4C - Bid Award East Coast DrainageCITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGE NDA IT EM If 4C
MAR CH I 0, 20 l iJ
AGENDA ITEM: Award Bid for East Coast Drive Drainage and Streetscape Im provements
SUBM IITED BY: Rick Carper, P .E., Public Works Director ;t.c,
Feb r uary 12, 2014 DATE:
STRATEGIC PLAN LINK: 14. Stormwater Master Plan Projects.
BACKGROUND: The purpose of this Stormwat er Project wa s to reso lve in termittent
BUDGET:
f looding at the East Coast Drive and Atlantic Blvd intersection caused by a too
small storm pipe running from Atlantic Blvd to Ahern Street. Because of the
construction required for a resolution meeting the City's Drainage Level of
Service Standards while not c ausing new stormwater issues downstream (Sherry
Drive), Staff proposed to include a Streetscape e lement to the project that would
make East Coa st Drive off Atlantic and Ahern Street between East Coast and
Ocean Drives match the exi sting Town Center Streetscape. Th i s proposa l w as
approved and funding included in the FY 13-14 Budget. As initially designed, the
bids for t his project were substantial ly over budget (lowest bid $612,000}. In
November, t h e Comm i ss ion approved Staff's recommendation to reject all bids
and authorized development of a reduced project to meet budget. The
stormwater model of the revised proj ect shows that street f lood ing wi ll not
occur through the 5 Year storm with water levels decreased from existing
conditions for all storms. Bid 14-1213-12R was opened on February 12, 2014.
There w ere four bids to construct the project. The low bidder was J.B. Co xwell
Contracti n g at $221,856 .64, which includes a 10% contingency .
Budget balance for the combined project for the East Coast Drive Drainage
Improvem ents (PW 1306) and Streetscape Imp rovements (PW 1401) is $396,686.
RECOMMENDATION: Based on bid analys is and favorable references, Staff recommend s
the Commission approve awarding the contract to J.B. Coxwell Contracting and
authorize the City Manager t o execute the Cont ract Documents on the City's
behalf.
AITACHMENTS : Bid Tabulation Sheet
REVIEWED BY CITY MANAGER: _ __.-7 ......... '1 ..... ~ _.t"'-'-'"""<.._r .._r...-.x ......... <~c """"<------
BID 14-1213-12R
Florida Infrastructure
Required Documents
Submitted in Triplicate X
Document Requirements Checklist X
Bid Form X
Bid Bond in the Amount of 5% of Bid X
Drug Free Workplace X
Public Entity Crimes Statement X
W-9 X
Trench Safety Affidavit X
New Vendor Information Form X
Documentation of receipt of any addenda
(only additional item posted to site was the NIA
K-Mart Parking contact information.)
.. ' ....
Total (Base Bid Plus IO% Contingency $288,162.19
of Items I -32)
Total (Base Bid & Additive Alternate
$375,505.75 Bid Items, Plus IO% Contingency,
Items I -32, 34 -42)
Upon verification of bids, the following mathematical error were found:
-':
City of Atlantic Beach
East Coast Drive Drainage Improvements· REBID
Wednesday, February 12, 2014
Hager Construction
X
X
X
X
X
X
X
X
X
NIA
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S3i3,ooo.os . ,/, .
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5339,287 :8s • •· • .. .
Hager consirilCti'Oniwr;tt.enamoulit tor BaS.. lull + canilnge~cvi$ $3i3,ooa.6o 10r i cl;lfeienceot .. ss:
W~itton amountfor.Total Base Bid + Alter.nato +Contingency was'$332;204.40 for a'difference of$7,083;45
J.B. Coxwell Contracting
X
X
X
X
X
X
X
X
X
N/A
$180,531.73
$221,856.64
Award of Bid based on Department Analysis and Commission Approval
3·00 PM
W.R. Twonsend Contracting
X
X
X
X
X
X
X
X
X
N/A
$353,908.50
$380,979.67