Agenda Item 7LAC;t�:NDA ITEM # 71,
JULY 8, 2013
STAFF REPORT
City of Atlantic Beach
Commission Meeting
STAFF REPORT
AGENDA ITEM: ORDINANCE NO. 20-13-124
DATE: dune 17, 2013
SUBMITTED BY: Nelson Van Liere, Finance Director C2
STRATEGIC PLAN LINK: Goal 12 Marsh Master Plan Improvements — directly related to goal
of increasing access and usage of City Marsh Preserves.
BACKGROUND: The City's Marsh Master Plan includes many projects that are anticipated
to need grant funding assistance for construction. In October, the City submitted a grant
application for the 2013 Coastal Partnership Initiative (CPI) Grant Program to fund an
incremental start on the Preserves Multi- Purpose Path proposed to connect Tideviews
Preserve to Dutton Island Road.
Because of the Federal Budget sequester, DPP has not received the FY 2013 grant
allocation from NOAAA, but DEP Staff determined they have sufficient funds left over from
previous grant cycles to fund this grant application if it could be completed by June 30,
2014. Staff assured them this would not be a problem and submitted the revised
application and associated work plan. The CPI Grant funding of $17,500, will be
available July 1, 2013, and requires a 50% match. The City funding source has not yet
identified, but could be provided by moving a portion of the FY 14 funding up one year_
This proposed Phase 1A, construction from the gate at the Tideviews restrooms to the
boardwalk leading to Sunset Pier, will allow easy ADA accessibility to the pier. Staff is
working with Bowen Civil Engineering, one of our General Engineering Consultants, for
design and permitting of this segment of path. Their initial cost estimate for actual
construction of this segment is $28,000, Additional costs included in the grant are native
plant restoration and entrance way signage. Estimated bid date is July, with construction
beginning in August. Estimated construction time is less than six weeks.
BUDGET: The Preserves Path Phase 1 is included in the Preserves Capital Improvement
Plan for Fiscal Year 14 -15, but no funds are included in the current budget. Total cost of
construction for grant purposes is estimated to be $35,000, with $17,500 returned to the
City after completion_ The City's $17,500 match wlll consist of a combination of
construction contract funds, staff salaries and planting of native species plants in
Tideviews Preserve. This project will require a budget modification to transfer funds
from reserves to a construction account to allow bidding of the project.
RECOMMENDATIONS: Approval of Ordinance 20 -13 -124 amending the operating budget
for fiscal year 2013.
ATTACHMENTS: Ordinance 20 -13 -124.
REVIEWED BY CITY MANAGER:
AGENDA ITEM # 7L
JULY 8, 2013
ORDINANCE NO. 20-13-124
AN ORDINANCE AMENDING THE OPERATING BUDGET
FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR
FISCAL YEAR BEGINNING OCTOBER 1, 2012 AND
ENDING SEPTEMBER 30, 2013, AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City Charter of the City of Atlantic Beach requires that the City
Commission approve all budgetary increases and transfers at the fund level, and
WHEREAS, the nature of budgetary systems and those day -to -day decisions affecting
such budgetary systems require adjustments from time -to -time, and
WHEREAS, the City is amending the budget to add funds for construction of Phase IA
of the Marsh Preserves Multipurpose Path, which will provided a fully ADA accessible path
from the Tideviews Preserve Parking Lot to the boardwalk leading to Sunset Pier, and"
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
1. The Fiscal Year 2012/2013 Budget to be amended as follows:
CONVENTION DEVELOPMENT TAX FUND
Revenues:
Grant Proceeds
Expenses:
Parks and Recreation
Capital Outlay -
Total Expenses:
Fund Balance
2. This ordinance shall take effect immediately upon its adoption.
Passed by the City Commission on first reading this day of
Passed by the City Commission on second and final reading this
Mike Borno
Mayor / Presiding Officer
Approved as to form and correctness:
Alan C. Jensen, Esquire
City Attorney
ATTEST:
$17,500
$35,000
$35,000
: $500>
2013.
day of August 2013.
Donna L. Bartle, CMC
City Clerk