Agenda Item 4ABUILDING DEPT. MONTHLY ACTIVITY REPORT
COMPARISON REPORT
REPORT FOR THE MONTH DECEMBER 2013
COMPARISION 2012 -2013
PERMIT TYPE NUMBER OF PERMITS I TOTAL INSPECTIONS
YTD 2012 YTD 2013 YTD 2012 YTD 2013 YTD 2012 YTD 2013
SINGLE FAMILY 27 26 $ 8,277,o4s.oo I $12,829,400.00
DUPLEX 0 2 I $ . i $250,000.00
REMODEUADDITIONS 278 250 $ 4,932,682.00 $360,791,00 1
COMMERCIAL NEW 0 0 $ . 1$ .
OTHER 2494 2098 $ 9,356,778.00 $ 6,632,810.00
I
TOTAL 2799 2376 $ 22,566,505.00 $20,073,001.oo I 4751 4704
PERMITS ISSUED FOR THE MONTH OF DECEMBER 2013
NO. PERMITS PERMIT COST CONSTRUCTION VALUE INSPECTIONS PERFORMED
SINGLE FAMILY 2 $ 1,794.00 $ 477,900.00 IBUILDING 223
NEW DUPLEX MUL Tl FAM 2 $ 1,110.00 1 $ 250,000.00 . ELECTRICAL 63
RESIDENTIAL ADDITIONS 2 $ 1,038.00 $ 226,000.00 PLUMBING 59
COMMERCIAL NEW 0 $ • I $ • I MECHANICAL i 23
COMERCIAL ADDITIONS 0 $ . $ . MISC. 8
COMMERCIAL AL TERA liONS 0 $ . $ .
PERMITS MISC 18 '$ 1,955,00 I $ 207,173.00 1 TOTAL 376
ELECTRICAL 32 $ 3,010.00 $ .
MECHANICAL GAS 6 $ 465.00 $ . Projects to Note: New DuQiex
MECHANICAL HVAC 32 $ 3,238.00 I •$ . 72 W. 10th St. $125,000.00
PLUMBING 22 $ 2,883.00 $ . 74 W. 1Oth St. $125,000.00
ROOFING I 14 $ 1,19s.oo 1 $ 95,905.00 I
WINDOW/DOOR 10 $ 715.00 $ 38,886.00 Projects to Note: New Dwelling
DEMOLITION 4 $ 400.00! .:ti . AddressNaluation
REINSPECTION FEES 0 $ . $ . 321 1Oth St. i$ 305,000.00
PERMIT RENEWALS i 0 $ . $ . 710 Paradise Ln. $ 172,900.00
OCCUPANCY INSPECTIONS 4 $ 400.00 $ . I
PENALTY FEES I 1 $ 170.00 $ 7,000.00
SIGNS 1 $ 35.00 1$ . I
FENCES 9 $ 315.00 $ .
DRIVEWAYS 4 $ 140.00 $ .
WELL 0 I$ . $ .
SIDING 1 $ 90.00 I $ 7,500.00
POOL 5 1$ 840.00 $ 117,645.00 i .
TOTAL 170 $ 19,793.00 $ 1,428,009.00
i
CODE ENFORCEMENT MONTHLY ACTIVITY
DECEMBER 2013
i
VIOLATIONS FURTHER ACTION i
CASE TYPES COMPLAINTS CORRECTED REQUIRED OPEN CASES I YTD 2012 YTD 2013
' i
I
FENCES I 2 0 2 6 COMPLAINTS
1526 1348
PUBLIC NUISANCE '
JUNK AND DEBRIS 0 I 0 0 0
OUTSIDE STORAGE 5 2 3 20
OVERGROWN 8 1 7 20
STAGNANT WATER 0 i 0 0 1
'
SIGN VIOLATIONS
ILLEGAL SIGNS I 5 1 ' 4 I 5 '
STRUCTURE I '
NO PERMITS-STOP WORK 3 I 1 I 2 ! 6
PROPERTY MAINTENANCE 19 1 18 83 I
DILAPIDATED STRUCTURE 2 0 2 1
I
TRASH
TRASH VIOLATIONS 2 2 0 1
!
VEHICLES
ILLEGAL PKG/STORAGE 1 0 1 13 !
JUNK/INOPERABLE 8 1 7 2
I
ZONING I
I
ILLEGAL USES 5 0 5 6
OVERCROWDING 0 0 0 0 I
' "'rl;J>
DOG DINING 1 1 0 0 til a tl:itil ' toz
BUSINESS TAX RECEIPT 6 1 5 7 C::::t::;
SEWER CONNECTIONS 0 0 0 1 ~>
-<==l
OTHER 2 i 0 2 2 I -til I p~
N'IJ:
;:::.,..
TOTALS 69 11 58 174 i .,..>
i
PREPARED 1/17/14,18:31:45
City of Atlantic Beach
PROGRAM OL122L
LIC #
14-00007919
14-00007914
14-00007915
14-00007925
14-00007926
14-00007912
14-00007916
14-00007913
14-00007923
14-00007918
14-00007920
BUSINESS NAME
BUSINESS ADDRESS
AG STONE OF JACKSONVILLE,
25 DUDLEY ST
ATLANTIC BEACH FL 32233
,.
ATLANWIC NAIL SPA
469 ATLANTIC BLVD UNIT 01
ATLANTIC BEACH FL 32233
ATLANTIC NAIL SPA
469 ATLANTIC BLVD UNIT 01
ATLANTIC BEACH FL 32233
DAVID PORTER ROGERS
345 6TH ST
ATLANTIC BEACH FL 32233
DAVID PORTER ROGERS
345 6TH ST
ATLANTIC BEACH FL 32233
GATEWAY BUSINESS BROKERS
160 11TH ST
ATLANTIC BEACH FL 32233
GLIMPSE LIVE LLC
871 SHERRY DR
ATLANTIC BEACH FL 32233
ISLAND COURIER SERVICE
258 CAMELIA ST
ATLANTIC BEACH FL 32233
SAESOLVED:: LLC
615 PARADISE CT
ATLANTIC BEACH FL 32233
SUGARFOOT CHIC
705 ATLANTIC BLVD
ATLANTIC BEACH FL 32233
THE FLEA MARKET STORE
1089 ATLANTIC BLVD 29
ATLANTIC BEACH FL 32233
LICENSE ACTIVITY REPORT BY BUSINESS NAME
AGENDA ITEM# 4A
FEBRUARY 10,2014
NEW LICENSES FOR ALL YEARS BETWEEN: 12/01/13 TO 12/31/13
DEPT: ALL DEPARTMENTS CLASS: ALL CLASSES
ISSUED TYPE CLASSIFICATION
BUS PHONE #
INC 12/18/13 NEW FLOOR COVERINGS: CARPET, TILE, ETC,
904-477-1478
12/18/13 NEW COSMETOLOGY SALON
904-583-6245
12/18/13 NEW NAIL SPECIALIST
904-583-6245
12/26/13 NEW REAL ESTATE BROKER
904-247-7077
12/26/13 NEW REAL ESTATE AGENCY
904-247-7077
12/18/13 NEW MISC. SERVICE ESTABLISHMENT, NOT LIS
904-372-9157
12/18/13 NEW MISC. SERVICE ESTABLISHMENT, NOT LIS
408-425-5141
12/18/13 NEW DELIVERY/MESSENGER SERVICE
904-899-2848
12/19/13 NEW SOFTWARE PROGRAMS,WRITING OF
904-874-2879
12/18/13 NEW ANTIQUES
904-247-7607
12/18/13 NEW MISC. SERVICE ESTABLISHMENT, NOT LIS
904-477-6955
14-00007924 THE YELLOW ROSE @ ATLANTIC BEA 12/20/13 NEW MISCELLANEOUS SALES, OTHER THAN LIST
1079 ATLANTIC BLVD UNIT 5 904-509-7020
ATLANTIC BEACH FL 32233
3RAND TOTALS
--------------NEW LICENSES -------------
AC: 12
PP: 0
IN: 0
VO: 0
PG: 0
BR: 0
OB: 0
UC: 0
LIC: 12
AGENDA ITEM# 4A
City of Atlantic Beach FEBRUARY 10,2014
FINANCIAL REPORT
December 2013
Cash Balances
Prior Current Dollar Percent
11/30/13 12/31/13 Change Change
General $ 6,526,597 $ 8,736,385 $ 2,209,789 33.86%
Tree Replacement 6,493 6,493 0.00%
Convention Development Tax 75,018 78.444 3.426 4.57°/o
Local Option Gas Tax 65,391 89,478 24,087 36.84°/c.>
Better Jax 1/2 Cent Sales Tax 359,551 376,666 17,115 4.76%
Po11ce Training, Forfeiture. Grants. etc. 129.207 122,708 (6.499) -5 03%
Community Development Block & ARRA Grants (849) (849) 0.00%
Debt Service (8) 8 -100.00%
Capital ProJects 2,801,670 2,837,722 36,052 1.29%
Ut11ity 4,621,075 4,995,548 374.474 810%
Sanitation 673,067 707,838 34,771 5.17%
Building COde Enforcement '146,768 151,338 4,570 3.11%
Storm Water 1,539,179 1,609,663 70,485 4.58%
Pension · Police 81,538 81,934 396 0.49%
Pens1on · General 89,524 100,571 11,048 12.34%
Total $ 17,114,220 $ 19,893,941 $ 2,779,720
Total Restricted Cash 7,580,966
Total Unrestricted Cash $12,312,975
Cash and Investments
Annual Prior Current Dollar Percent
Account Yield 11/30/13 12/31/13 Change Change
Bank of America • Depository $ 2,42'1,223 $ 5,103,326 $ 2,682,103 110 77%
Guggenheim Floating Rate A 4.36% 2,870,399 2,886,896 16,497 0.57%
Hartford Floating Rate Bond A 3.46% 2.510,202 2,510,202 100 00%
lnvesco Floating Rate A 3.97% 2,858,254 2,874,575 16,322 0.57%
Main Stay Short Term Duration High Yield A 2.87% 2.488,971 2,510,609 21,638 0.87%
Lord Abbett Short Duration Fund 1,025,424 (1 ,025.424) -100,00%
Legg Mason WA Cash Reserve Fund 1,777 1,777 (0) ·0.01%
Putnam Diversified Inc. 4.31% 2,529,908 2,006,370 (523,537) -20.69%
Alliance Limited Duration High Income A 2.54% 2,909.457 1,996,690 (912,767) ·31.37%
MSSB Money Market/Cash 5,312 (5,312) ·100,00%
SBA -Florida Prime 345 345 0.00%
Cash on Hand 3,150 3,150 0.00%
Subtotal $ 17,114,220 $ 19,893,941 $ 2,779,722 16.24%
Police Pension Investments $ 7,809,840 $ 7,911,554 $ 101,714 1.30%
c;eneral Pension Investments 14,244,335 14,426,699 182,364
Subtotal $ 22,054,176 $ 22,338,253 $ 284,077
Total $ 39,168,395 $ 42,232,194 $ 3,063,799 7.82%
• Denotes the 30 day SEC Yield Anualized
City of Atlantic Beach
FINANCIAL REPORT
December 2013
AGENDA ITEM# 4A
FEBRUARY 10, 2014
Revenues
Annual YTD • 25.00% YTD Dollar
Fund I (Footnote) Estimate of Estimate Actual Variance
~-""' --=· ~ =---'-
General (1) $ 10,931,117 $ 2,732,779 $ 5,117,983 $ 2,385,203
Convention Development Tax 80,300 20,075 24,670 4,595
Local Option Gas Tax 421,009 105,252 105,729 477
Better Jax 1/2 Ct Sales Tax 694,870 173,718 174,675 958
Pol1ce Training, Forfeiture & Grants, etc. 96,660 24,165 17,004 (7, 161)
Grants 75,000 18,750 7,641 (11,109)
Capital Projects 495,000 123,750 113,493 (10,257)
Utility 8,611,203 2,152,801 2,121,851 (30,949)
Sanitation 1 '789,000 447,250 456,670 9,420
Building Code Enforcement (2) 281,550 70,388 105,197 34,810
Storm Water 1 '155,000 288,750 309,670 20,920
Pension-Police (3) 1,329,681 332,420 530,982 198,562
Pension-General (3)
Total $
2,190,980 547,745
28,151,370 $ 7,037,843 $
Analysis of Major Variances
(Variances >$25,000 AND 10.00%)
924,705 376,960
10,010,271 $ 2,972,428
In general, the major variances are created when the actual funds received-to-date are
different from the percentage of the budget elapsed-to-date. They are as follows:
(1) The positive variance in the General Fund is mostly due to the timing of property tax
receipts. The bulk of the receipts come in November and December.
(2) Building Code Enforcement permit activity is running above projected revenues,
similar to surrounding jurisdictions and counties.
(3) The $198,562 and $376,960 positive variances in the Pension Fund-Police and
Pension Fund~General, respectively, resulted from changes in market values of the
investments of more than the anticipated amount.
Percent
Variance
87 28%
22.89%
0.45%
0.55%
-29.63''l'o
-59.25%
-8.29%
-1.44%
2.11%
49.45%
7.24%
59.73%
68.82%
42.23%
City of Atlantic Beach
FINANCIAL REPORT
December 2013
AGENDA ITEM# 4A
FEBRUARY 10, 2014
Annual YTD-25.00% YTD Dollar
Department I (Footnote) Estimate of Estimate Actual Variance
Governing Body $ 42,933 $ 10,733 $ 10,627 $ 106
City Administration ( 1) 2,646,527 661,632 574,197 87,435
General Government (2) 640,370 160,093 280,907 (120,814:1
Planning and Building 434.709 108,677 85,591 23,086
Public Safety (3) 5,679 231 1 ,419,808 972,904 446,903
Recreation and Special Events 396 901 99,225 100,958 (1 ,733)
Public Works (4) 7,869 621 1,967,405 1,325,572 641,833
Public Utilities 10,793.308 2,698,327 2,928,356 (230,029:1
Pension -Police 751.628 187,907 185,822 2,085
Pension -General (5) 852,850 213,213 254,801 (41 ,5891
Total ~ .. 301108,078 7,527,020 6,7~~.73~ $807,~83 ..
Annual YTD-25.00% YTD Dollar
Resource Allocation Estimate of Estimate Actual Variance
Personnel Services ( 1.3) $ 9,530,288 $ 2,382,572 $ 2,087,959 $ 294,613
Operating Expenses ( 1-4) 10,727,443 2,681,861 2,248,244 433.617
Capital Outlay (1.4) 5,772,559 1 ,443,140 248,213 1 '194,927
Debt Servtce (2,4) 2,448, 768 612,192 1,728,064 (1 '115,872)
Transfers 1,629,020 407,255 407,256
Total $ 30,108,078 $ 7,527,020 $ 6,719,736 $ 807,284
-·--""""-·~--.. -
Analysis of Major Variances
(Variances >$25,000 AND 1 0.00%)
In general, the major variances are a result of liming differences created between the
percentage of budget elapsed-to-date and actual expenditures. They are as follows:
( 1) The positive variance in City Administration was due to a vacancy in the Finance
Department when the Finance Director assumed the Interim City Manager position in
December; an approximate two month vacancy in the I Iuman Resource Department
when the previous HR Director resigned in September; and, litigation fees and IT
equipment yet to be expended.
(2) The negative variance in General Government resulted from the budget for insurance
premiums, other than health, and debt service being prorated over twelve months when
budgeted, but expensed when paid -insurance in October and SunTrust '99 debt
payoff in December.
(3) The positive variance in Public Safety was pariially due to the budget proration
practice mentioned above Fire contract with COJ is billed quarterly in arrears
(approximately $260,000 in January); and. lifeguard expenditures will appear
seasonally during Apnl-September. The remaining variance is due to turnover/unfilled
positions in the Police Patrol and Crime Suppression divisions.
(4) The variance in the Public Works Department was due to: project activity budgeted
that has not been started/completed-see Project Activity schedule; only two payments
recorded to the trash hauler and fleet maintenance provider (October payments for
September activity were recorded in FY13 for year-end cut-off); Storm Water Fund debt
payments were expensed in October when paid, but prorated for budget purposes; and
no expenses have been incurred towards the Parks Master Plan consultant or the
resurfacing/street paving program.
(5) The negative variance in Pension General resulted from a doubling from three to six
DROP participants with higher benefits.
Percent
Variance
0.99%
13.21%
-75.47%
21.24%
31.48%
-1.75%
32.62%
-8.52%
1.11%
-19.51%
10.73%
Percent
Variance
12.37%
16.17%
82.80%
-182.27%
10.73%
AGENDA ITEM /14/\
City of Atlantic Beach FEO RUJ\RY 10,20 14
FINANCIAL REPORT
December 201 3
Project A ctivity -Current Year A ctivity Only
Proj o ct YTO YTD
Projoct N a me Numllor B udeot A c tua l Ba l a n ce S tatus
P11bli c Safoly :
Kennr!l lmprovcrn e nl!o PS1401 40,000 40,000 s
I rio G uard Burldm g l mprovcmcnls PS1402 6 ,000 6,000 s
..J 46,000 $ s 46,000
Public Util ities:
Hccla rm Water Plant PU0805 1.352.708 41 ,389 1 ,311,3 19 I
l~eplace th e Wa ter Mnln on Prn o Street P U1304 5:>,199 7.823 4 5,376 I
HP placc 4' Wa ter Mam at Wonderwood <rnd I rncgar PU1305 82,567 11 ,78 3 10 ,784 I
PI Repair at Lrft StJtr on C PU 1306 t O 280 10 .260 8
Roparr 211" Elftuont Force Mnrn PUI 3 0 8 5 ,260 5.200 E
Rl'IW" 12" force Marn PU 1309 3.363 3,363 E
Water Pla nt 117 r::~nk Rehabr trt atron PU140 1 125,000 125.000 E
Wate r Plant IJ ? Rchabrlrt ohon GS 1 P U 140/ 100,000 100 ,000 1:::
1\C Morn Sea Oats PUI 1W3 390,000 3 90.000 L:
l nlrn c Val ve l nstollatron s PU 14 04 50,000 50,000 [;
Manhole Replace Satu rr ba P U 14 0 5 86,000 86.000 E
Sewe r Rehal>rtrtatron S ::~turrba PU 14 06 27 .264 27 264 E
Don ner Subcl Sewer Upgrade PU 14 07 155.000 155.000 E
r ruu ent O ullall Rcplocement P UI408 300,0 00 300,000 F.
Llfluent Pump at 1/tNV I r PU 14 09 50,000 50,000 I
Sub l ol at $2.790,641 $ 60,995 $-2,729,6 46
Parlts Mainte n a n ce:
Mar sh Master Pion Srgn s PM1 3 01 625 625 c
Hose Park Deve lopment PM1 302 19 7 357 121 ,11 2 76.24 5 I
Russell Park I cnnrs Courts I II PMI401 I 0 0,000 100,000 s
Bull Park Gozcbo PM 1402 40 000 40.000 s
Donner Pdrk Balllreld Im provements PM I403 75.000 75,000 A
M<Hsh PfOJOC t Pcrlcslrr i lfl Pa th PW1408 150,000 150 ,000 F.
Mat ch Overlo ok .Jnd Kayak L<~unch PW1409 29 5,000 2 95,000 E
M o.~rsh Preserve Patll PH7 -I PWI4 10 -1 0.000 40.000 I
Sul>tolal $ 897,982 _s __ I 2'1...:Q7 __ $ 776 .. 245
Public WorKs:
DuUorr Isle Road Srciowalks
r as t Coas t Drr vc Urar nage lmprovemerll~
LJs l Coasl Orr vc l mprovcfi\Cnl s
I rllii11Firn
Welcome Stgn
Hober t Str ee t Di tch
SrrJcwalk and Cu rbs
Salt Arr Dr arn age ond Srdewalk Improvement s
::;cmtnole Roau Improvem e nts
~qJu s I <~
A Orci/R FP Advcrlt scd
U -13r cJ Awarded
C -Proj ect Complete d
0 Desrg n C ompleted
OC -Deferred
L Des1g n Phase
Subtol,tl
T otn l
PW1 30 1 65.263 849
PW 1306 3 19,04 6
PW I-1 0 1 79,000
PW111 02 7,500
PW I 403 I t ,OO O
P W I 11 0 4 50.000
PW I 405 25,000
PW1406 380,000
PW 1407 490 ,000
$ 1,4 2 6 ,809 -~ 849
$ 5,161 ,432 $ 183,561
I Project In-progress
N -Complete/Non -Capital
R Re·budget Next r rscal Year OR Re-Eval uated
S -S taff Resear chrng
X-P roj ect Cancelled
6 '1 ,4 14 E
3 19,04 6 A
79.000 A
1,!>00 [
1 1,000 E
50,000 I
25,000 I
380,000 J\
490,000 "
$~25.960
$ 4 ,977,851
Water Plant Production
Atlantic Beach
Buccaneer
Total Production
Total Water Billed
Loss for month:
Sewer Sales
Atlantic Beach
Sewer Treatment
Atlantic Beach
City of Atlantic Beach, Fl.
Utility Sales Report
0000
40,109
14,987
55,096
51,521
3,575
6.49%
9.93%
Revenue
49.482 $408,583
0000
39,100
16,673
55,773
57,178
-1,405
-2.52%
14.59%
AGENDA ITEM# 4A
FEBRUARY 10,2014
Revenue
54.746 $418,165