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TABLE 1
CONSTRUCTION COST ESTIMATE
ATLANTIC BEACH
PUBLIC SAFETY BUILDING
DESCRIPTION NO. OF
UNITS UNTf
MEAS. TOTAL TOTAL
COST
Hazdware 8 ea 330.00 2,640.00
PAINTING 3544 sf .18 640.00
SPECIALITIES
Toilet Partitions 3 ea 292.00 584.00
Lockers 12 ea 216.25 2,595.00
Bench 1 ea 197.50 197.00
Toilet Accessories/Minors 3 ea 220.00 660.00
Firetnan's Pole 1 ea 500.00 500.00
sub TOTAL 37956.00
MECH/ELEC. 3096 11,387.00
SUB TOTAL 4943.00
SALLYPORT ADD171ON 304 sf 1450 4,410.00
POLICE ADDTIiON (Investigators) 152 sf 65.00 9,900.00
POLICE ADDITION (Records) 139 sf 65.00 15,535.00
SUB TOTAL 79,188.00
JOB CONDITIONS (15%) 11,878.00
SUB TOTAL 91,066.00
OVERHEAD & PROFIT (IS%) 13,660.00
TOTAL 104,726.00
TABLE I
CONSTRUCTION COST ESTIMATE
ATLANTIC BEACH
PUBLIC SAFETY BUILDING
DESCRD'TION NO. OF
UN1T5 UNIT
MEAS. TOTAL TOTAL
COST
DE1110LITION
Block Wall 272 sf 1.67 454.00
Door Opening 3 ea 80.00 240.00
Slab 32 sf 12.85 411.00
NEW WALLS
8" C.M.U. 504 sf 4.98 2,510.00
4" Metal Stud w/5/8" gyp. board 138 If 11.91 1,644.00
NEW SECOND FLOOR
Structure & Footings 2 ea 1,240.00 2,480.00
Wall Reinforcement 2 ea 1,200.00 2.400.00
Joists 66 ea 86.00 5,676.00
Decking & Conc 1024 sf 256 2,619.00
Carpet 1148 sf 2.800.00 2.500.00
Insulation 2048 sf '~ I'~'~
Sound Insulation (Walls) 512 sf .60 307.00
STAIRS & HANDRAILS
Exterior 23 riser 125.00 2,875.00
Interior I ~ ~'~ ~'~
DOORS AND HARDWARE
Steel Doors 5 ea 266.00 1,330.00
Steel Frames 6 ea 340'00 2'040'00
KD Frames 2 to 109.00 218.00
Wood Doors (SC) 3 ea 10250 307.00
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Figwe 1
RECOMMENDATIONS
Based on the limited site, it is recommended that the Public Safety Building be expanded
in the following manner.
I. The Investigators offices should be expanded out towazds the council
chambers. This expansion would be approxitnately 130 s.f.
2. The Record/Police Chief offices should be expanded towards the pazlung lot
on Seminole Road. The record storage area would also be expanded on that
side of the building. This would add apprwdmately 203 square feet
3. The saliyport needs to be covered.
4. The outside storage azea needs to be enclosed to allow better use of the
storage space.
5. An office for the Fve Cbief~shoue~~ ~ ~ Q~tht't alit/office for the fue
area has ample space
Chief.
6. The Fire Marshall office can be moved to the Public Safety office by treating
an office on tbe first floor.
7. Anew bunk room can be created by building a second floor in the apparatus
room. It must allow clearance for the doors and the fire engines and be
exhausted to [Deer OSHA requirements. Figure 1 and 2 contain the proposed
floor plans and elevations for the building.
('ost Estimate
Tabie 1 contains a detailed cost estimate for the proposed additions. It is estimated that
the additions and renmations to tbe Public Safety Building wtll oust less than f110,000.
_. ~. .._..,._.u:,..~u.d.:w„
NEEDS AND
lice Deoartmen
The existing area for records storage is inadequate. It is cramped and does not have arty
space available for additional fde cabinets or to hire additional staff. The azea nceds to be
expanded to aceommodau the e~dsting needs and allow for growth.
The investigators office is also very cramped. Currendy, tbere is not enough space to
accommodate the e~usting investigators or to allow for future growth.
The sallyport and outside storage areas need to be enclosed. This will expand the space for
storage and allow for betur transportation of prisoners.
The major problems with the space for the fire department is the lack of an adequau bunk
room In addition, there are no separau facilities for female fire fighurs. 7be office space
is limited and needs to be expanded. The Fue Marshall could be located az the fire station
and a new office could be seated for the fire chief to provide an administrative/lieuunants
office in the existing chiefs office.
i?ilg
The site is very constrained The creek limits expansion to the west. Parking and the
existing roadways limits expansion to the east and north- The City Commission chambers
limits expansion to the south.
The public waiting area seems adequate in siu and does not need improvement. The
dispatch area needs some reorganization to improve the efficiency of the space. Increased
rnmputerization will also relieve the need for additional office space. The sergeants and
squad room have recently been renovated. This area seems to provide ample space for the
operations. The booking, holding cells and interrogation areas are functioning adequately
and do not need to be redesigned.
The Police Department has two areas for evidence storage in the rear of the building. Both
areas have a roof and fences for exterior walls. One area is approximatety 110 s.f., the other
area is approximatety 6? s.f. The open storage IIIII115 the use of these areas.
The sallyport is created by a series of locking fences without a roof. It is difficult to move
prisoners on rainy days through the sallyport.
The Fire Department has a total of approrimatety 4628 enclosed square feet on two levels.
The main floor includes an office for the fue chief, a small office for files and blood
pressure screening, the living/dutirtg area, the kitcheq locker roottu and restrooms. The
bunk room is on the second level. The apparatus room is a 2 story spas adjoining the
other areas provided for the fire department. A hose tower and storage areas are located
in the apparatus room
The bunk room was originally designed to be located on the firs[ floor Herz[ to the locker
rooms. This area was determined to be too small for the bunk room during the original
construction A bunk room was created on the second floor in an area originally planned
as a loft. The room is very cramped. It only hat room for four fire fighters. '[here is only
one means of egress from the bunk room.
The Fire Marshall's office is located in the old dry hall on Ocean Boulevard. Due to the
limited office space in the Public Safety Building, there is no span for the Ftre Marshall.
It would be more convenient to have the entire fire department in the same building.
ATLANTIC BEACH PUBLIC SAFETY BUILDING
NEEDS ASSESSMENT
EXISTING CONDITIONS
The Atlantic Beach Public Safety Building is !opted at 850 Seminole Road, next to the City
Commission's Chambers and across the seek from the City Hall. The City Hall complex
is !opted on the northeast end of Jack Russell pazk The Public Safety Building was
constructed approximately 5 years ago. A limited number of parking spaces are !opted on
the Seminole Road side of the Building. A large parking area is !opted west of the creek
The majority of the police vehicles are parked there.
The building contains space for the Police and Fire Departments. The departments are
separated within the building. Fach department has its own access to the building. There
is no interior connection between the departments. The Police Department portion is
primarily offices, while the Fire Department is primarily a fire station and has a very limited
amount of office space.
Police Department
The Police Department has a total of approximately 3020 enclosed square feet The
sallyport and open storage area is not included in this square footage. The enclosed square
footage includes offices for the police chief, records dmsion, dispatch division, an
interrogation room, evidence storage rooms, a booking and detention area, offices for
investigators, a squad room and locker rooms.
The investigators' office is 196 s.f. It bas two investigators in the office and is very cramped.
The investigators store equipment and files in their office, that thty need on a daily basis.
The existing office does not have enough room for 2 investigators and the other equipment
and files needed by the investigators.
The Record Division of the Police Department maintains all the records for both the Police
and Fire Departments. The record storage area is cramped. The staff of the Records
Division also provide the administrative support to the Police and Fire Departments. No
additional staff pn be added to the Records Division without adding additional offices.
BUILDING EXPANSION PLANS f
~ )
REVIEWED BY CITY MANAGER: n, ~/
'AGENDA ZTEM: _
.....u..
CITY OF ATLANTIC BEACH
CITY COMMISSION HEFTING
STAFF REPORT
AGENDA ITEM: PUBLIC SAFETY BUILDING F.KPANSION
SUBMITTED BY: DAVID E. THOHPSON, CHIEF' OF POLICE
DATE: JUNE 1, 1994
BACKGROUND: The Atlantic Beach Public Safety building houses the police and
fire operations in Atlantic Beach. A needs assessment was conducted in 1992-93,
and it was determined that there was not sufficient space for the existing
operations, and there was not roo^ to expand to meet increasing demands. The
attached paperwork states the findings in concise terms, and it addresses
specific Problems that were identified.
In 1993-94, 5100,000 was identified to be expended on the Public Safety
Building. Plans were prepared, and the projected costs exceeded the budgeted
amount. Currently, the plans are being reviewed in a committee, and it is
doubtful that the entire expansion project will take place this year. The
building problems continue to exist, and they continue to have a negative impact
on police and fire operations.
As the Police and Fire Departments sake longterm plans for capital expenditures,
the building expansion needs to be included. The Records and Detective
divisions are already suffering from insufficient space, and the prisoner
loading area is slmilar to working in a waterfall when it rains.
The Police Department suggests breaking the project into separate Police and
Fire components. The needs of the two departments are distinctly different in
terms of operations and expenses, and the project would 6e sore easily
accomplished in Lwo or ^ore phases.
Making changes in one area of the department will alter the useage of space in
other areas. For example, the expansion of the Records Division will impact the
Detective Office. The file cabinets and records that are stored in the
detective division could be removed, and the immediate need for more space may
be reduced in the detective division, at least for a while.
A phased implementation schedule would allow the City to budget for the changes
over a period of several years, and the smaller projects will encourage small
contractors to bid for the work.
The most critical building need for the Police Department is to increase the
size of the Records Division and to provide roofing over the area where
prisoners are loaded and unloaded. This phase of the building expansion should
he accomplished as soon as passible, and the rest of the project should be
6zoken into individual parts whenever practical. The estlmated cost of the
first phase is approximately S24,000.
RECOMMENDATION: THE CITY SHOULD INITIATE THE ~-PURCHASING PROCESS TO BUILD THE
ADDITIONS TO THE RECORDS DIVISION AND THE ROOPING FOR THE PRISONER LOADING AREA
IN THE POLICE DEPARTMENT.
ATTACHMENTS: NEEDS ASSESSMENT REPORT S C
Page Two
Ordinance No. 95-94-60
PASSED by the City Commission on second and final reading this
day of 1994.
LYMAN T. FLETCNER
A T TES T: Nayor/Presiding Officer
NAUREEN KING
City Clerk
APProved as to form and correctness:
ALAN C. JENSEN, ESQUIRE
City Attorney
ORDINANCE NO. 95-94-60
AN ORDINANCE OF THE CITY COMMISSION OF THE
CITY OF ATLANTIC BEACH, FLORIDA, AMENDING THE
TITLE OF CHAPTER 18, CHARITABLE SOLICITATIONS,
TO PROVIDE FOR THE REGULATION OF ALL TYPES OF
SOLICITATIONS WITHIN THE CITY; AMENDING
SECTION 18-1, DEFINITIONS, TO AMEND THE
DEFINITION OF SOLICITATION, AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, on June 28, 1993, the City Commission adopted
Ordinance No. 95-93-58 to provide rules for the regulation of
charitable solicitations within the corporate limits of the city,
and
WHEREAS, the City Commission desires that the regulations
adopted in Ordinance No. 95-93-58 apply to all solicitations within
the corporate limits of the city, whether charitable or for profit,
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF
OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA:
SECTION 1. The title of Chapter 18 of the Code of
Ordinances of the City of Atlantic Beach is hereby amended to read
a5 follows:
EHAR~'PABfaE SOLICITATIONS
SECTION 2. Section 18-1, Definitions, of the Code of
Ordinances of the City of Atlantic Beach is hereby amended to read
as follows:
"Solicitation" shall mean the request, either directly or
indirectly, of any donation or contribution fer--ebar#tet"3e
pnrpeaes- including but not limited to, any oral or written
request; the sale, offer to sell, or attempt to sell any article,
service, publication, advertisement, subscription, membership or
other thing far-~har#tab#a- purtx~ses; or, the making of any
announcement to or through the press or other media concerning an
appeal, drive or campaign to which the public is requested to make
a donation. A solicitation shall be deemed to have taken place
when the request is made, whether or not the person making the
request receives any donation.
SECTION 2. This Ordinance shall take effect immediately
upon its final passage and adoption.
PASSED by the City Commission on first reading this 23rd day
of May 1994. -
76
Page Ten
Ordinance No.
0 - 3 machines S25.00
9 - 10 machines S50.00
11 - 19 machines 100.00
20 or more machines (arcade) 250.00
Commission approval will be required before occupational licenses
will be issued for the following businesses, and license fees shall
be as follows:
Day Labor Employment Agency S5,000.00
Escort Service 25,000.00
Fortune Teller, Clairvoyant,
palmist, spirit medium, etc. 3,000.00
Ink Smith/Tattoo Artist 5,000.00
Lingerie Modeling Shop (Adult) 10,000.00
900 Telephone Service or equivalent 25,000.00
Sexually Oriented Live Entertainment 10,000.00
Teen Club 5,000.00
SECTION 3. This ordinance shall take effect October 1,
1994.
PASSED by the City Commission on first reading this day
of 1999.
PASSED by the City Commission on second and final reading this
day of 1994.
LYMAN T. FLETCNER
Mayor/Presiding Officer
A T T E S T:
MAUREEN I(INO
City Clerk
Approved as to form and correctness:
ALAN C. JENSEN, ESQUIRE
City Attorney
Page Nine
Ordinance No.
Small Engine Repair
Sprinkler Systems (Fire)
Storage/Mini Warehouses
Tanning Salon
Tailor/Dressmaker
Telegraph Service
Telemarketing
Telephone Answering Service
Trailer Park/Tourist Camp
Travel Agency
Tree Service/Tree surgeon
Water Softening/Conditioning
well Digyer
Window Installation/Service
Other Service Establishments:
Telephone Company (Subject to Franchise)
First 1,000 phones or instruments or
fraction thereof, per phone or instrument
operated or installed .075
Second 1,000 phones or instruments or
fraction thereof over 1,000, per phone or
instrument operated or installed .06
All over 2,000 phones or instruments, per
phone or instrument operated or installed ,OqS
Transportation: '
In addition to the license foz the business establishment
(physical facility), each individual engaged in transportation
shall pay a license fee for each vehicle involved in the
business, as follows:
Limousine 525.00 per vehicle
Taxi Cabs 25.00
Towing/Wrecker Service 25.00
Trucking 25.00
Vending Machines:
The licensing of vending machines shall be the responsibility of
the business where the vending machines are located and shall be
in addition to other license(s) required for the business.
Vending machines shall mean any amusement/game machine,
pool/billiard table, electronic music machine and any machine
which dispenses a product.
Page Eight
Ordinance No.
Management Company (Managing the
property or business of another
person, firm or corporation)
Manufacturer's agent/Representative
Marine Cors truction (docks etc.)
Masonry/Ceramic Tile
Minor Contractor (Miscellaneous Odd jobs/repair)
Miscellaneous service establishment, other than listed
Mobile Home Parks
Motorcycle Repair
Moving/Storage Company
Newspaper, Branch Office/Publishing
Office Equipment Maintenance
Packing/Shipping/Mail Service
Painting/Paper hanging
Pest Control/Exterminator
Photographer
Photo Processing Service
Piano Tuner
Pool Service/Maintenance
Printer/Print Shop
Process Server
Radio Station/Broadcasting Company
Radio/Television/VCR Repair
Recycling Company
Rentals:
Bicycles
Equipment
Furniture/Appliances
Video Tapes, etc.
Other
Restaurants (This classification also
includes snack bars 6 take-out only service)
with 1 COP License, Add 550.00
With 2 COP License, Add 5100.00
With 4 COP License, Add 5200.00
With Lounoe 6 Micro Brewery, Add 5250.00
Screen printing
Secretarial Service/Data Processing
Security Systems Installation
Security Systems Monitoring Service
Septic Tank Cleaniny
Shoe Repair
Sign Painters/Sign Builders
Signs, Electric/Neon
Solicitation, Door to Door (Unless exempted
by Chapter 18 of the City Code or F.S.
Chapter 996)
(Plus 515.00 to cover the cost
of investigation, Sec. 18-18 of City Code)
Page Seven
Ordinance No.
Catering
Cement/Stone/Brick
Cemetery
Cleaning/Janitorial/Maid Service
Consultant, not otherwise classified
Country Club
With 1 COP License, Add S50.00
With 2 COP License, Add S100.00
With 4 COP License, Add S200.00
With Lounge and/or Micro Brewery, Add S250.00
Dance Hall
With 1 COP License, Add S50.00
With 2 COP License, Add S100.00
With 4 COP License, Add S200.00
With Lounge and/or Micro Brewery, Add 5250.00
Delivery/Messenger Service
Decorator/Interior Design
Drywall Installation
Dredging/Excavation contractor
Employment Agency
environmental Services/Consultant
Fences, metal/wood contractor
Financial Consultant
Foundation contractor
Fuel Oil Service
Furniture Repair/Upholstery
Glass tinting/coating
Hotel/Motel/Rooming Houses
With 1 COP License, Add S50.00
With 2 COP License, Add 5100.00
With 4 COP License, Add 5200.00
With Lounge and/or Micro Brewery, Add S250.00
Insulation contractor
Instructional Establishment:
Arcs/Crafts
Computer/Secretarial
Dance/Music/Fine Arts
Karate/Martial Arts
Irrigation contractor
Junk/salvage Yard
Land Development Company
Landscaping/Lot Clearing
Laundromat, Self Service
Laundry/Dry Cleaner
Lawn/Yard Service
Linen Service
Locksmith
Machine repair/fabrication/welding
Page Six
Ordinance No.
SERVICE ESTABLISHMENTS:
The license fee for service establishments shall be assessed at the
following rates:
Advertising Agency, Firm or Corpo- 0 - 1500 sq. ft. 545.00
ration engaged in creation, pro- 1501 - 5000 sq. ft. 75.00
duction or sale of media intended 5001 -15000 sq. ft. 150.00
to promote or advertise 15001 sq. ft. and over 250.00
Advertising, Billboards, highway and wall
signs (covering fabrication, erection and/
or maintenance of any type sign which is
located on private property, exclusive of
neon, which is covered under general license)
Advertising, Outdoor (General license
covering all phases of advertising as
defined in F.A. Ch. 479, relating to
outdoor advertisers and including erecting,
servicing and maintaining of electrical
and neon signs)
Animal Grooming/Kennel
Apartment Building/Complex (Based on total sq. footage)
Appliance Service/Repair
Auto:
Car Wash (Requires Commission Approval)
Customizing/Detailing
Oil Change
Machine Shop/Welding
Paint S Body Shop
Rental/U-Drive
Road Service/Towing
Service/Repair
Service Station
Stereo/Accessories installation
Storage
Tire Dealer
Bar/Lounge/Tavern
With 1 COP License, Add 550.00
with 2 COP License, Add 5100.00
With 9 COP License, Add S200.C0
With Lnunge and/or Micro Brewery, Add 5250.00
Boat Repair
Bowling Alleys
Bookkeeping
Building Inspection
Carpentry
Carpet Cleaners
.,._ _,.__. _... .., .__. .,i.,
Page Five
Ordinance No.
Department/Variety Store
Electronic Equipment/Radio/Television
Fabric Shop
Fish/Seafood Market
Fishing Supplies (Bait fi Tackle)
Fish: Tropical/Aquarium
Floor Coverings: Carpet, tile, etc.
Florist, cut flowers, plants, etc.
Furniture sales
Garden Center/Nursery
Gas, LP Dealers
Glass: Auto, plate, window, mirror
Grocery Store
Guns/Firearms Dealer
Hardware Store
Health Food Store
Ice Cream Vendor (Mobile)
Ice Cream Parlor
.jewelers
Liquor Store (Not for consumption on premises)
Lumber Yard/Sales
Mail Order/Catalog Sales
Marine Equipment/Supplies
Miscellaneous Sales, other than listed
Mobile Home/RV Dealer
Motion Picture Theater/Establishment
Motorcycle Sales, New/Used
Music Shop
Office Equipment/supplies
Optical Devices/Equipment Sales
Pawnshop
Pet Shop, Sales/Supplies
Photographic Equipment/Supplies
Plumbing Fixtures/Supplies
Records/Tapes/CD Video Sales
Secondhand/Thrift Stores
Shce Sales
Sporting Goods
Tobacco PIOdUCtS
Toy Store
Trophy/Award Sales
Wall Covering/Window Treatment
Water Companies, Bottled or bulk
.. ___,.. .. __.. ,__.._ _. _,_. ,..,.. ___''z
Page Pour
Ordinance No.
Mortgage Broker 90.00
Nail Specialist _
30.00
Naturopath 90.00
Nursing Home Administrator 90.00
Occupational Therapist 90.00
Optician 90.00
Optometrist 90.00
Pharmacist (Exempt - F.S. 205.196) Exempt
Physical Therapist 90.00
Physician 90.00
Podiatrist 90.00
Professional, other than listed 90.00
Psychologist 90.00
Real Estate Sales Agent 30.00
Real Estate Broker 30.00
Respiratory Care Practitioner/Therapist 90.00
Stocks; BOnds Broker 90.00
Veterinarian 90.00
RETAIL ESTABLISHMENTS:
The license fee for retail. establishments shall be assessed at the
following rates:
Antiques
Appliance Sales
Art Gallery/Dealer
Art Framing/Arts 6 Crafts
Auto New/Used
Auto Parts/Supplies
bakery
Beauty Supply
Bicycles
Boat, New/Used
Book Stores/Stationers
Building Supplies
Butcher/Meat Market
Cabinet/carpentry shop
Candy/Pop Corn
ceramics
Clothing
Collectibles
Computer, Hardware/Software
Convenience Store
Cosmetics
Gifts /Greeting Cards
Decorator Sales
Delicatessen
0 - 1500 sq. ft. S45.00
1501 - 5000 sq. ft. 75.00
5001 -15000 sq. ft. 150.00
15001 sq. ft. and over 250.00
_.. .._ . ..mss.,... ~ : ..... .. . ...:r.,
Page Three
Ordinance No.
Sheet Metal Contractor
Solar Energy Contractor
Title Company
Underground Utilities Contractor
Veterinary Establisiunent
Banks, National or State S250.00
Savings and Loan
Insurance Company ~ 5150.00
(Transacting any class of insurance
within the municipal limits of the
City of Atlantic Beach, whether or
not maintaining a place of business
within the municipal boundaries)
in addition to the license for the professional establishment
(Physical facility), each professional engaged in such practice or
profession shall pay a license tax as indicated. This
classification of license tax shall consist of, but shall not be
limited to the following:
Accountant 590.00 each
Acupuncturist 30.00
P.rchitect 90.00
Attorney 90.00
Auctioneer 90.00
Barber 30.00
Beautician 30.00
Chiropractor 90.00
Cosmetologist ~ 30.00
Dental Hygienist 30.00
Dental Radiographer 30.00
Dentist 90.00
Detective/Investigator 30.00
Dietitian 30.00
Engineer 90.00
Funeral Director/Embalmer 90.00
Hearing Specialist 90.00
Insurance Agent 90.00
Land Surveyor 90.00
Landscape Architect 90.00
Marriage or Family Counselor 90.00
Massage Therapist 30.00
Mental Health Counselor 90.00
Miscellaneous, other than listed 30.00
Page Two
Ordinance No.
PROFESSIONAL ESTABLISHMENTS (Physical facili
Any person applying for a city occupational license to practice
any profession regulated by the State Department of Professional
Regulation, or any other state board or commission thereof, must
exhibit an active state certificate, registration, or license,
before the city occupational license may be issued. This
classification of license tax shall consist of, but shall not be
limited to the following types of business, and the license fee for
the professional establishment shall be assessed at the rate
indicated.
Accountancy Fizm/Corporation 0 - 1500 sq. ft. 545.00
Architect Firm/Corporation 1501 - 5000 sq. ft. 75.00
Air Conditioning/Heating 5001 - 15000 sq. ft. 100.00
Attorney Firm/Corporation 15001 sq. £t. and over 250.00
Barber Shop
Beauty Shop
Brokerage Firm/Corporation: Mortgage, Stocks, Bonds
Building Contractor
Cosmetology Salon
Cosmetology School
Day Care, Adult
Day Care, Children
Dental Lab
Detective/Investigative Agency
Diet/Weight Control Center
Educational Establishment (Trade, Technical)
Electrical Contractor
Engineer Firm/Corporation
Funeral HOme
General Contractor
Hearing Aid Center
insurance Agency
Land Surveyor Business
Landscape Architect Firm/Corporation
Loan Company
Massage Establishment
Mechanical Contractor
Medical Office
Miscellaneous, other than listed
Nursing Home
Optometry Office
Pharmacy
Plumbing/Septic Tank Contractor
Pool/Hot Tub/Spa Contractor
Real Estate Appraiser
Real Estate Agency
Residential Contractor
Roofing Contractor
__c,...,,....._ ....,.,n.~.. n-.
ORDINANCE NO. 45-94-11
F.N ORDINANCE AMENDING THE CODE OF ORDINANCES
OF THE CITY OF ATLANTIC BEACN, AMENDING
CHAPTER 20, TAXATION, AMENDING SECTION 20-51,
DEFINITIONS, TO ADD DEFINITIONS FOR
MANUFACTURING, PROFESSIONAL, RETAIL, AND
SERVICE ESTABLISHMENTS; AMENDING SECTION 20-
59, SCHEDULE OF FEES; PROVIDING AN EFFECTIVE
DATE
BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE
OF THE CITY OF ATLANTIC BEACH, FLORIDA:
Section 1. Section 20-51, Definitions, is hereby amended to add
the following definitions:
Manufacturing Establishment shall mean any business engaged in
making products from raw materials, either by hand or by machinery.
Professional Establishment shall mean ary business or profession
which is regulated by the Florida Department of Professional
Regulation, or other state board or commission thereof.
Retail Establishment shall mean any business engaged in the sale of
goods or commodities in any quantities
Service Establishment shall mean any business or individual engaged
in any trade, or who provides labor, repair, maintenance or
incidental services. Hotels, motels and restaurants shall also be
considered service establishments.
Section 2. Section 20-59, Schedule of Fees, is hereby amended
to read as follows:
No person, firm or corporatlon shall engage in or manage any trade,
business, profession, or occupation without first obtaining a
license and paying an annual fee, which shall be assessed as
follows:
MANUFACTURING ESTABLISHMENTS:
Manufacturer, ail 0 - 1500 sq. ft. 545.00
1501 - 5000 sq. ft. 75.00
5001 - 15000 sq. ft. 100.00
15001 sq. ft. and over 250.00
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As = /8bI89`L2~a°ox Ii.~g
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h'1 . IA.Li x ./5 = $
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TRY ' , islr
. .. )NVll1I•_ FLORIDA • iLL l6 • (9041 %-4'~.
.... - l0~"CTNIl IRY 71 IIRIVIi • $(If1Y. ?07 • iq~
artc.re •.: ~ an L' .
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r_ /~ X D .. S t /IC x .I Z~~ O-/7 0
r3.Sx cv.-~__ .869
' ra.i'7~.~~~• 2.119
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Iyyg: is= /o.~s= 4.35
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_ _0. oZo~
f7(tt: .o2bc1 ~c 3S~' '~Z3(.O
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v S£ - ! 5 - .IR. ~ $ = ~.BS /= oq i~.~e'p'T"i p ~ w4'rs'IZ.
-a; ~.ss x o. o ~ z~= o. i~~8
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- ,.•• i
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D.ZDO
Appendix C
•ca-...... _.... ~~.. ..~....~.... _. __ •~ .. ..
Annender "B"
. ~oncret% ~ 560.00%v
O t I l F n In r a.n in S ab Rle tine
Ncw Saondary Qarifierx
Cota;retc 77.5 cy x NA/yd x z
Reinforcing Steel A37916 x 50.40/Ih z 2
Subtotal
Aeration Tanks
'f t (21 Neal n x.'n $Inb FJev~li.m
Ncw Saotdary Qalifiets
Cuticrete
Rdnforcing Steel
Aeration Tsnkc
Cuncrcrc
Rt9rrforting Steel
155 cY x 56i1/yd x 2
A3791bs z 50.40Ab x 2
Subtotal:
77.3eYx~leYx2
198A8 tb x 50.40Ab x 2
Subtonl:
TaW 3aviagrn
Ttxal Savings:
59,300.00
!fi 203.4Q
516,003.00
S1f,003.00
= 518,600.00
i5.I93.09
525,303.00
= 59,276.00
tIS
;25,186.00
I`ne~ri/JU~
Ncw Scconclary Qarifiers
Concrete 77.5 cy X 5130/yd x 2
Reinfocing g~ . %3791b x Sp.4(ylb x 2
Subtonl:
Aeration Tanks
-- ._~ m SIn6 PJevatiOII
NCW SECOnAary CIAr~flGrs
Crnarem
Reinforcing Steel
pennon Tanks
Crxicrete
Reinforcing Stool
Told Sarin:
133 ey x 5150/yd x 2
g3791bc x 50,gq/1b:2
Subtotal:
77.3ryxSISOVcyx2
198%% lb x SO.4WIb x 2
Subtoml:
ToW $arin(p:
523.230.00
s
529.933.00
SHr~~
c 51G~m
i6,793A~
553,103.00
573,190A0
515.41oA4
539,100.00
Pag,: 2
Mr. Robcn S. Kosny, P.F.
June 3. 1994
• Raising the bottom slab NevaUoru two (2) feu resulted N reducing the ckaifier slabi:
by 12 inches and the atxadon tank slabs by six (6) utcttcs for a total savings of 592,000
at S! SU/cy or 550.500 at 55(1/uy.
• We have atlaclted Apperdices "A" and "B' stmuturiring the em savings far botlr the
one (I) and nvro (2) foot increase in elevations at tltc 515fycy and S60yey reapectivdy.
Appendix 'G' is Ute buck-up wleuWions. _ ,
In considering the pres>:rtttd altemativea, please bt advised that Ute wgnreuirtg twat far dris
evaluation is 52,250.00. 7ltere also wi0 be additional engineering costs if we make any of the
changes aontemp4ted in this evaluation.
With fie exception of the electrical and ashitectttral, this projea has been placed on hob at Ute
9096 levd waiting yora• decision and further instruction. ... .
[f you have any questions err need additional infomtadon p4nae dent hes0ate to a0 me at (904)
724$54(.
Sincerely,
_ _~
G~~/y~'~ - l/^^
E H. Pitrrtan, Jc, P.h%`^ac~/
Rtxitknt -.
SWJ:kml ~ ~ ~ .
Fscbsures .
~~ ~ !/
1'iTMAN~~nT~NbTL:IN 6: •RtiUC. tuf..0
E N Q I N E E R 8
June 3, 1994
Mc Kohcn S. Kosoy. P.L.
Public Works Director
City of Atlantic Beach
12(10 Sandpiper lane ~ .
Atlantic Bt:ach, Florida 32233-4381
Rt: Adantic Beach Wastewater Treatment Plant
PHBcA Project No.: 9325-2
Dear Mr. Kosoy:
During the tttecting on May 26, 1994, between PH&A. Mr• Potter and you, you tequeated that
PH&A investigate the wst ravings that might be rcali7ed by raising the sa.'otldMy clarifiers cod .:. . -
acration ranks for the subjaT plan[, firs by one (1) foot and then by two (2) foot. _ .
As a result of this request an evaluation Mes been ptaftxnted aral the following infasrretion is _.
submitted: ~ ~ ...
• As agrtxd, we based ovr cosu on 5150%y for wrtaete and f0.40/Ib for reiaftacing
steel. The majority of savings is seen in the changes in the clarifier base slab. It shwld
be notal that wr. have also calculated the mvinga based on cotitaete costs of ffiO,JCy, ..
which we believe is mac rulistic for slab type wuik.
• Raising the bottom slab elcvatlotis one (1) fow ikxreascs the elv(6er bane ttlab _ _ _.
thickness by sa (h) inches, resulting in a ravings of 530.1100 at f 150/cy a 516.000 at , _ _..
y~(1/cy.
The base slab for the aeration tanks must rcrnain 20' Nick at the edge. Tfte cerise[
portion of the slab may be rediicod by thra (3) ittcties, howevv. we feel the additiarol ~ . V...
labor required in grading the earth in this area would oftstx the savings in entracte.
7lurdore, it ix oa opinion that no additional cost ravings would tad[ from raising _ _
the aeration tanks one (1) foa. - -
191 CENTURY 21 DRIVE ~ SUITE 207 <• JACKSONVILLE, FLORIDA ~ 77219 ~ (901) 77h95~6 ~ fAX (861) 7za.ws~ r ,_
,TI.+„"
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a
ATLANTIC BEACH WATER SYSTEM ANALYSIS
PRESSURE VERSUS WATER DEMANDS
PREPMED BY GEE 6 JENSON ENG WEEKS
PROD. NO.91-168 0525N4
RESULTS OF COMPUTER MCSDELS USING WATER PROGRAM WITH CITY SYSTEM
RESIDUAL PRESSURE AT FIRE HYDRANT
WATER DEMAND (NODE 591 AHERN AT BEACH
TOTAL EXISTING PROPOSED PROPOSED
FIRE FLO USAGE DEMAND SYSTEM 8' LOOP 12' LOOP
GPM GPM GPM PSI PSI PSI
0 0 0 ~
840 0 840 44.8
840 500 1340 32.8
840 1000 1840 26.8
840 1500 2340 24.9
840 2000 2840 21.4
1750 2000 3750 -44
0 0 0 57.4 57.8
1750 0 1750 29.1 ~ 47.2
1750 1000 2750 17.2 37.8
1750 1500 3250 18.5 29.7
1750 2000 ~ 3750 18.7 41.3
1750 2500 4250 15.7 39.3
1750 3000 -4750 9.3 35.4
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SUMMARY OF CURRENT ESTIMATED CONSTRUCTION COSTS
BEACH AVENUE WATER AND SEWER EXTENSIONS ~ 69.1 PROJECT N0.8&276
ATLANTIC BEACH, FLORIDA _ 0~~
PORTIONS OF THE ORIO9JAL FAQIECT HAVE BEEN COMPLETED
COST ESTMIATES REFLECT CUFWEM REVISIONS
FROM ENG9JEER9VO NEWS RECORD CONSTRIICTpN PDE7C
CONSTRUCTION COST 9VOE]( FOR JUNE 1SB0: 4731
CONSTRUCTION COST N1DE1C FOR MARCH 19BM1: 5381
INCREASE 9~! CONSTALICTION COSTS: 13.6776
APPLY 9VCREASE TO JUNE 1990 CO5T ESTIIWTE
BID PART ~ JUNE 1980 CUARFI~IT
NUYBEA BD PART OESCRIpTpN COST E9'IWA7E COST ESTYIA7E
PART i BEACH AVENUE SEWER SYSTEM EXIEH&ONS ~ t20TA58 x.982
PART 2 BEACH AVEMIE AND 76M ST. WATER 375TEM EJOENSpN ~ . 1767,386 - f790,2B6
PRAT 3 SFIAPLOLE ROAD SEWETi SYSTE]A EXTENSIONS 7M ~
PART4 OEWEES AVENUE AREA SEWER SYSIEY EXT919gH3 BBB,aM i97,7gJ
PART 5 DENIEFS AVENUE AREA WATER SYSTEM EXTEAISpI1S !174,965 518,988
PART 6 REACH AVENUE PAVNG AND RESU(iFAC9VG 5228,790 5280,069
PART 7 OCEAN GROVE DRIVE AREA SEWER EXTENSpNB m OCDMPLFT ED I/W)
TOTAL PROJECT COST EST9AATE
. _ - - _ r--+-- .
Continued TNENT PLANT ~pANSIOM - Toa Hark
the deaig^ °^ the MMTP ExPanaion.
27 AB YASTEMATER TNEf' asst rich Alan
discussed the statue of
or directed Pitaan-Hartenatein
Tne May in the afternoon at the offices °f
potter and Bob Koaoy
Pitaan-Hartenstein to resolve the structural issue
A~.NNNppp NEETIMG - Toa Hark, Scott Jones.
At 1:00 p, s. Alan Nartenete}et to discuss Lhe design
and Bob Kosoy arding the groundrater
Alan Potter, ensued reg Lhe site via
plana• Muanddtheufeaeibility of d¢raterin8
rith s drain field and piping t° a reed
elevation +as ag
an underdrain a store ee+er eystes. IL ae it
etea could cost as ouch a°neY a reed
retention area or the p J
that an underdrain eY delay ro ect. It rae 9of
oseibly the possibility
sight save and P could revier
and 2' and present reed that^6250
that Pitaan-HartMetein IL rae ag
raising the tanks 1' ,40
Lhe City for either seen used for Baas concrete and
rculd be steel. Toa Hark
per cubic yard 1999. See
cents Per P°und for reinforc°n^7une 6•
aubailted this inforaation
Attachaent E.
RSK~tb
Attachaenta
cc: All ALt94dMSCR
FILE
"~~ - ..
~y ninA~
CITY OF
11tlastla ~ieaele - ~(auda
uro sAnvrlrcx une
ATUNTIC lFMl1, FIARIDA ]21JJ1)gl
Tf1FPHOhE 19 W) NY56)1
fAX 19011 ]IF56e'
June 6, 1994
n e n o R A N D u n
TO: Kim D. Leinbach/City Manager ,~yy-
FROM: Robert 5. Koeoy/Director of Public Works 4~i'~~
RE: WATER AND SEWER COMMITTEE REPORT i13
The Mater and Serer Committee met on May 26, 1994 and the
attendees were: Lyman Fletcher, Jim Jarboe, Alan Potter,
Harry McNally, Tim Tornaend, Tom Havk, Jim Jacques, John
Collins and Robert Koscy. Items of discussion rere:
MORNING MEETING -
1) Beach Avenue - Ae noted in Mater and Sever Committee
Report all, Gee and Jenson ras revising the coat estimate
and analyzing the need for the 12• line on Beach Avenue.
Jiw Jacques reviewed the problem inherent to Beach
Avenue, i. e. the large sand dune and underground houses.
He explained that the original design eliminated a lift
station and that the concept of individual grinder pumps
ras approved by the City Comwiseion. In addition, Beach
Avenue has a very narror right-oE-ray and the maintenance
and protection of traffic rill be very difficult during
construction. Previous eetiwatee rere submitted by Scott
Plumbing and A.J. Johns and reviewed by Gee and Jenson.
Jim Jacques advised that the 12• diameter line on Beach
Avenue 1e needed to provide greater than 30 psi and
complete a loop system throughout the City. He advised
that 1,750 GPM (gallons per minute) rem needed by the
Fire Chief and anything lees than a 12• line could not
deliver this flor at the Sea Turtle Inn. See Attachments
A, B, C, and D, aubwitted by Jiw Jacques to the Committee.
..~Q/
_~
CITY OF
~[laert[e ~eaek - ~letlda
ew soaovo~ moAo
ATLM'T1C eEACH, PI~iOw 3EII15115
'rf].FPNOnE eaU XFSiM
FAX ON12/FAK
Budget Adjustment
Number: BA 94-21 Date: NAY 9. 1994
Fund; ATLANTIC BEACH SE{7ER
Estimated
Aoorooriations Revenues
Account ! Account Tittle Debit Credit Debit Credit
410-4101-535-4900 OTHER CURRENT CBARGES S 40,000
410-0000-389-0000 AUTHORIZED USF OP FOND S 40,000
BALANCE
TOtab 3 4U WU i YV,wv
Explanation: To transfer ~ 40,000 from unrestricted fund balance for paysen[
of Sectleunt Agreement -City of Atlantic Beach adv. Ortega.
Approved By:
Kim Leinbachw,~C~ity ManeBer
Prepared BY: /""`^~--t-
Meuse, Finance Director
Commission /lotion ReRired: Yss ~ No _
RESOLVrION No. 94-zI
A RESOLUTION TRANSFERRING CERTAIN NONIES BETWEEN FUNDS
WHEREAS, the City Charter of the City of Atlantic Beach
requires that the City Commission approve all budgetary increases
and transfers from one fund to another, and
WHEREAS, the nature of budgetary systems and those day to day
decisions affecting such budgetary systems require adjustment from
time to time.
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the
City of Atlantic Beach, that the attached Budget Adjustment No. BA
94-21 be approved for the 1993-94 budget.
Adopted by the City Commission this 13th day of June, 1994.
Lyman T. Fletcher
Mayor/Presiding Officer
Approved as to form and correctness:
Alan C. Jensen, Esquire
City Attorney
A T T E S T:
Maureen King
City Clerk
5b
.~<< n_ ,~
ACKNOWLEDGMENT
To be completed by each Assisting Party.
NAME OP ASSISTING PARTY:
AUTHORIZED REPRESENTATIVE;
CONTACT NUMBER/PROCEDURES•
1. Assistance To Be Provided:
Resource Type Amount Assignment
2. Availability of Additional Resources;
3. Time Limitations, i! any:
Est. Time Arrival
wrn n.~wc -
REQUIRED ZxFOR1fATZON (continued)
6. A specific time and place for a representative of the
Requesting Party to meet the personnel and equipment of any
Assisting Party.
BD
26
'.F '"~j''. ': .
., - ~ ..~... __ . u .._ .. __~..,~F~~_a,.~.~z._ _.~_.~,_.
,ten n, ivx
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REQUIRED INFORMATION (Continued)
3. identification of the public infrastructure system for which
assistance is needed (e.g. sanitary sever, patable water,
streets, or storm water systeae) and the type of work assistance
needed:
4. The aaount and type of personnel, equipaent,'materials, and
supplies needed and a reasonable estimate of the length of tine
they will be needed:
5. The need for sites, structures or buildings outside the
Requesting Party's political subdivision to serve as relief
centers or staging areas for incoming emergency goods and
services:
25
urn n. iva
88QDIRED INYORmaTION
Each request for assistance shall be accompanied by the
following information; to the extent ]moon:
1. General description of the damage sustained:
~o
2. identification of the emergency service function for which
assistance is needed (e.g. fire, law enforcement, emergency
medical, transportation, communications, public works and
engineering, building, inspection, planning and information
assistance, mass care, resource support, health and other medical
services, search and rescue, etc.) and the particular type of
assistance needed:
24
NQTUAL AID A6REETD3NT
FOR RNSRGSNCIC RSSPON88/RECOVERY
APPENDIZ A
eo
Name of Government:
,ao« ..~ •------
st to Zi
City, a p•
Authorized Representatives to Contact for Emergency Assistance:
+ esentative
Title:
pay Phone: Night Phone:
PAX No.•
Est Alternate Representative
Name:
Day Phone• Night Phona•
end Alternate Representative
Name•
Title:
Address•
Day Phone: Night Phone•
23
- ~ - ~ :~.
.. .. ..
~i~ n. iwt
~o
IN WITNESS WHEREOF, the parties set forth below have duly
executed this Agreement on the date set forth below:
ATTEST: BOARD OF
CLERK OF THE CIRCUIT CODRT OF FLORIDA
(County)
By: By:
Deputy clerk Chairman
APPROVED AS TO FORM:
Office of the Attorney
BY:
EXECOTED BY THE FOLLOWING PARTICIPATING LOCAL GOVERNMENTS IN
COUNTY (attach authorizing resolution or ordinance
and insurance letter or resol ution for each)
by
Political Subdivision Authorized Official Date
by
Political Subdivision Authorized Official Date
by
Political Subdivision Authorized Official Date
by
Political Subdivision Authorized Official Date
by
Political Subdivision Authorized Official Date
, by
Political Subdivision Authorized official Date
by
Political Subdivision Authorized Official Date
AND AGREED BY THE DIVISION OP EMERGENCY MANAGEMENT
By:
Director
22
......s...~_....,.~ ._. _.,~.,,...,a~a,.
~i n. ~wc ~ 9p
163.01, F~o+-i da Statutes, those parties agree that said
agreements are superseded by this agreement only for emergency
management assistance and activities performed in catastrophic
emergencies pursuant to this agreement. In the event that two or
more parties to this agreement have not entered into another
mutual aid agreement, and the parties wish to engage in mutual
aid, then the terms and conditions of this agreement shall apply
unless otherwise agreed between those parties.
21
SECTION 9. ROLE O DIVISION OF EwvRGENCY MANAGEMENT
The responsibilities the Division of Emergency Management,
Florida Department of Community Affairs under this Agreement are
to: (1) request mutual aid on behalf of a participating
government, under the circumstances identified in this Agreement;
(2) coordinate the provision of mutual aid to a requesting party,
pursuant to the provisions of this Agreement; (3) serve as the
eligible entity for requesting reimbursement of eligible costs
from FEMA, upon a Presidential disaster declaration; (4) serve as
central depository for executed Agreements; and (5) maintain a
current listing of Participating Governments with their
Authorized Representative and contact information, and to provide
a copy of the listing to each of the Participating Governments on
an annual basis during the second quarter of the calendar year.
SECTION 10. ¢.&y'°~ °Tt T"~' 4FFECT ON OTffER ACFtEPliENTT&
Should any portion, section, or subsection of this Agreement
be held to be invalid by a court of competent jurisdiction, that
fact shall not affect or invalidate any other portion, section or
subsection; and the remaining portions of this Agreement shall
remain in full force and affect without regard to the section,
portion, or subsection or power invalidated.
In the event that any parties to this agreement have entered
into other mutual aid agreements, pursuant to Section 252.40,
Florida Statutes, or interlocal agreements, pursuant to Sectf on
20
llpril 2), f9ai
~..~!
To the extent permitted by law, and without waiving
sovereign immunity, each Party to this Agreement shall be
responsible for any and all claims, demands, suits, actions,
damages, and causes of action related to or arising out of or in
any way connected with its own actions, and the actions of its
personnel, in providing mutual aid assistance rendered or
performed pursuant to the terms and conditions of this Agreement.
SECTION 6. LENGTA OF TINE POR EMERGENCY
The duration of such state of emergency declared by the
Requesting Party is limited to seven (7) days. It may be
extended, if necessary, in 7 day increments.
SECTION 7. ~
This Agreement shall be in effect for one (1) year from the
date hereof and shall automatically be renewed in successive one
(1) year terms unless terminated in writing by the participating
government. Notice of such termination shall be made in writing
and shall be served personally or by registered mail upon the
Director, Division of Emergency Management, Florida Department of
Community Affairs, Tallahassee, Florida, which shall provide
copies to all other Participating Parties.
SECTION 8. T+FFECTIVE DATA OF '~'RT~ ACRyEMENT
This Agreement shall be in full force and effect upon
approval by the participating government and upon proper
execution hereof.
19
~n n. ~wc
~o
shall be responsible for making written request to the Division
for reimbursement of travel and subsistence expenses, prior to
submitting a request for payment to the Requesting Party. The
Assisting Party's written request should be submitted as soon as
possible after expiration of the period of assistance. The
Division shall provide a written response to said requests within
ten (10) days of actual receipt. If the Division denies said
request, the Assisting Party shall then bill the Requesting
Party. In the event that an affected jurisdiction requests
assistance without forwarding said request through the Division,
or an assisting party provides assistance without having been
requested by the Division to do so, the Division shall not be
liable for reimbursement of any of the cost(s) of assistance.
The Division may serve as the eligible entity for requesting
reimbursement of eligible costs from FEMA. Any costs to be so
reimbursed by or through the Division shall be determined in
accordance with 44 CPR 206.228. The Division may avtharize
applications for reimbursement of eligible costs from the
undeclared disaster portion of the Emergency Management
Preparedness and Assistance Trust Fund established pursuant to
Section 252.373, Florida Statutes, in the event that the disaster
or emergency event is not declared pursuant to the Robert T.
Stafford Disaster Relief and Emergency Assistance Act, Public Law
93-288, as amended by Public Law 100-707. Such applications
17
Nxn n. ~vuc
~4
shall be evaluated pursuant to rules established by the Division,
and may be funded only to the extent of available funds. SHCTION
SECTION 4. INSURANCE
Each participating government shall bear the risk of its ovn
actions, as it does with its day-to-day operations, and determine
for itself what kinds of insurance, and in what amounts, it
should carry. If a participating government is insured, its Eile
shall contain a letter from its insurance carrier authorizing it
to provide and receive assistance under this Agreement, and
indicating that there will be no lapse in its insurance coverage
either on employees, vehicles, or liability. Zf a participating
government is self-insured, its file shall contain a copy of a
resolution authorizing its self-insurance program. A copy oP the
insurance carrier's letter or the resolution of self-insurance
shall be attached to the executed copy of this Agreement which is
filed with the Division. Each Assisting Party shall be solely
responsible for determining that its insurance is current a~
adequate prior to providing assistance under this agreement. The
amount of reimbursement Prom the Division or the Requesting Party
shall be reduced by the amount oP any insurance proceeds to vhich
the Assisting Party is entitled as a result of losses experienced
in rendering assistance pursuant to this Agreement.
SECTION 5. LIABILITY
ii n, lust
shall be responsible for making :mitten request to the Division
for reimbursement of travel and subsistence expenses, prior to
submitting a request for payment to the Requesting Party. The
Assisting Party's written request should be submitted as soon as
possible after expiration of the period of assistance. The
Division shall provide a written response to said requests within
ten (SO) days of actual receipt. If the Division denies said
request, the Assisting Party shall then bill the Requesting
Party. In the event that an affected jurisdiction requests
assistance without forwarding said request through the Division,
or an assisting party provides assistance without having been
requested by the Division to do so, the Division shall not be
liable for reimbursement of any of the cost(s) of assistance.
The Division may serve as the eligible entity for requesting
reimbursement of eligible costs from PElIA. Any costs to be so
reimbursed by or through the Division shall be determined in
accordance with as CFR 206.228. The Division may authorize
applications for reimbursement of eligible costs from the
undeclared disaster portion of the Emergency Management
Preparedness and Assistance Trust Fund established pursuant to
Section 252.373, Florida Statutes, in the event that the disaster
or emergency event is not declared pursuant to the Robert T.
Stafford Disaster Relief and Emergency Assistance Act, Public Iav
93-288, as amended by Public Iaw 100-707. Such applications
17
~~~ n. twa
F'4
finance personnel shall provide information, directions, and
assistance for record keeping to Assisting Party personnel.
E. PAYMENT - Unless otherwise mutually agreed in the
written acknowledgement executed in accordance with paragraph
2.I. or a subsequent written addendum to the acknowledgement, the
Assisting Party shall bill the Requesting Party for all
reimbursable expenses with an itemized Notice as soon as
practicable after the expenses are incurred, but not later than
sixty (60) days following the period of assistance, unless the
deadline for identifying damage is extended in accordance with 44
CFR part 206. The Requesting Party shall pay the bill, or advise
of any disputed items, not later than sixty (60) days following
the billing date. These timeframes may be codified by mutual
agreement. This shall not preclude an Assisting Party or
Requesting Party from assuming or donating, in whole or in part,
the costs associated with any loss, damage, expense or use of
personnel, equipment and resources provided to a Requesting
Party.
P. PAYMENT SY OR THROD6E T8E DIVIBIOH: The Division of
Emergency Management may reimburse for all actual and necessary
travel and subsistence expenses for personnel providing
assistance pursuant to the request of the Division, to the extent
of funds available, and contingent upon an annual appropriation
from the Legislature for such purposes. The Assisting Party
16
Mril 2l. 199G p_
`~
Requesting Party and by the amount of any insurance proceeds
received by the Assisting Party.
C. NATERZALB AND BDPPLIEB - The Assisting Party shall be
reimbursed for all materials and supplies furnished by it and
used or damaged during the period of assistance, except for the
costs of equipment, fuel and maintenance materials, labor and
supplies, which shall be included in the equipment rate
established in 3.B.-above, unless such damage is caused by gross
negligence, willful and wanton aisconduct, intentional misuse, or
recklessness of the Assisting Party's personnel. ~ The Assisting
Party's Personnel shall use reasonable care under the
circumstances in the operation and control of all materials and
supplies used by them during the period of assistance. The
measure of reimbursement shall be determined in accordance with
44 CFR 206.228. In the alternative, the Parties may agree that
the Requesting Party will replace, with like kind and quality as
determined by the ~ASSisting Party, the materials and supplies
used or damaged. If such an agreement is made, it shall be
reduced to writing and transmitted to the Division.
D. RECORD KEEPING - The Assisting Party shall maintain
records and submit invoices for reimbursement by the Requesting
Party or the Division using format used or required by FSNA
publications, including 94 CFR part 13 and applicable office of
Management and Budget Circulars. Requesting Party and Division
15
~~~ n. iwc
84
Requesting Party and shall be considered in the "dual employment^
with the Requesting and Assisting Parties, subject to the
supervision and control of both for purposes of Chapter 440,
Florida Statutes. While the Requesting Party shall reimburse the
Assisting Party for payments made in workers' compensation
benefits required to be paid to its employees due to personal
injury or death, the Division, and both the Requesting and
Assisting Party shall enjoy immunity from civil prosecution as
provided for in the Florida Workers' Compensation Act.
E. EQIIZPMENT - The Assisting Party shall be reimbursed by
the Requesting Party for the use of its equipment during the
period of assistance according to either a pre-established local
or state hourly rate or according to the actual replacement,
operation, and maintenance expenses incurred. For those
instances in which costs are reimbursed by the Federal Emergency
Management Agency, the eligible direct costs shall be determined
in accordance with 44 CFR 206.228. The Assisting Party shall pay
for all repairs to its equipment as determined necessary by its
on-site supervisor(s) to maintain such equipment in safe and
operational condition. At the request of the Assisting Party,
fuels, miscellaneous supplies, and minor repairs may be provided
by the Requesting Party, if practical. The total equipment
charges to the Requesting Party shall be reduced by the total
value of the fuels, supplies, and repairs furnished by the
14
i
Ibril 27. 1941
Requesting Party by the quickest practical means, maintaining a
copy for its files.
SECTION 3.
The terms and conditions governing reimbursement for any
assistance provided under this Agreement shall be in accordance
with the following provisions, unless otherwise agreed upon by
the Requesting and Assisting Parties and specified in the written
acknowledgment executed in accordance with paragraph 2.i. of this
Agreement. The Requesting Party shall be ultimately responsible
for reimbursement of all reimbursable expenses
A. PERSONNEL - During the period of assistance, the
Assisting Party shall continue to pay its employees according to
its then prevailing ordinances, rules, and regulations. The
Requesting Party shall reimburse the Assisting Party for all
direct and indirect payroll costs and expenses incurred during
the period of assistance, including, but not limited to, employee
pensions and benefits as provided by Generally Accepted
Accounting Principles (GAAP). The Requesting Party shall
reimburse any amounts paid or due for compensation to employees
of the Assisting Party under the terms of the Plorida Workers'
Compensation Act due to personal injury or death occurring while
such employees are engaged in rendering aid under this Agreement.
while providing services to the Requesting Party, employees of
the Assisting Party shall be considered "borrow servants" of the
13
_ ~
~i n.:vx
greatest extent possible, self-sufficient for operations in areas
stricken by emergencies or disasters. The Requesting Party say
specify only self-sufficient personnel and resources in~its
request for assistance. cifically instructed
G. Cpm{pHZCATIDHB: Onless spe
otherwise, the Requesting Party shallhave the responsibility for
coordinating communications between the personnel of the
Assisting Party and the Requesting Party. Assisting Party
personnel should be prepared to furnish communications equipment
sufficient to maintain communications amon4 their respective
operating units. to ees of the
g, RIGHTS AHD PRiViI.BaBS Whenever the emp Y
Assisting Party are rendering qutside aid pursuant to tY~is
Agreement. such employees shall have the powers, duties. rights,
privileges, and immunities, and shall receive the coapensation,
incidental to their employment.
The Requesting party shall
Z, pRiTTBH AC~
compiete~a written acknowledgment regarding t]~e assistance to ~
tted in the
rendered, setting forth the information transai ctical assns to
request, and shall transmit it by the quickest pre
the Assisting Party or the Division, as applicable, for approval'
The form to serve as this written aclmowlad4eaent is attached as
Attachment C. The Assisting Party/Division shall respond to the
written acknowledgement by executing and returning a copy to the
12
~az2., ..
d~ x..~ id' ^~{. f f'. ' l 'tea ..
~.. v..
,~.~» ,~
personnel of the Assisting Party. The designated supervisory
personnel of the Assisting Party shall have the responsibility
and authority for assigning work and establishing work schedules
for the personnel of the Assisting Party, based on task or
mission assignments provided by the Requesting Party and the
Division. The designated supervisory personnel of the Assisting
party shall: maintain daily personnel time records, material
records and a log of equipment hours; be responsible for the
operation and maintenance of the equipment and other resources
furnished by the Assisting Party: and shall report work Progress
to the Requesting Party. The Assisting Party's Personnel and
other resources shall remain subject to recall by the Assisting
party at any time, subs ect to reasonable notice to the Requesting
party and the Division. At least twenty-four hour advance
notification of intent to withdraw Personnel or resources shall
be provided to the Requesting Party unless such notice is not
practicable, in which case such notice as is reasonable shall be
provided.. ~ Unless specifically
Y gppDj HODBISOC BSLP-SUPPICISSCY
instructed othen+ise, the Requesting Party shall have the
responsibility of providing food and housing for the Personnel of
the Assisting Party from the time of their arrival at the
designated location to the time of their departure. However,
Assisting Party Personnel and equipment should be, to the
11
{_ '..
~ n iwc
Division, whichever communicated the request, and provide the
information below. The Division shall, upon response from
sufficient participating parties to meet the needs of the
Requesting Party, notify the authorized representative of the
Requesting Party and provide them with the following information,
to the extent known:
1. A complete description of the personnel, equipment, and
materials to be furnished to the Requesting Party:
2. The estimated length of time the personnel, equipment,
and materials will be available;
3. The areas of experience and abilities of the personnel
and the capability of the equipment to be furnished;
4. The name of the person or persons to be designated as
supervisory personnel; and
5, The estimated time when the assistance provided will
arrive at the location designated by the authorized
representative of the Requesting Party.
g, SDPSRVIBION AND CONTROL: The personnel, equipment and
resources of any Assisting Party shall remain under operational
control of the Requesting Party for the area in which they are
serving. Direct supervision and control of said personnel,
equipment and resources shall remain with the designated
supervisory personnel oP the Assisting Party. Representatives of
tie Requesting Party shall provide work tasks to the supervisory
10
's-`
eo-
~ it 2l 199i
5, The need for sites, structures or buildings outside the
Requesting Party's political subdivision to serve as relief
centers or staging areas for incoming eaergency floods and
services; and
6. A specific time and place for a representative of the
Requesting Party to meet the personnel and equipment of any
Assisting Party.
This information may be provided on the form attached as
Exhibit B, or by any other available means. The Division may
revise the format of Exhibit B subsequent to the execution of
this agreement, in which case it shall distribute coipies to all
participating governments.
D, ABBEBBNENT OP Ap'AILABILI'i'Y OF REBODRCBB AND ABILITY TO
RENDER ABBIBTANCE: When contacted by a Requesting Party or the
Division the authorized representatives of any participating
government agree to assess their government's situation to
determine available personnel, equipment and other resources.
All participating governments shall render assistance to the
extent personnel, equipment and resources are available. Each
participating government agrees to render assistance in
accordance with the terms of this Agreement to the fullest extent
possible. When the authorized representative determines that his
Participating Government has available personnel, equipment or
other resources, they shall so notify the Requesting Party or the
9
eo
. a n 1wc
responsible for costs associated with assistance in the absence
of appropriated funds. In all cases, the party receiving the
mutual aid shall be primarily responsible for the costs incurred
by any Assisting Party providing assistance pursuant to the
provisions of this Agreement.
c. RE4UIREp IHPpR2tATION: Each request for assistance
shall be accompanied by the follovinq information, to the extent
known:
1. A general description of the damage sustained;.
2. Identification of the emergency service function for
which assistance is needed (e.g. fire, law enforcement, emergency
medical, transportation, communications, public works and
engineering, building, inspection, planning and information
assistance, mass care, resource support, health and other medical
services, search and rescue, etc.) and the particular type of
assistance needed;
3. Identification of the public infrascructure system for
which assistance is needed (e.q. sanitary sewer, potable water,
streets, or storm water systems) and the type of work assistance
needed;
q. The amount and type of personnel, equipment, materials,
and supplies needed and a~reasonable estimate of the length of
time they vlll be needed;
e
. eo
_„ ~ ,~.:
Statutes, in which case a Participating Government may request
assistance pursuant to the provisions of this agreement.
A, RB4uE8Te DZRBCTLY TO 7188IBTIN6 PARTY: The Requesting
Party may directly contact the authorized representative of the
Assisting Party and shall provide them with the information in
paragraph C below. All communications shall be conducted
directly between the Requesting and Assisting Party- Each party
shall be responsible for keeping the Division advised of the
status of the response activities. The Division shall not be
responsible for costs associated with such direct requests for
assistance.' However, the Division may provide, by rule, for
reimbursement of eligible expenses from the Emergency Management
preparedness and Assistance Trust Fund created under Section
252.373, Florida Statutes.
B. RBQLJBSTB ROOTED TBRODGH~ OR ORIGI2ATIHG PROM• THE
DZVIBIOH: The Requesting Party may directly contact the
Division, in which case it shall provide the Division with the
information in paragraph C below. The Division may then contact
other Participating Governments on behalf of the Requesting Party
and coordinate the provision of mutual aid. The Division shall
not be responsible for costs associated with such indirect '
requests for assistance, unless the Division so indicates in
writing at the time it transmits the request to the Assisting
party. In no event shall the Division or the State of Plorida be
7
~u n_ ivx
Party. Specifically included within such period of time are rest
breaks when the personnel of the Assisting Party will return to
active work within a reasonable time. Specifically excluded from
such period of time are breakfast, lunch, and dinner breaks.
SECTION 2. PROCEDURES
When a participating government either becomes affected by,
or is under imminent threat of, an emergency or disaster, it may
invoke emergency related mutual aid assistance either by: (i)
declaring a state of local emergency and transmitting a copy of
that declaration to the Assisting Party, or to the Division, or
(ii) by orally communicating a request for mutual aid assistance
to Assisting Party or to the Division, followed as soon as
practicable by written confirmation of said request. Mutual aid
shall not be requested by Participating Governments unless
resources available within the stricken area are deemed
inadequate by the Local Emergency Management Agency. All
requests Por mutual aid shall be transmitted by the Authorized
Representative or the Director of the Local Emergency Management
Agency. Requests for assistance may be coaunicated either to
the Division or directly to an Assisting party. Requests for
assistance under this Agreement shall be limited to catastrophic
disasters, except where the Participating Government has no other
mutual aid agreement based upon Section 252.40 or 163.01, Florida
6
-i n ~vva
G. "DI6ABTER" -any natural, technological, or civil
emergency that causes damage of sufficient severity and magnitude
to result in a declaration of a state of emergency by a county,
Governor, or the President of the United States.
g, "pARTICIPAT2l1G GppER2DSENT" the State of Florida and
any political subdivision of the State of Plorida which executes
this mutual aid agreement and supplies a complete executed copy
to the Division.
I. "PERIOD GF ASSIBTARCE" - the period of time beginning
with the departure of any personnel of the Assisting Party from
any point for the purpose of traveling to the Requesting Party in
order to provide assistance and ending upon the return of all
personnel and equipment of the Assisting Party, after providing
the assistance requested, to their residence or regular place of
work, whichever occurs first. The period of assistance shall not
include ary portion of the trip to the Requesting Party or the
return trip from the Requesting Party during which the personnel
of the Assisting Party are engaged in a course of conduct not
reasonably necessary for their sale arrival at or return from the
Requesting Party.
J, "poRE OR ~fOW.-ggLATED PERIOD" - any period of time in
which either the personnel or equipment of the Assisting Party
are being used by the Requesting Party to provide assistance and
for which the Requesting Party will reimburse the Assisting
5
, n ,va,
eo
insurance letters shall be filed and maintained at the Division
headquarters in Tallahassee, Florida.
E. "REQDE6TIHG PATTY" -the participating goverment
entity requesting aid in the event of an emergency. aacn
municipality must coordinate requests for state or federal
emergency response assistance through its county. .
C. ^AESIBTING PATTY".- the-participating goverment entity
furnishing equipment, services and/or manpower to the requesting
Party.
D. "ADTEOrZZED rEPRESEETATIVE^ - an employee of a
participating government authorized in writing by that government
to request, offer, or provide assistance under the terms of this
Agreement. The list of authorized representatives for the
participating goverment executing this Agreement shall be
attached as Appendix A to the executed copy of the Agreement
supplied to the Division, and shall be updated as needed by each
participating goverment.
E. nDIVIBZOTP' -the State of Florida, Department of
community Affairs, Division of Emergency rianagement.
p, ng~1LRGENCY° -any occurrence, or threat thereof,
whether natural, or caused by man, in war or in peace, which
results or may result in substantial injury or harm to the
population or substantial damage to or loss of property.
4
u n wx
formations, and other natural disasters that in the past have
caused severe disruption of essential human services and severe
property damage to public roads, utilities, buildings, parks, and
other government owned facilities; and
{AREAS, the Parties to this Agreement recognize that
additional manpower and equipment may be needed to mitigate
further damage and restore vital services to the citizens ~of the
affected community shoul3 such disasters occur; and
WHEREAS, to provide the most effective mutual aid possible,
each Participating Government, intends to foster communications
between the personnel of the other Participating Government by
visits, compilation of asset inventories, exchange of information
and deve'_opment of plans and procedures to implement this
Agreement;
NOW, THEREFORE, the parties hereto agree as follows:
SECTION 1. DEFINITIONS
~~ - the Statewide Mutual Aid Agreement for
A, ^AGREEMENT
Emergency Response/Recovery. Political subdivisions of the State
of Plorida may become a party to this Agreement by executing a
Bement and providing a copy with original
copy of this Aqr --_,__-~- .. _._ __
signatures and authorizing resolution(s) to the State of Florida
~-
__ _ . __ --- Bement with
Division of Emergency Management. Copies of the agr
original signatures and copies of authorizing resolutions and
~ ! ,y 1 /
` , .. /~
6t!{xtx~i~~~~ll.C'WM.
3 J
s
~ i n iwc ~D
subdivision may equip, maintain, utilize, and operate any such
property and employ necessary personnel therefor in accordance
with the purposes for which such contract is executed, and to
otherwise do all things and perform any and all acts which it may
deem necessary to effectuate the purpose £or which such contract
was entered into; and
WHEREAS, Chapter 252, Florida Statutes, authorizes the
Division of Emergency Ianagement to make available any equipment,
services, or facilities owned or organized by the state or its
political subdivisions for use in the affected area upon request
of the duly constituted authority of the area or upon the request
of any recognized and accredited relief agency through such duly
constituted authority; and
WfD'REAS, Chapter 252, Florida Statutes, authorizes the
Division of Emergency Management to call to duty and otherwise
provide, within or without the state, such support from available
personnel, equipment, and other resources of state agencies and
the political subdivisions of the state as may be necessary to
reinforce emergency management agencies in areas stricken by
emergencies; and
WED'g2EAS, Chapter 252, Plorida Statutes, requires that each
municipality must coordinate requests for state or federal
emergency response assistance with its county; and
WHEREAS, the State of Plorida is geographically vulnerable
to hurricanes, tornadoes, freshwater flooding, sinkhole
~,
,porn n. ivu
STATEWIDS MUTDAL AID AGRSEMSNT
FOR CATA62ROPHIC DZBASTSR RSSPONSS AND RECOVERY
eo
THIS AGREElQiNT IS ENTERED INTO BETWEEN THE STATE OF FLORIDA,
DIVISION OF EMERGENCY MANAGEMENT AND AMONG EACN POLITICAL
SUBDIVISION OP THE STATE THAT EXECUTES AND ADOPTS THE THR!!S AND
CONDITIONS CONTAINED HEREIN, BASED IIPON THE FOLLOWING FACTS:
WHEREAS, the State Emergency Management Act, Chapter 252,
Florida statutes, authorizes the state and its political
subdivisions to develop and enter into mutual aidagreements for
reciprocal emergency aid and assistance in case of emergencies
too extensive to be dealt with unassisted; and
WHEREAS, Chapter 252, Florida Statutes, sets forth details
concerning powers, duties, rights, privileges, and immunities of
political subdivisions of the state rendering outside aid; and
wpvwvza, Chapter 252, Florida Statutes, authorizes the State
to enter into a contract on behalf oP the state for the lease or
loan to any political subdivision of the state any real or
personal property of the state government or the temporary
transfer or employment of personnel of the state
government to or by any political subdivision of the state; and
WHEREAS, Chapter~252, Florida Statutes, authorizes the
governing body of each political subdivision of the state
to enter into such contract or lease with the state, accept any
such loan, or employ such personnel, and such political
..
_, `5a,
R680LDT~JO i MO. 44-20
A RH80LOTZOE OF T88 CITY OF ATLAlITIC HEACH ADT![ORI8IE0
EMTHRIEd IETO THS BTATSRIDH ll0'PDAL AID AGRHSIdI17T FOR
CATASTROPHIC DIBABTHR RHBPOEBB A11D RBCOVHRY, AED
PROVIDIEO AM EFFECTIVE DATE.
XHHREA9, the State of Florida, Division of Emergency
Management, pursuant to the state Emergency Management Act, Chapter
252, Florida Statutes, has offered to enter into a Statewide Mutual
Aid Agreement for Catastrophic Disaster Response and Recovery with
the City of Atlantic Beach, and
A$HRHAB, the City Commission of Atlantic Beach has determined
that it is in the best interest of the City and its residents to
enter into such agreement.
Hox TBERBFOxE, be it resolved by the City Commission of the
City of Atlantic Beach as follows:
BECTIOH 1. Mayor Lyman T. Fletcher and city Clerk Maureen
King are hereby authorized to execute the Statewide Mutual Aid
Agreement for Catastrophic Disaster Response and Recovery on behalf
of the City of Atlantic Beach, of copy of said agreement being
attached hereto.
6LCTZOM 2. This Resolution shall take effect i®ediately upon
its final passage and adoption.
PAB88D by the City Commission this of June, 1996.
ATTEST:
MAUREEN KING LYMAN T. FLETCHER
City Clerk Mayor, Presiding officer
Approved as to form and correctness:
ALAN c. JENSEN, ESQUIRE
City Attorney
5a
r'ITY OF ATLiI!?IC BEACH
t'DDE ENFORCEMENT ACTIVITY REPORT
CODE VIOLATIONS IO-1-93 - OS-31-94 PRES NT Y R-TO
M NTH ATE
DILAP ATED B DC. 3 0 18
I B AT TMI ER 2 7 l3
R 20 6 157
R 1 0 10
AZAR BLDG. COND. 0 0 10
AL AFETY ZARD 2 9 33
N D B N I 0 12
I E OMPLAINT 1 0 3
ER I AN E ~ 9 2 42
THER 2 1 12
ED 5 2 29
ILL AL DAMAGED 3 2 23
R PLA IIT 7 2 34
VERCRONN VEGETATION VE 29 11 67
N V AT 5 6 33
TAL 9D 48 496
7F.AR TO DATF. NON COMPLIANCE-COMPLIANCE ACT7VF,LY DF.1 NC SOUCI PI' 76
THER ACTIVITY: Number Vehicles Impounded in May
Number of Complaints Brought into Compliance one
63
Thirteen Past Due Business License InvestiAa[ions for Ci[y Clezk
9l Donner Road - Francis Aven Demolf Cion Bids Awarded
Code Enforcement Board
-Case 10034 - BIB Cavalla Road, Richard Brow Appealing - 5500.00 Fine
Case i~0068 - 725 Redtin Drive - 5100 Fine not paid - property lien d
Case SOC69 - 872 Bonita Road - E2350 fine not paid - property limed
I':FORMATION COMPILED BY DON FORD AND KARL GRUNEMALD, CODE
ENFORCEMENT
cIa or ~nsrrcc ir~ce
CIiS O0lRSSI011 1~7IIIC
S7APP ^HOIT
AGrImA IT01: Code Enforcement Report for May 1994
Silp(II'IID ES: Don C. Fard
DASL: 6/3/94
>MQ(i001m: May 1994 Code Enforcement Report
^r~!®S7IQ:
A11'IQ~IS:
^CiIEYIm K CRi N~YCg: / ~iL-`--
1Li- IlHI !p. ~~
CITY OF
~Ka1rtca b~'taeli - ~(~~
n e r ~'a"7S"IF D U N
June 3, 1994
+p sauMO~E ao~D
'~~r ~'kti. f>~ J321154f
ifl,@aOlyg If MI XF~M~
COY NYC ~w ar.
TO: Rim Leinbach, City Manager (~ ~(^Y/
FROM: Don C. Ford, Building Official \ \~(~
RE: Building Permits (~
Please be advised that the following permits were issued in
the month of May, 1994:
TYPE PERMIT NO.PERNITS PERMIT COST CONST. VIILOATION
New Single Family 4 12,490.29
New Dupleiea 530,771
New Townhouses
Additions/Remodels 5 1,067.78
Swimming Pools 107,202
Commercial/New
Commercial Additions
Garage/Carports 1 25.00
Demolitions (House) 3,264
Demolitions (Interior)
Demolitions (Commercial)
Sheds 1 22.50
Fence 5 50.00 500
Driveways
Signs 1 19.20
Tents
Trees
Utilities 9 7,350.00
Vella 2 20.00
Roofing 5 112.50
14,130
Miscellaneous permits issued in connection with new
construction, additions, remodeling, etc:
No. of Permits Permits Coaka
Electrical
Plumbing 39 1,173.70
Mechanical 28 932.00
1,086.00
Inapeetioas performed last month:
Building Concrete Electrical Pl msbiaq Mechanical Misc.
57 24 45 43~ 32
5
Occupational License Inapeetiom - 6
INPORNATION COMPILED BY PAT H11RRI8 - BUILDING DEPARTI®IT
CITi OP ASLRIC 6BAf,'H
CITT ORlIISSIOI I~7ILG
SIAPP iQ0lT
AG®1 I'rHl: Monthly Permit Report for May, 1994
° SOH[ITI® EI: Don C. Ford, Building Official
OS~; 6/3/94
~®OO®; Building Permit Report for May 1994
eireca~IS:
eePlar® sr clrr es~ecaa
ecn~s Iraq wo.
CITY OP ATLAIITIC BBAf~
CITI COI~QSSIOM MlQTII1G
STAPP RBe042
AGEBDA ITEM: USUAGE REPORT FOR PARKS y RECREATION FACILITIES-MAY 1994
SUBMITTED BY: ROSE tl. BLANCtlARD, PARKS A RECREATION DIRECTOR
DATE: JUNE 1, 1994
: AS REQUESTED
PARKS ACTIVITIES
JACR RUSSELL PARK (SCHOOLS, PARTIES,ETC.) 810
JORDAN PARK (SIDENALK SUNDAY SCHOOL) - 100
DONNER PARK (BALL PRACTICES) 180
(A£fER SCHOOL PROGRAM) 477
(LEGAL AID SESSION) 3 660
ADELE GRAGE COMMUNITY CENTER
M SUNDAY MEETINGS 60 M FRIDAY MEETINGS 100
SCRABBLE l2 BRIDGE 12
GED CLASS BY FCCJ 100 CRIBBAGE 20
BUILDING CODE TEST 18 ST.ATTNY HEARINGS 10
REC. BRD. MEETINGS 12 HABITAT MEETINGS 28
A.B.E.T. PERFORMANCES 600 TOTAL ~ 972
TUTAL USE OF ALL FACILITIES POR THE NONTtl OF MAY 2y542~
REODMMB1p1ATIOM:
NONE AT TFIIS TIME
NONE
REPIEV® H7 CITY M68M,'ER: / I ,1 ~,/~j~
• IOBBDA IT@t B0. 7J6( t/ .
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NOTICE
OF
ILLEGIBILITY
ILLEGIBILITY OF SOME OF
THESE DOCUMENTS IS DUE
TO THE POOR QUALITY OF
THE ORIGINAL. THE FAULT
DOES NOT LIE WITH THE
CAMERA OR ITS OPERATOR.
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12TH STREET ACCESS
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Tilz ~ Ftt11t1UA tM:YA111 aaEN1 Df LN VB
' d we R1NkIlN1AL HlUltI:I N)N
Orvis~an of Beaches and Stares Permit Nurnber_4`O t-^ i~ A
Bureau of Coastal Engineering arM Regulahan
3900 Commonwealth eivd. - M.S. 310 /
4 Tallahassee, Honda 323993000 No. OI Paget Attached:
FIND R6WfT APgi01IED ILRSUAM TO SECTION 161.053 or 161.052, FLORIDA STATOTES
Fg'dafNGS l7F FACT: An application for authorization to conduct the activity irMiWted in the location arw protect description shown
below was tiled with the Department on [he date Shown below.
COPICUfSIDNo DF tA1N: The applicdFOn was con5id¢red by the staff designee of the Secretary of the Department of Emirorvnental
Rotettion and found to be in compliance with reauiremenis of Chapter 16833, Florida Administrolive Code IF.A.C.1. Approval
i2 scecilically limited 10 ecbvitY in the Assail IOCdl100 and Drolett description and ttp approved plans GI anYl. aM the attached
standard rAMitions and aM special cpnditions stated below pursuant to RWe 16B-33.0151311u1, F.A.C.
PROJECFLACJtTION: /7S"-2ne ~ N„ /P-~~U /?•r,s S~ ~6i sJ
(DNR re/ererlce moravn [ 8 st eel ado es 1
PRD.IECT DCSC11~Tga1: ~..r~ c-i~ t'.. .1-r ~._ -. ,.
arsauq~ ruwYt tANDfIIONS: This permit is valid only alter alt appligble federal, state, and bwl celmits are obtained arW does
rot authorize contravemion of local setback rep W remen[s or zorirq or brslduq codes. This cermit dull D< posted on the site as
Rblk NoOCe immediately upon its tlate of issuance, and shall remain poAed along with heal approval until the compleFon of any
activity authorized by this permit Other special rAnditioni pf this permit include:
This D~erm/it is approved on behalf of the Decertment of Envirorvnental Protettion by
(stall de~si~(. n z ~ • /t~~.~ , on Dale .5- ~' Cf 5/
The permit ezpT ei 12 montlpu alter iss[u~ance ar upon such ead¢r dale as r5 hereirufter apecd¢d b tfb stalf denpnee.
00RUTION DATE o 2 / ~~ Approved puns are atboMd: YFS NO 11.
Standard Permit Conddions: YES RD I j,
71vs permit is s mt 1 1 valid without a Decertmem-approved 'Irdomuhon Form to Assess artd Fleduce Impadts to Marine
Turtles.' The Sea Turtle Protection Program ono Local Authorities were notified on Idale M oflicel:
PUBLIC NOTICE The toregoirp constitutes lirul agency action. Arty person subctamially affected br [hs determlrubon has the
nght to repuest an administratwe hearing to be conducted m accordance with the provisrons of Sectbn 120.57, Forida $tatutes
IF.S.1. ShoWd you desire an administer! a heanrq, your reeuest must comply wrM the provisions of RW! 28-5.201, F.A.C., if
reouesiing a formal administrative hearing, or RWe 28-5.501, F.A.C., d reguesti an kdor
Oe received by the OI(ice of the General Counsel at the Department's maili ~ mat heuing' eats for fa:arrttge must
rq addreu as w~~ten above, wiltun twenty-one 1211 oat's
after the date this ratite was posted. Failure ro respond widen 0vz allotted Fine Irame shall be Deemed a waiver of ]II rights Io
in admirydtra[iv< IMaling, In IfM hEnt that a IEgaIIyKOlfICKm pEtitiprl /0f hEafillg Id rqI Ilmlly IEC<iVld, yoU hav! tF1E rlglf(Lp aEEk
judicial review of tNS permit purawnt to Settion 120.68. F.S., and RWes 9.0301b11111dan0 9.110, FbriOa RWes o/ Appenate
Rocedwe. To initia~lnwtfYn Ithi~ Notice of Appeal must be toed wiM the Office of General Counxl and with tfte approprute
District Court of A rty 1301 days after this notice was posted. The Notice filed with the Distrct Court must be
accomcerwed by the filirq lee acecdied m Subxction 35.22131, F.S.
DNR tam 73-121 (Rev. 8/93) IWtate Copy - TalUhassee Difiul I,Y<IIOW Copy - Applicaml (Pbk
Copy - $tafl Desigrteel
APRJ(yyEE IlFOIYIATION: I tweby zanily that I l t I am eitlw the owner of the subject gocerty or rove the owrteri consent
'to secure this permit on the owners Oehdll: 121 I shall obtain any appkrabk Gtenses or
state, co rJcel law prior to commence o} 0te ayt~q~ w, permits whch may be repaired by federal,
I repuested arq 61 a onsiti - f ork: 13) I ackrgvdedp< ttyt the autfgr¢ad work id what
urlp; with i/ll cermit pOnditiOnd.
Signatur< ~ Date S/Z /Sr/ Teleplkxle NO.1~N aY6-~$b `J
Printed Name. Also TNe S Company Name if applicable:~.ui ~.~ tiSa;Cdf7s A/v .v>-
THE PACE Cv"..^AitY
P. O Go: SIbU3
)ackwnvillc 5.ach, Fi. 322 :0
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An :\Ilanlit Reach couple enjnps the 121h Slreel beach a<ceu. Ac-
urrding to Ally ntic 6earh Pnlire Chief and 1'arl.ing'17allic Cummil ter
chairman Ilarid ltnm pwn, he will deli. rr a neommrndaliun In the
adsiwp commit lee that the Clh Slreel project continue as originally
p l:umcd with land~.raping and Leaulili<aliun, but no new par Ring
syares or dune crux+nrr. "I be pmjra as-is has been priced al less
Than SI,OOp, while saunas eldimeJ the project wi(h edd0innal pa: k-
ing wuulA (oH near $'_O,fN10 for 1-••n new spar rs.
,.., ~ .~,,.,... _.. ,, ~.,,.. w,-a,«,~o~. . .- ,
.~'/ ~,_ h
- Wy25, 1931 TheBeaches Leader, The JacASOnri~.ie Beaches A~]
®LD ATLI~ l®T~~C ~E~CI$
Tweltth Sfreet
Beach Access Improvement Project
Sateguardiag Eavrronmental Integrity
Charles Hatchell, Commiuee Chairperson 904-2468569 1
DEAit i41Y0R LYdAN FLETCHSR poll MEMBERS OP THE CITY COMMISSION,
AFTER t10NTifS OF RATHER INTENSE RESEARCH TO HAKE THE 12TH
STREET ACCESS USER FRIENDLY FOR EVERYONE, I REALIZED NOT
EVERYOiE LIKED THE IDEA. SO NOG THERE WILL NOT BE A MUCH
NEEllED wnEELCNAIR ACCESS THAT WpS PERMITTED BY THE STATE AND
WOULD COST LESS THAN A THIRD OF WHAT WE PAID FOR THE ONE ON
11TH STREET. I AM NOT A Y,ACICIAN, BUT I DID DO A~LOT OF IN-
VIEWING OF PEOPLE IN THE CONSTRUCTION BUSINES$,'AND ALL THOSE
TO WHOI1 HAD DONE WORK FOR THE CITY ON PROJECTS SUCH AS THIS
WERE THINKING WE HAD A BOTTOMLESS BANK ACCOUNT. I AM SO MUCH
MORE gNARE OF HUW MY CITY OPPERATES ANO I pM SAD TO SAY THAT
MORE PEOPLE NEED TO BE INVOLVED, WHO HAVE THE TI11E TO RESEARCH
TirE HOST COST AFFECTIVE ITEMS AND CONTRACTORS AROUND. A LOT
OF TIRES WE DON'T KNOW ALL THE WgYS TO DO THE BEST FOR OUR
FAMILY, PRIENDS, OR OURSELVES. BUT ATLANTIC BEACH INCLUDES
ALL THE ABOVE AND SHOULD BE GIVEN OUR BEST EPFORT. MUCH OP
THE 12TH STREET PROJECT WAS ESTIMATED PAR ABOVE WHAT HY RE-
SEARCH REVEALED. EXAt1PLE OF THIS IS THE IMPROVED PARKING
AND THE CONTRACTORS COST THAT I HAVE SUBMITTED. IT IS FAH
BELOW_WHAT THE CITY RESEARCH SHOWED IN THE ATTACHED NEWS RELEASE.
THE SANE GOES FOR THE iHEELCHAIR ACCESS. $5,000.00 AS OPPOSED
TO $25,000 FOR WHAT PNEVIOUS CITY CONTRACTORS SUBHITTEll. I
ONDERSTANU THAT WE ARE CLEANING UP THE OLD WHEELCHAIR ACCESSES
WHICH IS A GOOD START. ASSOCIATION FOR DISABLED AMERICANS SENT
nE THE SPECS FOR WHEELCHAIR RAMPS AND 11TH STREET BULB HEAD IS
OH A STEEPER SLOPE THAN WHAT WOULD ALLOW A GHEELCNAIR OCCUPANT
TO ACCESS THE RglIP ON TiIEIR OWN. THAT ACCESS SHOULD BE 1" DROP
FOR EACH 1' OF LENGTH. THAT ACCESS IS MUCH STEEPER THAN THE
REQUIRNENT. BECAUSE OP THE REASONS THAT SORE OF THE 12TH STREET
RESIDENTS OPPOSED IMPROVED PARKING AND THE WHEELCHAIR ACCESS HERE
I WOULD LIKE TO SUBMIT THE CONCEPT THAT WE HOVE THE 11TH STREET
WHEELCHAIR RAMP TO WHERE BORE PEOPLE WOULD HAVE BETTER ACCESS
TO IT. TOWN CENTER ACCESS. THERE IS ENOUGH ROOM THERE TO HAVE
EMERGENCY VEHICLE ACCESS AND THE RAMP. COST WISE IT WOULD SAVE
HAVING TO UPGRADE 11TH STREET TO CODE ANll TOWN CENTER WOULD BE A
STRAIGHT SHOT TO THE BEACH. THE WELCOME TO ATLANTIC BEACH SIGN
WOULD BE READILY UNDERSTOOD BY "ALL" THAT COME TO THE END OP ATLANTI
BLVD. AS IT NOW APPEARS WITH POST BARRIERS AND SIGNS THAT ARE
UNSIGHTLY TO COME INTO VIEW AT THAT INTERSECTI Ofi." OOR BEACH IS
THE PRIMARY REASON I MOVED dERE 14 YEARS AGO. AND I LOVE BEING
ABLE TO SEE IT AND FEEL HHAT EACH OF YOU RECEIVE PROM IT'S PRESENCE.
WHAT A SHARE IT WOULD BE IF YOU OR I COULD ONLk' SEE IT PROM SEVERAL
HUNDRED FEET AWAY AS A RESULT OF AN UNPORTUNATE ACCIDENT. JUST
TRY POR A MOMENT TO PUT YOURSELF IN A WHEELCHAIR AND LOOK AT WHAT
WE OFFER YOU AS PAR AS AN ACCESS. SINCERELY, CHARLES HATCHELL
Sharing and Preserving the Trcasurc o(Oor Bpch
With lndigcnous Species and Native Plants
3b
Page 3
BID NO. 9192-20 - ANNUAL LANK MAINTENANCE OF CITY FACILITIES - RE-BIU
Included in this lawn maintenance program will be the inspection and
maintenance of the sprinkler systems a[ Cicy Hall, Public Safety, Public
Norka and the Sever Plant. As an example, sprinkler heads will
occasionally need replacing or ad}usting by [he rontractor. The cost of
these replacement sprinkler heads will be reimbursed by the City to the
contractor on a monthly basis after receipt of a proper invoice, and
these costa are not [o be included as a part of this bid.
S[. Augustine and Centipede grass rill na[ be cut lover than three (3)
Snches. Bahia grass rill not be allowed to grow higher than four (4)
Snches.
The successful bidder will be a properly licensed lawn maintenance
contractor who has been in the lawn maintenance basins ss for a[ least
two (2) years, and he will have equipment and personnel necessary to
satisfactorily accomplish the requirements of this contract.
Any changes occuzring during the life of this contract will he negotiable.
TOTAL AMOUNT BID FOR LAHN MAINTENANCE FOR ONE YEAR AT
CITY FACILITIES LISTED:
s ~ 3y yea. o a
'rT rLr/~~~il NC 11w.,dr.d ~-Er~/V TI/d /.s,~~(Dollara)
AB A SEPARATE ITFN, NOT TO BE INCLUDED IN THE ABOVE PRICE, PLEASE
INDIGTE PRICE BID TO RESTORE PIANT BEDS TO SPECI PICATIONS AT ALL
LOCATIONS, AFTER IiF1ICH NORMAL MAINTENANCE HILL BEG N.
Tf/M, k-eo6%r'i c/e..w-,•P.~~...,.dr O.v CwSiI,~
S_, 000.00
~~ /d d (Dollars)
Pape 2
BID N0. 9192-20 - ANNOAL LANK MAINTENANCE OF CITY FACILITIES - RE-8IU
Price Per
Non[h
Atlantic Beach
Lift Station A - She zry d 6th Street (in Howell Park))
B - 425 11th Street )
C - 65 Donner Roao )
D - 1799 Selva Marina Drive )
E - 799 Mayport Road )
F - 858 Cavalla Road )
Selva Norte - 404 20th S
treat ) Bi-Weekly
H - 113 Steuart Street ) Year Round 3 .gyp
I - 990 Park Street )
- 2301 Mayport Road )
K - 1397 Camellia Street )
L - 302 Camellia Street )
Selva Nor [e Ditch Bank - 404 20th Street - Bi-Weekly Year Round ~a,SD
(Contact Tim Towsend for on-site inspections of the above lift stations
- 247-5842)
Butcaneer
Wastewater Treatment Plant
739 Wonde[vood Road
(Contat[ Barry McNally a[
this location for on-site
Snapec[Son - 247-5838)
Buccaneer
Water 41ant /3 d Office Building
902 Assisi Lane
(Contact Barry McNally at
[his location for on-site
lnapec [ion - 247-SA38)
Bu<taneer
Courtyards Lift Station
2595 McYpor[ Road BS-Weekly Year Round
(Comtaet Harry McNally a[
this location for on-site
inspection - 247-5838)
10/15/92 - 11/30/92
3/1/93 - 10/.14/93 - Weekly ,pp
12/1/92 - 2/28/93 - Bi-Weekly pp
10/15/92 - 11/30/92
3/1/93 - IO/14; 93 - Weekly ~ep
12/I/92 - 2/28/93 - BI-Weekly ~ O.e p
Buccaneer
Shangrl-La Lift Station
2691 State Road AlA (Oak Harbor) B1-Weekly Year Round
(Contact Harry McNally at
Chia location for on-site
inspection - 247-5838)
31•~
76 S --
Page 1
BID N0. 9192-20 - ANNUAL LAWN MAINTENANCE OF CITY FACILITIES - RE-BID
SCOPE OF WORK: Mov, veadea t, [rim shrubs and trees under 8-feet tall,
weed and edge plant beds, edge and blovdoen parking
areas and walkways a[ the following locations and with
[he following frequency: '
Price Per
Month
Atlantic Beach
City Hall - 800 Seminole Road 10/15/92 - 11/30/92
(Contact Joan LaVake at this 3/1/93 - 10/14/93 - Weekly ~ ~L O .u~'
location for on-site
inspection - 247-5818) 12/1/92 - Z/28/93 - ei-Weekly 1 2,0 ~r" \
Atlantic Beach
Public Works - 1200 Sandyiyer Lane 10/15/82 - 11/30/92 /
(Contact Theresa Blanchard at 3/1/93 - 10/14/93 - Weekly /3/~'tl ()//
this location for on-site
inspection - 247-5834) 12/1/92 - 2/28/93 - Bi-Weekly L0~00
Atlantic Beach
Public Safely - 850 Seminole Raad 10/15/92 - 11/30/92
(COntact Pire Lt. J. Smith at 3/1/93 - 10/14/93 - Weekly ~73•~C
this location for on-site
inspection - 249-3173) 12/1/92 - 2/28/93 - Bf-Weekly .tlC
Atlantic Beach
Wastewater Treatment Plant
1100 Sandviper Lane
(Contact Tim Towsend at
this location for oo-site
inspection - 247-5842)
Atlantic Beach
Water Plant /1
~ 485 11th Street
(Contact Tim Towsend at
[61s location for on-site
inspection - 247-5842)
At laniic Beach
Water Plant /2
2300 Mavoort Road
(COOtact Tim Towsend a[
this location for w-site
inspectioo - 247-5842)
10/15/92 - 11/30/92
3/1/93 - 10/14/93 - Weekly j .C/
12/1/92 - 2/28/93 - Bi-Weekly ~O. O()
10/15/92 - 11/30/92
3/1/93 - 10/14/93 - Meekly _~f5 DO
12/1/92 - 2/28/93 - B1-Weekly ./0
10/15/92 - 11/30/92
3/1/93 - 10/14/93 - Meekly 1 •a~
12/1/92 - 2/28/93 - Bi-Weekly 9~-/2
~ _~~
~ oC
-e. ... _. .,.
CITY OP ATId1RIC 6EAffa
CITY 00!lfISSION NEETIPG
STdPP REPORT
AGENDA IT@1: Landscape Naintenance at City Nall and Public
Safety Building
SUBlQSTPD BY: Kim D. Leinbach, CSty Manager ~ .~
~iJ~
HATE: June 7, 1994
BACRGBOD®: Please recall several months ago the previous City
Commission far the sake of economy, decided to delete a number of what
had been essential items within the City's fiscal budget. Specifically,
lawn maintenance vas deleted from our authorized purchases and thereby
necessitated the performance of these duties by our Parks Department.
The problem we have had doing our own landscaping involves the magnitude
of the work in the parks alone as well as the lack of adequate equipment
co do neat and proper lawn maintenance for buildings of this type.
Accordingly, [he present City Co®Sesfon has indicated interest in
reauthorizing monies to contract with an outside firm for lawn
maintenance. After reviewing our contract which vas bid several months
ago, ve can have both City Nall and the Public Safety building properly
mafntenanced at a cost of 5433 per month with the remaining months of
this fiscal year it would approximate 51,300. Ne do have monies
available in the General Government Other Current Charges account and ff
the Commission decides [o reinstitute this program. we can do so
immediately.
RECOMME~TIOH: Authorize staff to reinstitute [he contract for lawn
maintenance at [he City Hall and Public Safety Building at a cost not to
exceed 51,300 for the balance of this fiscal year.
AIYA(:8®R'S: Bid No. 9192-20 - Annual Lavn Maintenance of CS[y
Facilities
REVIEffEO BY CITY lIARAGER:
AGEBDA IT@i N0. ~~
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- CITI OF ATLARITC gFa;CB
CZTI GTFffiSSI09 MEHTING
STApp BBPORI'
AGEIO)A ITF71: RECONMENDATION FOR CONCESSION STAND AT JACK RUSSELL PARR
8Y ADVISORY RECREATION BOARD
SUBMITTED BI: ROSE H. BLANCBARD (TO BE PRESENT® BY GARY SANTORA)
Dom' MAY 16, 1994
~~~'~~YER HANY SESSIONS TO PREPARE THE ATTACHa"D, TBP ADVISORY RECREATION
TG PRESENT M THE CITY COMMISSION, THE PINAL PLANS AND SPECIFICATION:
POR A RENOVATION OP THE PRESENT BUILDING. MR. SANTORA, A BUILDER HIMSELP, PILL
ANSYER ALL QUESTIONS AND DETAIL THE ATTACHED OKAYING:
SiOBe Accept the attached pleas, begin coasttuctioa by July 1, 1994
and use the budgeted Fuade oa head, ,
ASS Lie[ of epecificatioas,and alaple drawing.
RBVIFAPD 8I CITI MABAGBR:
. dC~A ISP2[ B0.
Page
May 23,
There being no further business the May
ad iourned the meeting at 9:35 p. m.
Mayor Lyman Fletcher
Mayor/Presiding Officer
A T T E S T:
Maureen King
City Clerk
11
1 9YAME OF
COMMIES.
M
S IV
Y V
N
PAGE IO
MAY 23, 1991
Commissioner Waters referred to the city's poli
relative to tree conservation and question
whether sta tf followed up on action talon by t
7 rea Eoard, to which George Worley, City planner
explain-d that h= conducted a visual inspects
relative to any action taken by the Tree Boar
hE adued 9f guidelines were not adhered to sta
would hold up on permits until the correct acts
was taken.
Comm~i ssioner Waters referred to graffiti locat~
rin an owner's property at the 19th Street acce~,
and questioned if the graffiti could b? paints
over. Chief Thompson indicated he had spoken wi'
the owner of the property who had given the cis
permission to remove the graf itti and present'
staff was trying to determine the best solution 1
remove it from the coquina surface. Commissions
waters felt since this was a public easement tl
city should assume responsibility to remove ti
7ratfiti.
Mayor Fletcher referred to the proposed sprinkle
ordinance that had been discussed some time agc
Kim Leinbach indicated he had a draft ordinanc
but was waiting until a new fire chief was hired
Mayor Fletcher felt the matter should be pursued.
Mayor Fletcher questioned whether information ha
been obtaining concerning a patent on roll-o
roll-off containers, to which Alan Jense
explained he had not received drawings but that h
would follow up on the matter.
Mayor Fletcher noted that the Donner Communit
Gevelooment Corporation and the parks an~
kecreation Board met the same night and he aske~
Maureen King to pursue the matter and to change
meetings so that they would be held on differs n'
nights.
Mayer Fletcher noted that the city's recycli nl
percentage had recently dropped and he asked Kin
Leinbach to provide a report indicating why the
city had a lower percentage rate of recyclinc
participation than in the past.
i NAME OF
COMMAS.
M
5 V
Y V
N
III
Cy
1
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0
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0
s
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r
I
Y
L
Page
MaY 23, 1
9}p4ff OF
COMMAS.
M
S Y
Y y
N
8 City Manager ReDOrt nd/or Corr SDOndence
Kim Leinbach, City Manager, asked Bob Kosoy t
report concerning the status of Park Stree
drainage improvements. Mr. Kosoy reporte
equipment had teen ordered and pipe had alread
been delivered. A pre-construction conference wa
held May 8, 1994.
Kim Leinbach indicated he would be giving a repor
concerning a City Manager Association seminar h
recently attended.
Maureen King, Ciiy Clerk, reported th ~
Gcc upational License Committee was a ver
productive committee and had almost completed th
revision of the ordinance which she hoped would b
available for first reading at the next commis5io
meeting.
Commissioner Weiss referred to the propose
beautification of the 12th Street access and h
felt it would be beneficial to beautify the area
thus making it more user friendly.
Commissioner Shaughnessy referred to the ground
of the city hall and she felt employees of Park
and kecreation nad a difficult time caring for th
grounds during the summer months when the gras
grew rapidly. She suggested hiring a privet
contractor to spray and cut the grass during th
summer months, only. After discussion, it wa
decided that Kim Leinbach and Commissione
Shaughnessy would meet and provide a solution t
the problem at the next commission meeting.
Commissioner Rosenbloom commended Mayor Fletche
for his work in coordinating "Dancing in th
Street." Me referred to the propose
beautification of the 12th Street access and h
indicated his disappointment that the matter ha
taken a controversial turn, since it woul
beautify the area.
Commissioner Waters referred to the revised plan
for the prcposed Jack Russell Park building and h
questioned the installation of "pull-down stairs'
leading to the announcing room, as he felt th
stairs might be a danger and a liability. Ros
Blanchard, Parks and kecreation Director
explained only those who would be doing announcin
of games would be using the stairs. ~.
Page
MaY 23, 1 94 V V
NAME OF
COMMAS. M S Y N
doss, 1 t.y e ree lac 25 Ct les cou t OU
i~~i ntly snd thus realize a greater savings.
Undrr discussion it was explained if the Cit
decided to contract out their sanitation needs, a
part of the contract employees of the Public Work
Geoartment would be hired by the privat
contractor if they were not able to be absorbe
into the city's system.
Mayor Fletcher appointed Commissioner Weiss
Commissioner Rosenbloom, and Bob Kosoy to serve o
a committee to study the matter and report back t
the commission with their recommendation.
b. Discussion and related action relative to
recommendations regarding changing the traffic
patterns on East Coast Drive and Ocean
Boulevard
Mayor Fletcher suggested deferring action so tha
a workshop could be held on June 29, 1994, ):15 p
m., at which time the Parking and Traffi
Committee will present a report and the publi
will have an opportunity to Speak to the matter.
Gavid Thompson, Police Chief, indicated he woul
be getting more information from a traffic stud
and the whole traffic situation would be examined
,
from north to south, and east to west. H
indicated the goal was to move cars through th
community safely.
c. Approval to execute mutual aid agreement
with the State of Florida for catastrophic
disaster response and recovery
Kim Leinbach, City Manager, explained if the cit
was ever in need of assistance from other citie
who subscribe to the mutual aid agreement it woul
receive assistance, and also give assistance.
Move: Approve execution of th ROSENBL00l7 X x
mutual aid agreement witA the Stat SAAUGANES R
of Florida WATERS R
WEISS x x
It was decided a resolution approving th FLETCHEA R
ag r~~e ment would be acted on at the meeting of Jun
13, 1994.
The question was called and the giotion Carrie
unanimously.
Page
May 23 1
ordinance regulated people who solicited~~fc
c ha r•itable purposes, but people who solicited fc
profit were not regulated. She explained th
proposed ordinance would provide proper language
Maureen King, City Clerk, indicated the propose
language would provide the city with language tha
could be mailed to interested parties who wishe
to be advised of the city's regulations fo
solici#ation.
NAME OF
COMMRS.
~ ~ v ~ y
MISIYIN
A discussion ensued and it was felt more stud
needed to be given to the language. Whereas i
was felt by som_ commissioners that solicitatio
should be allowed in residential districts, it wa
felt by other commissioners that solicitatio
should not be allowed in residential districts.
Commissioner Shaughnessy indicated the laws o
Interstate Commerce prohibited the curtailment o
solication. Alan .Jensen, City Attorney, indicat e~
other municipalities prohibited solicitation. I'
was felt the language should be reviewed and thi
commission should have the opportunity to indicat;
the language it desired.
Mayor Fletcher appointed Commi55ioner Shaughness
and Commissioner Waters to serve on a committee t
study the matter.
Motion: Approve passage
Ordinance No. 95-94-60 and
public hearing for June 13, 1994
WATERS
GtEI55
FLETCHER
x~x
X
The question was called and the voted resulted
4-1 with Commi55ioner Waters voting nay.
motion carried.
1. New B ~~
a. Discussion and related action relative to
Sanitation Report
Jim Jarboe, Deputy City Manager, explaine
Atlantic Eeach was one of the few which provide
garbage pickup. Me explained Neptune Beach an
Jacksonville Beach contracted out their gerbag
pickup at a lower cost. He reviewed potentia
savings and he explained the City would also hav
a one-time gain from the sale of its equipment
He indicated the cost to take garbage to th~
landfill on the west side of Jacksonville was ver
high and also caused accelerated wear and tear of
the city's trucks. He indicated there was ;
PAGE 6
HAY 23, 199
commissioner Weiss indicated the project was ove
budget and he inquired were funds derived from
to which Don ford, Building Inspector, indicate
funds were available under "Contractual Services
and that CDBG funds were used for any additions
amount. Mayor Fletcher indicated in the futur
the source the of funds should be indicated when
bid was over budget.
Items a, b, and c of the Consent Agenda war
unanimously approved by the Commission.
~. Action on Resolutions:
a. Resolution No. 94-19 - A RESOLUTION OF THE
CITY OF ATLANTIC BEACH ENCOURAGING CONGRESS TO
SAVE THE SARATOGA BV PRESERVING IT AS A
HISTORICAL MONUMENT AND MUSEUM IN JACKSONVILLE
Mayor Fletcher presented in full, in writing
kesolution No. 94-19.
Motion: Approve passage of
Resolution 94-29
Under discussion, it was felt that the State o
Florida and Members of the Duval Delegation shoul~
be added to the resolution and should receive
copy of same.
Substitution Motion: Approv~
passage of Resolution 94-29, e
amended. Amendment: add State o'
Florida end Members of the Duva
Delegation
The question was called and the motion carri e~
unanimously.
6. Action on Ordinances:
a. Ordinance No. 95-94-60 - First Reading
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OI
ATLANTIC BEACH, FLORIDA, AMENDING THE TITLE OI
CHAPTER 18, CHARITABLE SOLICITATIONS, TO PROVIDI
FOR THE REGULATION OF ALL TYPES OF SOLICITATION!
WITHIN THE CITYI AMENDING SECTION 18-1
DEFINITIONS, TO AMEND THE DEFINITION OI
SOLICITATION, AND PROVIDING AN EFFECTIVE DATE.
NAME OF
COMMRS.
M
S V
Y V
N
ROSENBLOOH
SNAUGNNESS
WATERS
WEISS X
FLETCHER
ROSENBLOOHI X
SNAUGRNESS X
WATERS X X
WEISS X X
FLETCNER X
Nayor• Fletcher presented in full, in writing,
Ordinance No. 95-94-60.
Page
May 23,
wished to begin construction in May, 1994, On Ma
12, 1994 the Water and Sewer Committee met wit
Mr. Gandy and the Committee recommended startin
the assessment process and if this minimum thre
month process to insure construction of lines wa
not acceptable to Mr. Grandy, he could obtai
quotes from contractors for a temporary 2" lim
with a grinder pump. The latter solution woul~
have to be approved by Bio-Environmental Services.
Mayor Fletcher requested that the Water and Sewel
Committee give a recommendation at the meeting o1
June f3, 1994 relative to beginning the Beacf
Avenue Water and Sewer Improvement Plan, includi nc
how to fund the project.
Jim Jarboe, Deputy City Manager, indicated stat
had discussed with Barnett Bank the possibility c
funding water and sewer projects. He felt th
time had come when septic tanks were going to fai
and work would need to begin. He indicate
nineteen percent of the project had been complete
because of partial projects that had to b
addressed. Ne suggested that Mr, Grandy install
temporary system for which he would be financial)
responsible, and that he would be obliged t
connect to the new sewer system when it wa
available.
Mr, Kosoy Suggested Gee & Jensen attend_ the ne>,
water and Sewer Committee meeting.
A discussion ensued relative to whether or not i
should be mandatory for home owners to connect t
city sewer once it was available. While on th
one hand it was felt state law should be adhere
to, on the other hand it was felt since citizen
paid for sewer lines in front of their homes, the
should be able to hook up to sewer when thei
septic tanks failed. Alan Jensen, City Attorney
indicated under Home Rule the Commission ha~
authority to make certain exceptions to state law.
Kim Leinbach, City Manager, and Jim Jarboe, Deput~
City Manager, were asked to provide the commissi of
with a recommendation concerning whether or nog
citizens should be required to comply with state
law and hook up to sewer lines when available.
c. award contract for demolition of two houses at
97 Donner Road and 1880 Francis Avenue under
Bid No. 9394-f0 to Omni Construction in the
total amount of :4,700.00
CGMMRS. I M I S I Y I N
Page
May 23. 1 94 V V
NAME OF
COMMRS. M S y I N
with 'the Commission having the fina
decision.
It was explained presently the building had a fla~
roof and although the shingled roof, with a pitch
would be ae stically pleasing, it was felt it woul~
look just as attractive without the sitchedd roo
and that structurally the shingled, p
was not necessary.
It was felt that since Gerard Vermey provided th
original plans that it would be prudent to hav
Mr. Vermey provide the revised plan.
The question was called and the motion Carrie
unanimously.
Nayor Fletcher requested that the Recreatic
advisory Board meet with citizens in the Donne
area as quickly as possible to begin planning fc
a permanent building to replace the moduli
building in Donner park, and report back to tf
Commission.
4 Consent Agenda:
a. Acknowledge receipt of Water and Sewer
Committee Report !12
b. Acknowledge receipt of Code Enforcement
Activity Report
c. Award contract for demolition of two houses
at 91 Donner Road and 1860 Francis Avenue
under Bid No. 9394-10 to Omni Construction in
the total amount of {4,]00.00.
Commissioner Weiss requested that Item c a
withdrawn from the Consent Agenda,
Commissioner Waters requested that Item a
withdrawn from the Consent Agenda.
a. Acknowledge receipt of Mater and Sewer
Committee Report !12
Commissioner Waters referred to Patrick Grandy
370 Garden Lane, and inquired whether mr. Grand
would be able to build a home at lot 10, Block 4
Gcean Grove, Unit I. It was explained at th
present time sewer was not available, and it wa
Mr. Grandy's desire to construct a home
Approximately 400 LF of Sewer line needed to b
installed in accordance with the'. Beach Avenu
Water and Sewer Improvement Dlan and Nr. Grand
Gage 3
May 23 19 4 V V
NAME OF
COMMAS. M S y N
which would not affect da to-day nV"tlnuu
Y' Y SNP.UGHNE
operations or projects already WATERS
budgeted for fiscal year 1994, fro WEI SS
June 1, 1994 until September 30, FLETCNER
1994. Request the City Manager t
to report back to the Commission
with suggestions relative t
curtailing spending
He explained under the freeze any cit
expenditures between June t, 1994 and Septembe
30, 1994, except those for day-to-day operation
must be approved by the commission. Commissions
Rosenbloom expressed concern that beautificatio
of beach accesses would be affected by the freeze
and Comrni ssioner Weiss expressed concern that th
Tresca property appraisal would be affected, bu
it was explained the spending freeze would no
prevent the fulfillment of commitments th
commission felt were important to the community.
The question was called and the motion carri e.
unanimously.
3. unfinished eosin .
a. Presentation of the recommendations of the
Recreation Advisory Board relative to the
Concession Building in Jack Russell Park
Donald Fagan, Chairman, Recreation Advisory Board
introduced Gary Santora, Contractor, who gave
report. Mr. Santora provided the commission wit
basic specifications (attached hereto and made
part hereof) on a concession building similar t
the first concession building designed by Gerar
Vermey, Architect. He indicated it was felt
storage area was needed for equipment, a shingl e~
root was not necessary and its elimination coup
save money, and it was Suggested that the origins
design be amended to move bathrooms to the back o'
the building. He suggested going out to bid wi tl
the revised plan and to include alternate bid:
(which would include an alternate bid for ;
shingled roof), with the Commission having th,
final de r_ision.
Motion: Accept recommendation fr SHAUCNNESS
the Recreation Advisory Board t wATERS
proceed with plans (attached heret WEisS
and made a part herewith), and t FLETCHER X
begin construction by July 1, 1994
page
May 23, 1'
explained the Post Office was investigating the
matter. Ms. Meuse indicated many people pre-pair
their water bills if they planned to be o
vacation.
Orpha Jackson, 15 Simmons Road, reported Ne
Friendship baptist Church, 28 Dudley Steet, woul
be feeding the hungry on June 11, 1994 from 11:0
a. m. until 4:00 p. m. Mayor Fletcher commende
the Church members for this effort, and he thanke
Ms. Jackson for providinS the information.
~ Recognition of Visitors:
a. Presentation of Audit Report for Fiscal Yeer
1992/93 by Purvis Gray & Company
Joe welsh, Purvis Gray & Company, introduced Gerr
Hanley, one of the owners of Purvis Gray
Company. Mr. welsh presented the Independe:
Auditors' keport for FY ending September 31
1993. He indicated all city records were ma<
available to the auditor and the city was in 90,
condition financially. He indicated total asses
in the amount of 537,574,460 had increased from .I
1992 and total liabilities in the amount ~
;9,653,154 had decreased from FV 1992. I
explained there were some problems with the city
bookkeeping but that ninety percent of t
concerns had been addressed to the satisfaction
4urvis Gray, and he praised Ann Meuse, Finan
Director, for her contribution to solving t
problems.
Ann Meuse, finance Director, reviewed the measur
she had taken to address the weaknesses point
out by the auditor which were contained in h
letter dated May 16, 1994 and included in t
audit report.
Mayor Fletcher felt in view of the comments ma
by Purvis Gray that it was time to take stc
financially and re-evaluate priority spending.
proposed the +mplementation of a spending free
which would not affect essential city service
such as police and fire protection and garbs
collection. He indicated the freeze also wog
not affect day-to-day operations or projer
already budgeted for fiscal year 1994. He fe
the commission should examine its yolicies on 1
the city's money would be spent on capil
expenditures.
9NAME OF
COMMfiS.
M
S V
Y V
N
,
I
1
1
e
h
d
e
M
e
s
9
1
1
0 I
a
MINUTES OF THE REGULAR NBETING OF ATLANTIC BEACk
CITY COMMISSION HELD IN CZTY HALL, 800 SEMINOLI
ROAD, AT 7:15 p. m. ON MONDAY, MAY 23, 1994
PRESENT: Lyman T. Fletcher, Mayor
Steven M. Rosenbloom
Suzanne Shaughnessy
J. Dezmond waters, III, and
Robert G. weiss,Jr.,COmmissioners
AND: Kim D. Leinbach, City Manager
Alan C. Jensen, City Attorney
11" yiaq .x ,.i .,..r
The meeting was called to order by Mayor
Pletcher. The invocation offered by Commissions:
Shaughnessy was followed by the pledge to the flag
1. Aonrov-1 of the ^inutes of the regular
meeting of Mav 9 1994
Motion: Approve ^inutes of thi
regular meeting of May 9,1994
No discussion before the vote. The motion Carrie.
unanimously.
Aooroval of the ^inutes of the enaCial_
meeting of Mav 9 1994
Motion: Approve ^inutes of th~
special meeting of May 9,1999
No discussion before the vote. The motion Carrie
unanimously.
~ Recognition of Visitors•
Ruth Gregg, 905 Sailfish Drive, suggested that th
utility ordinance be changed to allow a 20 da
grace period for payment of water bills instead o
a 15 day grace period. She indicated som
citizens hao received water bills via the mai
service in an untimely manner, and thnt when on
traveled there was a probability that water bill
would be paid late, which would thus incur a lat
charge or even result in the cut-off of water.
Ann Meuse, Finance Director, explained staff ha
met with the United States Post Office in a
effort to resolve problems with mail bean
delivered late. She explained staff pre-sorts
mail prior [o mailing, and every effort was mad
to expedite the mail in a timely ~~ manner. St7
ME OF
COMMAS.
M
O
T
I
O
N
S
E
C
O
N
D V
O
r
E
D
Y
E
S V
O
r
E
D
N
O
ROSENBLOOM X
SNAUGHNESSY X
WATERS X X
WEISS X X
FLETCHER X
ROSENHLOOH X
SHAUGNNESSY X X
WATERS X X
WEISS X
FLETCHER X
Page Two
Agenda
June 13, 1994
b. Public hearing and final reading of Ordinance No. 95-94-60 to
amend Chapter 18 to provide regulatlons for solicitors who
work for profit (Comm. Shaughnessy)
New Business:
a. Action by the City Commission to discontinue efforts to seek
Department of Environmental Protection loan for water and
sewer projects
b. Action on request of Atlantic Beach Experimental Theater
(ABET) relative to the use of the Adele Grage Community Center
c. Authorize staff to proi:eed with Phase 1 of the expansion to
the Public Safety Building as recommended by Chief Thompson
d. Discussion and related action relative to amendment of the
city's sign ordinance
9. City Ravager Reports and/or Correspondence:
10. Reports and/or requests from City Coarissioners, City Attorney and
City Clerk:
Adjournment
ATLANTIC BEACH CITY COMMISSION
June 13, 1994
AGENDA
Call to Order
Invocation and pledge to the flag
1. Approval of the minutes of the regular meeting of May 23, 1994
2. Recognition of Visitors
a. DeWayne Igou of Waste Management Company with a report
relative to recycling
b. Presentation of Proclamation declaring Safe Boating Week
3. Unfinished Business:
a. Discussion and related action relative to maintenance of City
Hall grounds
b. Charles Hatchell requesting approval of proposed
beautification project at 12th Street beach access
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE
BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM
LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. SF
DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA
AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF
RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON
THESE ITEMS.
4. Consent Agenda:
a. Acknowledge receipt of Parks S Recreation facilities usage
report for May
b. Acknowledge receipt of Building Activity report for May
c. Acknowledge receipt of Code Enforcement report for May
5. Action on Resolutions:
a. Adoption of Resolution No. 94-20 authorizing the execution of
mutual aid agreement with the State of Florida for disaster
response and recovery
b. Approval of settlement agreement and adoption of Resolution
No. 94-21 authorizing budget adjustment to transfer funds to
pay settlement of Ortega Industrial Contractors claim against
the city
6. Committee Reports:
a. Water and Sewer Committee Report k13 with recommendations
relative to construction of water and sewer lines on Beach
Avenue (Robert Kosoy)
7. Action on Ordinances:
a. Report of Occupational License Review Committee and
introduction and first reading of Ordinance No. 45-94-11
adding definitions and amending the schedule of license
classifications and fees (Maureen King)
ti
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~~
~~
7Uftl Cz 'ua ~:~ycrt 7Nr: rw-ra2EP EEa_~`-.
~ir
Statement by Barry Schnebel
before Atlantic Baaeh City Commission
June 27, 1994
P.1
Mr. Mayor and Commission Members. Today Ameriforce, n member
of the Beaches Department of the Chamber of Commerce, Baked
if the Chamber was involved in this license fee issue. We
are not. However, when an issue impacts a member, we should
become infc -mad and; or involved. r~
we ask for you careful conaideratior. of this proposal ~~„1,.:c,+ ~.•~-D
increase certain buaineae license fees. In the case of
Amer force, is it in the best irtereet of both the public and
rrivate sect v~f•s. o .i..~„rcase T.ti[1/t l-. tr~,j }=,~f~
The Beaches Department of the Chamber of Commerce would like
to become involved in this matter. If possible, we ask to be
a p_rt cf the decision-making process.
O
~ ~.'~ ~
~~
9 ~ v ~~
~~ ` ~
~ 1 ~,,~~
CORRECTION
THE PREVIOUS
TS HAVE BEEN
RENIICROFILMED
The !n/ormatlon and
Image Managers
ATLANTIC REACH CITY COMMISSION
June 13, 1994
AGENDA
Call to Order
Invocation and pledge to the flag
1. Approval of the minutes of the regular meeting of May 23, 1994
2. Recognition of Visitors
a. DeWayne igou of Waste Management Company with a report
relative to recycling
b. Presentation of Proclamation declaring Safe Boating Week
3. Unfinished Business:
a. Discussion and related action relative to maintenance of City
Hall grounds
b. Charles Hatchell requesting approval of proposed
beautification project at 12th Street beach access
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE
BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM
LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF
DISCUSSION IS 6ESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA
AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF
RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON
THESE ITEMS_
9. Consent Agenda:
a. Acknowledge receipt of Parks fi Recreation facilities usage
report for May
b. Acknowledge receipt of Building Activity report for May
c. Acknowledge receipt of Code Enforcement report for May
5. Action on Resolutions:
a. Adoption of Resolution No. 94-20 authorizing the execution of
mutual aid agreement with the State of Florida for disaster
response and recovery
b. Approval of settlement agreement and adoption of Resolution
No. 94-21 authorizing budget adjustment to transfer funds to
pay settlement of Ortega Industrial Contractors claim against
the city
6. Committee Reports:
a. Mater and Sewer Committee Report p13 with recommendations
relative to construction of water and sewer lines on Reach
Avenue (Robert Kosoy)
7. Action on Ordinances:
a. Report of Occupational License Review Committee and
Sntroduction and first reading of Ordinance No. 45-94-1i
adding definitions and amending the schedule of license
classifications and fees (Maureen King)
tU~ c" '41 ~_~~' 'r':: CFIitI~P EE~r_'-iE5
P.1
c. `_ ~~,.'.7
~ ~ _
V~r
~,
State®ent by Bazzy Schnabel
boforo Atlantic Basch City L•oa®ission
June 27, 1994
Mr. Mayor and Commissior. Members. Today Ameriforce, a member
of the Beaches Department of the Chamber of Commerce, asked
if the Chamber was involved in this license foe issue. We
are not. However, when ar. issue impacts a member, w ah9ulyd
become lnfc Wined and/or involved.
we ask for you careful consideration of this proposal ti~.J.+:~a ~°";D
increase certain business license fees. In the case of
Amerifozce, is it in the best interest of both the public and
rrivate secto~Es o y,.a:.,rt~se'. ?.1si2 l.: c~r'~s~ '~=of:
'the Beaches Department of the Chamber of Commerce would like
to become involved in this metier. If possible, we ask to be
a psrt of the decision-making process.
?hc-'•. you. ~ /
///~/.,
i
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_ REGULAR COMMISSION AGENDA _
JUNE, 1994
.: .. _..