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AgendaCITY OF ATLANTIC BEACH CITY COMMISSION AGENDA SEPTEMBER 23, 2013 SPECIAL CALLED MEETING AT 6:30 PM and WORKSHOP IMMEDIATELY FOLLOWING SPECIAL CALLED MEETING for DISCUSSION OF AGENDA ITEMS ON OCTOBER 14, 2013 COMMISSION MEETING Special Called Meeting: Call to order. 1. Pubhc Hearing on adopting Resolution 13 -11 for the Millage Rate. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA LEVYING THE AD VALOREM PROPERTY TAX MILLAGE RATE FOR MUNICIPAL PURPOSES ON ALL TAXABLE PROPERTY WITHIN THE CITY FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2013 AND ENDING SEPTEMBER 30, 2014; STATING THE PERCENTAGE BY WHICH THE MILLAGE TO BP, LEVIED EXCEEDS THE ROLLED -BACK RATE; AND, PROVIDING AN EFFECTIVE DATE. 2. Public Hearing on adopting Ordinance No. 20 -13 -125 establishing the Operating Budget for fiscal year 2013/2014, 2 °' reading and final adoption AN ORDINANCE ADOPTING THE FINAL BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR B1- 4;GINNING OCTOBER 1, 2013 AND ENDING SEPTEMBER 30, 2014. 3. RESOLUTION NO. 13 -12 A RESOLUTION PROVIDING FOR THE ISSUANCE BY THE CITY OF ATLANTIC BEACH, FLORIDA OF ITS HEALTH CARE FACILITIES REVENUE BONDS (FLEET LANDING PROJECT), SERIES 2013B, IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $20,000,000, AND FOR A LOAN BY THE CITY TO NAVAL CONTINUING CARE RETIREMENT FOUNDATION, INC., A FLORIDA NOT - FOR - PROFIT CORPORATION, IN A PRINCIPAL AMOUNT EQUAL TO THE AGGREGATE PRINCIPAL AMOUNT OF SAID SERIES 2013B BONDS, FOR THE PURPOSES OF (A) FINANCING OR REFINANCING ALL OR ANY PART OF THE COST OF A CAPITAL PROJECT FOR THE CONTINUING CARE RETIREMENT FACILITY KNOWN AS "FLEET LANDING AS DESCRIBED IN THIS RESOLUTION, (B) FUNDING A DEBT SERVICE RESERVE FUND FOR THE SERIES 2013B BONDS AND (C) PAYING A PORTION OF THE COSTS OF ISSUING THE SERIES 2013B BONDS, PROVIDING FOR THE RIGHTS OF THE HOLDERS OF THE SERIES 2013B BONDS AND FOR THE PAYMENT THEREOF; AUTHORIZING THE EXECUTION AND DELIVERY OF A TRUST INDENTURE AND LOAN AGREEMENT; AUTHORIZING A NEGOTIATED SALE OF THE SERIES 2013B BONDS, AND APPROVING THE CONDITIONS AND CRITERIA FOR SUCH SALE; AUTHORIZING THE EXECUTION AND DELIVERY OF A BOND PURCHASE AGREEMENT WITH RESPECT TO THE SERIES 2013B BONDS AUTHORIZING A PRELIMINARY OFFICIAL STATEMENT AND A FINAL OFFICIAL STATEMENT WITH RESPECT TO THE SERIES 2013B BONDS; AUTHORIZING THE EXECUTION AND DELIVERY OF THE SERIES 2013B BONDS 1 AND OTHER RELATED INSTRUMENTS AND CERTIFICATES MAKING CERTAIN OTHER COVENANTS AND AGREEMENTS IN CONNECTION WITH THE ISSUANCE OF THE SERIES 2013B BONDS; AND PROVIDING FOR AN EFFECTIV J- DATE 4. Approval of purchase of playground equipment for Rose Park. 5. Authorization to Execute Contract with PBA (Police) Union. 6. Authorization to Execute Contract with LIUNA (Blue Collar) Union If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a recoi d of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chambers. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM, Friday, October 11, 2013. WORKSHOP: Call to order. *Discussion of Agenda Items on October 14, 2013 Commission Meeting: 1. A. Approve the minutes of the Regular Commission Meeting of September 9, 2013. B. Approve the minutes of the Budget Workshop for August 6, 2013. C. Approve the minutes of the Budget Workshop for August 13, 2013. D. Approve the minutes of the Special Called (Shade) Meeting of August 26, 2013. E Approve the minutes of the Special Called Commission Meeting of August 26, 2013. F. Approve the minutes of the Commission Workshop of August 26, 2013. G Approve the minutes of the Special Workshop of September 10, 2013. 2. Courtesy of Floor to Visitors A. Proclamation Declaring November 2013 Pancreatic Cancer Awareness Month in the City of Atlantic Beach. 3. Unfinished Business from Previous Meetings A. City Manager's Follow -up Report. 4. Consent Agenda ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. A. Acknowledge receipt of the Financial Report, Building Department Monthly Activity Report, List of New Business Taxes and Utility Sales Report for August. B. Authorize the City Manager to sign the contract with Atlantic Beach Experimental Theater (ABET). C. Award the contract for Concrete Repairs for the Public Works/Utilities Department to DP Contracting Inc. for one year with a two 1 year renewals starting October 15, 2013. D Award a contract to in the amount of $ for construction of the Reclaimed Water Facilities, Bid No. 1213 -11 In addition, authorize staff to encumber $ as a contingency. The Notice to Proceed for construction of Reclaimed Water Facilities, Bid No. 1213 -11 shall become effective on the date that Atlantic Beach Partners and Atlantic Beach Country Club achieve final closing on the property sale between the two parties. However in order to meet the deadline to provide water to the golf course, the reuse pump must be purchased immediately due to delivery time for the pump. Staff recommends that the Commission award the contract and allow immediate purchase of the pump only, with no further construction until the date of the final closing noted above. (Note: Will be amended by Monday, 9/23/13.) E Acknowledge receipt of the FY 2012 -13 - Summary of Utility Accounts Written Off. 5. Committee Reports None 6. Action on Resolutions None 7. Action on Ordinances A. ORDINANCE NO. 75-13-19, Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH FLORIDA, AMENDING CHAPTER 21 TRAFFIC AND MOTOR VEHICLES ARTICLE II STOPPING, STANDING AND PARKING TO RENAME PARKING MORE THAN SEVENTY -TWO HOURS PROHIBITED TO PARKING IN THE RIGHT OF WAY WITH REVISED REQUIREMENTS AND TO PROVIDE A FINE STRUCTURE FOR VIOLATING THAT SECTION AND PROVIDING AN EFFECTIVE DATE 8. Miscellaneous Business A. Public Hearing on UBEX -13- 00100065, Tier One Construction, request for use -by- exception as permitted by Section 24- 111(c)(6), to allow a contractor, not requiring outside storage, to be located on a property within the Commercial General (CG) zoning district at 33 West 6th Street. (City Manager) B . Approval of Master Agreement/Recreation & Greenspace Easement with The Atlantic Beach Country Club, Inc. and Atlantic Beach Partners LLC (City Manager) C. Proposed Rates for Sale of Reuse Water to Customers. (City Manager) Professional Engineering Services for Power Systems and Arc Flash Studies for Water Treatment Plant Nos. 1— 4, RFP #13 -03 (City Manager) E. Contract with Bill2Pay, an automated payment processing company, to implement an Interactive Voice Response (IVR) system and a web hosted payment portal. (City Manager) 9. City Manager A. City Manager's Report. 10. Reports and /or requests from City Commissioners and City Attorney A. Report on Boil Water Notice (Commissioner Mark) 3 B. Discussion and Recommendations for the Process and Procedure of Commission Evaluation of City Manager /City Clerk/City Attorney. (Commissioner Beckenbach) Adjourn *Formal action (if needed) will be taken at the Commission Meeting of October 14, 2013. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chambers. In accordance with the Americans with Disabilities Act and Section 286 26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM, Friday, October 11, 2013.