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12-16-13 Workshop MINUTES OF THE WORKSHOP OF ATLANTIC BEACH CITY COMMISSION HELD IN THE COMMISSION CHAMBER ON DECEMBER 16,2013 City Commission Members present: Mayor Carolyn Woods Mayor Pro Tern Mark Beckenbach Commissioner Jonathan Daugherty Commissioner Jimmy Hill Commissioner Maria Mark Staff present: Nelson Van Liere, Interim City Manager Richard Komando, City Attorney Donna Bartle, City Clerk Nancy Bailey, Recording Secretary Call to order. The meeting, which was held for the purpose of discussing the agenda items for the Commission Meeting of January 13, 2014, was called to order at 9:00 p.m. by Mayor Woods. 1. Report on options for a process to recruit and select a City Manager. This item was taken out of sequence and acted on later in the meeting. *Discussion of Agenda Items on January 13,2014: 1. A. Approve the minutes of the Commission Workshop of November 18, 2013. B. Approve the minutes of the Special Called Meeting of November 25, 2013. C. Approve the minutes of the Commission Workshop of November 25, 2013. Commissioner Beckenbach stated he wanted to add language to the workshop minutes of 11/18/13 where they were discussing the Police Station. He wanted to add that City Manager Jim Hanson stated he did not ever use a design build. He further stated Art Corsano would be willing to discuss the design build concept with the Commission. He stated he would get Mr. Corsano's resume for the Commission. Commissioner Mark asked if they were going to discuss the City Manager recruiting, stating it was Item 1. 2. Courtesy of Floor to Visitors Mayor Woods opened the Courtesy of the Floor to Visitors. She welcomed the audience and explained the process for public comments. Linda Huffman, 501 16th Avenue S., Jacksonville Beach, reported that the School Board voted unanimously tonight to change the name of Nathan Bedford Forrest High School. She further stated she is in support of the HRO. Minutes—City Commission Workshop December 16,2013 Page 2 Brea Paul, 330 Sargo Road, spoke as Chair of Community Development Board regarding the approval of the rezoning for the Habitat development at 201 Mayport Road. She stated the Board gave their unanimous approval and they were glad to see something come to a once blighted area that is now just a vacant area. She stated their concern was the long-term financial viability of the homeowners' association and the Board asked that she let the Commission know of their concerns. No one else from the audience spoke so Mayor Woods closed the Courtesy of the Floor to Visitors. Item 8E was taken out of sequence and acted on at this time. E. Rezoning for SPA -13-001000715, 201 Mayport Road. Redevelopment and Zoning Coordinator Jeremy Hubsch explained, related to the earlier concerns about notification, that it was done properly. He stated they notified the Community Development Board properly. He stated this item is not a public hearing item and so the item hasn't been noticed yet. He stated there will be three more meetings which will be properly noticed. He stated tonight is just an introduction to the project. He stated there will be a notice to the newspaper, mailed notices and sign postings. He summarized his staff report regarding the request for special planned area rezoning. He showed slides of the site, the future land use map, the zoning map, the project description, special planned area (SPA), development standards proposed by the applicant, SPA site plan, architectural renderings, list of waivers #4-10, comprehensive plan, Community Development Board findings, and Findings of Fact. Commissioner Daugherty disclosed that he has inquired on Habitat's behalf on the availability of some properties, but they never went to contract on anything. He stated he also represented a party who was interested in this parcel as well. Mr. Komando stated he could vote. Jay McGarvey Chairman of the Board of Beaches Habitat, summarized the redevelopment of 201 Mayport Road. He explained the concept of Beaches Habitat, the requirements of their homeowners and the issue of long-term maintenance. Brian Wheeler, Board Member and President of Genesis Group, explained the proposed community showing slides on the community commitment& understanding; existing site CL-RG-M Zoning Density and Typology; Neighborhood Context Density & Typology; Neighborhood Typology Lot & Block; Neighborhood Typology examples in Celebration, FL, Baldwin Park in Orlando, FL, Seagrove in St. Augustine, FL, South Beach Village in Jacksonville Beach, FL, and AlA in Neptune Beach; Site context — A 1 A Noise and Mayport Road Noise; and the site plan, character sketches, development standards, building typology, building materials, landscape vegetation, SPA plans, neighborhood redevelopment requirements, declaration of covenants, and conditions and restrictions for 201 Mayport. Mr. McGarvey and Mr. Wheeler answered questions from the Commission. Mayor Woods requested that purple pipe be put in for the reuse water in the future. Discussion ensued. Commissioner Hill stated he wanted to go on record that he is probably the most supportive person of a land owner you will find and believes a land owner has some amazing rights that Minutes—City Commission Workshop December 16,2013 Page 3 often get overlooked and trampled on and he does not intend to get in front of their right to do whatever they have to do with it,he just genuinely believes it is the wrong project for the wrong place. Mayor Woods stated she and Jeremy Hubsch will be meeting with DOT on Wednesday to look at Mayport Road and Atlantic Blvd. improvements and bicycle and pedestrian safety. Further discussion ensued. Donna Rex, CEO of Beaches Habitat, explained the mortgages and appraisals on these homes. Discussion ensued. Mayor Woods encouraged the Commission to get with the presenters for further discussion. 3. Unfinished Business from Previous Meetings A. City Manager's Follow-up Report. 4. Consent Agenda ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. A. Acknowledge receipt of the Building Department Monthly Activity Report, List of New Business Taxes and Utility Sales Report for November. B. Extend the contract for Chlorine for one additional year to Allied Universal Corporation at the current contract prices (Bid No. 1011-08). C. Award the contract for beach cleaning services to Beachcombers North, Inc. (Bid No. 1213-13) in the amount of $32,916.00 for one year, from November 1, 2013 through October 31, 2014, and authorize City Manager to sign the new contract. Commissioner Hill reported on the study on the beach erosion on Item C. He stated he would like to stop the raking as a standard operating procedure. Rick Carper stated they are currently on a month-to- month on the contract. Discussion ensued. 5. Committee Reports None. 6. Action on Resolutions A. Resolution No. 14-01 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA ADOPTING AND SUPPORTING THE LEGISLATIVE PRIORITIES IN THE FLORIDA LEAGUE OF CITIES 2014 LEGISLATIVE ACTION AGENDA, PROVIDING FOR AN EFFECTIVE DATE AND FOR OTHER PURPOSES. There was no discussion on this item. Minutes—City Commission Workshop December 16,2013 Page 4 7. Action on Ordinances A. ORDINANCE NO.20-13-126,Public Hearing and Final Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2013 AND ENDING SEPTEMBER 30, 2014, AND PROVIDING AN EFFECTIVE DATE. There was no discussion on this item. B. ORDINANCE NO. 90-13-220, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 24 OF THE CODE OF ORDINANCES, LAND DEVELOPMENT REGULATIONS, ARTICLE III, ZONING REGULATIONS, BY ADDING A NEW DIVISION 10, FLORIDA- FRIENDLY USE OF FERTILIZER ON URBAN LANDSCAPES, AND PROVIDING AN EFFECTIVE DATE. There was no discussion on this item. 8. Miscellaneous Business A. Report on future capital cost replacement for reuse system compared with proposed rates. There was no discussion on this item. B. Police Department 2013 Citizen Survey. There was no discussion on this item. C. Atlantic Beach Police Department 3id Quarter 2013 Report. There was no discussion on this item. D. Report on through-lots between Beach and Ocean, Report from CD Board. There was no discussion on this item. E. Rezoning for SPA -13-001000715, 201 Mayport Road. This item was taken out of sequence and acted on earlier in the meeting. F. Proposal to amend the City Code, Chapter 22, Authority to adjust or waive charges in appropriate cases for the purpose of making the policy more generous. Mr. Van Liere explained this amendment would change our adjustment policy to go down to the 1st tier rate. G. Police Building Scope of Work. Minutes—City Commission Workshop December 16, 2013 Page 5 There was no discussion on this item. H. Award the contract for Fleet Management and Vehicle Maintenance Services to Mr. Carper stated we are on a month-to-month with this contract also, but it is being awarded to the same company that currently has the contract. L Contract for the SunGard One Solution Application. There was no discussion on this item. 9. City Manager A. City Manager's Report. 10. Reports and/or requests from City Commissioners and City Attorney A. Discussion concerning AudioNisual/ Logistical Issues at meeting locations throughout the City. Commissioner Beckenbach stated there are four locations and the Chamber is the only place we have audio/visual opportunities. He stated he wants to talk to IT to see how much it would cost to bring the other locations up as well as the Chamber. Discussion ensued. Commissioner Mark stated this should be talked about at strategic planning. It was the consensus of the Commission to discuss this at strategic planning. B. Discussion on possible amendments to City Code Chapter 11 Noise to prohibit commercial construction within a residential community on Sundays. Commissioner Mark withdrew this item and Item C. stating there is not enough community support to continue the discussion. C. Discussion on possible amendments to City Code Chapter 11 Noise to prohibit commercial lawn service companies before 9:00 a.m. or after 7:00 p.m. on Saturdays and Sundays. 1. Report on options for a process to recruit and select a City Manager. (Human Resource Director Cathy Berry had to leave the meeting before this was discussed.) Mayor Woods stated they would amend this item to also include the City Attorney. Mayor Woods stated with consensus to move forward with these, Ms. Berry can present to the Commission in January. She asked that the Commission get with Ms. Berry to discuss this. Mr. Van Liere stated he believes Ms. Berry will come prepared with the options for the Commission to decide at the meeting on January 13. Discussion ensued. City Clerk Bartle noted that this was not on the agenda for January 13, it was a workshop only item. It was the consensus to add this to the agenda for January 13. Further discussion ensued. Minutes—City Commission Workshop December 16,2013 Page 6 Adjournment There being no further discussion by the City Commission, Mayor Woods declared the meeting adjourned at 11:20 p.m. 4 r ► Carolyn Woods IP Mayor 414444 aye Donna L. Bartle, CMC City Clerk *Formal action(if needed)will be taken at the Commission Meeting of January 13,2014.