Amended Agenda Item 3AGENDA ITEM:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM # 3
December 16, 2013
Award Marsh Multipurpose Path Design and Permitting RFP lt14-01
SUBMITIED BY: Ri ck Carper, P.E., Publi c Works Director
DATE: De cem ber 11, 2013
STRATEGIC PLAN UNI(: 6. Marsh Master Plan .
BACI<GROUND: In October, the Publi c Works Department released a Request for Proposals
BUDG ET:
(RFP) for the professional services for engineering and permitting of a multipurpose
path connecting the Tideviews and Dutton Isl and Preserves on the Intracoastal
Waterway. Seven proposals were received. The proposa ls were evaluated by the
Publ ic Works Director, Deputy Public Works Dire ctor and Public Utility Director.
There was a numerical tie for the top two firm s, with a significa nt drop to th e next
rated proposa l.
1st-(Tie) Ayres Associates and Hanso n Pro fess ional Servi ces-94.01
3rd-Genesis Group-84 .51
Both Ayres and Hanson Project Tea ms have signifi cant experience in trail and
mu ltipurpose path des ign in Northeast Florida, including involvement with
permitting agenc ies and the pub li c. (Note: Hanson is a national firm that recently
acquired Bowen Civil Engineering; there is no connection to the former City
Manager). Because of the exce llent and equal quality of these two proposals, Staff
co nducted oral interviews with the top firms. Although both firms are well qualified
and would do an exce llent job on the Trail design, Staff felt that Hanson was stronge r
on the Publi c Invo lvement aspect of the project. That fee ling, coupled with Hanson's
prior track reco rd of respo nsiven ess and on-time completion on City projects,
res ulted in Staff's re com m endation be low. Staff bases the request to speed the
app rova l process from two meetings to one meetin g in order to meet the FIND Grant
app l ication su bm ittal deadline of late March and to ensure adequate tirne for
environmental permitting to meet Grant deadlines.
Funding for the Marsh Mult ipurpose Path Design and Permitti ng in the amount of
$150,000 i s included in current year budget i n the Pa r k Capital Improveme nts
Account 320-6020 -572-6300.
RECOMMENDAT ION: Because CCNA co nsiders se lec tion and n egotiations sepa rate steps in the
cons ultant process, the City Attorney recomm ended that th is be done in two
separate motions: 1. Authorize staff to begin negotiations with Hanson Professional
Services for consu l ting serv ices for Design and Permitti ng of the Marsh Multipurpose
Pa th; and, 2. Authorize staff to execute the contract if fees are within project budget.
ATIACHMENTS: 1. Eva lu ation of Proposals Ratin g Sheet
(P roposals are on fil e a! the City Clerk's Office)
REVI EW ED BY c i TY MANAGER: _<--41_~, uiiO...Ld.c.+z~d'u.o::;,;,::w;<~v--------
Evaluation of Proposals for Professional Engineering & Permitting Services -ICW Preserves Multi-Purpose Path-RFP 14-01
Firm Proposed Past Similar Project References Current Financial Proximity Score Rank
Project Team Project Approach Workload Responsibility
Exp_erience and Insurance
Scaled Value [25%] [25%] [20%] [10%] [10%] [5%] [5%]
7 provided Financial -Yes Jacksonville TIE
Ayres Associates (4 letters) Insurance-No 94.01 FOR
1sT
22.50 23.34 18.67 10.00 10.00 5.00 4.50
Hanson 8 provided Financial-Yes Jacksonville TIE
Professional Insurance-Yes 94.01 FOR
Services 23.34 18.67 10.00 1st
22.50 10.00 5.00 4.50
3 provided Financial -Yes Jacksonville
Genesis Group Insurance-Yes 84.51 3rd
20.00 20.00 16.67 8.67 10.00 4.67 4.50
3 provided Financial-Yes Jacksonville
Eisman & Russo (3 letters) Insurance-Yes 76.35 4th
16.67 15.84 15.34 9.00 10.00 5.00 4.50
Financial-Yes Jacksonville
Applied Technology & 3 provided Insurance-Yes Beach 76:19 5th
Management (ATM) 16.67 15.84 16.00 8.34 9.34 5.00 5.00
9 provided Financial-Yes Jacksonville
cph (4 letters) Insurance-Yes 74.19 6th
14.17 15.84 15.34 9.34 10.00 5.00 4.50
Pond & Company Financial-Yes
(in association with 5 provided Insurance-Yes Jacksonville 73.19 7th
Edwards 18.34 14.17 13.34 9.67 Engineering}. 8.67 5.00 4.00
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Reviewed by Rick Carper, Tim Gilboy and Donna Kaluzniak I'D )>
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