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7-9-12 Agenda packetCITY OF ATLANTIC BEACH CITY COMMISSION MEETING July 9, 2012- 6:30 PM AGENDA Call to order Invocation and pledge to the flag 1. Approve the minutes of the Regular Commission Meeting of June 25, 2012. 2. Courtesy of Floor to Visitors 3. Unfinished Business from Previous Meetings A. City Manager's Follow-up Report. 4. Consent Agenda ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. A. Acknowledge receipt of Monthly Utility Sales Report and List of New Businesses for June 2012. B. Declare this list of property as surplus so that it may be disposed of in the most beneficial way to the City. C. Award Donner Park Improvements CDBG 2012: Pervious Parking Lot Construction, Bid No. 1112-05. D. Approve the Fifth Revised Interlocal Agreement among the City of Jacksonville, FL; The City of Atlantic Beach, FL; The City of Jacksonville Beach, FL; The City of Neptune Beach, FL; and the Commander, Naval Region Southeast, U.S. Navy for conduct of the Jacksonville Sea and Sky Spectacular and authorize the City Manager to sign the agreement. 5. Committee Reports None. 6. Action on Resolutions None. 7. Action on Ordinances A. ORDINANCE NO. 45-12-21, Introduction and First Reading AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF ATLANTIC BEACH, AMENDING CHAPTER 20, TAXATION, AMENDING SECTION 20-59, SCHEDULE OF FEES; PROVIDING AN EFFECTIVE DATE. 1 B. ORDINANCE NO. 33-12-18, Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 2 OF THE CODE OF ORDINANCES, ADMINISTRATION, ARTICLE II, CITY COMMISSION, BY ADDING A NEW SEC. 2-22, VOTING DISTRICTS, TO ESTABLISH THE BOUNDARIES OF THE FOUR DISTRICTS FOR SEATS TWO THROUGH FIVE OF THE CITY COMMISSION AND RENUMBERING SAID DISTRICTS, AND PROVIDING AN EFFECTIVE DATE. 8. Miscellaneous Business A. Public Hearing on proposed amendments to the 2020 Comprehensive Plan regarding Naval Station Mayport. B. Report on Intersection of East Coast Drive and Third Street. (City Manager) C. Insurance Broker of Record for City of Atlantic Beach for Employee Benefits and Property/Casualty & Risk Management Services - RFP No. 12-02. (City Manager) D. Report on the Square Footage Comparisons provided to the Police Building Ad Hoc Committee (City Manager) E. Report on Pedestrian/Bicycle Safety. (City Manager) 9. City Manager A. City Manager's Report. 10. Reports and/or requests from City Commissioners and City Attorney A. Contribution to ferry. (Mayor Borno) If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chambers. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM, Friday, July 6, 2012. 2 MINUTES REGULAR CITY COMMISSION MEETING June 25, 2012 CITY HALL, 800 SEMINOLE ROAD IN ATTENDANCE: Mayor Mike Borno Mayor Pro Tem Maria Mark Commissioner Mark Beckenbach Commissioner Jonathan Daugherty ABSENT: Commissioner Carolyn Woods City Attorney Alan C. Jensen City Manager Jim Hanson City Clerk Donna L. Bartle Recording Secretary Nancy E. Bailey Call to Order/Pledge: Mayor Borno called the meeting to order at 6:32 p.m. Commissioner Daugherty gave the Invocation, followed by the Pledge of Allegiance to the Flag. 1. Approve the minutes of the Regular Commission Meeting of June 11, 2012. Motion: Annrove the minutes of the Regular Commission Meeting of June 11, 2012. Moved by Daugherty, Seconded by Mark Votes: Aye: 5 — Borno, Beckenbach, Daugherty, Mark Nay: 0 MOTION CARRIED 2. Courtesy of the Floor to Visitors. Mayor Borno recognized and gave the floor to Jacksonville City Councilman Bill Gulliford. Bill Gulliford, 75 Beach Avenue, Jacksonville City Councilman for Atlantic Beach gave an update on the ferry and suggestions on how the Commission and citizens might help. He explained that he, Representative Weinstein and Representative Adkins have talked to the Secretary of the Florida Department of Transportation on three occasions and they have made no commitment to them, although they believe the FDOT should be a major funding source for the ferry. He stated they suggested to the Secretary that if they came up with $300,000 of local funding they would approach them about matching that number. He stated consequently, they have not had a lot of people raising their hand saying can we give you that money so he is going to introduce legislation next week to get funding from contingency money the City of Jacksonville has in the amount of $200,000. He stated Mike Weinstein is going to make a pitch to the Port Authority this Thursday, telling them we will take the ferry back and asking them to kick in $200,000. He stated they will then approach FDOT and ask for a match. He stated the reality is that we have run out of time. He stated what they can do is to continue with the awareness and the broader base of support they can get from communities like Atlantic Beach and others has great value in approaching the Department of Transportation. He stated if Atlantic Beach kicks in a relatively small number to help them it would be beneficial to their efforts because he is going to list all the sources. He further explained some revenue sources. He stated the critical thing is that we have to save the ferry this year because once it is gone there is a reverter clause on the property that says if the ferry operation ceases the property goes back to the Strickland family and he believes, at that point, the ferry is a dead duck. He stated he doesn't know if he can get the $200,000 through the Jacksonville City Council but he is going to try and he has a great ally with John Crescimbeni and Ray June 25. 2012 REGULAR COMMISSION MEETING Page 2 Holt, who said he would like to co-sponsor that. Councilman Gulliford answered several questions from the Commission. A. Report by JFRD on ISO rating. City Manager Hanson explained he requested that someone from the Jacksonville Fire Department come tonight to explain a recent rating done by the insurance service office. He stated it is a big deal when you get an ISO rating, which is done by an outside company and it is not funded by any cities but is paid for by the insurance industry. He explained they rate your city insofar as fire departments and water systems and give it a grade, which is what they base fire insurance rates for your house on. He stated the fire department just received good news on a rating. He stated they have kept a rating of 3, which is extremely good on a scale of 1 to 10, with 10 being the worst. Operations Division Chief Chip Drysdale, 2051 Seminole Rd., further explained the ISO rating system stating Atlantic Beach is rated a 3, which is very good. He explained Jacksonville went to a split rating due to having rural areas in the county that are not getting the same protection as an urban or bedroom suburban community. He also explained the things ISO doesn't address, such as the EMS. He answered several questions from the Commission. Mayor Borno opened the Courtesy of the Floor to Visitors. He welcomed the audience and explained the process for public comments. Edward Hogan, 9743 Saye Court, Jacksonville, addressed the Commission on behalf of Nautical Escapes, explaining he is the current manually propelled watercraft rental concessionaire at Dutton Island. He explained his background and his passion for the marshes. He requested the Commission consider allowing him to continue as the watercraft concessionaire for Atlantic Beach. Douglas Speed, 1207 Seminole Road, addressed the Commission stating he does not believe that, as a taxpayer, he would like to get involved with the ferry; he does not know why he is paying for a street cleaner for someone else's curb or street; he believes our sprinklers in the City should not be on during the rain; Arts in the Park is a nightmare and should be looked at closer; asked should the City be involved with an alcohol- related event like Dancin' in the Streets; asked who is paying for the water from the showers at the beach, stating they drip 24 hours/day; need to reevaluate the new police building better, as he does not believe this is a very good place logistically to put a police building. Priscilla Berry, 128-3 Seminole Road, addressed the Commission stating she was concerned about safety in the alley off of Seminole Road where she lives. She stated due to the amount of vehicular traffic that ingresses and egresses through the alley and because the pedestrian traffic is so heavy it creates a real safety hazard. She explained there is an 18 -foot opening between the BP Station and the strip shopping center that faces Sailfish, which is where the majority of pedestrian come from. She stated she wants to close off the strip shopping center and BP station so pedestrians cannot walk through, to create a safer environment. She stated she realizes the City is not responsible for the alley as it is owned by the people who are property owners in there; but it seems like they could at least get City approval to put up a sign that says no exit or no turnaround, etc., which she and other property owners would pay for. Mayor Borno stated he would pass her concerns on and staff would be in contact with her. No one else from the audience spoke so Mayor Borno closed the Courtesy of the Floor to Visitors. 3. Unfinished Business from Previous Meeting A. City Manager's Follow-up Report. None. June 25, 2012 REGULAR COMMISSION MEETING Page 3. 4. Consent Agenda ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. A. Acknowledge receipt of the Financial Report and the Recreation Programs/Special Events Report for May 2012. B. Authorize the Mayor to sign the related paperwork for the applications and the subsequent paperwork related to the JAG grant. In addition, to authorize Michael D. Classey to submit the applications on line and have the authorization to electronically sign the on-line applications on behalf of the Mayor and the City. C. Declare this list of property as surplus so that it may be disposed of in the most beneficial way to the City. Mayor Borno read the Consent Agenda. Commissioner Beckenbach pulled Item A. Motion: Anurove Consent Agenda Items B and C as read. Moved by Daugherty, Seconded by Mark Votes: Aye: 4 — Borno, Beckenbach, Daugherty, Mark Nay: 0 MOTION CARRIED Commissioner Beckenbach asked if the rate of return for the Police Pension Investments and General Pension Investments was up to this point for the full year. City Manager Hanson stated that was just for the month. Commissioner Beckenbach asked if they have the figure year-to-date. Mr. Hanson stated he could get that for him. Motion: Anurove Consent Agenda Item A as read. Moved by Daugherty, Seconded by Beckenbach Votes: Aye: 4 — Borno, Beckenbach, Daugherty, Mark Nay: 0 MOTION CARRIED 5. Committee Reports None. 6. Action on Resolutions None. June 25, 2012 REGULAR COMMISSION MEETING Page 4 7. Action on Ordinances A. ORDINANCE NO. 20-12-116, Public Hearing and Final Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2011 AND ENDING SEPTEMBER 30, 2012, AND PROVIDING AN EFFECTIVE DATE. Mayor Borno read Ordinance No. 20-12-116 by title. Motion: Approve Ordinance No. 20-12-116 as read. Moved by Mark, Seconded by Beckenbach Mayor Borno summarized the amendments to the Ordinance. Mayor Borno opened the Public Hearing. Douglas Speed asked what the wind mitigation was. Mayor Borno explained this to him No one else from the audience spoke so he closed the Public Hearing. Commissioner Daugherty stated he does not believe spending $75,000 for professional services for the visioning project is something they should do right now, explaining his reasons. Motion: Amend the motion to remove the $75.000 for professional services from Agenda Item 7A. Moved by Daugherty The Motion failed due to lack of a second. Commissioner Beckenbach asked if they could utilize the new redevelopment person for the visioning project so they could save some of the $75,000. Mr. Hanson stated the intention was that she would provide a significant amount of staff support for this during her first year, ultimately being our zoning person involved in a number of other things. Commissioner Daugherty explained why he will vote against the Ordinance due to the $75,000. Commissioner Mark addressed the visioning process stating she believes the $75,000 is an investment in the community. Mayor Borno stated this was a top item on Strategic Planning and the consensus was the sooner we get the results the more beneficial it is to the next Strategic Planning and agrees it is an investment. Votes: Aye: 3 — Borno, Beckenbach, Mark Nay: 1— Daugherty MOTION CARRIED 8. Miscellaneous Business A. Extension of Annual Contract for Portable Kayak Concession at Dutton Island Preserve. June 25, 2012 REGULAR COMMISSION MEETING Paae 5 Recreation Director Timmy Johnson explained the background of the kayak concession. He further stated he has received comments from other vendors who have expressed interest in providing the same service, although they did not send proposals in for the bid in 2010. He stated he recommends going back to the same vendor. Motion: Authorize staff to standardize Portable Kayak Concession at Dutton Island Preserve for all Kavak/Canoe vendors. Moved by Daugherty, Seconded by Beckenbach Commissioner Daugherty explained that he would like staff to come back with recommendations to create a program that would standardize the way we allow people to operate businesses on our island. Mr. Hanson stated they try to make sure that people who have money -making businesses in the City parks have some kind of agreement with us, particularly dealing with liability, etc. Commissioner Daugherty stated he believes it is responsible of the City to make sure the businesses have liability insurance and hold the City harmless in case anyone has an accident. He further stated he believes having several businesses promoting Dutton Island is better than one business trying to promote Dutton Island. Commissioner Beckenbach asked Mr. Johnson to clarify his comments about other kayak vendors showing interest and what his recommendation was. Mr. Johnson explained there were three other vendors who showed up but they never submitted a proposal and he verified that his recommendation was to extend the annual contract for Nautical Escapes since everybody had the opportunity. He stated everybody would get the same opportunity again next year. Commissioner Mark asked if we are opening this up to fifteen different outfitters, how are they going to have any kind of oversight of them and how are they advertising. She also stated we don't have a hard structure that a concessionaire could actually work out of on regular working hours so how would that work. Mr. Johnson explained we advertise for Nautical Escapes on Facebook and our website and, for anyone who contacts us, we give their name to Mr. Hogan. He stated they agreed not to put a facility on the island, but rather to give their name and number to Mr. Hogan who will show up and provide the services. He explained the vendor pays the City a fee of $280 for approximately 7 months. Discussion ensued regarding enforcing the vendors to have a license. City Attorney Jensen stated you cannot stop someone from anywhere using our public boat ramp. He stated they can make arrangements offsite to take people out there, rent their canoes and use our public boat ramp. He stated we are never going to be able to control that, but if we allow someone onsite in our park to set up and run their business from there, we can control that. Discussion ensued. City Attorney Jensen stated as he understands what they are talking about is the difference between having one authorized vendor onsite or allowing a standard form contract, such as we have for short-term rentals of Adele Grage, etc., where anybody can sign up provided they meet the requirements and they would be allowed onsite as well. Mr. Johnson stated that was correct and he believes that was what the Mayor was referring to also. Mayor Borno stated if they approve this it will authorize staff to standardize portable contract concession at Dutton Island Preserve for all contract canoe vendors. Mr. Hanson stated staff will come back with a report on what they would propose to do for the franchise requirements, what the fee would be, etc. Mayor Borno stated they should also ask staff to see if there are other areas, such as paddleboards, etc. to try to make it all inclusive. Mr. Johnson agreed they should do that. Commissioner Beckenbach stated he assumes that Nautical Escapes will continue until they come back with a decision. Mayor Borno stated his contract expires June 30, 2012. Mr. Hanson stated his contract say exclusive, so if they were to extend the contract they would be doing something opposite. He stated it would be inappropriate of the City to do June 25, 2012 REGULAR COMMISSION MEETING Pae 6 anything to stop him from operating until we work out the details. He should be allowed to continue his business until they have this ready to go. Mayor Borno agreed. Votes: Aye: 4 — Borno, Beckenbach, Daugherty, Mark Nay: 0 MOTION CARRIED Mr. Hogan stated he has incorporated paddleboards to his rental fleet at Hanna Park. He also stated he made an extensive proposal to have a physical building at Dutton Island but because of permitting limitations, etc. it was not viable. He further explained his operation at Dutton Island, stating he provides instructions, logistical information, suggested itineraries based on the incoming/outgoing tides, etc. He stated in his 22 years in Jacksonville he has never had a claim and is very conscious about water and equipment safety. He stated he also provides each renter with topographical maps and marks the suggested and safest itinerary to avoid paddling against outgoing or incoming tides. Mayor Borno stated they were not questioning his professional ability and assured Mr. Hogan he is able to continue until they work out these contract deals. He stated he will have the ability to stay under that contract system and be a provider. Mr. Hogan stated, although he believes it is already off the table, he would appreciate it if they would consider allowing him to be the exclusive concessionaire for the last year. Mayor Borno stated that was already off the table. B. Local Business Taxes. City Clerk Donna Bartle explained the City has not increased the Business Taxes since January 1, 2009. She stated since renewal notices are scheduled to be sent out in early August, it is time to determine whether or not the Commission wants to raise the Business Tax rates. She further stated the proposed ordinance included in the agenda packet reflects a rate increase of 5% which is regulated by Florida Statutes and if the Commission agrees, it can be brought back on July 9, 2012 for a first reading. She asked the Commission for guidance. Motion: Direct staff to bring proposed ordinance back on July 9, 2012 for a first reading. Moved by Daugherty, Seconded by Mark Discussion ensued. Votes: Aye: 4 — Borno, Beckenbach, Daugherty, Mark Nay: 0 MOTION CARRIED C. Designation of voting delegate for Florida League of Cities Conference in Hollywood. City Manager Hanson explained the only elected official they have going right now is Mayor Borno. He stated this is the annual meeting where the League of Cities determines the legislative platform for the upcoming year. He stated the voting across the State is a portion based on the population of the cities and they need one person from each city to be able to vote for that platform so if we don't appoint someone to be our voting delegate then Atlantic Beach doesn't get a vote. Motion: Designate Mayor Mike Borno as the voting delegate for the Florida League of Cities Conference in Hollywood. Florida. Moved by Daugherty, Seconded by Beckenbach June 25. 2012 REGULAR COMMISSION MEETING Paae 7 Mayor Borno stated he is on the Tax and Finance Committee, the Resolution Committee, Mayor's Nomination Committee and is President of Northeast Florida League of Cities. He appreciates being nominated. He encouraged each of the Commissioners to study for the future, because when he leaves next year they need to get involved in the Florida League of Cities. He stated the City of Atlantic Beach is a member of the Florida League of Cities and they need to be represented. Votes: Aye: 4 — Borno, Beckenbach, Daugherty, Mark Nay: 0 MOTION CARRIED D. Report on signage/public notification requirements for zoning changes. Building Official Mike Griffin summarized his staff report on the notice requirements for use -by -exceptions and variances, explaining the City Code currently only requires that the orange sign be placed in front of the property seven days prior to the meeting. He answered several questions from the Commission. Motion: Direct staff to submit ordinance revising public notice reauirements for Community Development Board and Citv Commission hearings to be consistent with surrounding jurisdictions. Moved by Daugherty, Seconded by Beckenbach Votes: Aye: 4 — Borno, Beckenbach, Daugherty, Mark Nay: 0 MOTION CARRIED 9. City Manager A. City Manager's Report. City Manager Jim Hanson reported the budget workshops are currently being scheduled and he will get them to the Commission soon. He further reported the Public Service Commercial the FDOT is filming is scheduled for Friday, June 29 on Plaza at Mayport Rd. He stated, regarding some comments about the discussion at the last meeting related to the police building, there is a report being prepared about the allegations made about the deliberate misrepresentation of information by our Police Chief and his staff, which will be available at the next meeting. He stated that and some other personal attacks on staff of the police department made at the last meeting and at several other recent forums have made him believe he needs to comment. He stated a public debate about the pros and cons of any project is absolutely legitimate, that is what democracy is all about and what these meetings are here for. He stated the cost of a new station versus encroachment on public parks versus the needs of our police department are all competing priorities and are the kinds of things that should be discussed in public meetings. He stated flogging the public staff is not a fair topic; it is not beneficial for solving the problem at hand nor is it to our benefit in the service levels in the long run. He stated a lot of people would say this is democracy and shouldn't public employees be fair game in all situations. He stated he does not believe that is the case, stating we need to differentiate between staff doing their jobs and staff trying to gain personally. As an example, he shared a story about a fire chief requesting a new fire truck. He stated if you villainize your June 25. 2012 REGULAR COMMISSION MEETING Pa2e 8 staff for requesting something for their department, eventually you are going to get pretty poor performance. He stated in Atlantic Beach the debate at some of our Commission meetings has certainly become a pastime of a lot of people here, but there should be no public flogging of individual staff members when they are recommending what they think is best for the service they are trying to provide. He stated personal allegations are not acceptable and each of them on the dais should step in immediately, it's not just the Mayor's job to stand up and say hold it, that's not right. He stated Chief Classey did not know he was going to make any comments about this tonight but he was bothered by some of the recent exchanges about the police building and the sense that nobody can trust the police staff because they are prejudiced. He stated they are supposed to be, we are paying them to do that. He stated whatever is decided to do on the building is legitimate but they should not villainize anyone or say they can't trust them. In public meetings, they should be exchanging ideas and not insults. He stated there is no basis for claiming the police staff are not reliable simply because they fmd it inconvenient to build the building they want to have built. 10. Reports and/or requests from City Commissioners and City Attorney A. Revisit policy of requiring Commissioners to pay for records requests. Commissioner Beckenbach explained he was charged to get copies of the documents that were given to the Police Building Ad Hoc Committee, which he had requested in order to make a decision on the building. He requested that the Commission change the decision to charge Commissioners for this type information. City Manager Hanson stated he agreed with Commissioner Beckenbach that anything given to a board or committee that a Commissioner wants in order to make a decision the Commissioners should not have to pay for. He explained the background of the adoption of this policy. He also stated anything we have electronically can easily be sent. He stated it is different if it needs to be copied; there are print costs, etc. Commissioner Beckenbach asked if the City is putting everything electronically out for the citizens and Commissioners. Mr. Hanson stated we put a lot out there electronically, but not everything because that would be vast amounts of server capacity. He reiterated that he agrees that anything a Commissioner wants that is given to a board or agency of the City for their purposes should be available to them. He stated they can ask the City Clerk and/or City Attorney to work on something and bring it back to the Commission. City Clerk Bartle pointed out that the Florida Statute does not say 15 minutes, it says reasonable. She stated she didn't want them to think we are stuck with the 15 minutes. B. Appointments to the Cultural Arts & Recreation Advisory Committee. Commissioner Daugherty stated the Board Member Review Committee recommended the following and he would make the motions to follow their recommendations: Motion: Reappoint Tammy Lally, Chris Garrard. Lynne Knecht Roskein and Jolyn Johnson to serve an additional term on the Cultural Arts and Recreation Advisory Committee beeinnin2 July 9, 2012. Moved by Daugherty, Seconded by Mark Votes: Aye: 4 — Borno, Beckenbach, Daugherty, Mark Nay: 0 MOTION CARRIED June 25. 2012 REGULAR COMMISSION MEETING Page 9 Motion: Reauire that all recommended appointees and current members of the Cultural Arts and, Recreation Advisory Committee have a criminal background check done prior to Commission approval to appoint or reappoint. Moved by Daugherty, Seconded by Mark Answering an inquiry by Mayor Borno, Chief Classey explained the criminal background checks vary according to what you are running the background check for. Timmy Johnson further explained the various background checks and the cost for the one they would require is $40 and takes approximately one week to complete. The cost for the background checks will be paid by the City. Votes: Aye: 4 — Borno, Beckenbach, Daugherty, Mark Nay: 0 MOTION CARRIED Motion: Appoint Jav Shoots to serve as a new member on the Cultural Arts and Recreation Advisory Committee beginning July 9, 2012. Moved by Daugherty, Seconded by Beckenbach Votes: Aye: 4 — Borno, Beckenbach, Daugherty, Mark Nay: 0 MOTION CARRIED City Clerk Bartle asked how to handle the fact that they are doing background checks, as related to sending out the letters. Mayor Borno stated they will wait on the letters until the background checks come back and directed Mr. Johnson to call the reappointees/appointee regarding the background checks and to get them started on their paperwork. Commissioner Daugherty • Encouraged the new Commissioners to go through the budget and be prepared for the budget meetings. • Distributed the initial plan for Rose Park to the Commission and showed a board of same for the audience and explained the proposed changes. He further explained he will be meeting with the apartment complex adjacent to the park, as well as others in the neighborhood asking for their input on the park. He asked that the meetings be posted so other Commissioners could attend if they wish. He explained the budget for the park will come from the half cents sales tax funds or the bed tax funds, stating the estimated cost will be $100,000-$150,000. • Stated he has received comments from the community regarding the appearance of some of our police officers. He stated he believes it is not professional for police officers to be sporting tattoos. Commissioner Beckenbach • Related to Mr. Hanson's comments on the discussion on the police building, he did not believe he heard the negative comments that he heard. He stated as far as the building is concerned, from the time he was running for office, it was discussed that it may be too large and a lot of people ended up saying what they thought. He stated people are allowed to say what they want but he doesn't believe any of the Commissioners were up here being negative in any way and were only discussing the building itself. He stated if they are out of order he knows the Mayor will tell them that and if it is him, he assures him that he will apologize to whoever he is insulting at that moment. Mr. Hanson June 25, 2012 REGULAR COMMISSION MEETING Page 10 stated he was not addressing his comments at him particularly but would agree that comments are received differently depending upon who they are about. He stated there were a number of comments made at the last meeting that he felt were derogatory to the reputation of the police. He agrees that most of the subjects they are debating here are legitimate but they don't need to villainize City staff. Commissioner Beckenbach stated he totally agrees and believes the Commission will pay attention to that a little more closely. Commissioner Mark • Will attend the FLC Conference in August. Mayor Borno asked her to contact Nancy in the City Clerk' s office. • Regarding the Robert's Road ditch, she wants to schedule a meeting with the residents there along with an engineer from CDM to give a presentation on the different solutions and to get their feedback. She would like to do this before budget meetings because this would be an item they would need to take into consideration for the 2012-2013 budget. She asked for guidance from staff on how to proceed with that type of meeting. She stated she would leave it open to the other Commissioners as to whether they want to attend. City Clerk Bartle stated she has to know ahead of time if more than one Commissioner will attend and if there will be more than one are the others going to refrain from speaking. She stated if they speak it will involve someone being there to take minutes. She stated this needs to be preplanned, not say if you want to attend go ahead, because it needs to be noticed properly and someone has to follow up with minutes. She asked that they keep that in mind for any type of meeting. Mayor Borno stated if they go, don't say anything, then they don't have to tie up staff and have minutes. He stated they need to make a determination before they get into the final meeting. • Stated Commissioner Woods sent an email about having a workshop regarding the community visioning She suggested having the workshop at 5:00 p.m. prior to the July 9 Commission meeting. • Received two emails requesting access to Dutton Island earlier than the current opening time of 8:00 or 8:30 a.m. Mr. Hanson stated normal hours are dawn to dusk. He stated for us to open the park earlier we would have to pay overtime for someone to come in. Mayor Borno • Addressing opening the parks for two or three people, he does not believe it is reasonable to pay overtime to open the parks earlier. • Requested putting an action item on the next agenda to consider a token contribution to support the ferry with a recommended source(s) of where the funds could come from. Adjournment There being no further business to come before the Commission, the Mayor declared the meeting adjourned at 8:49 p.m. Mike Borno Mayor/Presiding Officer ATTEST: Donna L. Bartle, CMC City Clerk July 2, 2012 MEMORANDUM TO: The Honorable Mayor and Members of the City Commission SUBJECT: Follow -u. eport AGENDA ITEM # 3A JULY 9, 2012 Rate of Return for City's Pension Funds: At the last City Commission meeting, staff was requested to find out what the rate of return has been on each of the City's two pension funds for the current fiscal year beginning October 1, 2011. The rate of return for the Police Pension Fund for that time period of October 2011 through May 2012 was 7.3% and the rate of return for the General Pension Fund was 9.3% for that same time period. During this time period, the Police Pension Fund gained $452,126.00 from investment returns for an ending value of $6,601,899. For the General Pension Fund, investment returns year to date total $973,515 leaving the ending value of the pension fund at $11,558,086. Requirements for Canoe and Kayak Vendors usint Dutton Island; City Commission was asked for direction at the June 25th meeting as to whether to continue the relationship with a single canoe and kayak vendor on Dutton Island as an exclusive contract or to contract with all vendors that met minimum requirements. The Commission's decision was to contract with all vendors and for the staff to prepare a set of requirements that they would have to meet. Attached for your review and comment are those requirements. Generally, they specify a minimum level of insurance and a Hold Harmless Agreement on behalf of Atlantic Beach, outline certain minimum requirements for instructor training both from the American Canoe Association and for CPR and first aid, and that the annual fee to be approved by the City will be $200 per vendor. AGENDA ITEM # 3A JULY 9, 2012 Dutton Island Portable Kayak/Canoe Vendor Rental Requirements • Vendor will provide the city with a copy of their business tax receipt. • Vendor agrees to indemnify and hold harmless the City from any and all liability. • Vendor shall maintain at all times during the lease term at Vendor's cost, a comprehensive public liability insurance policy protecting the City against all claims or demands that may arise or be claimed on account of Vendor's use of the premises, in an amount of at least $1,000,000 for injuries to persons in one accident, $1,000,000 for injuries to any one person, and $1,000,000 for damages to property, the insurance shall be written by a company or companies acceptable to the City and authorized to engage in the business of general liability insurance in the State of Florida. Renter shall deliver to the City a copy of such insurance, and shall name the City as an additional insured under said policy. • Vendor will have someone on site with CPR and 1st Aid Certification at all times. • Vendor will provide the city with a monthly accounting of renters. • Vendor will have American Canoe Association (ACA) Instructor Certification (Minimum Level I: Introduction to canoeing and Level I: Introduction to Kayaking) or other equivalent certification. • Vendor in exchange for use of the facility shall pay to the City the annual fee of $200. Water Sales Atlantic Beach Buccaneer Total Water Sales Water Plant Production Atlantic Beach Buccaneer Total Production Total Water Billed Water Loss for month: ?Percentage Loss Total 12 mo. Avg. Loss Sewer Sales Atlantic Beach Buccaneer Total Sewer Sales City of Atlantic Beach, FI. Utility Sales Report June 2012 June 2011 AGENDA ITEM # 4A JULY 9, 2012 Gallons Actual Revenue ; Gallons Actual Revenue Accounts 0000 Revenue Per 1,000 gl Accounts 0000 Revenue Per 1,000 gl 5,630 44,237 $162,564 2,446 19,261 $98,866 8,076 63,498 $261,430 $3.67; $5.13 $4.12 5,580 51,365 $187,903 2,468 19,675 $100,128 8,048 71,040 $288,031 $3.66 $5.09 $4.05 48,316 18,879 67,195 63,498 3,697 5.50% 15.89% 61,705 23,013 84,718 71,040 13,678 16.15% 15.07% Gallons Actual Revenue 4: Gallons Actual Revenue Accounts 0000 Revenue Per 1,000 gl ; Accounts 0000 Revenue Per 1,000 gl 5,207 34,323 $251,594 $7.33 2,344 21,321 $194,471 $9.12 7,551 55,644 $446,064 $8.02 Sewer Treatment Gallons Actual Revenue 0000 Revenue Per 1,000 gl 5,117 36,891 $269,371 $7.30.' 2,361 19,897 $185,128 $9.30', 7,478 56,788 $454,499 $8.00 Gallons Actual Revenue 0000 Revenue Per 1,000 gl Atlantic Beach 51.418 $251,594 $4.89'.: 46.072 $269,371 $5.85 Buccaneer 17.953 $194,471 $10.83 j.: 18.393 $185,128 $10.07 1Total Sewer Treated 69.371 $446,064 $6.43 64.465 $454,499 $7.05 PREPARED 7/02/12, 8:17:42 City of Atlantic Beach PROGRAM OL122L AGENDA ITEM # 4A JULY 9, 2012 LICENSE ACTIVITY REPORT BY BUSINESS NAME NEW LICENSES FOR YEAR: 2012 BETWEEN: 06/01/12.TO 06/30/12;, DEPT: ALL DEPARTMENTS CLASS: ALL CLASSES LIC # BUSINESS NAME BUSINESS ADDRESS ISSUED TYPE CLASSIFICATION BUS PHONE # 12-00007561 12-00007562 ADVANTAGE PLUMBING 880 MAYPORT RD ATLANTIC BEACH FL 32233 ADVANTAGE PLUMBING 880 MAYPORT RD ATLANTIC BEACH FL 32233 12-00007569 AMERICAN MANAGEMENT GROUP OF N 645 MAYPORT RD ATLANTIC BEACH FL 32233 12-00007570 12-00007565 12-00007566 12-00007560 12-00007563 12-00007567 12-00007568 12-00007558 12-00007559 AMERICAN MANAGEMENT GROUP OF N 645 MAYPORT RD ATLANTIC BEACH FL 32233 DR TURNER 0 HOUSTON JR 648 AQUATIC DR ATLANTIC BEACH FL 32233 DR TURNER 0 HOUSTON JR 648 AQUATIC DR ATLANTIC BEACH FL 32233 LEATHER NECK LANDSCAPES 76 W 14TH ST ATLANTIC BEACH FL 32233 ONE HOUR AIR CONDITIONING & HE 1198 MAYPORT RD ATLANTIC BEACH FL 32233, POOLS BY STELLA, INC. 860 BONITA RD ATLANTIC BEACH FL 32233 POOLS BY STELLA, INC. 860 BONITA RD ATLANTIC BEACH FL 32233 RIX MARTIN SALES 530 SELVA LAKES CIE ATLANTIC BEACH FL 32233 THE SOURCE 1840 S MEALY ST ATLANTIC BEACH FL 32233 12-00007557 VICTOR HUBER BJJ, INC. 45 DONNER RD A ATLANTIC BEACH FL 32233 GRAND TOTALS AC: PP: IN: VO: PG: BR: OB: OC: LIC: NEW LICENSES 8 5 0 0 0 0 00 13 6/20/12 NEW PLUMBING/SEPTIC TANK CONTRACTOR (FIR 904-247-9848 904-247-9848 904-514-1090 904-514-1090 904-246-2164 904-246-2164 .904-955-0860 MISC. CONTRACTOR, OTHER THAN LISTED 904-241-3107 6/21/12 NEW POOL/HOT TUB/SPA CONTRACTOR (FIRM/CO 904-246-0521 6/21/12 NEW MISC. CONTRACTOR, OTHER THAN LISTED 904-246-0521 6/01/12 NEW MISC. SERVICE ESTABLISHMENT, NOT LIS 904-249-0663 6/04/12 NEW MISC. SERVICE ESTABLISHMENT, NOT LIS 904-241-4982 904-588-5903 6/20/12 NEW PLUMBER 6/27/12 NEW REAL'ESTATE AGENCY 6/27/12 NEW REAL ESTATE BROKER 6/19/12 NEW MISC: PROFESSIONAL ESTABLISHMENT 6/19/12 NEW PODIATRIST 6/20/12 NEW LAWN/YARD SERVICE 6/11/12 NEW 6/20/12 NEW INSTRUCTIONAL: KARATE/MARTIAL ARTS AGENDA ITEM: SUBMITTED BY: DATE: BACKGROUND: BUDGET: RECOMMENDATION: ATTACHMENTS: AGENDA ITEM # 4B JULY 9, 2012 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT List of property to be declared surplus Nelson Van Liere, Finance Director July 2, 2012 Over time, the City accumulates various properties that lose their usefulness due to deterioration or obsolescence. Only items deemed truly of no use to the City are on this list. The attached list includes one vehicle awarded through forfeiture. There is no budget for this action Declare this list of property as surplus so that it may be disposed of in the most beneficial way to the City. List of property to be declared surplus REVIEWED BY CITY MANAGER: DEPARTMENT Police - Forfeiture CITY OF ATLANTIC BEACH LIST OF ITEMS TO BE DECLARED SURPLUS 14 -Jun -12 DESCRIPTION 1994 Nissan Altima VIN # 1N4BU31D3RC226809 AGENDA ITEM # 4B JULY 9, 2012 MILEAGE 1 168,720 AGENDA ITEM # 4C JULY 9, 2012 CITY OF ATLANTIC BEACH CITY COMIVIISSION MEETING STAFF REPORT AGENDA ITEM: Award Donner Park Improvements CDBG 2012: Pervious Parking Lot Construction SUBMITTED BY: Rick Carper, P.E., Public Works Director DATE: June 29, 2012 BACKGROUND: City Bid Number 1112-05, Donner Park Improvements CDBG 2012: Pervious Parking Lot Construction was opened on June 6, 2012. The project consists of installing a 28 space pervious parking lot next to the tennis courts on Dutton Island Road to be used by the patrons of Donner Park. The bid was structured as a Lump Sum Base Bid, and Additive Alternate A: Pervious Parking Lot lights, electrical & installation. Four (4) contractors submitted bids. A & E General Contractors was the low bid and the only contractor to submit a Lump Sum Base Bid that was within the allocated funds of $103,501.00 for the project. The bids can be seen on the Bid Tab included as an Attachment to the staff report. Since this is a CDBG Grant the contractors had to be graded based on the Section 3 requirements which take into consideration cost as well as other Federal Requirements for application of the grant money. Representatives from COJ and COAB graded and ranked the contractors based on the explicit requirements as presented in the bidding documents. A & E General Contracting graded out the highest with a score of 95 points out of a total of 100 points thus qualifying them as an acceptable bidder based on the Section 3 requirements for grant approval. The results of the Section 3 ranking and the approval letter from COJ are also included as Attachments. A & E General Contractors has completed other parking lot projects in the past. References were contacted regarding the A & E General Contractors' competence and working relationship. The references gave positive responses and would use this company again for construction projects. RECOMMENDATION: Staff recommends the Commission award and authorize the City Manager to sign the contract for Donner Park Improvements CDBG 2012: Pervious Parking Lot Construction to A & E General Contractors for the Lump Sum Base Bid of $103,261.00. BUDGET: Source of funding is CDBG FY2012 grant, Account Number 110-6040-572-6300 with $103,501.00 allocated. ATTACHMENT: Bid Tab COJ Section 3 Qualification Document with Ranking Table REVIEWED BY CITY MANAGER:74 City of Atlantic Beach DONNER PARK IMPROVEMENTS, CDBG 2012: PERVIOUS PARKING LOT CONSTRUCTION June 6, 2012 BID 1112-05 3:00 PM Required Documents Submission in Triplicate - All Documents Document Requirements Checklist Bid Form Bid Bond (5% of Bid) Drug Free Workplace Public Entity Crimes Statement W-9 Form Business Tax Receipt Experience - Five (5) years Financial Statements for past two (2) years Insurance References - three (3) Confirmation of Reciept of Addenda Section 3 Documents: a. Section 3 RFP Submittal Form b. Section 3 Resident Preference Claim c. Table A and Table B d. Section 3 Business Application Certification e. Conflict of Interest f. Letters of Intent g. Section 3 EconomicOpportunities Plan (appendix H) h. List of Subcontractors and Shop Fabricators i. Training and Apprenticeship Memo Lump Sum - Pervious Parking Lot Construction Additive Alternate A - lights, electrical & installation Total: Lump Sum + Additive Alternate A A & E General Contractors Acon Construction Company Besch and Smith Civil Group, Inc. BGCO, Inc. X x x x X x x x X x x x X x x x X x x x X x x x X x x x X x x x X x x x X x x x X x x x X x x x X x x x X X X NO X X X NO X X X X X X X NO X X X X X X X X X X X NO X X X X X X X NO $103,261.00 $140,800.00 $110,212.01 $125,000.00 $5,856.00 $8,000.00 $10,934.30 $12,500.00 $109,117.00 $148,800.00 $121,146,31 $137,500.00 AGENDA ITEM # 4C JULY 9, 2012 NEIGHBORHOODS DEPARTMENT HOUSING AND COMMUNITY DEVELOPMENT DIVISION June 21, 2012 nr4 Where Florida Begins. City of Atlantic Beach Attn.: Mr. Tim Gilboy, Deputy Public Parks Director 1200 Sandpiper Lane City of Atlantic Beach, FL 32233 On June 21, 2012, the review committee, consisting of representatives of the HCDD Neighborhoods Department, Section 3 Coordinator, Project Manager and Representative(s) of the funded City of Atlantic Beach -Donner Park Improvements CDBG 2012/Pervious Parking Lot Construction/City Bid. NO 1112-05, reviewed submittals for the lowest responsive -responsible bid. The committee's review and selection was based on a review of (4) submittals in a fair and impartial manner, on its own merit and rated according to the lowest Guaranteed Maximum Price (GMP) and Section 3 priority ranking as outlined below. Based on the maximum cumulative points of (100), A & E General Contractors Inc. submitted a bid in the amount of $103,261.00 and received the highest overall rating of (95.0); and therefore, is the recommended lowest responsive responsible bidder in our evaluation of Pricing, Section 3 compliance, priority ranking and cumulative points for the project. Besch and Smith Civil Group Inc. submitted a bid in the amount of $110,212.01 and an overall ranking of (87.85). BGCO Inc. submitted a bid in the amount of $125,000.00 and an overall ranking of (58.81). Acon Construction Inc. submitted a bid in the amount of $140,000.00 and an overall ranking of (79.17). Basis Ot Award Possible Winning Points Bidder Pricing (Lowest Responsible Bid) 50 50 Section 3 Economic Opportunities Plan (EOP) 10 10 Section 3 Contracting and Employment Opportunities (Table A & B) - Table A - Preference for Section 3 Business Concerns • Category 1 - Section 3 businesses that provide Jobs and training for 5 5 local residents. • Category 2 - Applicants selected to administer Youth Build Programs. 3 0 • Category 3 - Other Section 3 business concerns. 2 0 - Table B - Preference for Training and/or Employment • Category 1 - Residents in the Service Area or Neighborhood 8 8 • Category 2 - Participants in HUD's Youth Build Program 6 6 • Category 3 - Homeless persons in the service area 3.5 3.5 • Category 4 - Other Section 3 Residents 2.5 2.5 Jacksonville Small and Emerging Business (JSEB) Program 10 10 TOTAL 100 95.0 214 No ih Hogan Street. 8u' Floor Jacksonville. FL 32202 Phone: 91 -L255 -820X1 Fax: 904155.8280 Mk NV coj.nrt AGENDA ITEM # 4C JULY 9, 2012 City of Atlantic Beach June 21, 2012 Page Two The review committee recommends A & E General Contractor's Inc. as the lowest responsive -responsible bidder. If you have questions or require additional information, please contact me or Reggie Walker at (904) 255-8206. Sincerely, L Cree C. Carswell, Manager of Community Development Housing and Community Development Division LCC/rw Cc: File Glory Dixon, Project Manager 214 North Hogan Street. 8th Floor Jacksonville. FL 32202 Phone: 904.255-821X) Fax: 904.255-82W) www.aoj.net E:City of Atlantic Beach/Donner Park II Building, 8th Fi. ation Priority Rating and Ranking ite:6.6.12 Date:6.21.12 rName Guaranteed Maximum Price ontractors $ 103,261.00 :ivil Group Inc $ 110,212.01 $ 125,000.00 m $ 140,800.00 CITY OF JACKSONVILLE NEIGHBORHOOD DEPARTMENT HOUSING and COMMUNITY DEVELOPMENT DIVISION Improvements CDBG 2012 -Pervious Parking Lot Construction Lowest uia Ranking - (50 Points Max) 50 46.85 41.31 36.67 umentation Required and Verified: 3n to Bid Proposal Form nt Preference Claim Form I able A fable I3 Section 3 Opportunities Category 1- Category Category 3 Category 1 Category 2 (6 Category 3 Category 4 JSEB Cumulative Pian (10 -points) (5 points) 2(3 -points) (2 -points) (8 -points) points) (3.5 points) (2.5 Points) (10 -points) Points 10 10 0 10 I 5 5 0 5 j 0 I 0 0 0 ss Application Form (Required of Eligible Contractors and Subcontractors) st Form Drm nic Opportunities isentative Name isentative Name isentative Name !sentative Name 0 2 0 0 Date: Date: Date: Date: 8 8 8 8 6 6 6 6 3.5 2.5 10 95 10 87.85 3.5 0 0 58.81 3.5 0 10 79.17 Me 0 vIvvvvvNiviviertvvv, Ilicyrvida„ „ivicv:v...vvvvi„lovvvvv,„ TO Donna Bartle, City of Atlantic Beach From: Tonish a Landry -Gaines., Cityof lacks c,inv lile Sports St Entertainment Date: Pane 27, 2012 Re: Inter -local Agreement — Sea. and Sky 2012 AFNIDA ITI;:,M 0 411 LILY !a.,i.„ 20 112 Reeefved JUN 2 207? COirle City Cfratk The lnterlocal Agreement relating to the conduct oF the, Jacksonville ,Sea and Sky Spectacular is ready for signature. Enclosed is a copy of the, full agreement along with additional signature pages.. Please have each of the signature pages t;ompleted ,and send. to lily altentiolt 'We 'will then forward you XII original document signed by all parties. 1'17 West Duval Street„ Suite 280 Jacksonville, FL 32207 0111( IlvvvI Or' 11„ V -vr \vvvvvvv„1, „ „,„.VINIVIIIv v:vvv„.1,..vvvvvvvvv vvv'v „vvVvv' vvvv 'A 4 L vvf AGENDA ITEM # 4D JULY 9, 2012 Return to: James McCain, Esquire Office of General Counsel 117 West Duval Street, Suite 480 Jacksonville, Florida 32202 FIFTH REVISED INTERLOCAL AGREEMENT AMONG THE CITY OF JACKSONVILLE, FLORIDA; THE CITY OF ATLANTIC BEACH, FLORIDA; THE CITY OF JACKSONVILLE BEACH, FLORIDA; THE CITY OF NEPTUNE BEACH, FLORIDA; AND THE COMMANDER, NAVAL REGION SOUTHEAST, U. S. NAVY FOR CONDUCT OF THE JACKSONVILLE SEA AND SKY SPECTACULAR. THIS FIFTH REVISED INTERLOCAL AGREEMENT (hereinafter referred to as the "Agreement") is made and entered into as of the day of , 2012, by and among the below listed parties; and supercedes the original Interlocal Agreement, by and among the parties, made and entered into March 12, 2001, as revised for the first time on October 9, 2003, as revised for the second time on August 4, 2005, revised for the third time on November 2, 2007, and revised for the fourth time on October 28, 2009; and shall become effective upon filing with the Clerk of the Circuit and County Courts, as herein provided. The parties to this Agreement are: THE CITY OF JACKSONVILLE, FLORIDA, a consolidated municipal/county government, making the General Services District, within the territorial boundaries of Duval County, Florida (hereinafter referred to as "JACKSONVILLE"), pursuant to authority in Section 111.105, Ordinance Code; and THE CITY OF ATLANTIC BEACH, FLORIDA, a municipal corporation, within the General Services District (hereinafter referred to as "ATLANTIC BEACH"); and THE CITY OF JACKSONVILLE BEACH, FLORIDA, a municipal corporation, within the General Services District (hereinafter referred to as "JACKSONVILLE BEACH"); and THE CITY OF NEPTUNE BEACH, FLORIDA, a municipal corporation, within the General Services District (hereinafter referred to as "NEPTUNE BEACH"); and THE COMMANDER, NAVAL REGION SOUTHEAST, UNITED STATES NAVY (hereinafter referred to as "CNRSE"). 1 AGENDA ITEM # 4D JULY 9, 2012 AGREEMENT SECTION PAGE 1. SUMMARY. 2 2. PURPOSE. 2 3. RESPONSIBILITIES. 3 4. JACKSONVILLE BEACH SEA & SKY SPECTACULAR OCEANFRONT AIR SHOW COMMITTEE. 5 5. TERM OF AGREEMENT. 6 6. EFFECTIVE DATE. 6 7. TERMINATION. 6 8. MAXIMUM INDEBTEDNESS. 6 9. SEVERABILITY. 6 10. SECTION HEADINGS. 6 11. CONSTRUCTION. 6 12. ENTIRE AGREEMENT. 7 13. COUNTERPARTS. 7 IN CONSIDERATION of the mutual covenants herein contained and for other good and valuable consideration, the legal sufficiency of which is acknowledged by the parties, the parties agree as follows: 1. SUMMARY. This Agreement defines the covenants and responsibilities governing the Jacksonville Sea and Sky Spectacular, to be held on October 20-21, 2012 (hereinafter sometimes referred to as the "Event", as the context allows). It is an extended celebration of city events, United States Armed Services activities and family entertainment programs to be held periodically in the Jacksonville area. The primary goals of the Event are to foster positive community relations and to support military recruiting efforts. The Event is intended to be an annual regional attraction with air show sites alternating between Naval Air Station Jacksonville and the Jacksonville Beach Oceanfront (this Agreement shall pertain exclusively to Events held at the Jacksonville Beach Oceanfront). 2. PURPOSE. This Agreement formally creates a relationship among the parties for the following purposes: 2.1. To provide JACKSONVILLE, ATLANTIC BEACH, JACKSONVILLE BEACH, NEPTUNE BEACH and neighboring beach cities/communities along with the high concentration of Naval commands and their service members a celebration that showcases the military's presence in the region. 2.2. To foster positive community relationships by (a) creating an opportunity for long term, mutual cooperation and commitment among city governments and Naval commands to conduct an bi-annual event of regional attraction at an opportune time of year for the cities and their business communities; and (b) supporting Armed Service recruiting by offering an exciting 2 AGENDA ITEM # 4D JULY 9, 2012 family entertainment program which may include an air show and a demonstration of military capabilities. 3. RESPONSIBILITIES. The parties shall have the following responsibilities, which may be supplemented or more specifically defined as necessary, from time to time, for the conduct of the Event: 3.1. JACKSONVILLE: 3.1.1. Special Events Production and Coordination. The Office of Special Events (hereinafter referred to as the "OSE") represents JACKSONVILLE's interests and shall provide special events production expertise and coordination for the Events held at the Jacksonville Beach Oceanfront. The OSE will share in the responsibility of arranging and conducting the Jacksonville Beach Oceanfront Air Show with ATLANTIC BEACH, JACKSONVILLE BEACH, NEPTUNE BEACH and CNRSE. 3.1.2. Custodian for Sponsorship Funds. The OSE will serve as custodian of sponsorship money and will write accounts payable checks using the sponsorship money raised to support the Jacksonville Beach Oceanfront Air Show. 3.1.3. Event Promotion. JACKSONVILLE shall have the overall responsibility for promoting the Event as a regional attraction. 3.1.4. Monetary Contribution. Subject to the maximum indebtedness in Section 8, below, JACKSONVILLE will provide and fund various services necessary to produce the Event. Such services shall include police, private security, fire and rescue support services, advertising and marketing, Jacksonville Transportation Authority shuttles, air show consultant, air show acts, sound and entertainment, VIP area, liability insurance and event maintenance (collectively and individually referred to as the "JACKSONVILLE Services"). Subject to the maximum indebtedness in Section 8 below, JACKSONVILLE may provide services in addition to the above JACKSONVILLE Services, to the extent that such additional services are become necessary to produce the Event; provided however, such additional services shall not be provided or required hereunder unless and until such time as this Agreement is amended, in writing, for the inclusion of such additional services. 3.2. ATLANTIC BEACH, JACKSONVILLE BEACH and NEPTUNE BEACH: 3.2.1. Monetary Contribution. ATLANTIC BEACH, JACKSONVILLE BEACH and NEPTUNE BEACH are not required to contribute any sponsorship funds for the 2012 Sea and Sky Spectacular, Jacksonville Beach Oceanfront Air Show, which shall be a part of the 2012 Event. 3.2.2. Support Services. Within their respective city limits, and/or as the need may require, ATLANTIC BEACH, JACKSONVILLE BEACH and NEPTUNE BEACH shall 3 AGENDA ITEM # 4D JULY 9, 2012 provide and fund staffing/police, fire and rescue support services for the Jacksonville Beach Oceanfront Air Show, including, without limitation, police services, crowd and traffic control, parking and refuse collection. ATLANTIC BEACH, JACKSONVILLE BEACH and NEPTUNE BEACH recognize and acknowledge that crowd sizes and logistics, as well as financial considerations, may require joint sharing of these responsibilities and expenses as matters develop, and agree to cooperate, in good faith, to reach equitable sharing arrangements as such prove to be necessary. JACKSONVILLE shall provide and fund staffing police, fire and rescue support services only to the extent that the circumstances surrounding the Jacksonville Beach Oceanfront Air Show require supplementing such services, as determined by JACKSONVILLE, in its sole and exclusive discretion. 12.3. Jacksonville Beach Oceanfront Air Show Facility. JACKSONVILLE BEACH shall provide property for the Jacksonville Beach Oceanfront Air Show. The aforementioned property shall be sufficiently available for the placement of tents, display booths, and other festival requirements as necessary and approved by the JACKSONVILLE BEACH City Manager and shall be consistent with JACKSONVILLE BEACH's Code of Ordinances and Special Events Policies. 3.2.4. Responsibility for Jacksonville Beach Oceanfront Air Show. ATLANTIC BEACH, JACKSONVILLE BEACH and NEPTUNE BEACH City Managers or their designated representatives shall share responsibility for arranging and conducting the Jacksonville Beach Oceanfront Air Show with JACKSONVILLE's OSE and CNRSE; provided however, said OSE shall have the final or ultimate decision making authority, subject only to Section 3.2.3. above. 3.2.5. Event Promotion. ATLANTIC BEACH, JACKSONVILLE BEACH and NEPTUNE BEACH shall have secondary responsibility and secondary approval authority for promoting the Event as a regional attraction. 3.3. Navy/CNRSE: CNSRE shall delegate his authority regarding the Event and agrees as follows: 3.3.1. Air Show Responsibility. While the Commanding Officer of the Naval Air Station Jacksonville (hereinafter referred to as "NAS") has primary responsibility for the NAS Air Show, and is charged to conduct the on -base air show at NAS, the Commanding Officer of Naval Station Mayport is charged only with support of the Jacksonville Beach Oceanfront Air Show by staging of static display and performing aircraft, and by cooperating with JACKSONVILLE to arrange and conduct the military demonstration at the Jacksonville Beach Oceanfront Air Show. 3.3.2. Prohibition Against Use of Funds. In compliance with federal regulations, fiduciary support raised on base via Naval Station Morale, Welfare and Recreation Non -appropriated Fund Activities may not be used to support external activities. 4 AGENDA ITEM # 4D JULY 9,2012 4. JACKSONVILLE SEA AND SKY SPECTACULAR OCEANFRONT AIR SHOW COMMITTEE. 4.1. There shall be created a Jacksonville Beach Sea and Sky Spectacular Oceanfront Air Show Committee ( hereinafter referred to as the "Committee") with membership of the parties and shall operate as follows: 4.1.1. Membership. JACKSONVILLE, ATLANTIC BEACH, JACKSONVILLE BEACH, NEPTUNE BEACH and the Commanding Officer of Naval Station Mayport each shall have membership on the Committee. This Committee shall advise JACKSONVILLE on the production of the Jacksonville Beach Oceanfront Air Show. This includes, but is not limited to, hiring of sponsorship/advertising companies and/or air show consultants; provided however, the Commanding Officer of Naval Station Mayport shall have no responsibility or involvement whatsoever with sponsorship matters. 4.1.2. Final Authority. The parties agree that decisions of the OSE, as to accounting, expenditures, marketing, staging, logistics, placement, consultants, contractors, vendors, scheduling, coordination and all other matters related to and/or contemplated herein, shall be final, except for: (a) any decision that may adversely impact the ability of ATLANTIC BEACH, JACKSONVILLE BEACH and NEPTUNE BEACH to provide normal city services, including, but not limited to Police, Fire and Rescue, as determined by the City Managers of those cities; and (b) activities occurring on Navy property or involving Navy equipment or personnel; only as to activities on Navy Property or involving Navy personnel or equipment, shall the decisions of CNRSE, as delegated above in Section 4.1.1, be final. 4.1.3. Meetings. The Committee shall meet to determine any other rules and/or procedures that may be necessary in order to permit action on the Event as soon as possible. Such determinations shall include decisions as to whether financial and policy commitments and procedures should be made. Such decisions shall require a majority vote of all Committee Members. The Committee must have a quorum of its members in order to meet and take action. Such quorum shall consist of three (3) of the five (5) members. Such meetings shall comply with the Florida Open Meetings Law, as codified in Section 286.011, Florida Statutes. All meetings shall be preceded by a posted notice of at least twenty-four (24) hours. Written minutes shall be kept of the meetings. The meetings shall be held at a government facility that is accessible to the public. 4.2. Funding and Fund Carryovers. JACKSONVILLE and the Committee (excluding the Commanding Officer of Naval Station Mayport, as provided above) shall conduct funding and sponsorship campaigns to cover the costs of the Jacksonville Beach Oceanfront Air Show. In addition to such funding and sponsorship campaigns, the parties (except for CNRSE) may elect, but are not obligated to provide additional financial support for the Jacksonville Beach Oceanfront Air Show. In the event that there is a surplus of funds available on final funding, from the Jacksonville Beach Oceanfront Air Show, such surplus shall be held by JACKSONVILLE, for available use in the next scheduled Jacksonville Beach Oceanfront Air 5 AGENDA ITEM # 4D JULY 9, 2012 Show, unless such event will not take place the following term or JACKSONVILLE determines specific other uses for such surplus funds. 5. TERM OF AGREEMENT. This Agreement shall have a four (4) year term, unless subsequently amended, effective from its Effective Date, as specified below. This Agreement may be renewed on by written agreement by all parties. 6. EFFECTIVE DATE. This Agreement shall become effective on the date it is recorded in the Official Records of Duval County, Florida, as required by Section 163.01(11), Florida Statutes. Such recording shall be perfected by the Office of General Counsel for JACKSONVILLE. 7. TERMINATION. Any party may withdraw from this Agreement, without cause, by giving ninety (90) days advance written notice to the other parties, by certified mail return receipt requested or by other delivery with written receipt. Such advance written notice shall be sent to the party representative or successor as shown on the signature pages, to the addresses stated thereon. If the remaining parties so desire, they may continue this Agreement, as to its terms and conditions, by formal, mutual execution of a letter agreement memorializing the same. 8. MAXIMUM INDEBTEDNESS. This Section 8 is included in this Agreement pursuant to Section 106.431, JACKSONVILLE Ordinance Code. JACKSONVILLE's maximum indebtedness under this Agreement shall not exceed ONE HUNDRED THOUSAND AND 00/100 DOLLARS ($100,000.00), which amount does not include any funding via sponsorships that have been or will be secured by JACKSONVILLE. As provided in Section 3.1.4, JACKSONVILLE may provide and/or fund services in addition to the listed JACKSONVILLE Services; provided however, such additional services may be provided only in the event of a written amendment to this Agreement in that regard and only to the extent that such additional funds are available and have been appropriated for the Event. To the extent this Agreement is so amended in order to increase the JACKSONVILLE Services, said written amendment must reflect a corresponding increase in the maximum indebtedness specified in this Section 8, if applicable. The respective maximum indebtednesses of ATLANTIC BEACH, JACKSONVILLE BEACH and NEPTUNE BEACH shall be their respective financial and service commitments detailed in Sections 3.2.1 and 3.2.2, above. 9. SEVERABILITY. If any part of this Agreement is found, by a court of competent Jurisdiction, to be unlawful or otherwise unenforceable, such part shall be deemed to be severed from this Agreement and the remaining parts shall continue to have full force and effect. 10. SECTION HEADINGS. All section headings used in this Agreement have been inserted for convenience only. Such section headings shall not be used in the interpretation or construction of the text of this Agreement. 11. CONSTRUCTION. The parties acknowledge that they have had meaningful input into the terms and conditions contained in this Agreement. Therefore any doubtful or ambiguous 6 AGENDA ITEM # 4D JULY 9, 2012 provisions contained herein shall not be construed against the party who physically prepared this Agreement. The rule sometimes referred to as "Fortius Contra Proferentum" shall not be applied to the interpretation of this Agreement. 12. ENTIRE AGREEMENT. This Agreement constitutes the entire agreement between the parties hereto for their responsibilities with respect to the Event. No statement, representation, writing, understanding, agreement, course of action or course of conduct, made by any party, or any representative of any party, which is not expressed hercin shall be binding. All changes to, additions to, modifications of, or amendment to this Agreement, or any of the terms, provisions and conditions hereof, shall be binding only when in writing and signed by the authorized officer, agent or representative of each of the parties hereto. 13. COUNTERPARTS. This Agreement, and all amendments thereto, may be executed in several counterparts, each of which shall be deemed an original, and all of such counterparts together shall constitute one and the same instrument. [Remainder of page is intentionally left blank. Signature page follows immediately.] 7 AGENDA ITEM # 4D JULY 9, 2012 IN WITNESS WHEREOF, the City of Jacksonville, by and through its respective authorized representatives has caused this Agreement to be executed on the day and year first above written. ATTEST: CITY OF JACKSONVILLE By: By: Name: Name: Title: Corporation Secretary Title: STATE OF FLORIDA ) )ss. COUNTY OF DUVAL) The foregoing instrument was acknowledged before me this day of 2012, by , and , Corporation Secretary respectively, of the City of Jacksonville, a municipal corporation in Duval County, Florida. Such persons: (notary must check applicable box) 9 are personally known to me; or 9 produced a current 9 produced driver's license as identification; or as identification NOTARY PUBLIC My Commission expires: (NOTARIAL SEAL) (Sign) (Print) In compliance with the Ordinance Code of the City of Jacksonville, I do hereby certify that there is an unexpended, unencumbered and un impounded balance in the appropriation to cover the foregoing Agreement and that provision has been made for the payment of the monies provided therein to be paid. Form Approved: Office of General Counsel Procurement Award # Director of Finance City Contract Number: 8 AGENDA ITEM # 4D JULY 9, 2012 IN WITNESS WHEREOF, the City of Atlantic Beach, by and through its respective authorized representatives has caused this Agreement to be executed on the day and year first above written. ATTEST: By: Donna L. Bartle, City Clerk 800 Seminole Road Atlantic Beach, FL 32233 STATE OF FLORIDA ) )ss. COUNTY OF DUVAL) CITY OF ATLANTIC BEACH By: Jim Hanson, City Manager 800 Seminole Road Atlantic Beach, FL 32233 The foregoing instrument was acknowledged before me this day of 2012, by Donna L. Bartle, and Jim Hanson, the City Clerk and City Manager respectively, of the City of Atlantic Beach, a municipal corporation in Duval County, Florida. Such persons: (notafy must check applicable box) 9 are personally known to me; or 9 produced a current 9 produced driver's license as identification; or as identification (Sign) (Print) NOTARY PUBLIC My Commission expires: (NOTARIAL SEAL) 9 AGENDA ll'EM # 4D JULY 9,2012 IN WITNESS WHEREOF, the City of Jacksonville Beach, by and through its respective authorized representatives has caused this Agreement to be executed on the day and year first above written. ATTEST: CITY OF JACKSONVILLE BEACH By: By: Heidi Reagan, City Clerk Fland Sharp, Mayor 11 North ri Street 11 North 3'd Street Jacksonville Beach, FL 32250 Jacksonville Beach, FL 32250 By: George D, Forbes, City Manager 11 North 3`d Street Jacksonville Beach, Florida 32250 STATE OF FLORIDA) )ss. COUNTY OF DUVAL) The foregoing instrument was acknowledged before me this day of 2012, by Fland Sharp and George D. Forbes and Judy L. Bullock, the Mayor, the City Manager and the Acting City Clerk respectively, of the City of Jacksonville Beach, a municipal corporation in Duval County, Florida. Such persons: (notary must check applicable box) 9 are personally known to me; or 9 produced a current 9 produced driver's license as identification; or as identification (Sign) (Print) NOTARY PUBLIC My Commission expires: (NOTARIAL SEAL) 10 AGENDA ITEM # 4D JULY 9, 2012 IN WITNESS WHEREOF, the City of Neptune Beach, by and through its respective authorized representatives has caused this Agreement to be executed on the day and year first above written. ATTEST: By: Lisa Volpe, City Clerk 116 1St Street Neptune Beach, FL 32266 STATE OF FLORIDA ) )ss. COUNTY OF DUVAL) CITY OF NEPTUNE BEACH By: Jim Jarboe, City Manager 116 1St Street Neptune Beach, FL 32266 The foregoing instrument was acknowledged before me this day of 2012, by Jim Jarboe and Lisa Volpe, The City Manager and the City Clerk respectively, of the City of Neptune Beach, a municipal corporation in Duval County, Florida. Such persons: (notary must check applicable box) 9 are personally known to me; or 9 produced a current 9 produced driver's license as identification; or as identification (Sign) (Print) NOTARY PUBLIC My Commission expires: (NOTARIAL SEAL) 11 AGENDA ITEM # 4D JULY 9, 2012 IN WITNESS WHEREOF, the Commander, Naval Region Southeast, United States Navy, by and through its respective authorized representatives has caused this Agreement to be executed on the day and year first above written. ATTEST: NAVY By: By: Signature Doug Cochrane, Captain, United States Navy Type/Print Name: By Direction Title: STATE OF FLORIDA ) )ss. COUNTY OF DUVAL) The foregoing instrument was acknowledged before me this day of 2012, by Doug Cochrane, and as Captain and respectively, of the United States Navy. Such persons: (notary must check applicable box) 9 are personally known to me; or 9 produced a current 9 produced driver's license as identification; or as identification (Sign) (Print) NOTARY PUBLIC My Commission expires: (NOTARIAL SEAL) G:\SHARED\Chastain\SpecialEvents\2012\Air&Sky\Sea Sky Spectacular Interlocal Agreement.doc 12 1( "..111)A I k 1V1 31.,H ,Y 9. 2.012 ()141.11NANCI.', NO. 45-12-21 AN ORDINANCE '114111E 0014! OI' 01Z1411NA (IS O1 TIIE CITY It'TLANTIC AMENDINC (.7.111APTER 2O l'AXATION„ .AMENDI NIL; SI( 11)N 20-59, SCHEDILILV OF111141S, l'It()VIIIING AN EFFECT V CO/IMISI(..)N lIIi 01,"' 'll CilifiY Ok 1, section 20_59, schedule or Rates, is hereby amended to read as libliciwsi NO fierson, firm I iil ILII JiiIi engage in OI manage any tnilde, btisincssi, priiifession,or occupatifon 11J('11 1 Iii1 a 'ht. ainin a receipt JIl pa),,trig 4:11 11 a till LIU W C h. .11. D. I I he aS Se di t1 r01101CVN MAN FACTIJR.Ils4.3 HS F,A111...1S14lMENTS: 0 „5 0 0 sq„ 01--5„000 sq. JL„ , 5,00 1 --1,5,0D0 sq. ft_ 5,001 Nci, ft. and over. (Physkial friellity) Any person ,iiiplrlying "t61:" b rieSS tax receipt to practice any protess4„)n regulated by Inc tate dont trrtent it professional regukiiticiin, other state board or roiritinission thereof, niruiti exhibit an active slate cerlifiezte.. ilriation, or license:, lx1rc 1 LASilleSS tax reeelpt iiV 11Q 14,4 St S C aStii 1111 ol1111Sil."ICSS tax shall consist leibut shall bc iiHtLCi o the ti(1i [Owing types ()I' bust ne:4s, 1J1 id bttsiness tax .for the professional estriblistirtient shall be asst';sed al the rate indicated. 0-- 1,50() .50.'1-5.000 sq. It_ 5,00 1 -- 5,00() sq.11• , I 5,00.1 .tiq „,I. nilil over . Accou nhatcy Irritilleorptirati Architect firrnIctirporation Air conditiortingiberiting tome).t i r irlicorp ) 'Barber shop 1 leau ty shiap lirokerage fintricorporatiNt" Mortgage, stocks, bonds. ciotatractor (ractology saktn Cosiinctol school t)o.y ,adult 1../ay care., children 1.)eittal.nt) 1 )ct eel vciiiv es ti go. ti ye ciicY 1)42i/weight: ct.).ntr.t)1 oenter F,ducatioaal establishment (itrk. technicat) tri Cal C 011. 1.7ae I. Or 1 ngnecr tinnleorporation humeral h(„„truc General C,1,...)1 Itrack ) r 1 !earl FigUItJ center insurance agenc.:,,, 1 „and, surveyor blisiness Landscape rchi tee ti runic orpo voti Loan cornpany assagc cstal,:n 1sliment Mech,anica I et„mtractor Ivi ed ic a 1. office tyliscellancous,, other than Nursinr, horn Optometry office Pliarroacy Plurnhing/scptic tank eorraractor Pool ihot tub/spa con,traci..or Real lestate appratsi 1".(.Cld L'tL1L LgUIL Residential contractor olling CO11IWIc Security systems coil trncl.(,)r Shee[ inctal bir energy contractor Title company UndergR)iind contractor Veterinary est i„thi ishinent, i,„3,ttniic.,s, national. or 8ulte, creditunioii. 11 l.11 1.17 (1.., 20 II, 2 Insurarce conipany (Transacting any class, of insi 'pine° within the nvurricipal IHiiILs o.1 thccity, whether or fltI irtniutainng„ pl,LIce of Ltusitioss \vithin the mun pal boundaries) in i1il(ioi to the license tiff 'ihc pro lessional. estab Fish melt (physical faciiity), each prulessioncii engaged in uc1 r uri,...ifessitut1 inI 1pay. a. business tax. as .ititr.1..icated. This classification of business tax shall consist of", tarot Shan. itot be litnited to the„ tellowing: Accitini..nt, each Actil)uncturist . ,, . 53 T3,,;,10;ii .'„,,t.i!“),,,''1,It'f, Archilect „ , „, l.„1„..„„;.,„ 5 ,5 1 Alio mey . $4. (...hIlimPance .N6, 45- I 2-2 I 2 r#' A net kinec r „ , lkirbor . Beautician . Build i fig contractor . (NA:Tractor . (.kistnetologist . 1.)e.ntal. hygienist DentalJ UIphL1„ Dentist. _ . 1)etect ye/invest i gator I)i1ii iii. . Electrician _ . liangineer lutteral clircetorlemlbaln ler („„leneral contractor _ Fleming specialist_ Insurance agent 1..and surveyor . I..anihicape architect Marriage i."4li1y counselor . Massage therapist Mental health counselor , . Miscellaneous.. other than listed Miseellitneous contractor . Mortgage brok.cr . Nail specialist .13o1.1 specialist Cnails/s.kin. care.), . Naturobnili . Nursing borne adruinistrator . (3)ocupational thorapist (1.)ptiellan (.).ptonictrist „. .Ph..arroacist WA:erupt r.$.. 205..1196) . . 1).hysical therapki, Plumber Podiatrist . Profession.al, other than. 1 iCLl. Psychologist . Real estate appraiser . Reat estat.e sales itent . Real estk..i.te broker . Residential contractor Respiratory care pitactit i (merit . Stock.s/bouLlsbrukc Vele EZ.11701-12STIA131,181 1;1 • 4 77 '0J '111.1.-13,55 $. I I 9.22 7,4 'SI I 77 ¶.S111(1,21'1 ; 1,13,,,,(5(111, $ 133,-(6,($ (31,111,1.9',11 11 111:3(7,41) $ L(.(t 3414$19LTh 37(0111.) 5,11:3_55 11i 1.1(11? 15:321,49 $1133.65 .$119,22. 1111,13.1-33,-7.5 '1'111)91 $(13r13,,i11.5, .„$.1 I 9:2,13 $0 1 1 77 4 $212212 S;122122;222.` 1,;11 2.2. 121 0 - 7 1 19.22 $31,73.49 77) 14 „19 '343 1/(37619 l” 112 .2 $11 $113,..'1.35 '$1,11(.1,2511 A1.11'.NIM .F':74 ti 7A .U0 Y 9, 20112 tro u No,. 45 2-21 Prl,qe 3 D/ 1 (1 btris tax Ilor retail establisliviments shiall be 'assessedfl the rates, 0-1,500 sq. 1,50 1--5.„000 5,00 1 --1 5,000 '1.5,001 SLI 1. ing,1 over „ .Aurignes Appliance sales .Art galleryldeater Art tram tint" .eralls Au TO rie IN/used Au,to paots/supplios Bakery "leanly supply It ',cycles Iiil,,nowlascd Book sloresistalknac.Ts Ihrikling supplies thnciter/rneat zuarket Cubineticarpentry shop t.landy.ipop corn Ceramics Clothing Collectibles Com al un i cations equipment {cell ol.'Lone,s/becncrs) Compirtc.r, hardwonilsoftwarc Convenience store Cosmetics Crafts/home 'iceessories Gills/greet ing cards Decorator sales Delicatessen Deportment/voriety store 1dectrorie ui pment /rad i e,ire ev s Fahric Aryl) risIllso*Itood market Visaing supplies (kilt and tackle), Fish; hop c l/iLIuUar it rat Floor acrverings: carpet, titc, cW. I'l.orist, cut flowers, pla,nts,, etc. Furniture sates Garden. center/nursery las, 1,13 dealers ("Hass: auto,. 1)1 at e, svindo v, In i trot Grocery S(Ore rrEN 111 ¥ 9,, 112 (frtiloancx. N. 45-12-2 1 l'cige 4 (...,!1" tiunsitirearnas dealer 1 lardware store 1 lealth rood store lee cream. vendor (rnobi cleanparlor hyternet sales Jewelers Ir.:1[1110r .store (not for con SUfllpI 1011 011 premises) Lutoher yard/sales Mail ordericata1og sales l'vlaritte equipmetillstlirbiles M.iseeflancous l Ic, ot,her titian listed Mobile houric,/,RV dealer Motorcycle sales,. new/used Music shop (.11Tice equipment/supplies Optical devices/equipaient soles Pawnshop ['et Atop, sales/supplies Photo graphic equipment/is iippi les 111.ui 11111111 11 tg, fi.xtures/supplics Ilecrds/inpusleDivideo stiles Seci-Liavillandithrili stores Shoe sales Sporting goods fohaeco prockiets '10y store Trobhylaward sales Video equipment sales/rental coveringbivindow treatment Water corarailies, bottled or bulk.. 1i( VIC.,11ii l'he business tax lbr service est] hII1i1Ln1s ,;s111k01 1110 k1111$1,11ssed at the following rates: 0--1,500 sq. 11. . 1,501.--5,000 .sq, 5,00115,000 sq. 11- 15,00.1 sq. 11, and over .„ A6111N 11:111N1 .111 Y 2.012 Advertising o gene firrn or call -oration engaged in 1.,11VZ.1111011, 1111110.1111 61.)1,1 1..11,1" 11.17.1111111;1 inehl ht intended tO 1)1010 (1111C id VCri Cirdhltiocc No 4.5 - 2-2 1 Page 5 AC; ) JJI\ of 7 '11, .11: EX q, 2(1 2 Ad vedisjr)g, billboards, highway and \\rail signs (covering .liabrica andior rtmintenance ziny type sign which is located on. private proped y, exclusive of neon, NO i cli 1S COVCredu lL1cr general receipt) Advert S outdoor (gcliCral. receipt covering all phases Of advertising: as clefitied i21 1. (:11.„ 47), relating to outdoor vert ise tis and including. erecti ng, se rvici ng and ntaintai ning I cicu Riad .1117H.1 neon gns) Animal gr(ioininglkennel Aix urtia eat -Based on total sq,. li,:xnage) April lance sery ice/repair Auto: (iu \Nash Custonrizing/detailing Oil, change Nlachtue shop/weld ing Pni„111 and body silo p Rea i1!1 1 -drive Road se Scrvi celrepai r Stercalaccessor les installation S tira gC (1 ea 1 cr Service station (The number of.' pumps shall be calculated either iniliviclu al ly or L' island as n.uniberecl hy the service! station) 1 --4 pumps punips Li 0 1 2 pumps 1 26.78 (,)ver 12 planps 1.3arito a a gc veni Wi ih one 1) COP receipttd.1,1 St32-,S.3, Vii]) ? COP receipt, add With 4 COP receipt., add . S25,1if:i7 ittier\very, arid S'i.; 1'7,52, lloat repair tit) i le y1 u1 s 13 ou kkig Iding inspeetton C'arpentry deal:let's C.!.erricot/stonelblick Cemetery (hut ter "vessel Ordinance N. 45- I221 11( c 6 uf"/r! liach vessel up to 25 II "111711,11.0.1.. 11113 1',111 2.,1 ,pei bu addilioI1Lt'11thiCSSC]. S °Vert- 25 IL Vessels over 2511. regtthre city corrurn i i. apfiriroil Cloaningtjanitoriztlimaid sci-viec yie es Clir,imptiter citisses Consul tarriisy8temN an (1()Alputer repairs Software I)ri.)gratins, 1 gof It..lonsultant, not ot.hcrwise Country c,Iub Vilith 1 ( ( )I rcciji1, tdd11.62..,,,11311 1;6'; 1iNith 2 (....11..).13 receil.7A„ add \Vitt) 4 COI' toceillt„ add. . 11.1.:1-:716,11,11,11'1 i th Ion lige aud!(,I iniii brewery, add 1....1/tunec With I. (3..1(,...)P \Vial 2 ('it....)P receipt, Vklitli 4 CIA" receipt, add . 4111165-1611i,;1, 111.6.1"(11,-,1 4 With lounge and/0r nti ern hrowcry, add .„ „ 11111111 31,,,-.1.111.1 l)cliveryhrtessenger service 1.../co...irakm.A..111terit)r de,sign 1 )'valI nsta I la tion 111.red ng/ex c avat ion contractor 1",1!.ni.ploytnent agency 1.11nvirorlincutal services/consul (ant ['epees. mcrall7wood eantraettar Fortune. teller, clairvoyant, psychic, 'rill:list spirit riled:rum, etc., Financial cons:1.114M( .1.3oruild titian ccyntractor Fuel. 1 service Furiti u re rep a rilip1101 s t ry Glass tinting/cotiting, spn/g„ym HotePniotellroon-ling, houses With I COP receipt, add. „ With 2 Ctill recei pi, ackl . . .11. 'With 4 cop receipt, add . With lounge d/u ueru brewery, add $.311.111,35.2 nsulation crintractor ti 11.1 ctiopral establisfinterir A rts,/c",,rosts (.'.01.1) P1,1 ter/secret 41f Dance/ha Li1clime art s K.,a..raieimarial arts Irrigation CI L1l1aCiu r Juill,:isalvage, yard 1 and de.velrprnent company A (fl'11\11)1/41 ih r7 A Jt 111 9 21112 1Vo... 45, ; 2 2'! e 7 (...?/ .10 Iiit,y" 9, 2012 1....,andscal)ing/loi. clearing II, an n d ronla t 1se of ice 1....,aundryidry cleaner 1...,an/yi rd se ry c Linen service locksmith Malt i tic re[mir/iTabricationlwelding Maturgenaont contrmy (Nlanaging the pl...operly busittess ora.,ort.ther person. firm or c)icr.CoratiOrl) Manufacturer's agcrUireprescntativc Marimi Per slip/space op to 5 (,) ft— , $ L3, 12 1' Ilui i&LditioiiL ea ell 160t ()Vet.' 5(1 11 Marine construction (docks etc.) Masonryingrontic rile 1\l]11c i sect la! teat's odd Jobs,/rcpair) Miscellaneous service establishment, oilier than listed Mobile honle parks, Motion picture theatorlosinblish iM,otrtrcyCle r,epair M'oving/storoge company Newspaper, byarieli officer p U bl ishing tff ice egt,ir)inent maiirteriaree, Pt:wk,inufsh ig/i hill SO ry ice l'aintinglpoper Flanging Pest contr()1/extertni rioter Photo proix:ssing s"flervice, Nano tuner POO1 5421 -vice(' titainten i nce Printer/print p PrOCeSS Server Promoters 01 enterttli mrtont, exhihils,„ shows, event pito:liner Pi thl sh ng,ipubl rotations conipany Rtidin stationibroackastirT conny 1,,adioltclovisioniVt,',V repair Recycling conipany ILe]Renta1s: es lquipment Flat n it t ireh pp I jail [JOS Video (ElpeS,, ()tiler R,estattrants (this classification also inn1odes snack bars and tt ko-otti enbir ser v ice) With 1 ('OI receipt,, Eidd , With 2 C:011) receipt, add 1I 11 With 4 C01receipt, add With Iiinge and tnicro brewery, ;Tdd 4;731 735.2 Scteett, printing (Jr dinirdn...e No. ; 2-2) Pa:.g(.... 8 (.6( rl E.,VP niq 7neN 2H2 Secretarial service/data processing Security s'y'sterns trunti Lori ng, service Septic. tank cleaning Shoe repair Sign painters/sign brei !del.'s Signs„, eicetticineon Sulicitation„ door to door (unless exempted by chapter 1 g of this Code Or 1" S (1i lner 4 Vo ) (1) 1 ti S, $35.00 to cover the cost of investigation, section 18-3, of this (0.1de) Srnall engine, repair Sprinkler systems (lire) Storage/qui ni W a ret1 0 LliSCS . ra nning sa I, oil Taileridr,essrnolKer Telegraph. service Telemarketing Telephone ansitvering service ' ['railer park/tenri p '..rrav( l. agency ".1ree serviceilree sitrgeon Water sof teningiconcliti(1ni ng °Web site eon Slit La 111 'N'Vell digger ',01iw i n st a 1 I at i o nfs C r V iCe c) t. her service est ahl, i slunent,s 0 1.1.1elephone contipany (subject 10 franellise) First. 1,000 phones Or instruments or fraction therecif„, per pht..wo: or 1 rliS tril Di e ll 017,/et4 'Led Or ini, tall ed Second 1,000 pkuies or irtstrorneins Or fraction thereof over 1,000, per phone or instrument operiatec.1 or installed .. . 0$.,.(0)61,111 "000,,10)101i8,1 A,111 („wer 2,11110 phones or instronlents., per phorte er instrument (perated or installed t..$11)ti,010010 0$0P00501.170 °Ifronsportation: 111. tiollition to the reeeil„)i. tOr the lushness estriblisbnient (physical facility), cachrindividual engaged in transportation shall pay a business tax. lee for each vehicle involved in lite bosiness„ as follows:, °11.todilimortsine service 1„,,inittirsin,Q, :per vehicle . ..„. 001,10$00.8010/ $ 0.1(',10,0°,'„410 1 faX i CihN . .— 4;2, 0...,87 li...3...2....„,.4....1... "fowing/wrccker service ".Cowing/wreeker ,serviee, per vehicle . ,.. 0$1100,00,18:1110 ii3.,0401!.„ Trucking Tritek„ per vehicle , . . 0$0,„,104,18,001 0$ .3 2" .,,10 1 Vendin..g, Ill a Chi. nes: -t lie receipt .,[or vt.,inding 0 well illos 0,00311 be the responsibility olthe business where the 'vending rnaellines aro located and shall. 1n: in, addition to other license(S$ requited for the, httsiness. Orthionve ,Vo, 45- )'' 2-21 Pagc 9 ter 10 AC"; RN .1"),AIflJ7? A 2(11 2 Vatiditlg, IllarihillCS Shall Tnean any amusernen mac:bine., pool/biltinidtable, electric music nitteltine and ally in neh in Ii li dispenses ()- -3 niaclrinos . , 41- -10 machines 11-- 19 rout films 20 or more Iliac:blocs (arcadc) (...Li)flilmission approval will be regitired before business tax receipts Nvill h issued ...for the fi,tilowing businesses, mid business taxes shall he as Ic.illows Passenger vessel 1--50 passenger capacity . .„. 5 1--100 passen.ger capacity . . 101 or ITION passenger capacity 'Day lab(..)r employment service Escort service _ 1.,.ocly piercing/tattoo artist . Lingerie modeling ,shop 91}() 'telephone service or equivalent . Sexually oriented live entertainment 'teen club „ S11,1.1`L'ION 2. This ordinance shall like effect A ty,ust, 1 ,, 20 12, PASSED by die City Coininission un hrsl reading this 9t1 day of July,. 2012. PASSED by. the City Commission on second and final reading this Approve(' tbrin and ,00rrectness: ke 1 orno uy(ir/Pre siding 0 Iicei ALAN ( 1ENI:N. P.SQUIRE: )1XNA J lAIIIi, ty A 1 liwuty City C,Ierk. (irdimince No. 45-12-21 Page. 10 c "10 AGENDA ITEM # 7B JULY 9, 2012 ORDINANCE NO. 33-12-18 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 2 OF THE CODE OF ORDINANCES, ADMINISTRATION, ARTICLE II, CITY COMMISSION, BY ADDING A NEW SEC. 2-22, VOTING DISTRICTS, TO ESTABLISH THE BOUNDARIES OF THE FOUR DISTRICTS FOR SEATS TWO THROUGH FIVE OF THE CITY COMMISSION AND RENUMBERING SAID DISTRICTS, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City established districts for Seats 2 through 5 of the City Commission by the passage on September 22, 2008, of Ordinance No. 33-08-16; and WHEREAS, the City has elected to amend the boundaries of said districts (redistrict) after receipt of the 2010 Census from the U.S. Census Bureau; and WHEREAS, the City desires that said districts comply with the mandates of Sec. 5 of the Atlantic Beach Charter and be "...as equal in population as possible, and to the extent possible shall maintain the integrity of neighborhoods and communities of interest;" and WHEREAS, the Duval County Supervisor of Elections has renumbered the voting precincts in Atlantic Beach and the districts for Seats 2 through 5 should be renumbered accordingly. NOW THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA: SECTION 1: The Code of Ordinances of the City of Atlantic Beach, Florida, is hereby amended by adding a new section to be numbered Section 2-22, which section shall read as follows: "Sec. 2-22. Voting districts. The four (4) voting districts within the City of Atlantic Beach for Seats 2 through 5 of the City Commission are as described and renumbered as follows: (a) Seat 2. District 1308 (formerly 13H) shall be as shown on the attached drawing entitled "Atlantic Beach Voting Districts (2010 Census)", the boundaries of which are as follows: Beginning at a point in the City of Atlantic Beach's eastern city limits, being a point of intersection of the Atlantic Ocean and the eastern extension of the 16th Street right-of-way; then running westerly along the 16th Street right-of-way and extension thereof, to a point of intersection with the Beach Avenue right-of-way; then running northerly along the Beach Avenue right-of-way to a point of AGENDA ITEM # 7B JULY 9, 2012 intersection with the 17th Street right-of-way; then running westerly along the 17th Street right-of-way to a point of intersection with the Seminole Road right-of- way; then running northerly along the Seminole Road right-of-way, to a point of intersection with the Saturiba Drive right-of-way; then running westerly along the Saturiba Drive right-of-way to its western terminus; then running southwest to a point of intersection with the western city limits line, being also the southwestern corner of the Sevilla Gardens condominium property; then running southerly along the city limits line, being also the eastern boundary of the Selva Marina Country Club property, to a point of intersection with the eastern extension of the Dutton Island Road right-of-way, also being the northern city limits; then running westerly along the Dutton Island Road right-of-way and eastern extension thereof, to a point of intersection with the Main Street right-of-way; then running southerly along the Main Street right-of-way to a point of intersection with the Levy Road right-of-way; then running easterly along the Levy Road right-of-way and continuing easterly, crossing the Mayport right-of-way and following the Donner Road right-of-way to a point of intersection with the northern extension of Wahoo Lane right-of-way; then running southerly along the Wahoo Lane right-of-way to a point of intersection with the Amberjack Lane right-of-way; then running easterly and then southerly along the Amberjack Lane right-of-way to a point of intersection with the Plaza right-of-way; then running easterly along the Plaza right-of-way to a point of intersection with the Ocean Boulevard right-of-way; then running southerly along the Ocean Boulevard right-of-way to a point of intersection with the 8th Street right-of-way; then running easterly along the 8th Street right-of-way to a point of intersection with the Beach Avenue right-of-way; then running southerly along the Beach Avenue right-of-way to a point of intersection with the 7th Street right-of-way; then running easterly along the 7th Street right-of-way and the eastern extension thereof, to a point of intersection with the Atlantic Ocean, being also the eastern city limits line; then running northerly along the city limits line to the point of beginning. (b) Seat 3. District 1307 (formerly 13G) shall be as shown on the attached drawing entitled "Atlantic Beach Voting Districts (2010 Census)", the boundaries of which are as follows: Beginning at a point in the City of Atlantic Beach's northern city limits on the east at its intersection with the Atlantic Ocean; then running westerly along the northern city limits line, also being the southern boundary of Hanna Park, to a point located at the southwest corner of the Hanna Park property; then running southerly along the city limits line, and then westerly along the city limits line to a point of intersection with the Mayport Road right-of-way; then running southerly along the city limits line to a point where the city limits line turns east just south of the Fairway Villas PUD; then running east, then north along the city limits line, being the southern boundary of the Fleet Landing PUD and also the northern Ordinance No. 33-12-18 Page 2 of 4 AGENDA ITEM # 7B JULY 9, 2012 boundary of the Selva Marina Country Club golf course property, to a point located in the southwest corner of the Sevilla Gardens condominium property; then running northeast to a point of intersection with the western terminus of the Saturiba Drive right-of-way; then running easterly along said Saturiba Drive right- of-way to a point of intersection with the Seminole Road right-of-way; then running southerly along the Seminole Road right-of-way to a point of intersection with the 17th Street right-of-way; then running easterly along the 17th Street right- of-way to a point of intersection with the Beach Avenue right-of-way; then running southerly along the Beach Avenue right-of-way to a point of intersection with the 16th Street right of way; then running easterly along the 16th Street right of way and the eastern extension thereof, to a point of intersection with the Atlantic Ocean, being also the eastern city limits line; then running northerly along the city limits line to the point of beginning. (c) Seat 4. District 1306 (formerly 13F) shall be as shown on the attached drawing entitled "Atlantic Beach Voting Districts (2010 Census)", the boundaries of which are as follows: Beginning at a point in the City of Atlantic Beach's eastern city limits, being a point of intersection between the Atlantic Ocean and the eastern extension of the 7th Street right-of-way; then running westerly along the 7th Street right-of-way to a point of intersection with the Beach Avenue right-of-way; then running northerly along the Beach Avenue right-of-way to a point of intersection with the 8th Street right-of-way; then running westerly along the 8th Street right-of-way to a point of intersection with the Ocean Boulevard right-of-way; then running northerly along the Ocean Boulevard right-of-way to a point of intersection with the Plaza right- of-way; then running westerly along the Plaza right-of-way to a point of intersection with the Amberjack Lane right-of-way; then running northerly, then westerly along the Amberjack Lane right-of-way to a point of intersection with the Wahoo Lane right-of-way; then running northerly along the Wahoo Lane right-of- way, and the northern extension thereof, to a point of intersection with the Donner Road right-of-way; then running westerly along the Donner Road right-of-way to a point of intersection with the Mayport Road right-of-way; then running southerly along the Mayport Road right-of-way to a point of intersection with the Plaza right-of-way; then running easterly along the Plaza right-of-way to a point of intersection with the Sargo Road right-of-way; then running southerly along the Sargo Road right-of-way to a point of intersection with the Cavalla Road right-of- way; then running easterly along the Cavalla Road right-of-way to a point of intersection with the Royal Palms Drive right-of-way; then running southerly along the Royal Palms Drive right-of-way to a point of intersection with the southern city limits, which is a line parallel at right angles to, and sixteen (16) feet north of the centerline of the Atlantic Boulevard right-of-way; then running easterly along the southern city limits line to a point of intersection with the Atlantic Ocean, being the eastern city limits; then running northerly along the eastern city limits line to the point of beginning. Ordinance No. 33-12-18 Page 3 of 4 AGENDA ITEM # 7B JULY 9, 2012 (d) Seat 5. District 1312 (formerly 13S) shall be as shown on the attached drawing entitled "Atlantic Beach Voting Districts (2010 Census)", the boundaries of which are as follows: Beginning at a point in the City of Atlantic Beach's northern city limits, being a point of intersection between the Dutton Island Road right-of-way and the Main Street right-of-way; then running westerly along the northern city limits line to a point of intersection with the Intracoastal Waterway Canal right-of-way, being also the western city limits line; then running southerly along the western city limits line to a point of intersection with a line lying parallel at right angles to, and sixteen (16) feet north of the center line of the Atlantic Boulevard right-of-way, being also the southern city limits line; then running easterly along said southern city limits line to a point of intersection with the Royal Palms right-of-way; then running northerly along the Royal Palms right-of-way to a point of intersection with the Cavalla Road right-of-way; then running westerly along the Cavalla Road right-of-way to a point of intersection with the Sargo Road right-of-way; then running northerly along the Sargo Road right-of-way to a point of intersection with the Plaza right-of-way; then running westerly along the Plaza right-of-way to a point of intersection with the Mayport Road right-of-way; then running northerly along the Mayport Road right-of-way to a point of intersection with the Levy Road right-of-way; then running westerly along the Levy Road right-of-way to a point of intersection with the Main Street right-of-way; then running northerly along the Main Street right-of-way to the point of beginning." SECTION 2. This Ordinance shall take effect immediately upon its final passage and adoption. 2012. PASSED by the City Commission on first reading this day of PASSED by the City Commission on second and final reading this day of , 2012. ATTEST: DONNA L. BARTLE, CMC LOUIS BORNO, JR. City Clerk Mayor, Presiding Officer Approved as to form and correctness: ALAN C. JENSEN, ESQUIRE City Attorney Ordinance No. 33-12-18 Page 4 of 4 Recommended Areas of Change 2010 CENSUS BLOCK POPULATION DISTRIBUTION (AGE 18-0 11 13S--> 1311 !moves 264] 2 131-1--> 13G ['naves 731] 3 1 13G --> 1311 "moves 622] <'§? 4 1 13S --> 1317 (moves 1021 Adopted District Boundaries Ord 33-08-16, Sept 2Z 2008 :4111.011,•01.00 nr4whokwilW A(,IN) rfLINil ij '0),,, 20 12 0 025 0 5 eti °Wan& geac6 VOTING DISTRICT REVI Miles File 2.012-06-13„ jec-chg Cate: 6/14/21112 Atlantic Beach Geogra phi ca 1 I'formetion Syitale iommonity Development &apartment Kenning & Zonia$ Division I 4IS Secti&o EE Send idle Road I Atlantic Beata, el_ .A21.11 (J 904,241 TRW ( F) 944.141,5445 sreK.coale.os Recornrnen,,,,red District Boundaries 2010 CENSUS KOCK POPULATION DISTRIBUTION (AGE 18+) 111121111111 tai 13F [2,5'36 = 25.00"44 13G P5GO = 2.5,24%.1 1311 11„538 = 25,02'Yo 13S 12,51.0 24,74%.1 Atlantic Beach 2010 CENSUS BLOCK POPULATION DISTRIBUTION AGE 18+) City Limits //0,144• = /00.00%! NfltS ii,11„JEN 9, 2012 • ' durANWP, 13-P I' ( II 1 [II / i rl o,,..........1.,..........\ ,........... ,...• “ ... , ' III ,. 1 .1 ,,,,,,„,,,,,,' kr ,'''''''1',1'',;,:14ii," ''' g,„,„ * II om,,,0,09 IN' 1 11111 1 r k 2i. 1,),A,,,, ,111. 'II t ' 0. 1 11 / 1 1 ?... . IP- ( I ' 1311 S - ' Uk 1 , " r,'"1"4° ' '') *„.„:. . H p. H. ii - I 4 /"'""/- .1 ', \T- -- , 1 Jp . , ,p.„,.... 4cir HIr ' ,1.:' _„„...........,. .... L', I '... / / 4.''' Y 02-- li 1-0 '::. A li ".., " -,...." ? / p6,,,r1„,„,.. 40 1 1 !!!, . ,;, i ,,,, 1 ill'110,0 L III i '6 11'....,,i.„, , '' -1' 1 / 1 t."'1: rt••!, , .„•, , „, .,....,:.„. ., 1..,14,: .' l' l':'\' ' ," ,,,,,:' 11,".4..44..,::..::'111: ..' ., ., .° ..!.., .!.,.,. .' ... ., .. 01, iiy, . 1 1, i 1 ..,.. ,,,,, ,,,,,„,... ,,,i......."- / i° 13F- ''''''.---'n'''''' I ..,,,1";:.3,0,y9;11.?,,,„r,''',1'. ':,',',„„,......„,„,„„),',','„'..,A..,,',„9';''„,,,l'!",' tt / / / i 1 Cij ofAtkinh'e Sem() VOr ING DIS RICT 2012-06-13. Jec-districts Date: 6/14/2(112 VIEW Atlantic Beach Geographical 1:0 -Formation System Community Ueve:opment Deparrot ) Planning & Zoning Division 1 IS Section aao stairole Road Atlantic. Beata, FL 32233 (P) 504.247,5800 1 (F)) 984.247.5845 www.coa,us AGENDA ITEM # 8A JULY 9, 2012 CITY OF ATLANTIC BEACH CITY COMMISSION STAFF REPORT AGENDA ITEM: Public Hearing for proposed amendments to the Future Land Use Element and Map Series of the adopted 2020 Comprehensive Plan, to include objectives and policies regarding coordination with Naval Station Mayport to achieve compatible land uses, ensure safety, and facilitate continued presence of this major military station, as required by §163.3175 and §163.3177(6), Florida Statutes. SUBMITTED BY: Erika Hall Principal Planner DATE: June 20, 2012 BACKGROUND: This public hearing is a required step in the process to amend an adopted comprehensive plan according to the provisions of § 163.3184, Florida Statutes, in that it provides an opportunity for public review and comment. The City Commission is charged with transmittal of proposed amendments to the state planning agency and other agencies for review, upon receipt of a recommendation from the Community Development Board acting as the local planning agency, and based upon establishment of findings of fact and consistency. The proposed amendments before the Commission come as a result of the 2011 Florida Legislature's passage of House Bill 7207 that established that designated local governments adjacent to or in close proximity to a military installation must incorporate strategies into their comprehensive plan to achieve compatible land uses, ensure public safety, and facilitate the continued presence of major military installations within the state. The Legislature established a June 30, 2012 deadline for meeting this requirement. However, because staff has been in regular contact with the Bureau of Community Planning and Development, and has been working with their staff as well as our Commission -appointed military liaison, Mr. Matthew Schellhorn, the City is considered to be "in process" to compliance. Attached Exhibit A is a draft of Objective A.1.15 and Policies A.1.15.1 through A.1.15.5, which address these requirements as applicable to the City of Atlantic Beach, in close proximity to Naval Station Mayport, and is presented as a text amendment to the adopted 2020 Comprehensive Plan Future Land Use Element. The draft language is consistent with and substantially identical to the provisions of §163.3175, F.S., and primarily serves to establish a formal relationship of coordination between the City and Naval Station Mayport. Attached Exhibit B is a draft of new Map A-6, Military Influence Zone, to be included in the 2020 Comprehensive Plan Map Series. This map, created using data provided by Naval Station Mayport, shows variables of military operations and their potential impact on the City. Recognizing the significance of Naval Station Mayport to the social and economic well-being of the City of Atlantic Beach, the Community Development Board reviewed the proposed amendments at its June 19, 2012 meeting, and found said amendments to be consistent with the stated goals, objectives, and policies of the adopted 2020 Comprehensive Plan, as well as the provisions of §163.3175 and §163.3177(6), Florida Statutes, and thereby recommends to the City Commission transmittal of the July 9, 2012 regular meeting AGENDA ITEM # 8A JULY 9, 2012 proposed amendments to the Department of Economic Opportunity, Bureau of Community Planning and Development and other reviewing agencies as required. If the Commission concurs that the proposed amendments are substantially complete and ready to be transmitted, staff will forward transmittal packages to the Bureau and the other state agencies (listed below) for their review and comment. • Florida Department of Agriculture and Consumer Services • Florida Department of Education • Florida Department of Environmental Protection • Florida Department of State • Florida Department of Transportation • Florida Fish and Wildlife Conservation Commission • Naval Station Mayport • Northeast Florida Regional Council • St Johns River Water Management District The Bureau will issue a comment letter within 60 days of receipt of a complete transmittal package (30 days for other reviewing agencies), and the City will then have 180 days from receipt of agency comments to hold a public hearing for the purpose of adoption of the proposed amendments. RECOMENDATION: Motion to direct transmittal of proposed amendments to the adopted 2020 Comprehensive Plan in accordance with Chapter 163, Florida Statutes. ATTACHMENTS: Community Development Board minutes, draft text document and map. REVIEWED BY CITY MANAGER: AGENDA ITEM # 8A JULY 9, 2012 Ordinance 31-12-xx Exhibit Obiective A.1.15 Military Compatibility and Coordination with Naval Station Mavport The Florida Legislature finds that incompatible development of land close to military installations can adversely affect the ability of such an installation to carry out its mission: that such development also threatens the public safety because of possibility of accidents occurring within the areas surrounding a military installation: that the economic vitality of a community is affected when military operations and missions must relocate because of incompatible urban encroachment; and that it is desirable for local governments to cooperate with military installations to encourage compatible land use. help prevent= incompatible encroachment, and facilitate the continued presence of major military installations.- The City of Atlantic Beach, as a municipality in close proximity and with strong cultural and economic ties to Naval Station Mavport, shall cooperate with the military installation, shall coordinate on land use decisions that may affect the mission of the military installation, and shall support development practices that are compatible with the land uses of the military installation. Policy A.1.15.1 Policy A.1.15.2 The City of Atlantic Beach shall transmit to the Commanding Officer, Naval Station Mavport, or his or her designee, information relating to proposed changes to =comprehensive plans. plan amendments, and proposed changes to land development regulations, which. if approved, would affect the intensity, density, or use of land in close proximity to the military installation. At the request of the Commanding Officer. the City of Atlantic Beach shall also transmit copies of applications for development orders requesting a variance or waiver from height or lighting restrictions or noise attenuation reduction reauirements within areas defined as being in a zone of influence of the military installation, as defined in Map A-6, Military Influence Zone. of the 2020 Comprehensive Plan Map Series. The Commanding Officer shall be afforded adequate opportunity to review and comment on the proposed changes prior to final action. The Commanding Officer. Naval Station Mavport, or his or her designee, may provide advisory comments to the City of Atlantic Beach on the impact such proposed changes may have on the mission of the military, installation. Such advisory comments shall be based on appropriate data and analysis provided with the comments and may include: Policy A.1.15.3 AGENDA ITEM # 8A JULY 9, 2012 Ordinance 31-12-xx Exhibit a) Whether such proposed changes will be incompatible with the safety and noise standards contained in the Air Installation Compatible Use. Zone (AICUZ) adopted by Naval Station Mavport for the on -premise airfield; and b) Whether the military installation's mission will be adversely affected by the proposed actions of the City of Atlantic Beach. The Commanding Officer's comments, underlying studies, and reports shall be considered by the City of Atlantic Beach in the same manner as the comments received from other reviewing agencies pursuant to §163.3184, Florida Statutes. , The City of Atlantic Beach shall take into consideration any comments and accompanying data and analysis provided- by the Commanding Officer or his or her designee, as they relate to the strategic mission of the base, public safety, and the economic vitality associated with the base's operations. while also respecting private property rights and not being undulyrestrictive on those rights. To this end, the City shall Promote development- strategies that discourage incompatibility and provide alternative means to preserve development rights. including the following_ a) In instances where these policies result in limitations on the ability of the landowner- to utilize their land pursuant to its current land use and zoning designation. the City shall support land use map amendments and rezoning to compatible uses. b) In instances where nonresidential uses that are consistent with, current land use and zoning designation, but incompatible with military influence zones, are discontinued for a period of twelve consecutive months or more, the City shall not allow those nonresidential uses to be restarted under the land development regulations. c) In instances where lands within the military influence zone is Proposed for development. the City shall require techniques such as Planned Unit Development or Special Planned Area zoning to cluster development away from accident potential zones. The City shall forward a copy of any comments regarding comprehensive plan amendments to the state planning agency. AGENDA ITEM # 8A JULY 9, 2012 Ordinance 31-12-xx Exhibit A Policy A.1.15.4 The City of Atlantic Beach, in order to facilitate the exchange of information and foster close coordination and communication, shall maintain a representative appointed by the Commanding Officer. Naval Station Mavport, as an ex officio. nonvoting member of the City's local planning agency. The designated military representative shall be notified of all meetings and provided copies of all agenda packents. Policy A.1.15.5 The City of Atlantic Beach shall coordinate grant writing and management efforts with Naval Station Mavport, and the Commanding Officer is encouraged to provide information about any community planning assistance grants that may be available to the City through programs such as those of the Federal Office of Economic Adiustment as incentive to participate in a ioint planning process that would further facilitate the compatibility of community planning and the activities and mission of Naval Station Mavport. - - - • - - itt vestv.vt.6.—,-1±- =— S AErS,S (2222, 22-9PAO 12011n LlS 4.71200,9). City of Atlantic Beach .r4-1 Municipal Boundao_t, Naval Station Mayport Installation Area Air Field Military Influence Zone Accident Potential Zone Noise Zone Military Flight Tracks N Miles 0 0_5 1 Atlantic Beach, Florida Geographical Information System Community Development Department r.1 Planning & ZOning Division GIS Section 300 Seminole Roan Fl 904247.18n Atlantic Beath, FL. 33233 F 4.23714190 um-A:mob.. Ar N) io RA, jULY 201!2. iro 4.es rhv, 2r/' l'egvt.w• ,we.c,fing 011.0. f,''omootrovi(., I )Plz.ir fIffl.101 ihdru'ol MINUTES OFT11,'E REGULAR MEETING Orlin, COMMUNITY DEVELOPNIENT BOARD lune 19, 2012 1. CALL TO OR DIA. 6 :00pin Char Chris Lambertson verified presene.e. of quorum with. the attendance of Jason Burgess, I. irk Hansen, llarley Parkes, and Brea Paul and:balled the meeting.to cirder at 6:00pin. Members ,Elnwore and Patrick Stratton were abent. Also in attendance ;were Principal Planner 11ali and. Building and Zoning Director Michael a. AnorrjoN OF M.'E"ETING 'MINUTITS — APRIL 17, 2012. i. 1.,arnherton called Jr a motion to approve the ,tpittutes of the April 17, 2011 ccu kir meeti, Nis. Paul moved that the in,linuter: be approved as written... M.r.l.'lansen seconded Mc motion and it carried by a vote of 3...K.E(X..)CNIITION Or VISITORS. Ms. Hall introd aced Mr. MU Schel1horn,„ Community..Planning.atid Liaison to NAS Jacksonville and NS Mayport. the City ConamissiOn-appOinted milirary liaison and ex -officio member of this 'board. 4. 011) 11USINF.,SS....Nim NEW 1311LN MESS. A. AMENDIIENT 0I TUE FUTL RE LAND USE EISIVI ENE' OF THE 2020 corv1 PREIIENS1VE .PLAN hofhlic .tiearing for').'epielp and reeommendation (or traasmittal of inamentimeat of the Future toad .Ektileat 41 the 'adopted 2020 ICamprebettsive Plan, tfl include objectives and regariThok coordination with .Ntreal Station 114(tt7art to achieve compatible land uses, etWore.sofily, andliteilitate continued pre NeT e ihis major military lastallatiov, required by 4:163.,317. One/ .jJ 77(6), norida %tales, Stall' Ms. [Ian explained that the 2(111 Florida Legislature passed House Bill Report 7207 into law and established that local governments adjacent or in close proximity to a military installation must incorporate strategies into their comprehensive plan to tiellreVCeuiipd i b le land. uses, ensure pUblie safety and facilitate the continued presence of inttior military installations tbrougillour the state, and that such action must be taken, or be in proeess by the established deadline of June 30, 20 12.Ic described Me draft language of new Objective A,1..15 and Policies A.1.15.1 through A.1.15.5, w.hich Aldress these requirements as applicable to Atlantic Brach, and a map of the Military Influence .25:me,. which includes wise and .accident aitcntiaI 'factors 'Nvith potentiaHmpaet thc. city. Page 1 of 3 Draft Minutes of the June 19, 2012 regular meeting of the Community Development Board Public Comment Board Discussion AGENDA ITEM # 8A JULY 9, 2012 Mr. Schellhorn then provided a more detailed description of the Military Influence Zone, and the variables used to create it. He also discussed the significance of this amendment to both the operations of the military installation as well as safety of property owners. There was no public comment. Mr. Lambertson asked if all future requests originating from applicants within the Military Influence Zone would now be required to be reviewed by Mr. Schellhorn, acting as the city'snilitary liaison. Ms. Hall said that all such requests would be forwarded to Mr. Schellhorn for review and comment. Mr. Burgess asked if Mr,:;Schellhorn would be providing objections before applications came to;,tle, >Board for actio,;;Ms. Hall explained that Mr. Schellhorn would:,receive applications and; staff reports in an agenda package just like other members of the Boad:nnd he would have the opportunity to participate in all discussions with the Board at publicly noticed meetings and to:'provide:>aty- information, 'evidence, studies, etc, pertinent: t0. the discussions�:wlether in support or in opposition to a given application:'; ;$;;always, the Board would then take action based upon the best available `information. Ms:.;Hall further emphasized that Mr. Schellhorn would riot>be;;avoting member of this Board, but rather would be acting in an advisory capaci ........... Mr.`.>Lambertson asked;> hat the 'impact would be on a typical applicant, for example, someone from Oceanwalk seeking a rear yard variance for a pool oz' sunroom. Mr;::, Schellhorn responded that such requests would likely raise;:no concerns:or comments. Mr. Lambertson asked what the primary area"of :concern would be for the military, and Mr. Schellhorn responded that it>would "most likely be height, but with the citywide :,heightInnit (35'), thatis not anticipated to be an issue either. Motion Mr,;;.Parkes'`zjrioved that the Board recommend to the City Commission trausinittal of the proposed text amendment to the Future Land Use Element of the adopted 2020 Comprehensive Plan, along with attendant MapA-6, Military Influence Zone, to the Florida Department of Economic Opportunity, Division of Community Planning and ;:Development, finding that the proposed amendment includes objectives .and policies regarding coordination with Naval Station Mayport to achieve compatible land uses, ensure safety, and facilitate continued presence of this major military installation, as required by § 163.3175 and § 163.3177(6), Florida Statutes Mr. Burgess seconded the motion and it passed unanimously, 5-0. Page 2 of 3 AGENDA ITEM # 8A JULY 9, 2012 Draft Minutes of the June 19, 2012 regular meeting of the Community Development Board 6. OTHER BUSINESS NOT REQUIRING ACTION. A. BEACH AVENUE DEVELOPMENT DISCUSSION Review of staff -produced exhibits regarding development patterns, followed by virtual tour and discussion of existing conditions along Beach Avenue. Motion Mr. Hansen moved that this discussion be deferred to a later meeting when all members of the Board could be present to participate. Mr. Parkes seconded the motion and it passed unanimously, 5-0. 7. ADJOURNMENT — 6:27 PM Chris Lambertson, Chairman Attest Page 3 of 3 AGENDA ITEM # 8B JULY 9, 2012 STAFF REPORT City of Atlantic Beach Commission Meeting AGENDA ITEM: Commission Request to evaluate the intersection of East Coast Drive and Third Street DATE: June 26, 2012 MSUBMITTED BY: Michael D. Classey, Chief of Police BACKGROUND: The commission requested the above location be evaluated following a recent traffic safety complaint. This intersection had previously been evaluated in 2007and 2011 and was again in 2012, following this request. The results of all the inspections produced similar results. The following items were completed during this review: 1. Line of Sight evaluation to determine compliance with Municipal Ordinance 19-5 2. Accident history review 3. Interview with the residents who live at the intersection 4. Review of the Manual of Uniform Traffic Control Devices (MUTCD) governing use of Multi -Way Stop Applications. Municipal Ordinance 19-5 sets forth the requirements for line of sight distances based upon speed. The distance requirement in a 25 mph zone is 115 feet. This intersection meets those requirements, provided the foliage is properly trimmed on two of the corner lots. In the most recent inspection, two homeowners had their shrubs or pampas grass grow to a height which did result in a negative impact on sight distance. A review of reported accident history revealed the following: 1. From 2004-2006 there were no reported accidents. 2. From 2007-2011 there were 3 reported accidents A. Vehicle rear -end collision - one vehicle slowed as it approached 3rd St and a second vehicle struck it from behind. B. Bicycle operating at night without lights, ran the stop sign on 3rd St and was struck by a vehicle traveling north on East Coast. Alcohol was involved. C. Vehicle swerved to the right to avoid an animal that had run into the roadway. Her vehicle struck the trailer hitch of a vehicle parked at 261 East Coast. 3. From 2011-2012 there was one accident reported. It involved a resident making a wide right turn into their driveway when a vehicle behind them attempted to pass them causing a collision. As a result of these studies, the Police Department has taken several corrective measures. AGENDA ITEM # 8B JULY 9, 2012 1. Met with resident at 312 East Coast to cut the pampas grass. This has already been completed. 2. Made contact with the resident at 274 Third Street to request he cut the bushes to the prescribed level and this has been completed. 3, The stop bar on Third Street WB was moved 36" forward. All three of these measures were taken to improve sight visibility. In addition, the following sign changes were made: 1. Remove the "Stop for Pedestrians on Crosswalk" signs which are mounted directly below the yellow Pedestrian Crossing signs. Some of the residents reported that these signs cause confusion for drivers and pedestrians alike. 2. Replace the above sign with a Downward Pointing Arrow pointing to the crosswalk itself Staff also reviewed whether a stop sign, creating a 4 -way stop, on East Coast would be appropriate. The following are excerpts from the MUTCD that discuss Multi -Way Stop Applications: 1. "Multi -way stop control is used where the volume of traffic on the intersecting road is approximately equal." This is not the case on East Coast and Third Street. The stop signs that control that intersection were placed on Third Street because it is the lower volume usage roadway. 2. "The decision to install multi -way stop control should be based on an engineering study." "A YIELD or Stop sign should not be placed on the higher volume roadway unless justified by an engineering study." This same decision making process is codified in Atlantic Beach Ordinance 19-6. 3. "Five or more reported crashes in a 12 -month period that are susceptible to correction by a multi -way stop installation. Such crashes should include right - turn and left -turn collisions as well as right-angle collisions." NOTE: Admittedly this appears to be an intolerably high number. However, the accident research found four accidents that had occurred in the past 7-8 years. None of the accidents involved right or left intersecting turns. The bike accident was a right angle accident, but was caused by the bike rider failing to stop at the existing stop sign. 4. Traffic volume - A. "The vehicular volume entering the intersection from the major street (East Coast Drive - identifier added) approaches averages at least 300 vehicles per hour for any 8 hours of an average day;" A traffic volume study on East Coast was completed in 2011. It revealed an average daily volume of 3,073 which equates to an average of 128 vehicles per hour. B. "The combined vehicular, pedestrian, and bicycle volume entering the intersection from the minor Street (Third Street - identifier added) approaches averages at least 200 units per hour for the same 8 hours, with an average delay to minor -street vehicular traffic of at least 30 seconds per vehicle during the highest hour;" The PD does not have volume count which includes bike AGENDA ITEM # 8B JULY 9, 2012 and pedestrian data. Staff believes that it can be reasonably concluded that the volume is substantially less than required on both the major and minor roadways. 5. "YIELD or STOP signs should not be used for speed control." BUDGET: None RECOMMENDATIONS: Based upon the research completed, review of the AB Municipal Ordinances and the guidelines in the Manual on Uniform Traffic Control Devices, staff does not recommend the installation of a stop sign on East Coast at Third Street. However, staff believes that the improvements listed above will have a positive impact on this intersection. ATTACHMENTS: None REVIEWED BY CITY MANAG _.... AGENDA ITEM: SUBMITTED BY: DATE: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT Insurance Broker of Record for City of Atlantic Beach for Employee Benefits and Property/Casualty & Risk Management Services - RFP No. 12-02 Susan Danhauser, Human Resources Director June 22, 2012 AGENDA ITEM # 8C JULY 9, 2012 BACKGROUND: The Human Resources Director requested that an RFP be completed to investigate options for an insurance broker/consultant to consult and advise the City on all related insurance programs, market trends and strategic planning for the future. The firm will also solicit quotes for health, property/loss and workers comp insurance to obtain the most effective plans for the best costs. With the aging employee population, health care reform, rising costs for health and liability coverage and workers compensation, the City needs a progressive firm to address and strategize these ongoing issues. Most insurance carriers will not directly market and sell its products without the use of a broker. The City has been utilizing the services of two brokers for its insurance needs and the cost of these services has been added to the premium costs. Since commission and fee rates are negotiable and brokers offer a wide range of services, it was the intent to compare brokers to ensure that the City was getting the range of services that was needed and for a competitive price. The current broker for employee benefits is a small firm and does not have the resources to provide the range of services listed below. With the annual renewal for all insurance coverage effective October 2012 and January 2013, this brokerage firm will be providing the following: • analyzing the City's needs • providing expert advice and strategic planning • conducting benchmarking with similar cities • preparing a market analysis • compiling premium quotes from all major carriers for coverage and • advising the City staff on the viable choices available. Once the policy contracts have been approved, the firm will be responsible for regular review of claim history and trends, develop and assist in the implementation of a wellness program, resolution of any claim issues with employees or citizens, maintain regulatory compliance, provide technical support and expertise, provide employee comp and benefits statements, and assist the Human Resources department with employee information and education, including safety. 1 AGENDA ITEM # 8C JULY 9, 2012 Requests for Proposals were advertised and six firms responded. Proposals were evaluated for the following criteria: market knowledge, access, client knowledge, depth and technical knowledge of staff, account management, scope of services, communication, performance and strategy. The highest possible score was 82. Below is the average score of each firm: 1. Harden & Associates 2. Gallagher Benefit Services 3. Brown & Brown/ PRIA 4. Green -Hazel 5. McKinley 6. Florida League of Cities 77.0 73.0 69.0 65.5 65.0 40.0 Presentations from the top two firms, Harden & Associates and Gallagher Benefits Services, were given to the committee and the City Manager on June 19 and June 20, 2012. Harden & Associates, located in Jacksonville, Florida had the best overall score and their presentation showcased the range of services that would be provided to the City. Positive business references verified the high service level and expertise provided by Harden and Associates. There will be 11 staff assigned to the City of Atlantic Beach's account to serve the City and all are located in the Jacksonville area. Some of this firm's client list includes the City of Fernandina Beach, City of Jacksonville, Jacksonville Transportation Authority, St. Johns River Waste Management District, and Jacksonville Housing Authority. Harden & Associates has developed strong, influential relationships and has received high recognition from the top health carriers serving North Florida, which will provide opportunity for obtaining the best prices. Additionally, they have access to the Florida insurance pools for property/casualty and risk management coverage. BUDGET: There are two options for payment of brokerage services. Commission -based is calculated on total premium. The insurance carrier pays the broker and that amount is added to the City's total premium due. A fee based agreement is a flat fee and it is paid directly to the broker from the City. Either arrangement includes the same range of services and will result in a slight decrease in city costs. Previously, all fees have been through commission and included in the premiums from the insurance carriers. The top two firms offered a choice of pricing for the City. Commission -Based Rates Harden Medical/Employee Benefits 4%* P&L 10%* Workers Comp 9%* Straight Fee: Harden Gallagher 6% 10% 10% Gallagher 2 Medical/Employee Benefits P & L and Workers Comp AGENDA ITEM # 8C JULY 9, 2012 $48,000* $50,000* 1 $45,000* 10% of Premium ($46,400 based on FY13 est. premiums) * * Guaranteed for 3 years. Note: Per CIGNA (our current medical carrier), the current broker earns a 6% commission that was added to the City's total premium — approximately $60,000. Other commissions earned were included in the premiums for voluntary insurance that is no cost to the City. The current P & L broker earns 10% commission, approximately $42,000, which are added to the City's premiums. RECOMMENDATION: Award a contract to Harden & Associates to act as the City of Atlantic Beach's Broker of Record for employee benefits and property/casualty & risk management services and authorize the City Manager to sign the contract. ATTACHMENTS: 1. Proposal Scoring Sheet 2. Request for Proposal No. 12-02 and Proposals are available for review from City Clerk REVIEWED BY CITY MANAGER: 3 Combined Evaluation Matrix RFP 12-02 Each broker/consultant will be rated on the selection criteria listed below. Sample questions have been included as a guide in rating each criterion. Points will be totaled from all categories and compared against the maximum score of 82. Scoring: 0 = Unacceptable 2 = Does not meet most expectations 4 = Adequate 6 = Good 8 = Superior - Gallagher PRIA Florida Harden & Benefit Brown & Greene- McKinley League Rating Criteria Associates Services Brown & Hazel Superior of Cities A. Market Knowledge 7 7 7 6 6 4 Does the broker understand the market dynamics for both the benefits and property/casualty? Does the broker have market access to all necessary carriers? B. Access 8 6 5 8 2 4 is the broker's team geographically accessible to us? Does the broker have secure email for communication? C. Client Knowledge 7 8 8 5 7 8 Does the broker understand municipalities? Can the broker benchmark our cases and benefits with like organizations? Do they have a thorough understanding of our goals & objectives? D. Depth of Staff 8 8 6 6 7 8 Does the broker have enough team depth and experience to handle our accounts including claim resolution and employee issues? Can the broker shift resources if necessary to meet the nature of our account? Can the resources be available on site as needed? (Open Enrollment Meetings, Employee Meetings, etc) E. Technical Knowledge of Staff 8 8 8 7.5 7 8 Can the broker make us aware of changes in the marketplace that could impact our programs? Does the broker have technical expertise in risk management, claims analysis, health management, interpretation of coverage and overall insurance program structure to manage our account. Does the broker have the expertise to assist in compliance issues? Does the broker have the technical competency to deal with industry changes? Gallagher PRIA Florida Harden & Benefit Brown & Greene- McKinley League Rating Criteria Associates Services Brown & Hazel Superior of Cities F. Account Management 7 6 8 7 6 0 Does the broker have a specifically identified team of support staff? Do the team member have defined responsibilities? Does the model of account management meet our objectives? G. Scope of Services 8 8 8 7 8 0 Can the broker provide the broad list of services? Insurance program audit and review Insurance program specifications Verify all requested new and renewal policy terms Claims advocacy and management meetings Budget planning Benchmarking Health management competency Periodic claims management meetings Online research and compliance tools Employee communication capabilities H. Communication 8 7 6 7 7 0 Ability to listen Response time to client issues Proactive communication on new developments Explanation of technical materials Quality of written documents & communications Scheduled regular meetings on risk management I. Performance 6 7 6 6 7 2 Meet deadlines Effectively explained their program and services Quality of RFQ submission Possess the financial stability to represent us J. Strategy 8 6 5 6 6 4 rrl G� Was a strategy included for our account ? tom. -C y Sub Total 75 71 67 65.5 63 38 N rriy Preference is to select a single firm capable of providing all services w/o partnering. Add 2 2 2 2 0 2 2 o ,.-) ' TOTAL 77 73 69 65.5 65 40 n 1* Note: Florida League of Cities submitted an incomplete proposal therefore it was only reviewed by the HR Director. AGENDA ITEM # 8D JULY 9, 2012 STAFF REPORT City of Atlantic Beach Commission Meeting AGENDA ITEM: Commission Request to Report on the Square Foot Comparisons provided to the Citizen Committee DATE: June 28, 2012 SUBMITTED BY: Michael D. Classey, Chief of Police BACKGROUND: The police building committee presented their report during the June 11, 2012 commission meeting. The minority members of the building committee also presented a report during that same meeting. The minority members contend that the police department misrepresented the figures that were presented to the building committee regarding the square footage of three similarly sized public safety facilities; Mount Dora, Daytona Beach Shores and Orange Park. During that meeting, Commissioner Daugherty requested that staff provide a follow up report regarding these allegations. Staff and, then Commissioners Borno and Simmons toured Mt. Dora and Daytona Beach Shores on January 24, 2007. The floor plans and square footage of those two facilities were obtained during that tour. The square footage of Orange Park was obtained from Chief James Boivin in a telephone survey conducted by staff on or about Januaryl9, 2010. Following the June 11th meeting, staff re -checked the data and obtained written confirmations from each of those agencies' Chiefs. Building committee member Art Corsano also reviewed small size floor plans of Mt. Dora and Daytona Beach Shores to check the square footage. He also provided written confirmation of his fmdings. The table below shows the figures provided to the committee, the figures presented by the minority to the commission on Junel lth, and finally the re -verified data from the three departments. Presented to committee Presented in minority report Re -verified data by staff Mt. Dora Daytona Beach Orange Park Police Shores PS Police 17,500 20,700 18,421 12,220 12,770 10,120 17,407 **20,000 — 28,300 *10,181 *Note the actual size of the Orange Park facility is the 18,421 that was reported. However, they also house a fire department which was mistakenly not deducted. AGENDA ITEM # 8D JULY 9, 2012 ** The 20,000 number was from Art Corsano's review of small floor plans. The second figure was from Director Dembinsky, DBS. Both of these figures are for police operations only. The same floor plans for Mt. Dora and Daytona Beach Shores that Art Corsano reviewed are available at the Atlantic Beach Police Department. There were also a few other items either in the minority report or the "Formal Expression of Minority View" document which should be addressed as a side note. They are as follows: 1. The minority reported that they were told the police department had 29,000 annual calls for service and that this "number is meaningless because it includes all internal radio transmissions back and forth to the dispatcher like license plate and insurance inquiries". The number of calls reported to the committee was 29,899 in 2010 and 26,200 for 2011. These numbers do not include any internal radio transmissions, but do include traffic stops or other self initiated calls by the officer such as suspicious persons. The numbers presented accurately reflect the level of police activity. 2. The minority reported that "ABPD arrests have declined 25% over the past Five years". It is true that arrests in 2011 were 25% less than in 2007 (917 and 1173). However, there were 918 arrests in 2006 and for four years preceding that, arrests were even less. The arrests in 2007 and 2008 spiked by 25%, but the arrests in 2011 were directly in line with the years preceding 2007. In fact, the 12 year average is 916 arrests per year. 3. Holding cells — there was much information on this subject presented to the committee and may be a matter for future discussion. A. However, the minority report states that only "one juvenile was held 40 minutes in a police office". This information was presented to the committee and they were informed that we cannot currently hold juveniles and that is why there are none listed on the log. B. The minority reported that "the police complex will have FIVE total holding cells, three new and two existing, if the committee report was adopted". The existing holding cells are not adequate and were not intended to remain, but rather to be removed during the renovation. BUDGET: None RECOMMENDATIONS: None. For Commission review only. ATTACHMENTS: Written confirmations of square footage REVIEWED BY CITY MA AGER. AGENDA ITEM # 8D JULY 9, 2012 Classey, Michael From: Rauth, Ron [RauthR c@Dci.mount-dora.fl.us] Sent: Friday, June 29, 2012 3:08 PM To: Classey, Michael Subject: Mount Dora PD Chief, Our police department has 17,407 sq ft. that includes sallyport, garage, vehicle service bay. It does not include any sq ft for the Fire Dept. You are welcome to tour our facility any time you would like. Ronald W. Rauth Deputy Chief of Police Mount Dora Police Department 1300 Donnelly Street Mount Dora, Florida 32757 352-735-7133 CONFIDENTIALITY NOTICE: This e-mail message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure, or distribution, is prohibited. If you are not the intended recipient, contact the sender by replying to the e-mail and destroy all copies of the original message. PUBLIC RECORDS NOTICE: Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. 1 Classey, Michael From: Chief James Boivin [jboivin@orangeparkpolice.com] Sent: Friday, June 29, 2012 3:05 PM To: Classey, Michael Subject: Public Safety Building of Orange Park Mike, I forgot to put in the message that the total square footage for the building is 18,421 sf. Good luck, James H. Boivin, Police Chief Orange Park Police Department 2025 Smith Street Orange Park, FL 32073 904-278-3006, Office 904-264-5555, Main Line 904-278-3034, Fax iboivinaoranaeoarkaolice. com 1 AGENDA ITEM # 8D JULY 9, 2012 AGENDA ITEM # 8D JULY 9, 2012 Classey, Michael From: Chief James Boivin [jboivin©orangeparkpolice.com] Sent: Friday, June 29, 2012 3:02 PM To: Classey, Michael Subject: Fw: Police Station James H. Boivin, Police Chief Orange Park Police Department 2025 Smith Street Orange Park, FL 32073 904-278-3006, Office 904-264-5555, Main Line 904-278-3034, Fax i boivin@orangeparkpo lice. com Original Message ---- From: Chief James Boivin To: m.classev a( coab.us Sent: Friday, June 29, 2012 12:35 PM Subject: Police Station Mike, I met with the permit department and we sat down and the best we could figure is that the upstairs area that we use is 1,925sf and the downstairs area of the police station that we use is 8,256sf. I hope this helps you and if there is anything else you need give us a call. James H. Boivin, Police Chief Orange Park Police Department 2025 Smith Street Orange Park, FL 32073 904-278-3006, Office 904-264-5555, Main Line 904-278-3034, Fax iboivin caoranaebarkoolice.com 1 AGENDA ITEM # 8D JULY 9, 2012 Classey, Michael From: Dembinsky, Stephan [sdembinsky@cityofdbs.org] Sent: Friday, June 29, 2012 8:59 AM To: Classey, Michael Subject: question Chief: In answer to your questions about square footage for the DBS Public Safety Building, I can give you the following; 1. Total square footage of the Public Safety Building is approximately 32,000. 2. Fire apparatus bays and offices dedicated to the Fire Administration occupy approx 3700 sq. ft 3. Square footage dedicated to Police Services would be approximately 28,300. If you need anything further, just call. Stephan Dembinsky Director of Public Safety City of Daytona Beach Shores 1 AGENDA ITEM # 8D JULY 9, 2012 Classey, Michael From: acors46@yahoo.com Sent: Thursday, June 28, 2012 4:44 PM To: Classey, Michael Subject: verification of square footage Chief Classey, I have reviewed the square footage for Daytona Beach Shores and Mt. Dora police departments. The following are the results: Daytona Beach (note that this is only police space - 20,000 sqft Mt. Dora - 16,000 (open space not included. Note that I had a small scale drawing so these figures might be a little off. Art Corsano 1 Pedestrian/Bicycle Safety Review City of Atlantic Beach June 28, 2012 Introduction and Process AGENDA ITEM # 8E JULY 9, 2012 During this year's strategic planning in April, the Commission identified and scored pedestrian and bicycle safety as a high priority item. The police department was tasked with reviewing this subject and preparing a preliminary report. The purpose of the review was to evaluate the city as it relates to the safety of pedestrians and bicyclists. There were multiple items researched or surveyed in preparation of this report including three years of Atlantic Beach crash data, comparison of AB crashes to surrounding jurisdictions, surveys of other departments to determine what safety programs have been implemented and the results, if available, and an evaluation of crosswalks within the city. It was recognized that this report would provide an overview of the issue which would then serve as the basis for further analysis and action. The accident data analysis revealed that Atlantic Beach had a much lower number of pedestrian and bike accidents per capita than all but one of the other cities surveyed. However, the number of bike/pedestrian accidents in Atlantic Beach was increasing over a three year period going from 10 in 2009 to 15 in 2010 and finally to 21 in 2011. The number of accidents caused by the pedestrian or bicyclist also increased over the three years researched. Specifically, there were two fatalities in 2010 and neither were the fault of the vehicle driver and both involved alcohol. The accidents, over the three years studied, were found to have been caused by the improper actions of the driver, bicyclist or pedestrian and not due to an inherent defect in the roadway or intersection. The majority of accidents occurred on local roads meaning roads other than Mayport or Atlantic although they were at the intersections with those state routes in most cases. Several departments were surveyed to see if they had pedestrian/bicycle safety programs in place and most did not, but would respond to identified problems when they arose. Two departments, Largo and Gainesville, did have programs in place. Both agencies had an educational component as a part of the program and both found that education alone was not effective in reducing the number of accidents. When the departments added in enforcement though, the accidents decreased. Largo took a zero tolerance approach and has reduced accidents by 52% over 3 years (75 to 36). The other city, Gainesville, received a substantial amount of negative feedback from the community about the enforcement and reverted back to prior levels. There are a number of things that could be implemented in Atlantic Beach such as education of citizens, training for police officers, enforcement of existing statutes, monitoring of crash data to identify trends and measure the success of an accident reduction program. Accident Data Comparison 1 AGENDA ITEM # 8E JULY 9, 2012 One of the most common ways to rate traffic safety is through a traffic crash analysis and comparison. As part of this study, crash data from five similar sized communities in Northeast Florida was obtained for the calendar years 2009 — 2011. This data was obtained from each city's police department. Below are statistical charts with each jurisdiction's total number of accidents followed by the total number of bicycle -involved accidents, pedestrian -involved accidents and number of fatal crashes, if available. The total number of crashes per capita (per 1,000 residents) and the per capita number of pedestrian and bike accidents combined is also provided. The figures for the state were also included as a baseline comparison. City 1 Atlantic Beach Neptune Beach Jacksonville Beach St. Augustine St. Augustine Beach Green Cove Springs State of Florida 2010 Census 12,655 7,037 21,362 12,975 6,176 6,908 18,801,310 For Years 2009 - 2011 Total Crashes Total Reported Bicycle/Ped Total Crashes Per Bicycle Pedestrian Crashes Fatal Reported Capita Crashes Crashes Per Capita Crashes 719 56.82 31 13 3.48 2* 750 106.58 13 7 2.83 0** 3,693 172.88 59 60 5.57 8*** 5,307 409.02 9 81 6.94 47 457 74 5 3 1.3 0 375 54.28 2 4 0.87 0 757,486 40.29 15,532 24,299 2.12 7,309 *Both fatalities involved bicycles/pedestrians ** NBPD does not track fatalities as they do not investigate them. *** 3 of the 4 fatalities in Jacksonville Beach involved pedestrians. As these statistics show, Atlantic Beach has a lower number of total accidents per capita than all but one other city. However, when looking specifically at pedestrian/bicycle involved accidents, Atlantic Beach's ranking increases and is in the middle of the other municipalities. Accident Data Analysis As a part of this review, a separate evaluation of accidents in Atlantic Beach was conducted with a focus on crashes involving bicyclists and pedestrians. As part of this analysis, factors examined included injury severity, determination of fault, crash location, and a specific review of two fatal crashes. Maps of pedestrian and bicycle involved accidents as well as a sequential listing are attached as Appendices A, B and C. When vehicles strike pedestrians or bicyclists, it is common and not unexpected to have injuries involved. When reviewing the number of pedestrian and bicycle involved accidents resulting in injuries, 30% resulted in the injured person being transported to the hospital. 2 Ped/Bike Crashes For Years 2009 - 2011 Injury Severity AGENDA ITEM # 8E JULY 9, 2012 Transported to Hospital by JFRD None Possible Non- Incapacitating Fatal Yes No Incapacitating 46 10 10 20 8 2 14 32 When reviewing the data on determination of fault, an increasing number of bicyclists were found at fault, with a 100 % increase between 2009 and 2010 and a 75% increase between 2010 and 2011. There were also a number of crashes where fault was unable to be determined. This may be attributed to investigative findings of both parties entering the roadway simultaneously resulting in the crash or conflicting statements from the parties involved with no way to independently verify either account. At Fault For Years 2009 - 2011 None Vehicle Bicycle Pedestrian Skateboarder Determined 8 17 13 7 1 A review of the location of crashes was divided into four categories: Atlantic Blvd, Mayport Rd, Local Roads, and Parking Lots. Crashes occurring on Mayport Rd saw a decrease in 2010 and a return to the 2009 level in 2011. Crashes on Atlantic Blvd went from 1 in 2009 to 3 in 2011 with none in 2010. The most dramatic increase occurred on local streets, or all roads excluding Atlantic Blvd and Mayport Rd. In 2009, 6 crashes involving a pedestrian or bicyclist were documented on local roads. This dramatically doubled to 12 in 2010 and increased to 13 in 2011. These increases in crashes on local roads in 2010 and 2011 indicate that it should be an area of concern. This could potentially be attributed to pedestrians and bicyclists feeling more secure or comfortable on these streets due to their small size in relation to major highways such as Atlantic Blvd and Mayport Rd. None of the locations showed a predisposition for fault determination or injury severity. 3 Atlantic Blvd 4 Location For Years 2009 - 2011 Mayport Rd Local Roads Parking Lot 8 31 3 AGENDA ITEM # 8E JULY 9, 2012 The specific review of fatality crashes showed in both accidents, the bicyclist or pedestrian was the at -fault party in the crash and both occurred in 2010. The first crash occurred on East Coast Dr at 3rd St. In this crash, a bicyclist travelling east on 3rd St failed to stop at the posted stop sign at the intersection with East Coast Dr and proceeded into the intersection, into the path of a vehicle. The second fatal crash occurred on Seminole Rd approximately 100 feet north of Atlantic Blvd. In this crash, a pedestrian failed to cross in the crosswalk and instead crossed outside the crosswalk, in a poorly -lit section of the roadway, heading east across the road. The pedestrian also crossed when traffic signals were directing traffic onto Seminole Rd and the pedestrian signal was signaling "Do Not Cross" at the intersection. As a result of these factors, the pedestrian walked into the path of a vehicle traveling north on Seminole Rd. Alcohol was determined to be a factor in both of these accidents. In a report filed August 11th 2011 by the Florida Department of Highway Safety and Motor Vehicles on crash statistical data for year 2010, data showed the overall number of crashes reported to the state totaled 6.24% pedestrian injury crashes and 3.61% bicycle injury crashes reported. The Atlantic Beach Police Department calculates all crashes reported to the department. Data collected from the year 2011, shows 4 injuries involving pedestrians, accounting for 1.52% of all crashes reported and 9 injuries involving bicyclists, accounting for 3A1% of all crashes reported. The majority of the crashes in Atlantic Beach were found to be caused by improper actions by the vehicle driver, bicyclist, or pedestrian and not due to an inherent defect in the roadway or intersection. However, one specific location, the intersection of Sherry Dr and Atlantic Blvd, did note a disproportionately high number of crashes (6 in 3 years) involving pedestrians and bicyclists being struck by vehicles when compared to the remainder of the city. A concern with this intersection is the proximity of the building of the business on the northwest corner of the intersection (Radio Shack) to the roadway and sidewalk. The building does block the vision of vehicles approaching the intersection on Sherry Drive from seeing pedestrians and bicyclists on the sidewalk to the west of the intersection. This intersection would most likely benefit from additional signage warning both drivers and pedestrian/bicyclists. Intersection/Crosswalk Inspection 4 AGENDA ITEM # 8E JULY 9, 2012 As a part of this study, the police department conducted inspections of the 131 crosswalks in Atlantic Beach. The main purpose of the inspection was to evaluate and rate the condition of the crosswalk and signage. None of the intersections were rated as in need of immediate repair. The vast majority, in fact, received a rating of excellent. The main issues relating to necessary or suggested repairs were involving the replacement of stop signs, stop bars and cross walks worn by weather and time. Education and Enforcement Initiatives Review As the crash analysis discussed, an increasing trend noted is the increase of bicyclists and pedestrians found at fault in crashes. This can be attributed to a lack of knowledge on state law regarding bicycle and pedestrian guidelines or the decision to ignore them. Education and enforcement efforts are generally the most effective means of modifying the behavior of drivers, bicyclists, and pedestrians on our roadways and have been utilized by the Atlantic Beach Police Department. In the past, the Atlantic Beach Police Department has administered education programs targeted mainly towards children. This has included bicycle safety training sessions (bicycle rodeos), in -school lectures and presentations, and other efforts through the community - oriented policing (COPS) program, helmet giveaways, and school crossing guard activities. These efforts appear to have been successful as minors are rarely involved in the crashes documented. Education efforts with adults are generally more difficult to accomplish. One of the biggest reasons for this is accessibility to provide the materials and information to them. It is much easier to reach children while they are in a school or at an after school program. Due to this difficulty, the same level of success has not been achieved with the adult population. While press releases are issued to local media organizations and articles are written into the City of Atlantic Beach Tideview newsletter, this often requires the citizen to reside in the city and personally receive or seek out the information. This is not efficient and the number of people receiving the information is not measureable. Often the most effective, although certainly not the most popular, method for educating adults is through proactive enforcement of observed violations by officers. An example of this effect is in the City of Largo, Florida. The Largo Police Department instituted a high -visibility grant -funded pedestrian safety initiative several years ago to address the alarming number of pedestrian -involved crashes their city was experiencing. As a side note, Atlantic Beach applied for this same grant 2 years ago, but was denied because the numbers of accidents were not high enough. Largo's grant provided funding for the police department to staff extra police officers in areas of high-volume pedestrian traffic and high -frequency pedestrian -involved crashes. 5 AGENDA ITEM # 8E JULY 9, 2012 Additionally, public service announcements (PSAs) and education initiatives were launched. This included handing out brochures and providing information during citizen contacts. Initially, there was little to no observed change in behavior by pedestrians. Officers were then tasked with stopping violators and attempting education through warnings and education dissemination during the stops. This also resulted in little change in behavior. Then an aggressive, zero -tolerance approach to pedestrian violations was instituted where civil traffic citations were issued to violators of laws related to pedestrian safety. They issued over 4,000 citations to pedestrians over a 3 year period. The enforcement did begin to have an effect when comparing data from 2006-09 to data from 2010-12.Largo experienced a 52% decrease (from 75 to 36) in pedestrian -involved crashes. While there is a zero -tolerance approach to enforcement, their goal is to reduce and eliminate violations through pro -active enforcement by educating the public and influencing change of behavior. Staff contacted a number of other police departments including St Augustine, UNF, Jacksonville Beach, Neptune Beach, St Augustine Beach, JSO, UF and Gainesville. The majority of these agencies did not have a specific plan or program in place, but would respond to situations when the need arises. Gainesville, however, is approaching the end of a large National Highway Traffic Safety Administration (NHTSA) grant program. Complete details are not currently available, but their program included large-scale traffic engineering work and redesign, an educational component including handouts, PSAs, presentations, bike rodeos and enforcement. They were not seeing notable results from just the education component so they began a stricter enforcement posture. This, as one might imagine, resulted in negative feedback and complaints from citizens. Following this pushback they eased up on enforcement to their previous levels. Pedestrian involved accident decreased from 142 in the year 2010 to 124 in 2011. It is not known how much of that reduction can be directly attributed to the traffic engineering improvements. Conclusion/Recommendations Based on the review of the listed categories, staff has several recommendations which may reduce the number of crashes involving pedestrians and bicycles in the city. They are as follows: 1. Education - Implement and continue current pedestrian/bicyclist safety education programs in an effort to educate the public on state traffic laws and regulations related to pedestrians and bicycles. The study showed a significant portion of crashes involving pedestrians and bicyclists were the fault of the pedestrian or bicyclists, particularly bicyclists. This could include presentations, displays, bike rodeos or pamphlets distributed to the public through various means. Future grants will also be researched to provide funding and resources for an education program. 6 AGENDA ITEM # 8E JULY 9, 2012 2. Police Officer Training — The National Highway Traffic Safety Administration has developed a concise training program titled "Enhancing Bicycle Safety: Law Enforcement's Role. This training will be provided to all uniformed officers. 3. Traffic Control Signs — The study revealed the intersection of Sherry Drive and Atlantic Blvd had a disproportionately high number of accidents. Additional warning signs/markings will be placed at this intersection. As part of an ongoing process, other locations will be evaluated as they are identified. 4. Enforcement - Along with the education program, the most direct way the police department can affect traffic -related problems is through proactive directed enforcement. A proactive approach to enforcing traffic laws and regulations related to pedestrians and bicyclists is often the best way to reduce crashes and educate the public through direct contact by police officers when violations are observed. It is the method most effective and most used regarding vehicular traffic. This could be accomplished through verbal and/or written warnings and uniform traffic citations, as necessary. 5. Continual monitoring of crash data - This will be the best overall measure of the effectiveness of education programs and proactive directed enforcement and better direct resources if a trend or crash hotspot is identified. 6. Traffic control maintenance and review - Continue to coordinate with Public Works on the repair/installation of traffic control devices/markings when identified. The intersection of Atlantic Blvd and Sherry Dr will be a priority intersection for improvement as indicated above. As stated above, the majority of accidents are caused by the improper actions of either the driver or pedestrian/bicyclist. In almost all the cases, there are violations of existing state statutes, which are generally viewed as enforcement issues. In other words, the accidents are not caused by improper design or engineering of the intersection or roadway. The results from other agencies indicated that education had minimal or no effect without an active enforcement component, which is usually viewed unfavorably especially by pedestrians and bicyclists. That is not intended to suggest that some enhancements in certain locations should not be reviewed. Towards that end, staff also recommends consideration be given to contracting with a traffic consultant or engineer who has extensive experience in pedestrian/bicycle traffic analysis. A part of that review would create a consistent city-wide traffic safety plan to include recommendations of exactly what enhancements would be the most effective. 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The ABPD conducted an alcohol deployment to check various businesses in the City for possible sale of alcohol to minors. This deployment was done on Tuesday, May 29th. The Police Department checked 27 locations. No violations were reported. While many recent alcohol deployments have found a small number of businesses that would sell alcohol to minors, the percentage has usually been in the 5 to 10 percent range. These compare very favorably with the original numbers from alcohol deployments several years ago where police would often find one-third to one-half of the businesses selling alcohol to minors. Clearly, the PD's deployments have had the desirable effect in making it harder for minors to obtain alcohol in Atlantic Beach. Webpate to Find Lost Pets; Atlantic Beach has recently added a new webpage under the City's website that allows people to check for lost pets that have been picked up by the Animal Control Officers. Pictures of the pets are shown along with the dates that they were picked up, location and general description. This page can easily be found by clicking on the "How Do I..." tab on the main page.