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3-14-13 Minutes MINUTES OF THE STRATEGIC PLANNING WORKSHOP HELD AT ADELE GRAGE CULTURAL CENTER, 716 OCEAN BLVD. ON THURSDAY, MARCH 14,2013. (Meeting 3 of 3) Commissioners Present: Mike Borno, Mayor Maria Mark, Mayor Pro Tern Mark Beckenbach, Commissioner Jonathan Daugherty, Commissioner Carolyn Woods, Commissioner Staff Present: Jim Hanson, City Manager Nelson Van Liere, Finance Director Donna Kaluzniak, Utilities Director Rick Carper, Public Works Director Mike Griffin, Building and Zoning Director Donna L. Bartle, City Clerk Facilitator: Walt McBride Mayor Borno called the meeting to order at 5:05 pm. Discussion of priority issues and goal setting (Continued from 2nd meeting) Mr. McBride gave a recap of the previous meeting and explained the discussion will continue from where they left off last night. Each topic was discussed and the following points were emphasized. Greenspace Master Plan/Tree Ordinance/Bull Park Parking Tree Ordinance: • Canopy in jeopardy of disappearing. • Close loopholes. • Address clear-cutting. • Boundaries/Border"wars". • Only regulate in conjunction with construction. • Review current ordinance and other models- Short-term action. Greenspace Master Plan: • Inventory of Greenspace. • Develop plan to conserve. • Need to define Greenspace. • Find out what citizen group (Community Foundation) is doing- Short-term action. Parks Master Plan: • Need one- Short-term action. • Need someone to develop and to handle public participation. • Map and inventory current facilities. • People move here for our parks. • Park fee? • Recoup expenses from outside users. Charter Review • Last reviewed in 1990s. • Appoint Task Force? • Need to be sensitive to staff time. • Need knowledgeable participants. • Hire consultant? • Conduct Charter review- Long-term action. Infrastructure • Need to address flooding and standing water. • Review the Stormwater Master Plan- Short-term action. • Accelerate the Stormwater Master Plan schedule- Short-term action. • Develop plan to help neighborhoods address drainage issues. • Unpaved streets. • Discuss Robert Street Ditch with owner. • Sturdivant sidewalks. Enterprise Software • Have funded conversion of system from mainframe to cloud. Town Center Parking • Develop strategy to address Town Center Parking. • Get right people around table- Mid-term action. Going paperless with agendas • Go paperless • Research costs for equipment, software and training- Short-term action. (Break from 7:10 to 7:35 pm) Mr. Hanson stated he plans to compose a new Strategic Plan spreadsheet and have it adopted by the Commission before budget preparations. Mr. McBride reiterated the action items agreed to by the Commission. Each Commissioner scored each item from 1 to 5 with 1 being the lowest ranked priority and 5 being the highest. The scores following each item below are the total scores of all five Commissioners. Begin videotaping (Commission) meetings- on next agenda- 25 (Short-term action- on agenda) Explore economic incentives for economic development- 19 (Short-term) Conduct Pay and Classification Pay Study- on next agenda- 25 (on agenda) Continue implementation of Marsh Master Plan- 23 (Long-term) Have presentation by a grant writing firm- pursue RFP for a grant writer- 14 (Short-term) Tipping Fees- 25 Minutes of the Strategic Planning Workshop (Meeting 3 of 3) March 14, 2013 Page 2 of 3 Golf Course- 25 Learn what the citizens group is doing regarding Greenspace- 5 Charter Review- 0 (Long-term) Accelerate implementation of Stormwater Master Plan-11 Develop strategy to address Town Center Parking- 10 Go paperless for agendas— 19 Engage professional to conduct Community Engagement/Visioning- 14 City Manager and Finance Director to Conduct Budget training session- 20 (Short-term) Develop Parks Master Plan- 24 Outside Evaluator for Police Building- 25 (on agenda soon). Gateway at Mayport- 9 Redevelopment Coordinator meet with shareholders- 23 Evaluate sidewalks- 20 Mr. McBride explained that Mr. Hanson will put the items in priority order and indicate the best estimate of which staff will be involved and how much time it will take. The Commission thanked Mr. McBride and he thanked everyone for having him. The meeting adjourned at 8:30 pm. Mike Borno �/� f44-&e. Mayor Donna L. Bartle, CMC City Clerk Minutes of the Strategic Planning Workshop (Meeting 3 of 3) March 14, 2013 Page 3 of 3