Amended Agenda Item 4EAGENDA ITEM 11 4E
DECEMBER 9, 2013
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Beach Cleaning Annual Contract, Bid No. 1213 -13
SUBMITTED BY: Rick Carper, P.E., Public Works Director
DATE: October 4, 2013
STRATEGIC PLAN LINK: No link, Beach Cleaning Services included in Annual Budget
BACKGROUND: On September 25, 2013, a bid opening was held for the Annual
Contract for Beach Cleaning and Faking for the new fiscal year (12 -month period).
Because of the nature and sensitivity of dealing with sea turtles during the hatching
season (March 1 — October 31), the bid specifications were revised to place more
emphasis on the requirements and protocol of operating on the beach with equipment
during this season. The City requested the bidders supply three references with
similar project experience in order to secure a beach cleaning company familiar with
handling these unique requirements.
The City received four (4) responses from companies as shown on the Bid Tab.
Although Beachcombers was not the low bid, they were the only responder to show
actual beach cleaning experience.
Beachcombers North, Inc. has provided the City with beach cleaning services since
the 1990's. They have demonstrated excellent professionalism and knowledge in
performing their services. During the last 6 years that Public Works has managed the
beach cleaning contract, very few issues have come up and only one incident
regarding the sea turtles occurred which was quickly discussed and addressed to
avoid similar problems in the future. Beachcombers has shown they will "do what it
takes" to ensure services are provided properly with concern for the turtles being
paramount while still keeping the beaches clean.
BUDGET: The new fiscal year budget includes $33,000 in account 001 -6020- 572 -3400
(Parks Maintenance, Contractual Services).
RECOMMENDATION: Due to the need for experience in this type of service, staff
recommends awarding the contract to Beachcombers North, Inc. in the amount of
$32,916.00 for one year, from November 1, 2013 through October 31, 2014, and
authorizing the City Manager to sign the new contract. This cost is the same as the
City has paid for the past four years.
ATTACHMENTS: 1. Bid Tab
REVIEWED BY CITY MANAGER:
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BID 1213 -13
Service Group 360 Int., LLC
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Foreman Services
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Faith Construction Group, Inc.
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Beachcombers North, Inc.
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Required Documents
Submission in Triplicate - All Documents
Document Requirements Ch
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11
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Insurance Certificate
References - Three
Drug -Free Workplace
Public Entity Crimes Statem
TOTAL ANNUAL COST (52 WEEKS PER YEAR)
AGENDA ITEM # 4E
DECEMBER 9, 2013
Award of Bid based on Department Analysis and Commission Approval