9-12-11 MINUTES
REGULAR CITY COMMISSION MEETING
September 12, 2011
CITY HALL, 800 SEMINOLE ROAD
Attendance IN ATTENDANCE:
Mayor Mike Borno City Attorney Alan C. Jensen
Mayor Pro Tem John L. Fletcher City Manager Jim Hanson
Commissioner Jonathan Daugherty City Clerk Donna L. Bartle
Commissioner Paul Parsons Recording Secretary Nancy E. Bailey
Commissioner Carolyn Woods
Call to Order /Pledge Mayor Borno called the meeting to order at 6:03 p.m. Mayor Borno gave the
Invocation, followed by the Pledge of Allegiance to the Flag.
Approval of Minutes 1. Approve the minutes of the Regular Commission Meeting of August 22,
2011.
Motion: Approve the minutes of the Regular Commission Meeting of August 22,
2011, as written.
Moved by Fletcher, Seconded by Daugherty.
Commissioner Woods referred to pg 8, final sentence under parking lot discussion, and
asked for clarification from the City Attorney that the statement he made does not infer
grandfathering. Mr. Jensen stated he did not mean to infer grandfathering at all.
Votes:
Aye: 5 — Borno, Daugherty, Fletcher, Parsons, Woods
Nay: 0
MOTION CARRIED
Courtesy of the Floor 2. Courtesy of the Floor to Visitors.
Mayor Borno opened the Courtesy of the Floor to Visitors. He welcomed the audience
and explained the process for public comments.
Bill Mayhew, 1870 N. Sherry Drive, addressed the Commission regarding the
pension plan as it affects the budget next year. He stated he wanted to get it considered
before the budget is done. He stated if we were to freeze the Pension Plan, one of the
options in the study, the accelerated contributions could cost an additional million
dollars next year and he would like to see that in the budget so they won't get in a
position that it is not budgeted and has to wait for another year. He explained why he
believes the plan is not reasonable. He also addressed the employee leave program,
stating he believes if they went back to the traditional vacation policy they could save
the equivalent of 5 -6 people in terms of work hours available to get these jobs done.
He further stated he believes we could get rid of one animal control person completely
and transfer the other one over to parks and recreation and get them out from under the
police plans and their job would be answering to public problems and trying to help
animals out. He also urged the City to bid the health insurance out.
September 12, 2011 REGULAR COMMISSION MEETING Page 2
Shawn Kuthan, representing McDonalds, 435 Atlantic Blvd., addressed the
Commission regarding the sunset provision for the upcoming sign regulation. He
explained the provision will require him to replace a sign that is in perfect condition
and it will cost in excess of $10,000 to replace it. He asked about the status of the
extension of the grandfathering policy to 2015 and whether it had been approved. City
Manager Hanson explained the Commission asked that an ordinance be prepared to
amend that, which will be on the next agenda for a first reading and if approved the
final reading will be at the first meeting in October. Mr. Kuthan asked if that extension
will have some revisions to the regulations. Mr. Hanson explained the provision, as
requested by the Commission, was to extend the grandfathering deadline until 2015
instead of 2012, but the need to bring the signs down to make them look better was still
supported. Mr. Kuthan suggested having inspections for signs in lieu of requiring them
to be replaced and asked if there would be an opportunity to change the ordinance.
Commissioner Woods stated they also discussed sending a letter to any business that
had not upgraded their signs asking for their input regarding specific issues the
Commission might address in the Ordinance. She stated revisiting the Ordinance is
definitely in order. Mayor Borno pointed out there will be a public hearing during the
first and second readings of the ordinance at which time Mr. Kuthan will have an
opportunity to give input.
Werner Wahl, 1820 Sevilla, #101, addressed the Commission regarding homestead
exemption for 2011, explaining his personal situation. Mayor Borno explained that
homestead exemption does not fall under the City Commission's purview, stating they
would get back with him about who he could contact regarding his situation.
No one else from the audience spoke so Mayor Borno closed the Courtesy of the Floor
to Visitors.
Unfinished Business 3. Unfinished Business from Previous Meeting
from Previous A. City Manager's Follow -up Report.
Meeting
None.
Consent Agenda 4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY
ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO
SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED,
THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL
BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND
STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO
THE CITY COMMISSION ON THESE ITEMS.
A. Acknowledge receipt of monthly Building Department Report for August 2011
and List of Business Tax Receipts issued in August 2011.
B. Extend the contract for street sweeping to USA Services of Florida, Inc. for one
year at the current cost, which is $25,800.00 and authorize City Manager to
sign contract.
September 12, 2011 REGULAR COMMISSION MEETING Page 3
C. Extend the contract for beach cleaning to Beachcombers North, Inc. for one
year at the current price, which is $32,916.00 and authorize the City Manager to
sign the contract.
D. Award a contract in the amount of $55,712 to Gruhn May, Inc. to construct the
11`" Street Water Main Replacement (Bid No. 1011 -20) and authorize the City
Manager to sign the contract. Authorize staff to encumber $5,571 under a
separate purchase order for use as a contingency for the project.
E. Award a one (1) year contract to expire on September 30, 2012 to Corvus
Janitorial Systems in the amount of $45,000 (Bid No. 1011 -22) and authorize
the City Manager to sign the contract.
F. Approve the purchase of the Chevrolet Volt from Nimnicht Chevrolet for the
price of $38,816.39 (Bid No. 1011 -23).
Mayor Borno read the Consent Agenda.
Commissioner Daugherty pulled Item F and Commissioner Parsons pulled Item E.
Motion: Approve Consent Agenda Items A, B, C, and D as read.
Moved by Fletcher, Seconded by Daugherty.
Votes:
Aye: 5 — Borno, Daugherty, Fletcher, Parsons, Woods
Nay: 0
MOTION CARRIED
Commissioner Parsons asked if there is a way to get out of the janitorial contract prior
to a year. Commissioner Fletcher stated they are getting out of the current contract in
three weeks. Mr. Hanson stated there is a provision that allows the City to get out of
the contract if the contractor is not doing the work properly and the City has fired
janitorial contractors in past years. He agreed there have been a number of complaints
about the current company which is one of the reasons they recommended going out to
bid this year rather than going with a contract extension with the current company.
Motion: Approve Consent Agenda Item E as read.
Moved by Fletcher, Seconded by Daugherty.
Votes:
Aye: 5 — Borno, Daugherty, Fletcher, Parsons, Woods
Nay: 0
MOTION CARRIED
Commissioner Daugherty asked if there were alternative uses for the energy grant
money, stating he has some reservations on the value of a $39,000 car and whether the
payback is really there.
David Thompson explained there was a typo on the staff report, stating the state
contract price on the Focus should be $13,133, not $13,113. He answered
Commissioner Daugherty explaining if they adhere to the contract the way it is written,
they have to stick with the contract. He stated he asked if they could amend the
September 12, 2011 REGULAR COMMISSION MEETING Page 4
contract and stated, if allowed, we would have to determine how the City would want
to spend the money and compare everything from kilowatt hours, energy used, etc. to
see if what they were switching to would be something that gives the same energy
benefits, etc. He pointed out that he was not informed that we could amend the
contract, but was told they would ask those in charge to see if amending the contract
would be feasible and he has not yet heard back from them. He stated everything
above the $13,133, which is Atlantic Beach General Fund money, will be Energy Grant
money if they purchase the Volt.
Commissioner Daugherty stated he would like to defer this item until the next meeting
in order to get that information. Commissioner Parsons asked if that would impact the
grant. Mr. Thompson stated no.
Motion: Defer Consent Agenda Item F until the next meeting. September 26.
Moved by Daugherty, Seconded by Parsons.
Commissioner Woods asked what other options were available for this money. Mr.
Thompson stated he has asked the State and is awaiting their response. Discussion
ensued.
Votes:
Aye: 3 — Borno, Daugherty, Parsons
Nay: 2 — Fletcher, Woods
MOTION CARRIED
Committee Reports 5. Committee Reports
None.
Action on Resolutions 6. Action on Resolutions
None.
Action on Ordinances 7. Action on Ordinances
A. Public Hearings on adopting a Tentative Millage Rate and adopting
Ordinance No. 20 -11 -111 establishing the Operating Budget for fiscal year
2011/2012.
AN ORDINANCE ADOPTING THE FINAL BUDGET FOR THE CITY OF
ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1,
2011 AND ENDING SEPTEMBER 30, 2012.
Mayor Borno read Ordinance No. 20 -11 -111 by title, stating the first item to be
considered was adoption of a Tentative Millage Rate. He stated the millage rate is
3.1553; the tentative millage rate is 3.3285; the roll -back rate is 3.3285; the tentative
millage rate is the same as the roll -back rate. He further stated the purpose for
adopting the millage rate of 3.3285 is to maintain a level of ad valorem tax revenue
sufficient to maintain adequate funding for the existing level of services at anticipated
and proposed cost and to continue to maintain the City's infrastructure.
Motion: Adopt a Tentative Millage Rate for operating purposes of 3.3285.
Moved by Parsons, Seconded by Fletcher.
September 12, 2011 REGULAR COMMISSION MEETING Pate 5
Mayor Borno opened the Public Hearing.
Bill Mayhew, 1870 N. Sherry Drive, asked if they are considering doing something
with the pension plan, how can they adopt a millage rate before they do that.
Commissioner Fletcher explained that any consideration the Commission has on the
Pension Plan will affect next year's budget, not the budget they are adopting tonight.
Mayor Borno further explained the Commission has not had the opportunity to have a
Shade Meeting to determine how they want to address the pension issue. He stated that
determination will then be provided to the negotiator. He stated that process would be
reflected when they consider the budget for 2012.
Richard Lombardi, 123 Magnolia Street, addressed the millage rates increasing,
stating his concern was when employees of governments are bought with benefits
much better than those of the people in industry. He stated if the millage rate is
required because the employees are underpaid, that is fine, but if it is because we are
just buying their loyalty that will eventually come out. Mayor Borno stated this is not
related to pay or anything else. He stated the millage rate is being considered by the
Commission because we are in a window where it requires a simple majority vote of
the Commission to make adjustments to millage rates. He stated if that window starts
going down, eventually it can get to the point to where it requires a super majority and
it becomes much more difficult to be able to do any adjustments. He stated this was
discussed in workshops. He stated this millage rate adjustment reflects an increase of
17 -18 cents per thousand. Mr. Hanson further explained this is also the rate it takes to
get the same dollars that were received last year because the tax digest is going down.
He stated it is simply an adjustment to get the same dollars coming in for next year's
budget as there was for this year's budget.
Allan Gasoparovic, 333 Saturiba Drive, addressed the Commission stating the
electorate has stated they want change and he hopes the outgoing Commissioners
would vote according to the message sent by the voters they represent. He stated the
City should be run the way they run their own houses. He stated if you get more bills
than you have income you cut your bills that are coming in and he doesn't believe the
City is going to do that. He asked that the Commission vote this millage rate increase
down. He stated if you have to make cuts, you make cuts and if it has to come out of
the salaries of the people who are working for the public then that is where it has to
come from. He reiterated you can't keep raising taxes.
No one else spoke so Mayor Borno closed the Public Hearing.
Commissioner Parsons stated, since he is one of the people who will be leaving office,
he feels somewhat insulted when he was listening to Mr. Gasoparovic . He stated he is
not going to change anything he was voting on earlier because of leaving office. He
stated they increased the millage rates to match the money they have lost. He stated it
is not going to cost the citizens anymore money. He further stated we have lost four
employees and it hurts the City quite a bit to have to do that. He stated it's not like
they haven't looked closely at the citizens' money. They are looking at the money
carefully.
September 12, 2011 REGULAR COMMISSION MEETING Page 6
Commissioner Daugherty stated the idea of the roll back rate is that we are charging
the same amount of money they would have paid last year but, because housing values
have decreased, if it weren't for the City doing this they would be paying less this year
than last year. He stated, regarding Mr. Lombardi's comments, he disagrees with the
Mayor and believes the reason we are having to roll up the rate is due to employee
benefits, pay, etc. He stated they were given a budget that allowed for the $220,000
less we were receiving this year, but because they voted to fund the difference in the
employee insurance they were left with a $220,000 - $230,000 expenditure that wasn't
budgeted for. He stated in his thinking that is the reason we are having to do the roll
up and he was the only one who voted against that. He stated therefore he respectfully
disagrees with the Mayor because Mr. Lombardi's comments were valid. He further
stated he is forced into a position where he has to support raising this millage rate
simply because we have to have a balanced budget. He stated we are put in this
position because we funded $200+ thousand of the gap between what the employees
would have to pay in insurance.
Allan Gasoparovic, 333 Saturiba Drive, apologized for the fact that Commissioner
Parsons believes he was attacking him. He stated he was not attacking him or
Commissioner Fletcher in particular, he was just saying that the voters sent a message
here that is different than what was done in the past. He stated as Commissioner
Daugherty stated, we do have a new $200,000+ bill. He stated if we didn't have that
bill, we wouldn't need to change the millage rate. He stated with the City having less
money coming in, they should cut costs, but that isn't what they are doing. If your
income was reduced in your home, you would reduce your spending, but the City is not
doing that. The City is actually increasing it by $200,000+ because they don't want to
go where the source is, which are the employees. He stated, as the paper said, the City
doesn't want to get the employees unhappy so you feel the taxpayers should cover it.
Mayor Borno replied that when the value of houses went up, the City has reduced the
millage rate and they have taken that into consideration. He stated the City is at a point
in time, after four years of austere budgets, down economy, etc., where they have made
a lot of adjustments. He stated what you read in the paper is not always 100% correct
in the way it is phrased and encouraged Mr. Gasoparovic to attend the budget hearings
in the future to be able to really understand how all of this has come about.
Roll Call Votes:
Aye: 3 — Borno, Fletcher, Parsons
Nay: 2 — Woods, Daugherty
MOTION CARRIED
Mayor Borno stated the second item to be considered was Ordinance No. 20 -11 -111
establishing the Operating Budget for fiscal year 2011/2012 of $29,647,486.
Motion: Adopt Ordinance No. 20 -11 -111 establishing the Operating Budget for
fiscal year 2011/2012.
Moved by Parsons, Seconded by Fletcher.
Mayor Borno opened the Public Hearing.
September 12, 2011 REGULAR COMMISSION MEETING Page 7
Ray Brown, 523 Clipper Ship Lane, stated he is against using fees to collect money
necessary for the stormwater program. He stated a fee has two disadvantages to him as
a resident of the City. He stated he has to pay it monthly, so he must take money out of
his interest bearing account, which means he earns less money on his money and
secondly, when he does his federal taxes he can't deduct a fee. He stated the City
could collect the exact same amount of money by using the tax structure to do it, which
he would pay once a year so the money stays in his interest bearing account earning
money and at federal tax time he can deduct those payments from his federal taxes. He
stated he is also against making a profit on a sanitation fee. He stated the profit the
City makes on the sanitation fee should be collected using the ad valorem taxes, which
eliminates the disadvantages of a fee and you get the advantages of a tax. He
summarized stating he wants to pay taxes, not fees.
No one else spoke, so Mayor Borno closed the Public Hearing.
Commissioner Fletcher asked if the one -time $66,000 bonus was included in this. He
stated he wanted to make a motion to remove that. He stated he believes they gave that
type of consideration when they absorbed 100% of the increase in the health insurance
and believes it is going too far.
Motion: Remove the $66,000 bonus from the budget.
Moved by Fletcher, Seconded by Daugherty.
Commissioner Daugherty stated he sent a letter to the newspaper asking for citizen
input about different things and received a lot of emails. He stated overwhelmingly the
citizens who wrote him basically disagreed with this. He stated his job is to reflect the
will of the people. He agreed that the health insurance increase being paid by the City
was the employee's increase in compensation this year.
Parsons spoke in favor of the bonus stating the employees haven't had a raise in four
years. He stated he believes the employees deserve it and they work hard for it and he
is not going to change his mind on this.
Commissioner Fletcher stated we do not have an opportunity to sustain that on a
recurring basis. He stated they are taking money that should be used for a one time
purpose and they are using it for something that is a recurring expense, which is a
disguise. He stated this is a payroll issue and it is an operating expense that should be
addressed from an operational income basis, not from one -time money.
Commissioner Daugherty suggested, since Commissioner Fletcher is using the
reasoning that the health insurance is basically the employees' bonus, giving the people
who opt out of the insurance the proposed bonus amount. Mr. Foster stated that is
legally complicated since we have an IRS cafeteria plan and he is not sure we can
legally give individuals cash back. He stated he could check on this.
Commissioner Woods expressed concern about the process being used as it relates to
the budget meetings, shade meetings and working with the unions regarding the pay
rates and bonuses. Mr. Hanson outlined the timeframe for the budget meetings, shade
September 12, 2011 REGULAR COMMISSION MEETING Page 8
meeting and union negotiations stating it has been this way for a number of years. Mr.
Foster stated he has met with both unions and they both have requested a 4% COLA
and a 4% merit pay raise of the midpoint. Commissioner Woods clarified that if we set
the budget and then go to negotiations with the union and they are asking for
something outside the budget, we are already in a lot of trouble. Mr. Foster stated if
the Commissioners agree with what the union is proposing and we don't have that
money in the budget, then we go back and have to identify where those funds are going
to come from. Commissioner Woods asked if the process could be tweaked so we
don't have this conflict of setting the budget before negotiations. Mr. Foster stated we
could meet with the unions in February or March, get their input and have a shade
meeting at that time, then when we go through the budget process the Commission
would understand what the union has requested. Commissioner Woods asked if this
money we are talking about now is for next year's budget. Mr. Foster stated it is a one-
time bonus; it doesn't commit the City for any future reoccurring expenses and does
not count toward pension calculations or funding. He stated it is currently included in
the 2012 budget the Commission is considering tonight. Mr. Hanson questioned
whether the Commission would want to give direction to staff on what to offer to the
unions before seeing the budget. Discussion ensued.
Mr. Hanson stated that staff will be calling the Commission tomorrow to get their
schedules in order to set a shade meeting to discuss union negotiations.
Commissioner Daugherty stated the union asking for an increase is new news to him
and he is glad it came up for discussion because if they had passed the bonus they
would have had that to consider. He stated now they are looking at whether to give the
employees both a bonus and an increase in pay, so he believes it would be remiss of the
Commission to approve a bonus. He believes they should take it out of the budget and
let the negotiations with the union play out.
Mayor Borno clarified Commissioner Daugherty said he received a lot of email
responses to his letter in the paper, which to the best of his recollection was about 14.
He pointed out that 14 responses against 12,000+ citizens is not a lot.
Roll Call Votes:
Aye: 3 — Borno, Fletcher, Daugherty
Nay: 2 — Woods, Parsons
MOTION CARRIED
Approve Ordinance 20 -11 -111, as amended.
Moved by Fletcher, Seconded by Borno
Commissioner Daugherty stated the impact of us spending this extra money to
subsidize the health insurance has caused us to raise the millage rate and asked the
Commission to give it some thought. He stated we have a dream health insurance plan
where we pay 95% and there are minimal organizations out there that pay 95% of an
employee's health insurance coverage. He asked the Commission to reconsider
between now and the next meeting and bring it up for reconsideration.
September 12, 2011 REGULAR COMMISSION MEETING Page 9
Roll Call Votes:
Aye: 3 — Borno, Fletcher, Parsons
Nay: 2 — Woods, Daugherty
MOTION CARRIED
B. ORDINANCE NO. 95-11-104, Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING
CHAPTER 4 OF THE CODE OF ORDINANCES, ANIMALS, AND CHAPTER 13,
OFFENSES, TO DELETE ANY REGULATION OF FIREARMS AND
AMMUNITION, TO CLARIFY THE DEFINITION OF REPLICA FIREARMS, AND
PROVIDING AN EFFECTIVE DATE.
Mayor Borno read Ordinance No. 95 -11 -104 by title.
Motion: Approve Ordinance No. 95 -11 -104.
Moved by Woods, Seconded by Fletcher
Votes:
Aye: 5 — Borno, Daugherty, Fletcher, Parsons, Woods
Nay: 0
MOTION CARRIED
Mr. Jensen left the meeting at 7:36 p.m.
Miscellaneous 8. Miscellaneous Business
Business
A. Support for Northeast Florida Regional Council application for grant.
Motion: Approve the Mayor to sign the attached letter to Mr. Brian Teeple, Chief
Executive Officer with the Northeast Florida Regional Council; and to authorize
the Mayor to sign the attached First Coast Consortium Memorandum of
Understanding.
Moved by Parsons, Seconded by Fletcher.
Mr. Thompson summarized his staff report, stating this is to support the Northeast
Florida Regional Council's grant application. He stated is asking for the authorization
for the Mayor to sign the documents.
Commissioner Parsons expressed his support of the Northeast Florida Regional
Council.
Mr. Jensen returned at 7:40 p.m.
Votes:
Aye: 5 — Borno, Daugherty, Fletcher, Parsons, Woods
Nay: 0
MOTION CARRIED
B. Award of Contract on Donner Sewer Rehabilitation Project.
September 12, 2011 REGULAR COMMISSION MEETING Page 10
Motion: Waive purchasing requirements and award the contract for the Donner
Sewer Rehabilitation project to Miller Pipeline Corporation in the amount of
$175,590.25.
Moved by Fletcher, Seconded by Daugherty.
Mr. Thompson summarized his staff report, giving a brief history of the project. His
recommendation was to waive the bid process and to award to the bidder in the first
round of bids that said they would comply with the Section 3 requirements being
mandated by Jacksonville.
Commissioner Fletcher asked, since the purchasing code stated we have to award the
bid to the lowest responsive contractor and if Miller is responsive by virtue of their
ability to comply with Section 3, why does this require a waiver. Mr. Thompson stated
it requires a waiver because the bids were rejected the first time around and they are
coming back to it to do it again.
Votes:
Aye: 5 — Borno, Daugherty, Fletcher, Parsons, Woods
Nay: 0
MOTION CARRIED
C. Alternatives to Provide Employee Bonus.
No discussion was held since this item was discussed during Item 7A and was removed
from the budget.
D. Renewal of City Non - Benefit Insurance.
Motion: Approve renewal of insurance, effective October 1, 2011 through
September 30, 2012 as indicated above and within Attachment 1 and authorize
City Manager to sign related insurance renewal documents.
Moved by Fletcher, Seconded by Woods.
Human Resource Manager George Foster summarized his staff report stating he
recommends renewal with the current insurance carrier. He answered questions from
the Commission.
Votes:
Aye: 5 — Borno, Daugherty, Fletcher, Parsons, Woods
Nay: 0
MOTION CARRIED
E. Change Order #1 (Bid 1011 -16) for Sludge and Odor Control Project for Time
Delay and Related Project Inspection Cost.
September 12, 2011 REGULAR COMMISSION MEETING Page 11
Motion: Authorize the City Manager to execute Change Order No. 1 for WPC
Industrial Contractors, LLC for additional time at no added costs. Approve
additional funds for J. Collins Engineering Associates, LLC for extended
inspection services in the amount of $21,015.60.
Moved by Fletcher, Seconded by Parsons.
Public Utilities Director Donna Kaluzniak summarized the Change Order, explaining
the equipment delay was causing a delay with the project. She stated the contractor is
requesting an additional two months in time, he is not requesting additional money.
She further stated the only additional funding staff is requesting is some extra money
for their inspector. She explained the engineer has agreed to waive his fee for the
additional construction administration costs.
Ms. Kaluzniak answered questions from the Commission. She stated it is her
recommendation that the City pays for the additional inspection. Discussion ensued.
City Attorney Alan Jensen stated he believes the contract with WPC has a force
majeure or Act of God provision that would basically prevent us from recovering
damages against them for something they didn't cause and that was not foreseen.
John Collins, J. Collins Engineering, explained the time was set at the beginning of
the project based on the time of construction and the time to get the equipment but
there is one component, the mixer, that they are having a problem getting. He stated he
believes the 60 -day extension will be adequate and does not believe they will need to
come back and ask for additional time. Discussion ensued.
Votes:
Aye: 4 — Borno, Fletcher, Parsons, Woods
Nay: 1— Daugherty
MOTION CARRIED
F. Change Order #3 (Bid 1011 -01) for W WTP# 1 Improvement Project for
Additional Cost and Contract Extension.
Motion: Authorize the City Manager to execute Change Order No. 3 for WPC
Industrial Contractors, LLC in the amount of $26,432.64.
Moved by Parsons, Seconded by Fletcher.
Ms. Kaluzniak summarized her staff report, explaining the two components of the
change order. She stated she is requesting the additional funds for the valves and the
additional time for the contractor. Ms. Kaluzniak answered questions from the
Commission.
Votes:
Aye: 5 — Borno, Daugherty, Fletcher, Parsons, Woods
Nay: 0
MOTION CARRIED
September 12, 2011 REGULAR COMMISSION MEETING Page 12
G. Approval of Memorandum of Understanding with Alachua County Sheriff's
Office for Radio System Upgrade.
Motion: Authorize the City Manager and Chief of Police to sign the Memo of
Understanding with the Alachua County Sheriff's Office.
Moved by Parsons, Seconded by Fletcher.
Chief Mike Classey explained the Memorandum of Understanding, stating the Federal
Government has given money to the State of Florida Division of Emergency
Management to be allocated to various regions. He stated this grant will do all of our
police radio upgrades. Chief Classey answered questions from the Commission.
Votes:
Aye: 5 — Borno, Daugherty, Fletcher, Parsons, Woods
Nay: 0
MOTION CARRIED
City Manager 9. City Manager
A. City Manager's Report.
City Manager Jim Hanson explained the emergency sewer repair at Willow Cove. Ms.
Kaluzniak showed slides of the area and answered questions from the Commission.
Mr. Hanson stated he received notice from the State Department of Environmental
Protection's Division of Water Facilities Funding that they are agreeing to amend our
SRF agreement to include the funding for the $2.4 million for sludge and odor control
project. He stated this means almost all of our financing has come under the State SRF
loan which has a lower interest rate than the open market so ultimately it will translate
into lower rates for water and sewer for our customers. He stated there will be some
paperwork involved.
Reports/Requests 10. Reports and /or requests from City Commissioners and City Attorney
City Commissioners
City Attorney Commissioner Parsons
• Announced that Steve Rosenbloom's father -in -law passed away and the funeral
is tomorrow. He stated he was a great guy and asked that they say a prayer for
the Rosenbloom family.
Commissioner Daugherty
• Asked City Manager to provide a projected reconciliation of the current year's
budget.
• Informed the Commission he previously asked the City Manager for a report on
what would happen if they had to de -fund the Assistant City Manager position.
• Stated as the City of Jacksonville is responsible for providing animal control for
us, he will be looking to see if any adjustments need to be made there. He
stated the feedback he has received from citizens is that we have too high a
level of animal control.
• Stated the minutes from the meeting he and Commissioner Woods had with the
newly elected officials are available.
September 12, 2011 REGULAR COMMISSION MEETING Page 13
Mr. Hanson asked Commissioner Daugherty for clarification on the report he requested
on the reconciliation for the current year budget before the next meeting.
Commissioner Daugherty stated he needs a projected report and knows he can't have
exact numbers because the year won't be done. Mr. Hanson stated staff does project
our best estimates in the budget that is presented to the Commission in late August. He
stated they could review it to see if anything is significantly different that they foresee
close to the end of the fiscal year. Commissioner Fletcher cautioned that they
remember it's not a typical income statement. He stated you will have areas where, if
we are under budget on a capital improvement, we won't draw down money from a
bank loan. He further stated with all of the various enterprise funds you don't just add
it all up and say this is what our difference is; you have to look at it from a fund by
fund, department by department basis, so it is pretty complicated. He stated a credit in
one enterprise fund can't necessarily be used to offset a debit in another enterprise
fund.
Mayor Borno asked Commissioner Daugherty if he was advocating that we go to
Jacksonville Animal Control. Commissioner Daugherty stated maybe a happy
medium. Mr. Hanson stated Jacksonville's patrol services are so minimal as to be
almost nonexistent, but they do provide to us the service of euthanizing animals they
pick up at our shelter. He stated from a standpoint of equity, we are getting the same
thing everybody else in Jacksonville's gets so he believes they are living up to the
terms of the 1982 Interlocal Agreement.
Adjournment There being no further discussion, the Mayor declared the meeting adjourned at 8:30
p.m.
/VIZ J
Mike Borno, Mayor /Presiding Officer
ATTEST:
1642:6,
Donna L. Bartle, CMC
City Clerk