Agenda Item 8CAgenda Item:
Submitted by:
Date:
STAFF REPORT
City of Atlantic Beach
Commission Meeting
Paperless Agenda Project Update
Keith Randich, IT Director
January 21, 2014
Strategic Plan Link: Goal 13; Go Paperless
Background
AGENDA ITEM# 8C
FEBRUARY 10, 2014
A project was approved for fiscal year 2013-2014 to equip the Commissioners with a
device that would enable them to electronically review, annotate, and store copies of
meeting agendas in place of producing hard copies.
The City Clerk's Office prints agenda packets for Commissioners for at least 23
meetings per year. Some agendas run almost 400 pages. The agendas can be
electronically delivered to each Commissioner in the same timeframe that they now
receive their paper copy. They would have the ability to make annotations on the
agenda, and then store their own personal copy of the document. Copies of the
document would reside in a file share on the Internet that would be accessible by the
Commissioner and the City Clerk.
Update
Two Apple iPad tablets were distributed to Carolyn Woods and Maria Mark in
November to determine if these devices would work successfully for this project. The
City Clerk has been downloading copies of the meeting agendas to the iPads.
Software has been installed to allow the user to annotate the agendas with their notes.
Budget-$7500
Recommendation
Receive feedback from Mayor Woods and Commissioner Mark on their
experiences with the iPads, and form a consensus on the direction the project should
take.
Reviewed by City Manager: _-:?ZJiC_J..J,_K:.....I~"""'· ~d~~q,~;---=..f{-~:::....:~1'+76...L+-r------