Agenda Item 10AApril 22, 2013
MEMORANDUM
To: Jim Hanson, City Manager
From: Donna Bartle, City Clerk
AGENDA ITEM# lOA
JANUARY 13, 2014
Below is a list of concerns with having Commission meetings/workshops at Adele Grage Cultural
Center.
1. Not enough parking for elected officials, staff and citizens.
2. Involves multiple department coordination as follows:
A. IT Department for projector, laptop(s) and network.
B. Public Works: setting up tables, chairs, etc.
C. City Clerk: bringing in and setting up equipment and distributing materials.
D. Recreation and Special Events: reserving room, coordinating the set-up for
access to supplies and equipment, answering calls regarding the meeting
because of its location, etc.
3. Audio recording is unreliable and very poor quality. During Strategic Planning, we used
an extra laptop to record on. The microphone plugged into the laptop was poor to
begin with so we put it in the middle of the room. If you place it close to me, it picked
up the noise from my typing. When we went to save the file, it took a long time. I tried
saving the first part of the meeting during the break to avoid having to wait at the end
of the night, but it took a long time saving even a portion of the recording which
prolonged the break.
4. Inconvenient for food delivery or pickup because of the parking issues. When Yvonne
had to bring in food for the Strategic Planning, her son had to drop her off with the food
and he drove around while she delivered and set up the food because there was no
place to park.
5. Cannot hear what is being said at the meeting because of:
A. The outside noise coming from the park.
B. The inside noise from events in the theatre.
C. We do not have microphones to speak in
D. We do not have sound system/speakers.
6. Very limited seating/space for citizens to attend.
7. No copier or computer readily available (if needed).
8. Office files not readily available (if needed).
AGENDA ITEM# lOA
JANUARY 13, 2014
9. The sunlight made the Westside of the room hot and caused a glare on the computers.
Some participates were unable to look at the West side of the room because of the
sun being in their eyes.
Please consider changing the location of the scheduled budget workshops to the Com mission
Chambers. Also, please consider using the Chamber for all other public meetings/workshops.
Thank you.