AgendaCITY OF ATLANTIC BEACH
CITY COMMISSION
AGENDA
OCTOBER 28, 2013
SPECIAL CALLED MEETING AT 6:30 PM
and
WORKSHOP IMMEDIATELY FOLLOWING SPECIAL CALLED MEETING
for
DISCUSSION OF AGENDA ITEMS ON NOVEMBER 12, 2013 COMMISSION
MEETING
Special Called Meeting:
Call to order.
1. Courtesy of the Floor to Visitors
2. RESOLUTION NO. 13-15
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, REQUESTING THE
FLORIDA DEPARTMENT OF TRANSPORTATION TO DESIGNATE STATE ROAD Al
IN ATLANTIC BEACH, DUVAL AND NASSAU COUNTIES AS A FLORIDA SCENIC
HIGHWAY
3. Public Hearing on UBEX -13- 00100071, 57 West 9th Street. Request for use -by- exception as
permitted by Section 24- 111(c)(6), to allow the sale of electric vehicle, including street legal golf
carts, to be located on a property within the Commercial General (CG) zoning district at 57 West
9th Street.
4. ORDINANCE NO. 75-13-19, Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING
CHAPTER 21 TRAFFIC AND MOTOR VEHICLES ARTICLE II STOPPING, STANDING
AND PARKING TO RENAME PARKING MORE THAN SEVENTY -TWO HOURS
PROHIBITED TO PARKING IN THE RIGHT OF WAY WITH REVISED REQUIREMENTS
AND TO PROVIDE A FINE STRUCTURE FOR VIOLATING THAT SECTION AND
PROVIDING AN EFFECTIVE DATE.
5. Crosswalk on Seminole Road at David Street. (Mayor Borno)
6. Board Member Review Committee recommendations for appointments to the Police Officers'
Pension Board of Trustees and the Community Development Board. (Commissioner Daugherty)
If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any
meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record
of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk
prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission
Chambers.
Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the
City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda.
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In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities
needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM, Friday, October 25,
2013.
WORKSHOP:
Call to order.
*Discussion of Agenda Items on November 12, 2013 Commission Meeting:
1. A. Approve the minutes of the Regular Commission Meeting of October 14, 2013.
B. Approve the minutes of the Special Called Commission Meeting of September 23, 2013.
C. Approve the minutes of the Commission Workshop of September 23, 2013.
D. Approve the minutes of the Town Hall Meeting of October 19, 2013.
2. Courtesy of Floor to Visitors
3. Unfinished Business from Previous Meetings
A. City Manager's Follow -up Report.
4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE
FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF
DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA
AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF
RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION
ON THESE ITEMS.
A. Acknowledge receipt of the Financial Report, Building Department Monthly Activity
Report, List of New Business Taxes and Utility Sales Report for September 2013.
B. Reject all bids for East Coast Drive Drainage and Streetscape Improvements (Bid No.
1213 -08).
C. Extend the annual contracts for environmental laboratory services (RFP 10 -08) for one
additional year to Columbia Analytical Services, Environmental Conservation
Laboratories, and Advanced Environmental Laboratories, Inc. at the current contract
prices.
D. Extend the contract for Orthophosphate (Bid No. 1011 -05) for one additional year to
Carus Phosphates, Inc. at the current contract prices, effective December 1, 2013.
E. Extend the contract for Polymer (Bid No. 1011 -03) for one additional year to Fort Bend
Services, Inc. at the current contract prices, effective December 1, 2013.
F. Award the contract for beach cleaning services to Beachcombers North, Inc. (Bid No.
1213 -13) in the amount of $32,916.00 for one year, from November 1, 2013 through
October 31, 2014 and authorize City Manager to sign the new contract.
G. Award a contract to J. Collins Engineering Associates, LLC for completing the
Professional Engineering Services for Power Systems and Arc Flash Studies for Water
Treatment Plant Nos. 1 — 4 (RFP 13 -03) in the amount of $53,975 and authorize the City
Manager to sign the contract.
5. Committee Reports
None.
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6. Action on Resolutions
None.
7. Action on Ordinances
None.
8. Miscellaneous Business
A. Renewal of employee benefit insurance policies (health, dental, disability, etc.) (City
Manager)
B. Approval of Special Magistrate for Dangerous Dogs. (City Manager)
(Note: Interviews are scheduled for October 23, 2013 and report with recommendation
will be sent to the City Commission prior to the Workshop.)
9. City Manager
A. City Manager's Report.
10. Reports and /or requests from City Commissioners and City Attorney
Adjournment of Retiring Commission
Oath of Office for New Commission
• James (Jimmy) Hill - Commissioner Seat 4
• Jonathan Daugherty - Commissioner Seat 5
• Carolyn Woods - Mayor - Commissioner Seat 1
Call to Order of New Commission
11. Recognition of Outgoing Commissioners
A. RESOLUTION NO. 13 -13
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, HONORING MAYOR
LOUIS "MIKE" BORNO, JR. FOR HIS DISTINGUISHED PUBLIC SERVICE.
12. Comments from Mayor and Commissioners
A. Amend noise ordinance to prohibit lawn work before 9:00 a.m. on weekends.
(Commissioner Mark)
B. Project List. (Commissioner Mark)
C. Report on Solid Waste Contract. (Commissioner Daugherty)
D. Design for remodeling and expansion of Police Building (Mayor Woods)
E. Discussion of possible moratorium on enforcement of restrictions for boat and trailer parking in
front yards. (Comm. Daugherty)
Adjourn
*Formal action (if needed) will be taken at the Commission Meeting of November 12, 2013.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk
prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission
Chambers.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities
needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM, Friday, October 25,
2013.
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