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AgendaCITY OF ATLANTIC BEACH CITY COMMISSION AGENDA OCTOBER 28, 2013 SPECIAL CALLED MEETING AT 6:30 PM and WORKSHOP IMMEDIATELY FOLLOWING SPECIAL CALLED MEETING for DISCUSSION OF AGENDA ITEMS ON NOVEMBER 12, 2013 COMMISSION MEETING Special Called Meeting: Call to order. 1. Courtesy of the Floor to Visitors 2. RESOLUTION NO. 13-15 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, REQUESTING THE FLORIDA DEPARTMENT OF TRANSPORTATION TO DESIGNATE STATE ROAD Al IN ATLANTIC BEACH, DUVAL AND NASSAU COUNTIES AS A FLORIDA SCENIC HIGHWAY 3. Public Hearing on UBEX -13- 00100071, 57 West 9th Street. Request for use -by- exception as permitted by Section 24- 111(c)(6), to allow the sale of electric vehicle, including street legal golf carts, to be located on a property within the Commercial General (CG) zoning district at 57 West 9th Street. 4. ORDINANCE NO. 75-13-19, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 21 TRAFFIC AND MOTOR VEHICLES ARTICLE II STOPPING, STANDING AND PARKING TO RENAME PARKING MORE THAN SEVENTY -TWO HOURS PROHIBITED TO PARKING IN THE RIGHT OF WAY WITH REVISED REQUIREMENTS AND TO PROVIDE A FINE STRUCTURE FOR VIOLATING THAT SECTION AND PROVIDING AN EFFECTIVE DATE. 5. Crosswalk on Seminole Road at David Street. (Mayor Borno) 6. Board Member Review Committee recommendations for appointments to the Police Officers' Pension Board of Trustees and the Community Development Board. (Commissioner Daugherty) If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chambers. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. 1 In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM, Friday, October 25, 2013. WORKSHOP: Call to order. *Discussion of Agenda Items on November 12, 2013 Commission Meeting: 1. A. Approve the minutes of the Regular Commission Meeting of October 14, 2013. B. Approve the minutes of the Special Called Commission Meeting of September 23, 2013. C. Approve the minutes of the Commission Workshop of September 23, 2013. D. Approve the minutes of the Town Hall Meeting of October 19, 2013. 2. Courtesy of Floor to Visitors 3. Unfinished Business from Previous Meetings A. City Manager's Follow -up Report. 4. Consent Agenda ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. A. Acknowledge receipt of the Financial Report, Building Department Monthly Activity Report, List of New Business Taxes and Utility Sales Report for September 2013. B. Reject all bids for East Coast Drive Drainage and Streetscape Improvements (Bid No. 1213 -08). C. Extend the annual contracts for environmental laboratory services (RFP 10 -08) for one additional year to Columbia Analytical Services, Environmental Conservation Laboratories, and Advanced Environmental Laboratories, Inc. at the current contract prices. D. Extend the contract for Orthophosphate (Bid No. 1011 -05) for one additional year to Carus Phosphates, Inc. at the current contract prices, effective December 1, 2013. E. Extend the contract for Polymer (Bid No. 1011 -03) for one additional year to Fort Bend Services, Inc. at the current contract prices, effective December 1, 2013. F. Award the contract for beach cleaning services to Beachcombers North, Inc. (Bid No. 1213 -13) in the amount of $32,916.00 for one year, from November 1, 2013 through October 31, 2014 and authorize City Manager to sign the new contract. G. Award a contract to J. Collins Engineering Associates, LLC for completing the Professional Engineering Services for Power Systems and Arc Flash Studies for Water Treatment Plant Nos. 1 — 4 (RFP 13 -03) in the amount of $53,975 and authorize the City Manager to sign the contract. 5. Committee Reports None. 2 6. Action on Resolutions None. 7. Action on Ordinances None. 8. Miscellaneous Business A. Renewal of employee benefit insurance policies (health, dental, disability, etc.) (City Manager) B. Approval of Special Magistrate for Dangerous Dogs. (City Manager) (Note: Interviews are scheduled for October 23, 2013 and report with recommendation will be sent to the City Commission prior to the Workshop.) 9. City Manager A. City Manager's Report. 10. Reports and /or requests from City Commissioners and City Attorney Adjournment of Retiring Commission Oath of Office for New Commission • James (Jimmy) Hill - Commissioner Seat 4 • Jonathan Daugherty - Commissioner Seat 5 • Carolyn Woods - Mayor - Commissioner Seat 1 Call to Order of New Commission 11. Recognition of Outgoing Commissioners A. RESOLUTION NO. 13 -13 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, HONORING MAYOR LOUIS "MIKE" BORNO, JR. FOR HIS DISTINGUISHED PUBLIC SERVICE. 12. Comments from Mayor and Commissioners A. Amend noise ordinance to prohibit lawn work before 9:00 a.m. on weekends. (Commissioner Mark) B. Project List. (Commissioner Mark) C. Report on Solid Waste Contract. (Commissioner Daugherty) D. Design for remodeling and expansion of Police Building (Mayor Woods) E. Discussion of possible moratorium on enforcement of restrictions for boat and trailer parking in front yards. (Comm. Daugherty) Adjourn *Formal action (if needed) will be taken at the Commission Meeting of November 12, 2013. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chambers. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM, Friday, October 25, 2013. 3