04-01-89Page 2 - Regular Council :feeling Agenda - April 3rd, 1989
5. RESOLUTI0::5:
(a) A Resolution Levying and Imposing Special Assessment for the
Demolition or Removal of Building or Structures from Described
Property, According [o the Particular Case Involved, Pursuant
to the Provisions of Section 19-2 of Che Code of Ordinances.
(S. 50 feet of N. L20 fee[ of E. 50 feet, Block 29, Pablo
Beach South; Emre[t Grooees, e[ al; 817 Lincoln Court;
$4,376.90).
(b) A Resolution Levying and Imposing Special Assessment for [he
Demolition or Removal of Building or Structures fzom Described
Property, According to the Particular Case Involved, Pursuant
[o [he Provisions of Section 19-2 of [lie Code of Ordinances.
(Lot 3, Block 35, Pablo Beach South; Fredarick Roland, Jr.;
418 South Third Avenue; $3,187.80).
(c) A Resolution Urging [he Ezpedit ing of the Construction of [he
(d) A Resolution Authorizing [he Filing of an Application for
Assistance Through the State Division of Historical Resources,
Bureau of Historic Preservation for a Feasibility Study of [he
Conversion of Che Casa :la:ina Building into a Yerf orming and
Visual Ar[s Center; Designating the Mayor and [he City Manager
as Authorized Officials to Execute [he Cran[ Application.
6. ORDINANCES:
(a) ORDINANCE N0. 7410 -Second Reading- An Ordinance Creating Neu
Section 32-8.01 of Article L, "In General" of Chapter 32
"O[il it ies" of the Code of Ordinances of the Ci[y of Jackson-
ville Beach, Florida.
7. MISCELLANEOUS
8. COURTESY OF FLOOR TO VISITORS
Respectfully submitted,
t
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CITY MANAGER
LG:ms
Prepared 3/3!/89
If a person decides to appeal any decision made by the City Council
with respect to any matter considered a[ this meeting; he may need a
record of [he proceedings and, for such purpose, he may need [o ensure
that a verbatim record of the proceedings is made, which record
includes the testimony and evidence upon vh SCh the appeal is made.
The pub!.ic is encouraged [o speak on issues on this Agenda that concern
them. Anyone who wishes to speak should submit [he request [o Che Ci[y
Clerk prior ro [he beglnning of [he meeting. These forms ere available
a[ the entrance of the City Council Chambers for your convenience.
CITY OF JACKSONVILLE BEACN
FLORIDA
M&40RANDL'M T0:
The Honorable Hayor
and Members of [he City Council
City of Jacksonville Heach, Florida
Councilmembers:
The following Agenda of Business has been prepared for consideration
and action at the Regular Meeting of [he City Council on Monday, April
3rd, 1989 at 8:00 p.m. in the Council Chamber of [he Commun icy Cencer,
Jacksonville Beach, Florida.
1. Salute [o Flag and Invocation
2. Roll Call
3. Approval of Hinu[es, Regular Meeting, March 20th, 1989
4. Communications
MAYOR:
(a) Awards Presentations
CITY COUNCIL:
(a) Request from Councilman Cooper to attend Seminar-NOrkshop on '
May 18, 1989 and Florida League of Cities Legislative Action
Day in Tallahassee, Nay 3. 1989.
(b) Request for Acceptance - Rip[Sde Tide Subdivision - Dedication
of Improvements.
(c) Discussion Pertaining [o Legal Fees - PERC Case.
CITY CLERK'
(a) Community Affairs Committee Report.
(b) Insurance Committee Meeting Report.
CITY NANACER:
(a) Request for Finance Committee Meeting to Review Mid-Year
Budge[ Nodif Scat ions. '
(b) Requesc for Aoproval; Change Order for Coastal Boulevard Re-
i
construction, S 6 G Project No. 7203-141-01.
(c) Request for Engineer ing Fee Increases; Southend Redevelopment; (
S b G Project Me. 7203-141-02; Jacksonville Drive. 1
(d) Recommendation on Awarding Bids:
(I) Bid No. 8889-33 - Gasoline b Diesel-12 Mos. Aequiremen[s. ,
J
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Beaches Arts Foundation
April 3, 1989
At the general meeting of the Beaches Arts Poundation
on March 21, Mayor Robert O'Neill of Jacksonville Beach showed
the plans of the Casa Marina building on 6th Ave. North and
the oceanfront. He informed the group tt;at a grant could be
applied for to cover the costs of a study of the feasibility
of converting the Casa Marina into a center for the performing
arts as well as the visual arts with room for commercial
ventures such as a restaurant.
The Foundation has asked the city of Jacksonville Beach
to pursue this grant request while our committees continue to
study this and other possibilities.
To this end the mayor requests that arts and civic organi-
zations pass resolutions in support of this plan and forward these
resolutions to his office. Attached is a sample resolution
that we believe covers the main points.
We appreciate your giving this matter your earliest atten-
tion and forwarding your resolution to Mayor O'Neill at the 0£f ice
of the Mayor, Jacksonville Beach, Florida 32250 not later than
April 10, 1989.
Sincerely,
Percy P. Shadwell, Jr.
President
~t(,~C ~~~~' are /~/~o . O7~1- SoSS
P.O. BOox 51015 ^ Jacksonville Beacn. Florida 32240-1015
i-^
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A RESOLUTION URGING A FEASIBILII'1' STUUt" OF THE
CONVERSION OF THE CASA LIAR LiJA BUILDING INTO A
PERFORhtI NG AND VISUAL. ARTS CENTER
NHEREAS, TBE Beaches comnnani[y is a large, rapidly growing area
of many thousands of permanent residents in the cities of
Bayport, Atlantic Beach, tieptur.e ISeach, Jacksonville Beach,
l;a ypo r[ Naval Station, the San Yablo area and northeastern S[.
Johns County in addition to the annual influx of tourists: and
YHEH EAS, the community vznts more cultural events Co be held
in the Beaches area as exeu!plified in [he success of a number
of pe M orning and visual arts organizations which have a long
history at the beach; and
YHEREAS, arts groups such as Players by The Sea, the Beaches
Arts Center, the Beaches Fine Arts Guild, Y-BAG, several dance
groups and numerous crafts groups such zs Sandycraf tens ar.d
the Basket Heavers Guild have no permanent home; and
WHEREAS, a performing and visual arts center would offer a
continuous program of theatrical events and arts and crafts
ezhibi[s, it would also fulfill its role in art educztion by
offering classes for all age groups; and
YHEREAS, a facility of [his type would have a favorable economic
impact on the area by attracting more organizations to conduct
reetings and events at the Eeaches; and
WHEREAS, THE Casa Marina building has unique architectural znd
historical significance; and
YHEREAS, THE Casa h.a rina is located on the ocean at the north
end of [he proposed boardwalk of the Redevelopment Area, and
YHEBEIS, the best use of this building should be of benefit
[o the public;
THEREFORE BE IT RESOLYED B7
of Florida
SECTION 1. That we, the members of
of Florida, strongly urge the
City of Jacksonville Beach, with the support of the other
municipalities, Co do a feasibility study of the conversion
of the Casa Marina building into a performing and visual arts
center.
SECTIOti 2. This resolution shall Cake effect immediately.
day of A.U. 19_
To yo
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~ you yyyV~ERe ou7
uav~o ziono so sort. r~o
cmt~wc'r~ zsmi ao sHr. psrea5cn ewc
r,~,x.--
Section 2. This ordinance shell take effect uyon its
adoption.
Passed by the City Cawwiawlon on first reading FghrudLY~i._L`B3____
Paa6ed by the CSty Cowwieafon on second •nd final readino
_________________________
M3111aw I. Gullitord, Jr.
Mayor, Presiding Ofticer
Approved as to Forw and Corr¢ctneaas
_______________________________
Clsud¢ L. Mullis, City Attorney
(SEAL)
________________________
Maureen Klnq, City Clerk
z,r, _...
ORDINANCE NO. 90-89-140
AN ORDINANCE AMENDING THE ORDINANCE CODE OF
THE CITY OF ATLANTIC BEACH, FLORIDA;
AMENDING CHAPTER 24, THE COMPREHENSIVE
ZONING ORDINANCE AHD LAND DEVELOPMENT CODE
BY AMENDING THE OFFICIAL ZONING MAP TO
REZONE LOTS 41 THROUGH 60, NORTH ATLANTIC
BEACH UNIT NO. 2, BY PETITION OF AT LEAST
FIFTY PERCENT OF CONTIGUOUS PROPERTY OVNERS
FROM RESIDENTIAL GENERAL MULTIPLE FAMILY
IRG21 TO RESIDENTIAL GENERAL TVO FAMILY
cRG11; AND PROVIDING AN EFFECTIVE DATE.
iiHEREAS, The Cowwunity Deyelopwrnt Basrd of the CSty of
Atlantic Bvach haw considered a request to change • zoning
classification aubwitted 6y petition of •t least fifty percent
of contiguous property orners, and held a public hearing on wave
or. February 21, 1989, and
VHEREAS, Tne City Coawieeion does exvrciee its porere to
amend the Land Dervlopmvnt Coda, including the Official Zoning
Map, In order to encourage the appropriate use of land, and
VHEREAS, Tha rezoning ie consistent rith the Cowprehenelre
Plan, and tAe rezoning rill not adversely effect the health and
safety of the residents of the area, and rill not by detriwental
to the natural environaent or to the use or derelopwent of the
adjacent properties in the general neighborhood,
NOV, THEREFORE, 8E IT ORDAINED BY 7HE CITY COMMISSION OF THE
CITY OF ATLANTIC BEACH,' FLORIDA:
Section 1. The Official Zoning Map of the City of Atlantic
Beach f^ hereby changed to reflect the nev zoning of Lats 41
through 60, Nor[h Atlantic Beach Unit No. 2, crow Residential
General Multiple Fawily (RG2) to Residential General Tro Fawily
(RGi).
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Passed on First reading [his day of Apz11, 1989.
Passed on Second and Final reading this day of April, 1989.
ATTEST:
Maureen King, City Clerk William I. Gulliford, Jr.
Mayor - Commisaloner
Approved as [o form and correctness:
Claude L. Mullis, City Attorney
3c-.+:
lRDINANCE 80. 57-89-IS
AL1 ORUINANCF. ANENDINC THF. ORDINANCE CODE OF
THE CITY OF ATLANTIC BEACH, FIARIDA; ANENDI NC
CHAPTER 7, ARTICLE II, SECTION 7-16 TO ADOPT
BY REFERENCE THE STANDARD FIRE PREVENTION CODE
1985 EDITION SJI TH REVISIONS PUBLISHED BY THE
SOUTHERN BGILDIHG CODE CONGRESS INTERNATIONAL
AND THE NATIONAL FIRE PROTECTION ASSOCIATION 101
LIFE SAFETY CODE 1988 EDITION PROVIDING AN
EFFECTIVE DATE;
BE IT ORDAINED BY THE CITY CO:4NISSION OF THE CITY OF ATLANTIC
BEACH, FLORIDA:
Section 1, Chapter 7, Article II, Section 7-16 is hereby amended [o
read as follows:
Chapter 7
FIRE PREVENTION AND PROTECTION
Ar[ic le II FIRE PREVENTION CODE I
Section 7-16 adoption.
It is hereby adopted, for the purpose of prescribing regulations
governing conditions hazardous to life and property from fire or ~
explosion, [hat certain code known as Che Standard Fire Prevention Code, !
#988-ed#t}en-w#eh-}qg3-rev#e#ene 1985 edition with supplemental
revisions, published by [he Southern Building Code Congress
nt~ern~nal, Inc. of which code, net-}tee-thew-theee-E33-eep#ew-have
been-end-new-ere-##}td-#w-the-e44}ee-e4-the-6#tr-6#erk, one (i) copy is
filed in the office of [he C1 tv Clerk, one (1) copy with [he Atlantic ,
set
same
Section 2. This Ordinance shall cake effect upon its adopt to n.
.:
NOTICE OF PUBLIC HEARINGS
CITY OF ATLANTIC BEACH
Notice ie hereby given the City Commi991on of Atlantic Beach,
Floride will hold a A PUBLIC HEARING on April 24, 1989
at 7:15 at City Nall, 716 Ocean Blvd. for the purpose of
hearing and considering the views of the public
concerning the following proposed Ordinances:
ORDINANCE NO. 57-89-15, AN ORDINANCE AMENDING THE
ORDINANCE CODE OF THE CITY OF ATLANTIC BEACH,
FLORIDA; AMENDING CHAPTER 7, ARTICLE II, SECTION 7-
16 TO ADOPT BY REFERENCE TH6 STANDARD FIRE
PREVENTION CODE 1985 EDITION wIITH REVISIONS
PUBLISHED BY THE SOUTHERN BUILDING CODE CONGRESS
INTERNATIONAL AND THE NATIONAL FIRE PROTECTION
ASSOCIATION 101 LIFE SAFETY CODE 1988 EDITION;
PROVIDING AN EFFECTIVE DATE.
All person interested are notified to be present at said time
and place and they shall be heard. if a person decides to
appeal any decision at any meeting or hearing, he will need a
record of the proceedings, end for such purpose he may need
to ensure thet a verbatim record of the proceedings is made,
which record includes tha testimony and evidence upon which
appeal ie to be based.
Published:
Beaches Leader 4/12/89 Purchase Order N3512
Posted:
City Hall
Post Office
February B, 1989
Subject: Notice of Request to Change Zoning Claseiflcstian
Dear Property Orner;
The City of Atlantic BereA her recH Ved rn application to rezone
Lot• 41 throuh 60, North Atlantic Berch Unit No. 2 Sros RG-2
Raidentlsl Multiple Frilly to RG-1 Residential Singl• and Tro
Frilly.
Public records indicate thrt you are the orner of property rhlch
Si looted •Sthin 300 feet of the subject property. Therefore,
you are sdviied that the Cossunlty Developsent Borrd has
ecAeduled a public hearing on th• application for rvzoning at:
Tise: 7:00 P. M. Date: February 21, 1989
City Hall
716 Ocein Boulevard
Atlentie Bvrch, Florida
The Cossunity Developsent eorrd rill sake s recosiendrtion to the
City GOiiliiiOn. The City Cowsisilon rill consider the
application at • later date.
You are Invited to attend the public hearing to rxpreii your
opinion regarding the rppllcstion to change the zoning
clsiiitication. Please call or trite to our Planning and Zoning
Depirtsent should you have any gwitione.
Sincerely,
CITY OFD ATLANTIC BEACH
[ ~'
Rene' Allperf ~~/ / -~~
Couunity Develepsen! Dirrctor
cc:tile
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February 8, 1989
Subleel: Notice of Request to Chang• Zoning C1aaelficatlon
Dear Property Orner;
The City oS Atlantic Byaeh Aas received ^ petition to rezone Lots '
41 throuh 60, Narth Atlantic Beach Unit No. 2 crow RG-2
Realdenti^1 Multiple Fawily to RG-1 Rrsidenti^1 Single and Tvo
Farrlly.
Public records indic^te that you ^re the orner o1 property rhich
i• locwted rithin the proposed rezoning district. Therefore, you
are advised that the Coounity Dwelopwent Bo^rd has scheduled •
public hearing on the application Sor rezoning •t:
T1we: 7:00 P. M. Date: February 21, 1989
City Hall
716 Ocean Boulevard
Atlantic Bewch, Florld^
TAe Cowwunity Developwent Board rill wake a recowwendatien to the
City Cooission. TAe City Couiewion rill consider the
•pp11e^tion •t • 1^ter d^te.
You are invited to attend the public hearing to express your
opinion repwrding the wpplication to change the zoning
class111cation. Please c^11 or rrlte to our P1^nning •nd Zoning
Departaent should you have any questions.
Sincerely,
CITY OF ATLANTIC BEACH
~ - /
Rene Anper• J
Coounity Developwnt Director
cc:fil•
-3-
owNERs
George M. Coodloe et al.
5137 Arlington Rd.
Jacksonville, Fla. 32211
Katherine Coodloe et al.
1995 Beach Avenue
Atlantic Beach, Fla. 32233
Ceorge M. Coodloe et. al.
5137 Arlington Rd.
Jacksonville, Fla. 32211
Mark J. Kredell
1930 San Marco Blvd.
Jacksonville, Fla. 3220y
PROPERTY DESCRIPTION
1114-93-9-2S -29E USD
North Atlantic Beach
Unit J/3 PT
Lot 61
N. 17 ft, Lot 61
S. l9 ft. Lot 62
N• 33 ft. Lot 62
I9-2S-29E
North Atlantic Beach
Unit /{1 PT
Lot l/40 & strip of land
lying north thereof
Ra, -
,,.
.,~.,,--.~,-ter. _ _
James H. Lipscomb III
1917 Beach Avenue
Atlantic Beach, Fl. 32233
~ ~~
Carson B. Merr
1923 Beach Avenue
Atlantic Beach, F1. 32233
~ ~~
Steven :. Lee
1927 Boach Avenue
Atlant c Beach, P1. 322833
.r`~
Joseph Stradel
P. 0. Box 9418
Canton, Ohio 44711
. Elliot Zisser
1937 Heach Avenue
At ach 32233
William N. Jorgan-
220 E. Forsyth. St.
Jacksonville, F1. 32202
Bernice E. Morgan
1945 Beach Avenue
Atlantic Beach, Pl. 32233
William N. Morgan, Jr. et al.
194$ Beach Avenue
Atlantic Beach, P1. 32233
Sam A. RukaD
1957 Beach Avenue
Atlantic Beach, Pl. 32233
John R. Tesman
1953 Heach Avenue
A tlanti< Beach, Pl. 32233
Lisa Haycook
1969 $each Avenue
Atlantic Heach, pl. 32233
-2-
'Let $0
Lot 51
'Lot 52
'Lot 53
'Lot 54
Lot 55
'Lot 56
Lot $7
'Lot 59
'Lot $9 ~ .SSE K~%~41
'Lot EO
i ~
rETrrlor;
We, the unders iE;ned property owners and residents of Atlantic
Beach, respectfully petition th^ Cir,y Commission to rezone all ocean-
front property located cast of Beach Avenue from right above 19th
Street on the north and just below 18th Street on the south from RG 2
to RG 1.
OWNERS
Con W. Smith
187 Beach Avenue
Atl ntic H ach, IFl. 32233
' '7lil.
PROPERTY DESCRIPTION
9-2S-29E
North Atlantic Beach
Unit J{2 PT
Lot 41 & strip of land
lying south thereof
Jerald H. Pietan
1877 Beach Avenue
Atlantic Beach nF1. 32233
~er~ll.. ~ etc<<t-,,~.
Gerard Petroni
P. 0. Box 151
Miami, Florida j4005
P h S Builders, Inc.
P. 0. Hox 24270
Sacksonville, F1. 32217
James L. Pelkey
18R7 Beach Avenue
Atlantic Beach, F1. 32233
Stuart Kimmel
2279 Seminole Road, Un i~t 8
At!ar Heach, 32233
Curtis R. Ford
1958 Selva Grande Drive
Atlantic Beach, Fl. 32233
~,.x; R.
Herbert B. Moller, Jr.
1911 Beach Avenue
Atlantic Beach, P1. 32233
Lot 42
Lots 43, 44
s
Lot
45
~Lct 46
Lot 47
Lot 48
Lot 49
AIOY MOlW OF...
7~nnieln 7la iene
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2. TAe change in zoning Se caneistent rith the
Lend Developaent Code and the Conprehenaive Plan
adopted by the city.
3. Th• change in zoning classltlcetion •111
further the purpose of the planning prograa. __
4. The change Sn zoning rill not adversely
effect the health and safety of the reaident^ of
the city.
pp COMMUNITY DEVELOPMENT BOARD REPORT AND RECOMNENDATIONS~
l.I~CO
p pEN~,q~
ACTIONS BY THE CITY GOMMISSION~
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A cowpleta list of •11 property ornerw, veiling addressee end legal
deserlptlons for sll property rlthln three hundred (3001 feet of
the subject psrcel ee recorded in the leteet official tax roll in
the Duval County Courthouses <ettech eepereta sheets if needed)
Property Orners snd Meiling Addreweee Legsl Deecriptlane
1. _~~.__A~l -----------------
z.
3.
~.
5.
6.
7.
8.
9.
10.
The wlgneture of each and every orner of the Lndei
_ ~~~_ ft~ ---------------
Applieent~ Do not fill-in beyond thl^ point. Harever, be
prepared to respond to the folloring itewe~
i
FINDINGS OF FACT
YES NO
1. There exists a need and juntif icnrion inx- the
r, t.. ;.e in zoning i:ie.,e+f!ceil o~~,
~ EA(Q
~ D ~ia ~ ~ '~~'((""I((I'h'I11
x APP `~' `~~w~{pjrIN 20NIN0 GLA65IFICATION JAN 71989
r a C?~ 2
. J A!d ,t q 1 ; -, ~ 1 1 1444444 111111 %I%I%Iililil!!!!!!
Date Flledx
--ffuifding-ana Zonfng
Hwwe and address of •11 ornere of the ^ubiecL prapertyx
Phon• __________________
________________________________
Phone
_________________ Howe
------ Nose
_______________________
_______________________Mark _______________________NOrk
th• ^ddress ^nd leg^1 derarlption, lnaluding the lot, block •nd
eubQdlvielon of the pro~pner~~t y~ t/o1~b/e~~r/ezon?eCdx ~1
___~Z_/~S_'~t___~~±4'~C_JYFLf~7!c_,sy_E/1c~ [?Ns ~_/{~o_~______
__L•12Ts2_~_`_~~_ G O _________________________________ __ ___
Present zoning of propert or rhlch change of zoning
ol^seifieetlon Se requestedt _~~y .1..
_ _________________________________
Proposed zoning clseeifie^tionx ~ ~ ~
A STATENENT OF THE PETITIONER'S 'I NTEREST IN THE PROPERTY TO BE
RE20NED, INCLODINO A COPY OF THE LABT RECORDED NARRANTY DEEDS ANDt
If joint or eever^ ornershio. • r itten • the rez inc
ot1 n by •11 ornere of recordt or Sf • contract purchase, ^
copy of the purchase contract •nd rritten consent of the
seller/arnsr~ or if ^n suthorized agent, a copy of the agency
sgree^ent or rrlttsn consent of the prinalpwl ornerl or if ^
corporation or other business entity, the neee of the officer or
person reeponeible for the •ppllcstion and •ritten proof th^t sold
repressntative hsa the delegated •uthorlty to repreeent. the
eorporstion or other byelnees entity, or in lieu thereof, rritten
proof that the person Ss, in f^ct, en otticoi of the corporation)
or it • group of continguous property orneis, the ornery of at
least Sitty ISO1 percent of the property dssoribad Sn the petition
wust provide rritt~rn eonsentt -
/ -------------~-----~ =z~_
:. r:u c,.~en: - ~••~e ^in'. recnuuu L.r ..h,. x'ozon!ny ea r~yuen*iC:
_ S , n ~
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_________- v _i1 M_
NOTICE OF PUBLIC HEARINGS
CITY OF ATLANTIC BEACH
Notlca Sm hereby given the City Commission of Atlentic Heach,
Florida will hold a CONTINUATION OF A PUBLIC HEARING on
April 24, 1989 at 7:15 at City Hall, 716 Ocean Blvd. for the
purpose of hearing and considering the views of the
public concerning the following proposed Ordinances:
ORDINANCE NO. 90-89-140, AN ORDINANCF. AMENDING THE
ORDINANCE CODS OF THE CITY OF ATLANTIC BEACH,
FLORIDA; AMENDING CHAPTER 24, THE COMPREHENSIVE
ZONING ORDINANCE AND LAND DEVELOPMENT CODE BY
AMENDING THE OFFICIAL ZONING MAP TO REZONE TATS 41
THROUGH 60, NORTH ATLANTIC HEACH UNIT NO. 2, HY
PETITION OF AT LEAST FIFTY PERCENT OF CONTIGUOUS
PROPERTY OWNERS FROM RESIDENTIAL GENERAL MULTIPLE
FAMILY (RG2) TO RESIDHNTIAL GENERAL TWO FAMILY
(RG1); AND PROVIDING AN EFFECTIVE DATE.
All person interested are notified to be present at said time
and place and they shall be heard. If a person decides to
appeal any decision at any meeting or hearing, he will need a
record of the proceedings, and for such purpose ha may need
to ensure that a verbatim record of the proceedings is made,
which record includes the testimony and evidence upon which
appeal is to be Dased.
Published:
Beaches Leader 4/12/89 Purchase Order N3512
Pcatad:
City Hall
Post Office
reasonable time from the date of such investment. Any surplus
public funds subject to a contract, bond ordinnnca or resolution
shall not ba Snvestafl contrary to the contract, bond ordinnnca,
or resolution but shall be Snvasted and managed in accordance
with the terms sat lorth therein.
Section 4. This Ordinance shall take effect upon final
passage and the signature o! the presiding officer.
PASSED ON FIRST READING THIS DAY OF
PASSED ON SECOND AND FINAL READING THIS DAY OF
ATTEST:
Maureen K ng, C ty Clerk I. Gull ford, Jr., -.
Mayor/Commissioner
Approved as to~fora anndncorrectness:
~~-
Claude L. Mul , y Attorney
3
(c) Interest-bearing time deposits or savings accounts
in banks organized under the lava of this state, in
national banks organized under the laws of the United
Staten and doing business and situated in this state,
in eavinge and loan associations which era under state
supervision, or in federal eavinge and loan
associations located in this state and organized under
federal law and federal supervision, provided that any
such deposits are secured by collateral ae may be
prescribed by laws
(d) Obligations of the federal farm credit banks; the
Federal Homa Loan Hortgage Corporation, including
Federal Homa Loan Hortgage Corporation participation
certiticatas; or the Federal Hom• Loan Bank or its
d ietrict banks or obligations guaranteed by the
Government National Hortgage AssociationT
(e) Obligations of the Federal National Hortgage
Association, including Paderel Nntionel Hortgage
Association .participation certif states and mortgage
pass-through certiticatee guaranteed by the Federal
Nntionel Hortgage Association; or _
(f) Securitiae of, or other interest in, any open-end
or closed-end management typ• investment company or
invastsent trust registered under the Investment
Company Act o! 1960, 15 U.S.C. es. Boa-1 et seq., as
amended from time to time, provided the portfolio of
such Snvestment company or Snvastnent trust is limited
to United Statne Government obligations and to
repurchase agreamante fully collateralized by such
United States Government obligations end provided such
investment company or investment trust takes delivery
of such collateral either directly or through an
authorized custodian.
section 3. That Section 2-273.102 be added to the Code of
Ordinances ae follows:
Sac. 2-273.102. SURPLUS FUNDS.
For th• purpose of this Ordinance, the term
"surplus lands" i• defined as funds in any general or special
account or fund o! the municipality, held or controlled by the
City of Atlantic Beach, which funfls are not reasonably
contemplated to be needed for the purposes intended within a
`~.[~ ORDINANCE No. 35-89-6
AN ORDINANCH AMENDING SECTION 2-27] OF THE
CODE OF ORDINANCES OF THE CITY OF ATLANTIC
BEACH RELATING TO INVESTMENT OF FUNDS
PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY OF ATLANTIC BEACH:
Section 1. That Section 2-273 of the Coda of ordinances
of the City oL Atlantic Beach, Florida is hereby amended to read
ae lollows:
Sec. 2-273. INVESTMENT OF FUNDS REQUIRED.
The City Nanager and the Director of Finance of the
City, jointly and not severally, are authorized to invest and
reinvest idle funds of the City in such amounts and in the types
of investments paraittad by outatendinq bond ordinances or
resolutions of the City and by applicable state law. The City
Manager is authorized to contract for custodial and safekeeping
services, investment counseling services and related matters so
that the bast return on invested funds can be obtained and so
that unnecessary transfers of security are eliminated. All
investments shell be evidenced in the fors of safekeeping
recaipta, bank trust receipts, Pederal Raaerve Bank, book-entry
notices or confirsation/purchase notices in the name of the City.
Notwithstanding the provisions of the first sentence of this
section, the Director of Finance or the City Nanager, acting
separately, is authorized to release investments held for
safekeeping other than in the City Treasury and to designate the
City depository to which the Lunde shall be transferred.
Section 2. That Section 2-273.101 be added to the Code of
Ordinances as follows:
S6C. 2-273.101. CLASSES AND TYPES OF INVESTMENTS.
Any aurplue funds of the City shall by invested in:
(a) The Local Government Surplus Funds Trust Fund;
(b) Negotiable direct obligations of, or obligations
the principal and interest of which era unconditionally
guaranteed by, the United States Government at the then
prevailing market price for such securities;
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Sectlan 2. This ordinance shall take effect upon its adoption.
Psssed by the City Commission on first reading________________________ '.
Passed by the City Cammieslon on second end final reading
M1111em I. Gulliford, Jr.
Mayor, Presiding Officer ',
Approved ae to Fore and Correctness:
Clrude L Mullle, City Attorney
(SEAL)
Maureen King, City Clerk
..a. __
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ORDINANCE f10. 90-89-141
AN ORDINAfCE AMENDING THE ORDINANCE CODE OF
THE CITY OF ATLANTIC BEACH, FLORIDA;
AMENDING CHAPTER 29, ARTICLE III, DIVISION
7, SECTION 29-157 (a) ESTABLISHING A METHOD
FOR MEASURING HEIGHT OF FENCES AND MALLS;
AND PROVIDING AN EFFECTIVE DATE.
HE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF
ATLANTIC BEACH, FLORIDA
Section 1. Chapter 24, Article III, Division 7, Section 24-157
<a) is hereby amended to read ae follows:
CHAPTER 24
ZONING AND SUBDIVISION REGULATIONS
ARTICLE III, ZCNING REGULATIONS
DIVISION 7, SUPPLEMENTARY REGULATIONS
Seetlon 24-157. Fencee, hedges and rolls; eaves anC cornices
Is) No orner, occupant or other person shall erect, Y.eep or
maintain in existence any fence, call or structure 6etreen the
front property line and the front building setback line exceeding '.
Sour (4) feet in height at any given point. In the area betreen
the [root building setback line and the rear property line, no
fence, or call shall exceed six f6) tact in height at any given
point. The height of fences and rails shall be measured from
grs e o the op o e ence or ra ere a once or ra e
erects a e Junc on o proper ee r vary no a o.,~ ~,...~
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MICHAEL / WRIGHT /MACLEAN
CONSTRUCTION COMPANY
6851 LONE STAR ROAD. SUITE 1
JACKSONVILLE. FLORIDA J22t t
I V1<I i25~8059
April 17, 1989
Smith and GS11esDie Engineers, Inc.
1100 Celery Boulevard
Jacksonville, Florida 32211
ATTN: Hr. Robert Y. Gehrig
Ae: Sewage Lift Station
Net Yell Rehabilitation
S A G Protect 8505-09-02
Gentlemen:
JON NELFRICH MICHAEL
BUUDWG CONTRACTOR
FRANK AU GREY WRIGHT
GENERAL CONTRACTOR
DEWITT BRUEN MACLEAN
ARCHITECT
As per your request, we offer the following proposal for the
replacement oC auction lines in Yet Yell, station ^B^.
Addition to the contract amount for change order No. One (1) is
tae amount of Seve^ Thousand, 51z Hundred Fifty-four Dollars and
No/AUndreds (57,654.00).
Additional days reQuired to be twelve (12) days.
Ye propose to replace one suction riser at a time in order to
maintain "on-line" capability of eziating system.
Ye x111 replace 2 sections of pipe and one 45 Degree bend on each
riser xith new 6" Cest Iron, Cleaa 53 Poly Line Pipe. The deliv-
ery time on this product is 7 days for flanged end fabrication.
Ye x111 proceed xith the re11n1eg process of Wet Yell •B" pending
your decision on this proposal.
S/i } f n~'t cd ~ 1 e / r~X L ~ y ,
Prank A. ~ igtt /
FAY/amh
cc: Richard C. Pellowa
Donald C. Ford
Ernest F. Beadle
STATE CERTIFIED BUILDING CONTRACTOR
rulT ~ - MN:E EUMTWr
17.MM-ETRpI'S GTALOG IIETINGS.W-NOVSE ESTMIATES. rRIOR OVO7ES EIARRET rRDroaEo
Fr4aM11 Eaa9 /arpir F«raiwry rRlcpq FlEO[
N/A -
-ART N - CEI171EICI1710Nt
U. CONTRACTOR
1M. MACAFEDF,RAEAGENCYORA FEDERALLYCERTIFNiDSTATE OR IOCALAGEMCYVERFORMEDAM REVIEW OFYOURACCOVNTSOR
RECORDS W CONNEGTRIN W1M ANY OMER iEDERAL ASSISTANCE AGREEMENT OR CONTMCT WITNIN 111E VAST 12 MOMNSI
^ YES ®NO M-I'ai Vr•a nrw. a06arx anO rskVAVne num0a. d re.:e.~nrV VN:ra
lap. TNN:SVMMARYCONFORMS WRN THE FOLLOVANG COST P111NCIPLES
41 CFR 1-15.4
tk. T11iF proposal a 4r4rrIiRM I« uN in mnnacrrOn .mn arr0 ~n raymr tV
ry/
Request of City of Atlantic Beach
7Nearornarmm.Emdmltno.NaEpaaM Mlial WtlM wnaro pKlnp Gala aummaruM nar«n an p/DAIE
mRWw, aarEra are a«wau r d: 4 / 3 / 89
I fiV111Fr ewury ew a firrErlbN manFparnvR rapapilM a+ian a hIM aM arc«mM auaum /« 1M IirunciN haNartgM «1pFr sNs
prajrr. I Irrrnpr ow1Ry arF11 wewNnO 1M tM arbprFarMnr piu rMy G auEjan ro Opwnwar0 ranap«inian are/« racorpnanr
alwa 1M aGra or1 aM «ia+rq bN Mw bean amrrnYyq r • rrap d a W IC n«ro Nr paan oorrlplaU, wraM, are ax«an r d tlv
M sear.
FyT1RE a FRDrOSE11 >RGN~T~ of REVIEWER DATE GF ExEartaN
Jerry Weatra
President / ~~~
4/3/89
16. RECw1EN1 REVIEWER
I wte tMlMrraiawM tM wn/pip rt brtn Mrain anOlM aprW mau/«in+WaaramVrraNM br suEgrmam
TfftE OF rROPOSER 51GNATURE OF REVEWER DATE OF EXECVTgN
Richard C. Fellows
City Manager 4/3/89
It. EIA REVEVYER
TIRE OF rROrOSER SIGNATME OF REVEWER PATE OF E1fECVI10N
TRaY' s-ss) rpa 2 M 6
exARDS conarrRe ]axorFs
Yl~NBSDAY, APRIL l9, 1989. 2 P.lt.
The Awards Committee me[ on Wednesday, April 19, 19P9 at 2 P.K. [o
receive bids on [vo Corman Rupp pumps to be utilized in the reuse water
system at the waste water treatment plant.
Present were Commissioner Clenn Fdwards, chairman, Ci[y Nanager Richard
Fellows, Public Services Director Don Ford and Finance Director Harry
Royal. Also present vas Purchasing Agent Joan LaVake.
Only one bid vas received although five invitations [o submit bids had
been mailed out in addition to the regular newspaper ad. The only bid
received vas from Walter L. Barret[ Hlanke nship and Associates. The bid
vas opened and Chairman Rdvards read out [he bid aloud shoving the units
[o be 52,267.63 each for two units [he total price 55,335.36.
Committee members discussed [he bid and [he lack of response from ocher
bidders and asked Public Services Director Don Ford [o check into why [he
other bidders had nc[ submitted proposals and to review the bid with
Plan[ Division Chief Townsend. Following his discussions with [he Plan[
Division Chief he is to get back [o the committee with his findings at
which time the committee would make its decision.
Don Ford reported back to [he Committee his findings indicated [he prices
on Che pumps ve re very good, as a matter of fact, lower than ve had
received on previous pumps o: this type. He also pointed out the price
includes installation. The reason Waller Barrett vas [he only bidder on
[he Gorman Rupp pumps is because the manufacturer has organized his
d is[ribu[ion in Florida so [ha[ each distributor, such as Rarre[[,
handles only one line. For example Barrett handles [he Corman Rupp sever
pumps, another dealez handles Gorman Rupp water pumps, ano [her dealer
handles Gorman Rupp industrial pumps, etc.
The committee discussed any other alternatives and in view of the fact
the City is trying [o standardize its equipment agreed unanimously to
recommend [o Che City Commission that the bid for [he two Gorman Rupp
pumps be awarded [o Walter Barre[C.
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AYARDB CO!![liTEE MINOTBS
VEDNF.SIIAY, APRIL 19, 1989, 2 P.M.
The Awards Committee met on Wednesday, April l9, 1989 at 2 P.H. in the
City Commission Meeting Room, City Nall, A[lan[ic Beach, Florida [o
receive bids for a mini-pumper.
Present were [he Chairman Commissioner Glenn Edwards, City Manager
Richard Fellows, Public Services Director Don Ford, Finance Director
Xarry Royal and Fire Chief Walter Rev. Also present was Purchasing Agent
Joan LaVake.
Bids were received from American Eagle Fire Apparatus, Emergency One and
Pierce Manufacturing. The Ci[y Manager opened each bid and presented
1[ to the Chairuan who read the bid amount aloud. The bids were as
follows:
BIDDER NAME PRICE NUf1BER OF DAYS
TO DELIVER
American Eagle Fire Apparatus ;52,359.00 60 days after
de7lvery of
chassis
Emergency One ;55,000.00 120-150 days
Pierce Manufacturing 552,937.00 140-160 days
Emergency One offered 53.000.00 as a trade-in on the existing unit while
Pierce Hanufacturing offered to reduce their price by ;1,250.00 if [he
C1cy chose a Chevrolet or GMC chassis and also submitted an alternate bid
of ;51,172.00.
After the bids ve re evaluated the Chairman asked Fire Chief Rew [o Cake
[he bid documents, evaluate and review them and report back to the
Committee.
Following his review, FS re Chief Rev recommended [he Committee rejet[ all
bids due to fact some of the important specifications had been left out
of [he bidding documents.
After reviewing [he ma [erial and hearing the recommendations of Chief Rev
the Committee voted unanimously [o recommend [ha[ Che City Commission
rej ec[ all bids, correct the specifications and readver[ise.
C. Delete Exhibit "A^.
r'.-_..
All other terms and conditions of the Agreement remain unchanged.
CITY OP ATLANTIC BEACH
Honorable Nilliam I. Gulliford
Mayor
Date
APPROVED AS TO FORM AND CONTENT
City Attorney
Date
GEE & JEN,S~O[7N, E-A-P, I/N/C.J
James S. Enql' h, P.E.
senior vice President
!s S - h "~
Date
f. Attendance at Public Meetings: Attend a maximum of
four (4) meetings, including a pre-submittal public
hearing, arranged by the CLIENT, for the purpose of
explaining the elements and final Comprehensive Plan
document.
Compilation of Comprehensive Plan Document: Compile,
print and bind a single Comprehensive Plan document
incorporating previously prepared elements and
provide the CLIENT with twenty (20) copies of the
document with all required maps, tables and
appendices to enable the CLIENT to conduct one (1)
public hearing prior to submittal of the document to
the Florida Department of Community Affairs.
Additional Services: Additional services mutually
agreed upon, including those associated with
preparation and submittal of a draft Comprehensive
Plan to the Florida Department of Community Affairs
(DCA) on or before April 1, 1990, and those required
to prepare and submit the final Comprehensive Plan to
the DCA with a fee to be negotiated at the time of
authorization.
Additional services which may be required as a result
of DCA review and comment following submittal of the
draft Comprehensive Plan shall be subject to
negotiation between the CLIENT and the ENGINEER.
B. "Fees to be Paid"
Delete "Fees to be Paid" in its entirety and replace with
the follovinq:
For Item 1 of the Scope of Services the ENGINEER shall
be paid a fee equal to personnel cost times a factor of
2.40, plus reimbursement for direct nonsalary expenses.
The cost oP this service is not to exceed THIRTY FIVE
THOUSAND DOLLARS ($15,000.00) without written approval
by the CLIENT.
For Item 2 of the Scope of Services the ENGINEER shall
be paid a fee equal to personnel cost times a factor of
2.60, plus reimbursement for direct nonsalary expenses.
The cost of this service is not to exceed TNO THOUSAND
DOLLARS ($2,000.00) without written approval by the
CLIENT.
c. coital Improvements Element: Prepare analyses of
estimated costs of identified public facilities and
improvements proposed to be undertaken by the City of
Atlantic Beach by 1995; determine, with the
assistance of the City staff, the City's capability
to finance the improvements based on identified
revenue sources and the City's fiscal obligations;
determine current policies and procedures for guiding
capital improvement expenditures; project future
revenues, debt capacity and facility operating cost
implications; develop a schedule of public
improvements and descriptions; and prepare goals,
objective and policies. All work under this task
shall conform with requirements of Section 9J-5.016,
F.A.C.
The CLIENT shall assist the ENGINEER by listing their
sources of funding, making projections of their debt
service and revenue, as well as projecting the City's
future debt service and revenue, as well as projecting
the City's future debt capacity. The CLIENT shall also
advise the ENGINEER as to their priorities of capital
improvements.
d. Consistency of the Proposed Comprehensive Plan:
Identify provisions of the Comprehensive Plan
(including goals, objectives and policies) which are
consistent and/or inconsistent with the State
Comprehensive Plan and Regional Policy Plan; and
include a listing of the goals, objective and
policies therein which are addressed in the
Comprehensive Plan. All work under this task shall
conform with requirements of Section 9J-5.021, F.A.C.
e. -evision of Previously Submitted Elements to Reflect
Chanced conditions: Finalize previously submitted
elements ae required to include changed conditions
occurring since their preparation, comments by DcA
and requests of the CLIENT.
1) Sanitary Sewer, Potable Water, Drainage, Solid
Waste and Natural Groundwater Aquifier Recharge
Element
2) Housing Element
3) Recreation and Open Space Element
4) Conservation/Coastal Management Element
5) Intergovernmental Coordination Element
s~:.-w-:-... .. -
ADDENDUM NO. 7
TO
AGREEMENT FOR PROFESSIONAL SERVICES FOR
AMENDMENTS TO THE ATLANTIC BEACH
COMPREHENSIVE PLAN PER RULE 9J-5 CRITERIA,
CITY OF ATLANTIC BEACN, FLORIDA
The following change is hereby made and incorporated into the
Agreement for this project.
A. "Scope of Services"
Delete "Scope of Services" in its entirety and replace
with the following:
Scone of Services Revised 4/4/89
The ENGINEER shall perform the following tasks in
providing assistance to the CLIENT in preparing a revised
Comprehensive Planning and Land Development Regulation
Act, Chapter 163, Florida Statutes (F.S.) and Chapter 9J-5
Florida Administrative Code (F.A.C.):
l.a. Land Use Element: All analyses of existing
conditions and proposed future conditions with
exception of existing land use tabulation and mapping
(previously completed and submitted); preparation of
a Future Land Use Map; and preparation of goals,
objective and policies. All work under this Task
shall conform with the requirements of Seetion 9J-
5.006, F.A.C.
b. Traffic Circulation Element: All analyses of
existing traffic circulation conditions/needs and
projected future conditions/needs with regard to
impacts upon the proposed transportation system
resulting from future development of land within the
City and traffic resulting from general development
within the surrounding area expected to impact the
City's transportation system; preparation of an
Existing Traffic Circulation Map and Future Traffic
Circulation Map; establish present and future levels
of service fox collector and arterial roadways; and
preparation of goals, objectives and policies. All
work under this task shall conform with requirements
of Section 9J05.007, F.A.C.
CW
35!p
!. unil.:ry
Mr. Richard C. Fellows
city Manager
April 4, 1969 - Page Two
After your review of this Addendum, please have Mayor Gullifard
execute both copies and return one (1) original to our office.
If I may answer any questions or provide any further assistance
with this important project, please do not hesitate to contact
me.
Sincerely,y/
An~e~~'M i P.E.
Project Ma ger
ARM:dS
Attachments
GEE 6 JENSON ~.:... _. ~~. .. n rv ~ ,.-, ..r
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~6,.IEN9d1 April 4, 1989
1ti~eins,K
Mr. Richard C. Fellows
City Manager
City of Atlantic Beach
P. O. Drawer 25
Atlantic Beach, Florida 32233
Re: Comprehensive Plan Amendments
Phase III Work Elements
Gee b Jenson Project No. 56-426.3
Atlantic Beach, Florida
Dear Mr. Fellows:
We have reviewed the scope of work required to complete the draft
comprehensive plan required by the Department of Community
Affairs for the submittal due April 1, 1990. Enclosed are two
(2) copies of Addendum No. 3 to our contract that lists an
updated Scope of Services and projected fees required to complete
the amendments to the City of Atlantic Beach's Comprehensive
Plan. We are requesting authorization to proceed with Phase III
of the work.
We project completing the draft Comprehensive Plan by mid-fall.
After review by the Commission and Community Development Board, a
public hearing must be Reld. Final comments will be incorporated
and the Plan submitted to the DCA.
No fees have been proposed for project involvement after the
draft is submitted, as the scope cannot be defined at this time.
In addition to another public hearing and final plan printing and
submittal, the City can anticipate comments from DCA which will
require a response. We understand that a minimum of 25 pages of
comments have been made by the DCA for each plan submitted to
date.
x651 SabWy iaree • Sine 367 •.Htlcw~~,.iW. FYxya 322f6616~ ~ 9D6: ~]1.I100
CITY OF ATLANTIC BEAC^
BUDGET ADJUSTMENT
89-10
General Fund
_______________________________
EFFECTIVE DATE: 04-24-89:
EYPENDITURES REVENUES
ACCOUNT N0. ACCOUNT TITLE DBBIT CREDIT DEBIT CREDIT
OS-515-3101 Professional Services-Comp.Plan 37,000
O1-271-00 Prior Year Fund Belence 37,000
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TOTALS
37,000 0 0 37,000
EYPLANATION: To provide funds necessary to complete the final elements
of the Ci[y's Comprehensive Plen.
PREPARED BY: Harry E. Royal, Finance Director
INITIATED HY: Richard C. Fellows, City Manager
COMMISSION ACTION REQUIRED: Yes DATE PREPARED:04-24-89
gBS0LOTI0M N0. 89-21
~ ~~
A RESOLWTIOM TBANBTERRINC CBR'[AIM MONIES BgTY® P01o)S
WHEREAS, the City Charter of [he City of Atlantic Beach requlrea
that the CI[y Commission approve all budgetary increases and transfers
from one fund io another, and
WHEREAS, [he nature of budgetary systems and [hose day to day
decisions affecting such budgetary systems require adjustment from time
co time,
NOW, THEREFORE, BE IT RESOLVED by [he City Commission of the City of
Atlantic Beach, that the attached Budget Adjustment No. 89-10 be approved
for the 1989-90 budge[.
Adopted by the CI[y Commission April 24, 1989.
• • • • • x x • • e t
Nilliam I. Gulllford, Jr., Mayor, Presiding Officer
Approved ae to form and correctness:
Claude L. Mullis, City A[[orney
ATTEST:
Maureen gang, City rlerk
~° _ .
subsidiarim, and to all construction contractors and subcontractors on the projects fur errors,
negligent acts, or omissions resulting from these professional services to an aggregate amount not
exceeding Connelly & Wicker Ins.'s prof~cional servioes Cecs or Sw,ooo, whichever ¢ the greater.
It is further understood and agreed that the corutrudion documents and the ideaz and designs
incorporated therein az an instrument of professional service are the property of Connelly &
Wicker Inc. and are not to be used, in whole or part, for any other project without written
authorization of Connelly & Wicker Inc. The City of Atlantic Beach is hereby advised/warned that
such unauthorized use wn be very risky, and the City oC Atlantic Beach duos therefore agree and
warrant to hold Connelly & Wicker Inc, harmless for any such unauthorized use and to diligently
defend and/or indemnity Connelly & Wicker [ne. from all claims, damages and expenses agaimt
Connelly & Wicker [nc. resulting out of said unauthorized use.
In comideratan of the unavailability of professional liability insurance for servires inwlving or
relating to hazardom waste materials and since it is not the intent of this agreement Cur Connelly
& Wicker Inc. to provide services involving or relating to hazardous waste materials nor is any such
exposure anticipated by either party under this agreement, it is agreed that the Chvner shall
indemnify and hold harmless Connelly & Wicker Inc. and ita consultants, agents and employees
from and agaimt all claims, damages, kasisrs and expenses, direct and indirect, or consequential
damages, including but not limited to Cces and charges of attorneys and court and arbitration costs,
arising out of or resulting from the performance of the work by engineer, or claims against
Connelly & Wicker Inc. relaltxl to hazardous waste materials or activities. This indemnification
provision extends to claims against Connelly & Wicker Inc. which arise out of, arc related tq or
are based upon the dispersal, discharge, escape, release or saturation of smoke, vapors, soot, Comes,
acids, alkalis, toxic chemicals, liquids, gases or any other material, irritant, wntaminant or pollutant
in or into the atmosphere, or on, onto, upon, in or into the surface or subsurface (a) soil, (b) water
or watercourse, (c) objects, or (d) any tangible or intangible matter, whether sudden or net.
IC this p,oposal meets with your approval, please execute both espies and return one espy for our
files. We look (onward to the opportunity to work with you on this project.
Very truly yours,
William P. Seellings
Project Manager
Approved and Authorized fur the City of Atlantic Beach
tsy:
Date
roved Aut rued (~ Ity & Wicker Inc.
BY at
SCHEDULE OF WORK
We will commence the wrxk uptm being givtn notice to proceed, and we will work with you to
meet any reasonable deadline.
COMPENSATION
It is proposed the payment Cur our services be on the basis of our current hourly rates set forth
below plus arty requred reimbursable costs.
Cateeorv Hourly Billin¢ Rates
Principal Eogineer S 75.00
Senior Engineer S 65.00
Design Engineer S 55.00
EngineerlDesigner S 45.00
Senior Technician S 35.00
Technician S 30.00
Drafter f 25.00
Secretary S 2(1.00
Reimburaabk vests include Cees of Professional Associates (whose expertise is required to complete
the projecQ and outoE-pocket expenses. Outof-pocket expenses aha0 include but not be limited
to travel expenses (lodging, meals, etc.), job-related mileage at 21 cents per mile, long distance
telephone calls, printing and reproduction vests, and special supplies anJ materials.
Based on our understanding of the work to be performed, we recommend that you budget the
Colkrving:
Grading, paving and SIRWMD Permit Prepazatan S 3,000.00
Bid Phase, and Construction Phase Services S 1,500.00
lighting Plan S 1,200.00
Please indicak the services desired
SCHEDULE FOR PAYMENT
Irtvoices wnll be submitted monthly based upm the work wmpkte at that time. Payment will be
due upon receipt o[ invoices. It payment u not received within 30 days from the date of the
invoice, iMCrest will be charged at a rate of 1-12 percent per month on the unpaid balance
retroactive to the invoice date. The tees stated in this Agreement arc based upon prompt payment
for our services within 30 days from the date of the invoice. ^ is understood that any
arrangements Cor delayed payment shall be requested and agreed to by both parties prior to your
notifying us to proceed with the work.
LIABILITY AND USE OF DOCUMEN-IS
It is understood and agreed between both parties to this agreement [hat the City oC Atlantic Beach
agrees to limit Connelly & Wicker Inc.'s liability m the Ciry o[ Atlantk Beach and/or any of its
~ " ~~
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Connelly & Wicker, Inc.
Consulting Engineers
PR6E591IlNYF'
PCBk Pi 0. COWEl1Y. PE.
M PYYtEP ~4YMa. PF.
J.WES H YLLEP, J0.. PE.
ILLµ Y. OZEIL PM. PE.
r,4Jp4g P.PMPIIO.PE
P(}411p 4 WELCK PE
yPpvwLVnraR0. PE.
April 7, 19g9
Mr. Richard Fellows
Ciry Manager
Ciry oC Atlantic Beach
716 Ocean Boulevard
Post O[fice Box 25
Atlantic Beach, Florida 32233
Re: Engineering Services
Dear Mr. Fellows:
Connelly & Wicker lnc. u pleased to submit an engineering fee proposal Cor the expamion oC
paving and lighting in Russell Park.
This proposal will remain in effect Cor a period of b0 days from the date of this letter. Acceptance
after that period is subject to a review oC the conditions stated herein, and possible revision by
Connelly & Wicker Inc. in response to changed conditiorm.
SCOPE OF WORK
Thu proposal contemplates Connelly & Wicker Ine.'s preparing construction plans and specifications
(or grading, paving, drainage, lighting and St. Johns River Water Management Permit application.
We anticipate using 1'=20' scale site work templates Cor thu project and estimate a total oC three
(3) drawings which includts the construction detail sheet.
Connelly & Wicker Inc. will also provide bid phase semces including issuance oC plans to bidders
and answering bidders questions.
Construction phase services will be limited to an initial site volt and pre-comtruction conference,
one site visit during construction, and a site volt Cor final inspection.
Thu proposal does not include any permit fets, soils or environmental evaluations. A 5250.00
SIRWMD permit tee will be required.
It u understood that the City of Atlamic Beach will provide the neussary topographic survey Cor
thu project.
P.O. BO7( 5/3tl • JACKSONVILLE BEACH, FLORIOA 313 4 01 3 0 3.9W'709-7995
DESTIN, FLORIDA • CASHIERS, NORTH CAROLINA
~~ CITY OF ATLANTIC BEACH
BUDGET ADJUSTMENT
NUMBER: 89-09 EFFECTIVE DATE; 04-24-B9
FUND: General Fund
ACCOUNT N0. ACCOUNT TITLE
___________ ______________________
01-521-1400 Overtime
O1-271-00 Prior Yeer Fund Balance
EYPENDITU RES REVENUES
DEBIT CREDIT DEBIT CREDIT
________ ________ _______ ________
25,000
25,000
TOTALS 25,000 0 0 25,000
EXPLANATION: To provide funds for overtime in the Police Department per '
attached memorandum.
PREPARED BY: Harry E. Royal, Pinance Director
INITIATED BY: Ritherd C. Fellows, City Manager
COMMISSION ACTION REQUIRED: Yes DATE PREPARED:04-24-89
________ ________
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' ~ /~ RESOLOTI06 !p. 89-20
A 6E.90LULION '[RAMSPE8IING CEtiAIN ltlNIES DElYEEN PIIIIDS
WHEREAS, [he City Charter of the CS ty of A[lan[ic Heach requires
chat the CS[y Commission approve all budgetary increases and transfers
from one fund to another, and
WHEREAB, the nature of budgetary systems and [hose day [o day
decisions affecting such budgetary systems require adjustment from time
to time,
HOW, THEREFORE, BE IT RESOLVED by [he City Commission of [he City of
Ac lantic Beach, that the attached Budget Ad]us[menc Ho. 89-09 be approved
for [he 1989-90 budge[.
Adopted by [he City Commission Aprfl 24, 1989.
,t f x • + • • • • ,t
William I. Gulliford, Jr., Mayor, Presiding Officer
Approved as [o form and correc [Hess:
Claude L. Mullis, CS[y A[[orney
AiTESi:
Maureen King, CS[y Clezk
#_, .,
of time that Mort spends on a survey depends on the number of
nests- or strandings that he finds or are repotted by the
volunteer foot patrols. The surveye take place in the early
moruing, but Mort has had to rush to be off of the beach ny 9 am,
so it would be helpful to have some time flexibility. Also, if
Mort needs to use the ATV in the evening or other unscheduled
time, he calls the local police dispatch.
Thanks for your consideration. If there zre any questions, please
contact me at tt,c Greenpeace office (241-4310) or Mort Bannon at
BioMax (246-1634 or home 241-7631).
Sincerely,
~a~ ~
an Jo neon
Greenpeace National Sea 'iurtle Campaign
a .. -.
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102 6th Avenue North • Jacksonville Beach, Florida 32250
Telephone (904) 241-4310
April 4, 1989
Mr. Richard Fellows
City of Atlantic Beach
716 Ocean Blvd.
Atlantic Beach, Florida 32233
Dea[ Mr. Fellows,
Laat summer the City of Atlantic Beach, Jacksonville eeact~ and
Neptune Desch issued Greenpeace permission to use our All Terrain
Vehicle (T.TV) three wheeler on the beach for sea turtle neatiny
and stranding surveys. I am writing to request your permission
for the continued use of tkLe ATV for sea turtle beach surveys
from May through October.
The conditions we discussed last year are mostly the same this
year. ~Fa turtle nesting begins in May and eztends through
August, and hatchlings emerge from July through October. Because
of the problem with excessive beachfront lighting it is presently
necessary for the volunteer beach patrol to relocate the nests to
a protected hatchery. It is also very important that ve complete
documentation on the sea turtle (dead, washed ashore) strandings
before their disposal.
Mr. Mort Hanson of BioMax Bealth Food and Groceries,Ine. 299
Atlantic Blvd., Atlantic Beach is our local beach patrol
coordinator. Be is the only operator of the ATV and conducts a
daily oz •as needed" patrol on the ATV from Neptune to
Jacksonville Beach and returns to Atlantic Beach to open his
business each morning. The beach patrol surveys are done in the
Early xo ruing hours from 6 to 9 am, as these ;ours are the
necessary 6oura to provide protection for the nests.
The ATV is owned and insured try Greenpeace and is maintained by
Mort. The a copy of the ineL~rance form which you have in your
office is enclosed ir. tt~ia letter. This insurance will have an
automatic renewal in May and I will tend you the renewal as soon
as it arrives.
We appreciate your support for our sea turtle conservation
program. it would be helpful if Mort and the Greenpeace office
had a letter of permission for the ATV beach patrol. The amount
RECYCLED PAPER
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Trustee Yhi[e asked that when [hat meeting vas se[ up on May 1, 1989 that
Mr. Callaway be present to explain [he investment procedures and
strategies for the benef is of the fif [h member of the Board and chat also
Mr. Mullis be present Co discuss the Sunshine Law and how i[ applied to
each member of the Board.
There being no further discussion the Trustees each voted. Ronald Della
Ports received three (3) votes and Eduard Martin received one (1) voce.
A[ this point Secretary Richard Fellova announced he had received copies
of a court order indicating [he Department of Insurance represented by
Mr. Marvin Clay [on had dismissed all of its suites against [he City
relative to changes in the pension lava affecting policemen and firemen
and indicated he had received word [he pension funds ve re being released
[o the City. He also pointed out chae he understood the Fraternal Order
of Police were filing an appeal with the Supreme Court. Trustee Archer
Indicated his Information vas the funds were not being released until
some changes the policemen and firemen had requested were made.
Secretary Fe llovs responded he had discussed [his matter with Mr. Archer
and that since many of the officers who had signed the original petition
were no longer employed by the C1[y a new petition should be dzawn up,
signed, and presented [o the [he Pension Board. Trustee Archer vent on
to point out that in talking vich the firemen and policemen is vas his
opinion [here vas considerable interest by the firemen and policemen in
having the premium Cax funds received by [he Ci[y utilized exclusively to
buy additional benefits for policemen and firemen. Trustee Yh1te pointed
out policemen and firemen already had additional benefits in that [hey
could retire earlier than general employees and also receive 2.4Z of
average Final compensation compared [o [he general employees 2.255.
Trustee Archer also discussed whether [here vas perhaps a conflict of
interest vich City Attorney Mullis serving as the attorney for the
Pension Board, inasmuch if the policemen and firemen brought suit Mr.
Mullis as [he Pension Boards' attorney would also be defending [he CS[y.
The Secretary pointed out Che Board of Trustees could hire Sts own
attorney 1f is wished. Further discussion ensued a[ which time i[ was
agreed these matters should be held in abeyance until [he seating of the
fifth member of the Board on May 1, 1989 a[ which time a full discussion
and settlement of these issues might be undertaken.
The Secretary Chen reconfirmed the nexC meeting of the Baard of Trustees
will be May 1, 1989 a[ 7 P. M. vich Mr. Mullis and Mr. Callaway in
attendance and [here being no further distusalon the meeting was
ad]ouzned a[ 7:45 P.M.
P~I08 BDARD MECLIBG
Y80aSDAY, APRIL 13, 1989
MI807E5
The Board of Trustees of the Atlantic Beach Pension Fund mac on Thursday,
Apr£1 13, 1989 a[ 7 o'clock in the evening in [he City Commission meeting
room, Ci[y Nall. Present were reappointed trustees Richard Wh![e and
Ronald Wingate and newly elected trustees .loan LaVake and David Archer.
Also present vas Richard Fellows, a number of Firefighters from [he
Atlantic Beach Fite Department and Ronald Della Por[a who had been
invited for interview as the possible fifth member of the Board of
Trustees.
Discussion ensued with Mr. Della Porto regarding his background aad
experience. Trustee White inquired Snto whether or not Mr. Della Porto
intended to run for any political office and pointed out the reason for
his question vas [hat he Eelt any new trustee should be available to
serve the full two year term. Mr. Della Porto indicated he did not
intend ca run for political office at any time. Trustee LaVake said she
had heard [he Atlantic Beach policemen and firemen wanted [o have their
own pension board and be separated from the existing board and how i[
mighd effect [he general employees. Bhe inqufred of Mr. Della Porto what
he [hough[ about such a plan. Hr. Della Porto replied he drought [here
would be a lo[ of duplication cf effort in regards co actuary reports,
administration, etc. He said he could no[ be more specific because he
didn't really know who[ [he situation was but St seemed like there would
be duplication. Further discussion ensued relative [o Mr. Della Portas'
desire Co serve as a trustee following which [he trustees thanked him for
appearing and he left.
Ac approximately 7:20 P. M. Mr. Ed Mart In came before [he Board for the
purposes of interview. Mr. Harlin explained [hoc he vas retired from
AT6T and that he had done some consul[1ng work with [hem and had
represented management in regards to collective bargaining. Ne also said
that he vas familiar with pension funds and expressed a desire to serve
as a trustee. Trustee White also inquired of Mr. Martin a6 [o ris
political intentions since Mr. Martin had been a candidate for city
office once before. Mr. Martin said he did no[ anticipate running for
political office again. Trustee LaVake inquired as to Mr. Martin's
thoughts on having two boards. He responded he did not know the details
and therefore could not comment. Further discuaeion ensued and the Board
of 7rusteea thanked Mr. Mart In and he left [he meeting.
Discussion then cook place be [wean members and the secretary relative to
whether or not the Board wished to consider the substance of the two
ante rvlewa and set a new meeting for May 1, 1989 for dhe purpose of
electing the fifth member of [he Board of Trustees. Discussion ensued
and is vas the consensus of all present i[ would be best to make a
decision on [he fifth member ac this time so the name could be presented
to [he City Commission at their regular meeting of April 24, 1989 and if
confirmed [he fifth member of the Board could be seated a[ the next
meeting of the Board of Trustees on May 1, 1989.
,g-~-. ~.
cxpusure anticipated by either party under this agreement, it u agreed that the Owner shall
indemnity and hoW harmless Connelly & Wicker Inc. and its comultants, agents and employees
from and agaimt all claims, damages, loses and expenses, direr[ and indirect, or wnseyuemial
damages, including but not limited to fees and charges of attorneys and wan and arbitration ants,
arising out o[ or resulting from the performance o[ the work by engineer, or claims against
Connelly & Wicker Inc. related to haiardom waste tnaterials or activities. This imfemnification
provision extends to claims agaimt Connelly & Wicker Inc. which arise out of, are related to, or
are baud upon the dispersal, discharge, esrapc, rekme or saturation o[ smoke, vapors, soot, fumes,
acids, alkalis, tope chemicals, liquids, gases or any other material, imtant, contaminant or p>Ilutant
in or into the atmosphere, or on, onto, upon, in or into the surface or subsurface (a) wit, (h) water
or watercourse, (c) objects, or (d) any tangible or intangible matter, whether sudden or not.
[f this proposal meets with your approval, pleau execute both mpiea and return one copy for our
files. We look forward to the opportunity to work with you on this projcet.
Very truly yours, /
William P. Spellings
Project Manager
Approved and Authorized for the City of Atlantic Beach
Date
Approved sad Authorized Cor Connelly & Wicker inc.
to
i~
~/
~_
Cateaorv - Hourly Billing Rates
Prirtcipal Engineer S 75.011
Senior Engineer S 65.00
Design Enginear S SS.00
Engirtcer/Designer S 45.00
Senior Technician S 35.00
Technician S 30.00
Drafter S 25-00
Semetary S 20.00
Reimbursable costs include fees of Pro0.ssional Associates (whoa expertise is required to complete
the projut) and outo[-pocket expenses. Out-of-pocket expenses shall include but not be limited
to travel expenses (lodging, meals, etc.), job-related mileage at 21 cents per mile, long distance
telephone cat4, printing and reprodwaion costs, and special supplie and materiaB-
Based on our understanding of the work to be performed, we recommend that yrou budget
51,800.00.
SCHEDULE FOR PAYMENT
Invoices will be submitted monthly based upon the work complete at that time. Payment will be
due upon receipt of invoices. If payment ¢ not received within 30 days from the data of the
invoice, interest will be charged at a rate o[ 1-12 percent per month on the unpaid balance
retroactive to the invoice date. The fees stated in this Agrcement are based upon prompt payment
for our xrvices within 30 days Crom the date of the invoice. It is undersuxxl that any
artangements for delayed payment shall be rcyuested and agreed to by both parties prior to your
notifying us to proceed with the work.
LIABILITY AND USE OF DOCUMENTS
It is understood and agreed Ixawcen both parties to this agreement that the City of Atlamic &:ach
agrces to limit Connelly & Wicker Inc.'s liability to the City of Atlantic Beach andlor any oC its
subsidiaries, and to all wrutruction wnoactors and subwntractors on the projects for errors,
negligent acu, or omissions resulting from thex professional xrvices to an aggregate amount not
exceeding Connelly & Wicker Ine.'s professional xrvices fees or 550.000. whichever is the greater.
It h further understood and agreed that the comtruction documents and the ideaz and designs
incorporated therein az an instrument of professional xrvice are the property of Connelly &
Wicker Inc. aM are not to be used, in whole or part, for arty other project without written
authorvation of Connely & Wicker Inc. The City of Atlantic Beach is hereby advixdlwarned that
:uch unauthorised rue ran be very risky, and the City of Atlantic Beach does therefore agrce and
warrant to hoM Connelly & Wicker Inc. harmless for any such unauthorized rue and to diligently
defend and/or indemnify Connelly & Wicker Inc. from all Maims, damages and expenses against
Connely & Wicker Inc. resulting out of said unauthorised ux.
In wnsideratan of the unavailability of professional liability insurance for services involving or
relating to hazardous wazte materials and since it is not the intent of this agreement for Cemnclly
& Wicker Inc. to provide xrvices involving or relating to hazardous wazte materials nor is any such
T-
I~ ~ 1 ~ ~
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Connelly & Wicker, Inc.
ConauRing Englnt9er8
PNiF54SMK9:
RC6ERi O. fY1NFl1v, PF.
K PMI(ER IgWMO.PE.
JYIE! K YLLER. J0. P€
NMI Y.OZfli. F,D. PE.
l1OlIxY P.PMRUO,PE
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YMVML WC~0.PE.
April 17, I9K9
Mr. Richard Fellows
City Manager
City oC Atlantic Beach
716 Ocean Boulevard
Post OILce Box 25
Atlantic Beach, Florida 32233
Re: Bidding and Irupation Services
Dear Mc Fellows:
Connelly & Wicker Inc. is pleased to submit a fee proposal for bid and inspection services Cnr the
extension of Beach Avenue North of 21rih Street, the paving overlay of Sturdivant Avenue and
related parking area, and paving m~erlay of miscellanwus strcets within the City of Atlantic Ba:ach.
"This proposal will remain in eC(ect for a period oC 6t1 days from the date oC this letter. Acceptance
alter that period u subject to a review of the wndilions slated herein, and ]xusihlc revision by
Connelly & Wicker Inc. in response to changed wnditions.'
SCOPE OF WORK
'this proposal wnlemplates Connelly & Wicker Int.'s assisting with the bidding phau end providing
up to five (5) site visits for wnstrcetion observation and final inspection.
SCHEDULE OF WORK
We will wmmenw the work upon being given notice to proceed, and we will work with you to
meet any reasonable deadline.
It u proposed the payment for our services be on the bazis of our current hourly rates set forth
below plus any required reimbursable costs.
P.O. DO% 51313 • JACKSONVILLE BEACH, FLORIDA 31110-1313 •901219-7995
DESTtN, FLORIDA -CASHIERS, NORTH CAROLINA
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CM d
iMertr2 Bud -'~GNl~
SUGGESTED VENDORS:
Bullda¢ Computer Products
P.0. Box 11043
Naitinez, Ga. 30907 T18 OCEAN BOULEVAflOlPO. BO%35
ATLANTIC BEACH. FL 31f a3
REQUISITION FOR SUPPLIES
AND MATERUL3
6536
P.O. NUMBER
DEPT. _.
OATE f08 TERMS
4 13 89 ESTIMATED
' ACCOUNT OBE FT QUANTITY MATERIALS OR SERVICES UNIT PRICE TOTAL
O1-513-6400 1 Compaq 80286 Deskpro, 12 NNz speed,640k
memory
1 5 1/4" 360k floppy drive ~ 1,649.00
- 1 3 1/2 1.4 mb floppy drive 105.00
1 40mb/40ms access hard drive v/controller 474.00
1 40 mb internal tape backup system 299.00
~, 2 parallel pons 90.00
2 serial pons 90.00
.. 1 14" monochrome monitor 239.00
PER PRICE QUOTE ON 4/11(89 2,946.00
pl s shippi 88.00
3,034.00
~i
APPROVED: IN v, ~
~IIIAAAA "'"'"""""~~~~1 DEPART MENT MEAD
CITY MANAGER
FINANCE DIRECTOR
.-.,_
. ,1s"~~ I
I
`'< ~ `~
CITI' OF ATLANTIC BEACN.
~ AP:.IL 24, 1989
,~~
/~ BLCEN'IENNIAL CERf.MONY HONORING
' ~ t THE FIRST INAUGURATION
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OPENING PRAYER ........................... ... .... ...... COIDIISSIONER AF•e 1
..LA[nE R. T7CKiR
PLEDGE OF ALLEGIANCE ....................... .... ........ CO`MISSION"r:R GLENN A. EDNARDS
'n ELCD9E ........................ .. ............ .........2;q?'OR RIlti A!4 I. Gi'i.LI FORD. JR.
READING OF THE PRDCLAHATION ........... ..............
.. COMNI SS IONER ALAN C. ]F.N::EN
GEURGE S:ASN[NGTON - q MAS FOR ALL SEASONS ............. C0.~41ISSIONER ROBERT B. COOY., SR.
CLOSING RFMARAS ......... ..............................CITY MANAGER, RICHARD C. PEI.LDNS
CITY AT70RNF,Y, CLAUDE L. ML'LLIS
LIBERTY, WNEN I7 BEGINS TO TAKE ROOT, IS A PLANT OF iUPID GNOSR'N .................
George Nashington in a letter [o James Fladl so^^.
Match 2, 1789
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F-
PAGE SEUFN
MINV1'FS
APRIL 10. 1989
there being no further business to ante before the Cannission, the
meeting eras declared adjourned at 6:00 PM.
Robert B. Cook, Sr.,
Mayor Pro 'ice, Presiding Officer
Maureen King, City Clerk
~ I
I~,II
PAGE slx
MINUPES
AP[2IL 10, 1989
lbtim: Defer actim and omtinue Public Hearing m next
mmf :..q and xe-adverti.~
No further discussion. The motion cazried unanilmusly.
8. Misceilw,+or~+G Business•
Mayor Pro Tem Cook presented artd read aloud a Proclamation
recognizing April 16 through April 30, 1989, as a period of
observance of the cama~oration of the Inaugural Journey of George
Washington from Mount Vernon, Virginia, to New York City, and his
subsegirnt Inauguration on April 30, 1789.
9. City Mu~agrr lieaorts:
11fe City Mv~ager reported in connection with the loan fmn the
Florida League of Cities to construct the Public Safety Building
the City had received a check in the amount of $153,943.46
representing a share of the arbitrage funds. This morey will be
applied to the construction of the new City Hall.
1tc Qty also repottrd the City had budgeted money for a
Lifeguard truck. A suitable 4-wheel drive 1984 Chevrolet truck at
a cost of ;4,950.00 had been located and he asked the Cortmission to
waive the bidding requirements and authorize the purchase of this
truck fran George Moore Chevrolet.
lotion: Fmive bidduq *~.»,a.o.,r~ ~d a.w/.,r;m ~,9e of
19&1 4-`drrl drive Chevrolet Turk from Gorge lk~ore
Q~evmlet at a mst of 54,950.00
No discussion. Tne notion carried unaniimusly.
10. Myor tv call on QtY O~;QCimnra, Qty AttorTley City C1 PTF
for xeaorts and/~ razrats
Qty Attorney Millis reported he had received a letter fran Harvey
J. Sepler, representing the American Civil Liberties Union,
expressing wncern about the validity of the recent Ordirance
establishing a curfew for mirors in Atlantic Beach. Mr. Mullis
confirmed that all Commissioners had received a ropy of his
response indicating that in his opinion the Ordinance is
constitutional. Discussions with the Police Departrn=nt relative to
the application of the Ordinance indicate the ordinance will not be
enforced in such a rtaluier as would render it unronstitutiona!.
NAME OF
COMMRS.
M
S v
Y v
N
sr~„»~ x z
Jensen x x
11~c1o'r x
Cbok
I x
Hiards x
J®s® x x
11xio3 x x
Cook x
e>
PAGE FIVE
MINUTES
APRIL 10, 1989
it down. Tire Architectural Fdeview Board had not reviexed the plans
before construction but had met since then to review the project.
The Board requested srne changes, including landscaping etc., and
these are being made. Ttre City has since then taken the position
of not issuing any building permits until the plans have been
approved by the Architectural Review Board. The City Attorney
explained that had the plans been submitted to the Architectural
Peview Board, and had the plans been approved, the board had the
authority to waive certain provisions.
Since no one else wished to speak for or against the Ordinance, the
public hearing was declared closed.
71otim: AppxoVe r."sea,p of Ordinance No. 90-89-139 on send
aId final reading
No discussion before the mote. The motion carried unanimously
C. [lreli,urvo No. 90-89-140 -Public gearing
AN QOIIAIi'8 A!@DIIiG 174.+ OlmIIpltiE 07E Q' ~ C1TY OF A'IIANPIC
HHf®, P111gID4: ]1!@DIIiG CB21Pffit 24, 17~ CO!@I~SIVE ZQ~@7G
C/pIIAtx'E Ata IA7D IEVHUF787T ~ BY AgfSDIi~ 774: C7+FICIIU, ZQ~@T~
gAP 1O I8ffiE IO15 41 11HOI~ 60, NOHI71 AITANPIC IIPJI® UIIIT 2, g1C
P7flT1TOH OF AT IASf PJF1Y P8R737T ISOa) a+ OOtiPiGW11S I'HOPPla7t
OftIP1E PBON I4'.SI~17Ai. GHBRAI. Krtrrrvrr PIMgI.Y (IiG21 7O
lava, ($ffitAL 77iD PAIQLY (IGl); A7D PIOVIDING AN PFPB.TIVE
gA7E
Mayor Pro Tan Cook presented i~ full, in writing, Ordinance No.
90-89-140 on second and final reading. Said Ordinance was posted
in accordance with Charter r ~~i rertents. 'It~e Mayor Pro 7mn opened
the floor for a public hearing and invited c~rments fran the
audience.
Willian Morgan, 1945 Beach Avenue, presented the GYmiission with
mpies of a letter he had written the Cartnmity Development Board
opposing the rezoning. He said he spoke on behalf of his family
who owned Intl 55, 56, and 57 in the area ucder wnsideration, and
urged the Comnission to deny the rezoning request.
Herbert Moller, 1911 Beach Avenue, said he had lived at that
address Since 1938 and pointed out the majority of people in favor
of the rezoning did rot own Property in the area. He suggested the
property owners who are in favor of the petition could wluntarily
put deed restrictions on their property, which mould be a
reasonable canprardse.
Elliot 2isser, 1937 Beach Avenue, said he felt the petition was a
measure to preserve the integrity of the block and make it-
consistent with the blocks to the north and south. fIe requested
that action of the Ordinance be deferred M the next meeting when
it was hoped a fu'_1 Caimission would be ir, attendance.
NAME OF
COMMAS. I
M P
S V
Y V
N
°s--'
- x
Jensen x x
lhckrs x x
CUdc x
PAGE ETWR
MINVPES
APRI1. 10, 1989
crnnents from the audience. Since no one spoke for or ayainst the
exception, Mayor Pro fpm Cook declazed the public hearing closed.
Motion: Use by with the oanditim Nr.
Becket be limited to mrvi,-im m ®re that five
cars at ore time, that there would M ro outside
storage, and that a fence be erected
Mr. Becker who was in attendance, said he understood and agreed to
the conditions. The question was called and the motion cazried on
~, a three to one mote with Cannissioner Tucker wting Nay
7. Actim on Ordarr'mces-
A. Drrlieurv~o ND. 57-89-15 -First Beadiig
AN OBDIIS1Nl3? 1M@DING '11iE ~IIWLE ODOE OF TBE C11Y ~ A1iN71iC
HBtf®, FI!)<tID4; A!@I1RU ®1p1E1t 7, ARPICIE II, SQ'PIQi 7-16 1D
' MOPE HY RH+81i83iiE THA STA1DHis7 PIId+ Pib+{iIIil'IQl Q'S7L' 1985 PDPfIQ7
NP15 REVfSIQiir PIZ>B1.L~ BY 718; 90U118;[d7 BUIIDING CDQ'
IIlIIBdATiQAi., Ali) 718.+ NATIQWL FIRE PIV11aC.TION ASSOCiA1ZQ7 101
~. IJl+E SAPL+lY CQS: 1988 EDITIQI, PIOVIDI!!x; AN EPPBCPI{0: lYf1E
Mayor Pro Tem Cook presented in full, in writing, Ordinance No.
57-89-15 on first reading.
Ibtion: ApprvVe ~LCw of Ordi~noe No. 57-89-15 on first
reading aed set foz public hearing April 24, 1989
No discussion before the mote. The motion carried unanvrously.
B. nrN;..w..,e No. 90-89-139 -Public Bearing
AN Ols)INgliS: OP TBE C17Y CP A77ANFIC BEACH AOCPPFRTi AND APPIOVING
MIS) 1L+VPJLIP!@iP PLAN AND PiOP091L Sl8QT1ffi7 BY D.W. TR®INICR AND
C8R19,II4 CRDPliQSi fDR ~VFdOk1@if OP I11lD IN 19E CITY OP ATIAM'IC
lJI~; PRIVIDIK; Al4 EPFBLTiVE DA'!Q
Mayor Pro Tan Cook presented in full, in writing, Ordinance No.
90-89-139 on seeo~ and final reading. Said Ordinance was posted
in accordance with Charter requirments. The Mayor Pro Tan opened
the floor for a public hearing and invited camients from the
audience.
Ms. Olyene Coble, 2400 Semirole lk~ad, asked if restrictions on the
subject development were similar to those of the Oceanside
developrent. She said she was aware of ors txrne in the azea in
which those standards were rot follo ed.
Mr. Akel, developer of the Oceanside development, resporxled that
the house in question was already under construction before the
violation was discovered. The City Manager added that this was the
first Muse in that developrent and the Building Departr;ent was not
alert tt> the requireirents of the design standards and the building
had reached tM sage where it mould have been inQractical to tear
NAME OF
COMMAS.
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Y V
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ffiL+erds x x
Jensen x x
1liclcer ~ x
Cook
I x
Edesrds x
Ja~sat x x
7Udws x ~ x
Cook i x
_ ~
PAGE THREE
MIhR7fFS
APRIL 10, 1989
Con.9ent Agada Its B
Caanissioner Jensen stated while he was in favor of the activities
outlined in the Resolution, he did not feel it was appropriate for
the City of Atlantic Beach to becgne involved in the internal
activities of another rtunicipality. After brief discussion it was
agreed m defer action of Resolution No. 89-19 until the next
meeting.
5. Committee Reports:
A. (7[t®iaai~cr G]ga~ PBaards, O~ of the Awards ~ittee,
with a xepiut aid re®adatinns on bids for wnstnictia~ of a new
i.,at~rbtt taut at Bvmr Park
Ca`missiorer EdNerds reported ten bids had been received. Reseazch
of the background of the low bidder revealed this mfpany operated
fran a hrne in Jacksornille Beach and had little experience in this
type work. The second low bidder, Stazling Construction Cac¢any,
was fould to be acceptable and it was the reoomiendation of the
conmittee that a contract be awazded to Stazling Construction for
this p*oject.
lbtim: Award bid for the mion of ~rdrtiiii WIII't.S
in ikrner Park m Stazlinq Constrvctiu~, Inc., in an
aaamt of ;6,300.00
No discussion before the vote. The notion carried unanimously.
B. O'~i m;n.w. ~~ pdy~g vltb a report aid reo®adatims
zelative m bids received fan a riew duooQ trurJc fair the Public Works
t
Camiissioner - - reported three bids had been received for a
14-yard dump truck., The rxumittee menbers agreed the City had only
a limited need for a truck of that size and it was their
reoomoerdation that all bids be rejected and the specifications
clanged and re-bid for an 8-yard truck.
lbtim: Aorspt ie[Z~datlert of the Awazds ~ittee and
xe-bid for an 8-yaxd dump truck
No discussion before the wte. The motion carried unanimously.
6. Actim on Exoeatirns:
A. Public hearvxJ on an applicatitn for exoeptim filed by !h.
Jaih1 HeClOer m nfilisi' a lot In Seetiofl Bon West Eighth Street for
the sale of used Cars aid rar kits
Mayor Pro Rpm Cook presented an application for a One by Exception
filed by Mr. John Becker to utilize Int 7, Block 38, at 55 West
Eighth Street, Section N, for the repair and sale of used cars and
car kits. tIe opened the floor for a public hearing and invited
NAME OF
COMNQJiS.
M
5 V
Y V
N
Piis,~~ x x
Ja~aa~ x x
llxirri x
Cook x
Fd'ards x x
Jensa~ x
llxioer X x
Q7o1[
L x
PAGE ,7+0
MI[tlUl'FS
APRIL 10, 1989
~. Consart A~
A. Aclo~ovledge receipt of lettrs fr7nt FHlter Fbgrefe, wit aid
Pto37Ctien Ma77ager, Oe{a3ctr~t of Public tlurks, City of
JacksomrLe, ~~^ ^_^ ra~ouristment of Atlantic Beach anja
betsieen Kathryn Ahby~Banna Park and Atlantic Boulevard to be
,mrbrFa7mn araad Saptea+a* 1, 1989
B. Authority for the Jarlrv~nri77n Beaches Lions Club to solicit
donatirns at the Royal Palms/Atlantic Boulevud/Penman it~ad
i..*a,~n.-rirT rn April 29, 1989 fr® 9:00 AM W 5:00 RS
C. Adanvledge ~;~* of a n;,,P..n..th e7raluatirn report from the
City of At7wnt;r 17ear3t Hgjoyeps Assi ctanrn Progr®
D. rv7Rrtin.+ of Budget Besolvtirn #69-15 to provide fords for a
peramal o®putl's to be used in m+~-~i^~ vith the hard-held
Om¢lteiiSCd i9ter mL'tP2 LBad.lllg inctnmx,t5
H. Adoption? of Budget Aesolutirn #89-16 appropriating fixds for
the purci7ase of facsimile ®drirps cvrra7tly being used in the
City Manager a7d Purrhasirg Agent's offir>.~
F. ~*i~+ of Budget PPSOlutim #89-17 providing fords for
surveying and app*ai~7t of property in Sectiu, H intrlded for
use as a regional park and additional signage for the beaches
replacing vand~i~a7 signs
G. A,tx,t;... of Budget Aesolution #89-18 tv provide finds to
i~~t aldltrlLS Daloitte, Bac4i nc yd $e115 foI the
ooostructiar of shelving and bins at the Public Vbrks buiLlvg
m mrfain ii3ter Plant #1 irnartory
H. Adoption of Aesolutivr #89-19 urging a feasibility study of
the wnversirn of the CdBa Marina b17i 7,7im into a perfOIIDrng
afd 7r1SUal dItB O°nItPS In Jd(jL9RlVllle Be<]rjl
In discussion before the mote, with reference to Item B,
Comnissionez Edwazds said he felt permission for such activities
mould have to be granted by the Department of 7Yansportation. '7'he
City Attorney said the City of Atlantic Beach had jurisdiction over
Atlantic Boulevazd for the pu-pose of enforcing traffic regulations
and it was felt appropriate for the City, within khe scope of its
authority, to grant permission to the Lions Club to solicit
donations as requested.
Carmissioner Jensen requeste3 Item H he witi~drawn fran the Consent
Agerda• .
lbtian: Approve passage of the Consent Agenda, with the
exception of It® A
No f,7rther discussion. 'i he rction carried unani.~rous.y.
NAME OF
COMMAS.
M
S v
Y v
N
~++ic
X
I
~ % i
I
i
ii
Jert,Pn x l x
11rJ~er x 1
Cook x
MIN[NLS OF Tf~ Iafl((UlAR MEEPII~ OF T8E ATLANPIC e@~I CI1Y @ir
MISSIQI ~[D AT CITY HALL ON APRII. 10, 1989, AT 7:15 PM
PRESQ7I': Pobert B. Cmk, Sr., Mayor Pro Ten
Glenn A. Edwards
Alan C. Jensen and
Adelaide R. Tucker, Cacmissioners
AND: Richard C. Fellows, City Manager
Claude L. Mullis, City Attorney
Maureen King, City Clerk
A&SII~IL: William I. ~Ulliford, Mayor (Excused)
Mayor Gulliford was out of town and had been excused fran attending
this meeting.
The meeting was called to order by Mayor Pro fpm Cook. 'Die
invocation, offered by Crnmissioner E.twa.flc, was folloced by the
pledge to the flag.
I. Approval of the sirsxtes of the rrrn meeting of Mar+d: 27,
and special meeting of April 4, 1989
lbtia:: Ap[aoNe minrtes of the rag:ilar meetirq of Marc3: 27,
1989
No discussion before the mote. The motion carried unanimously.
lbtSon: Approve minutes of the special m~*' ~ of April 4,
1989
No discussion before the mote. The motion carried unanisoasly.
2. Remmiition of Visitors
Ms. Katy Taylor, 1142 Sebago Avenue, addressed the ~ 'ssion on
behalf of the military oaimmity relative to the quarterly utility
billing for the Oak Harbor residents. Ms. Taylor requested that
arranganents be made whereby residents would be permitted to make
partial payments. She said she had spoken with Capt. Mitchell,
Caanarding Officer of the Naval Station, a:d he had offered to work
with the City as well as with the Navy Iegal Services to make the
transition to quarterly billing as smooth as possible.
Mayor Pro Dan Wok said the City was aware of the problem and mould
do everything possible to work with those residents.
3. AppBararx:es:
A Aev. PIEt'c]e H~Illlg m I~4t mrn,i eelrll t0 operate a CdIn1Vd1
rn April 15, 1989 as a fud-rarses for a new dxud:
Since Rev. Doing was not in attendance, no action was taken on this
request.
ME OF
COMMAS.
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O
T
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5
E
C
O
N
D V
O
T
E
D
Y
E
S V
O
T
E
D
N
O
Fdsids x x
Jensen x
lhdrer x x
CUdc x
pdcuds x x
Jensen x
ltxirei x x
Cods x
STATUS... page 5
I understand Roae Blanchard has contacted each of you about a
bit en[ennfal ceremony honoring [he firs[ inauguration wh±ch is
purposed [o be held during our regular meeting on Monday. A copy
of [he proposed ceremony vas delivered to you previously by Rose.
Sae time ago Smith b Gillespie completed a report on a maj of sever
breakdown under Maypor[ Road near Levis Street. They recommended
several alternatives and [he one selected by the City Commission
involved making repairs Co [he major break and using [he Ins i[uform
method [o repair the rest of [he line. The change order has been
prepared Sn Che additive amount of ;19,297.00 so [hat Chis work may
be performed by Nestra Corporation under [heir current contract.
Smith d Gillespie helieves the work will qualify for SSx financial
ass is[ance from the EPA. Ne will be asking the City Commission [o
authorize Che change order.
At n request the meeting vas held Chis morning with representatives
of [he Girls and Boys Club. Rose Blanchard and David Thomason both
attended. I have asked Bob Jackson to get with Rose Blanchard and
see what might be worked out [o keep some kind of a program going
for these children in Che Donner Park area through [he summer. I
expect some kind of -ecommenda[ion [o be forthcoming shortly. Hr.
Jackson claims the Boys Club does not want to leave Donner Park and
does no[ want [o give up serving the children in that area but
because of their limited funds they have no[ been able to hire the
type of director full time that's needed. Ne hope [o have some kind
of proposal for [he City Commission [o consider shortly.
During the rehabilitation of the six wetvells ve have discovered
severe erosion of the suction lines in the vetvell a[ Station B.
Smith d Gillespie Engineers have recommended these lines be replace
while [his work is underway which would result in the savings of
several thousands of dollars. The vetvell has been examined by
Commissioner Edwards and he is yell aware of the condition of the
pipes and will be in a position to comment on this Monday nigh[. Ne
of 11 be asking [he C1[y Commission to approve a change order in the
amount of 57,654.00 to have these [vo sections of pipe replaced
during the vetvell rehabilitation.
As ~a rill recall the Ordinance re la[ive to the rezoning of lots in
North A[lan[ic Beach Unit Tvo from RG2 co RGI vas continued and this
Ordinance will be up for a continued public hearing and final
reading. In addition there viii be a public hearing and final
reading of an Ordinance relative to the adoption of [he new Fire
Code which vas passed on firs[ reading last week. We are also
enclosing copies of [vo new Ordinances for first reading. One had
[o do vich the setting of fence heights. This has been reworked and
ve hope the Cf ty Commission finds is satisfactory. The other is an
Ordinance setting a policy on investments which Nr. Mullis spoke
vich the Commission about at the last meeting. Please contact me if
you have any questions regarding these.
STATUS...page 4
Over [he peat cvo years the City of Atlantic Beach has been working
with Gee d Jenson on reels ing and updating our Comprehensive Plan to
bring I[ to the point where it may be submitted [o [he Department of
Community Affairs in accordance with [he requirements of the Crovth
Management Act. This work has been financially assisted by the
Stale over [he past cvo years during which time ve have completed
the Por[ Element, Housing Element, Drainage Element, Aquifer
Recharge Element, Solid Waste Element, Sanitary Sever Element,
Potable Water Element and [he Coastal Management/Conservation
Element. To finalize [he plan and prepare it for submittal by April
1, 1990 Gee d Jenson has proposed a cost of ;37,000.00 which will
include preparation of the Land Use Element, Traffic Circulation
Element, and [he Capital Improvement Element. In [he event any of
the previous elements need to be revised to bring [hem into
consistency with the Sate Comprehensive Plan chat is also included.
Cee 6 Jenson will also participate in the required public hearings,
will compile, print and bind a single comprehensive plan document
Incorporating all of [he previously prepared elements and provide
the City with 20 copies. We recommend the City approve the
537,000.00 required to complete Chia state mandated project.
The Arards Ca~ittee has mac in regards to cvo bids which were
received this week. One is for cvo Gorman Rupp pumps and the other
is for a mini-pumper for [he Fire Department. The current
mini-pumper vas involved in an accident recently and I understand
the necessary repairs are going to run in excess of 514,000.00 which
is almost a third of what a brand new vehicle would cos[. The unit
is about 11 years old and so it seemed the vises[ Ching [o Cake bids
on a new one and give the[ Snformacion [o the City Commission and
let them make a decision on whether they wish [o get a brand new
unit or repair [he old one. In any even[ we are enclosing minutes
of the action of [he Avarda Committee for your study.
last reek re informed [he Board of irus[ees that ve had received a
copy of a court order nocf Eying us of voluntary dismissal of all
matters affecting the police and fire pension requirements which had
been filed against a number of ci[Ses by the State Insurance
Commissioners Office. Today I received our premium tax monies for
1988 amounting to 335,139.92 for police and 512,597.60 for fire.
It's interesting to note [hat since this money vas held up by Marvin
Clayton ve have probably lost over ;4,000.00 in interest plus E2,000
or 53000 chat ve have had co expend trying to get the money.
Om Mel 10, 1989 ve are receiving bids for our three used garbage
trucks. We have received a request from Neptune Beach co purchase
the 1985 truck for 525,000.00. This is an excellent price and I
doubt [hat ve are going [o get any mote than that in [he competitive
bidding process. Since Neptune Beach is our sister city and very
much in need of an additional sanitation vehicle I would like to
recommend for your consideration that we agree ce sell the truck co
them Far ;25,000.00 as being the best offer we probably will receive
on [ha[ particular truck. If [he Ci[y Commf sslon agrees Bob Norris
has agreed [o present is [o his Council [he following evening.
Please le[ me know if you have any questions about [his.
~..._
STATUS... page 3
In 1986-87 cbe Police Department ucll ized some thing over S3I,000.00
Sn overtime pay. Last year overtime ran 542,000.00 mainly due to a
Drug Task Force effort involving Jacksonville Beath, Naval
Intelligence Service, Ci[y of Jacksonville and Neptune Beach
officers. This year the City budgeted 530,000.00 for police
over[Sme. The level of drug activity along with normal overtime
ac[iv ides has exhausted the budgeted overtime. We are asking the
City [o authorize a budge[ ad~ustmen[ to provide an additional
525,000.00 of overtime for [he police department which i[ must have
[o continue its enforcement ac[ivitie s. Our department is [o be
complimented for keeping overtime within reasonable limits. The
City of Jacksonville Beach budgets 5130,000.00 for overtime and [he
City Council [here will be asked [o approve at [heir next meeting an
additional 550,000.00 for [heir department. Your consideration of
this request will be appreciated.
Im tomec[ion rich our road improvement and resurfacing program [his
year we would like co make some additional paving and lighting
improvements in Rusaell Par Y, to be done In conJ unction with the
planning work being done for a new City Nall. the engineering work
for these improvements will not exceed 55,700.00 and as you have all
seen we are sorely in need of some additional parking space ac
Rusaell Park also i[ is our Snten[ion [o pave or resurface [he
following streets:
Levis Scree[ from Hayport Road [o George
Robert Sc rest from Hayport Road co George
Ards lla Avenue from :fayporc Road [o Richardson :one
Richardson Lane from Donner Road to Jackson
Seminole Road from 16th Street to Hanna Park
7th S[reec from Sherry [o Beach Avenue
Jordan Street from Frances east co [he connecting cross scree[
If any member of the City Commission has any ocher thoughts rela[Sve
[o our paving program please get in [ouch with me.
Ye ere enclosing a copy of a proposed Ordinance relating to
investment of surplus funds. This Ordinance has been drawn in
accordance wf [h [he instructions of the City Commission and If in
order may be sec for firs[ reading.
the City Council of Jacksonville is considering an agreement rhfch
!f adopted would provide Jacksonville would convey to the CS[y of
Atlantic Beach 5155,000.00. One hundred twenty five thousand
dollars (f 125,000.00) would be for [he development of a regional
park and thirty thousand Bollards (530,000.00) would be for capital
improvements at Jack Russell Park. The capital improvement
antic Spaced 1s the construction of [he building proposed by the
Y. N. C. A. for use a[ Russell Park. Me rill keep you advised as [o
[he status of [his agreement.
STATOS. ..page 2
In accordance with our dl scussions a[ [he previous meeting ve have
authorized Connelly and Wicker to include in [he C1[ys' repaving
program for [he year the paving of Sturdivant from Seminole Road
vest to [he tear of [he shopping mall vhe re the Duval County Tax
Collector and the Jacksonville Electric Authority maintain their
offices. As ve mentioned the Tax Collector has reques [ed [he area
fn back of the building be paved [o provide employee parking so
there would be more space available for citizens in front. As [he
City finishes paving Sts right-of-vay, the property owner of the
mall viii pay for the additional paved parking area ad]acent to the
Citys' right-of-vay. This should provide the Tax Collector and the
Jacksonville Electric Authority sufficient space in accordance with
their request.
]be Pension Board of Trustees has selected Ronald Della Porto as the
f if [h member of the Board of Trustees for a two year term ending
December 31, 1990. In accordance with the Citys' Ordinance Code the
C1[y Commission will need co confirm his aelec Lion. Hr. Della Porto
will be sea [ed a[ [he Hoard of Trustees meeting on May 1, 1989. For
your information we are enclosing minutes of the lase meeting where
Mr. Della Porto vas selected.
Ye ere enclosing copies of the latest report from [he Sun Bank in
regards to the status of our pension funds. The current market
value shows a gain over our original investment of approximately
5124,000.00.
You may Lave read in the paper the City of Jacksonville is to
get back some million dollars or so as [he result of a court
decision in a bid rigging allegation having to do with beach
renourishment. The City Council of Jacksonv Slle, a[ its meeting
several days ago, agreed [o allocate ;200,000.00 of [hat rebate when
received for the repair of sand fencing and beach access. This may
be helpful [o us. I have called Councilman Jarboe and he says as
soon as the money becomes available through [he State he will let us
know.
YLe turtle ha[c61sg season begins in May and extends through August
along the beaches in our area end Greenpeace has again asked foi
permission [o use [heir all terrain vehicle three wheeler on the
beach for Sea turtle nesting and stranding surveys. Mr. Mort Hanson
of BIO-Max Health Food and Groceries a[ 299 At lantlc Boulevard is
the local beach patrol coordinator. The City granted permission for
the use of the vehicle on the beach last year and ve received no
complaints about it whatsoever. If the Commission is agreeable ve
will pass [he word to C,reenpeace to proceed.
, ~
April I8, 1989
H E M O R A N D U H
T0: The Honorable Nayo[ and City Commissioners
FROH: CS[y Hanager
SUBJECT: STATUS REPORT
Enclosed please find your minutes of [he regular meeting of April
I0, 1989 and any correspondence Sn your mailbox which you have not
already picked up.
A[ [he last meeting I informed [he City Commission [he Anderson
heirs had approached [he City making inquiries as to whether the
City would be interested in purchasing the property on Seminole Road
where the Anderson Day Care Cencer is locaced. There are five lots,
two of them fronting on Seminole Road and three backing up to
Belvedere Street. The asking price vas 5200,000. we have
aseertained [hat Mrs. Atkins who Duns [he six adjoining lots would
also be interested in disposing of her property. A[ Che request of
the City Commission we have explored these possibilities and have
determined a probable purchase price far [he entire parcel of 11
lots would be somewhere 6e[ween 5375,000 and 5425,000. There are
two homes situated on [he property which are included. A
color-coded map shows [he subject property in yellow.
At the last meeting the City Commission approved a budge[ adjustment
to provide funds for the personal computer to be used in conjunction
with the hand held meter reading equipment and also to be utilized
[o upgrade and update our cash and check transaction processes. The
CS[ys' purchasing procedures provide [he bidding statutes do not
have [o be followed Sn the purchase of data processing equipment and
we will be asking [he City for authority [o proceed with the
purchase of the necessary equipmenC at a price of 53,034.00.
Some tLe ego Mayor Gulliford met with all of the property owners
on Beach Avenue North of 20th Street to cry co resolve the road and
right-of way dispute. All the property owners have given us signed
agreements to provide the City with a permanent easement which will
resolve [he diff itul[ies we have had Sn providing utility services
elc. [o the area. In exchange for the agreement of [he neighbors [o
provide [he easemenC [he City has authorized Connelly and Nicker [o
undertake plans and speclflca[iona [o provide minimal road and
drainage improvements. We anticipate these plans being ready in the
near future and will keep [he Commission advised.
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' Statement of Closing Casts
City o[ Atlantic Buoy Ploridn
;900,000
Oak Hertar Water and Sewer District Revenue Bonds
- February Ra. taao
1. Bond Counsel
Livermore IUein d; Lott, P,A. ,
2. City Attorney '.
Claude L. Mullis, P.A.
3. Certified Public Accountants
Touche Ross h Co.
4. issuer Special Counsel
Mahoney, Adams, Milam, Sur[ece do 1Grimsley, P.A.
5. Cee k Jenson
Engineers ~~
TOTAL
;
a,,, ,
LKL-03/02/89-262AA-2776
i ~
; 16,105.75
16,296.09
14,000.00
5,000.00
13,596.16
65,000.00
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LAW OFFICES OF
CLAUDE L MULLIS
PROFESSIONAL ASSOCInnoN
4250 LAKE SIDE DRIVE / SUITE 114
IACKSONVILLE. FLORIDA 32210
CfAUDE L Muws 1904)388-1289
City of Atlantic Beach Apzil 7, 1989
Richard Fellows, City Manager-
P.O. Drawer 25
Atlantic Beach, Florida 32233
Our File /12873.120 For Services Through 3/31/89
Fuller Tresca Condemnation
03/03/S9 Conference with Mr. Mullis; review survey; review
appraisal) send letters to Tresca and JEA; telephone
conference with Mr. Fellows office
03/03/89 Conference with Mr. Steele regarding appraisal and suit
papers
03/06/89 Telephone conference with Mr. Proctor, attorney for Mr.
' Tresca; telephone conference with Mr. Fellows regarding
appraisal
03/07/89 Review oP appraisals; conference with Mr. Fellows and
Mr. Steele and review property
03/07/89 Telephone conference with Mr. Mullis and Hr. Fellows;
telephone confezence with Ms. Brennen, JEA and Mr.
Proctor
03/08/89 Telephone conference with Mr. Proctor; telephone
conference with Mr. Mullis and Mr. Fellows; draft
letter to Mr. Proctor with appraisals
Fees for legal services ....................$472.50 ~.
Reimbursable Costs
Photocopying 20.55
Total reimbursable costs ..........:.............$ 20.55
Total Current billing for this involce..........$493.05
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- IAV OFFICES OF
1 CLnUDE L MULLIS
I PROFESSIONAL ASSOCUITION
t
4250 IAKE$IDE DRIVE /SUITE 114
j 1ACKSONVILLE, FLORIDA 32210
CLAUDE ~ MUWS 1904) 3881289
City of Atlantic Beach April 7, 1989
Richard Fellows, City Manager
P.O. Drawer 25
Atlantic Beach, FL 32233
Our File 112873.119 For Services Through 3/31/89 ~!
i adv Hanover Ina. Co. +
03/01/89 Work on summary judgment motion
03/30/89 Telephone conference with Nr. Nowell regarding
~ ~ deposition schedule; arrange depositions; telephone
conference with Nr. Braid; letter to client
i
I Fees for legal services ....................$437.50
I
Reimbursable Costs
I
Photocopying 3.60
I Total reimbursable costs ........................$ 3.60
Total current billing for this invoice..........$441.30
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INV OFFICES OF
CLAUDE L MULLIS
• PROFESSIONAL ASSOCIATION
' 4250 LIKE SIDE DRIVE /SUITE 114
~ IACKSONVILLE. FLORIDA 3221D
CIAUDE L MOWS (904) 3BB'1289
i
City of Atlantic Beach April 7, 1989
Richard Fellows, City Manager
Post Office Drawer 25
Atlantic Beach, FL 32233
Our File 112973.117 For Services Rendered through 3/31/89
Dept. oL Insurance
03/01/89 Reviev of opinion Sn TLC v. Dept. of Insurance; ~
analysis thereof and report to City Manager
03/01/89 Conference
03/03/89 Conference on obtaining money
03/07/89 Conference with Hr. Fellows and Mr. Burroughs on money
mettere with Dept. oL Insurance
03/07/89 Telephone conference with Mr. Royal on pension fund
monies
03/07/89 Conference with Mr. Burroughs, Mr. Salerno and Fellows;
research on separate Trustees '
03/08/69 Telephone conference on recovery of premium tax monies
03/14/89 Conference with Mr. Burroughs and Mr. Fellows; research
on pension law
07/21/89 Con Perenca with several persons on status of law suit
03/22/89 Conference with Mr. Burroughs and review of various
matters pending in Tallahassee
Total current billing for this invoice..........$768.00
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(AV OFFICES OF
CLAUDE L MULLIS
PROFESSIONAL ASSOCIATION
42501nKESIDE DRIVE / SLATE 114 '
(ACKSONVI LLE, fLOR1DA 32210
(904) 388-1289
' Hr. Richard Fellows
i City Manager
City oP Atlantic Beach
POSt Office Drawer 25
Atlantic Beach, Plorida 32233
L
February 28, 1989
Retainer for the Month of March, 1989 ~ f1, `1 $,~'d000. 0
Reimbursable costs ~~ ~"~ B
Photocopying 141.25 PR lo\gp9
Mileage ~ 23.60-0~514`kXY> _ N` I
Long Cistance 1.752 f
Special Delivery 12.00 ~~J/E~~lj1W OK# ,/
Recording Fee 28.50
Total reimbursable costs .................:........$ 207.10
Total current billing for this invoice............$2,207.10
lNV OFFICES OF
CLAUDE L MULLIS
PROFESSIONAL ASSOCUTION
4250 LucE SIDE D0.NE /SUITE 114
IACKSONVILLE, FLORIDA 32210
CIAODE L MOWS (904) 388-1289
March 7, 1989
Attn: Mr. Richard Fellows
City Manager
City of Atlantic Heach
Post office Drawer 25
Atlantic Beach, FL 32233
RE: Special Assessment Program; City of
Gu1P HreeZe Local Government Loan
Program in the amount of
$2,160,000; Streets and Drainage
Improvement Project; and $],400,000
Gulf Breeze Local Government Loan
Fees for professional services relating to
Special Assessment Program for public
improvement in 5ectlon H and tax exempt bond
loan from City of Gulf Breeze Local
Government Loan Pool Sncludlnq preparation oP
documents, notices, attending public
hearings, conferencae with City Manager,
Financial Advisor and Bond Counsel. Several
public hearings with land owners, conferences
with the property appraiser, consulting
engineers, research of lav on sewer
connections on other setters and closing of
loan.
TOTAL BALANCE DUE .............................$5,000.00 ~ ~'
(,IAYDE L MDWS
lA'r OFFICES OF
CVEUDE L MULLIS
PROFESSIONAL ASSOCIATION
4250 LAKESIDE DRIVE / SDITE 114
IACKSONVILLE, FLORIDA 32210
(904) 388-1289
City of Atlantic Beach - March 7, 1989
Richard Fellows, City Manager
Post Office Drover 25
Atlantic Beach, FL 32233.
Our File /12873.117 For Services Rendered through 2/28/89
Dept. of Insurance
2/02/89 Telephone conference with Hr. Salerno on pension funds
monies; telephone conference with Mr. Clayton on
pension fund monies; telephone conference with Mr.
Royal on payment from Department of Insurance
2/06/89 Telephone conference vitR Mr. Payne on statue of case;
tal.sphone conference with Mr. Mullis on Mr. Clayton's
objections to ordinances
2/08/89 Reviav o! statue end motions
2/09/89 Research of pension amendments and pleading
2/21/89 Teleohone conrwrenrc with Meesre Roval and Mattis on
Department of Insurance demands; review letters from
Department of Insurance; draft response; telephone
conference with Mr. Salerno on Department of Insurance ~~.
2/21/89 Conference with Masers. Fellove and Burroughs regarding -
Clayton latter
2/22/89 Legal research demands in Mr. Clayton's letters; draft
response to Mr. Clayton's letters; ale hone conference
with Messrs. Fellove and Mullis on pens on fund and
response
2/22/89 Telephone conference with Mr. Wolf on City of St.
Petersburg case; telephone conference with Mr. Salerno
on separate board
02/23/89 Telephone conference with Mr. Fellows concerning letter
to Mr. Clayton; telephone conference with Mr. Mullis
concerning letter to Mr. Clayton; review and revise
letter to Hr. Clayton
2/23/89 Conference, review and analysts regarding position
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;p W OFFICES OF
?~ CLAUDE L MULLIS
,FR-". PROFESSIONAL ASSOCIATION
, 4250 LAKESIDE DRIVE/SUITE 114
) )ACKSONVIwi. FLORIDA 32210
CIAUDE L Muws 19047 388-1289 '
` City of Atlantic Beach ~ March 7, 1989
Richard Fellove, City Manager
Post Office Drawer 25 '
i Atlantic Beach, FL 32233
Our File 112873.102 For Services Rendered through 2/28/89
General ,.
2/6/89 Review of preparation of opinion on Heach access on
easement
2/09/89 Research on developments of PUD's
2/13/89 Research and conferences on infrastructure developments
2/13/89 Research and conference with Mr. Morrieon~and others on
+ Engineering fees and Attorney Pees --~-'-'
' 2/17/89 R06earch otf f ee and cervices for Engineering fees and
' ~~AQtorney fe _
' 2/17/89 Cod rence and research on Engineering d Attorneyl
«s~and drafti
f
i ng o
report
2/22/89 Finallzinq report to Commiceion in reference to full
tin
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2/28/89 Preparlnq, recording and transmitting document on
i restructuring bond Sesua for Florida Municipal Loan
Total Balance due .............................$850.00 ~-
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Page Four
many factors that have come to light in recent veeks were a suprise to
many of us.
Changes must be made so that our city knows what its paying
foc, gets what its paying for, and can fix an annual budget and live
within that budget.
E
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Page Three
litigation Costs to the city, and are being billed for several items
either unknown to the city or no[ authorized by the city. (i.e.,
hourly rates up Co $160.00, mileage to meetings, etc.)
A second problem with [he current situation is the budge[.The
city cannot Continue to have an open-ended situation with no apparent
cap on legal expenses. Once again we are on target [o exceed the
budgeted amount Eoc legal expenses, in that through [he first six (6)
months of tis cal year '88-'89, Mr. Mullis has billed in excess of
$41,000.00, and the total budget for fiscal year '68-'89 is.
$71,604.00. That leaves about $30,000.00 in the budget for the last
half of [he fiscal year.
2. A second al[e rnative is a full-time city attorney. The
expense involved including sa]ary, benefits, office space,
secretarial services, and the like, would surely exceed the amount we
paid in fiscal year '87-'88 of slightly more than $92,000.00. I
don't believe the city needs a full-time attorney yet, either from the
expense standpoint or from [he standpoint of keeping him busy, which I
don't think we could do.
3. A third alternative would be [o contract rith a city
attorney on a set, annual basis. The attorney would provide all
services to the city, including litigation, for an annual fee,
payable monthly, and renegotiated every year. The city attorney would
submit an annual budget request like all other departments, and the
city could [hen fiz, on an annual basis, an exact amount to be paid
foe legal fees.
The city attorney would then be responsible for providing all
services to the city, with [he sole exception of bond issues, which
would be handled by bond counsel through the city attorney, the
expenses for vhich would be paid by bond Eunds. If [he city attorney
chooses to associate other counsel in litigation matters, that expense
should be paid by the city attorney out of his monthly retainer. The
only exceptions to Chis policy would be in extraordinary cases, with
[he prior consent of the city commission.
The city could budget an additional amount foe costs
associated with litigation (filing fees, court reporters, title
searches, etc.), publications necessary for city business, any [ravel
or seminar expenses, and the like. This amount could be an exact
amount every year, probably not in excess of 515,000.00 per year.
CONCLUSION
It is my opinion [hat the city is paying too much ir. legal
fees, and that quality services can be obtained for much less money.
I don't know if the city has been taken advantage of, but certainly
Page Two
CURRENT SITUATION
I have several areas of concern regarding Mr. Mullis and his
current position in our city.
1. The potential conflict of interest in repre sen[ing both
Atlantic Beach and Neptune Beach. I believe we should avoid any
appearance of such potential conflict. This situation has ne ve c.
existed before, to my knowledge, and in my opinion should not now
exist.
2. I understand the city is billed for any conferences or
conversations Nc. Mullis has with city officials. These services
should be included in any retainer paid to our city attorney. This
has apparently created reluctance on the par[ of some city officials
to contact Mr. Mullis for fear of additional billings to the city. I
am of [he opinion [hat the attorney should be readily available to all
city officials, department heads, and other city employees in re 9ard
to any official city matters.
3. The current agreement with Mr. Mullis provides $2,000.00
per month retainer and $75.00 per hour for litigation. However, as
was unknown to most of us until a couple weeks ago, the city vas being
charged as high as $160.00 per hour for litigation, apparently with no
authorization from the city. Furthermore, this vas not disclosed in
any bills rendered by Mr. Mullis to the city, in that no hourly
breakdown of time or rates is set forth in [he bills. Several of the
bills include time spent by Nr. Mullis on the telephone, in conference
with, or corresponding with other attorneys selected by Mr. Mullis to
represent the city.
I further understand that the city has been billed for
[ravel expense for Mr. Mullis to attend our regularly scheduled
meetings.
4. Litigation costs are obviously much higher iE the city
pays for two (2) laryers to appear in each case and at each hearing.
Mr. Mullis informed us a[ the meeting on March 7 that he always
accompanies whichever lawyer from the Mahoney Adams firm is handling
a particular case or hearing, resulting in duplication of expense to
the city. Not only is this an ezpense the city does not need, but it
appears not to be authorized by the city.
POTORE ALTERNATIVES
1. The city can continue with its current situation, but
[hat is probably ill advised. We do not seem to know vhat is covered
by the monthly retainer paid to Mc. Mullis, have no control over
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M E M O R A N D O M
TO: Mayor and City Commissioners
FROM: Alan C. Jensen
DATE: April 20, 1989
RE: Position of City Attorney
The Mayor requested at our meeting on March 7, 1989, that I
report to the Commission regarding either a be [ter contract with the
city attorney or alternate proposals for this position I think we
need to clarify the duties and qualifications of our city attorney,
and then determine what we feel is the best form of an agreement for
the services of our city attorney.
The Charter sets forth in Section 158, the appointment and
qualifications of the city attorney as follows:
'The city commission shall appoint a city attorney who shall
ac[ as the legal adviser to, and attorney and counselor for, the
municipality and all of its officers Ln matters relating to their '
official duties. He shall prepare all contracts, bonds, and other
instruments in writing in which the municipality is concerned, and
shall endorse on each his approval of the form and cocce ctness
thereof, but failure to do so shall not affect its validity. When
required to do so by resolution ofthe city commission, he shall
prosecu to and defend for and in behalf of the city, all civil
complaints, suits and controversies in which the city is a party. Me
shall furnish the city commission, the city manager, the head of any
department, or any officer, his opinion on any question of law
relating to their respective powers and duties. In addition to the '
duties specifically imposed under the preceding section, he shall
perform such other professional duties as may be required for him by
ordinance or resolution of the city commission, or as are prescribed
for city attorneys under [he general law of the state, which are not
inconsistent with the Charter and with any ordinance or resolution,
which may be passed by the city commission. The city attorney shall '
be a lav yer of at least five years' ecpecienee, admitted in and having
authority to practice in all courts of the state.'
Please note the duties include providing services to city
officers antl heads of departments.
:~.. . .
Commissioner Jensen has asked that [he attached document be given
to each of you.
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IN WITNBS3 WHEBEOP, the parties hereto have duly executed this Agreement
the day and year first shave written.
ATTPST:
Linnie C. Williams
Corporation Secretary
ATTEST:
CITY OF JACKSONVILLB
Thomas L. Hazouri
Mayor
CITY OP ATLANTIC BEACH
In compliance with the Charter of the City of Jacksonville, I certify that there is an
unexpended, unencumbered end unimpounded balance in the appropriation sufficient to
cover the foregoing Agreement and that provision has been made [or the payment o[ the
monies provided therein to fro paid.
Porm Approved:
Assistant Counsel
City of Jacksonville
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Director of Finance
City o[ Jacksonville
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7. In performing hereunder, the RECIPIENT shall not discriminate against any
worker, employee or applicant, or any member o[ the public, because of race, creed,
color, religion, sex, handicap or national origin nor otherwise commit a discriminatory
employment practice. The RBCIPIENT shall take affirmative action [o assure that
applicants are employed and that employees are dealt with during employment without
regard to their race, creed, color, religion, sex, handicap or national origin. Such action
shall include but not be limited to the following: employment upgrading, demotion or
transfer, recruitment or recruitment advertising, lay-off, termination, rates of pay or
other forms of compensation and selection for training, including apprentice;hip. The
RECIPIENT further agrees to make its books and records relating to employment
available to the Jacksonville Community Relations Commission in regard to any claim
or charge of employment discrimination made against the RECIPIENT during the term
of this Agreement or any extension hereof.
8. This Agreement may not be assigned by either party without the prior written
consent o[ the other. To the extent that an assignment is so permitted, this Agreement
shall be binding upon end inure to the benefit of the successors and assigns oC either
party. Any other assignment or purported assignment of this Agreement shell be null
and void. '
9. [n the event that any provision hereof shell be deemed in violation o[ any law
or held to be invalid by any court in which this Agreement shell be interpreted, the
violation or invalidity of any particular provision shall not be deemed to affect any
other provision hereof, Dut this Agreement shall be thereafter interpreted as though the
particular provision so held to be in violation or invalid were not contained herein.
10. Thia Agreement contains all the terms agreed to between the parties. No
statements or reprexntatioro not included herein shall be binding upon the parties and
no modifications or amendments oC any of the terms hereof shalt be valid or binding
uNess made by written amendment hereof.
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4. The RECIPIENT'shall maintain an accounting system which provides [or a
d~' . complete record o[ the use of these funds. This accounting system shall provide for:
(a) Accurate, current and complete disclosure of the status of all funds.
~P (b) Records that identify adequately the sources and application o[ funds for ell
~'~ activities related to the project.
(c) Accounting records that are supported by source documentation and ere in
sufficient detail to allow fora proper preaudit and postaudit (i.e., invoices, bills
cancelled checks).
(d) The RECIPIENT shall submit to the CITY an expenditure repor( quarterly
until completion o[ the project. The report shell include total project casts along with
documentation oP expenditures. Said reports shall be submitted to the Chief of
Planning, Research k Crants, Department o[ Recreation and Public Affairs oC the CITY.
(e) Financial records, supporting documents, statistical recacds, and all other
records pertinent to the project shall be retained by the RECIPIENT for a period of
three (3) years after the completion of the project.
(f) The RECIPIENT shell make ell records of expenditures, copies o[ reports,
books and related documentation available to duly authorized representatives o[ the
CITY [or inspection at reasonable times Cor the purpose o[ making audits, examination,
excerpts and transcripts.
5. At project completion, the RECIPIENT shell forward to the CITY (1) financial
data supporting the expenditure o[ funds, (2) an as-built site plan prepared and certified
_ by the professional responsible Cor the project plans, (3) a list identifying the amount
and types o[ [acillties developed, improvements made end associated expenses and (4) a
project completion certificate.
6. The BECIPIENT shall assure that all facilities acquired, constructed or
improved es part o[ the project will be operated in accordance with the following
criteria:
s. Must be on publicly-owned property;
b. Must be open to the genera: public;
c. May be used by private clubs or organizations from time to time, but
cannot be used exclusively by those private groups to the substantial exclusion of the
general public;
d. Reasonable rates and charges may be charged to help defray expenses, but
not to the extent that they exclude a substantial amount o[ the general public for
economic reasons;
e. Cannot De used in a msnner which unlawfully discriminates on the basis o[
race, creed, color, sex, religion, national origin, age or physical handicap; and
f. May be subject to reasonable rules and regulations by the public owner
such as types of uses, hours of operation, etc.
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AGREEMENT .~~
THIS AGREEMENT, made and entered intc this day of
1989, Dy and between the City of Jacksonville, a municipal
corporation in Duval County, Plorida, hereinafter referred to es the CITY, and the City
of Atlantic Beach, a municipal corporation in Duval County, Florida, hereinafter
referred to as the RECIPIENI;
WITNESSETH:
WHEREAS, Ordinance 88-360-728 of the CITY appropriated the sum of SEVER
HUNDRED PIFTY THOUSAND AND NO/100 DOLLARS (=750,000.00) to each of the
fourteen (14) Council districts to be used for neighborhood improvement projects to be
designated by the respective District Councilman of the CITY; end
WHEREAS. the Honorable Jim Jarboe, City Councilman for District 3, has
designated certain projects to receive various portions of the aforesaid appropriation;
and
WHEREAS, the parties wish to enter into en Agreement providing for the
expenditure of a portion of the said appropriation in a legal manner and in accordance
with the intent of Ordinance 88-360-328; '
NOW THEREPORE, in consideration of the premises and of the mutual covenants
and agreements hereinafter contained, the parties agree es follows:
1. The CITY shall convey to the RECIPIENT the sum of ONE HUNDRED PIFTY
PIY6 THOUSAND AND NO/100 DOLLARS (1155,000.00).
2. The BBCIPIBNT shell administer and expend the sum of ONE HUNDRED
TWENTY PIVE THOUSAND AND NO/100 DOLLARS (1125,000.00) for the development
of a regional park and the sum o[ THIRTY THOUSAND AND NO/100 DOLLARS
(130,000.00) for capital improvements at Jack Russell Park, hereinafter jointly referred
to u the project. Such expenditure shall be in addition to end not in lieu of any other
similar project previously approved find funded by the RECIPIENT Dut not yet acquired,
constructed or improved.
3. In the completion of the capital improvements at Jack Russell Park, the
RECIPIENT may co-operate with any other organization, public or private, including,
but not limited to, the Young Men's Christian Association o[ Florida's Pirst Coast, Inc.,
to the extent possible under the terms o[ this Agreement, Ordinance 88-360-328 end
other provisions of law. Any question or dispute concerning the proper expenditure of
the said sum in accordance with Ordinance 88-360-726 and other relevant laws shall be
determined by the CITY.
7. Miattllaneous gusioesa:
8. City Msmsger geporta:
9. Mayor to ull on City Cossdasiosera, City Attorney, City Clerk for
reports/or requests:
Adjournment
~:.~_ :.
K. Acknowledge information from the CSty of Jacksonville i[ piano
to allocate to the City of Atlantic Beach SISS,DDD.DD for
development of a regional park and capital lmprovementn at
Russell Park
L. Acknowledge receipc of 1988 S[a[e Premium Tax monies for police
and fire amounting to ;47,737.52
M. Approve Budge[ Resolution 189-21 in amount of 537,000 to
complete Stale Mandated Comprehensive Insurance Plan
S. Committee Reports:
A. Commissioner Edwards, chairman of [he Awards Committee, [o
report on bids received on two Gorman Rupp pumps [a be utilized
in [he reuse water system at the waste water treatment plan
B. Commissioner Glenn Edwards, chairman of the Awards Committee,
to report on bids received for a new mini-pumper for the Fire
Department
C. Action by the City Commission on a request from the CSty of
Neptune Beach [o purchase a used 1985 garbage [ruck from [he
City of Atlantic Beach for 323,000.00
D. Action by the City Commission to approve Change Order tl on the
Major Sever Rehabilitation Project to provide for repairs [o a
major sever break under Nayport Road near Levis Street in the
amount of 519,297.00
E. Action by [he City Commission to approve a request fora Change
Order in the amount of 57,634.00 on the Sewage Ne [well
Rehabilitation Project [o replace the suction lines in [he
wetwell a[ S[a[ion .e
6. Action w Ordimancea:
A. Ordinance C90-89-I40 continuation of a public hearing amending
Chapter 24, the Comprehensive Zoning Ordinance and Land
Development Code by amending the official zoning map to rezone
lots 41 through 60, North Atlantic Beach Unit No. 2 from RG2 to
RC1
B. Ordinance /35-89-6 Sn[rodurtion and first reading of an
Ordinance relating to the investment of surplus funds and the
setting of a public hearing for May 8, 1989
C. Ordinance /90-88-141 int roduc [f on and fire[ reading of an
Ordinance amending [he Ordinance Code of the City of Atlan[Sc
Beach relative to the manner of measuring the height of fences
and setting a public hearing for May 8, 1989
D. Ordinance f57-89-15 public hearing and final reading of an
Ordinance amending the Ordinance Code to adopt by reference the
Standard Fire Prevention Code 1985 edition and the National Fire
Protection Association IO! Life Safety Code 1488 edition
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CIT[ OP AYI.ANYIC REACR
REGUTAR MEEYIRG MORDAY, APRIL 24, 1989
AGBImA
Call [o [o Order
Invocation and Pledge to to Flag
1. Approval of the minutes of the regular meeting of April 10, 1989.
2. Bicentennial ceremony honoring the fire[ presidential inauguration
3. Recognition of Visitors !
4. Coveevt Agevda:
A. Acknowledge receipt of Ci[y Managers' Report on the probable
price of property on Seminole Road ,just off of Atlantic
Boulevard t
B. Authority for the City lfanager to purchase the necessary
computer equipment for use in connection with the hand held
meter reading units and the update for the processing of
[ransac [loos 1n [he amount of ;3,034.00 '
C. Acknowledge receipt of City Managers' Report on [he preparation
of plans and specifications for paving and drainage on Beach
Avenue north of 20th Street ~
D. Approve [he paving of S[urdivant Street from Seminole Road vest '~.
to be included in the Citys' paving program ~,
E. Confirm the appointment of Ronald Della Por[a as the fifth
member of the Pension Board of Trustees for a two year term
ending December 31 ,. 1990
F. Acknowledge receipt vF the la cent report from the Sun Bank in
regards to the status of pension funds
G. Acknowledge report from the City Manager indicating the
possibility of participating in a portion of a ;200,000.00
appropriation from the City of Jacksonville for [he repair of
sand fencing and beach access
_ H. Approval for Greenpeace to use sn all terrain vehicle during the
summer months [o patrol the beaches for turtle hatching
I. Approve Budget Resolution f89-20 to increase the amount of
overcame in [he Police Department by ;25,000.00
J. Approve preparation of plane and specifications for addl[Soval
paving and lighting improvements in Russell Park and approve [he
list of streets for resurfacing
i'
~'
Section 2. This ordinance shall take effect uyon its
adoption.
Passed by the City Commission on tirst readiny_F _h ru~Ly yj~_19,@j____ '
Paaaed Dy the City Commission on second and final reading________ j
_________________________
Nllliaw I. Gulliford, Jr.
Mayor, Presiding Officer
Approved ae to Forw and Correctness:
_______________________________
Claude L. Mullis, City Attorney
(SEAL)
________________________
Maureen King, City Clerk
~_
,~ ,.
ORDINANCE NO. 90-89-190
AN ORDINANCE AMENDING THE ORDINANCE CODE OF
THE CITY OF ATLANTIC BEACH, FLORIDA;
AMENDING CHAPTER 24, THE COMPREHENSIVE
ZONING ORDINANCE AND LAND DEVELOPMENT CODE
BY AMENDING THE OFFICIAL ZONING MAP TO
REZONE LOTS 41 THROUGH 60, NORTH ATLANTIC
BEACH UNIT NO. 2, BY PETITION OF AT LEAST
FIFTY PERCENT OF CONTIGUOUS PROPERTY OMNERS
FROM RESIDENTIAL GENERAL MULTIPLE FAMILY
(RG2) TO RESIDENTIAL GENERAL TWO FAMILY
<RG1); AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, The Cowwunity Development Board of the City of
Atlantic Beach has considered a request to change a zoning
claeeificatlon subwltted by petition of at least fifty percent
of contiguous Dtoperty ornere, antl held a public hearing on saws
on F¢Druary 21, 1989, and
VHEREAS, The City Cowmiseion do¢e exercise its porere to
awend the Land Development Code, including the OffECiel Zoning
Map, in ord¢r Lo encourage the appropriate use of land, and
MNEREAS, The rezoning Se consistent rith the Cowprehenelve
Plan, and the rezoning rill not adversely effect the health and
safety of the residents of the area, and rill not be detriwental
to the natural environwent or to the use or developw¢nt of th¢
adjac¢nt properties in the general neighborhood,
NOY, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF ATLANTIC BEACH, FLORIDA:
Section 1. The Off 1c1a1 Zoning Map of the City of Atlantic
Beach is hereby changed to reflect the nee zoning of Lota 41
through 60, North Atlantic Beach Unit No. 2, frow Residential
General Multiple Fawily (RG2) to Residential General Tro Fa wf ly
(RG1).
''
NOTICE OF PUBLIC HEARINGS
CITY OF ATLANTIC BEACH
Notice is hereby given the City Commission of Atlantic Beach,
Florida will hold a PUBLIC NEARING on April 10, 1989 at
7:15 at City Nall, 716 Ocean Blvd. for the purpose of hearing
and considering the views of the public concerning the
following proposed Ordinances:
ORDINANCE NO. 90-89-139, AN ORDINANCE OF THB CITY OF
ATLANTIC BEACH ACCEPTING AND APPROVING LAND
DEVELOPMENT PLAN AND PROPOSAL SUBMITTED BY D.W.
TREDINICR AND CERTAIN CONDITIONS FOR DEVELOPMENT OF
LAND IN THE CITY OF ATLANTIC BEACH; PROVIDING AN
EFFECTIVE DATE
All person interested are notified to be present et said time
and place and they shall be heard. If a person decides to
appeal any decision at any meeting or hearing, he will need a
retard of the proceedings, and for such purpose he may need
to ensure that a verbatim record of the proceedings is made,
which record includes the testimony end evidence upon which
appeal is to be based.
Published:
Beaches Leader 3/1/89 - Purchase Order N3512
Posted:
City Hall
Post Office
r,
;;,
es.._ ,o,
t;..,
Passed on First reading this day of April, 1989.
Passed on Second and Final reading this day of Apr11, 1989.
ATTEST:
tlaureen Ring, City Clerk _ Villiam I. Guiliford, Jr.
Mayor -Commissioner
Approved as [o form and correctness:
Claude L. Mullis, City Attorney
>>
--
~~l r,~~ ORDINANCE N0. 57-89-15
V
ti
~~~ AN ORUINANCE AMENDING THE ORDINANCE CODE OF
~~'' ~ THE CTTY OF ATLANTIC BEACH, FLORIDA; AMENDING
/c~'' CHAPTER 7, ARTICLE II, SECTION 7-16 TO AUOPT
BY REFERENCE THE STANDARD FIRE PREVENTION CGDE
~, ~} ~~ I985 EDITION WITH REVISIONS PUBLISHED BY THE
~ V" ~ SOUTHERN BOI LDINC CODE CONGRESS INTERNATIONAL
AND THE NATIONAL FTRE PROTECTION ASSOCIATION I01
LIFE SAFETY CODE 1988 EDITION PROVIDING AN
EFFECTIVE. DATE;
BE IT ORDAINED BY THE CITY COlDfISSION OF THE CITY OF ATLANTIC
BEACH, FLORIDA:
Section 1, Chapter 7, Article II, Section 7-16 1s hereby amended to
read as follows:
Chapter 7
FIRE PREVENTION AND PROTECTION
Ar[Scle II FIRE PREVENTION CODE
Set[Son 7-IB adoption.
I[ is hereby adopted, for the purpose of prescribing regulations
governing corditians hazardous to life and property from fire or
explosion, that certain code known as the Standard Fire Prevention Code,
}ggg-ed}t}en-r}tk-}983-rer}e}ene 1985 edition with supplemental
revisions, publ Sshed by the Southern Building Code Congress ~
n[erna[ onal, Inc. of which code, net-}ese-then-tkeee-E3~-eep}te-heve ~
____ ___ ~.~_~_a-_~i___caa~~_~[ji.~-Cit,r-6}eek. one C1) Copy 16
Section 2. This Ordinance shall cake effecc upon its adoption.
NOTICE OF PUBLIC f¢~.ARINCS
CITY OF ATINJfIC BFACN
Notice is hereby given the City Commission of Atlantic Beach, Florida,
will hold a PUBLIC FiFARING on April 30, 1989 at 7:15 PM at City Nall, 716
Ocean Boulevazd, for the purpose of hearirg and considering the views of
the public concerning the following proposed Use by Exception:
An application fora Use by Exception filed by Mr. John Becker
to utilize int 7, Block 36, at 55 West Eighth Street, Section
N, for the sale of used cars and car kits
All persons interested aze ratified to be present at said tine and place
and they shall he heard. If a person decides to appeal any decision at
any meeting or hearing, he will need a record of the pros-eedings, and for
such purpose he may need to ensure that a verbatim record of the
proceedings is made, which record includes the testimony and evidence
upon which appeal is to be based,
Published:
Beaches leader 3/29/89 Purchase Order 13512
Posted:
City Nall
Past Office
...:, _ .
AWARDS COlOfITTEE MI NI;TES
WEDNESDAY, APRIL 5, 1989
The Awards Commiccee met on Hedne sday, April 5, 1989 ac 2:20 p.m. in
City Commission Meeting Room, Ci[y Hall Atlantic Beach, Florida to open
bids for a new dump [ruck.
Present in addition to [he chairman, Con®issioner Glenn Edwards were City
Hanager Richard Fellows, Pub lfc Services Director Don Ford and Purchasing
Agent Joan Lava ke.
Three bids were received, opened and read aloud. They were as fo llovs:
BIDDER NAME AMOUNT OF BID
Jacksonville Mack Trucks 357,928.00
Mike Davidson Ford 37,IOI.00
Moody Truck Center, Inc. 39,995.29
The committee discussed [he bids extensively and determined the bids ve re
in excess of the monies budgeted for [he truck.
Further discussion ensued and it vas determined that a 12 to 14 yard dump
[ruck would be too large [o handle most areas of [he Ci[y and i[ was the
consensus of [he committee that [he bids be rejected as too high and Che
dump [ruck readvert ised and change the specifications [o provide fora 7
to 8 yard body. There being no further discussion Che meeting vas
adjourned at 2:30 p.m.
AWARDS COtLMITTEE MINUTES
WEDNESDAY, APRIL 5. 1989
The Awards Committee met on Wednesday, April 5, 1989 in the City
Commission Meeting Room, City Hall A[I ant is Beach a[ 2 p.m. for the
purpose of receiving bids for [he construction of basketball courts.
In addition Co [he chairman, Commissioner Glenn Edwards there were also
present Ci[y Hanager Fellows, Public Services Director Ford and Parks and
Recreation Director Blanchard.
The bids ve re opened and the amounts bid ve re read aloud for the benefit
of those in the audience. The bids were as follows:
BIDDERS' NAME AMOUNT OF BID
Alfair Development 511.675.00
Environmental Services S Contractors, Inc. 6,400.00
Gary S. Bailey, Inc. 7,420.00
NaF[ Construction 6,488.00
Harrison Building, Inc. 7,358.00
M65 Construction Co. 13,482.00
R. L. Construction 8,269.00
St. Johns Construction Corp. S,SOO.UO
Sport Courts. Inc. 9,180.00
Starling Construction 6,300.00
After reviewing [he background of Che various companies and [heir bids it
vas decided [o investigate past performance and past projects for the
four low bidders which vas done. Evaluation of [he reports on the
backgrounds of [he firms indicated [he apparent low bidder, S[. Johns
Construction Corp., vas working out of a home in Jacksonville Beach and
had limited experience relative to [his size project. The next low
bidder, SCarl ing Construction, had extensive experience doing concrete
work for banks around [he greater Jacksonville area and after discussing
the alternatives [he committee voted unanimously to recommend a contract
be awarded to the second low bidder, Starling Construction, Inc., 461
Lenox Square, Jacksonville, Florida in the amount of 56,300.00.
Is:-~-
.. ba fi
Beaches Arts Foundation
April 3, 1989
At the general meeting of the Reaches Arts Poundation
on March 21. Mayor Robert O'Neill of Jacksonville Beach showed
the plans of the Casa Marina building on 6th Ave. North and
the oceanfront. He informed the group that a grant could be
applied for to cover the costs of a study of the feasibility
of converting the Casa Marina into a center for the performing
arts as well as the visual arts with room for commercial
ventures such as a restaurant.
The foundation has asked the city of Jacksonville Beach
to pursue this grant request while our committees continue to
study this and other possibilities.
To this end the mayor requests that arts and civic organi-
zations pass resolutions in support of this plan and forward these
resolutions to his office. Attaohed is a sample resolution
that ws believe covers the main points.
Me appreciate your giving this matter your earliest atten-
tion snd forwarding your resolution to Mayor O'Neill at the OSfice
of the Mayor, Jacksonville Beach, Plorida j22$0 not later than
April 10, 1989.
Sincerely,
Percy P. Shadwell, Jr.
President
ik~~l~s_ l~/CM~FI(- r V lf.C ~/L4 . o~~ SOSS
P.O. Box 51075 • Jacksonville Beach, Florida 32240-1015
y\~ RESOLUTION NUMBER 89-19
,V~ A Rh:S OLUI'l U;< Uii l:I Nl: A FP:d 5I1sI1.11'Y STUD I' OF Ttl h.
V~ COKV F.R SIOg Oh' TII I: CASA 1iAKIKA GUILDIKG INTO A
PEKFORhING ANU VISUAL ARTS CEH T'r.R
YHEREAS, 711E Beaches community is a large, tepidly growing area
of many thousands of permanent residents in the cities of
Bayport, Atlantic Beach, Neptune Beach, Jacksonville Beath,
Kayport Naval Station, [he San Pablo area and nor[heas[ern St.
Johns Coua[y in addition to the annual influx of [ourl6ts: and
YNER EAS, the community rants more cultural events [o be held
in the Benches area as 'exemplified in the auctess of a number
of perf oroi ng end visual vr[s organizations which hove a long
history et the beach; and
PEER EAS, arts groups such as Players 6y The Sea, the Beaches
Arts Cevter, the Beaches Fine Arta Cuild, Y-BAG, several dance
groups and numerous crafts groups such es Sandycraftera avd
the Basket Yearers Cu11d have no permanent home; end
YHEREIS, s performing avd viauel erte center would offer a
continuous program of theatrical events and arts avd crafts
exhi bite, St rould also fulfill its role in art education by
offering classes for all age groups; avd
YHEREAS, ^ facility of this type rould hate • favorable economic
impact on the Brea by attracting ^ore organizations to conduct
meets nga and events at the Beaches; and
YHEREAS, THE Casa Marina building has unique er[hiteeturel and
historical aignif icavice; end
YHEREAS, THE Casa Y.a tins is located on the ocean nt the north
end of [he proposed 6oardvslk of the Rederelopmev[ Area, and
YHEREIS, the best use of this building should be of benefit
to the public;
THEREFORE EE IT RESOLVED E7 the City Com.iaeion
of the Cicy of Atlantic Beach , Florida
SECTION 1. That ve, the meabere of the City Co®ission
of Atlantic Beach Florida, strongly urge the
City of Jacksonville Beach, with the support of the other
municipalities, to do s~f easibility study of the conversion
of the Cmaa Har1n• building lnto a performing end viauel arts
tenter.
SECTIOt: 2. This resolution shall take effect immediately.
10th day of APril A.D. 19 B9
RoGert B. Cook, Sr.,
Mayor Pro Tem
Maureen King, City Clerk
CITY OF
P1~aartie i~taek - ~lssidst
n~oceANBDU1evAxD '
~_____.._____._____ P. O. BOX fb
A71ANTiCBGCN, PLOBmA]S3J]
fl 1 iLLEPBON6 ryW I RN1JB6
March 23, 1989
iIEMDRANDUM
i0: Narry Royal/Finance Director
FROM: Don C. Ford/Public Services Director
RE: BUDGET ADJUST`iENT-INVENTORY CONTROL
In order to Smplemen[ Delo icte, Haskins, d Sells audit (dated January 16, 1989),
ve are requesting a budge[ adJus[menc of $3,000.00.
Ne will use $2,392.00 to install shelving and bins in the public works building.
This will alloy us to rranafer all of the water plan[ it inventory to public works.
The existing bins are boil[ on the walls of the storage shed end cannot be re-used.
We will use the remaining $608.00 to build a pipe storage rack to transfer [he
existing pipe inventory from the eater plan:.
DCF/[A. VA i
cr. CSty pager ~
Storekeeper '
File
F
....
CITY OF ATLANTIC BEACH
BL'D GET AD.IU STM ENT
NUMBER: 89-08 EFFECTIVE DATE: 04-30-89
FUND: General Fund '
E%PENDITURES REVENUES
____
ACCOUNT NO. ___
ACCOUNT TITLE
____ ___ _______________
DEBIT CREDIT
_-___ ________ _ ____________
DEBIT CREDIT
______ _________
___________
01-541-6300 __________________
Improvements Other Than Bldg. 3,000 '
01-271-00 Prior Year Fund Balance 3,000
__________________________________
TOTALS 3,000 0 0 3,000
i
E%PLANATION: To provide funds for building shelves and racks to score water ant
sever inventory items (see attached memorandum). ,
PREPARED BY: Harry E. Royal, Finance Director
INITIATED HY: Richard C. Fellows. City Manager
COMMISSION ACTION REQUIRED: Yes DATE PREPARED:03-24-H9
__-_____ ________
a.
-_.~,
~~ BBBOLUTION N0. 89-18
A YESOLUSIOM TSANSPEi6.ING CHlTAIB MONIES 6ETNEE7! PONDS
NHEREAS, the City Charter of the Ci[y of Atlantic Beach requires ,
that the City Commission approve all budgetary increases and transfers
from one fund to another, and '~
NNEREAS, Che nature of budgetazy systems and those day to day '
dec islone affecting such budgetary systems require adjustment from time
[o [Sme,
NO`J, 78EREFORE, BE IT RESOLVED by the City Commission of the Ci[y of
Atlantic Beach. that the attached Budget AdJ us[men[ No. 89-08 6e approved
for the 1989-90 budgec. ,
Adopted by the City Commission Apr11 10, 1989.
R * i f * * * * * * * * *
1
William I. Gul lifard, Jr., Mayor, Presiding Officer
Approved as co form and correctness:
Claude L. Mullis, City Attorney
ATTEST:
Maureen King, City Clerk
~ :.. _.
^-
1 '` ~"
a
_ ~
CITY OF ATLANTIC HEACH
BUDGET ADJUSTMENT
NUMBER: 89-07
FUND: General Fuud
_______________________________
ACCOUNT N0. ----ACCOUNT T1TL F.
01-572-3100 Professional Services
01-572-5200 Operating Supplies
01-271-00 Prior Yesr Fund Balance
TOTALS
EFFECTIVE DATE: 04-30-69,
EXPENDITURES REVENUES
___ _______
DEBIT CREDIT DEBIT CREDIT;
_____
---4,979 ~,
842 8,621
___ ____________0___5 821
0
---5.821--__
EXPLANATION: To Provide funds for surveying and appraisals for property and
signs for the beaches which were not previously budgeted.
PREPARED BY: Harry E. Royal, Financ CrDirMBnarer
INITIATED BY: Richard C. Fellows, Y B
Yes DATE PREPARED:03_24=
COMMISSION ACTION REQUIRED: _--_-_-_ -
t
~`i BESOLDTIOM MO. 89-17 _.
A BESOLOTION TRANSPBR%INC CBRTAIN MONIES BEIYEEII fllimS
WHEREAS, [he City Charter of [he Ci[y of Atlantic Beach requires
that [he Ct[y Commission approve all budge [ary increases and transfers
from one fund to another, and
WHEREAS, the nature of budgetary systems and [hose day to day
decisions affecting such budgetary systems require adjustment from time
[o time,
NOW, THEREFORE, BE IT RESOLVED by the Clty Commission of [he Ci[y of
Atlantic Beach, that the attached Budget Adjustment No. 89-07 be approved
For [he 1989-90 budget.
Adopted by the City Commission April 10, 1989.
# # # # x # x x x x x #
William I. Culliford, Jr., Mayor, Presiding Officer
Approved as to form and correctness:
Claude L. Mullis, City Attorney
ATTEST:
Maureen King, City Clerk
sue- ~..
o"
~.
:. -
~:
CITY OF ATLANTIC BEACN
BUDGET ADJUSTMENT
Nu MBER: 89-OL
FUND: General Fund
_______________________________
ACCOUNT N0. ACCOUNT TITLE
07-512-6400 Equipment
01-512-4600 Repairs and Maintenance
01-513-6400 Equipment
OI-SI3-4600 Repairs and Maintenance
01-271-00 Ptior Year Fund Balance
TGTALS
EFFECTIVE DATE: 04-10-89
EXPENDITURES
___
____
_
__
__ REVENUES
_____
_______
_
_
__
__
DEBIT CREDIT
_ _
_
__
DEBIT CREDIT
_____ __
________ _______
1,249 __
_______
!90
1,250
190
2,879
2,879 0 0 2,879
i
E%PLANATION: To provide funds necessary to purchase the fas machines currently
being used in the City Manager's and Purchasing Agent's offices.
PREPARED BY: Harry E. Royal, Finance Director
INITIATED BY: Richard C. Fellows. City Manager
COHNISSION ACTION REQUIRED: Yee
t
DATE PREPARED:03-24-69
F
'': :
~'~ RESOLUSION 110. 89-16
A RESOLUTION TRANSFERRING CERTAIN NIXITeS N81YE811 FIIImS
WHEREAS, [he CSty Charter of [he Ci[y of At lantit Beach requires
that [he Ci[y Commission approve all budgetary increases and transfers
from one fund to another, and
WHEREAS, [he nature of budge Cary systems and those day [o day
decisions affecting such budgetary systems require adjustment from time
to time,
NOW, THEREFORE, BE IT RESOLVED by the Ci[y Commission of the City of
A[lantlc Seach, that the attached Budget Adjustment No. 89-06 be approved
far the 1989-90 budget.
Adopted by [he City Commission April 10, 1989.
• • • • f x f • < • • # f
William I. Gulliford, Jr., Mayot, Presiding Officer
Approved as to form and correctness:
Claude L. Nu111s, City Attorney
ATTEST:
Haureen King, Ci[y Clerk
March 24, 1989
H E N O R A N D U M
T0: Richard Fe llovs, City Manager
FROM: Narry Royal, Finance Director
The attached budget adjustment has a [vo-fold purpose. 1'he first ie
chat it provides the funds [o purchase [he computer and programming
necessary for the hand held meter reading devices [o be used by the eater
department.
The second is that S[ will also provide funds to provide [he
hardware and software to automate our cash register system. This will
eliminate much of the duplication of effort which occurs to record daily
revenue into our main computer in the back.
I have attached a copy of a memorandum from our programmer which
explains the hardware and software programming to implement the [vo
sys Gems discussed above. Both of these systems should save us many
man-hours of labor and greatly imp:owe our efficiency and effectiveness.
,^-igr...r..
{-..
1:
~.
.. ..
NUMBER: 69-06
CITY OF ATLANTIC BEACH
BUDGET AD.IOSTMENT
FUND: General Fund
________________________
ACCOUNT N0. ACCOUNT TITLE
___________ ______________________
03-510-3400 Contractual Services
O1-513-6400 Equipment
O1-ZI1-00 Prior Year Fund Balance
TOTALS
2FFECTIVE DATE: 04-10-89
EXPENDITURES REVENUES
DEBIT CREDIT DEBIT CREDIT
6,160
4,900
11,060
11,060 0 0 11,060
__________________________________
__________________________________
EXPLANATION: To provide funds neceacary to purchace the hardvare and software
for the hand held meter reading devices and automatic ceah register system.
PREPARED BY: Harry E. Royal, Finance Director
INITIATED BY: Richard C. £ellova, City Nanager
•._.
COMMISSION ACTION REQUIRED: Yes DATE PREPARED:03-24-89
________ ________
~~
tPSOLDTID9 1K1. 89-15
A BESOLO'IION '[RANSPEKRIMC CERTAIN MOIRES 6ET1IEH1 F81D1S
WHEREAS, the City Charter of the CSty of Atlantic Beach requires
that the City Commiss Son approve all budgetary increases and transfers
from one fund [o another, and
WHEREAS, Che nature of 6udge[ary systems and [hose day to day
decisions affecting such budgetary systems require adjustment from time
to time,
NOW, THEREFORE, BE IT RESOLVED by the City Commission of Che City of
Atlantic Beach, that [he attached Budge[ Adjustment No. 89-05 be approved
for the 1989-90 budget.
Adopted by the Ci[y Commisslon April 30, 1989.
* * * * t x * * * * x * *
William I. Gulliford, Jr., Mayor, Presiding Officer
Approved as to form and correctness:
Claude L. Mullis, City Attorney
ATTEST:
liaureen King, Ci[y Clerk
s". s
CITY OF ATLANTIC BEACH
Employee A5Si5 Lance Program
Nine Month Evaluation Report
1988/89 YEAR
PROCESS EVALUATION - Period Of 7/1/88 through 3/31/89.
PURPOSE: This brief report is a collection of statistical data
pertaining to the operation of the EAP program. The
data represents program utilization and does not in
itself display the efficacy of [he program.
EVALUATION/COUNSELING SESSIONS: The program had _2 ~_clients
enter the program for initial
evaluation and counseling. The
types of referrals and the types
cf probelms presented ace as
listed below:
R F RRA O ARSE EPESENI`INS:_PB4@1-_~L1
1Z Self _1?_ Alcohol/Drag
~_ Management _~ Psychological
~_ Family ~,.U_ Marital/Family
_9- Other -L Financial
.__~. Legal
-_L_ Stress Related
_~ Other
1. TOTAL NUMBER OF COUNS F.LI NG SESSIONS: ~~
2. TOTAL liUMBER OF NEW CLIENTS: _L
3. TOTAL NUMBER OF CLIENTS IN THE EAP WHO ARE RECEIVING
ADDITIONAL ASSISTANCE FROM SELF HELP GROUPS AND OUTSIDE
AGENCIES: ~__
4. MANAGEMENT CONSULTATIONS: ~_ Manaq er Consultations were
held with an EAP Counselor.
5. REFERRAL CONSULTATIONS: .__~_ Sessions were held with outside
agencies.
6. HELPLINE CALLS: ~_ Employee contacts were made through the
Helpl ine number.
7. TOTAL NUMBER OF CONTACTS FOR THIS PERIOD: 130 (TOTAL OF 1,4,5
AND 6 OF THE ABOVE)
P . c0 raaN E BE NCHMARg,~j~r]j~ISj61,~lf~ylgA TIOy
•Hazelden Benchmarks 58 = 5 Clients Annually
REAP/COAB Expected Utilization 88 = 8 Clients Annually
Actual Utilization (Annualized) 288 28 Clients Annually
•Bazelden 1963
'
'- , .
March 21, 1989
Nilliam 1. Gullitord
Atlantic Deach City Hall
716 Ocean Blvd.
atlantic Beach, F'l.
Uear Sir:
The Jacksonville Benches Lions Club would like to solicit
donations at the Royal Palms / Atlantic Blvd. / Penman Hoad
intersection on April 29 Irom 9:00 am to 5:00 pm. We expect.
to have 8 members participating in this project.
Lions Clubs International is a service club organization and
all members are volunteers. Services efforts of the Lions CLihs
provide assistance to the Alind and deaf and do work in education,
public service, environment, international understanding, health,
recreation and social services.
the Jacksonville Heaches C1uA is small and struggles to meet the
reryuest for assistance from the blind and deaf in the beaches
urea. Flouey collected will be used locally. We are conceived
about the communi t.y we live in.
Ke will appreciate your consideration and advice in granting
this request. Please call me at phone number 249-8647 it you
need further information. My mailing address is 1405 Pinewood ltd.,
Jacksonville Beach, Fl• 32250
Yours very truly,
JACKSOW ILLF. BEACHES LIOYS CL[i6
Jim Speight
Pi'o ject Chairman
J S:em
- `_
Beach renourishment
2-2-2
possible additional material will be placed in heavily eroded
areas.
Herr.9on also emphasized that not all the sand affected by
the recent storms is totally lost. "Much of the sand is just
offshore, and it is expected to migrate shoreward during the
summer months. It is Mother Nature at work again. Our beaches do
look bad, but the good new is that the sand that the Corps of
Engineers, in cooperation vith the State of Florida and the Duval
County, placed on the beaches prevented extensive property damage
and possible loss of human life. The beach did its iob well by
taking the brunt of the storms;" he said.
-30- J.D. No. 16-89
a.r.- .L
~~ ~ d ~~.~~ -~°~t~ews Release ~
D11c tiorks
D nitial
P.O. Box 4970 Jacksonville, Florioa 32232 -0019
(904 ~ 791 - 2235
.
R@18858 Date: (IHt7EUTATE) 21 iy~cjy-1989
CORPS OF ENGINEERS STUDIES ZNPACfS OF MAR 2. 1989
RECENT STORI4S ON DWAL COUNTY BEACHES
MAYOR'S ORS
JACI(SONVZLLE--Engineers from the U.S. IO~pa of
Engineers are currently surveying the damage to Duval County
Beaches from recent Nor'easters. The survey crews, which will be
on the job until the end of March, are taking measurements to be
used in calculating the volume of beach sand that was washed from
the visible beaches.
Col. Robert L. Herndon, Jacksonville District Engineer, said
plans are already in progress to place more sand on the beaches.
He said that the Corps vill be placing about 400 thcusand yards
of beach-quality sand on the northern beach, extending from south
I
of the Hayport jetties to the vicinity of Atlantic Boulevard;
late this summer. The sand vill come from the Jacksonville
Harbor in conjunction with the Cotps' scheduled maintenance
dredging.
Herndon said the renourishment is a normal part of a beach ~
prof eet. "It's like maintaining roads or buildings,^ he said.
We have to do maintenance. Bother Natuze changes our beaches
constantly, and as she takes sand away, we have to go in and
renourish, if we vant a beach."
The southern portion of the beach, from Atlantic Boulevard
to the St. Johns County line, is also being surveyed and it is
-NORE-
For more informatbn contact JUAN A. COLON Public Affairs Officer
Equal Opportunity Employer
DEPARTMENT OF PUBLIC WORKS
Office of the Director
March 28.- 1989
Richard C. Fellows, City Manager
City of Atlantic Beach
P. O. Box 25
Atlantic Beach, FL 32233
Jq K N`~F" a
Dear Mr. Fellows:
#m..
F"
i
y~y'
[G-:
In response to your letter of March 15, 1989, concerning beach
renourishment, I am advised that the Corps of Engineers is planning
to initiate renourishment of the beach area between Katherine Abbey
Hanna Park and Atlantic Boulevard. This project is being undertaken
in conjunction with dredging of the river channel in the vicinity of
the Mayport Naval Base; it is similar to work accomplished about five
years ago.
You may have seen the press release from the Corps of Engineers
concerning the Beach Renourishment projects. I have enclosed a copy
in event it has not previously come to your attention. Since it will
be necessary to resurvey the beach to determine the extent of the
damage, I am not certain as to how far they will be able to replenish
the sand under the current project. However, I have transmitted a
copy of your letter along with this reply to Mr. Bryan Hugnes of the
Corps of Engineers with a request that he provide you any additional
details that he may have concerning this work.
Although not directly related since we assume the Atlantic beaches
will be completed, a new cycle of renourishment is being planned for
the 1991/92 time frame. This would continue the work south of
Atlantic Boulevard, probably in the vicinity of the Beach Boulevard
exit.
Although this is not a detailed reply, I trust you will find this
information helpful. Should you have any further questions, please
call me at 630-1620.
Sincerely-;~
~ _/,j~
i
arC"ei"mil: tt~gi s,
Permit and Pr t' n,,Marager
cc: Corps of Engineers, Department of Recreation and Public
Affalrs, Engineering Division
Enclosure
I Ii'~ AREA CODE 900 1 630.1620 / 220 E. BAV STREET I JACKSONVILLE. FLORIDA 32202
j .. ~.
Page Four
M]l1Ute5
April 4, 1969
Police Department had been working hard to control the drug activity in
that area, drugs continue to be a problem. The Mayor said he had
outlined a letter to the Boys' Club on behalf of the Commission,
indicating the Club had rot lived up to the spirit of the agreeient, they
gave up on the kids in a depressed area that badly needed the ki[d of ~..
attention they espouse to serve, and that they did not make their
feelings IQwwn to the Cotmdssion.
t f • t : : t f • t • • :
The Ma}ror reported the City Manager had attended the ceranonies on April
3, 1989, welmnuxl the U.S.S Philippine Sea to Mayport and had presented
than with a Resolution of welcare which had been adopted by the City of
Atlantic Beach at their regulaz meeting on March 27, 1989. The Mayor
presented a plaque which had been received from the U.S.S. Philippine Sea -
ard requested it be displayed in City Hall.
There being ro further business to come before the Crmnission, the Mayor
declared the meeting adjourned at 8:55 PM.
William I. Gulliford, Mayor
Page 'three
Minutes
April 4, 1989
the Mayor i~uired what progress had been made on the newsletter proposed
to be mailed to all citizens and asked that the Comrissioners have an
opportunity to review arcs critique same before it is circulated. fte also
suggested including a Crnnussiorers' column arcl requested input from the
Canmission.
t f t • t t f f f f : • f
Mayor Qillifoxd suggested holding a workshop to study revenue sources and
the present financial condition of the City, with respect to how funds
are carried over, reserve furcls, etc. tie referred to a faesolutim which
had been passed srne years ago relative to closing out the budget and
providing for a reserve amount. fie also asked that budgets sulmitted by
department heads not be altered before the Crnmission had had an
opportunity to at least review their "wish lists."
f t f t f f f f f f r : f
! Mayor Culliford announced he would be in C'ernuny and would be unable to
attercl the next regularly scheduled meeting and confirmed that Mayor Pro
Ten Cook would be in atterc3anoe.
f f : f f f f r f f f f :
i
The City Manager confirmed that all Crnmissioners had received a Dopy of
~ a map of the Sturdivant area on which a 50-ft. rightofwny had peen
highlighted. tie reported the Tax Collector had rested this
~' rightrof-way be paved. fie had mntactW the owners of the shopping
center and they were willing to participate provided the City would pave
j the street. The cost was anticipated to be in the neighborhmd of ;6,000
to ;7,500 aid the City Manager requested this be an additive alternate to
j the street repaving which is scheduled to go out to bid shortly. the
~ Carmission agreed to the request.
~ The City Manager also pointed out another parcel caned by the Anderson
family and which had formerly been used as a day care center. The owner
is willing to sell the property to the City for use as a toddler park and
the City Mager asked the wishes of the Cfmnission. The general
~ consensus was that the City Manager should proceed to get a price for the
Anderson property arc3 also another six-lot parcel adjacent thereto, at
which time the matter would be discussed further.
f f f f f f f f f f f f f
Ms. Blanchard reported the Boys' Club had irdicated to her they intended
to cove their operations fran Donner Park because they mold not continue
their program without the use of another building and were planning to
mrve their activities to Mayport Elementary Schml. As of a few days ago
. all Boys' Club activities in Donner Park have ceased. Although the
Page '!Mo
Minutes
April 4, 1989
Sn response to a question fzan Cafmissioner Cook relative to the pilings,
Mr. McNett explained the pilings mould extend above the ground level and
there would be slight crawl space under a portion of the building. This
would drop off and provide a utility trench along the building.
Accessibility for the handicapped was discussed and Mr. McNett explained
handicap ramps mould be provided on both sides of the building.
Comdssioner Edwards asked about financing and the City Manager explained
;850,000 had already been camtitted from the Florida league of Cities and
in the event it runs higher than that, it mold either be funded from
reserve funds or an additional loan fran the Florida league of Cities.
Mr. McNett explained their firm anticipated the inst would run in the
neighborhood of ;700,000.
The City Manager explained Connelly and Wicker Engineers were looking
into the additional parking requirement and would inordinate their
efforts with Clements, ILmpc.l, Goodwin.
All aspects having been fully discussed, the Mayor asked the wishes of
the Camiission.
O'mmssioner Gook gyred to a'••ti••~: ae Clese~ts, ILnpel, (aodtrin
m pro®ed with the final plans and specifications for the new
(7h' Ball. Y2~e ®tim was seconded by Ct~issioner Jensen, a'd
with Aye votes fr® all Q>®issicmrs, was tafanimwtsly
Mr. McNett was asked if he would outline a tentative schedule and he
reported as follows: '.
Design developrent phase approximately six weeks
Contract docvrent phase - 10 to 12 weeks
Bulduig and negotiations - 4 to 6 weeks
Construction period - 30 to 12 months
A grove-in date of approximately 2han)csgivinq 1990 was projected. Mr.
M.,Nett said he mould work closely with the Comnission aId make
presentations as the work progressed and give then an opportunity to be -
involved in the selection of materials and other details.
+ a a a • : a a a a a a a
Mayor (,Ulliford reported he had attended the recent meeting of the
Wotdezwood Committee and asked that everyone do everything possible to
generate interest. '
a t : a a • a t • a t a a '.
p.
MDY17185 DF THE SPHCIN. CALim MFEFING OiF 7EE ATIXlFIC BEACiI C11Y
~lQSSION SID AT CITY BAIL ON 1fffi0AY, APRII. 4, 1989, AT 7:15 PM
The meeting was called to order by Mayor Qilliford. Curtnissioners in
attendance were Robert B. Cook, Sr., Glenn A. Edwards, Alan C. Jensen,
and Adelaide R. 1Ucker. Also present were City Manager Richazd Fellows
and Georgia Horn who filled in for the City Clerk who was attending the
Annual State Conference of the Florida Association of City Clezks and
Florida Governrtient Finance Officers Association.
The Mayor explained the meeting had been called for the pu~pose of
further discussions and actions relative to the proposed new City Hall.
Re called on min McNett of Clements, Rimpel, Goodwin to explain the
codifications which had been made to the plans since the last meeting.
Mr. McNett explained the ends of the building had been octagonalized and
the diameter of tM columns had been increased. The floor plan had been
changed slightly to allow for a stainuay to a 600 sq. ft. mezzanine at
each etd of the building. Toe level of the roof had been raised to
provide adequate space for the mezzanire. Mr. McNett outlined two
alternatives that would provide for both smaller and larger mezzanine
areas. It was the recamerdation of the architect the 1,200 sq. ft.
mezzanine area would represent the best value for the cost involved. Zt
was pointed out the office space in the present City Hall was
approximately 2,900 sq. ft. The total square footage of the proposed new
office building, including mezzanine, would be in the neighborhood of
6,900 with the Crnmission Q~ambez being abort 1,000 sq. ft. It was the
general consensus it would be advisable to get the maxinman floor space
possible without affecting the integrity of the design of the building.
Mayor Gulliford asked Mr. McNett what his recamierdation mould be for
future grw[h and tMNett resporded he felt the hest course could bP to
add an additional building.
Discussion then centered around the 12-ft. wide walkway between the
office building and the Camussion ~~*s. Mr. tkNett explained it
world be covered but the sides would be open, and brief discussion ensued
relative to the pros and cons of having it enclosed. The walkway through
City Hall would be open and the public would access the Camiission
Chambers from the Russell Park parking lot through City Hall. Brief
discussion ensued relative to the parking facilities and it was felt the
existing parking azea would be inadequate and that the parking lot would
probably have to be extended toward the tennis courts.
Mr. McNett explained the Crnnussion Cl~anbers would have a seating
capacity for about 100 to 120 and the floor would slope slightly to
provide better visibility for Lhe people at the back of the roan. 11ie
glass doors at the back of the roan could be opened to allow for Overflow
crowds and a suggestion was made that sliding doors could also he
considered for each side of the building to accommodate further
overcrowding, and outside speakers could he installed: Facilities to
acWnno;iate video screening had also been planned.
PAGE NINE
MINUTES
MAFCH 27, 1989
general consensus the City should prepared an Ordinance
establishing an investtrent policy. The City Attorney was directed
to review Mr. Hoyal's mments and draft the Ordinance in
accordance with the requirements of the City Charter and the
Florida Statutes.
CSasiurr dok said it had been his understanding Eleventh
Street formerly ran fran Seminole Foad to the sewer plant.
However, he learned from recent conversations with the City Manager
that an easement existed only on the nest side of the water plant.
Camdssioner Cook said residents living nest of the sever plant had
used this passage way for years to go to the beach. He expressed
cmcern that since the Selva Takos subdivision abuts the Selva
T.inkcide property, access to the beach would be cut off frvn those
residents if the developers of these subdivisions should decide to
fence their property. The City Marager was asked to look into
this situation further.
'Jhe City t4-magrr reported he had received updated plans fran
Clerents, Rnrple, Goodwin for the prooosed new City Hall. This
Would be a subject for discussion at a subsequent meeting.
~=°~ dole referred to Ordinance No. 95-89-36 which had
been adopted on February 13, 1989, authorizing the exchange of
Property between Mr. William Nixon and the City. It had erne to
his attention there was a difference in valuation of the lots and
Commissioner Cook said he felt the difference in valuation was
merely a matter of the location of the lots, Mr. Nixon's lot being
landlocked within City park property. Omnissiorer Jensen said the
appraiser had presented an opinion and the Conmission, by agreeing
to the exchange of properties, determined the lots were of equal or
ocvparable value. The City Attorrey was directed to contact the
appraiser, Mr. Steeg, and ask for his ocmrents with r=_gard to the
location of the properties.
llsyos n,tl; fr..ri ~qy~ the Vbnderwood Cannittee would meet
Thursday, March 30, 1989, at Mayport Junior High School. Ne said
he had attended the previous meeting at Merrill 8oad Elerrentary
School, and crnrplimented Commissioner Cook on how he had
represented the beaches residents on this issue.
The next meeting of the Safe t7eighborhood Canmittee had been
scheduled for Tuesday, March 28, 1989.
There being m furYlier business to cure before the Commission, the
Mayor declared the meeting adjourned.
William I. Gulliford, Jr., Mayor
NAME OF
COMMflS.
M
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PAGE EIGHT
DD NVPES
MARCFI 27, 1989
Blackard to discuss the right-of-way for the proposed dune overwalk
at Sixteenth Street. The City had been granted an easement and
acoorR;~+g to the City's engineers and surveyors, the easement does
extend to the street and it was the re~rmiendation of the City
Manager construction on the walkway be undertaken in accordance
with the plans and specifications in the contract awarded by the
City Caimission.
Ordirenoe No. 95-89-39
AN OADIIA[iE IIfi7t~[~ AND ADOPffi1 As AN @!?'A[~Z.Y NEAP C[~Il~
AND VACA1'IIG T~ !~Y PiVB (5) FFET OF THE TRIR1Y~8t (31)
FFEl' EA~@lP oust ~ SOUiffi~H,Y PART of IOT 'ffi1aY-snt 136) , SFI.VA
LIIICSIIE S~IVISIQt; PADVIDIlG AN Fl+FHC,T1vB !lA'II:
Mayor (,Ulliford presented in full, in writing, Ordinance No.
95-89-39.
The City Attorrey explained Passage of this Ordinance would be
necessary to formalize verbal authorization granted to Mr. John
Andresen, 1993 Colina COUrt, at the previous meeting. Mr. Andresen
had been authorized to move a 30-inch water lire which ran under a
portion of his house and it world now be necessary for the City to
Close and vacate that portion of the easement. Mr. Andresen could
not close the mortgage loan on this residence until this action had
been taken.
Motion: Pass Ordu~anoe tb. 9589-39 on first reading
No discussion. The notion carried uraninrxisly.
Mayor Gulliford presented Ordinance No. 95-89-39 on second and
final reading.
lkrtim: Pass Ot7iinanre No. 95-89-39 as an aexgeay on
secud and final reading
No discussion before the vote. The motion carried unanimously
Ormissirner O~olc asked Harry ~l if he would express his
feelings on the Resolution dealing with inveshRnts. Mr. Royal
said the Resolution gave the Finance Director and City Manager Wore
latitude where investments were concerrcd and he did not feel that
was what the City would want. He also said the recamendation of
the City Auditors had been that the City develop an investinent
policy and that the Resolution addressed investment procedures.
The City Attorney stated he had prepared the Resolution based on
recent legislation covering investment of surplus rtwnicipal funds
and it was his intent that the City should be in a position to
receive the maxinrrn amount of interest on the investments of
surplus funds, and that the Resolution would provide appropriate
security to the City. Further discussion ensued and it was the
NAME OF
COMMRS.
M
5 y
Y y
N
Ctidc ~ ~ x
FrLarriS ~ x ' x~
Jensen I x
Tudrer j x x
(ir7liford x
CUalc x x
P~^~s x x
Jensen x
1ttJnr x I
n,n ; e,.,a x
i I
PA^.,E SEVEN
MINOl'ES
MARCH 27, 1989
8. Actin m Ordu~atcQS:
A. OecHirer~ No. 9088-143 -First Beading
AN QaD4N~ A!@I)ING 788 OBDINi1lI8 OCLE OP 78E C77Y OF ATIANPIC
B@I®. FIL7R7II\: A!@DIBG C®1Pffit 24, 78E SIVE OCBIIT,
ORIIIA![3: AND 7Xa <EVIIlYTB7P ODDE BY AM@aING 788 OFFICIAL 7LIiB7G
MAP 70 BIDCtB LAND ONN6D BY S7LlP8fI7 B. MABIK ArD DFSCRIB~ ON
S10i18TT 'A' A7~ HBIte70 FMM AESID@717AL GEN6RRL lRC2) 70
CCl4!ffiiCIAL GIINAAL (CGI: Ala FAOVIDIIiG AB BPFFLFiVB DATE
Mayor Gulliford presented in full, in writing, Ordinance No.
90-69-143 on first reading.
lbtibi: ApFuwe paw of @dirunee No. 90-69-143 m first
reading by title only. and set for public haariig
May 8, 1989
No discussion before the wte. The motion caz-Tied unanirously.
B. (hdi,u,vo No. 90-88-138 - A]b1iC BeariTg
AN OBDIINKE AMH~DIlG 7ffi OlaII01llE ~E OP ~ CCM OP ATIANFiC
B@ICH, FIpD1111; AI@aII>G ®IPIDl 24, ARfiCDE III. DIVISION 7,
S~fION 24-159, ~B OOLUPATIQI IZ~ATlONH; Ala PIaVIDIIiG AN
8FF6L•lIVB DA78
Mayor mlliford presented in full, in writing Ordinance No.
90-88-138 on second and final reading. Said Ordinance was posted
in accordance with Charter requirements. The Mayor opened the
floor for a public heazing and invited mmients fmn the audience.
Since m one spoke for or against the Ord;.,...,, the Mayor declazed
the public hearing closed.
!brim: Approve passage of OrdinarxE No. 90-86-138 m secud
aid final readvy
No discussion before the wte. The motion cazried unanimously.
9. Nis[rllaneous Business•
Brief discussion ensued relative to the recycling program and Mayor
(~lliford said he had written a letter to all Atlantic Beach
citizens in that cronnection. The City Manager reported Andy May of
Gee and Jenson, was carting on a centract with waste Management for
recycling aId as soon as the centract is signed, the bins would be
ordered.
10. city Manager Aeports
The City Manager reported he aId the City Attorney along with Mr.
Spellings of mnnelly and wicker, and Public Services Director
Ford, had made several unsuccessful attc~ts to meet with Mr.
v v
NAME OF
COMMAS. M S Y N
CUolc x
- - x x
Jeru~n x x
!!doer x
n,l liford x
mole x
8t3+ards x x
Jensa~ x
7lxioer x x
n,n; r.,..i x
PT1',E SIX.
MINU1'FS
MARCP. 27, 1969
B. Besolution No. 89-14 relcvvg the ne~ey-t ®oher of the United
• States Naval Fleet to the Mayport Naval Statinn
Mayor (~lliford presented in full, in writing, Resolution No.
89-14 welmning the Philippine Sea to the Mayport Naval Station.
!brim: Aplawe passage of Resolvtion No. 89-14
No discus=_ion before the vote. The notion carried unanimously.
C. liesolutim No. 69-13 vhidi n~S aId dedicates lbinsettia
Circle
Mayor GUlliford presented in full, in writing, Resolution No.
89-13.
!brim: Approve =`°a`° of Aeeolutim No. 89-13
Crnmissiorer Jensen pointed out the name "poinsettia (bun" had
been agreed upon at the previous meeting and since the minutes of
that meeting had already been approved, reg~ested the word "Circle"
in the Resolution be changed to "Court."
Aecdad Notdon: Appxwe passage of la^~olution No. 89-13 as
a~ecded
No discussion before the vote. The motion carried unanimously
7. Act;m on Sraeatima-
A. Peoeipt of C®mity Development Board rnr®adations
relative to an application for exoeptim filed by Mr. John Brr3ces
m nr;i;~ a lot in Sectirn H on Nestt Eighth Street for'the sale of
used oars and the .3ael,i.~e..t of car kits, aid settirg a n,h '
Laariig four April 10, 1989
Mayor (lilliford explained the Comnau.ty Development Board had
reovnoPlded approval, with the mnditi on Mr. Becker be limited to
servicing no more than five cars at one time and that a fence be
erected.
lbtdon: A ~trec~dat~ of the Oomxuty
10, 1989 ~~ ~~ far ~~
Fbr the information of the Comnission, Mr. Becker explained that
car kits were fiberglass replicas of various models which mold be
mounted on any type chassis. Only mounting and repair work mould
be cone at West Eighth Street.
NAME OF
COMMBS.
M
S V
Y V
N
Cook x x
r~++j^ x x
Jensen x
Turknr x
Jensen x
C1wk x
Cook x x
Ed+ards x
Jera~ x x
Tx:ker x
n,i ~ ; f<,..; x
C17ok x
Fdsxds x x
Jectvac x x
Tudors x
cLlliford I x
PAGE FIVE
MINVPES
MARCH 27, 1989
reviewing the contract to purchase the Atlantic Utilities system,
it was discovered the City had the option to use the Atlantic
Utilities F]tgineer, Bessent, Hanmsck and Buckman, who had quoted
$18,000 for the project. Of the proposals submitted under the
terns of the Consultants Crn¢tetitive Negotiation Act, Gee and
Jenson FTtgineers had been ranked the number ore fine and they had
quoted a price of $29,000. It was the rewmerdation of the
crnmittee, the City authorize ]tessent, Hanmack and Buckman to do
the work.
Commissioner Cook asked whether it was legal to accept the quote of
Bessent Hammack in view of the fact negotiations had already been
undertaken with CL'e aryl Jenson F]tgineers. The City Attorney
explained the Purchase and Sale agreematt with Atlantic Utilities
authorized the City to either accept the services of the Atlantic
Utilities engineers or seek the services of an indeper~.nt
engineer and it was his opinion authorizing a contract with Bessent
Ftacrosck and Buckman would be a legal action by the Conmission. Zt
was his urderstanditg plans and specifications for the connection
to the water system had already been crnq~leted by Bessent, Hammack
and Buckman prior to the ornpletion of the sale.
~ttOt~ mate tlp 00petrtlve t,Yta T~tflTflTG aId a~~tMi9P
the City to entry into a omtact with
Bassett, Battear]c atd Ruclaean in the amxmt of
518,000, for atgirte~rzng sexvioes for inter-
ooupcti+g tlc BuuBtaes~ stater atd set+er txea~att
plants with the Atlantic rn;t; tip system in Oak
Bamrrr
No fur+ltex discussion. The motion carried on a four to one wte
with Crnmissioner Cook voting Nay.
6. A[ntita rn 1~8pt~+tiet.e•
A. Il~olnr;... No. 89-12 setting forth im~es~att g „.tot=,w~ f~
the City of at-tw..t;,. Bed
Mayor GLlliford presented in full, in writing, (solution No.
89-12. The City Attorney explained the City did rot have an
Ordinance setting out an investment policy and this had been a
reoatmPndation of the city auditors. Fie outlined legislation which
becatte effective October 1, 1988 relative to investreent of surplus
funds. The legislation nurdatP.d that the governing body of a
nnmicipality shall by Resolution adopted fran time to time,
authorize investtrents of surplus fords, and he had prepared the
Resolution to crnply with that requirenent. Brief discussion
ensued and Mayor Gltlliford asked the wishes of the Commission
relative to the I~solution, Wt the matter died for lack of a
motion.
NAME OF
COMMFIS.
M
i
S V
Y V
N ,
Cools x
Pdi+ards x x
Jertast x
Tudrer x x
qrt tifrml x
PAGE E7W8
MINUfFS
MARCH 27, 1989
Mayor GLlli ford thanked Mr. Holman for his presentation and said he
did not know if the tax payers would insider this a justifiable
expenditure but instructed the City Manager to look intfl the matter
further.
;. ColtSait Agada:
A. Accept for mainr..u.w the public i~+roueme,its in Selves Ialoeas
Ptlase II, Part ZI
B. Accept for grading mainteiailoe Begon;a Street between Ievy
tilad aid iles~t PourteHlth Street
C. Acluwledge ~;++ of the 1988 Q~*y report of the status
of the ®ployees' pension furl
D. Aclmovledrje receipt of a ropy of an article from the
Washiigton Fort **~,~5 ~+ a passible asfew in that area flat
is ~;,+~ attadoe~ bf the lime,-;.~., Civil r.;~*r;~ rk,ion as
being laloQlstitutiaal
8. Admowle3~e xsript of a ]ettrr form ltiwlsad Bamkev relative
bD the activities of Beejay Tester, Animal Control Officer of
Atlantic Dgarjl
lotion: ApT.aove ~=o of ~t Agada
In brief discussion before the vote, relative to Item B, the City
Manager explained Mr. Frohwein had opened the street in acmrdanne
with City specifications and had provided drainage. It was
necessary for the City to accept the street in order for Mr.
Frdxein to get financing for the homes.
In connection with Item E, Chief Thal~..on explained Mr. Hawkes had
suggested the City might look into the possibility~of aaluiring a~
all-terrain vehicle for animal control and beach patrols.
No further discussion. The motion carried unanvrously.
5. Coaittee AePasts:
A. Admovledge receipt of the minutes of the mgr; ~* of tM
PiefffielLxlal Servicrs Nc,l,urim Co®ittee aid Zatli], Mlle
priorities established by the c»ittee aid the negotiatim of a
pric,' with the number me fism, Oee aid .lslsvl Engu~s
The City Manager reported the Professional Services Comlittee,
which for this project had included [bn Ford and Barry McNally, had
ranked the top five finny of those who had subnitted proposals. Fie
explained time was an isq~ortant factor since the City would pay
;75.00 per day until the system had been disconnected frcln the
Atlantic Otilities plant. Tile City Manager explained that in
NAME OF
COMMBS.
M
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O.ldc x x
Fdwanls x x
Jat9er7 x
~r x
can 7 ; fr,rti x
PAGE THREE
MINUTES
MARCH 27, 1999
MotSrn: Aesearc3~ ~x~_~ ++'y zemrds and in tlQ eva~t tt~e
subdividing tpolc place heforn Ms. Matson g++~+~
the property, move the rater Petri with the City
to be responsible fS all costs
The motion carried on a four to one vote with Conmissioner Tucker
voting Nay.
Lt. James Hill of the Atlantic Beach Fire Department requested
permission to address the Commission relative to the City's pay
scale for firefighters. The City Manager reported sane of the
equiprent the firemen had recR~ested had already been purchased and
Chief Rew had presented specifications for a new fire truck which
had already been budgeted. He said Cody and Associates had been
hired to do a study of the City's pay plan, arc] Mr. Cody was in
town arcl mould be meting with the firefic~ters this week and it
was hoped his report would be available in two useks.
Lt. Hill presented each Camiissioner with a oom~rison of
Jacksonville and Atlantic Beach pay scales. He said Atlantic Beach
had lost ten firefic~ters recently to the City of Jaci~sonville. Irt
spite of the generally accepted view that Atlantic Beach is too
small to crnpete with the City of Jacksonville, he said it was his
feeling Atlantic Beach already surpasses Jacksonville in many
areas, and cited, in particular, garbage collection. He would like
to see the City of Atlantic Beach keep a highly trained,
professional fire departnent and expressed concern over the lack of
experience of the current firefighters. tae indicated the situation
relative to equipment needs is being addressed and hoped for better
wnamication during the budgeting Process.
Mayor Oulliford thaNced Lt. Hill for his mrtmnts and said he
pla`uted to visit the fire depar'tnent and aoompany than on calls on
Friday night.
Lt. 9nith said he had recently been certified as a fire inspector
and requested official action relative to his new classification
aId his additional responsibilities.
Mayor (~lliford requested the City Manager to contact Mr. Cody aed
ask that he present his report as quickly as possible.
3. Appearafoes:
A. Johf P. Horn, Jr. , Video Ptoductians, to diwvss with the
City C~issim a proposal to televise City -^-=;==ion mmf;.~ for
shoriiq on the public aooas c3mrxtel of cable television
Mr. Holman precr~nted a pmMsal to the Crnm~.;.=5;on wno.o_~ tw i,.,~_,t.i
tape the proceedings of the Commission meetings to be aired on the
public access channel in the beaches azea three to five days later.
He offered to tape one nesting at no chazge to demonstrate the
quality of his worY..
NAME OF
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Fdrards x
.Ter>~Iwa x x
Tuda~r x
Gulliford x
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PAGE 1FA
MIM/l'6S
PV1RC71 27, 1989
~ Chief llnnpson said the Police Oepartrtent had received a number of
~ ca~Iaints which had erne fran only one or two individuals. He
sated the carnival organizers had been most cooperative and were
willing to make further concessions. 1fie residents had indicated
to him they were willing for the carnival to continue for the reek
and he anticipated no problems and had no objections to their being
allowed to continue.
Commissioner Edwards strongly endorsed the activities of the Fleet
Reserve and particularly, their work with veterans. He said their
by-laws set restrictions on how they may raise funds and encouraged
the residents of the area to support the Fleet Reserve in view of
the many people who would Ue helped and the relatively few who were
inconvenienced. 7b deny them the opportunity to operate such a
fucd-raiser is to eventually deny then their existence.
Mayor Qrlliford said permission for the carnival had been granted
at the previous meeting with some reservations, since no
representatives fran either the Fleet I~serve, the carnival, or the
residents had rose to the meeting to answer any questions. The
Mayor indicated in the future when similar activities aze planned
the City mould make an effort to inform residents in the azea well
in advance. He requested the carnival organizers to do everything
possible to minimize the raise, atd next year to contact the City
well in advance of the activity, and all options, including an
alternative site, would be considered.
Mr. Pbnalri Brugh stated he represented 1eri1 Watson who awned a
boas on Ocean Boulevard. The water meter for this house is located
on Beach Avenue and Mr. Brugh requested the meter be moved to Ocean
Boulevard. He said the City had previously offered to move the
meter with the cost to be divided equally between the City ar3 Ms.
Watson, but that Pis. Watson had felt in view of the fact she had
been an Atlantic Beach resident for some twenty-five yeazs, the
City should move the meter at no ~~~ to her.
The City Manager stated the meter was on the west side of Beach
Avenue aid in the event it mods necessary to cut the road to move
the meter, the cost would be approximately ;500.00. If it could be
jetted coder the mad, the cost mould be around ;250.00.
Flu~ther discussion ensued relative to when the lot had been
subdivided and Commissioner Cook suggested if the lot had been
subdivided beforn Ms. Watson taught the property, it was his
feeling the City should be responsible for moving the meter. If,
however, Ms. Watson subdivided the property and sold a portion of
it, then the cost of moving the water meter should be borne by Ms.
Watson.
NAME OF
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NIliR7s5 GF TlD; ARGIIIM lEEfl11G OF 170: ATLN71'1C lY'JdQi CITY CQ!-
MfSSION BHD AT CITY HALL Qi NRRQi 27, 1989, AT 7:15 PN
PfdFS}27f: William I. Gulliford, Jr., Mayor/COmnissioner
Robert B. Cook, Sr.
Glenn A. Edwards
Adelaide R. Tucker, and
Alan C. Jensen, Oxmussioners
AND: Richazd C. Fellows, City Manager
Claude L. Mullis, City Attozney
Maureen King, City Clerk
The meeting was called to order by Mayor GLlliford. The
invocation, offered by Camiissioner Cook, was follocaed ty the
pledge to the flag.
1 Appcorai of the +' of the regular m~~~ of 1HrrYf 13
1989.
lbtim: ApproYe miiutes of the zegular eetLg of Nandi 13,
1989
No discussion before the wt~. The frotion carried unanimously.
2. lleooaitim of visitors
Mr. Al Tucker, Manager of Fleet (deserve Club No. 290, addressed the
Crnmission relative to the carnival which had been approved at the
previous mgnission meeting. Mr. Tucker outlined several canmuiity
projects and services in which the Fleet I~serve had participated,
including blood drives, donations of food baskets, scholazships,
and (]lristmas activities for paraplegics, and listed other
charitable organizations which had been recipients of Fleet Reserve
Club donations. fie explained the Fleet reserve received 158 of the
proceeds fmn the carnival and this was one of their largest annual
fund raisers. Mr. Tucker explained that he and the organizers of
the carnival had met with Chief Thompson a-d established mutually
acceptable rules which he felt had been horored.
Mr. Hal Whittaker, 14019 Beach Boulevard, President of Fleet
Reserve stated the carnival had been shut down and requested
authorization frm; the Ccmni.ssion to resum° the activities.
Several other med~ers of the Fleet Reserve were in attendance along
with owners and operators of the carnival and all echoed the
sentiments of Messrs. Tucker and Whittaker.
Cindy Voutour, 570 Orchid Street ca~lained abort the loud music.
Mr. ltgn Haddon, 500 Orchid Street, said he wrked shift work and
had difficulty sleeping during the daytime hours, and Mrs, Haddon
carplained of the undesirable elment which the ca.~-nival attracted.
ME OF
COMMRS.
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molt x
R~r~ x x
Jensen x
Tucker x x
n,i i; k,..r x
STATUS...page 2
TLe mlve month evaluation report for [he 1988/89 fiscal year in
regards Co the work of our Employee Assistance Program is included.
This will give you some idea of the types of problems chat our
employees are being tounse led on.
Ve ate enclosing Copies of several Resolutions which we will ask [he
Commission to act on Monday night. These include:
A. A Resolution urging a feasibility study of [he conversion of
the Casa Ratios building into a performing and visual arts
center
B. Budget adjustments with [he explanations attached, please
contact me if anyone has any questions about any of them
Tfie following Ordivavicee will be up for consideration
A. Introduction and first reading on the Ordinance amending [he
Ordinance Code [o adopt by reference [he Standard Fire
Prevention Code 1985 edition and [he National Fire Protection
Association IOI Life Safety Code 1988 edition and setting a
public hearSnR for April 24, 1989 (Florida Statutes requires
adoption of these codes as [he minfmum required)
B. Public hearing on an Ordinance of the Cicy of Aclan[Ic Beach
accepting and improving [he land development plan and proposals
submitted by D. W. Tredinick and certain condi[Sons for
development of land in the City of Atlantic Beach on North
Seminole Road to be known as Ocean Terrace
C. Public hearing on an Ordinance amending [he Ordinance Cade to
rezone Lo[s 41-60 North Atlantic Beach Unit 'No by petition of
property owners from RG2 to RG1.
TLere rill be one public hearing on an application for exception
filed by Mr. John Becker to utilize Lot 7, Block 38 at 55 West 8th
Street for [he sale of used cars and the construction of car kits
Most of [be Budge[ Re solu[fons are self-explanatory but it might be
helpful to cover item H having co due with the personal computer.
When ve purchased the hand held meter reading units ve anticipated
the need for a computer to off-load [he units into. The computer
takes the off-loaded readings and in turn off-loads to our mainframe
computer. The hand held units and our mainframe computer are
incompatible and the PC acts as an interface. The PC will also
perform a second function and that is [he elimination of duplication
in the recording of daily receipts. Right now all transactions are
put through the cash register and recorded on a paper tape which
must then be re-recorded from the cape into the computer by hand.
The PC will allow [he automat is updating of each of the appropriate
ledgers a[ the moment [he cash or other transaction is input into
the rash register. If you have any questions please call me.
r
April 7, 1989
M E M O R A N D U M
T0: Honorable Mayor and Cicy Commissioners
FROM: CI[y Manager
SUBJECT: STANS REPORT
Ye ate enclosing copies of the minutes of [he regular meeting of
March 27, 1989 and special meeting of April 4, 1949. Please look
these over and le[ Maureen King know if [here are any corrections to
be made. We are also including any mail Sn your mailbox which you
have no[ already picked up.
leverend Pierce Eviog has requested a place on the agenda for Monday
night [o request pe tmission [o hold a fund raising carnival on the
Flee[ Reserve area off Hayporc Road. The purpose of the carnival is
[o raise funds for a nev church. We have had continuing complaints
from about S of [he neighbors in this area and if [he CS[y
Commission decides to acc favorably upon Reverend Evings' request
they may wish to ask him [o contact those people who have complained
in [he pas[ to see 1f he can get [hem to agree [o having Che
carnival there on April 15, 1989.
The Departceat of Public Works, City of Jacksonville has confirmed
[he Corp of Engineers Is planning to Initiate renourishment of the
beach area between Kathryn Abbey Hanna Park and Atlantic Boulevard
during the dredging of the river channel in [he viclnicy of [he
Naypor[ Naval Base. Beach quality sand in the amount of
approximately 400,000 cubic yards is expected [o begin being
transferred [o the Atlantic beaches sometime around the first of
September. We also understand a nev cycle of renourishmenc is being
planned for Che 1991/92 [Sme frame. This would continue the work
south of Atlantic Boulevard [o probably the vicinity of the Beach
Boulevard exit.
The Lions Club of Jacksonville Beach would like to solicit donations
a[ the Royal Palms/At lanc is Boulevard; Penmann Road incerseccion oh
April 29 from 9 a.m. to 5 p.m. There will be sigh[ members
par[itipa[Sng in [he project and [he money collected will be used
locally for assistance [o [he blind and deaf in [he beaches area.
This will be a tonsenc agenda item for Monday nigh[.
5. P.osait[ee 8epor[s:
A. Commissioner Glenn Fdvards, Chairman of the Awards Committee
with a reporc and recommendations on bids for construction for
a new basketball court at Donner Park
8. Commissioner Glenn Fdvards with a report and recommends [ions
relative to bids received for a new dump [ruck for [he Public
Works Department
6. Mtion on ~eep[ions:
A. Public hearing on an application filed for exception filed by
Mr. John Hecker to utilize a lot in Section H on West 8th
Street for the sale of used cars and car kits
7. Action on Ordinances:
A. Ordinance 957-89-IS introduction and first reading of an
Ordinance amending the Ordinance Code of the Ci[y of Atlantic
Heach, Florida; amending Chapter i, Article II, Sec [ion 7-16 to
provide for adoption by a reference of [he Southern Standard
Fire Prevention Code L9H5 edition and amendments thereto, along
with the National Fire Protection Association Life Safety Code
1988 edition and amendments [hereto, and setting a public
hearing for April 24, I9H9
B. Ordinance 990-89-139 pub lit hearing and final reading of an
Ordinance of Che City of Atlantic Beach accepting and approving
land development plans and proposals submitted by D. W.
Tredinick and certain conditions for development of land fn the
City of Atlantic Beach on North Seminole Road to be known as
Ocean Terrata
C. Ordinance 990-B9-140 public hearing and final reading of an
Ordinance amending [he Ordinance Code of the CSty of Atlant lc
Beach amending Chapter 24, the Comprehensive Zoning Ordinance
by amending the official zoning map co rezone lots 41-60 North
Atlantic Beach Unit Tvo by petition of a[ least SOZ of the
contiguous property owners from residential general, mul[Sple
family RG2 to residental [vo family RG1
8. 1Hscellaoeous Husinese:
9. City Manager Bepor[s:
10. Mayor to call on City CoaatESaioners, City Attorney, City Clerk Eor
reports/or requeate:
Adjournment
p:..._.
Amended agenda [o include Resolution Numbers on 4 D,E,F,G,H.
CItY OF ATLAMPIC BPACH
RPWLAR MRE'[IMG MONDAY, APRIL IO, 1989
AGg1mA
Call to Order
Iwocation and Pledge [o the Plag
1. Approval of [he minutes of the regular sleeting March 27, 1989 and
special meeting of April 4
2. Recognition of visitors
3. Appearances:
A. Reverend Pierce Ewing to request permission to operate a
carnival on April 15, 1989 as a fund raiser for a new church
4. Consent Agenda:
A. Acknowledge receipt of letter from Walter Hogrefe permit and
production manager, Department of Public Narks, CS [y of
Jacksonville concerning renourishment of Atlantic Beach area
between Kathryn Abbey Nanna Park and Atlantic Boulevard to be
undertaken around September 1, 1989
B. quchorl[y for the Jacksonville Beaches' Lions Club to solicit
donations at Che Royal Palms/Atlantic Boulevard/Penman Road
in[ersec tron on April 29, 1989 from 9 a.m. to 5 p.m.
C. Acknowledge receipt of a nine month evaluation report from the
City of Atlantic Beach Employees Assistance Pzogram
D. Adoption of Budget Resolution 89-IS to provide funds for a
personal computer Co be used in connection with the hand held
computerized water meter reading instruments
E. Adoption of Budge[ Resolution 89-16 appropriating funds for the
purchase of facsSmiles machines currently being used in the
City Manager and Purchasing Agent's office
F. Adoption of Budge[ Aesolution 89-I7 providing funds for
surveying and appraisals of property in Section H property
intended for use as a regional park and additional signage for
the beaches replacing vandalized signs
G. Adoption of Budget Resolution 89-18 [o provide funds to
implement auditors De to it [e, Haskins S Sells for the
construction of shelving and bins a[ the Public Wozks building
[o contain water plan[ EI inventory
H. Adoption of Resolution 89-19 urging a feasibility study of the
conversion of [he Casa Marina building into a performing and
visual arts center in Jacksonville Beach
s. btm..rsa .w
b.q. ~.~.
.. .