18-93 Ci T'f GF ATLANTIC BEACH At the time of bid submission, city was unaware chat Ford New Holland Inc 2000 Mountain Industrial Blvd., Tucker, Georgia 300E4 held state contract on backhoe model A655C TLB. State contract #760-001-93-i Commodity N760-960-110. This unit meets all city specificaticns plus base price of ur.;t 810,416 less than lowest bid. Recommendation to reject 3 received bids for the following reasons: 1. Purchased with options needed to per'.orm any public works general maintenance depar Anent jobs would come to 539,458.OG; while lowest bid John Deere model N330D comparably equipped would be 545,113.00. A monetary savings total of 55,655.00. 2. 5 years parts and labor warranty included at price mentioned above. 3. Local dealer service available through iresca Industries, Phillips Highway, Jacksonville, F1. 4. Neptune Aeach purchased a Ford New Holland model 555C TLB one year aco. During the past year they report r.o d owr.time or expense fox equipment repair. ENCLOSURES: Dealers list with submitted bids. Specifications of Backhoe as ou[lir~ed by the City of Atlantic Beach. CC: Claudie Hogan. Superintendent Public Works CITY OF ~laArS1e ~taek - ~leudu uwsARbnFQ:wvE --.____...__._______ ATIARfIC aFwca, FlpaaM lli/J1H1 TO.~IIOh'E pOr 1l1.W ~~ FA% eFq 3fiy~,/ April 1, 1993 R E M O R A R D U M T0: Joan LaVake/Purchasing Agent FROM: Robert S. Kosoy/Director of Pu61ic Worker RE: P.EJECT BIDS FOR BACKHOE I have reviewed the attached memorandum dated 3/25/93 from Kelly Burton regarding the bide re received for the 6ackhoe and concur that re should reject the three bide received and purchase the model on the State Contract. RSK/mc attachment cc: Kim D. Leinbach/City Manager File - PM-Dir. D BID N0. 9293-6 - BACKHOE-LOADER 4X4 Ha111nA List: Florida Hachinery and Equ ipmenr Company 11747 Phillips Highvay Jacksonville, Florlde 32256 Ring Pover 8050 Phillips Highway Jacksonville, Florida 32256 Industrial Tractor Company 6870 Phillips Highvay Jacksonville, Florida 32246 Case Pover S Equipment 11657 Phillips Highvay Jacksonville, Florida 32256 Duval Tractor, Inc. 2346 West Beaver Street Jacksonville, Florida 32209 Superior Tractor Company 5355 Wes[ Beaver Street Jacksonville, Florida 32254 CITY OF t~llartie tau(- ~leudce eoo s8wtvoLE w.n AM'PfiC aEAtl/. FI.ORD7A il1U-SNS rFLFPit0!rtE 066 2(t5s00 FAX 066 2f1laD5 April 12, 1993 AWARDS COMN.ITTEE MINUTES THURSDAY, MARCH 18, 1993 The Awards Committee met on Thursday, March 18, 1993, at 2:00 PM, co receive bid advertised as Bid No. 9293-6 - ONE (1) BACKHOE-LOADER 4%4. Present a[ the bid opening were Director of Public Works Roberc S. Kosoy, Assistant Director of Public Works Ernie Beadle, Building Official Don Pord, C1[y Clerk Maureen King, and Purchasing Agent Joan LaVake. Irvl[atione to Bid were mailed [o six (6) prospective bidders. Three (3) bids were received ae follows: TOTAL PRICE BID Industrial Tractor Co. (John Deere 310D) S 37,900.00 Jacksonville, PL Superior Tractor Co. (Massey Ferguson SONR) 39,985.00 Jacksonville, PL Ring Power (Caterpillar 4168) 48,556.00 Jacksonville, FL Based on en analyefa of bide performed by Public Works staff as outlined in attached memorandum from Robert S. Rosoy, it is the consensus of the Avazde Committee that It recommend to the Ci[y Commission [hat it reject all bide and instruct staff to purchase the Ford New Nolland Model i555C TLB from the State Contract No. 760-001-93-1, Commodity 1760-960-110, Sn the total amount of 539,458.00. Respectfully, Joan LaVake, Purchasing Agent Y' \~ ~~ di U q\ ~ 01 C C U~ Y a c ~ E o r m `a `m m p O Q 0_ LL LL = OV H W Um U H 2 J sr a EI yi V~ 'II I I! N p a' c m P ~. LL ~ ~ J' 4 lid ~ y: u F- a a ~ ' a0 O W V ff W U a H 2 W V Q a r x W W U G a ~ i z u ~ W w U - wa a N ~ x S d W r1 '1 MN ~ .p .i 3 c U w Y 6 c u H A ~ a -~ Z v w ' ° 6 O M ~ N N O ~... ~..w U o m c M N O Q a JY L L 4 U ~.. F Z^~i 2 W U u t ..1 4 O. W 4 X m m 'W o u .+ M C .4 ~ w.~ W S - c U T O Q Ip N y a L 6Y G. 6 V H n ~ a f - i C S _ a O = ~ ~ m I N C U ~ o W U Y W m ~ O r z ~ ~"' p H o a ~ ~ W O w ~ m m { ~ 0` Q 0 'Ta y~ Z W U OG k a Z M 1 W < W s m ~ m c ~ t~ z ~ a o O ~ ~~ _ f ..._m W .~ _ I ~.~ i ~- ~ ~ l ~i_ 2 W f V Y F i M s ~ 4 ~I .4 M V C u ti d C ti H ~ y V G C ~J L o E x° a° C L w ~ m °p `w o .~ w G O ~ w m S u e u e V U 00 C b M qC L m G d O 9 +y M Y G p u .~ u o a y Q d d 0 d ~ ~~ O , m '" J LL \~ d e LL o d OV `~", HW su, Um V H Q e t Q w .°+ T C V) q dr V 7 N %~ ~+ C . W O O V I b E d ma T rL N d V U .-1 ~N .~ W ri W O C O N W H Y d V L V N ') E O, V F.i I N' N I ~ ~ a. '.c 0 tv M LL a Z z~~ Q d W ~n m d ~ d~ ~ m ~ _ 0 f LL m 4 p O p N m .] N m O O O. = C ~ p a ~ ryry~ N F S U r°- ~ i zS' N U N ..] a F Z W V CITY OF ~tla«tie 6"tatk - ~lwlda Ban aFAnwolE awo AiLAATIC BEACH, FIARIIlA JI2)15uJ 'IFI.FPHONE 19W)1n-SBOp FAX faan12fF5Ba5 DATE: JANUARY 28 1993 T0: Joan LaVake, Purchasing Agent FROM: Maureen Kina City Clerk Forvarded to you herewith are specifications and other pertinent informa- tion necessary for you [o call for bide on project to be entitled: MICROFILM READER PRINTER Funding for this project is identified ae follova: THIS ITEM IS INCLUDED IN THE E UIPMENT LOAN RECEIVED FROM LIBERTY NATIONAL, ;4 000 TO BE PAID FROM 517 6400 IN FY 92/y3 with an approved budgeted amount of ; 10,000.00 FUNDNIDN,G /APPROVAL AEI W DD iraztor of Finance g~93 - 5 BID N0. 9293-5 - MICROFILM READER PRINTER, MINOLTA 6052 OR EQUIVALENT INDICATE NAME AND MODEL OP MACHINE BID AND ITS FEATURES: TOTAL AMOUNT BID FOR MACHINE DESCRIBED: S (DOLLARS) SUBMITTAL: BY BIDDER BUSINESS ADDRESS CITY, STATE d ZIP CODE DATZ: SIGNATURE TITLE BUSINESS TELEPHONE - 2 - 10. A workstation shall be provided which provides work surface on the left and right side of the machine giving the operator maximum working space. 11. Furnished with all necessary start-up supplies required for installation and operation. 12. On casters to allow for movement to area of need within the office and allow for ergonomic viewing and operation at the proper height. 13. A fully automatic loading roll film carrier which accepts 16mm rolls of. microfilm in ANSI-type cartridges. Automatic rewind at the touch of a button and automatic film end detection to prevent film run-off from roll. The carrier must be compatible to possible future upgrade to an auto- matic blip retrieval system. 14. An interchangeable carrier to accept microfiche, packets and aperture cards will also be provided. 15. Furnished with electronics to allow for plug-in automatic keyboard retrieval systems to allow for flexible future up- grade should need arise. 16. All controls are located up front for convenient use by the operator. 17. Successful vendor must be able to provide all equipment needed, to provide full operator training at time of instal- lation and be readily available for future consultation and training as needed. Vendor must also have factory-trained service technicians to provide service support and demonstrate an ample supply of parts in inventory at local office. Vendor shall have serv.tce support in Jacksonville, Florida, and be able to demonstrate prompt service support of same day, or following morning, response to emergency service calls to Atlantic Beach, Florida customers. z MINOLTA RP605Z MICROFILM READER-PRINTER SPECIAL CONDITIONS AND SPECIFICATIONS Specifications; A plat- n paper dzS, toner Minolta 6052 or equivalent with the following specifications: 1• A 12" x 12" viewing screen capable of providing print size 8-1/2" x 11", letter size (A4). 2. A microtoning system to provide the highest quality plain- paper coplea, capturing fine-line detail, and providing optimum copy quality from virtually any microimage. 3. Automatic exposure control reads density of microfilm pro- viding optimum print quality from each image, thereby reducing.Opereting costa. Manual exposure override is also furnished with setting meter for unique or unusual printing requirements. 9. The optical system utilizes a zoom lens to allow for retrieving and printing at various film reductions. These lenses provide for smooth, even zooming for viewing and natesithaoneednforifrequentllens chan-Pnge images. Elimi- operator productivity. Upon interchanging ofnzoomslenses, prism automatically positions itself to lens without operator intervention. 5. Automatic bi-mode printing. The unit produces positive prints from both positive or negative film without operator intervention, providing savings in time and supplies. 6• A front-load paper cassette that holds up to 250 8-1/2" x 11" sheets of plain bond paper and easily slides in and out for convenient replenishment. 7- Optional automatic frame masking eliminates black borders around images occupying less than a full-page print, which reduces toner consumption. 8. An organic photoconductor drum for longer life. 9. Optical image rotation, which allows images to be easily and conveniently rotated up to 360 degrees in either direction for viewing or printing. of [he calendar year. IDENTICAL TIE BIDS - In accordance vi [h Section 287, pB ), Florida Statutes, effec[iv a Janua zy 1, 1991, preference shall be given co businesses wi[I~ drug-free workplace programs. Nhenever two or more of [h zespeU Co rice, q bids which are equal by any politicalP uali[y, and service are received by subd ivis SOn for [he the Slate or contractual se[vicea, Procurement of commodities or [ha[ it has a bid received from a business [hat certifies preference in®themaward a drug-free workplace program shall be given bids will be followed ifpnone sof the [[fed avendors shave ea drugFCreessing workplace program, p form for this certification Ss included with [he bid forms. Joan LaVake * * * * * * x x : * * x * x * * * * * * * * * Purthasin * * * • • * * B *g*n* • + FL-RIDA TIMES-UNION: Please publish one time on Friday, February 26, 1993. Submitted by Joan LaVake - 247-SE18. CITY OF rQtla~Fte'e 6"eaele - ~(daide2 xM15f \II]OL4. Nli\^ ATLA\TIf! aH.1('l 1, Flgxin\ I;JS y~9 TFLEYIIO\4: 19n4) 2DdFlq 4;\% I WHI 24>.ym5 CITY OF ATLANTIC BEACH INVITATION TO BID NOTICE fs hereby given that the CiCy of Atlantic Beach, Florida, viii receive sealed bids !n the Office of the Purchasing Agent, 800 Seminole Road, Atlantic Beach, Florida 32233, until 2:00 PM, Thursday, Ha rch 18, 1993, after which time they will be publicly opened and read aloud for [he fol laving projects: BID hip, 9283_5 _ ONE (1) MICROFILM READER PRINTER (For C![y Clerk's Office) HID N0. 9293-6 - ONE (1) BACKNOE-LOADER 4X4 ' (Por Public Works Depaztmen t) BID N0. 9293-) - ONE (1) RIDING LAWN MOWER (Por Public Works Department) BID NO. 9293-8 - ONE (1) BODY WIRE SYSTEH (For Police Department) BID N0. 9293-9 - RELOCATION OF ANTENNA qND REFEATER (For Polite De partmenc) Bids shall be enclosed in an envelope bearing the appropriate bid number, title, bid date and time. Speciflca[ions and Bid Forms may be obtained from the Office of the ' Purchasing Agen [, City Nall, 800 Seminole Road, Atlantic Beach, Florida 32233. telephone (904) 247-5818. Goods and services proposed shall aeet all requirements of the Ordi as nc es of the City of Atlantlc Beach. The City of Atlantlc Beach reserves [he right to reject any or all Aids or parts of bids, valve informal itfes and tee hole ali[ies, make award in whole of par[ vi th or without cause, and to make [he award in what is deemed [o be in [he best interest of [he Ci[y of Atlantic Beach. PUBLIC ENTITY CR IHES - Any person submitting a bid or proposal Sn response to this Invitation must execute Form PUR 7068, SWORN STATF.MF.!:7 UNDER SECTION 287.133(A), FLORIDA STATDTES, ON PUBLIC ENTITY' CRIMES, including proper check(s) in [he space(s) provided and enclose i[ with [he bid or proposal. Noveve r, if you have provided the completed fora to the submittal address l1s [ed in this invf cation and f[ vas received on or of [et January 1, 1993, [he completed form is na[ required fnt [he ba In nc r. February 26, 1993 CITY OF ~fla~rtle 8taek - ~loslala w seAmvore ea+n A77ANJir l8Ap1, PIgRa]N JJVIJLLS TO.~aONE OM 2a-!q PAx IJBp Eff.SpS March 24, 1993 To: Joan iaVake, Purchasing Agent From: Maureen King, City Clerkm~ Subject: Bid N9293-5 - Microfilm Reader Printer This is to advise we have examined the three bids received under the specifications of Bid No. 9293-5 for a microfilm reader printer. All bids submitted met the specifications and it is our recommendation the City Commission be requested to authorize purchase of this equipment from Shell Office Supplies of Jacksonville at the bid price of 59,366.25 which is within budget. Mailin¢ List: Shell Office Sys[eme 1445 Montana Avenue Jacksonville, Florida 32207 Office Syetema Consultants, Inc. P. 0. Box 147 Tallahassee, Plorida 32302 Attn: Mr. Spider Vebb Hinolta Business Syetema, Inc. 7825 N.W. 146th Street Miami Lakes, Plorida 33016 A[[n: Mr. Frank Acevedo Records Management Solutions, Inc. 6621 Bay Circle, Suite 190 Norcross, Georgia 30071 Attn: Mr. Ron DeRosa Bell d Horell Micrographics Attn: Mr. Dave Babcock 174 Polano Cay Circle Ponta Vedra Beach, PL 32082 Alpha Micrographic Supply, Inc. 5300 Emerson Street Jacksonville, Florida 32207 lab Produete of Northeast Plorf.da 1019 Roeaelle Street Jacksonville, Plorida 32204 Lanier Worldvide, Inc. 8570 Phillips Alghvay Jacksonville, Florida 32256 CITY OF r~Clartle ~tatk - ~lal~fa W SEMLNOLE ROAD ATLANTIC aEACN, FTURIDN 112U~SN5 TELEPHONE (9a117ALSa00 FAR (9M13eF1lW April 12, 1993 ANARDS CONNITTEE MINUTES THURSDAY, MARCH 18, 1993 The Awards Committee met on Thursday. TSarch 18, 1993, at 2:00 PM, to receive bid advertised as Bid No. 9293-5 - ONE (1) MICROFILM READER PRINTER. Present at the bid opening were Director of Public Works Robert 5. Iosoy, Assistant DSZector of Public Works Ernie Beadle, Building Official Don Pord, C1[y Clerk Maureen Ring, and Purchasing Agent Joan LaVake. Invltationa to Bid were mailed to eight (8) prospective bidders. Three (3) bide were received as follows: TOTAL PRICE BID Shell Office Systems (riinolta RP605Z) S 9,366.25 Jacksonville, PL Retards Management Solutions, Inc. (Minolta RP605Z) 9,879.00 Norcross, GA Office Sys[eme Consultants (Minolta RP605Z) 11,750.00 Tallahassee, PL I[ is the consensus of the Avarde Committee [ha[ 1t recommend to [he City Commission that it accept the low bid from Shell Office Sysiema 1n [he amount of 39,366.25 as the lowest responsible bidder meeting bid spec if £catione and requirements. and make the award accordingly. Respectfully, Joan LaVake, Purchasing Agent itre dMferenoe between Cre lowest Czed rate proposal and krwest proposal with re-openers does not appear to be sulfcierl enagh to wanarl Cie GN auunirg this kCerest rate risk. to my opiNa4 the hest available akerretive for Cre CNy is to negoCate with BarneC Bank d ceder to ftrtaNZe a loan agreement. iTaelae, I would request Ctat Cte Cily CortanLasion give aloft the auCariaCon fo tnr~ot BemeK Bar/c in ceder b draft Ute neoesaary loan docvnals ergblirg the Cky to borrow up to S7Q,OOD,000 on a fne d aedC for illean years, at a food irRaest rated 5.35%. I world also Gke to CtarYC Mr. Alan PoCer 4or all d his twtl wodc in rnrvteclion with the RFP. ._-~_. _....i..~ .a.r.n ., , CITY OF ~t(a.rtit atquE - ~leud~t sro sFAFOVOr.e aova -.---- Ai1.ANIrC aF ltt/. F1UB~ JI21}5LL5 ~\ Jt~.Qtro\'e 110e 3!l3a10 -~~ j~_ FAX OW)2Ii5B05 To: IGm D. Leinbach, City Mareger April 6, 1993 From: IGrk R Wendland, Flrence Diredor RE: Bank Financing RFP's The bid opening for our bank financing fiFP was held on peril 6, 1993 at 2:00 in the Commission Chambers. We received proposals iom three lerbing irtatilutiorts. Two of the irKtihrtiorrs submitted both a fined rate proposal and a toted rate with re-openers proposal. wftile one irtstiNtion submitted a faed rate proposal only. This gave us a total of five proposals to anayze. A summation of tftose proposals is presented below. The calplayorn are based on semi-arrtual peymems, assunirtg are City borrows the frll 510,1700,000. FIXED RI TEANALYS7S ~~ pale a ~ ~ Cosh ;.: . ~~ pate , 5. % ,. 5 5.43% Ameriean National Bank 5.93% S SO,OOp 6.07% First Union Bank 6.10% $ 27,000 6.14% Tfte fired rate proposals are far a period of ffleen years. The City has three Years from the date of dosing b draw up b 570,000,000. FIXED ROTE WITH t - RE-OPENERSANALYSIS ~ _ C„ f~ Barnett Bank 5.3096 S 57,500 5.3696 American fJatiorel Bank 5.62% S 50.000 5.70% First Urtion Bank N/A These proposals are fa the first five years of the Icon. M adhustrrtertt to the interest rate would be based on a predltlerrnirted factor. and may IkFCaA3te 14 to one percarrtage pdrtt, either up or down. at the five and ban year poirgs of the ban. Once again. the City wa/d have three years from thre date of dosing to draw up b 570.000.000. MEMORANDUM No. IRS 93-7 February 26, 1993 Page 2 Lpact Statements Chapter 112, Par[ VII, Florida Statutes, is based on Article X, Section 14 of [he Florida Constitution which states: "A governmental unit responsible for any retirement or pension system supported in whole or £n part by public funds shall not after January 1, 1977, provide any increase in [he benefits [c the members or beneficiaries of such system unless such unit has made or concurrently sakes provisions Eor the funding of the increase in benefits on a sound actuarial basis." Chapter 112.b3(3), Florida S[atu[es states: "No unit of local government shall agree to a proposed change in retirement benefits unless the administrator of the system, prior [o adoption of the change by the governing body, and prior [o the last public hearing [hereon, has issued a statement of [he actuarial impact of the proposed change upon [he local retirement system, consistent with the actuarial review, and has furnished a copy of such statement to the division. Such statement shall also indicate whether the proposed changes are in compliance vi th s.14, Article K of the State Constitution and with s.112.64." The Division continues to find jurisdictions which routinely amend their retirement plans without meeting the constitutional and statutory requirements. In these cases, [he Division discovers [ha[ a plan change has been enacted, sometimes years later, when the next actuarial valuation of the system is submitted and reviewed. If this happens the jurisdiction is in violation of Article %, Section 14 of the Florida Constitution and Section 112.63, Plorida S[atu tes. These lava require that an impact statement be provided [o [he Division of Re[i rement before adoption of an amending ordinance and prior [o [he last public hearing [hereon. Additionally, please be aware that failure to comply with the statutes in [he plan amendment process could leave the action open [o challenge and, in our opinion, wy place those with fiduciary responsi bi li [y at persowl financial risk. Ve urge you to ensure the proper procedures are followed prior to any plan amendments. Defined Contribution Plans Chapter 22D-1.06(1), F.A.C., states: "Each plan sponsor of a local retirement system or plan defined as other than those requiring actuarial reports shall provide, an an awwl basis, [hat information necessary [o gather, catalog, and maintain complete information to the Division." Ye urge you to ensure that [he appropriate financial reports are submitted mnnw117 i[ your city sponsors a defined contribution plan. CR/lc/g F/REF/GFIrERS Increase iha benefit factor from 24%to 3.0%per year d service. Albw retirement at age 50 with 20 years d service, or al arty age with 25 or rare years d service. Total The City's share is Dried upon the Proposal that the be w1Nng to conbfbute one-haM d the cost- This ears would approximately an adtlRiore13.06%d payroll. Please be aware brat arty charigesto a pension tgrslsm e<4Pohetl by p~pyc funds hava'rxduded a impact stalsmam be provided to tiro State prior b adoption. I DiNaion d fietirerr~, Prxtlons d a recerq letter seat to me by the State's FaaRy, the Board also voted to reoormtend irxaeaafngthe benelk far.'br for ttasa frwrrrberg d the pension LaW wfto tlav'e alraady rgtirgd. The increase I do not have ~ ~ ~e~sProPO8ed abae M active members. been done. ~Y estimated ~s ~ fns increase, as no aquaria) study has . - _.~c._ _.r,.o,w .... _ .~...,_.,...,..Y. CITY OF 1~tlaw!tci 15"eae(- ~leuda BOO SFAnWLE R01D AM~TiC 9EJ(:N, FIllRI1M J2]A15015 TF]FAIOA'E nOll 2fFJ800 FAx eWl ]!1.]805 To: Kim D. Leinbach, City Manager From: Kirk R. Wendland, Finance Director RE: Pension Fund Costs April6, 1993 Al the Pension Board meeting d March 30,1993, the Board voted to propose certain amendmentato the existing plan. Those proposals, abrg with their estimated costs, are shown below. The estimates shown ve based on ar. actuarW report dated June 26,1992 and are stated pr FY 1992/93 dollars. GENERAL EMPLOYEES Irxxeaae the benefit facto from 225%to 2.65%pv year d service. Total Cost E 26,473 The City's shoe is based upon the proposal that the General Empbyees would be wiling to comdbute an additional 1 % d payrdl. POUCEOFFlCERS Increase the benefd facto from S 2.4%to 3.0%per year d service. Nbw retirement at age 50 w8h S 20 yens d service, a at arty age with 25 a mac years d service. Tdal S Total The Ciy's share is based upon the proposal that the PoGCe Olficera would be wiNrJg to caxdbute one-haMdttre cost. This would equate to approximately an add'RiorJa12.615%d payrci. Page 2 The Pension Board thanks you for your consideration and wculd be moat willing to answer any questions or diacues any aspects of the proposed changes with you at your convenience. If I may be of further service please do not hesiCate to contact me. ~S,i_n/wcazely, Dno Kim D. Leinbach Secretary Pension Board of Trustees KDL.dst cc: Pension Board Finance Director City Attorney REF: 93KDL.46 CITY OF rPllaKtic ~eae! - ~laudu a00 SENLYOLE aan ---_____ aTLVYtIC aE.KN.PWR~1327}SNS TEI.FAi0!YE ImM11ft5M0 " ' FAX I9NI 2fF1aU5 April B, (993 Honorable Mayor and Ci[y Commission Members Atlantic Beach, Florida Dear Mayor and Ci[y Commission Members: A[ a special meeting called on March 30, 1993 the Atlantic Beach Pension Board met to discuss and recommend enhancements to the employee's pension fund. Accordingly, it is herewith recommended that the City Commission approve the following changes to the pension plan: General Employees - increase the formula factor From 2.25 to 2.85; general employees have agreed to increase their contribution an additional lx to help offset said cost. Public Safetv EmDl ye s - approve retirement age modification to 50 years with 20 years or more of service or any age with 25 years of service and increase the formula factor from 2.4 to 3. 0; Safely Employees are willing to share one half the cost of these enhancements. Please review the attached memorandum addressed to [he City Manager from the Finance Director in terms of the total costs of these proposals and [he City's obligation based upon [he offering of the employee groups to share said expenses. Aisa be aware that any changes [o our pension system supported by pub 11C funds require an impact statement be provided to the State prior to adoption (also included in [he Finance Director's communication as an attachmec,[). Finally, the Board voted factor for those members retired. Said increase v proyosed above far active computations for these costs our auditing firs if you are [o recommend increasing the benefit of [he pension fund who have already paid correlate [o those percentages members. We do no[ have actuarial and [he same should be determined by so inclined to proceed. ~. c2~ 8 . WEST D>=TAIL 0 Yl UGV. Alu, li!T 4 of u. DI z F W. to I INSTALL 4"THICK $1DEVJALK ~ oN SQUTN 510E OF 19?H s7, FM SEMINOLE Rf~ TO BEACH AVE. CUTS` ~EN(OVE fiXIST; ASW{Al7 ~LIME4¢Ck, FELT J61F1T5 ?D~O.C, ~, CUT JO'INT') ~ s'o,c, 3,octi vsr caNC, W/F16ER, M/K, REWF --~ ~ -19?H ST- • - 23`PAR1-t IN6, TYP, T t T u ~ I 1 -EXISTING 4'yygLn R: 2~, / ~- EXISTING BROOM F~NISH,TYP-T ~ ~ FXKTWCi PAVWC7 SIOtIA/ALK ~SEC,T1O/J F--__ 3/9~~_I~ O" i14 TSB corm, IN l _ 3L7" S" TURNED IMWN CUJ?$ T ~0~~0"~PARKINp ~PAVEMENr Ep6C ` LANDSCAPING SY oamrE~ PKOPf12T'Y LINE "~'-, 'n FSEWER ~WATfR LINES--~ lr,Ii_!'-I,S~ CO PAUC'//IEIJT E06E o . F-WEST $WNll LANE ~.-~~'' F.A57 Dr:7AiL CAST SOUNO LANE-~ I /I(a" =1-'O" .~ T CURB ED6E ~ ~ I 7 ^__ 4'wALK ~ }JEVd 6'MK+LK@ PA2K W C~ v ~~j, ~r% ~~ WALL( . W~.1 <-./ ' ~.i.~~ ~ J' .~ ~ •;.0. W. Ii NE ~PPiOPEtiTY LINE ~ r I Fk~1cE, 6ATE~ ~rLAN05~fIHG $Y OWNEQ '~ ~ ~ ~ ~ ~ ! ! ~ L-- • . -L. _..____1_ . .1_ . _____l- . _ . _ i ~14 PARAL.LEL P~RKW6 5f'i4CE~ EAcH 7-'8^~23~0~= 322rPARKING 19~ '~ ~ -, r r t t t i I ~ i _I t i t t t t r T ~~ ~ / 19711 STPEE7 IDEWAL\ Ih1PKovEi,.IEN-rg ATt_ANTIC (~6i4C ~FLOtZIDP \I2 APFi. 1993 I' -3b' i 0 N W a z 1 4 Z !p !~ I Q I I EX15'CING I / RtsIDC.HCE I , CORRECTION THIS DOCUMENT HAS BEEN REMICROFILMED TO ASSURE LEGIBILITY ~~ .~_._._w ~~ .~.._ may..-.::. .._ _~.~,.a,..,., .~~:..~ i~ 0 !Y q$ 0 J 0 z_ W n I~ Q Q O cC u J Z_ F W N IN$TAU 4"TI{IGk 31bE1NALK ~ oN SevTH 5106 OF 19tH ST, FM $EMINOLE R~ TO 6E:4CH AVE. ~CUT~ RE/r(OVf EXIST ,Z~ I ASR-~AIT ~LIMEQfSCk, FELT ~'~ I ~IaINTS 2o~o.c, ~ CuT .>QINrs I 5'o,c. 3,OaO p,I.CONC, W/F18tR, MIK, REIf{F WEST DEjAIL_ _. ~_-~gTHgT I /16~_L~~,~ BROOr,~ FWISH~T'rP.~' 3~ 7" 5" (fa-0"~PARKINh - _ _ _ __ _ ~PKOPE~ E- SEWS R E-WEST $WND IANE BAST &J VN O 4AN E~ ( 23` P/+P/+R~K ING, TYP, i o - ~,- P~ NEY! 4'WAL1~ i9 NEW 6~W°.LK@PARKWC~ -EXISTING 4'WgLVC / E1C1571NG FENCES Q ~,0. W. LINE R: 2~, / I )-_ I~ ~ I I i II ~14 PARALLEL r !r t t I"=36' tgri srREET ATL/aNTIC [fit T F~.KE ~ 6ATF5 ~. . SPACtr~ epc~t 7~8".~23~p'~= 322 PaaKWU -- t -r T , rt r r UE W A L)( IA1P-ZoY t`3v1ElV TS ~ F LotZIDP \I2 APR. l99 3 ~, M E M O R A N D U M TO MR. KIM LEINRACH CITY MANAGER ~/,~ FROM DAVID E. THOMPSbN CHIEF OF POLICE DATE 04/08/92 SUBJECT: DIAGRAM FOR 19TH STREET THE ATTACHED DiAGHAM OF i9TH STREET WAS PEEPARED DY IiE. WILLIAY: MGRGAK. THE DESIGN REFLECTS RECOMMENDATIONS FROM MR. MORGAN AS APPROVED CY THc FAnriI:+G COMMITTEE. THE PROPOSAL MOULD ADP A SIX FOOT SIDEWALK ON THE SOUTH SIDE OF 19TH STREET FROM uu^EMINOLE ROAD Tn BEACH AVE. THE PARKING WOULD CHANGE TO PARALLEL PARKING INSTEAD OF ANGLE PARKING, AND IT WOULD ELIMINATE TWENTY (20) PARKING SPACES IN THAT AREA. THE TRAFFIC FLOW MOULD REMAIN TWO WAY, AND LANSCAPING MOULD BE UPGRADED AT THE INTERSECTIONS. THIS PROPOSAL REPREuENTS A VARIETY OF IMPROVEMENTS FOR THIS AREA OF OUR CIiY. THE SIDEWALK HILL HE A WELCGI:ED ACGI TION, AND MILL PROVIDE A MUCH SAFER ACCESS TO THE BEACH FOR VISITORS, PECESTR IANS, AND BICYCLISTS. THE PARALLEL PARKING WILL INCREASE u'IZE OF THE TRAFFIC LANES NHICH IS QUEu^TIONABLE AT THE PRESENT TIME. THE PROJECT WILL ALLOW FOR THE DEVELOPMENT OF MR. MOR r.AN'S PROPERTY ON THE NORTH SIDE OF THE STREET, AND WILL KEEP THE POP:JL ATIOl: DENSITY TO A MINIMUM (SINGLE FAMILY DWELLINGS) NHILE BEAUTIFYING THE NEIGHBORHOOD. THE GREATEST DRANBACK TO THE PROPOSAL IS THE LOSS OF PARKING SPACES. HOWEVER, I HAVE IDENTIFIED MORE TNAN TWENTY (20) SPACES TNAT CAN RE OPENED UP ELSEWHERE IN THE CITY', AND PERMIT PARKING HILL CONTINUE AT 19TH STREET TO ASSURE THAT CITY RESIDENTS HAVE AVAILAPLE PARKING. THE PROPOSED CHANGES WILL BE PRIMARILY FUNDED RY HR. MORGAN, ANC COMMISSIONER FLETCHER CAN PROVIDE THE DETAILS ON THE UNDERSTANCINGS THAT HnVE BEEN ACHIEVED. Dona~c~ D. Ze>~~ 8604 San Servers Drive West Jacksonville, F[oric(a 32217 April 1, 1993 Mr. Rirk Xendland CSty of Atlantic Beach 800 Seminole Road Atlantic Beach, FL 32233-5445 Dear Hr. Nendland: This letter confirms our conversations of this week with reference [o the Atlantic Beach Municipal Sonds that I ow from the Buccaneer Pater and Sever Utility. I would like to sell these bonds to the City at par if you can obcain the necessary approval from your City Government. Sinc ly, Donald D. Zell /~ CITY OF 1'~44rtle ~tatk - ~(etls(q To: Kim D. Leinbach, City Manager From: IOrk R. Wenaan4 Finance O"rector RE: Bond Rehmdng w se4mot,e solo ATi.At+fIC aP 1L71, FI.O9aN 132115111 'rFJlPNO[rE a4n 34FSeY0 FAx 19en 1.lFJ80J Apri 5, 1993 Mr. Dondd Zee, orla d our Bucaraleer boMlokbrs, has appraaciled me about the ~' buYirl9 Dock Ips Weler and Sewer bonds. The oubbrrrlilg principal on Mr. Zers bonds b 5599,923.45. Mr. Zd b w7irrg b set these DOr1ds hack el par value. AS You know. the City is paying 9%on the Buc&81eer Bonds. Ttlese bonds re caaabte by are city on or altar Apri 1.1994. However, by pvdtaeirrg thee, bonds raw, the Coy cadd save approximately S30,rJ00's1 imerest experrae over the next year. The celClaetiorl bebw slaws the estimated savings b the Cay hom rahaldetp Mr. ZePS horde. 1 recommend tla City Cammilsion aMarize the refunding a ease bonds hom axBtkrg reserve large. Thb b eongstsra witlt ov phns in repents b tta capital imlxovemem program for Walar and Bearer. Oul~aldrg Date prineipal ,. 04/15/93 (1) 599,800.00 t 0101/93 545,400.00 Less: Ciry's Imerst hom SBA rOveraO EsOmated Sarirgs Notes IraereM ` ®916 `; S 24,741.75 (2) 24.543.00 (3) S 49.284.75 f 19,275.61 (Q S (1) Assumes reprlcFng Mr. ZeY's entire portion on Apra 15, 1993. (z) CalMates imerest hom Apra t s. 1993 though Ocbber 1.1993. On Ocbber 1, 1993, a prirWpal payment d 554,400 is due Mr. Ze1. (3) CalcWates imerest hom Oaoher 1.1993 through Apr? 1.1994. Tips assumes fire city wip rehxd as d the Bucwber horde on Apra 1.1994. (4) lJses the craraa rob d etbrest t)te City m earring M f1e State Board d Admklntration (SBN, 3.52%, far Itb avaiahb herds hom Aprd 1 s, 1993 tlvough Api 1, 1994. .w r~~,~~ ~ ~.r Connelly & Wicker Inc. Consulting Engineers .NDpE59Jµ4$ aaeEm o. LVw<ur. p E N. PM~FA 1\TWL10. P E JDIM N. lE1Ng_ P E NAN Y DIILL. M D. P.E N01/iaD C MELO1, p E YMVNL WK%F N, p.F March 15, 1993 Mr. Bob Kosoy, P.E Public Works DNEx:tor City of Atlantic Beach 1200 Sandpiper Larre Atlantic Beach, Fbrida 32733 Re: Improvements to Church Road East Addttanal Services for Panting 0o Poinsettia Street CWI Project No. 920x3 Per your request, I am Providing a breakdown of additional profc$ional fees for pavement widening on Poinsettia Svcet professional services arc described in greater deta0 under She o f W~ ~,. 1Lu work will be an extension of our proposal approved by the City Commission w November 23, 1992 SCOPE OF WORK The work will include the topographic survey, soil evaluating design and preparation of plans, permits and specifications [or additional parking on the east side of Poiasettia Street from Seacpray Avenue to Park Street. The work will also include preparation of detad cost estimate:. assistance to the City during advertising and bidding Phase. Project inspection and wotraa administration as omessary during the wnstrumion phase. Topographic Survry S 775 Soil Evaluation 350 Design and Permitting Phase ~ 1,30p Bidding and Construction Phase 300 TOTAL 52,775 Sincerely yours , ~~---~ ~% Brian E. Kiemz Project Manager BEK/mao ce: Marvin L Wicker v. O. BO% 517tl • JACKSONVILLE BFAW. FLOraDA a72gtae3 • aneRN7sa6 DESrM, E'LpVM • GEaMERa. 1KIATN nvlouEn CITY OP pTidRTIC ESAGH CITY 00lMLSSIOl1 }dLTIRG STAPP REPORT ACEDO)A IT@f: Parking on Poinsettia from Seaspray Avenue [o David S[ree[ SDglq~y-p® gq. Robert S. Kosoy, Director of Public 4:orks A~ DATE: March 22, 1993 5 RpQ/-gD~_ Ne have been receiving <omplaincs from citizens on Poinsettia S[ree[ regarding the lack of parking. A survey and St. Johns River Mater Management District Permit will be needed [o construct a 10' strip of asphalt with a swale 6' from existing asphalt to h^ndle drainage [o [he existing catch basins. No asphalt paving will be construt[ed where children use concrete walkways to cross vet area. The work on Poinsettia Street is proposed to be an exten- sion of [he Church Road East Project Sn order [o realize savings to the City. Me would receive lover prices for bid items by combining [he projects instead of bidding [hem separately since Concraccors would only have to intorporace charges for mobilization once. Accept Connelly 8 Mf cker, Inc. proposal for 42,725.00 p'ITACTQSffiP15: Ereakdown of professional Eees. RRVIEitFD ET CTI'T lIARM~2: ` AGEI4DA TTPJ4 NO. O (6) Any charitable, religious, fraternal, youth, civic, service or other organization when the organization makes occasional sales or engages in fundraising projects when the projects are performed exclusively by the members thereof and when the proceeds derived from the activities are used exclusively in the charitable, religious, fraternal, youth, civic and service activities of the organization. Bec. 18-10. Penalties. Any person violating any of the provisions of this chapter shall, upon conviction thereof, be subject to a fine not exceeding 5500.00 or by imprisonment not exceeding ninety (90) days, or both." BECTIOB T: The provisions adopted herein shall prevail over any existing sections of the Atlantic Beach Code to the extent said existing sections are contrary or inconsistent herewith. 88CTiO8 1: This Ordinance shall take effect immediately upon its final passage and adoption. PASSED by the City Commission on first reading this day of 1993. PASSED by the City Commission on second and final reading this day of 1993. ATTEST: MAUREEN KING, City Clerk WILLIAM I. GCLLIFORD, JR. Mayor, Presiding Officer Approved as to form and correctness: ALAN C. JENSEN, ESQUIRE City Attorney 6 . .._... >. .... _._~..::.,.>_.~..,~.., ..~.. _.. ~_ dse.~ ~.... (6) Solicitors shall not solicit at nor enter upon any premises within the City where a "NO Solicitation" sign is posted in accordance with the provisions of this subchapter, unless otherwise invited onto the premises for that purpose. Sec. 18-6. Posting of "RO Solicitation" Biqa. Any person in possession or in charge of any premises within the City who desires to remain undisturbed by the visit of uninvited solicitors may post or place in a conspicuous place near or at the entrance of the premises a sign containing the words "No Solicitation" or a substantially similar message in letters easily read by a person approaching the premises. Sec. 18-7. Inspection of Books sad Records. Upon request of the City Clerk, the holder of a permit shall make available for inspection by any agent of the City all books, records and papers pertaining to the registered solicitation at any reasonable time while the permit is in effect or after it has expired. Sec. 18-8. Hackers Prohibited. No person shall be engaged as a hawker within the corporate limits of the City or on the City beach. Bee. 18-9. Ezeeptions. In addition to the exception provided in Sec. 18-2(i) herein- above, the provisions of this section shall not apply to: il) Any person who visits any residence or apartment at the request or invitation of the owner or occupant thereof; (2) Unpaid members of any civic or charitable organization who are registered as such with the City Clerk and the names oP the solicitors have been listed as such members and the organization has provided each person listed with an approved means of identifi- cation with the organization represented; (3) Newsboys soliciting subscriptions to any newspaper for home delivery within the City; (4) Route deliverymen who make deliveries at least once a week to regular customers and whose solicitation is only incidental to their regular deliveries; (5) Solicitors or agents of life or other insurance companies who hold a license issued by the insurance commissioner of the state; and 5 arise to amend the application, the applicant shall submit the information on the form provided for initial application. Each amended application shall be processed by the City Clerk in the same manner as the initial application. (7) No permit issued pursuant to this subchapter shall be transferable or assignable. Sac. 18-3. paeg, A fee of Fifteen Dollars ($15.00) to cover the cost of invest- igation of the applicant and processing of the application shall be paid to the City Clerk when the application is Piled and shall not be returnable under any circumstances. A fee of Fifteen Dollars ($15.00) shall be paid with each renewal application as well. Sac. 18-~. Danial or Revocation; Appeals. (i) Zf the City Clerk finds the existence of one or more of the deficiencies set forth in Sec. i8-2 (7) in the application, she shall deny the applicant a permit. If a permit has already been issued, she shall revoke the permit. (2) ZP the City Clerk denies or revokes a permit, upon the written request of the applicant, she shall place the matter on the agenda of the next regularly scheduled meeting of the City Commis- sion for review of her decision. In reviewing the decision of the City Clerk, the City Commission shall determine whether one or more of the factors outlined in Sec. 18-2 (3) exists. Sec. 18-5. Ragulatioha sad Prohibitions. (1) While engaged in soliciting, each solicitor must carry and display the permit issued by the City Clerk which shall contain the name, address and telephone number of the solicitor, as well as the name of the person or organization for whose benefit or on whose behalf the solicitor is acting. (2) No solicitor shall in any way unlawfully obstruct, delay or interfere with the free movements of any person against that person's will or seek to coerce or physically disturb any other person. (3) No solicitor shall in any way unlawfully obstruct, delay or interfere with vehicular traffic within the City. (4) No solicitor shall solicit door-to-door at any residence between the hours of 9:00 p.m. and 8:00 a.m. (5) Solicitors shall solicit only during the conditions permitted. 4 (g) A statement that the organization and/or any person involved in the solicitation has not been convicted of a crime involving fraud within the two years preceding the filing of the application. (h) A statement tc the effect that the granting of a permit will not be used or represented in any way as an endorsement by the City or by any department or officer thereof. (i) If applicable under F.S. Chapter 496, certificate of registration number and state tax exemption number. (j) A statement delineating the percentage of solicited funds to be used toward the expenses of the solicitation and the percentage to be donated to charity. (k) A complete set of fingerprints taken by the Chief of Police or his authorized designee. (3) Within ten (10) days of filing a completed permit appli- cation, the City Clerk shall issue a charitable solicitation permit unless he finds one or more of the following to exist: (a) That one or more of the statements in the applica- tion are incorrect, provided the applicant has been given the opportunity to correct or amend its application; (b) That the applicant has refused to provide the information requested in the application; (c) That the applicant or any agent or representative of the application who will participate under the permit has been convicted of a crime involving fraud or moral turpitude within the past two years. (4} Permits issued pursuant to this subchapter shall state the name and address of the applicant, the number of the permit, the date issued, the dates within which the applicant may solicit, and a list of the names, addresses and telephone numbers of the person or persons who will be responsible Eor or supervise the solicitation. (5) Permits shall be valid for a period of ninety (90) days from the date of issuance. Should additional time be needed for the proposed solicitation, the applicant may apply for a renewal permit upon the form provided for initial application. Each renewal application shall be processed by the City Clerk in the same manner as the initial application and shall be valid for an additional ninety (90) days. (5) It shall be .he duty of the applicant to keep all infor- mation in the application up-to-tlate antl complete. Should the nzed (5] Solicitation: The request, either directly or indirectly, of any donation or contribution for charitable purposes, including, but not limited to, any oral or written request; the sale, offer to sell or attempt to sell any article, service, publication, adver- tisement, subscription, membership or other thing for charitable purposes; or, the making of any announcement to or through the press or other media concerning an appeal, drive or campaign to which the public is requested to sake a donation. A solicitation shall be deemed to have taken place when the request is made, whether or not the person making the request receives any donation. Sae. iB.2. Permit Required; Application. (1) It shall be unlawful for any person to solicit donations for charitable purposes within the City without first having obtained a permit therefor; however, the provisions of this subchapter shall not apply to any solicitation conducted solely among members of charitable organizations by other members thereof. (2) Application for a charitable solicitation permit, whether made initially or for renewal, shall be made to the City Clerk upon the appropriate forms provided therefor. Such application shall be affirmed under oath and filed with the City Clerk and shall contain the following information: (a) The full name, mailing address and telephone number of the person or organization sponsoring, promoting or conducting the proposed solicitation, including, if applicable, the name and address of national or parent organizations. (b) The full name, address and telephone number of the individual person or persons who will have supervision of or resoonsibility for the proposed solicitation. (c) The full name, address and telephone number of the individual person or persons who will be engaged in the act of soliciting for the charitable activity or cause. If paid professional solicitors will be used, their names and verification of state registration shall be required to be given. (d) The purpose for which the solicitation is to be made and/or intended use of donations. (e) A description of the proposed activities, including the method or methods to be used in conducting the solicitation (i.e., face-to-face, telephone, house-to-house, or the iike), the location where the solicitation will be conducted, any items to be distributed and the type of donation to be solicited. (f) The dates when the proposed solicitation will begin and end. ORDINANCE NO. 95-93-56 AN ORDINANCE ANEIIDZPG CHAPTER la OF TEE ATLANTIC HEACH CODB ADOPTING VARI008 RDL88 AED REGDLATIONS RELATED TO CHARITABLE 80LICZTA- TIONB~ REQDIRING A PSR!!IT THEREFOR, AND PROVIDING AN EFFECTIVE DATE. IfHEREAB, Chapter 18 of the Atlantic Beach Code applies to solicitors as defined therein and prohibits certain acts upon residential premises in the City, and 11HER8AH, the City Commission desires to adopt various rules and regulations with regard to all charitable solicitations within the corporate limits of the City, whether on residential or other property, and ^HERSAB, the City Commission desires to require anyone engaged in charitable solicitations to obtain a permit, unless excepted from said requirement herein, and to establish a method of appeal from the denial or revocation of any such permit issued by the City. NO11 THEREFORE, be it ordained by the City Commission of the City of Atlantic Beach, Florida: nvrTION i. Chapter 18 of the Code of Ordinances of the City of Atlantic Beach, Florida, is hereby amended tc read as follows: "Chapter 18 CEARITABLE 80LICITATI0E8; gA1RCERe Sec. 18-1. DB£initi0as. (1) Charitable: Of or relating to any benevolent, civic, educational, fraterra 1, philanthropic, religious, humane, patriotic, voluntary health or other eleemosynary activity or cause. (2) Donation: The act of making a gift or contribution to a charitable activity or cause, including, but not limited to, contributions of clothing, food, money, pledges, property, subscriptions or anything else of value. (3) a~rker: Any person who shall rent or sell or offer to sell at wholesale or rr_tail any commodity, product, goods, wares or merchandise of any kind from a stand, wagon, parked vehicle, container, push cart or tent upon any street or public property or any vacant private proper^_y. (q) Person: Any individual, firm, partnership, corporation, company, association, society, organization, trust, group or league. RESOLUTION NO. 93-13 A RESOLUTION OF THE CITY COMNISSION OF THE CITY OF ATLANT LC BEACH, FLORIDA SUPPORTZNG FUNDING FOR THE FLORIDA RECREATION DEVELOPMENT ASSISTANCE PROGRAM WHEREAS, the Florida Legislature appropriates funds [o [he Florida Department of Na [oral Resources to award grants-in-aid to local governments to acquire cr develop land for public outdoor recreation purposes through the Florida Recreation Development Assistance Program. NHEREAS, the Cicy of Atlantic Beach, Florida has applied for grancs- in-aids from Che Florida Recreation Development Assistance Program to develop lands for public outdoor recreation purposes, and plans [o continue [o apply. WHEREAS, grants-in-aid for the acquisition ar development of lands for outdoor recreation purposes have not been awarded to local governments through [he Plorida Recreation Development Assistance program since fiscal year 90-91 because of budget shor [falls within the Florida Department of Natural Resources Florida Park Service. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH: Section 1 That the Ci[y Commissiom supports funding for [he Florida Recreation Development Assis [ante Program [o seals[ local governments in acquiring or developing land for public outdoor recreation purposes. Section 2 Tha[ the City Commission requests [ha[ [he Florida Legislature appropriate funds for the Florida Recreation Development Assistance Program for the purpose of acquiring or developing lard for public outdoor recreation purposes in fiscal year 1993-94 Sect ton 3 That the City Commission requests that the Plorida Department of Natural Resources award funds appropriated by the Plorida Legistature for local governments through the Plorida Recreation Development Assistance Program to acquire or develop land for public outdoor recreation purposes. * * * * * * * * * * * * * PASSED AND ADOPTED by the CS[y Commies ion of the City of Atlantic Beach, Florida this day of 1993. William I. Gulliford, Jr., Nayor, Presiding Officer Approved as to form and correctness: Alan Jensen, City Attorney ATTEST: Maureen King, City Clerk •• , CITY OF ATLANTIC BFACR CITY CO!l7ISSION NEETINC STAFF REPORT AGENDA ITBM: RESOLUTION 0 93-13 SUBIIIIYtD BY: Rose N. Blanchard, Parks b Recreation Dirac for DATE: April 5, 1993 . BAt7CCROUND: This is a request that [he City Commission support the attached resolution regarding that PPDAP funds be available through the legislative process, each and every year. FRDAP is a STATE funded grant program whereby the funding emanates from the Slate Legislature and is administered by the Department of Natural Resources. Unlike the LAND AND HATER CONSERVATION FUND (which is FEDERALLY funded) this is not a matching grant program-funding is based upon the total project cos[: PROJECT COST STATE SNARE Under ;50,000 GRANTEE SNARE 550,000-;150,000 1002 _ 0 Over 5150,000 75z 2sS soz soz Both grant programs are competitive in nature end applications are ranked according [o numerical scores attained in the application package. Due [o budge[ shortfalls, there has not been any Stale FRDAP funds available to local governments since PY 1990-91. to = As you can see, [his program is vital to local governments in providing quality Parks and facilities to their residents. This resolution endorses [he PRDAP program and requests [he State legislature appropriate funds for Chia program, and the Department of Natural Resources award funding for locals governments. This appeal fa going out [o all Parka 6 Recreation Departments in the Slate of Florida for recommendation to [heir respective City Commissions. CATION: Recommendation: [he City Co®iseioa adopt this resolution. i11TA: Copy of Resolu [Son• // REVIEHEp BY CITY MANAGER: ~__ J} . A6'E'IRIA~(I~/1'F]f NO~/, b_ CITY OF ATLANTIC BEACO CITT COMMISSION MEETING STAFF BEPORT AGENDA ITFI1: USAGE OF ADELE GRAGE COMMUNITY CENTER FOR MARCH 1993 SUBMITTED BY: ROSE H. BLANCHARD, PARKS b RECREATION DIRECTOR DATE: APRIL 5, 1993 BAC[GROOND: AT YOUR REQUEST, THE FOLLOI:ING IS A REPORT ON THE USAGE OF THE ADELE GRAGE COMMUNITY CENTER FOR HARCH 1993 ADELE GRAGE COMMUNITY CF.hTER: 516 [his number includes classes, meetings, etc. - JACK RUSSELL PARK ~ 220 this number reflects Che number of children brought to [he Park for field [rips. Some schools still do - not tall ahead, but as long as the Park is unoccupied by another school, we do no[ send [hem away. DONNER PARK COMMUNITY CENTER 552 this number is the total of daily participants. Me are very pleased vi[h this number particularly since ve had so moth bad weather [his month. rh ' •ABET did not have performances during Harch, only Norkshops on Sa [ucdays and Sundays each week. There are 25 participants in the Children/Teen Noikshops and about 6 in [he Sunday adult workshop, actotding to Hrs. Baillie. These numbers are included in [he Adele Grage Community Center report. BFAJR'!lP.~ATIOII: NONE AT THIS TIME. ATTACBIfl77TS: NONE REYIENFU BY CITY MABAGPR: AGQ(DA ITFIi M0. RECEIVED SMITH AND GILLES PIE ENGINEERS, INC. MAIL ~ L IJJ~ t O«,<E a0% SD,39 J/.CIt50NV,LLE, iLO RI0A 32201 (Y O LI »]~fi9fi0 ~BUC WORKS Mar<h 18, 1993 c~sraln5~ LwnwOq.coE Mr. Roberc S. Kosoy, P,E. Director of Public Works City of Atlantic Beach Posc Cffice Box 25 Atlantic Beach, Florida 32233 Subject: Proposed Change Order Metal Utility Storage Building Water Treatment Improvements SSC Project No. E505-14-01 Atlantic Beach, Florida Dear Nr. Kosoy: As you requested, ve have investigated the City's desire to construct a 50 x 70 metal building along the vest edge of the City's Public Works Facility. We understand i[ is the City's intention to cons tract this structure as a Change order co the subject eater treatment plant eons [ruction contract. Wz propose to furnish two (2) plan views of the nee metal building. One plan view [o shoe the sizing of the building, the building interior layout and the required site work such as sever, eater, drainage, fence modifications and relocation of the dog containwent facility. The second layout will shoe primarily the electrical and interior plumbing. We expect the reedy room to be heated and cooled by a window unit end the material storage area to be unheated. We understand the utilities are available and as-bunts of these facilities will be furnished by the City for our use in Chis design. The structural aspects of the building will be determined by the building contractor. Our design will also include a conceptual meeting with the St. Johns River Water Management Districc Permit Eneineer to obtain early input toward an appcviab le design. Our proposed fee for this design is $6,000.00 lump sum. We also propose a cost plus budget of $2,500.00 for preparation and assistance [o the City in obtaining a Water Management Construction Permit. Thank ;you for this opportunity to assist the City of Atlantic Beach with your engineering needs. Sincerely, SMI D GILLES PIE ENCINEERf/, INC. Dou a E. Layton ~// DEL/ay CITY OP ATId1YLIC RSACR CITY COlRlIB5I0R l~El'ItiC SY'AFP REPORT ACEILDA 1TQ1: Proposed Change Order [o Construction Engineering Contract for design of metal 50' % 70' Utility Swrage Building under YTP 1 A 2 SOB1[ITI® BY: Robert S. Kosoy/Director of Public Works DATR: March 25, 1993 HAQCROUIID: Proposal from Smith and Gillespie Engineers, Inc. to assist City in furnishing plan views of new metal building for Atlantic Beach water District and Collection Diviston. The firs[ drawing m shoe sizing of building with interior layout and required site work such as sever, water, drainage, fence modifications and relocation of the dog containment facility. the second drawing will show electrical and interior plumbing. This also includes a meeting with St. Johns River Water Management District Engineer and assts La ng in obtaining a Va[er Management Conscruccion Permit. The total cost for design in 56,000. total cost for permitting is estimated at 52,500. Total cost to design and permit is 58,500. The former facilities for the Atlantic Beach Water Discribucion and Collection Division were demolished during the new construction. Approve proposed Change Order AITAC~IS: Letter from Smith and Gillespie Engineers. RRYIEfiED EY CITY MA/AGY2: AG~A ITEl1 Ip. CITY OF gTLgNTIC BEACH WATER AND SEWER BIWNGS BIWNGS (Galbns in 000's) 3/24/93 Giy Route Ocroder'91 Jams '92 A 7'92 Ju '92 Ocbber 52 1 2 3,878 2980 3,721 2 7 4.066 4 581 3 2,195 2.327 2 306 34 3.124 , x138 13 , 8,033 2121 6 5,5 4.419 x699 7,940 2805 1.904 2112 6.308 4.300 7 2509 1,727 2 143 2,678 2446 8 3,366 2177 , 2,420 2478 10 3.443 2379 2,18 30886 2618 11 2263 ,,439 1,660 2194 aofio /2 3.427 2611 3.027 3 291 2799 13 9,280 2491 5,398 7 , 9.033 3,612 7 997 14 2030 1.482 1 462 ,976 z263 . 2189 98 . 2036 1.743 6 i6 Z~ 1.920 2446 2671 3,100 2704 /7 2840 1'~ 1 713 2618 2754 18 1.821 1,941 . 1 323 1,966 2007 19 20 8,811 7,519 . ~'~ 1.743 N' ~' 1.566 21 43,310 3 781 27.263 ~'~4 ~ ~~9 28,610 36 819 22 , 3.170 2627 2676 Z 7 6 a133 . x160 23 6.606 X064 1 2903 2808 24 1.683 g54 1'2~ 7~~2 6.664 ~ 2333 1.103 1 998 1.333 1.103 ~ a219 2913 . 3 012 , 4,222 3,612 Canputer Bias 139.996 99 104 . 125,910 10.7,584 186,037 Manuals 2886 x946 x695 3.912 3.981 AojusMents 375 (156) (1 ~ . (2.905) Transfers 8 Cut-olh 12~ 1 090 330 150 . 1,210 380 TOTAL GALLONS B0.1EU eay" ~ ~' ~' , .. .,SS fe 1M 816 dmy~ ~ sT...:; .~ 104384 ~" .~, '~7 iZi ~ 13p OB9 zov',.a;rr. - .::~ ~ a':3;'~x` ~ 18.151 ~' 150.018 - . - -- -- --~ e,_ t/ ~o~ (``-l 622 ~ ~'~ /~ ' ! / v5 y3 s~i i - . a E. Florida Deoartwent of Environaental Regulations Loan Aoslication - Consultant should coordinate necessary submittals to FD6R rith Robert Kosoy and Jim Jarboe. F. Co_netruction. Devian. Plane and SoeciEicatiom G. Bid Analrsie H. Construction Fr~gineering and Ineoection I. Final Certiiicatiun The Cownittee reeowwended that the contract with the conaultsnt be negotiated igr all tasks, •ith a not-to-exceed figure for each task. RSK/wc A/~i4c/i~Itnf cc: All Attendees File - NSCR The Committee reconvened on 4/5/93 to briefly discuss the selection Dy tAe City Commiaeian of Pittman, Hartenetein b Associate a. This firm rae the Commission's unanimous choice gat the 4/1/93 Special Commission Meeting) Yo provide engineering services for the expansion of the Atlantic Beach Wasterater Treatment Plant. The attendees rare: Commissioner Lyman Fletcher, Kim D. Leinbach, Kirk R. Mendland, Ernie Beadle, Maureen King, Alan Patter and Robert Kosoy. Kim Leinbach informed the Committee that vhile the Commissioners' decision rae unanimous, that staff had not been oEf icially authorized to begin negotiations. He suggested polling the Commission to see if beginning negotiations prior to the 4/12/93 meeting ras their intent. Maureen King rould handle this tank. Tasks to be undertaken by the Consultant are: A. Teaoorarv Oo atina Pe it (TOP) - It is essential to obtain a TOP before the current Operating Permit expires. A TOP ie not recognized by the EPA, therefore, the Engineer rill have to make a submittal to DER in no more than thirty (30) days. B. Cavacity Analva' R t (CAR) - Gonaultant should use the CAR to analyze the reasons for tAe surplus of eater pumped ve. cerage treated. Several items to De considered in this report are drainage basins and electric bills for lift stations, possibility of old cells in vicinity of Cloisters A Sea Turtle Inn not being abandoned and tAe effect of heat pumps in LAe Selva narina area. C. Construction Perait - Gonaultant will need to address the antidegradation, reuse, and rater quality based effluent limitations fWBBEL) as primary issues rithin this task. D. Sludge ~anacement - Consultant rill need tv analyze methods to meet the disposal requirements Dy Florida Department of Environmental Regulations and Environmental Protection Agency and avoid any problems Then the landfill refuses to accept sludge not passing a paint filter test.(Beginning Oc!ober 1, 1993). . , CITY OF rQllaKtic $'eae(s - ~lduda ) April 6, 1993 K E K O R A N D U N uao u.unnx u.t: ATL1\'(IC rF:1[.'N, {7,0µ))H )zv.)ywl TF.I.FPN0\! 0UU N1-AL FA%190C13i)-SW TO: Kim D. Leinbach/City Kanager FROM: Robert S. Koeoy/Director of Public Works ~~ RE: MATER AND SEMER CONMITTEE REPORT s37 The Mater and Sever Committee net an March 28, 1993 and the attendees rere: Kim D. Leinbach, Kirk R. Mendland, Conmisaioner Lyman Fletcher, Dr. Ray Salnan, Harry E. NcNally, Tim N. Townsend, Bob Meias, Alan M. Potter and Robert 5. Koeoy. Items diecusaed rere: 1. Procedure of Chanc O d a far AB YMTP - Change Order No. 5 roe of particular concern because many items rere not brought before the Committee. After the itewa rere reviered and explained Dy Tim Torneend, it roe felt that a statement of reminder should have been wade to the Cowwieaion that Ear Change Orders items under 55000.00, the Public Morke Director roe authorized to approve them to expedite construction. This change order consisted of items of this nature. 2. Flora - Kirk Mendland submitted billing information for revier. See Attachment. Tim 7ornaend diecusaed the reduced flora since the eealinp of the line in Horell Park and the effect rainfall and infiltration and inflow have had on the flora. The Committee recommended that the engineering firm for the plant expansion revier the data carefully and design for 9.5 KGD, rith the possibility of expanding in phases. 3. 1735 Seminole Road - Robert Koeoy advised the Comwf ties that a temporary hookup roe completed on 3/20/93 for Ns. Pigf ord, as authorized by Comwieaion on 3/8/93. The Bio- Environmental Services Department ram advised and no permit vas required. Bio_Environmental Services Lepartment roe assured this hookup rae temporary. April 2, 1993 Mr. Bob Kosoy City of Atlantic Beach Public Works Department 1200 Sandpiper Lane Atlantic Beach, FL Dear Bob: IIM Rrr~c~lME~;T VHARoDEE HEATHER HARDEE ru ia~ms36.o]6 aaoir6ao.o... RK(GI ]1631 yJ1 pO ppF S!]l 431-9103 nrob~le J~plj~~' This letter is in regard to the Pak Rat body mounted on the Mitsubishi truck vhith vas delivered [o [he City of Atlantic Beach on Friday, March 19th. Herb Svanstrom and I followed the unit on its route [his firs[ morning to make sure everything vent along smoothly. I am ha ppy to report that there vete no problems a[ all, nor have there been since. On its first load that morning, Troy picked up 102 homes. We [hen came back to the city yard and offloaded into one of your large Loadmas[et rearloaders. The offloading took approximately 15 minutes. I had [o leave after this first load, but I called back to check on things and vas told all vent very yell. On Tuesday, March 23rd, I came back to Check on things. Claudie Hogans Cold me chat the unit vas working very well and vas saving [he men s lot of time on [heir route. I had been told previously that one of the pick-up dumpers the city has been using will offload into [he large approximately 15 times per day. Since you have been using the Pak Rat, you need only to offload it into the large truck approximately 3 times per day. Ae 15 minutes for offloading (either tine pick- up dumper or the Pak Rat) into the large truck each time, the Pak Rac is saving Che city three hours per day in offloading time alone! I have spoken with several ac [he Public Works Dept. trying [o get some feedback on the unit from several different points of view. These people include not only yourself, but also Claudie Hogans, Tim Townsend, Troy and •: arious others (whose names I am no[ sure on). I am ha feedback whatsoever on [he Pak Ra[punitJ say that no one has had any negative Thank you for Crying the Pak Ra [. I a¢ certain you will continue [o be as pleased as you have been so Car should ou y purchase the [ruck! Sincerely, JIl1 fb1RDEE EQUIPMEKT CO., INC. Heather Hardee 7aylcr Sales Aepre sen [alive 1 t ~.. ~... _.~ JAM Z 6 1993 The following tray sfers sent beautifully! The operators acquired a "feel" for trar~sferr ing the garbage and did so quickly, neatly anal efficiently. I know that your cunoern was that the Pak P.at would spill garbage on the ground during the transfer. Although you did nut get to see it for yourself, I believe Mr. Hogans and the operators will attest to the fact that this is not a problem with the Fak Rat. Again, I appreciate the opportunity to shoe this quality equipment first hard. Sincerely, JiH HARDEE EQUIPM EiiT CO., IHC. ~(cJ~~„~at~'a~ Heather Taylor ~..... .rd;_. ..,.. IIM ~rrac Cz~vGS> HARDEE RE`c';~G~ u EQUIPMENT COMPANY, INC. Y'_l:''~ ~.._.. 5661 E. BROADWAY • P. O. BOX 6St7 • TAMPA, FLORIDA 33675 • PHONE (113) 621-347 January 15, 1993 Mr. Bob Kosoy, PWD City of Atlantic Beach :?.00 Sandpiper Ln. Atlantic Beach, FL '2235-4381 Dear Bob: Thank you very much for giving Jini Hardee Equipment Co.. Lii~. the opportunity to demonstrate the Pak R2t companion unit to the City of Atlantic Beach. I feel that the demo was definitely a success! Once Troy and Nely ir. familiarized themselves with the Pak Rat, they were collecting, packing, and transferring the garbage beautifully! The facts of the demonstration are as follows: Day 1: Began route at 8:05 a.n_ Number of loads transferred: ~_ Number of hones collected or. each load: 129 & 106 Route completed at 2_~D.~.n_ NOTE: According to Troy, this route was eonple±ed 1 1/2 hours ahead of schedule. Day 2: Began route at Number of loads transferred: ~ Number of hones collected on each load: 1C0 6 97 Route complete at 12:00 o~y_ NOTE: According to Troy and yourself, this route was completed 2 hours ahead of schedule. It is evid en.t from the above facts that the city will save a good amount of time by using the Pak Fat companion unit along with your large rearioaders for garbage collection. As you know, the first transfer vas difficult. However, that uas a result of human error in overloading the~od y, not a mechanical error. The recommended number of hcnes pe load is BO-i00 and we picked up 129 hones in Ocean Walk. Quit ~ "M AtTTACNME~r B HARDEE ~t~co~z EQUIPMENT COMPANY, INC. ~usuc wowcs UECEmtEr ,,. 135Y Hr. Ecb Y.osoy City of Atlantic Heach 1~uG11C M1',.rks 1JEpt. 1200 21and F•3F'Er Lane Atlantic Be a,~h, FL 522;-q X81 Uear Eob: Or. i!e sember ~ 1532, Jim Hardee Equ ipmEnt Co., inc. and Jauk5Unv3IlE Hack Sales mzde an agreement to offer a Fak Ra[ Compan;on an Side Loader unit as a demonstrator to the City of Atlantic Eeach. The Pak Rat will be mounted on a Mitsubishi chassis as specified in the bid from Jacksonville Neck. The City of Atlantic Eeach nay use the unit fur up to tuc weeks to determine if it performs as specified and to the city"s sa tisCaction. At the end of this tcro week period, the city will Pave two options: 1) If satisfied, the city will pay for the unit and place an order for their second unit. 2i If unsatisfied, the city will return the unit to Jim Hardee E•3uipment Co., Inc. and Jacksonville Mack Sales at no Gb]1gaC1Gn t0 the eiLy. It is not the practice of our company to make arrangements such a=_ the one described shove. It is our confidence in the Pak Rat snit that allows us to do so. Ne feel IOOX certain that the City of Atlantic BEach will be very pleased with this equipment. Flease let me know as soon as possible if this arrangement is satisfactory to you. Upon hearing from you, I will get the tall rolling, on putting this unit together. Thank You. Sincerely, JqI/~}~N(//~H~A~R~U~EE-pEq~!!IPNENT CO. , INC. Heather Hardee Taylot SPECIFICATION SHEET 1991 FORD LTS 8000 Cf1ASSIS LOADMASTER MODEL LM 131 DNC, 31 CUB1C YARD e00k' FRONT MOUNT PUMP REEVING SYSTEM - CONTAINER DUMPING 80 GALLON WASH-OU1' TANK ALLISON MT654 AUTOMATIC TRANSMISSION W/AUXILIAKY COOLER AND 5 YR. WARRANTY DUAL AIR NORNS BRAKE SYSTEM AIR DRYER 18,OOOi FRONT AXLE 38,000! REAR AXLES (TANDEM) ATTACHMeN1' Yb i4`~A~ w SEAryVtlCy l SANI SEAVA October 29, 1992 Jim Jarboe City of Atlantic Beach City Hall 800 Seminole Road Atlantic Beach, Florida 32233 RE: USED, 31 CUBIC YARD WASTE COLLECTION VEHICLE Dear Jim: I have a used, 1991, vase collection vehicle that is speed identical to [rucks already in [he Atlantic Beach flee[. Hy vehicle has only 10,000 miles. !% . All Jax will make this vehicle available to you for $64,000.- y ''~- !- - Jim, if [he Ci[y has any interest, please call me to discuss ~ '~ " further. ' n Sincerely, ~~ ~~ _. tllc a 1 J. Quigley ,_ ~ ''~ /,i%, D2 vision 17anagec _ c', ____~ Attach: General Specs. ~ ~-'/~ i ,w ;~-Flu.:,: 8619 Wu1cm Wry ~~'~ c~: 30 t . - r..l Iacksoovilk, Fbrida 32256 . Main: (9D11737-A.99 ,~,;.:~ v' : ~ - - z~k~':z ~~ - ~ ~ r~ -: - ~+ w .i1 !~ ~ ~~. .. ~ .. !~~~TS H: .. ~ 1 _.. 2.lyb5:.5 _ ~ ..e' ~ vn ~a'. - ~' WARRANTY ~ ~ ~. « ~. The Heil Co. wananfsifs SOlid V/ as(eCollection Equipmen((obe/ree /ramde/ecfsin material - and workmanship undernormaluse when ~` 1 , proper service, andmainlenaxeas described ~ in its Service Bulletins 2nd O /iom (he d, /or a period o/si date when th . z (6J monMS ese products are de 'vered (o (the /~ t purchases _ Tnis warranty is express/y limited to the repair or replacement of any component or pan lhereoL o/any such and manufactured by The Heil C o., that is proven to Heil's satisfaction to have been detective in material or workmanship. Such components or pans lh be repaired or replaced dh w ereo% shall oul cost Io the lust purchaserlor parts ax /aborprovidedsuch unilis refumed/orsuch repairorreplacement(o an aulhorizedHeilDisfribufoi orsuch other -~ Dlace as maybe desgnaledbyHeil, wdhin six(6)monlhslrom thedafe on whk;hlhe and ~~ delivered to such first purcha - - ses was The Heil CO. makes no warianryo/pradugs manulaMUredbyolhersandsupptied byes _; y same being subject Io warranties .. .. the A , , any, of their respe,°(ive manuladurers. . -. ~ BEFO ,_f ix4 . RE ANY WARRANTY CAN~BE ALLOWED ON ANY NEW EQUIPMENT TH s -`APPL/CABLEREG/STRAT/ON F ~ ~ ~ `~ E ORM MUSTBEON F/LEW/TH THEHE/L CO. TECHNI =CAC SERV/CES DEPARTMENT. - ~ Any service pans soldby The Hei1Co. shallcarrya nin / an ety(g0~ daywananly/orrep/acemen( y, Providing the factory inspec(ion reveals a material ar workmanship delec(. Laber (o replace or repair such part shallbe Go me b '~Y;~~-^!~ y the owner. <r,'N!:° - WE MAKE NO OTHER V/AARANTY, EXPRESS OR /MPLIED, AND MAKE NO WAR RANTY OFMERCHANTABILITY J - OR OF F?NESS FOR ANY PART/CULAR PURPOSE The HeilCO. does xfassume anyliabildy/orbss olpro/ds, product t" o.•indirecforconse une ora _ - ~~ `~'~ • nyotherdi~ect quen(iallasses, damagesordela s An im rafedcapacdy, subs(dulbn o/pans xl Y y properuse, operatbn beyoM a PProvedby us, orany alteration orrepairby others in such manner as in our; ydgemenl a/leGS the (Ais Warranty. OTHER THAN HE f a ~ -'_~ EXTENSIONOFT WARR q/~ rypER~~UNDER HEIL'S EXTENDED WARRANTY PROGRAM, NO EMPLOYEE OR R THORI EPRESENTATIVE 1S AU~ ZED TO CHANGE TH/S WARRANTY IN ANY WAY OR GRANT ANY OTHER V/ARRANTY. - - Tha above warranty supersedes and is in lieu of al/other wanan(ies express i ~~ or mplied. :. y, THE HEiL CO. QSOIId Waste Systems^ P.O. Boz 8676 Q Chattanooga, TN 37411 Vie'-.' ~- ATlACxnen-r rs HARDEE RECEIVED u EQUIPMENT COMPANY, INC. OCT 291992 pueuc won 5801 E. BROADWAY • P. O- BOX 5537 • TAMPA, FLORIDA 33675 • PHONE (813) 621.3474 October 29, lY9Z Mi. Hon Kbsoy, PWC City Of Atlantic HeaCh 2i OU Sandpiper Lane Atlantic Beach, FL Dear Hub: Enclosed with this letter you will fintl the Heil Warranty covering the Heil 5000 rear loading garbage packer which Atlantic Beach i5 purchasing from Jim Hardee Equipment Co., Inc. Although the standard warranty periotl is six (6) months, Atlantic Beach purchased an adtlitional six (6) months making your warranty a periotl of one (1) year rrom the date the unit is delivered. Jim Hardee Equipment Co., lnc. will be performing all warranty work on this unit either at our shop in Tamp2 or at your shop through one of our Held serVlCe teChnlClanS. (The lOCatl0n will be dependant t{lOn the nature of service to be periormetl.) Jim Hardee Equipment Co., Inc. has an excellent service department and parts tlepariment to serve you. Me stock Heil parts and should be able to have a pact t0 ydu within G8 hdur5. we welcome yW Co visit Our facility at any time! we appreciate the opportunity to provide the City of Atlantic Beach with quality equipment antl service! Sincerely, J1M HARDEE EQUIPMENT CO., 1NC. Heat tlee RECEIVED aTT~clclcur va OCT 2 0 1992 Great Southern Peterbilt, Inc. eueucworiKs ~.. ~ 51)5 W. Beaver SVeet P.O. ~i 6111] Jatkeonrilb, fL ]2236 4 CrvIS10N OF ~ACC~p ryW1 ]B3bt]0 October 19. 1992 City of Atlant i~c Beach Flor ida 800 Seminole Road Atlantic Beach, Florida 32233-5445 Attn: Maureen Y.ing City Clerk Great Southern Peterbilt, Inc., Jacksonville, Florida is a Full Service Peterbilt Dealer, servicing Pe to rbilts, Caterpi~l lar Engines, and Cummins Engines. Ae are authorized for all Pe ter6i'lt Warranties and other need services. Please do nut hesitate to call upon us for any needed repairs. lie do not make road calls-only under certain circumstances. Thank you for letting us be of service to you. Sincerely, Gre Southern Peterbilt, Inc. Pau ohn~K ~- Servi~ce Manager /Yipr/~~ dad - .(o~ „~ A'fTAGUfENT J3 H A R D E E R~°E~~E° u EQUIPMENT COMPANY, INC. UCr z9 t992 PUBLIC WORKS 5801 E- BROADWAY • P. O. BOX 5537 • TAMPA, FLORIDA 33675 • PHONE (813) 621J474 Oc [Doer 7Y. 1992 Mr. Bab Kosoy laity of Atlantic Beach 2100 Sandpiper lane Atlantic Beach, FL Dear Bob: This letter is to state that Jim Hardee Equipment Co., tnc. will be provitlirg the warranty work on the Martco Pak-Rat garbage botlies which Atlantic Beach is purchasing. This warranty work will be prbv itled erther at our shop in Tampa or at your shop by one or our rield service technicians. the location oY service will depend on the nature of service to be performed. 7nank you for the opportinity to provitle the city of Atl anti r_ Beach with quality equipment and service. s incerety, JIM HAROEE EQU IPM~NT CO., INC. ~ ~~~ Heather Hardee Taylor WPCs /~ _ ~ "-~ Z/4"354- L ,/ /, r,/~ -~11AC ~~30j4i . - ~ C ~/i~~~'!°L? ~i-17~it7i+ lain /7~. 1 'P1~K. ib Mo1trn N'afo Ep/MeM LMSbnmes mote tb wooNMSlgrMn arcw.aaen dh rt !"CYlvitl bl AVJ1IC•O rif"M HIeen I15)mn/ tl OCT 29195E pyeuc wor LIMITED WARRANTY :E TO PURCHASER ~ecvbo a wdrner r eeM W ade oorrcaary. WAMUMTY 1992 btA KTCO "P ,<-Rat"_Sidc-Loading Rcfusc Coro actor, A15L 10 Wobcl M.MCO rdraN: Id o part] Nnah IW) mn r Iro Ertepo-.. Wana~h Oab arprn 0"lo.v, mpl on pork oa b6e d CM W nada dlevmewu,b mo maxo-rew wRfCO aro mNxeewvsrdvl,rawa ma poerld dln, Avuwc w~ra+. npw.. gia,een. wlaa a+e near mwMly: me eb~kd admnb. ,uw. avntl"Iw. one uCH~ m Madwe d vulva erl"opean nydoJt pipe emnDldple~o.pde mlwe lndlwbVJbv.O NMICO r,a'trWW apreetbaovba o-aYd b tl., rvr,.wa o,eMor:errOnl ov+a"uluaa oow". nwa wcn GIDINI pwl ee eal«ns noa"a xol:da aaw.ti..wl v aeeelvvW bdocadrroMlepl,Ya. trBlpNPObA Wdmw.ore ltaWN COalpee blpl MPRICOTOxabnmb.Mtler ppl d Ddb de earecara tron ea dnenp won Nd,ma, h furc~tfoa a mlbn. b Ino aveN a pol b eNacM. A44R1 Ylpl OsNaryaleb PCld MpbCYdmoAlbdV~,atl 4UglCAfl'01r1p1 De i]bb brtMmilddW bbo.rcmmV. bbbbn.k W ppY1p 6 6Stl%, tuCm dvy6a v1I, 41pM.Y b Gb CMK'"M {brl d p.]rla. TIY{WVrmN tloas wl gylY b prmr. drM v tfp~b ml d R YN( RRI w011 tO[LO vYt me MMiGO 000s ml oy tL"Oolm b nTtl•'rrar or,v noa o porU wMdr /MRTfA bW b m eNKMe btlm,m d rNwr. ropgsce DI an+ar, dVrb,Au+ a dnerl. arcanper myeygnCp. bd d maxYNbnw. o"Neeon, loo-,.. brrydNp d Odnape. triAIIW ND MAMANIES. DRMSS Oe ee'IW.OIYA INAN (NOSE SFT IOfle ~l AW DDR NOf AUfIp~ANY RRpl.liE, a oeouafwuox 1o vm.~Aefm ro AM1 Al10eOlAl wwf r. MP1i1C0 WASTE EOIAPNIFM 1NV190N ~~ WAVE READ TIE AlOVE AND i!EVFQSE MEREOF AND RIIIT IMOFYSiAND AND AOlfEfO1NE1FItM5OF5AYF. + Hfadiw Wartanly 0.re ilv W ~.. GWam sane T.,.,iy,~ Cl...id~- ii410 SEE REVERSE SIDE FOR IMPORTANT INFORMATION P. 0. Bo>< 29506, DMYS, Te[ef 75778-0506.2625 Freewood Drive, OaWS, Terp 75220.2510 (211) OPTIONAL WARRANTY EXTENSIONS '-u-• In odditlon tti dre standor0 wvrtantles, the MFTA opliaial wonanties are available for the 3rd. 4m, or 5m yea. These opnorwl waaanties are designed b De talaed aafArdirg b sperefic time aM mileage usage. The optiarwl wvrtantles ore woilade la engine coverage (Option I) a complete Pwvernain coverage (Option 2). Optidtiol Wdrianry Extensions are also avail0ble to dte odgiral Ovrtfer 0/ Trucks already solo, provided mey are witnin the first 12 months a operation. Select ale of me optional worrdfiry ezlension plans mat best suit your ovm unique operaiorwl deeds. Tnis will Oelerrnirle Ifte duration of the wnrtanry coverage. The time and mileage limitations stars me day me vehicle was aiginalty Delivered, a first pacm in service, and a xro (O) miles. OP710N i`- Engine Ext~nsion ~~ 8eleatlan 0 01 V1e optional Plan Codes under Option I, entitles dte customer to warrcnry carerage or me Engine only as described in mR wortont~~jq. OPTION 2: Powertmin Warranty Extension Selection of are of me optiono! Plan Codes under Option 2, entitles bre customer to warranty cweroge o/ me Engire as in Option I, plus me Transmission (except ALLISON), and Rear Axle components os described in 61e wanonry paicy. . - - . ~' 1 1 Monflrs/Mileoget AppBCOde Models ~ Plan Code '36 rtlo./ 50.000 ne. - FE, FH, FK FM . _ ENG51 I '36 mo./100,000 mi. ~ FE, FH, FK FM - - ENG531 '36 mo.! 150,000 mi. ff, FH, FK FM ENG551 '36 mo./200,000 mi. ~ .. FK FM _ ENG571 48 na./ 50,000 mi. ' ~ FE, FH, FK FM ~ ~ ~ ~ ENG811 48 mo./ 100,000 mi. ~ FE, FH, FK FN ENGG3'. 48 rtlo./150,000 nti. FE, FH, FK FM ENG851 48 mo./200,000 mi. FK FM ENG671 80 rtq./ 50,000 mi. FE, FH, FK FM ENG711 80 mo./100,000 mi. FE, FH, FK FM ENG731 80 rtq./ 150,000 mi, FE, ff1, FK FM ENG751 60 rtq./200,000 mi. FK FM ENG771 ~• 1 •~ ~ Monms/Mlladgal AppBCdbb Modals Plan Code 38 rtq./ Unlimik0 FE, FH, FK FM PNE301 '36 rtq./ 50,000 mi. FE, FH, FK, FM PWE511 '36 rtp./ 100.000 mi. FE, FH, NC FM PWE531 '36 mo./150,000 mi. FE, FH. FK FM PNE551 '36 rtp./200.000 mi. FK FM PWE571 .. 48 mo./ 50,000 mi. FE, FH, FTC, FM PWE611 48 rtp./ 100,000 mi. FE, FH, FK FM PNE631 48 rtto. / 150,OOD mi. FE, FH, FK FM. RNE651 48 rtq./200,000 mi. FK FM PJ/E671 60 rno./ 50,000 mi. FE, FH, FK FM PNE711 fi0 mo./100,000 mi. FE, FH, FK FM PNE731 60 rtq./ 150,000 mi. FE, FH, FK FM PNE751 80 nq./200.000 mi. FK FM PWE771 (wwaim+w w rb,>osu. we ran re.mmrr fo+bk (aO~U m,.C.4 rMAr O}~) v00 QYl R,SOINF Aab 'I{ptQ4 bmh~i[y R~/b 19911~1p A r,~sue~i 1 VW g101Z1Y.'4~ 1Uarol~ W Nk 103096 rAiQ ~ N6EG/IL (W9)K)JSW BASIC COVERAGE: 24 Months/Unlimited Mileage For me nrsl 24 mcnms, rewrdles5 of mileage, any pan of hie hock as origirglly instolleo (except tires, ophonel ALEISON hers~TSSion, ono custom-mode rear buoy) which proves defecfive in normal use ono mamtencnce will be repo-:red or replaced by an Authorized Dea:er a no charge la ports oral labor. ENGINE COVERAGE: 36 Months/Unlimited Mileage Upon exp:rancn a! me 24 monm/unlimited mileage Boric Coverage, me engine compcnems at yeu! buck will con~inae to DE cbr@fetl up to a maximum of 36 n10nmS/unlimited miles ANTI-CORROSION PERF9RATION: 48 Months/Unlimited Mileage For me firY 48 monm2. regaroless of mileage, any cob sheet metal panel wh:cn is focn0 to horx OeeelOpeo pencfanOr. (me?al fuss-mrough), antler rlafagl U~ and hglnleranCR, will be repaired or reDlaceo by an. A:rmo~:zeJ Dealer a rw charge for pons antl labor. EMISSIONS CONTROL SYSTEM DEFECT WARRANIY: 60 Months/100,000 Miles Fer me first 60 mcnms o' 100,000 miles, whichever occurs firs, any part of me engire which :s covered under mi5 Elnss:on5 CAnhol $ySlem Debt Waoarlly and which proves tc be tlelea}ive in material or woikmonsha well De repaired a repbceo by arty NlfhodiW Dealer tt no charge for pons and labor FE.rFG/Fti Vehicles ~ 5 yeas or 50,000 miles (v>;hiGes soltl in Calilomia 5 years a 100,000 miles). OPTIONAL WARRANTY EXTENSIONS: Up To 60 Months/200,000 Miles Tne Op!ional Woncnty Erension5 let you tailor Rle wvrronly b your ovm unique operanoral needs. You trove the ctgice of pumnas!ng oatlitiorgl wananty coverage by selecting one of me available options. Opf:onal Warranty Extens.cns may rwt De woiloble la sale in Sane sloes. See reR:se sitle for more debris PARTS WARRANTY: 12 Monitts/Unlimited Mileage Csnu:ne MilsubisD: F;;;o G,-rpor~enr Ports (ie., engine, han5mi55ion, rear axle, retlucnon & d~tle:ennal c55emD!r. as weC as c:~ contldiocing krts), sold or mstolletl by an Aumanzed OBaler, wroCn prove 0elect.ve under normal uw a!n1 rtaintemrr„e will be covered br 12 mcnms. regardless el m~leoge Any Omer Crnuine N.rs;;D s^ Faso Part wl! be Covered la a period o! 6 mcnms. reoamle55 Of milcoge GtiTcR000LER ~;~ ~:: ~~. ~~~ ~F „i' y~ .. `c~jiC::~s7~°r W L.L MITSU615HI FUSO o, i~ _ -.5; ,,, ..,~, .. L:. .. i.. e.. .. ...r ... ~~.. .e ...: tl_ :~' i ".( Cv J 1 .. C .. .. _.~.,. ... .. w~/0 ~ . ... .o:.'. .. ~.. .. ~ _..'r.a... ~'. ~~. I ~..e :.' 1N .. .. ~~y w> ~. .. .!u,rta~s . _.. iw ~~.: ..~. ..rm c ~. _ .... .:.vas Lar i - - ~ a. _:. -~.r i:. seY-~M'~~9 c~ ~ ~. h.: s'ec'. i~L car. :a~cAraums woKSt io verge ~~ G+~~ vnlio~n ~. -1. L. U6 4 i n . F - - ~ - 1 ~ i MITSU[31SH1 FUSO TRUCK OF AMERICA.Inc. 1-800-MR-FUSO ~.. o~~.r.•r.~ vri M. a6a i00 Cmk SPne ROOD &gR9o~ 0.10804 wva~n: ~ .~~ Cs xrrAClirlea'r v I MACK .. ,,., JACKSONVILLE MACK TRACKS, INC. October 30, 1992 Mr. Bob Kosoy CITY OF' ATLAN'CIC BEACH 12W Sand Piper Lane Atlantic Beach, h'!. J22J3 Dear Mr. Kosey: I have [he information chat you were concerned with on the e.•o garha ge [rucks. I hope chat chic information is sacisfa ttory. I have ar. ached a copy of Mitsubishi's w~arrancy and also Che spec if ication sheet on the FE449H 0. The ve iehts on the spec ificatioa sheet are wet we ieh[s including fuel. I called M.F'. T.A. to confirm [his. Here is a breakdown en ch¢ we igh[s: ~N~dSJIVAr,' r/>v fi~as:r ~'sncr.ca 1 cu.yd. fa rba ge: 450 lbs. Dry Co 550 lbs. Wet Cab 6 Chassis: 5040 lbs. (includes fuel! A yd. Pa h. Rat 3500 lbs. Garbage A cu. yds.: 3600 Ory [0 4400 We[ Driver: 200 Ibs. 7ota1: 12,340 Dry [0 1J,140 get GVw Rating of Trutt: 13,500 As you can see. the GVY Rating of Che [ruck. exceeds [he total of the amount needed for [his application. t'or [he City of Atlantic Beach on its service needs on the Mi[subi shi [ruck, Jacksonville Matk Trucks is an authorized Mitsubishi Dealer and can perform any warranty and service work that the [icy might need, as we have done in the pas[ on the Mack [rucY. [ha[ the Ci[y had purchased from us. If you need any other information on [his, please call me. Sincerely, JACKSONVILLE. MAC+ TRCCKS, 1NC. RECEIb"cam ~~ ~4~:.~- 0Ci301992 Herb Swans[rom Sales Repre sencalive PUBIJC WORKS HS/js Er.c 1. P O 80. Zaaa 13am1 • t9B6 W. Bea•o S.aw laaoel • .IacxFVwae. Fl (9a1 M43]2~ • Fa. laWl 35a~a9a] • IaUV/7a]A~AGx ~s 1~ •- - Jiw Hardee's Equipwent Co., Inc. retsina the right to perform certain rarranty in Tawpa on the compactor. See Attachment 5 (2 pages>. Transporting a vehicle to Taapa-would present a major problem. Since the Purchase Order ie on hold, the Committee recommend further investigation of an offer wade on 10/29/92, All-Jax. for a used 31-CY Maete Collection Vehicle. See Attachment 6 <2 pages). In addition, the City Attorney rill be contacted for hie opinion regarding the Comwiaeion's arard of the bid rith the contingency RSK/mc cc: Alan Jensen/City Attorney All Attendees ~ ac7'o.J /N ,~~ ~G ~~ 33c~r. CITY OF y~• ~UL/( o? rqE y,,~/Jr /'ptlartic b"eacls - ~ldaufa ~`w y d. T~PaCCS dti/6.~5 /6~ i _ uaa wmFU•Fn uNE -._ ------------ AILMTIC B.'.1CIt FIARmA 1I2111H1 . ,~ '1EItPFiONE (~ 2n-5ti1 ~• FAr Q01)1(/.5µ0' MINUTES AYARDS COMNZTTEE NEETIHG ON 11/2/92 ^n~, BIDS FOR SANITATION VEHICLES Attendees: Commissioner Glenn Edrarde Kim D. Leinbach/City Nanager~ Kirk Wendland/Finance Director Joan LaVake/Purchasing Agent Robert S. Koeoy/Director o£ Public Works Q In response to the City Commission request at the - 10/26/92 Commission Nesting, Committee met to discuss concerns about the S it ti an a on vehicles being recommended for ~ arard. w \~ I. 2-1992 Nartco 'Pak-Rat• Side-Loading Refuse Co act re MSL10 r£th Nitaubiehi FE ND449 13 500 GVM Cab and ~ Chassis ~ ~ ( 1 In response to the Mayor's eoncerne on these vehicles the f ll i V,~~ / o or ag information ray received: A. Narranty Nork - Jacksonville flack, Znc. submitted e letter dated 10/30/92, rith three pages o£ catalog cuts ~-- and indicated That and There rerrantyrork rill be performed. See attachment 1 l4 pages). Jim Hardee Equipment. Co. Inc. faxed a copy of the compactor's rarranty and have adviead they rill extend - the standard 90 day rarranty to one year for the City. See Attachment 2. Lastly, Hardee submitted a letter dated 10/29/92, noting There rarranty work rill be performed. See Attachaeat 3. B. Height limitations - The aforamrationed 10/30/92 letter from Jacksonville flake, Znc. addressee these concerns. C. Site Demonstration - The vendor is arranging to have a demoaatrator yodel put together for dnonatration in Atlantic Beach. Ne rich to see the equipment in actual operation, i. e. collecting garbage and off loading into the City's large vehicles prior to recommehding an arard. Ne rill notify the Coawiaelon by-telephone then the demonstration rill be held.- II. 1992 32 CY etc. In response to the Mayor's concerns regarding the letter fro^ Great Southern Peterbilt, Inc. dated 10/19/92, the Committee concurred that the letter does not adequately address the particular vehicle being purchased. See Attachment 4. /~ When the crave tried to offload into a 31-Cy packer, the materiel ras overpacked and had to be manually dislodged. Therefore, re conducted a teat case for the upset limit of the Pak-Rat. (See Att. Ci. In addition, re QiecovereO tro minor problems In this demonstration, i. e. the blade canf figuration vas too rounded and the side loading door ras too law. R. Second Denonetretion lMarch 19-31, 1993) - The Pak-Rat on the Mitsubishi Cheseie ree delivered for a demonstration on 3/19/93. Thies vehicle had the reconfigured blade and the proper height door. The first day ras extremely windy end spillage rae minimal. During the ensuing tro week period daily route timee rare reduced 6y three hours per day primarily due to the reduction in offloading to the large packers from 15 times daily to 3 tf mea. The compaction and minimal spillage of the Pek-Rat account for the other time savings. lSee Att. Di. The vehicle and packer performed beyond our expectations and ras returned on 3/31/93. CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Purchase of Tro 1992 Kartco •Pak-Rat• Side- Loatling Refuse Compactors SUBMITTED BY: Robert S. Kosoy/Director of Public Marks DATE: Apr11 6, 1993 BACKGROUND: In response to Kayor Gulliford'e concerns expressed at the 10/26/93 Commission Meeting and a subsequent meeting of the Arards Committee on 11/2/92 lSee Att. A), re received a letter dated 12/3/92 from Sim Hardee Equipment Company, Inc. In this letter, Jim Hardee and Jacksonville Mack Sales agreed to offer the Clty a tro reek demonstration of the Pak-Rat to ehov that St could perform ae specif Sed. /See Att. B). The demonstrations rare quite useful. A. FSrst demonstration (Jan. 1B and 19, 1993). On these dates, since the Mitsubishi Cheesie rae not yet available, the Pak-Rat rae demonstrated on a Ford Chassis. The manufacturer advised our crave to 'load the packer until you can't load It anymore •. The manufacturer's representatives tollored the Pak-Rat until it rae Fully loaded. ...Cont'd next page RECOMMENDATION: Authorize the purchase of 2 Pak-Rate for 530,000 each. Budgeted under Financed Equipment in Sanitation Budget. ATTACHMENTS: A. Minutes 11/2/92 Arards Committee 113 pge.) B. Letter 12/3/92 from Heather Taylor to Bob Kosoy (1 pg.) C. Letter 1/19/93 from Heather Taylor to Bob Kosoy (2 pge.) U. Letter 4/2/93 from Heather Taylor to Bob Kosoy ll pg.) / REVIEYED BY CITY MANAGER: p\/. AGENDA ITEM MO.~ Space will be made available on a firs[ come first serve basis and assigned based upon need of the individual(s), group or business for [he functicn requested. III. Fee Schedule: The cost of the use of the Center is as follows - - S25 up to and including the firs[ three hours. - St0 for every hour beyond the firs[ three hours. - All non-profits using office space must pay a S50 per month utility charge. POLICY FOR OSE OP THE ADELE GRACE COMNONITY CENTER I. Definitions; (1) Non-prof i[ Public PurD se - Use of [he Community Center by a group, Sndivfduals or businesses who do not charge for admission or services from the use of the facility. (2) Nan-Drofit OrRanizati - An organization which has an IRS non-profit designation. (3) For-prof i[ PurDOSe - Use of [he Community Center by a group or individuals who charges for admission or services a[ the Center. (4) Cleaning Fees - A charge required of all parties using Che Center in [he event additional cleaning is necessary as a result of said usage. (5) Electrtc Charge - q per month charge to non-profits vho use [he Community Center as an office. (6) Fee - Amount charged by the City for use of the Community Center by Groups or Individuals who charge for admission to events at the Center. II. Commission Policy: Atlantic Beach Citizens or Groups who wish [o use [he Community Center for a non-profit public purpose may do so without charge during normal business hours. After business hours the normal fee will be into rred for using the Center. No alcohol or smoking Ss allowed at [he Center. Groups or individuals vho charge for events must pay for [he use of [he Center. Non-profit groups may use [he Center on a [empota ry basis as an office if approved by [he Cicy Manager upon recommendation of the Parks b Recreation Department. A monthly charge for electricity will be required. All individuals or groups using [he Center will be assessed a charge of fifty dollars (;50) should [here be extra ordinary cleaning required as a result of said usage (e.g. Carpe[ stains, marking of [he walls, failure [o clean the kitchen if applicable and [he like). All use of the Center must be scheduled through the Parks b Recreation Department. Before any group or individual uses the Center, they ¢us[ sign an agreement with [he Cfty for [he use of the facility. #~:~ CITY OF ?, ! ~tla«tle b"iae& - ~loztda ~- NARCH 24, 1993 T0: KIN LEINBACH, CITY MANAGER PA HHS A HECHEATION OEI"t. 716 OCEAN bOCLE Y.4 HD ATLANTIC HEACD, FLOI(IU.4 ate:fa TELEPHONE i9w1 xav-ssxa FROM: ROSE H. BLANCNARD. PARRS b RECREATION DIRECTOR (~ RE: USER FEES COLLECTED TO DATE Per your request, I hereby submit a list of payments made as user fees for the various uses of the ADELE GRACE COYJ717NITY CENTER from August 2l, 1991 to date. The total amount of 5240 bas been tollec[ed from the following sources: S25 Al-Anon Sunday meeting ([hey no longer meet here) S25 Dezmond Na[ers b Lyman Fletcher for Campaign Workers Heeling 565 Friends of 8e aches Library-Book Sale S25 The Cloister Condominium 525 Hr. b Nrs. P. Layson-25th Wedding Anniversary Celebration S25 Nary Barrie-Tennis C[. Reservations-2 Natches, 4 Courts S25 Beathslde Civic Assodation *** 5200 Ann While for 2 years of Tennis Court Re serva[ioas for Ha[thes 525 Mr. b Hrs. Jack S[ucki-Wedding Ceremony of family member *** ThSs figure is not included in [he 5240 total. Additionally, during life Spring Festival of 1992, I requested [hat the exhibitors donate either an item from their booth, or money. The results: 5234.34 in cash - 5120 In Kind Contributions. The Sn- kind contributions were distributed [o the families we adapted for Christmas 1992 and the same system will be used in Spring Pest ival for 1993. P.11 monies (including a gift of 5100 from the Beaches Friends of the Library) were deposited into the General Fund Account. CITY OF ~la+rtle $c~/~ _ Merida ATLAf,T aENCN, FSDama ll~.l-S~tl rELEE1pwE 11M12fFA0G FAK (fM13el.q~ April 1, 1993 Nono rable Mayor Atlan[icmHeach ,~ Florida Deat Mayor and City Commission Members: As a means to provide backup for your Commission agenda item regards to usage of the Community Center (specif Stall Atlantic Beach Experimental Theatre Sn of revenues generated from usa a ~~ 1 have included a y the to the memorandum from B of this facilit breakdown included hererith. Staff is6e Blanchard y' Please refer submitting a drafid March 24, 1993 may wish to con eider fur those entities wlahinPolicy guide Adele Grage Communit yOp y Center. 8 to utilize [he Thank you foz your consideration and please advise if re of further service. may be KDL.dat Sincerely, ~m D. Leinbach Cfty Manager REF: 93KDL.36 CONTRACT AGREEMENT PG.3 9. This agreement may no[ be changed, altered or modified unless by written agreement signed by both parties hereto. 10. The prevailing party in any litigation arising hereunder shall be entitled [o recover reasonable attorney's fees. CITY OF ATLANTIC B~1 BY IM D. LEINBACH, CITY MANAGER PRESIDENT, ATLANTIC BEACH ATHLETIC ASSOI:IATION NITNESS: WITNESS: SIGNED, THIS~_DAY OF I r WrC~S~199~ CONTRACT ACREEHENT PC. (a) Written proof or evidence of sponsoring organization's permission and authority to conduct the activity a[ the City's Park. (b) Written proof or evidence oC sufficient insurance [o procec[ all part iclpante, including coaches, etc., in such activity from any injury or damages. (c)True and cotter[ records of account Eor any and all income and revenues received, including those derived from such ac[iv i[ies as concession sales, advertisin} sales, etc.. as well as such records for any and all expenditures, [o be recorded quarterly. (d) Schedules for practice sessions, schedules for play, [rue and correct Tos[e rs of ch Lldren playing. [c Snclude name, address. telephone number, BEFORE THE SEASON BEGINS. AL1 scheduling is to be done through the Parks b Recreation Director and no changes shall be made unless and until [hey have been cleared by the Director. (e) A written request for any changes, not already authorized, to any portion of the Park in use by said organization, prior to actual changes taking place. These refer, especially, to physical Changes in the Park. 3. The CI[y shall provide use and maintenance of the Park, lighting as 1s necessary and available, u[Slites including water and elet[ric, sanitation pick up and such other se rvitea as are reasonable, necessary and customary in order for the Park to be used for the purpose as se[ forth above. All trash, at the end of a day or evening, MUS7 be placed in [he dumpster provided by the Ci[y, located in the Park. 4. The City shall allow [he TEMPORARY placement of a fabric type fence to be purchased and erected by ALTANTIC BEACB ATHLETIC ASSOCIATION on the Softball Fie This fence is to be used on SATURDAY'S ONLY unless otherwise permitted by the City of A[lant It Beach. The type of fence must be approved by [he City. 5. Advertising signs sold and displayed. by the ATLANTIC BEACH ATHLETIC ASSOCIATION during the regular season MUST be removed upon completion of the season. ATLANTIC BEACH ATHLETIC ASSOCIATION agrees [o 6. use [he baseball/softball field and/or designated area to practice g1f~T1f at one of the other City owned Parka: DONNER PARK as available. 7, ATLANTIC BEACH ATHLETIC ASSOCLATION hereby agrees [o indemi and hold the Clty harmless from any and all claims and damages which may result frog the use of [he Parks for the purpose as se[ forth above. Liability Insurance shall be secured by ATLANTIC BEACH ATHLETIC ASSOCIATION with minimum coverage limits of 5500,000 and the Ci[y shall be shown as an additional insured, as its Sn[eres[ may appear, a copy to be on file with the Ci[;. $. The City shall alloy the construction of two (2) 7EMPORARY practice f le ids for T-Ball Sn the Northwest Quadrant of Jack Russell Park as approved by [he City of Atlant lc Beach. CITY OF r~lla~trie ~ulek - ~lotit(u CONTRACT AGREEMENT PARRS k RE(:R EATION DEPT. AB OCEAN DOULF.VA RU ATLAN7IC BEA CIi, FLORIDA 32YJ3 TELEPHONE (9011 21]-5828 THE FOLLOWING AGREEMENT, is made and entered into [his 1st day of March 1993, at Atlantic Beach Plorida, by and between: ATLANTIC BEACH ATHLETIC ASSOCIATION Address 400-A PLAZA, ATLANTIC BEACH, FL. 32233 and the City of Atlantic Beach, a Florida Nunicipal Corporation, 800 Seminole Road, Atlantic Beach, Florida 32233-5445. WHEREAS, the Ci[y is the owner of certain Parke located within the City limits vh ich are used by various associations and groups for organized activities such as LLttle League Baseball, Girls Softball, Soccer and [he like, and WHEREAS, ATLANTIC BEACH ATHLETIC ASSOCIATION desires [o use ]ACK RUSSELL PARK one of the Parks owned by the City, For the purpose of, and doting [he dates and times of: FOR THE PURPOSE OF PLAYING LITTLE LEAGUE b GIRL'S SOFTBALL FOR THE 1993 -_S~SON BEGINNING MARCH 6. 1993 (OPENING DAY) TBRU MAY I 199 ~~ xeS. FROM Spm to 10 pm and SATURDAYS from 8 am [0 10 om WHEREAS, the parties desire [o insure that there are safeguards and protection for each party regarding their respec [ive obligations and potential liabil l[y, and [ha[ each party is accountable for any and all funds raised and expended in [he use of [he City's Park for the purpose as set forth above, and WHEREAS, the parties are in full and complete agreement regarding all Cerma and conditions as set forth herein, NOW, THEREFORE, in cons lderation of [he mutual covenants and agreements ae set forth herein, the use of the City's Park, and other valuable consideration, the receipt oC which Ss ac knovledged by each of the parties hereto, It 1s AGRF,F.D AS FOLUINS: ]. ATLAKTIC BEACH ATHLETIC ASSOCIATION shall have the right to use in JACK RUSSELL PARK, in the City oC AU.an[Sc Beach, for the purpose of PLAYING BALL FOR THE. 1`)93 LITTLE LEAGUE SEASON 2. A?LAN?IC BEACH ATHLETIC ASSOCIATION shall provide to the C1[y all reasonable dotuwen[s end information ae requested by [he Clty, including the following: Mrs. Rose Blanchard April 2, 1993 Page 2 At the March 28th meeting Rusty Bennett and at least one other of the ABAA board of directors indicated that they felt wounded and indignant that the complainants had not come to the ABAA first to resolve this matter. The "non-action" of the ABAA on March 31st only proves how futile any such prior effort would have been. On behalf of my client, I most strongly urge you and the City to insist upon an immediate, satisfactory adjustment so as to provide equity this veer -- not next. Incidentally, it is sadly interesting to note that Mr. Bennett's letter concludes by indicating that the ABAA will merely consider the complaint next year. No acknowledgement of inequity and no promise to correct the inequity were made. Sincerely ~we.~~ -Michael V. Mattson MVM/sjc L..... ~ _.:~..~. ~~LvJ MICHAEL V. MATTSON ATTORNEY AT LAW 6E20 SOVTN POINT DRIVE $OVTH SOUTH POINT BULLDMD. $WTE 250 JACKBOMVILLE~ FLORIDA 32216 Tf LEPNOnE IeOq 296-09AB April 2, 1993 Mrs. Rose Blanchard Department of Parks & Recreation City of Atlantic Beach Atlantic Beach, Florida 32233 re: Girls Softball Discrimination Complaint Dear Mrs. Blanchard: This is in response to the undated letter (believed to be April 2, 1993) ofRusty Bennett, President of the Atlantic Beach Athletic Association to you. Imust respectfully .advise you that my client unequivocally opposes the resolution by the ABAA. Its solution was to do nothing at all. ~. At the March 26, 1993 meeting, the Softball Commissioner, Beverly Hollod, proposed that the girls would consider it an equitable adjustment for the 1993 season if the schedule was revised to give them 2 of the 20 night games per week on Field "A" for the remainder of the season. Rusty Bennett indicated at that meeting he might be able to work with her. At the ABAA meeting on March 31, 1993, the official scheduler came up with a specific plan to provide the girls with Field "A" on Friday nights (I understand only one game though) and one Field "A" game at 12:30 on Saturday. The Girls Softball Commissioner indicated that would be satisfactory. when it was submitted for vote, however, I understand that only the Girls Softball Commissioner voted in favor of it and all others voted it down. As you heard at the March 28th meeting, at least an informal complaint regarding the inequity in scheduling girls softball was made after the 1992 season, at which time it was indicated that equity would be achieved ~ in 1993. The 1993 schedule was promulgated without consultation with the Girls ~ Softball commissioner and was fait accomali before any opportunity to object. RECEIVED AI'R 61YY3 PARKS AN6 RECRFAIIQtl CHANGE COULD RESULT IN FINES FOR UNPLAYED GAMES OR GAMES WHERE THE SERVICES OF AN UMPIRE COULD NOT BE RETAINED. WHEREAS, I1AD THE PARTIES CONCERNED CONTACTED THE BOARD IN A TIMELY MANNER,(BY FILING A FORMAL COMPLAINT TO THE 80ARD) BEFORE THE SCHEDULING HAD OCCURRED AND BEEN GIVEN TO EACH RESPECTIVE TEAM THE BOARD COULD HAVE INCORPORATED ALL TEAMS (NOT JUST SOFTBALL) INTO THE SCHEDULING OF NIGHT GAMES ON `FIELD A'. WE THE BOARD WILL SCHEDULE AS MANY AS POSSIBLE MAKE-UP GAMES FOR THE GIRL'S SOFTBALL LEAGUE AT NIGHT ON "FIELD A'. THESE GAMES WILL BE SCHEDULED AT THE END OF THE SEASON. THE BOARD APOLOGIES FOR ANY OVERSIGHTS THAT WERE MADE TO ANY RESPECTIVE LEAGUE. CONSIDERATIONS OF ANY REQUESTS THAT HAVE BEEN FILED WITH THE BOARD WILL BE ADDRESSED BEFORE SCHEDULING OCCURS FOR THE 1994 SPRING SEASON. RESPECTIVELY, < \ RUSTY BENNETT PRESIDENT ABAA rblb cc: ABAA BOARD MEMBERS ATLANTIC BEACH ATHLETIC ASSOC. P.O. BOX 331235 ATLANTIC BEACH, FLORIDA 32226 MRS. ROSE BLANCHARD DEPT OF PARKS AND RECREATION ATLANTIC BEACH, FLORIDA 32226 MRS. BLANCHARD, A MEETING WAS HELD ON MARCH 28, 1993 BETWEEN REPRESENTATIVES OF THE ATLANTIC BEACH PARKS AND RECREATION DEPARTMENT, THE ATLANTIC BEACH ATHLETIC ASSOCIATION, MR. BRUCE CARTER AND MR. MICHAEL V. MATTSON. THE BOARD OF DIRECTORS OF THE ATLANTIC BEACH ATHLETIC ASSOCIATION HELD A MEETING ON WEDNESDAY, MARCH 31, 1993, TO ADDRESS THE COMPLAINT BROUGHT FORTH BY MR. MATTSON AND HIS CLIENT. THE REQUEST MADE BY MR. MATTSON WAS, TO CHANGE THE GIRL'S SOFTBALL SCHEDULE TO INCLUDE TWO NIGHT GAMES A WEEK ON' FIELD A'. AT THIS TIME THE BOARD RETURNED A MAJORITY VOTE NOT TO MAKE ANY CHANGES TO THE 1993 SPRING SCHEDULES FOR THE FOLLOWING REASONS: 1.) THE MAJOR AND MINOR LEAGUE TEAMS NEED TO PLAY ON A FENCED IN FIELD BECAUSE: A) THEY ARE CAPABLE OF HITTING THE FAST BALLS THAT ARE PITCHED TO THEM LONG DISTANCES AND VERY HARD. THIS COULD CREATE A DANGEROUS SITUATION TO THOSE PEOPLE WHO ARE ON THE TENNIS COURTS AND/ OR ON THE SOCCER PRACTICE FIELDS BEHIND "FIELD B." 2.) CHANGING THE SCHEDULE TO GIVE SOFTBALL ONE OR TWO NIGHT GAMES ON" FIELD A' WOULD MEAN CHANGING THE SCHEDULES OF 20 TEAMS, NOT INCLUDING THE 4 SOFTBALL TEAMS. 3.) THE CHANGES IN THE SCHEDULES AT THIS DATE WOULD MEAN CAUSING CONFLICTS AMONG FAMILIES WHO HAVE PLANNED WEEKENDS AND OTHER ACTIVITIES ACCORDING TO THE SCHEDULES THAT HAVE ALREADY BEEN GIVEN. THE CHANGE OF SCHEDULES WOULD ALSO RESULT IN CONFLICTS FOR THOSE FAMILIES WHO HAVE FROM 2 TO 4 CHILDREN PLAYING IN DIFFERENT LEAGUES, MANY OF THOSE WHO HAVE DAUGHTERS IN THE SOFTBALL LEAGUE. THESE CHANGES AND CONFLICTS COULD POSSIBLY RESULT IN TURMOIL THROUGH OUT THE ENTIRE LEAGUE. 4.) UMPIRES HAVE ALREADY BEEN SCHEDULED FOR THE SEASON AND OFTEN WORK AT 2 OR MORE PARKS. SOFTBALL REQUIRES 1 UMPIRE, WHEREAS MINOR AND MAJOR LEAGUE REQUIRES 2 UMPIRES FOR EACH GAME. A SCHEDULE Parks & Reaeati~r. Dept MINUTES OF THE SPECIAL CALLED MEETING OP ADVISORY RECREATION BOARD SUN. MAR. 2g, 1993 This meeting vas called at the request of the City Commission of [he City of Atlantic Beach, in order to ac[ as mediators in a dispute between the Little League and Girl's Sof [ball [earns of the Atlantic Beach Athletic Associaiion. Present, were Advisory Recreation Board members Don Fagan, Richard Riley, Henry Batts, Nank Isaacs, (absent, but excused was member Jeff Groom), Deputy City Manager Jim Jarboe, parks Director Rose Blanchard, Rusty Bennet[-President of Little Leagu¢ and Beverly Hollod-Girls Softball Commissioner, Girls and Boys Coaches, Mr. S Hrs. Bruce Carter and their attorney. Michael Mattson. The meeting vas called to order by Parka b Recreation Director Blanchard, for Don Fagan, who vas a little lace, at 1:07 pm. Mr. Bennet[ stated that he regretted Cha[ Ch is incident did not come before [he Board of the Atlantic Beach Athletir_ Association instead of going [o the City Commission first. Mrs. Blanchard asked Ms. Hollod if she vas aware chat the shove procedure vas in place and she answered in the negative. Ms. Hollod stated that the Girls Teams wane co play a minimum of 2 games on the lighted field at Jack Russell Park. Con- versation inaued requesting a re-scheduling of ALL games, Boys and Girls so that an equitable situation can Lake plate. Mra. Blanchard asked, for the City Commission, if the Girls were part of the Atlantic Beach Athletic Association or a group independent of [he Association. Mr. Bennett answered in [he affirmative-they are par[ of [he Assoc. This year, the Association fields 31 Teams of Boya players and 4 Teams of Girls players. Mrs. Blanchard asked the group if the lights a[ Donner Park were repaired, would either group play games [here, under the lights? Mr. Gary Santora, past President of the Association, stated that the Boys could not play on that field because there vas no outfield fence. Ns. Hollod said [he Girls teams could play at Donner Park. Hrs. Blanchard asked both groups [o consider playing on that field when discussing [he re-scheduling. After further discussions and questions, Mr. Pagan, summed up the meeting by telling all parties chat they were to meet and plan changes, at their convenience, and bzf ng Mrs. Blanchard bark a written report by Friday, April 2, 1993, so she might submit their solution to the Staff and Ciq• Commission by Monday, April 5, 1993. All were in agreement. Deputy Ci[y Manager, Jarboe, reiterated that the City vas interested in a peaceful and swift solution so that they would not have co step Sn. Nith clarity and quiet, [he assembly agreed, and the meeting vas adjourned a[ 1:50 pm. This meeting, in it's entirety was recorded and is filed 1n Che Recreation Dept. files at the Adele Grage Community Center. Respectfully submitted / /~/~ /~,~ ~/C', CITY OF ~aartle ~uielc - ~leslefa r svaDVaE atAD ATLAMfIC ~. r~,Dgpy 122U3~1S T17FPBONE OM ]neap P1X OM 2Q~9p March 19, 1993 Michael V. Mattson Attorney at Lav 6620 Southpoint Urive South Southpoint Building, Suite 250 Jacksonville, PL 32216 Dcar Mr. Mattson: i am in receipt of your letter dated March 16, 1993 wherein you state you represent patents of a child enrolled in the Girls Softball Division of the Arlxntic Beach Athletic Association and allege unequal treatment and opportunity in regards to the girl's softball activities vis-a -vis the boy's Little League. I have asked !6e City Manager (Nr. Lim D. Leinbacb) [o contact our Parke d Recreation Director and Park Board for the purposes of involving all affected parties and hopefully recolvlag the complaints noted. You should also be made aware ve are currently working on a saj or projeet to expand sad enhance the functional deeirability of our concession stead in Jack Ruseell Park. Associated with this program Ss my iatezeat to add lights and other improvements to our second playing field. Hopefully [his will serve to resolve issues of incapability of the two facilities. Thank you for your ivtereet and please myself or City Manager Leinbacb should desire additional inFormz[ion. We matter and brf ng the same [o fruitatiov WIG.dsC cc: City A[[orcey City Nanager Parks S Recreation Parka d Recreation Advisory Board Director do nat hesitate Co contact you hews any questions or will try to keep on thle as •oou as possible. SS'n,/cnrye rely, William I. Culliford Mayot Copy to: Ns. Rnse Blanchard, Parks 6 Recreations City Attorney, Alan C. Jensen, 708 North Third Street, Jacksonville Beach, FL 32250 Mr. Rusty Bennett, President, Atlantic Beach Athletic Association MIC7IAEL V. MATTSON 1 / ATTO NN EY ,.T LAw ^, 8620 SOVTNPOmT ORrvE SOUtN ~~ ~ SOUTMPO~NT fiU~L DING. 6V~TC 250 /.~ / JACKSONVILLE. ILORIDA 32216 TELERNO V i~ _I9 ~ 29 = h 1 G ,1993 Mayor William Gulliford City of Atlantic Beach 800 Seminole Road Atlantic Beach, Florida 32233 Dear Hayor Gulliford: I have been retained to represent the interest of parents of one of the participants in the girls softball division of the Atlantic Beach Athletic Association. The child and her parents complain that the girls softball division is always relegated to play on Field B of the Jack Russell Park. Only the boys are permitted to practice and play on Field A. As you are aware, Field A is far superior to Field B. It is illuminated, has a scoreboard, better facilities and overall is in far superior condition to Field B_ It is parenthetically noted that only the girls in the gender integrated T-ball teams are allowed to use Field A. verbal complaint has been made to Nr. Rusty Bennett, President of the Atlantic Beach Athletic Association. He has indicated that the situation would not change now nor did he anticipate it ever changing in the future. Assigning girls to the inferior facility, denying them the enjoyment and use of the far-superior facility, and the flexibility and opportunity to. practice and play at night constitutes rank sex/gender-based discrimination. Since the Atlantic Beach Athletic Association operates under the color of law and since the City of Atlantic Beach receives federal funding, this gross act of ,- continuing discrimination is a clear violation of federal law. It is requested that you take immediate action to effectuate equal treatment and opportunity for the girls softball division. We await your prompt and favorable response. Sincerely, MVM/sjc Michael v. Mattson _. . _._..,,..__....... _ ....._ s~_>.____.~_. Automatic Hutual Aid page 3 V. OPERATIONS I• The minimum response to an automatic aid alarm by the aiding fire department shall be a class A fire pumper and two fire fighters. Z• Oa arrival at the scene, the aiding fire company shall stage at an appropriate hydrant and wait for instructions from the Incident Commander. If the aiding fire company arrives first on the scene they shall take all initial action necessary to ccntrol the emergency. 5• All operations shall be conducted based on the Incident Command System as adopted by the Florida Fire Chiefs Association. Safety conditions based on NFPA 1500 shall be used as a guide. 4. The Incident Conm~ander shall return the aidi rg fire company to service as soon as practical after the emergency is controlled. L'I. TRAINING I• The fire chiefs shall cooperate to conduct six half day drills with both fire departments annually. 2. The fire chiefs agree to seek other opportunities to sohare trainiagf with the goal of better cooperation and perational of _ectiven ess. SIGNED ^ O~SCD( ~ w1 XXna~~- l C-~! Chief Ronald A. Williams Atlantic Beach Fire Department Date ~'=-~ 3 tb~S3 ",i er ry A. Brown, Sr. Jacksonville Beach Fire Department Date actoc4fs ,~ ~ Automatic l:utaa: A--c (cent'd) ?age 2 ZV. DISPATCH AHD COYMOKiCATIOHS _. Putomatic aid will be requested for ail reports of: a. fires or explosions in buildings. b. vehicle fires in garages or carports. c. automatic fire or water flow alarms. d. hazardous materials emergencies. e. any other alarm as requested by the responding Incident Commander. 2. Pending the reczli of off-duty members, automatic aid may be requested to respond to ot'rer alarms when the alarm fire department is unavailable to respond. 3. The alarm :ire department dispatchers uili request the dispatch of the aiding fire company by telephone automatically and immediately after alerting the alarm fire department to the emergency. 4. Each fire department will provide and maintain a street and hydrant map book of its city for the other fire department. 5. Each fire department shall maintain its current apparatus numbering system; Atlantic Beach will use single digit numbers (Eng 1) and Jacksonville Beach will use two digit numbers (Eng 11). 6. The aiding fire company will report responding by radio to the dispatchers of both cities. All subsequent radio communications will be on the alarm city's radio channel until the aiding fire company is released from service. 7. The aidi rg fire department may recall its responding fire company for another alarm up until that company is actually committed to operating at an alarm. 8. To avoid confusion, each dispatch center will be identified by city name. Example: Eng i to Jax Beach, Eng. 11 to Atlantic Heach. ~er.:o randum o: Urd erstar.ding betweer. the Atlantic 3each ?ire Department and the .:zcksonv'_i:e 3each ?ire Department ADTIX9ITSC lV1VAL AID I. PURP05= =. This agreement is to establish the conditions o: ar. automatic aid program for fire/rescue emergencies it the Cities of Atlantic 3each and Jac'ts onvilie Beach. II. DEFINITIONS 1. Automatic Aid: The nut oratic response of a mutual aid Eire company on the first alarm of a fire/rescue emergency. 2. Alarm Fire Department: The fire department in w'nose jurisdiction a fire/rescue emergency occurs. 3• Aiding Fire Department: The fire department providing automatic aid to the alarm fire department. III. SCOPE 1. The fire chief of Atlantic 3each or his designated representative will be ir. charge of all fire/rescue emergency operations in Yre City of Atlantic Beach. 2. The fire chief of Jacksonville Beach or his designated representative viii be ir. charge of a L fire/rescue emergency operations in the City of Jacksonville Beach. 3. This agreement requires autcmatic aid to be dispatched only when adequate protection can be maintained by the aiding fire department as determi red by t're aiding fire departmera chief. ~• =ach `-=re ci e' agrees to _ssue to appropriate written ciders tc provide for the implementation of this agreer..ent. A''=T?ST: 3ruce Corbett, City Clerk AiT3ST: Maureen King, City Clerk CITY OF JP.CASORVILLE BEACB, FGOAIDA BY: Reid McCormick, Mayor CITY OF ATLAlGT IC BEACF., FLORIDA BY: William Gullif ord, Jr., Nayor db]bd'ut0 SECTION II: Each municipaiity does hereby authorize and direct each fire chief, or the officer commanding in his absence, ro render and request '_ire fighting aid to and from the other ated municipaiity to the extent of available personnel and equipment not required for adequate protection of a municipality in rendering aid. The judgment of the fire chief, or officer commanding in his absence, of each municipality rendering aid, as to the amount of personnel and equipment available, sha h be final. BECTION III: Any party who furnishes any aid pursuant to this agreement shall be liable for any loss or damages incurred to its equipment and shall pay any related expenses. Further, the responding agency or agencies will bear liability arising from acts undertaken by their repres ert atives pursuant to this agreement. 9ECTION IV: A party furnishing requested aid pursuant to t:^.is agreement shall be responsible for compensation of its employees duri nq the time of the rendering of such aid and shall defray the actual amounts paid or due for compensation due to personal injury or death while such employees are engaged in rendering such aid. BECTION V: The resources, personnel, equipment, or facilities which are assigned to fight fires or other emergency duties outside of the territorial limits of the municipality which is responsible for the same shall be under the direction and authority of the chief or his designee of that municipality. Such person, be the chief or his designee, shall in turn be under the direction and authority of the local commanding fire fighter of the municipality to xhich they are called to perform fire fighting duties and shall be considered firemen thereof and shall have the same powers, duties, rights, privileges, and immunity as if they were performing their duties in the jurisdiction in which they are normally employed. BECTION YI: Any party to this agreement may withdraw from the agreement at any time upon a thirty dap written notice to the other parties to this agreement. BECTION VII: This agreement shall be in full force and effect and legally binding upon such time as signed and certified by the authorized officers for each municipality. Two copies of ti,e signed original agreement shall be maintained providing one for each jurisdiction. FIRE/RESCUE AUTOMATIC MUTUAL AID VOLVNTARY AGREEMENT WHEREAS, ! is tie intent of f:^.is agreement to provide for teas onabie protection from the effects of serious `_ires and similar accidents and to insure thzt preparation for lire fighting, rescue and hazard control uii'_ be adequate to ^anage such emergencies, protect _ife and property and provide for the safety of fire fighters engaged in the tort rot of such emergencies; and, WHEREAS, tae Cities of Atlantic Beach, and Jacksonville Beach operate dept r:^.eats and nave tae nut :Drily ::nder Section 163.01, elor_dz Statctes, tae "?iorida Interiocad Cooperation Ret of 1969", wai c:^. oe r:ri is iota' - risdictioas to exercise joi.^.tiy with any other local jurisdiction such powers that they share in common arc which each might exercise separately; and, WHEREAS, there is present in each of the jurisdictions, the existing and continuing possibility of the occurrence of serious fires and fire related emergencies that will quickly exceed the capabilities of any of the fire departments acting alone and may cause disastrous loss of human life and destruction of valuable property; and, WHEREAS, the sire protection Rating Schedule of the Insurance Services Office guides the fire insurance rates for property ox. ezs and this rating schedule encourages fire departments to cooperate by providing mutual aid automaiicaily or. the first alarm of fire; and WHEREAS, *_he provision of autcmatic mutual aid on tae first alarm of fire with enaance the cooperation, team wor'.t and effectiveness of both fire departments irvoived and wi'_; be to the mutual advantage of the citizens of both cities; NOW, THEREFORE, THE PARTIES AGREE A9 FOLLOWS: SECTION I: Eac:^. Harty to this agreement does hereby authorize znd direct its lire c'ni of to create a system with the fire CalE'_ Of other a:uaicipaiily that is a party to this agreement for ~ _ mutua: and automatic response of t:^.e fire departure=ts to assest one another by p r_or arrangement at fires ant fare related e^.erce :ties i~ bota r-_sdictcons which are z ~zrty a tills agree~aa. •it_..... L.waaa. ' .~. Automatic Mutual Aid (coot 'd; Page 2 The Insurance Services Office (ISO) Fire Suppression Rating Schedule encourages automatic aid agreements and provides up to 90! credit for the response of automatic aid fire companies. PROPOSAL we feel that it would be to the mutual advantage of both cities to increase our leve] of cooperation by implementing an automatic aid program. Essentially, on the initial report of a potentially serious fire/rescue emergency the aiding fire department will send a fire company to assist the other city. ae project that this will occur about 100 to 150 times each year. Our objectives are to better manage resources~by: 1. increasing our initial response to serious fire/rescue emergencies. 2. better handling simultaneous or concurrent alarms in both cities. 3. improving our effectiveness in operations and communications by routinely working and training together. Attached is a draft automatic mutual aid agreement between our cities for your consideration. This agreement empowers the fire chiefs to develop an automatic aid plan. The attached memorandum of understanding is our proposed plan for Youz review. GAB/cjc trctymgr lY E Fl O R A N D O K TO: Kim LeinDach, Atlantic Beach City Manager Bill Lewis, Jacksonville Beach City Manager FROM: Ronald A. Williams, Atlantic Beach Fire Chief Gary A. Brown, Sr., Jacksonville Beach Fire Chi ef~ SUBJECT: Fire/Rescue Automatic Mutual Aid ~ V DATE: March 15, 1993 PURPOSE By working together through an automatic mutual aid agreement, our two fire departments can provide our citizens with more service for their money. BACRGROUND Our two cities together experience about 3000 fire/rescue alarms each year; abcut 8 each day. About 108 of these alarms are simultaneous or concurrent with other alarms already in progress. As our populations grow, this workload will continue to increase. Our fire departments have had a formal mutual aid program since 1988. We routinely assist each other at serious fire/rescue incidents. Lie also cover each other's cities when simultaneous or concurrent alarms occur. We have used automatic aid to a limited degree to provide fcr adequate services to temp ensate for apparatus breakdowns. AUTOMATIC P.ID VS. HUTUP.L PID Automatic aid is a pcccedure whereby smaller fire departments share fire fighters and =_qui prrent in order to provide adequate resources for an effective arc safe initial fire attack. Under automatic aid, a mutual aid fire company is automatically dispatched to reinforce *_he iota: `ire department to reported building fires and similac emergencies. This provides timely F.elp during t''^.e critical ri rst 10 minutes wren Life and property can be saved. N.vtual aid requires tr.e iocai fire department *_o first res and to the initial alars. a _n=n tail for heip if needed. This pdelays tr,= !-espouse c: :-_r.fcrc e~^:.ents and is most effective in preventing the spread or ____ ._ __:~er buildings. Agerda Item: Request to enter into a Fire-Resale Automatic Mrtual Aid pgrea~ent with Jacksonville Beach Fire Dept. Nhmitted Sy: Roreld A. Williams, Fire c2iief Date: 3/26/93 BacJcgrouid: Please fiid attached a dzaft of an agreerent u*iich the City l5nager and I have discussed at length. 9ie agreement world be between Atlantic Beads and Jacksonville Beacfi for autcnetic mrtual aid for structure fires a~ potentially serious emergencies. We have met with the City Ahnager and Fire Quef of Jacksonville Beach and have worked out this mutually beneficial agre~nt. lhey are also in the process of presenting it to their City Camdssion. Fire tl~ief mow. W~_ Ron Williams .. These retrelle rere coated in 1989 and the coatings subsequently £a11ed due to a poor design epeci£ication and/or construction application. The City succeas£ully sued for dawages, but the wonies received rere not encuwbered £or repairing the vetrells since re did not have an encumbrance ayatew in place. Me recowwend arard Did to Gruhn-May {or 5348,596. Attached is a copy o£ bid invitation and Chapter 17-604.500 RSK/ac 7NT/mc Attachwente cc: Kim D. Leinbach/City Manager Kirk Mendland/Finance Director File CORRECTION THIS DOCUMENT HAS BEEN REMICROFILMED TO ASSURE LEGIBILITY li MKN"~ 1 These retve116 rere coated in 1989 and the coatings subsequently failed due tc a poor design specification and/or conetructian application. The City successfully sued for damages, but the waniee received rere not emcuwbered for repairing the retrella since re did not have an encuwbrance system in place. Me recommend award Did to Gruhn-May for 5198,596. Attached is a copy of bid invitation and Chapter 17-609.500 RSK/wc TNT/ac Attachments cc: Kim D. Leinbach/City Manager Kirk Mendland/Finance Director File _. _...,.~_........_ ... _. _...:.m~._.._.~ CITY OF flYfartic b"eaels - ~laaida uoo sAnnr~rFA ure ~._.__. __ _ _.__.... __._. ATLAATIC rEr;N, FI~Ra;A JSDJ1b1 TFLFAIONE l9M) LiSBN _ _ ~~ FAX (Jd•12l1-SaAI November 23, 1992 N E M O R A N D U !1 TO: Joan LaVake/Purchasing Agent FROM: Robert 5. Kosoy/Director of Public Norks r~i Tim N. Torneend/Utility Plante Division Director RE: ANARD OF BID FOR THE FABRICATION AND INSTALLATION OF SIX FIBERGLASS WETNELL LINERS The City mailed bid invitations and advertised etateride for qualified contracture to install fiberglass liners in the retrelle at six of our eerage pupping stations. The fabrication of the fiberglass retrell liners had to conform to the American Society of Testing Materials spec iEication number 3753, 'Fiberglass Liners and Their Installation for Serage NetWelle'_ The bidders rere required to attend a pre- bid conference on 10/22/92. Bide rere received by 2:00 p. w. on 10/29/92. Tro bidders responded to the Invitation to Bid. The bide by Gruhn-May Construction and Enviroq rere 6148,596 and 5114,700, reepectivel y. Gruhn-May supplied all the docuaentation required Dy the Invitation to Bid. By not supplying the list of references ae required, Enviroq roe disqualified leaving Gruhn-May ae the auccesaf ul bidder. By previous example, on the bide for 'Mater Treataent Plant Improvements' done earlier this year, WPC inc. roe siwilarly disqualified even though they rere the for bidder for the project. 5170,000 vas budgeted Eor the praj act in Fieeal Year 1993- 1992 budget. The Fiscal Year 1992-1993 budget shore no woniea for the project since Tiw Torneend responded to the mayor's inquiry that the bid specification could be completed and possibly bid in Fiscal Year 1991-1992. The bid specification ras completed by 9/10/92. The bid roe sent for advertisement 10/2/92. The calla of Lhe concrete rat cells are Dadly deteriorated and have not had sufficient coating and protection on thew for over tro yearn. Further delay could only lead to even more coat to protect them and place the Lity in even greater rXek rith violating Florida Dept. of Regulation Chapter 17- 609.500 and Jts subsequent amendwent 17-600-604, •Serage c..iie,-~;.... c.,~, m•.e ~...; r~•.. e.... ve. ..., cam.-; ;...,,~ clxr oe anexnc nsApl cirx ooralssios e¢nTIMc were neeou ACP.EmA I2@t: Re-bid of vet well re-lining SI18Mi1~ BY: Robert S. Kosoy, Director of Public Morks ~~ ~~: March 22, 1993 LCLG~Otm: On 10/29/92, bids were received fnr the re-lining of [he vet wells at sewage pumping stations "A" through "F" (6). Only [vo bids were received. Of the two bids, only one met specifications as called for in [he bid. This situation, too few bidders, vas not due to a proprietary specification being written. The spetif icat ion is based on the Nverican Society of Testing Materials #3753, "Fiberglass Liners and [heir Installation for Sewage YetWells". Possibly a re-bid will attract more participants. In addition, ve had no monies a~~ailable for [his project previously and now, via [he monies earmarked for the Capital Imp rovemen[ Plan projects, we will have monies budgeted. LRL(IL~AII~: Re-bid lining of we[vells and formally reject bids - received 10/29/92. e1TeC~ffi(IS: Memo of ]1/23/92 from Bob Kosoy, Director of Public Works, [o loan LaVake, Pu chasing Age n YSrIEOPD Et CT[L MAwACrY: - ,YGOm,I ITP11Ip.. yja Page Two Minutes of Meeting of Committee of the whole April 1, 1993 Following further discussion, the Mayor requested the City Commission to rank the firms in order of preference with 1 being the best. Following tabulation of the ballots, copies of which are attached hereto and made a part hereof, the firms were ranked as follows: First, Pitman, Hartenstein fi Associates; second, Flood Engineers, Inc.; third, waitz 6 Moye, Inc.; and fourth, Camp, Dresser 5 McKee. Commissioner Fletcher moved to forward the report of the ranking as presented by the City Clerk and recommr~d to the City Co®ission that staff be directed to initiate negotiations with Pitman, Hartenstein fi Associates to secure a satisfactory contract under the Competitive Negotiations Act. The motion was seconded by Commissioner Tucker and was unanimously approved. in other business, Bob Kosoy provided each commissioner with a copy of a letter and status report on the water plant improvements which had been mailed to the Department of Environmental Regulation, in which he requested the Consent Order be terminated upon completion of the scheduled HRS inspection. Mr. Kosoy provided supporting documentation regarding the Consent Order items which has been completed and invited the City Commission to tour the plant. Commissioner Fletcher urged the City Commission to avail themselves of this opportunity to visit the plant. it was agreed this could be scheduled to coincide with the dedication of the plant. There being no further business to come before the City Commission, the Mayor declared the meeting adjourned at 6:45 PM. Maureen King City Clerk HINUTES OF THE MEETING OF THE COMMITTEE OF THE WHOLE OF ATLANTIC BEACH CITY COMMISSION MELD IN CITY HALL, 600 SEMINOLE ROAD, ATLANTIC BEACH AT 6:15 PM ON THURSDAY, APRIL 1, 1993. PRESENT: William I. Gulliford, Jr., Mayor Glenn A. Edwards, Commissioner Lyman T. Fletcher, Commissioner Adelaide R. Tucker, Commissioner J. Dezmond Waters, III, Commissioner P.ND: Kim D. Leinbach, City Manager Maureen King, City Clerk Hob Kosoy, Public Works Director Tim Townsend, Chief Plant Operator Alan Potter, Water b Sewer Committee Member Ray Salman, Water 6 Sewer Committee Member ABSENT: Alan C. Jensen, City Attorney The meeting was held for the purpose of ranking in order of preference engineering firms which had made presentations to the City Commission on Monday, March 29, 1993, for engineering services in connection with the proposed expansion of Atlantic Beach wastewater treatment plant. Mayor Gulliford called the meeting to order and requested any pertinent input from staff, committee members or City Commissioners. The City Manager confirmed that he had distributed resumes from Camp, Dresser 6 McKee, which had not been provided with their proposal. He also provided a comparative analysis of fee schedules of the four firms. With reference to the information distributed, Bob Kosoy pointed out that Briley Wild 6 Associates would not charge mileage frcm Oz mood Beach. He also pointed out Pitman, S Associates' rates for Computer Aided Design Drafting (CADD) time were higher than those of the other firms; however, he felt the rate was not out of line considering the high quality of their product. Alan Potter and Bob Kosoy gave brief overview of their assessments of the firms. They were in agreement that Flood Engineers had an excellent record but some concern was expressed that Mr. Flood did not attend the meeting on March 29. Also it appeared Flood had lost many of the principals who had established and built up their firm. Mr. Potter and Mr. Kosoy were both impressed by the staff and presentations of Pitman, Hartenstein S Associates. Page Six Committee of the Whole Minutes - March 29, 1993 Further discussion ensued and Alan Potter felt some of the firms had suggested proprietary sewage treatment processes, which he felt, would increase the cost. He felt the City should decide which treatment process to use and make sure it was not proprietary. There being no further discussion, the Mayor declared the meeting adjourned at 11:05 PM. William I. Gulliford, Jr. Mayor/Presiding Officer A T T E S T: MauIeen King City Clerk Page Five Committee of the Whole Minutes - March 29, 1993 Harry Wild explained their company's experience with bond financing, grants and loan assistance. He indicated DER was in the process of streamlining some of the procedures related to the State Revolving Fund. He felt it was too late for the city to qualify for SRF this year but said that while the interest rate was low the application procedure was slow and involved some expense. Ray Hanson discussed the permit approval phase. He pointed out the city's operating permit was about to expire and a temporary operating permit would need to be secured. He said he had worked as a technical advisor to DER and was very familiar with their rules and his firm would prepare the necessary engineering reports. A preliminary sketch of the proposed expansion, identifying the existing structures, proposed new construction and structures which would be refurbished, were then discussed in detail. Several of their engineers were wastewater treatment plant operators so they felt their hands-on experience would be beneficial and they would also be involved in training the operators. Their operation and maintenance manual would be user friendly since it would be written by operators. In the question and answer session which followed the formal presentation, Commission expressed some concern that Briley, Wild and Associates were located in Ormond Beach. Mr. Dillard pointed out that Ormond Beach was only about an hour away from Atlantic Beach. He said their two offices worked together as a team and had a computer link and could transfer information immediately. Alan Potter inquired regarding availability of replacement parts locally, especially those parts which are likely to wear out. They indicated they always take local availability into consideration. Commissioner Waters inquired into advanced waste treatment and Mx'. Dillard advised advanced waste treatment would not be necessary in Atlantic Beach. Following the presentations by the four engineering firms, discussion ensued and a Special meeting was scheduled for 6:15 PM on Thursday, April 1, 1993, at which time the City Commission would tank the four firms. In the meantime the mayor requested that the financial standing of each of the firms be investigated. He also noted that each of the firms had submitted hourly fee schedules but comparison was difficult because of the form in which the information was presented. He also inquired whether the city would be charged for travel, particularly from Ormond Beach. Bob Kosoy was directed to provide a comparison of the fee information by the meeting on April 1. ?age Four Committee of the Whole Minutes - March 29, 1993 buystAmericant asHeo alsolebrieflyu lout lined their lexperience wwith effluent reuse and anti-degradation. Tom Hawk presented the key project issues, namely effluent disposal methods, sludge treatment and disposal, and financing, and reviewed a tentative schedule for the project. He reviewed the permitting phase and DER requirements; the various studies which would be required, including reuse feasibility study and sludge treatment presentedsa lproposed conf guration ofcthe tproposed never plantk along with the existing facilities. Alan Hartenstein suggested as potential funding sources for the project tax exempt bonds, DER Revolvingfront cosas assocaatedowith He pointed out there would be large up- led a to the bondholders revenue bonds and the city would have to p 9 program t(SRF)vandesaid Hit awould rbe utoodlate for the ocity9toobe included in that program this year but he felt the city could meet the DER requirements and could fund future phases of the project through the SRF. He also discussed conventional bank loans. A question and answer session following Nre Hawk aga pe eaedetailed and at Conuni ssioner Fletc sed snewq plant- Commissioner Edwards explanation of the propo inquired whether the plant could be converted to tertiary treatmen if it was recuired in the future and Mr. Hawk said this would be taken into consideration. Commissioner Waters inquired whe*_her Hawk indicatedlt hat would no t be snecessary tat ath s tt imeT) and Mr. WAITZ fi MOYE INC. Sonny Waitz provided each commissioner with a handout and said he and John Dillard would be the project managers. He indicated the project would be undertaken as a joint venture with Briley, Wild 6 Associates. He introduced the other members ualityr Control; HJOhn Wild, Financial Officer; Richard Gassett, 4 Moye, Civil Design; and Raymond Hanson, Design and Operational Services. Mr. Dillard said he felt Waitz S Moye had the staff, resources, know-how, location, track record and commitment to do a superb job for the city. He said the project would be ze deminary ldesignn steps, namely, financing, permitting, p construction permit application, design, notice to proceed, and operational services, and explained each step. Page Three Committee of the Whole Minutes - March 29, 1993 facilities were in poor condition, he would plan to use every piece of existing equipment which could be used advantageously. He indicated since the present plant was at capacity it was important to get the design phase under way. He discussed sludge handling and indicated he would have firms come to Atlantic Beach and demonstrate their equipment on Atlantic Beach sludge. He said he would form a committee of staff, water and sewer committee members and members of his project team to work in workshop fashion at the beginning of each phase of the project to make sure they understood what the city wanted. He wanted to make sure the city would get the job done without either overdoing or underdoing. He briefly discussed financing and outlined the engineering documents which would be required by the lenders. M.r. Southwell then introduced Marvin Wicker who indicated his responsibility would be to collect data for Flood Engineers and help with engineering reports and financing information. Brian Kientz would be involved with the Construction phase. A question and answer session followed the presentations. Commissioner Fletcher indicated the city proposed to design the entire project and inquired whether it would be better to build the entire project at once or undertake it in phases based on the projected needs. Mr. Southwell felt it would be easy to do the aeration portion in phases, but thought DER would desire two clarifiers units. Alan Potter felt it was important to be able to purchase replacement parts quickly and inquired whether any thought had been given to whether parts would be available in Jacksonville. Mr. Southwell indicated they would take this into consideration but they hoped if parts were not available locally, they could be shipped overnight. PITMAN HARTENSTEIN 6 ASSOCIATES. INC. Bill Pitman provided each commissioner with a handout and introduced the members of the project team: Thomas Hawk, Project Manager; E.H. Pitman, Jr., Quality Assurance Officer; Alan Haztenstein, Financiny and Permitting; Raymond Church, Electrical Engineer, and Scott W. Jones, Project Structural Engineer. Alan Hartenstein gave a brief overview of their company. He indicated their firm was founded in 1986 and team members had worked together for thirteen years. He indicated they had the staff, expertise, and availability, and with the Atlantic Beach project Their staff would be at 72$ utilization. He reviewed the past experience of their team as it relates to the Atlantic Beach project. He indicated they would try to utilize as much of the Page Two Committee of the Whole Minutes - March 29, 1993 Mr. Sedgewick indicated the office of Camp, Dresser E McKee was established in Jacksonville in 1983 and provides environmental engineering services throughout northeast Florida from that office. He listed some of their clients in this areas. Donald Maurer indicated he had met with city staff and had visited the existing wastewater plant. He provided a sketch illustrating a conceptual design of modifications to the plant. He outlined his design methodology indicated his firm would try to make the most use of the existing facilities that was practical. He also felt odor control was a concern in view of the neighboring residential area. He indicated flow projections would be necessary in order to accurately determine the plant size. He said he would have close communication with city staff and the water and sewer committee to make sure there was consensus of opinion regarding the direction they were proceeding. Mz. Maurer then discussed the permitting procedures and pointed out that the current operation permit would expire on Ma ~i 1, 1993. It would be necessary to get a temporary operating Pe Bob Matthews then discussed the financing options. He encouraged the city to continue to pursue the State Revolving Funding. He pointed out the deadline by which all documentation must be approved was June 1. He did not feel the cit roceed with tthe deadline; however, he felt staff should p application and meet with Don Berryhill of DER and make every effort to get on the fundable list, and proceed with interim financing to get the project started. The presentations were followed by a question and answer period. Commissioner Waters indicated he would like to visit a plant or plant expansion project which CDM had designed. CDM agreed to provide this information, along with related costs, to the city- FLOOD ENGINEERS Ron Duguid introduced the team from Flood Engineers. He indicated they had been in business in Jacksonville for over thirty six years and specialized in wastewater, planri ng, design and construction and administration and had worked extensively for the City of Jacksonville, including the Buckman plant. They are familiar with the rules and regulations of the various regulatory agencies. He introduced Ferman Southwell, who would serve as the principal. in charge. Mr. Southwell is a plant specialist with more than forty years experience and who would be responsible for design. Mr. d~scussed Pt~n somea detailh He indi atedo hilelsome ofg Thee and MINUTES OF THE MEETING OF THE COMMITTEE OF THE WHOLE OF ATLANTIC BEACH CITY COMMISSION HELD AT 6:30 PH ON MONDAY, HARCH 29, 1993, IN CITY HALL. 800 SENINOLE ROAD, ATLANTIC HEACH PRESENT: William 1. Gullifoid, Jr., Mayor Glenn A. Edwards, Commissioner Lyman T. Fletcher, Commissioner Adelaide R. Tucker, Commissioner J. Dezmond Waters, III, Commissioner AND: Kim D. Leinbach, City Manager Maureen King, City Clerk AND WATER fi SEWER COFAfI TTEE MEMBERS: Ernie Beadle Bob Kosoy Harry McNally Alan Potter Raymond Salman Tim Townsend ABSENT: Alan C. Jensen, City Attorney (Excused) I. Interviews with consulting engineers as follows: a. Camp, Dresser fi McKee 6:30 PM b. Flood Engineers, Inc. 7:30 PM c. Pitman, Hartenstein 6 Associates, Inc. 8:30 PM d. Waitz fi Moye, Inc. fi Briley, wild 6 Associates 9:30 PM Mayor Gulliford Called the meeting to order and Confirmed that each commissioner had received a score sheet and list of sample questions for each firm. He suggested deferring action on final selection to allow time to do a financial investigation and check references of each of the firms. The Commission agreed with this approach. It was also suggested that the city request a certificate of insurance showing liability coverage for the life of the project. C?.MPs DRESSER_ fi. MCKEE, INC.. Stephen Sedgewick introduced himself and said he would be the Lead Project Officer. He provided each commissioner with a handout and introduced the members of the presentation team: Donald Maurer, Project Manager; and Bob Matthews, Financial Expert. Page Four Minutes of Hearing to Resolve Impasse in Contract Negotiations with Fire Department March 29, 1993 Regarding Article 28, wages, Commissioner Fletcher moved to adopt the language in Article 28, and pay scale in Appendix A Wages, attached hereto, effective October 1, 1992, this section to apply to both the fire fighters' and lieutenants' contacts- The motion was seconded by Commissioner Waters, and following brief discussion regarding funding the pay increases, on roll call vote, the motion was unanimously approved. Regarding Article 34, Working out of position, Commissioner Fletcher moved to adopt the language of the fire fighters proposal as set forth in paragraph one of exhibit 3 attached hereto. The motion was seconded by Comissioner Waters and following further discussion, roll call vote resulted in a vote of 2 - 3 with Co®issioners Edwards and Tucker and Mayor Gulliford opposing the motion. The motion failed. Regarding Article 34, Commissioner Fletcher moved to adopt the language proposed by the union for lieutenants as set forth in paragraph two of Exhibit 3 attached hereto, with the provision that compensatory time must be taken off and not cashed in. The motion was seconded by Comissioner Waters, and following further discussion, roll call vote resulted in a vote of 2 - 3 with Co®issioners Edwards and Tucker and Mayor Gulliford opposing the motion. The motion failed. Mayor Gulliford indicated the City Commission would specifically consider during budget workshops, those requests which had a financial impact and for which funds had not been budgeted this fiscal year. In other business a joint meeting between the City Commission and Community Development Board was tentatively scheduled for April 8, 1993. There being no further business to come before the City Commission, the Mayor declared the meeting adjourned at 10:00 PM. William I. Gulliford, Jr. Mayor./Presiding Officer A T T E S T: Maureen King City Clerk Page Three Minutes of Hearing to Resolve Impasse in Contract Negotiations with Fire Department March 29, 1993 Discussion then ensued regarding the process to appeal a bad evaluation. David Catir, Past F.O.P. President, reported on a situation which had existed in the police department where a police officer was denied his annual raise based on a poor evaluation, and even though there was no documentation of poor performance, the officer was denied his raise for an entire year. He was of the opinion some provision should be made for appeal of poor evaluations. Following a full discussion of the matter, the question was called and the motion carried unanimously. ARTICLE 34• WORKING OUT OF POSITION Lt. Bill felt the problem of employees not being compensated for working out of position had been identified last year and he was disappointed that funds had not been budgeted to cover this item. He indicated the fire fighters were requesting compensation at the employees regular rate of pay plus 5& only when the employee is required to work out of his position for twenty four hours. He explained lieutenants were not compensated when they were required to stand by if the Fire Chief was out of town. Capt. Campbell explained this item had been rejected by the city because funds had not been budgeted. The cost of compensating fire fighters the additional 5$ for working out of position was estimated at S9, 500. but it was felt the cost of compensating lieutenants for stand by time would be minimal. At 9:08 PM Mayor Gulliford called a short recess. The meeting reconvened at 9:15 PM and Mayor Gulliford summarized the financial impact of the various requests as follows: Article 10, Holidays - minimal impact; Article 34, additional 5$ for working out of position - 54,500; hour for hour compensation for lieutenants standing by for fire chief - minimal impact; and Article 28, pay plan as delineated in Appendix A attached, 527,000. Mayor Gulliford said he felt it would be better to have negotiations on matters which would impact the operating budget prior to adoption of the budget each year and he hoped this might he given consideration in the future. Commissioner Fletcher moved to adopt Article 10, Holidays, for both fire fighters and lieutenants as presented by the union, as set forth in Exhibit 1 attached hereto, to become effective for the remaining holidays in this fiscal year. The motion was seconded by Commissioner Waters, and following brief discussion, on roll call vote, the motion carried unanimously. Page Two Minutes of Hearing to Resolve Impasse in Contract Negotiations with Fire Department March 29, 1993 required to take compensatory time. Following further discussion, it was agreed to discuss all three items at impasse and to vote on each individually following the discussions. ARTICLE 28: WAGES Captain Campbell presented a handout delineating the proposed pay schedules for fire fighter, engineer, and lieutenant along with the aggregate amount of increase. He indicated the city recommended a 3$ increase at this time until the studies of pay scales in other departments are completed. He said that funds had been budgeted in anticipation of a 3$ increase. Lt. Hill indicated the fire fighters were willing to accept the 3$ increase. He pointed out two areas where he felt the language needed to be changed or deleted. He requested that the following sentence be deleted from Article 26.2(b)3: "The evaluation rating of an employee under this article is within the sole discretion of the City and is not subject to the grievance or arbitration procedures of the contract." He felt the employee should be able to dispute an evaluation which, in his opinion, was not accurate or which may be based on personality differences. Capt. Campbell disagreed with this opinion and felt that employee evaluations should be a management right and felt it would be difficult for an arbitrator to settle such disputes. Discussion then ensued regarding Section 28.3(3) which indicated employees who were required to attend a class at a time when he was not scheduled to work, compensation should be at one and one-half times the employee's regular rate of pay. Capt. Campbell agreed with this request. Motion: Co®issioner Edwards moved to strike the following sentence from Section 28.3(3): Should the employee be required to attend class at a time he is not scheduled to work, the city shall pay the employee for the time the employee attends class at the employee's regular straight time hourly rate of pay." The motion was seconded by Commissioner Waters. Following further discussion it was felt the sentence was necessary to the overall content of the section. Substitute Motion: _ Commissioner Waters moved to amend above sentence to require employee to be compensated at the rate of one and one-half times the employee's regular rate of pay; lieutenants' contract also to be similarly amended. The motion was seconded by Commissioner Fletcher and was unanimously approved. MINUTES OF THE SPECIAL CALLED MEETING OF ATLANTIC BEACH CITY COMMISSION HELD IN ATLANTIC BEACH CITY HALL ON WEDNESDAY, MARCH 24, 1993, AT 7:30 PN, TO RESOLVE THE IMPASSE BETWEEN THE CITY AND `rNE PROFESSIONAL FIRE FIGHTERS OF JACKSONVILLE BEACH, LOCAL 2622, IAFF, AFL-CIO-CLC PRESENT: William I. Gulliford, Jr., Mayor Glenn A. Edwards, Commissioner Lyman T. Fletcher, Commissioner Adelaide R. Tucker, Commissioner J. Dezmond Waters, III, Commissioner AND: Kim D. Leinbach, City Manager Alan C. Jensen, City Attorney Maureen King, City Clerk Kirk Wendland, Finance Director AND NEGOTIATORS: Lt. James Hill, Representing Atlantic Beach Fire Fighters Capt. John Campbell, Representing the City of Atlantic Beach Mayor Gulliford called the meeting to order and explained there were three items to be considered, namely, holidays, working out of position, and wages. He called on Lt. Hill to present the first item on behalf of the fire fighters. ARTICLE 10: HOLIDAYS Lt. Hill complimented Capt. Campbell on the manner in which he had handled the negotiations with the fire fighters. Lt. Hill indicated the fire fighters had already made a concession by changing from 16-hour days to 24-hour days, which he felt would lower the fire fighters hourly rate of pay. He said this concession was made in order to receive favorable consideration of the other items at impasse. He explained in regards to holidays, the fire fighters were requesting that ttlose employees who did not work on a holiday receive either twelve hours pay at the employee's regular rate of pay or twelve hours of compensatory time; those employees who did work on a holiday to receive double their straight time hourly rate of pay and, in addition, be credited with twelve hours of compensatory time. Lt. Hill said he felt agreement had been reached on this item but in negotiations for a three year contract the Eire fighters felt three openers were insufficient. While they would agree with this matter on a one-year basis, they were not willing to accept it for three years. Captain Campbell indicated the city was in agreement with the request regarding holidays. He said this article was similar to the police contract with the exception that police officers were Page 12 March 22, 1993 eerrea[ion Board originated and it was determined the Board was created by Resolution, and that presently there were five members. The Mayor indicated questions had ensued concerning the City's recreational facilities and charging for usage, and the natter should be addressed. A discussion ensued concerning creating a Recreation Board by ordinance. It was decided to address the matter at an upcoming Goal Setting workshop. There being no further business the Mayor adjourned the meeting at 10:30 p. m. wi a• I. GU 1 or , Jr. Mayor/Presiding Officer A T T E 5 T: Maureen zing, City Clerk NAME OF CO~.A~S. M S V Y V N Page 11 March 22, 1993 George Worley was instructed to aggressivel the purchase of property adjacent to Jordanyparksue It was announced the Community Meeting of the Dcnner Park Community Development had been changed to gpril 4, 1993, 3:00 p. m., at the City Nall. Commissioner Tucker inquired whether Atlantic Beach Drperlmental Theater (ABET) Workshops should be included in the activities held at the Adele Grage Community center for which fees had been waived. A discussion ensued and it was decided this matter would be an agenda item for the meeting of April 12, 1993. Commissioner Tucker Was asked t0 listen to the tape of the Commission meeting wherein r_e rtain fees were waived for ABET. Rim Leinbach was instructed to provide the commission With a breakdown of monies the city had collected for use of the Community Center. commissioner Tucker indicated her desire to discuss the City~s Pensicn Plan before November 1, 1993. Motion: Ask Pension Board to Dring their recooendation to Coaission by April 15, 1993 Commissioner Waters indicated he would not be able tc attend the meeting of April 15, 1993. Tlie question was called and the vote was 9-1 with Commissioner waters voting nay. The motion Carried. Mayor Gulliford commended those who had assisted the David Archer family during their recent tragedy. Mayor Gulliford referred to recent JEA power outages that had occurred during stormy weather. He was concerned that Atlantic Beach residents had received busy signals of they were met with no answer when they tried to reech JBA. The Mayor indicated he had written a letter to JBA stating he telt the city should have direct phone and fax access. He commended the Atlantic Beach Dispatchers. The Pire Department was commended for blocking streets where power lines had fallen. Mayor Gulliford advised there would be a Tree Ordinance presented in the neat future. Mayor Gulliford indicated he was concerned about the Recreation Advisory Boards~s apparent lack of interest. A discussion ensued concerning how the NAME OF COMMRS. Edvards Fletcher Tucker waters Gullifor~ vlv M~s~y~N x March 229e1993 I COMMRS. I M I S I Y I N A discussion ensued regarding the function of the proposed financial advisor and Mr. Leinbach explained the commission would direct the financial advisor concerning exactly what his duties would be, and that the duties would be narrow in scope. 7t was explained the financial advisor would conduct an independent review of the course the city decided to take. It was felt it would be prudent to solicit bids so that when the city decided to hire a financial advisor, a selection would already be in place. IEdvards Ix Fletcher Motion: Direct City Manager to Tucker solicit proposals frw financial waters advisors Gullif ord~ Motion died for lack of a second. kia Leinbach reported a Goal Setting Session would be held Saturday, March 27, 1993, at 8:30 a. ^. 1n the Community Center Building. 8 Mavor to call on City Commission _r City Attorney and Citv~lerk: couissioner Haters distributed maps end illustrated a triangular piece of property located at Seminole, Ocean, and 16th Street, which he felt could be sold to fund the purchase of other property at Jordan Park. He lndicated he would like the proposed land at Jordan Park to be used for additional soccer fields. A discussion ensued concerning whether Donner residents would like to have a soccer field and i[ was felt the residents would feel soccer fields would not add to their quality of life, and that funds could he used for sore useful purposes. Commissioner Pletcher indicated he would prefer not to sell property, but would rather use other funds to purchase the property under discussion. Edwards Motion: Direct City Manager to Fletcher solicit bids to sell triangular Tucker property at Seminole, Ocean, a~ 16th waters x Street Gullif ord The question was called and the vote was 2-3, with commissioner Edwards, Fletcher, and Tucker voting nay. Page 9 March 22, 1993 It was determined there was an existing recycling business located On west 6th Street. Robert Penwick, owner of beach Recycling on west fth Street, explained he had been in business in Atlantic Beach for three years. He felt since Reynolds operated from a trailer and not a place of business, it should not be considered a permanent business. He indicated in the past Reynolds had been shut down by the state of Florida. Alan Jensen indicated he would report whether it was legal for the City to grant an occupational license to a business operated from a trailer. A discussion ensued concerning the zoning of the property, permitted uses, and exceptions, and the matter was referred to the Community Development Board for their suggestions or recommendations. 7. City Manager ReDO*'rs ~/or ire Kim Leinbach, City Manager, reported the Couunity Development Board would like to have a joipt meeting with the Couission. Mr. Leinbach was instructed to arrange a meeting. Klm Leinbach reported Jim Jarboe attended a PBMA meeting, and it was reported the City would be able to recoup some expenditures due to recent storms. Kim Leinbach reported he had received a letter from Brenda Porter, Town Center Pestival Coordinator, requesting closing of streets for Saturday, May 22, 1993 to hold the 8th Annual Dance in the Streets, from 11:00 a. m. until 10:00 p. ^. The Couiseion agreed the city Manager and Police Chief had been delegated to close streets for special events. Ki.^ Leinbach referred to Ben Shimp who was injured in an accident. Mr. Leinbach advised a walkathon would be held to raise funds for Mr. Shimp, May 8, 1993, beginning at the Selva Marina Country Club to the Sea Turtle and back. Kim Leinbach reported proposals had been received from financial advisor candidates. He asked for advice frcm the Commission regarding how to proceed to hire a financial advisor. Commissioner Pletcher felt it was premature to pursue hiring a financial advisor until the matter of temporary financing was resolved. NAME OF COMMRS. M S V Y V Page 8 Hatch 22, 1993 NAME OF COMMRS. I M I S v Y V N ayor u 1 oro opene a oor or a p is hearing. Since no one wished to speak the Mayor closed tite public hearing. Motion: Approve request for edvards x x Use-By-Bxceptlon to Beaches Neon Sign e~etcher x Company to operate a sign business Ort Tucker x x property zoned CG and owned by Rarl waters x Grunewald, at 42 west 8th Street. Gull ifor x No discussion before the vote. The motion carried unanimously. e. Request for permission to operate a recycling center at the American Legion Post on west eirst street George Worley presented a request for a proposed recycling center by Reynolds Aluminum. He introduced John A. Hobbs, Service Center Manager of Reynolds Aluminum, who explained Reynolds would like to set up a trailer/collection station on west 1st Street on the American Legion Post property. He explained the collection station would pay cash for recyclable aluminum ltems which would be loaded into the trailer until it was full. when full, the trailer would be removed and replaced with another. He lndieated the site would be kept clean. commissioner Fletcher inquired whether there would be a traffic problem entering the business from Atlantic Boulevard, to which Hr. Hobbs explained Reynolds had operated the business in the past and there was no problem or complaints. commissioner Tucker explained in the past there was a problem with abandoned shopping carts, to which Mr. Hobbs explained Reynolds did not intend to accept aluminum cans from shopping carte. He added if there was a problem with shopping carts, Reynolds would return the carts to their rightful owners. Commissioner Tucker inquired whether there would be an impact on waste Management, to which Kim Leinbach replied there was no conflict with the City's contract with waste Management. Hr. Hobbs added it was the intent of Reynolds to augment the recycling program, and they did not intend to be in conflict with any recycling program the City currently had. Page 7 March 22, 1993 No discussion before the vote. The motion carried unanimously. B. Introduction and first reading of m Ordinance mending Chapter 18-solicitors - by regulating persons wishing to work for food Alan Jensen asked the commission for direction concerning Lhe preparation of the ordinance. He advised it would be necessary to revise entire chapter 18 and he indicated if this was the desire of the Commission he would have the ordinance ready by the meeting of April 12, 1993. A discussion ensued and it was determined many solicitors who created problems by harassing citizens conducted their activity in private parking lots. It was explained the parking lots were private property and owned by businesses, and thus it was necessary for the property owners to request police assistance in removing the solicitors. ~ The City Manager was instructed to write a letter to businesses on Atlantic Boulevard asking for their help in requesting police assistance to clear their property of solicitors. Alan .7ensen was instructed to prepare an ordinance revising Chapter 18 to be placed on the agenda of APril 72, 1993. ~_ New gusinp A. Request for use-b Exce Lion to 0 contracting business obp ro Perate a sign P Perty zoned CG George Worley, City Planner, presented a request for Uae-by-Exception to operate a sign contracting business on property zoned CG. He reported a number of other contracting businesses were located nearby and a Use-By-Exception was obtained for this location for a cabinet shop in 1986. He reported the Community Development Board Board considered the impact on the area and the compatibility of this type of business with existing uses nearby and found that the impact would be m1nLa1 and use compatible. The Board recommended granting the Use by Exception to Beaches Neon Sign Company; if another business moved to the location it would be necessary to request a new Use-ey-Exception. V V NAME OF COMMRS. M S y N March 22, 1993 v v NAME OF Page 6 ~ COMMRS. I M I S Y N ~-- ~ ~• ...,, uerore the vote. unanimously. B- Accept Mutual Aid Agreement renewal thatiw n s n r c i i ere involved in the MUtual Aid Agreementt to which Police Chief Thompson responded the City had agreements with Fernandina Beach, Neptune Beech , Jacksonville Beach, Green Cove Springs, and the City of Jacksonville , as well as other neighboring cities. Motion: Approve passage of Item D of Edvards x Fletcher x the Consent Agenda Tucker x x No discussion before the vote. The motion carried Na ters x X Gullifor unanimously. 5. Ordin ~~oe• A. Ordinance No. 33-93-5 - public Hearing AN ORDINANCE OF TH6 CITY OP ATLANTIC BHACFI 7'O AN®® CHAPTBR 2, ARTICLE II, BY ADDZ1iG SECTION 2-21 MHICH S D E B COMMISSION SSAT w1iZC7i I S BEINC yACATgp BY A~ A ~ I FOR AN017flZR ppplCB AND PROVIDING ANIEIPB CTIyB DATE Mayor Gulliford presented in full, in writing, Ordinance ;33-93-5, said Ordinance having been posted in accordance with Charter requirements. He opened the floor for a public hearing and invited comments from the audience. Since no one wished to speak the Mayor closed the Public Hearing. Motion: Approve Edvards x ;33-93-5 passage of Ordinance Fletcher x Tucker wdter6 Alan Jensen, city Attorney, felt the ordinance Guilifor needed clarifying regarding the effective date of resignation. He explained Plorida State Statutes sei forth guidelines relative to resignation from a city Commission seat, and he indicated he would revise the language according to State Statute. Substitute Motion: Edvards x of ordinance ;33-93-Spincoe passage Fletcher x changes suggested by City Arttorney~to Tucker x x clarify effective date of resignation Gulliford according to Florida State Statutes x Page 5 March 22, 1993 NAME OF COMMAS. M S v Y v N 7t. was dec ided this matter would be placed on the April 12, 1993 Commission agenda for a public hearing at which time formal action would be taken. Nayor Gulliford suggested placing restrictions on night parking at street ends. He felt restrictions would eliminate excessive noise and related problems. c. Program expenditure of CDBG funds George Worley reported the CDBG Contract had been approved by the Nayor's Budget Review Committee in .7acksonville on March 22, 1993. He recommended starting the bidding process relative to the scheduled rehabilitations, with progress reports given to the Commission. He felt there was tine to get all the work completed within schedule. 4, Consent Aaen a• A. Mater and Sewer Committee report B. Accept engineering proposal from Jim Lucae for water/sewer extension on Bhangri-La Drive C. Change Order A'S for AB Water Treatment Plant 1 & 2 Improvement Project D. Accept Mutual Aid Agreement renewal Commissioner Tucker requested Consent Agenda Item C be withdrawn from the Consent Agenda, and Commissioner waters requested Consent Agenda Item D be withdrawn from the Consent Agenda. Motion: Approve passage of Consent Edvards x Agenda with the exception of Items C Fletcher x x and D Tucker x Haters x x No discussion before the vote. The motion carded Gulliford x unanimously. ~ C. Change order •5 for AS Water Treatment Plant 1 b 2 Improvement Project Commissioner Tucker inquired whether Change Order aS had been discussed with the Water and Sewer commrttee. Bob Kosoy explained Several items were discussed with the Water and Sewer Committee, but some items were so small they were not discussed with the committee. Edvards x Notion: Approve passage of Item C of Fletcher x the Consent Agenda Tucker x x x Gulliford x Page 4 March 22, 1993 parY.i ng lot on Atlantic Boulevard every 15 minutes and deliver passengers to the Atlantic Boulevard beach access. The bus could also stop at either Donner or Jordan Park once an hour. Motion: Authorize the Parking Couittee to negotiate into aO agreement with the Jacksonville Transportation Authority to provide a shuttle service for park and ride transportation to the beach Police chief Thompson indicated he had reservations about a bus turning around on city streets. He suggested using Nayport Road and Atlantic Boulevard, only. A discussion ensued concerning the possibility of using a smaller bus and it was explained JTA does not have small equipment. The possibility of using a jitney was discussed. Jeanette Hoekstra, member of the Parking Study Committee, reported the Committee was looking for a reliable method of getting people back and forth to the beach, with the possibility of picking up people every hour on the hour in the Donner Park and section H sections. It was explained the focus of the Couittee was to reduce the congested parking problem. it was decided to work with the initial plan and, in the future, if the plan works, to examine alternate methods. The question was Called and the motion Carried unanimously. Commissioner Pletcher referred to the parking situation on 19th Street. He reported the Committee met with property owners. Chief Thompson reporred the Committee recommended installing 6' sidewalks, parallel parking, having two-way traffic, and landscaping. He indicated the plan would eliminate 19 or 20 parking spaces but would not decrease the number of parking spaces which were reserved for vehicles with parking penite. commissioner waters indicated he had a problem taking away 20 parking spaces. He felt the Commission had an obligation to find 20 more parking spaces elsewhere in the City. NAME OF COMMRS. M S v Y V N EdVards x Fletcher x Tucker x x waters ~Gulliford x x x Page 3 March 22, 1993 ~:eorge ul remin e e Commission that banners would no longer be placed on the fence. .7. p. Marchioli suggested adding "City of Atlantic Beach, Florida" to the language contained in the siyn. Mr. Bull thanked Mr. Marchioli and indicated he would work with the City Manager to incorporate the language. commissioner Fletcher felt the sign should come before the commission for approval within one year. Substitute Motion: Approve sign far Shoppes of Northshore with the condition the sign would come before the City Couission for approval in one year Motion died for lack of a second. The question was called on the original motion which carried by a i-4 vote, with Commissioner Fletcher voting nay. Mayor Gulliford suggested the Beautification committee landscape the first median in Atlantic Beach at Atlantic Boulevard and Sherry Drive, and since the median was close to Shoppes of Northshore, they might desire to participate in the project. Motion: Authorize the Beautification Committee to landscape the first median on Atlantic Beach, at Atlantic Boulevard and Sherry Drive, with the suggestion that Shoppes of Northshore participate in Che project The 4uestion was called and the motion carried unanimously. B. Discussion and related action relative to the proposed bus shuttle at the beach commissioner Pletcher reported concerning re rommendations of the Parking coulttee. He suggested authorizing the Parking Committee to pursue with the Jacksonville Transportation Authority (JTA) the operation of a shuttle service for park and ride transportation to the beach. Ae explained the shuttle would run from shopping areas to transport people to the beach. He reported members of the parking study committee proposed having a trolley-like bus leave from a NAME OF COMMAS. M S V Y V N Edwards Fletcher x Tucker waters Gulllifor Edvards Fletcher x TUCker waters Gulliford Page 2 March 22, 1993 Jones, 161 Beach Avenue, indicating Mr. Jones had been billed one and one-half times the single unit for water and sewer service. It was explained although a garage apartment was a part of his residence, Mr. Jones did not rent out the apartment but only used it for family members who visited occasionally. A discussion ensued regarding this matter and the City Manager was asked to write a letter to Malcolm Jones explaining the method of billing for water and sewer when a residence contained two livable units. Mayor Gulliford reported Kim Leinbach, City Manager, and George Worley, City Planner, attended a meeting at the City of Jacksonville concerning the availability of Community Development Block Grant funds to the city of Atlantic Beach. Jacksonville officials indicated that ;30,000, which had been committed for Church Road improvements, would not be available to Atlantic Beach. it was indicated the funds had been withdrawn because of the pending lawsuit by the City of Atlantic Beach against the City of Jacksonville. 3. Old Business: A. Proposed sign for Shopper of Northshore George worley presented the request for a sign by the Sl,oppes of Northshore. George Bull, representing Shopper of Northshore, provided the Commission with a sketch of the proposed sign. George worley indicated two lines of the sign would be committed for community news and that the city would have access and control of the sign. Mr. Aull indicated Shopper of Northshore would work closely with the City. Motion: Approve sign for Shopper of Northshore with the condition the sign would come before the City Comwiesioa for approval in two years. The City Manager was directed to enter into an agreement indicating the City's utilization of the sign commissioner Fletcher indicated he was opposed to the sign as it would set a precedent. He reminded eve-yone it was a commercial sign and that no special circumstances existed to allow the sign. NAME OF COMMRS. M 5 v Y v N I Edwards x x Fletcher x Tucker x haters x x Gullif ord x MINOTBS OF TNB REGULAR MBSTING OF ATLANTIC BBA(71 CITY COMMISSION HELD IN CITY HALL, 800 SBNINOLB ROAD, AT 7:15 P. N. MONDAY, MARCH 22, 1993. Present William I. Gulliford, Jr., Mayor Glenn A. Edwards Lyman T. Fletcher Adelaide R. Tucker, and J. Dezmond waters, III, Commissioners And: Kim D. Leinbach, City Manager Alan C. Jensen, City Attorney Maureen King, City Clerk The meeting was called to order by Mayor Gulliford. The invocation, offered by Commissioner Fletcher, was followed by the pledge to the flag. 1 Aooroval of the minutes of t_he regular meeting of March 8. 1993 Motion: Approve minutes of the regular meeting of March 8, 1993 No discussion before the vote. The motion carried unanimously. 2_ Rec:ngnit_ion of Visitors: Stan Jones, 2051 Seminole Road, reported he had moved his motor home to conform with city ordinances, but that he noticed many people had not moved their motor homes and were still in violation. Don Ford, Code Enforcement officer, asked Mr. Jones to provide him with specific addresses so that the matter could be pursued. Michael V. Mattson, Attorney, spoke on behalf of the parents of girls who utilized the City's facilities to play softball. He indicated girls were discriminated against in the use of the illuminated field. He reported girls were only allowed to use the field when the boys were not using the field. He asked the Clty to look Snto the situation and for equal access to be provided to the girls to practice and play games at night. Hayor Gulliford asked Rose Blanchard, Director of Recreation, to arrange a meeting of the parties and to work out an agreement for everyone. Ms. Blanchard was asked to give a report Lo the Commission at the next westing. ME OF COMMAS. M O T I O N S E C O N D V O T E D Y E S V O T E D N O Edwards x x Fletchec x TucKer x x Waters x Gulliford x 6. 6ewlutions: A. Resolution 93-13 relative [o the Ci[y supporting funding for [he Plarida Recreation Development Assistance Program 7. Ordinances: A. Introdu<[*_on and firs[ reading of an Ordinance J95-93-56 vi th revisions amending Chapter 18-solicitors-by regulating persons wishing to work for food 8. liar Baainese: A. Discussion and related action relative to request co enter into a Fire-Rescue Automatic Mutual Aid Agreement with Jacksonville Beach Fire Department (Fire Chief Ron Williams) B. Discussion and related action regarding request to accept proposal From Connelly b Picker to add parking space on Poinsettia from Seaspray Avenue to David Street (PU Director Bob Rosoy) C. Discussion and related action regarding the buying back of va ter and sevez bends presently owed by Donald Zell (Finance Director Rirk Yendland) D. Action on selection of an engineering firm for [he wastewater freatcent plant project (PV Director Bob Rosoy) E. Update repot[ and request [o conduct public hearing April 26, 1993 regarding [he proposed removal of 20 parking spaces on 19th Street and associated renovations (Coamissioner Fletcher) F. Recoasendation regarding bank Financing proposals for the Capital Ieprovecent Projects 9. Cit7 lltoager Reports and/or Correspondence: A. Pension report 10. Blsyor to cell oo CSt7 Co~fasioeera, CitF AttotceF and CiC) Clerk: Ad j our®ent ....~.,__ 5. __. , .- t CITY OF A17.ANTIC BEACH BEGDLAB METING OP 171E GI7Y COMMISSION, APRIL 12, 1993, 7:I5 P.M. AG@IDA Call to Order Invocation and pledge to Che flag 1. Approval of [he miru[es of Che regular meeting of March 22, 1993, and Impasse Hearing of March 24, 1993 with Fire Personnel 2. Preaentatlon: A. Introduction of Kelly Burton-PW Maintenance Foreman (PW Director Bob Kosoy) 8. Discussion/status of S[ormwater Program (Hitch Griffin, CH2H Hill) C. Fiscal Year 1992 audit (Purvis, Cray S Company) 3. Becognitioa of Visitors: 4. Old Business: A. Discussion and related action regarding the request to re-bid we[well re-lining project {PW Director Bob Kosoy) B. Discussion and related action concerning whether fees for Atlantic Beach Experimental Theatre Workshops should be waived C. Update report on Utilization of Softball Fields-Russell Park D. Authmrization to award Pak Rat equipment (PW Dir. Bob Kosoy) E. Discussion and related action concerning the proposed Interlocal Agreement for [he Tow Center project (Commissioner Fletcher) ALL MATTERS LISTED UNDER TIIE CONSENT AGENDA ARE CONSIDERID TO BE ROUTINE BY THE CITY COFMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE Rt210VED FROM THE CONSENT AGENDA AND MILL BE CONSIDERID SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE SEEN PREVIOUSLY SUBMITTED TO THF. CITY COFDfISSION ON THESE ITEMS. 5. Caoaenc Agenda: A. Water and Sewer Committee report B. Acceptance of Change Order co construction engineering contract for design of util icy storage building under WIP 162 for SB,SDD C. Adele Grage Community Center usage report D. Approve purchase of Bld 9293-5 Mic[of Slm Reader Printer from Shell Office Systems for 59,366.25 E. Suggest rejection of all bids relative [o Bid 9293-6 Backhoe Loader 4X4 and instruct staff to purchase Ford New Holland TL8 from State Coneract for ;39,458 F. Approve purchase of Bid 9293-7 Riding Lawn Hower from Zaun Equip- ment in the amount of 59,995 G. Approve purchase of BSd 9293-9 Relocate Antenna 6 Repeater from Murphy Communications for 56,264 H. Approve purchase of BSd 9293-11 Demolition of house ac 10 Church Road from Omni Demolition for 31,545 I. Approve purchase of Bid 9293-12 Automatic Door Openers for City Hall from Door Control, Inc. for 52,795 _ REGULAR COMMISSION AGENDA _ APRIL 1993 - -- _X: F k} ii Thy 8~a Tarty T6~ Bea fors Thy Tam Gat~r Ag~acp With a copy to: Sea Turtle One Ocean Boulevard Atlantic Beech, Florida 32266 Sen Horee 120 Atlantic Boulevard Neptune Beach, Florida 32266 Town Center 7 7 IM NIT1688 whereof, the parties have executed this Agreement, in quintuplicate, on the dat ea indicated, to be effective the dey and year first above written. The Citp of Atlantic Mach ATT6BT: Tha Cltp of Yeptune Mech ATTEBTs 6 8ectioa 8. Miscellaneous (a) This Agreement may be simultaneously executed in several counterparts, eech of which shall be an original, and all of which shnll constitute but one and the name instrument. (b) In the event of any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provisions hereunder. (c) This Agreement is made and entered into under and shall be construed in accordance with the laws of the State of Florida. (d) Town Center, upon execution of this Agreement, shall file the original thereof, in the public records of Duval County, as required by Section 163.01(12), Florida Statutes. (e) All notices, certificntea or other communications hereunder shall be sufficiently given and shall be deemed given or mailed by registered or certified mail, postage prepaid, addressed as follows: Atlantic Beach City Manager 800 Seminole Road Atlantic Beach, Florida 32233 With a copy to: Mayor City of Atlantic Beach 800 Seminole Road Atlantic Beach, Plorida 32233 Neptune Beach City Manager 1517 Atlantic Boulevard Neptune Beach, Plorida 32266 5 party. Additionally, the party performing any service provided for herein shall not be responsible for the payment of salary, wages or other compensation or entitlement to the other party's officers, agents or employees. Section 6. Effective Date. ' This Agreement shall take effect on October 1, 1993, and shall expire midnight, September 30, 1994. This Agreement shall automatically extend for successive additional one (1) year periods unless and until either party shall give notice to the other parties of its desire to terminate this Agreement not less than sixty (60) days prior to the expiration of the primary term or of any extended term. Section 7. Disooeitioa of orowrtv. At the expiration of this Agreement, all equipment and property shall become the property of the respective party which has title to such property at the time this Agreement is executed. Any property jointly owned at the time of the execution of this Agreement shall continue to be jointly owned, and any equipment or property acquired with the joint funds of the perties during the term of this Agreement shall be owned jointly by the parties, with each party's interest of ownership therein being equal to its respective percentage of participation in effect when the equipment was purchased. Any property purchased by either party during the term of this Agreement solely from its own funds, and not titled jointly, shall remain the property of the purchasing party. 4 ordinances and state law applicable to Atlantic and Neptune. In providing services set forth in this Agreement, Town Center will be acting in the capacity of an independent contractor and not ae an agent, employee, partner, joint venture, or associate of Atlantic Neptune, Sea Turtle or Sea Norse. Section 3. Fiscal veer officer to admiaieter thi• Aareeaat. Each party to this Agreement shall be entitled to one vote and they shall establish a fiscal year for accounting and budgetary purposes. Adopt a budget for expenditures of funds provided through and under this Agreement. Sea Turtle, Sea Horse and Town Center shall make contribution to the fund through their own sources or from other sources. The parties shall act diligently and resourceful in obtaining permits and funds from the Consolidated City of Jacksonville to assist in construction and maintenance of the facilities to be constructed under this Agreement. 6ection 4 Sea Turtle aad Sea Horse reeooaeibilitiee Sea Turtle and Sea florae shall make improvements to its facilities from time to time which will be compatible with and complement the pocket park to be constructed under this Agreement. Each will devote funds, energy and time toward improving the quality of life of persons visiting the area. 8ectioa 5. Liability of parties Neither party to this Agreement shall be deemed to assume any liability for the acts, omissions or negligence of the other 3 more positive attitude and pride of place; and MBSR8A8, Atlantic and Neptune desire to support the creation of a town center that refines the character and ambience in the North Beaches area in the hope that a park like atmosphere on Atlantic Boulevard between Third Street and the Atlantic Ocean will give impetus for controlled growth and economic stability for the area. NOM THSNBFORS, in consideration of the mutual covenants and conditions herein set forth, the parties hereto do mutually covenant and agree as follows: Section 1. Public funds and accouatlaa thereof Atlantic and Neptune shall provide from the proceeds of the Convention Development Agency collected within their respective jurisdiction the sum of $25,000 each toward the creation of pork like atmosphere on Atlantic Boulevard between Third Street and the Atlantic Ocean, and from time to time such other soma that may be lawfully appropriated for such purposes by each governing body. The expenditures and safekeeping of each public funds are subject to audit by each party to this Agreement during reasonable times during the regular business day to ensure that such funds are used for a lawfully nuthorized public purpose. Section 2. Zndewadent contractiaa Town Center shall coordinate the planning, construction and maintenance of the tree lined avenue and brick patio. Town Center shall establish procedures for letting contracts and purchasing supplies end materials in conformity with the 2 IHTSRLDCAy AORES1031Pf POR CRH7-TIHO TOwR CEHTSR BSTNSER THIRD BTRE6T ARD THH ATIAYTIC OCEAN THIB AGREBMERT made and entered into in 4uintuplicate this day of March, 1993, by and between Atlantic Beach, a political eubdiviaion in the State of Plorida, hereinafter referred to ae ^Atlantic^, Neptune Beach, a municipal corporation existing under the laws of the State of Plorida, hereafter referred to as ^Neptune", The Sea Turtle Inn, a corporation existing under the laws of the State of Florida, hereafter referred to ns •Sea Turtle", The Sea Horee Motel, a Florida corporation, hereafter referred to as •Sen Horse', and The Town Center Agency, Inc. a corporation not Eor profit, hereafter referred to ae "TOwn Center'. ifIT1f686ETH NHEAEAB, the Town Center presently is engaged in the planning of the creation and eetabliahment of a Beaches Community Town Center featuring a tree lined avenge and brick patio on the north and south aides of Rtlnntic Boulevard from Third Street to the Atlantic Ocean; end ifHSREAg, the Town Center plane to create streets which will enhance she coapati::i'_iiy of ~•ehiclen and pedestrians by clenrly defined parking areas and places for Pedeetrinns to sit and enjoy the beauty of the surrounding area; end NHERSAB, Sea Turtle and Sen Horee plan to improve end advertise their convention facilities eo ae to induce more community residents and others to visit the area and develop n 1 CITY OF ~aartie $tae% - ~lesisla ea sewwtE aDAn ~~-- ATLAMIC aEACH, FI~ItmM JII~}S~lt TELETHOfiE (9M12Q~51M1 ~r ` EV( If MI XFSMS April 8, 1993 Honorable Mayor and City Commission riembers Atlantic Beach, Florida Dear Mayor and City Commission Members: Please recall, in conjunction with our recently conducted goal 6eCting session, one so identified Involved Town Center and the crea[f on of an interlocal agreement among [he involved parties. This assignmemt was accepted by Commissioner Lyman Pletcher and 6e has subsequently prepared a proposed document. Transmitted herewith is a copy of sa*_d agreement for your consideration. Please advise if 1 may be of further service. Sinters ly, ~~ ~a~~ Kim D. Leinbach City Manager RDL.ds[ REP: 93KDL.44