2012 Enterprise Presentation IIIEnterprise Application
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Current Application: SunGard’s HTE
Installed in 1991
Most popular Enterprise software in Florida
Aimed at smaller cities (< 100,000 citizens)
Addresses the major business aspects of running a local government (finance,
payroll, utility billing, licensing, permitting)
We pay an annual fee to run the product ($58,000)
Lacks features that modern software applications possess
Runs on an in-house computer
Computer
is dated technology; staffing is difficult
simple ad hoc data queries, remote access to the application by staff and customers, interface with mapping software
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New System Requirements
A single application to address the City’s business needs
Ability to migrate our historical data to the new application (Land, payroll, utility bills, permits, licenses, etc.)
Ability
to interface with our existing system during the transition
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New System Advantages
Citizen access to the system (water bills, building permits, licenses)
Employee “in the field” access to the system (permit reviews, water usage, license validation)
Improved reporting
capabilities
Interface with our mapping software
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Issues with Moving to a New Application at this time
Cost of Enterprise Software is substantial (~$500,000)
Selected application (SunGard’s “One Solution”) is not completely released
Three distinct projects required to convert to the new
application
Three to five year rollout
The existing system still works
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Costs
To migrate to One-Solution Community Development
One-time fees - $201,720 plus
Annual Cost - $89,000 – (Increase from $58,000)
To migrate to One-Solution Finance
One-time fees - $100,000
Annual
Cost – Included in above
To migrate to One-Solution Utility Billing
One-time fees - $100,000
Annual Cost – Included in above
$201,720 = $151,720 (Professional services)
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Project Proposal
Delay the start of the conversion one year
Wait for funding situation to improve
Wait for “One Solution” product to be completed and successfully installed
Move the current application
to SunGard’s data center
Avoid expense of buying a new computer ($50,000)
Utilize SunGard’s staff to perform support tasks
Data backups, system upgrades
Annual cost goes from $58,000
to $63,000
Add the Code Enforcement module to our existing system
$10,000 plus training ($5,000 to $10,000)
City will run the software at a SunGard site
City will pay SunGard
Annual fees for Licensing and Hosting (costs go from $58,000 to $63,000 + $5,000)
Code enforcement - $10k plus installation
($5,000-$10,000)
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Questions
Postpone moving from the current HTE Application
Move application to the SunGard site instead of buying a new server
Annual Cost - $69,000 – Increase from $58,000
$68,000 = $63,000 (ASP)
+ $5,000 (network)
Cost of a new computer is about $50,000
This would give us the flexibility to migrate to a new application at any time.
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