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03-01-94CITY OF ATLAH'fIC BEACN IF YOU NISN TO ADDRESS THE CITY COlRfISSION OR ARY MATTER, PLEASE COMPLETE AND GIVE TNIS FORM i0 THE CITY CLERK PRIOR TO THE MEETING DATE OP COlDSISSION MEETING ~ Z S 9 AGENDA ITF?1 NUMBER ~_OR SUBJECT TO BE DISCDSSED TELEPBDNE ~ ~ i - 8 S 3/ v CITY OP ATLANTIC REACN Ip YOD {7I SN TO ADDRESS THE CIT.' CptQ{ISSION ON ANY NATTER. PLEASE C01[PLETE AND GIVE TNIS PORM TO TIU: CITY CLEAR PRIOR t0 THE NESTING ~ i ~ DATE OF COMMISSION lSEETING ~~~ i ~ ~- ^ " ~ ~ ~ ~~~ OR SUBJECT TO BE DISCUSSED AGENDA ITEM NUlBER NAME ~ , " , `. - (Please print clearly) ~ ~, ~ „ j- ~~ n ADDRESS ~. ~ ~ " „~ ~ ~ f ~ _ ' ~ :4 i.l:~/~ 'fELEPBDNE CITY OF ATLANTIC BEACH TF YOU WISH 70 ADDRESS THE CITY COtDfISSION ON ANY MATTER, PLEASE COlBLETE AND GIVE TNIS FORK TO THE CITY CLERK PRIOR TO THE MEETING DATE OF COI2IISSION MEETINpG ~ / ~ ~ ~ ~ L/ AGENDA ITEM NUMBER ~ 1 ~ OR SUBJECT TO BE DISCUSSED Jc~crn~= ~it~~r~~r~ ADDRESSl'~1~Y~`'~ ~ ~/~T S/ TELEPHONE C7 % / ' "I ~ ~` Q y ~~ ~a ~ a~ ~ 66 ~Y3 4~ ~~ ~ ~ ~- ~ F G~ ~ 66 G a ~~ Yb~Q j 3 ~ L 9 ~ ~ f' ~ y ~e Y ~C ^f~ p 5Y _ ~ J `~ [ bZ ~ $$ Q~e ~ y1 @4a ~~~ 4 - aa_G G ~~ y 2B a a C ~$ Y a g d4:~9@ yy p_ ~ g 6 5a~ ~~ ~ ~ ~ e ® ~ ~ ~~ ~ nG G E ¢ M4 iygE~yp 4 ~ = ~ ~&a[6 ff~~{{!n^~y ~ .. r~ p ggp Ge Y9 4 a d btl~ e_ 48 ~~ § ~?9 g ~~~ ~~~ pd 4 ~ y~ IC 4 • ~ Z FpB b a p ~_~ _ fE~ i ~ _ $~ y e~ ~. , Y a ~9 C 5 ~e&Q e~ r~ ~~ n~~~"e@ 3® ~eW { . ~'~ ~ ~ ~~~y~ t ~~ ~ s~~ e € ~4 :~~ a~`6E ~ ~~ a Q>6 E y e~: ~' s yyy Sy y ~k 9' ~ ee ~ ~~ B~ y~~y E4 a ~ ~ r ~a~it ~ yy y yadd a 'a (~ ~~ ~EBe@e@6~ ~ E € ~4i gGg e e~f 6e 9y~~~ ~ 2 2 a~ E r~ 99999 G L ~~C W E9S ¢! is n 4 y y e ~y 1 g i~ ~~ ~~ ~s~ ~' y~~ w~ ~~¢ ~ ~~~ ~5 t Ye g s ~ '~ g8 °+* a gjY g ~~ y @ y_ 8 M¢ ^ G E EC 'S L ~+y~ ^g c Ea? ~6 sd Ge ~ Q r 6B~ :: y _ ..~~~ e~3~ ayq s@ y i~2 F¢F¢$ g ~: f~d~ ~®~~ Q~iY Y 1 y~Y is 6 :~' 4 6 e ~ ~~ Y ~r ~ g ~ a~ o ~~ ~ ~~ ~ a c6 P 9 . E Y Mr. Kim D. Leinbach March 21, 1994 Page 2 The Order is dated March 15, 1994, and becomes effective thirty days thereafter. Payment of the civil penalty must be paid within thirty days of the effective date of the Order. I would suggest that payment be nailed no later than May 10, 1994. They have requested a certified check or cashier's check, payable to "Treasurer, United States of America." Assuming the Coaission approves payment of this penalty, please have the check made out accordingly and delivered to me so that i can forward it to the EPA in Atlanta as required. i think we should put this natter on the agenda for the next regular Commission meeting on March 28, 1994. Please let me know if you have any questions or comments. very truly yours, C. JENSEN Enclosure ACJ/sky JENSEN B[ HOULD Arro9ecrs Ar iww Toe r:oBnt TMl~ stxeer PoSI' OFFICE BOX 50957 JACKSOtMIIE BEACII. nDRIDA 3~2901N57 Alan C. Jensen Stcphcn A Hould Telrphorc 19091 2462500 March 21, 1994 eu 19oa12e6g9so Mr. Kim D. Leinbach, City Manager City of Atlantic Beach 800 Seminole Road Atlantic Beach, PL 32233 RE: Atlantic Beach/EPA Dear Kim: Today i received a copy of the signed Decision and Order of the Regional Administrator regarding the above case and a copy is enclosed herewith. The bottom line is that a civil penalty in the amount of $17,000.00 has been assessed for failure to continuously monitor pH at the Atlantic Beach Fiastevater Treatment Plant. You will recall that more than a year ago we travelled to Atlanta and met with certain individuals at EPA and shortly thereafter they wanted to proceed with a $20,000 fine. The matter was submitted to a hearing officer and, after he considered all of the relevant factors, including all of the arguments and information I presented on behalf of the City, it was determined that a $17,000 fine vas in order. The two main reasons, as I read the Order, for the fine are first as a deterrent and second, on a couple of occasions when the pH monitoring system was damaged by lightning, the City waited nearly thirty days before sending the equipment off to be repaired. They also indicated that we should not be involved in proprietary equipment because of the requirements of our permit and the possibility of EPA sanctions. You will further note from reading the Order that the attorneys for EPA in Atlanta wanted a fine of at least $45,000. Based upon all the circumstances and the potential the City faced for substantial fines, I do not believe the $17,000 is excessive. I had hoped it would be less than that or, as we had proposed, that they would let us put any fine money into repairs or improvements to the system, but they have chosen not to do so. we can file an appeal to the federal district court here in Jacksonville, which would probably take a couple of years and which would probably not, in my opinion, result in any benefit to the City. There would also be the cost to the City for such an appeal, including my time. STAFF REPORT CONTINUED On March 21, 1994 the EPA issued a Decislan end Order of the Regional Adminietrato r. In this docuwent the EPA proposes to fine the City 317,000.00 due by Mey 10, 1994 and the City Attorney recowwende payaent of the floe. RECOMMEKDATIOR: Practically, re should pay the fine since legal coats could approach the coat of the fine. We should oleo allocate funds Sn the MYTP Expansion for the purchase of spare pH, D.O. dhd chlorine reefduel analyzers. ATTACHMEYTS: Letter frow City Attorney to City Manager dated March 2L.- 1994. REYIEYED 8Y CITY MAIIAGER: ~~ AGERDA IT® YO. CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: ENVIRONMENTAL PROTECTION AGENCY (EPA) ACTION REGARDING PH MONITORING AT AB MNTP SUBMITTED BY: Robert 5. Kosoy/Director of Public Norks ~~ DATE: March 23, 1994 BACKGROUND: In August 1992, the United States Environmental Protection Agency (US EPA1 Region IV in Atlanta, Georgia notified the City that ve rare in violation of continuous monitoring requirements for the plant. Initially, TSm Torneend responded and advised the EPA that the problem vas due to lightning strikes. On December 10, 1992 the EPA issued an Administrative Order 93-030 and the City Attorney requested a meeting rith the EPA. On lanuery 19, 1993 the City Manager, City Attorney and Tim Torneend traveled to Atlanta to meet rith the EPA. The EPA requested additional documentation to verify the City's eEEorte at making the necessary repairs and the City forrarded these document e. In April 1993 the City Attorney roe advised by the EPA that ve could 6e fined 520,000.00. The City Attorney rrote tc object to this and on June e, 1993 re received correspondence from the EPA that the Administrative Order issued on December 10, 1992 had been placed in an inactive status and re assumed re had demonstrated our compliance eEEorte to the EPA. On June 17, 1993 re received notification Erom the EPA that re could be Eined 520,000.00. The City Attorney requested a hearing and again rrote the EPA in August and Octobez of 1993. g~ computer equipment for cowmunications with F.~.I.C./N.C.I.C. not to exceed X2,764. ATTACHMENTS: Proposed specif cations afitl ric~ng ~ ~, ,~, REVIEN BY CITY MANAGER: - AGENDA ITEM NO. CITY OF ATLANTIC BEACH CITY COHHISSION NEETZNG STAFF REPORT AGENDA ITEM: Computer Upgrade For Police Department SUBMITTED BY: David E. Thompson, Chief of Police DATE: March 22, 1994 BACKGROUND: The Police Department is experiencing problems with the computer terminal for the FCIC/NCIC systems. This compute[ terminal at the Police Uepaztment allows officers to communicate with other departments, receive critical information from State and/or Federal authorities, determine whether or not property is stolen, check on warrants and criminal histories for suspects, conduct drivers license checks, and provide missing person intormation for other agenr_ies to utilize. This information link is vital to law enforcement operations. The existing terminal and printer are approximately 14 years old, and they are not compatible with [he software trtat has Rreen upgraded in Tallahassee. T'he buffer on the printer will not accomodate the information flow, and the monitor scrolls too quickly Co read the information provided by the ^ai of rame. As a result of these two problems, our communications operators and police officers are not receiving or capturing important information sent from the mainframe. Several years ago, terminals were basically given to the departments where they were housed, and the departments had to absorb any main tenance and upkeep. The equipment was getting old, and F.D.L.E. did not have the funding to maintain them. Although upgrades have been made on the software in Tallahassee, the terminal is obsolete and in need of replacement. Tne information that we are losing critically important for the safety of our officers and for the community at large, and it would not be practical to wait until next fiscal year to purcl,a se replacement equipment. Ne had no way to anticipate that the existing problems were about to surface or that the equipment would have to be replaced this year. Account 1630 in the police department is where contraband forfeiture and training funds are located. I suggest that we transfer sufficient soney from •610-3500 linvestigations) to 1610-6400 to purchase the terminal, printer, and maintenance agreements including installation. This recommendation reyuires commission approval to assure compliance with state law regarding the expenditure of this funding. The replacement equipment will be a PC Morkstation that will serve our needs and accomodate the F.C.I.C. upgrades fur years into the future. if we simply replaced the terminal, it would be obsolete in 1995 when PCs will be required. The anticipated costs for purchase, installation, printer, and maintenance contract are expected to be less Chan 52,764 Ithe state contract pricey would be 52,764, but I believe that we can beat that pricer RECOIIN F:NDATIONS: To approve the expenditure oI Investigations Hone S', to acquire ~6 ~' h ti ~ w ~r M y y } R` ~1 '8 1 a ~ . ! S 8 J V 0 0 O 0 ,.~:_.. ~.,......,.., ~~I W MEMORANDUM TO: Kim Leinbach, City Manager FROM: George Worley, Community Development Director~~~ DATE: March 21. 1994 RE: Land Acquisition and usage in Section "H". The City currently owns two parcels of property in Lhe south end of Section "H". One of these parcels (A) is made up of Blocks 5 through 9 and extends between Atlantic Boulevard and West 1st Street. The second parcel (B) is made up of Blocks 90, 97 and 9B and occupies an area north of Nest 1st Street between Begonia Street and Jasmine Street. Parcel (A) measures 320 feet by 317.5 feet, or 2.33 acres. This parcel is more amenable to development and use by Lhe city than the second parcel because of its location and shape. The parcel is uplantl except for a small portion of the south west corner. The parcel has a considerable tree cover, but, if partially cleared, would otherwise be usable for a soccer or multipurpose playing field. An example layout sketch is attached. Because of the size of this parcel and the dense vegetation, clearing will be expensive. Parcel (B) is approximately "P" shaped in that the northern one half is 204 feet wide, while the southern half is 102 feet witle. The total parcel is 2.25 acres, but approximately one half is occupied by a retention pond. This parcel is bounded on the south east side by privately owned lots which may be available for purchase. Acquisition of those lots would give the city a 204 foot by 370 foot rectangular parcel, occupying 1.7 acres, bounded by paved streets on the east and south sides, an unpaved right-of-way on the west side, and the retention pond on the north. West of both city owned parcels are several blocks of privately owned land, some of which is upland and some wetland. A71 of this land is owned by two persons. One person owns one block, 102 feet by 320 feet, or .75 acres, and the other person owns the remaining land which amounts to approximately B.3 acres, out to Lhe city limit line (ownership may extend into the Intracoastal waterway and may include additional upland in Lhe form of island). Approximately 1/3 of Lhe 8.3 acres is wetlands, approximately 1/3 may or may not be wetlands, and the remain 1/3 is upland. 7a- e3it7i5a ie:2a g~ 6~pith a G111eapie Page 2 Mnrch 17, 1994 Instep. 6nrvice o~ tTi^9 ('SDe Price Based on Installing 8 6A Long Sesvicae Material 240.00 SA ~ F 1,920.00 Labor i &guipen+nt to Install, pewater, 8ackfill q~170.00 and Compaot 1,140.00 EA ~ q,200.00 Pavinq 1,000 SP i i 4.20 _ 406.00 sod 1,160 SP t 8 .35 - 1btn1 115,646.00 - •r~At 1825 Ocean Grove Drive esa are several trees on the Csnter lino o tho new pips to be lnatalied, our price' in ludss removal only. If I cen bs of fuzthsY aaaiatangs, pisaae do not hesitate to call. i al~al w- -- - --._. c:.... ... __ .~.._ ohael Noodsll .ice Pzoaident egil4.cp 10:e3 John Woody,lnc• ,~,,,,:,~,,,,,,,1.,, (kkppnWlb. FbAM XItJB PO BOlI BOMB , Fierch 17, 1990 -~ - -- fimith 6 GS11eoPic 1100 Ceeesy Alvd. Jacksonville, Florida 32211 Attnf Doug Layton Rnf: Bawer Extonslon on Ooean Brous privc er•RnlYabilitat ion L'ity Of Atlantic peach Sew G 48505-15-01 Lucas Project 19301/gi pear Nf. Layton, ~~' ots v tion far DCioe~will bQ_honored Aa requested listed below 1e ourja - the nbove refazended pso~eot. Th ' through Nay 31, 1991.. Purnieh and Install 150.00 ~ Tie into existing alsanout Ip,00 160 L! Y 18,400.00 120.00 3 g• pVC DR-3S Ssrror j 2 EA 1,560.00 EA 25 00 , 150.00 . Nanholee 8x6 Nye Connection 18 SA f 10,00 L! f 5,500.00 1 180.00 110.00 6• sorvice Pipe 530 , 160.00 Clcanoata 18 EA i 1.00 180 L! s - T, v. Inapsotfon - Conorote Driveway Removal i 18,00 3,150.00 i Replacement 175 8Y 1 ~ Removal a RaPlaoe:•ent 20 1 3,021,00 ~ , t:ryhalt soo.oo -2o sr : Restoration lghrubberYl ~ X33 1,3N.S0 Site god 3,850 8! 2 Addit l.onel Cleanovts on 8ominole 110.00 2,5]0.00 ~~` Road 23 EA ~ ' Total 560,611.50 MARVIN BOU>•WELL KOBOV4.DOC ~ _...r„y E.y:..e. ae,oo r,~a~ae n+.~ cos ~wcKw.+aac rww aan ,Y04. 3G3-3II63 PfO~e+[•ao •eeJ eaese~ a»s ~,,,,, ~„e,,.. sa•+ P E March I5, 1994 Mr. Robert "Bob" Kpsoy. Public Works Director/Engineer 1200 Sandpiper Lane Atlantic Beach, Floritla 32233-4381 RECEIVED pe: Adpition to: Fubi~c Works i3uilding 1200 Sandpiper Lane MAR 16 1994 Atlantic Beacn, Florida PUBLIC WORKS Sub]: Price ;ncreases Dear Mr. Koe_pY: This is in re=_ponse Co a recent communication from the city and Lfu9thellstatsng :~ the peo jectcw tllPrbe ere-b ad,been re:ectetl As you are aware, I keep offices with a general contrac tpr and am inconstant cp ntacY with several general cpntr ac LS as well as materialmen. This is to advise; materialmen in every category have had price increases during the last quarter of 1993 and the first quarter of 1`794. The increases have been from 5 percent tp IO percent. Far example: concrete has increased from an aver aqe of f50.OG per cubic yard to f55.00 Per cubic yard and. Pre- engineered structures have increased 5 percent. Obv1pU51y. the C]ener dl COnirdCtpr CdnnOt pa55 On chase pr 1Ce5 «:thuut v hanGiiny mar:.-up• ~u~ it.er: tr~~ie has been a Gec;deC increa e_e in the amount pf construction and contractors are more selective as Co the work they choose to do. Also, since the biCders on this prp.leCt nOw have the ddvantdge p' SeelnG the bids of their competitors. they «ill try to not "leave something on the table". For the above reasons. I think ypu shpuld expect to see re-bid prices for the ref erenc eC prp~ect increase at lease l0 percent. Marv~n~ 2pu Q~~L/~'~~ Consulting Engineer CITY OF ATLANtIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: SEMER EXTENSION ON OCEAN GROVE DRIVE SUBMITTED BY: Robert 5. Kosoy/Director of Public Morks ~~ DATE: March 21, 1994 BACKGROUND: A revised quotetlon tae received frog John Moody, Inc. an February 3, 1994 for 540,611.50 to install the rewaining section of serer line on Ocean Grove Drive. The Contractor rill hold this price until May 31, 1994. Please note that the price does not Snclude replscesent of the trees et 1825 Ocean Grove Drive, only their rewoval. The City Comwiselon re,j acted a previous Change Order vhlch rould have extended the serer line frow the corner of Sewinole Road rood 10th Street to the corner of Ocean Grove Drive and 18th Street, there a net hove Se under construction. Instead, the Cowwiselon requested that the roarer mein be cowpleted on Oeeen Grove Drive. The howeornere sffect~d by this net serer wain rare part of the Special Aseesswent. Therefore, the rork roust be cowplete0 quickly. Funding •111 be obtained frow the monies designated in the Capital Iwprovewent Prograw for the Expsnwion of the Public Morke building. At thls tiros there are ineutflcient funds to cowplete that project. RECOMMENDATION: Approve Change Order for 940,611.50. ATTACHMENTS: Letter dated March 17, 1994 frow John Moody to Uoug Layton end letter dated March 15, 1994 from Mervin Boutrell to Robert Noaoy. REVIEVED BY CITY MANAGER: AGENDA ITEM NO. POWER OF ATTORNEY Itnaw all wn by dwk P,r~nla. Tnat Ne FEDERAL INSURANCE comPARr, is Mounmin view Rpm. Yiuren, Naw lan, nas connnutm am apPdntm. arw does narety conalvpm erb JareM. an Indmrm CorDOrd James C. Congelio cf Jacksonville, Florid ~~ Tom S_ Lobrano, III, A~. B, Lynch, Jr. and exn k uua u,d lawful Alrornaya~~an b eax W umB, wcn uwnon a dnsrwiaa, Doha d aly d IM bl ~Wwmlpn b Ib rome am b altli M1a corGa,ab aW b end dNiwl br and On Xa DenaM as 1. RMM6 and U IOY,uq Week. bwil: aurN) 2. 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' 1 puBtC •j ~ ~ Jy~ T~ • , yFYi JE0.`'F' NNbIfTfF T. aASC1All lawn eYc nwrz ar en avu[r ~ lletir vWfw srr d Nr A.]ry Cwnry d 5omenN k' Cekelmbn b,evr Oao6n 1. 1999 q' ~w*eavwa. wrr. Haan e r aeoaAU amueaeca cower. rpOp, rre, r r wrq r. prprlP pq.A erlew ar rcpr.r r nwua a • er,a rowaaa eNq .. w rq.p era se,o, ] r eqa. 'wRIY%E ave .,riwee qoq ~~rwo gew.wgwr °0i eia^•+rwrrgwer r"a°"' rrw rra tae BYO pw'e~^w+rrgr~ioeaanow,~wiw~~9erra wiArr.a.arn wr ww ser apiO]M{a•aeeTgr~.,~u mp^Me!M,90err r~yre~r PpW MO wr.b eae..ee,.,w, prrw apAP4arlrYwrrOr POW Treor.aerr "M1.sgaCOwOA..welb~h.r~W+~O •bbtl.Nweq~wwrpgmgeirY~gaqYpl~IrarparlMrarPaMq,li nrtlaCW411/OIpCNri4r wtl.wMea i. pwOr] o yrl e, w, ~ °11°"'x10 A"eqra.gaseoelweaeerwrcawwe<girr,""~ee Oaber"r agperwraeprbrpaera ~'"'"'.ww'^r^gcgop.rprcgayew.,q.«~.M 8th ~ P Narch 99 »_~ 'rSdRAwew ~P r! FN-i yPraewr. .F" " ~ i 1 ihclcer •,•]~ aao 4ErEMt ' u[. SLiF W ImM ~YlY l Cowgy d Samram 7 Y. SURETY'S RELEASE CONTRACTOR: Mcadors Construction Company. Inc. S6G Project No. 8505-16-01 Atlantic Beach, Florida We, the FEDERAL INSURANCE COMPANY having heretofore executed a performance bond For the above named contractor covering the project and section as described above Ln the sum of Tvo hund, red seventy four th d fi e h dyed t fi d 11 d t t Dollars (5274.595.99), hereby agree that the City may make full payment of the final estimate, including the retained percentage, to said contractor. It is fully understood that the granting of the right to the City to make the payment of the final estimate to said contractor and/or his assignee, shall in no vise relieve this eatery company of Sts obligation under its bond, as set forth in the specification, contract end bond pertaining to the above project. IN WITNESS WHEREOF, the FEDERJ[. INSURANCE COMPANY has caused this intzument to be executed on its behalf by Lta Attornev-in-Pact and/or its duly authorized attorny in fact, and Lta corporate seal to be hereunto affixed, ell on this stn day of March A,D. 19 94 FEDER~A~L~I~~N~SQU~R~/A//N/tC~/~E COMPANY ~jG~ Company) (Power of Attorney must be l~ attached if executed by By: attorney in fact.) (Attorney in Fac[) Tom 5. LODIeno, III STATE OF FLORIDA COUNTY OF IXNAL Before me, the undersigned authority, peraonlly appeared Tan S. I.obrano, III to me well lmovn as the person described in and who executed the foregoing in Crument in the nerve of FEDERAL INSURANCE COMPANY gs its Attorney-in-Fact and the said Tom S. Lobrano, III acknowledged that he executed said instrument Ln the nacre of, FEDERAL INSURANCE COMPANY , as its Attorney-in-Fect and/oi FEDERAL INSURANCE COMPANY for the purposes therein expzeaead and that he had due and legal authority to execute the same on behalf of said PE DERAL INSURANCE COMPANY ~ e corporation. IH WITNESS WHEREOF, I have hereunto set my hand and official seal at Jacksonville, FL this 8Yh day of March p.D. 19 94 G Op ~ tATAfj.~'`~ J c. Congeliory Public) -': -J6LIC :~* 1-24-97 e* eexmp ,o; r~ My Commission Expires (Seal) th \ «neas.. t v' ~,aea~ .. 2 of 2 ~J i,.y~w:: i-..~... RLr_~.; „_. ; CONTRACTOR'S RELEASE "" - - - Before me, the undersigned authority appeared .lack G- Meadors. III who, being first duly sworn, deposed and says Chet he is Vice President of Keadors Corstruction Comoanv. Inc. a corporation authorized to do business under Che Laws of the State of Florida ,which is the contractor on Project No. 8505_ 16-01- Buccaneez Chlorine Contact Improvements under a conCTact dated June 29. 1993 with the City of Atlantic Beach. Florida. that the sald deponent is duly authorized to Hake this affidavit, that deponent knows of his own knowledge that said contract has been covplied rith in every particular by said contractor end that all parts of the work have been approved by the City's engineers; that [here are no bills remaining unpaid for labor, material, or otherwise, in connection with said contract and rork, and that there are ro suics pending against the undersigned as contractor or any one in connection with the rork done and materials furnished or otherwise under said contract. Deponent further says that the final estimate rhich has been aubnltted to the City sivultaneously with the making of this affidavit constitutes all claims and demands against the City on account of said contract or otherwise, aid chat accepcanee of the sun apacffied in said final estimate will operate as a full and fiiul release and discharge of the City from any further claims, demands or compensation by the contractor under the above contract. Deponent further agrees that ell guarantees under this contract shall start and be in full force from the date of this release as spelled out in the contract documents. SIC r~ P 6K (Contractor's Officer) Srorn to and subscribed to before me this Bth day of March 19 94 . ~S (Notary Public) My Comission Expires February 25, 1996 .. e~b DT,Rp~y_~ (deal) ~. io. CCtEilil - =- : '. - :; yr -•.,,,.,,,,- .v . F pf fL~~•, lof 2 BIICCM631I M65}[ w6i(R OR/.i101f 9LY/f 6PRpVp0115 CRY Os 6RY(fC BCAOI ROR06 qN;Cf ral 317 99[E 9R0903.L f011 01.114E 01676 CM99CL 0906 9R 1 ISicsWSCI .dsby Nd{W puq Ir~~ Iron MW N9r.1 pnp /1 alvty vtl vmcl b rw b.iv M to NIW su.o ~N. Cm~c1 NIL~I MO Il Io i1vIW /1 vd nvWN rw pnp /2 b msfiy slyly (2. R.u. .usiiq mLil ad Nvty Iv fWpa PWP I!r a9Niq mi0i1 ad AfmrrWCl Iv N9i. pnµ OWn fmiya 9WSC .ppiUlw. COSiS rvxtt Oel. b~M 22- 1991 it060T Mpb(fOR ~~~- Fin mr9r¢in OTY 126f WipML Il.f COST T01 pDSf lA~ lM CDSf l T0T6L COST R 0 06Y5 CCIAO W1E R TOTK a0 Np FiirW Broil b.YV 1 FA 206.90 206.90 62.70 62.70 D.00 /9 TMN wr• 1100 R O.l I 121.00 0.26 296.00 0.00 I} ll..u wn s00 R 0.29 116.00 0..2 169.00 0.00 t-1 /2" $sWln. 7 R 1.72 12.0. 5.2! M.61 0.00 1-1 /2" $stllib Co.rdv. . G ..91 19.2a 7J! 30.92 0.00 Dwno nifliq Yelps PsrO b.tliv 1 LOT O.OO 0.00 73.13 ]3.15 0.00 Dvro svr04 pnp yip wY0 1 LOT 0.00 0.00 66.99 66.91 0.00 Rrirr s9'rWSC1ivW a MI. puq /1 1 LOT 0.00 0.00 123..0 125..0 0.00 pWaWCI rWW NI. pnq /2 1 LOT 0.00 0.00 71.06 71.06 0.00 0.00 0.00 0.00 o.oo o.oo o.oo o.oo o.oo o.oo o.oo o.oo o.oe o.oo o.oo om - o.oo o.oo o.oo - o.oo o.ao om o.oo o.oo om o.oo o.oo o.oo o.oo o.oo om o.oo o.oo om o.oo o.oo om o.oo om om a.oo om o.oo o.oc o.oo om o.oo om om o.oo om om om om om o.oo o.oo om o.oo o.oo o.oo o.oo om o.oo o.oo om om o.oo o.ao om o.oo o.oo om - c.oo o.oo om o.oo o.oo om o.oc om om o.oo om om o.oo om om o.oo o.oo om o.o0 9.00 om o.oo om om o.oo o.oo om o.oo o.oo om o.oo o.oo om o.oo o.oo om o.oo o.oo om o.oo o.oo om o.oo o.oo om o.oo o.oo om o.oo o.oo om o.oo o.oo o.oo o.oo o.oo om o.oo o.oo om 1 .75.oe I 1 9io.7z 1 ToTla iort6L ~ o.oo ~ TOT6L OWSm 0.00 acC.1EIIt waSTE wa1FR TAUT1El/T IS,aIIf 9RfOVO01f9 Ott Of atlYlTC EAOI RORDa PW{Ci IQ 117 PRCE q~]POS.L fpl UiYd OIIOFT CWROE OROQ IG 1 piamasl usKrq a1d~ Ov10 f~dr Iron Mw dIW pny /1 alvlr sd rsawd le ~ badr F IIY d11~I pup par Cv.rc1 d11N pnp /1 to alvlY /1 vIJ tmlcl rn. pnw (2 10 oaliy alvlr /2. R.w acaleg [vdil ad alvlr Iv fId} Mw Rua .mN q mrdil m0 damasl Iv dhr~ parp. bnw ampY VIa1R aOOOMLL OASiS - OfOIICiNf 1'(16 BR(aNDOMM K dECT COSfS Oe1w aaw..er 22. 1991 nF16 Of wdK fW Miwa cmlrvly Ott WT WlOaa~ IM COST 10iaL CV ST IAfd IM (b6T l TOT OAST R 0 C01lIO/f WYS R1fE TOTK /R T11N w5r. ]RO fT 0.11 a1.R0 0.26 99.00 0.00 a.oo o.oo o.oo o.oo o.oo o.oo 0.00 OAO 0.00 0.00 0.00 0.00 0.00 0.00 D.00 0.00 0.00 0.00 0.00 0.00 0.00 o.ao o.oo o-oo o.oo o.oo o.oo om o.oo o.oo o.oo o.oo o.oo o.oo o.oo o.oo p.oo o.oo o.oo o.oo o.oo o.oo o.oo o.oo om a.oo o.oo om ooo o.oo o.oo o.oo o.oo om o.oo om 9.00 om om 9m om o.oo o.ao om om o.ao o.oo o.oo o.oo om o.oo o.oo o.oo o.oo o.oo om o.oo om aoo o.oo om o.oo o.oo o.oo o.ao o.oo o.oo o.oo o.oo o.oo o.oo om o.oo o.oo o.oo o.oo om o.oo om om o.oo am o.oo ~ o.oo om o.oo o.oo o.oo om a.oo om o.oo a.oo o.oo om o.oo om om om o.oo om o.oo o.oo om o.oo om 0.09 0.00 om om o.oo o.oo om o.oo o.oo om o.oo om om o.oo om om om o.oo o.oo o.oo o.oo om o.oo o.oo o.oo o.oo o.oo o.oo om 1 .1.9R 1 1 95A0 1 roTIL lortAL Om TorK oR+tt BUCCANEER WASTE WATER TREATMENT PLANT IMPROVEMENTS CITY OF ATLANTIC BEACH, FLORIDA NOVEMBER 22, 1993 COGBURN BROS. ELECTRIC, INC. PROJECT NO. 317 PRICE PROPOSAL FOR CHANGE ORDER NO. 1 Sludge Pump and Effluent Pump Charges SUMMARY ADDITIONS DEDUCTIONS MATERIAL 475.08 41.80 LABOR 920.72 98.80 EOUIPMENi 0.00 • 0.00 SUBTOTALS 1,395.80 140.60 MATERIAL SALES TAX 26.50 251 TOTAL WITH TAX 1,424.30 143.11 OVERHEAD AND FEE 15% 213.65 21.47 TOTAL WITH OVERHEAD 1,637.95 164.5! BOND 0.00 1.65 TOTAL CHANGE ORDER 1,637.95 166.22 NET CHANGE ORDER Si,471.73 Meadors Construction Co., Inc. N6! 12110x AYCf1Ut tr+a~~ ~ r~ JACa7011Y1tLE. r1.ON0A J11M I `+ / 1[ ~ 17 7JBaa 7706 it oEC o i ~ November 30, 1993 SMITH AND GILLESPIE ENGINEERS. INC. Smith S Gillespie Engineers, Inc. Post Office Boz 53138 Jacksonville, Florida 32201 Attention: Nr. Douglas E. Layton Construction Coordinator Reference: Buccaneer WWTP Improvements City of Atlantic Beach ^ 5 6 G Pros ect No. 8505-16-01 Gentlemen: This letter replaces our letter of November 8, 1993. mr s«. OEL ccncw~~ conrw~crorts r.o. sox eooae JAUfaONYMJl.ftOI11DA Jrl~a In response to a request by the Over, we propose [o perform certain electrical modifications required for the e:ia[ing sludge pump and the effluents pumps as outlined to us by the plant staff for a lump sum price mf ;1,692:00. Our cos[ breakdow is as follows: Subcontractor's proposal ;1.471.73 (Cogburn Bros. Electric) 15Z 0 6 P 220.76 Total ;1,692.49 We enclose a copy of our eubcomtrac[or'e proposal detailing [belt eeope of work. Please call me if you have any questions. Very truly yours, MEADORS CONSTRUCTION COMPANY, INC. Jack W. Meadors, III Vice President cc: Mr. Robert 5. Kosoyr P.E., Director of Public Works Mr. James N. Lucas, P.E. Mr. Harry McNally. Head of Buccaneer Division Mr. Carl A. Taylor, 5 6 G Resident Observer Enclosure ~~~- r__ __ FORM SIl^ ,DE ELEPHONE 810 n EETIM•TE NV4BER D•TE ~~~ ~.~j. 9~ IOUTION f IRM EV •ODREEE FNONE 4 ~ C S ~0 cL•ss Of WORK IA L 1 T T W P. YIORR INCLUDED .MOUNT OF EID ,. /~ ~ / l o° ~ ne I Tout uo E%CLUEIOW •NOOWLIPGTIOwf •CRNOW LFOGEMENT Oc •OOEND• DELNERY ECE W E0 wv: T•% !%CLVDIO INCLVOEO 93 Meadors Construction Coe, Inc. N!a txnox AV[11UC ~Aauonnu.t. nomw asaoa January 3, 1994 GEI'1ERAL COryTRACTORS r.o. wx aooaa rnone d~oN aar~ Ir~~7~~uc. r[omiw sxsx rA: noq xa~tt_o{ iJ V~~;`` \ I/ GI ' ~/1 F I`1.{] ~nry~e1994 ~J DEL ,tlitl i 6tIBMf B161tifli tIC i Smith and Gillespie Engineers. Inc. ~~},~ Post Office Box 53138 ~ / ~~ Jacksonville, Florida 32201 `',_J Attention: Mr. Douglas E. Layton, P.E. Reference: Buccaneer Chlorine Contact. Improvements SaG Project N0. B505-16-OL Gentlemen: In response to a request from Jim Lur.aa, ve propose Co furnish aad iastall a nev aluminum weir place with an iP•" V notch [o handle increased flows. Also, ve include Cvo 2-1/2" high, 1~4" aluminus plates for the gates aad remount of transducer. The lump cum price is 1257.00. Coat breakdow: 1/4" aluainum vein place (inc. tax) 1162.00 Misc. anchors, plates, e[t. " 21.30 Labor 2 hours @ 20.00 hr. 40.00 Subtotal ~ 223'00 15Z 0 b P 33.50 TOTAL 256.50 In conjunction vlt6 Chia proposal, ve request a ten day extension [o our contract completion date to complete this and other change order related VOtk. He attach a copy of a telephone quotation from our metal fabricator. Sincerely, MEADORS CONSTRUCTION COMPANY. INC. 00,4/ w 1ew'Re ~L' . Jack N. Meadors, III Vice President JS.MIII/vm cc: Nr. Robert S. Kosoy, P.E., Director of Public Norke Mr. Harry McNally, Head of Buccaneer Olvisioa Mr. Carl A. Taylor, S6G Resident Observer Mr. James Lucas, Lucas 6 Associates, Inc. ' N a n io ~~ N ~~ d ~~ ~~ Fpn~ F~ y~ Z N c'e z 4 4 O Q ~ .n a~ ~~ W i~ w S 2 Q a 4 z ~ ~~I z~ W z~~~ ~. U o VQ1 = ~ ` _~ i °~ F ~~ a ti JOSS*J 7 SnY' : 22'.' r5. e2 Z 0 d 7 15N00 SLIO Qlf 341 L~ ~ B Q 3M 46-?>_. NtJt !. <g s n ry O U~ ~ ~ w N ~~ - ~ » i U ^J r !r "DNI $2l33NI~JN3 314531119 ONtl HlIW$ ~• 16619 Z NrPy ` ._ ti Q O z •~ a 4 M {~ \_ w a ~i ~ ~ ~i~~ E ~7 ~~ O ~ e~ ~a ~- ~ ~ J J ti e ~-d .~ ,~ ., ~ ~ .~ ...w.M• uacou,.wmeWwe„~wn+a.x~r J 1 S N G 6 5 d G Q V 3 W T L e Q 3 M - b- a t- N b f __ .\ .L earv-sr rtrv' WK~~. 11.i` ._i~f~"_~ :JCIML/ A T1.1~ fs~~ Qql Ifl1 11D. CUAIiIT'R DFSCHIPTIOA ~ O6ii DOSS SOSAL COSS "~y~ zs s-F6 5.0% 35.1(v 9e ° o_ u .~{ 2(a 1d~ - t o ~~ P~ a ~ Zvi-~kf~ '• 1"wr 3 ~~D ~ ~~ F A T 3a39-80 (p.Q~j 2 ,)(D _._b_ ~" soc Tee ~ 3o•oa-rra _r0_~I__ ~-d~_ ~ ~ a - ,~~ 4~0.- " - - - - ---- ~~ .e .e_ .J.r.~L n ~R 4.u 3-ni:c"°sad ~8.co-1 1232.02 6 1 " Tn._s ..,. rs~ .~ I_ Supplier 354r6133~olesale Pipe and Supply ., _ _ - - es,......o.. ~~S [ o _ __ _ GENERAL ESTIMATE _ ..<~,,.,,, _s~~l, L~ s .L.i~ ~ _ _ - -- - n s~..sc, ~nHTA.VT ~ rGe',TP~ Sl S'''~ ' - -._ . _. .. o.,. - -/ -- Z - Y----- -- _ , _ _ .. .. ~ - - .~, w..w.v , ~ .....~,. .....~.,. ~ . ...,....... , ~ __ ~ 't l r '~ I f f-i r i f' a r i ~.~ Sni Tr ll._An-~ AQMC~C SCaFFe lcy~l~. _ _3-ea_3 _CQI.PU~-~__ ~ _ L ..~_ - . i _e~-~" uer,~ siet~ p tp t ._ _ _-~_ i :. ~ ---Si.B. P AMY a n G L( ~ ~ ~TT2.L?~~ M.N~ TAP ~ No ~~ • i j ~ ~~ i ~ - ~' Pa ... r ~ n TCaL? ~L--`-S-°L--E\'Ieq.t D °~ ~ I ! ~ ' Thn1C (~ MN'~P~TH ' - ! _~1~_ ~__-~ ' :iii ' /n s to L t -(C H. SrC> P+~~-SIPCSL~Li~'~.! ' I , ~ I { _(~/P,r.G r~~ S~PP~n Tom" -._ - '~~ n, rr ~'LSL ' rar, ~ ' ' . o Ijj I~ r',P~n IC tS j ~~ I I! I I! I t I l i '1 .;" CICSC 300 'te2!+~RLts.st~Ttae!CP1Gr i I ~~ ~f - ~ ,j y _ L~~ itt~. ~lin[.l.t.r-Eo4..--et b-~~.StPOea r d ~ ~Z~ - ~,y -. ~ I i i j ! ~,~ -~ ~ . -' P _~CGyP $TOP I l i ~ d 1 1! j l - - ~ ~ ~ i SCtY_~-o-~ILJ?rp~' FTCtL~C~ Art Ltet.; -- ~CaFcciolnG._~_.-.2Ai..C~ , h~!ES,j' ~: 1 i i i i i,- ~ .. II! ;!.;; i Ii~, I! I~~iM-^^~SLu I ~ ' ~ ~ ! i i ! ' ~ __ i ~ I I ~. !° ! I 1 1 ~! i ~ _-L'] RTCC1lf.l $ _` `_ II ~ a ! I i ~ `~ -~ ~ZC-1 ~._ SA i0.i Tr ~- I ~ ~ - ~ 4 - _._i . ...~S.~TL2AL. ~ I t I r ~ I 'I .., 1 a. I ~ ~Z ' __ _ _ __ '_ ! S ^ to O • ~ ', ' I ~ '~ `! a I ~ I I ~ . . __~ _ ~ I4 ZL+~ ` ! i I!!1 i ! z~ i rn F ~ t)E' Meadors ~t~it~~ CO., Int. cenen~i.conrfu-croRs r.o. sox eooaa sass IJ:nox avtnuc JAN 2 6 1994 laOej aar'aaO° JauwnYltu. rlaluma sux JatIL1n11YlUl. ROIYna a11M rax laral ysrrros SMI1N F.fdD (~ILL[SPIE EN~INEERS. INC. January 25, l99 Hr. Douglas E. Layton Construction Coordinator Smith b Cilleapie Engineers, Inc. P. 0. Box 53138 Jacksonville, PL 32201 Reference: Superva[ent Piping Existing Chlorine Contac[~Chamber and Existing Digester - Buccaneez 41iTfP Ciry of Atlaetic Beach Dear rir. Layton: In reapo~e to a request by the City. ve propose co furnish and install digee ereforpaplnump sum pricesof f2~966r00e cInt con]unllction Iriihethising proposal, ve request a 15 day extension [o our contract completion dale to allow for completion of this and other change order related vork. Please note chat re have substan[Sally completed work involved with modifying the existing chlorine eontact chamber to function as a digester. Ne request approval to place that tank into service •o that rhi 6Yis install Che replacement air lines in the existing digester, the final phase of our rock. Since i[ could be advantageous oyerationally co the orner [o perform this change order ac this time, ve request your early review and con- slderation of thin proposal. We enclose a copy of our detailed cost estimate for your information. Very truly yours, MEADORS CONSTRUCTION COMPANY. INC. . q °+A/ W ~a'.~a'p~7L Jack W. Meadors, III Vice President JVMIII:em Enclosure tc: Hr. Robert S. Rosoy, P.E., Director of Public Wor'Js Mr. Harry ritNally, Head of Buccaneer Division Mr. James M. Lucas, P.E. Mr. Garl A. Taylor, 56C Resident Observer ATTACIHlFJ7T "A" CHANGE ORDER 4-FINAL 56G PROJECT N0. 8505-16-01 AT1ANfIC BEACH, FLORIDA MARCH 4, 1994 Modifications to the wiring of the relocated sludge pumps and existing effluent pumps in accordance with the attached Contractor's proposal dated November 30, 1993, at the $1,692.49 lump sw price of: Furnish and install a new v-notch weir plate and remounting of the floe measuring transducer for improved floe measurement. Furnish and install two (2) new aluminum filler plates for improved operation of the skimez assembly. Tnis work to be in accordance with the attached Contractor's proposal dated January 3, 1994 at the lump $256.50 sum price of: Furnish and Lnstall a new supernatant piping system to the tro (2) digesters for ndded operational efficiency in accordance rich the attached Contractor's proposal dated g2 966.00 Jam~ary 25, 1994 in the luap sum amount of: TOTAL ADDITIONAL WORK CHANGE ORDER N0. 4-FINAL: $4,914.99 Change Order No. 4-Final Cont'd... March 4, 1994 SSC Project No. ESOS-16-O1 Page 2 Atlantic Beach, Florida Extra work by Change Order No. 1: $ 6,337 .00 Extra Work by Change Order No. 2: $12,304 .00 Extra Vork by Change Order No. 3: $ 3,240 .00 Extra York by Change Order No. 4: 5 4.914.99 total Extra York by Change Orders: $26,795. 99 Total Project Contract Contingency: -524.780. 00 Contract Increase Change Order No. 4-Final: $2,015. 99 It is further mutually agreed by the CONTRACTOR and the OVNER that the change(s) when completed by [he CONTRACTOR shall increase the present Contract price, which takes into account any and all previous changes in the original Contract price, by a Lump sum amount of tvo thousand. fifteen dollars end nine[v nine cents Dollars ($2.015.99) and an increase in Contract time for completion of construction of ~ says specifically tc the subs [antial completion date of February 22, 1994 for cample tion of work authorized under Change Orders 1 through 4-Final. ACCEPTED FOR THE OVNER By: Kim Le inbach City Manager Cate: APPROVED: SMITH AND GILLESPIE ENGINEERS l By: r -- Dou E. Layton Construction Coordinator ACCEPTED FOR 7HE CONTRACTOR By: ~ Jatk V. Meadors, III Vice President Date: n+eBfw l ~ 199( INC. Dale: March 4. 1994 L.S. CHANCE ORDER NO. 4-Final To Contract dated June 29, 1993 between the firm of: Meadors Cons [ruction Company, Inc. Post Office Box 60039 Jacksonville, Florida 32236 (hereinafter referred to as the CONTRACTOR) and: GLty of AtlantLc~Bench, Florida Dace: Mn rrh L 1994 (hereinafter referred to as the OWNER) foz the construction of: Buccaneer Chlorine Contact Improvements SSO Project No. 8505-16-01 Atlantic Beach, Florida In compliance with Division 'E', GENERAL CONDITIONS, of the above referenced Contract, CONTRACTOR and OWNER do both hereby agree that the CONTRACTOR shall make the following changes, addio~io heo8 de avalo aft SMITH work specified in the plans and specifications, p PP GILLESPIE ENGINEERS, INC.: Additional work as detailed in Attachment 'A' hereto and mde a pat[ hereof. TOTAL AUTHORIZED EXTRA WORK CHANGE ORDER N0. 4~FINAL: TOTAL CONTRACT INCREASE CHANGE ORDER N0. 4-FINAL: $4,914.99 $2,615.99 OP Page 4 of 4 Project No. SAG Protect No 8505-16-01 Job No. 585 ANALYSIS OP VORR PERFORMED L. Value of original contract work performed [o date: $272,580.00 2. Extra work performed co date: 5 2.015.99 3. total value of work performed to date: $274,595.99 4. Less: Amount retained ac 0 percent: S 0 00 5. Net amount earned on contract work to dace: $274,595.99 6. Add: Materials stored at close of this period $ 0.00 (Attach detailed schedule) 7. Subtotal: $274,595.99 8. Less: Amount of previous payments: 5252.349.45 9. BALANCE DUE THIS PAYMEh7: $22,246.54 CERTIPICATION OP CONTBACTOB According to the best of ary knowledge and belief, I certify that all items and amounts shown on the face of this Periodic Estimate are correct; that all work has been performed and/oz materials supplied in full accordance with the terms and conditions of the contract between [he City of Atl t' Be h Florida and Meadors Gons[ru Lion Company Inc dated June 29. 1993 and that the items for which payment is requested have not been paid and that there are no vendors', mechanics', or other liens or rights to liens or conditional sales contracts which should be satisfied or discharged before such payment is made. Meadors Construction Companv I c ey: ~~ 4855 Lenox Avenue Jack v. Meadors, III Jacksonville. Florida 6 Title: Vice ~residen[ CERTIPICATE OP BESIDBBT OBSERVER I certify that i have verified the quantities of work performed and stored ma ce ria is claimed on this Periodic Estimate and to the best of my knowledge and belief it is a true and correct representation by the Contractor. By: /s/ Carl A. Tavlor Date: Mareh 4. 1994 CERTIFICATION OP CONSTRDCTION ENGINEER I certify [ha[ I have verified Chis Periodic Estimate, and that Co the best of my knowledge and belief, it is a [rue and correct statement of work performed and mate ri is supplied by the Contractor, and [hat the Contractor's ce:[if ied s tacemen f is account rid the amount due him is correct. By: / L~ For: Smith and Cillesoie Eneinee rs S Dou E. Layton Title: Co tr c" Coordinator Dace: !larch 4. 1994 rs Periodic Estimate No. 8-PLnal Project No. 560 Protect No. 8505-16-01 Job No. 585 Page 3 of 4 Estimated Value Value Percent Part Deacriptlon Ptice Cospleeed Oneompleted Complete Base Contract $272,580.00 $272,580.00 $0.00 1008 Change Order Excess $2,015.99 $2,015.99 $0.00 1008 Over Contingency Final Contract $274,595.99 $274,595.94 $D.00 1008 Value SC~DIIIE OF CEANOE OBDEQ3 Dednetlona c .0. No. Dats - <'.. Description additions Amomt Amount 1 08/30/93 Relocation of the existing $6,337.00 underground electrical conduits and relocation of the chlorination basin and the chlorine handling facility 2 10/13/93 Furnish and install $12,304.00 laboratory furniture 3 11/08/93 Modify effluent piping to $3,240.00 avoid existing underground piping 4-Firal 03/04/94 Miscellaneous Revisions $4,914.99 AD.TOS7ED LORIRAC2 AMOUNT SO DATE 0[iginal Estiaated Contract Amount $272,580.00 Plus: Change Order Additions $ 2,015.99 Less: Change Order Deductions $ 0.00 ADJUSTED CONTRACT AMOUNT TO DATE: $274,595.99 0 d eo 6 til C M m 0 y Y w u w °o Y 6 o N N m Z w u Y 0 Y d Uin N V1 u u o uy oa 6 YO ~ G ~] N N N N N N N M N N N N N N O O O O O O O O O O O O O O O G~+ O O O O O O O O O O O O O O V° V~ M ~' °O O V O 0 0 0 0 0 R' 0 0 0 0 0 0 0 0 q O O O O O O m 0 0 0 0 0 0 0 0 u O O O O O O N O 0 0 0 O O O O O O h N h h h h m h h h h h h V! h „y O ~e ° O > O p O U m m O O O O O O 6 O O O O O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 C O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 O m m m 7 Y O O O O O O O m m ~O v of NN n O O ti Cf V Q N m N ti '1 m N .., >pppp h h ~ h h N N N N ~ o h N h h N h h h 2 O 0 0 0 0 0 0 6 0 0 0 0 O O O O y O O O O O O y 0 0 0 0 O O O O ° e o 0 0 0 0 o a o 0 0 0 0 0 0 0 . i o 0 0 0 0 o s o 0 0 0 o m m m u o 0 0 0 o 0 o m m ~o v ~n ° m n V O ~ ~'1 V ~ V V N m N b m N h h h 01 N N h VI N O h h ~! 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Y Y O < 0 N rl Y M Y q Y Y C +~ .i rl ~ Y ..1 Y Y V Y +1 Y C M ~ 0 N L ') Y y Y W C Y H Y 0 Y 4 C p A E 4 C Ci W N M H < G C O O Y Yi s ° + d Y ° °u v v a $ m . v m s o m v x w a U Z p O • A O 'O Y w .C ..1 M L Y 9 Y w O Z r a S Z Z .t e _ " Y o w s '~ Z ~ U U aMITN AND GILLEa PIE ENGIN EER S.INC. NZ. RObeLC $. EOSOy, P.E. Diiec for of Public k`orks SdC Project No. 8505-16-01 Narch 11, 199k...Page 2 It hes been a pleasure for us to have worked with Cha City of Atlantic Beach on this project and re look forward [o our future assignrents with the City. If you have any questions, please advise. Sincerely, SNITH AND CILLESPIE ENGINEERS. INC. ~ > ~~ ~ Dougls~Layton DEL/sle Enclosure cc: Mr. Kra D. Leinbach, City Nanager (r/o enclosure) Hr. Harry NcNally, Need of Euccnneer Division (r/o enclosure) Nz. Jack W. Neadors, III, Vice President (r/o e~loaure) Nr. Carl A. Taylor, SbG Resident Observer (r/o enclosure) SMITH AND GILLES PIE ENGINEERS, INC. J.LC F30 nvl L LC CfIO RI Oa33220' 190 a) ]a ]-6950 March 11, 1994 Mr. Robert S. Eosoy, P.E. Director of Public works City of Atlantic Beach Post Office Drawer 25 Atlantic Beach, Florida 32233 Subject: Final Contract Documents Buccaneer Chlorine Contact Improvements SfiG Project No. 8505-16-01 a Atlantic Beach, Florida DDUGVS E LAYTDN. PE CONSfRVCfICN CWVq,uiOx L:~'~ pppEOVED MaR i .rasa P~ ypRYS DEPRRiYFJff Dear Hr. Kosoy: Enclosed herewith please find eight (8) copies each of [he following close-out documents on [he subj etc proj ect~ 1. Periodic Estimate No. 8-Final in the amount of $22,246.54 2. Change Order No. 4-Final in the additive amount of $2,015.99 3. Contractor's Release forms 4. Surety's Release forms These documents have been reviewed by Smith and Gillespie Engineers, Inc. and appear to be in order for execution by [he City of Atlantic Beach, Florida. with your concurrence, final payment may now be made to the Contractor ir, the amount of $22,246.54. Please make the fallowing distribution of the final close-out documents: 1. Retain two (2) copies of all documents for City files. 2. Please forward your check for $22,246.54, along with two (2) copies each of all documents to Meadors Construction Company, Inc. 3 /~ Please return four (4) copies of all executed documents to Smith and Gillespie Engineers, Inc. ,-arr r CITY OF ATLANTIC BEACH CITY COMNISBIOM MEETING STAFF REPORT AGENDA I7EN: FINAL ACCEPTANCE OF THE BUCCANEER CHLORINE CONTACT CHANGER PROJECT SUBMITTED BY: Robert S. Kosoy/Director of Public Korke ~~/ DATE: March 22, 1994 BACKGROUYD: Subsequent to a Final Inspection on February 22, 1994, the ContjF'actor cowpleted all punch list items and aubwltted a Final Pay Request and Change Order 14. These docuwente rare reviered Dy the Construction Engineer, Mr. Doug Layton, P, E., and he advisee that they are in order. In hie letter of Marsh 11, 1994 he attaches eight (8) copies of all Final Close Out Docuwents •nd provides a ^iatributlon list for these docuwente. Previously, the City Cowwlaelon ^pproved Change Order I1 et the August 23, 1993 westing, Change Order f2 at the October 11, 1993 westing and Change Order a3 at the Novewber B, 1993 meeting. RECOMMENDATION: Approve Final Pay Request end Final Change Order for a total amount of 922,246.54. Original Contract price roe 8272, SB0. 00 and the Final Atl~ueted Contract amount roe 9274,595.99. ATTACHMENTS: Copy of March 11, 1994 letter Eros Doug Layton to Bob Kosoy rith •Saht (8) copies of close out docuwente. ~/ ~ f~f REVIEYED BY CITY MANAGER: ~/~ ~ ~ ,~~~ / AGENDA ITEM NO.-~+/-1L ...:. .~~_..-.::... .. -__~.-Gl y~.. Mr. Robert Kosoy, P.E. Jasmine Street Retention Basin Improvements November 18, 1993 ... Page 6 The engineering fee for Options No. 3 or 4 would be approximately $5,000.00, which includes additional work in preparing a wetlands permit package, and special design considerations. This does not include additional soils investigations which may be required. When we obtain data such as earlier design Plans, structural and drainage calculations and soils information for the retaining wall -end the retentior. basin, we can determine the construction option will be the most cost-effective and durable. This will be fully explored in a Preliminary Design Report in the form of a letter to be submitted within 3 days following receipt of the required information. If this information can not be provided, then add~ional engineering fees will be required to supplement the data with new investigations, such as soil borings, hydrology and hydraulic calculations, and further examination of the existing retaining wall. We do not anticipate obtaining a new SJRWMD permit with Option 1 or 2, but the existing permit may need to be modified. We will conduct a meeting with SJRWMD personnel to determine their requirements. We will keep your staff fully informed of the progress, and provide preliminary plans and specifications for review. In evaluating the design required for this project, we feel that Professional Liability Insurance may not be needed since this is basically a maintenance project. As individuals, this type of insurance is difficult and expensive to obtain, and we are currently exploring our options. We hope this will not be an insurmountable problem. If you have any questions concerning our proposal, or wish additional information, please call either team member at any time. Sincerely, Prudencio G. Tuazon, P.E. James G. Jacques, CIVIL-STRUCTURAL ENGINEER JGJ DESIGN SERVICES Mr. Robert Kosoy, P.E. Jasmine Street Retention Basin Improvements November t8, 1993 ... Page 5 placed along the outlet channel to protect the earth embankments from future erosion. The flap-gate needs to be replaced with a new aluminum frame, aluminum sheet, stainless steel hardware, and oil skimmer. Based on preliminary analysis, the approximate construction cost could be between $20,000 and $25,000. At this time we do not recommend this option due to infringement onto possible wetlands. This will be better determined with the additional information requested. OPTION 4 -REPLACEMENT WITH STEEL SHEET PILING As in Option 3 above, a possible solution is to abandon the existing concrete wall and rebuild a new outfall structure. This could be accomplished with steel sheet pilings, driven to a depth as required for stability, and a notch cut and weir structure wnstructed to approximate the existing 8 foot wide broad-crested weir in the concrete wall. Some of the problems with this solution are that the site has difficult access for the large equipment required to drive the piles, and existing soils data possibly does not contain sufficient information for the design of the piles. At this time we do not recommend this option as potentially being too mostly to construct. This will be better determined with the additional information requested. ENGINEERING SERVICES Based on our Preliminary investigations and analysis, the design fee for Options 1 or 2 above should be approximately the same. Fnr preparation of a Preliminary Design Report, final design, analysis, site survey, plan and specification preparation and submission of construction plans and specifications, the engineering fee will be $3,500.00. The complete plans and specifications will be submitted within three weeks from the date of authorization, and receipt of the additional information required- Mr. Robert Kosoy, P.E. Jasmine Street Retention Basin Improvements November 18, 7993 ... Page 4 OPTION 2 -EXTEND THE CONCRETE RETAINING WALL Due to the swirling action of the tidal water on the downstream face of the retaining wall resulting from a heavy discharge from the pond, more substantial erasion control is needed. This can be achieved by extending the concrete retaining wall with wing-walls into the side earth embankments. As shown on the attached drawing, the design would consist of approximately 35 foot extension on the south side and a 20 foot extension on the north side. These would be structurally connected to the existing wall, reinforcing-the strength of the wall, and providing more solid material against which the swirly~g actions of the tide and discharge can act. As noted in Option t, stone rip-rap should be placed along the outlet channel to protect the earth embankments from future erosion. The hardware on the flap-gate needs to be replaced with stainless steel, and the wooden portions of the outfall structure should be replaced. The approximate construction cost for option 2 could be between E12, 000 and $15,000. This will be better determined with the additional information requested. OPTION 3 -COMPLETE REPLACEMENT WITH NEW CONCRETE RETAINING WALL The existing retaining wall is at a location on the outfall channel which causes swirling of the tidal waters due to discharge from the pond. A solution would be to move the outfall structure more to the west, toward the Intro-Coastal Waterway. However, there could be apparent wetlands infringement, which will require preparation of wetlands permit application. This may also require mitigation of wetlands, and development of special construction wnsiderations to be met. A total of 65 to 75 feet of concrete retaining wall would be required to extend erosion protection into the side banks. The weir configuration would be duplicated from the existing watt. Again, as recommended in Options 1 and 2, stone rip-rap should be Mr. Robert Kosoy, P.E. Jasmine Street Retention Basin Improvements November 16, 1993 ... Page 3 RECOMMENDATIONS FOR ENGINEERING DESIGN Several options can be explored to provide a more stable outfall structure for the retention pond. These will be more fully explored with additional information which we requested, such as data from earlier design Flans, hydraulic and structural calculations and soils information. The object of the proposed improvements is to restore the retaining function of the retention pond. Therefore, no examination will be made of the contributing drainage flows, other than its effect on the retaining wall. OPTION 1 -REBUILD THE CONCRETE-BAG RIP-RAP SIDEWALLS An inexpensive solution would be to rebuild the sidewalls on each side of the concrete retaining wall. Since the wall is less than 6 years old, there should be little deterioration of the concrete or reinforcing steel. Therefore, by reconstructing the sidewalls with new concrete filled bags, properly doweled together with reinforcing pinnino between bags, the intergrity of the retention pond could be restored. This method does not reinforce the existing concrete wall itself, and additional measures may be required to stabilize the wall, such as provision of stone rip-rap on both sides of the wall. Stone rip-rap should also he placed along the outlet channel to protect the earth embankments from future erosion. The hardware on the flap-gate needs to be replaced with stainless steel, and the wooden portions of the outfall structure should be replaced. The approximate construction cost could be between $8,000 and 575,000, depending on the measures required to stabilize the concrete wall. This will be better determined with the additional information requested. PRUDENCIO G. TUAZON, P.E. JCJ DESIGN SERVICES 6999-2 MERRILL ROAD BOX 111 JACI60M1IIl1E, FL 32211-2690 TEL: j904~ 721-8842 j9oaj 725-8492 November 18, 1993 FAX:j9oaj725-8492 Mr. Robert Kosoy, P.E. Director of Public Services City of Atlantic Beach 1200 Sandpiper Lane Atlantic Beach, Florida 32233-4381 Re: Proposal for Engineering Services Jasmine Street Retention Basin Improvements Dear Mr. Kosoy: We are pleased to su bmit this proposal and statement of qualifications for Engineering Services to design improvements to the Retaining Wall and Outtall Structure at the Jasmine Street Retention Basin. We have examined the site and have observed the damage. The recent storm and tidal surge which caused awash-out of the side banks to the original structure may occur again, and we agree as to the urgency to effect repairs to this retaining wall and outfall structure as soon as possible. This proposal is made by two individuals with over 26 years each of engineering experience - Prudencio G. Tuazon, P.E., Civil-Structural Engineer, and James G. Jacques, Senior Designer -who will provide competent and qualified engineering design services. The combined experience of the project team gives unique abilities to assess the situation, and apply sound engineering design and judgment to deliver a cost-effective and lasting solution to this problem. We believe the attached Statement of Qualifications will indicate our experience in similar projects. i- i uh ~.~ ~ ~ ~ i~.~ ~ Section - H ,.. - - ~ Outlet Siruciur -~e-s-es N v c 2 g C H ~ o f' e ~ Z M a __ C„_._3 JCVVe.._..~ ~_ J ,_ ;-~- ~ ,. ,,, _ `~ i ~ Y. .. Y Mr. Robert S. ICasoy August 5, 1993 Page -2- S 18,000.00 New Culvert with New Cttntrvl 5lrtrdmre for dte comrol structure with acceptable fill material. Install a Back-fill the openin8 ~ iNerior comrtxe corarol drop suucatre with reinforced concrete PTe to CDO°0nwall a the reinforced concrete ditrharge Pipe m bleed down device. Install an end- Moth the existing diversion stmauce wbirb proses the pipe from tidal flucarat+om. h' is located Just artside the pond a Provide total rdief for excessive rainfall events. Back-fill the mating eanha berm m Provide a more stable dike separating the eamary from the pond. Wln6-WaRs 519,000.00 New Conlyd Stnrdur'e with Exl®ded Remove the existing atrtrrxure and replxe with precast or can in place coariete uoitx whim would be extended wdl into /de adpininB bank. Devdop alternative methods spotm water rdief fAlr rainfall in excess of the first flush treatmaa for providing Back-~ ~ existin8 ~® been to provide a more sable dike ~~ ~ esarary from the pond. S2p,500.00 Shed pifiog with Existing Weic Structure Uae the existin8 a ~~ reP~ the damaged p ~ ~ imo ~ P~ ~~~ ~~ p laterally approxtmatdy m,;;,,,.--•~,R: sofl. lteplax both badr-Oow Prevmtors wtlh non-m[tos ~ devices. Badr-fill the Ming aMa berm m provide the eadtary from the pond. Plan note these alternatives are presented wuh limited investigation by om office. Taylor Engincermg ~° P~ °'~ ~~~ more refined ~~ and rem for a preferr~ solmwa. This additional effort would ixlude preparing waatrttction drawings from the r~y~. ~~. lair fee for this service will rat at~ceed~55,500. aPPro9~ '.,Mrine will submit a famal Proposal for Your review shadd the above information max wdh Yom ~°Yd- Place call wBh any W~o~ or commema regardin8 this lever. We look [onward m ytrur response• SincelrlY (~/ ~~ ~- R. Bruce Taylor, Ph.D.; P.E. Presidem enclosures 7 q Y L O R E N G I N E E R I N G I N C T A Y L O R E N G I N E E R I N G I N C August 5, 1992 Robert S. ]Cosoy, P.E" Public Worts Dvector City of ALLamic Beam 1200 Sam Piper Lane Adamic Bearh, Florida 32233 Re: Section-H Detention Pond Repair bear Mr. ISosoy: We have performed a preliminary inspeaiou on the referenced facility and preaem our evaluation blow. This information is being presented Per your rogues[ iu our telephone conversariou on July 2, 1993. SOAUTARY OF FITIDB'ICS " ' od is the location The primary foam whirl cow m the failure of the reteagion po of the outlet atrucurre rdarive m the pond baula and sdpiuioB trial system" Specrfially, the rarudure tr locared such War the earthen backs coureain8 m the atrusure are iavrfficiem m withstand the rydes noel hydrailic differemids of 11re adjacent 6da1 system The corma~B esitrary surface water elevation varies approximately every 12 bans from devotion -0.5 fen m elevation 3.5 fen a higher depending oo tidal muditiom• 'This ~~ differential noel the - Pond's normal Pool devariw of 1-25 feet txtotr0wtod m we brearL of the eaMrn -_ eorbardcroeut- Furthermore. the lack of ramfill witbm the lac few momba Provided fer a lower = good amfact water devarion noel a Bearer differemai wtlh tidal rxmdirom. The presem loation of the cadet atrosme toward the interior of We pond ant away from the named limits of 6ig•t ground defmrog the adjacmt tidal t7edc sigoif'iprdy tnaates We probability of boot failure. partiwlarty if vandalism or amide tampering iniGarea a small breadr in the earthen bent Corrosive procedurrs may mdode rdocarrx~ ~ ~u~e m align with the existing tartiKn bank, fortifying the exrWng altgn~ a replacement of the emire system with a more wmparible turaogweat• These tre dissrssad further below. We Gave includod a plan view of the detention pond taken from the design drawiog5 provided by You[ office and atpiea of pboWgraphs of the pond noel stracorre tatm oar the time of high tide (elev. 2.g t fr. N.V.G.D.). REPAIR ALTERNATIVES Based on this analysis. we are pretxmug several reparr alteroariver for ywr coosidecation. The alteroativa were developed based oo sue itrapedioos during high noel lop' tide, imerviervs with homaupvera who live adjacent m the pond. noel rxmveraarso~m wdh the reprtseotatives with me St. tubas River Water Maoagemrnt District. The tollowiog alternatives are presemad in rtsceodurg order of very rough comtttrdion water. '~ prditnioary wnurvsion vests do rot include fan for design services or permit foes. 4005 CYCG(SS GYele r)¢ In(~SOv vlll (t J]156 Ift 909 )l1 )O50 in• 90• ))1 9L1' T A Y L O R- E N G I N E E R I N G I N C II.IEICIl'~ ~+ 7fl~Aty~tvffi'IPII'A1L wt•s ace 5. 1993 ~: Cit of atl•a! a eh 1300 ~ aslant e h o 3 Attn: Mr. rt Ro ° P • re are satliag rout the folloriag items: : Attached ^ ptler separate oo•er ria ~-~ p Cop? of IAtter O CopT of e•P•rt p apeeifieatioaa O Drarings S~ ayy ~m[ITfSD as ch•ekad Maor. p lesvh~it ,__ copies for appto~al ~_ O ror approval p approttl a 6•heitted tl u aottl p sil6ait _ oopiea for aiatriDaciaa :ror roar ns• 0 appro~ eersected prints p a• aeq•asttl ^ 8etaratl for core•etiwa O setasa p ror rni.w cad oc~••t p Coeemtsi - a d. da ae ho • h M• • G GU PUBLIC WpH}(5 COPY lb: iI ( ~ ( P.8- hn A. earaardY • Y (l~f (YYY155 !,VIII-' IIY I~(Y9f1 I-Vlllf (1 )}}56 i!l 90f %i~ I~x 50• Jll 9~9- Mr. Robert S. lCosoy. P.E. August l7, 1993 Page 2 We as begin this project unmediatdy, given mtWoriratioa W proceed. We estimn^ we can complete the design Process and permit modif'u~on spplicatioa within eight wee-a of amhoriation. We appreciate the opporamay m Pram[ tha prapmal. If rt meets wish your approval, please sign bah mPia aad mhnn the original for oar flea. If you have tmy quatiom, Please all me. `~/ ~ ~<~~.~ Q R B[acs Taybr, Ph.D., P.E. ~ Praidmt ~n slar>Fn pPID sEpIID: (~> pahorired Signaaue Tde Date T A Y L O R E N G i N E E R I N G I N C T A Y L <) R August t7, 1992 E N G I N [ E R I N G I N C Robert S. Kosoy, P.E. Public Works Director City of Atlantic Beach 1200 Sand Piper Lane AUm[ic Beach. Florida 32233 Re: Section-H Detention Pond Repair Engineering Proposal Dear Mr. Kosoy: Taylor Engineering u pleased m submit this proposal m perform engineering desrgn services for the repair am reaoratan of the Satioo-H detention pond. Submitted per Mr. Ernie Beadle's requests. this proposal is based on the preliminary destgrr analysis submitted m yom office on August 5, 1993. pgGHVEFdtIIiG ANALYSIS AND FINAL aESLGN Taylor Engineaing will Perform additional field surveying and design aoalysia m recommend a repair method for the Samson-H pond repair- Afretnmvs m be farther evaluated. later, will include relocating the atrttcoue m align with as discussed in our preliminary finding6 ea~g aligotnert o< [ePlaciaB the emi[e system wd6 a the catering earthen back. fortifying more compatible relief tamcnae. We wt71 evaluate these alt~ativea and prepare oooswaion c drawings for a single recommended repair meshed. _ REGULATORY APPROVAL Taylor Fitgineaing wID Perform oecessarY hydraulic ~ as required by the St. Johns River Water Management District (SIRWMD) for pamdtmB a modification m m eztstiog detention pond. All information will be submitted m your office for approval prior m submiaal to the District. FEE Our fee for [his service will lx a lump sum fee trt' 55,508.00. Gur fa is based oa the time a~ materials ttecessary W cotuplae the design Process as identified above. Please note. this fee does not include a 5700.00 perms tnodificatiou foe required by the SIRWMD. 7tis fee will be paid d"vectly by the City m the District. CONSTRUCTION SERVICES Coosvuction management services wUl be conduced by the Public Works Departmert of the City of AilaaUc Beach. Taylor Fngioeeriag w81 provides mylar tbpiea of the final design so that the Public Works Department of the City cm coodua the bidding and rbmrxtor adeGion process. Taylor Enginceriag will provide limited inspection services during the coosaucUon process. Taylor F~gineering will conduct :final inspection upon cornpleiion of the 'utstallation in order to submit certification for as-0uUt purposes a< requvad by the District. 4plle tvVVl55 Gv11u DV In([iOtiVilll 11 ])}56 lfl a0~ }11 )0,0 1~. 9U. }11 9!.} Mr. Rabat S. ICOSOy, P.E. August 17, 1993 Page 2 We au begin this pmjxt immed~R P~° °~0e~p6 m P~• We tAmace w'e an complete the desi~ P~ ~ Pd~ aood><inihon ~~~ ~~ ~ rreela of adhaiation. We appreriace dte oppaamnY m P~ ~° Hit mC4 frith y0ar apptwal. pleax aiga bah copra and temtn the aigioal lh[ oo< ~+- ~ Tod hm any goeatiooa, P~ call toe. R Btua Taylor. Ph.D., P.E. ~ Presided (fit SIGNPD AND SEALED: (g'''N-) AdhaQed Siguahve 75de Date T A Y L O R E N G I N E E R I N G ~ N T A Y L O R August l7, 1992 E N G I N E E R I N G I N C Robert S. xosoy, P.E. RECF_IVED Public Worle Direcmr Clry Of AttamtC Beach " I I~-, ~ L< 14Hj 1200 Sand Pipe lace Attarnic Beach, Fbrida 32233 PUBLIC WORKS Re: Section-H Detemion Pond Repair Engineering Prepoaal Dear Mr. KoroY: Tesler Eogiceering is pleased to submk this proposal to P ~ ~ services for the repair and restoration of the Soctioo-H daeffion Pond• ~ submitted m your Beadle's repeats, this ProPcey is based on the prdimioary design acelYB office oa August 5, 1993. ~ FNGINPFRD'1G ANALYSES AND FINAI. D}SIGN Taylor Eogioeaing well perform addntoml field ameying and dais malyais to rowmmead a repair method for the Seaon-H Pced repay Altenativea to be fu[ther evaluated. as dis~vasad in oar prdimoay findings 1dVi, will include relocating the etraraare ro altBn with the esis<iug earthen back fortifying ~ e~8 >ttgmem or ~a°°g the tat¢e sperm with a more compaa3le relief atromtte. We will evaluate these altanativea attd prtpue mottruction drawings for a single reoommwded repa'tr meWod. . REGUTAI'ORY APPROVAL Taylor Eogimaing well perform trusters hyaaWk calrnlatione as re9nirel by me St. lobos River Water Mavagemeot District (SIRWNID) tix Ping a moddreYrntt m m eaistiog daemioo Pond. AB information will be aobmitted m your office for approval Prior a eobmitd m the District. FFE Our fee for this service will be a lump sum fee of ~ ~ Please note, Chic time and mataiala nuessuy m complete the deign process fee des nol include a 5700.00 permit modification fee reprved by the SIRWMII. This fa tv01 be paid directly by the City to the District. CONSTRUCTION SERVICES Construction maoagane>g services will be cooduded by the Public Worts Depumml of the City of Atlantic Beach. Taylor EngiceermB will preside mylar espies of the final daiga w that the Public Worts Department of the Ciry can conduct We bidding sad selection process. Taylor EugineerinB will provide limited ivspeaion am ices during the aoostruction process. Taylor Eogineuing .rill wodua a final n ulwn oorrrpletion of the installation in order to subma cetificatbo for asbuilt purposes as required by the District. Yob (Yf>I55 OVliv DP IAI KSOrvVIIi[ ~~ 1}}56 i!1 S0~ lJl )0~0 fA• 90~ 111 3!~% Mr. Bob ICosoy October 11, 1993 Page 4 'Ibis agreement may be terminated either by Qient or Coonelty & Wicker Inc. should the other fail to perform its obligahons hereunder In the event o[ termination, Chem shall pay Connetty & Wicker Inc. Car all services rendered to the date oC termination, all reimbursable expenses, and reimbursable termination expcnses. APPI~CABIE IAWS Unless otherwise specified, this agreement shall be governed by the laws of the State of Florida. IC this proposal meets with your approval, pleasaexecute both copies and return one wpy for our files. We look forward to the opportunity of worldrtg with you on this project Very wly yours, ~ / B~~~Kied~ Project Manager BEKlmao ec: Ernie Beadle, Assistant to Public Works Director Approved and Authorized for City of Atlantic Beach BY r App ed and Auth (or Conrxll & Wicker Inc. ti.~ _~~~, ~ .o-~~-g3 By: uane R. Merrell Viu President Date Mr. Bob Kosoy October 11, 1993 Page 3 USE OF DOCUMENT'S It k further understood and agreed that the wnstrumion documents and the ideas and designs inwrporated therein az an instrument of pro[essional service are the property of Connelly & Wicker Inc. and are not to be used in whole or part, Cor any other project without written author'vation of Connelly & Wicker Inc. Client k hereby advised/wanred that such unauthorized use can be very rkky, and Client dxs therefore agree and warrant to hold Connelly & Wicker Inc. harmless [or any such unauthorized use and to diligently de[end and/or indemnify Conxlly & Wicker Inc. from all claims, damages and ezperrses against Connelly & Wicker Inc. resulting out o[said unauthorized rrse. LIABCLITY It k understood and agreed between both parties to this Agreement that Client agrees to limit ConneOy & Wickes, Int.'s Gabiliry to Client and,ror any of its subsidiaries, and to all coastrxtion contractors and subcontractors on the projects for errors, negligent acts, or omissions resulting Gom these pro[essional services to an aggregate amount not excxeding Connelly & Wicker Inc.'s processional services fees or 550,000.W whichever k greater. In consideration of the unavailability of protessanal liabihry insurance Cor services involving or relating to hazardotu waste rnaterak and sirrce it k trot the intent of thk agreement for Connelly & Wicker Inc to provide services insnWing or relating to hazardous waste materiak nor k atry ax6 acposure anticipated by either party under thk agreement, it k agreed that the Client shall indemnify and hold harmlrss Connelly & Wicker Ix. and its consultants, agents and employers from and against all claims, damages, tosser and expenses. dirxt and indirect, or corrsegxntial damages, ixluding but cot limited to Cees and charges oC attorneys and court and arbitration costs. arising out of or resulting from the pertormance oC the work by the Engineer, or claims agairat Connelly & Wicker Ix. related to hazardous waste materiak or activities. "Itrk indemnitiwtion provkan extends to clairm against Connelly & Wicker ]nc. which arise out of, are related to, or based upon the dkpcrsal, discharge, escape, release or saturation of smoke, vapors, soot, fumes, aci3s, alkalk, toxic chemicak, Ipuids, gases or any other material, irritant, wntaminant or pollutant in or into the atmosphere, or on, onto, upon, in or into the surface or subsurface (a)soil, (b) water, or waterwurse, (c) objects, or (d) any tangible or imangible matter, whether sudden or not. INpEH(AIIF1CA770N Client shall indemnify and hold harmless CWI and all o[ its personal Gom and against any and all claims, damages, losses and expenses (ixluding reasonable attorney's Cces) arsing out of or resulting from the performance oC the servius, provided that any sxh claim, damage, kus or expetrse is caused in whole or in part by the negligent act, omission, and/or strict liability of the Client anyone direclty or indirectly employed by Client (except Connelly & Wicker Inc.), or anyone for whose acts any of them may be liable. This shall not apply to agligent acts, omissions and/or strict liability for which Connelly & Wicker Inc. k respomible. Mr. Bob Kosoy October 11, 1993 Page 2 SCHEDUIP. OF WORK We will wmmence the work immediately upon being given notice to proceed, and we will work with you to meet any reasonable deadline. COMPENSATION It is proposed the payment for the scope of work described above be performed for a lump sum Cee of 55,400 detailed as [ollova: 1) Topographic Survey S 500 -' 2) Design and Permitting Phase 53,500 3) Bid and Construction Phase ~ 31,400 In the event that additional services be requested outside the swpe of work it is proposed that payment for these services be on the basis of Comelly & Wicker Inc.'s current hourty billing rat's set forth below plus any required reimbursable coats. Cateeorv Hourly Billing Rates Principal Engineer S 80.00 Senior Eogineer S 70.00 Design Engincer ~ S 60.00 Engineer/Designtt S 50.00 ScTechnician S 40.00 Drafter S 30.00 Secretary S 25.00 Reimbursable costs include tees of Professional Assoriates (whose expertise is required to wmpkte the project) and outof-porker expenses. OutoLpceket ezpettses shall include but not be limited W travel expenses (lodging, meals, etc.), job-related mileage at 75 cents per mile, bng distance telephone calls, printing and reprodumion coats, and spacial supplies and materials. SCHIDULE FDR PAYMENT Invoices will be submitted monthly based upon the work wmpkte at that time. Payment will be due upon receipt of invoices. If payment is not reuived within 30 days from tbe date of the invoice,interest will be charged at the a tale of 1-12 percent per month on the unpaid balance retroactive to the inwiu date, and ConneOy & Wicker Inc may, without waiving arty claim or right against Client and without liability whatsoever to Client, terminate the performance o[ the service. Retainers shall be credited on the final imroice. In the event arty portion or all of an account remains unpaid 90 days after billing, giont shall pay all vests of wllection, including reasonable attorney's fccs. r~~ Connelly & Wicker Inc. Consulting Engineers Mr. Bob Kosoy Director of Public Works City of Atlantic Beach 1200 Sartdpiper Lane Atlantic Beach, F7J 32733 REG~~v~~ O~~.Q~~~ ~^3Q~ Re: Engineering Services Proposal Stormwater Control Structure Repair on Iasmioe Strcet Atlantic Beach, FL ~ Dear Mr_ Kasoy. PPCrESSKN/~LS noePn. o mv[ur. v E N PMYtEN IPJNNID. P E JpM M IEWIS. PE YR11W M YNE]IEY. P E g1uE n YFR1•LL P E u.w a osu. Pn o. v E N(WPOC WELW. PE uM1VxF WIOtE0.vF t~ctober 11, 1993 Conne0y & Wicker Inc. is pleated to submit an engiceering fee propose[ ro the City of Atlantic Heach (Qient) for preparation o[ plans and apedfications for above referenced project as desedbed in greater detail below under Scope of Work. Thin proposal wall remain in effect [or a period of 60 days from the date of [bit letter. Aaeptaooe after that period is subject to a review of the conditions orated herein, and possbk revision by Connelly & Wicker Inc. in response to changed conditions. There appears to be three options to restore the function of the wet Iletwtioo pond. The fast would be to extend the existing outlet structure westerly to high ground The second would be to comtruct a new outlet stnrcttve ~nhwesledy of tlx existing oce. The third optooB would be to modify' the diversion box so that it would function as the ouUel struUUrc for the pool. - . We estimate the corutructioo oosu o[ the first two option at less than fifteen thousand dollars and of the third, leu than eight thousand dollars. Connelly and Wicker proposes to do an engineering saalysis of all throe options and a detailed wst estimate far each, Prepare construction drawings detailing the recommended and authorized altermte, and submit a permit modification request to the SL Johvs River Water Management Dis[ric~ In addition, we will provide the necessary topographic surveys, provide assitmBCe to the City during advenising and bidding phase, project impection and contract administration as nerasary during the wnttruclion phase. The application fee to the St. ]ohrss River Water Management District is Bot included in this proposal. P. O. BO% 51343 • JACKSONVILLE BEACH. ELOHIOA 3720-1313 • aD12a9-799` • FAx 90E?~1-j 126 oESnN. rLOmoA • cASHIrBS. NonrH cABOruu . ~.~~ s.VOnn'i uniudrretu"t mmingent ulwn and IS) respecting all projects fur which rn rrsulung Imm the award or staking of flu funds nttc-ssa ~ « s mm Ie1e vme arc ~ P a minimum the 4sllow'ing- 1 ' this agreement" Fur the breach or viola nun ut thrs provision, the agency shall . appropriated to the 17epan:rent n( Gen- l . l he prcpaarion of a Jrsign crib•na package for the design antl comtnation hate ore right to tertnioate the agnrment era Services irtepectice of whether such projects are intended (or the use and b of the public constmction project. withuut liabibn' and, at its diuretion, to deduct tram Ihr annract price or oth en- e(it of the Department of General Ser- 1. The yualification and xlection ul nu fewer than Ihrer design-build firnn as , er wise niucer, the Lull arnuum of v ch hr, vices or any other agenry of os'rrnment 8 However, nothing herein shall lx con- the most qualifiN, based on the yualib- i sommuuun. la•nemake, gih. or mnsid- emtion_ stored to be in derogation of any author- cat ons, availability, and lux wod os the firms, including the partnen or t Ibl .Any mdivitlual, mrlwration art- icy cun(errcd on the lXpartment of Gem l S i b mem wn thereoL , p nership. brrti. rn company, other than a bona title rmplovee worki era erv ces y other express provisions of law. Additionally, any agenp• of•gov- 3. The criteria, procedures, and Stan. lords for the evaluation of desi n-build ng wlely (or an architect, prolesional engineer, or regis- ernment may, with the approval of the Depanmem of General Services delegate g contract proposals or bids, teased on pea. txh i l tend land wnevor. who offers, agrees, or cuntrxn , to the Department of General Semces au- n ca , and design asptYn of the pub- lie mnstraction roject w i h to wisest or secure agency contracts for professional se i f thorny to administer and perform the p , z g tcd for the project. rv ces or any other individual com an functions described in subsections 131. 141. ~. The wlicttation of mmperitivr pro , p y corporation, partnership, or firm, and to be paid, or is and (SI. Under the terms of the delega- tion, the agency may reserve ils right to posals, pursuant to a design criteria pact a f paid, any fee, commission, pe¢entage, gilt, ur any other considerati i accept or reject a proposed contract. 6 ge, rom those qualified design-mild firms and the evaluation M the resp~nxs on com n- gent upon, or resulting from, the award ( ) STATE ASSISTANCE TO LOCAI. AGENCIES.-0n any professional service or bids submitted by thox firms bash or the making of a contract for pro(n- sional xn'kes shall u - - i contratt (or which the fee is over 25,000, S on the evaluation criteria and procedures established prior to the wlicitatien of , port conv mon m a competent court of this state, be found the Department of Transportation or the Department o(General6ervices shall ro competitive proposals. 5 guilty of a first degree misdemeanor p vide, upon request by a municipality Po- . For consuhation with the emplm•ed or t i d punishable as prmided in s. ]IS.ty82 or s. , litical wGlivision xhool board or xhonl re a ne design criteria pro/essional T 5'~3' , , disMtt, and u n reimbursemem of the Po concerning the evaluation of the re- (d Any architect, professional engi- nccr or re iste d l costs involved assistanm in xleRin con- spouses or bids submitted by the design ' ' e : g re and surveyor, or any group, association com an ' cor orati sultants and in negotiating consultant b} the agmcy ot the detailed working , p y , p on, firm. or partnership thereoL who offers contracts. (9) APPLICABILITY TO EXISTING drawings of the project; and (or evalua- i to pay, or pays, any fee, commission, per- CONIRACIS.-Nothing in this section t on ofthecomplunceo(theprojettcon- t i tentage, gih, or other consideration ton- tin em u shall affect the validi or effect of any m s ttxt on with the design criteria package by r g pon, or resulting from, the award or making of any agenry contract (or pea contracts in existence s July 1, 7973. (46) APPLICABILITY TO DESIGN 6h In the e rase of public emergencies, fessional xnices, shall, upon conviction - BUILD CONIRq(a$ - for [he agency head to declare an emer- in a state court of competem authorip~, br found guile' of a lint degree misde- . (a) Except as provided in this subxr- tio thi genes and au:honze negotutions with the ~ deign-build firm mailable bt t t e l meanor punishable as provided in s. 775.f182 or s. 775.083. n, s section is not applicable to the procurement ofdesign-build contracs b}' a a ha i me Sedim 2. This act shop take etteR Upon (dl Any agenry official who offers to ny agenry, and any such agency shall award design-bui10 contracts in becoming a law. wlicit or secure. or whcits or xcures. a contract for profesional xnices and t actor- dance with the pravremmt laws, rules, (17) REUSE OF EXISTING PLANS.- Notwithztarding any other provision of o be paid. or is paid, any fee, commission, and ordirun<es appiiwble w the agenry. (E) The design mteria package shall be this secion, there shall be no public no- ri percentage, gih, or any other consider- ation contingent upon the award or m k prepared and sealed by a design criteria ce requirement or utilvation of the x- lMiOn process as prrasided in the sec- a ~ ing of wch a mmract for professional pro(essiortal employed by or retained the a en ~ g ry. If the agenry Nccts to ente tion for ro ects in which the a en p I R ry' i% xnices txtwecn the agency end any irv dicidual perwn. compam'. brm partner- r into a profesxorul services contract (or h able to rmx existing pWns from a prior project. However, subsequent to July 1 . ship, or corporation she B. ulwn concsc- t e preparation of Ne design cnteru rsack- age, then the design criteria professional , 7975, public notice for any plans which i tion by a coon of comfx~trnt authorip~, shall be xlsxte0 and contraRN with in are ntended to be rinsed at wore future fi be found guilty of a best degree misdo meanor punishable as provided in s accordance with the requirements of sub- i me shall contain a statement which pro vides that the plans are subject to reuse . 17511.42 or s. 775.083. ' sect ons (4) and (Sr. A design criteria pro- lessional who has been xlected to re- m accordance with the provisions of this - b 171 Al'THOP.fTI Of UI:PARTIIF]7 OF (hStRAI. SENtICEi-Sorn'irhslandin P pare the design criteria pxkage stall not b li ibl w section. . (121 CONSTRUCTION OF LA W- g am' other provision of phis xctiun, the e e g e to render services under a de- sign-build contract executed t Nothing in the amendmens of thrs sec- Ueparnnent of General 5en'is es, Un'iswn pursuan to the design cntena package tion h} ch. 75-281, laws o/ Florida, is m of Budding (enurtucbun. xiall fx~ the a . (ol Earh agency shall adopt roles or tendcd to supersede the provisions of sy 235 211 a d 235 31 grrnv u; state goo utrnen~ xh'ch a ' ordinance !or the award of des mbuild R . . n . . we wleh and rulutivrly aut7xm>td and em~ prnvenvl Iu aCminiVer and perform th contracts. For muninpalities, political t-,a.zz.ss,e,n n.~a.„rz. s.m azxi m a ~'._, rm -ziw. w rn uan „zs. m,n eviw , s n n u e fao•_nons As-><nlx~d u: wbu•snorn 131,x11. subdivisions, xhcnl distracts, and uhool Mzards, such rxedures shall intlude P . . , +., em saza,rn n-iw e,n r~ ~"~ °~"'" oaw ~+a^`~++••.~n~s as , , x„w.. i. iws ~ ~,. no ~p..wm~.,,v H(1 1991 Ihrr<tnn' of Mrmbrr. 67 ni,il+y, llcVyll anJ onlvmrhun xhcdules. snv dccviopnxnt nyuln-mvuls, purvuiwn for uubhe+. storm velar retention and dio- puss). and padmg requirements, at may Ix- applicable to t he pmjc -t- (kl :4 'design uueria professional" meam a bun s.hu holds s current ccnilb ca;e os «'Rntratuv~ under eh. 781 tq prac- tice arc hitrcture rn landsape architecture or a firm who holds a current certificate as a registered engineer under ch. 471 to prattler enRimrring and who is emplm~ed by or under comran to the agenq' for the prrn'idmg o! professional archi[ett ser- vices, landscape architect x•rvices. or en- gineerinR sen'i<et in connmion pith the preparation of dtr design criteria pack- age 131 1'URLIC ANNOUNCEMENT AND OG.4EIFIC4TION PROCEDURFS.- pl Each agency shall puDlicle an- nounce, in a uniform and consistent man- ner, each occasion when professional wr- vuez arc required to br purchased for a project the basic construction cost of which iz estimated by the agency to ez- ccrd the threshold amoum provided in s. 287D1 i (or CATEGORY FIVE iS120,000). or (or a planning or study activip' when the fee for professional services exceeds the threshold amount provided m s. 287017 for G4TEGORY TWO jS10.G70(, except in cases of valid public eme:gen- cies wcertified by the agenry head. The public notice shall include a general de- unption of the projett and shall indicate how interested consultann can apply (or sonsidrration. Ibl Fach agenq' shall encourage firms engaged in the lawful practice of their professmn that deuce to procidr profes- sional sen'icrs to the agenry' to submu annually vatements o} qualihcauons and IK~nurmanu' data ([) Any hem of individual desiring to pre r:~dr prohrownal xrvices w the agenry muu lint Ix~ cendied b)' the agenq as yualihrA pursuant In law and the regula- tions of the agenry. Thr agenry shall make a hndmR that the hem or individual to tn- emplond n tulle quab(ied to rem der :he ugwred x~n'i<e. Among the fac- ture to ta• uinsidcred m making this hnd- mg arc the capabdmes, ad<quary of per wnncl, pay t •cord, and ezlw-nena- of the hem or mdu~dual. Idl Ia<h agenq' shall adopt admims~ uetne Irt. aidures Gu the et-aluation of yurlas:onal xn'uet mdudmg. but not bnuk+f Io, mpabiblles, adeyuart of per- sonnel. pass uxoN, exjx'nenre, whether ihr 6nn n a u•rt abed minority business emegrtne e+dehmd ht the ilcnda Srt:all and Sbnunrc isounats Atsulanu' Act nl rn. 1985, antl such otl s may Ue dNerminN by the agency to tw appli- cable toils particular requirements. when securing professional services, an agency shall endeavor to meet the minority busi~ ness enterprise procurement goal set forth in s. 287.(W2. (el lne public shall not be exdudcd from the proceedings under this settion. (Q COMPETITIVE SELECTION- (a) For each proposed project, the agency shall ezaluate curtem statemenn o(qualifications and pertonnance data on file with the agenry, together with those that may be submitted D)• other firms re- garding the proposed project, and shall cnndutt discussions with. and may require public presentations by, no less than three firms, regarding their qualifications, ap- proach to the project, and ability to fisr- nish the required service. (b) The agenq' shall select, in order of preference, no (ewer than three firms deemed to be the moat highly qualified to perform the requiretl services. In deter- mining whether a fine is qualified, the agency shall consider such factors as the ability of professional personnel; whether a firm is a certified minority business en- terprise; past petfomunce; willingness to meet time and budget requirements; 1o- cation; recent, curtent, and projected workloads of the Erns and the volume of work previously awarded to each firth by the agency, with the oblvtt u( effecting an equitable distribution of contracts among qualified firms, provided such dis- Mbution does not violate the principle of selettion of the most highly' qualified firms. The agmcY may request, accept, and consider ro Is to(_ihe co~n- sati to be w d rider the contractonly during competitive ne~onations untler subsection IS). (e) This subsection shall not apply to a professional service contract (or a projett the basic constmttion Lost of which is estimated by the agency to be nut in ex- cess of the threshold amoum provided in s. 287.077 for CATEGORY FIVE. or for a planning or study actitiry' when the fee (or professional sen'ices is not in exerts of the threshold amount pmvidtd in s. 281.017 fur CATEGORY TN'O. (E) Naming in this att shall be mn- svmd to prohibit a mntinuinR contract tretween a firm and an agency. f5l cAS1PETITII'ENFGOTL4TIU~- (a) The agenry shall negotiate a corv vart with the mint qualified hem for pm h•ssional sentces as compensation which the agenq' dMermmes is fair, competi- hye, and reaonable. In making such de- mm~mation the agenn~ shall mndud a 1993 Uimton o1 Memtxn detailed analysis o(the cost of the pmhs~ siunal services required in addition to con- sidering their xopr and complexitq. Fot any lump~sum or cost-plus-a-fixed-fee pro- fessional service contratt over the thresh- old amount providetl in s. 287.017 (or CATEGORY FOUR, the agency slt:.ll require the firm receiving the award to execute atruth-in-negotiation certificate slating that wage rates and other (attual unit costs supporting the compensation are accurate, complete, and curtem at the time of mntratting. Any professional seo- vice contras under which such a certifi- cate is required shall contain a provision that [he original contract price and anc additions thereto shall be adjusted to ex- clude any significant sums by which the agency determines the contratt price was mcteaud due to inaccurate, incomplete or nonmrrent wage rates and other (ac- tual unit costs. All such contract adjust- ments shall be made within 1 year fol- lowing the end of the contract. (k) Should the agency' be unable to negotiate a satisfacory' contract with the firm considered to be the most qualified at a price the agency determines to be fair, competitive, and reasonable. nego- nations with that firm shall be formally terminated. The agency shall then under- take negotiations with the second most qualified firm- Eailmg accord with me sec- ond most qualified firm, the agency shag terminate negotiations. The agency shall then undertake negotiations with [he third most qualified firm. (t) Should the agency be unable to negotrate a satisfactory contract with any of the seletted firms, the agency shall se- lett additiorul firths in order ofiheir com- petence and qualification and continue negotiations in accordance with this sub- section until an agreement is reached. (6) PROFIIBTTION AGAINST CONTIk- GENT fEES.- (al Fsch contract entered mto b) the agenq' for professional semces shall con- tain aprohibition against contingem fees as follows: 'The architett for registered land surveyor or professional engineer, as applioblel warrants that he has not em~ ployed or retainM any company or per wn. omrr than a bona fide employer working wlely for the archnxt lot regis- tered land sun'eyor, or professional engi~ n~<•r. as appbcablel to whcit nr secure this agrtrment and mat he has not paid or agreed to pay am perxrn, mmpam~, cor- poration, indn'Wuah rn firm, other than a Mna tide employee working solely for the architect for registered land surveyor or pmlessional engineer, as applicable) any lee, commission, percentage, gift. or flCi. THE CONSULTANTS' COMPETITIVE NEGOTIATION ACT (CCNA) 2!7.855 Acquisition of professional archi[ecrural, engineering. landxape ar- chitectural, or land-surveying xn~i<es: delimtiom: procedures: contingent lees prohibnetl: penalties.- pj SHORT TITLE.-This section shall be Lnown as the 'Consultants' Comprti- tise Segotiation act.' 12) DEFT\1710KS-For pmpoxs of this sectiore lal "Professional xrciee5" menu those xrvices within the xope of the pmcritt of archit<cture. prnfesional engineering. landcape architecture. nr registered land surveying, u defined by the Wws of the state or thou peAormed W any archi- teet. professional engineer. landscape u- chitect, or regisrered Wrsd wrveyor in con- nection With hu profesiorul empbyment or practice. Iq 'Ag<nN means the wte « a sate agency municipality, « politial subdivi- sion. a xhool district «a xhool board. Icl "Firm' means any rrwividtul, (tms, partnership, corp«a[wn. association, or other legal mtrty pertnirtetl by law to practice architecture. engirseering «_land wtveytng N Me sate. 10 'Compensation' means the total amount paid by the agency for prafes simul services. lal "Agersry ofOcial" ttxam env elected « appointed cffkeholder, empkme. <rn- w1Unt, person in the ategory d other persorul service or any other person re- ttiving compensation from [he state, a state agency, municipality, or political subdivision, a xhool district « a school board. IU 'ttoject' means that fixed apical outlay stttdy or planning activity desctlbed in the public rt«ice of the state or a state agency purswnt to paragraph 1311a1. An agenry shall prescribe by adminetrative rule procedures (or Ne determirution o! a p[oiect urWn its jutisdictbn. Such pro- ttdum rtuy include: 1. fktermination W a project which constitutes a grouping of min« construc- tion, r_habilitatlon, « renovation activi- ties. 2. Detemdmtion of a project which constitutes a grouping of wbstantially simi6r conuruction, rehabilitation, or renovatlon activttie. rt bl A 'continuing contract' is a con- tract [« profesd«ul services mrered into in xc«danm with all [he procedures of thh act between an agency and a firm whrmty the flrtn pttsvwe professional xrvim to Ne agmey for projects in whirls cvruntrNat rose do cwt ezoeed 5500.000. « f« study activity wftm the fee f« suds ptofezslorul service does riot exceed 575.000. « f« work of a specified rztute az sxsduted m the contact requited by the agency, with rw time limitation except that the contract shall provide a termination clarrx. IYI A'design-0triw faro' rrseans a pan- nership, corporation, or other legal en- titywhich: 1. Is certified under s. +89.119 m engage in contracting through a cmifierl or rcgtsterM genml contractor or a certi- fied « regercre6 Willing contracror as the gtu8tying agent, and 2. Is certified under s. +71.023 to practice « to offer to pracice engineer ing certified under s. +81.219 [o practice « to offer to practice architecture; or cer- tified undo s. 481.319 to practice or to otter [o practice Isndsape archttecture. lit A 'design-build contrxt' means a single eonaact with adeign-build firm f« the deigr arM constwction of a pub Oc <ons[rtxtiors project. U) A 'design criteria pxkage' means gorrttse, petformarscegkn[ed Orawirsgs « sperificatbns of the public c«utwction project. The purpose of the design crite- ria package is w famish wffickn[ inf«- trutwn w as w pemnt design-Wild firms to prepare a bid or a reponx [o an agency's regtset for proposal. « to pn• coif m agerley w corer into a rxg«iated t1Wgn-build conttace The design cntMa Package shall sRdfy such pertomtanc<- batEd taitvia for tike puDlsc constnscti«i pojat, trtduding, bW not limbed w, the legal deaipdas of the site, survey W«- Rratl«r NfKTIn1Ir$ rile sire. Irrterwl spatt regWrcmme, material quality snrsdaMS, xlsernatic laywe and conceptual design criteria of the project, cost « budget eti- FlCE 1993 Dlrtxtot7 d t4wben ($ SMITY. ANO GILLES PIE ENGINEERS, INC. FUi_I •~ i _„_ ncE eo. ev3e JPCNSONVILL E, FLO RIOn 32201 19041 ]43~6w50 September 21, 1993 DOUGLAS E IAVTON, PE cCYSi RVCf MM+CO4eONNOR Hr. Robert S. Kosoy, P.E. Director of Public Services Post Office Drawer 25 Atlantic Beach, Florida 32233 Subject: cectior. H Detention Facility Repair Dear Mr. Kosoy: Ve have been requested by your staff to provide a priced proposal for Engineering Services associated with the repair of a detention facility. Ve must decline, as [his appears to put us in the pos i~ion of competitively bidding for an authorization. r Ve feel strongly an Engineering Firm should be selected primarily on its qualifications, not price. As you are aware, the Consultant's Competitive Negotiation Act (CCNA) states you may request, accept and consider proposals for the compensation to be paid for consultant services only during competitive negotiations after a ranking of qualified firms has been deternined. A copy of CCNA is enclosed for your easy reference. The CCNA process best serves the interests of the City of Atlantic Beach by allowing you to select the most qualified firm for your projects, while also assuring you of a reasonable fee for the work. Another option you could consider is the possibility of utilizing a continuing contract for Engineering Services. This is alloyed by GGNA, provided the contract vas executed prior to the existence of CCNA or negotiated under the tetras of CCNA. Our continuing contract with the City, negotiated under the terms of CCNA, is da*_ed June 1, 1985. You nay assign us any task you desire under this contract in complete commlianee with CCNA. Please do not Consider Chis letter to mean ve do not want [o serve the City of Atlantic Beach or continue to compete with other fires for your work. Ve would be pleased to provide a statement of qualifications detailing our considerable experience in this area of the engineering profession. But ve must decline to provide pricing information prior to your ranking of the firms selected. If you have any questions, ve would be glad to discuss this matter further with you at your convenience. Sincerely, SMITH GILLES PIE ENGINEERS, INC. ~~ Dough E. Layton DEL/sle Enclosure CITY OF ATLANTIC BEACN CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: REDESIGN OF OUTLET STRUCTURE FOR JASMINE STREET RETENTION POND SUBMITTED eY: Robert S. Koeoy/Director of Public Norke ~/ DATE: March 22, 1994 BACKGROUND: Over a period o£ tiwe, titlal action has eroded the embenknente that separate the retention pond on Jaenlne Street from the marshland area. The St. John's River Meter Management DSetrict <SJRNMD) ie stare o£ this problem at the retention pond. At their lest inspection, over one year ago, th~r SJRNMD requested that a design or a redesign beinitiated to the existing structure to reduce the tidal action and restore the retention basin to its Intended purpose, i. e. to collect etormrater. The City hoe received propomels from three engineering firwe and one firm's letter deelining to submit: (1> SMITH i GILLESPIE - DECLINED TO SUBMIT (2) JGJ DESIGN SERVICES - 99500.00 (3> CONNELLY i NICKER, INC. - 55400.00 (41 TAYLOR ENGINEERING, INC. - 85500.00 NOTE: The shove figures do not mhor a 9700.00 permit wodification fee am required by thv SJRNMD. This fee rill be paid directly by the City to the SJRNMD. Ne feel that since this is not a nev structure, Dut tether mn upgrsding of an existing structure, the only requiresent could be a mod£f icetion of the existing permit. Moravec, the SJRNMD could hsve to concur that this cork ie a maintenance upgrade. Funding to he obtained from Account 470-0000- 538-3100. RECOIIIIENDATIOY: Accept proposal of JG] Design Services. ATTACHM£liTS: Copy of pr..//opo9ele item four (4) firms. REVIENED RY CITY MANAGER: ~/--~L AGENDA ITEM NO. B. SRF DEP LOAN - Ton ewphasized that a public hearing rill be required on the financial plan and that the previous public hearing raw for the facilities plan. Tow advised that beginning February 1, 1994 the DEP rill refinance deign costa. Jiw Jarboe rill discuss the econowics rith the auditor. Tow has aubwittetl a coat breakdorn for this additional DEP Loan rork and the Contract Authorization rill be placed on the next agenda. C. NISCELLANEOUS - Stephen A. Solowon Engineering Tech II, frow RESD issued a cowplaint to Tiw Tornsend regarding the Davco breakdorn and failure to notify RESD. Tie rill draft a response to this cowplaint. 2. 11'IP I3 - After a brief discussion of the need Eor four hours detention snd before a 300,000 gallon capacity tank, Nwyor Fletcher stated that a design engineer rould be selected at the March 28, 1994 Coewieelon Meeting. It fe intended that a concrete tank De designed and alternates say be bid for other options. RSK/tb cc: All Attendees FILE - 94-YSCR CITY OF March 21, 1994 V.W 1AJiUPIPFR IA~E All A\TI( BfACn. FLnRUM JS2J)1J61 TEI.FPHn~E Ii0f12fi5W FAX IrMi 3lrSLU K E K O R A H D U N TO: Kim G. Leinbach/City Na ;agar b FROM: RaDert S. Kosoy/Director of Public Yorke ~SK ~' RE: MATER AND SEYER CONNITTEE REPORT t8 The Yater and Serer Committee met an March 17, 1994 and the attendees rere: Lyman Fletcher. Alan Potter, Kim Leinbach, Harry KcNally, Tim tornsend, Tom Hark, Jim JarDOe and Bob Kosoy. Items of discussion rere: 1. STATUS OF AB YYTP EKPANSION - A. 30X Dee~on Pla^s - Tom Hark submitted several seta of 30X design plena and the Gammittee had several comments. First, Tom ras advised to survey the area at the south end of the serer plant Eor the purpose of constructing Donner Road from its current terminus to Sandpiper Lane. Second, it •as agreed that no grit removal system could be provided and provisions could be made to pump Eine grit aut of tanks annually. Third, Tom vi11 investigate the possibility of redesigning a elaouredg indplace calls RAS/YAS pump station. Fourth, p should be used instead of concrete block calla. Lastly, Tom rill look at reducing the number of pipe lineafrom the aerationnbaainertocthenclar ifiersch Tom presented a copy of a letter to the SJRYKD. Bob Kosoy will meet rith the Public Yorke Director Erom the other 8eachee to cork out an agreement on pumping. CITY OF rt~Ala«tce ~eaeL - ~lestdee w ru~a A7LANIIC lQ~1Ca, PLOYm111Z1tSLLS TFI.~lIOME aMI 2fF910 F.1]!(fMl 7.fFSMS March 24, 1999 To: The Honorable Mayor and City Commissioners From: Maureen King, City Clergy r Subject: Appointments to Equity Study Commission You will recall at the last Commission Meeting you appointed two members of the Equity Study Commission. At this time the following names are submitted for your consideration for appointment on Monday night. Mike Borno Fleet Ordnance b Hydraulics 157 Levy Road Barbara Galloway The Book Mark 299 Atlantic Boulevard We hope. we will have another name by Monday. 1~ ... . _...~.,., .._, ~..,.... __.....ar~.,...y.~.~ "easier" routes to their destinations, which could be through the Donner neighborhood for south or eastbound traffic. The atltlitional traffic will not only effect Donner Road. The left turn situation on Mayport Road at Donner Roatl is nearly identical to that at Plaza. Drivers could turn left onto the newly paved Church Road antl Lhen travel south on Francis Avenue Lo Donner Road. This is encouraged by the intersections on Mayport Road. Southbound drivers can make a left turn across two lanes of northbound traffic at Church Roatl, but must cross tnree lanes of northbound traffic at both Donner Road and Plaza. The structural conditions of the roads involved, or those incidentally impacted, should also be considered. The pavement on Donner Road is narrow from Mayport Lo its current terminus, especially near the intersection with Mayport Road. Placing additional traffic on Donner Road will most likely require re-paving antl widening in the near future. likewise Sandpiper Lane has a narrow pavement width which barely accommotlates its current traffic load, much of which is truck traffic to and from the Public Works/Waste water Treatment Facility. Widening and re-paving will also be very likely needed for this road in the immediate future. Francis Avenue may require some widening and repaving to safely accommodate an increase in traffic. Sandpiper Lane East and Linkside Drive have relatively wide pavement, but neither are designed to be used for through traffic. This cou ltl be discouraged by various means, with or without eliminating the second access providetl by SantlDiper Lane East (which was required by the original PUD ortlinance ). Costs vary considerably between the routes, with the Church Roatl route estimatetl at E725,000, the Jackson Roatl route at EB5,000, antl the Oonner Road route aL E57,000. Potential funding sources include CDBG funds (up Lo 539,000 in this years budget), gas tax monies, additional HUD funding and general funtl monies. Staff has endeavored to present the Commission with as much technical and background data as possible to assist you in rendering a decision in this matter. We will be available to answer any questions er provide any additional information that you may need in reaching and implementing your decision. ATTACHMENTS: 1) Right-of-Way map of the Donner a ea.~ ~.~ ~ J i t RE`JIEWED BY CITY MANAGER_ ~]'/'~~~ _~ _. ~ -- / _ AGENDA ITEM NO. CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Donner Subdivision Road Extension '~.~ SUBMITTED BY: George Worley, Community Development Director ~~~~~ DATE: March 22, 1994 BACKGROUND At the direction of the City Commission, Staff has suggested the possible routes for an east-west connecting road to Donner Subdivision. Following is +nformation for your consideration regarding the costs involved to construct each route, the positive antl negative trfaffic impacts on the neighborhoods involved, and the effects on city services and traffic circulation. This report is not intended to deal with the over-all concept of a connecting road, but, rather with Lhe practical consequences of such a road and the cumulative impacts involved. 7Y~ree routes were discussed at the last Commission Meeting. First, extending Donner Road to tYie east and connecting to Sandpiper Lane. Secontl, extending Jackson Road along the south boundary of Jordan Park and through the Public Work Facility. Third, extend in9 Church Road east to the boundary of Selva Linkside and then south to Sandpiper Lane. Of these options, the extension of Donner Road is consitleretl the most practical due to the shorter distances to be paved, as well as the fact that there is an existing Right-of-Way which runs through Lo Sandpiper Lane. Th1s route has the added benefit of simply connecting two existing roadways with the least tlisruption of the adjoining City Public Works/Wastewater Treatment Facility. The proposetl connection is lnte nded to facilitate traffic from the Donner area in accessing the eastern portion of Lhe city without the necessity of entering Mayport Road. This may allow through traffic as well as neighborhood traffic on Donner Road and on SandDiPer Lane, with drivers usiny Conner Road Lo avoid the often backed up traffic in the left turn lane on Mayport Road at Plaza. SandD~Per Lane glues direct access to Sandpiper Lane East which connects through Selva Linkside to 11th Street and then to Seminole Road. This could encourage additional traffic flow through Selva Linkside as well as Donner Subtliv ision. This impact will not likely be great because of Lhe circuitous route through the neighborhood Lo Seminole Road. This arrangement wily, however, allow easier Fire antl Police access to the Donner area either through Selva Linkside or straight up Sandpiper pane. The impact on the Donner area will be compounded by the heavy traffic congestion on Mayport Road. Drivers will seek I v~/ ~a«tle ~eaek - ~lostda ~xIIt~IIritII~tIIY[ IN RECOGNITION OF NATIONAL TELECOMMUNICATOR$ MEEK WHEREAS, the Emergency Communications Operators of the City of Atlantic Beach lead the region ~:n [raining and professionalism as the only Northeast Florida communications staff Which are fully certified by the Association of Public Safety Communication Officials International, Inc. (APCO); WHEREAS, the 9-1-1 emergency telephone number has become a lifeline to many persons, Who place their trust and reliance in this vital service; NHEREAS, this same trust and reliance requires that those persons answering calls for police, fire or medical assistance in an emeryenc}•, have the ability Co respond to any situation in a calm and professional manner, to yain the necessary information from the caller and [o dispatch the emergency response units as quickly as possiGle; WHEREAS, the law enforcement officers, firefighters and emeryency medical professionals must rely on the expertise of the emergency connnunications operators to support them in their Work on the streets of Atlantic Beach; WHEREAS, the ci[i2ens of Atlantic Beach and throughout [he country may never be able to express personally their appreciation for the job done by these emergency communications personnel, and the emergency communications operators may never know about the lives that they touched through [he performance of [heir duties; Whereas, Atlantic Beach salutes the teler.ommunicators, emergency communication operators, training officers, supervisors and others Who serve law enforcement and fire and emergency medical providers for the critical services they perform. NOW, THEREFORE, i, Lyman T. Fletcher, Dy virtue of the authority vested in me as Mayor of the City of Atlantic Beach, do hereby proclaim the Week of April 10-16, 1999 as Telecouunicators Week in Atlantic eeacb in honor and recognition of our emeryency communications personnel. IN WITNE33 WHEREOF, I have hereto set my hand and caused the official seal of the City of Atlantic Beach to be affixed this 28th day of March, 1994. Lyman T. Pletcher Mayor ~~ CITY OF ri~la+rtle b'taelc - ~lor[da ~ruxlsmx#in~ WHEREAS, the use of parliamentary procedure in the meetings of private and public organizations in this country promotes orderly deliberation and protects both individual rights and majority rule; and WHEREAS, the position of Jefferson's Manual remains unchallenged as the earliest to dd~fine and interpret parliamentary principals for our democratic republic and to offer a basic pattern of rules and a measure of uniformity for legislative processes of the United States; and WHEREAS, April is the birth month of Thomas Jefferson whose manual has served as a practical reference for leading authorities today; NOW, THEREFORE, I, Lyman T. Fletcher, by virtue of the authority vested in me as Mayor of the City of Atlantic Beach, do hereby proclaim the month of April, 1994, as EMPHASIS MONTH and urge the people cf the City of Atlantic Beach to observe the month with appropriate ceremonies, programs, and activities to advance democratic processes and efficient organization of meetings through parliamentary practice. IN WITNESS WHEREOF I have hereto set my hand and caused the official seal of the City of Atlantic Beach to be affixed this 28th day of March, 1994. LYMAN T. FLETCHER Mayor Page Two Minutes of Joint Meeting with Solid Waste Committee March 16, 1999 somewhat constant, there were tremendous increases in the volume of yard trash and garbage in March. Mr. Igou suggested the city encourage residents to leave grass clippings on their lawns. This would cut down on the volume and the lawns would also benefit. Mr. Igou explained the process used by the City of Jacksonville for turning yard trash Snto compost and mulch and the Mayor inquired whether it would be feasible for Atlantic Beach to have its own composting system for yard trash and sludge. Mr. Igou felt that while the city was not required to pay tipping fees there would be little financial benefit in building a composting plant. However, in the event the city was required to pay tipping fees, and considering the cost of transportation, this may be an option the city may wish to consider in the future. Mr. Igou agreed to get materials on combining yard trash and sludge so the city may consider this on a long range basis. There being no further discussion, the Mayor declared the meeting adjourned at 8:55 PM. Maureen King, City Clerk MINUTES OF THE JOZNT MEETING OF ATLANTIC BEACH CITY COMMISSION AND ATLANTIC BEACH SOLID WASTE COMMITTEE HELD IN CITY HALL ON WEDNESDAY, MARCH 16, 1994. Commission Members Present: Lyman T. Fletcher, Mayor Steven M. Rosenbloom, Commissioner Suzanne Shaughnessy, Commissioner J. Dezmond Waters, III, Commissioner Robert G. Neiss, Commissioner Solid Waste Committee Members Present: None Staff Members Present: Kim D. Leinbach, City Manager Jim Jarboe, Deputy City Manager Bob Kosoy, Public Works Director Maureen King, City Clerk And: DeWayne Igou of Waste Management, Inc. The meeting was called to order by Mayor Fletcher and a discussion ensued relative to the city's recycling. The Mayor indicated he would like the program to be expanded to include commercial. He felt that it may be possible to collect a few items such as corrugated cardboard or glass from commercial. DeWayne Igou agreed to work with Bob Kosoy on this. However, he pointed out that if commercial recycling would enable businesses to reduce the size of their dumpsters, this would result in reduced revenue for the city. The Mayor also asked about expanding residential recycling to include paper board such as cereal boxes. Mr. Igou indicated that the equipment used to sort the recyclable materials had become more sophisticated and he felt additional items could be added but he said they could only collect what Jacksonville would accept. Discussion ensued regarding contracting out solid waste collection. It was pointed out that both Jacksonville Beach and Neptune Beach contract out their solid waste collection and Commissioner Shaughnessy felt if other cities could provide a comparable level of service at a lower cost, Atlantic Beach should seriously consider privatizing solid waste collection. Jim Jarboe indicated Bob Kosoy would shortly have a report on the cost of providing the current level of Service and the City Commission may be asked to make a decision regarding privatizing the sanitation service. Bob Kosoy provided a breakdown of the amounts and types of solid waste collected for the period 1990 to the present. He indicated that while the volume of sludge and recyclable materials was Page Two Minutes of Strategic Planning Session N,arch 15, 1994 purchase that property. Mayor Fletcher agreed to look into the possibility of acquiring Dutton Island and Commissioner Waters agreed to check into the feasibility of acquiring property owned by Alice Richardson. There being no further discussion, the Mayor declared the meeting adjourned. Maureen Ring, City Clerk MINUTES OF THE STRATEGIC PLANNING SESSION OF ATLANTIC BEACH CITY COMMISSION HELD IN CITY HALL CONFERENCE ROOM ON TUESDAY, MARCH 15, 1994 Commission Members Present: Lyman T. Fletcner, Mayor Suzanne Shaughnessy, Commissioner J. Dezmond Waters, III, Commissioner Robert G. Weiss, Jr., Commissioner Commission Member Absent: Steven M. Rosenbloom, Commissioner Staff Present- Kim D. Leinbach, City Manager James Jarboe, Deputy, City Manager Maureen King, City Clerk The meeting was called to order by Mayor Fletcher and a brief discussion ensued regarding problems with yard trash collection. The City Manager explained he had challenged the Public Works Director to provide a level of service and at a cost comparable to private contractors or the city would be forced to contract out solid waste collection. Mayor Fletcher reported that Finance Director Ann Meuse hadfound, and the annual audit would confirm, that certain problems existed with the city's financial record keeping. Many of these problems were due to the change from quarterly to monthly billing for utility services and the change from the old computer system to the AS-900. Ann Meuse was working hard to correct the situation and Joe Welsh of Purvis, Gray 5 Company would be in City Hall working with Ms. Meuse to help resolve the problems. Discussions at the next meeting will concentrate on how the budget could be restruc- tured to make it simpler and more user-friendly. Discussion ensued regarding the proposed Commission policy manual and the City Manager and City Clerk agreed to get together and come up with a list of matters on which it would be beneficial to have written Commission policies. Mayor Fletcher felt the City Commission should concentrate on a few areas at a time and suggested as priorities, fiscal responsibili- ties (budget, and the cost of providing basic services), parks (including tree planting, beautification, and a gardener), and solid waste. Commissioner Shaughnessy felt code enforcement should also be considered as a priority matter. Discussion ensued relative to land acquisition and Commissioner Weiss reported he had talked with Mr. Tresca regarding his property in Section H and he felt it may be possible for the city to O• SEVER LINE PROJECTS - Completion of the serer 1' Ocean Grove Drive rill cost 590,611.50. The john Wood lne an months but~rInc ~ has seen holdin Contractor, iehea to cownence ro g this price for several Funding rill need to be identified in the next fer r Iwprovewent Pro raw, from the asks. this rork. g since residents rere Capital assessed for 9. NETER READ2YG total number - Narry NcNally presented a suwwar Oak Narbor of meters in Atlantic Beach, y °t the and the total number of Buccaneer and installed in each utilit touchread wetere of installing the renainin He then presented an a Airing a contractor ver g 6512 touchread wetere bYlyaie aPPeara that uain Ci sue using Lity personnel. It approximately 62790 ty Personnel on overtiwe could save hours rill x'00' i~ it appears that be too excessive, overtiae uain8 personnel frow the other meter installation crer investigated. Beaches rill be RSK/tb cc:- All Attendees FILE - 99-MSCR Decrittino - Ton Nark, Bob Koeoy and Tom Tornaend visited raeterater treatment plants in Ormond Beach, Bethune Point (City of Daytona) end Port Orange to examine 'teacup' (cyclone-type) degrittere in operation. Plant personnel rare satisfied rith the performance of the teacups, specifically their ease of maintenance and ability to remove particle sizes Born to sugar sand. The teacups ^ignif icantly reduce rear on other processing equipment and tank cleaning. A ner installation rould coat 6229,000.00 or 5190,000.00 for three refurbished teacups sized for 1.5 NGD r/3 1.5 MGD fine screens. Tom Havk rill call Poder and Puwpe (Ed NcKa9gi11) tc obtain competitive pricing- ~ D. Landecaoine and Aeohaltine - It rem determined that the eoutheide of the MMTP could be landscaped and paved nor and not interfere rith the plsnt expsnmion work, according to Toa Hark. The City rill schedule this rork in the next far reeks to help create e better buffer for the Royal Palm's residents. 2. rATER LINE PROJECTS A. Ahern Street and East Coast Drive - Pareeent failure at this intersection indicates that a 2• rater main needs replacement from lot Street to the carraeh at Atlantic Boulevard. Estimated coat ie 638,000.00. 8. Other oroiecte - Bob Koeoy presented a list of other rater line projects in priority order: 1. 2nd, 5th and 7th Streets - Service lines and fire hydrants. Eatiaated coat 619,500.00. 2. 9th and 6th Streets - Ner rater wain, services and fire hydrants. Eatiaated coat 692,500.00. 3. 10th Street, Plaza and Selva Marina Circle - Mater gain on Selva Marina Circle and mervices and hytlrante on all mtreete. Estimated coat 699, 500. 00. 4. Leris, Robert and Park Sireeta - Ner rater main, services and hydrants. Estimated coat 659, 000. 00. All of the racer line projects will be funded by the Capital Improvement Program ae funds become available. REC'C MAR 7 1994 CITY OF ~Itla«ta b"iack - ~loaula March 9, 1994 M E M O R A N D U M Ina stivnrFn unE ~ruanc eFxx. Fl,oama ~v~Nxl TF~,FPf10~E I1b•1 NFL FA%190111~1~36D TO: Kin D. Leinbach/City Manager FROM: Robert S. Koeoy/Director of Public Morke ~/I~ RE: MATER AND SEVER COMMITTEE REPORT t7 The Nester and Serer Cowwittee wet on Thursday March 3, 1994 and the attendees were: Jiw Jarboe, Tlw Tovnwend, Harry McNally, Alan Potter, Tow Hark and Bob Koeoy. Items of discussion rere: 1. STATUS OF AB NIfTP EKPANSION A. Puwoine - Pump curves shot that no problewe •ill occur et Neptune Beach, Jacksonville Beach or Atlantic Beach at Average Daily Flovs. At peak, Jacksonville Beach and Atlantic Beach cannot discharge. The preferred solution la to construct an effluent puwping station. Jiw Jarboe rill discuss alternatives rith Jiw Barrington of Neptune Beach and Bill Levis of Jackeonvill¢ Beach. Additional recording rill be performed to dvt¢rwine beck pressure. B. State Revolvine Fund DEP LOAN - Toe Hark rill discuss I/I study with Ernie. Ne feel that roost rewaining problems are in service laterals, rhich are not a ' fundable item according to DEP. George Morley advised that the population of Atlantic Beach roe 12,383 in 1993. Jia Jarboe rill obtain the enabling resolution for the loan. low Nark will submit the application by 3/15/99. ~~ Page 10 MARCH 14 1994 NAME OF COBS. M S y Y y N Commissioner Waters announced the American Legion planned to have a employee appreciation dinner May 13, 1994 and he urged everyone to attend. Since there was no further business the Mayor adjourned the meeting at 10:20 p. m. Lyman T. Fletcher Nayor/ Presiding Officer A T T E S T: Maureen Ning, City Clerk ._ _~.~__,~-._.d.. _.~.~,_,_.. ....-- - Page 9 y y MARCN 14 , 1 g g4 NAME OF COMMAS M S Y N Mayor Fletcher nominated Barry Adeeb to serve on the Committee and the Commission unanimously voted to approve the nomination. Mayor Fletcher nominated Stuart Fore to serve on the Committee and the Commission unanimously voted to apprOVe the nomination. Mayor Fletcher asked Don Ford to submit the name of a citizen who was affiliated with the construction business, and he asked the Commission) to submit three more names. b. Ratificatf on of contract with Northeast Florida Public Employees Local 630 kim Leinbach advised as a result of impasse and ' Commission action a contract was agreed upon between the City and Northeast Florida Public Employees Local 630, and he recommended the Commission approve ratification of the contract. ROSENBI.OON Motion: Approve ratification of SNAUGFINESS contract between the City and NATERS X Northeast Florida Public Employees NEISS X Local 830, February 17, 1992 through FLETCRER September 30, 1994 (Amended 10/1/92 ! 10/1/93) No discussion before the vote. The motion carried unanimously. c. Discussion relative to access to the Donner neighborhood (this was acted upon earlier in the agenda) , 9. Citv M os • i Kim Leinbach advised he had information regarding property available for purchase and the Mayor asked that this matter be placed as an agenda item for the meeting of March 29, 1994. Kim Leinbach advised there was a program sponsored by HUD whereby the City would be able to utilize UHF graduate students for a period of two years, at no cost to the city, and he asked for approval to participate in the program. The Commission granted approval. Kim Leinbach reported paving on Church Road been accomplished. Page 9 MARCH 14 , 1994 .,~ should -be changed +to reflect. Arts and Entertainment Advisory Board, instead of Arts and Entertainment Advisory Committee. He explained the Mayor appointed committees, the Commission appointed advisory boards. Commissioner Waters felt the Recreeti on Advisory Board was overworked and that if there was another board it could have separate functions. Commissioner Rosenbloom felt staff should not be compelled to attend another meeting, es it would take away from their daily functions, and that he would like to see a board that was self-motivated. Motion: Approve peasege of Resolution 94-1 V, es amended. Amendment: change name from Arts and Enterteinme nt Advisory Committee to Arts end Entertainment Advisory Board Nim Eeinbach suggested the Recreation Adviaory Committee could be charged with the responsibility to do what the Commission desired. He asked the Commission to consider what was fn ~pleee and refine the duties of the Recreation Advisory Committee to accomplish what it desired, without creating another board. A discussion ensued concerning whether the function of the proposed board might be better performed by a private entity consisting of people who were interested in the arts, to whteh Alan .lensen explained a board would be in a better position to come to the Commission for funds. It was determined the board would be charged with arranging cultural events within the city. the question was called end the motion carried unanimously. 9. New 8usiness• e. Appointment of members of Equity Study Commission Mayor Fletcher explained this would be an ad hoc committee. NAME OF COMMRS. M S v Y V N ROSENEIAOM R X seAUCaNESSY x PATERS R WElss x x PLETCHER R PegE 7 ligRCH 14, 199 4 NAME OF COMMliS. M S V Y y N a. Acknowledge receipt of Water i Sewer Committee report ~7 Commissioner Maters referred to Item D . L~ndscaoino and A haltin - landscaping and paving the southside of the Wastewater Treatment Plant, and he indicated since the possibility of building a road on this parcel was under discussion that the , project should be cancelled. Members of the Water a d n Sewer Committee agreed and Item D may be cancelled. (copy of Wat er and Sewer Committee Report •7 attached herewith and mad e a part hereto). The Commission approved the water and Sew C er ommittee report .~ d. Acknowledge receipt of Code Enforcement Report Commissioner Weiss commended the Code Enforcement Board f or its excellent work. He recognized Edward Martin, Chairman who i , was n the audience. The Commission accepted the Code Enforcement Report. 7. Action on R of tion a. Resolution No. 84-f0 (this was acted upon earlier in the agenda) b. Resolution No. 94-f0 - q RESOLUTION OF THE CITY OF T A LANTIC BEACH CREATING THE ARTS AND ENTERTAINMENT A DVISORY COMMITTEE TO BE COMPOSED OF SEVEN MEMBERS WHO SHALL SERVE WITHOUT COMPENSATIONI PROVIDING FOR THE AP POINTMENT AND L F S M ER IN TE OF MEMBERS PROVIDING FOR THE STRUCTURE OF THE COMMITTEEI AND PROVIDING AN EFFECTIVE DATE. ~ Mayor Fletcher presented in full, in writing R l , eso ution 94-10. ROSENBLOOM R X Motion: Approve passage of SHAUGHNESSY x R 7 Resolution 94-10 I 1gTERS x WEI55 x Commissioner waters felt committee members should ETCHER X be charged with specific projects so that each Person on the committee would be aware of what his/her duties w ere. Jim Jarboe, Deputy City Manager, explained specific work should b h e t e job of staff. He indicated if the committee w as charged with administrative functions it would fall under the City Manager, but if it was an advisor b d y oar it would fall under the enmmiee;.... Page 6 MARCH 14 , 1994 NAME OF COMMBS. M S y Y y N be happy to meet in the Commission Chambers. while some commissioners felt i[ was not necessary to have a meeting room, others felt a meeting room was important because it could be utilized as a community room for various functions, such as , summer programs and arts and crafts. Rose Blanchard referred to a new building at Wingate Park in Jacksonville Beach, and she passed out a sketch of the b•~i ~i ding to the Commission. She explained it included a concession stand, restroom, storage facilities and a press box, and the structure reportedly cost only 578,000. She indicated she had invited the architect of the Wingate facility to come to Russell Park Tuesday, March 28, 1894, at 2:00 p. m., and she invited commissioners to join the meeting'. Whereas Commissioner Waters felt the building at Russell Park should match the design and appearance of City Mall and Commission Chamber buildings, other Commissioners felt that it might not De financially feasible to match the design and appearance of the City Nall and Commission Chamber buildings. Cynthia Corey explained the Board felt the building should be constructed on a scale that would ensure there would be enough I money to build the Donner building. The question was called and the vote resulted in 3-2 with Commissioner Rosenbloom and Commissioner Waters voting nay. The motion carried. 5. Consent Aa ~~.• a. Acknowledge receipt of Water ! Sewer Committee report t7 b. Acknowledge receipt of Parks i Recreation facilities usage report for February c. Acknowledge receipt of Building Departure rt activity report d. Acknowledge receipt of Code Enforcement Report Commissioner Maters requested that Item a be withdrawn from the Consent Agenda, and Commissioner Weiss requested that Item d be withdrawn from the Consent Agenda. The commission unanimously approved passage of r_onsent agenda with the exception of Items a and d. rlo discussion before the vote. The motion carried unanimously. Page S HARCB 14 , 1994 vresentations were made by Post, Buckley, Schuh & Jernigan, Inc. (PBS & J, Inc.), Pitman Hartenstein & Assoc., Inc., and Sims Design Consultants, Inc. Following each presentation there was a question and answer session conducted by Commissioners. Following discussion, it was decided that they commission would make a decision at the meeting of werehencouraged4to studyththeeaproposalsmmsubmitted by the three firms and to ask questions of staff. 4• [old B sin a. Action on an application for a use by exception filed by Sarah 8. Jackson to operate a day care business on grope ryty located et 458 Sargo Road (this was acted upon earlier in the agenda) Item Be was taken out of sequence and acted upon) at this time. Ba. Recreation Advisory Board report Cynthia Corey, member of the Recreation Advisory Board, indicated the Board recommended proceeding with the current plans for Russell Park, sealed down from the original plan, and to pursue the design of a simpler plan for Donner park, following construction of the Russell Perk building. C MM1iS. I M I S I Y I N Motion: Accept reCOamendation of ROSENBLOON the Recreation Advisory Board to SHAUGNNESSY X proceed with the current plans for WATERS Russell park, sealed down frost the 17EIS5 original plan, and to pursue tha FLETCRER design of a simpler plan for Donner) perk, to follow. A discussion ensued relative to the scaled down plan which would include a concession stand, bathrooms, storage area, and a press box. Leinbach reminded the Commission that an extra f 19,000 would be needed for a garage-type building to store parks and recreation maintenance equipment. It was explained if the city desired to change the scope of the building it might be necessary to go out for request for proposals. It was explained the scaled version of the building would not contain a meeting room. Rose Blanchard, Garks and Recreation Director, explainetl the Little League indicated they would Page 4 NARCR 14 , 1gg4 through the south end of the public works property to Sandpiper Lane at an estimated cost of 557,000, (2) extending Jackson Road 1,000 feet along the south end of Jordan park and through the middle of the public works property for an estimated cost of 585,000, and (3) extending Sandpiper Lane north and west for 1,500 feet to connect Keetens Street and Jordan Street for an estimated 5125,000. Following discussion, it was felt alternate (1) extending Donner Road approximately 800 feet through the south end of the public works property to Sandpiper Lane at an estimated cost of 557,000 would be the least expensive and best alternative, and it was suggested that the road be limited to residential traffic, only. It was decided to defer action and set a public hearing for March 29, 1994 to set on extending Donner Road eastward, at which time funding would be discussed. OMMR.S. IMISIYIN Motion: Defer action on extending SHAUCBTIE Donner Road eastward to provide WATERS additional ingress and egress to the WEISS Donner neighbdrhood and set public PLETCBER heerf ng for March 28, 1994 et Which time funding of the project Will bed discussed , Commissioner Rosenbloom asked if Community Development Block Grant funds could be used, to which the Nayor indicated it might be possible to use Community Development Block Grant funds. It was decided dedication of the road and funding would be discussed at the public hearing. Commissioner Waters cautioned that the cheapest way might not be the best way for future years. The question was called and the motion carried unanimously. 3. App_ e_ aranr~ a. Presentation of proposals for engineering design services for rehabilitation end expansion of Bue~aneer Water Plant No. 3 Bob Kosoy, Public Works Director, explained three oral presentations would be made for engineering design services for rehabilitation and expansion of the Buccaneer Mater Plant No. 3. Page 3 MARCH 14 , 1884 use. It was explained Mrs. Jackson was entitled to us<_ the property in the future as she had in the past, although approval was given for not more than ten children at one time. Additionally, Ms. Jackson must operate continually without a break in operation ~f six months or more in order to retain firer grandf athered status. It was explained the course of action was unanimously agreed upon because it preserved Ms. Jackson's legal right to continue to provide a valued and needed service for the community. It was explained the current ordinance remained unchanged in any way, thereby preserving the zoning integrity and residential character of the Royal palms neighborhood. It wad explained this applied only to Ms. Jackson and snot to others who may wish to apply for Use-By Exception for non conforming uses, unless they may qualify in the same manner as Ms. Jackson. The Commission accepted Commissioner Shaughnessy's report and recommendations. Item ea was taken out of sequence and acted upon at this time. Ba. Discussion relative to access to the Donner neighborhood William Gvlliford spoke on behalf of the Donner Community Development Corporation and asked the Commission to consider extending Donner Road eastward to provide additional ingress and egress to the Donner neighborhood. He explained at present the only route from downtown Atlantic Beach into the Donner Community was via Mayport Road. It was explained Dostie Builders intended to rebuild this area with attractive single fanily detached housing, but it was felt that another access was imperative for the project to become a reality, It was explained it would De necessary for the city to reach a decision within 30 days or Dostie would cancel its plans. Sketches which indicated three alternatives were provided, and different access routes which would connect the residential area west of Jordan Park to Sandpiper Lane and by Sa r~dpiper to Plaza, were discussed. The proposed routes were as follows: (i) Extending Donner Road approximately 600 feet NAME OF COMMRS. M S V Y V N Page 2 MARCH I4 , 1994 NAME OF COMMAS. M S V Y V N 2_ Recognition of Visitor~• Lou Collins, 134 Pine Street, complained of a problem regarding yard trash being picked up by the city. She indicated this had been on-going for some time. Bob Kosoy, Public Works Director, indicated the problem was partly due to equipment breakdown and the fact that March was the busiest month of the year. Ne suggested that trash be placed in front of homes by 6:OC a. m. Item 7a was taken out of sequence and acted upon at this time. 6a. Resolution No. 94-9 - A RESdLUTION RECOGNIZING PUBLIX SUPERMARKET Mayor Fletcher presented in full, in writing, Resolution No. 94-9. Motion: Approve passage of OSENBLOOM NAUGHNESSY X X Resolution 94-9 ATERS X X No discussion before the vote. The motion carried ISS ETCHER X X X unanimously. Mayor Fletcher presented said resolution to Oonald~ Jackson, Manager of Publix. Commissioner ) Rosenbloom thanked Mr. Jackson for the assistance provided by Publix during the recent Atlantic Beach Under the Stars Camp Out. Item 4a was taken out of sequence end acted upon at this time. 4a. Action on an application for a use by exception filed by Sarah 8. Jackson to operate a day care business on property located at 458 Sargo Road Commissioner Shaughnessy reported Sara Jackson had withdrawn her application for Use-Dy-Exception effective March 14, 1994, as it was no longer necessary for her to obtain one. It had been determined by Commissioner Shaughnessy, City Attorney Alan Jensen, City Mand9er Kim Lei nbach, and Community Development Director George Worley that Ms. Jackson's legal use of her property to care for children in her home pre-dated the current code. Mer property had been in continuous use for this Purpose since 1972, and her use of ~~~~ v~ wc,-,y was rnererore a legal non-eonf orming MINUT83 OF THB RBGULAR MBBTINC OF ATLANTIC HBACI CITY COMMISSION HELD IN CITY HALL, 800 BEMINOLI ROAD, AT 7:15 P• ^• ON MONDAY, MARCH 14, 1994 PRBSBNT: Lyman T. Pletcher, Mayor Steven ROBenblOOm Suzanne Shaughnessy J. Dezmond raters, III, and Robert G. reiss,Jr.,000iesionera AND: Kim D. Leinbach, city Manager Alan C. Jensen, City Attorney Maureen King, City Clerk The meeting xas called to order by Mayor Fletcher. The lnvocation offered by Couissionex Shaughnessy was followed by the pledge to the flag. 1. A~roval of h min s o M r lar meeting o 8 1994 Notion: Approve minutes of the regular meeting of Pebruary 28, 1994 No discussion before the vote. The motion cerrled unanimously. Motion: Approve minutes of the iofnt meeting between the Coaieaiow end the Beautification Committee of March 7, 1994 No discussion before the vote. The motion carried unanimously. Motion: Approve minutes of the workshop meeting bltweea the Commission and the Recreation Advisory Hoard on March 7, 1994 No discussion before the vote. The motion carried unanimously. ME OF CUTA.DIS. M O T I O N S E C O N D V O T E D Y E S V O T E D N O ROSENBLOOM X SHAUGHNESSY X X HATERS X NELSS x x FLETCHER X ROSENBLOOH X SHAOGHNESSY Y. WATERS X X NEISS x x FLETCHER X ROSENBLOOR X sxaucNNESSY x x NaTERS x x {1EI SS x FLETCNER x Page Two Agenda - March 14, 1994 7. City Manager Reports and/or Correspondence: a. Report relative to acquisition and usage of property in Section H b. Report relative to computer system upgrade for Police Department 8. Reports and/or requests frog City Coasiasioners, City Attorney and City Clerk: a. Action on City Attorney's recommendation relative to EPA action regarding pH monitoring Adjournment ~ ATLANTIC BEACH CITY COMMISSION March 28, 1994 AGENDA Call to order Invocation and pledge to the flag 1. Approval of the minutes of the regular meeting of March 14, 1994 2. Recognition of Visitors 3. Appearances: a. Presentation of Proclamation declaring April as Parliamentary Emphasis month b. Presentation of Proclamation recognizing National Telecommunicators Week . 9. Old Business: a. Public Hearing on proposal to provide additional access to the Donner neighborhood, and discussion relative to funding sources for same b. Appointment of three additional members of Equity Study Commission c. Selection of engineer to provide professional services for the expansion of Buccaneer water plant No. 3 ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW, THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS NAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. 5. Consent Agenda: Acknowledge receipt of Water and Sewer Committee Report ti8 6. New Business: a. Authorize funding for additional man-hours for Code Enforcement Officer (Commissioner Shaughnessy) b. Approve entering into contract with JGJ Design Services for redesign of outlet structure for Jasmine Street retention pond c. Approve Final Change Order and Final Pay Request and accept the Buccaneer chlorine Contact chamber project as complete d. Approval of Change Order in the Ocean Grove Sewer Line Extension project, increasing the contract by 540,611.50 p~ y9 2 ' 6= {r~ E° ~ e ~~_ ~ E~ ~ ~~ e 9~~ v d t ^ E~~E~~ ee ~~ 4e E~ S~ ~F ^ n @B~ j W ~ / G4 Y faCci ¢ ^ ~S g ~6~ ~~ ¢ es ~ b ~ E ^ ¢~~ ~ 3m ~; ~E Yy G4 € 4 e ~~ b rt- ¢ ¢ F ¢S ~~ ~~~ T F i~~ d [ ~F! §~ $ a ~ ~ 8 ~ a ~~r ~ ~ g g ~ f ~ p i ~ i~ J E g@ A _ -. 1 a e 8 ~y ~ei Ea ~e ~ ~ ~ E 5t ~ ~• s' ep ~'~• ^Y ~^ ®~ 066 ~ 0~ ~~~ cEG ![ @ ~'e~ ~6~ Qe 4 ~ s E~9 ~_ n e ~.~ ~ ~ ~ G ~ ~~ ~~ g ~ Q a 4 ~~ e •a ~G Q e F! 6~ ~ ~~~~~ a a ~ E ~ ~ ~ ~~ ~~ ~~ E ~ s ~d~ _ ~~ e e g~~ee € $ yy~ ~ ~ ~~ !e a E ~ ec ~6 d y( d p ~ L ~9 ~ ~ ~ ~ { B 5~ y e i9C ~ i 9 =Q G Ys !~a~ A ~®~ ~Y~6 3 !I ~g ~ e pp G f£ ~~ g ~ ~ g Q Q ~ ~ `~ 4 ~ ~Q ~ ~ ~ ~ _ .a _ a a 6 -a- SBCTION d. Organization; Officers. The Arta and Bntertalaaent Coaaittee shell have the authoritp to organize theaselvas gad appoint a chairaaa, vice chairasa and any each oflicara es they deea advisable. Purtheraore, the Coaaittee asy adopt h7-lass to govern the eontsct of their Dwineas. SBCTION 5. This resolution shall take effect iaaadiately upon its final passage and adoption. 11DOPTBD Dy the City Coaaission of 1ltlantic Beach, Plorids this day of 1996. Lyaan T. Fletcher Mayor/Presfdiag Officer 1lpprovsd as to fora and correetnaas: Men C. asasen, City lttorney 11TTSST: 1Cinq, City Clerk .rY r.... _ ~x.u:.,6Ll....... RESOLUTION NO. 94-$ A RESOLUTION OF THE CITY OF ATLANTIC BEACH CREATING TH6 ARTS AND 6NTERTAINNENT ADVISORY CONMITTBH TO BE COMPOSED OF SBVffi7 MEMBBRS NHO SHALL SBRVH NITH~D FILLINGAOPOVACANCIESI OP POR THH APPOINTMENT NHMBBRS: PROVIDING TBRMS OP M@IBHRS; PROVIDING FOR TE8 STRUCTURE OF THE COlmlITTBH; AND PROVIDING AN HPFHCTIVH DATH. NOp, TBBRHPORB, be it resolved by the City Coaission of the City of Atlantic Beach, as follows: There is hereby established an Arts sad 6nterteineent Coaittee composed of seven members appointed by the Mspoz and confirmed by the Citp Coaission. All members of the Committee will be membernwillf serve is two dyear lterm as al meoiber of the tCoaittee~ Members ay be reappointed for a second two pear term. In the confirmed by cthe Coaissioamtotsezve bee newD two year termtlapor sad SHCTION 2. Duties. The Arts and Hntertaiaent Committee shall act is an advisory capacity to the City Coaission. The Coaittee shall eke recoaeadations to the City Coaission oa the folloring subject areas: (a) All nrt related programs sponsored or approved by the City 1b) existingeDZOgraa Pz Dosed to bee spo o~eQ by the C~ion~l such recommendations must identify a landing source. (c) All Citp sponsored and/or approved enteztaiment events. (d) A yearly celeadaz of arts and entertainment events (e) All funflin4 sources to terry out sew or expanded programs. (d) Any other area prescribed by the City Coaission. SHCTZON 3 Liability of Citv. Nothing in this Resolution or otherwise shall be construed as authorizing and empowering Che Arts and Hatertaiaeat Advisory Committee to lmpose any liability of any nature, financial or otherwise, upon the City end that the powers of said Coaittee are advisory only. Bea~.(c - ~lesGfa ~P~Q11tftAlt No. 94-9 WHERP.AS, Atlantic Belch has organized numerous annual community events, specifically Christmas Tree lighting, Thanksgiving baskets and back-to-school assistance to needy families, and most recently, Atlantic Beach Under the Stars camp- out; and WHEREAS, fer six years Publia Supermarkets has supported the city's endeavors with donations such as refreshments for Christmas Tree lighting, and gift certificates for Thanksgiving baskets; and WHEREAS, the Atlantic Reach City Commission recognizes the importance of intercommunity involvement and participation in successful government. NOW, THEREFORE, BE IT RESOLVED, the Atlantic Beach City Commission recognizes the good-neighbor policies of Publia Supermarkets, and does hereby express deep appreciation to Donald Jackson and the employees at Publia Store No. 254 for the generous contribution of their time and energy for the benefit of all the citizens of Atlantic Beach. Adopted by the City Commission of the City of Atlantic Beach, Florida, this 14th day of March, 1994. Lyman T. Fletcher, Mayor Steven M. Rosenbloom, Commissioner Suzanne Shaughnessy, Commissioner -- J. Dezmond Waters, III, Commissioner Robert G. Weiss, Commissioner ~~i CITE OP ATLANTIC BEACH CITY COM4QSSIOM NEETiNG STAFF REPORT ACEMDA ITEM: RECOlOUiNDATION REGARDING CONSTRUCTION OF CONCESSION BLDG. IN RUSSELL PARR SUBMITTED BY: ROSE H. BLANCHAID, PARKS 6 RECREATION DIRECTOR DATE: MARCH 8, 1994 BACRGROUIHI: AFTER A SPECIAL CALLID MEETING AT 6 pm ON NON.. MAACR 7, 1994, THE CONSENSUS OP TBE RECREATION ADVISORY BOARD, TO THE CITY COMMISSION, WAS TO ACCEPT THE RECOMNENDATION TO PROCEID NITH THE CONSTRUCTION PLANS POR THE LESSER SIZID BUILDING AT JACK RUSSELL PARR AND BUILD A SIMPLE, ONE UNIT BUILDING TO INCLUDE RESiR00MS AND COMMUNITY CENTER PITH CONCESSION STAND AND PRESS BOR, AT DONNER PARR RECOMMEIQtATiOR: IT IS THE RECOMMENDATION OF 1'NE RECREATION BOAID AND DEPARTMENT. i0 PROCEED KITH 7HE CURRF.NI PLANS POR RUSSELL PARR, SCALID DOf7N FROM THE ORIGINAL PLAN AND WORK OUT PLANS FOR A SIMPLER PLAN FOR DONNER PARR. TO FOLLON. AT7ACiHffif15. NONE REVIEWID BY CITI MAMAGER: . ACB~A ITEM RO. ~f rL ~irr or ICrL.t+ SQDE [NF0RClN6Nr >•- REpORr IONS 10-1-97 _ 1 1 3 8 28 75 1 7 7 2 6 L 4 18 58 67 FAR TO DATF. NON COMPLIAN 2 6 CE-COMpLiANCE ACTiVF.LY UF.ING SOUGIIT fNER ACTIVITY; Number Abandoned Vehlc les Impounded in Feb. 82 fumbe-Com lafn[s Hrou h[ into Com Hance 2 'arch Code Board Case Pre para [ion: SO - a. Brown - 818 Cavalla Road - ~• Shields - 725 Redfln Drive - Occu an[ - 872 Bonita Road - H• Hobbs - 410 Sargo Road - 485 SalIf ish Drive - Weed Abatement - 91 Donner Road :370.00 - - Heed Abateaen[ 5862.37 -~--I :':FORuATION COMPILED BY DDN FORD AND Fr: F`1RCEMENT KARL GRUNENALD. COUi~ CIii OY ATfeNlIC BBNB CTIi OQIQSSI09 }~[IPC 57APF Y~ dCC~itA Ii@1: Code Enforcemenc Report SpppT~ gi; Don C. Ford prig; March 2, 1994 gam; February Code Enforcement Report YBO~ATfOII: A17AC~I5; .- iEVIPfi® 6i CI1T !®S 120f 110. ~ y~ ...i.. s..~...t~-_.. ..._~_:..:~_ _.. .• . CITY OF r4~laKtle $raG(c - ~lesldei er sownra.e so~o --._____ wMA'nC aFwcx, MR~712115a15 lF1FPlpNE lMe LZlMY D U rwx irk xssus H March 1, 1994 T0: Kim Leinbach, City Manager ,,[~/ FROM: Don C. Pord, Building Official(~(~.i '` ``' RE: Building Permits J Please be advised that the following pe rmits were issued in the month of February, 1994: TYPE PERMIT NO.PERMITS PERMIT COST CONST.VALUATION New Single Family 8 24,032.58 954,888 New Duplexes New Townhouses Additions/Remodels 9 2,895.90 340,562 Swimming Pools 1 30.00 8,000 Commercial/New Commercial Additions Garage/Carports Demolitions (House) Demolitions (Interior) 2 100.00 Demolitions (Commercial) 1 50.00 Sheds 3 82.50 Fence 9 40.00 Driveways Signs 2 37.60 Tents Trees Utilities 13 9,346.23 Wells 1 10.00 Miscellaneous permits issued in connection with new construction, additions, remodeling, etc: No. of Permits Permits Costs Electrical 25 897.10 Plumbing 21 828.00 .. Mechanical 15 617.00 Roofing 10 225.00 Inspections performed last month: Building Concrete Electrical Plumbing Mechanical Misc. 45 27 40 32 26 3 Occupational License Inspections - 7 INFORMATION COMPILED BY PAT HARRIS - BUILDING DEPARTMENT CIii OP A1IAIIIIC 6FeC9 CIS! CCMQSSI01 !~'IIMG STePF lEPOQL ACOmA IS@f: Building Permi [s Repo~:t SORQSiPD BS: Don C. Ford yen; March 1, 1994 ibQG1f101m. Building Permit Report for Month of February RHCCIf®ASi011: AITAC~IIS: //// iNIEU® BT CIii lWIACQ: ___ !/,~ .. ""~~ AC®A IS01 Ip. S~ CITY OP ATIdNi'ZC EfACH CZTY 0014LISSZOl1 MEETING STAPP 6EPORT AGENDA Ii®I: USAGE REPORT FOR PARKS S RECREATION FACILITIES-FEBRUARY 1994 SUBMITTED BY: ROSE H. BLANCHARD, PARRS 6 RECREATION DIRECTOR PATE: March 7, 1994 BACKGBOUID7: AS REQUESTED PARKS ACTIVITIES JACK RUSSELL PARK (SCHOOLS, BIRTIDAY PARTIES b CAl~ OUT) DONNER PARK GIRLS SOFTBALL PRACTICES DONNER PARK C TFR APTFR c R~DD] pR0(i sq ADELE GRAGE COMMUNITY CENTER M FRIDAY MTGS. 100 AA SUNDAY MTGS. 50 SCRABBLE 12 STATE ATTNY. HEARINGS 10 ABET PEAPORMANCES 350 ABET ADULT HRICSHPS. 25 ABET CHILDREN'S i7RKSHPS. 50 AQUA GARDENS HOl03 ASSOC.MTG. 30 BEACHSIDE BOMEOfiNERS MTG. 20 TOTAL USE OF ALL FACILITIES CANASTA CAIBHAGE BRIDGE REC.BOAID MTC. PCCJ CRFSTIVE CRAFTS GID CLASS HABITAT MTGS. ATL.BCH.GAIDEN CIR. BLG. CODE TESTS 595 240 492 6 20 16 b 48 80 80 18 10... 883 2,210 THESE FIGURES SBON AN 4?NARD TREND. Tt1E NEATBER HAS BEEN NICE AND OP COURSE, TBE FIRST EVER, "CAMP OUT UNDER THE STARS" CONTRIBUTID LARGIDYI RECOMIffiIDATION: OFFER MORE CLASSES AND PROGRAMS ATTAC~I1'S: NONE ~I ~~ ~/~~ /: BEVIENID BY CITT MANAGER: ~~Y4r1~((aLL.~_ AGENDA IT@I N0. ' ' b 3. SEVER LIME PROJECTS - Completion of the serer line on Ocean Grove Drive rill coat 540,611.50. The Contractor, John Noody, Inc., has been holding this price for several months but riehee to commence rork in the next fer reeks. Funding rill need to be identified from the Capital Improvement Program, since residents rere assessed for foie rork. 9. METER READItlG - Narry McNally presented a sumwary of the total number of meters in Atlantic Beach, Buccaneer and Oak Harbor and the total number of touchread meters installed in each utility. He then presented an analysis of installing the remaining 6512 touchread seters by hiring a contractor versus using City personnel. It appears that using City personnel on overtime could save approxiwately 627,000.00. Zf it appears that overtime hours rill be too excessive, a meter installation crer using personnel from the other Beaches rill De investigated. RSK/tb cc: All Attendees FILE - 94-WSCR C. Dean tt- - Tom Hark, Bob Koscy and Tom Tornaend visited rasterater treatment plants in Ormond Beach, Bethune Point (City of Daytona) and Port Orange to examine •teacup• (cyclone-type) degrittera in operation. Plant personnel rare eatief ied with the performance of the teacups, epecif ically their ease of maintenance and ability to remove particle sizes darn to sugar sand. The teacups aignif icantly reduce year on other processing equipment and tank cleaning. A ner inatallatipn would cost 5229,000.00 or 5190,000.00 for three refurbished teacups sized for 1.5 MGD r/3 1.5 MGD fine screens. Tom Hark rill call Prrer and Pumps lEd McKaegill) to obtain competitive pricing. D• Landsca i a as=d Asohalt' the southaide of the WMTP could Deslandecapeddandat paved now and not interfere rith the plant expansion rork, according to Tom Nark. The City rill schedule this rork in the next far weeks to help create a better buffer for the Royal Palm's residents. 2. PATER LIME PROJECTS A. Ahern Street and Ea=t Coast Drive - Pavement failure at this intersection indicates that a 2' rater main needs replacement from lat Street to the carvash at Atlantic Boulevard. Estimated coat ie 538,000.00. B- Other proiecta - Bob Koso rater line Y presented a list of other 1. 2nd, Sthrandc7th15t reetaity order: hydrant e. Estimated coat 514r500e00ines and Sire 2. 4th and 6th Streets - Ker rater main, services and fire hydrants. Estimated coat 592,500.00. 3. 10th Street, Plaza and Selva Marina Circle - Water main on Selva Marina Circle and services and hydrants pn all streets. Eatimatetl coat 599,500.00. 9. Levi e, Robert and Park Streets - Ner eater main, services and hydrants. Estimated coat 559, 000. 00. All of the rater line projects rill be funded by the Capital Improvement Program ae Sunda become available. CITY OF ~ ~tla.rtic S'ufek - ~lnlda March 4, 1994 M E M O R A N D U M pcr; p rv!A% 7 199d uao ~w~onrFn u~E wT1A~T1~ Bt-a~N. FIARIIM J22111181 TELlPNn~E lrNl :,nStl4 iw%19W11h36U 7p; Kim D. Leinbach/City Manager FROM: Robert S. Koeoy/Director of Public Norke ~/I~ RE; MATER AND SEMER COMMITTEE REPORT I7 The Mater and Serer Comaittee met on Thursday March 3, 1999 and the attendees rere: Jia Jarboe, Tim Torneend, Harry McNally, Alan Potter, Ton Nark and Bob Koeoy. Items of discussion rere: 1. STATUS OF AB rYTP EXPANSION A. Pumoinc - Pump curves ehor that no problems rill occur at Neptune Beach, Jacksonville Beach or Atlantic Beach at Average Daily Flove. At peak, Jacksonville Beach and Atlantic Beach cannot discharge. The preferred solution ie to construct an effluent pumping elation. Jim Jarboe will discuss alternatives rith Jim Barrington of Neptune Beach and Bill Levis of Jacksonville Beach. Additional recording rill be performed tc deterwine back pressure. B. State Revolving Fun DEP LOAN - To^ Hark rill discuss I/I study •ith Ernie. Me feel that moat remaining problems are in service laterals, rhich are not a fundable item according to DEP. George Morley advised that the population of Atlantic Beach rae 12,383 in 1993. Jim Jarboe •ill obtain the enabling resolution for the loan. To^ Hark rill submit the application by 3/15/94. Sa M EdORANDUM K. D. Leinbach Jim Jarboe Joan LaVake lurch 4, 1994 Page - 2 - It may be the City Cowwiesion's desire to have the top three or four firma make oral presentations, ae requested on the AB MMT.P Expansion Project. If ao, the meeting of March 14, 1994 is moat desirable. Otherriae, the Gowmiaeion may elect to forego oral presentations and accept the rankings as presented. In either case, after directed by the City Cowwisaion, negotiations can begin rith the top ranked firm fcr a design contract. RSK/cam cc: Ernie Beadle/Anat. Public Morke Director Tim tornsend/Utility Plant Division Director Narry E. McNally/Utility Plant Division Director File: B- n ~~,~ CITY OF rQtla.rtla b"iael - ~laua'a uaowronrFn une Arurmc sFwcx. FwamA lzwue: rF~t'rNave roar zttse~. FAX roal ](FSSl1 March 4, 1994 M E M O R A N D U M TO: Kim D. Le inbach/City Manager Jim Jarboe/Deputy City Manager Joan LaVake/Purchasing Agent FROM: Robert S. Kosoy/Public Norks Director ~~^+'~ RE: Technical Proposals for Engineering Design Services for Expansion and RehabiliLetion of Buccaneer NTP t3 1902 Aesiai Lanel On February 25, 1999, Ernie Beadle, Tim Tornsend, Harry McNally and I met to evaluate ten technical proposals for the subject project. The consensus results follor: STAFF COMPETENCE AVAILABILITY b PAST REF. CURRENT MORHLOAD CAD FINANCIAL PROJ. CHK. TOTAL FIRM 45X SX SX 30X 15X RATING 1. SZMS 9.125 9.375 8 8.750 8.625 8.89 2. PBSAJ 8.875 8.875 8 8.875 8.875 8.83 3. PITMAN- HARTENSTEIN 8.500 8.500 8 8.625 8.500 B. Si 9. SMITH d GILLESPIE 7.625 8.875 8 8.125 8.500 7.99 5. GEE d JENSEN 7.125 8.750 8 7.750 7.500 7.49 6. NAITZ 6 MOYE 6.250 6.250 B 8.250 8.000 7.20 7. BHAR 6.500 6.500 8 6.875 7.500 6.89 8. HARTMAN 5.750 6.250 8 6.000 6.250 6.04 9. LUCAS 5.750 6.250 B 5.500 6.375 5.91 10. NATKINS 6.625 5.125 8 6.500 1.750 5.85 3 a- Page Two Minutes of Workshop Meeting March 7, 1994 A sketch of the proposed concession building in Jack Russell Park was reviewed briefly and Ms. Blanchard pointed out that storage for Little League equipment had been included in the plan. It would be necessary to build additional storage for the Atlantic Beach Parks Department equipment and it was suggested this structure be located adjacent to the current restrooms. There being no further discussion, the meeting was adjourned. Maureen King, City Clerk MINUTES OF THE WORKSHOP MEETING OF ATLANTIC BEACH CITY COMMISSION HELD IN CITY HALL, 800 SEMINOLE ROAD, ATLANTIC BEACH AT 6:00 PM ON MONDAY, MARCH 7, 1999. COmA1SSiOnerS Present: Steven M. Rosenbloom Suzanne Shaughnessy J. Dezmond Waters, III Robert G. Weiss, Jr. Commissioners Absent: Lyman T. Fletcher, Mayor Recreation Advisory Board Members Present: Cynthia Corey Donald Fagan Patricia Goelz Staff Present: Kim D.. Leinbach, City Manager Maureen King, City Clerk Rose Blanchard, Parks S Recreation Director The workshop meeting, which was held for the purpose of reviewing plans for the concession building in Jack Russell Park, was ca J.led to order. Discussion ensued regarding the master plan for Jack Russell Park wl~i ch had been prepared by the Department of Natural Resources in 1990, following which it was consensus that Russell Park had been developed and was being used to capacity and additional playing fields, if desired, should be located in other parks. It was felt it would be useful to have an aerial view and/or a survey of Russell Park to get a better idea of the exact location of the current fields and structures. Commissioner Waters felt because of the central location of Jordan Park that adjacent land should be purchased and developed as soccer fields. Ne felt a portion of the park could be maintained as a passive park. Further discussion ensued and it was felt Donner Park would be an excellent location for adult games such as softball. The City Manager reported that the city had retained an independent environmental engineer to inspect the undeveloped property at Mayport Road and Atlantic Boulevard and provide an opinion regarding the potential of this land for development, or whether any of the property would be classified as wetlands. ,. . Page Two Minutes of Joint Workshop March 7. 1994 feasible and they would be glad to include Atlantic Beach in their projects. There would be some cost sharing involved for the city but it was felt if this project could be undertaken as a joint venture with Neptune Beach the cost would be minimal. Commissioner Rosenbloom agreed to pursue this matter further with Greenscape. Jack Robbins reported the committee was working on the second median on Atlantic Boulevard. Vegetation had been sprayed with Roundup and planting should begin shortly. He felt the matter of maintenance needed to be resolved and Commissioner Rosenbloom felt maintenance should be contracted out. Jim Jarboe reported that the budget for lawn maintenance had been cut in the current fiscal year's budget and city crews were doing the best job they could with the equipment they had. He said the old fire truck was being used to water landscaping. It was suggested that specifications for water and sewer projects include landscaping to make sure that project sites are left in a condition and acceptable to the city. It was suggested that the Beautification Committee be informed of water and sewer projects and Carl Walker offered to attend pre- construction conferences to make sure contractors are made aware of the importance of aesthetics. In further discussion, Beautification Committee members expressed frustrations they had experienced with past projects, due in part to inadequate budget. Mayor Fletcher suggested the committee concentrate on a few projects and work with Carl Walker to include them in this budget for next year. He suggested they attend the budget workshops to support the budget request. Jack Robbins suggested the possibility of changing traffic on East Coast Drive and Ocean Boulevard to one-way to provide space for bike/jogging paths. Mayor Fletcher indicated a meeting would be held on March 23 to discuss traffic and parking and this would be the appropriate time to discuss that matter. Commissioner Haters requested that the specifications for the work on the concession building in Jack Russell Park include landscaping and also requested that the Beautification Committee be involved in that project. There being no further discussion, the Mayor declared the meeting adjourned. Maureen Kiny, City Clerk MINUTES OF THE JOINT MEETING OF ATLANTIC BEACH CITY COMMISSION AND ATLANTIC BEACH BEAUTIFICATION COMMITTEE NELD IN CITY HALL AT 7:15 PM ON MONDAY, MARCH 7, 1994. City Commissioners Present: Lyman T. Fletcher, Mayor Steven Rosenbloom Suzanne Shaughnessy J. Dezmond Waters, III Robert G. Weiss, Jr. Beautification Committee Members Present: Mimi Ames Barbara Bonner Joanna Fletcher Jack Robbins Robin Soergel Vern Weatherford Staff Present: Jim Jarboe, Deputy City Manager Maureen King, City Clerk Carl Walker, Beautification Coordinator The meeting was called to order by Mayor Fletcher who explained the City Commission was trying to meet with each board and committee of the city to better understand the goals and objectives of the various groups and to work with those groups as far as possible to accomplish their goals. Carl Walker reviewed a five-year community improvement plan which had Caen prepared five years ago and pointed out those projects which had been completed. Discussion ensued regarding signs and it was agreed the City Commission should adopt a policy regarding the appearance and number of signs to be used throughout the city. This information should then be communicated to department heads and the entire city should then work within that policy. It was pointed out the City Commission was hoping to develop a policy manual and the beautification committee could present suggested policy statements for approval of the City Commission. Jim Jarboe pointed out that funds would need to be budgeted if the city adopted a policy of requiring Signs which were more expensive than those Currently used. Commissioner Rosenbloom reported he had talked to Greenscape regarding planting trees in the medians on Atlantic Boulevard. Greenscape had indicated that the Atlantic Boulevard project was Mulch and beautify Park wi[6 trees, plants, etc. Study present fenced area and 'determine if i[ can be made more secure while appearing more "open". LONG TERM• 1. Addition [o playground equipment 2. Mulching, trees, plants for Park along with playground maintenance. 3. Continual program developceat JORDAN PARK: SRORT TERM: 1. PRIORITY PROJECT Build reatrooms, more tables, addition of plants 2. Add playground equipcent 3. Add Volleyball court 4. Upkeep of playground equipment and grounds. LONG TERM: This should look like a family oriented Park. The Board feels it should consider the recommendations of the CDC for the area, as they condurted a neighborhood needs assesccent and they have shared the sace with [he Recreation Dept. tlOWELL PARK• The Board recommends leave it as is. Maintenance is all that is needed here. M aspiring Eagle Scout bas ezpresaed interest in building trash can holders for [his Patk as 61a prof ec[. The Recreation Dept. will work vith him and inform the Commission of hie intent. ATLANTIC BLVD. PROPERTY: Thin area should NOT be used as a park. Members of the Board vho walked through this site feel it interfere with the system that is is place. I[ would be much too ezpeneive [oFievelop, considering the amount of fill dirt, flooding, bug problems, etc. At this time we are awaiting a report from Che St. John's River Management District, Wetlands Division, regarding the statue of the property and its classification as a Wetland, Marsh or whatever. A report to Che Covoisaion will follow as soon as we are in receipt of such information. The Board Recommends, leave £t like it ie until the report is in. Concerns of [he citizens vho live near our Parka, will be addressed by':members of the Board who frequent the Parka, seeking input from users, "on the spot". The Recreation Advisory Board will also net up a table at the Spring Peatival, May 7, 1994, soliciting citizen input regarding all parks. SUlDfARY: The Recreation Advisory Board of the Ctiy of Atlantic Beach presents these tecomcendatlons for the consideration of the City Commission and hopes Che Comafeaion will act wi[6 alacrity, especially is regard to buildings vithia our Parka. The Board and the Recreation Dept. vii continue to make every effort to support the Commiaefoa in i[e decisions as they relate to the Recreation facilities of the City of Atlantic Bea N,. RECOlWgNDATIONS• Regarding funding of the Priority Pro~ecta in this report, the Board recomceada we use the ;100,000 we have to build the 2 Concession Staada. Any other monies"forth- comiag", will have multiple avenues to travel. AL1 other recomcendations are as stated h'e7rnin. REVIEWED BY CITY MANAGER~f~~`~-- ._ / WCNG/J Su66Gq fA~ q7y !o)iv5iG11J' iF F~iB-£, ouE 57,fvCrvk~ N1 DONtlGP niq( ,NtaPlbT,i>~"a'6 .Caaee]Ty.W y,,,,,o AGENDA ITEM A~uNG•/ff BQ•y>,i/ ~1 U'uG f~/D W/~.f/ C0~/.rjwu/7y c6L~ u SAGE k+Q 1uc /,S'9C~1 trc . / Bc'fiEy~ 4.L~ C~lq ,~,Zc S7Mc /~IONEf/ /G Tr!'!3' ![,r/[Q ~ kGP,(EQ Ort>. /)[$O, A7 Jw.c ,PuSSdc, iF 1.,E ar~m~sya,~ UiT+Y >"E.P,~u, i sdlxsK~ i~,~v6 .f l6tJ'.a7PVUlo/ ryO6 yif+l7 tavuJ .K~o4/ErHftna./ iN me 1~14~F•/7'NtE •1' CITY OF ATLANTIC BEACH CITY COiD1ISSION MEETING STAFF REPORT REPORT OF COMHTTTEES AGENDA ITEM: REPORT AND RECOFIHENDATIONS OF RECREATION ADVISORY BOARD SUBMITTED BY: ROSE N. BLANCHARD, PARKS 6 RECREATION DIRECTOR DATE: FEBRUARY 18, 1994 BACKGROUND: AC [he direction of the City Commission and the Fecreation Advisory Board, [he following recommendations are presented to [he City Commission for consideration. This report is the result of a great deal of work done by the Board Members [o facilitate projects and ideas regarding our Parks S Recreational needs. A short term (1-2 years)~and a Long term (3 years) list of recommendations follow. JACK RUSSELL PARK: SHORT TERN: 1. PRIORITY PROJECT: Build new Concession stand without the proposed additional apace for YMCA. Add restrooms and a single, simple, small press box, with access from inside the concession stand, as in previous years. Renovate, refurbish and re-design the present building, using [he area nox utilized by the Parks b Recreation Maintenance Crew for storage, to house the same types of materials (movers, pitching machines, etc.) belonging to Little League. This will be cause to remove the rented storage boz the League is now using. Little League vii begin the grassing of the infield this Summer and the Pields will be ready for Pall Season. The reference to "fields° includes both Russell Park aad Donner Park ball fields. TBE CORSTROCTION AT JACK BUSSELT. PABK WILL BEGIN AT TBE ERD OF T~ 1994 SPBIRG SEASON. Little League hoe been notified that they MOST_ move. all of their equip- ment, concession gear, etc. from the Park, v1t61n 24 hours of the closing day which 16 not firm, but fa estimated to be the end of June, 1994. The Board recoaotends [ha[ the Little League Coaches should scbedule their meetings in the Adele Grage Co®unity Center, thus having no need for additional apace in the Concession area. The use of [6e Concession stand is swathing the Board felt should be viewed by the Parka 6 Recreation Depc. as a possible revenue source. 2. While the study is on going in the City, the drainage problems la the Parka need [o be corrected. 3. Ask the YMCA [o "dress up" the modular they use, perhaps with shaker shinglee and definitely with shrubs and plants. LONG TERN: 1. Refurbish and add aew playground equipment 2. Mulch and add trees and plants. 3. Continue diligent ma?ntenance of the graunda, equipment and structures. DONNER PARK: 1. PRIORITY PROJECT: SNORT TERM: Build new Coucession stand with resttooms, small press box, very much the same as the plan for Jack Russell Park, perhaps a little smaller. This to be done at the same time as ve dv Russell Park. All conditions would be the same. they use the field until the end of the season, to play and practice. 2. Build a more permanent building for the Community Center. Use [he present 5700 monthly payment for the modular, co secure a loan for a more permanent bulding. Some thoughts are to build a pre-fob or metal building. 3. Erect an outfield fence, dugouts of chain link. and bleachers end iefurbieh playing lights. 4. Develop programs far youth through planned activities. This 16 very important at all active Parks and will necessitate hiring additional personnel. ~~ Page 12 y y February 28, 1994 NAME OF COMMAS. M 5 Y N Lyman 7. Fletcher Mayor/ Presiding Officer A T T E S T: Maureen King, City Clerk I Page 11 February 28, 1994 The question was called and the motion carried unanimously. B Citv Manager ~~ r^^^"^^^denee• Kim Leinbach, City Manager, reported the city intended to enter the 1994 City Innovations Showcase sponsored by the Florida League of Cities. Commissioner Maters announced the American Legion would hold its annual dinner honoring city employees on May 13, 1994. Commissioner Weiss suggested staff put together hard and fast rules to be applied to the bidding procedure. Commissioner Shaughnessy requested that a resolution be drafted to recognize Publiz for their support relative to city functions. She indicated that Publix agreed to donate food for the Atlantic Beach Camp out, and that through the years they had continued to support the city. Mayor Fletcher asked each commissioner to suggest one name for appointment to the Occupational License Equity Board for the meeting of March 14, 1994. Mayor Fletcher announced there would be a joint meeting between the Beautification Committee and the Commission on March 7, 1994, a Solid Waste Committee meeting on March 16, 1994, and a Traffic and Parking workshop on March 23, 1994 at which time the subject of speed bumps would be addressed. Ruth Gregg suggested the commission contact HRS in an effort to receive guidelines relative to daY care operations. She asked the commission not tc rezone property in the Royal Palms neighborhood, and she indicated she felt such rezoning woulc ruin the neighborhood. Ruth Gregg reported residents in Royal Pale neighborhood were not using recycling bins. She suggested when residents request water service that the city furnish them with a recycling bin, The City Manager advised this matter would b~ taken care of. Since there was no further business the Mayoi adjourned the meeting at 9:45 p. m. NAME OF COMMAS. M S Y Y V N 1 Page 10 February 26, 1994 NAME OF COMMRS. M S Y Y Y N The question was called and the vote resulted in t-3, with Commissioner Shaughnessy, Commissioner Weiss, and Mayor Fletcher voting nay. The motion failed. It was decided to study the matter of the building in Jack kussell Park, and staff was instructed to come back on March 14, 1944 with plans and specific recommendations to implement the report of the Recreational Advisory Board, including plans. 6 Action on Resolutions: a. Resolution No. 84-8 recognizing the ~ employees of Jacksonville Beech Department of Electric Utilities for their service to the Parks and Recreation Department (this was acted upon earlier in the meeting) 7 New Business: a. Action on a request of the Donner Community Development Corporation to e11oW Nrs. Lillie Allen, 1860 Francis Avenue, the use of a city owned house on Francis Avenue Sharette Simpkins, Donner Community Development Corporation, requested the Commission to allow Mrs. Lillie Allen, who resided at 1880 Francis Avenue, to reside in one of the city owned houses on Francis Avenue white the CDC was working with Jacksonville HUD to build her new home. She explained Mrs. Allen would be responsible for all the necessities to move into one of the homes, end that the CDC would work closely with her to see that the necessary item were in place. A discussion ensued and the commission agreed to allow Ns. Allen to reside in a city owned house on Francis Avenue pursuant to revs eW end approval of the agreement by Alan Jensen, City Attorney. SHAUGNNES Y X X - WATERS X Notion: Approve Lillie Allen who WEISS X X lives et 1880 Francis Avenue, to FLETCHER X reside in a city owned house on Francis Avenue while the CDC and Jacksonville MUD build Ms. Allen a new home. Approval subject to City Attorney review and approval Page 9 February 29, 199 explained they site would be examined by the WEtlands Division of the 5t. JohnS River Ovate Nanageme nt District on February 28, 1994, and that a determination would be given to the city i writing. Commissioner Weiss asked the Committee to address the possibility of holding activities on the beach. Mayor Fletcher asked the Committee to address the possibility of having after school activities in all parks. Commissioner waters felt money had been allocated for structures by Oick Brown, Beaches City Council liaison with the City of Jacksonville, and he felt the city should move ahead with construction of the building in Jack Russell Park. Commissioner Weiss referred to the decision that had been made by the previous commission to go forward with plans to build the (250,000 structure in Jack Russell Park if funding was available, and he suggested in order to resolve the matter that the idea be voted upon. Notion: Approve funding for full scale construction of building es designed in Jaek Russell perk in the amount of approzia,etely =250,000 Mayor Fletcher opposed spending the amount of f270,000 which he indicated was the final figure for full scale construction, to build in Jack Russell park. Ne felt the building was too large for the park, and building it would neglect all other recreational needs. He felt it would take all the city's money to build one building, only, and there would be no money. left to do other things that were needed. Commissioner waters felt the building was in the center of the city, it was the park that every one used, and thus it was the right place to build such a building. Commissioner Shaughnessy agreed that Russell Park would be the site for such a facility, but felt this was not the time for such a large, single undertaking. ~ V V NAME OF COMMdS. M S Y N HAUGHNEE X I X ATE1Lg X EISS X X LETCHER 4 e r n X Page 8 February 28, 1994 Mr. Parker felt the city made a mistake in estimating the job, and that Her-way was not out of line. He asked the commission to consider awarding the job, and he offered to work with the City by using the pipe the city would like to use and thus save money. Kr. Kosoy felt it would be in the city's best interest to rebid the job. The question was called and the motion carried unanimously. 5 Reoor Hof Committees: a. Report and recommendations from Recreation Advisory Board Don Fagan, Chairman of the Recreation Advisory Board, presented a reported to the commission detailing tong and short term goals for the city's four parks and a piece of vacant land on Atlantic Boulevard (report dated February 18, 1994 is attached herewith and made a part hereto). According to the report, it was recommended the city construct two comparable concession facilities at Russell and Donner parks. the buildings would house a concession stand, restrooms, and an upstairs press box for calling sports activities. Plans to incorporate a building for the YMCA program into the concession stand at Russell Park were recommended to be cancelled, and it was recommended the YMCA improve the modular building they utilized. The Mayor suggested the decision on Russell anc Donner buildings needed to be made so that bide could be invited and construction commenced bi August 1, 1894. Commissioner Waters felt e professional should evaluate parks. He felt Jacl Russell Rark was running out of room, and he fell young people needed more room for games. He urge< the commission to direct staff to seek more land, Mayor Fletcher agreed and indicated if staff foun, that there was land available, avenues would b, explored to fund the purchase of the land. The commissior, expressed concern that land the city owned on Atlantic Boulevard, west of Maypor~ koad, nay be declared wetlands by the St. Joh n. kiver water Management District and staff wa asked to follow-up on getting a determinatio regarding this matter as soon as possible. NAME OF COMMAS. M S V Y V N I I i 1 t s n Page 7 February 28, 1991 (Annual Contract) to Atlas Electric Motors No discussion before the vote. The motion carrie~ unanimously. c. Award of Bid No. 9394-5: Electrical Troubleshooting and Repairs - Brooks 9 Limbaugh Mayor Fletcher asked Bob Kosoy to explain the wor that was entailed Mr. Kosoy explained if ther was a major blow-out an electrician would come ou to the site and fix the problem, and he added tha problems occurred frequently. Motion: Award Bid No. 9394-5 Electrical Troubieshooting en Repeira to Brooks & Li mbaugh No discussion before the vote. The motion Carrie Unanimously. e. Reject all bids received under Bid No. 9384-7: Park Street drainage improvements Bob Kosoy explained all bids received were ov, the budgeted amount of $26,000 and st al recommended rebidding the project. Motion: Reject all bids receive under Bid No. 9394-7 end re-Did tl project Lynette Batton and Alez Parker, Representative from Her-way Construction, Inc. indicated th were disappointed in the rejection of bids. Th explained they had put forth great effort and t bid from Her-way was the only bid package that w complete. They indicated all bids were over t budgeted amount. Bob Kosoy explained staff intended to get the b below the $26,000 amount by changing b specifications, to which Mr. Parker responded th in his opinion it would be costly to re-engine the job, and he recommended that the Commissi award the contract to Her-Way. Nr. Nos responded that re-engineering the job would cc no more than $500 to $1,000, and the work wog entail a simple matter of reworking specificatic and plans. NAME OF COMMAS. M S V Y V N 9 ~SHAUGHNES Y X WATERS X X WEISS X X FLETCHER X SHAUGHNES Y X ~ ATERS X X 1 EISS x X FLETCHER I IX ~ h ~ a h i i a e 0 0 s 1 .n Page B February 29, 1 VIV COMMAS. I M I S I Y I N that Item b be withdrawn from the Consent Agendal and Mayor Fletcher asked that Items a and e b withdrawn from the Consent Agenda. SHAUGH WATERS Motion: Approve passsge of consent agenda with the exception Items a, b, c end e No discussion before the vote. The motion carri unanimously. a. Award of Bid No. 9394-3: Addition to Public works Building - Arko Industrial Group Bob Kosoy, Public works Director, explained t Public Works Building was being expanded provide storage space for water distributi equipment. Since the bid was over 60 days old, added, Arko Industrial Group had advised t prices no longer were current and they asked th the bid be withdrawn. Nr. Kosoy recommend rebidding the addition to the Public Wor building. Y ~ IX X X X X SHAUGHNES$Y IXIX Notion: Approve staff re-biddin Bid No. 9394-3, Addition to Publi WEISSS X X works Building ,£LETCHER IX Mayor Fletcher referred to staff's recommendation relative to funding the project and he asked tha+ this matter be placed on the agenda for discussi of by the Water and Sewer Committee meeting Thursday March 3, 1994. The question was called and the motion carri e~ unanimously. b. Award of Bid No. 9394-4: electrical Motor and Pump Repairs - Atlas Electric Motors Commissioner Maters asked Bob Kosoy to explain wh Atlas Electric Motors was being recommended. Mr Kosoy explained in addition to the hourly rat charged for the work, the cost of service accounted for only 25 percent of rating, end the labor was the bulk of what the city was payin for. He indicated Atlas Electric Motors war better able to respond to an emergency because o their location. SHAUGHNES Y X Motion: Award Bid No. 9394-4, WATERS Electrical Motor and pimp Repair FLETCHER X Page 5 February 29, 13 felt she was providing a service that was Dad needed in the community. The question was called and the vote resulted a 2-2 with Commissioner Shaughnessy ar Commissioner Weiss voting nay. The motion failed, After discussion, Commissioner Shaughnessy wz appointed to meet with Sara Jackson in an effor to find a solution to the problem. Alan Jensen advised the commission they had n< acted on the application for Use-by-Exception, ar that they must either grant or deny exception. Motion: Oef er action c application for a Use-by-Ezceptie filed by Sarah Jackson to operate day care business on propert located at 458 Sergo Road until th meet{ng of March 14, 1994 Commissioner waters felt if the Commission wa determined to grant the request it would b necessary to change the ordinance and hold th necessary public hearings; to do anything les would be undermining the code. The question was called and the motion carri e~ unanimously. 4. Consent Aaenda~ a. Award of Bid No. 9394-3: Addition to Public Works Building - Arko Industrial Group b. Award of Bid No. 9394-4: Electrical Motor and Pump Repairs - Atlas Electric Motors c. Award of Bid No. 9384-5: Electrical Troubleshooting and Repairs - Brooks 1 LimDaugh d. Award of Bid No. 9394-B: Two Roll-on/Roll-off sludge containers - Jim Hardee Equipment Company e. Reject all bids received under Bid No. 9394-7: Psrk Street drainegt improvements f. Acknowledge receipt of Water t Sewer Committee report f6 Commissioner Weiss asked that Item a be withdrawn from the Consent Agenda, Commissioner Waters asked 9 NAME OF COMMRS. M S V Y V N I i i SHAUGHNES Y X X WATERS X X WEISS X FLETCHER X Page 4 February 28, 1991 the request of Sarah Jackson for Uae-by-Exception to operate a chi 1~ care facility in the RS-1 zonin district Commissioner weirs asked if the Zoning Committe had reviewed HRS requirements, to which Don Ford Building Official, replied the Zoning Committe did not have information indicating the home o Ns. Jackson had been approved. Nr. Ford reporte the 2onin4 Committee discussed hours of operatic and it was felt 11:00 p. m. was not an acceptabl time for children to be picked up. Sara Jackson explained HRS suggested that sh appeal to the City's Zoning Committee. Sh indicated she had already been inspected an approved by HRS and that her home contained enouc square footage for 15 children. She explained dz care extended until 11:OU p. m. on specia occasions, only, and that normal hours were fr< 6:00 a. m. until 6:00 p. m. It was explained st presently cared for eight children ar approximately half of the mothers delivered tl children via car and the other half walked. Commissioner waters felt there was no provision ' the code for a Use-by-Exception and, thus, tl matter should not be under discussion. Alan Jensen advised if it was the commission desire to allow Ns. Jackson to care for moi children, it would be necessary to change tl city's code of ordinances. Mayor Fletc h~ referred to Section 24.074 of the Zoning Code a the uses permitted in an RS-1 district, whi~ indicated a daycare center could not meet t requirements of the home occupation ordinance. indicated the city had to follox its own laws. Commissioner waters was opposed to introduci commercial encroachments within a re si denti area, as he wished to protect the integrity of t neigh~b orhoods. He suggested utilizing grant mon to provide care in the neighborhood, and he fe the city could not allow an industry operating a residential neighborhood. Samuel Bruce, Chairman of EEOC and Vice-Chairm of Community Relations Board, urged the Commissi NAME OF COMMAS. M S V Y V N WATERS X X WEISS X X FLETCHER i X 1 n i , , 1 n a h e 1 i a 0 to allow Ns. Jacksor. to care for 10 children. He Page 3 February 28, 199 convenient to both employees en their departments ~h? aue stion was called and the motion Carrie unanimously. a. Action on an application for a use b e zception filed by Sarah 8. Jackson to operate day care business on property located at 458 Sarg koad George Worley, City Planner, advised that pursuan to the instruction of the commission the Zonin •7 ode keview Committee met on February 16, 1994 an discussed whether or not it would be possible t allow the use of a single family home as a daycar center for up to ten children. Mr. Worle reported the Committee voted unanimously to alto five children, pursuant to the code. He reviewed the case history indicating Sarah 8 Jackson oo~rated a child care service in her hom at 458 9ergo koad (RS-1 zoning district). Sh kept five children wF.ich fell below the threshol necessary to classify her as a "Child Car Facility" by the definitions 9n the Zoning Code Because she fell b?low the threshold number o children, she was not subject to HR5 regulations Nr. Worley explained Ms. Jackson desired to expan her operation to accommodate ten children whit would then become a "Child Care facility" b definition, and the k5-1 district did not lis tha< type of use as either a Permitted Use or as USF-bY'E xceptiOn. Navor Fletcher explained a public hearing was hel February t4, 1994, and he indicated he woul allow comments from the audience. truth Grcga indicated she discussed the matter wit several oeopie in the neighborhood who we Homeowners and they indicated they did not want nusiness operating in a residential area, as th refit it ww~ld not be fair to homeowners. Alan .lensen, City Attorney, advised that t final decision on the matter resided with t Commi ssicn. Motion: Approve recommendation the Community Development Board on NAME OF COMMAS. M S Y Y V N I h e a y e e f r e h h o raye ~ February 28, 199 NA1~ OF COMMFIS. M S y Y - Y. N Ruth Gregq, 905 Sailfish Drive, complained tha Transients were creating a disturbance Burin r-vEning hours in the vicinity of Donner Road of , MayP Ort koad. This was referred to Davi Thompson, aolice Chief, who was asked to meet wit Ns. GrEo~ in an effort to alleviate the problem. Jay Mooney, Chamber of Commerce, invited citizen to a Chamber of Commerce sponsored "Beache Clean -uo'~ t b o e held March 5, 1994, with plans t m<et in front of the Sea Turtle between 8:00 a m , and p:30 a. m. Item 6a was taken out of sequence and acted upo at this time. 6a. Resolution No. 94-B - A RESOLUTION RECOGNIZING THE EMPLOYEES OF JACKSONVILLE BEACH DEPARTMENT OF ELECTRIC UTILITIES FOR TNEIk SERVICE TO THE PARKS AND RECREATION DEPARTMENT Mayor FletC hEr prE Se nted in full, ip Wrltlpg k esplut ion No. 94-8. Motion: Approve passage o SHAUGHNES Y Resolution 94-8 WATERS X uo discussion before the vote. The motion Carrie i FLETCHER X Unin lnpU+lv, Navnr F1Etc her presented said resolution to Keit kob~rt s. Director of ElECtriC Utilities City o , Jacksonville B<_ach, Mr, koberts thanked th i, ornmission and he indicated hE would present th resolution to individual employees. 3_. Old_BU9iness: a. Discussion relative to Martin Luther King holiday Commissioner Shaughnessy requested that th C ommission consider extending the birthday o Martin lu*ner King to all city Employees who di nct fall under a collEctive bargaining unit. Motion: Grant a day off to cif HAUGHNESS employees who do not fall under ATERS collective bargaining unit t EISS X commemorate the birthday of Marti LETCHER Luther King, such day off to b scheduled at a time slutuall MINUTES OF THB REGULAR MEETING OF ATLANTIC BBACI CITY COMMISSION MELD IN CITY HALL, 800 SEMINOLI ROAD, AT 7:15 p. ^. ON MONDAY, FBERUARY 28, 1994 PRESENT: LyedR T. Fletcher, Mayor Suzanne Shaughnessy J. Dezeond Maters, III, and Robert G. Nei88,Jr.,COeeissiOner6 AND: Kim D. Leinbach, City Manager Alan C. Jensen, City Attorney Maureen King, City Clerk ABSENT: Steven Rosenblooe (excused) The eeeting was called to order by Mayor Fletcher. The invocation offered by Mayo Fletcher was followed by the pledge to the flag. 1. Aonroval o the elutes of the reaular sestina of February 14. 1994 Motlon: Approve einutee of th regular eeeting of February 14, 1994 No discussion before the vote. The eotion carrie unanieously. Motion: Approve einutes of th apeciel celled eeeting of Pebruar 16, 1994 No discussion before the vote. The eotion carrie unanimously. Motion: Approve minutes of th special called eeeting of Pebrua: 22, 1994. No discussion before the vote. The eotion carrie unanimously. ME OF COMMRS. M O T I O N S E C O N D V O T E D Y E S V O T E D N O HAUGHNESS ATERS X X FZSS X X LETCHER X HAUGHNESS ATERS X X EISS X X LETCHER K HAUGHNESS ATERS X X EISS K. LETCHER X Page Two Agenda - March 14, 1999 g, New Business: a, Appointment of members of Equity Study Commission b, Ratification of contract with Northeast Florida Public Employees Local 630 c, Discussion relative to access to the Donner neighborhood 9_ City Manager Reports and/or Correspondence: 10. Reports and/or requests from City Commissioners, City Attorney and City Clerk: Adjournment ATLANTIC BEACH CITY COMMISSION March 14, 1994 AGENDA Call to Order Invocation and pledge to the flag 1. Approval of the minutes of the regular meeting of February 2R, 1994 2. Recognition of Visitors 3. Appearances: a. Presentation of proposals for engineering design services for rehabilitation and expansion of Buccaneer Water Plant No. 3 7:20 PM - PBS fi J., Inc. 7:30 PM - Pitman Hartenstein fi Assoc., Irc. 7:40 PM - Sims Design Consultants, Inc. 4. Old Business: a. Action on an application for a use by exception Filed by Sarah B. Jackson to operate a day care business on property located at 458 Sargo Road (Commissioner Shaughnessy) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. 5. Consent Agenda: a. Acknowledge receipt of Water fi Sewer Committee report #7 b. Acknowledge receipt of Parks fi Recreation facilities usage report for February c. Acknowledge receipt of Building Department activity report d. Acknowledge receipt of Code Enforcement Report 6. Reports of Committees: a. Recreation Advisory Board report 7. Action on Resolutions a. Adoption of Resolution No. 99-9 recognizing Publix :-- Supermarket b. Adoption of Resolution No. 94-8 creating an Arts and Entertainment Committee Wd ~ _ REGULAR CONNISSION AGENDA > '~ NARCH 1999 ~