Agenda Item 4CCITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM# 4C
JANUARY 13, 2014
AGENDA ITEM: Bea'ch Cleaning Annual Contract, Bid No. 1213-13
Rick Carper, P.E.; Public Works Director ,.(!...,.c SUBMITTED BY:
DATE: October 4, 2013
STRATEGIC PLAN LINK: No link, Beach Cleaning Services included in Annual Budget
BACKGROUND: On September 25, 2013, a bid opening was held for the Annual
Contract for Beach Cleaning and Raking for the new fiscal year (12-month period).
Because of the nature and sensitivity of dealing with sea turtles during the hatching
season (March 1 -October 31 ), the bid specifications were revised to place more
emphasis on the requirements and protocol of operating on the beach with equipment
during this season. The City requested the bidders supply three references with _
similar project experience in order to secure a beach cleaning company familiar with
. handling these unique requirements.
The City received four (4) responses from companies as shown on the Bid Tab'.
Although Beachcombers was not the low bid, they were the only responder to show
actual beach cleaning experience.
Beachcombers North, Inc. has provided the City with beach cleaning services since
the 1990's. They have demonstrated excellent professionalism and knowledge in
performing their services. During the last 6 years that Public Works has managed the
beach cleaning contract, very few issues have come up and only one incident
regarding the sea turtles occurred which was.quickly discussed and addressed to
avoid similar problems in the future. Beachcombers has shown they will "do what it
takes" to ensure services are· provided properly with concern for the turtles being
paramount while still keeping the beaches clean.
BUDGET: The new fiscal year budget includes $33,000 in account 001-6020-572-3400
(Parks Maintenance, Contractual Services).
RECOMMENDATION: Due to the need for experience in this type of service, staff
recommends awarding the contract to Beachcombers North, Inc. in the amount of
$32,~16.00 for one year, from November 1, 2013 through October 31, 2014, and
authorizing the City Manager to sign the new contract. This cost is the same as the
City has paid for the past four years.
ATTACHMENTS: 1. Bid Tab
REVIEWED BY CITY MANAGER: ==~___...;;;-~lfi:l'{=. ==---· -----------
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i
BID 1213-13
Required Documents
Submission in Triplicate -All Documents
Document Requirements Checklist
Bid Form
Insurance Certificate
References -Three
Business Tax Receipt Receipt (formerly Occupational
License) and any License Required Witliin this Field
Druq-Free Workplace
Public Entity Crimes Statement
W-9 Form
TOTAL ANNUAL COST(!>:~ WEEI<S PER YEAR)
Beachcombers North, Inc.
X
X
X
X
X
X
X
X
X
$32,916.00
City of Atlantic Beach
Annual Contract for Beach Cleaning
September 25, 2013
Faith Construction Group, Inc.
X
X
X
X
X
X
X
X
X
$28,912.00
Foreman Services
X
X
X
X
X
X
X
)(
X
$27,820.00
Award of Bid based on Department Analysis and Commission Approval
.•
3:00PM
Service Group 360 Int., LLC
X
)(
X
X
X
X
X
X
)(
$49,764.00
Carper, Rick
To: Hanson, Jim
Subject: Beach Cleaning (Raking) Follow-Up
Jim, following information regarding raking of beaches is provided:
AGENDA ITEM# 4C
JANUARY 13, 2014
From Trey Hatch, FDEP Beaches and Coastal Systems rep, (the original source of the comment to Jax Beach
PW that discussions were underway about disallowing raking on beaches). The discussions between FDEP
and Fish and Wildlife Services took place about two years ago and primary concern was for beaches (mostly
South Florida) where beaches are groomed and raking is done much more frequently than we do (some places
rake daily). No forward motion or action taken on the discussions. Raking is allowed as long as rack is not
removed from the beach.
I also talked with Kevin Bodge regarding raking -he says in an ideal, natural beach system we would not rake
the beaches because of the nutrients and habitat contained in the seaweed rack. However, we (and much of
Florida) do not have natural beach systems, we have urban beaches, which in most of the state are raked to
meet the needs and desires of residents and tourists. Raking is an accepted practice throughout the state of
Florida.
I talked with Ty Edwards after the last workshop on how Jax Beach does Beach Cleaning:
They have Beachcombers on their beach seven days per week, manually cleaning and emptying
trash cans (both on beach and at street ends) at a cost of -$65/day/mile. They rake the beach once per week
at a cost of $142 I mile of beach per week (raking cost only).
We have Beachcombers on our beach four days per week, manually cleaning and emptying trash cans
(beach only) -our cost -$45/day/mile. They rake our beach once per week at a cost of $190 for 2.46 miles of
beach ($77.23 I mile of beach per week-raking cost only).
The difference between service levels that has been brought up several times is that in Jax Beach,
Beachcombers empties the street end cans, where they do not in AB. In Jax Beach, the street end cans are
mostly in commercial areas or parking lots, where the Beachcomber tractor and trailer do not look out of place.
In AB, our walkways are much longer than Jax Beach's, with street end toters generally located some distance
from the beach, and only two accesses with significant parking (181h, 191h).
Ricky L. Carper, P.E.
Public Works Director/City Engineer
City of Atlantic Beach
1200 Sandpiper Lane
Atlantic Beach, FL 32233
rcarper@coab.us
PH: (904) 247-5834
Fax: (904) 247-5843
Florida Public Works -First to Respond, Last to Leave
www .a pwaflorida.com
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