Agenda Item 3AGENDA ITEM:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM# 3
JANUARY 13, 2014
SUBMITTED BY:
Award Marsh Multipurpose Path Design and Permitting RFP #14-01
Rick Carper, P.E., Public Works Director (2. (_
DATE: December 6, 2013
STRATEGIC PLAN LINK: 6. Marsh Master Plan.
BACKGROUND: In October, the Public Works Department released a Request for Proposals (RFP) for
the professional services for engineering and permitting of a multipurpose path
connecting the Tideviews and Dutton Island Preserves on the Intracoastal Waterway.
Seven proposals were received. The proposals were evaluated by the Public Works
Director, Deputy Public Works Director and Public Utility Director. There was a
numerical tie for the top two firms, with a significant drop to the next rated
proposal.
BUDGET:
1st-(Tie) Ayres Associates and Hanson Professional Services-94.01
3rd-Genesis Group-84.51
4th-Eismann & Russo -76.35
Both Ayres and Hanson Project Teams have significant experience in trail and
multipurpose path design in Northeast Florida, including involvement with
permitting agencies and the public. (Note: Hanson is a national firm that recently
acquired Bowen Civil Engineering; there is no connection to the City Manager).
Because of the excellent and equal quality of these two proposals, Staff is proposing
to conduct oral presentations I interviews with the top firms next week and submit
final selection for approval at a Special Called Meeting prior to the Dec. 16th
Workshop. Staff bases this proposal for speeding the approval process on the FIND
Grant application submittal deadline of late March and to ensure adequate time for
environmental permitting to meet Grant deadlines.
Funding for the Marsh Multipurpose Path Design and Permitting in the amount of
$150,000 is included in current year budget in the Park Capital Improvements
Account 320-6020-572-6300.
RECOMMENDATION: Following oral presentations I interviews. Because CCNA considers selection
and negotiations separate steps in the consultant process, the City Attorney has
recommended that this be done in two separate motions: 1. Authorize staff to begin
negotiations with the top-ranked firm for consulting services for Design and
Permitting of the Marsh Multipurpose Path; and, 2. Authorize staff to execute the
contract if fees are within project budget.
ATTACHMENTS: 1. Evaluation of Proposals Rating Sheet
(Proposals are on file at the City Clerk's Office)
Evaluation of Proposals for Professional Engineering & Permitting Services -ICW Preserves Multi-Purpose Path-RFP 14-01
Firm Proposed Past Similar Project References Current Financial Proximity Score Rank
Project Team Project Approach Workload Responsibility
Experience and Insurance
Scaled Value [25%] [25%] [20%] [10%] [10%] [5%] [5%]
7 provided Financial-Yes Jacksonville TIE
Ayres Associates (41etters) Insurance-No 94.01 FOR
1sT
22.50 23.34 18.67 10.00 10.00 5.00 4.50
Hanson 8 provided Financial -Yes Jacksonville TIE
Professional Insurance-Yes 94.01 FOR
Services 23.34 18.67 10.00 1st
22.50 10.00 5.00 4.50
3 provided Financial-Yes Jacksonville
Genesis Group Insurance-Yes 84.51 3rd
20.00 20.00 16.67 8.67 10.00 4.67 4.50
3 provided Financial-Yes Jacksonville
Eisman & Russo (3 letters) Insurance-Yes 76.35 4th
16.67 15.84 15.34 9.00 10.00 5.00 4.50
Financial-Yes Jacksonville
Applied Technology & 3 provided Insurance-Yes Beach 76.19 5th
Management (A TM) 16.67 15.84 16.00 8.34 9.34 5.00 5.00
9 provided Financial-Yes Jacksonville
cph (4 letters) Insurance-Yes 74.19 6th
14.17 15.84 15.34 9.34 10.00 5.00 4.50
Pond & Company Financial-Yes
(in association with 5 provided Insurance-Yes Jacksonville 73.19 7th
Edwards 18.34 14.17 13.34 9.67 Engineering) 8.67 5.00 4.00
Reviewed by Rick Carper, Tim Gilboy and Donna Kaluzniak