Agenda Item 4EAGENDA ITEM # 4E
NOVEMBER 12, 2013
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Extension of Annual Contract for Polymer
Bid No. 1011 -03
SUBMITTED BY: Donna Kaluzniak, Utility Directo
DATE: October 7, 2013
BACKGROUND: Polymer is a chemical used at the Wastewater Treatment Plant to help with the
sludge dewatering process. Polymers are complex, proprietary formulas that must go through
performance testing at the treatment plant as part of the bid process.
Fort Bend Services, Inc. had the best formula and lowest cost and was awarded a 3 -year contract with
two one -year renewals in November 2010. Staff is requesting approval of the one year renewal at the
2010 rates.
Staff has been pleased with the performance of this product and timely delivery, and the vendor has
agreed to renew the contract at the current rates.
BUDGET: Funding is included in the Sewer Treatment fund under account no. 410- 5508 -535-
5200 in the amount of $35,000.
RECOMMENDATION: Extend the contract for Polymer for one additional year to Fort Bend
Services, Inc. at the current contract prices, effective December 1, 2013.
ATTACHMENTS: 1. Letter of agreement to extend contract from Fort Bend Services, Inc.
REVIEWED BY CITY MANAGER:
October 7, 2013
Mr. David James
Fort Bend Services
RE: Extension of Bid No. 1011 -03
Dear Mr. James:
AGENDA ITEM it 4E
NOVEMBER 12, 2013
As you are aware, the annual contract with the City of Atlantic Beach for Polymer expires November
30, 2013, We would like to extend the contract for another year at the current prices, If this is
acceptable to your company.
If acceptable, please sign below and return to me by October 15, 2013 so I can prepare a staff report
for the City Commission.
We look forward to recommending that we continue our contract with your company.
Sincerely,
4.441-4.-
Donna Kaluzniak
Utility Director
FORT BEND SERVICES AGREES TO EXTEND THE CONTRACT WITH THE CITY OF
ATLANTIC BEACH AT THE PRICES SUBMITTED IN BID NO, 1011 -03 FOR AN
ADDITIONAL YEAR EFFECTIVE DECEMBER 1, 2013,
Pubiic Utilities Department
lOg 3
Date
1200 Sandpiper Lane
Atlantic Beach, FL 32233
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