Agenda Item 7AAGENDA rrE.m ?A
D} C :EMBER 9, 2U13
STAFF REPORT
City of Atlantic Beach
Commission Meeting
AGENDA ITEM: ORDINANCE NO. 20-13-126
DATE October 29, 2013
SUBMITTED BY: Nelson Van Liere, Finance Director
STRATEGIC PLAN LINK: N/A
BACKGROUND: The attached Budget Ordinance addresses three items. They are:
1. During the October 28, 2013 City Manager's Follow up report, the Commission
discussed the staff recommendation to install an electronic lock on the Gate at Dutton
Island. This would allow the gate to automatically unlock at 6:00am so that fisherman
can access the dock before the 7 :30am scheduled workers would be able to open the
gate. The Public Works Director evaluated the cost of overtime to perform this task and
determined that over time the automated system would save money and be more
dependable than relying on an employee. When comparing the cost of the automated
solution to a city employee on overtime, the automated system would pay for itself in two
years. The cost of the gate automated locking system installed is $8,000.
2. An increase in the F_D.L.E. Grant awarded to the City for the Community Oriented
Policing program of $11,205. This increases the amount approved for salary from
$28,000 originally approved to $39,205 and is 100% funded by the grant.
3. To provide funding for police equipment for personal video recording with an estimated
cost of $2,176 to be 100% funded by the grant. Please refer to an accompanying staff
report prepared by the Police Department for the details of this grant.
BUDGET: This ordinance will increase the City's expense budget by $21,381. The revenue
budget will be increased by $13,381. The net impact on the budget is $8,000.
RECOMMENDATION: Adopt Ordinance NCB, 20 -13 -126 amending the 2013 -14 Annual
Operating Budget.
ATTACHMENT: Ordinance NO. 20 -13 -126.
REVIEWED BY CITY MANAGER:
AGENDA ITEM # 7A
DECEMBER 9, 2013
ORDINANCE NO. 20-13-126
AN ORDINANCE AMENDING THE OPERATING BUDGET
FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR
FISCAL YEAR BEGINNING OCTOBER 1, 2013 AND
ENDING SEPTEMBER 30, 2014, AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City Charter of the City of Atlantic Beach requires that the City
Commission approve all budgetary increases and transfers at the fund level, and
WHEREAS, the nature of budgetary systems and those day -to -day decisions affecting
such budgetary systems require adjustments from time -to -time, and
WHEREAS, the City is amending the budget to add funds for the purchase and
installation of an electronic locking system for the gate at Dutton Island Park, and
WHEREAS, The City originally budgeted an estimate for the Florida Department of
Law Enforcement Community Oriented Policing Grant (COPS) that was lower than what
ultimately got approved. This ordinance increases the funding and expenses for the grant from
$28,000 to $39,205, and
WHEREAS, The Florida Depaitment of Law Enforcement has recently allocated $2,176
in grant funds for the purchase of law enforcement equipment that was not originally budgeted
for. This ordinance will create a budget for the use of those funds, and
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
1. The Fiscal Year 2013/2014 Budget to be amended as follows:
HALF CENT SALES TAX FUND
Expenses:
Parks and Recreation
Capital Outlay -
Total Expenses:
$8,000
$8,000
Fund Balance <$8,000>
-FDLE JAG Grant - COPS FUND-
Revenues:
Grant Proceeds $11,205
Expenses:
Police Department
Salary $11,205
Total Expenses: $11,205
Fund Balance: $0
AGENDA ITEM # 7A
DECEMBER 9, 2013
FDLE - JUSTICE ASSISTANCE GRANT
Revenue:
Grant Proceeds $2,176
Expenses:
Police Department
Capital Equipment $2,176
Total Expenses: $2,176
Fund Balance: $0
2. This ordinance shall take effect immediately upon its adoption.
Passed by the City Commission on first reading this day of 2013.
Passed by the City Commission on second and final reading this day of 2013.
Carolyn Woods
Mayor / Presiding Officer
Approved as to form and correctness: ATTEST:
Alan C. Jensen, Esquire Donna L. Bartle, CMC
City Attorney City Clerk