2-25-13 Commission Workshop MINUTES OF THE WORKSHOP OF ATLANTIC BEACH CITY COMMISSION
HELD IN THE COMMISSION CHAMBER ON FEBRUARY 25,2013 AT 4:30 PM
City Commission Members present:
Mike Borno, Mayor
Maria Mark, Mayor Pro Tem
Mark Beckenbach, Commissioner
Jonathan Daugherty, Commissioner
Carolyn Woods, Commissioner
Staff present:
Jim Hanson, City Manager
Michael Griffin, Building&Zoning Director
Tiffany Layson, Commander—Police Department
Vic Gualillo, Commander—Police Department(arrived at 5:25)
Donna Bartle, City Clerk
Nancy Bailey, Recording Secretary
Also present:
Melody Bishop, Akel Logan Shafer
The meeting, which was held for the purpose of discussing the police building project and to
review the plans with Melody Bishop, was called to order at 4:33 p.m. by Mayor Borno.
Melody Bishop, Akel Logan Shafer, 704 Rosselle St., Jacksonville, stated she was here to gather
the Commission's input and discuss the alternatives for the building with the idea of
collaboration to get it down to one or two options and determine how to move forward from
there. Mayor Borno clarified they are not talking about designing anything but rather
determining the feasibility of using this site or not using this site. She gave a slide presentation
of the current site using overlays to show the various renovation options and reviewed the plans
with the Commission.
Discussion ensued regarding the flood plains, with Building and Zoning Director Mike Griffin
further explaining the 500-year and 100-year flood plains, pointing out where they fall on the
overlays in the slides Ms. Bishop presented.
Mayor Borno reiterated they need to concentrate on whether the current site is feasible or not
feasible.
Ms. Bishop asked each Commissioner to choose from a selection of options she presented for the
existing site as well as Mayport Road one option they prefer and one option they are opposed to.
She explained this is just intended to be a straw poll right now.
Commissioner Woods stated they also need to decide what services the community wants the
Police Department to provide.
Commissioner Mark stated they need to determine the size of the building and the budget.
Mayor Borno stated you don't design a police station based on emotions, etc., you design it on
what the police department that provides your services currently needs to operate. He stated they
are hamstrung right now with a facility that does not function.
Minutes—City Commission Workshop February 25,2013
Page 2
Commissioner Daugherty stated what the Police Department needs is office space, dispatch,
storage,holding cells and a sally port area.
Discussion ensued. Ms. Bishop stated they need to determine if a building on this site can
physically work.
Discussion ensued related to the cost of buying a site on Mayport Road and Commissioner
Beckenbach stated he has seen 1-acre sites on Mayport Road for$375,000.
After further discussion, it was the consensus of the Commission that they are willing to look at
sites other than the existing site, i.e. Mayport Road. Mayor Borno stated he will put on the next
agenda to hire an architect to do an analysis on an offsite piece of property and work with the
Police Department. He stated when they get that back that will become their next decision point.
Ms. Bishop stated once they have determined a site that will work, it will be easy to do a
design/build bid package or have teams come in and present what they would do on the site. She
suggested the Commission give themselves a timeframe for the steps of what they want to do.
Discussion ensued.
Commissioner Woods asked how they make a proposal to get multiple options. Ms. Bishop
stated they could make it a competition. They would be getting a group of architects presenting
various versions of what it could look like. Commissioner Woods stated she would like different
groups to make proposals to us. Ms. Bishop stated she believes they need to get a handle on
what they need before they send it out or they will get such differing concepts that they will be
back to square one. Commissioner Woods stated if they make it a design competition they
should give them enough parameters so they know what we are looking for and they will use
their design capabilities, giving us different options. Commissioner Beckenbach stated he
understands from the Committee that design/build is the most reasonable of all the ways to look
at a design. Ms. Bishop stated if they were to do something like this, they should also say they
want to see three or four different characteristics.
There being no further discussion by the City Commission, Mayor Borno declared the meeting
adjourned at 6:09 p.m.
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Mike Borno
Mayor
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Donna L. Bartle, CMC
City Clerk