1-10-13 Agenda Briefing Minutes of Commission Agenda Briefing
January 10, 2013
Present: Mayor Mike Borno, Mayor Pro Tem Maria Mark, Commissioners Carolyn Woods and
Mark Beckenbach, City Manager Jim Hanson and Public Works Director Rick Carper
Mayor Borno called the meeting to order at 3:05 pm.
Subjects discussed included several items on the Agenda for the upcoming Commission meeting
on January 14, 2013, as follows:
1. Commission Meeting January 14, 2013
• Reminder of Police Building Workshop scheduled to begin at 4:30 pm. A brief agenda
for this meeting was distributed.
• Item 4B - Surplus Property; Sludge Truck
• Item 6A- Resolution for Sale of Candy Flavored Tobacco Products. A follow-up
question was asked about the legal age required for purchase of both candy flavored
nicotine products as well as other tobacco related products. The Commission requested
that the group requesting the passage of the resolution is to be invited to the meeting
Monday night. City Commissioners asked if the City Attorney could be ready to
discuss the possibility of Atlantic Beach prohibiting the sale of candy flavored nicotine
or tobacco products. One of the Commissioners read an article on the web about a
similar ban in the City of Providence, RI and that and the City recently won a court
challenge to that city's ordinance.
• Item 8A- Grant Writing Assistance for Marsh Master Plan Ped Path Design
• Item 8B - 911 Interlocal Agreement for Distribution of User Fees for the Dispatch
Operation
• Item 8C -Hazard Mitigation Grant for the Donner Sewer Rehabilitation Project
• Item 9 - City Manager Report. Several items will be brought up by the City Manager at
the meeting on 1/14/13 to include a review of the motion requesting staff to study the
possibility of videotaping the City Commission meetings and posting those online. A
second subject was brought up about an upcoming application deadline of the Florida
Department of Transportation for grants funded through their"Safe Routes to Schools"
Program. A third subject to be reported will be about the City's ability to utilize the
website to conduct online citizen surveys. Last,the City Manager provided an
overview of a proposed refinancing of bonds related to Fleet Landing that have been
issued in the name of the City of Atlantic Beach. Fleet Landing representatives will be
asking for commission approval at a future meeting.
• Mayor Borno brought up the need to send a representative to a hearing that will be held
on January 17th by the State Senate Governmental Oversight and Accountability
Committee to consider a bill on pension reform. The Mayor noted that he would not be
able to attend the meeting and wanted the City Commission to discuss sending the City
Manager and possibly other Commission members in his place.
2. Staff reports requested. The City Manager distributed a list of staff reports requested by
the City Commission during calendar year 2012. (which is attached and made part of this
Official Record as Attachment A)
3. Staff Report Format. The City Manager reported that the staff would soon be changing
the format of the staff reports to add a heading to reflect the relationship of that item to
the Commission's current strategic plan, if any.
4. Tipping Fee Issue. The City Manager made a brief report about the status of the tipping
fee issue with the City of Jacksonville.
5. Future Workshops. A discussion was held about the possibility of scheduling future
agenda briefing workshops. The Commission concluded that they wanted a workshop
scheduled for Thursday, January 24 at 3 p.m. There was also a discussion about the
possibility of amending the Commission's regular meeting schedule to use the second
Monday evening of each month for a workshop rather than a regular meeting and have
one regular meeting on the fourth Monday of each month. This is expected to be a topic
of conversation at the next meeting.
6. Appeal on the Wolfson Rezoning Case. Commissioner Beckenbach brought up a concern
about the City Commission not being consulted by the City Attorney before deciding to
file an appeal of the Wolfson rezoning case. He felt that the City Commission should
make the decisions on which cases to appeal and indicated that he would bring it up at the
meeting on Monday night.
7. Visioning and strategic planning. Commissioner Woods said that she wanted to get back
to the subject of a visioning study. A brief discussion was held about the possibility of
doing online surveys as part of this study. She went on to say that she wanted to consider
different options on how to do the strategic planning in upcoming months. The City
Manager requested that she get with him to outline her thoughts and concerns.
The Mayor adjourned the meeting at 5:14 pm.
l £gA4
Mike Borno, Mayor
ATTACHMENT A
Studies & Reports Requested from Staff by Mayor and Commission in 2012
December 13, 2012
• Video taping of commission meetings, proposed agenda management software
and improved/expanded document access on city website; December 10
meeting
• Breakdown of total calls received by PD as reported in 3`d quarter report;
November 26th meeting
• Water park; possible addition to Rose Park expansion; November 26th meeting
• Possible ped path extensions (other than Marsh Master Plan); November 26th
meeting
• Animal Shelter; possible addition of"runs" for dogs; November 26th meeting
• System to notify Mayor on dais of commissioners' having the floor and who is
requesting to speak next; November 13th meeting
• "Respect" statement and expansion of Mayor's instructions to speakers at
meetings; November 13th workshop
• Report on Use By Exceptions/ increasing conditions to improve looks of business
areas/going to 1 approval vs. 2; November 13th meeting
• Policy recommendations for ordinance language on use of electronic devices in
commission meetings; October 22nd meeting
• Golf Course Feasibility Study; October 8th meeting
• Report on contracting for ongoing services; cost to obtain bids, how to handle;
October 8th meeting
• Cost estimates for additional notifications proposed for publication for UBEs,
waivers, other zoning changes; September 24th meeting
• Study speeding on Aquatic Dr.; July 23`d meeting
• Visioning Plan; develop scope, process to hire consultant, etc.; July 9th meeting
• Pension funds rate of return; June 25th meeting
• Early opening for Dutton Isle gate; cost, other issues; June 25th meeting
• Allegation of misleading Police Building Committee; June 11th meeting
• Police Building; various questions to staff; June 11th meeting
• Traffic safety complaints East Coast at 3`d St.; May 29th meeting
• Voting District alternatives; (one of several requests for possible reconfiguration
of proposed options) May 14th meeting
• Rose Park proposed expansion; April 23rd meeting
• Crosswalks on FDOT roads; cost, funding; April 23`d meeting
• Tennis court resurfacing; complaint about poor workmanship; April 9th meeting
• History of FAR regulations; March 26th meeting
• Bus stops on Mayport Rd. cost to maintain, other issues dealing w/ possible
installation of new shelters by JEA; February 27th meeting
• Robert St ditch; how to make improvements; February 27th meeting
• Animal control staffing (should we reduce?); January 9th meeting