Amended Agenda Item 8E- Marsh Path ScopeAGENDA ITEM:
CITY OF ATLANTIC BEACH
CITY COMMISSION M EETING
STAFF REPORT
AMfl.NDED AGENDA IT I3M II &H
FI!BRUAR V I 0 , 2 0 14
SUBMITIED BY:
Modification to Marsh Multipurpose Path Design and Permitting Scope
Ri ck Carper, P.E., Public Works Dire cto r (L(_
DATE: Janua ry 29, 2014
STRATEGIC PLAN LINK: 6. Marsh Master Plan .
BACKGROUND: In Decem ber, the Comm ission approved St aff's recom mendation of Hanson
BUDGET:
Professiona l Services to provid e d es ig n and permitting services for engi ne ering and
permitting of a multipurpose path connecting th e Tideviews and Dutto n Island
Prese rves on the Intracoastal Waterway. Th e Commiss ion authori zed Staff to
negotiate fees and sign the contract if within the authorized budget.
As prese nted by Staff at the January 27'11 Workshop, th e propose d fe e for the entire
project exceeded the authorized budget primarily because subconsultant fees for
topographic and geotechn ica l survey, and environmental permitting were higher
than Staff expected. After consu lting with the Han so n Project Manager, Staff
proposes to revise the required project scop e to limit it to the Preliminary Study
Phase which includes the Publi c Invo lvement portio n and will make
r ecom mendations for the route of the complete Multipurpose Path, Environmenta l
Permitting for the entire selected route and final de sign of Ohly the Segment 1 (Levy
Road to Dutton Island Prese rves ) portion of the Multipurpose Path . Th e total fee for
these recommended portions is $147,219 (see Fee Summary atta ched).
This proposa l will keep the Multipurpose Path project moving forward and e nable
the City to apply for grant funding of Segment 1 in the upcoming FIND Grant Cycle .
Proposed scope still includes design of remaining segments of the Multipurpose Path
but a Task Order for this work will not be executed until the Commiss ion authorizes
additional funds for completion.
Funding for the M arsh Multipurpose Path Design and Permitting in the amount of
$150,000 is in clud ed in current year budget in the Park Capital Improvements
Account 320-6020-572 -6 300.
RECOMMENDATION: Authorize staff to execute the contrac t for Design and Permitting of the
Marsh Multipurpose Path as modified above.
ATIACHMENTS : 1. Proposed Scope from Han so n Professiona l Services
2. Fee Summary for Marsh Multipurpose Path Project
REVIEWED BY CITY MANAGER : -//.' ?'4-r....., .. A&-.. /
SCOPE OF SERVICES
AMENDED AGENDA ITEM# 8E
FEBRUARY 10,2014
PROFESSIONAL ENGINEERING I PERMITTING SERVICES
ATLANTIC BEACH INTRACOASTAL WATERWAY PRESERVES
MULTI-PURPOSE PATH
RFP 14-01
BACKGROUND
Most of the tidal marsh along the eastern shore of the Intracoastal Waterway (ICW)
within the City limits of Atlantic Beach is owned by the City. The Tideviews, Dutton
Island and River Branch Preserves encompass nearly 415 contiguous acres of publicly
owned lands located just north of the Atlantic Boulevard ICW Bridge. The Preserves
include public parking, restrooms, nature trails, and boardwalks, fishing piers and
kayak/canoe launches. The Marsh Preserves Master Plan's purpose is to maximize
public access to and use of the Intracoastal Waterway preserves, while providing for
protection of ecologically sensitive land and upland habitat, to promote passive
recreational and environmental educational opportunities that can be developed over
time as funding permits and needs are demonstrated while emphasizing conservation
and natural (non-invasive) uses in order to maintain the natural beauty and character of
the marsh.
OBJECTIVES
The City's desire is to investigate and prioritize alternative routes and, when a preferred
route is selected, to design and permit a planned shared use/multi-purpose path
connecting the Tideviews Preserve to the Dutton Island Preserves as envisioned by the
City's 2012 Marsh Preserves Master Plan.
DESIGN SERVICES
The CONSULTANT will provide the necessary engineering services for the proposed
Atlantic Beach Intracoastal Waterway Preserves Multi-Purpose Path to be located in the
City of Atlantic Beach, Florida. The attached Exhibit B entitled Marsh Preserves
Launch, Fishing & Public Access Improvements, Phase I will be the basis for this Scope
of Services. The following describes the overall project limits as well as the three
design segments:
Segment 1 will be identified as being approximately 3,800 LF and beginning at the
Dutton Island Preserve Viewing/Fishing Pier, near the existing bus turn around area,
and ending at the intersection of Levy Road. Two overlooks and one bridge are
anticipated.
Segment 2A will be identified as being approximately 3,500 LF and beRinning at the
Levy Road Intersection and terminating north of the intersection of 61 Street. Two
overlooks and one bridge are anticipated.
Segment 2B will be identified as being approximately 1,300 LF beginning at the
intersection of 61h St. (and will continue terminating at and connecting to the newly
constructed Path in Tide Views Preserve. One overlook and one bridge are anticipated.
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AMENDED AGENDA ITEM# 8E
FEBRUARY 10,2014
The proposed services are divided into three phases. Work by the CONSULTANT on a
subsequent phase will be authorized by the City of Atlantic Beach following the
successful completion, review and acceptance of the deliverable products for the cunent
phase. At the discretion of the City, portions of a subsequent phase may be authorized
to proceed prior to the completion of the current phase. The engineering design
services shall provide for construction of a shared use or multi-purpose path as
discussed. Time will be of the essence in order to ensure adequate information for
Grant Applications for the FY14 FIND Waterways Assistance Program and Office of
Greenways and Trails Recreational Trails Program. The City of Atlantic Beach
encourages the submission of any innovative cost effective design concepts.
Public Awareness: The Consultant shall be responsible for facilitation and direction of
the public participation process and meetings, and assist the City Staff in implementing
a public awareness program to gather input from and advise those citizens and
businesses that may be future users of or may be affected by the proposed multi-purpose
path project.
CITY OF ATLANTIC BEACH PROJECT PERSONNEL:
A. Project Officer and Primary Contact-Rick Carper, P.E., Public Works
Director I City Engineer
The project phases are as follows:
PHASE ONE -PRELIMINARY STUDY -Evaluation and Prioritization of
Possible Alternative Paths
( 1) The specific preliminary engineering services required to be provided by the
CONSULTANT for Phase One will be as follows: Provide preliminary survey,
geological and environmental investigation services sufficient to complete the
tasks in Phase One and to proceed with Phase Two when directed by the City.
a. Preliminary Rights ofWay Mapping & Boundary Surveys:
1. Develop approximate maps to defme the limits of the JEA and City
of Atlantic Beach Rights of Way and the eastern boundary of the
Marsh Preserves. The maps will be set to state plan coordinates to
facilitate the locations ofthe boundaries in the field.
b. Cultural Resources:
n. Provide a Desktop Analysis for all of the alternative alignments
defmed in Exhibit B. The analysis will be completed for alternate
routes and additional features, such as the ADA viewing/fishing
piers, all of which are depicted on Exhibit B of the Scope of
Services. The desktop analysis will include assessing the likelihood
for encountering cultural resources during construction and
addressing the likelihood for the proposed multipurpose path and
associated features to adversely impact the view shed of significant
historic structures. The archaeological component will include
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AMENDED AGENDA ITEM# 8E
FEBRUARY IO, 2014
assessing past and current environmental variables to identify areas
along the proposed path that would have offered characteristics
favorable for settlement; this study also will include analyzing the
results of past archaeological projects in the vicinity. A one-day
field visit also will be conducted to physically inspect the property.
The architectural assessment will include an on-line street view
survey and review ofproperty appraiser data, as well as other maps
and resources, as warranted.
c. Environmental:
111. Conduct a field survey ofthe alternative alignments to determine the
wetland limits using a sub-meter GPS unit.
IV. Conduct a field survey of the alternative alignments to determine
any potential impacts to wildlife and marine life.
v. Accompany the engineers during their field review to establish the
locations of the alternative alignments by inputting points into the
sub-meter GPS unit supplied by the Environmental Consultant.
This will be performed concurrently with Task i above.
(2) Provide preliminary plans for path construction on aerial exhibits in sufficient
detail to allow for presentations and exhibits at one Public Meeting and one City
Commission workshop to gather resident and potential user input on routing
alternatives. The first will be an open meeting conducted at a location to be
determined discussing the project with those owners in the vicinity of the
proposed trail alternatives. The second presentation will be in a more public
forum such as a City Commission workshop or meeting. Consultant will ensure
tthese meetings satisfy the requirements of the FDEP's Recreational Trails
Program grant public notification criteria. A separate meeting with the North
Florida Land Trust (Conservation Easement holder for the River Branch
Preserve) may be required. Prepare for and hold a meeting with stakeholders
such as the Florida Department of Environmental Protection, the River Branch
Foundation, and other groups as necessary to solicit input. Meet with business
owners on an as needed basis. Preliminary plans need not be based directly on
the Marsh Master Plan recommendations, but should have the intended outcome
of connecting the City's Preserves and improving public access to the marsh.
(3) Provide a detailed breakdown of the Engineer's Opinion of Probable
Construction Cost. Analysis of cost of construction and initial life cycle cost for
alternative paths and construction materials and recommendations must be
included.
PHASE TWO -DESIGN/PERMITTING
The specific design/permitting services to be provided by the CONSULTANT based
on the preferred alternative determined in Phase One are as follows:
Survey:
Segment 1:
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AMENDED AGENDA ITEM# 8E
FEBRUARY 10,2014
1) Perform a Topographic Survey from Pine Island to Paradise Circle on Dutton
Island Road West. Toe of slope on south side of causeway to 30' north of toe of
slope on north side.
2) Locate JEA Right ofWay from Dutton Island Drive to Levy Road
3) Perform a Topographic Survey of 100' corridor for JEA Right of Way
including eastern edge ofMarsh from Dutton Island Road West to Levy Road,
and 2-10'x30' overlook areas.
4) Locate soil borings.
Segments 2A & 2B:
1) Perform a Topographic Survey of a 50' corridor for an estimated 5000' of
proposed walkway from Levy Road to Tulip Street. Locate existing trail for tide
water preserve.
2) Perform a Topographic Survey of2-10'x30' overlook areas.
3) Locate borings.
Geotechnical:
Geotechnical exploration will be performed to provide site and subsurface information
to evaluate the subsurface conditions. The following field services will be performed:
Segment 1
Location Number of Borings Depth of Borings Below Ground
Surface feet
Boardwalks 7 SPT (at 250 ft. intervals) 35
Two IO'x30' overlooks 2 Standard Penetration Test 35
Bridge Crossing 4 Standard Penetration Test 40
Proposed Asphalt Path 6 Augers (at 300ft. intervals) 8
Phase 2, Segment 2A
Location Number of Borings Depth of Bor ••. .,.
Surface feet
Boardwalks 13 SPT (at 250' intervals) 35
One IO'x30' overlook I Standard Penetration Test 35
2 Bridge Crossings 4 Standard Penetration Test 40
Proposed Asphalt Path 2 Augers (at 300 ft. intervals) 8
Phase 2, Segment 2B
Location Number of Borings Depth of Borings Below Ground
Surface, feet
Boardwalks 2 SPT* (at 250' intervals) 35
One IO'x30' overlook 1 Standard Penetration Test 35
I Bridge Crossing 2 Standard Penetration Test 40
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Location Number of Borings
Proposed Asphalt Path 1 Auger (at 300 ft. intervals)
Cultural Resources
AMENDED AGENDA ITEM# 8E
FEBRUARY 10,2014
Depth of Borings Below Ground
Surface, feet
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1) A Cultural Resources Assessment Survey (CRAS) will be completed for chosen
altemative up to 1.5 miles in length. The CRAS will include an archaeological
survey and architectural evaluation. Architectural Historians will inventory and
assess historic structures along the proposed boardwalk route. The
archaeological survey will include pedestrian survey and subsurface testing,
during which time any newly encountered archaeological deposits will be
recorded. The results of the CRAS will be presented to the client in a technical
report, which will be submitted to the Division of Historical Resources (DHR)
upon client approval
Engineering
(1) Design review submission (60 percent, 90 percent, and 100 percent). Design shall
include evaluation and recommendations regarding alternative construction
materials that provide environmental or life cycle cost benefits compared to
standard marsh area construction materials. Design and Construction Documents
will be prepared in three (3) separate packages (Segment 1, Segment 2A and
Segment 2B)
(2) Cost estimating for the 60 percent, 90 percent, and 100 percent review
submissions for all three segments.
(3) Florida Department of Environmental Protection, St. Johns River Water
Management District and I or Army Corps of Engineers permitting, as required.
Final permits must be received prior to September 2014 deadline for FIND
Grant application completion. This effort will be performed for all Segments.
( 4) Production of a Construction Specifications Package for all three segments using
City standard specifications and other required specifications.
(5) Graphic services to support City application for grants for construction (FIND,
RTP, etc.)
(6) Bidding and negotiation services for all three segments
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PHASE THREE -CONSTRUCTION ADMINISTRATION
AMENDED AGENDA ITEM# 8E
FEBRUARY 10,2014
If Phase Three is authorized by the City, the specific constmction administration
services to be provided by the CONSULT ANT during the period of constmction will
be negotiated separately but may include:
( 1) Review and approval of all shop drawings and distribution of same to City and
Contractor.
(2) Periodic inspections of the work in progress, particularly during critical stages of
constmction.
(3) Review and approval of Contractor Pay Requests.
( 4) Processing of any required Change Order Requests.
(5) Attendance at and production of minutes for required coordination meetings.
( 6) Review results of all testing performed during the course of constmction.
(7) Resolution of conflicts between the City, Contractor and/or Permitting
Agencies.
(8) Final walk through and project closeout.
(9) Project certification to approving agencies.
(10) Coordination of"As-Built" plans from Contractor for submission to the City of
Atlantic Beach.
(11) Provide plans to Contractor and CAD disk for preparation of"As-Built" plans of
the project.
(13) Provide the City of Atlantic Beach with "As-Built" plans prepared by the
Contractor and reviewed by the Engineer.
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Clty of Atlantic Bucb
Marsh P.reservesl..aunch, Fi~ & Public A cuss ltnpro\<ements, Phase I
7
Multl-Purpose T~d
Atternatllle Routes
AMENDED AGENDA ITEM# 8E
FEBRUARY 10,2014
AMENDED AGENDA ITEM# 8E
FEBRUARY 10,2014
Hanson Proposal -Marsh Preserves Multi-Purpose Path Design and Permitting
Phase 1 Preliminary Study Subtotal Hanson $33,135
Subs: Surveying -Clary $6,000
Geotech-EIIis $0
Cultural-SEARCH $6A50
Environmentai-ERS $10,000
SUBTOTAL-Phase 1 $55,585
Phase 2 Environmental Permits Subtotal Hanson $26,579
Subs: Surveying -Clary $0
Geotech-EIIis $0
Cultural-SEARCH $0
Environmentai-ERS $12,000
SUBTOTAL-Environmental
Permits $38,579
Segment 1 Final Design-(Dutton Island Drive to Levy Includes 2 overlooks & 1 Bridge 3800 LF+/-)
Subtotal Hanson $20,705
Subs: Surveying -Clary $11,950
Geotech-EIIis $20AOO
Proposed Scope SUBTOTAL-Segment 1 $53,055
Segment 2A Final Design -(Levy to 6th St. includes 2 overlooks &1 Bridge 3500 LF +/-)
Subtotal Hanson $18,243
Subs: Surveying -Clary $18,500
Geotech-EIIis $42,000
SUBTOTAL-Segment 2A $78,743
Segment 2B Final Design (6th St. to Tide Views Includes 1 over look & 1 Bridge 1300LF +/-)
Subtotal Hanson $14,312
Subs: Surveying -Clary $0
Geotech-EIIis
SUBTOTAL-Segment 2B
Hanson Fee Total
Subconsultant Fee Total
Subtotal for Proposed
Modification
$10,800
$25,112
$112,974
$138,100
$251,074
$147,219