Amended Agenda Item 7AAGENDA ITEM:
DATE:
SUBMITTED BY:
STAFF REPORT
City of Atlantic Beach
Commission Meeting
ORDINANCE NO. 20-13-126
November 26, 2013
Nelson Van Liere, Finance Director
STRATEGIC PLAN LINK: N/A
AGENDA ITEM# 7 A
DECEMBER 9, 2013
BACKGROUND: The attached Budget Ordinance addresses three items. They are:
1. During the October 28, 2013 City Manager's Follow up report, the Commission
discussed the staff recommendation to install an electronic lock on the Gate at Dutton
Island. This would allow the gate to automatically unlock at 6:00am so that fisherman
can access the dock before the 7:30am scheduled workers would be able to open the
gate. The Public Works Director evaluated the cost of overtime to perform this task and
determined that over time the automated system would save money and be more
dependable than relying on an employee. When comparing the cost of the automated
solution to a city employee on overtime, the automated system would pay for itself in two
years. The cost of the gate automated locking system installed is $8,000.
2. An increase in the F.D.L.E. Grant awarded to the City for the Community Oriented
Policing program of $11,205. This increases the amount approved for salary from
$28,000 originally approved to $39,205 and is 100% funded by the grant.
3. To provide funding for police equipment for personal video recording with an estimated
cost of $2,176 to be 100% funded by the grant. Please refer to an accompanying staff
report prepared by the Police Department for the details of this grant.
4. To add $1,200 of additional funds to the budget for the video-taping of commission
meetings. Upon the success of the newly installed video taping system, the City
Commission desires to expand the number of meetings funded from 30 to 38 per year.
This is intended to cover all scheduled commission meetings, workshops and special
workshops.
BUDGET: This ordinance will increase the City's expense budget by $22,581. The revenue
budget will be increased by $13,381. The net impact on the budget is $9,200.
RECOMMENDATION: Adopt Ordinance NO. 20-13-126 amending the 2013-14 Annual
Operating Budget.
ATTACHMENT: Ordinance NO. 20-13-126.
REVIEWED BY CITY1vbwAG_E...,.B.,._· -~"""":,~,_.__/ _________ _
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ORDINANCE NO. 20-13-126
AN ORDINANCE AMENDING THE OPERATING BUDGET
FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR
FISCAL YEAR BEGINNING OCTOBER 1, 2013 AND
ENDING SEPTEMBER 30, 2014, AND PROVIDING AN
EFFECTIVE DATE.
AGENDA ITEM# 7 A
DECEMBER 9, 2013
WHEREAS, the City Charter of the City of Atlantic Beach requires that the City
Commission approve all budgetary increases and transfers at the fund level, and
WHEREAS, the nature ofbudgetary systems and those day-to-day decisions affecting
such budgetary systems require adjustments from time-to-time, and
WHEREAS, the City is amending the budget to add funds for the purchase and
installation of an electronic locking system for the gate at Dutton Island Park, and
WHEREAS, the City has determined that the video tape system recently installed works
very well and now wants to expand its use by adding $1 ,200 to the budget to fund an additional
eight meetings per year.
WHEREAS, The City originally budgeted an estimate for the Florida Department of
Law Enforcement Community Oriented Policing Grant (COPS) that was lower than what
ultimately got approved. This ordinance increases the funding and expenses for the grant from
$28,000 to $39,205, and
WHEREAS, The Florida Department of Law Enforcement has recently allocated $2,176
in grant funds for the purchase of law enforcement equipment that was not originally budgeted
for. This ordinance will create a budget for the use of those funds, and
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
1. The Fiscal Year 2013/2014 Budget to be amended as follows:
ro-J GENERAL FUND ro-J
Expenses:
City Administration
Information Technology
Operating Expenses -
Parks and Recreation
Park Maintenance
Capital Outlay -
Total Expenses:
Fund Balance
$1,200
8 000
$9.200
<$9.200>
Revenues:
Grant Proceeds
Expenses:
-FDLE JAG Grant-COPS FUND-
Police Department
Salary
Total Expenses:
Fund Balance:
FDLE-JUSTICE ASSISTANCE GRANT
Revenue:
Grant Proceeds
Expenses:
Police Department
Capital Equipment
Total Expenses:
Fund Balance:
2. This ordinance shall take effect immediately upon its adoption.
Passed by the City Commission on first reading this __ day of 2013.
AGENDA ITEM# 7A
DECEMBER 9, 2013
$11,205
$11,205
$11.205
$0
$2,176
$2,176
$2,176
$0
Passed by the City Commission on second and final reading this __ day of 2013.
Carolyn Woods
Mayor I Presiding Officer
Approved as to form and correctness:
Alan C. Jensen, Esquire
City Attorney
ATTEST:
Donna L. Bartle, CMC
City Clerk