4E - 911 Interlocal AgreementAGENDA ITEM:
DATE:
SUllMITTED UY:
BACKGROUND:
STAFF REPORT
City of Atlantic Beach
Commission Meeting
9-1-1 Inter-Local Agreement FY 2014
Febn.taJy 4, 2014
Michael D. Classey ~f:e'f of Police
AGENDA ITEM /1 41~
MA.RCf llO, 20 14
Duval Count?' co llects a user fee on a ll telephone lin es in the co un ty to offset th e expenses of
providing E91 l servi ces. Jacksonville purchases the 139 1 I emergency equ ipm ent for the
answeri ng stations in c ludin g the three beach cities.
Each year) Jacksonville reimburses th e citi es of Atlantic Beach, Ncphme Beach, and Jacksonvil le
Beach up to 30% ofthe iT personn el costs for Emergency Comm unication Operators. We have
ag re ed on a reimbursement of the ex penses for emerge ncy communicaLion s based on 30% of the
ca ll s attrib ut ed to E911. On a quarterly basis , the cities provide doc umentat ion ofthelt·
emergency com municat ions expenses inc luding salary, benefits, and training. Jacksonville
reimburses up to 30% of those costs.
The numb er in the attac hed paperwork is a "not to exceed" (jgure. The amount is based upon last
year's actual expen:>es and 9 11 t·ewnues. The actual reimbut·seme nt wi ll be based on th e actual
expenses incurred by The C ity of At lantic Beach.
BUDGET: The net effect ofthi s contract is that it wi ll provide up to $70,356 in revenue to
the City of Atlantic Beach over the next year.
RECOMMENDATIONS: Staffrecommcnds the app rova l ofthc Inter-Loca l Agre~ment
Amendment for the D istribution of9-l-l Funds foe Ca ll -Taker Salaries, including
the authorization fo r the Mayor and City Manager to s ign the pa perwork .
ATTACHMENTS : Letter ·G·om Sheriff Joh rt Rutherford Jacksonville Sheriff's Office,
Amendment N umb er four to: fnter-Local Agreement fi ·o m City of Jack sonv ill e with signature
pages.
REVIEWED BY CITY MANAGER: " I· (/;..._ _;;/'u:-::t
John H. Rutherford
Sheriff
January 21,2014
City of Atlantic Beach
OFFICE OF THE SHERIFF
CONSOLIDATED CITY OF JACKSONVILLE
501 EAST BAY STREET • JACKSONVILLE, FLORIDA 32202-2975
Attention Mayor Carolyn Woods.
800 Seminole Road
Atlantic Beach, FL 32233
Reference: Amendment No. 4 to 911 Interlocal Agreement between the City of
Jacksonville and the City of Atlantic Beach, Florida
Dear Mayor Woods:
AGENDA ITEM# 4E
MARCH 10, 2014
Forwarded herewith is one (1) original of the above referenced Amendment No.4 to Contract
No. 5629-46 between the City of Jacksonville and the City of Atlantic Beach, Florida.
Please have the original executed and return with proper attestation to my attention.
Sincerely,
JOHN H. RUTHERFORD
SHERIFF
William J. Clement, CPA
Chief of Budget & Management
ENCLOSURE
~
.~ A Nationally Accredited Agency An Equal Opportunity Employer
Amendment Number Four to:
INTERLOCAL AGREEMENT
BETWEEN
THE CITY OF JACKSONVILLE, FLORIDA
AND
THE CITY OF ATLANTIC BEACH, FLORIDA
FOR
9-1-1 User Fee Distribution in Fiscal Year 2013-2014
AGENDA ITEM# 4E
MARCH 10, 2014
THIS AMENDMENT FOUR TO INTERLOCAL AGREEMENT is made and
entered into as of this l :5 day of ,Jar"-c!Jbl~~ by and between THE CITY OF
JACKSONVILLE, FLORIDA, a consolidated municipal/county government, making the
General Services District (hereinafter referred to as "JACKSONVilLE") and THE CITY OF
ATLANTIC BEACH, FLORIDA, a municipal corporation, within the General Services
District (hereinafter referred to as "ATLANTIC BEACH") for the purpose of distributing
proceeds collected and set aside via the 9-1-1 User Fee to be used to pay a portion of the salaries
and related expenses for 9-1-1 Call Takers for that portion of their time spent answering and
handling 9-1-1 calls under the provisions of Section 365.172 (9), Florida Statutes, as authorized
to be imposed by the governing body of Duval County (hereinafter referred to as the "Project").
RECITALS:
WHEREAS, in 2009, the parties have made and entered into an Interlocal Agreement,
City Contract #5629-46 (hereinafter referred to as the "Agreement" for the Project; and
WHEREAS, said Agreement will be in effect until September 30, 2014, and
WHEREAS, said Agreement has been amended three (3) times_previously: and
WHEREAS, the Council of JACKSONVILLE, acting as the governing body of Duval
County, Florida, has maintained the 9-1-1 User Fee at $.44 per month for the period from
October 1, 2013 through September 30, 2014 ("Fiscal Year" 2013-2014), and has authorized the
fees collected to be used to fund an Interlocal Agreement wherein ATLANTIC BEACH will
receive its pro rata share to be used for lawful purposes; and
WHEREAS, said Agreement should be amended, for Fiscal Year 2013-2014 by updating
2013-2014 dates and distribution amounts with all other provisions, terms and conditions of said
Agreement remaining unchanged; now therefore
IN CONSIDERATION of said Agreement and the mutual promises and covenants
herein contained and for other good and valuable consideration, acknowledged, by the parties to
be legally sufficient, the parties agree to amend said Agreement as follows:
1. The above stated recitals are accurate, true and correct and, by this reference, are
incorporated herein and are made a part hereof.
2. Section 2, of said Agreement is amended, in part, by providing for a Fiscal Year
2013-2014 distribution of $70,356.00 to ATLANTIC BEACH and, as amended, shall read as
follows:
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2. ATLANTIC BEACH shall receive a distribution proportion of the 9-1-1 User Fee
calculated by taking the total Call-Takers actual salary expenditures from ATLANTIC BEACH,
multiplying that amount by 30% (based on call volume data provided by each PSAP agency) and
adding 30% for benefits and training. The Sheriff's Office may also include other factors such
as changes in the 9-1-1 call volume data, percentage and inflationary increases or decreases, and
the impact of wireless calls on each agency, to determine the distribution amount. The maximum
amount to be distributed by JACKSONVILLE as a result of this calculation for ATLANTIC
BEACH for Fiscal Year 2013-2014 is "SEVENTY THOUSAND, THREE HUNDRED FIFTY-
SIX and 00/100 DOLLARS ($70,356.00)"
3. Section 6, in said Agreement, is amended, in part to revise dates to reflect the
Fiscal Year 2013-2014 and, as amended, shall read as follows:
"6. The salary period covered by Amendment Number Four to Agreement shall
commence retroactively to October 1, 2013 which is the beginning of Fiscal Year 2013-2014
This Agreement shall become effective on the date it is recorded in the Official Records of Duval
County, and shall remain effective through_September 30, 2014."
4. JACKSONVILLE will record this Amendment Number Four to Interlocal Agreement
in the Official Records of Duval County, as required by Section 163.01(11), Florida Statutes.
SAVE AND EXCEPT for the express amendments provided in this instrument, the
provisions, terms and conditions of said Agreement shall remain unchanged and shall continue in
full force and effect.
[Remainder of page intentionally left blank. Signature page follows immediately.]
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AGENDA ITEM# 4E
MARCH 10,2014
IN WITNESS WHEREOF, the City of Jacksonville, by and through its respective
authorized representatives, has caused this Agreement to be executed on the day and year first
above written.
ATTEST: CITY OF JACKSONVILLE
~-....··--By: ~ ~
Alvin Brown, Mayor
Karen Bowling
Chief Administrative Officer
STATE OF FLORIDA) For: Mayor Alvin Brown
) Under Authority of:
COUNTY OF DUVAL) ss. tL2 w\ n:J Executiv~ Order No. 201~,;-Q4
"J ~c~.vl)__f'\ ~o ' . /~~ * o" 'Pe1\~
The foregoing~ent was acknowledged bcf?.."~: this ~ day of__)~
20_rfby A.J.vig,-Erown and James R. McCain, Jr., t-Ile-Mayor and Corporation Secretary
respectively, of the City of Jacksonville, a municipal corporation in Duval County, Florida.
Such persons: (notary must check applicable box)
~yknownto~
produced a current _______ driver's license as identification; or
produced as identifi ation
In compliance with the Ordinance Code of the City of Jacksonville, I do hereby cetiify
that there is an unexpended, unencumbered and un impounded balance in the appropriation to
cover the foregoing Agreement and that provision has been made for the payment of the monies
provided therein to be paid.
Form Approved:
\~m~-J!;J#
\
. I
Director of Finance
City Contract Number: 15" &> :2A ~~
~
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AGENDA ITEM# 4E
MARCH 10, 2014
IN WITNESS WHEREOF, the City of Atlantic Beach, by and through its respective
authorized representatives, has caused this Agreement to be executed on the day and year first
above written.
ATTEST:
By: _________ _
Donna L. Bartle, City Clerk
800 Seminole Road
Atfantic Beach, FL 32233
STATE OF FLORIDA)
· )ss.
COUNTY OF DUVAL)
CITY OF ATLANTIC BEACH
By: ___________ _
Carolyn Woods, Mayor
800 Seminole Road
Atlantic Beach, FL 32233
By: ___________ _
Nelson VanLiere, City Manager
800 Seminole Road
Atlantic Beach, Florida 32233
The foregoing instrument was acknowledged before me this day of _____ _
20_, by Carolyn Woods, Nelson VanLiere and Donna L. Bartle, the Mayor, the City Manager
and the City Clerk, respectively, of the City of Atlantic Beach, a municipal corporation in Duval
County, Florida.
Such persons: (notary must check applicable box)
D are personally k;nown to me; or
D produced a current _______ driver's license as identification; or
D produced as identification
__________ (Sign)
___________ (Print)
NOTARY PUBLIC
My Commission expires: _____ _
(NOTARIAL SEAL)
G:\Gov't Ojlerations\NEILLM\CONTRAC1\ATLANTIC BEACH Agreement EXECUTION ORIGINAL Amd#2 for 2011-2012 ILA Atlantic
Beach (3).doc
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