Agenda item 8DCITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: FY 2013 -2014 Resurfacing Project
SUBM ITTED BY: Rick Carper, P.E., Public Works Director ,Lc_
DATE: January 21, 2014
STRATEGIC PLAN LINK: None
AGGN DA IT EM II RD
PEORUA RY 10.20 14
BACKGROUND: The City Commission was briefed on the tentative Pavement
Management Rogue's Gallery and proposed FY 13-14 Resurfacing program
during budget workshops in August 2013. The final ranked listing (worst streets
first) is attached . Because of cost and staff time savings, Staff proposes to use
the competitively bid St. John's County Annual Asphalt Maintenance Services
contract (Bid 12-66) for this project. The proposed project wi ll resurface ten of
the Pavement Management lowest ranked street segments. Staff proposes to
edge mill and overlay those streets with curb and gutter (Oceanwalk Dr. W .,
Oceanforest Dr. N., and portions of Stocks and Camelia) and to only overlay the
other streets on the list. Project cost estimate does not include the bituminous
index cost which varies monthly and may yield a negative adjustment to cost
estimate. In addition, Staff proposes to use Resurfacing funds to construct
driveway aprons to protect the new paved street edge for 1 0 homes on Stocks
Street that currently do not have driveways connecting to the paved street. Staff
estimate of the project is $271,000 , l eaving approximately -10% of this year's
al located funds as contingency.
The 2013 Overa ll Condition Index (OC I) for City streets was 75 .80 compared to
73.60 in 2012.
BUDGET: Thi s project is funded from the Gas Tax Fund, Account No .
130-5002-541-3400 ($218 ,000) and from the Half cent Sales Tax Fund,
131-5002-541 -3400 ($82 ,000) for a total of $300,000 allocated for FY
2013-2014.
RECOMMENDATION: Authorize the City Manager to approve Purchase Orders up to
the budget amount. Staff intends to 'piggy-back' on existing large scale
contracts for resurfacing as allowed by the City's Purchasing Code 2-336(6).
ATTACHMENTS: 1. Cost Estimate for Proposed Mill & Resurface List
2 . Pavement Management Rogue's Gallery
REVIEWED BY CITY MANAGER: ·~ (/b.= ;:;:/t+.; t/z i4 '/
E E E
G E'S G
Street Name Starting Point Ending Point OCI
Beach Avenue 16th Street 18th Street 41.67
W. Plaza Drive 1 Rose Street Mayport Road 41.67
W. 9th Street 3 Camelia Street Begonia Street 42.08
Mary Street Stewart Street Dead End 43.33
Stocks Street 1 W. 6th Street North Cul-De-Sac 46.25
Stocks Street 2 Levy Road Cul-De-Sac 46.25
Oceanwalk Drive W. Oceanwalk DriveS. Oceanwalk Drive N. 46.67
Camelia Street 2 W. 1st Street Cul-De-Sac 46.67
W. 6th Street 1 Begonia Street Main Street 46.67
Orchid Street 1 Levy Road Dead End 46.67
Oceanforest DriveN. Oceanwalk Drive N. Seminole Road 47.08
Dutton Island Road W. 4 Park Gate End of Asphalt 47.08
Mealy StreetS. Stewart Street Cul-De-Sac 47.08
W. 14th Street 1 Main Street Begonia Street 47.08
Francis Avenue 1 Donner Road Jackson Road 47.92
Beach Avenue Ahern Street 7th Street 48.33
Jasmine Street 2 W. 6th Street Cul-De-Sac 48.33
City Of Atlantic Beach 2014 Resurfacing Program
Street From TO 2013 Mill Mill Pave S-3 S-3 Mill/Pave Running Total Comments
OCI SY Total SY TN Total Estimated Estimated
Beach Avenue 16th Street 18th Street 41.67 0 $ -3904 322.08 $ 27,666.67 $ 27,666.67 $ 27,666.67
W. Plaza Drive 1 Rose Street Mayport Road 41.67 0 $ -1802 148.68 $ 12,771.90 $ 12,771.90 $ 40,438.57
Mary Street Stewart Street Dead End 43.33 0 $ -711 58.67 $ 5,039.47 $ 5,039.47 $ 45,478.04
Stocks Street 1 W. 6th Street North Cul-De-Sac 46.25 305 $ 381.25 2867 236.50 $ 20,315.35 $ 20,696.60 $ 66,174.64
Stocks Street 2 Levy Road Cul-De-Sac 46.25 0 $ -2067 170.50 $ 14,645.95 $ 14,645.95 $ 80,820.59
Oceanwalk Drive W. Oceanwalk DriveS. Oceanwalk Drive N. 46.67 1960 $ 2,450.00 4784 394.68 $ 33,903.01 $ 36,353.01 $ 117,173.60
Camelia Street 2 W. 1st Street Cul-De-Sac 46.67 670 $ 837.50 6502 536.43 $ 46,079.62 $ 46,917.12 $ 164,090.72
W. 6th Street 1 Begonia Street Main Street 46.67 535 $ 668.75 2133 176.00 $ 15,118.40 $ 15,787.15 $ 179,877.87
Orchid Street 1 Levy Road Dead End 46.67 0 $ -1242 102.48 $ 8,803.32 $ 8,803.32 $ 188,681.19
Oceanforest Drive N. Oceanwalk Drive N. Seminole Road 47.08 1450 $ 1,812.50 4224 348.48 $ 29,934.43 $ 31,746.93 $ 220,428.12
Mealy StreetS. Stewart Street Cul-De-Sac 0 $ -1431 118.07 $ 10,141.93 $ 10,141.93 $ 230,570.05
Total 4920 $6,150.00 31668 2612.57 $224,420.05
Estimated Bituminous Index for the Estimated Tonnage $0.00
Milling costs @ $1.25/ SY 58 Manhole Adjustment@ $500 Each $29,000.00
Paving cost at $85.90 I Ton 16 Water-Valve Adjustment@ $250 Each $4,000.00
10 Driveway Extensions $9,000.00
$42,000.00
Total $ 272,570.05