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Amended Agenda Item 3AGENDA ITEM: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM # 3 December 16, 2013 Award Marsh Multipurpose Path Design and Permitting RFP lt14-01 SUBMITIED BY: Ri ck Carper, P.E., Publi c Works Director DATE: De cem ber 11, 2013 STRATEGIC PLAN UNI(: 6. Marsh Master Plan . BACI<GROUND: In October, the Publi c Works Department released a Request for Proposals BUDG ET: (RFP) for the professional services for engineering and permitting of a multipurpose path connecting the Tideviews and Dutton Isl and Preserves on the Intracoastal Waterway. Seven proposals were received. The proposa ls were evaluated by the Publ ic Works Director, Deputy Public Works Dire ctor and Public Utility Director. There was a numerical tie for the top two firm s, with a significa nt drop to th e next rated proposa l. 1st-(Tie) Ayres Associates and Hanso n Pro fess ional Servi ces-94.01 3rd-Genesis Group-84 .51 Both Ayres and Hanson Project Tea ms have signifi cant experience in trail and mu ltipurpose path des ign in Northeast Florida, including involvement with permitting agenc ies and the pub li c. (Note: Hanson is a national firm that recently acquired Bowen Civil Engineering; there is no connection to the former City Manager). Because of the exce llent and equal quality of these two proposals, Staff co nducted oral interviews with the top firms. Although both firms are well qualified and would do an exce llent job on the Trail design, Staff felt that Hanson was stronge r on the Publi c Invo lvement aspect of the project. That fee ling, coupled with Hanson's prior track reco rd of respo nsiven ess and on-time completion on City projects, res ulted in Staff's re com m endation be low. Staff bases the request to speed the app rova l process from two meetings to one meetin g in order to meet the FIND Grant app l ication su bm ittal deadline of late March and to ensure adequate tirne for environmental permitting to meet Grant deadlines. Funding for the Marsh Mult ipurpose Path Design and Permitti ng in the amount of $150,000 i s included in current year budget i n the Pa r k Capital Improveme nts Account 320-6020 -572-6300. RECOMMENDAT ION: Because CCNA co nsiders se lec tion and n egotiations sepa rate steps in the cons ultant process, the City Attorney recomm ended that th is be done in two separate motions: 1. Authorize staff to begin negotiations with Hanson Professional Services for consu l ting serv ices for Design and Permitti ng of the Marsh Multipurpose Pa th; and, 2. Authorize staff to execute the contract if fees are within project budget. ATIACHMENTS: 1. Eva lu ation of Proposals Ratin g Sheet (P roposals are on fil e a! the City Clerk's Office) REVI EW ED BY c i TY MANAGER: _<--41_~, uiiO...Ld.c.+z~d'u.o::;,;,::w;<~v-------- Evaluation of Proposals for Professional Engineering & Permitting Services -ICW Preserves Multi-Purpose Path-RFP 14-01 Firm Proposed Past Similar Project References Current Financial Proximity Score Rank Project Team Project Approach Workload Responsibility Exp_erience and Insurance Scaled Value [25%] [25%] [20%] [10%] [10%] [5%] [5%] 7 provided Financial -Yes Jacksonville TIE Ayres Associates (4 letters) Insurance-No 94.01 FOR 1sT 22.50 23.34 18.67 10.00 10.00 5.00 4.50 Hanson 8 provided Financial-Yes Jacksonville TIE Professional Insurance-Yes 94.01 FOR Services 23.34 18.67 10.00 1st 22.50 10.00 5.00 4.50 3 provided Financial -Yes Jacksonville Genesis Group Insurance-Yes 84.51 3rd 20.00 20.00 16.67 8.67 10.00 4.67 4.50 3 provided Financial-Yes Jacksonville Eisman & Russo (3 letters) Insurance-Yes 76.35 4th 16.67 15.84 15.34 9.00 10.00 5.00 4.50 Financial-Yes Jacksonville Applied Technology & 3 provided Insurance-Yes Beach 76:19 5th Management (ATM) 16.67 15.84 16.00 8.34 9.34 5.00 5.00 9 provided Financial-Yes Jacksonville cph (4 letters) Insurance-Yes 74.19 6th 14.17 15.84 15.34 9.34 10.00 5.00 4.50 Pond & Company Financial-Yes (in association with 5 provided Insurance-Yes Jacksonville 73.19 7th Edwards 18.34 14.17 13.34 9.67 Engineering}. 8.67 5.00 4.00 cl> ~ Ci) I'D m 3 z O"C Reviewed by Rick Carper, Tim Gilboy and Donna Kaluzniak I'D )> ~ 1-"=i cnm '"r..,~ 0# 1-"W w