Agenda Item 8BAGENDA ITEM # 813
JANUARY 14, 2013
STAFF REPORT
City of Atlantic Beach
Commission Meeting
AGENDA ITEM: 9 -1 -1 Inter -Local Agreement FY 2013
DATE: December 19, 2012
SUBMITTED BY: Michael D. Classey - Chief of Police
Duval County collects a user fee on all telephone lines in the county to offset the expenses of
providing E911 services. Jacksonville purchases the E911 emergency equipment for the
answering stations including the three beach cities.
Each year, Jacksonville reimburses the cities of Atlantic Beach, Neptune Beach, and Jacksonville
Beach 30 % of their personnel costs for Emergency Communication Operators. We have agreed
on a reimbursement of the expenses for emergency communications based on 30% of the calls
attributed to E911. On a quarterly basis, the cities provide documentation of their emergency
communications expenses including salary, benefits, and training. Jacksonville reimburses 30%
of those costs.
The number in the attached paperwork is a "not to exceed" figure. The amount is based upon last
year's actual expenses and the number is inflated by 8% to assure that it will cover the
reimbursements over the next year. The actual reimbursement will be based on the actual
expenses incurred by The City of Atlantic Beach.
BUDGET: The net effect of this contract is that it will provide up to $86,200 in revenue to
the City of Atlantic Beach over the next year.
RECOMMENDATIONS: Staff recommends the approval of the Inter -Local Agreement
Amendment for the Distribution of 9 -1 -1 Funds for Call -Taker Salaries, including
the authorization for the Mayor and City Manager to sign the paperwork.
ATTACHMENTS: Letter from Sheriff John Rutherford Jacksonville Sheriff's Office,
Amendment Number three to: Inter -Local Agreement from City of Jacksonville with signature
pages.
VIEWED BY CITY MANAGER:
AGENDA ITEM # 813
JANUARY 14, 2013
John H. Rutherford
Sheriff
December 14, 2012
City of Atlantic Beach
Attention Mayor Louis Borno, Jr.
800 Seminole Road
Atlantic Beach, FL 32233
Reference: Amendment No.3 to 911 Interlocal Agreement between the City of
Jacksonville and the City of Atlantic Beach, Florida
Dear Mayor Borno:
Forwarded herewith are three (3) originals of the above referenced Amendment No. 3 to
Contract No., 5629 -46 between the City of Jacksonville and the City of Atlantic Beach, Florida.
Please have all copies executed and return with proper attestation to my attention.
Sincerely,
JOHN H. RUTHERFORD
SHERIFF
I✓ -Z--1 L,-e-
William J. Clement, CPA
Procurement .& Contracts Manager
ENCLOSURE,
A Nationally Accredited Agency An Equal Opportunity Employer
AGENDA ITEM # 813
JANUARY 14, 2013
9 -1 -1 User Fee Distribution in Fiscal Year2012 -2013
THIS AMENDMENT THREE TO INTERLOCAL AGREEMENT is made and
entered into as of this day of , 2012, by and between THE CITY OF
JACKSONVILLE, FLORIDA, a consolidated mu ricipal/county government, making the
General Services District (hereinafter referred to as "JACKSONVILLE ") and THE CITY OF
ATLANTIC BEACH, FLORIDA, a municipal corporation, within the General Services
District (hereinafter referred to as "ATLANTIC BEACH ") for the purpose of distributing
proceeds collected and set aside via the 9 -1 -1 User Fee to be used to pay a portion of the salaries
and related expenses for 9 -1 -1 Call Takers for that portion of their time spent answering and
handling 9 -1 -1 calls under the provisions of Section 365.172 (9), Florida Statutes, as authorized
to be imposed by the governing body of Duval County (hereinafter referred to as the "Project ").
WHEREAS, in 2009, the parties have made and entered into an Interlocal Agreement,
City Contract #5629 -46 (hereinafter referred to as the "Agreement" for the Project; and
WHEREAS, said Agreement will be in effect until September 30, 2014, and
WHEREAS, said Agreement has been amended two (2) times-previously: and
WHEREAS, the Council of JACKSONVILLE, acting as the governing body ofDuval
County, Florida, has maintained the 9 -1 -1 User Fee at $.44 per month for the period from
October 1, 2012 through September_ 30, 2013 ( "Fiscal Year "2012 - 2013), and has authorized the
fees collected to be used to fund an Interlocal Agreement wherein ATLANTIC BEACH will
receive its pro rata share to be used for lawful purposes; and
WHEREAS, said Agreement should be amended, for Fiscal Year 2012 -2013 by updating
2012 -2013 dates and distribution amounts with all other provisions, terms and conditions of said
Agreement remaining unchanged; now therefore
IN CONSIDERATION of said Agreement and the mutual promises and covenants
herein contained and for other good and valuable consideration, acknowledged, by the parties to
be legally sufficient, the parties agree to amend said Agreement as follows:
1. The above stated recitals are accurate, true and correct and, by this reference, are
incorporated herein and are made a part hereof.
2. Section 2, of said Agreement is amended, in part, by providing for a Fiscal Year
2012 -2013 distribution of $86,200.00 to ATLANTIC BEACH and, as amended, shall read as
follows:
1
AGENDA ITEM # 813
JANUARY 14, 2013
2. ATLANTIC BEACH shall receive a distribution proportion of the 9 -1 -1 User Fee
calculated by taking the total Call- Takers actual salary expenditures from ATLANTIC BEACH,
multiplying that amount by 30% (based on call volume data provided by each PSAP agency) and
adding 30% for benefits and training. The Sheriff's Office may also include other factors such
as changes in the 9 -1 -1 call volume data, percentage and inflationary increases or decreases, and
the impact of wireless calls on each agency, to determine the distribution amount. The maximum
amount to be distributed by JACKSONVILLE as a result of this calculation for ATLANTIC
BEACH for Fiscal Year 2012 -2013 is EIGHTY -SIX ONE THOUSAND TWO HUNDRED
AND 00 /100 DOLLARS $86,200)"
3. Section 6, in said Agreement, is amended, in part to revise dates to reflect the
Fiscal Year 2012 -2013 and, as amended, shall read as follows:
"6. The salary period covered by Amendment Number Three to Agreement shall
commence retroactively to October 1, 2012 which is the beginning of Fiscal Year - 2012 -2013.
This Agreement shall become effective on the date it is recorded in the Official Records of Duval
County, and shall remain effective through September 30, 2014."
4. JACKSONVILLE will record this Amendment Number Three to Interlocal
Agreement in the Official Records of Duval County, as required by Section 163.01(11), Florida
Statutes.
SAVE AND EXCEPT for the express amendments provided in this instrument, the
provisions, terms and conditions of said Agreement shall remain unchanged and shall continue in
full force and effect.
[Remainder of page intentionally left blank. Signature page follows immediately.]
AGENDA ITEM # 813
JANUARY l 4, 20 ] 3
IN WITNESS WHEREOF, the City of Jacksonville, by and through its respective
authorized representatives, has caused this Agreement to be executed on the day and year first
above written.
ATTEST:
C
James R. McCain, Jr.
Corporation Secretary
STATE OF FLORIDA)
)ss.
COUNTY OF DUVAL)
CITE' OF JACKSONVILLE
Alvin Brown, Mayor
The foregoing instrument was acknowledged before me this day of
20_, by Alvin Brown and James R. McCain, Jr., the Mayor and Corporation Secretary
respectively, of the City of Jacksonville, a municipal corporation in Duval County, Florida.
Such persons: (notary must check applicable box)
❑
are personally known to me; or
produced a current
produced
driver's license as identification; or
as identification
(Sign)
(Print)
NOTARY PUBLIC
My Commission expires:
(NOTARIAL SEAL)
In compliance with the Ordinance Code of the' City of Jacksonville, I do hereby terrify
that there is an unexpended, unencumbered and un impounded balance in the appropriation to
cover the foregoing Agreement and that provision has been made for the payment of the monies
provided therein to be paid.
Director of Finance
City Contract Number:
Form Approved:
Office of General Counsel
3
AGENDA ITEM # 813
JANUARY 14, 2013
IN WITNESS WHEREOF, the City of Atlantic Beach, by and through its respective
authorized representatives, has caused this Agreement to be executed on the day and year first
above written.
ATTEST:
C
Donna L. Bartle, City Clerk
800 Seminole Road
Atlantic Beach, FL 32233
STATE OF FLORIDA)
)ss.
COUNTY OF DUVAL)
CITY OF ATLANTIC BEACH
Louis Borno, Jr., Mayor
800 Seminole Road
Atlantic Beach, FL 32233
By:
Jim Hanson, City Manager
800 Seminole Road
Atlantic Beach, Florida 32233
The foregoing instrument was acknowledged before me this day of ,
205 by Louis Borno, Jim Hanson and Donna L. Bartle, the Mayor, the City Manager and the
City Clerk, respectively, of the City of Atlantic Beach, a municipal corporation in Duval County,
Florida.
Such persons: (notary must check applicable box)
■
■
■
are personally known to me; or
produced a current
produced
driver's license as identification; or
as identification
(Sign)
(Print)
NOTARY PUBLIC
My Commission expires:
(NOTARIAL SEAL)
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Beach (3).doc
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