3-10-14 Agenda PacketCITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
March 10,2014-6:30PM
AGENDA
Call to order
Invocation and pledge to the flag
1. A.
B.
c.
Approve the minutes of the Regular Commission meeting of February 10, 2014.
Approve the minutes of the Commission Workshop of January 27,2014.
Approve the minutes of the Beaches Habitat for Humanity Community Meeting of
January 22, 2014.
2. Courtesy of Floor to Visitors
A. Presentation from Purvis Gray regarding the Audited Financial Statement of FY20 12-20 13.
3. Unfinished Business from Previous Meetings
A. City Manager's Follow-up Report.
4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE
FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS.
IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION
AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY
COMMISSION ON THESE ITEMS.
A. Acknowledge receipt of the Building Department Monthly Activity Report, Code
Enforcement Report, List of New Business Taxes, Financial Report and Utility Sales
Report for January 2014.
B. Accept the FY 2012-2013 Audit Report. (Note: The written report will be provided to
the Commission prior to the Workshop on February 24, 2014.)
C. Award Bid for East Coast Drive Drainage and Streetscape Improvements to J.B.
Coxwell Contracting and authorize the City Manager to execute the contract documents
on the City's behalf (Bid No. 14-1213-12R).
D. Extend the contract for small asphalt paving repairs with Tom's Asphalt Repairs, Inc.
for one year at the cuiTent prices.
E. Approve the Interlocal Agreement Amendment for the Distribution of 911 Funds for
Call-Taker Salaries and authorize for the Mayor and City Manager to sign the
paperwork.
5. Committee Reports
A. Actuarial Valuation Repmts for General Employees' Retirement System for Fiscal Year ending
September 30, 2013.
B. Actuarial Valuation Reports for Police Employees' Retirement System for Fiscal Year ending
September 30, 2013.
6. Action on Resolutions
None.
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7. Action on Ordinances
A. ORDINANCE NO. 90-14-221, Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, DUVAL COUNTY,
FLORIDA, REZONING PARCEL IDENTIFICATION NUMBER 177649-0000
FROM COMMERCIAL LIMITED (CL) AND RESIDENTIAL MULTI-FAMILY
(RG-M) TO A SPECIAL PLANNED AREA (SPA) AS PERMITTED BY SECTIONS
24-116 THROUGH 24-126 OF THE CODE OF ORDINANCES TO ALLOW A
MAXIMUM OF EIGHTY (80) RESIDENTIAL UNITS, PROVIDING FOR
SPECIAL CONDITIONS; PROVIDING FINDINGS OF FACT; PROVIDING FOR
CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING AN
EFFECTIVE DATE AND RECORDING.
B. ORDINANCE NO. 90-14-222, Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING
CHAPTER 24, ARTICLE III, DIVISION 4, SECTION 24-84 OF THE CODE OF
ORDINANCES, LAND DEVELOPMENT REGULATIONS, TO REPEAL
CONDITIONS OF LOTS EXTENDING BETWEEN BEACH A VENUE AND
OCEAN BOULEY ARD; PROVIDING FOR CONFLICT; PROVIDING FOR
SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE.
8. Miscellaneous Business
A. Public Hearing-Request for Use-by-Exception (UBEX-13-00100077) to allow for a
drive-thru service lane associated with a restaurant (Panera Bread) within the
Commercial General (CG) Zoning District and located at 1021 Atlantic Boulevard.
B. Tree Ordinance Revisions.
C. Sign Code Amortization Update.
D. Request for a Waiver from City Code Section 19-7 Driveway Limitations to Allow a
Circular Driveway on a Lot with Less Than 100 Foot Frontage (149 Oceanwalk Dr. S.)
E. Robert Street Ditch-Approval of Design Proposal.
F. Rose Park Improvements-Dog Park Completion.
G. Options for City Sanitation Contract.
H. Donner Park Baseball Field Improvements CDBG 2014.
I. Public Works Building Canopy Replacement.
J. Engineering Design of Stormwater Improvements for the Saltair Neighborhood
(RFP #14-02). (Note: The ranking will be provided to the City Commission
prior to the Workshop on February 24, 2014, once evaluations are complete.)
K. Engineering Design of Stmmwater Improvements for the Seminole Road South
of City Hall (RFP #14-03). (Note: The ranking will be provided to the City
Commission prior to the Workshop on February 24, 2014, once evaluations are
complete.)
L. Crosswalk Enhancements.
M. Police Department Annual Report for 2013.
9. City Manager
A. City Manager's Report.
10. Reports and/or requests from City Commissioners and City Attorney
If any person decides to appeal any decision made by the City Commission with respect to any matter
considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need
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to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and
evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to
the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance
to the Commission Chambers.
Every effort is made to indicate what action the City Commission is expected to take on each agenda item.
However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the
agenda.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with
disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00
PM, Friday, March 7, 2014.
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WELCOME
To the Atlantic Beach City Commission Meeting
We will conduct meetings of the City Commission with a level of civility and respect that
the democratic process deserves. This allows for better public input and supports
making the best decisions for the citizens who we are here to serve.
We ask that everyone in the meeting practice the following principles of Respect for
each other.
RESPECT
Refrain from putdowns, criticism and personal attacks
Encourage others to state their views
Support each other, even if you don't agree
Practice active listening
Express yourself assertively, not aggressively, not submissively
Collaborate, do not compete or collude
Trust each other, unless and until such trust is violated
The New Managers Toolkit: 21 Things You Need to Know
MINUTES
*REGULAR CITY COMMISSION MEETING
February 10, 2014
IN ATTENDANCE:
Mayor Carolyn Woods
Mayor Pro Tern Mark Beckenbach
Commissioner Jonathan Daugherty
Commissioner Jimmy Hill
Commissioner Maria Mark
Call to Order/Pledge:
CITY HALL, 800 SEMINOLE ROAD
City Manager Nelson Van Liere
City Attorney Richard Komando
City Clerk Donna Bartle
Recording Secretary Nancy E. Bailey
AGENDA ITEM# lA
MARCH 10, 2014
Mayor Woods called the meeting to order at 6:30p.m. Commissioner Mark gave the Invocation, followed by
the Pledge of Allegiance to the Flag.
Item 2 was taken out of sequence and acted on at this time.
2. Courtesy of Floor to Visitors
A. Presentation of Congressional Youth Award.
Jackie Smith, District Director for Congressman Ander Crenshaw, explained the Congressional Youth
Award, stating it is the highest award given by the United States Congress to youths between the ages of 14-
23. Cathy Christensen, Director of Education Programs for Beaches Habitat for Humanity, introduced the
youths, Eric, Trevon, and Jeremiah, who have earned the Congressional Youth Award, explaining each of
their accomplishments. Susan Goebertus, Coordinator of the Tutoring Program at Donner and Jordan Centers
of Beaches Habitat for Humanity, then introduced Sabrina, Jessica, and Destiny, who have earned the
Congressional Youth Award, explaining each of their accomplishments. Chief Classey congratulated each of
the youth and thanked them for all they have done. Photos were taken with the Mayor and Chief Classey and
the recipients were given a standing ovation.
Mayor Woods opened the Courtesy of the Floor to Visitors. Mayor Woods welcomed the audience and
explained the process for public comments.
Ron Shockley, 1170 Linkside Ct. E., spoke in opposition of the Human Rights Ordinance (HRO).
Bonnie Kleinik, 8835 Old Plank Road, spoke in opposition of the HRO.
Jackie Sutherland, 11034 Santa Fe St. N., Jacksonville, spoke in opposition of the HRO.
Raymond Johnson, 3036 Stratton Lane, Jacksonville, spoke in opposition of the HRO and the Resolution
supporting the Competitive Workforce Act. He presented a King James Bible to Commissioner Daugherty.
James Eddy, 222 Lawton Avenue, Jacksonville, spoke in support of the HRO.
Nicholas de Villiers, 4510 Attleboro St., Jacksonville, spoke in support of the Resolution supporting the
Competitive Workforce Act and the HRO.
Glenn Clingenpeel, 11 Quail Lane, Jacksonville Beach, spoke in opposition of the HRO.
AGENDA ITEM# 1A
MARCH 10, 2014
February 10,2014 REGULAR COMMISSION MEETING
Tom Minette, 1206 N. Laura St., Jacksonville, spoke in support of the HRO and the Resolution.
Larry Paulk, 55 Fairway Lane, Jacksonville Beach, spoke in opposition of the HRO.
Steve Haerter, 106 19th AvenueS., Jacksonville Beach, spoke in support of the Resolution and HRO.
He also spoke in favor of the Beaches Habitat project.
Linda Huffman, 50116th AvenueS., Jacksonville Beach, spoke in support of the HRO.
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Mike Whalen, 1401 Mayport Road, addressed the Commission regarding Habitat stating he supports their
original intent but he is opposed to the project at 201 Mayport Road, explaining his reasons.
John Louis Meeks, Jr., 5350 Arlington Expressway, Jacksonville, spoke in support of the Resolution.
Philip Stephan, 1862 Evans Drive, Jacksonville Beach, spoke in opposition of 201 Mayport Road, but
stated he believes Habitat is a great organization for single family homes.
William Bryant, 4336 Coquina Drive, spoke in opposition of the HRO.
Jean Shepard, 1661 Beach Ave., spoke in support of both the local HRO and the State Ordinance.
Victor Eskew, 13695 Covington Creek Drive, Jacksonville, spoke in opposition of the HRO.
Gary Chartrand, 139 Ponte Vedra Blvd., spoke in support of the HRO.
Judy Sheklin, 1985 Brista De Mar Circle, spoke in support of the HRO.
Thomas Serwatka, 1431 Riverplace Blvd., spoke in support of the HRO.
Ken Caudle, 1474 Marshview Ct., spoke in support of the Resolution and also addressed the bike path,
asking how security measures will be put in place regarding parking, etc. Mayor Woods asked that he call
her.
Peyton Hopkins, 957 13th Ave. S., spoke in support of the HRO.
Mitch Reeves, 1663 Sea Oats Drive, stated the Commissioners were elected by the citizens of Atlantic
Beach and they are who they should be listening to. He further addressed the Greenway Bike Path. He also
commended the police officers for their work in the community.
Dan Merkan, 3159 College Street, Jacksonville, spoke in support of the Resolution and the HRO.
Bill Renfroe, 9834 Buncome Rd., Jacksonville, spoke in opposition of the HRO.
Paul Hinder, 1604 Coquina Place, spoke in opposition of the development at 201 Mayport Road.
Kevin Walker, 12499 Hunt Cliff Lane, spoke in opposition of the HRO.
William Renfroe, 9834 Buncome Rd., Jacksonville, spoke in opposition of the HRO.
AGENDA ITEM# IA
MARCH 10, 2014
February 10,2014 REGULAR COMMISSION MEETING Page3
Rosan Larizza, 721 Neptune Lane, spoke in suppmi of the HRO and the Resolution.
Linda Banister, 2324 Foxhaven Dr. E., Jacksonville, spoke in support of the HRO and the Resolution.
Karen Hawkins, 1475 Laurel Way, addressed the Marsh Plan stating it will damage their neighborhood.
Bob Mark, 1148 Linkside Drive, spoke in support of the HRO.
Sabrina Wheeler, 2392 Covington Creek Circle E., spoke in opposition of the HRO.
Michael Sheklin, 1985 Brista De Mar Circle, spoke in support of the HRO.
Ana Shepard, 41 Coral St., spoke in support of the HRO.
Meredith Frisch, 620 Beach Avenue, spoke in support of the HRO.
Johnny Sparks, 2020 Lake View Court, addressed the Commission stating the ruling is out of their hands
unless they just take a moral vote.
Wells Todd, 1761 Sea Oats Dr., spoke in support ofthe HRO.
No one else from the audience spoke, so Mayor Woods closed the Courtesy of the Floor to Visitors.
Mayor Woods recessed the meeting at 7:55p.m. She reconvened the meeting at 7:59p.m.
1. A.
B.
C.
D.
E.
Approve the minutes of the Regular Commission meeting of December 9, 2013.
Approve the minutes of the Regular Commission meeting of January 13, 2014.
Approve the minutes of the Special Called Meeting of December 16, 2013.
Approve the minutes of the Commission Workshop of December 16, 2013.
Approve the minutes of the Town Hall meeting of January 11, 2014.
Mayor Woods asked if there were any corrections to the above minutes.
City Attorney Rich Komando asked to amend the January 13 minutes stating, at the top of page 16, the
indication of the motion to direct staff to propose ordinance amending Section 24-84 (c) requiring through
lots along Beach A venue and Ocean Boulevard to have front yards face Ocean, he believes that because of
the possibility for misinterpretation, he would recommend that it be read, direct staff to draft proposed
ordinance repealing Section 24-84 (c) which requires through lots along Beach A venue and Ocean Boulevard
to have front yards face Ocean Boulevard. He stated he believes that was the direction of the Commission.
Motion: Amend the minutes according to the City Attorney's recommendation.
Moved by Daugherty, Seconded by Beckenbach
February 10, 2014 REGULAR COMMISSION MEETING
Votes:
Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods
Nay: 0
MOTION CARRIED
AGENDA ITEM# 1A
MARCH 10, 2014
Page 4
There were no other corrections so Mayor Woods stated the remaining minutes will stand as submitted.
2. Courtesy of Floor to Visitors
This item was taken out of sequence and acted on earlier in the meeting.
3. Unfinished Business from Previous Meetings
A. City Manager's Follow-up Report.
City Manager Van Liere stated the only follow-up items are those that have been added to the agenda so he
has no report other than that.
4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY
THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED
BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS
DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF
RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON
THESE ITEMS.
A. Acknowledge receipt of the Building Department Monthly Activity Report, Code Enforcement
Report, List ofNew Business Taxes, Financial Report and Utility Sales Report for December 2013.
B. Declare this list of property as surplus so that the items on it may be disposed of in the most beneficial
way to the City.
Mayor Woods read the Consent Agenda.
Motion: Approve Consent Agenda Items A & B as read.
Moved by Daugherty, Seconded by Mark
Votes:
Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods
Nay: 0
MOTION CARRIED
5. Committee Reports
None.
6. Action on Resolutions
A. RESOLUTION NO. 14-02
February 10, 2014 REGULAR COMMISSION MEETING
AGENDA ITEM# lA
MARCH 10, 2014
PageS
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, SUPPORTING THE
PROPOSED "FLORIDA COMPETITIVE WORKFORCE ACT," PROVIDING AN EFFECTIVE
DATE.
Mayor Woods read Resolution No. 14-02 by title.
Motion: Approve Resolution No. 14-02 as read.
Moved by Mark, Seconded by Beckenbach
Commissioner Hill asked if this was the same ordinance they saw at the workshop, or was it modified,
because he doesn't believe they can vote on it if it was modified. Mayor Woods stated this is a resolution to
support the State legislature taking up the Florida Competitive Workforce Act. She stated they discussed this
at the workshop. Commissioner Mark reiterated the resolution was presented at the workshop and consensus
of the Commission was to put it on this agenda for approval. She stated this is the resolution, not the
ordinance, supporting the Senate and House Bills that will be presented at the upcoming legislative session.
She stated both bills were submitted to the Commission by the City Attorney via email. Commissioner Hill
stated it isn't him that wants to see it, it is the public they represent and he would like to workshop it.
Commissioner Daugherty stated it is public record and it is on the internet. Commissioner Mark stated it was
workshopped at the workshop. Commissioner Hill stated he specifically asked that they take a neutral stance
on it and ask that the State handle the issue; he didn't personally want to endorse verbatim the language the
State has in front of it; he wanted to endorse the concept of the State handling it. Commissioner Mark
explained the resolution was to support the Senate and House bills; the resolution was presented at the
workshop in the draft form that was submitted by the City Attorney; the Commission discussed it at the
workshop; there was a consensus at the workshop to move forward on putting it on tonight's meeting agenda.
She stated it is only supporting the bills as submitted via the Senate and the House. Commissioner Hill asked
the City Attorney if it could be workshopped because of the nature of it; it isn't that he wants to pick the
State's ordinance apart, it is that he wants the public to have full disclosure as to what our Board is doing.
Commissioner Beckenbach stated the City Attorney did send the Commission the information in order for
them to review it and if they did not review it at that time he doesn't know if there would be a need for
another workshop on it and if there was a need for another workshop he believes they could go ahead and
work through it today and then have a special meeting in order to vote on it. Commissioner Hill stated his
intent was just to make sure they have full public disclosure on this particular issue because it is of such an
interesting nature to everybody that he would like it to get every possibility to be seen. Commissioner
Beckenbach stated they discussed .this and they had a limited time because this was going to be brought up in
March before they would have another workshop so, therefore, it would not be sent out until after the vote
was taken and they wanted to do it before. He stated he believes there was a consensus on that. Mayor
Woods stated that is why it is on tonight's agenda. Commissioner Hill stated he spoke in favor of sending it
to the State to resolve it at the workshop and he agrees; he stated he just didn't know at the time that it would
come back 100% endorsing. He stated it was his understanding they were sending the State a message that
they need them to handle this non-local issue and resolve it. He stated he didn't want to be in favor or
against; he doesn't want to take a side at a City level, because they don't have the resources to do that legally.
Commissioner Mark reiterated what they are doing with this Resolution is, as a Commission, they are saying
that they support the Senate and House bills with regard to the Competitive Workforce Act and that is all they
are stating. She stated they are not stating about enforcement, the Human Right Ordinance and anything to do
with that; all they are saying is that they support the bills that are introducing the Competitive Workforce Act
via the Senate and House in this upcoming legislative session. She stated that session starts March 4 so they
wanted this resolution passed so it could be submitted to the respective committees. Commissioner Hill
asked if there was an opportunity to change the language slightly tonight and vote on it. He stated he would
February 10, 2014 REGULAR COMMISSION MEETING
AGENDA ITEM# lA
MARCH 10,2014
Page6
like to make an amendment to it. He stated he would like it to represent the numbers in the vote and record
for the record how the vote went.
Motion: Amend to reflect the votes in the language.
Moved by Hill
Motion failed for lack of a second.
Mayor Woods called for the vote on the Resolution.
Votes:
Aye: 4-Beckenbach, Daugherty, Mark, Woods
Nay: 1-Hill
MOTION CARRIED
7. Action on Ordinances
A. ORDINANCE NO. 80-14-84, Public Hearing and Final Reading
AN ORDINANCE AMENDING CHAPTER 22 UTILITIES, ARTICLE I, SECTION 22-4
AUTHORITY TO ADillST OR WAIVE CHARGES IN APPROPRIATE CASES, (E)
ADJUSTMENT FOR LEAKS ON CONSUMER'S SIDE OF METER, AND (F), ADillSTMENT
FOR FILLING SWIMMING POOL; PROVIDING FOR SEVERABILITY AND PROVIDING FOR
AN EFFECTIVE DATE.
Mayor Woods read Ordinance No. 80-14-84 by title.
Motion: Approve Ordinance No. 80-14-84 as read.
Moved by Mark, Seconded by Beckenbach
Commissioner Daugherty asked if there are inside leaks, i.e. toilets, is that still water that has to be treated in
our sewer system. Mr. Van Liere stated if it goes through the toilet it is. Commissioner Daugherty stated so
there is still a cost to the City even though it is faulty equipment on their end. Mr. VanLiere stated that was
correct. Commissioner Daugherty asked what proof does someone need to provide. Mr. Van Liere state they
get receipts for plumbing repairs through a plumber or receipt for the materials they bought to repair it
themselves. He stated they would then adjust their rate down to the second tiered rate instead of the first tier,
but this will allow them to go down to the first tier rate.
Mayor Woods opened the Public Hearing. No one from the audience spoke so the Mayor closed the Public
Hearing.
Votes:
Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods
Nay: 0
MOTION CARRIED
8. Miscellaneous Business
A. Report on the Central Florida Water Initiative (CFWI).
February 10,2014 REGULAR COMMISSION MEETING
AGENDA ITEM# lA
MARCH 10, 2014
Page 7
Mayor Woods explained that Public Utilities Director Donna Kaluzniak gave her report on this at the
workshop and asked her if she wanted to report on this further. Ms. Kaluzniak stated she attended the Public
Water Supply Plan Workshop the District held last Thursday. She stated it didn't affect anything with our
previous ordinance. She stated some people spoke against taking water fi:om the river and there were
comments from JEA asking the District to look at where they overestimated some of the demand in this area.
B. Recreational Vehicles in Front Yards.
Commissioner Mark asked if there was a deadline given as to when Commissioners Daugherty and Hill
would come back with some kind of proposal on this. Mayor Woods stated she believes it was open-ended.
(Further discussion on this item occurred later during Item 9A.)
C. Paperless Agenda Project Update.
Mayor Woods stated she and Commissioner Mark reported at the workshop their progress on going paperless
and everyone decided to join them.
D. FY 2013-2014 Resurfacing Project.
Motion: Authorize the City Manager to approve Purchase Orders up to the budget amount and allow
staff to 'piggy-back' on existing large scale contracts for resurfacing as allowed by the City's
Purchasing Code 2-336(6).
Moved by Mark, Seconded by Beckenbach
Votes:
Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods
Nay: 0
MOTION CARRIED
E. Modification to Marsh Multipurpose Path Design and Permitting Scope.
Motion: Authorize staff to execute the contract for Design and Permitting of the Marsh Multipurpose
Path as modified.
Moved by Daugherty, Seconded by Mark
Votes:
Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods
Nay: 0
MOTION CARRIED
9. City Manager
A. City Manager's Report.
City Manager Van Liere stated there was a recommendation to take no action on vehicles in front yards and
asked if that is what the plan is. Mayor Woods stated her understanding from the workshop was that
Commissioners Daugherty and Hill would continue to brainstorm and if they came up with a proposal to
bring forward they would. Commissioner Daugherty asked when the moratorium expires. Building and
February 10, 2014 REGULAR COMMISSION MEETING
AGENDA ITEM# 1A
MARCH 10,2014
Page 8
Zoning Director Mike Griffin stated it expires tomorrow, February 11. He stated it would be proper to give
them a notice so they understand what they have to do and give them additional time to comply before they
actually take them to the Code Enforcement Board, since it has been an issue for about four months now.
Mr. VanLiere reported on the upcoming projects that will be on the next Commission meeting.
He reported on the meeting he and Mayor Woods had with the Town Center Merchant's Association on their
recently completed parking study.
10. Reports and/or requests from City Commissioners and City Attorney
Commissioner Daugherty
• Stated he is upset that people are using Christianity as a voice of hate. He hopes they can focus on
what is right and not on what their own personal beliefs are. He stated all this rhetoric is
strengthening his resolve to do something.
Commissioner Beckenbach
• Asked if there are any meetings the Mayor has gone to that she can report on. Mayor Woods stated,
since they last met, she attended the Town Center meeting on parking. She stated she was pleased
with the way they are taking responsibility for the issue and doing what they can to solve this
problem. She further stated she is no longer speaking at the Beaches Chamber luncheon but will be
attending and is speaking to the NE Florida Realtors Association this Thursday morning.
Commissioner Beckenbach stated he appreciates that she gives the Commission a schedule of where
she is going and when she is doing something and also asked that when there is something that is
relatively important that she is attending that she ask for consensus from the Commission. Mayor
Woods stated if and when she talks to people she is very specific that she is one vote and everything
comes before the Commission.
• Asked the City Manager about the tipping fees. Mayor Woods stated she went to a conference today
at City Hall regarding the Rockefeller Foundation, which is sponsoring 100 resilient cities and
Jacksonville has been chosen as one of the first. She explained what a resilient city is. She stated she
mentioned this because, while she was there, Karen Boling mentioned that she was working with the
Mayor to come up with a proposal for us.
• Regarding the Human Rights Ordinance, he stated he understands we are looking at the ordinance to
be presented at a later time. City Attorney Komando stated he is working on that as quickly as he can.
He stated he is putting together a spectrum of what the available options are and at that point he will
solicit some direction from the Commission as far as drafting an ordinance. Commissioner
Beckenbach stated the reason he is asking for this is because he doesn't want to have another hour and
a half conversation about the HRO at every single Commission meeting or workshop unless they are
going to talk about it. He stated he would like to state when they are going to speak on it so they
don't have people coming over and over to speak to us saying the exact same thing.
Commissioner Mark
• Stated she has spoken with City Attorney Komando and they are hoping to have something at the next
workshop that the Commission can look at to craft as their proposed ordinance. She stated there is a
lot of research because he is taking into consideration all the interest groups' comments that have been
made.
• She stated she has been keeping a tally of people who speak and has kept a separate one for residents
and non-residents who spoke tonight and there were 7 Atlantic Beach residents for the Ordinance and
2 against.
February 10, 2014 REGULAR COMMISSION MEETING
AGENDA ITEM# IA
MARCH 10, 2014
Page 9
• She commented on the Habitat development stating she is glad the six young adults who were being
honored tonight were raised in the Habitat housing, under their guidance, and have achieved this great
award. She stated she is glad they weren't here to hear some of the disparaging comments about
Habitat and the development. She stated it is a neighborhood revitalization development. She stated
what better way can you build community than if you have a like minded environment where they are
all working toward the same thing, to break that cycle of poverty. She stated that is what Habitat is
about and it really bums her to sit here and listen to the naysayers who start out saying they love
Habitat, they support Habitat, it's not about Habitat, but. She stated that to her is just being
hypocritical. She stated she was very proud of these six young adults. She stated go to any other
neighborhood and see how many have achieved that award. She stated she believes Habitat is a great
organization from top to bottom and hopes the Commission is just as supportive of that development.
City Clerk Bartle
• Stated Commissioner Beckenbach had requested that they make a change to the agenda packet and
they have defined the bookmarks a little better and plan to continue doing that and hopes it helps them
to navigate easier to the pages within the packet.
Commissioner Hill
• Stated he also really supports Habitat and believes it is very dismissive to say that anyone who says
that and goes on and talks poorly about this project doesn't have a valid concern. He stated he
genuinely does and it is not in line with the way he believes the public should be treated to dismiss
their concerns. He stated he believes it is actually a very bad way to govern and he is a little
embanassed for his fellow Commissioner for dismissing the public's genuine concern and probably
won't put up with it without rebutting every time.
• Stated this process they are involved in as a Commission has become so completely derailed with
issues that are not in our scope and he has genuine concerns whether this City is on track or derailed.
He stated he has specific concerns that they are consuming the bulk of their resources through their
attorney and staff with issues that are of a national or state level. He stated he would like to define
what their role is. He stated he finds himself changing his view completely because of the tactics and
the strategies of the HRO and the way it is clearly orchestrated and designed to do this is wonisome to
him as a Board member elected by the citizens of Atlantic Beach. He stated because the language is
absolute garbage and not passable he can't support it and then to be chastised as if he is somehow
bigoted toward it is troublesome. He stated this whole process is about as skewed as he has ever seen
anything. He stated he would like to get us back on track and get some direction for our community,
handle the issues that are before us but make sure going forward they define their roles. He stated if
they are going to be implementing societal change through Atlantic Beach's five Commission board
then they need more of them because these issues are not for us and if we think they are, how
pompous of us to think this is our issue. He stated he believes it is wrong for them to handle it and
they have done a disservice to their citizens by bogging in on this issue. He stated he would like to
have a comprehensive discussion on what their role is at some point in the very near future.
Mayor Woods
• Will be bringing forward the Charter review process and that may be a topic they can take up.
• Related to comments tonight about the Marsh Master Plan, what they have done is funded the design
process and there have been no decisions made about a ped path along the marsh. She stated there is
some surveying and research that needs to be done. She stated the group they have hired will be
involving the public and her next newsletter that comes out is discussing this topic.
February 10, 2014 REGULAR COMMISSION MEETING
AGENDA ITEM# 1A
M~Ctl 10, 2014
Page 10
• Stated she is continuing her ride-alongs with the police officers and encouraged all Commissioners to
do the same.
Commissioner Daugherty
• Reported there is a housing development going in behind Terry's General Store which he believes will
affect the Mayport Corridor positively.
Adjournment
There being no further business to come before the Commission, Mayor Woods declared the meeting
adjoumed at 8:47p.m.
ATTEST:
Donna L. Bartle, CMC
City Clerk
Carolyn Woods
Mayor/Presiding Officer
*A Workshop was held on January 27, 2014 for the purpose of discussing these items. Please refer to the
Workshop Minutes for the previous discussion.
AGENDA ITEM# IB
MARCH 10, 2014
MINUTES OF THE WORKSHOP OF ATLANTIC BEACH CITY COMMISSION
HELD IN THE COMMISSION CHAMBER ON JANUARY 27, 2014
City Commission Members present:
Mayor Carolyn Woods
Mayor Pro Tern Mark Beckenbach
Commissioner Jonathan Daugherty
Commissioner Jimmy Hill
Commissioner Maria Mark
Staff present:
Nelson Van Liere, City Manager
Richard Komando, City Attorney
Donna Bartle, City Clerk
Nancy Bailey, Recording Secretary
Call to order.
The meeting, which was held for the purpose of discussing the agenda items for the Commission
Meeting of February 10, 2014, was called to order at 6:30p.m. by Mayor Woods. She welcomed the
audience and explained the process for public comments. She stated speakers would be allowed 2
minutes.
1. Presentation by former Jacksonville Human Rights Commission Board Member, Dr. Sol
Brotman, regarding complaint process/enforcement.
Dr. Sol Brotman summarized his background and stated the opinions he expresses tonight are his own
and may not reflect the opinion of the Jacksonville Human Rights Commission or any other
governmental entity. He also explained when and why the Human Rights Commission was formed. He
distributed a handout highlighting areas of complaints that may be investigated by the Jacksonville
Human Rights Commission, summarizing each and explaining the staff model of intake, investigation
and mediation. He further explained the citizens and privatized models. He answered questions from
the Commission.
2. Courtesy of Floor to Visitors
Mayor Woods opened the Courtesy of the Floor to Visitors.
Raymond Johnson, 3036 Stratton Lane, spoke in opposition to the Human Rights Ordinance. He
distributed a DVD entitled "Agenda" to the Commission.
Mike Whalen, 1420 Mayport Road, spoke in opposition to the development at 201 Mayport Road.
Richard Salkin, 336 Sunrise Circle, Neptune Beach, stated he supports the Human Rights Ordinance.
Judy Urback, 1625 Felch Avenue, spoke in support ofthe Human Rights Ordinance.
Tricia Russell, 8720 CR 13 N ., St. Augustine, spoke in support of the Human Rights Ordinance.
AGENDA ITEM# lB
MARCH 10, 2014
Minutes -City Commission Workshop
Page2
January 27,2014
Cindy Watson, 111 Trout River Terrace, Jacksonville, spoke ill support of the Human Rights
Ordinance.
Steve Haerter, 106 19th Ave. S., Jacksonville Beach, addressed the Beaches Habitat presentation,
stating it was informative and detailed, and also spoke in support of the Human Rights Ordinance.
Kevin Walker, 12499 Hunt Cliff Lane, Jacksonville, spoke in opposition to the Human Rights
Ordinance.
Victor Eskew, 13695 Covington Creek Drive, Jacksonville, spoke in opposition to the Human Rights
Ordinance.
Marcus Stanley, 1025 Snug Harbor Ct., spoke in opposition to the Human Rights Ordinance.
James Eddy, 222 Lawton Ave., Jacl{Sonville, spoke in support of the Human Rights Ordinance.
Larry Paulk, 5 Fairway Lane, Jacksonville Beach, spoke in opposition to the Human Rights
Ordinance.
Carlos Dawson, 5252 Clapboard Creek Dr., Jacksonville, spoke in opposition to the Human Rights
Ordinance.
Peyton Hopkins, 957 13th Ave. S., Jacksonville Beach, spoke ill support of the Human Rights
Ordinance.
Sharon Krause, 4845 Plymouth St., Jacksonville, spoke m opposition to the Human Rights
Ordinance.
Tom Minette, 1206 N. Laura St., spoke in support of the Human Rights Ordinance.
Maryann Dyal, 1765 Seminole Rd., spoke in support of the Human Rights Ordinance.
Helen Urban, 543 Pelican Key, spoke in support of the Human Rights Ordinance.
Laura Lane, 7228 Clinton St., Jacksonville, spoke in support of the Human Rights Ordinance.
Michelle Knight, 1494 Linkside Dr., spoke in support of the Human Rights Ordinance.
Paul Gunsaulies, 780 Begonia Street, spoke regarding the boats in yards and asked that they consider
modifying the ordinance.
Sally Clemens, 1638 Park Terrace West, stated they need to consider how they will enforce the
Human Rights Ordinance.
No one else from the audience spoke so Mayor Woods closed the Courtesy ofthe Floor to Visitors.
Mayor Woods adjourned the meeting at 7:27p.m. She reconvened the meeting at 7:33p.m.
Minutes -City Commission Workshop
Page3
AGENDA ITEM# JB
MARCH 10,2014
January 27,2014
3. *Discussion of Agenda Items on February 10,2014 Commission Meeting:
1. A.
B.
C.
D.
E.
Approve the minutes of the Regular Commission meeting of December 9, 2013.
Approve the minutes of the Regular Commission meeting of January 13, 2014.
Approve the minutes of the Special Called Meeting of December 16, 2013.
Approve the minutes of the Commission Workshop of December 16, 2013.
Approve the minutes of the Town Hall meeting of January 11, 2014.
There was no discussion on these items.
2. Courtesy of Floor to Visitors
A. Presentation of Congressional Youth Award.
There was no discussion on this item.
3. Unfinished Business from Previous Meetings
A. City Manager's Follow-up Report.
City Manager VanLiere reported the groundbreaking ceremony for Atlantic Beach Country Club will be
this Friday with overflow parking at Johansen Parle
He reported that they are still trying to get together with Jacksonville to schedule a meeting on the
Interlocal Service Boundary Agreement.
Reported the tippage issue is still up in the air and they are waiting to see what Neptune Beach's
proposal was from Jacksonville. He stated they also need to discuss bidding out a contract to renew it or
just renewing with Waste Services, if they come in with an appropriate proposal. He stated service
levels, price, term and tippage are all still up in the air. Commissioner Beckenbach asked that he expand
on tippage. Mr. Van Liere stated they had met with Neptune Beach and discussed the deal with
Jacksonville and how that may/may not be acceptable to Atlantic Beach. He stated Neptune Beach
wanted a different hauler and different method of collection for us in that deal and they are currently
waiting to see what specific deal they are offering Neptune Beach, but Atlantic Beach has to work out
their own as well. Discussion ensued.
Reported that the RFPs for City Attorney and City Manager are out.
Reported the Rose Park punch list will use up the remaining money that was allocated for the park and
the dog park will have to be funded with additional monies. He stated he received an itemized list from
Public Works and the amount is approximately $3 7,000 to complete the fencing, sod, water, gates and
signage and he needs direction whether he needs to put this on a future meeting as a budget ordinance.
Discussion ensued. Commissioner Daugherty stated he wants this added as a budget amendment.
Further discussion ensued. Commissioner Beckenbach asked how far along they are on the gazebo
being put in Bull Park. Mr. Carper stated it is sitting on his desk for action but he has not taken any yet.
Commissioner Beckenbach asked if it was correct that they had $40K for that. Mr. Carper stated that
was correct. Commissioner Beckenbach asked if they wanted to move that to next year and move the
$37K, would that be acceptable to Public Works. Mr. Carper stated they would do what the
Minutes-City Commission Workshop
Page4
AGENDA ITEM# 1 B
MARCH 10, 2014
January 27, 2014
Commission tells them to do. He stated to finish one park versus going ahead and doing something like
that would be better. Commissioner Mark asked if that $40K was actually in the budget for the gazebo.
Commissioner Beckenbach stated yes. Commissioner Daugherty asked if they could direct staff to do
that without doing a budget modification. Mayor Woods stated they would still do a budget
modification but it would just be reallocating the funds already in the budget. Commissioner Mark
stated she would agree to that. Mayor Woods stated since they are discussing it tonight it wouldn't be
on the January 2ih agenda, but on the next one. Mr. VanLiere stated it would be on the next workshop
for the following meeting to just reappropriate the project money from the gazebo to dog park.
Commissioner Daugherty stated if he asked for this to be on this agenda, why wasn't it. Mr. VanLiere
stated he wasn't completely sure that was what they meant. Mayor Woods stated he didn't get
consensus. Commissioner Beckenbach asked if there was consensus to go ahead and move forward with
moving that out of the gazebo into the dog park. Mayor Woods stated right, he is going to prepare that
budget. Commissioner Beckenbach asked again if they have consensus here. Mayor Woods stated yes.
It was the consensus of the Commission to prepare a budget modification to reappropriate the money
from the gazebo for Bull Park to the dog park.
Mr. VanLiere stated that the Commission previously approved the staff recommendation to award the
Marsh Master Plan design to Hanson and to give them the approval to begin if they gave us a proposal
within the budget. He reported that their proposal was almost twice the budget, so going forward on that
without further input from the Commission would not be the right thing to do. He stated staff can be
directed to reduce the scope so it comes within our budget; or the Commission can direct staff to find the
money to fund their proposal; or they can go to the second firm and try to negotiate a better deal. Public
Works Director Rick Carper reported on the options. He stated Hanson has come back to staff with a
second proposal that has the ability to go in for $147K and give us the preliminary design, which is what
we need to determine the actual final path; the environmental permits to do the entire path; and only give
us complete final design for the segment from Levy Road to Dutton Island Road. He stated that is the
route that has no ownership issues. He stated his recommendation is to build that segment of the path
which would allow them to meet the FIND grant deadlines for that section. Mayor Woods pointed out
that they had a group of citizens who live in two cul-de-sacs that were not happy about the thought of
having public access and parking and the City has committed to them that they be involved in the
discussions of the final route of this path. She asked if part of those funds will cover interaction with the
community. Mr. Carper stated that is part of the Phase 1 portion of the project and they have committed
to the Hidden Paradise Homeowners Association that they will meet with them directly. Discussion
ensued. Mayor Woods suggested the City consider getting a professional grant writing team. Further
discussion ensued. Mr. Carper reiterated the options: tell the consultant to proceed with Phase 1, the
preliminary design and public outreach and path selection, only; or tell him to do Phase 1, 2, and 3A; or
stop, go back and start over and discuss in the pre-budget workshops. Mayor Woods stated the
Commission should get with Mr. Carper and Mr. Van Liere before the next meeting.
Mr. VanLiere reported on an email asking about the Seminole Road Streetscape drainage project. He
stated we had a budget of $490K and Mr. Carper's estimate is now about $750K. Mr. Carper explained
the status of the project, stating proposals are due February 7. He explained the number that was in the
CDM storm water master plan for the cost of the Seminole Road drainage project was $650K. He stated
the number he put in his stormwater capital improvement plan was $250K, which was the number
budgeted for stormwater improvements this year. He stated he doesn't believe we will have the money
to build it and he is proposing that they go ahead and do the design this fiscal year and have a better cost
Minutes -City Commission Workshop
Page 5
AGENDA ITEM# 1B
MARCH 10,2014
January 27, 2014
estimate by the time budgets come together so we can then budget the actual amount for construction in
the next fiscal year.
Commissioner Beckenbach asked if the Master Plan and conservation easement was recorded for
Atlantic Beach Country Club yet. Mr. Van Liere stated he would find out. Commissioner Beckenbach
also asked if the RFP for the architect for the police building has gone out. Mr. Van Liere stated it is
out. Discussion ensued. Mayor Woods asked that Mr. VanLiere have a more detailed report at the next
meeting.
Commissioner Hill asked about the erosion issue around the culvert, and can they do an emergency
repair. Mr. Carper stated he was not in the office most of the day but will check to see what has been
done on it.
Item 8A was taken out of sequence and acted on at this time.
A. Report on the Central Florida Water Initiative (CFWl).
Public Utilities Director Donna Kaluzniak gave a report on the Central Florida Water Initiative. She
also stated that the two items on the Resolution passed in 2008 that were requested to be done have been
completed. She introduced Geoffrey Sample of the Office of Communications and Intergovernmental
Affairs who elaborated on the water withdrawal and stated there will be a public meeting to give a
presentation and answer questions on January 30, from 5-7 p.m. at the St. Johns County Administration
Building in St. Augustine and also on February 6, from 5-7 p.m. at Jacksonville Council Chambers. He
answered questions from the Commission.
At the request of Commissioner Beckenbach, Ms. Kaluzniak also gave a report on the reuse water
project stating it will take a year to complete the whole project but they will have them watered by April
30.
4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE
FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF
DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA
AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF
RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION
ON THESE ITEMS.
A. Acknowledge receipt 'of the Building Department Monthly Activity Report, Code Enforcement
Report, List of New Business Taxes, Financial Report and Utility Sales Report for December
2013.
B. Declare this list of property as surplus so that the items on it may be disposed of in the most
beneficial way to the City.
Commissioner Daugherty asked about the vehicles on the surplus list. Mr. Van Liere explained the
vehicles that go on the beach rust very quickly.
Minutes-City Commission Workshop
Page 6
5. Committee Reports
None.
6. Action on Resolutions
None.
7. Action on Ordinances
A. ORDINANCE NO. 80-14-84, Public Hearing and Final Reading
AGENDA ITEM# lB
MARCH 10, 2014
January 27, 2014
AN ORDINANCE AMENDING CHAPTER 22 UTILITIES, ARTICLE I, SECTION 22-4
AUTHORITY TO ADJUST OR WAIVE CHARGES IN APPROPRIATE CASES, (E)
ADIDSTMENT FOR LEAKS ON CONSUMER'S SIDE OF METER, AND (F),
ADJUSTMENT FOR FILLING SWIMMING POOL; PROVIDING FOR SEVERABILITY
AND PROVIDING FOR AN EFFECTIVE DATE.
There was no discussion on this item.
8. Miscellaneous Business
A. Report on the Central Florida Water Initiative (CFWI).
This item was taken out of sequence and acted on earlier in the meeting.
B. Recreational Vehicles in Front Yards.
Commissioner Daugherty showed a slide of an example lot, stating he proposed a change to make this
fair to the entire City, which he distributed to the Commission. He stated, under (b )(2) he wanted to
remove "front lot line" and add "street, but not within the right-of-way". Mike Griffin explained the
differences of distances from the pavement to the property lines. Discussion ensued. Mr. Carper
explained the difference really isn't where the street is in the right-of-way; both Commissioner
Daugherty's street and Begonia have a 50' right-of-way. He stated the primary difference is the width
of the street. He explained that Begonia Street is one of the streets in the City's stormwater master plan
where they are going to go in and do a drainage project sometime in the next five years and because the
width of the pavement is 14-16', he expects that street to get wider. He stated, therefore, a boat he could
put there today, he may not be able to put there if they make this change. He stated the difference
between the lots is not the pavement or right-of-way width, it is where the house is on the lot and, in
Commissioner Daugherty's case, his house is farther away from the right-of-way line. Further
discussion ensued.
Mr. Griffin stated staff's recommendation is to uphold the Community Development Board's
recommendation. Discussion ensued. Commissioner Mark asked City Attorney Komando what the
City could do to come to a compromise on this. Mr. Komando stated he has not heard any solution that
doesn't create a similar inequity on the other side. After further discussion, Mayor Woods stated what
they have heard from the City Attorney is that so far none of the solutions create equity. She stated they
should keep thinking about it and keep bringing it back and when they get something that everyone can
agree on that does not create another inequity, then they have it. Commissioner Beckenbach suggested
they put it up for a Charter change so the entire City can determine whether they want to have boats and
trailers and RVs in the front of their yards. Mayor Woods stated that is a valid idea and Commissioners
Daugherty and Hill will keep trying to come up with a solution that won't cause anymore inequitabilities
Minutes-City Commission Workshop
Page7
AGENDA ITEM# lB
MARCH 10,2014
January 27, 2014
and they will keep moving forward because they do live in a water community and a lot of people do
have boats. Commissioner Daugherty asked the City Attorney if they can create a provision in which
people can apply for exceptions, because currently they can't. Mayor Woods asked that he get with the
City Attorney outside of the meeting to discuss that. Mr. Komando stated that would test our
requirements on variances so they would need to talk about it differently.
C. Paperless Agenda Project Update.
Keith Randich summarized his staff report. He asked Commissioner Mark and Mayor Woods to report
on their experience using the iPads. Commissioner Mark stated she is now going paperless and she likes
it; it was an easy transition and encouraged the others to try it. Mayor Woods stated she really likes it
also. She stated she thought it was to be used so they would not have anything on their personal devices
so she has been trying to do things with it that it wasn't set up to do. She stated it takes fantastic pictures
but getting a PowerPoint off of it is a real struggle. She stated if the consensus is that they are trying to
get all of the City business off their personal devices that they go to a smaller laptop instead, which
would have more options. She stated she does love the iPad, the keyboard, the case and is learning how
to put all the notes on it since she has not used it before. She stated the question is what do they want it
to do for them and then they can answer which path they go down. Discussion ensued. Mr. Randich
stated he doesn't believe it is necessary that all the Commissioners go with the same solution. He stated
in the beginning this was to be a paper saving device specifically for the agendas and based on that
requirement that was what led staff to pick the iPad device for this evaluation. He stated once they got
going, both Commissioner Mark and Mayor Woods found other uses for the device but Mayor Woods
exceeded the functionality of the iPad. He stated there are dozens of different selections they could
choose for devices but from a support standpoint, as far as City staff goes, he believes they would like to
minimize the number of options because of a training standpoint. He answered questions from the
Commission. Mayor Woods asked the Commissioners what device they would like and what they
would want it to do for them and what is the goal for them as a group. Commissioner Hill stated the
iPad is perfect for what he needs it for. Commissioner Daugherty stated he is fine with the iPad.
Commissioner Beckenbach stated he is easy. Discussion ensued.
D. FY 2013-2014 Resurfacing Project.
Rick Carper summarized his staff report on the resurfacing projects for the coming year. He stated he
proposes to piggy back on either the City of Jacksonville's or St. Johns County's annual resurfacing
contract, whichever is most advantageous.
9. City Manager
A. City Manager's Report.
Mr. VanLiere reported January 1, 2015 is the deadline for the signs to come into compliance with the
sign ordinance. He stated letters will be sent to those affected. Discussion ensued. A question arose
about whether the Kangaroo station had gotten a permit for their new sign and Mr. Griffin stated he
would check on that. Further discussion ensued and Mayor Woods asked the City Attorney for his
insight on the sign ordinance. Mr. Komando stated he has had no experience with the expiration of a
deadline but has worked on a moratorium with another client while they were rewriting their sign
ordinance. He stated there is a case law that does address what governments can do as far as forcing
Minutes-City Commission Workshop
Page 8
AGENDA ITEM# 1B
MARCH 10,2014
January 27, 2014
commercial businesses to redo their signs and he has a note to himself to look into it. Commissioner
Hill stated he believes they will put a big burden on a lot of our businesses and really need to look at it.
He stated some of these are large expensive signs and just the demo on them would be a big deal. He
stated he believes they need to think about where we are economically and where our businesses are.
Mayor Woods stated she would be interested in that case law. Commissioner Mark stated the changes to
the sign ordinance have been in effect for how long. Mr. Griffin stated since 2002. Commissioner Mark
stated they were given ten years to comply. Mr. Griffin stated our sign code is similar to Neptune Beach
and the Jacksonville overlay district along Mayport Road, with 8' maximum freestanding signs and 1 s.f.
for every lineal foot of frontage. Mayor Woods stated we do need to keep watching this and she looks
forward to a report at the next meeting.
10. Reports and/or requests from City Commissioners and City Attorney
Commissioner Daugherty announced that a Pan era is being built in front of LA Fitness.
Commissioner Beckenbach stated whenever the Mayor speaks to a particular group, that is not
ceremonial, it should have to be acknowledged by the Commission and they are supposed to give the
Mayor the opportunity to go. He stated it is not that the Mayor just goes, it is that the Commission gives
her the okay to go. Mayor Woods clarified that if she is to go speak before a group the Commission
wants her to let them know and get permission to go. Commissioner Beckenbach stated the
Commission would also hear what transpired from that meeting because she is the liaison for the
Commission. Commissioner Beckenbach stated he wants to make this more formal so they will do this
on a regular basis.
Commissioner Mark stated in order to continue moving forward on the Human Rights Ordinance, she
would propose that they direct the City Attorney to draft an ordinance for the HRO and explore
enforcement options. She stated the other request would be for the Commission to adopt a resolution
supporting the House and Senate bills for workforce equality and also contact, either as a Commission
or individually, the representatives in our District who are on the Committees the bills are going before,
expressing our support of that Workforce Equality Bill. Discussion ensued. Mr. Komando stated the
House Bill has been referred to three different committees, the Senate Bill has been referred to four and
it is the seventh year it has been filed; it has never been heard in committee yet. He stated
Representative Saunders indicated it is gaining traction and stated this was the first year there has been
bi-partisan support. He stated that doesn't mean it is going to pass; actually Representative Saunders
comment was that he believed it would be a win if it was heard in one committee. Further discussion
ensued. Mayor Woods asked Commissioner Mark to reiterate her questions. Commissioner Mark stated
(1) Have Mr. Komando start looking at language to draft the HRO and look at the different enforcement
mechanisms that we have talked about and some he may find in his research, including the comments
made about possible lawsuits; and (2) submit a resolution supporting both bills. Discussion ensued
about when to put the resolution on the agenda. It was the consensus of the Commission to add the
resolution supporting the bills to the February 10 meeting. Commissioner Mark stated her third item
was contacting our local representatives who are on these various committees. Mayor Woods stated
they would make sure they got a copy of the resolution and direct staff to write a letter for the
Commission to sign and send. Commissioner Hill stated he understood they would also explore putting
this to the community for a vote. Mayor Woods stated that will come up as they start discussing the
ordinance, which won't be for a month or two. She stated they don't have referendums all the time and
this may very well be one they may want to do that with. She stated they could do it on the election
Minutes-City Commission Workshop
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AGENDA ITEM# 1B
MARCH 10,2014
January 27, 2014
cycle this summer. City Clerk Bartle stated you usually have to start this months in advance to have it
on their ballot. She stated the Commission can initiate it but that will take two readings and you have to
get the ballot title approved. Otherwise, it is very expensive to have a separate election outside of theirs.
Commissioner Mark asked if this would fall under the City Attorney's retainer. Mr. Komando stated it
is part of their retainer. He stated he would need direction fi:om the Commission as to what exactly they
are proposing but he can handle it. Mayor Woods asked if they want staff to look at the election cycle
so when they have a discussion about whether to go to a referendum or not they know what the
timeframe is. Commissioner Mark stated she doesn't want to delay this two or three years. Mayor
Woods stated that is one more thing they would like Mr. Komando to look at. Commissioner Hill stated
his only direction for the referendum would be to frame the question as nonbiased as possible so the
citizens can decide this monumental issue.
Commissioner Mark reported Council President Gulliford is holding a meeting on river dredging at 1:30
tomorrow at Jacksonville City Hall.
Commissioner Mark stated she will not be at the groundbreaking on January 31 due to a previous
commitment.
Commissioner Beckenbach complimented the Commission on how they handled themselves today as far
as the conversation. He stated he enjoyed the debate but also felt they were all civil to one another.
Commissioner Mark stated there was an article in the "Times Union" editorial section yesterday by
Diane Catlin talking about debate and how you can have a civil debate and how important it is that you
can have a lively debate but when it's done you get up, shake hands and you are still friends. Mayor
Woods stated you can do that when you don't have personal attacks and accusations.
Adjournment
There being no further discussion by the City Commission, Mayor Woods declared the meeting
adjourned at 10: 11 p.m.
Donna L. Bartle, CMC
City Clerk
Carolyn Woods
Mayor
*Formal action (if needed) will be taken at the Commission Meeting of February 10,2014.
Attendance:
Minutes of the Beaches Habitat for Humanity Community Meeting
Jordan Community Center
January 22, 2014
Mark Beckenbach, Mayor Pro Tern
Jonathan Daugherty, Commissioner
Jimmy Hill, Commissioner
Maria Mark, Commissioner
Community Members, Beaches Habitat Staff and Board (22 total)
The meeting began at 6:35PM.
AGENDA ITEM# 1C
MARCH 10,2014
The purpose of the meeting was to answer questions and provide information regarding the
property development at 201 Mayport Road.
No decisions were made, but Beaches Habitat for Humanity agreed to consider some of the
suggestions presented by the community.
The meeting ended at 8:30PM.
Submitted by Donna K. Rex, President, Beaches Habitat for Humanity
Mark Beckenbach, Mayor Pro Tern
BUILDING DEPT. MONTHLY ACTIVITY REPORT
COMPARISON REPORT
REPORT FOR THE MONTH JANUARY 2014
COMPARISION 2013 -2014
PERMIT TYPE NUMBER OF PERMITS I TOTAL INSPECTIONS
YTD 2013 YTD 2014 YTD 2013 YTD 2014 YTD 2013 YTD 2014
SINGLE FAMILY 1 I 0 $ 300,000.00 $0.00!
DUPLEX 0 0 ! i$ -$0.00
REMODEL/ADDITIONS 27 J 1 $ 83,500.00 $120,200.00
COMMERCIAL NEW 0 I 0 $ -$ -I
OTHER 205 I 176 I i$ 461,211.00 ' $ 1,055,614.00
I
TOT ALi 233 I 177 $ 844,711.00 $1 '175,814.00 418 314
I
PERMITS ISSUED FOR THE MONTH OF JANUARY 2014
NO.PERMITS PERMIT COST CONSTRUCTION VALUE INSPECTIONS PERFORMED
SINGLE FAMILY 0 !$ -I $ -'BUILDING 170
NEW DUPLEX MUL Tl FAM 0 $ -]$ -ELECTRICAL 51
RESIDENTIAL ADDITIONS 1 ,$ 543.00 $ 120,200.00 PLUMBING 50
COMMERCIAL NEW 0 $ [$ MECHANICAL I 37 --I
COMERCIAL ADDITIONS 3 $ 900.00 $ 150,000.00 MISC. 6
COMMERCIAL ALTERATIONS 2 $ 1,242.00 $ 307,840.00 r
PERMITS MISC 15 i$ 1,725.00 $ 205,807.00 i TOTAL 314
ELECTRICAL 34 $ 3,080.00 $ -
MECHANICAL GAS i 8 '$ 680.00 • $ -Projects to Note: New DuQiex
MECHANICAL HVAC 24 $ 2,432.00 $ -1NONE
PLUMBING 25 $ 2,007.00 $ -
ROOFING 21 r$ 2,307.00 i $ 281,827.00 I
WINDOW/DOOR 16 $ 1,215.00 $ 78,293.00 Projects to Note: New Dwelling
DEMOLITION 4 I~ 400.00! :j) -AddressNaluation
REINSPECTION FEES 2 $ 110.00 !$ -!NONE I
PERMIT RENEWALS 0 1$ -$ -
OCCUPANCY INSPECTIONS i 6 $ 600.00! $ .!
PENALTY FEES 0 $ -]$ -i
SIGNS I 2 $ 130.00 $ -
FENCES 7 $ 245.00 $ -!
DRIVEWAYS 1 1$ 35.00 1$ -
WELL i 0 $ -' $ -I .
SIDING 3 $ 315.00 1$ 31,847.00 I
POOL 0 $ -$ -
TOTAL 177 $ 17,966.oo 1 $ 1,175,814.00 I
I I
CODE ENFORCEMENT MONTHLY ACTIVITY
JANUARY 2014 I
i I
VIOLATIONS ! FURTHER ACTION I
CASE TYPES COMPLAINTS CORRECTED REQUIRED OPEN CASES I YTD 2013 YTD 2014
I I
FENCES 0 0 0 6 COMPLAINTS
73 22
PUBLIC NUISANCE
JUNK AND DEBRIS I 0 ! 0 i 0 0 I
OUTSIDE STORAGE 3 1 2 22 I
OVERGROWN 1 1 0 20
STAGNANT WATER 0 0 0 I 1
I
! i I
SIGN VIOLATIONS I
i I
ILLEGAL SIGNS 2 2 0 5
STRUCTURE
NO PERMITS-STOP WORK 0 0 I 0 : 6 I
I i
I
PROPERTY MAINTENANCE 5 0 5 88 I
DILAPIDATED STRUCTURE 1 0 1 2
TRASH I I
i
TRASH VIOLATIONS 3 1 2 3 i
I
VEHICLES I
ILLEGAL PKG/STORAGE 1 0 i 1 14 I
JUNK/INOPERABLE 4 I 1 3 5 I
I
ZONING
ILLEGAL USES 0 I 0 I 0 i 6
OVERCROWDING 0 i 0 0 0 I
0 0 0 0 > DOG DINING ~gj
BUSINESS TAX RECEIPT 2 1 1 8 ;;::~Z nv
SEWER CONNECTIONS 0 0 0 1 ::c> -0 I 0 0 2 ->-J
OTHER i Pm
t->:S::
i :::::~
TOTALS I 22 7 15 189 I
~~ >
PREPARED 2/14/14, 8:05:54
City of Atlantic Beach
PROGRAM OL122L
LIC jf
14-00007931
14-00007936
14-00007938
14-00007925
14-00007926
14-00007942
BUSINESS NAME
BUSINESS ADDRESS
ARIEFF CONSULTTNG,
309 MAGNOLIA ST
INC.
ATLANTIC BEACH:;'FL 32233
CEM HOME IMPROVEMENTS,
601 STURDIVANT AVE
ATLANTIC BEACH FL 32233
COMMUNITY TITLE LLC
60 OCEAN BLVD UNIT 10
ATLANTIC BEACH FL 32233
DAVID PORTER ROGERS
345 6TH ST
ATLANTIC BEACH FL 32233
DAVID PORTER ROGERS
345 6TH ST
ATLANTIC BEACH FL 32233
LYNCH CYCLES, LLC
1400 MAYPORT RD
ATLANTIC BEACH FL 32233
LLC
LICENSE ACTIVITY REPORT BY BUSINESS NAME
AGENDA ITEM# 4A
MARCH 10,2014
NEW LICENSES FOR YEAR: 2014 BETWEEN: 01/01/14 TO 01/31/14
DEPT: ALL DEPARTMENTS CLASS: ALL CLASSES
ISSUED TYPE CLASSIFICATION
BUS PHONE jf
1/23/14 NEW CONSULTANT, NOT OTHERWISE CLASSIFIED
904-685-8234
1/24/14 NEW MISC. SERVICE ESTABLISHMENT, NOT LIS
904-704-8153
1/31/14 NEW TITLE COMPANY
904-465-2208
1/23/14 NEW REAL ESTATE BROKER
904-247-7077
1/23/14 NEW REAL ESTATE AGENCY
904-247-7077
1/31/14 NEW MOTORCYCLE REPAIR
904-249-2436
14-00007930 RENTERS REFERENCE SERVICES, IN 1/23/14 NEW MISC. SERVICE ESTABLISHMENT, NOT LIS
904-800-2288 380 AHERN ST
ATLANTIC BEACH FL 32233
14-00007923 SAESOLVED:: LLC 1/23/14 NEW SOFTWARE PROGRAMS,WRITING OF
615 PARADISE CT 904-874-2879
ATLANTIC BEACH FL 32233
14-00007940 SIMPLY COASTAL CHIC
363 ATLANTIC BLVD UNIT 07
1/31/14 NEW MISCELLANEOUS SALES, OTHER THAN LIST
904-372-4614
ATLANTIC BEACH FL 32233
14-00007934 THE LAW FIRM OF FREDERICK R. S 1/23/14 NEW ATTORNEY FIRM/CORPORATION
625 ATLANTIC BLVD
ATLANTIC BEACH FL 32233
14-00007935 THE LAW FIRM OF FREDERICK R. S 1/23/14 NEW ATTORNEY
625 ATLANTIC BLVD
ATLANTIC BEACH FL 32233
904-853-6268
904-:-853-6268
14-00007924 THE YELLOW ROSE @ ATLANTIC BEA 1/23/14 NEW MISCELLANEOUS SALES, OTHER THAN LIST
1079 ATLANTIC BLVD UNIT 5 904-509-7020
ATLANTIC BEACH FL-32233
14-00007929 VINTAGE BARBER SHOP LLC
1021 ATLANTIC BLVD
ATLANTIC BEACH FL 32233
GRAND TOTALS
--------------NEW LICENSES
AC: 12
pp: 1
IN: 0
VO: 0
PG: 0
"BR: 0
OB: 0
UC: 0
LIC: 13
1/23/14 NEW BARBER
904-303-5864
AGENDA ITEM# 4A
MARCH 10,2014
City of Atlantic Beach
FINANCIAL REPORT
January 2014
Cash Balances
Prior Current Dollar Percent
Fund(s) 12/31/13 01/31/14 Change Change
General $ 8,736,385 $ 8,698,244 $ (38, 141) -0.44%
Tree Replacement 6,493 6,493 0.00%
Convention Development Tax 78,444 82,149 3,705 4.72%
Local Option Gas Tax 89,478 112,159 22,681 25.35%
Better Jax 1/2 Cent Sales Tax 376,666 331,680 (44,985) -11.94%
Police Training, Forfeiture, Grants, etc. 122,708 116,209 (6,500) -5.30%
Community Development Block & ARRA Grants (849) (952) (103) 0.00%
Debt Service #DIV/0!
Capital Projects 2,837,722 2,835,483 (2,240) -0.08%
Utility 4,995,548 5,176,099 180,551 3.61%
Sanitation 707,838 704,730 (3, 1 09) -0.44%
Building Code Enforcement 151,338 148,875 (2.463) -1.63%
Storm Water 1,609,663 1,649,010 39,347 2.44%
Pension -Police 81,934 71,855 (10,079) -12.30%
Pension -General 100,571 120,476 19,905 19.79%
Total $ 19,893,941 $ 20,052,511 $ 158,570 0.80%
Total Restricted Cash 7,590,792
Total Unrestricted Cash $12,461,719
Cash and Investments
Annual Prior Current Dollar Percent
Account Yield 12/31/13 01/31/14 Change Change
Bank of America -Depository $ 5,103,326 $ 3,237,808 $ (1 ,865,519) -36.55%
Guggenheim Floating Rate A 3.93% • 2,886,896 3,654,393 767,497 26.59%
Hartford Floating Rate Bond A 3.44% 2,510,202 2,516,296 6,093 100.00%
lnvesco Floating Rate A 4.81% . 2,874,575 3,642,234 767,659 26.71%
Main Stay Short Term Duration High Yield A 2.86% 2,510,609 2,513,098 2,488 0.10%
Legg Mason WA Cash Reserve Fund 1,777 1,777 0.00%
First Trust Short Duration High Income A 3.38% 2,000,590 2,000,590 100.00%
Putnam Diversified Inc. 4.31% * 2,006,370 1,238,268 (768, 1 02) -38.28%
Alliance Limited Duration High Income A 2.53% . 1,996,690 1,244,550 (752,140) -37.67%
MSSB Money Market/Cash 0.00%
SBA -Florida Prime 345 348 3 0.87%
Cash on Hand 3,150 3,150 0.00%
Subtotal $ 19,893,941 $ 20,052,511 $ 158,569 0.80%
Police Pension Investments $ 7,911,554 $ 7,834,758 $ (76,796) -0.97%
General Pension Investments 14,426,699 14,2561991 {169,708} -1.18%
Subtotal $ 22,338,253 $ 22,091,749 $ (246,504) -1.10%
Total $ 42,232,194 $ 42,144,259 $ (87,935) -0.21%
• Denotes the 30 day SEC Yield Anualized
AGENDA ITEM# 4A
MARCH 10,2014
City of Atlantic Beach
FINANCIAL REPORT
January 2014
Revenues
Annual YTD -33.00% YTD Dollar
Fund I (Footnote) Estimate of Estimate Actual Variance
General (1) $ 10,931,117 $ 3,643,706 $ 5,919,775 $ 2,276,070
Convention Development Tax 80,300 26,767 38,833 12,066
Local Option Gas Tax 421,009 140,336 141,345 1,009
Better Jax 1/2 Ct Sales Tax 694,870 231,623 228,568 (3,055)
Police Training, Forfeiture & Grants, etc. 110,041 36,680 22,418 (14,262)
Grants 75,000 25,000 7,641 (17,359)
Capital Projects (2) 495,000 165,000 139,151 (25,849)
Utility 8,611,203 2,870,401 2,784,066 (86,335)
Sanitation 1,789,000 596,333 605,000 8,667
Building Code Enforcement (3) 281,550 93,850 126,204 32,354
Storm Water 1,155,000 385,000 405,952 20,952
Pension-Police (4) 1,329,681 443,227 482,668 39,441
Pension-General (4)
Total $
2,190,980 730,327
28,164,751 $ 9,388,250 $
Analysis of Major Variances
(Variances >$25,000 AND 10.00%)
813,162 82,835
11,714,784 $ 2,326,533
In general, the major variances are created when the actual funds received-to-date are
different from the percentage of the budget elapsed-to-date. They are as follows:
(1) The positive variance in the General Fund is mostly due to the timing of property tax
receipts. The bulk of the receipts come in November and December.
(2) The city has not received expected grant monies from the State of Florida nor the City
of Jacksonville; therefore there is a negative variance in Capital Projects.
(3) Building Code Enforcement permit activity is running above projected revenues,
similar to surrounding jurisdictions and counties.
(4) The $39,441 and $82,835 positive variances in the Pension Fund-Police and
Pension Fund-General, respectively, resulted from changes in market values of the
investments of more than the anticipated amount.
Percent
Variance
62.47%
45.08%
0.72%
-1.32%
-38.88%
-69.44%
-15.67%
-3.01%
1.45%
34.47%
5.44%
8.90%
11.34%
24.78%
City of Atlantic Beach
FINANCIAL REPORT
January 2014
Expenses
Annual YTD -33.00% YTD Dollar
Department I (Footnote) Estimate of Estimate Actual Variance
Governing Body $ 42,933 $ 14,311 $ 13,680 $ 631
City Administration 2,647,727 882,576 849,402 33,174
General Government (1) 640,370 213,457 309,942 (96,485)
Planning and Building (2) 434,709 144,903 114,765 30,138
Public Safety (3) 5,692,612 1,897,537 1,313,705 583,832
Recreation and Special Events 396,901 132,300 128,264 4,037
Public Works (4) 7,877,621 2,625,874 1,777,023 848,851
Public Utilities 10,793,308 3,597,769 3,488,968 108,802
Pension -Police 751,628 250,543 262,014 (11,472)
Pension -General (5) 852,850 284,283 344,099 {59,816}
Total $ 30,130,659 10,043,553 8,601,861 $1,441,692
Annual YTD-33.00% YTD Dollar
Resource Allocation Estimate of Estimate Actual Variance
Personnel Services (1 ,3) $ 9,541,493 $ 3,180,498 $ 2,912,931 $ 267,567
Operating Expenses (1-4) 10,726,368 3,575,456 2,953,863 621,593
Capital Outlay (1,4) 5,785,010 1,928,337 463,995 1,464,342
Debt Service (2,4) 2,448,768 816,256 1,728,064 (911 ,808)
Transfers
Total $
1,629,020 543,007
30,130,659 $ 10,043,553 $
Analysis of Major Variances
(Variances >$25,000 AND 10.00%)
543 008
8,601,861 $ 1,441,693
In general, the major variances are a result of timing differences created between the
percentage of budget elapsed-to-date and actual expenditures. They are as follows:
(1) The negative variance in General Government resulted from the budget for insurance
premiums, other than health, and debt service being prorated over twelve months when
budgeted, but expensed when paid -insurance in October and SunTrust '99 debt
payoff in December.
(2) The positive variance in Planning and Building resulted from a vacant position for a
Redevelopment and Zoning Coordinator. The position has been vacant since the
beginning of the fiscal year.
(3) The positive variance in Public Safety was partially due to the budget proration
practice mentioned above -Fire contract with COJ is billed quarterly in arrears
(approximately $260,000 in January); and, lifeguard expenditures will appear
seasonally during April-September. The remaining variance is due to turnover/unfilled
positions in the Police Patrol and Crime Suppression divisions.
(4) The variance in the Public Works Department was due to: project activity budgeted
that has not been started/completed -see Project Activity schedule; only three
payments recorded to the trash hauler and fleet maintenance provider (October
payments for September activity were recorded in FY13 for year-end cut-off); Storm
Water Fund debt payments were expensed in October when paid, but prorated for
budget purposes; and minimal expenses have been incurred towards the Parks Master
Plan consultant or the resurfacing/street paving program.
(5) The negative variance in Pension -General resulted from a doubling from three to six
DROP participants with higher benefits.
AGENDA ITEM# 4A
MARCH 10, 2014
Percent
Variance
4.41%
3.76%
-45.20%
20.80%
30.77%
3.05%
32.33%
3.02%
-4.58%
-21.04%
14.35%
Percent
Variance
8.41%
17.38%
75.94%
-111.71%
0.00%
14.35%
AGENDA ITEM# 4A
City of Atlantic Beach MARCH 10, 2014
FINANCIAL REPORT
January 2014
Project Activity -Current Year Activity Only
Project YTD YTD
Project Name Number Budget Actual Balance Status
Public Safety:
Kennel Improvements PS1401 40,000 40,000 s
Life Guard Building Improvements PS1402 6,000 6,000 s
$ 46,000 $ ~ 46,000
Public Utilities:
Reclaim Water Plant PU0805 1,352,858 41,389 1,311,469 I
Replace the Water Main on Pine Street PU1304 53,199 26,042 27,158 I
Replace 4" Water Main at Wonderwood and Finegan PU1305 82,567 11,783 70,784 I
PT Repair at Lift Station C PU1306 10,280 10,280 B
Repair 24" Effluent Force Main PU1308 5,260 5,260 0 E
Repair 12" Force Main PU1309 3,363 3,363 0 E
Water Plant #2 Tank Rehabilitation PU1401 125,000 125,000 E
Water Plant #2 Rehabilitation GST PU1402 100,000 100,000 A
AC Main Sea Oats PU1403 390,000 390,000 E
lnline Valve Installations PU1404 50,000 50,000 E
Manhole Replace Saturiba PU1405 86,000 86,000 A
Sewer Rehabilitation Saturiba PU1406 27,264 27,264 E
Donner Subd Sewer Upgrade PU1407 155,000 155,000 E
Effluent Outfall Replacement PU1408 300,000 300,000 E
Effluent Pump at WWTP PU1409 50,000 50,000 I
Subtotal $2,790,791 $ 87,836 $ 2,702,955
Parks Maintenance:
Marsh Master Plan Signs PM1301 625 625 c
Rose Park Development PM1302 197,357 190,699 6,658 I
Russell Park Tennis Courts 1-2 PM1401 100,000 100,000 s
Bull Park Gazebo PM1402 40,000 40,000 s
Donner Park Ball field Improvements PM1403 75,000 103 74,897 A
Electric Gate at Dutton Island Park PM1404 8,000 I
Marsh Project Pedestrian Path PW1408 150,000 150,000 E
March Overlook and Kayak Launch PW1409 295,000 295,000 E
Marsh Preserve Path PHZ-1 PW1410 40,000 30,998 9,002 I
Subtotal $ 905,982 $ 222,425 $ 675,557
Public Works:
Dutton Isle Road Sidewalks PW1301 65,263 849 64,414 A
East Coast Drive Drainage Improvements PW1306 319,D46 319,046 A
East Coast Drive Improvements PW1401 79,000 79,000 A
Fountain PW1402 7,500 7,500 E
Welcome Sign PW1403 11,000 1,750 9,250 E
Robert Street Ditch PW1404 50,000 50,000 I
Sidewalk and Curbs PW1405 25,000 25,000 I
Salt Air Drainage and Sidewalk Improvements PW1406 380,000 380,000 A
Seminole Road Improvements PW1407 490,000 490,000 A
Subtotal $1,426,809 $ 2,599 $ 1,424,210
Total $5,169,582 $ 312,860 $ 4,848,722
Status Key
A -Bid/RFP Advertised I -Project In-progress
B -Bid Awarded N -Complete/Non-Capital
C -Project Completed R-Re-budget Next Fiscal Year OR Re-Evaluated
D -Design Completed S -Staff Researching
DE -Deferred X -Project Cancelled
E -Design Phase
"4
I Water Sales
Atlantic Beach
:: Buccaneer
<lTotal Water Sales
c~]
··•• Water Plant Production
·~ Atlantic Beach
j Buccaneer
iTotal Production
hotal Water Billed
!Water Loss for month:
'i Percentage Loss
siTotal12 mo. Avg. Loss
Atlantic Beach
Buccaneer
i Total Sewer Sales
•i Sewer Treatment
Atlantic Beach
1fotal Sewer Treated
AGENDA ITEM# 4A
MARCH 10, 2014
City of Atlantic Beach, Fl.
;J
r',lAccounts
L·~ 5,619
Utility Sales Report
January 2014 January 2013
Actual ~~~:~~: fi
J.:?··
Revenue ~j Gallons
Per 1,000 gl f1Accounts 0000
Gallons Actual
0000 Revenue Revenue Per 1,000 gl [,
~' 1
33,079 $128,410 $3.88~A 5,619 35,665 $134,264 $$
5
3 .. 7366~.'.~ .•
'---='~=-----~~=-~::-=-:~----:$::-::5:-:-:.3:.7!2 i.i'-' -::='2,~49::-:0:-__,1::-;5:-:-:,6:-:3~6----.:-::$~83=',-=73:-:5:----::-::-~ r==~======~===============~====$=4=.3==6 ~'::= =8:::;•::::10=9==5=1=,3=01===$2=1=7=,9=99====$=4.=2~5 ~
. ) 2,466 16,425 $87,406 ~<-~
i',:) 8,085 49,504 $215,816
:J
L:l
)
<:i
(~
>·;
r.J .. :.< ,, ~
r,,f
f;j
:>j
<
)
; f
Gallons
0000
41,697
15,809
57,506
49,504
8,002
13.92%
10.39%
Gallons
0000
28,530
18,319
46,849
Gallons
0000
56.329
56.329
Gallons
0000
38,386 f:;:
17,420 '·'' " 55,806
51,301 r
:::
4,505 f,';
8.07%
13.72%
:<~
Actual Revenue ;•; Gallons Actual Revenue [•
Revenue Per 1,000 gl • Accounts 0000 Revenue Per 1,000 gl i ·--~~--------------------~~.
$225,351 $7.90[ 5,199 29,692 $231,758 $7.81 (
$177,723 $9.70•J 2,383 17,333 $167,643 $9.67 ~
$403,073 $8.60 7,582 47025 $399401 $8.49C
::) . )
',_<,<', >,'~;,<',><?/:>;>:;;
Actual Revenue ~~~ Gallons Actual Revenue
;:;,
r,,i ~'
Revenue Per 1,000 gl [~ 0000 Revenue Per 1,000 gl ~·.
$403,073 $7.16:;
:"£
54.638 $399,401 $7.31:.
i',!
:'')
$403,073 $7.16fl 54.638 $399,401 $7.31:
r~
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGE NDA IT EM If 4C
MAR CH I 0, 20 l iJ
AGENDA ITEM: Award Bid for East Coast Drive Drainage and Streetscape Im provements
SUBM IITED BY: Rick Carper, P .E., Public Works Director ;t.c,
Feb r uary 12, 2014 DATE:
STRATEGIC PLAN LINK: 14. Stormwater Master Plan Projects.
BACKGROUND: The purpose of this Stormwat er Project wa s to reso lve in termittent
BUDGET:
f looding at the East Coast Drive and Atlantic Blvd intersection caused by a too
small storm pipe running from Atlantic Blvd to Ahern Street. Because of the
construction required for a resolution meeting the City's Drainage Level of
Service Standards while not c ausing new stormwater issues downstream (Sherry
Drive), Staff proposed to include a Streetscape e lement to the project that would
make East Coa st Drive off Atlantic and Ahern Street between East Coast and
Ocean Drives match the exi sting Town Center Streetscape. Th i s proposa l w as
approved and funding included in the FY 13-14 Budget. As initially designed, the
bids for t his project were substantial ly over budget (lowest bid $612,000}. In
November, t h e Comm i ss ion approved Staff's recommendation to reject all bids
and authorized development of a reduced project to meet budget. The
stormwater model of the revised proj ect shows that street f lood ing wi ll not
occur through the 5 Year storm with water levels decreased from existing
conditions for all storms. Bid 14-1213-12R was opened on February 12, 2014.
There w ere four bids to construct the project. The low bidder was J.B. Co xwell
Contracti n g at $221,856 .64, which includes a 10% contingency .
Budget balance for the combined project for the East Coast Drive Drainage
Improvem ents (PW 1306) and Streetscape Imp rovements (PW 1401) is $396,686.
RECOMMENDATION: Based on bid analys is and favorable references, Staff recommend s
the Commission approve awarding the contract to J.B. Coxwell Contracting and
authorize the City Manager t o execute the Cont ract Documents on the City's
behalf.
AITACHMENTS : Bid Tabulation Sheet
REVIEWED BY CITY MANAGER: _ __.-7 ......... '1 ..... ~ _.t"'-'-'"""<.._r .._r...-.x ......... <~c """"<------
BID 14-1213-12R
Florida Infrastructure
Required Documents
Submitted in Triplicate X
Document Requirements Checklist X
Bid Form X
Bid Bond in the Amount of 5% of Bid X
Drug Free Workplace X
Public Entity Crimes Statement X
W-9 X
Trench Safety Affidavit X
New Vendor Information Form X
Documentation of receipt of any addenda
(only additional item posted to site was the NIA
K-Mart Parking contact information.)
.. ' ....
Total (Base Bid Plus IO% Contingency $288,162.19
of Items I -32)
Total (Base Bid & Additive Alternate
$375,505.75 Bid Items, Plus IO% Contingency,
Items I -32, 34 -42)
Upon verification of bids, the following mathematical error were found:
-':
City of Atlantic Beach
East Coast Drive Drainage Improvements· REBID
Wednesday, February 12, 2014
Hager Construction
X
X
X
X
X
X
X
X
X
NIA
';,: 01 •,r; ' ,;;, :;.
; · ..
' >,' / ;
S3i3,ooo.os . ,/, .
.···· < ·• .. ,,,,;
; ... · ... ··. •;4'~.
5339,287 :8s • •· • .. .
Hager consirilCti'Oniwr;tt.enamoulit tor BaS.. lull + canilnge~cvi$ $3i3,ooa.6o 10r i cl;lfeienceot .. ss:
W~itton amountfor.Total Base Bid + Alter.nato +Contingency was'$332;204.40 for a'difference of$7,083;45
J.B. Coxwell Contracting
X
X
X
X
X
X
X
X
X
N/A
$180,531.73
$221,856.64
Award of Bid based on Department Analysis and Commission Approval
3·00 PM
W.R. Twonsend Contracting
X
X
X
X
X
X
X
X
X
N/A
$353,908.50
$380,979.67
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA IT liM II 4D
MAR Cil 10,20 14
AGENDA ITEM: Asphalt Repairs for the Public Works/Utilities Department
SUBMITTED BY: Rick Carper. P.E., Public Works DirectoljtL
DATE: February 3 , 20 14
STRATEGIC PLAN LINK: None
BACKGROUND: The City's annua l contract for small asphalt paving repairs
with Tom's Asphalt Repairs. Inc. expires on February 28, 2014. Mr. Stan
Mi ller, President and Owner of Tom's Asphalt Repairs. Inc., has agreed to
extend the contract for another year at the c urrent pric es (2011 ).
The City has the option of extending the curre nt contract for two (2) one
(1) year periods. This proposed extension will be the first.
RECOMMENDATION: Extend the contract for one year at th e current prices.
ATTACHMENTS:
BUDGET:
Letter signed by Stan Miller, President-Owner of Tom 's
Asphalt Repairs, Inc. agreeing to the extension.
Fiscal Year 13/14 Budget:
001-5002-541 .34-00
4 70-0000-538.34-00
400-5504-533.34-00
410-5506-535.34-00
Total
$10,000.00
$10,000.00
$ 7,000 .00
$ 7,000.00
$34,000.00
REVIEWED BY CITY MANAGER:_/......;....1 _(/-_;..~ ""::.....-..:;.;f::;;_,_,=u ..;;..-,.=Jo-f ________ _
U.LI Uo:JI LtJ.lY J..o:Jo J..O
F!llbmary 3, 2014
Stan Miller
President
:Jt:J4/Ll:l'l:l4
!om's Asphalt Repairs, In.c.
7l35 Beach Blvd,
Jacksonville, Florida 3221.6
Dear Mr. Miller:
IUMS AS~HALI ~EPAIRS
AGENDA ITEM# 4D
MARCH 10, 2014
CITY OF ATLt\NTJCBEACli
DBPARTMENT OF PUBLIC WORKS
120D SANDPIPER LANE
ATLANTIC B6ACH, FLORIDA 3::1.'233·4.318
TELEPHONE: (904) 247·58:14
FAX: (904) 247·5843
SUNCOM: 852-58j4
www.coab.us
As you ru:e aware, the C<n:\tl.'Mt with the City of Atlantlc B~ch for asphalt repairs expires on
February 28; 2014. We would like to extend the contract for EU)other Y<"..at at the current p:rioos, if
this 1s acc0ptable to yow· corn.pany.lf acceptable, plellBe sign below and tetum to me before
Febtuary 7, 2014, so .I can prepare a staff report for the City CommissioJl to accept the ex:te:nsio:a
We look forward to l'ecommending that we continue our contract with your company.
~.incr$'rely). /? !:;&::>~~
Phll Nodine
Streets and Maintenance
Division Director
TOM'S ASPHALT REPAKRS, INC. AGREES TO EXTEND TKiCJE CONTRACT FOR
ONE YEAR FOR THE SAME PRl!CE.
-~/11r~--1 oJ-63-l'f-
stan Miller, President Date
AGENDA ITEM:
DATE:
SUllMITTED UY:
BACKGROUND:
STAFF REPORT
City of Atlantic Beach
Commission Meeting
9-1-1 Inter-Local Agreement FY 2014
Febn.taJy 4, 2014
Michael D. Classey ~f:e'f of Police
AGENDA ITEM /1 41~
MA.RCf llO, 20 14
Duval Count?' co llects a user fee on a ll telephone lin es in the co un ty to offset th e expenses of
providing E91 l servi ces. Jacksonville purchases the 139 1 I emergency equ ipm ent for the
answeri ng stations in c ludin g the three beach cities.
Each year) Jacksonville reimburses th e citi es of Atlantic Beach, Ncphme Beach, and Jacksonvil le
Beach up to 30% ofthe iT personn el costs for Emergency Comm unication Operators. We have
ag re ed on a reimbursement of the ex penses for emerge ncy communicaLion s based on 30% of the
ca ll s attrib ut ed to E911. On a quarterly basis , the cities provide doc umentat ion ofthelt·
emergency com municat ions expenses inc luding salary, benefits, and training. Jacksonville
reimburses up to 30% of those costs.
The numb er in the attac hed paperwork is a "not to exceed" (jgure. The amount is based upon last
year's actual expen:>es and 9 11 t·ewnues. The actual reimbut·seme nt wi ll be based on th e actual
expenses incurred by The C ity of At lantic Beach.
BUDGET: The net effect ofthi s contract is that it wi ll provide up to $70,356 in revenue to
the City of Atlantic Beach over the next year.
RECOMMENDATIONS: Staffrecommcnds the app rova l ofthc Inter-Loca l Agre~ment
Amendment for the D istribution of9-l-l Funds foe Ca ll -Taker Salaries, including
the authorization fo r the Mayor and City Manager to s ign the pa perwork .
ATTACHMENTS : Letter ·G·om Sheriff Joh rt Rutherford Jacksonville Sheriff's Office,
Amendment N umb er four to: fnter-Local Agreement fi ·o m City of Jack sonv ill e with signature
pages.
REVIEWED BY CITY MANAGER: " I· (/;..._ _;;/'u:-::t
John H. Rutherford
Sheriff
January 21,2014
City of Atlantic Beach
OFFICE OF THE SHERIFF
CONSOLIDATED CITY OF JACKSONVILLE
501 EAST BAY STREET • JACKSONVILLE, FLORIDA 32202-2975
Attention Mayor Carolyn Woods.
800 Seminole Road
Atlantic Beach, FL 32233
Reference: Amendment No. 4 to 911 Interlocal Agreement between the City of
Jacksonville and the City of Atlantic Beach, Florida
Dear Mayor Woods:
AGENDA ITEM# 4E
MARCH 10, 2014
Forwarded herewith is one (1) original of the above referenced Amendment No.4 to Contract
No. 5629-46 between the City of Jacksonville and the City of Atlantic Beach, Florida.
Please have the original executed and return with proper attestation to my attention.
Sincerely,
JOHN H. RUTHERFORD
SHERIFF
William J. Clement, CPA
Chief of Budget & Management
ENCLOSURE
~
.~ A Nationally Accredited Agency An Equal Opportunity Employer
Amendment Number Four to:
INTERLOCAL AGREEMENT
BETWEEN
THE CITY OF JACKSONVILLE, FLORIDA
AND
THE CITY OF ATLANTIC BEACH, FLORIDA
FOR
9-1-1 User Fee Distribution in Fiscal Year 2013-2014
AGENDA ITEM# 4E
MARCH 10, 2014
THIS AMENDMENT FOUR TO INTERLOCAL AGREEMENT is made and
entered into as of this l :5 day of ,Jar"-c!Jbl~~ by and between THE CITY OF
JACKSONVILLE, FLORIDA, a consolidated municipal/county government, making the
General Services District (hereinafter referred to as "JACKSONVilLE") and THE CITY OF
ATLANTIC BEACH, FLORIDA, a municipal corporation, within the General Services
District (hereinafter referred to as "ATLANTIC BEACH") for the purpose of distributing
proceeds collected and set aside via the 9-1-1 User Fee to be used to pay a portion of the salaries
and related expenses for 9-1-1 Call Takers for that portion of their time spent answering and
handling 9-1-1 calls under the provisions of Section 365.172 (9), Florida Statutes, as authorized
to be imposed by the governing body of Duval County (hereinafter referred to as the "Project").
RECITALS:
WHEREAS, in 2009, the parties have made and entered into an Interlocal Agreement,
City Contract #5629-46 (hereinafter referred to as the "Agreement" for the Project; and
WHEREAS, said Agreement will be in effect until September 30, 2014, and
WHEREAS, said Agreement has been amended three (3) times_previously: and
WHEREAS, the Council of JACKSONVILLE, acting as the governing body of Duval
County, Florida, has maintained the 9-1-1 User Fee at $.44 per month for the period from
October 1, 2013 through September 30, 2014 ("Fiscal Year" 2013-2014), and has authorized the
fees collected to be used to fund an Interlocal Agreement wherein ATLANTIC BEACH will
receive its pro rata share to be used for lawful purposes; and
WHEREAS, said Agreement should be amended, for Fiscal Year 2013-2014 by updating
2013-2014 dates and distribution amounts with all other provisions, terms and conditions of said
Agreement remaining unchanged; now therefore
IN CONSIDERATION of said Agreement and the mutual promises and covenants
herein contained and for other good and valuable consideration, acknowledged, by the parties to
be legally sufficient, the parties agree to amend said Agreement as follows:
1. The above stated recitals are accurate, true and correct and, by this reference, are
incorporated herein and are made a part hereof.
2. Section 2, of said Agreement is amended, in part, by providing for a Fiscal Year
2013-2014 distribution of $70,356.00 to ATLANTIC BEACH and, as amended, shall read as
follows:
1
2. ATLANTIC BEACH shall receive a distribution proportion of the 9-1-1 User Fee
calculated by taking the total Call-Takers actual salary expenditures from ATLANTIC BEACH,
multiplying that amount by 30% (based on call volume data provided by each PSAP agency) and
adding 30% for benefits and training. The Sheriff's Office may also include other factors such
as changes in the 9-1-1 call volume data, percentage and inflationary increases or decreases, and
the impact of wireless calls on each agency, to determine the distribution amount. The maximum
amount to be distributed by JACKSONVILLE as a result of this calculation for ATLANTIC
BEACH for Fiscal Year 2013-2014 is "SEVENTY THOUSAND, THREE HUNDRED FIFTY-
SIX and 00/100 DOLLARS ($70,356.00)"
3. Section 6, in said Agreement, is amended, in part to revise dates to reflect the
Fiscal Year 2013-2014 and, as amended, shall read as follows:
"6. The salary period covered by Amendment Number Four to Agreement shall
commence retroactively to October 1, 2013 which is the beginning of Fiscal Year 2013-2014
This Agreement shall become effective on the date it is recorded in the Official Records of Duval
County, and shall remain effective through_September 30, 2014."
4. JACKSONVILLE will record this Amendment Number Four to Interlocal Agreement
in the Official Records of Duval County, as required by Section 163.01(11), Florida Statutes.
SAVE AND EXCEPT for the express amendments provided in this instrument, the
provisions, terms and conditions of said Agreement shall remain unchanged and shall continue in
full force and effect.
[Remainder of page intentionally left blank. Signature page follows immediately.]
2
AGENDA ITEM# 4E
MARCH 10,2014
IN WITNESS WHEREOF, the City of Jacksonville, by and through its respective
authorized representatives, has caused this Agreement to be executed on the day and year first
above written.
ATTEST: CITY OF JACKSONVILLE
~-....··--By: ~ ~
Alvin Brown, Mayor
Karen Bowling
Chief Administrative Officer
STATE OF FLORIDA) For: Mayor Alvin Brown
) Under Authority of:
COUNTY OF DUVAL) ss. tL2 w\ n:J Executiv~ Order No. 201~,;-Q4
"J ~c~.vl)__f'\ ~o ' . /~~ * o" 'Pe1\~
The foregoing~ent was acknowledged bcf?.."~: this ~ day of__)~
20_rfby A.J.vig,-Erown and James R. McCain, Jr., t-Ile-Mayor and Corporation Secretary
respectively, of the City of Jacksonville, a municipal corporation in Duval County, Florida.
Such persons: (notary must check applicable box)
~yknownto~
produced a current _______ driver's license as identification; or
produced as identifi ation
In compliance with the Ordinance Code of the City of Jacksonville, I do hereby cetiify
that there is an unexpended, unencumbered and un impounded balance in the appropriation to
cover the foregoing Agreement and that provision has been made for the payment of the monies
provided therein to be paid.
Form Approved:
\~m~-J!;J#
\
. I
Director of Finance
City Contract Number: 15" &> :2A ~~
~
3
AGENDA ITEM# 4E
MARCH 10, 2014
IN WITNESS WHEREOF, the City of Atlantic Beach, by and through its respective
authorized representatives, has caused this Agreement to be executed on the day and year first
above written.
ATTEST:
By: _________ _
Donna L. Bartle, City Clerk
800 Seminole Road
Atfantic Beach, FL 32233
STATE OF FLORIDA)
· )ss.
COUNTY OF DUVAL)
CITY OF ATLANTIC BEACH
By: ___________ _
Carolyn Woods, Mayor
800 Seminole Road
Atlantic Beach, FL 32233
By: ___________ _
Nelson VanLiere, City Manager
800 Seminole Road
Atlantic Beach, Florida 32233
The foregoing instrument was acknowledged before me this day of _____ _
20_, by Carolyn Woods, Nelson VanLiere and Donna L. Bartle, the Mayor, the City Manager
and the City Clerk, respectively, of the City of Atlantic Beach, a municipal corporation in Duval
County, Florida.
Such persons: (notary must check applicable box)
D are personally k;nown to me; or
D produced a current _______ driver's license as identification; or
D produced as identification
__________ (Sign)
___________ (Print)
NOTARY PUBLIC
My Commission expires: _____ _
(NOTARIAL SEAL)
G:\Gov't Ojlerations\NEILLM\CONTRAC1\ATLANTIC BEACH Agreement EXECUTION ORIGINAL Amd#2 for 2011-2012 ILA Atlantic
Beach (3).doc
4
GRS
AGENDA ITEM# 5A
MARCH 10, 2014
Gabriel Roeder Smith & Company
Consultants & Actuaries
CITY OF ATLANTIC BEACH GENERAL EMPLOYEES'
RETIREMENT SYSTEM
ACTUARIAL VALUATION REPORT
SEPTEMBER 30, 2013
ANNUAL EMPLOYER CONTRIBUTION
IS DETERMINED BY THIS VALUATION
TO BE PAID IN THE EMPLOYER FISCAL YEAR ENDING
SEPTEMBER 30, 2015
GRS
January 7, 2014
Gabriel Roeder Smith & Company
Consulrmns & Acmaries
The Board of Trustees
City of Atlantic Beach
General Employee Retirement System
Atlantic Beach, Florida
Dear Board Members:
One East Brow.ud Blvd.
Suite 505
Ft.. L1uderdalc, FL .l.H01-HI71
954.527.1616 phone
95•1.525.0083 fax
www.gllbriclmcdt-r.corn
We are pleased to submit herein our September 30, 2013 Actuarial Valuation Repmt for the City of Atlantic Beach
General Employees' Retirement System. The contribution results apply to the Plan Year ending September 30,
2014 and to the City's fiscal year ending September 30, 2015.
This repmt was prepared at the request of the Board of Trustees and is intended for use by the Pension Plan and
those designated or approved by the Board of Trustees. This report may be provided to parties other than the
Pension Plan only in its entirety and only with the permission of the Board of Trustees.
The purpose of the valuation is to measure the Plan's funding progress, to determine the employer contribution rate
for the fiscal year ending September 30, 2015 and to determine the actuarial information for Governmental
Accounting Standards Board (GASB) Statements No. 25 and No. 27.
This repmt should not be relied on for any purpose other than the purpose described above.
The developed findings included in this report consider data or other information through September 30, 2013.
Future actuarial measurements may differ significantly from the current measurements presented in this repmt due
to such factors as the following: plan experience differing from that anticipated by the economic or demographic
assumptions; changes in economic or demographic assumptions; increases or decreases expected as pmt of the
natural operation of the methodology used for these measurements (such as the end of an amortization period or
additional cost or contribution requirements based on the plan's funded status); and changes in plan provisions or
applicable law.
The calculations are based upon assumptions regarding future events, which may or may not materialize. They are
also based upon current plan provisions that are outlined in the report. If you have reason to believe that the
assumptions that were used are unreasonable, that the plan provisions are incorrectly described, or that conditions
have changed since the calculations were made, you should contact the author of this repmt prior to relying on
information in the repmt.
The valuation was based upon information furnished by the City, concerning Plan benefits, financial transactions,
plan provisions and active members, terminated members, retirees and beneficiaries. We checked for internal and
year-to-year consistency, but did not otherwise audit the data. We are not responsible for the accuracy or
completeness of the information provided by the City.
The undersigned actuaries are members of the American Academy of Actuaries and meet the Qualification
Standards of the American Academy of Actuaries to render the actuarial opinions contained herein. The
signing actuaries are independent of the plan sponsor.
The Board of Trustees
January 7, 2014
Page 2
This report has been prepared by actuaries who have substantial experience valuing public employee retirement
systems. To the best of our knowledge the information contained in this report is accurate and fairly presents
the actuarial position of the Retirement Plan as of the valuation date. All calculations have been made in
conformity with generally accepted actuarial principles and practices, with the Actuarial Standards of Practice
issued by the Actuarial Standards Board and with applicable statutes.
Gabriel, Roeder, Smith & Company will be pleased to answer questions pertaining to the valuation and to meet
with you to review this Report.
Respectfully submitted,
GABRIEL, ROEDER, SMITH AND COMPANY
James J. Rizzo, ASA, MAAA
Senior Consultant & Actuary
Piotr Krekora, ASA, MAAA
Senior Actuarial Analyst
Gabriel, Roeder, Smith and Company
STATEMENT BY ENROLLED ACTUARY
This actuarial valuation and/or cost determination was prepared and completed by me or under my direct
supervision, and I aclmowledge responsibility for the results. To the best of my knowledge, the results are
complete and accurate. In my opinion, the techniques and assumptions used are reasonable, meet the requirements
and intent of Part VII, Chapter 112, Florida Statutes, and are based on generally accepted actuarial principles and
practices. There is no benefit or expense to be provided by the plan and/or paid from the plan's assets for which
liabilities or current costs have not been established or otherwise taken into account in the valuation. All known
events or trends which may require a material increase in plan costs or required contribution rates have been taken
into account in the valuation.
Signature
Janumy 7, 2014
Date
11-03355
Enrollment Number
GRS
TABLE OF CONTENTS
SECTION TITLE
A EXECUTIVE SUMMARY
B VALUATION RESULTS
1. Participant Data
2. Annual Required Contribution
3. Actuarial Value ofBenefits and Assets
4. Financial Soundness
5. Actuarial Gains and Losses
6. Recent Hist01y of Valuation Results
7. Recent History of Required and Actual Contributions
8. Actuarial Assumptions and Cost Method
C PENSION FUND INFORMATION
1. Summaty of Assets
2. Summary of Fund's Income and Disbursements
3. Reconciliation of DROP Accounts
4. Actuarial Value of Assets
5. Investment Rate ofReturn
D FINANCIAL ACCOUNTING INFORMATION
1. FASB No. 35
2. GASB No. 25
3. GASB No. 27
E MISCELLANEOUS INFORMATION
F
G
1. Reconciliation of Membership Data
2. Statistical Data
SUMMARY OF PLAN PROVISIONS
COMPARATIVE SUMMARY OF PRINCIPAL
VALUATION RESULTS
A-1
B-1
B-2
B-3
B-4
B-8
B-12
B-14
B-15
C-1
C-2
C-3
C-4
C-6
D-1
D-2
D-4
E-1
E-2
F-1
G-1
Circular 230 Notice: Pursuant to regulations issued by the IRS, to the extent this communication (or any
attachment) concerns tax matters, it is not intended or written to be used, and cannot be used, for the purpose
of (i) avoiding tax-related penalties under the Internal Revenue Code or (ii) marketing or recommending to
another party any tax-related matter addressed within. Each taxpayer should seek advice based on the
individual's circwnstances from an independent tax advisor.
GRS
SECTION A
EXECUTIVE SUMMARY
EXECUTIVE SUMMARY
Closed Plan
In reviewing this Repmi, it is important to keep in mind that the System was retroactively closed to new entrants as
of September I, 2008. One consequence of this closure is that the annual payment on the unfunded accrued
liability for the City will continue to increase as a percentage of covered payroll as such payroll decreases from
year to year. Therefore, the overall cost as a percentage of covered payroll will be increasing each year in the
absence of actuarial gains.
Required Employer Contributions
The following is a comparison of required contributions developed in this year's and the last actuarial valuations:
Gross Contribution Requirement
As % of Expected Payroll
Expected Employee Contribution
As % of Covered Payroll
Required Employer Contribution
(If Made in Equal Monthly Installments)
As % of Covered Payroll
Required Employer Contribution
(If Made in Whole at the Beginning of the Year)
As % of Covered Payroll
$ 1,027,619
37.59 %
$ 164,006
6.00 %
$ 863,613
$
31.59 %
827,745
30.28 %
$ 1,146,476 $
35.19 %
$ 195,496 $
6.00 %
$ 950,980 $
29.19 %
911,482
27.97%
(118,857)
2.40 %
(31,490)
0.00 %
(87,367)
2.41 %
(83,738)
2.31%
*Results have been updated to reflect provisions ofthe Ordinance 58-13-37 as discussed in the Actuarial Impact
Statement dated April15, 2013.
As illustrated in the preceding chati, the City contribution necessary to support the current benefits for the General
Employees is $863,613 for the fiscal year ending September 30, 2015. Please note that the Required Employer
Contribution for that fiscal year is developed assuming it would be deposited in monthly intervals throughout the
year.
Revisions in Benefits
There were no revisions in benefits for the current year.
Results for the prior year have been updated to reflect the most recent actuarial impact statement results for
Ordinance Number 58-13-37. Plan changes resulting from the ordinance included the transfer of active members
hired on or after September 1, 2008 to a defined contribution plan along with their accumulated employee
contributions plus interest and an increase in the employee contribution rate for remaining members from 5% to
6% of pay. There were no changes in benefits for retirees and vested terminated employees as ofthe effective date
of the ordinance.
GRS City of Atlantic Beach General Employees'
Retirement System
9/30/2013 Actuarial Valuation I A-I
Revisions in Actuarial Assumptions and Methods
Amottization method was changed in connection with the plan amendment to amottize future gains and losses over
a decreased period of I 0 years using a level dollar method to reflect the nature of a closed plan.
There were no revisions in actuarial assumptions or methods for the current year.
Actuarial Experience
Actuarial gains occur in a year whenever the experience of the plan is better than was assumed. For example, if
investment performance were better than the level being assumed in the actuarial valuation and costing process,
then an actuarial gain results and would have the effect of lowering the Minimum Required Contribution for the
year. Whenever more employees terminate employment than were assumed would terminate, fewer employees
are then expected to actually retire from the City, resulting in an actuarial gain for the plan.
Actuarial losses occur in a year whenever the experience of the plan is worse than was assumed. In the examples
given above, if the reverse were to occur, then actuarial losses would result. As another example, if salaries
increased in one year higher than was assumed, an actuarial loss would occur.
The actuarial valuation cost method which determines the Minimum Required Contribution is designed to produce
contribution requirements which remain level as a percent of payroll for an open plan whenever the experience of
the plan matches the actuarial assumptions used. Contribution Requirements are also level whenever actuarial
losses exactly offset actuarial gains.
Analysis of Change in Employer Contribution
The increase in the Employer Contribution as a percent of pay is primarily due to the plan closure resulting in a
decreased payroll and a change in the amortization method to level dollar (equivalent to lowering the assumed
payroll growth rate to 0%). The components of change in the actuarially required contribution are as follows:
Contribution rate last year*
Payment on UAAL
Experience gain/loss
Change in administrative expense
Change in normal cost before expenses
Revision in benefits
Revision in assumptions/methods
Contribution rate this year
29.19 %
2.72
( 1.60)
0.33
0.95
0.00
0.00
31.59 %
*Reflects the Actuarial Impact Statement for Ordinance 58-13-37.
There was a net actuarial gain this year which is due to the lower than expected salmy increases (1.3% actual vs.
5.9% assumed). The actuarial gain was offset slightly by the valuation asset return being 7.6% when compared to
the 8.0% assumption and by an increase in the administrative expenses.
The remainder of this Repott includes detailed actuarial valuation results, financial information, miscellaneous
information and statistics, and a summmy of plan provisions.
GRS City of Atlantic Beach General Employees'
Retirement System
9/30/2013 Actuarial Valuation I A-2
SECTIONB
VALUATION RESULTS
GRS
Number
Covered Annual Payroll (non-DROP)
Average Annual Pay
Average Age
Average Past Service
Average Age at Hire
Number
Annual Benefits
Average Annual Benefit
Average Age
Number
Annual Benefits
Average Annual Benefit
Average Age
Number
Annual Benefits
Average Annual Benefit
Average Age
City of Atlantic Beach General Employees'
Retirement System
$
$
$
$
$
$
$
$
56
2,733,429
48,811
52.8
13.4
39.4
52
778,025
14,962
68.1
4
56,377
14,094
61.5
II
113,275
10,298
53.0
$
$
$
$
$
$
$
$
63
3,072,111
48,764
52.1
12.9
39.2
47
629,722
13,398
68.7
4
56,377
14,094
60.5
12
121,445
10,120
52.2
9/30/2013 Actuarial Valuation I B-1
A. Valuation Date September 30, 2013 September 30, 2012*
B. ARC to Be Paid During
Fiscal Year Ending 9/30/2015 9/30/2014
c. Assumed Date(s) of Employer Contrib. Monthly Monthly
D. Annual Payment to Amotiize
Unfunded Actuarial Liability
if Paid on the Valuation Date $ 515,906 $ 570,451
E. Employer Normal Cost
(including Administrative Expenses)
if Paid on the Valuation Date 250,524 273,514
F. ARC if Paid on the Valuation
Date: D+E 766,430 843,965
G. ARC Adjusted for Frequency of
Payments and Interest to Required Time
of Contribution 863,613 950,980
H. Payroll Expected for Contribution Year 2,733,429 3,258,269
I. ARC as % of Covered Payroll in
Contribution Year: G + H 31.59 % 29.19 %
J. Required Employer Contribution (REC)
if Paid on the First Day of the Contribution Year 827,745 911,482
*Results have been updated to reflect provisions of the Ordinance 58-13-37 as discussed in the Actuarial Impact
Statement dated Apri/15, 2013.
GRS City of Atlantic Beach General Employees'
Retirement System
9/30/2013 Actuarial Valuation I B-2
A. Valuation Date September 30,2013 September 30, 2012*
B. Actuarial Present Value of All Projected
Benefits for
1. Active Members
a. Service Retirement Benefits $10,264,683 $11,516,775
b. Vesting Benefits 274,710 322,701
c. Disability Benefits 237,621 280,665
d. Preretirement Death Benefits 240,504 278,177
e. Return of Member Contributions 47,420 56,490
f. Total 11,064,938 12,454,808
2. Inactive Members
a. Service Retirees & Beneficiaries 7,578,313 5,972,648
b. Disability Retirees 502,066 513,152
c. Terminated Vested Members 790,967 785,507
d. Total 8,871,346 7,271,307
3. Total for All Members 19,936,284 19,726,115
c. Actuarial Accrued (Past Service)
Liability per GASB No. 25 17,282, I 01 16,599,282
D. Actuarial Value of Accumulated Plan
Benefits per F ASB No. 3 5 15,181,382 14,156,270
E. Plan Assets
1. Market Value 13,770,711 12,646,085
2. Actuarial Value 13,815,833 12,465,289
F. Actuarial Present Value of Projected
Covered Payroll 20,075,853 23,633,470
G. Actuarial Present Value of Projected
Member Contributions 1,204,551 1,418,008
* Results have been updated to reflect provisions of the Ordinance 58-13-37 as discussed in the Actuarial Impact
Statement dated April15, 2013. For consistency, Market Value of Assets as of 10/112012 is adjusted by (47, 742)
reflecting transfer of employee contributions to a DC Plan.
GRS City of Atlantic Beach General Employees'
Retirement System
9/30/2013 Actuarial Valuation I B-3
FINANCIAL SOUNDNESS
The purpose of this portion of the Report is to provide certain measures which indicate the financial soundness of
the program. These measures relate to short term solvency and long term solvency.
The various percentages listed in this Section as of a single valuation date are not that significant. What is
significant, however, is the trend of the rates over a period of years. It is also important to keep in mind that each
time benefits or assumptions are revised; actuarial liabilities are created or diminished. Any newly created
liabilities are financed systematically over a period of future years. All actuarially computed values in this analysis
are based on the actuarial assumptions utilized in the respective years' actuarial valuations.
Short Term Solvency
The ultimate test of financial soundness is the program's ability to pay all promised benefits when due. The
program's progress in accumulating assets to pay all promised benefits can be measured by comparing the market
value of assets with:
I. The actuarial present value of projected benefits payable to those already receiving benefits and to vested
terminations, and
2. The actuarial present value of accrued benefits payable to active participants. This amount is based on
benefits earned to date without future credited service or salary increases.
The total of the two items should generally be fully covered by assets. That portion of the total of the two items
covered by assets should increase over time. Often assets continue to grow beyond the actuarial present value of
these two items.
Increases in benefits will, of course, adversely affect the trend in the years when such increases are first reflected
in the actuarial values. Although different actuarial assumptions would be used in the event of a termination of the
program, this test shows how much of the benefits accrued to date might be covered by assets in the event of a plan
freeze using the valuation assumptions.
GRS
1. Accumulated Contributions
of Active Members
2. APV of Projected Benefits in
Pay Status and for Vested
Terminations
3. APV of Accrued Benefits for
Active Participants
(Employer Portion)
4. Total
5. Market Value of Assets
6. Assets as% of Total
$ 1,225,604
8,871,346
5,084,432
15,181,382
13,770,711
91%
$ 1,250,523
7,271,307
5,634,440
14,156,270
12,646,085
89%
$ 1,211,505
6,624,399
5,513,056
13,348,960
10,448,470
78%
*Reflects the Actuarial Impact Statement for Ordinance 58-13-37. For consistency with retroactive change in
the Actuarial Present Value of Accumulated Plan Benefits, Market Value of Assets as of I 0/1/2012 is adjusted
from $12,693,827 down to $12,646,085 to reflect transfer of employees' contributions to a DC Plan.
City of Atlantic Beach General Employees'
Retirement System
9/30/2013 Actuarial Valuation I B-4
GRS
Ratio of Market Value of Assets to
Present Value of Accrued Benefits
$16.0 200%
$14.0
$12.0
$10.0
"' = ;§ $8.0 100% ~ ~ :t.
0
$6.0
$4.0
$2.0
$0.0 0%
2009 2010 2011 2012 2013
Actuarial Valuation Date (September 30)
1111111111 Market Value of Assets ~ PV Accrued Benefits Ratio
City of Atlantic Beach General Employees'
Retirement System
9/30/2013 Actuarial Valuation I B-5
Long Term Solvency
Over the longer term, the solvency of an ongoing plan can be measured by comparing the Actuarial Value of
Assets to an amount known as the Actuarial Accrued Liability (AAL) under the Entry Age Actuarial Cost Method.
This item has often been called the "past service liability". Its derivation differs from the short term solvency value
derivation in several ways. The short term solvency liability number is based on the benefits accrued to date by the
participants while the long term solvency liability number is based on what the normal costs accrued to date by the
employer. In addition, the short term solvency asset number is the market value, while the long term asset number
is the actuarial value of assets. As in the case of the short term solvency values, the AAL is affected immediately
by any revisions in benefits or assumptions. The accumulation of assets to equal the AAL can be considered a
long range funding goal.
GRS
9/30/00
9/30/01 *
9/30/02
9/30/03 *
9/30/04
9/30/05 *
9/30/06 *
9/30/07
9/30/08 *
9/30/09
9/30/10 *
9/30/11
9/30/12 **
9/30/13
5,229
5,587
5,747
5,951
6,273
6,802
7,609
8,594
9,209
9,841
10,618
11,119
12,465
13,816
6,462
6,986
7,479
8,186
9,005
9,822
10,505
11,668
12,624
13,682
15,180
16,053
16,599
17,282
81%
80
77
73
70
69
72
74
73
72
70
69
75
80
*Reflects change in benefits, actuarial assumptions and/or asset method.
**Reflects the Actuarial Impact Statement for Ordinance 58-13-37.
City of Atlantic Beach General Employees'
Retirement System
9/30/2013 Actuarial Valuation I B-6
GRS
$18.0
$16.0
$14.0
$12.0
t $10.0
$8.0
$6.0
$4.0
$2.0
Ratio of Actmuial Value of Assets
to Acttuuial Accrued Liability " 150%
100%
50%
$0.0 0%
~~~ ~~"-.., ~~rv ~~'"" ~r::t ~~'; ~~~o ~~f\, ~~'b ~.g, ~"-..,~ ~"-..,"-.., ~v ~0
~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~
Actuarial Valuation Date (September 30)
-Actuarial Assets •--• Accrued Liability
City of Atlantic Beach General Employees'
Retirement System
--Ratio
9/30/2013 Actuarial Valuation I B-7
ACTUARIAL GAINS AND LOSSES
The assumptions used to anticipate mortality, employment turnover, investment income, expenses, salary
increases, and other factors have been based on long range trends and expectations. Actual experience can vary
from these expectations. The variance is measured by the gain and loss for the period involved. If significant long
term experience reveals consistent deviation from what has been expected and that deviation is expected to
continue, the assumptions should be modified. The net actuarial gain (loss) for the past year is computed as
follows:
GRS
1. Last Year's U AAL * $4,133,993
2. Last Year's Employer Normal Cost 284,455
3. Last Year's Actual City Contibution 1,044,392
4. Interest at the assumed rate on:
a. 1 for one year 330,719
b. 2 half a year 11,3 78
c. 3 from dates paid 41,776
d. a+ b-c 300,321
5. This Year's Expected UAAL
1+2-3+4d 3,674,377
6. This Year's Actual UAAL (before any
changes in benefits or assumptions) 3,466,268
7. Net Actuarial Gain (Loss): (5)-(6) 208,109
8. Gain (Loss) due to investments (21,124)
9. Gain (Loss) due to other sources 229,232
10. Amortization Payment Due to (Gain) Loss (28,717)
*Reflects the Actuarial Impact Statement for Ordinance 58-13-3 7.
City of Atlantic Beach General Employees'
Retirement System
9/30/2013 Actuarial Valuation I B-8
GRS
$3
$2
$1
($1)
($2)
Net actuarial gains in previous years have been as follows:
9/30/1994 (157,358) (157,358)
9/30/1995 447,291 289,933
9/30/1996 (162,663) 127,270
9/30/1997 252,238 379,508
9/30/1998 58,540 438,048
9/30/1999 108,195 546,243
9/30/2000 (55,470) 490,773
9/30/2001 (18,145) 472,628
9/30/2002 (280,151) 192,477
9/30/2003 (355,383) (162,906)
9/30/2004 (395,109) (558,0 15)
9/30/2005 (364,305) (922,320)
9/30/2006 131,266 (791,054)
9/30/2007 (170,383) (961,437)
9/30/2008 (178,856) (1,140,293)
9/30/2009 (482,223) (I ,622,515)
9/30/2010 (171,358) (1, 793,873)
9/30/2011 (364,563) (2,158,436)
9/30/2012 402,582 (1, 755,854)
9/30/2013 208,109 (1,547,746)
Actuarial Gain(+) or Loss ( -)
Plan YearEnd
-Gain or Loss ---+-----Cumulative
$2
$1
~ =
$0 ~
~
($1)
($2)
City of Atlantic Beach General Employees'
Retirement System
9/30/2013 Actuarial Valuation I B-9
The fund earnings and salary increase assumptions have considerable impact on the cost of the Plan so it is
important that they are in line with the actual experience. The following table shows the history of actuarial fund
earnings and salary increase rates compared to the assumed rates:
9/30/1999 11.0 % 8.0 % 5.6 % 5.7 %
9/30/2000 9.7 8.0 8.3 6.0
9/30/2001 5.1 8.0 4.0 6.2
9/30/2002 1.5 8.0 4.4 5.9
9/30/2003 1.7 8.0 4.5 5.9
9/30/2004 2.3 8.0 7.7 5.8
9/30/2005 4.9 8.0 10.8 5.8
9/30/2006 8.5 8.0 4.1 5.9
9/30/2007 10.0 8.0 9.8 5.9
9/30/2008 4.9 8.0 4.9 5.8
9/30/2009 4.2 8.0 6.1 5.7
9/30/2010 5.0 8.0 (0.4) 6.0
9/30/2011 2.1 8.0 0.5 6.0
9/30/2012 8.0 8.0 1.2 5.9
9/30/2013 8.0 8.0 1.3 5.9
Average 5.8 % 4.8 %
The actual investment return rates shown above are based on the actuarial value of assets. The actual salary
increase rates shown above are the increases received by those active members who were included in the actuarial
valuations both at the beginning and the end of each year.
GRS City of Atlantic Beach General Employees'
Retirement System
9/30/2013 Actuarial Valuation I B-10
GRS
History of Investment Return -Actuarial Value of Assets
15%
10% 10%
5% 5%
-5% ~------------------------------------------------------~ -5%
o,flo,
Plan Year End
-Actual -Asswned
History of Salary Increases
15%
10% 10%
5% 5%
0%
-5% ~--------------------------------------------------------L -5%
o,flo,
Plan Year End Compared to Previous Year
-Actual -Assumed
City of Atlantic Beach General Employees'
Retirement System
9/30/2013 Actuarial Valuation I B-11
~
?On
(]) -· =·~ ;;; 0 8 >-+, (]) >--:;! ...... Number of ~§" ~ s-.. Active Inactive ~ C)
~ tJj ::l (]) Valuation Members Members
Pl Date C)
::r"
CJ 9/30/99 70 33 $ 2,185 $ 4,650 $ 1,146 $ 199 9.10 % (])
:;!
(]) 9/30/00 71 37 2,330 5,229 1,233 213 9.14 ...,
e:..
tTJ 9/30/01 .
75 40 2,462 5,587 1,399 226 9.17 8
"a 9/30/02 83 40 2,768 5,747 1,732 267 9.66 0
'-<: 9/30/03 * 84 41 2,856 5,951 2,235 284 9.93 (])
(])
"'~ 9/30/04 86 42 3,051 6,273 2,732 300 9.82
9/30/05 82 45 3,182 6,802 3,020 235 7.37
9/30/06 81 48 3,195 7,609 2,896 233 7.28
9/30/07 82 51 3,476 8,594 3,074 252 7.26
9/30/08 83 52 3,727 9,209 3,415 269 7.22
\,0 ....... 9/30/09 87 50 4,019 9,841 3,841 314 7.82 w
0 w 9/30/10 84 51 3,838 10,618 4,562 364 9.49 0
w 9/30/11 83 58 3,738 11,119 4,934 367 9.82
>--9/30/12 •• C) 63 63 3,072 12,465 4,134 274 8.90 ...... :::
Pl 9/30/13 56 67 2,733 13,816 3,466 251 9.17 ...,
~
< *Reflects a change in assumptions or benefits. Pl
2" **Reflects the Actuarial impact Statement for Ordinance 58-13-37. Pl ...... s·
:;!
tJj
I
N
$9
~
GRS
Recent History of Number of Members
150
125
100
75
50
25
0
r:::,o,\0,0, r:::,o,\r:::,r:::, r:::,o,\r:::,'> r:::,o,\r:::,"v r:::,o,\r:::,'? r:::,o,\r:::,~ r:::,o,\r:::,""> r:::,o,\d::J r:::,o,\r:::,'\ r:::,drr:::,"o r:::,o,\r:::,O, r:::,o,\"r:::, r:::,o,\"" r:::,o,\""v r:::,o,\"'?
Actuarial Valuation Date
B Active Membets li!l!nactive Membets
Recent History of Covered Annual Payroll
$5.0
$4.0
$3.0
$2.0
$1.0
$0.0
~ SCI ~\0, ~\r;:s r:::, r;:s
Actuarial Valuation Date
City of Atlantic Beach General Employees'
Retirement System
9/30/2013 Actuarial Valuation I B-13
GRS
End of Year To Required Contributions
Which Valuation Valuation
Applies % of Expected Actual
Amount Payroll
9/30/03 9/30/05 $ 464,893 15.02
9/30/04 9/30/06 480,029 16.09
9/30/05 9/30/07 482,364 13.99
9/30/06 9/30/08 456,965 13.62
9/30/07 9/30/09 528,428 14.03
9/30/08 9/30/10 599,292 14.84
9/30/09 9/30/11 722,769 16.60
9/30/10 9/30/12 998,516 24.53
9/30/11 9/30/13 1,044,392 26.34 ..
9/30/12 9/30/14 950,980 29.19
9/30/13 9/30/15 863,613 31.59
*Reflects a change in assumptions or benefits.
**Reflects the Actuarial Impact Statement for Ordinance 58-13-3 7.
City of Atlantic Beach General Employees'
Retirement System
Contributions
% $ 464,893
480,029
482,363
457,005
528,426
599,292
722,769
998,516
1,044,392
9/3 0/20 13 Actuarial Valuation I B-14
ACTUARIAL ASSUMPTIONS AND COST METHOD
Valuation Methods
Actuarial Cost Method -The actuarial cost method is a procedure for allocating the actuarial present value of
benefits and expenses to time periods. Normal cost and the allocation of benefit values between service
rendered before and after the valuation date were determined using the Entry-Age Actuarial Cost Method.
The entry-age actuarial cost method allocates the actuarial present value of each member's projected benefits on
a level basis over the member's pensionable compensation between the entry age of the member and the
estimated active status exit ages. The portion of the actuarial present value allocated to the valuation year is
called the normal cost. The pmtion of the actuarial present value not provided for by the actuarial present value
of future normal costs is called the actuarial accrued liability. Deducting accrued assets from the actuarial
accrued liability dete1mines the unfunded actuarial accrued liability.
Financing of Unfimded Actuarial Accrued Liabilities-The unfunded actuarial accrued liability was financed
as a level dollar.
Actuarial Value of Assets -The Actuarial Value of Assets phases in the difference between the expected and
actual return on market value of assets at the rate of 25% per year. The Actuarial Value of Assets will be
further adjusted to the extent necessary to fall within the corridor whose lower limit is 80% of the Market Value
of plan assets and whose upper limit is 120% of the Market Value of plan assets. During periods when
investment performance exceeds the assumed rate, Actuarial Value of Assets will tend to be less than Market
Value. During periods when investment performance is less than assumed rate, Actuarial Value of Assets will
tend to be greater than Market Value.
Valuation Assumptions
The actuarial assumptions used in the valuation are shown in this Section.
GRS City of Atlantic Beach General Employees'
Retirement System
9/30/2013 Actuarial Valuation I B-15
Economic Assumptions
The investment return rate assumed in the valuation is 8.0% per year, compounded annually (net of investment
expenses).
The wage inflation rate assumed in this valuation was 4% per year. The Wage Inflation Rate is defined to be
the portion of total pay increases for an individual that are due to macroeconomic forces including productivity,
price inflation, and labor market conditions. For an ongoing plan with a constant active population, a long term
payroll growth rate often converges to the assumed rate of wage inflation. The wage inflation rate does not
include pay changes related to individual merit and seniority effects. The price inflation rate assumed in this
valuation was 3.00% per year.
The plan does not provide for automatic post-retirement cost of living adjustments (COLA) of retiree benefits.
Ad-hoc COLA increases have been adopted in the past upon approval by the City. Most recently, such
increases have been granted in 1987, 1996 and 2001. No assumptions are made regarding future adjustments.
Any such increases will be recognized as they occur.
The total rate of return is defined as earnings resulting from interest, dividends, realized gains (losses) and
unrealized appreciation (depreciation) less investment-related expenses, all divided by the beginning market
value of the fund, adjusted for cash flow during the year. Total rate of return is as the assumed to be 8.0% per
year, net of investment-related expenses.
The rates ofsalmy increases used in the valuation are illustrated in the following table (rates below include 3%
price inflation).
GRS
Annual Rates for Salary Increase for Sample Ages
Age:
Expected Increase
City of Atlantic Beach General Employees'
Retirement System
20
14.0%
30 40 50 60
8.7% 6.5% 6.0% 5.5%
9/30/2013 Actuarial Valuation I B-16
Demographic Assumptions
The mortality rates used were taken from the gender specific RP-2000 Combined Healthy Pmiicipant Mmiality
Tables for males and females, with generational projections from the year 2000 Projection Scale AA. Sample
mortality rates and life expectancy factors illustrated below apply to the valuation year and are projected to
change in the future years.
Sample Probability of Future Life
Attained Dying Next Year Expectancy (years)
Ages (in 2013) Men Women Men Women
50 0.17% 0.13% 34.17 35.58
55 0.28 0.24 29.05 30.61
60 0.55 0.47 24.13 25.84
65 1.06 0.91 19.53 21.35
70 1.82 1.57 15.35 17.24
75 3.15 2.53 11.58 13.52
80 5.65 4.19 8.38 10.22
This assumption is used to measure the probabilities of each benefit payment being made after retirement. For
active members, the probabilities of dying before retirement were based upon the same mortality table as
members dying after retirement. All deaths before retirement are assumed to be non-service connected.
The rates of retirement used to measure the probability of eligible members retiring under normal and early
retirement eligibility during the next year were as follows:
GRS
Normal or Early Reitrement/DROP
Retirement Percent of Eligible
Ages Employees Retiring
55 15%
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
City of Atlantic Beach General Employees'
Retirement System
10%
10%
10%
10%
20%
15%
15%
15%
20%
30%
40%
50%
50%
50%
100%
9/30/2013 Actuarial Valuation I B-17
Rates of separation from active members/tip were as shown below (rates do not apply to members eligible to
retire and do not include separation on account of death or disability). This assumption is used to yield the
probabilities of members remaining in employment.
Rates of Separation from Active Employment
Sample Years of
Ages Service Assumptions
ALL 0 28.61%
20.78%
2 16.94%
3 11.67%
4 7.41%
25 5 & Over 3.70%
30 3.50%
35 3.20%
40 3.00%
45 2.70%
50 2.20%
55 2.00%
60 2.00%
Rates of disability among active members (0% of disabilities are assumed to be service-connected).
Sample
Ages
20
25
30
35
40
45
50
55
60
Percent Becoming Disabled
Within Next Year
Men Women
0.07% 0.07%
0.09% 0.09%
0.10% 0.10%
0.14% 0.14%
0.21% 0.21%
0.32% 0.32%
0.52% 0.52%
0.92% 0.92%
1.53% 1.53%
The mortality table was set forward ten years from the age at disability for projecting disability costs.
GRS City of Atlantic Beach General Employees'
Retirement System
9/30/2013 Actuarial Valuation I B-18
Administrative & Investment
Expenses
Benefit Service
Decrement Operation
Decrement Timing
Eligibility Testing
Forfeitures
Incidence of Contributions
Marriage Assumption
Normal Form of Benefit
Pay Increase Timing
Service Credit Accruals
Miscellaneous and Technical Assumptions
Annual administrative expenses are assumed to be equal to the actual
expenses paid during the preceding fiscal year. Investment expenses
are offset against gross investment income. Assumed administrative
expenses are added to the Normal Cost.
Exact fractional service is used to determine the amount of benefit
payable.
Disability and mortality decrements do not operate during the first 5
years of service. Disability and separation do not operate during
retirement eligibility.
Decrements of all types are assumed to occur at mid-year.
Eligibility for benefits is determined based upon the age nearest
bi1thday and service nearest whole year on the date the decrement is
assumed to occur.
Vested members who terminate with a benefit wmth less than 100%
of their own accumulated contributions were assumed to forfeit their
vested benefit.
Employer contributions are assumed to be received in 12 equal
monthly installments. Member contributions are assumed to be
received continuously throughout the year based upon the computed
percent of payroll shown in this report, and the actual payroll payable
at the time contributions are made.
80% of members are assumed to be married for purposes of death-in-
service benefits. Male spouses are assumed to be three years older
than female participants and female spouses are assumed to be three
years younger than male participants for active member valuation
purposes.
The normal form of benefit is a life annuity.
Beginning of fiscal year. This is equivalent to assuming that repmted
pays represent the actual amount paid during the previous fiscal year.
It is assumed that members accrue one year of service credit per year.
GRS City of Atlantic Beach General Employees'
Retirement System
9/30/2013 Actuarial Valuation I B-19
GLOSSARY OF TERMS
Actuarial Accrued Liability The difference between (i) the actuarial present value of future plan benefits,
and (ii) the actuarial present value of future normal cost. Sometimes referred to
as "accrued liability" or "past service liability."
Accrued Service The service credited under the plan which was rendered before the date of the
actuarial valuation.
Actuarial Assumptions Estimates of future plan experience with respect to rates of mortality, disability,
turnover, retirement, rate or rates of investment income and salary increases.
Decrement assumptions (rates of mortality, disability, turnover and retirement)
are generally based on past experience, often modified for projected changes in
conditions. Economic assumptions (salary increases and investment income)
consist of an underlying rate in an inflation-free environment plus a provision
for a long-term average rate of inflation.
Actuarial Cost Method A mathematical budgeting procedure for allocating the dollar amount of the
"actuarial present value of future plan benefits" between the actuarial present
value of future normal cost and the actuarial accrued liability. Sometimes
referred to as the "actuarial funding method."
Actuarial Equivalent
Actuarial Present Value
Amortization
Experience Gain (Loss)
Normal Cost
Reserve Account
Unfunded Actuarial
Accrued Liability
Valuation Assets
A single amount or series of amounts of equal value to another single amount
or series of amounts, computed on the basis of the rate(s) of interest and
mmiality tables used by the plan.
The amount of funds presently required to provide a payment or series of
payments in the future. It is determined by discounting the future payments at a
predetermined rate of interest, taking into account the probability of payment.
Paying off an interest-bearing liability by means of periodic payments of
interest and principal, as opposed to paying it off with a lump sum payment.
A measure of the difference between actual experience and that expected based
upon a set of actuarial assumptions during the period between two actuarial
valuation dates, in accordance with the actuarial cost method being used.
The annual cost assigned, under the actuarial funding method, to current and
subsequent plan years. Sometimes referred to as "current service cost." Any
payment toward the unfunded actuarial accrued liability is not part of the
normal cost.
An account used to indicate that funds have been set aside for a specific
purpose and is not generally available for other uses.
The difference between the actuarial accrued liability and valuation assets.
Sometimes referred to as "unfunded accrued liability."
The value of current plan assets recognized for valuation purposes. Generally
based on market value plus a portion of unrealized appreciation or depreciation.
GRS City of Atlantic Beach General Employees'
Retirement System
9/30/2013 Actuarial Valuation I B-20
SECTION C
PENSION FUND INFORMATION
GRS
Cash and Securities -Market Value
Cash and Cash Equivalents $ 51,245 $ 59,926
Short Term Investments 804,567 771,377
Treasury and Agency Bonds & Notes 790,293 2,090,713
Corporate Bonds 3,653,586 0
Common & Preferred Stocks 8,008,414 7,632,876
Pooled Equity Funds 0 0
Mutual or Pooled Bond Funds 426,035 2,131,912
Mutual Equity Funds 0 0
Other Securities -Participant Directed 89,120 129,591
Total 13,823,260 12,816,395
Receivables and Accruals
Member Contribution 0 0
Additional Employer Contribution 0 0
Interest and Dividends 37,471 7,241
Interest Deposit for Late Contribution 0 0
Total 37,471 7,241
Payables
Benefits-DROP Reserve 89,120 129,809
Lump Sum Distributions 0 0
Expenses 0 0
Other 900 0
Total 90,020 129,809
Net Assets-Market Value $ 13,770,711 $ 12,693,827
*No adjustments had been made to the Market Value of Assets as of9/30/2012 in connection with the
Actuarial Impact Statementfor Ordinance 58-13-37.
City of Atlantic Beach General Employees'
Retirement System
9/30/20 13 Actuarial Valuation I C-1
GRS
Market Value at Beginning of Period $ 12,693,827 $ 10,448,470
Income
Member Contributions 180,750 186,326
State Contributions 0 0
Employer Contribution 1,044,392 998,516
Interest and Dividends 274,716 299,511
Legal Settlement 31,619 0
Realized and Unrealized Gain (Loss) 481,465 1,520,313
Total Income 2,012,942 3,004,666
Disbursements
Monthly Benefit Payments 729,447 655,424
DROP Payments Held in Reserve 0 0
Lump Sum Distributions 0 0
Refund of Contributions 53,059 7,273
Investment Related Expenses 53,936 64,908
Other Administrative Expenses 34,549 31,704
Rollover of Employee Contributions to DC Plan 65,067 0
Total Disbursements 936,058 759,309
Net Increase During Period $ 1,076,884 $ 2,245,357
Market Value at End of Period $ 13,770,711 $ 12,693,827
*No adjustments had been made to the Market Value of Assets as of9/30/2012 in connection with the
Actuarial impact Statementfor Ordinance 58-13-37.
City of Atlantic Beach General Employees'
Retirement System
9/30/2013 Actuarial Valuation I C-2
DEFERRED RETIREMENT OPTION PLAN (DROP)
BENEFITS HELD IN RESERVE
State Statutes require that the value of assets be offset by the total accumulated balance of DROP payments
being held in reserve for those participating in the DROP plan. A reconciliation of the accumulated balance to
be recognized is provided in the table below.
GRS
Value at beginning ofyear
Payments credited to accounts
Investment Earnings credited
Withdrawals from accounts
Value at end of year
Number as of September 30,2012
Number entered DROP during the year
Number exited DROP during the year
Number as of September 30,2013
Average Monthly Benefit as of September 30, 20 13
City of Atlantic Beach General Employees'
Retirement System
$ 129,591
+ 55,903
+ 124
96,498
89,120
4
0
5
$2,691
9/30/2013 Actuarial Valuation I C-3
ACTUARIAL VALUE OF ASSETS
As of September 30, 2013
Valuation assets are calculated using a smoothed market value over a period of four ( 4) years, as prescribed
under Internal Revenue Procedure 2000-40. The asset value determined under this method will be adjusted to
be no greater than 120% and no less than 80% of the fair market value.
Under this method, the actuarial value of assets is equal to the market value of assets less a decreasing fraction
( 1/nth per year, where n equals the number of years in the smoothing period) of the gain or loss for each of the
preceding 3 years.
Under this method, a gain or loss for a year is determined by calculating the difference between the expected
market value of the assets at the valuation date and the actual market value of the assets at the valuation date.
The expected value of the assets for the year is the market value of the assets at the valuation date for the prior
year brought forward with interest at the valuation interest rate to the valuation date for the current year plus
contributions minus disbursements (i.e., benefits paid and expenses), all adjusted with interest at the valuation
rate to the valuation date for the current year. If the expected value is less than the market value, the difference
is a gain. Conversely, if the expected value is greater than the market value, the difference is a loss.
Calculation of Valuation Assets is shown on the following page.
GRS City of Atlantic Beach General Employees'
Retirement System
9/30/2013 Actuarial Valuation I C-4
DEVELOPMENT OF FUNDING VALUE OF ASSETS AS OF SEPTEMBER 30
2011
A. Preliminary actuarial value from prior year $ 10,618,038 $
B. Market value beginning of prior year 10,417,807
C. Market value end of prior year 10,448,470
D. Non-investment net cash flow
[contributions-(benefits & expenses)] 279,399
E. Investment retnm
I. Actual market value retnrn net of investment
expenses: C -B -D (248,736)
2. Expected retnm of8.00% 844,600
3. Excess/( shortfall) to be phased-in: El -E2 (1,093,336)
F. Phased-in recognition of investment retnrn
(4 Year Recognition)
I. Current year: 25% ofE3 (273,334)
2. 25% of excess/(shmtfall) from first prior year 52,867
3. 25% of excess/(shmtfall) from second prior year 43,244
4. 25% of excess/( shortfall) from third prior year (445,351)
5. Total phased-in recognition of investment retum (622,574)
G. Actnarial value end of year
I. Preliminary actuarial value end of year:
A+ D+ E2+ F5 11,119,463
2. Upper corridor limit: 120% of C 12,538,164
3. Lower corridor limit: 80% ofC 8,358,776
4. Adjustment to reflect retroactive plan closure
5. Actuarial value end of year* 11,119,463
H. Difference between market value and actnarial value (670,993)
I. Ratio of Funding Value to Market Value 106%
*Offset for DROP Reserve made prior Ia the calculation of valuation assets.
GRS
**Reflects the Actuarial Impact Statement for Ordinance 58-13-37.
City of Atlantic Beach General Employees'
Retirement System
2012** 2013 2014
II, 119,463 $ 12,465,289 $ 13,815,833
10,448,470 12,693,827 13,770,711
12,693,827 13,770,711
490,441 343,020 **
1,754,916 733,896
855,495 1,029,227
899,421 (295,331)
224,855 (73,833)
(273,334) 224,855 (73,833)
52,867 (273,334) 224,855
43,244 52,867 (273,334)
47,632 (69,445) (122,312)
12,513,031 13,815,833
15,232,592 16,524,853
10,155,062 11,016,569
(47,742)
12,465,289 13,815,833
180,796 ( 45, 122)
99% 100%
9/30/20 13 Actuarial Valuation I C-5
INVESTMENT RATE OF RETURN
The investment rate of return has been calculated on the following bases:
Basis 1 -Market Value: Interest, dividends, realized gains (losses) and unrealized appreciation (depreciation)
divided by the beginning market value of the fund, adjusted for cash flow during the year. This figure
is normally called the Total Rate of Return.
Basis 2-Actuarial Value: Investment eamings recognized in the Actuarial Value of Assets divided by the
weighted average of the Actuarial Value of Assets during the year.
GRS
9/30/99
9/30/00
9/30/01
9/30/02
9/30/03
9/30/04
9/30/05
9/30/06
9/30/07
9/30/08
9/30/09
9/30/10
9/30/11
9/30/12
9/30/13
Average Compounded
Rate of Return for
5 Years
10 Years
All Years
City of Atlantic Beach General Employees'
Retirement System
8.0 % 11.0 %
4.3 9.7
(1.9) 5.1
(6.7) 1.5
10.1 1.7
7.2 2.3
9.4 4.9
9.7 8.5
14.7 10.0
(11.9) 4.9
9.7 4.2
9.9 5.0
(2.4) 2.1
16.4 8.0
5.7 8.0
7.7% 5.4%
6.5% 5.8%
5.2% 5.7%
9/30/2013 Actuarial Valuation I C-6
SECTIOND
FINANCIAL ACCOUNTING INFORMATION
A. Valuation Date
B. Actuarial Present Value of Accumulated
Plan Benefits
1. Vested Benefits
a. Members Currently Receiving Payments
b. Terminated Vested Members
c. Other Members
d. Total
2. Non-Vested Benefits
3. Total Actuarial Present Value of Accumulated
Plan Benefits: 1d + 2
4. Accumulated Contributions of Active Members
C. Changes in the Actuarial Present Value of
Accumulated Plan Benefits
1. Total Value at Beginning of Year
2. Increase (Decrease) During the Period
Attributable to:
a. Plan Amendment
b. Change in Actuarial Assumptions
c. Latest Member Data, Benefits Accumulated
and Decrease in the Discount Period
d. Benefits Paid (Including DROP Rese1ve)
e. Net Increase
3. Total Value at End of Period
D. Market Value of Assets
E. Actuarial Assumptions -See page entitled
Actuarial Assumptions and Methods
September 30, 2013 September 30, 2012*
$ 8,080,379 $ 6,485,800
790,967 785,507
6,310,036 6,769,700
15,181,382 14,041,007
0 115,263
15,181,382 14,156,270
1,225,604 1,250,523
14,156,270 13,348,960
0 (125,681)
0 0
1,807,618 1,595,688
(782,506) (662,697)
1,025,112 807,310
15,181,382 14,156,270
13,770,711 12,646,085 **
*Results have been updated to include the Actuarial Impact Statement for Ordinance 58-I 3-3 7.
**For consistency with retroactive change in the Actuarial Present Value of Accumulated Plan Benefits, A1arket
Value of Assets as of I Oil 120/2 is adjusted fi'om $12,693,82 7 down to $/2,646,085 to reflect transfer of
employees' contributions to a DC Plan.
GRS City of Atlantic Beach General Employees'
Retirement System
9/30/13 Actuarial Valuation I D-1
9/30/2000 $
9/30/2001 *
9/30/2002
9/30/2003 *
9/30/2004
9/30/2005 *
9/30/2006 *
9/30/2007
9/30/2008 *
9/30/2009
9/30/2010
9/30/2011
9/30/2012 **
9/30/2013
u
I
N
5,229 $
5,587
5,747
5,951
6,273
6,802
7,609
8,594
9,209
9,841
10,618
11,119
12,465
13,816
SCHEDULE OF FUNDING PROGRESS
(Dollar amounts in thousands)
(GASB Statement No. 25)
6,462 $ 1,233 80.9 % $
6,986 1,399 80.0
7,479 1,732 76.8
8,186 2,235 72.7
9,005 2,732 69.7
9,822 3,020 69.3
10,505 2,896 72.4
11,668 3,074 73.7
12,624 3,415 72.9
13,682 3,841 71.9
15,180 4,562 69.9
16,053 4,934 69.3
16,599 4,134 75.1
17,282 3,466 79.9
*Reflects a change in assumptions or benefits.
**Reflects the Actuarial Impact Statement for Ordinance 58-13-37.
2,330 52.9%
2,462 56.8
2,768 62.6
2,856 78.3
3,051 89.5
3,182 94.9
3,195 90.7
3,476 88.4
3,727 91.6
4,019 95.6
3,838 118.9
3,738 132.0
3,072 134.6
2,733 126.8
GRS
9/30/2000
9/30/2001
9/30/2002
9/30/2003
9/30/2004
9/30/2005
9/30/2006
9/30/2007
9/30/2008
9/30/2009
9/30/2010
9/30/2011
9/30/2012
9/30/2013
SCHEDULE OF CONTRIBUTIONS FROM EMPLOYER
(GASB Statement No. 25)
11.58 % $ 259,414 $ 259,411
11.24 266,148 266,148
11.41 288,070 288,070
11.81 * 315,106 315,106
12.72 381,518 381,518
15.02 * 464,893 464,893
16.09 480,029 480,029
13.99 * 482,364 482,363
13.62 * 456,965 457,005
14.03 528,428 528,426
14.84 599,292 599,292
16.60 722,769 722,769
24.53 998,516 998,516
26.34 1,044,392 1,044,392
• Reflects a change in assumptions or benefits.
Note: Annual Required Contribution (if an;~, above, is payable by the City.
100 %
100
100
100
100
100
100
100
100
100
100
100
100
100
City of Atlantic Beach General Employees'
Retirement System
9/30/2013 Actuarial Valuation I D-3
A. Annual Required Contribution (ARC)
B. Interest on Net Pension Obligation (Asset)
C. Adjustment to ARC
D. Annual Pension Cost (APC): (A + B -C)
E. Contributions made
F. Increase (decrease) in Net Pension Obligation(Asset)
rounded to the nearest $100: (D-E)
G. Net Pension Obligation( Asset) at beginning of year
H. Net Pension Obligation(Asset) at end of year: (F+ G)
2013 2012 2011
$ 1,044,392 $ 998,516 $ 722,769
1,044,392 998,516 722,769
1,044,392 998,516 722,769
THREE YEAR TREND INFORMATION
GRS
9/30/2011
9/29/2012
9/30/2013
$ 722,769
998,516
1,044,392
$ 722,769
998,516
1,044,392
City of Atlantic Beach General Employees'
Retirement System
100.0%
100.0
100.0
$
9/30/2013 Actuarial Valuation I D-4
REQUIRED SUPPLEMENTARY INFORMATION
GASB Statement No. 25 and No. 27
The infommtion presented in the required supplementary schedules was determined as part of the actuarial
valuation at the dates indicated. Additional Information as of the latest actuarial valuation:
GRS
Valuation Date
Contribution Rates:
Employer
Plan Members
Actuarial Cost Method
Amotiization Method
Amortization Period
Asset Valuation Method
Actuarial Assumptions:
Investment rate of return
Projected salary increases
Includes price inflation
Cost-of-living adjustments
Payroll Growth Assumption
City of Atlantic Beach General Employees'
Retirement System
September 30, 2013
31.52%
6.00%
Entry Age
Closed, Level Dollar Method
10 Years
See Section entitled "Actuarial
Value of Assets"
8.0%
5.5%-14.0%
3.0%
None
None (Level Dollar Method)
9/30/2013 Actuarial Valuation I D-5
SECTIONE
MISCELLANEOUS INFORMATION
GRS
1. Number Included in Last Valuation
2. New Members Included in Current Valuation
3. Non-Vested Employment Terminations
4. Vested Employment Terminations
5. Service Retirements
6. Disability Retirements
7. Deaths
8. DROP Retirement
9. Transfer to the DC Plan
10. Number Included in This Valuation
2. Additions from Active Members
3. Lump Sum Payments/Withdrawals
4. Payments Commenced
5. Deaths
6. Other
7. Number Included in This Valuation
63
0
(2)
0
(1)
0
0
(4)
0
56
0
(1)
0
0
11
83
8
(2)
(2)
(2)
0
(1)
0
__Q!l
63
2
0
(1)
0
0
12
l'c::~,~ifi~~E.ftt~t:sl"UI~~J!ilfi~R~fit!~?s~'2il~iXett~i~rt~s"*~tnl{oJX?x~i~ ~}t~3~~~~;~;~~;1
1. Number Included in Last Valuation 51 47
2. Additions from Active Members
3. Additions entering the DROP
4. Additions from Terminated Vested Members
5. Deaths Resulting in No Further Payments
6. Deaths Resulting in New Survivor Benefits
7. End of Certain Period -No Further Payments
8. Other--New Survivor Payments for Death
9. Number Included in This Valuation
*Reflects the Actuarial Impact Statement for Ordinance 58-13-37.
City of Atlantic Beach General Employees'
Retirement System
1
4
1
(1)
0
0
0
56
2
0
1
0
0
0
51
9/30/2013 Actuarial Valuation I E-1
GRS
STATISTICAL DATA
Active Members as of September 30, 2013
20-24 NO. 0 0 0
25-29 NO. 0 0 0
30-34 NO. 0 0
35-39 NO. 0 2
40-44NO. 0 5 0
45-49 NO. 0 3
50-54 NO. 0 4 3
55-59 NO. 0 7 3
0-64 NO. 0 5 3
65&UPNO. 0 0 0
OTNO. 0 26 12
City of Atlantic Beach General Employees'
Retirement System
0 0 0 0 0
0 0 0 0 0
0 0 0 0
0 0 0 0 3
0 2 0 0 7
2 0 8
0 0 9
5 0 0 16
0 0 10
0 0 2
8 5 2 3 56
9/30/2013 Actuarial Valuation I E-2
NUMBER ADDED TO AND REMOVED FROM ACTIVE MEMBERSHIP
Number
Added Terminations During Year Active
Year
Ended
September 30
1997
1998
1999
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013**
5-yr. Totals
2009-2013
Expected
for 2014
During
Year
A E
12 11
12 6
14 17
7 6
9 8
7 10
12 11
12 10
10 14
10 11
8 7
7 6
6 2
4 7
6 7
8 7
Q Q
24 23
A Represents actual number.
Normal
Retirement
A E
1 0.5
0 0.5
1 0.8
2 0.8
1 1.2
1 1.2
2 0.8
2 1.2
2 0.8
5 2.4
1 1.8
0 3.2
0 3.8
4 4.4
5 5.3
2 4.3
2 4.6
16 22.3
4.9
E Represents expected number.
Disability Died-in
Retirement Service
A E A E
1 0.2 0 0.2
0 0.2 0 0.2
1 0.2 0 0.2
0 0.1 0 0.1
0 0.1 1 0.1
0 0.2 0 0.1
0 0.2 0 0.1
0 0.2 0 0.1
0 0.2 0 0.2
0 0.1 0 0.2
1 0.2 0 0.2
0 0.1 0 0.2
0 0.1 0 0.2
0 0.1 0 0.2
1 0.1 0 0.3
0 0.2 1 0.2
Q 0.2 Q 0.2
1 0.8 1 1.1
0.1 0.2
*Reflects the Actuarial Impact Statement for Ordinance 58-13-37.
**No employees will be added following the closure of the plan.
GRS City of Atlantic Beach General Employees'
Retirement System
Withdrawal Members
Vested Other Total End of
A A A E Year
2 7 9 8.2 76
0 6 6 8.3 82
0 15 15 8.3 79
0 4 4 7.5 70
1 5 6 7.6 71
2 7 9 8.1 68
0 9 9 10.8 84
1 7 8 10.0 86
1 11 12 9.4 82
0 6 6 8.5 81
1 4 5 8.1 82
1 5 6 7.8 83
1 1 2 6.9 87
0 3 3 6.8 84
1 0 1 5.7 83
2 2 4 4.8 63*
Q 1 1 5.1 56
12 29.3
0.7
9/30/2013 Actuarial Valuation I E-3
Retired Members and Beneficiary Data
Historical Schedule
Added Removed Net Increase
Year Ended Annual Annual Annual
September 30 No. Pensions No. Pensions No. Pensions
1999 1 2,128 1 2,128
2000 6 78,522 3 32,513 3 46,009
2001 17,716 * I 17,716
2002 3 23,184 26,801 2 (3,617)
2003 2 32,159 5,889 26,270
2004 2 35,900 2 17,160 18,740
2005 3 47,505 5,774 2 41,730
2006 6 82,446 3 29,272 3 53,174
2007 3 51,425 3 51,425
2008 9,217 9,217
2009 2 17,424 2 5,992 11,432
2010 4 95,156 3 13,790 1 81,366
2011 9 105,409 1 14,326 8 91,083
2012 4 77,393 0 4 77,393
2013 6 160,587 1 12,284 5 148,303
Expected for
2014
* Includes a one-time 5. 0% cost-ofliving increase.
GRS City of Atlantic Beach General Employees'
Retirement System
Expected
End ofYear Removals
Annual Annual
No. Pensions No. Pensions
23 174,013 0.5 3,779
26 220,022 0.6 4,196
27 237,738 0.6 4,543
29 234,121 0.7 5,355
30 260,391 0.9 6,159
30 279,131 1.0 6,956
32 320,861 1.0 7,331
35 374,035 1.0 7,917
38 425,460 1.1 8,798
38 425,460 1.3 10,328
38 436,892 1.3 11,534
39 518,258 1.2 11,854
47 609,341 1.2 12,414
51 686,734 1.2 12,623
56 834,402 1.3 14,605
1.4 15,651
9/30/2013 Actuarial Valuation I E-4
SECTIONF
SUMMARY OF PLAN PROVISIONS
A. Ordinances:
Plan established under the Code of Ordinances for the City of Atlantic Beach, Florida, Patt II, Chapter 2,
Article VI, Division 3 and was most recently amended and restated under Ordinance No. 5 8-13-3 7 passed
and adopted on June 10, 2013. The Plan is also governed by certain provisions ofPatt VII, Chapter 112,
Florida Statutes (F.S.) and the Internal Revenue Code.
B. Effective Date
December 22, 1975
C. Plan Year
October 1 through September 30
D. Type of Plan
Qualified, governmental defined benefit retirement plan; for GASB purposes it is a sole employer plan.
E. Eligibility Requirements
The plan is currently closed to new entrants.
Prior to closure, the plan included all City employees, other than police officers or firefighters, who
normally worked more than I ,000 hours annually and who were not elected officials, temporary or
contractual employees, or executives or depatiments heads that elected not to participate. They became
members on the date of employment.
F. Credited Service
Service is measured as the total number of years and fractional pmts of years, but credited to the nearest
one-twelfth (1/12) of a year. No service will be credited for any periods of employment for which the
member received a refund of their employee contributions.
G. Compensation
Base salary or wages paid for services rendered to the City including longevity pay, ove1time pay, cost of
living payments, holidays and personal leave taken. Compensation excludes payments of unused personal
leave, uniform or equipment allowances, or any reimbursement of expenses.
H. Final Average Compensation (FAC)
Average monthly rate of Compensation during the highest 60 consecutive months of Credited Service out of
the last 120 months preceding the date of termination or retirement.
GRS City of Atlantic Beach General Employees'
Retirement System
9/30/20 13 Actuarial Valuation I F -1
I. Normal Retirement
Eligibility:
Benefit:
Normal Form
of Benefit:
A participant may retire on the first day of the month coincident with or next following age 60
with 5 or more years of Credited Service.
For employees hired before April24, 2005:
2.85% ofFAC times Credited Service. Benefit is limited to 100% ofFAC.
For employees hired on or after April 24, 2005:
2.50% ofF AC times Credited Service. Benefit is limited to 100% ofF AC.
Life Annuity; other options are also available.
J. Early Retirement
Eligibility:
Benefit:
Normal Form
of Benefit:
A member may elect to retire earlier than the Normal Retirement Eligibility upon attainment of
age 55 with 5 years of Credited Service.
The Normal Retirement Benefit is actuarially reduced for each year by which the member's
Early Retirement date precedes age 60.
Life Annuity; other options are also available.
K. Delayed Retirement
Same as Normal Retirement taking into account compensation earned and service credited until the date of
actual employment termination.
L. Service Connected Disability
Eligibility:
Benefit:
Normal Form
of Benefit:
Any member with 5 or more continuous years of Credited Service who becomes totally and
permanently disabled and unable to render useful and efficient service to the City is eligible for
a disability benefit.
The benefit is calculated as if the member was eligible for Normal Retirement and is payable
retroactively to the later of; the last day on payroll, or the date of application for disability
benefits.
Life Annuity; other options are also available.
GRS City of Atlantic Beach General Employees'
Retirement System
9/30/2013 Actuarial Valuation I F-2
M. Non-Service Connected Disability
Eligibility:
Benefit:
Normal Form
of Benefit:
Any member with 5 or more continuous years of Credited Service who becomes totally and
permanently disabled and unable to render useful and efficient service to the City is eligible for
a disability benefit.
The benefit is calculated as if the member was eligible for Normal Retirement and is payable
retroactively to the later of; the last day on payroll, or the date of application for disability
benefits.
Life Annuity; other options are also available.
N. Pre-Retirement Death
Eligibility:
Benefit:
Normal Form
of Benefit:
Any member with 5 or more years of Credited Service is eligible for a death benefit.
Upon the death of a member, the designated beneficiary shall be paid an actuarially reduced
benefit based on one hundred (100) percent survivor pension notwithstanding that the
member may not have satisfied the conditions for retirement. If there are no beneficiaries
designated by the member, then a benefit shall be paid to the surviving spouse or, if no
surviving spouse, a reduced benefit will be paid to the member's unmarried children.
If spouse is receiving benefits described above, no children's benefits are payable.
If spouse is not receiving benefits, children under age 19, or age 23 if a full time student, will
receive equal shares of 50% of the member's Normal Retirement Benefit under the Life
Annuity option based upon service and F AC as of the date of death.
Payable for the life of the member's beneficiary or spouse. Children's benefits are payable
until age 19 or age 23 if a full time student.
0. Post Retirement Death
Benefit determined by the form of benefit elected upon retirement.
P. Optional Forms
In lieu of electing the Normal Form of benefit, the optional forms of benefits available to all retirees are the
50%, 66 2/3%, 75% or 100% Joint and Survivor options. A Social Security option is also available for
members retiring prior to the time they are eligible for Social Security retirement benefits.
Q. Vested Termination
Eligibility:
Benefit:
A participant has earned a non-forfeitable right to Plan benefits after the completion of 5 or
more years of Credited Service.
The benefit is the member's vested portion of the accrued Normal Retirement Benefit as of the
date of termination. Benefit begins on the Normal or Early Retirement date.
GRS City of Atlantic Beach General Employees'
Retirement System
9/30/2013 Actuarial Valuation I F-3
Vested Termination-Continued
Normal Form
of Benefit: Life Annuity; other options are also available.
R. Refunds
Eligibility:
Benefit:
Optionally, vested participants may also withdraw their contributions in lieu of the deferred
benefits otherwise due.
The member who terminates employment receives a lump-sum payment of their employee
contributions with interest.
S. Member Contributions
6% of Compensation
T. Employer Contributions
u.
The amount determined by the actuary to pay the normal cost and an amortization of the unfunded actuarial
accrued liabilities, along with employee contributions. Following are contribution rates per recent
valuations:
Contribution
Year
Beginning City Member Total
10/1/2009 14.84% 5.000% 19.84%
10/1/2010 16.60% 5.000% 21.60%
10/1/2011 24.53% 5.000% 29.53%
10/1/2012 26.34% 5.000% 31.34%
I 0/112013 29.19% 6.000% 35.19%
I 0/1/2014 31.59% 6.000% 37.59%
Cost of Living Increases
The plan does not provide for automatic post-retirement cost of living adjustments (COLA) of retiree
benefits.
V. Changes from Previous Valuation
See the Discussion of Valuation Results Section of this report under the Revisions in Benefits heading.
W. Gain-sharing benefits
Not applicable.
GRS City of Atlantic Beach General Employees'
Retirement System
9/30/2013 Actuarial Valuation I F-4
X. Deferred Retirement Option Plan
Eligibility:
Benefit:
Maximum
Plan members are eligible for the DROP upon attainment of age 55 with 5 years of Credited
Service.
All members must make a written election to participate in the DROP.
The member's Credited Service and F AC are frozen upon entry into the DROP. The monthly
retirement benefit as described under Normal Retirement is calculated based upon the frozen
Credited Service and F AC. Benefits for members entering the DROP prior to age 60 will be
actuarially reduced for Early Retirement.
DROP Period: 60 months
Interest
Credited:
Normal Form
of Benefit:
Pmticipants' DROP account balances will be credited in accordance with the self-directed
options selected by the participant who entered the program prior to July 1, 2013. For all other
pmticipants, DROP account balances will be credited qumterly with interest based on Plan's
net investment earnings for that qumter.
Lump Sum or roll-over to a qualified retirement account.
GRS City of Atlantic Beach General Employees'
Retirement System
9/30/2013 Actuarial Valuation I F-5
SECTIONG
COMPARATIVE SUMMARY OF PRINCIPAL
VALUATION RESULTS
GRS
A. Participant Data
Number Included:
Actives
Service Retirees & Beneficiaries
Disability Retirees
Terminated Vested Members
Total Members and Beneficiaries
Total Annual Payroll (Excluding DROP Participants)
Annual Valuation Payroll
Expected Annual Payroll in Contribution Year
Total Annualized Benefits
Service Retirees & Beneficiaries
Disability Retirees
Terminated Vested Members
B. Assets (Market Value)
Cash and Short Term1nvestments
Treasury and Agency Bonds & Notes
Common and Preferred Stocks
Mutual or Pooled Bond Funds
Corporate Bonds
Other Securities
Net Receivables & Payables
Total
Funding (Actuarial) Value
Assets include:
Accumulated active member contributions
(with interest if applicable)
C. Actuarial present value of accrued benefits
(i) Vested accrued benefits
Retired members and benefitciaries (incl DROP)
Terminated members
Active members (includes non-forfeitable memebrs
contributions of 1,225,604 and 1,250,523)
Total
(ii) Non-vested accrued benefits
(iii) Total actuarial p.v. of accrued benefits
(iv) Actuarial p.v. of accrued benefits at begin. of year
(v) Changes attributable to:
Amendments*
Assumption change
Operation of decrements
Benefit payments
Other
(vi) Net change (PVAB measurement Method Change)
(vii) Actuarial p.v. of accr. benefits at end of year
56 63
52 47
4 4
ll 12
123 126
$2,733,429 $3,072,111
2,733,429 3,072,111
2,733,429 3,258,269
778,025 629,722
56,377 56,377
113,275 121,445
855,812 831,303
790,293 2,090,713
8,008,414 7,632,876
426,035 2,131,912
3,653,586 0
89,120 129,591
(52,549) (168,920)
13,770,711 12,647,475
13,815,833 12,465,289
1,225,604 1,250,523
8,080,379 6,485,800
790,967 785,507
6 700
15,181,382 14,041,007
0 115,263
15,181,382 14,156,270
14,156,270 13,348,960
none (125,681)
none none
1,807,618 1,595,688
(782,506) (662,697)
none none
1,025,112 807,310
15,181,382 14,156,270
*Results have been updated to include the Actuarial Impact Statement for Ordinance 58-13-37.
City of Atlantic Beach General Employees'
Retirement System
9/30/2013 Actuarial Valuation I G-1
GRS
C. Liabilities-Actuarial Present Value of Future Benefits
1. Active Members
Service Retirement Benefits $10,264,683 $11,516,775
Vesting Benefits 274,710 322,701
Disability Benefits 237,621 280,665
Preretirement Death Benefits 240,504 278,177
Return of Member Contributions 47,420 56,490
Total Actives 11,064,938 12,454,808
2. Inactive Members
Service Retirees & Beneficiaries 7,578,313 5,972,648
Disability Retirees 502,066 513,152
Terminated Vested Members 790,967 785,507
Total Inactive Members 8,871,346 7,271,307
3. Total Present Value for All Members 19,936,284 19,726,115
Total Present Value of:
Future Salaries 20,075,853 23,633,470
Future Employee Contributions 1,204,551 1,418,008
Future Contributions from Other Sources 4,915,900 5,842,818
a. Total UAAL for Prior Valuation Date $4,133,993 $4,933,603
b. Employer Normal Cost for this period 284,455 381,619
c. Interest acccrued on (a) and (b) 342,097 409,953
d. Contributions for this period (1,044,392) (998,516)
e. Interest accrued on (d) (41,776) (39,941)
f. Changes due to:
Plan Amendment* 0 (150,143)
Assumption Changes 0 0
Asset Method 0 0
Actuarial (Gain) Loss (208,109) (402,582)
Total Current UAAL: a+b+c-d-e+f
* Results have been updated to include the Actuarial Impact Statement for Ordinance 58-13-3 7.
Ori inal and Current Unfunded Actuarial Accrued Liabilities
Years Amortization Current
Date Item Description Remaining Payment Original Amount Unfunded
9/30/2012 Original UAAL*
9/30/2013 Experience Gain
9
10
$544,623
(28,717)
*Reflects the Actuarial impact Statement for Ordinance 58-13-3 7.
City of Atlantic Beach General Employees'
Retirement System
$4,133,993
(208,109)
$3,674,377
(208,109)
9/30/2013 Actuarial Valuation I G-2
GRS
D. Pension Cost
E.
F.
Entry Age Normal Cost for:
Service Retirement Benefits
Vesting Benefits
Disability Benefits
Preretirement Death Benefits
Return of Member Contributions
Total Actives
Administrative Expenses
Expected Member Contributions
Total Employer Normal Cost
Payment Required to Amortize Unfunded Actuarial
Accrued Liability
Total Contribution at Valuation Date
Total Contribution Adjusted for Frequency of
Payments and Interest to Next Following Fiscal Year
% of Expected Payroll
Amount Expected to be Contributed by Members Next FY
% of Expected Payroll
$320,754
14,272
14,819
7,588
26,775
384,208
33,220
166,904
250,524
515,906
766,430
863,613
31.59%
164,006
6.00%
Past Contributions-For the Fiscal Years Ended September 30 of2012 and 2013
Required Contribution Determined in the Valuation as of September 30, 20 II
by the Plan Sponsor $1,044,392
by Members $198,240
Actual Contribution for the Fiscal Year ended September 30, 20 13
by the Plan Sponsor $1,044,392
Members $1 750
Net experience (gain) loss during year: ($208,109)
G. I. Plan to Amortize Unfunded Actuarial Accrued Liability
I 0 year funding of the Original Unfunded Actuarial Accrued Liability,
I 0 year funding of any emerging Gains or Losses, or assumption changes.
$358,108
16,596
17,179
8,659
30,111
430,652
30,485
187,623
273,514
570,451
843,965
950,980
29.19%
195,496
6.00%
September 30, 20 I 0
$998,516
$203,503
September 30, 2012
998,516
186,326
2. Schedule Illustrating the Amortization of the Unfunded Actuarial Accrued Liability (VAAL)
2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
2023
3. Action taken since last actuarial valuation.
Contribution sufficient to the total
City of Atlantic Beach General Employees'
Retirement System
contribution.
3,466,268
3,186,389
2,884,121
2,557,672
2,205,108
1,824,338
1,413,107
968,977
489,316
(28,717)
0
9/30/2013 Actuarial Valuation I G-3
GRS
*Results have been updated to include the Actuarial Impact Statement for Ordinance 58-13-37.
H. 1. Three-Year Comparison of Actual and Assumed Salmy Increases (Annualized)
9/30/2013
9/30/2012
9/30/2011
1.3%
1.2%
0.5%
5.9%
5.9%
6.0%
2. Three-Year Comparison of Investment Return (Actuarial Value)
9/30/2013
9/30/2012
9/30/2011
8.0%
8.0%
2.1%
8.0%
8.0%
8.0%
3. Average Annual Growth in Payroll, Last Ten Years (if applicable)
9/30/2004 3,051,289
9/30/2005 3,182,450
9/30/2006 3,194,700
9/30/2007 3,475,757
9/30/2008 3,726,713
9/30/2009 4,018,667
9/30/2010 3,837,512
9/30/2011 3,738,277
9/30/2012 3,713,609
9/30/2013 2, 733,429
Total% Increase Last Ten Years (4.30)%
Annual% Increase (0.44)%
Thirty-year Forecast 0.00%
I. Benefits and Expenses of Plan not Explicitly or Implicitly Provided in Valuation
NONE
J. Trends not taken into Account but which are likely to Result in Future Cost Increases
NONE
City of Atlantic Beach General Employees'
Retirement System
9/30/2013 Actuarial Valuation I G-4
GRS
AGENDA ITEM# 5B
MARCH 10, 2014
Gabriel Roeder Smith & Company
Consultants & Actuaries
CITY OF ATLANTIC BEACH POLICE OFFICERS' RETIREMENT
SYSTEM
ACTUARIAL VALUATION REPORT
SEPTEMBER 30, 2013
ANNUAL EMPLOYER CONTRIBUTION
IS DETERMINED BY THIS VALUATION
TO BE PAID IN THE EMPLOYER FISCAL YEAR ENDING
SEPTEMBER 30, 2015
GRS
January 22,2014
Gabriel Roeder Smith & Company
Consllltonts & r\cm~rics
The Board of Trustees
City of Atlantic Beach
Police Officers' Retirement System
Atlantic Beach, Florida
Dear Board Members:
One East Brow.ll'd Blvd.
Suite 50S
Ft, LuHlerdalc, FL .lHOI-l!l7l
lJ$4.527.1616 phone
954.525.0083 fax
www.gabridrqed~r.cotn
We are pleased to submit herein our September 30, 2013 Actuarial Valuation Repott for the City of Atlantic Beach
Police Officers' Retirement System. The contribution results apply to the City's fiscal year ending September 30,
2015.
This repott was prepared at the request of the Board of Trustees and is intended for use by the Pension Plan and
those designated or approved by the Board of Trustees. This report may be provided to parties other than the
Pension Plan only in its entirety and only with the permission of the Board of Trustees.
The purpose of the valuation is to measure the Plan's funding progress, to determine the employer contribution rate
for the fiscal year ending September 30, 2015 and to determine the actuarial information for Governmental
Accounting Standards Board (GASB) Statements No. 25 and No. 27.
This repott should not be relied on for any purpose other than the purpose described above.
The developed findings included in this report consider data or other information through September 30, 2013.
Future actuarial measurements may differ significantly from the current measurements presented in this report due
to such factors as the following: plan experience differing from that anticipated by the economic or demographic
assumptions; changes in economic or demographic assumptions; increases or decreases expected as pmt of the
natural operation of the methodology used for these measurements (such as the end of an amottization period or
additional cost or contribution requirements based on the plan's funded status); and changes in plan provisions or
applicable law. The scope of an actuarial valuation does not include an analysis of the potential range of such
future measurements.
The calculations are based upon assumptions regarding future events, which may or may not materialize. They are
also based upon present and proposed plan provisions that are outlined in the report. If you have reason to believe
that the assumptions that were used are unreasonable, that the plan provisions are incorrectly described, or that
conditions have changed since the calculations were made, you should contact the author of this repott prior to
relying on information in the repott.
The valuation was based upon information furnished by the City, concerning Plan benefits, financial transactions,
plan provisions and active members, terminated members, retirees and beneficiaries. We checked for internal and
year-to-year consistency, but did not otherwise audit the data. We are not responsible for the accuracy or
completeness of the information provided by the City. Furthermore, this report was prepared using certain
assumptions prescribed by the Board as described in Section B.
The Board of Tmstees
January 22, 2014
Page 2
The undersigned actuaries are members of the American Academy of Actuaries and meet the Qualification
Standards of the American Academy of Actuaries to render the actuarial opinions contained herein. The
signing actuaries are independent of the plan sponsor.
Gabriel, Roeder, Smith & Company will be pleased to answer questions pe1taining to the valuation and to meet
with you to review this Repmi.
Respectfully submitted,
GABRIEL, ROEDER, SMITH AND COMPANY
James J. Rizzo, ASA, MAAA
Senior Consultant & Actuary
Piotr Krekora, ASA, MAAA
Consultant & Actuary
Gabriel, Roeder, Smith and Company
STATEMENT BY ENROLLED ACTUARY
This actuarial valuation and/or cost detennination was prepared and completed by me or under my direct
supervision, and I acknowledge responsibility for the results. To the best of my knowledge, the results are
complete and accurate. In my opinion, the techniques and assumptions used are reasonable, meet the requirements
and intent of Part VII, Chapter 112, Florida Statutes, and are based on generally accepted actuarial principles and
practices. There is no benefit or expense to be provided by the plan and/or paid from the plan's assets for which
liabilities or current costs have not been established or otherwise taken into account in the valuation. All known
events or trends which may require a material increase in plan costs or required contribution rates have been taken
into account in the valuation.
Signature
January 22,2013
Date
11-03355
Enrollment Number
GRS
TABLE OF CONTENTS
SECTION TITLE
A EXECUTIVE SUMMARY
B VALUATION RESULTS
1. Participant Data
2. Annual Required Contribution
3. Actuarial Value of Benefits and Assets
4. State Premium Tax Revenues
5. Financial Soundness
6. Actuarial Gains and Losses
7. Recent History of Valuation Results
8. Recent History of Required and Actual Contributions
9. Actuarial Assumptions and Cost Method
C PENSION FUND INFORMATION
1. Summary of Assets
2. Summary of Fund's Income and Disbursements
3. Reconciliation of DROP Accounts
4. Actuarial Value of Assets
5. Investment Rate of Return
D FINANCIAL ACCOUNTING INFORMATION
1. F ASB No. 35
2. GASB No. 25
3. GASB No. 27
E MISCELLANEOUS INFORMATION
F
G
1. Reconciliation of Membership Data
2. Statistical Data
SUMMARY OF PLAN PROVISIONS
COMPARATIVE SUMMARY OF PRINCIPAL
VALUATION RESULTS
A-1
B-1
B-2
B-3
B-4
B-5
B-9
B-13
B-15
B-16
C-1
C-2
C-3
C-4
C-6
D-1
D-2
D-4
E-1
E-2
F-1
G-1
Circular 230 Notice: Pursuant to regulations issued by the IRS, to the extent this communication (or any
attachment) concerns tax matters, it is not intended or >vritten to be used, and cannot be used, for the purpose
of (i) avoiding tax-related penalties under the Internal Revenue Code or (ii) marketing or recommending to
another party any tax-related matter addressed within. Each taxpayer should seek advice based on the
individual's circumstances from an independent tax advisor.
GRS
SECTION A
EXECUTIVE SUMMARY
GRS
EXECUTIVE SUMMARY
Comparison of Required Employer Contributions
The following is a comparison of required contributions developed in this year's and the last actuarial valuations:
Gross Contribution Requirement
As % of Expected Payroll
Expected Employee Contribution
As % of Covered Payroll
Required Employer/State Contribution
As % of Expected Payroll
Estimated State Contribution
As % of Covered Payroll
Required Employer Contribution
(If Made in Equal Monthly Installments)
As % of Covered Payroll
Required Employer Contribution
(IfMade in Whole at the Beginning of the Year)
As % of Covered Payroll
$
$
$
$
$
$
781,449
54.16 %
100,987
7.000 %
680,462
47.16 %
91,077
6.31 %
589,385
40.85 %
564,905
39.15 %
$
$
$
$
$
$
769,681 $
47.04 %
98,175 $
6.000 %
671,506 $
41.04 %
91,077 ** $
5.57 %
580,429 $
35.47 %
543,748
34.00%
11,768
7.12 %
2,812
1.00 %
8,956
6.12 %
0
0.74 %
8,956
5.38 %
21,157
5.15 %
*Results hm'e been updated to include Actuarial Impact Statement for Ordinance Number 58-13-36.
**Results hm'e been updated to reflect higher than expected State Contribution.
Minimum Required Contribution
As illustrated in the preceding chart, the contribution necessmy from the City and State to suppmt the current
benefits for the Police Officers is $680,462 for the fiscal year ending September 30, 2015. The City may be able to
use State premium tax moneys to satisfy pmt of that requirement (assumed the same as received in 20 13), leaving
the City contribution at $589,385. However, the City may need to contribute more, should receipts from the State
fall shmt of the expected amount presented in the table above. Please note that the Required Employer
Contribution for that fiscal year is assumed to be deposited in monthly intervals throughout the year.
GRS City of Atlantic Beach Police Officers'
Retirement System
9/30/2013 Actuarial Valuation I A-1
Revisions in Benefits
The following benefit changes apply to new entrants who enter the plan on or after January I, 2013:
• Normal Retirement eligibility has been changed to the earlier of (i) Age 55 with 10 years of Credited
Service and (ii) Age 52 with 25 years of Credited Service.
• The benefit accrual rate has been lowered from 3.0% to 2.0% per year.
• The vesting schedule has been increased from a 5 year cliff to a IO year cliff.
• Employee Contribution rate has been increased to 8%.
In addition, results for the prior year have been updated to reflect the most recent actuarial impact statement for
Ordinance Number 58-13-36. Plan changes resulting from the ordinance include a gradual increase in the
employee contribution rate until it reaches 8.0% for years beginning October I, 20I4, an increase in the non-
service connected disability eligibility requirement from 5 years to 8.3333 years and a limit of 300 hours of
overtime to be included in pensionable compensation. There were no changes in benefits for retirees and vested
terminated employees as of the effective date of the ordinance.
Revisions in Actuarial Assumptions or Methods
There were no revisions in actuarial assumptions or methods for the current year, except for the assumed employee
contribution rate which is currently at 7.0% as adopted in Ordinance 58-I3-36 described above and scheduled to
increase to 8% after September 30, 20I4.
Actuarial Experience
Actuarial gains occur in a year whenever the experience of the plan is better than was assumed. For example, if
investment performance were better than the level being assumed in the actuarial valuation and costing process,
then an actuarial gain results and would have the effect of lowering the Minimum Required Contribution for the
year. Whenever more employees terminate employment than were assumed would terminate, fewer employees
are then expected to actually retire from the City, resulting in an actuarial gain for the plan.
Actuarial losses occur in a year whenever the experience of the plan is worse than was assumed. In the examples
given above, if the reverse were to occur, then actuarial losses would result. As another example, if salaries
increased in one year were higher than assumed, an actuarial loss would occur.
The actuarial valuation cost method which determines the Minimum Required Contribution is designed to produce
contribution requirements which remain level as a percent of payroll whenever the experience of the plan matches
the actuarial assumptions used. Contribution Requirements are also level whenever actuarial losses exactly offset
actuarial gains.
GRS City of Atlantic Beach Police Officers'
Retirement System
9/30/2013 Actuarial Valuation I A-2
Analysis of Change in Employer Contribution
The components of change in the actuarially required contribution are as follows:
Contribution rate last year 35.47 %
Payment on UAAL 7.57
Experience (gain)/loss (1.89)
Change in administrative expense 0.33
Change in normal cost before expenses 0.27
Revision in benefits 0.00
Revision in assumptions/methods 0.00
Change in State Revenue (0.89)
Contribution rate this year 40.85 %
Although the plan experienced a net actuarial gain, the contribution determined in this valuation increased slightly
from last year as discussed below.
The gain was primarily due to lower than expected salary increases of 2.3% versus a 7.5% assumption. The gain
was pmiially offset by losses from an investment return of 7.5% on the actuarial value of assets when compared to
the 8.0% assumption.
Administrative expenses were more than the previous year by 0.33% of pay. The dollar amount of the State
Revenue is expected to increase slightly and due to a recent payroll reduction it will represent a larger percentage
of the projected payroll.
There was a decrease in the IO-year average payroll growth rate (from 2.62% to 1.88%). The covered payroll is
expected to grow at the rate of 4% in the long term. However, in accordance with the requirements of Ch.
II2.64 (5) (a), F.S. this assumed payroll growth used in developing the amortization payments, cannot exceed
the actual average mmual payroll growth rate based on the last I 0 years. This limit has been affecting
amortization amounts for the last three years. Due to a decrease in the I 0-year average, the ammiization
payment of the UAAL increased this year, adding to the actuarial losses described previously, which ultimately
increased the contribution. In addition, the decrease in the payroll caused the payment of the UAAL to be a greater
percent of payroll.
The remainder of this Repmi includes detailed actuarial valuation results, financial information, miscellaneous
information and statistics, and a summmy of plan provisions.
GRS City of Atlantic Beach Police Officers'
Retirement System
9/30/2013 Actuarial Valuation I A-3
SECTION B
VALUATION RESULTS
GRS
Number
Covered Annual Payroll
Average Annual Payroll
Average Age
Average Past Service
Average Age at Hire
Number
Annual Benefits
Average Annual Benefit
Average Age
Number
Annual Benefits
Average Annual Benefit
Average Age
Number
Annual Benefits
Average Annual Benefit
Average Age
City of Atlantic Beach Police Officers'
Retirement System
$
$
$
$
$
$
$
$
22
1,360,245
61,829
39.3
9.2
30.1
16
592,341
37,021
61.0
4
74,159
18,540
56.1
4
41,865
10,466
49.9
$
$
$
$
$
$
$
$
26
1,548,109
59,543
37.9
7.9
30.0
15
544,324
36,288
60.7
4
74,159
18,540
55.1
4
41,865
10,466
48.9
9/30/2013 Actuarial Valuation I B-1
GRS
A. Valuation Date September 30, 2013 September 30, 2012*
B. ARC to Be Paid During
Fiscal Year Ending 9/30/2015 9/30/2014
C. Assumed Date(s) of Employer Contrib. Monthly Monthly
D. Annual Payment to Am01iize
Unfunded Actuarial Liability
if Paid on the Valuation Date $ 414,495 $ 372,975
E. Employer Normal Cost
(including Administrative Expenses)
if Paid on the Valuation 189,394 222,966
F. Annual Required Contribution (ARC)
if Paid on the Valuation Date: D+E 603,889 595,941
G. ARC Adjusted for Frequency of
Payments and Interest to Required Time
of Contribution 680,462 671,506
H. Covered Payroll for Contribution Year 1,442,670 1,636,257
I. ARC as% of Expected Covered
Payroll in the Contribution Year G 7 H 47.16 % 41.04 %
J. Estimate of State Revenue in
Contribution Year** 91,077 91,077
K. Required Employer Contribution (REC)
in Contribution Year 589,385 580,429
L. REC as % of Covered Payroll in
Contribution Year: K 7 J 40.85 % 35.47 %
M. Required Employer Contribution (REC)
if Paid on the First Day of the Contribution Year 564,905 556,321
*Results have been updated to include Actuarial Impact Statement for Ordinance Number 58-13-36 and an
increase in the State Revenue.
**Chapter 185 Florida Statutes. The City contribution amount may need to be increased if the amount
received under the provisions of Chapter 185, Florida Statutes, is not szif.licient to meet the total employer
contribution requirement.
City of Atlantic Beach Police Officers'
Retirement System
9/30/2013 Actuarial Valuation I B-2
GRS
A. Valuation Date September 30,2013 September 30, 2012*
B. Actuarial Present Value of All Projected
Benefits for
1. Active Members
a. Service Retirement Benefits $5,192,002 $5,625,980
b. Vesting Benefits 411,721 433,728
c. Disability Benefits 199,745 217,796
d. Preretirement Death Benefits 43,825 47,852
e. Return of Member Contributions 75,452 96,932
f. Total 5,922,745 6,422,288
2. Inactive Members
a. Service Retirees & Beneficiaries 6,280,862 5,799,923
b. Disability Retirees 746,335 757,569
c. Terminated Vested Members 210,876 194,822
d. Total 7,238,073 6,752,314
3. Total for All Members 13,160,818 13,174,602
c. Actuarial Accrued (Past Service)
Liability per GASB No. 25 10,895,233 I 0,559,437
D. Actuarial Value of Accumulated Plan
Benefits perF ASB No. 35 9,438,659 9,068,198
E. Plan Assets
1. Market Value 7,331,629 6,934,693
2. Actuarial Value 7,428,849 6,880,124
F. Actuarial Present Value of Projected
Covered Payroll 12,024,091 13,816,592
G. Actuarial Present Value of Projected
Member Contributions 921,938 1,060,877
*Results have been updated to include Actuarial Impact Statement for Ordinance Number 58-13-36.
City of Atlantic Beach Police Officers'
Retirement System
9/30/2013 Actuarial Valuation I B-3
STATE PREMIUM TAX REVENUES
A. Accumulated Excess Premium Tax Revenues
at the Beginning of the Year
B. Chapter 185 Receipts During Fiscal
Year Ending 9/30/2013
C. Chapter 185 "Frozen" Receipts During
Fiscal Year Ending 9/30/1998
D. QualifYing Benefit Improvements
Since Chapter 99-1 Effective Date
E. Excess 185 Receipts During Fiscal
Year Ending 9/30/2013*
F. Accumulated Excess Premium Tax Revenues
as of9/30/2013 not less than beginning
of the year.
Minimum Compliance ($18,517)
A. Early retirement eligibility at 50 & 10
B. Normal retirement eligibility at 55 & 10
C. 10 year certain and life normal fmm
Year Ending 9/30/2013 Cumulative
$ 120,454 $
91,077 1,417,767
70,289 1,115,363
18,517 185,170
0
120,454
Potential Future Benefits
Extra Benefits
A. None proposed
*Note: During the Fiscal Year ended 9/30/2013, "Chapter 185 receipts" totaled $91,077. This amount is
greater than the base amount of State premium tax moneys that was available in the past to be used by the City
to satisfY pmt of the Annual Required Contribution. However, per the current interpretation of the law, subject
to an actuarial certification, the City has now access to all Chapter 185 revenue to fund contribution
requirements and consequently there was no increase in the Accumulated Excess Premium Tax Revenues
(item E above).
Note: Cumulative amounts presented in the I 0/1/2012 repmt inadvertently omitted 2011 additions. Amounts
presented above have been developed by correcting this omission.
GRS City of Atlantic Beach Police Officers'
Retirement System
9/30/2013 Actuarial Valuation I B-4
FINANCIAL SOUNDNESS
The purpose of this portion of the Report is to provide certain measures which indicate the financial soundness of
the program. These measures relate to short term solvency and long term solvency.
The various percentages listed in this Section as of a single valuation date are not that significant. What is
significant, however, is the trend of the rates over a period of years. It is also important to keep in mind that each
time benefits or assumptions are revised; actuarial liabilities are created or diminished. Any newly created
liabilities are financed systematically over a period of future years. All actuarially computed values in this analysis
are based on the actuarial assumptions utilized in the respective years' actuarial valuations.
Short Term Solvency
The ultimate test of financial soundness is the program's ability to pay all promised benefits when due. The
program's progress in accumulating assets to pay all promised benefits can be measured by comparing the market
value of assets with:
1. The actuarial present value of projected benefits payable to those already receiving benefits and to vested
terminations, and
2. The actuarial present value of accrued benefits payable to active participants. This amount is based on
benefits earned to date without future credited service or salary increases.
The total of the two items should generally be fully covered by assets. That portion of the total of the two items
covered by assets should increase over time. Often assets continue to grow beyond the actuarial present value of
these two items.
Increases in benefits will, of course, adversely affect the trend in the years when such increases are first reflected
in the actuarial values. Although different actuarial assumptions would be used in the event of a termination of the
program, this test shows how much of the benefits accrued to date might be covered by assets in the event of a plan
freeze using the valuation assumptions.
GRS
1. Accumulated Contributions
of Active Members $
2. APV of Projected Benefits in
Pay Status and for Vested
Terminations
3. APV of Accrued Benefits for
Active Participants
(Employer Portion)
4. Total
5. Market Value of Assets
6. Assets as % of Total
City of Atlantic Beach Police Officers'
Retirement System
405,604 $ 381,408 $ 333,818
7,238,073 6,752,314 5,999,606
1,794,982 1,934,476 2,074,844
9,438,659 9,068,198 8,408,268
7,331,629 6,934,693 6,056,405
78% 76% 72%
9/30/2013 Actuarial Valuation I B-5
GRS
$12.0
$10.0
$8.0
Ul c
§ $6.0
:;8
$4.0
$2.0
$0.0
Ratio of Market Value of Assets to
Present Value of Accrued Benefits
2010 2011 2012 2013
Actuarial Valuation Date (September 30)
llllllilllllll Market Value of Assets •-'PV Accrued Benefits --+--Ratio
150%
100%
?;J
Pl ......
5"
50%
0%
City of Atlantic Beach Police Officers'
Retirement System
9/30/2013 Actuarial Valuation I B-6
Long Term Solvency
Over the longer term, the solvency of an ongoing plan can be measured by comparing the Actuarial Value of
Assets to an amount known as the Actuarial Accrued Liability (AAL) under the Entry Age Actuarial Cost Method.
This item has often been called the "past service liability". Its derivation differs from the shott term solvency value
derivation in several ways. The short term solvency liability number is based on the benefits accrued to date by the
participants while the long term solvency liability number is based on what the normal costs accrued to date by the
employer. In addition, the short term solvency asset number is the market value, while the long term asset number
is the actuarial value of assets. As in the case of the short term solvency values, the AAL is affected immediately
by any revisions in benefits or assumptions. The accumulation of assets to equal the AAL can be considered a
long range funding goal.
GRS
9/30/03 * $ 4,373 $ 5,986 73%
9/30/04 4,534 6,405 71
9/30/05 4,775 6,997 68
9/30/06 5,175 7,034 74
9/30/07 * 5,663 7,620 74
9/30/08 5,764 8,112 71
9/30/09 * 5,922 8,689 68
9/30/10 * 6,164 9,449 65
9/30/11 6,305 10,065 63
9/30/12 * 6,880 10,559 65
9/30/13 7,429 10,895 68
*Reflects change in benefits, actuarial assumptions and/or method.
City of Atlantic Beach Police Officers'
Retirement System
9/30/20 13 Actuarial Valuation I B-7
GRS
$14.0
$12.0
$10.0
U'l $8.0 ~
f§
~
$6.0
$4.0
$2.0
$0.0
Ratio of Acttuuial Value of Assets
to Actu~uial Accrued Liability •
2007 2008 2009 2010 2011 2012 2013
Actuarial Valuation Date (September 30)
1111111111111 Actuarial Assets 1-1 Accrued Liability ---+--Ratio
150%
100%
50%
0%
City of Atlantic Beach Police Officers'
Retirement System
9/30/2013 Actuarial Valuation I B-8
ACTUARIAL GAINS AND LOSSES
The assumptions used to anticipate mortality, employment turnover, investment income, expenses, salary
increases, and other factors have been based on long range trends and expectations. Actual experience can vary
from these expectations. The variance is measured by the gain and loss for the period involved. If significant long
term experience reveals consistent deviation from what has been expected and that deviation is expected to
continue, the assumptions should be modified. The net actuarial gain (loss) for the past year is computed as
follows:
GRS
1. Last Year's UAAL
2. Last Year's Employer Normal Cost (mid-year)
3. Last Year's Actual City Contibution
4. Interest at the assumed rate on:
a. 1 for one year
b. 2 for half a year
c. 3 from dates paid
d. a+ b-c
5. This Year's Expected UAAL
1 + 2-3 + 4d
6. This Year's Actual UAAL (before any
changes in benefits or assumptions)
7. Net Actuarial Gain (Loss): (5)-(6)
8. Gain (Loss) due to investments
9. Gain (Loss) due to other sources
City of Atlantic Beach Police Officers'
Retirement System
$3,679,313
231,884
609,012
294,345
9,275
24,360
279,260
3,581,445
3,466,384
115,061
(39,917)
154,978
9/30/2013 Actuarial Valuation I B-9
GRS
Net actuarial gains (losses) in previous years have been as follows:
9/30/1998 95,019 95,019
9/30/1999 117,618 212,637
9/30/2000 (103,871) I 08,766
9/30/2001 1,389 110,155
9/30/2002 (128,212) (18,057)
9/30/2003 (339,563) (357,620)
9/30/2004 (207,808) (565,428)
9/30/2005 (287,225) (852,653)
9/30/2006 411,559 (441,094)
9/30/2007 (137,906) (578,999)
9/30/2008 (308,022) (887,021)
9/30/2009 (323,582) (1,210,603)
9/30/20 I 0 154,731 ( 1 ,055,872)
9/30/20 II (451,201) (1,507,073)
9/30/2012 (32,697) (1,539,770)
9/30/2013 115,061 (1,424,709)
Actuarial Gain(+) or Loss ( -)
$1
"' § $0 ~
$2
$1
"' = $0 ~
($1) ~
($2)
($1) ....____ _________________ _,__ ($3)
Plan YearEnd
111111111!11111 Gain or Loss
City of Atlantic Beach Police Officers'
Retirement System
--+-Cumulative
9/3 0/20 13 Actuarial Valuation I B-1 0
The fund earnings and salary increase assumptions have considerable impact on the cost of the Plan so it is
important that they are in line with the actual experience. The following table shows the history of actuarial fund
earnings and salary increase rates compared to the assumed rates.
9/30/2003 2.2 8.0 8.8 6.5 %
9/30/2004 2.4 8.0 11.2 6.5
9/30/2005 4.4 8.0 15.1 6.3
9/30/2006 7.8 8.0 1.5 6.7
9/30/2007 9.4 8.0 12.8 6.6
9/30/2008 4.6 8.0 2.1 6.6
9/30/2009 3.8 8.0 11.0 6.4
9/30/2010 4.7 8.0 (0.0) 6.4
9/30/2011 2.2 8.0 3.8 7.4
9/30/2012 7.9 8.0 (0.8) 7.6
9/30/2013 7.5 8.0 2.3 7.5
Average 5.1 % 6.0 %
The actual investment return rates shown above are based on the actuarial value of assets. The actual salary
increase rates shown above are the increases received by those active members who were included in the actuarial
valuations both at the beginning and the end of each year.
GRS City of Atlantic Beach Police Officers'
Retirement System
9/30/2013 Actuarial Valuation I B-11
GRS
History of Investment Return -Actuarial Value of Assets
15%
10% 10%
5% 5%
0%
-5% ~------------------------------------------------------~ -5%
0,~'?
Plan Year End
-Actual -+--Assruned
History of Salary Increases
20%
15% 15%
10% 10%
5% 5%
-5o/o ~------------------------------------------------------~ -5%
0,~'?
Plan Year End Compared to Previous Year
-Actual -Assumed
City of Atlantic Beach Police Officers'
Retirement System
9/30/2013 Actuarial Valuation I B-12
Valuation
Date
9/30/03 •
9/30/04
9/30/05
9/30/06
9/30/07 •
9/30/08
9/30/09
9/30/10
9/30/11
9/30/12 •
9/30/13
IJ:J
I
w
Number of Normal Cost**
Active Inactive Reported Covered Actuarial Value of
Members Members Annual Payroll Assets UAAL Amount %of Covered
(in Thousands)
22 15 $ 1,129 $ 4,373 $ 1,613 $ 182
27 16 1,360 4,534 1,871 220
26 18 1,402 4,775 2,222 228
24 19 1,254 5,175 1,859 211
25 19 1,453 5,663 1,957 200
26 19 1,476 5,764 2,348 207
27 20 1,697 5,922 2,767 244
27 21 1,639 6,164 3,285 247
26 22 1,606 6,305 3,760 260
26 23 1,548 6,880 3,679 223
22 24 1,360 7,429 3,466 189
• Reflects change in benefits, actuarial assumptions and/or method.
**For Valuations prior to 2009, Normal Cost is a mid-year amount, excluding any administrative expenses. Beginning
with 9/30/2009 valuation, Normal Cost is a beginning of the year figure, including administrative expenses. For all
years, %of Covered Payroll is Normal Cost shown expressed as a% of Covered Valuation Payroll.
Payroll
16.12 %
16.21
16.25
16.84
13.74
13.99
14.36
15.08
16.17
14.40
13.92
GRS
50
40
30
20
10
$1.8
$1.5
$1.3
$1.0
$0.8
$0.5
$0.3
$0.0
0
Recent History of Number of Members
Actuarial Valuation Date
El Active Members llllln~tive Members
Recent History of Covered Annual Payroll
Actuarial Valuation Date
City of Atlantic Beach Police Officers'
Retirement System
9/30/2013 Actuarial Valuation I B-14
GRS
End of Year To Required Contributions
Which Valuation Valuation
Applies % of Expected Actual
Amount Payroll Contributions
9/30/06 9/30/08 $ 309,841 22.80 % $ 309,842
9/30/07 9/30/09 345,280 21.93 345,280
9/30/08 9/30/10 425,823 26.62 425,823
9/30/09 9/30/11 487,032 26.49 487,032
9130/10 9/30/12 628,909 36.18 628,898
9/30/11 9/30/13 606,741 35.63 609,012
9/30/12 9/30/14 671,506 41.04
9/30/13 9/30/15 680,462 47.16
• Reflects change in benefits, actuarial assumptions and/or method.
City of Atlantic Beach Police Officers'
Retirement System
9/30/2013 Actuarial Valuation I B-15
ACTUARIAL ASSUMPTIONS AND COST METHOD
Valuation Methods
Actuarial Cost Method -The actuarial cost method is a procedure for allocating the actuarial present value of
benefits and expenses to time periods. Normal cost and the allocation of benefit values between service
rendered before and after the valuation date were determined using the Entry-Age Actuarial Cost Method.
The entry-age actuarial cost method allocates the actuarial present value of each member's projected benefits on
a level basis over the member's pensionable compensation between the entry age of the member and the
estimated active status exit ages. The portion of the actuarial present value allocated to the valuation year is
called the normal cost. The portion of the actuarial present value not provided for by the actuarial present value
of future normal costs is called the actuarial accrued liability. Deducting accrued assets from the actuarial
accrued liability determines the unfunded actuarial accrued liability.
Financing of Unfunded Actuarial Accrued Liabilities-The unfunded actuarial accrued liability was financed
as a level percent of member payroll.
Actuarial Value of Assets-The Actuarial Value of Assets phases in the difference between the expected and
actual return on market value of assets at the rate of 25% per year. The Actuarial Value of Assets will be
further adjusted to the extent necessary to fall within the corridor whose lower limit is 80% of the Market Value
of plan assets and whose upper limit is 120% of the Market Value of plan assets. During periods when
investment performance exceeds the assumed rate, Actuarial Value of Assets will tend to be less than Market
Value. During periods when investment performance is less than assumed rate, Actuarial Value of Assets will
tend to be greater than Market Value.
Valuation Assumptions
The actuarial assumptions used in the valuation are shown in this Section.
GRS City of Atlantic Beach Police Officers'
Retirement System
9/30/2013 Actuarial Valuation I B-16
Economic Assumptions
The investment return rate assumed in the valuations is 8.00% per year, compounded annually (net of
investment expenses).
The price inflation rate assumed in this valuation was 3% per year.
The plan does not provide for automatic post-retirement cost of living adjustments (COLA) of retiree benefits.
Ad-hoc COLA increases have been adopted in the past upon approval by the City. Most recently, such
increases have been granted in 1987, 1996 and 2001. No assumptions are made regarding future adjustments.
Any such increases will be recognized as they occur.
The payroll growth rate would be 4%, except that it is limited this year due the lower actual payroll growth
rate over the last I 0 years in accordance with the requirements of Ch. 112.64 (5) (a), F.S. The rate used to
amortize the unfunded actuarial accrued liabilities is 1.88% per year.
The total rate of return is defined as earnings resulting from interest, dividends, realized gains (losses) and
unrealized appreciation (depreciation) divided by the beginning market value of the fund, adjusted for cash flow
during the year. Total rate of return is as the assumed to be 8.00% per year, net of investment-related expenses.
The rates of salary increases used in the valuation are illustrated in the following table.
GRS
Annual Rates for Salary Increase for Sample Ages
Age:
Expected Increase
City of Atlantic Beach Police Officers'
Retirement System
20 30
23.0% 9.8%
40 50 60
6.6% 5.7% 5.0%
9/30/2013 Actuarial Valuation I B-17
Demographic Assumptions
The mortality rates used were taken from the gender specific RP-2000 Combined Healthy Participant Mortality
Tables for males and females, with generational projections from the year 2000 Projection Scale AA. Sample
mortality rates and life expectancy factors illustrated below apply to the valuation year and are projected to
change in the future years.
Sample Probability of Future Life
Attained Dying Next Year Expectancy (years)
Ages (in 2013) Men Women Men Women
50 0.17% 0.13% 34.17 35.58
55 0.28 0.24 29.05 30.61
60 0.55 0.47 24.13 25.84
65 1.06 0.91 19.53 21.35
70 1.82 1.57 15.35 17.24
75 3.15 2.53 11.58 13.52
80 5.65 4.19 8.38 10.22
This assumption is used to measure the probabilities of each benefit payment being made after retirement. For
active members, the probabilities of dying before and after retirement were based upon the same mortality table as
members dying after retirement. All deaths before retirement are assumed to be non-service connected.
The rates of retiremeut used to measure the probability of eligible members retiring under normal and early
retirement eligibility during the next year were as follows:
GRS
Normal Retirement/DROP
Retirement
Ages
45
46
47
48
49
50
51
52-58
59
60
61-64
65
City of Atlantic Beach Police Officers'
Retirement System
Percent of Eligible
Employees Retiring
40%
10%
10%
10%
40%
50%
50%
50%
50%
50%
50%
100%
9/30/2013 Actuarial Valuation I B-18
Early Retirement/DROP
Retirement Percent of Eligible
Ages Employees Retiring
50 10%
51 10%
52 10%
53 10%
54 10%
Rates of separation from active membership were as shown below (rates do not apply to members eligible to
retire and do not include separation on account of death or disability). This assumption is used to model the
probabilities of members remaining in employment.
Rates of Separation from Active Employment
Sample
Ages
ALL
25
30
35
40
45
50
55
60
Years of
Service
0
2
3
4
5 & Over
Assumptions
34.00%
23.00%
16.00%
12.00%
9.00%
5.88%
5.32%
4.40%
3.70%
3.20%
2.40%
1.40%
1.00%
Rates of Disability among after members
Percent Becoming Disabled
Within Next Year
Sample
Ages Men Women
20 0.14% 0.14%
25 0.15% 0.15%
30 0.18% 0.18%
35 0.23% 0.23%
40 0.30% 0.30%
45 0.51% 0.51%
50 1.00% 1.00%
55 1.55% 1.55%
60 0.00% 0.00%
The mortality table was set forward ten years for projecting disability costs.
GRS City of Atlantic Beach Police Officers'
Retirement System
9/30/2013 Actuarial Valuation I B-19
Miscellaneous and Technical Assumptions
Administrative & Investment
Expenses
Benefit Service
Decrement Operation
Decrement Timing
Eligibility Testing
Fmfeitures
Incidence of Contributions
Marriage Assumption
Normal Form of Benefit
Pay Increase Timing
Service Credit Accruals
Annual administrative expenses are assumed to be equal to the actual
expenses paid during the preceding fiscal year. Investment expenses
are offset against gross investment income. Assumed administrative
expenses are added to the Normal Cost.
Exact fractional service is used to determine the amount of benefit
payable.
Disability and mortality decrements do not operate during the first 5
years of service. Disability and separation do not operate during
retirement eligibility.
Decrements of all types are assumed to occur mid year.
Eligibility for benefits is determined based upon the age nearest
birthday and service nearest whole year on the date the decrement is
assumed to occur.
Vested members who terminate with a benefit worth less than 100%
of their own accumulated contributions were assumed to forfeit their
vested benefit.
Employer contributions are assumed to be received in 12 equal
monthly installments. Member contributions are assumed to be
received continuously throughout the year based upon the computed
percent of payroll shown in this report, and the actual payroll payable
at the time contributions are made.
80% of members are assumed to be married for purposes of death-in-
service benefits. Male spouses are assumed to be three years older
than female participants and female spouses are assumed to be three
years younger than male participants for active member valuation
purposes.
The normal form of benefit is a life annuity with I 0 year certain.
Beginning of fiscal year. This is equivalent to assuming that reported
pays represent the actual amount paid during the previous fiscal year.
It is assumed that members accrue one year of service credit per year.
GRS City of Atlantic Beach Police Officers'
Retirement System
9/30/2013 Actuarial Valuation I B-20
GLOSSARY OF TERMS
Actuarial Accrued Liability The difference between (i) the actuarial present value of future plan benefits,
and (ii) the actuarial present value of future normal cost. Sometimes referred to
as "accrued liability" or "past service liability."
Accrued Service The service credited under the plan which was rendered before the date of the
actuarial valuation.
Actuarial Assumptions Estimates of future plan experience with respect to rates of mortality, disability,
turnover, retirement, rate or rates of investment income and salary increases.
Decrement assumptions (rates of mortality, disability, turnover and retirement)
are generally based on past experience, often modified for projected changes in
conditions. Economic assumptions (salary increases and investment income)
consist of an underlying rate in an inflation-free environment plus a provision
for a long-term average rate of inflation.
Actuarial Cost Method A mathematical budgeting procedure for allocating the dollar amount of the
"actuarial present value of future plan benefits" between the actuarial present
value of future normal cost and the actuarial accrued liability. Sometimes
referred to as the "actuarial funding method."
Actuarial Equivalent
Actuarial Present Value
Amortization
Experience Gain (Loss)
Normal Cost
Reserve Account
Unfunded Actuarial
Accrued Liability
Valuation Assets
A single amount or series of amounts of equal value to another single amount
or series of amounts, computed on the basis of the rate(s) of interest and
mortality tables used by the plan.
The amount of funds presently required to provide a payment or series of
payments in the future. It is determined by discounting the future payments at a
predetermined rate of interest, taking into account the probability of payment.
Paying off an interest-bearing liability by means of periodic payments of
interest and principal, as opposed to paying it off with a lump sum payment.
A measure of the difference between actual experience and that expected based
upon a set of actuarial assumptions during the period between two actuarial
valuation dates, in accordance with the actuarial cost method being used.
The annual cost assigned, under the actuarial funding method, to current and
subsequent plan years. Sometimes referred to as "current service cost." Any
payment toward the unfunded actuarial accrued liability is not part of the
normal cost.
An account used to indicate that funds have been set aside for a specific
purpose and is not generally available for other uses.
The difference between the actuarial accrued liability and valuation assets.
Sometimes referred to as "unfunded accrued liability."
The value of current plan assets recognized for valuation purposes. Generally
based on market value plus a portion of unrealized appreciation or depreciation.
GRS City of Atlantic Beach Police Officers'
Retirement System
9/30/2013 Actuarial Valuation I B-21
SECTION C
PENSION FUND INFORMATION
GRS
Cash and Securities-Market Value
Cash and Cash Equivalents
Short Term Investments
Treasury and Agency Bonds & Notes
Corporate Bonds
Common & Preferred Stocks
Other Fixed Income
Mutual or Pooled Bond Funds
Mutual Funds
Other Securities -Participant Directed
Total
Receivables and Accruals
Member Contribution
Additional Employer Contribution
Interest and Dividends
Total
Payables
Benefits-DROP Reserve
Lump Sum Distributions
Excess Premium Tax Liability
Other
Total
Net Assets-Market Value
City of Atlantic Beach Police Officers'
Retirement System
$
$
85,328 $ 26,902
277,547 149,346
0 2,119,032
2,754,559 1,209,542
4,306,946 3,507,733
0 24,535
0 0
0 0
199,160 68,961
7,623,540 7,106,051
0 0
0 0
27,703 18,265
27,703 18,265
199,160 69,169
0 0
120,454 120,454
0 0
319,614 189,623
7,331,629 $ 6,934,693
9/30/2013 Actuarial Valuation I C-1
GRS
Market Value at Beginning of Period
Income
Member Contributions
State Contributions
Employer Contribution
Legal Settlement
Interest and Dividends
Realized and Unrealized Gain (Loss)
Total Income
Disbursements
Monthly Benefit Payments
Lump Sum Distributions
Refund of Contributions
Increase in Excess Premium Tax Liability
Investment Related Expenses
Other Administrative Expenses
Insurance Premiums
Total Disbursements
Net Increase During Period
Market Value at End of Period
City of Atlantic Beach Police Officers'
Retirement System
$
$
$
6,934,693 $ 6,056,405
77,406 75,667
91,077 88,795
517,935 540,103
26,587 0
146,121 144,410
247,703 698,385
1,106,829 1,547,360
651,941 599,459
0 0
0 5,478
0 0
30,857 38,225
27,095 25,910
0 0
709,893 669,072
396,936 $ 878,288
7,331,629 $ 6,934,693
9/30/2013 Actuarial Valuation I C-2
DEFERRED RETIREMENT OPTION PLAN (DROP)
BENEFITS HELD IN RESERVE
State Statutes require that the value of assets be offset by the total accumulated balance of DROP payments
being held in reserve for those patticipating in the DROP plan. A reconciliation of the accumulated balance to
be recognized is provided in the table below.
GRS
Value at beginning of year
Payments credited to accounts
Investment Earnings credited
Withdrawals from accounts
Value at end of year
City of Atlantic Beach Police Officers'
Retirement System
$ 68,961
+ 127,403
+ 2,796
0
199,160
9/30/2013 Actuarial Valuation I C-3
ACTUARIAL VALUE OF ASSETS
As of September 30, 2013
Valuation assets are calculated using a smoothed market value over a period of four ( 4) years, as prescribed
under Internal Revenue Procedure 2000-40. The asset value determined under this method will be adjusted to
be no greater than 120% and no less than 80% of the fair market value.
Under this method, the actuarial value of assets is equal to the market value of assets less a decreasing fi·action
(1/nth per year, where n equals the number of years in the smoothing period) ofthe gain or loss for each of the
preceding 3 years.
Under this method, a gain or loss for a year is determined by calculating the difference between the expected
market value of the assets at the valuation date and the actual market value of the assets at the valuation date.
The expected value of the assets for the year is the market value of the assets at the valuation date for the prior
year brought forward with interest at the valuation interest rate to the valuation date for the current year plus
contributions minus disbursements (i.e., benefits paid and expenses), all adjusted with interest at the valuation
rate to the valuation date for the current year. If the expected value is less than the market value, the difference
is a gain. Conversely, if the expected value is greater than the market value, the difference is a loss.
Calculation of Valuation Assets is shown on the following page.
GRS City of Atlantic Beach Police Officers'
Retirement System
9/30/2013 Actuarial Valuation I C-4
DEVELOPMENT OF FUNDING VALUE OF ASSETS AS OF SEPTEMBER 30
2011
A. Preliminary actuarial value from prior year $ 6,164,269
B. Market value beginning of prior year 6,010,957
C. Market value end of prior year 6,056,405
D. Non-investment net cash flow
[ contributions-(benefits & expenses)] 7,860
E. Investment return
I. Actual market value return net of investment
expenses: C -B -D 37,588
2. Expected return of 8.00% 481,191
3. Excess/( shortfall) to be phased-in: El -E2 (443,603)
F. Phased-in recognition of investment return
(4 Year Recognition)
I. Current year: 25% ofE3 (1 10,901)
2. 25% of excess/(shmtfall) from first prior year 38,538
3. 25% of excess/( shortfall) from second prior year 6,855
4. 25% of excess/( shortfall) from third prior year (282,636)
5. Total phased-in recognition of investment return (348,144)
G. Actuarial value end of year
I. Preliminary actuarial value end of year:
A+ D + E2 + F5 6,305,176
2. Upper corridor limit: 120% of C 7,267,686
3. Lower corridor limit: 80% ofC 4,845,124
4. Actuarial value end of year * 6,305,176
H. Difference between market value and actuarial value (248,771)
I. Ratio of Funding Value to Market Value 104%
* Offset for DROP Reserve made prior to the calculation of valuation assets.
GRS City of Atlantic Beach Police Officers'
Retirement System
2012 2013 2014
$ 6,305,176 $ 6,880,124 $ 7,428,849
6,056,405 6,934,693 7,331,629
6,934,693 7,331,629
73,718 33,969
804,570 362,967
487,461 556,134
317,109 (193,167)
79,277 (48,292)
(I 10,901) 79,277 (48,292)
38,538 (110,901) 79,277
6,855 38,538 (I 10,901)
13,769 (41,378) (79,916)
6,880,124 7,428,849
8,321,632 8,797,955
5,547,754 5,865,303
6,880,124 7,428,849
54,569 (97,220)
99% 101%
9/30/2013 Actuarial Valuation I C-5
INVESTMENT RATE OF RETURN
The investment rate of return has been calculated on the following bases:
Basis 1 -Market Value: Interest, dividends, realized gains (losses) and unrealized appreciation (depreciation)
divided by the beginning market value of the fund, adjusted for cash flow during the year. This figure
is n01mally called the Total Rate of Return.
Basis 2-Actuarial Value: Investment earnings recognized in the Actuarial Value of Assets divided by the
weighted average of the Actuarial Value of Assets during the year.
GRS
9/30/03
9/30/04
9/30/05
9/30/06
9/30/07
9/30/08
9/30/09
9/30/10
9/30/11
9/30/12
9/30/13
Average Compounded
Rate of Return for
5 Years
10 Years
City of Atlantic Beach Police Officers'
Retirement System
9.5 % 2.2 %
6.7 2.4
8.5 4.4
8.8 7.8
14.2 9.4
(11.7) 4.6
8.5 3.8
10.8 4.7
1.2 2.2
13.9 7.9
5.7 7.5
7.9% 5.2%
6.4% 5.4%
9/30/2013 Actuarial Valuation I C-6
SECTION D
FINANCIAL ACCOUNTING INFORMATION
GRS
A. Valuation Date
B. Actuarial Present Value of Accumulated
Plan Benefits
I. Vested Benefits
a. Members Currently Receiving Payments
b. Terminated Vested Members
c. Other Members
d. Total
2. Non-Vested Benefits**
3. Total Actuarial Present Value of Accumulated
Plan Benefits: I d + 2
4. Accumulated Contributions of Active Members
C. Changes in the Actuarial Present Value of
Accumulated Plan Benefits
I. Total Value at Beginning ofYear
2. Increase (Decrease) During the Period
Attributable to:
a. Plan Amendment
b. Change in Actuarial Assumptions
c. Latest Member Data, Benefits Accumulated
and Decrease in the Discount Period
d. Benefits Paid (Including DROP Reserve)
e. Net Increase
3. Total Value at End of Period
D. Market Value of Assets
E. Actuarial Assumptions -See page entitled
Actuarial Assumptions and Methods
September 30,2013 September 30, 2012*
$ 7,027,197 $ 6,557,492
210,876 194,822
2,129,095 2,188,725
9,367,168 8,941,039
71,491 127,159
9,438,659 9,068,198
405,604 381,408
9,068,198 8,408,268
0 0
0 0
1,022,402 1,264,867
(651,941) (604,937)
370,461 659,930
9,438,659 9,068,198
7,331,629 6,934,693
*Results hm1e been updated to include Actuarial Impact Statement for Ordinance Number 58-13-36.
City of Atlantic Beach Police Officers'
Retirement System
9/30/2013 Actuarial Valuation I D-1
0
I
N
9/30/2004 $ 4,534 $
9/30/2005 4,775
9/30/2006 5,175
9/30/2007 * 5,663
9/30/2008 5,764
9/30/2009 * 5,922
9/30/2010 * 6,164
9/30/2011 6,305
9/30/2012 * 6,880
9/30/2013 7,429
SCHEDULE OF FUNDING PROGRESS
(Dollar amounts in thousands)
(GASB Statement No. 25)
6,405 $ 1,871 70.8% $
6,997 2,222 68.2
7,034 1,859 73.6
7,620 1,957 74.3
8,112 2,348 71.1
8,689 2,767 68.2
9,449 3,285 65.2
10,065 3,760 62.6
10,559 3,679 65.2
10,895 3,466 68.2
• Reflects change in benefits, actuarial assumptions and/or method
1,360 137.6 %
1,402 158.5
1,254 148.2
1,453 134.7
1,476 159.1
1,697 163.1
1,639 200.4
1,606 234.1
1,548 237.7
1,360 254.8
\
GRS
9/30/2004
9/30/2005
9/30/2006
9/30/2007 *
9/30/2008
9/30/2009 *
9/30/2010 *
9/30/2011
9/30/2012 *
9/30/2013
SCHEDULE OF CONTRIBUTIONS FROM EMPLOYER
(GASB Statement No. 25)
18.74 % $ 242,637 $ 242,637
24.31 297,361 297,361
23.76 350,161 350,160
25.70 390,494 390,494
22.80 309,841 309,842
21.93 345,280 345,280
26.62 425,823 425,823
26.49 487,032 487,032
36.18 628,909 628,898
35.63 606,741 609,012
*Reflects change in benefits, actuarial assumptions and/or method.
Note: Annual Required Contribution (if any), above, is payable by the City and
includes185/175 State Premium Tax Money up to allowable limit.
100 %
100
100
100
100
100
100
100
100
100
City of Atlantic Beach Police Officers'
Retirement System
9/30/2013 Actuarial Valuation I D-3
er 30 2013 2012 2011
A. Annual Required Contribution (ARC) $ 606,741 $ 628,909 $ 487,032
B. Interest on Net Pension Obligation (Asset)
C. Adjustment to ARC
D. Annual Pension Cost (APC): (A+ B -C) 606,741 628,909 487,032
E. Contributions made 609,012 628,898 487,032
F. Increase (decrease) in Net Pension Obligation(Asset): (D-E) (2,271)
G. Net Pension Obligation( Asset) at beginning of year
H. Net Pension Obligation( Asset) at end of year: (F+ G) (2,271)
THREE YEAR TREND INFORMATION
GRS
9/30/2011
9/30/2012
9/30/2013
$ 487,032
628,909
606,741
City of Atlantic Beach Police Officers'
Retirement System
$ 487,032
628,898
609,012
100.0%
100.0
100.4
$
(2,271)
9/30/2013 Actuarial Valuation I D-4
REQUIRED SUPPLEMENTARY INFORMATION
GASB Statement No. 25 and No. 27
The information presented in the required supplementary schedules was determined as part of the actuarial
valuation at the dates indicated. Additional Information as of the latest actuarial valuation:
GRS
Valuation Date
Contribution Rates:
Employer
Plan Members
Actuarial Cost Method
Amortization Method
Equivalent Single Amortization Period
Asset Valuation Method
Actuarial Assumptions:
Investment rate of return
Projected salary increases
Includes price inflation
Cost-of-living adjustments
Payroll Growth Assumption
City of Atlantic Beach Police Officers'
Retirement System
September 30, 2013
40.86%
7.0%
Entry Age
Closed, Level % of Pay Method
11.01 Years
See Section entitled "Actuarial
Value of Assets"
8.0%
5.0%-23.0%
3.0%
None
1.88%
9/30/2013 Actuarial Valuation I D-5
SECTION E
MISCELLANEOUS INFORMATION
GRS
1. Number Included in Last Valuation
2. New Members Included in CutTent Valuation
3. Non-Vested Employment Terminations
4. Vested Employment Terminations
5. Service Retirements
6. Disability Retirements
7. Deaths
8. DROP Retirement
9. Transfer to Another Division
10. Numberlncluded in This Valuation
2. Additions from Active Members
3. Lump Sum Payments/Withdrawals
4. Payments Commenced
5. Deaths
6. Other-Returned to Work
7. Number Included in This Valuation
2. Additions from Active Members ., Additions entering the DROP .),
4. Additions from Terminated Vested Members
5. Deaths Resulting in No Fmiher Payments
6. Deaths Resulting in New Survivor Benefits
7. End of Certain Period -No Fmiher Payments
8. Other --Lump Sum Distributions
9. Number Included in This Valuation
City of Atlantic Beach Police Officers'
Retirement System
26 26
0 2
(3) (I)
0 0
0 0
0 0
0 0
(I) (I)
0 0
22 26
0 0
0 0
0 (I)
0 0
0 0
4 4
0
I
0 1
0 0
0 0
0 0
0 0
20 19
9/30/2013 Actuarial Valuation I E-1
GRS
STATISTICAL DATA
Active Members as of September 30, 2013
0 0
0 0
0 2 0
2 5 2
0
0 2
0 0
0 0 0
0 0 0
0 0 0
5 10 4
City of Atlantic Beach Police Officers'
Retirement System
0
0
0
0
0
0
0
0
2
0 0 0
0 0 0
0 0 0 2
0 0 0 9
0 0 0 3
0 0 5
0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 22
9/30/2013 Actuarial Valuation I E-2
NUMBER ADDED TO AND REMOVED FROM ACTIVE MEMBERSHIP
Year
Ended
September 30
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
5-yr. Totals
2009-2013
Expected
for 2014
Number
Added
During
Year
A E
3 6
9 4
3 4
2 4
4 3
5 4
5 4
3 3
3 4
2 2
Q 1
13 17
A Represents actual number.
Normal
Retirement
A E
0 0.1
0 0.3
2 0.6
1 1.0
1 0.2
I 0.1
I 0.1
0 0.4
2 1.0
I 1.0
! 1.0
5 3.5
0.4
E Represents expected number.
Terminations During Year
Disability Died-in Withdrawal
Retirement Service Vested Other Total
A E A E A A A E
I 0.1 0 0.0 2 3 5 1.3
0 0.0 0 0.0 2 2 4 1.1
0 0.0 0 0.0 I I 2 1.9
0 0.0 0 0.0 I 2 3 1.8
0 0.0 0 0.0 0 2 2 1.5
0 0.0 0 0.0 0 3 3 1.6
0 0.0 0 0.0 0 3 3 1.6
1* 0.0 0 0.0 1* 1 3 1.4
0 0.0 0 0.0 0 2 2 2.5
0 0.1 0 0.0 0 I I 2.5
Q 0.1 Q 0.0 Q ~ ~ 2.5
I 0.2 0 0.0 12 10.4
0.1 0.0 2.2
*Member retroactively approved for duty disability benefits (previously reported as vested terminated)
Active
Members
End of
Year
22
27
26
24
25
26
27
27
26
26
22
GRS City of Atlantic Beach Police Officers'
Retirement System
9/30/2013 Actuarial Valuation I E-3
Retired Members and Beneficiary Data
Historical Schedule**
Added Removed Net Increase
September 30 No. Pensions No. Pensions No. Pensions
2003 2 30,148 2 30,148
2004
2005 2 I 06,731 2 106,731
2006 34,521 9,796 0 24,724
2007 43,455 43,455
2008 2 63,781 2 63,781
2009
2010 6,319 * I 14,935 (8,616)
2011 2 84,469 0 2 84,469
2012 2 68,629 * 0 2 68,629
2013 1 48,017 * 0 1 48,017
Expected for
2014
* One-time adjustment correcting past undmpayments
** Includes member retroactively approved for duty disabililty
GRS City of Atlantic Beach Police Officers'
Retirement System
Expected
End ofYear Removals
No. Pensions No. Pensions
11 235,310 0.1 2,072
11 235,310 0.2 2,683
13 342,041 0.2 2,933
13 366,765 0.2 3,809
14 410,220 0.2 3,922
16 474,001 0.2 4,510
16 474,001 0.2 5,200
15 465,385 0.2 5,200
17 549,854 0.2 5,200
21 618,483 0.3 5,761
22 666,500 0.2 4,950
0.2 5,547
9/30/2013 Actuarial Valuation I E-4
SECTION F
SUMMARY OF PLAN PROVISIONS
A. Ordinances:
Plan established under the Code of Ordinances for the City of Atlantic Beach, Florida, Part II, Chapter 2,
Article VI, Division 4 and was most recently amended and restated under Ordinance No. 58-13-36 passed
and adopted on June 10, 2013. The Plan is also governed by certain provisions of Part VII, Chapter 112,
Florida Statutes (F.S.), F. S. 185 and the Internal Revenue Code.
B. Effective Date
December 22, 1975, Restated under Division 4 on July 10, 2000
C. Plan Year
October 1 through September 30
D. Type of Plan
Qualified, governmental defined benefit retirement plan; for GASB purposes it is a sole employer plan.
E. Eligibility Requirements
All full time sworn City police officers, who normally work more than 1,000 hours annually and are not an
elected officials, temporary or contractual employees, or executives or departments heads who have elected
not to pmiicipate, will become members on the date of employment.
F. Credited Service
Service is measured as the total number of years and fractional parts of years, but credited to the nearest
one-twelfth (1/12) of a year. No service will be credited for any periods of employment for which the
member received a refund of their employee contributions.
G. Compensation
Base salary or wages paid for services rendered to the City including longevity pay, overtime pay not to
exceed 300 hours, cost of living payments, holiday and personal leave taken and incentive pay.
Compensation excludes payments of unused personal leave, uniform or equipment allowances, extra duty
or special detail pay on behalf of a second party employer, or any reimbursement of expenses.
H. Final Average Compensation (FAC)
Average monthly rate of Compensation during the highest 60 consecutive months of Credited Service out of
the last 120 months preceding the date of termination or retirement.
GRS City of Atlantic Beach Police Officers'
Retirement System
9/30/2013 Actuarial Valuation I F-1
I. Normal Retirement
Eligibility:
Benefit:
Normal Form
of Benefit:
For members hired prior to January 1, 2013
A participant may retire on the first day of the month coincident with or next following the
earlier of:
(1) 25 years of Credited Service regardless of age, or
(2) age 50 with 20 years of Credited Service, or
(3) age 55 with 10 years of Credited Service, or
( 4) age 60 with 5 years of Credited Service.
For members hired on or after January 1, 2013
A participant may retire on the first day of the month coincident with or next following the
earlier of:
(1) Age 55 with 10 years of Credited Service, or
(2) age 52 with 25 years of Credited Service.
For members hired prior to January 1, 2013
3.00% ofFAC times Credited Service. Benefit is limited to 100% ofFAC.
For members hired on or after January 1, 2013
2.00% ofFAC times Credited Service. Benefit is limited to 100% ofFAC.
10 Years Certain and Life thereafter; other options are also available.
J. Early Retirement
Eligibility:
Benefit:
Normal Form
of Benefit:
A member may elect to retire earlier than the Normal Retirement Eligibility upon attainment of
age 50 with 10 years of Credited Service.
The Normal Retirement Benefit is actuarially reduced by 3% for each year by which the
member's Early Retirement date precedes the member's normal retirement age.
10 year certain and life thereafter; other options are also available.
K. Delayed Retirement
Same as Normal Retirement taking into account compensation earned and service credited until the date of
actual employment termination.
GRS City of Atlantic Beach Police Officers'
Retirement System
9/30/2013 Actuarial Valuation I F-2
L. Service Connected Disability
Eligibility:
Benefit:
Normal Form
of Benefit:
Any member who becomes totally and permanently disabled due to a service related injmy or
illness and is deemed unable to render useful and efficient service to the City as a police officer
is eligible for a disability benefit.
The benefit is calculated as if the member was eligible for Normal Retirement and is payable
retroactively to the later of; the last day on payroll, or the date of application for disability
benefits. The minimum for a service connected disability benefit is 42% ofF AC.
1 0 year ce1iain and life thereafter.
M. Non-Service Connected Disability
Eligibility:
Benefit:
Normal Form
of Benefit:
Any member with 8 1/3 or more years of Credited Service who becomes totally and
permanently disabled and is deemed unable to render useful and efficient service to the City as
a police officer is eligible for a disability benefit.
The benefit is calculated as if the member was eligible for Normal Retirement and is payable
retroactively to the later of; the last day on payroll, or the date of application for disability
benefits. The minimum for a non-service connected disability benefit is 25% of F AC if the
member had at least 8 1/3 years of Credited Service.
10 year certain and life thereafter.
N. Pre-Retirement Death
Eligibility:
Benefit:
Normal Form
of Benefit:
Any member with 5 or more years of Credited Service is eligible for a death benefit.
Upon the death of a member, the designated beneficiary shall be paid an actuarially reduced
standard ten (10) year certain and life survivor pension notwithstanding that the member
may not have satisfied the conditions for retirement. If there are no beneficiaries designated
by the member, then a benefit shall be paid to the surviving spouse or, if no surviving
spouse, a reduced benefit will be paid to the member's unmarried children.
If spouse is receiving benefits described above, no children's benefits are payable.
If spouse is not receiving benefits, children under age 19, or age 23 if an unmarried fulltime
student, will receive equal shares of 50% of the member's Normal Retirement Benefit under
the Life Annuity option based upon service and F AC as of the date of death.
Payable for the life of the member's beneficiary or spouse. Children's benefits are payable
until age 19 or age 23 if an unmarried full time student.
0. Post Retirement Death
GRS
Benefit determined by the form of benefit elected upon retirement.
City of Atlantic Beach Police Officers'
Retirement System
9/30/2013 Actuarial Valuation I F-3
P. Optional Forms
In lieu of electing the Normal Form of benefit, the optional forms of benefits available to all retirees are a Life
Annuity, or the 50%, 66 2/3%, 75% or 100% Joint and Survivor options. A Social Security option is also
available for members retiring prior to the time they are eligible for Social Security retirement benefits.
Q. Vested Termination
Eligibility:
Benefit:
Normal Form
of Benefit:
For members hired prior to January 1, 2013
A participant has earned a non-forfeitable right to Plan benefits after the completion of 5 or
more years of Credited Service.
For members hired on or after January 1, 2013
A pmiicipant has earned a non-forfeitable right to Plan benefits after the completion of 10
or more years of Credited Service
The benefit is the member's vested pmiion of the accrued Normal Retirement Benefit as of the
date of termination. Benefit begins on the Normal Retirement date.
I 0 year certain and life thereafter; other options are also available.
Member's terminating employment with less than 5 years of Credited Service will receive a refund of their own
accumulated contributions.
R. Refunds
Eligibility:
Benefit:
All non-vested members are eligible. Optionally, vested participants may also withdraw
their contributions in lieu of the deferred benefits otherwise due. Vested members may
delay withdrawal of funds for up to five years.
The member who terminates employment receives a lump-sum payment of their employee
contributions with interest.
S. Member Contributions
7% as of October I, 2013 and increasing to 8% as of October 1, 20 14.
T. Premium Tax Monies
A distribution of casualty insurance premium tax monies collected by the State pursuant to Chapter 185
Florida Statutes.
GRS City of Atlantic Beach Police Officers'
Retirement System
9/30/2013 Actuarial Valuation I F-4
U. Employer Contributions
v.
The amount determined by the actuary to pay the normal cost and an amortization of the unfunded actuarial
accrued liabilities, along with employee contributions and Chapter 185 monies. Following are contribution
rates per recent valuations:
Plan Year
Beginning City Sec 185 Member Total
10/1/2008 16.44% 5.49% 4.815% 26.75%
10/1/2009 21.07% 5.55% 4.815% 31.44%
10/1/2010 21.66% 4.83% 4.815% 31.31%
10/1/2011 31.07% 5.11% 4.815% 41.00%
10/1/2012 30.13% 5.21% 5.111% 40.45%
10/1/2013 35.47% 5.57% 6.000% 47.04%
Cost of Living Increases
The plan does not provide for automatic post-retirement cost of living adjustments (COLA) of retiree
benefits.
W. Changes from Previous Valuation
See the Discussion of Valuation Results Section of this report under the Revisions in Benefits heading.
X. Gain-sharing benefits
Not applicable.
Y. Deferred Retirement Option Plan
Eligibility:
Benefit:
Maximum
DROP Period:
Interest
Credited:
Normal Fonn
of Benefit:
Upon obtaining Normal or Early Retirement eligibility.
All members must make a written election to participate in the DROP.
The member's Credited Service and FAC are frozen upon entry into the DROP. The monthly
retirement benefit as described under Normal Retirement is calculated based upon the frozen
Credited Service and F AC. Benefits for members entering the DROP upon Early Retirement
eligibility will be actuarially reduced as described for Early Retirement.
60 months
Pmticipants' DROP account balances will be credited in accordance with the self-directed
options selected by the pmticipant who entered the program prior to July 1, 2013. For all other
pmticipants, DROP account balances will be credited qumterly with interest based on Plan's
net investment earnings for that quarter.
Lump Sum or roll-over to a qualified retirement account.
GRS City of Atlantic Beach Police Officers'
Retirement System
9/30/2013 Actuarial Valuation I F-5
SECTION G
COMPARATIVE SUMMARY OF PRINCIPAL
VALUATION RESULTS
GRS
Number Included:
Actives
Service Retirees & Beneficiaries
Disability Retirees
Terminated Vested Members
Total Members and Beneficiaries
Total Annual Payroll
Expected Annual Payroll in Contribution Year
Total Annualized Benefits
Service Retirees & Beneficiaries
Disability Retirees
Terminated Vested Members
B. Assets (Market Value)
Cash and Short Term Investments
Treasury and Agency Bonds & Notes
Corporate Bonds
Common & Preferred Stocks
Mutual Fund Bonds
Mutual Fund Stocks
Other Securities
Net Receivables & Payables
Total
Actuarial Value
Assets include:
Accumulated active member contributions
(with interest if applicable)
C. Actuarial present value of accrued benefits
(i) Vested accrued benefits
Retired members and benefitciaries (incl DROP)
Terminated members
Active members (includes non-forfeitable members
contributions of 405,604 and 381 ,408)
Total
(ii) Non-vested accrued benefits
(iii) Total actuarial p.v. of accrued benefits
(iv) Actuarial p.v. of accrued benefits at begin. of year
(v) Changes attributable to:
Amendments
Assumption change
Operation of decrements
Benefit payments
Other (Method Change)
(vi) Net change
(vii) Actuarial p.v. of accr. benefits at end of year
22 26
16 15
4 4
4 4
46 49
$1,360,245 $1,548,109
1,442,670 1,636,257
592,341 544,324
74,159 74,159
41,865 41,865
362,875 176,248
0 2,119,032
2,754,559 1,209,542
4,306,946 3,507,733
0 0
0 0
199,160 93,496
(291,911) (171,358)
7,331,629 6,934,693
7,428,849 6,880,124
405,604 381,408
7,027,197 6,557,492
210,876 194,822
9,367,168 8,941,039
71,491 127,159
9,438,659 9,068,198
9,068,198 8,408,268
none none
none none
1,022,402 1,264,867
(651,941) (604,937)
0 0
370,461 659,930
9,438,659 9,068,198
*Reflects changes from Actuarial Impact Statement for Ordinance Number58-13-36.
City of Atlantic Beach Police Officers'
Retirement System
9/30/2013 Actuarial Valuation I G-1
D. Liabilities-Actuarial Present Value of Future Benefits
1. Active Members
Service Retirement Benefits $5,192,002 $5,625,980
Vesting Benefits 411,721 433,728
Disability Benefits 199,745 217,796
Preretirement Death Benefits 43,825 47,852
Return of Member Contributions 75,452 96,932
Total Actives 5,922,745 6,422,288
2. Inactive Members
Service Retirees & Beneficiaries 6,280,862 5,799,923
Disability Retirees 746,335 757,569
Terminated Vested Members 210,876 194,822
Total Inactive Members 7,238,073 6,752,314
3. Total Present Value for All Members 13,160,818 13,174,602
Total Present Value of:
Future Salaries 12,024,091 13,816,592
Future Employee Contributions 921,938 1,060,877
Future Contributions from Other Sources 4,810,031 5,400,476
a. Total UAAL for Prior Valuation Date $3,679,313 $3,759,831
b. Employer Normal Cost for this period 231,884 270,003
c. Interest acccrued on (a) and (b) 303,620 311,586
d. Contributions for this period 609,012 628,898
e. Interest accrued on (d) 24,360 25,156
f. Changes due to:
Assumptions 0 0
Plan Amendment 0 (40,750)
Cost Method (Asset Method) 0 0
Actuarial (Gain) Loss (115,061) 32,697
Total Current UAAL: a+b+c-d-e+f 3,466 3,679,313
*Reflects changes from Actuarial Impact Statement for Ordinance Number58-13-36.
GRS City of Atlantic Beach Police Officers'
Retirement System
9/30/20 13 Actuarial Valuation I G-2
GRS
2
3
4
5
6
7
Gain 8
9/30/2007 Experience Loss 9
9/30/2008 Experience Loss 10
9/30/2009 Experience Loss 11
9/30/2010 Experience Gain 12
9/30/2011 13
14
Gain 15
9/30/1993 Changes 10
9/30/1994 Changes 11
9/30/1996 Changes 13
9/30/1997 Changes 14
9/30/2001 Changes 18
9/30/2003 Changes 20
9/30/2007 Benefit Changes 24
9/30/2012 Benefit Changes 29
9/30/1995 Assumption/Method Change 12
9/30/1997 Assumption/Method Change 14
9/30/2009 26
City of Atlantic Beach Police Officers'
Retirement System
(22,076)
18,349
(232)
20,379 74,845
51,425 339,563 229,589
30,043 207,808 156,572
39,690 287,225 234,816
(54,409) (411,559) (358,067)
17,455 137,906 125,814
37,344 308,022 291,268
35,979 323,582 300,698
(16,440) (154,731) (146,052)
45,377 451,201 425,666
3,260 32,697 3,061
(11,181) (115,061) (115,061)
70,263 442,232 548,025
(1,917) (12,597) (16,025)
5,023 35,914 47,122
1,193 8,892 11,745
9,246 81,627 106,073
14,130 144,006 171,703
( 4,313) (49,157) (57,343)
(2,868) (40,750) (2,552)
9/30/2013 Actuarial Valuation I G-3
GRS
E. Pension Cost
Entry Age Normal Cost for:
Service Retirement Benefits $207,692
Vesting Benefits 19,264
Disability Benefits 11,985
Preretirement Death Benefits 1,963
Return of Member Contributions 17,924
Total Actives 258,829
Administrative Expenses 26,053
Expected Member Contributions 95,488
Total Employer Normal Cost 189,394
Payment Required to Ammiize Unfunded Actuarial
Accrued Liability 414,495
Total Contribution at Valuation Date 603,889
Total Contribution Adjusted for Frequency of
Payments and Interest to Next Following Fiscal Year 680,462
%of Expected Payroll 47.I6%
Amount Expected to be Contributed by Members 100,987
%of Expected Payroll 7.000%
F. Past Contributions-For the Fiscal Years Ended September 30 of2012 and 2013:
Required Contribution Determined in the Valuation as of
by the Plan Sponsor
by Members
Actual Contribution for the Fiscal Year ended
by the Plan Sponsor
Members
G. Net experience (gain) loss during year:
September 30, 20 I I
$606,741
$82,005
September 30, 20 I3
609,012
$77
($I 15,06I)
H. I. Plan to Amortize Unfunded Actuarial Accrued Liability
20 year funding of the Original Unfunded Actuarial Accrued Liability, 15 year funding of any
Gains or Losses and 30 year of adjustments due to benefit or assumption changes.
2. Schedule Illustrating the Amortization of the Unfunded Actuarial Accrued Liability (UAAL)
2014 $3,296,034
2015 3,079,356
2016 2,856,882
2017 2,607,531
2018 2,352,960
2023 1,169,733
2029 585,485
2031 479,339
2035 297,446
2036 250,812
Contribution sufficient to contribution.
$23I,870
2I,9I3
13,456
2,233
20,307
289,779
24,913
91,726
222,966
372,975
595,941
671,506
41.04%
98,175
6.000%
September 30,2010
$628,909
$83,708
September 30, 20I2
$628,898
*Reflects changesfi'om Actuarial Impact Statement for Ordinance Number58-13-36.
City of Atlantic Beach Police Officers'
Retirement System
9/30/2013 Actuarial Valuation I G-4
GRS
I. 1. Three-Year Comparison of Actual and Assumed Salary Increases (Annualized)
9/30/2011
9/30/2012
9/30/2013
3.8%
(0.8)%
2.3%
7.4%
7.6%
7.5%
2. Three-Year Comparison of Investment Return (Actuarial Value)
9/30/2011
9/30/2012
9/30/2013
2.2%
7.9%
7.5%
8.0%
8.0%
8.0%
3. Average Annual Growth in Covered Payroll, Last Ten Years (if applicable)
9/30/2003 $1,129,034
9/30/2004 I ,360,051
9/30/2005 1,402,444
9/30/2006 1,254,264
9/30/2007 1,452,926
9/30/2008 1,476,074
9/30/2009 1,696,746
9/30/2010 1,639,155
9/30/2011 1,605,814
9/30/2012 1,548,109
9/30/2013 1,360,245
Total % Increase Last Ten Years 20.48%
Annual % Increase 1.88%
Thitty-year Forecast 4.00%
J. Benefits and Expenses ofPlan not Explicitly or Implicitly Provided in Valuation
NONE
K. Trends not taken into Account but which are likely to Result in Future Cost Increases
NONE
City of Atlantic Beach Police Officers'
Retirement System
9/3 0/20 13 Actuarial Valuation I G-5
AGENDA ITEM:
SUBMITTED BY:
DATE:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
Public Hearing for SPA-13-001000715
AGENDA ITEM# 7A
MARCH 10,2014
Michael Griffin, CBO, CFM -Building and Zoning Director M/
Jeremy Hubsch-Redevelopment and Zoning Coordinator v "'fP
February 12, 2014
STRATEGIC PLAN LINK: Goal Number 7, Mayport Corridor. This goal is to build,
encourage, and support a vibrant commercial corridor and strong residential neighborhoods
along Mayport Road and adjoining neighborhoods.
BACKGROUND: The applicants are requesting to rezone a 7.2 acre property that is currently
zoned Commercial Limited (CL) and Residential General Multi-Family (RG-M) to a Special
Planned Area (SPA) for up to 80 residential units. The property is located on the eastem side of
the Mayport Road flyover, near Atlantic Boulevard. As proposed, the project will consist of a
variety of multi-family dwelling types that include duplex, triplex, and quadplex units. The
property is in a Residential High Density Future Land Use District, which allows a maximum of
20 units per acre. The proposed project has a density of 11.2 units per acre.
The applicants are seeking to create a unique development that would not ordinarily be allowed
in a traditional zoning district. The Community Development Board staff report details the
specifics of the development, waivers requested, and sections of the Comprehensive Plan that
relate to the project.
The Community Development Board considered this request along with comments from staff,
the public and the applicants at the November 19th meeting, and the Board recommended
approval by a vote of 6-0. The board found the request consistent with the Comprehensive Plan
and Future Land Use Map, as well as Division 6 of the Land Development Regulations, which
relates to Special Planned Area Districts (SPA)
BUDGET: None.
RECOMMENDATION: Motion to approve Ordinance 90-14-221, known as SPA 13-
00100075, as recommended by the Community Development
Board.
ATTACHMENTS: Draft minutes ofthe November 19, 2013 Community Development
Board meeting; copy of Community Development Board staff report; copy of SPA-13-00 100075
application. Copy of Proposed Ordinance 90-14-221.
REVIEWED BY CITY MANAGER: ----·q, ~~ ,zG· r_..-, ,
=J
Draft Afinutes oft he November 19, 2013 regular meeting oft he Community Development Board
MINUTES OF THE REGULAR MEETING OF THE
COMMUNITY DEVELOPMENT BOARD
November 19, 2013 ,·<->: .:}/
AGENDA ITEM# 7A
MARCH 10, 2014
1. CALL TO ORDER.-6:06pm : :,::/
Chair Brea Paul verified the presence of a quQruhf.~ith)he attendance of, Kelly Elmore,
Harley Parkes, Patrick Stratton and Sylvia ?im,rn<Jr1s. Thir)leeting was called to order at
6:06pm. Also present was the B~il~ihg and Zoning >Director, Michael Griffin,
Redevelopment and Zoning Coordinatdr,)eremy Hubsch and Rftording Secretary Jenny
Walker. Kirk Hanson arrived at 7:00pm;'J~son Burgesswas absent. :.>
2. ADOPTION OF MEETING MINUTES-October 15, 2013: .·
Brea Paul called for a moti6ht9'approve the<llliriu{~s of the October 1:5, 2013 regular
meeting. Kelly Elmore moved that minutes be approved as written. Patrick Stratton
seconded the motion and it ca~ri~d.byK\Ibt(C! of 7-0. .· .. , ___ -' ,, ____ _
3. OLD BUSINESfiv6ne ..
4. REPORTS. .. .. . . .. · ..
A: Boats. and Tr~fl~fs. ~r~i ;alii as}<ed,for~a vote by show of hands to take the Agenda
out of order ancliliscuss B~ats artd Tfailers ahead of New Business based on the
number'iNcwzen~<l[l :at~endance to 'speak on this topic. Brea Paul stated the Boats
and Trailers Ordinance was discussed at the October 15th meeting and the Board ',>'•'--> ''-"-~--~-
had asked stafHor some additional details to include the actual number of violations
___ ', -->'-','•, '{.", ,-.
that were actually'presenf Michael Griffin spoke stating the Board asked for some
s{te.}J()undary inl<:lr!nation, Code Enforcement information and staff did a survey of
80% ofAtlantic<Beach and found that there were21 boat violations, 13 of the
violatiCJri~theJ)~·<lt;; could be relocated on the property and be found in compliance.
28 boats W~r~::found in compliance. Five trailers and campers were found in
violation and/9 trailers and campers were found in compliance. On the Code
Enforcement issues we average 10 complaints per month for boats and trailers or
recreational vehicles in the front yard Mr. Griffin refreshed_the boards memory that
Jacksonville, St. Augustine, Neptune Beach and St. Johns County has the same
regulations of no boats or trailers in the front 20ft front yard setback Jacksonville
Beach allows one 20 ft boat in the front yard setback Atlantic Beach is less
restrictive than Jacksonville, Neptune Beach, St. Augustine and St. Johns County by
allowing the boat to be 15ft from the front property line. The Board also asked for
some boundary information. Mr. Griffin showed a plat of the Park Terrace
subdivision stated that when plats are set up houses are set up on the lot with
generally a 20ft setback, anything beyond that 20ft setback is in the right of way.
He then showed several examples of compliant lots and noncompliant lots boats,
Page 1 of5
Draft Minutes of theN ovember 19, 2013 regular meeting of the Community Development Board
AGENDA ITEM# 7A
MARCH 10,2014
trailers and campers. Kelly Elmore questioned how long time wise can a boat or
recreational vehicle be in the right of way before Code Enforcement will ticket it. Mr.
Griffin responded stating Code Enforcement will leave a courtesy notice first giving a
reasonable time. Mr. Elmore asked and if the homeowner states that it is a visitor
and it will be removed in a few days? Mr. Griffin stated the City will work with them
before taking any code enforcement action. The first speaker was Mr. Paul
Gunsaulis, 780 Begonia Street. Mr. Gunsaulis stated that because everyone in
Atlantic Beach has different lot lines, he feels the only way the City can uniformly
enforce the Boats and Trailers Ordinance is to change the wording on b (2) from
stating "15 ft setback from the lot line" to read ~1Ej_ft, setback from street pavement:'
He states that would put him in complianc!=d>:Tlie second speaker was Michael
Hampton, 651 Begonia Street. He stateq,.spnH~hne from the City came out to his
property yesterday and told him he coqlc(W)5e do\1\Tn 2 trees on the lot and move his
boat back and be in compliance. He~aidit is absurd for him to remove trees and
,•, '·'-. ···.v•,•,
that too many trees have been rerrib\Jifd in Atlantic BE\ach already. He states again
that "he will not remove his bga'f) t_lYe City can fine liirri all they want, he will not
move his boat". The third spea,K¢r was Linda Spencei, 28? Magnolia Street. She
agrees with homeowners havini lip me rights gut her neighbors have their boat
parked right underneath her bedroom windoW;<-She is in favor of the Ordinance the
way itis. Final speakeris Chris Lambeft:s6&357 12th St. Believe~the issues with
Boats and Trailers started hecause of the J3.l::k of Code Enforcement on this ordinance
in the past. Mr. Lafub~r~ph: believes th~t our codes are too lax for boats
aesthetically and the noi?eJactar: ~hd ~hat th{(City should increase the setback for
boats, trajlers<md recreation~} vehitles) Kelly Elniore_stated thatthis ordinance is in
place fotareason and we d~haye th«=most}ax,ordibarice compared to surrounding
muqicipalities.· He feels the 'bfdinalice should be left just as it is. The ordinance ,' ·> ,,· .. ·. \ ·,:, ,_/·>.·i>.' '.('' · .. ·,
w'ithholds_the stanciard aestheticthr6ughout the City. Harley Parkes stated that he
agrees with: Mr. Elmore. Sylvia Sim\nons stated that she drove all over the City and
V\T<l~ surprised Cit h()W: ·fe'Y yiolatiOn$, she saw. Ms. Simmons stated reducing the
requii'«=ment maY result in cr~a,ting In ore boats and trailers. She doesn't think the
Ordinance-~houlcl be changed Mall-; Brea Paul says she concurs with all the other
board memliers, we liave the mosthx code already. . . . . . . ' . . . .. ·
Kelly Elmore h:t~d~ a rr1~tionto keep the Boats and Trailers Ordinance as written in
· pl£lce, unaltered H(lrley Parkes seconded the motion and it carried by a vote of 6-0.
5. NEW BUSINESS . . . _·.·. ,· .· "<· ,"/
A. SPA-13-0010Q07~ ~UBLIC BEARING)-201 Mayport Road
Staff
Report
Request for Special Planned Area (SPA) rezoning as permitted by Sections
24-116 through 24-126, to allow a maximum of 80 residential units. The
· property is currently zoned Commercial Limited (CL) and Residential
General-Multi-Family (RG-M). The Future Land Use Designation High
Density (RB).
Jeremy Hubsch, Redevelopment and Zoning Coordinator gave a
presentation about SPA-13-00100075. Mr. Hubsch showed an
aerial of the. site and described the neighboring sites. Stated that
the site was formerly a development of 96 units that had been
previously torn down roughly 10 years ago. He then showed a
Future Land Use Map and discussed density of surrounding
Page 2 of5
AGENDA ITEM# 7 A
MARCH 10,2014
Draft Minutes of the November 19, 2013 regular meetii1g ofthe Community Development Board
Applicant
Comment
properties and the zoning. Subject property is 7.2 acres and the
applicants are proposing a maximum of 80 residential units.
Maximum~ allOwable density is 20 units in a Residential High
Density L<li;~d Use, and the applicants are proposing a development
with 11.2 units per acre, so it is below the maximum density. The ·. ,
applicants are proposing 4 unit types, Single family, duplex, triplex
and quadplex. ·As it is currently designed, there will be only one
single family home. They will be providing 2 parking spaces per
unit and 20· visitor parking spac~f There will be a 10ft landscape
buffer along. Mayport Road, whi6fi/ is required per our Mayport
Corridor Standards. There Wilfb:~.a Sft landscape buffer along the
entire North~rn, Southefr{§kd Ea~t~rn property boundary, which
is not required by qufcode. TheCp}nrnercial Corridor standards
for construction xr(~tedals along Mayp4}t. Road will be met. It is
anticipated thaf t.be. proposed 80 unitL~ill be mostly duplex,
triplex, ana quadplex puildings.< The applicant~ do not yet know
what customer dehl>~nd will{b~:' like, and thus would like the
flexibilitY to· alter the Lnh< ty~·~ shown on the site plan, while
maintai~Yng the same genei~llayout. The SPA clearly states that
any modi{i~(ltiOhtthat change<·~he use, building height, density,
puffers and o'.pen spate} and ac2~ss points/driveways will need to
cdme back ·before .the>(C9rnmunity Development Board and
Cohlmission a~r~quiF~d per Sec~l()n 24-124. Habitat for Humanity
plan~ tq create a~ H,bA to maintain the project in perpetuity, but
at this t'ime the Hbl\documents have not yet been created. Mr.
Hubsc:h statgs. that; P;.,er Section 24-62.c.2, the Community
Deyelqpme~r 13oa~d ·~nail "Indicate the relationship of the
proposed rezoni.ng 1:6 the comprehensive plan for the city and
·. provide a finding that the requested change in zoning is consistent
\rvith the (:()riiprehensive." He then discussed some of the goals,
obNctives, <md policies of the comprehensive plan that are
rel~yant to this project. Mr. Hubsch gave an overview of the
thlrt~en waivers that the applicants are requesting. He also gave
)h6verv.i~w ofthe boards required actions. He also stated that
· > shff does not have any recommendations at this time and will be
leaving the decision up to the board.
The applicant, 'Jay McGarvey, Chairman of Beaches Habitat stated
that they are very excited to present this model community for the
residents of Atlantic Beach. He states that this development will
dress up Mayport Road. He then introduced the President of
Beaches Habftat, Mr. Brian Wheeler. Mr. Wheeler presented
several examp'les of other neighborhoods that have developed
using the same traditional neighborhood design that Habitat is ·. ·'
Page 3 of5
AGENDA ITEM# 7 A
MARCH 10, 2014
Draft Minutes of the November 19, 2013 regular meeting of the Community Development Board
Public
Comment
Motion
proposing. He showed computer images of the before and after of
the site. He also showed example floor plans of the units. He
discussed parking, sidewalks, front and rear yards, landscaping and
drainage on the projeCt. Kelly Elmore stated he is concerned given
the location and the density request, will crime and home values
become an issue .. Mr. Wheeler stated that he feels there is a
difference in behavior of renters of high density apartments and
homeowners. He then discussed all of the requirements the
prospective homeowners must c:Rmply with before being given the
privilege of home ownership With/Beaches Habitat. Mr. Elmore
then asked how the deveiC>pffl~Dt is handling stormwater. Mr.
Wheeler pointed· out that~dst:HflN..vill drain under the park to a
underground systerr~·treated withth~)~?<isting concrete that is on-
site and the rest::fMalready currently f)q\(Ving to Mayport Road.
Habitat will work~{th FOOT concerning ih~\kainage issues.
··.· ·, ,->:::>\,
The fits(. plJblic speaker vv~s.(rVl.~tthew Chimumerito, 632 Main
Street, ·~tated;he is very gla8 to see something going into the
"bombed c):uf'''~flelt~r. His concerns were regarding how many
more of th··~se type homes.or de~~lopments are going to be coming
Up in Atlantic>Beach?./ls'At.lantic ·Beach going to become totally
fotused on Be~ches H~bit~t hori,'es? He was also concerned about
the I~A of stora:g{With no gar~g~~ and having the front and rear
porch~_s.~tart serving'C!s garages with outside storage. The second
.,pul:)lic: sp~5:1ker was· fYii.~e Whalen, business owner on Mayport
Road, Mr. Wll'~f~n stated he thinks this is the wrong location for
... this project. Is A~l~ritic Beach going to become the "poster boy"
. <for Be~ch~s Habitat. He thinks this is too many low income people
in<qne prbJ~ct and that this will turn back into what the Palms
tJfll~d into an'd that it will close businesses on Mayport Road.
' ~·. ,·~
K.irkl:lanson had questions regarding if they grant the variances for
fhi~·SPA do they have to do the same for all future SPA's. The
bo.~rd decided theya~e decided on a case by case basis. Brea Paul
was concerned about the park being turned into ·a retention pond
for drainage. Mr. Hubsch stated that then that change would have
to come before the board again.
Sylvia Simmons made motion to approve SPA-13-00100075 and it
was seconded by Harley Parkes. It was unanimously approved 6-0.
Page 4 of5
AGENDA ITEM# 7 A
MARCH 10, 2014
Draft Minutes of the November 19, 2013 regular meeting of the Community Development Board
6. REPORTS.
A. Through Lots. Michael Griffin stated that this item is to request a
recommendation from the Community Development Board to the City
Commission to repeal Section 24-84. {c) The Land Development Code which
relates to double frontage lots which requires new structures built in between
Beach Avenue and Ocean Blvd. to actually front onto Ocean Blvd. Currently
there are only 4 lots with Ocean Blvd address.eta.nd 10 lots addressed on Beach
//<·>>"·>>'
Avenue, and 3 vacant lots with no address(Sylvia Simmons is concerned about
/> >. •,·,·'
letting homeowners place 6ft tall fen.~:~~ right along Ocean Blvd. Mr. Parkes
stated that the economic value of havi,ll~a Beac:h Ave. address is not arguable.
Kelly Elmore made a motion to arn$hd the code to .allow through lots between
Beach Ave. to Ocean Blvd. to froh:f..Kn Beach Ave. Mr. Stratton seconded the
motion. The motion was una'nim6~sly approved 6-0 ......
B. Tree Ordinance. Michael .Griffin statecfjhafthe Tree Ordinance is not up for
discussion for this e~~ning> Mr. Griffin stated this is just a heads up that this will
be coming up in the D~t~mbe~meeting. I'Vlr: Elmore stated he will be missing
the Decem.ber lih meeting. .Br~·~:pauJ staterthat Jason Burgess will not be
staying onth~.board and th~ new b~ardmemberwill be Linda Lanier.
~ ' f < ;.·. ' ' ' • • ' ,. ' •••• ' ,' •• •
Attest
Page 5 of5
AGENDA ITEM
CASE NO
LOCATION
APPLICANT
DATE
CITY OF ATLANTIC BEACH
COMMUNITY DEVELOPMENT BOARD
STAFF REPORT
4A
SPA-13-00100075
AGENDA ITEM# 7A
MARCH 10, 2014
Request for Special Planned Area {SPA) rezoning as permitted by Sections 24-116
through 24-126 to allow a maximum ofBO residential units. The property is currently
zoned Commercial Limited {CL) and Residential General-Multi-Family (RG-M). The
Future Land Use Designation is Residential High Density (RH).
201 MAYPORT ROAD
HABITAT FOR HUMANITY BEACHES
NOVEMBER 12, 2013
STAFF JEREMY HUBSCH, REDEVELOPMENT AND ZONING COORDINATOR
Staff Comments
Background
The subject property contains approximately 7.2 acres
and is located on the east side of Mayport Road, just
north of Atlantic Boulevard. The property is currently
zoned Commercial Limited (CL) and Residential
General Multi-Family (RG-M). The applicants are
seeking to rezone the property to a Special Planned
Area (SPA) for the construction of up to 80 residential
units.
The site is currently vacant and previously contained a
98 unit multi-family complex, which was torn down a
few years ago. The construction of the Mayport flyover
and subsequent lack of access to Mayport Road south
makes the site less suitable for commercial
development and more suitable for residential. The
applicants are requesting to build a maximum of80
residential units. As proposed, the project will have a
density of 11.2 units per acre, which is below the
maximum of 20 units per acre in the Residential High
Density Future Land Use District.
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Project Description
AGENDA ITEM# 7 A
MARCH 10, 2014
Habitat for Humanity is seeking to use the Special Planned Area District (SPA) to create a unique development that
otherwise would not be allowed by a conventional zoning district in Atlantic Beach. Planned developments
generally enable flexibility for building setbacks, lot widths, and lot coverage; in exchange for the creation of park
space, open space, and landscaped buffers. Per Section 24-116 of the Atlantic Beach Land Development
Regulations, "The purpose of the special planned area district is to create a mechanism to establish a plan of
development or redevelopment for a site where the property owner and the community's interests cannot be best
served by the provisions of the conventional zoning districts, and where assurances and commitments are
necessary to protect the interests of both the property owner and the public, and also the unique qualities of the
City of Atlantic Beach."
The proposed project has smaller lot widths and building setbacks, and higher lot coverage than allowed in a
standard development in Atlantic Beach. However, this is a unique development for Atlantic Beach. The applicants
have described the design of the development as a Traditional Neighborhood Development (TND). While staff does
not believe the development to be a fully fledged TND, it does display some elements from a design standpoint
such as a centrally located park space, alleys, front porches, and walkability. The scale of the project and location
along a stretch of Mayport Road that has no left turn lanes is a deterrent to the mixed use (commercial/retail)
component of a Traditional Neighborhood Development. Additionally, the development is lacking connectivity to
adjacent neighborhoods, which often occurs in a TND.
The SPA is providing a centrally located park space, though not required to per Atlantic Beach Code. Only
developments over 10 acres must provide recreation per 24-257. However, this project can hypothetically have a
higher population than a 10 acre development in a Residential Low Density Future Land Use, which has a
maximum density of 6 units per acre. The applicants are providing 5 feet oflandscaped buffers along the entire
northern, eastern, and southern property boundaries, though not required to by code. There will be a 10'
landscaped buffer along the entire Mayport Road facing corridor, which is required by the Atlantic Beach
Commercial Corridor development standards outlined in 24-171.
It is anticipated that the proposed 80 units will be mostly duplex, triplex, and quadplex buildings. The applicants do
not yet know what customer demand will be like, and thus would like the flexibility to alter the unit type shown on
the site plan, while maintaining the same general layout. The SPA text clearly states that any modifications that
change the use, building height, density, buffers and open space, and access points/driveways will need to come
back before the Community Development Board and Commission as required per Section 24-124. The units will be
sold fee simple to Habitat for Humanity participants. The SPA proposes 2 parking spaces per dwelling unit as
required by code, as well as an additional minimum 20 visitor spaces. Habitat for Humanity plans to create an HOA
to maintain the project in perpetuity, but at this time the HOA documents have not yet been created. Per the SPA
text, membership in the HOA will be mandatory for all homeowners, and all open space, retention areas, park, and
landscaping will be maintained by the HOA.
The commercial corridor development standards outlined in Section 24-171, which pertain to all structures within
100 feet of Mayport Road, state that all new buildings shall be made of brick, wood, stucco, decorative masonry,
exterior insulation and finish systems (EIFS), architectural or split-faced type block, or other finish materials with
similar appearance and texture. It also states that metal clad, corrugated metal, plywood or oriented strand board
(OSB), and exposed plain concrete are not permitted. The applicants have submitted architectural renderings for
the project that are consistent with this requirement (attached). Given the location of the site at the entrance to
Mayport Road and its visibility from Atlantic Boulevard, staff believes it is important to ensure that this project will
be aesthetically pleasing.
At this time the city's Public Works Director has a few outstanding construction level comments that need to be
worked out with the applicants prior to this item going to the City Commission. Additionally the City of Jacksonville
Fire Department is still in the process of reviewing the project for any public safety issues. It is an!icipated that
these will be cleared up shortly.
Page 2 of8
Compatibility
AGENDA ITEM# 7 A
MARCH 10,2014
The proposed project is generally compatible with adjacent properties. To the east is another multi-family project,
to the north is a small fast food restaurant, and to the south is a mini-storage facility, which faces the opposite
direction. According to section 24-177 (e), the applicants are not required to provide any buffers between adjacent
parcels. If they were required to provide a buffer, it would need to be ten feet wide where bordering an
incompatible use. The applicants have chosen to provide a 5 foot wide landscaped buffer along the east, north, and
south property lines. As previously mentioned, they are also providing a 10 foot wide landscaped buffer along
Mayport Road. Below is a table of the Future Land Use and Zoning of adjacent parcels:
Direction Future Land Use Category Zoning District
East Residential-High Density (RH) Residential General, Multi-
Family (RG-M)
West Commercial (CM) Commercial General (CG)
North Residential-Low Density (RL) Commercial Limited (CL) and
Residential, General, Multi-
Family (RG-M}
South Commercial (CM) Commercial General (CG)
D I s d d eve opment tan ar s
Lot and Building
Maximum allowed density per land 20 units/acre
use
Proposed density 11.2 units/acre
Maximum number of units 80
Maximum Lot coverage by Parcel Parcel Type 1 (Single Family): 65%
Parcel Type 2 (Duplex): 65%.
Parcel Type 3 (Triplex): 65%
Parcel Type 4 (Quadplex): 65%
Minimum lot width (rectangular Parcel Type 1 (S.F.): Min. Width-32 feet; Min. Area-2,900 s.f.
shaped lots only) and Minimum Lot Parcel Type 2 (Duplex): Min. Width-50 feet; Min. Area-4,600 s. f.
Area by Parcel Parcel Type 3 (Triplex): Min. Width-68 feet; Min. Area-6,250 s.f.
Parcel Type 4 (Quadplex): Min. Width-84 feet; Min. Area -7,725 s.f.
Average Lot coverage by Individual End Unit: 60%
units within a Duplex, Triplex or Inside Unit: 75%
Quadplex Parcel
Minimum lot width (rectangular End Unit: Min. Width-26 feet; Min. Area-2,300 s.f.
shaped lots only) and Minimum Lot Inside Unit: Min. Width -16 feet; Min. Area -1,450 s.f.
Area by individual units within a
Duplex, Triplex or Quadplex Parcel
Minimum Lot Frontage for Any For irregular shaped lot, the minimum frontage can be no less than 10' less
Irregular Shaped Lot than minimum lot width
Minimum floor area {per unit) 1,000 SF {enclosed air conditioned living area)
Maximum building height 35 feet, principle dwelling; 15 feet, accessory structure-Per COAB LDC
Minimum Primary building separation 10 feet
Minimum front setback (rectangular Parcel Types 1-4: 8 feet open air porches,
shaped lots only) 12 feet exterior building wall
Page 3 of 8
Minimum front setback (irregular
shaped lots)
Parcel Types 1-4: 4 feet for open air porches
AGENDA ITEM# 7A
MARCH 10, 20 I 4
8 feet for exterior building wall (for a maximum one unit
per building) most closely located to the irregular portion of the lot front
boundary.
Minimum side setback (all All Parcel Types: 5 feet
structures)
Minimum rear setback (principal
dwelling)
Minimum Driveway I Parking area
Setback
Accessory Structure Setback
Comprehensive Plan
All Corner Lots: To maintain a clear sight triangle at intersections, no
obstructions to vision exceeding 4feet in height shall be allowed within the
straight line connection of a 10 foot offset from the intersecting right-of-
way lines of two streets.
Parcel Type 1-4: 15 feet
3 feet from side property line I Parking space dimension begins 2 feet from
property line.
3 feet from side or rear lot lines; not allowed in front of unit
Per Section 24-62.c.2, the Community Development Board shall "Indicate the relationship of the proposed
rezoning to the comprehensive plan for the city and provide a finding that the requested change in zoning is
consistent with the comprehensive plan." Below are a few goals, objectives, and policies of the comprehensive plan
that are relevant to this project. Consistency with the comprehensive plan is one of the findings of fact necessary
for approval of the SPA.
GoalA.1
The City shall manage growth and redevelopment in a manner which results in a pattern of land uses that: 1)
encourages, creates and maintains a healthy and aesthetically pleasing built environment, 2) avoids blighting
influences, 4) maintains the City's distinct residential community character
Objective A.1.3-Maintaining Residential Character
The City shall encourage future development and redevelopment, which 1) retains the exceptionally high quality of
life and the predominantly residential character of the City of Atlantic Beach ... and, 3) provides for varied and
diverse recreational opportunities ... and which provides for and maintains energy efficient land use patterns.
Objective A.1.5-Sound Development Patterns
The City shall maintain development patterns which 1) prevent blighting influences 2) foster diverse and stable
neighborhoods ... 4) provide proper locations for ... energy efficient land use patterns, and 5) encourage healthy and
aesthetically pleasing living conditions.
Policy A.1.5.5
Flexible regulatory methods shall be utilized to provide incentives for achieving environmental enhancement,
economical land development and energy efficient patters of land use that provide for an appropriate mix of uses
within the City.
Policy 1.5.8
The City shall permit residential development only in compliance with the residential density limitations as set
forth within the Land Development Regulations, and as designated on the Future Land Use Map in accordance
with the following table.
Objective A.1.6
The City shall preserve the sound structural condition and the diverse character of the built environment of the
City and shall encourage development programs and activities that are directed at infill development as well as the
conservation, redevelopment and re-use of existing structures and the preservation of and re-investment
in older neighborhoods.
Page 4 of 8
Policy A.1.6.3
AGENDA ITEM# 7A
MARCH 10,2014
The City shall discourage redevelopment practices that displace very low, low and moderate-income residents.
Objective A.1.10
The City shall continue to maintain a development character which is compact in form, orderly in its land use
patter, and diversified in its makeup so as to ensure employment opportunities, affordable housing, a pleasant
living environment, and cost effective and energy efficient public services.
PolicyA.1.10.4
The City shall actively support the appropriate redevelopment and in fill development of the Mayport Road
corridor. Retail and service uses that sustain neighborhoods and encourage a more aesthetically pleasing and
pedestrian friendly environment shall be encouraged. New development along Mayport Road shall be in
compliance with the Commercial Corridor Development Standards as set forth within the Land Development
Regulations.
Objective A.1.11
The City shall provide for land use, development and redevelopment in an efficient manner, which supports the
land use designations as set forth within the 2010-2020 Future Land Use Map; which enforces the residential
densities and the limitations upon the type and intensity of uses, and which results in development appropriate to
the sensitive coastal location of the City, particularly with respect to the predominantly residential character and
small-town scale of the City.
PolicyA.1.14.1
The City shall continue to maintain an energy efficient land use pattern and shall continue to promote the use of
transit and alternative methods of transportation that decrease reliance on the automobile.
PolicyA.1.14.2
The City shall continue to encourage and develop the "walk-ability and bike-ability" of the City as a means to
promote the physical health of the City's residents
Waivers
The applicants are requesting thirteen waivers. Section 24-121 states "The special planned area district should not
be construed as a mechanism to diminish the requirements set forth elsewhere within this chapter or other
chapters of the City Code. Waivers to existing development standards shall be approved by the city commission
and only upon demonstration that an alternative standard will provide a better development outcome with
respect to the quality of design and development form." The waivers requested by the applicants are essentially
areas where certain aspects of the SPA differ from the standard requirements of the code. It should be noted that
the practical purpose of planned developments is to seek relief from standard setbacks, lots sizes, and lot widths.
These types of items are typically not listed as waivers in a PUD/SPA. For instance, in the Atlantic Beach Country
Club SPA, there are several lot types and building setbacks that are smaller than allowed by Atlantic Beach's
zoning districts, but there were no waivers listed in the staff report or SPA text.
In this case, the applicants have chosen to provide all areas where the development varies from what is allowed by
code. Waivers 4-10 are all examples of items that are often times not considered a traditional waiver in a planned
development. These items generally relate to requests for lesser setbacks, lot sizes and widths; and greater
Impervious Surface Ratio (ISR). As pointed out earlier, increased landscaping, open space, and park space is often
a tradeoff for allowing these types of requests in a planned development. Waivers 1-3 relate to requests for limited
relief from landscaping requirements. Waiver 11 requests a reduction in setbacks for accessory structures.
Waivers 12 and 13 are requests for relief for roadway standards.
The City Commission has the power to grant. deny. or alter any of these waivers. The Community Development
Board shall take them into consideration when making a recommendation.
Page 5 of 8
AGENDA ITEM# 7A
MARCH 10, 2014
1. Per section 24-171, Commercial Corridor, it references Div: 8 Landscaping which requires 50% of the required
trees along the Mayport frontage road be shade trees. Due to the adjacent overhead power, shade trees are not
permitted to be located in this proximity to the power lines; therefore, this buffer will only include understory
trees and palm trees.
2. Per Section 23-30, Minimum Tree requirements under Division 4 General provision, which is later referenced by
Division 8, For triplex parcels, we are requesting to 33% shade tree versus the required 50% shade tree
requirement. Overall, there will be 40% shade trees on the development parcels. This reduction of shade trees is
off-set from the additional planting that has been provided elsewhere on the property that is not required by code.
3. Per Section 23-30, Minimum Tree requirements under Division 4 General provision, we are requesting to plant
3" caliper trees versus the required 4" caliper trees. This reduction in size is requested due to availability of non-
shade plant material along with costs, and is off-set from the additional planting that has been provided elsewhere
on the property that is not required by code. Please note, that only required trees on-site are located on the
individual residential parcels and the Landscape Enhancement area to Mayport.
4. Per Sec. 24-88 which requires for "high density residential development, a minimum lot area of two-thousand
one hundred seventy-five (2,175) square feet for each dwelling unit." We request for duplex units through quaplex
units, that the outside unit have a minimum lot size of2,300 SF, and inside units have a minimum lot size of 1,450
SF.
5. Per Section 24-108 (d)(1) minimum lot area requirement for "Single-family dwellings" requires seven thousand
five hundred (7,500) square feet". Our single-family lot is 2,900 sf.
6. Per Section 24-108, minimum yard requirements, requires "Front Yard setback: Twenty (20) feet." Our request
is 8 foot from open porches (12 foot from building) for rectangular lots. On irregular lots we request a minimum 4
foot for open air porches, 8 feet for exterior building wall (for a maximum one unit per building) most closely
located to the irregular portion of the lot front boundary.
7. Per Section 24-108, minimum yard requirements which requires "Rear Yard setback: Twenty (20) feet." We
request 15 feet.
8. Per section 24-108, minimum side requirements require:
a. Single-family dwellings: Combined fifteen (15) total feet and five (5) minimum feet either side.
b. Two-family (duplex) dwellings and townhouse: Seven and one-half (7.5) each side."
We request side setbacks of 5 feet. On corner lots: To maintain a clear sight triangle at intersections, no
obstructions to vision exceeding 4 feet in height shall be allowed within the straight line connection of a 10 foot
offset from the intersecting right-of-way lines of two streets.
9. Per section 24-108, minimum lot width requirements of ten (75) feet. We request 32 feet for a single family lot,
50 feet for a duplex parcel and 68 feet for a triplex parcel type.
10. Per section 24-108, Building Restrictions which requires "The building restrictions for the RG-M zoning district
shall be a 50% Maximum impervious surface. For Parcel Types 1 through 4 we request a 65% maximum
impervious surface. Furthermore, on the individual units we request an average 60% impervious on exterior units
and 75% impervious on internal units.
11. Per Section 24-151, Accessory Structures, Detached carports have a 5 foot side and rear yard setback
requirements, and private garages have a 10 foot rear and side yard setback. We request all accessory structures
have a minimum 3 foot side and rear yard setback
Page 6 of 8
AGENDA ITEM# 7 A
MARCH 10, 2014
12. Per section 24-2 52 (i) cul-de-sac's require a minimum 50 foot right-of-way. We request a 44 foot right-of-way
for an approximate 200 feet in length.
13. Per section, 24-252 (c)(1) which states "Any subdivision ofland, which creates more than ten (10) residential
lots shall provide two (2) separate access points, unless other provisions, such as permanent easements, are made
for emergency ingress, and provided that such entrances will not adversely affect the street system." We are
providing two access points however, only one will be for ingress.
REQUIRED ACTION
The Community Development Board may consider a motion to recommend approval of the Habitat for Humanity
SPA (Application SPA-13-00100075) to the City Commission, a rezoning to Special Planned Area for lands described
within said application, approving the site development plan and adopting the application and supporting documents,
and all terms and conditions as set forth therein, subject to conditions enumerated, and provided the following, or
similar, findings of fact:
(1) The request for rezoning has been fully considered after public hearing with legal notice
duly published as required by law.
(2) The rezoning to Special Planned Area is consistent with the Comprehensive Plan and the
Future land Use Designation of Residential, High Density.
(3) The rezoning is consistent with the land Development Regulations, specifically Division 6,
establishing standards for Special Planned Areas.
(4) The rezoning and the site development plan are consistent with the stated definition, intent
and purpose of Special Planned Areas.
(5) The zoning district classification of Special Planned Area, and the specific uses and special
conditions as set forth herein, are consistent and compatible with surrounding
development.
The Community Development Board may consider a motion to recommend denial of the Habitat for Humanity SPA
(Application SPA-13-00100075) to the City Commission, a rezoning to Special Planned Area for lands described within
said application, provided the following, or similar, findings of fact:
(1) The rezoning to Special Planned Area is not consistent with the Comprehensive Plan and the
Future land Use Designation of Residential low Density because
(2) The rezoning is not consistent with the land Development Regulations, specifically Division
6, establishing standards for Special Planned Areas because
(3) The zoning district classification of Special Planned Area and the specific uses and special
conditions as set forth herein are not consistent or compatible with surrounding development because
Page 7 of 8
AGENDA ITEM# 7 A
MARCH 10, 2014
APPLICATION FOR ZONING MAP AMENDMENT
for
SPECIAL PLANNED AREA -or-PLANNED UNIT DEVELOPMENT
City of Atlantic Beach · 800 Seminole Road ·Atlantic Beach, Florida 32233-5445
Phone: (904) 247-5800 • FAX (904) 247-5805 • http://www.coab.us
Date October 16, 2013 File No. October 16, 2013 Application No. October 16, 2013
1. Applicant's Name Joseph P. Loretta, PLA, LEED AP BD+C
2. Applicant's Address 9822 Tapestry Park Circle Suite 201 Jacksonville, FL 32246
3. Property Location 201 Mayport Road Atlantic Beach, FL 32233
4. Property Appraiser's Real Estate Number _1_7_7_6_4_9_-o_o_o_o ___________________ _
5. Current Zoning Classification CL and RG-M 6. Comprehensive Plan Future Land Use Designation _R_H __ _
7. Requested Action Rezone property to Special Planned District (SPA)
8. Size of Parcel_7_._2_a_c_re_s __________ _ 9. Utility Provider The City of Atlantic Beach
10. Provide a textual narrative and a composite site plan, which demonstrates compliance with At·ticle Ill, Division 6 of
the City of Atlantic Beach Zoning, Subdivision and Land Development Regulations. The narrative, and any required
attachments, should concisely addt•ess each of the provisions and requh·ements of Seetion 'M•HO and should be
pt·ovided in an order and foa·mat consistent with this Section. Please provide a covel' page and a table of contents
identifying each attachment to the application, .5ec,h01'\ '2,Lf.-110-1 Zio
I l. The following items must be submitted with the application:
a. List ef 11tl;j11eent prepel'ty-ewtters "ilhin 366 feet of lhe pulpe•~· ineluding name, mailing add! ess aud P10pcrcy
A[!lll alscr s !teal Estau; number hom most-Tecentfy-t:ertffied tax rolls. Add• ns tvto (2) regal size envelopes IITT.rcir'
(l.[flperty owuer on the list, Pe not ingludc a retum addrQSB. Eaeh eftvelt~pe HUlSt e6ntain pi uper postage. !lie order of
the en•ciopcs must match the 111 der iu nhieh the names ll!l!learmr the lis!.
b. Proof of ownership (copy of deed or certificaCe by lawyer or abstract company or title company Chat verifies record owner
ovte c.
as above). If Che applicant· is not the owner, a letter of auchorization from the owner(s) for applicant to represent the
owner for all purposes related to this applicalion must be provided.
Required number of copies: ~ Please submit~) copies of any plans or attachments that are larger than 11 x
17 inches in size, or any ocher ilems that cannot be easily reproduced. 6 eop1e~ ~ 01/WSI z-ed on~
Application Fee. ($500.00) C(?~t'J.
Ofi*~
I HEREBY CERTIFY THAT ALL INFORMATION PROVIDED WITH THIS APPLICATION IS CORRECT:
Signature of owner(s) or authorized person if owner's authorization form is attached:
ADDRESS
Joseph P. Loretta
1 A T INFORMATION OF PERSON TO RECEIVE ALL CORRESPONDENCE REGARDING THIS
a e: Joseph P. Loretta
822 Tapestry Park Circle Suite 201 Jacksonville, FL 32246
Phone: 904-730-9360 FAX: 904-730-7165 E-mail: jloretta@GenesisGroup.com
AGENDA ITEM# 7A
MARCH 10,2014
OWNER'S AUTHORIZATION FOR AGENT
...:.Jo::...:s...:.epc..:.h:..:.P...:.·...:.Lo::_:_r=..:et~ta'-, G=-:e::.:n=:es:.:.:ls::..:G=..:r.=cou::.cp~---------------is hereby authorized to act on behalf of
_B_ea_c.:...he_s_H_a_bi-'ta.:...tf:_o:....:r H.:...u.:...m:_a.;.;.;nl.c:.ty _________________ , the owner(s) of those lands described
within the attached application, and as described in the attached deed or other such proof of ownership as may
be required, in applying to the City of Atlantic Beach, Florida, for an application related to a Development
Permit or other action pursuant to:
Zoning Variance
Use-by-Exception
Building Permit
Sign Permit
Other
@
D
Comprehensive Plan Amendment
Zoning Map Amendment
Plat, Replat or Lot Division
Tree Permit
D
D
D
D
D --------------------
BY: ------------------------------------------------Signature of Owner
tmf~{~
Debbie Jones J
904-241-1222 Extension 222
Telephone Number
Signed and sworn before me on this /S~
By 6~b,'~ ~i'li!l.S
Identification verified: 6<WS {,,'c<AS<..
State of..........!~'-'b=---------
County of /) rJ vc.l
day of, 20 .!l·
Oath sworn: _ .... )(--"-__ Yes _____ No
Notary Signature
My Commission expires: KYLE MURRAY -H~61l-~-... ......... 0MMISSION 11 EE185723
EXPIRES April 02, 2016
Florida Note Service com
AGENDA ITEM# 7A
MARCH 10, 2014
~Beaches
.wtf Habitat for Humanity®
Ownership and Commitment:
Beaches Habitat for Humanity has unified control of the subject property and is committed to proceed
with the proposed development in accordance with the ordinance creating the special planned area.
Beaches Habitat for Humanity is committed to proceed with the proposed development according to
the plans and schedule approved by the ordinance, and will continue operation and maintenance of all
privately owned areas, functions and facilities, which will not be operated or maintained by the City
pursuant to written agreement.
Beaches Habitat for Humanity is committed to bind all successors and assigns in title to any
commitments included within the ordinance creating the special planned area which shall also include
by reference the application for rezoning and the approved plan of development, and which shall be
recorded with the Clerk of Courts of Duval County.
Beaches Habitat for Humanity will form the 201 Mayport Road Neighborhood Association, Inc., a Florida
non-profit corporation, for the continued ownership and maintenance of the right-of-ways, common
open space, retention areas, park and landscaping. Membership in the association shall be mandatory
for ;yt property owners within the SPA development plan. Beaches Habitat reserves the right to deed
the ~~ht-of-way and alley b~ck to the City while still maintaining the landscape.
BY:~~/
~re of ovirler
October 15, 2013
Date
Debbie Jones
Print Name
797 Mayport Road, Atlantic Beach, FL 32233 o Office: (904) 241-1222 8 Fax: (904) 241-4310
www .beacheshabitat.org
I '
Prepared by and return to:
Lawrence V. Ansbacher, Esq.
Ansbacher & Schneider, P.A.
5150 Belfort Road, Building 100
Jacksonville, FL 32256
Doc# 2013241113, OR BK 16531 p
Number Pages: 3 age 2248,
Reco~ded 09/18/2013 at 02:17 PM
~~~~;;lssell CLERK CIRCUIT COURT DUVAL
RECORDING $27.00
DEED DOC ST $7700.00
SPECIAL WARRANTY DEED
1. Grantor's name and address is:
CENTERSTATE BANK OF FLORIDA, N.A.,
A National Banking Corporation
1234 King Street
Jacksonville, FL 32204
2. Grantee's name and address is:
BEACHES HABITAT FOR HUMANITY, INC.,
a Florida non-profit corporation
797 Mayport Road
Atlantic Beach, FL 32233
Grantee's tax identification number is: _______ _
AGENDA ITEM# 7A
MARCH 10,2014
The terms Grantor and Grantee shall be non-gender specific, singular or plural, as the
context permits or requires, and include heirs, personal representatives, successors or
assigns where applicable and permitted.
3. The real property ("Property") conveyed hereby is described as follows:
A tract of land lying in the Castro Y. Ferrer Grant, Section 38, Township 2 South, Range 29 East,
Atlantic Beach, Duval County, and more particularly described as follows: ·
For a point of reference commence at the intersection of the Northerly line of Atlantic Boulevard
and the Easterly line of Mayport Road; thence run North 20 degrees 28' 35" East along said
Easterly line of Mayport Road, a distance of 360 feet to a point of beginning; thence run North 89
degrees 19' 35" East parallel to said Northerly line of Atlantic Boulevard, a distance of 612.38
feet; thence run North 7 degrees 04' 25" West, a distance of 691.90 feet; thence run North 69
degrees 31' 25" West a distance of 251.01 feet to the Easterly right of way line of said Mayport
Road; thence run South 20 degrees 28' 35" West along said Easterly right of line of Mayport
Road, a distance of 834.36 feet to said point of beginning,
together with all tenements, hereditaments, easements and appurtenances belonging to or
benefiting such property.
The Property Appraiser's Parcel Identification Number is 177649-0000
4. Grantor for good and valuable consideration plus the sum of $10.00 the receipt whereof is
hereby acknowledged, hereby grants, bargains, sells and conveys to Grantee the Property
to have and to hold in fee simple forever.
5. Grantor fully warrants title to the Property and will defend the same against the lawful claims
of all persons whomsoever claiming by, thro'Llgh or under Grantor, but not otherwise, except
for those certain "Permitted Exceptions" more particularly described on such Exhibit
attached hereto and, by this reference, made a part hereof.
EXCEPT AS EXPRESSLY SET FORTH IN THIS DEED, GRANTOR HAS MADE NO, AND
EXPRESSLY DISCLAIMS ALL, REPRESENTATIONS, WARRANTIES, COVENANTS AND
CONTRACTS OF EVERY KIND AND CHARACTER, EXPRESS OR IMPLIED OR ARISING BY
130172.03 Special Warranty Deed
Last Saved: 13.9.1 0 12:28 PM
f • AGENDA ITEM# 7A
MARCH 10,2014
OPERATION OF LAW, WITH RESPECT TO THE PROPERTY, INCLUDING, BUT NOT LIMITED
TO, REPRESENTATIONS OR WARRANTIES AS TO MATTERS OF TITLE (OTHER THAN AS
SPECIFICALLY SET FORTH ABOVE), ZONING, TAX CONSEQUENCES, PHYSICAL OR
ENVIRONMENTAL CONDITIONS, AVAILABILITY OF ACCESS, INGRESS OR EGRESS,
OPERATING HISTORY OR PROJECTIONS, VALUATION, GOVERNMENTAL APPROVALS,
GOVERNMENTAL REGULATIONS OR ANY OTHER MATTER OR THING RELATING TO OR
AFFECTING THE PROPERTY, INCLUDING, WITHOUT LIMITATION: (i) THE VALUE,
CONDITION, MERCHANTABILITY, MARKETABILITY, PROFITABILITY, HABITABILITY,
SUITABILITY OR FITNESS OF THE PROPERTY FOR A PARTICULAR PURPOSE OR USE; (ii)
THE MANNER OR QUALITY OF THE CONSTRUCTION OR MATERIALS INCORPORATED INTO
ANY OF THE PROPERTY; (iii) THE AVAILABILITY OR EXISTENCE OF ANY WATER, SEWER OR
UTILITIES (PUBLIC OR PRIVATE); (iv) THE MANNER, QUALITY, STATE OF REPAIR OR LACK
OF REPAIR OF THE PROPERTY; OR (v) THE EXISTENCE OF ANY HAZARDOUS SUBSTANCE
AT, IN, ON, UNDER OR ABOUT THE PROPERTY. THE TERMS OF THIS DISCLAIMER SHALL
SURVIVE DJ;LIVERY OF THIS DEED.
~~~ ........
Executed on~f_1~L. 2013.
CENTERSTATE BANK OF
FLORIDA, N. A
A National Banking Cor oration
The foregoing instrument was acknowledged before me this \5-h-. day of Sc-10~ Vl'-be= ,
2013 by Matthew T. Maynor, Vice President of C~rState Bank of Florida, N. A, a national
banking corporation, on behalf of the corporation ( v) who is personally known to me or ( ) who has
p uced ---._. Florida Driver's License) as identification.
PERMITIED EXCEPTIONS
AGENDA ITEM# 7A
MARCH 10, 2014
1. General or special taxes and assessments required to be paid in the year 2013 and subsequent years
which are not yet due and payable.
2. Downguy Easement to Jacksonville Electric Authority filed September 24, 1985 in Official Records
Book 6018, page 1256, of the current public records of Duval County, Florida.
3. Grant of Easement to Mediaone of Greater Florida, Inc. as filed May 19, 2000 in Official Records Book
9629, page 901, of the current public records of Duval County, Florida.
4. Easement to Southern Bell Telephone and Telegraph Company filed January 31, 1961 in Official
Records Book 1196, page 308, of the current public records of Duval County, Florida.
4. Facts, matters and things disclosed on a current survey of the Property.
WRITTEN NARRATIVE
SPA REZONING APPLICATION FOR
201MAYPORT ROAD
November 11, 2013
AGENDA ITEM# 7A
MARCH 10,2014
The subject site contains approximately 7.2 acres, and is located in the
south central portion of the City of Atlantic Beach (COAB) on the east
side of Mayport Road (SR AlA), south of Cornell Lane. The applicant,
Beaches Habitat, is seeking to rezone the property from Commercial-
Limited (CL) and Residential, General, Multi-Family (RG-M) to the
Special Planned Area (SPA) zoning district in order to create a
Traditional Neighborhood Community. 201 Mayport Road will be a
maximum 80 unit residential development, providing a mix of housing
opportunities to include single-family units, duplex, triplex and
quadplex buildings in which units will be sold fee simple. Amenity
areas, including scenic corridor landscaping, a community park and
common open space, will be provided. The homes will be arranged in
a Traditional Neighborhood Design with rear lane/alley access and
buildings fronting on the scenic corridor or the main loop road with
the community park. All homes will feature front porches and sidewalks that lead one through the neighborhood
and Mayport Road, creating a walkable community.
Prior Development Use:
The prior use consisted of a multi-family community with a total 98 units, within 25 buildings. The parking facility
consisted of a total of 154 spaces which did not meet code and the landscaping on the site was very sparse. The
prior development, under separate ownership, went into condemnation in the middle 2000's. The buildings
located on the property were later torn down at the request of the City by a separate land owner.
II. Future land Use Designations and Zoning Districts
Land Use:
The site has a future land use designation of Residential -High Density (RH)
which allows a density of 15 DU/ACto 20 DU/AC, for a total144 dwelling units.
The proposed SPA development represents a 45% reduction of potential
developable units on the subject property.
Zoning:
The western portion of the property, to a depth of approximately 150 feet, is
currently zoned Commercial Limited (CL). This zoning district is for low intensity
business and commercial uses generally intended to serve neighboring
residential development. The remainder of the property is currently zoned
Residential, General, Multi-Family (RG-M) and is intended for medium to high
density multi-family development. The proposed SPA zoning will provide the
developer with flexibility and development alternatives not possible under the
standard RG-M zoning district, and will allow unified design elements, while
harmonizing with the surrounding area.
The land use designations and zoning districts for parcels adjacent to the subject site are shown below. The
proposed residential development is compatible with surrounding land uses.
201 MAYPORT ROAD
AGENDA ITEM# 7 A
MARCH 10, 2014
Future Land Use Designations and Zoning Districts for Adjacent Parcels
Direction Future Land Use Category Zoning District
East Residential-High Density (RH) Residential General, Multi-
Family (RG-M)
West Commercial (CM) Commercial General (CG)
North Residential -Low Density (RL) Commercial Limited (CL) and
Residential, General, Multi-
Family (RG-M)
South Commercial (CM) Commercial General (CG)
Source: COAB Future Land Use and Zoning Maps
Ill. Permitted and Prohibited Uses
The following section lists the permitted uses for the 201 Mayport Road SPA.
• A mixture of single-family dwelling units; duplex, triplex and quadplex buildings sold as
fee simple units; in totat not to exceed 80 units
• Privately maintained Neighborhood Park with ancillary amenity building or structures
• Privately maintained common open space which may include
• Stormwater enhancements
• Community Gardens
• Community Amenity Facility
• Mail Kiosk I Gazebo I Fire Pit I Other community amenities
• Accessory Structures on individual lots (rear yard only)
• Detached garages I carports
• Storage Shed
• Residential scaled fencing less than 42" in height within internal portions and western
frontage of the development
• 6' in height screen fencing I wall for the north, south and east perimeters
• Temporary Sales and Construction Trailers
IV. Development Density
The SPA rezoning requests a maximum of 80 dwelling units representing a density of 11.2 units per acre. This
represents a 44% reduction below the maximum density of 20 dwelling units per acre allowed by the Residential
High Density land use designation; and a 20% reduction from the prior residential development.
V. Development Standards
Development standards have been created to ensure contextual design elements. This section describes the
various types of development standards proposed for 201 Mayport Road. The current SPA site plan reflects a site
plan version with 78 dwelling units, which includes a mixture of single-family units, duplex, triplex and quadplex
buildings in which units will be sold fee simple. The intent of this SPA is to allow Beaches Habitat the flexibility to
alter the unit type based upon customer demand, while maintaining a maximum density of 80 total units.
The developer is required to meet all portions of the COAB Land Development Code (LDCL unless stated within the
following development standards text and waiver section of the SPA requirements.
Page 2 of 9
201 MAYPORT ROAD
AGENDA ITEM# 7A
MARCH 10, 2014
A. Buildings and Lots: The following table lists the proposed lot and building requirements for the development.
Lot and Building Requirements
Maximum allowed density per land 20 units/acre
use
Proposed density 11.2 units/acre
Maximum number of units 80
Maximum Lot coverage by Parcel* Parcel Type 1 (Single Family): 65%
Parcel Type 2 (Duplex): 65%.
Parcel Type 3 (Triplex): 65%
Parcel Type 4 (Quadplex): 65%
Minimum lot width (rectangular Parcel Type 1 (S.F.): Min. Width-32 feet; Min. Area-2,900 s.f.
shaped lots only) and Minimum Lot Parcel Type 2 (Duplex): Min. Width-50 feet; Min. Area-4,600 s.f.
Area by Parcel* Parcel Type 3 (Triplex): Min. Width-68 feet; Min. Area-6,250 s.f.
Parcel Type 4 (Quadplex): Min. Width-84 feet; Min. Area -7,725 s.f.
Average Lot coverage by Individual End Unit: 60%
units within a Duplex, Triplex or Inside Unit: 75%
Quadplex Parcel* (Note:
In total, the Parcel Type allows for a Maximum Lot Coverage Of 65%)
Minimum lot width (rectangular End Unit: Min. Width-26 feet; Min. Area-2,300 s.f.
shaped lots only) and Minimum Lot Inside Unit: Min. Width-16 feet; Min. Area -1,450 s.f.
Area by individual units within a
Duplex, Triplex or Quadplex Parcel*
Minimum Lot Frontage for Any For irregular shaped lot, the minimum frontage can be no less than 10' less
Irregular Shaped Lot than minimum lot width
Minimum floor area (per unit) 1,000 SF (enclosed air conditioned living area)
Maximum building height 35 feet, principle dwelling; 15 feet, accessory structure-Per COAB LDC
Minimum Primary building separation 10 feet
Minimum front setback (rectangular Parcel Types 1-4: 8 feet open air porches,
shaped lots only)* 12 feet exterior building wall
Minimum front setback (irregular Parcel Types 1-4: 4 feet for open air porches
shaped lots)* 8 feet for exterior building wall (for a maximum one unit
per building) most closely located to the irregular portion of the lot front
boundary.
Minimum side setback (all All Parcel Types: 5 feet
structures)* All Corner Lots: To maintain a clear sight triangle at intersections, no
obstructions to vision exceeding 4feet in height shall be allowed within the
straight line connection of a 10 foot offset from the intersecting right-of-
way lines of two streets.
Minimum rear setback (principal Parcel Type 1-4: 15 feet
dwelling)*
Minimum Driveway I Parking area 3 feet from side property line I Parking space dimension begins 2 feet from
Setback property line.
Accessory Structure Setback 3 feet from side or rear lot lines; not allowed in front of unit
* These relate to specific areas where we are requesting waivers. See page 8.
Page 3 of 9
201 MAYPORT ROAD
B. Projections into Required Yards:
AGENDA ITEM# 7A
MARCH 10,2014
Stoops, balconies, awnings, bay windows, and roof overhangs may encroach into the required front yards, not to
exceed 3 feet. Side and rear yards shall be measured from the property line to the outside wall of the principal
structure. Projections may occur within the required side and rear yards, such as roof overhangs and bay windows,
but shall not exceed two feet. In addition, chimneys may project up to one foot into the side or rear yard.
C. Swimming Pools and Hot Tubs:
In-ground swimming pools and hot tubs are permitted. Pool enclosures should be located only at the rear of the
property and shall be no wider than the width of the principal structure. The minimum side yard setbacks for pools,
decks, and pool enclosures shall be equal to the side yard requirements of each residential lot, as noted in the Lot
and Building Criteria section of this SPA. Pools that do not contain a screen enclosure shall have a minimum of a
five foot setback, including deck, from the rear property line. Above ground hot tubs are permitted with
architectural review approval of the site and landscaping. No above ground swimming pools are permitted. All
pools shall meet current COAB LDC standards. Although not currently planned for, the community is permitted to
construct an HOA managed community swimming facility within the common opens space area at a future date.
D. Buffering, Landscaping and Vegetation:
There are many sections where this SPA eSCEEDS the required landscape requirements by the COAB LDC. This has
been done through additional landscaping and buffering to the surrounding commercial and residential properties
to the north, south and east. Furthermore, the community will have enhanced landscaping within the internal loop
road of the development. All landscaping within the rights-of-ways, alley ways, and common open space will be
commonly maintained and replaced by the HOA. All landscaping commonly maintained by the HOA requires
irrigation. Residents within the community will not be allowed to remove any installed landscaping within the
commonly maintained areas managed by the HOA.
It is currently envisioned that Individual lot landscaping will be maintained by the individual property owner. The
residential buildings include a small storage area on the rear side of each unit to house lawn equipment.
The applicant will include the landscape plans as a part of the Preliminary Site Plan submittal to COAB.
D.l: Mayport Road Landscape Enhancement:
A ten foot wide landscape enhancement shall be provided along Mayport Road (SR AlA) per the Commercial
Corridor Code under Division 7, Section 24-171. This landscape enhancement area may include walls and/or
fencing not to exceed 42 inches in height, and community sidewalks. The intent of this landscape enhancement is
to include a residentially scaled landscape buffer to Mayport Road to include a curvilinear row of shrubs, and a
mixture of understory trees, and palm trees.
Shrubs I native grasses within this enhancement area will be planted with a 7 gallon container at time of
installation to provide an instant landscape screen. Shade trees will not be planted within this enhancement area
due to the proximity of the power lines along Mayport Road. Understory trees and palm trees will be planted no
less than one tree for every 50 linear feet within this enhancement area. Trees may be clustered but shall be no
more than 75 feet apart. For the purpose of this enhancement area, understory trees will be planted with a
minimum caliper 3 inch; or if multi-stem, a minimum of 3 stems that total3 inches in caliper size; or palm trees with
a minimum 10 foot clear trunk.
D.2: Northern and Southern Perimeter Landscape buffer:
Although not required by code, a five foot wide landscape buffer has been located adjacent to the northern and
southern property boundaries that abuts the commercial developments. This Landscape Buffer has been
considered and incorporated into the side yards of individual lots and alley widths. This will include a continuous
landscape area with shrubs, ground covers, tree coverage, mulch and grass. No Jess than one tree for every 50
linear feet shall be planted within this buffer. Trees may be clustered but shall be no more than 75 feet apart.
Page 4 of 9
201 MAYPORT ROAD
AGENDA ITEM# 7A
MARCH 10,2014
These Perimeter Buffers may also include a visual screen where existing fencing/walls are acceptable, which maybe
a six foot tall wood, or masonry wall, or landscaping. Planted trees within these buffers will be planted with a
minimum 2" caliper trunk and/or palm trees with a minimum 8 foot clear trunk.
0.3: Eastern Perimeter Buffer:
Although not required by code, a five foot wide landscape buffer has been located between the alley pavement and
the abutting property to the east. The adjoining property includes a six foot black aluminum picket fence. This
buffer will include a continuous landscape area with shrubs, ground covers, tree coverage, mulch and grass. No less
than one tree for every 50 linear feet shall be planted within this buffer. Trees may be clustered but shall be no
more than 75 feet apart. These Perimeter Buffers may also include a visual screen where existing fencing/walls are
acceptable, which may be a six foot tall wood, or masonry wall, or landscaping. Planted trees within these buffers
will be planted with a minimum 2" caliper trunk and/or palm trees with a minimum 8 foot clear trunk.
0.4: Interior Central Loop Road Right-of-Way Landscaping:
The Central Loop Road and Right-of-Way includes a boulevard entryway, which merges into a 2-lane roadway, then
to a one-way loop road around a central community park.
Although not required by code, the boulevard portion of the road shall include for a mixture of shade, understory
and palm trees, along with shrubs, ground covers, mulch and grass, within the internal median and outside the
edge of pavement within this segment of the right-of-way.
Although not required by code, the two-way portion of the Central Loop shall allow for a mixture of shade,
understory and palm trees, along with shrubs, ground covers, mulch and grass.
Although not required by code, the one-way loop road centered on a community park shall allow a similar mixture
of planting on the residential frontage portion of the right-of-way. As designed, the interior portion of the right-of-
way has been designed to allow use with emergency vehicles. No vegetation other than sod shall be allowed within
the first 3 feet of the back of pavement on the interior portion of this right-of-way to allow for an open 20 foot
width for emergency vehicles.
0.5: Interior Common Area Landscaping:
Common areas within the SPA shall allow landscaping at the developer's discretion.
0.6: Interior Individual Parcel Landscaping:
For the purposes of this submittal, other than single family units that will meet the interior lot requirements by
code, other required trees will be considered on a per parcel basis (building type). The minimum tree planting
requirements proposed will comply with the matrix below.
Parcel Type Typical SF Required Trees Provided Trees
Duplex Parcel 4,600 SF 1 u I 1s 1 u I 1 s
Triplex Parcel 6,250 SF 1U/2S 2 u I 1 s
Quadplex Parcel 7,725 SF 2U/2S 2 u I 2 s
The above matrix when evaluated over all of the duplex, triplex and quadplex parcels, equates to 40% shade trees
and 60% understory (U) trees, which is less than the required 50% shade (S) threes. It will be typical that where lots
abut each other, many of the larger shade trees will be placed in the rear of each parcel and on the property line
between two parcels, to allow for the greatest amount of room for the root ball to grow.
This reduction of shade tree planting on an individual parcel is off-set with the additional non-required planting that
has been provided across the entire development.
Page 5 of 9
201 MAYPORT ROAD
E. Entry Sign age and Lighting:
AGENDA ITEM# 7A
MARCH 10, 2014
As permitted in Section 17-28 of the COAB LDC, identification signage bearing the development name may be
placed at the residential main entrance. "201 Mayport Road" signage will include one ground mounted sign at the
entry located on Mayport Road within the landscaped median; or a combination of signage and columns that
incorporates two signs on the sides of the entry drive and a column with plaque within the median. Lighting ofthe
sign(s) will also be provided. Neighborhood Identification signage and illumination shall comply with the maximum
sign area, sign height, and minimum setbacks of Section 17-28. Should neighborhood identification signage be
incorporated into two signs on either side oft he entry drive, the combination of sign area shall be consistent with
the maximum 32 square feet as code requires. Any additional street sign age will comply with the current COAB
LDC.
Street lighting will comply with the current COAB LDC and in accordance with JEA service agreements.
F. Vehicular Circulation, Project Access and Parking:
As shown on the Sketch Plan, the development will have two vehicular access points to Mayport Road. The main
entry road will consist of two-way traffic with 20 feet of pavement, measured from edge of asphalt to edge of
asphalt within a minimum 44 foot right-of-way. The boulevard portion of this main entry Road will include one way
drive aisles consisting of 15 feet of pavement measured from edge of asphalt to edge of asphalt. This main road
will transition to a one way loop road which consists of 15 feet of pavement measured from edge of asphalt to edge
of asphalt.
In keeping with the traditional neighborhood design, all of the homes will have parking in the rear off a 20 foot
alley-way. The alley will include a minimum of 14 foot of pavement, but will be maintained clear of vertical
obstructions for the entire width of the alley, other than where the alley is widened or abuts a perimeter property
boundary. A one-way exit drive to Mayport Road has been located close to the southern portion of the property
and is accessed within the internal alleyway system.
Upon completion Beaches Habitat reserves the right to deed the pavement areas that meet City Code within the
right-of-way and alley back to the City. The Community HOA will maintain all landscaping within the rights-of-way.
Parallel parking has been planned for along the main loop road and measures 8' x 22'in size to the edge of asphalt.
Each dwelling unit shall provide a minimum of two off-street parking spaces. Off street parking is sized at 9 feet
wide by 18 feet long. Parking has been designed to have a two foot setback from the rear or side property lines,
adjacent to the alleyways. This two foot off-set from the rear property line allows the alley way pavement area to
be expanded to 24 feet in width, which meets typical code, when parking is located on either side of the alley.
In certain situations, double tandem parking has been provided on irregular lots, but still accommodates two cars.
Although the site plan currently shows 32 additional visitor spaces, for the purpose of this SPA, at project build-out,
the development will require 1 visitor space for every 4 units or a maximum of 20 visitor spaces. Visitor parking
should be spread throughout the development.
G. Pedestrian Circulation and Recreation/ Open Space Amenities:
201 Mayport Road will feature a minimum four foot wide sidewalk within the right-of-way of the main loop road.
Additional sidewalk enhancements are located within the development. Where sidewalks abut the parking areas,
the sidewalk width may be a minimum of six foot wide when adjacent to either a grade transition, curb stop or
pavement transition. Common open space may include landscaping, surface and/or subsurface stormwater
enhancements, benches and/or shade structures (such as gazebos/mail kiosk). The area designated for the
community park, while currently planned for passive recreational use, could be used for a more active recreational
community amenity, such as a playground, community facility or swimming facility.
Page 6 of9
201 MAYPORT ROAD
H. Fencing:
AGENDA ITEM# 7 A
MARCH 10,2014
Residential fencing on individual units are limited to 42" height in both the front, side and rear property, unless
adjacent to the overall SPA perimeter boundary. Fencing will not be allowed in the front yards of individual parcels
fronting Mayport Road. Fencing material and appearance will be limited by the covenants and restrictions of the
HOA, but at minimum materials and style must be consistent with one adjoining lot. All fencing much be consistent
with the COAB LDC.
I. Accessory Structure:
Accessory structures shall comply with COAB LDC other than setbacks as described on page 3, Lot Table.
J. Utilities:
All Utilities will be located underground. Water and wastewater will be provided by the COAB and are available
·within the vicinity. Existing overhead electric that runs along Mayport road will be retained.
K. Stormwater:
Storm water retention and treatment will meet the requirements of the St. Johns River Water Management District
(SJRWMD), FOOT and COAB. Maintenance of the drainage facilities will be the responsibility of the 201 Mayport
Road Neighborhood Association, Inc.
L. Model Homes:
Beaches Habitat reserves the right to obtain a building permit for one model building per building type, prior to the
full site work, utility connection and storm water enhancement being fully permitted. The certificate of occupancy
for such building cannot be attained until infrastructure for that designated phase is complete.
M. Home Occupations:
Any requested home occupations shall comply with COAB LDC.
N. Variances I Modifications:
Any variances to the site design criteria as specified in this SPA shall be processed in the same manner as specified
in Sec. 24-124 of the COAB LDC.
VI. Neighborhood Association
The common open space, retention areas, park and landscaping described in this text will be owned and
maintained by the neighborhood Home Owners Association, Inc., a Florida non-profit corporation, to be formed.
Membership in the association shall be mandatory for all property owners within the SPA development plan. As
discussed previously, Beaches Habitat reserves the right to deed the pavement areas within the right-of-way and
alley back to the City while still maintaining the common area landscaping.
VII. Deed Restrictions and Architectural Review Board
Prior to the sale of any lots, a "Declaration of Covenants, Conditions, and Restrictions for 201 Mayport Road"
(Declaration) will be prepared for this project. Architectural standards and use restrictions will be provided for in
the Declaration. An additional document containing design guidelines may be prepared which may outline the
specific design guidelines for the various lots, and the architectural and landscaping requirements for the project.
An Architectural Review Board may be established to review and approve or deny plans for each lot, based upon
the design guidelines document. Formulation of this Board and how it will be run will be provided in the
Declaration.
VIII. Phasing
201 Mayport Road will be constructed in phases to be determined based upon engineering criteria and market
conditions. Per COAB, LDC, any phase must include a vehicular accessible route for trash and emergency vehicles,
along with complying with that phase's stormwater enhancements.
Page 7 of 9
201 Mayport Road SPA Application Waivers
The following are the waivers requested:
201 MAYPORT ROAD
AGENDA ITEM# 7A
MARCH 10,2014
1. Per section 24-171, Commercial Corridor, it references Div. 8 Landscaping which requires 50% of the
required trees along the Mayport frontage road be shade trees. Due to the adjacent overhead power,
shade trees are not permitted to be located in this proximity to the power lines; therefore, this buffer
will only include understory trees and palm trees.
2. Per Section 23-30, Minimum Tree requirements under Division 4 General provision, which is later
referenced by Division 8, For triplex parcels, we are requesting to 33% shade tree versus the required
50% shade tree requirement. Overall, there will be 40% shade trees on the development parcels. This
reduction of shade trees is off-set from the additional planting that has been provided elsewhere on
the property that is not required by code.
3. Per Section 23-30, Minimum Tree requirements under Division 4 General provision, we are requesting
to plant 3" caliper trees versus the required 4" caliper trees. This reduction in size is requested due to
availability of non-shade plant material along with costs, and is off-set from the additional planting that
has been provided elsewhere on the property that is not required by code. Please note, that only
required trees on-site are located on the individual residential parcels and the Landscape Enhancement
area to Mayport.
4. Per Sec. 24-88 which requires for "high density residential development, a minimum lot area of two-
thousand one hundred seventy-five (2,175) square feet for each dwelling unit." We request for duplex
units through quaplex units, that the outside unit have a minimum lot size of 2,300 SF, and inside units
have a minimum lot size of 1A50 SF.
5. Per Section 24-108 (d)(1) minimum lot area requirement for "Single-family dwellings" requires seven
thousand five hundred (7,500) square feet". Our single-family lot is 2,900 sf.
6. Per Section 24-108, minimum yard requirements, requires "Front Yard setback: Twenty (20) feet." Our
request is 8 foot from open porches (12 foot from building) for rectangular lots. On irregular lots we
request a minimum 4 foot for open air porches, 8 feet for exterior building wall (for a maximum one
unit per building) most closely located to the irregular portion of the lot front boundary.
7. Per Section 24-108, minimum yard requirements which requires "Rear Yard setback: Twenty (20) feet."
We request 15 feet.
8. Per section 24-108, minimum side requirements require:
a. Single-family dwellings: Combined fifteen (15) total feet and five (5) minimum feet either side.
b. Two-family (duplex) dwellings and townhouse: Seven and one-half (7.5) each side."
We request side setbacks of 5 feet. On corner lots: To maintain a clear sight triangle at intersections, no
obstructions to vision exceeding 4 feet in height shall be allowed within the straight line connection of a 10
foot offset from the intersecting right-of-way lines of two streets.
9. Per section 24-108, minimum lot width requirements often (10) feet. We request 32 feet for a single
family lot, 50 feet for a duplex parcel and 68 feet for a triplex parcel type.
10. Per section 24-108, Building Restrictions which requires "The building restrictions for the RG-M zoning
district shall be a 50% Maximum impervious surface. For Parcel Types 1 through 4 we request a 65%
maximum impervious surface. Furthermore, on the individual units we request an average 60%
impervious on exterior units and 75% impervious on internal units.
11. Per Section 24-151, Accessory Structures, Detached carports have a 5 foot side and rear yard setback
requirements, and private garages have a 10 foot rear and side yard setback. We request all accessory
structures have a minimum 3 foot side and rear yard setback.
Page 8 of 9
201 MAYPORT ROAD
AGENDA ITEM# 7 A
MARCH 10, 2014
12. Per section 24-252 (i) cul-de-sac's require a minimum 50 foot right-of-way. We request a 44 foot right-
of-way for an approximate 200 feet in length.
13. Per section, 24-252 (c)(1) which states "Any subdivision of land, which creates more than ten (10}
residential lots shall provide two (2) separate access points, unless other provisions, such as permanent
easements, are made for emergency ingress, and provided that such entrances will not adversely affect
the street system." We are providing two access points however, only one will be for ingress.
Page 9 of 9
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MARCH 10,2014
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AGENDA ITEM# 7A
MARCH 10, 2014
SECOND FLOOR
DUPLEX FRONT ELEVATION
201 MAYPORT ROAD
BEACHES HABITAT FOR HUMANITY
ATLANTIC BEACH, FLORIDA
TWO 3-BEOROOM HOMES
AGENDA ITEM# 7A
MARCH 10,2014
22 October 2013
~H~ach~s ~Habitat ~ f I ' for Humanity'
AGENDA ITEM# 7A
MARCH 10,2014
ORDINANCE NO. 90-14-221
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
DUVAL COUNTY, FLORIDA, REZONING PARCEL
IDENTIFICATION NUMBER 177649-0000 FROM
COMMERCIAL LIMITED (CL) AND RESIDENTIAL
MULTI-FAMILY (RG-M) TO A SPECIAL PLANNED AREA
(SPA) AS PERMITTED BY SECTIONS 24-116 THROUGH
24-126 OF THE CODE OF ORDINANCES TO ALLOW A
MAXIMUM OF EIGHTY (80) RESIDENTIAL UNITS,
PROVIDING FOR SPECIAL CONDITIONS; PROVIDING
FINDINGS OF FACT; PROVIDING FOR CONFLICT;
PROVIDING FOR SEVERABILITY; AND PROVIDING AN
EFFECTIVE DATE AND RECORDING.
AGENDA ITEM# 7 A
MARCH 10, 2014
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, finds the
application for a Special Planned Area (SPA) at 201 Mayport Road by the Beaches Habitat for
Humanity, Inc. shall provide for orderly growth; encourage the appropriate use of land; protect
and improve the health, safety, comfort, good order, appearance, and general welfare of the
public and serve to continue consistency with the Comprehensive Plan; and
WHEREAS, after required notice was published, a public hearing was held by the
Community Development Board on the 19th day of November 2013 at 6:00p.m. Introduction
and First Reading of the proposed ordinance by the City Commission was held on the 24th day of
February 2014 at 6:30p.m. Second Reading of the proposed ordinance and a public hearing to hear,
consider and adopt said ordinance was held on the lOth day ofMarch 2014 at 6:30p.m.
NOW THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA:
SECTION 1. Zoning Change Approved. That the application of the Beaches Habitat for
Humanity, Inc., the property title owner of record as indicated in file number SPA-13-00100075,
ORDINANCE NO. 90-14-221
Page 1 of5
AGENDA ITEM# 7A
MARCH 10, 2014
along with supporting documentation for the Special Planned Area submitted to the City of
Atlantic Beach, Florida on October 161h, 2013, which is attached hereto as Exhibit A and
incorporated as part of this ordinance, is approved and the zoning classification shall be changed
for approximately 7.2 acres as described by the legal description of parcel identification number
177649-0000 attached hereto as Exhibit B from Commercial Limited (CL) and Residential
Multi-Family (RG-M) to a Special Planned Area (SPA) as permitted by Sections 24-116 through
24-126 of the Code of Ordinances to allow a maximum of eighty (80) residential units.
SECTION 2. Development. That development of the lands within this Special
Planned Area shall proceed in accordance with the application of the Beaches Habitat for
Humanity, Inc., in file number SPA-13-00100075, along with supporting documentation, and
incorporated as Exhibit A by reference and made part of this ordinance.
SECTION 3. Special Condition. Development within this Special Planned Area
shall be similar to and consistent with the design concepts, architectural designs, quality of
building materials to be used, styles depicted within i'enderings and drawings as contained
within the application in Exhibit A and presented before the City Commission.
SECTION 4. Findings of Fact. The need and justification for approval of the Beaches
Habitat for Humanity's application have been reviewed and considered in accordance with
the Comprehensive Plan, Land Development Regulations and applicable zoning regulations
whereby the City Commission fmds:
A. The application for a change in zoning to a Special Planned Area from Commercial
Limited (CL) and Residential Multi-Family (RG-M), has been considered fully
following a public hearing before and a recommendation from the Community
Development Board and after public hearing before the City Commission with legal
ORDINANCE NO. 90-14-221
Page 2 of5
notice duly published as required by law.
AGENDA ITEM# 7 A
MARCH 10,2014
B. The Beaches Habitat for Humanity's application for a Special Planned Area is
consistent with the 2020 Comprehensive Plan Future Land Use Map, as amended, and
the future land use designation of Residential High Density; Moreover, the proposed
project is generally compatible with the adjacent properties.
C. The Beaches Habitat for Humanity's application for a Special Planned Area is
consistent with the Land Development Regulations, specifically Division 6,
establishing standards for Special Planned Areas. Fmther, the specific land to be
redeveloped consisted previously of a higher residential density, ninety-eight (98)
multi-family complex, and said lands to be redeveloped are not composed of open
land, water, marsh and wetland areas.
D. The Beaches Habitat for Humanity's application for a Special Planned Area does not
adversely affect the orderly development of the City, as embodied within Chapter
24, specifically Article III, Division 6 of the Land Development Regulations and
within the Comprehensive Plan.
E. The Beaches Habitat for Humanity's application for a Special Planned Area is
consistent with the stated definition, intent and purpose of Special Planned Areas
relating to a change in zoning and the site development plan.
F. The zoning district designation of a Special Planned Area and the specific uses and
special conditions as set forth herein are consistent and compatible with surrounding
development and the proposed site development plan will not adversely affect the
health and safety of residents in the area and will not be detrimental to the natural
environment or to the use or development of adjacent properties or the general
ORDINANCE NO. 90-14-221
Page 3 of5
neighborhood.
AGENDA ITEM# 7A
MARCH 10, 2014
SECTION 5. Conflict. In the event of any conflict between the request and supporting
documentation contained in Exhibit A and this ordinance, the provisions of this ordinance shall
prevail. If any portion of this ordinance is in conflict with any portion of any other ordinance,
then the provisions of this ordinance shall govern. To the extent they do not conflict with the
unique specific provisions of this Special Planned Area, all provisions of the Land Development
Regulations, as such may be amended from time to time, shall be applicable to this
development; except that modifications to this Special Planned Area by variance or special use
shall be prohibited except as allowed by the Land Development Regulations, and except to the
degree that the development may qualify for vested rights in accordance with applicable
ordinances and laws. Notwithstanding any provision of this ordinance, no portion of any
Building Code, Comprehensive Plan or any regulation aside from those set forth within the Land
Development Regulations shall be deemed waived or varied by any provision herein.
SECTION 6. Severability. If any section, sentence, clause or phrase of this ordinance is
held to be invalid or unconstitutional by any court of competent jurisdiction, then said holding
shall in no way affect the validity of the remaining, portions of this ordinance.
SECTION 7. Effective Date and Recording. This Ordinance shall take effect
immediately upon its final passage and adoption and shall be recorded in a book kept and
maintained by the Clerk of the City of Atlantic Beach, Duval County, Florida.
ORDINANCE NO. 90-14-221
Page 4 of5
AGENDA ITEM# 7 A
MARCH 10,2014
PASSED by the City Commission on first reading this 24th day of February 2014.
PASS ED by the City Commission after public hearing on second and final reading this
lOth day of March 2014.
ATTEST:
DONNA L. BARTLE,
City Clerk
CAROLYN WOODS,
Mayor, Presiding Officer
Approved as to form and correctness:
RICHARD KOMANDO,
City Attorney
ORDINANCE NO. 90-14-221
Page 5 of5
AGENDA ITEM :
SUBMITTED BY:
DATE:
C ITY OF ATLANTIC BEACH
CITY COMM IS SION MEETTNG
STAFF REPORT
AGENDA ITEM II 713
MARCIIL0,20 14
T hrou gh lo ts between Beach Avenue and Ocean Boulevard
Michael Griffin, CBO , CFM Building nnd Zo nin g Director ~
February 12, 2014
ST RATEGI C PLAN LINK: None
BACKGROUND:
Attac hed is a copy of the November 19 , 20 13 staff repori s ubmitted to the Co mmunity
Development Bo ard (CDB) to discuss City Code Secti on 24-84 (c) which relates to throu gh lots
along Beach Avenue and Ocean Bou levard. This sec tion requires doub le frontage lots extending
from Beach A venue to Ocean Bou leva rd to have the front yard face Ocean Bou levard. As
indicated to the COB, I 0 of the 22 tlu·o ugh lots already front and have a Beach Avenue address.
Only 4 through lots are add ressed and front alon g Ocean Boulevard, the other lots have side
street addresses. Current ly the ordinance requires an existing throu gh prope rty to redi rect the
front ya rd to Ocean Avenue if the existing stru cture is demo lished and rebuil t. Staff requests the
Co mmi ssion eliminate this porti on of Section 24-84 to allow through lots to fi·ont o nto e ither
Beach A venue or Ocean Bou levard. Below is a li s t of through lot addresses fronting o nto Beach
Avenue.
120 Beach A venue
0 Beach A venue (unpub.li shed address)
250 Beach A ve nue
136 Beac h Avenue
178 Beach A venue
328 Beach A venue
436 Beach A venue
620 Beach A venue
360 Beach Avenue
578 Beach A venue
The CDB voted un animous ly (see attached draft minutes) to request Section 24-84 (c) be
amended to a llow through lots along Beach Avenue and Ocean Boulevard to front along Beach
Avenue. Our Publi c Works Department do es not object to this amendment and docs no t co nsider
thi s as adding a traffi c impact upon th is portion of Beach Avenue.
BUDGET:
RECOMMENDAT ION:
ATTACHMENTS:
No Impact
Approva l of Ordinance 90-14-222 wh ich amends Section 24-84 of
the City Co de to repeal cond itions of Jots extend ing between Beach
A venue and Ocean Bo ul evard as recommended by the Comm unity
Development Board.
November 19,2013 COB staffreport and draflminure. Ordinance
90-14-222
REV IEWED BY ClTY MANAGER: __ /_'"-'-/_{,~~.;...;....::7'---".:>"'-2"""'u.,__._l +-f------
City of Atlantic Beach Building and Zon ing Department
800 Semin ole Road
Atl antic Beach , florida 32233
Telepho ne (904) 247-5800
f ax (904) 247-5805
www.coab.us
Memorandum
To: Co mmunity Development Board
From: Micha e l Griffin, CBO , C FM Bui lding and Zo ning Director
Date: November 5, 20 l 3
Rc : Through lots between Bea ch A venue a nd Ocean Boulevard
AGENDA ITEM II 71J
MARC il 10,2014
This is to request a re co mmenda tion from the Community Development Board to the City
Co mmi ssion that through lots between Beach Avenue and Ocean Boulevard be allowed to have
front yards that access along Beach A venue. C it y Co de Section 24 -8 4. (c) Double frontage lot s
states, "Special treatment of Ocean Boulevard lots with douhle .frontage. For double frontage lot s
extendin g between Beach Aven ue and Ocean Bou levard , the required front yard sha ll be the ya rd ,
which faces Ocean Boulevard."
Currently th ere are 22 tota l thro ug h lots between Beach A venue and Ocean Bou levard with I 0 lots
addressed on Beach Avenue, 5 lots addressed on s ide streets, 4 l ots with Ocean Bouleva rd
add resses, and 3 vacant lo ts with no address. Given the current ava il able acces s and street width
there d ocs not appear to be a reaso n Beach Avenue cannot handle the possibl e 7 properties that
ma y want to hav e access to Beach Avenue. Our Public Works Dep a1i me nt has no objection to
allowing the remainder of lots to fTOnt onto Ocea n Boulevard.
ORDINANCE NO. 90-14-222
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA, AMENDING CHAPTER 24, ARTICLE III,
DIVISION 4, SECTION 24-84 OF THE CODE OF
ORDINANCES, LAND DEVELOPMENT REGULATIONS,
TO REPEAL CONDITIONS OF LOTS EXTENDING
BETWEEN BEACH A VENUE AND OCEAN BOULEVARD;
PROVIDING FOR CONFLICT; PROVIDING FOR
SEVERABILITY; AND PROVIDING AN EFFECTIVE
DATE.
AGENDA ITEM# 7B
MARCH 10,2014
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, finds that it is
necessary to amend Chapter 24, Article III, Division 4, Section 24-84 of the Atlantic Beach Code
of Ordinances.
NOW THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA:
SECTION 1. Regulation Amended. That Section 24-84 of the Code of Ordinances,
specifically the Land Development Regulations of the City of Atlantic Beach, Florida, is hereby
amended to read as follows:
Sec. 24-84. Double frontage lots.
(a) Double frontage lots. On double frontage lots, the required
front yard shall be provided on each street, except for lots as set
forth below and as set forth in section 24-88
(b) Special treatment of ocean-front Lots. For lots having frontage
on the Atlantic Ocean, the front yard shall be the yard which faces
the Atlantic Ocean, and the required front yard shall be measured
from the lot line parallel to or nearest the ocean.
(c) Special treatment of Ocean Boultward lots with double
frontage. For double frontage lots extending betv;een Beach
Avenue and Ocean Boulevard, the required front yard shall be the
yard, which faces Ocean Boulevard.
ORDINANCE NO. 90-14-222
Page 1 of2
AGENDA ITEM# 7B
MARCH 10,2014
SECTION 2. Conflict. If any portion of this ordinance is in conflict with any portion of
any other ordinance, then the provisions of this ordinance shall govern.
SECTION 3. Severability. If any section, sentence, clause or phrase of this ordinance is
held to be invalid or unconstitutional by any court of competent jurisdiction, then said holding
shall in no way affect the validity of the remaining portions of this ordinance.
SECTION 4. Effective Date. This Ordinance shall take effect immediately upon its final
passage and adoption.
PASSED by the City Commission on first reading this 24111 day of February 2014.
PASS ED by the City Commission on second and final reading this 10111 day of
March 2014.
ATTEST:
DONNA L. BARTLE,
City Clerk
CAROLYN WOODS,
Mayor, Presiding Officer
Approved as to form and correctness:
RICHARD KOMANDO,
City Attorney
ORDINANCE NO. 90-14-222
Page 2 of2
AGENDA ITEM# 7B
MARCH 10, 2014
Draft Minutes of the October 15, 2013 regular meeting of the Community Development Board
was seconded by Harley Parkes. It was unanimously approved 6-0.
6. REPORTS.
A. Through Lots. Michael Griffin stated that this item is to request a
recommendation from the Community Development Board to the City
Commission to repeal Section 24-84. (c) The Land Development Code which
relates to double frontage lots which requires new structures built in between
Beach Avenue and Ocean Blvd. to actually front onto Ocean Blvd. Currently
there are only 4 lots with Ocean Blvd addresses and 10 lots addressed on Beach
Avenue, and 3 vacant lots with no address. Sylvia Simmons is concerned about
letting homeowners place 6ft tall fences right along Ocean Blvd. Mr. Parkes
stated that the economic value of having a Beach Ave. address is not arguable.
Kelly Elmore made a motion to amend the code to allow through lots between
Beach Ave. to Ocean Blvd. to front on Beach Ave. Mr. Stratton seconded the
motion. The motion was unanimously approved 6-0.
B. Tree Ordinance. Michael Griffin stated that the Tree Ordinance is not up for
discussion for this evening. Mr. Griffin stated this is just a heads up that this will
be coming up in the December meeting. Mr. Elmore stated he will be missing
the December lih meeting. Brea Paul stated that Jason Burgess will not be
staying on the board and the new board member will be Linda Lanier.
7. ADJOURNMENT-8 :31 PM
Brea Paul, Chair
Attest
Page 5 of5
AGEN OA ITEM:
SUBMITTED BY :
C ITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF n~PORT
Publi c Hearin g for UBEX-13-00J00077
Mi cha e l Griffin , C BU, CF M
Buildin g and Zo nin g Directo r
Jeremy Hub sch
Redeve lo pm ent and Zo nin g Coordin ator
DA TE: Pebru ary 14, 20 I 4
STRA TEGTC PLAN LINK: N/A
AG ENDA IT EM fl 8A
MAR 1-1 10, 2014
BACKGUOUND: T he appli can ts arc seek in g a Use-By-Excepti on fo r a Pa nera Bre.a d a t 102 1 Atl a nt ic
Bo ul ev ard , whi ch is loca ted in an oulp arce l in th e LA Fitn ess Shoppin g Ce nt er. Th e res taurant will be
4 ,125 squmc feet and is pro posed to have a d riv e through lane. Sec tion 2 4.111 (c) (4) of th e La nd
Deve lopm e nt Code r equires a Use-By -Exce pti on for "Restaura nts with drive-through service wh er e
th e s ite conta in s la nes d e di ca te d solely to drive-through bus in ess". Res t a ura nts with drive-thru
lanes a re required t o get a Use-By -Exce ptions beca us e they ca n pote nt ia lly ha ve nega tive imp ac ts
on s urrounding ne ighborhoods or properti es.
In th is p arti cular in s ta n ce, s t a ff is of th e opini o n tha t the re will be mini ma l nega tiv e imp acts (i f
a ny) as a r esult o f th e drive thru Ja ne. Th e outpa rcel wh e re the Pa n e ra is proposed is loca te d far
a way from any r es id e n t ial hom es. with th e nea r es t being be hind th e LA Fitn ess on Cava ll a Road.
Th e re a r e als o three diffe re nt ingress/egress access poin ts t o th e prope rty. The re is a s igna li zed
e ntrance on Atl a nti c Bou leva rd, and access driveways on Roy al Pa lm s and Aqu atic Driv es . Th er e
a r e curre ntly two r es taura nts with drive-thru lanes on Atl a ntic Boul e vard on the Atlanti c Beach
side. Th ey are McDona lds a nd Dunkin Donuts. The Dunkin Donuts was pre viou s ly approve d as a
Use-By-Exce pt ion in 200 6 a nd McDon a ld s was gra ndfa th er e d in .
The Co mmunity Deve lopm ent Board cons id e red thi s reque st a lo ng with co mm ents fr om ta ff, th e pub lic
and th e a ppli cant s at th e January 2 151 meetin g. and th e Boa rd recomm end ed approva l by a vo te of 7-0.
BU DGET: None .
RECOMMENDATION : Moti on to approve UBEX I J-00 I 000 77 , as reco mm e nd ed by th e
Co mmuni ty Deve lo pm e nt Boa rd .
ATTACHMENTS: Draft minute s o f th e January 2 1,201 4 Community Devel o pm e nt Board
meetin g; copy of Co mmuni ty Deve lopm e nt Boa rd staff re pot1 ; co py o f U BEX-t3-00 I 000 77 a ppli ca ti o n.
AG END A ITGM II M
MA RC il 10,20 111
Draft Minnlr.s (if/Ill: Jmwary l l , 2014 ;•egular mceting of /he Conu;umily Devclnpmenl Board
MINUTES OF THE REGULAR MEETING OF THE
COMMUNITY DEVELOPMENT BOARD
January 21,2014
1. CALL TO ORDER .-6:00pm
Chair Brea Paul v erified the presen ce of a quorum with the attendan ce of, Kelly Elmore,
Harley Parkes, Patri ck Stratton, Kirk Han son and Lind a Lanier. The meeting was call ed to
order at 6:00pm. Al so pres e nt w as the Buildin g and Zoning Dire ctor, Michael Griffin,
Redeve lopment and Zoning Coordin ator, Jeremy Hubsch and Re cording Sec r etary Je nny
W alke r. Sylvia Simmon s arrived at 6 :05pm. Brea Paul int roduced the new m ember Lind a
Lanie r.
2. ADOPTION OF MEETING MINUTES -November 19, 2013.
Bre a Pa ul called f or a motion to approve the minutes of the Nove mber 19 , 2013 r egular
meeting. Kelly Elmore moved that minutes b e approved as written . Pat r ick St ratton
se conded the motion and it carried by a vote of 7-0 .
3. PUBLIC COMMENT. Chair Brea Paul stated that the City Commission requested that
t h e Community Development Board hear additional comments from the public
regarding the Beaches Habitat project on Mayport Road Brea opened the floor for
public comments.
Public Mik e Wh ale n, 14·20 Mayport Road, s ta tes th at he does n't kn ow how
th e Commun ity Developm ent Boa rd co uld a pp ro ve Beaches Ha bita ts'
proj ect on Mayport Ro a d. He s tated for th e r ecord th at he is a to tal
pro pon ent fo r Habitat fo r Hum a nity but he feels thi s would be gutti ng
our zonin g r eg ulatio ns. He ca n't beli eve t hat we co uld put th ese
familie s at risk by cr a mming th em all in on e ce ntra l loca ti on walle d in
by co mm e rcial di stricts. By s ticl<in g 8 0 famili es in sam e s ocio-
e co nomi c group, it is not go in g to do th e famili es nor th e child re n a ny
go od He says we a re con de mning th es e fa mili es t o a s itu a ti o n th ey
ca n neve r get o ut of. He said th a t th e loca tion is in a Comm ercia l
Co rri dor a nd t ha t Beac hes Habita t s ho uld be in a Reside ntia l Corrido r.
He s tated s eve ral lo ca ti ons a round t he country wh e re th ese sam e type
of communiti es fe ll a par t.
4. OLD BUSINESS. Non e.
Page I of 5
AGENDA ITEM# SA
MARCH 10,2014
Draft Minutes of the Jam1my 21, 2014 regular meeting of the Community Development Board
5. NEW BUSINESS.
A. UBEX-13-00100077(PUBLIC HEARING)
Staff
Report
Applicant
Comment
Public
Comment
Board
Discussion
Motion
Request for use-by-exception to allow a drive-thru permitted service lane
associated with a restaurant per Land Development Regulations Section
24-111 (c) (4).
Jeremy Hubsch, Redevelopment and Zoning Coordinator gave a
presentation about UBEX-13-00100077. He stated that both the
Use by Exception and Zoning Variance are for Panera Bread. It will
be located in the outparcel of the L.A. Fitness shopping center. He
showed an aerial map of the location. The proposal is for a 4125
square foot Panera Bread with a drive thru lane. Our zoning code
requires a Use by Exception approval when a restaurant opens
that will have a drive thru lane, due to the fact that a drive thru
lane could have some negative impact on surrounding residential
areas. Some of those impacts were lighting and the noise from the
speaker. Mr. Hubsch showed on the map that there really isn't
any residential areas in close proximity to the proposed site. The
closest residential area is buffered by the shopping center. He
showed that there will more than enough parking also. There are
3 findings of fact for approval and 3 findings of fact for denial
which are to be consistent with the Comprehensive Plan,
compliant with the Zoning Regulations and consistent with the CG
Zoning along Atlantic Blvd.
Jeremy Hubsch introduced the applicant, Lance Willis, architect
and designer, who flew down from St. Louis to be present. He
stated that they did research on Atlantic Beach, visited the site and
got a feel for the demographics here and the residents. They also
research the existing architecture and try to stay in line with the
elements already in Atlantic Beach. Building was positioned to
accommodate the drive thru lane.
None.
Harley Parkes believes this is the type of business we should be
encouraging in Atlantic Beach.
Motion made by Kirk Hanson to approve. Seconded by Sylvia
Simmons. Motion is passed unanimously.
Page 2 of5
AGENDA ITEM
CASE NO
LOCATION
APPLICANT
DATE
STAFF
STAFF COMMENTS
CITY OF ATLANTIC BEACH
COMMUNITY DEVELOPMENT BOARD
STAFF REPORT
4A
UBEXM13-00100077
t\GEN DA ITEM II !!A
Mt\RCII 10,2014
Req uest for use-by-exception to allow for a drive-tllru se rvice lan e associated with a
restaurant, per Land Deve lop ment Regu la tion s Sec ti on 24-111 (c) (4).
1021 ATLANTIC BOULEVARD
EQUITY ONE (FLORIDA PORTFOLIO) INC.
JANUARY 14, 2014
JEREMY HUBSCH, REDEVELOPMENT AND ZONING COORDINATOR
The su b jec t property is lo cated at 10 21 At lantic Boulevard . ll is a n outparcel in the shopping pl aza that is
a nchored by LA Fitness . Th e applica nts a re proposi ng a 4,1 25 squa re foot Panera Bread with a drive-t hru la ne .
Sectio n 24.111 (c) ( 4) of the Lantl Developm e nt Code req uires a use-by-exce ption for "Resta urants wi t h drive-
through service where the s ite co nta in s la nes dedi cated solely to drive-through busin ess". Res ta urants with drive-
thru lanes are require d to get use-by-exce ption s because th ey ca n potenti a lly have nega tiv e im pacts on
s u rroundi ng n eighborhoods or properties. For insta nce, a 24 ho ur drive thru may make excess ive noise or create
light pollution when ad jacent to r es identia l homes. Th e re a r e also possi bil iti es for nega tiv e imp acts to traffic.
In this pa rticular in sta nc e, staff is of the op ini on that there will be minimal ne ga tive impacts (i f any) as a r es ult of
th e dri ve thru lane. The outp arcel where the Pa nera is proposed is locate d far away from a ny resi dential homes,
with th e nea res t being b ehind th e LA Fitn ess on Cavalla Roa d. Th ere a re a lso three different in gress/egress access
points to the property. Th er e is a sig nalized e ntran ce on Atl an t ic Boulevard 1 and access driveways on Roya l Palm s
a nd Aquati c Dr ive s. Th e re are curre ntly two re staura nts with drive·thru la nes on Atl anti c Boul eva rd on th e
Atlantic Beach s id e. Th ey ar e McDona lds and Dunkin Donu ts. Th e Dunkin Donuts was prev ious ly a pproved as a
use-by-exception in 2006 and McDo na lds was grandfa th ered in.
Subject Site and Surrounding Properties
Figure 1. 1021 Atlantic Boulevard and surrounding properties (Google Maps)
SUGGESTED ACTION TO RECOMMEND APPROVAL
AGENDA ITEM fl 8A
MARC il 10,20 14
The Community Development Board may consider a motion to recommend approval to the City
Commission of a requested Use-by-Exception (File No. UBEX 13-00100077) to allow for a drive-tluu
service lane associated with a restaurant, within the Commercial General (CG) Zoning District and
located at 1021 Atlantic Boulevard provided:
1. Approval of this Us e-by-Exception is consistent with the intent of the Comprehensive Plan.
2. Approva l of this Use-by-Exception is i n compliance with th e requirements of Section 24-63,
Zoning, Subdivision a nd Land De velopment Regu lations.
3. The requested use is consistent with Section 24-lll(c) in that the proposed u se is found to be
consistent with the uses p e rmitte d in th e CG zoning di stricts and with su rrounding deve lopment
along Atl antic Boulevard .
Page 2 of 3
SUGGESTED ACTION TO RECOMMEND DENIAL
AGENDA ITEM# SA
MARCH 10, 2014
The Community Development Board may consider a motion to recommend denial to the City
Commission of a requested Use-by-Exception (File No. UBEX 13-00100077) to allow for a drive-
thru seiVice lane associated with a restaurant, within the Commercial General (CG) Zoning District
and located at 1021 Atlantic Boulevard provided:
1. Approval of this Use-by-Exception is not consistent with the intent of the Comprehensive Plan.
2. Approval of this Use-by-Exception is not in compliance with the requirements of Section 24-63,
Zoning, Subdivision and Land Development Regulations.
3. The requested use is not consistent with Section 24-111 (c) in that the proposed use is found to
be inconsistent with the uses permitted in the CG zoning districts and is not compatible with
surrounding development along Atlantic Boulevard.
Page 3 of 3
AGENDA ITEM# 8A
MARCH 10, 2014
Nov 25 . 20!3
APPLICATION FOR A USE-BY -EXC !!Q"'::Po.-'""7'
City of Atlantic Beach • 800 Seminole Road · Atlantic Beach, Florida 3W.t$:lw.45-_
Phone: (904) 247-5826 • FAX (904) 247-5845 • http://www.coab.us
Date File No.'------------Receipt-----------
1. Applicant's Name Equity One (Florida Portfolio), Inc.
2. Applicant's Address 1600 NE Miami Gardens Drive, North Miami Beach, FL 33179
3. Property Location --;;.~..:::.;::....:..:l\.:..:tl:..:a::.:n::.:tio:::c-=B::.=lv..:...d=.'-------------------------
4. Property Appraiser's Real Estate Number 177602-0040 Block No. Lot No •. ____ _
5. Current Zoning Classification CG 6. Comprehensive Plan Future Land Use designation CM
7. Requested Use-by-Exception Drive-thru service lane associated with~ restaurant, per Land Development
Regulations Section 24-111 (c)(4)
8. Size of Parcel 14.18 acres -~~~~~--------9. Utility Provider City of Atlantic Beach I IEA
10. Statement of facts and special reasons for the requested Use-by-Exception, which demonstrates compliance with
Section 24-63 of the City of Atlantic Beach Code of Ordinances, Zoning and Subdivision Regulations. Attach as
Exhibit A. (fhe attached guide may be used if desired. Please address each item, as appropriate to this request.)
11. Provide all of the following information. (All information must be provided before an application is scheduled for any
public hearing.)
a. Site Plan showing the location of all structures, temporary and permanent, including setbacks, building height,
number of stories and square footage, impervious surface area, and existing and/or proposed driveways.
Identify any existing structures and uses.
b. Proof of ownership (deed or certificate by lawyer or abstract company or title company that verifies record
owner as above). If the applicant is not the owner, a letter of authorization from the owner(s) for applicant to
represent the owner for all purposes related to this application must be provided.
c. Survey and legal description of property sought to be rezoned. (Attach as Exhibit B.)
d. Required number of copies. (Two (2) copies of all documents that are not larger than 11 x 17 inches in size. If
plans or photographs, or color attachments are submitted, please provide eight (8) copies of these.)
e. Application Fee ($250.00)
I HEREBY CERTIFY THAT ALL INFORMATION PROVIDED WITH TIDS APPLICATION IS CORRECT:
Signature of owner(s) or a if owner's authorization form is attached:
'lle¥1 Ch V\cc~vcsid-dlf-
IN RMATION OF PERSON TO RECEIVE ALL CORRESPONDENCE REGARDIN<f.T.(Il ~V\ CJ/\o \.-'\~ \J.P ~-: S \ e:.. L:f\o~ 'WT-1Dl\D APPLICATION
Mailing Address: \'«:0 ~E-\v\i~mi ~V'c\.Crt-;, W· t'l· \Jt. i \ \3eo.c.h 1 ::fL .3o \ ~
Phone: tt"~) ~~<6 .. \LI'c>'Z..FAX: (rile) 52"¥-\ l\ \aD E-mail: Y\~vl~ ~1.\.\ 1'\j DV\e..l'\
EXHIBIT A
AGENDA ITEM# SA
MARCH 10, 2014
The review of an application for a Use-by-Exception shall consider the following items. Please
address each of the following as applicable to your specific application.
1. fugress and egress to property and proposed Structures thereon with particular reference to vehicular and
pedestrian safety and convenience, traffic flow and control and access in case of frre or catastrophe.
Ingress and egress to the property is provided via an existing signalized entrance on Atlantic Blvd. and full access
driveways on Royal Palms Dr. and Aquatic Dr. Safe and convenient pedestrian access is provided by dedicated
sidewalks to the public sidewalks and bus stop on Atlantic Blvd.
2. Parking and Loading Spaces, where required, with particular attention to the items in (1) above.
The existing shopping center provides more parking than required by City Code. All but four (4) required parking spaces
will be provided within the lease parcel for the drive-thru restaurant. A cross parking and access agreement will address
the use of the shopping center's parking. Loading will be provided from the adjacent drive aisle.
3. The potential for any adverse impacts to adjoining properties and properties generally in the area resulting
from excessive noise, glare and lighting, odor, traffic and similar characteristics of the Use-by-Exception
being requested.
The proposed drive-thru is immediately adjacent to a car wash drive-thru and the Atlantic Blvd right-of-way The drive-thru
will be located on an outparcel to the existing shopping center.
4. Refuse, trash collection and service areas, with particular reference to items (1) and (2) above;
A dumpster with enclosure will be provided onsite with convenient accessibility and a dedicated sidewalk to the
restaurant.
5. Utilities, with reference to locations, availability and compatibility;
Water, sewer and power services will be extended from existing mains immediately east of the subject site per coordination
with the City and JEA.
6. If adjacent uses are different types of uses, describe type of screening and buffering that will be provided
between your use and the adjacent use. Adjacent uses are compatible. An existing planted landscaped buffer
exists to the east and will be improved with additional onsite landscaping per City Code.
7. Signs, if any, and proposed exterior lighting, with reference to glare, traffic safety, economic effects and
compatibility and harmony with properties in the District; (See Signs and Advertising, Chapter 17 .)
Signs and exterior lighting will be designed to meet City Code.
8. Required Yards and other Open Space. Show building setbacks and areas of open space on site plan.
9. General compatibility with adjacent properties and other property in the surrounding Zoning District as
well as consistency with applicable provisions of the Comprehensive Plan.
Proposed development is compatible with adjacent properties and will comply with the comprehensive plan.
Other information you may wish to provide: -----------------------
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AGENDA ITEM# 8A
MARCH 10,2014
EXi:sniG otJTPJ.RCH AREA CALctAAT!Cit&
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PROPOSHJOUTPARCEl,APn.CALCl.l..A"TUiSc
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lltE PROPOSED IMPROVEMENTS
RESULT IN A NET REDUCTION OF 6,052SF
OF DRIVEABLE SURFACE AND 1,318 SF
OF TOTAL IMPERVIOUS AREA
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AGENDA ITEM# 8A
MARCH 10, 2014
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MARCH 10,2014
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C-6
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Tree ordinance revisions
SUBMITTED BY: Michael Griffin, CBO, CFM ~
Building and Zoning Director
DATE: January 27, 2014
AGENDA ITRM II !!IJ
MI\R C I I I 0, 2014
STRATEGIC PLAN LINK: Goa l to consider possible changes to tree ordinance
BACKGROUND: The City Commission as a part of the Strategic Planning process
asked for a review of Chapter 23 Protection of Trees and Native Vegetation.
Including an assessment of the Tree Ordinance as described. "Background and
Descri ption: This goa l is to consider possible amendments to the City's tree
ordinance. Some citizens have approached the City Commission with concerns that
the tree canopy may be disappearing in Atlantic Beach and that the City's tree
ordinance regulating t h e removal of trees in connection with construction projects
shou ld be strengthened and expanded. A second request was that regulations on
removing boundary trees (trees along property lines) should be discussed. The goal
is to consider what, if any, changes may be necessary and desirable."
On January 21, 2014 the Community Development Board (see attached staff report
and draft minutes) discussed this issue and determined the current regulations may
be strengthened by extending the allowab le required time for tree mitigation if
deve lopment occurs following removing any tree from six months to twelve months.
Additionally, the Community Development Board discussed boundary trees (trees
along property lines) and determined, w ith a recommendation from the City
Attorney's office, and staff that boundary trees if damaged or removed without both
property owner's permission shou ld be a civi l matter hand led by current Florida
property rights law.
BUDGET : No impact
RECOMMENDATION: Accept Community Deve lopment Board recommendation to
extend the six month time lf mit for tree mitigation to twelve
months in Chapter 23 Protection of Trees and Native
Vegetation and request staff to draft an ordinance to amend.
ATTACHMENTS: January 21, 2014 Community Development Board minutes
and staff report.
City of Atlantic Beach Building and Zoning Department
800 Se min o le Road
At lant ic Beach , F lo rida 32233
Te l ep hone (904) 247-5800
Fax (904) 24 7-5805
www.coab.us
Memorandum
To: Co mmunity Development Boa rd
From: Mi chael Griffin, CBO, CF M Building and Zon in g Directo r
Date: January 7, 20 14
Re: Ame ndm ents to the Tree Ord inance Chapter 23
AGEN DA ITEM II 80
MARC il 10, 20 Jtl
The City Commiss ion as a part of the Strategic Plannin g pro cess has asked for a revi ew of Chapter
23 Protection of Trees and Nativ e Vegetation . Thi s in cludes an assessment of th e Tree Ordinance
as desc ribed . "Ba ckground and Descrip tion : This goal is to consider possib le amendments to the
Cit y's tree o rdin ance . Some citizens ha ve appr oached the City Commi ss io n with concerns that th e
tree canopy may be disa pp ea rin g in Atlantic Beach and that the C it y's tree ordinance regu lating th e
removal of trees in conn ecti on with constru ction projects should be stren gthened and expanded. A
second requ es t was that regul ation s o n removin g bo und ary tr ees (tre es alon g property lines) should
be di scuss ed . The goa l is to co nsid er what, if any, changes may be necessary and desirab le."
T he two issues reco mm ended for di scussion arc indicated belo w.
First is sue regarding permit iss uance:
Section 23-22. Exemptions from th e req uiremellf for a permit. Thi s section allows trees to be
removed without the iss uance of a tree pennit so long as no developm ent (v alu ed at less th a n
$10,000) will occur o n the pro pe rt y with in 6 month s s ub seq uent to the trees bein g removed . Any
trees removed with a tree permit wi ll be required to mitigate for any rem oved tre es . However, trees
remo ved without a tree pennit are not required to be rep lace d with miti gation unle ss construction
is commenced within 6 month s fr om the date of tree remov al.
Stq[f com ment : There may be tlu·ec possible opti o ns:
I) Recommend no c hanges lO the exi~·ting tree ordin ance. T hi s wou ld keep the intent of the
original ordinance in pl ace by a ll owin g propert y owners their ri ght to keep or remo ve exi stin g trees
on pr opert y that is not intended for developm en t or redevelopment. Or, extend the 6 m onth waiting
period to 12 month s before devel opm ent ma y occur without prov id in g for miti gation fo r trees th at
have been rem oved.
AGENDA ITEM# 8B
MARCH 10,2014
2) Recommend a list of trees that should be protected from removal unless approval is
given based upon extenuating circumstances. A listing as below of protected trees may be
developed and removal of such trees could be regulated. The trees below could be included in the
definition of Heritage Tree.
Species Common name Diameter breast height
Juniperus virginiana Eastern Red Cedar 30"
Magnolia grandiflora Southern Magnolia 30"
Quercus virginiana Live Oak 30"
Quercus laurifloia Laurel Oak 36"
Quercus phellos Willow Oak 36"
Acer rubrum Red Maple 36"
Taxodium distichum Bald Cypress 30"
Ilex opaca American Holly 20"
Comus florida Flowering Dogwood 15"
Cary a Hickory (except pecan) 36"
3) Recommend permits be requiredfor the removal of any regulated tree regardless of intention to
develop the property and to mitigate for the removal. A list of regulated trees is located in the tree
ordinance under Section 23-8 Definitions. This would encumber property owners to develop a site
plan for permitting and review showing all trees that exist on-site including trees that will be
removed so that staff may determine mitigation requirements. This is also adding additional work
to City staff for review/permitting/inspection and record keeping of the removed trees.
Below are tree permitting requirements for surrounding jurisdictions.
Jacksonville-Tree removal permits are required for any protected tree which is any tree with a
diameter breast height of six inches or more located on any lot within 20 feet of a street right of
way or a tree with a diameter breast height of eight inches or more located within ten feet of any
other property line, or a tree with a diameter breast height of 11.5 inches or more located elsewhere
on the property.
Neptune Beach-Tree removal permits are required for any protected tree greater than six inches or
more in diameter or two feet in circumference. Palm and pine trees are excluded from permitting.
Heritage and Champion trees which are basically as described above in our proposed definition
may only be removed by approval of the Community Development Board, or if a part of a new
subdivision by the City Commission.
Jacksonville Beach-Tree removal permits are required for any protected tree which is any tree
with a diameter breast height of more than 6 inches. There are exceptions for pine and a palm trees
2
and a list of unprotected trees is provided, however, a permit is required for the removal of certain
unprotected trees.
Second issue regarding Boundary Trees:
Boundary trees have their root system partially onto adjacent properties. Boundary trees are not
addressed in our current ordinance, however, during construction tree protection is required for all
trees that are not scheduled for removal. Mitigation for trees that are damaged during construction,
must be made prior to the issuance of a Certificate of Occupancy or Certificate of Completion for
the project. Legal action for diminished property values, loss of aesthetics, out of pocket expenses
or mental anguish will be a private matter for each property owner.
Attached is a copy of the City of Atlantic Beach tree ordinance.
3
Draft Minutes of the Jamtmy 21, 2014 regular meeting of the Community Development Board
6. REPORTS.
AGENDA ITEM# 8B
MARCH 10, 2014
A. Tree Ordinance. Michael Griffin stated that the City Commission as a part of the
Strategic Planning process has asked for a review of the Chapter 23 Protection
of Trees and Native Vegetation. This includes an assessment of the Tree
Ordinance as described. This goal is to consider possible amendments to the
City's tree ordinance. Some citizens have approached the City Commission with
concerns that the tree canopy may be disappearing in Atlantic Beach and that
the City's tree ordinance regulating the removal of trees in connection with
construction projects should be strengthened and expanded. A second request
was that regulations on removing boundary trees should be discussed. The goal
is to consider what, if any, changes are necessary and desirable. The first issue
is regarding permit issuance. Staff comments are that there are three possible
options:
1. Recommend no changes to the existing tree ordinance.
2. Recommend a list of trees that should be protected from removal unless
approval is given based upon extenuating circumstances.
3. Recommend permits be required for the removal of any regulated tree
regardless of intention to develop the property and to mitigate for the
removal.
Sylvia Simmons suggested that they review other municipalities tree ordinances
and also stated that all trees are not equal. The board all agreed that there
should be more community education regarding trees. Mr. Griffin stated that
staff recommends changing the code regarding Section 23-22. Exemptions
from the requirement for a permit. This section allows trees to be removed
without the issuance of a tree permit so long as no development (valued at less
that $10,000) will occur on the property within 6 months subsequent to the
trees being removed. Any trees removed with a tree permit will be required to
mitigate for any removed trees. However, trees removed without a tree permit
are not required to be replaced with mitigation unless construction is
commenced with 6 months from the date of tree removal. The change he
recommends is to replace the 6 months verbage with 12 months. Harley Parkes
made a motion to change it to 12 months and Linda Lanier seconded the
motion. It passed unanimously. The board also agreed to have no action on the
second matter regarding boundary trees.
7. ADJOURNMENT-7:35 PM
Page 4 of5
City of Atlantic Beach Building and Zoning Department
800 Se min o le Road
At lantic Beach, Florida 32233
Te lephone (904) 247-5800
Fax (904) 247-5805
www.coab .us
Memorandum
To: Nelson Van Licre, Interim C ity Manager
From: Michael Griffin, CBO, CFM Buildin g and Zo nin g Director ~
Date: February 13, 2014
Re: Sign Code Amortization for January I, 20 15 UPD ATED MEMORANDUM
AGENDA l'l'r.M II 8C
MI\RCI I I0,20 14
As yo u are aware, in September of 2002, the City completed a sub stantive re-w r ite of Chapter 17 o f the City
Code sign reg ul atio ns. O ne of the more sign ificant changes made was to es tab lish a maxim um he ight of
eight feet for new fi·ccs tanding s igns, and a maximum widt h of twelve feet. The City a lso provided a sun set
provision, requ irin g signs to come into co mplianc e with the amended regu lations by September 09, 20 12.
On September 26, 20 II the City extended the date of compliance to Ja nu ary 1, 20 15. Therefore, staff wi ll
commence wit h a sign inventory, within the next few weeks, of signage throughout th e Ci ty. T he attached
notice wi ll be se nt to a ll sign ow ners th at are not in compliance informing them of th e req uirc111c nts. Those
sig ns that are not in compliance by January 1, 2015 wi ll be sen t official notice to make correc ti o ns or code
enforcement ac ti on may be take n.
UPDATE-Building and Zo ning ha s completed a survey of non-conforming signagc and fou nd that
ap pr oximately 60 signs conti nu e to exist and ap proximately 20 signs have been remedied. Attached is a list
of the no n-conformi ng s ign s wit h addresses and we have no ted the permit numb er for signs that have been
brought into com pliance.
Bui ld ing an d Zo nin g is ready to se nd the attac hed Iotter to prope1ty owners that rema in in violation . Pl ease
let me know if we s hould proceed .
lf yo u have any quest ions, or need additional in formation please let me know.
T O: Businesses within th e City of Atl anti c Beach
City of Atlantic Beach
AGENDA ITEM II 8C
MARC i l I 0, 2014
Building and Zon in g Department
800 Seminole Road
Atla nt ic Beach, F lo rid a 32233
Telephone (904) 247-58 00
Fax (904) 247-5805
FROM: Mi chael Griffin, CBO, CFM Building a nd Zoning Director
DA TE: January21 ,2014
RE: City's Sig n Amortization Effective January 1, 2015
As you may be awa re, in Sep temb er of2002, the City completed a substantive re-write of Chap ter 17 of
the City Code sign regu lations . One of the more significant changes made was to establi s h a maximum
height of eig ht lcet fo r new free standing signs, an d a maximum width of ten feet. T he C it y also
provided a sun se t provision , requiring a ll signs to co me into comp liance wit h the amended regu lat ions
by Sep tember 09. 20 12.ln summary , the sign code re-w rite resulted fo ll owing changes:
• Increased the freestanding sign all owab le area from 80 squnre feet up to a maximum of 96 square
feet based up on one square foot per each foot of frontage.
• Increased the maximum (freesta nd ing or monument) s ign widt h from 10-feet to 12-feet.
• Or, as an alternative to lh e above, for sit es th at have 300 or more feet of street frontage, all ow a 120-
square foo t, I 0-foo t high freesta nd ing sign and require a I 0-foo t setback from the propea1y lin es (ra th er
th an five). T his alternative is allowed in CO and CL zo ning districts .
• Oecreased the maximum a ll owab le lteight t'rom 25-fcet to 8-feet (same a ll owab le height as Neptu ne
Beach and Jacksonvi ll e).
• September 26, 2011 the C ity extended the date of co mpliance to January I , 2015 to be co nsistent
with s urroundin g .iurisd ictions. Neptune Beach amortization complia n ce d ate is A pril 5, 2014.
T herefore nil C ity of Atlantic Beach signs must be in complhlnce on or before January 1, 2015.
Please keep in mind that a Sign Permi t is requ ired fo r new signs and stru ctura l changes to ex ist in g
s igns. Feel free to contac t the Buildi ng and Zoni ng Departme nt a t 247-5826, or by e-rrutil at
mgriffin@e oab.us if you have any questions. Our goa l is to improve th e commercia l co rridors of
Atlantic Beach anu your cooperation is requested. And to that end, I will prov id e any assista nce you
may need, as is appropriate.
T he comp le te s ign regu lat io ns ma y be found on the City's webs ite al htt p://www.ci .atl anti c-bcach.O.us
(o n th e Planning a nd Zo ning page under Imp orta nt lnformal ion.)
Address
297 Aquatic Dr
363 Atlantic Blvd.
*363 Atlantic Blvd.
375 Atlantic Blvd.
403 Atlantic Blvd.
425 Atlantic Blvd.
435 Atlantic Blvd.
469 Atlantic Blvd.
501 Atlantic Blvd.
535 Atlantic Blvd.
599 Atlantic Blvd.
615 Atlantic Blvd.
619 Atlantic Blvd.
675 Atlantic Blvd.
715 Atlantic Blvd.
719 Atlantic Blvd.
725 Atlantic Blvd.
751 Atlantic Blvd.
801 Atlantic Blvd.
815 Atlantic Blvd.
835 Atlantic Blvd.
1021 Atlantic Blvd.
1031 Atlantic Blvd.
1051 Atlantic Blvd.
1067 Atlantic Blvd.
1071 Atlantic Blvd.
1073 Atlantic Blvd.
1075 Atlantic Blvd.
1079 Atlantic Blvd.
1089 Atlantic Blvd.
1099 Atlantic Blvd.
1177 Atlantic Blvd.
37 W 8th Street
1 Fleet Landing Blvd
1541 Main Street
1575 Main Street
120 Mayport Road
*160 Mayport Road
310 Mayport Road
499 Mayport Road
501 Mayport Road
510 Mayport Road
645 Mayport Road
660 Mayport Road
680 Mayport Road
750 Mayport Road
List of freestanding and wall signs
Type ofBusiness
Beaches Aquatic
Shoppes of Northshore
Shoppes of Northshore
Prudential Realty Permit #06-32923
Radio Shack
Salt Air Motel
McDonalds
Subway Strip Mall
Beach Diner
Strip Mall
Eakin and Sneed Attorneys
Coral Reef Animal Hosp. Permit #03-26553
Monahan's
Calvin Cole Day Spa
BPGas
Dunkin Donuts Permit #07 -1461
North Beach Center (2) Permit #03-26501
Atlantic Theaters
Jax Federal Permit #07 -78 8
Pizza Hut Permit #09-793
Sea Breeze Car Wash
Atlantic Shopping Center Permit #13-3473
Wells Fargo Permit #10-1393
Advance Auto Parts
Jiffy Lube Permit #10-255
Pier 1 Imports Permit # 11-2434
Atlantic Storage
Doggie Day Care Permit #08-1694
Strip Mall
Strip Mall
Pawn Shop
Irrigation Business
Wilson Trailers
Fleet Landing Permit #10-1227
Solar Business
ABC Business Center
Singleton's Trailer Park
Harbor Tavern
Atlantic Storage
Chinese Food
Hanna Park Food Mart
All Star Automotive Permit #04-28532
Multi-office Complex
Strip Business Center
Atlantic Beach Assembly Permit #06-33992
Tropic Air Conditioning
AGENDA ITEM# 8C
MARCH 10,2014
801 Mayport Road
980 Mayport Road
980 Mayport Road
1001 Mayport Road
1110 Mayport Road
1130 Mayport Road
*1130 Mayport Road
1050 Mayport Road
1197 Mayport Road
1200 Mayport Road
1211 Mayport Road
1221 Mayport Road
1260 Mayport Road
1400 Mayport Road
1420 Mayport Road
1500 Mayport Road
1600 Mayport Road
1650 Mayport Road
1770 Mayport Road
1790 Mayport Road
1850 Mayport Road
1919 Mayport Road
1939 Mayport Road
1996 Mayport Road
2383 Mayport Road
2389 Mayport Road
2401 Mayport Road
2405 Mayport Road
2425 Mayport Road
* 25 Royal Palms Dr.
295 Royal Palms Dr.
*31 Seminole Road
31 Seminole Road
32 Seminole Road
28 Sherry Drive
Signs in Right of Way
297 Aquatic Dr
657 LevyRd
1200 Mayport Road
*Non-conforming Wall Signs
Updated Feb. 6, 2014
Texaco
Billboard
Pylon Sign (Old Beaches Custom Auto)
US Post Office
Car Wash
Auto Clinic Strip Mall Business
Auto Clinic Strip Mall Business
First Baptist
Safari Gas
Permit #processing
AEGI Engineers (sign in R/W) Mayport and Simmons Road)
BP Gas Permit #04-29364
Strip Mall Business
Atlantic Imaging
Atlantic Motor Sports
Specialty Marine
Hardees
Citgo Gas
U-Haul
American Storage
Roland's Seafood
Food Mart
Rick's Used Cars
Stitches and Screens
New Friendship Church
Pan Am Storage
Best Western
Quality Inn
Walgreens
Kangaroo
Cleaners & Seafood Kitchen
ABC Liquors
King Strip Mall
King Strip Mall
Sunnyland Laundry
The Palms
Beaches Aquatic RIW
Permit #09-544
Permit #06-33333
Permit #09-1260
Permit #10-643
Levy Road Boat Storage (sign in right of way)
AEGI Engineers (sign in R/W) Mayport and Simmons Road)
AGENDA ITEM# 8C
MARCH 10,2014
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGEN DA 1'1 EM H !!D
MA RC il 10,2014
AGENDA ITEM: Request for a Waiver from City Code Section 19-7 Driveway
Limitations to Allow a Circular Driveway on a Lot with Less Than 1 00
Foot Frontage.
SUBMITTED BY: Rick Carper, P .E., Public Works Director ;(A-
DATE: February 7, 2014
STRATEGIC PLAN LINK: No link
BACKGROUND: Applicant proposes to modify their existing driveway at 149
Oceanwall< Drive south to create a circular driveway. The lot frontage is 90 feet.
City Code Section 19-7 contains the following requirements for circular driveways
(emphasis added):
(f) Maximum driveway width at the property line and through the right-
of-way shall be 20 feet. Maximum driveway width for circular drives shall be 12
feet, and circular drives shall only be permitted on lots having at least 100 foot
frontage.
The applicant proposes to replace the existing driveway and add an extension to make a
circular drive using pervious pavers (see Attachment 2). Estimated impervious surface
coverage of the right of way with the new driveway is less than 30%. Limit per City Code
Section 19-7 is 50%.
The proposed driveway was evaluated by the AB Tree Coordinator and meets City
requirements with no mitigation requirement.
BUDGET: No budget issues .
RECOMMENDATION: Consider approval of requested waiver to the City Code Section
19-7 requirements.
ATTACHMENTS: 1) Waiver Application for 149 Oceanwalk Drive South
2) Proposed Driveway Plan
Section 24-46(d) permits the City Commission to authorize limited Waivers, on a
case-by-case basis, from a specific provision(s) of these Land Development Reg-
ulations when it is demonstrated that compliance with such provision(s) would
be unreasonable, in conflict with the public interest, or a practical impossibility.
A Waiver from these Land Development Regulations may be approved only upon
showing of good cause, and upon evidence that an alternative to a specific pro-
vision(s) of this Chapter shall be provided, which conforms to the general intent
and spirit of these Land Development Regulations. In considering any request
for a Waiver from these Land Development Regulations, the City Commission
AGENDA ITEM# 8D
MARCH 10,2014
City of Atlantic Beach
800 Seminole Road
Atlantic Beach, FL 32233
(P) 904.247.5826
(F) 904.247.5845
www.coab.us
may require conditions as appropriate to ensure that the in Land
Development Regulations is enforced. A Waiver shall not ~ @ @~gufrf~m DATE
mentor term customarily considered as a Variance or any r irement or term ~ FILE#
prohibited as a Variance, and shall be considered only in c wMN:! 111.4e~O~Jiv ~
administrative procedures are not set forth with the City C e of Ordinances. RECEIPT
By -------------
1. APPLICANT'S NAME
2. APPLICANT'S ADDRESS
3. PROPER1Y LOCATION 02.GAN W~LK () N,f j_ /_u ·T 813
4. PROPER1Y APPRAISER'S REAL ESTATE NUMBER /0 g. 4b S --[) ( 8 0
~~--~------~~------------------------~~---
5. CURRENT ZONING CLASSIFICATION
6. FUTURE LAND USE DESIGNATION
8. SIZE OF PARCEL:
PARCEL FRONTAGE ~ !~ 7 7 / PARCEL DEPTH 137 .. 52 PARCEL AREA
9. UTILI1Y PROVIDER
10. Statement offacts and any special reasons for the requested Waiver, which demonstrates compliance with Section 24-46(d) of
the Zoning and Subdivision and Land Development Regulations, and specifically describing how the request complies with the
Conditions necessary for the City Commission to approve this request. Please use second page if additional space is necessary.
page 1 of 2
I. '
11. Provide the following information. Applications will not be considered complete and will not
processed until all items have been received:
a. Proof of ownership (deed or certificate by lawyer or abstract company or title company
that verifies record owner as above). If the applicant is not the owner, a letter of
authorization from the owner(s) for the applicant to represent the owner for all purposes
related to this application must be provided.
b. Survey and legal description of property.
c. Required number of copies (2).
d. Application Fee ($150.00).
AGENDA ITEM# SD
MARCH 10, 2014
City of Atlantic Beach
BOO Seminole Road
Atlantic Beach, FL 32233
(P) 904.247.5826
(F) 904.247.5845
www.coab.us
I HEREBY CERTIFY THAT ALL INFORMATION PROVIDED WITH THIS APPLICATION IS CORRECT.
Signature of owner(s) or authorized person if owner's letter of authorization is attached:
PRINTED OR TYPED NAME(S)
SIGNATURE($)
CONTACT INFORMATION OF PERSON TO RECEIVE ALL CORRESPONDENCE REGARDING THIS APPLICATION:
NAME
ADDRESS
PHONE qlY/-2..4/-032.{) FAX q04-Z4/-0_32{; CELL qD:/-233-.0904
E-MAIL
ADDITIONAL SPACE FOR QUESTION 10:
page 2 of2
OFFICIAL RECORDS
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Gt•rull.ul' lwro::h)' ru.i 1~· ••1\l'l'tlnln thl' l.ll It: of 11nltl lund. nnd will tit, fond
lhn Hllnto~ a!fntn!lt lit<• llll<rHl r:lullolH ol' t\ll pt•r:<<liW WllllM><<1l'\'er.
l'•tll'll'lit II. 1\iJIIo•)'
:!·1 :i~· :;,., . 'I h 11'<1 S l.r•o\'1.
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I
me~·e~·~E~HmHm~777~~=~wrr?el~ml~~~mM~~rnnmzmnc~~~l
AGENDA ITEM# 8D
MARCH 10, 2014
1 1 "
•palm
• 18"
12" Palm
• 13"0ak
•11" Palm •
16" Palm • • 10" palm
1 T" . ,,,
palm
,~~~Lg[i,Qpe
Cast Iron Azalea
• 1 0" Palm
14" Palm
• 24" Palm •
11" Palm
2-3-14
Steve Swain
149 Oceanwalk Drive South
Atlantic Beach, FL 32233
Oceanwalk Association, Inc.
Architectural Review Committee
1-28-14 Meeting
-Richard Vinas, Chairman
AGENDA ITEM# SD
MARCH 10,2014
We approved your landscape plan for the previously approved circular drive way. Please
notify the committee when you have completed this project.
Best regards,
Richard Vinas
ARC
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM II BE
MARCI r 10,2014
AGENDA ITEM: Robert Street Ditch -Approval of Design Proposal
SUBMITIED BY: Rick Carper, P.E ., Public Works Director ;(..i.-
DATE: January 31, 2014
STRATEG IC PLAN LINK: Stormwater Master Plan Projects
BACKGROUND: During Budget workshops for the current year, Staff was directed to
contact FOOT to ascertain if a cost sharing agreement was possib le for the desired bank
stab ilization project. Staff obtained a cost proposal for design of the project from
Hanson Professiona l Serv ices, one ofthe City's General Engineering Consultants (GEC).
Hanson was selected because they are also an FOOT GEC. After Staff rev i ew and
revision, the draft proposal was submitted to FOOT for review. FOOT has committed to
sharing costs for the proposed bank stabilization proj ect with Atlantic Beach paying for
Design and Permitting and FOOT paying actual construction costs. The attached scope
from Hanson Professional Services is for design and permitting services that will then be
constructed by FDOT . The fee proposed by Hanson for this work is $43,066.90, of which
approximately $14,000 is for sub consultant work effor ts (survey and geotechnica l
engineering).
RECOMMENDATION: That the Commission authorize Staff to direct Hanson to proceed with
design and permitting as discussed in the attached Scope Proposal.
BUDGET: The current budget contains $50,000 in Stormwater Account 001-5002-541-
6300 des i gnated for Robert Street Ditch Improvements.
ATIACHMENTS: 1. Roberts Street Ditch Scope of Services -Hanson
Exhibit "A"
SCOPE OF SERVICES
Robert Street Outfall
AGENDA ITEM# 8E
MARCH 10, 2014
SR AlA I Mayport Road from Robert Street to Dudley Street
Duval County
I. DESCRIPTION
The City of Atlantic Beach, hereinafter called the COAB, requires professional services for
the preparation of a complete set of construction documents for the ditch improvements
between Robert Street and Dudley Street in Duval County. The plans and specifications will
conform to the FDOT Standards and guidelines. It is the Consultant's responsibility to
utilize the very best engineering judgment and practices during prosecution of the work
commissioned under this contract.
The Consultant shall demonstrate good management practices while working on this project.
These include communication with the COAB, the FDOT and others as necessary;
documentation; and management of time and resources. The Consultant shall set up and
maintain a contract file throughout the design of the project.
II. BACKGROUND
The FDOT ditch work area is approximately 550 linear feet in length beginning at Robert
Street and terminating at Dudley Street. Within this area, there are a number of areas
exhibiting bank erosion and shoaling, which the COAB wishes to correct. The ditch
currently has vegetated embankments.
III. OBJECTIVES
The Consultant has been requested by the COAB to provide a complete set of construction
documents for the following ditch improvements:
• Stabilization and regarding of both banks and bottom of ditch from Robert Street to
Lewis Street and from Lewis Street to Dudley Street in an effort to recreate the
historical cross sectional area. Stabilization is proposed to be achieved through use of
a Geoweb Channel Protection System. This is a cell containment system with topsoil
in fill to stabilize the 1.5:1 embankments. Additional non-standard anchorage is
required at the crest of the slope due to limited right-of-way width.
• Complete and submit all required permit applications to The St. Johns River Water
Management District (SJRWMD) and the Army Corps of Engineers. No flow
HANSON PROFESSIONAL SERVICES INC. 1 OF 2
AGENDA ITEM# 8E
MARCH 10, 2014
analysis is included in this effort. It is anticipated that there will not be a need to
demonstrate to the SJR WMD that proposed improvements will not adversely affect
drainage conditions, both upstream and downstream ofthe project area and complies
with the COAB Master Stormwater Plan. The original construction plans will be
provided as evidence of this project falling under a maintenance dredge classification.
The permit application with the SJRWMD will be filed as a Notice General ERP
Permit.
• COAB Design Submittals to be at 30%, 60%, 100% and Final milestones.
IV. DELIVERABLES TO INCLUDE:
• Survey tasks will include Topographic Survey from Robert Street to Dutton Island
Road and establishing Right-of-Way lines and preparing Temporary Construction
Easements (TCE) as necessary from Robert Street to Dudley Street.
• A geotechnical exploration will be performed to provide subsurface data to evaluate
potential dredging conditions and erosion control measures. This effort will include 2
Standard Penetration Tests (SPT) for slope stability and 2 hand auger borings to
determine subsurface soil conditions. The geotechnical analysis will include
determination of native soil properties such as angle of internal friction, cohesion,
unit weight and angle of shearing resistance.
• Construction Plans will be prepared in accordance with COAB, FHW A and FDOT
Standards, policies, procedures, memorandums and directions from the Department's
Project Manager for the COAB and FDOT. Construction plan set will include:
o Cover Sheet
o Typical Section Sheet
o General Notes
o Project Layout
o Plan/Profile Sheets (to also reflect erosion control features)
o Miscellaneous Drainage Detail Sheets
o Cross Sections-Assumes@ 50' intervals
• Drainage Technical Memorandum
• Complete Project Specifications including the Geoweb Channel Protection System
• Preparation of quantities and Engineer Estimates
HANSON PROFESSIONAL SERVICES INC. 2 OF 2
AGENDA ITEM:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM II 811
MAR Cil 10.2014
SUBMITTED BY:
Rose Park Improvements -Dog Park Completion
Rick Carpe r, P.E., Public Works Director ~
DATE: January 29 , 2014
STRATEGIC PLAN LINK: No li nk.
BACKGROUND: At t he January 27'h Workshop, Staff briefed the Commi ssion on funding
needed for complet ion of the Rose Park dog park. The proposed scope of work wi ll
replace the existing wood picket fence with a decorative metal fence, similar to that
install ed along theW. Plaza Drive side of Rose Park, an electroni c access system and
controlled gate, a d ua l leve l wate r fo untain, sod and irrig ati on system m odifi cations.
Intent is to remove th e existi ng playground and p lay area border using Ci ty Fo rces
before the fencing portion is constructed, then modify the existing irrigation system and
install new sod in the play area .
The consensus of th e Commission at the Workshop was to reallocate funds from th e
proposed Bull Park Gazebo ($40,000 in account 001-6020-572-6300) to pay for these
improvements.
BUDGET: The $22 5,000 budget f o r Rose Park Improvements has been expended or is
obligated (awaiti ng co mpletion of fina l punch li s t Items and s ubmiss ion of contractor's
fina l pay request). Additional funds will be req uired with rea ll oca tion discussed above as
an option for fund ing th e remai ning dog park work.
RECOMMENDATION: Authorize th e City Manager to move $40,000 in account 001-6020-572-
6300 from Project PM1402 (Gazebo) to Project 1302 (Ro se Park).
ATTACHMENTS: 1. Rose Park Dog Park Construction Estimate
Rose Park Dog Park Construction Estimates
Item# Description Units Est. Qty.
1 Fence and Gate Installation LS
Matching with Dog Pickets
2 Electrical Service Installation LS
3 Access System Installation LS
4 Outdoor Chilled Water Fountain LS
5 Resodding and Irrigation System Mods LS 1
6 Signage LS 1
(City Standard Park Sign+ Cleanup ... )
Total
0"-
1" \_ -
57R> .. _ II II II II II II II II II II
uuuuuuuuuuuuuuuuuuuuuuuuuuuuuu
Est. Unit Price
$20,000.00
$3,000.00
$8,000.00
$4,000.00
$1,000.00
$600.00
$36,600.00
I
t
T
AGENDA ITEM# SF
MARCH 10,2014
AGENDA ITEM:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
Options for City Sanitation Contract
AGENDA ITE M H ll G
MAR Cil 10,20 14
SUBMITTED BY: Rick Carper, P.E., Public Works Director ;t<,.
DATE: February 7, 2014
STRAGTEGIC PLAN LINK: None
BACKGROUND: The City's Sanitation Contract with Advanced Disposal (ADS) expires on
May 3 1, 2014. Because of ongoing discussions with CO J regarding possible solutions to
the tipping fee issue, ADS, at AB's request and as reported to the Commission in
November, agreed to a three month extension of the contract. After three months , the
extension becomes month by month, with a minimum 90 day notice of intent to modify
that agreement (attachment 1 ). There are three primary options for the City's Sanitation
Pickup and Haul Contract for the Commission to consider. This staff report does not
address any aspect of prior tipping fees .
1. Extend the current contract with Advanced Disposal (ADS) (attachment 1 ): The
current contract specifically allows extensions (see attachment 4) as agreed to by the
City and the Hauler.
Pro : Rate offered by ADS in attachment 2, (currently $15.7911 residence per
month); w ill now include the lan dfill tipping fee, resulting in an effective residential rate of
approxima te ly $11.33 I residence per month (based on 2013 actual tonnage hau led to
Trail Ridge Landfill);
As part of the extension proposal, ADS offers to implement sing le stream,
toter recycling at no additional cost;
Known. exceptional level of service , including full time superviso r in town
whenever an ADS truck is performing residentia l pickup of any kind ;
Con : Proposal does not commit co ntractor to buying all new vehicles as would
be required if the contract is rebid .
2. Rebid the contract:
Pro: Open competition; allows modification of current standards for collection if
desired (no significant changes other than switch to toters for recycling proposed
at thi s time);
Con: As evaluated by Redman Consulting Group (attachment 3), would
probably not result in better pricing than proposed in the ADS extension offer;
Bid preparation costs estimated to be $8,000 to $10 ,000 for consultant
services (bid document preparation , evaluation of bids and negotiations with
selected hau ler), plus significant staff time requi red for al l phases including
transition efforts if a new hauler selected .
3. Accept the COJ offer to provide Pickup and Haul services: (would result in shift to
Southland I Republic Services and fully automated collection of trash).
AGEN n A ITEM II IlO
MAR Cil 10,2014
Pro: Fixes rate at the Jacksonville Residential Rate of $12.65/ residence
per month which includes tipping fee (actual payment to hauler is -$10 .59);
For additional cost (-$1 .15/ residence per month), Republic Services
would provide a fu ll time, in town Supervisor.
Con : AB loses control of directly resolving problems with garbage collection ; all
problems are reported by calling the COJ Care line (630-ClTY);
No protection against rate increases (City would pay same rate per
residence as CO J residents, limited by Ordinance to max of $18.00/month);
AB would still have to rebid Commercial (dumpster) pickup contract,
probably resulting in higher rate because of separation from residential contract. This
may result in two separate haulers performing sanitation duties in AB;
Some areas of AB are not suited for automated collection because of
trees along the residential roadways , With automated collection , either residents would
need to change toter placement to an area where there would be no overhead issues or
the City would need to spend time and money to trim trees and continue to keep them
trimmed therefore adding additional pressure on the budget and manpower.
Fully Automated method has driver only in collection vehicle, trash I
garbage must be in toter to be collected, material on the ground would not be picked up.
Hauler would not be responsible for repairs or replacement of City owned
toters resulting in additional work load on City Forces;
Recycling collection will become biweekly, with 96 gallon toters . Hauler
stated that recycling toters provided would be repositioned from existing customers
swapped under COJ proposal, not new toters and will belong to COJ, not AB .
Note: Staff anticipates shift to toter pickup for single stream recycling for all three
options, (65 gallon toter with weekly pickup if ADS , 96 gallon toter with biweekly pickup if
Republic, if rebid , AB can specify required option). Single stream recycling with toters has
been shown to provide a significant increase in recycling rate, reducing the amount of
trash taken to the landfill, while a lso reducing amount of wind borne litter originating from
open recycling bins .
BUDGET: Sanitation services are budgeted in account 420-4201 ·534·3401 (Pickup
and Haul Contract), with original budget of $1,250,000. Balance after four months of
service is approximately $833,000.
RECOMMENDATION: Staff recommends exercising the option for extension contained in the
current contract with Advanced Disposal Contract for seven years and authorizing the
City Manager to negotiate the extension for the City.
ATTACHMENTS: 1. Existing Month to Month Extension with ADS
2 . ADS Proposal Regarding Extension of Existing Solid Waste Contract.
3. Redman Consulting Group Evaluation of the ADS Proposal
4 . Excerpt from Existing Contract regarding Extensions
REVIEWED BY CITY MANAGER: -,.,.. J ~ af!,...y
Advanced Disposal
November 4, 2013
Mr. Rick Carper
Public Works Director
City of Atlantic Beach
1200 Sandpiper Ln.
Atlantic Beach, FL 32233
AGENDA ITEM# SG
MARCH 10, 2014
RE: Agreement Between the City of Atlantic Beach and Advanced Disposal Services Jacksonville,
LLC for Solid Waste, Yard Waste and Recycling Collection and Disposal Services
Dear Mr. Carper,
On May 31, 2007 Advanced Disposal Services entered into the above referenced Agreement for a seven
(7) year term until May 31, 2014.
As discussed, Advanced Disposal would agree to extend the agreement for an additional three (3) month
period. After such time the agreement would then extend for one (1) month on a month to month
basis. Any modification to the extension agreement must be made ninety (90) days prior to the date to
be modified.
This letter is to agree to the terms listed above upon council approval.
Sincerely,
Chris Hagan
Municipal Marketing and Governmental Affairs
Cc: Jim Hanson
7580 Philips Highway • Jacksonville, FL 32256
tel (907) 731-3440 • fax (904) 731-7094 • www.AdvancedDisposal.com
Printed on reclfcled paper. Please recycle. ~::,
Advanced Dlc;posal
January 22, 20 14
Rick Carp er
Public Works Director
City of Atlantic Beach
1200 Sandpiper Ln
Atlantic Beach, FL 32233
Mr. Carper,
AG ENDA ITI~M II 80
MAR Cil !tl, 20 14
Per our conversation on January I 6, Advanced Disposal would like to continue our relationship
with the City of Atlantic Beach and renew our existin g agreement.
It has been stated several times by city staff and city officials that Advanced Disposal provides
exception a l serv ice. This service provides for an on site s upervisor during the hours of operation,
95 gallon carts with city logo, c urbside recycling, curbside yard waste and commercial pickup
for the businesses within the c ity limits.
If the City of Atlantic Beach were to extend the existing agreement at its current rate, Advanced
Dis posal would then agree to provide all ofthe services li sted a bove as weJI as placing an
additional 65 gallon recycling cart for all residences within the city limits. Advanced Disposal
will also agree to pay aJl djsposal fees re lated to the residenti a l col1 ection in the City.
The current contract between Advanced Disposal and The City of Atlantic Beach expires May
31, 2014. As discusse~ we would like to extend the cwTent contract for an additional 7 years.
We look forward to providing the quality service you have come to expect and continue our
mutually beneficial relations hip. Thanks again for your time and please do not hesitate to call
my cell at (904) 2 19-9842 if I can be of any assistance.
Sincerely,
Chris Hagan
Municipal Marketing and Governmental Affairs
90 Fort Wade Road, Suite 200 Ponte Vedra, FL 32081 Tel (904) 737·7900 rax(904)636·0699
AdvancedOisposal.com
Consulting, In'
February 3, 2014
Mr. Rick Carper
Director of Public Works
1200 Sandpiper Lane
Atlantic Beach, Florida 32233
Subject: Solid waste collection rate review and comparison
Dear Mr. Carper:
AGENDA ITEM# 8G
MARCH 10, 2014
As per your request our company has reviewed the various rates and the types of services
provided for in the various municipalities as set forth in the City of Jacksonville (COJ)
auditor general's report you supplied us. What we found was the rates within that report
reflected the rates which those various municipalities charged each residential unit as
opposed to what those municipalities actually paid the contractors for providing those
services.
What we found was a very wide range of charges to the actual customer versus what
those municipalities actually paid for those services. Also, we found a wide range of
additional costs in the form of disposal cost where some of the municipalities included
the disposal cost and others charged the resident a separate line item as an additional cost
for disposal. One example used by the COJ auditor was Palm Beach County where the
cost for collection of the various categories of waste was $12.60 per month per resident
plus the County billed on the tax rolls an additional cost for disposal in the amount of
$174.00 annually or equal to $14.50 per month per residential unit. See attached spread
sheet.
As we investigated further we found the average cost, for the municipalities showing a
combination of collection and disposal, to be $21.32 per residential unit monthly. The
municipalities which did not show the disposal cost was $12.99 per residential unit
monthly. Once we calculated the various disposal costs throughout those areas we found
the average disposal cost to be $6.23 per residential unit monthly making the average
monthly cost in the amount of $19.22 per residential unit monthly.
After reviewing the local area pricing and services we found the disposal cost, based on
actual tonnage reports and the disposal cost at COJ, to equal $4.46 per residential unit
monthly. Adding this amount to the average of the area pricing of$12.99 per residential
7{)11 S. Atl~ntie Ave:nue • New Smyrna Beach, fL ~216\l • Offl~e: 300-427:-9$$9 • Fax: 38&427:4549
•· y,· •. • ·•• · ····. ~itg~ti~on\· · · · .·· ·· ·· ··· ··· · ·····
AGENDA ITEM# 8G
MARCH 10, 2014
unit monthly without disposal cost for a total average cost of $17.45 per residential unit
monthly. We have taken this a step further by calculating what the effect may have on
the current cost pricing for Jacksonville Beach and Neptune Beach if their service was
reduced from 2 x per week waste collection, 1 x per week yard waste and 1 x per week
recycling to 1 x per week waste collection, 1 x per week yard waste collection and 1 x per
week recycling. We assume that change in service may have as much as a 20% cost
reduction then making all things equal by adding in the disposal cost. The City of
Jacksonville Beach's cost with a disposal component would be $16.25 and the City of
Neptune Beach would be $16.12. The average ofyour two sister Cities with a reduction
in service levels including a disposal cost would be approximately $16.19 per residential
unit monthly. See attached spread sheet.
Conclusion:
The letter of offer from your current waste collection company, Advanced Disposal as
per their letter dated January 17, 2014, for a rate of $15.79 per residential unit monthly
including disposal is 2.5% lower than the estimated rate of your sister Cities if they
choose to allow a reduction in service. Your actual cost for collection would be $11.33
without disposal which is 28% lower than your present rate. Based on the comparison of
various municipalities and the quality of service being delivered from your current waste
collection company it would be our opinion the City of Atlantic Beach would not receive
better pricing by going through the competitive bid or request for proposal process.
The key is for you and the City to decide if you are pleased with the level of service you
are receiving for your residents and businesses and if the price is a fair price. Our
conclusion; the pricing is a very fair price. You may want to seek a moratorium on any
Consumer Price Index (CPI) increases for a minimum of 2 years on a 7 year renewal.
The CPI forgiveness should not be an accrued amount, it should be a true forgiveness and
as a result starting the CPI increase at the beginning of the third year.
If you have any questions please do not hesitate to call on me. We would be available at
any time to meet with you and the City Manager or City Attorney if they would like to
discuss this issue further.
Sincerely,
William S. Redman
Senior Vice President
CONTRACT AND FRANCHISE AGREEMENT FOR
SOLID WASTE, YARD WASTE AND RECYCLING
COLLECTION AND DISPOSAL SERVICES
(Excerpt)
SECTION 6 -CONTRACTOR'S RELATION TO THE CITY
I. EXTENSION OF CONTRACT
AGENDA ITEM# SG
MARCH 10,2014
The initial term of this contact may be extended for
additional seven (7) terms, under the existing terms and
conditions or as modified through additional negotiations, if
either party notifies the other in writing, not less than 180
days prior to the expiration of the initial term or subsequent
term, of the party's desire to renew the contract. This contract
may be extended by mutual consent of the parties. Any extensions
or modification of the initial contract shall be ratified by the
Atlantic Beach City Commission.
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
A GENDA ITEM II 811
MARCIII0,2014
AGENDA ITEM: Donner Park Baseball Field Improvements CDBG 2014
Rick Carper, P.E., Public Works Director f2..L-SUBMITTED BY:
DATE: February 13, 2014
STRATEGIC PLAN LINK: CDBG Grant Projects for Mayport Road Area Improvements
BACKGROUND: Bids were opened for the Donner Park Baseball Field Improvements
CDBG 2014 (PM1403) Bid 1314~04 on Wednesday February 5th. One (1) bid was
received which exceeded the authorized budget. Core Construction submitted a bid
for $122 ,602.00. Staff has evaluated the bid and determined that it is feasible to
reach the budgeted amount ($75,000 .00) by removing most requirements for Outfield
Reconstruction aspect of the project. This will require authorization to negotiate with
the one bidder on t he terms of the bid award. Upon initi al discussions with Core
Construction, it was determined with the requirement changes to outfield
reconstruction and completion of the remaining aspects of the project the job could be
completed for $73,802.00. Without the outfield reconstruction the fie ld will still be
greatly improved and become a tournament ready fie ld for ABAA to use which is the
driving force for this project. The outfield is currently safe and playable and can be
rebuilt at a later time.
CDBG grant r:>rojects require a Mandatory Pre~Bid Meeting which was held on
January 23. Five (5) construction companies attended. As stated, on ly one (1)
submitted a bid. PW requested a No Bid Form response from the four (4) other
companies present at Pre~ Bid . Responses were received from two (2) of the
companies, Callaway Contracting and Hager Construction Company. Based on
analyzing the project requirements and response from the companies, rebidding
would probably not lower the price and wou ld on ly delay the project, as there is no
guarantee more bids would come back. Consultation with COJ CDBG staff confirms
that because awarding a bid to the sole bidder is all owed with COAB purchasing
standards, th is wou ld be an authorized contract award and shall be eligible for COAB
reimbursement. This is a unique project that is not a typical construction company's
focus and the CDBG Section 3 documentation requirements can be a deterrent to
some companies bidding . The no bid responses are attached .
BUDGET: A total of $75,000.00 was budgeted in the FY 2014 for this project (account
001 -6020-572-6300, PM 1403).
RECOMMENDATION: The Commission authorizes staff to negotiate with Core Construction
to bring cost within budget as discussed above and authorize the City Manager to
approve negotiations up to the budgeted amount. Alternatively , th e Commission may
reject the bid and the City will rebid the project.
ATTACHMENTS: 1 .
2 .
3.
Bid Tab
No Bid Form: Callaway Contracting
No Bid Form: Hager ConstruC!ion
REVIEWED BY CITY MANAGER: _ .... _~_1':..!....·.......:.....(/.,=("<=-......t::lto.....::::..;?;.;....J,..:..t=-==1...-l':.....---------
BID 1314-04
Base Bid Items
1. Reconstruct Outfield
2. Reconstruct Irrigation
3. Center Field Fence & Gate
4. Batting Cage 12' x 55' x 12'
5. Power Service to Battling Cage
6. Area Lighting
7. New Backstop
8. Bleachers & Shade Structure
9. Left Field Homerun Netting
1 0. Practice Pitching Mounds
Total Base Bid (Items 1 -10)
City of Atlantic Beach
Donner Park Improvements, CDBG 2014-Baseball Field Upgrades-Phase II
February 5, 2014
Core Construction
Estimated
LS $58,036.00 $58,036.00
LS $8,195.00 $8,195.00
LS $15,042.00 $15,042.00
LS $14,706.00 $14,706.00
LS $551.00 $551.00
LS $6,154.00 $6,154.00
LS $7,450.00 $7,450.00
LS $7,715.00 $7,715.00
LS $1,773.00 $1,773.00
LS $2,980.00 $2,980.00
$122,602.00
Award of Bid based on Department Analysis and Commission Approval
DONNER PARK IMP ROVEMENTS CDBG 2014
BASEBALL FIELD UPGRADES PHASE II
BID NO 13 14-04
NO BID FORM
AGENDA ITEM /1 811
MA RCil 10,20111
If your firm cannot submit a bid at this time please provide the information requested in
the space provided below and return to
Patty Drake
Purchasing Agent
City of Atlantic Beach
pdra~e@coab .us
Fax : 904 -247-5819
We have received the Invitation for Bid No. 1314-04 ope ning date February 5, 2014 . We were
unable to submit a bid at this time for the following reasons:
At the time we attend ed the pre -bid meeting. we we re unaware of th e scope. After
learn in g the scope. it was determined that this size project would not be feasible for
us to compete verv well. In add ition , the Section 3 req uirements ca n be challeng ing
for us to meet. We app reciate the opportunity and we lool< forward to future CAB
lettings.
Name of Firm : Ca ll away Contracting
Address: 10950 New Berlin Road
Jacksonville. FL 32226
Name and Title: J. David Hinson
Signature :
DONNER PARK IMPROVEMENTS CDBG 2014
BASEBALL FIELD UPGRADES PHASE II
BID NO 131 4-04
NO BID FORM
AGEND A IT EM /J 81-1
MAH CII 10,2014
If your firm cannot submit a bid at this time please provide the information requested in
the space provided below and return to
Patty Drake
Purchasing Agent
City of Atlantic Beach
pdrake@coab .us
We have received the Invitation for Bid No:~~i2-~'1-~tJn~~1 9ate February 5, 201 4. We were
unable to submit a bid at this time for the following reasons :
We did not have enough time because we are currently working on bidding East Coast
Drainage Improvements of Atlantic Beach.
Name of Firm : Hager Construction Company
Address: 2037 Gilmore Street Jacksonville. Fl. 32204
Name and T itle: Katherine Johnson ---------------
Signature : Katherine Johnson ______________ _
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM # 81
MARCil 10,2014
AGENDA ITEM : Public Works Bui lding Ca n opy Replacem ent
Ri ck Carper, P.E ., Publi c Works Dire cto r ~ SUBMITTED BY:
DATE: Feb ruary 13, 2014
STRATEGIC PLAN LINK: None.
BACKGROUND: In October, aft er Staff noted significant corr os i on on vis ibl e m embers, an
eng in ee ring eva luation of the Public Wor ks building east face canopy was perform ed. The
eva luation revea led th e canopy to be i n ve ry poor condition with seve re d et erioration of beams
and co lumns and r usted are as arou nd scr ew penetr ations in the roof decl<. In telephone
conversation with th e in spect or during r eport preparation, h e urged rep laceme nt of t h e roof
b efore the next storm seas on. To get an idea of cost to perform the necess ary r epairs, Staff
consul t ed w ith Harrell Co nstru ction and request ed an in spection and quote.
The recommended repair, to remove a nd rep lace the existing ca nopy was $68,700. Less
preferred altern atives were t o 1) r emove e ntire ca nopy w itho ut re pla cement -$16,540; or 2) to
r emove entire cano py and rep lace o nl y th e canopy ove r t h e fueling area -$31,300.
BUDGET: Th ere are no fund s budgeted fo r a repair of this magnitude. A budge t mod woul d b e
requi red.
RECOMMENDATION : St aff reco mmends a budget modification too add $75,000 to PW Admin account
001-5001-541-4600, Repair and M a intena nc e to allow a 10% continge ncy on the pro pose d
repairs
ATTACHMENT: (1) Hurlsber g Engineering Eva luation Re port (excerpt)
ULSBERG
ENGINEERING
AGENDA ITEM# 81
MARCH 10, 2014
Residential and Commercial Structural Engineers
November 4, 2013
Mr. Ricky L. Carper, P .E.
Public Works Director/City Engineer
City of Atlantic Beach
1200 Sandpiper Lane
Atlantic Beach, FL 32233
Re: 1200 Sandpiper Lane
Public Works Maintenance Center
Dear Mr. Carper:
On the subject project, I submit the following:
I visited the Public Works Maintenance Center located at 1200 Sandpiper Lane on October 17,
2013. The purpose of the visit was to determine the structural condition of the canopies on the
east side of the building.
The open canopy structure is attached to an enclosed metal building on its east elevation. The
canopy is approximately 120' long and extends from the north end of the building south. It
extends out from the building 16' except at the fuel pump area where it extends out 32'. The
canopy is suppotied by (6) six columns bolted to the concrete foundation. The roof system
consists of light gauge zee section purlins spanning in the north south direction between steel
beams supported by the steel columns. The zee purlins support the prefinished con·ugated metal
roof deck that has been coated on the top side with a spray applied product. (See attached
photographs 1, 2 & 3)
I observed the structure from a power lift. I noted severe rusting on the top ofthe bottom flanges
of the main support beams. In the sound areas I measured the steel thickness at .23" to .25". After
scraping some of the rusted areas I measured the steel thicknesses in several locations and it
varied between 0.20" and 0.15". I found numerous severely rusted zee purlins. In several
locations sections of the bottom flange fell off when I removed some of the rust. I found
numerous locations of rusted areas at the penetration of the deck screws into the zee purlins. This
has resulted in the release of the screws and the decking is loose in these areas. Several columns
supporting the canopy were found to have severe rust damage at the base. (See attached
11481 Old St. Augustine Rd., 202, Jacksonville, Florida 32258
Phone (904) 886-2401, Fax (904) 260-4367, FL CA No. 25846
Re: 1200 Sandpiper Lane
November 4, 2013
Page 2 of2
photographs 4 through 17)
AGENDA ITEM # 8I
MARCH 10, 2014
Overall this structure is in very poor condition. In the event of strong winds from a thunderstorm
this area could collapse. The zee purlins that support the roof panels are light gauge material.
These are severely deteriorated in some locations and in my opinion cannot be repaired. The
beams and columns are deteriorated but they can be repaired by welding new steel plate to the
damaged areas. Based on the rusted areas around the screw penetrations in the roof deck it will
also need to be replaced.
Conclusions:
The roof deck and zee purlins supporting the roof will need to be replaced. Although the steel
beams and columns are repairable, it may not be a cost effective solution. To prepare the steel for
repairs and painting, a white metal sandblasting (SSPC-SP-5) would be required. This would be
followed by the repairs and a paint system designed to resist the exposed environment in this
location. This type of surface preparation and paint system can be very costly on site. It may be
less expensive to replace the whole system with new material and a shop applied paint system
that is specified for this exposure. I would suggest metal building manufacturers as a provider for
this type of structure.
Photograph: 8
Description:
Rusted top flange of
steel beam.
Photograph: 9
Description:
Rusted bottom
flange and
connection at
column.
2/13/2014
AGENDA ITEM # 81
MARCH 10, 2014
1
Photograph: 11
[)escription:
lusted top tlunge at
·oof deck screw
Jenetration.
Pbotograpb: 13
Description:
Severe deterioration
of zee section purlin
2/13/2014
AGENDA ITEM# 81
MARCH 10, 2014
2
CITY OF ATLANTIC BEACH
CITY COMMISS ION MEETING
STAFF REPORT
AC.I ~NDA IH M # 8.1
MAR CH 10,20 14
AGENDA ITEM: Engineering Design of Stormwater Improvements for the Saltair
Neighborhood (RFP #14-02)
SUBMITIED BY: Rick Carper, P.E., Public Works Director
DATE: February 12, 2014
STRATEG IC PLAN LINK: 12. Stormwater Master Plan Projects
BACKGROUND: The Pub lic Works Department advertise d a Request for Proposals (RFP)
for Professional Engineering Services for Final Engineering Design for Stormwater
Improvements the Sa ltair Neighborhood and Sidewalk on Sturdivant Avenue (RFP #14-
02), receiving seven proposa ls. The firms that submitted proposals were Applied
Technology & Management (ATM), Ayres Associates; CPH Engineers, Edwards
Engineering, Eisman & Ru ss o, Genesis Group and Hanson Professi onal Services .
After staff eva luation, the top three firms were ranked in the following order:
1st _ ----------------2"d-----------------3 rd _ ----------------
-----------------was the top-ranked firm for several reasons. They were
ranked at or near the top in all three major grading criteria (project team, past similar
experience and project approach). Their Project Team includes engineers who have
experience in stormwater retrofits, providing multiple examples of recent project
experience similar to this project.
BUDGET: The current budget contains $380,000 for Engineering, Permitting and
Construction of the stormwater improvements in the Saltai r neighborhood and si d ewalk
construction on Sturdivant Avenue ($250,000 from Account 470-0000-538-6300 and
$130,000 from Ha l f Cent Sa l es Tax Account 131-5002-541-6300 for sidewalk).
RECOMMENDATION: Au t horize staff to begin negotiations with the top-ranked firm ,
---------------------J for engineering services for the Storm water
Improvements for the Saltair Neighborhood and Sidewalk on Sturdivant Avenue.
ATIACHMENT: Evaluation of Proposal s Rating Sheet
(Proposals are on file at the City Clerk's Of fice)
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA I !'EM II 8K
MARCil 10, 21)14
AGENDA ITEM: Engineering Design of Stormwater and Streetscape Improvements for Seminole
Road South of City Hall (RFP #14 -03}
SUBMIITED BY: Rick Carper, P.E., Public Worl<s Director
DATE: February 12, 2014
STRATEGIC PLAN LINK: 12. Stormwater Master Plan Projects
BACKGROUND: The Public Works Department advertised a Request for Proposals (RFP) for Professional
Engineering Services for Final Engineeri ng De sign for Stormwater and Streetscape
Improvements for Semino le Road South of City Hall (RFP #14-03), receiving five proposals. The
f i rms that submitted proposals were, Ayres Associates; C&ES Consultants, CPH Engineers,
Edward s Engineering, and Genesis Group.
After staff eva luation, the top three firms were ranked in the following order:
15t _ ----------------
2"d -----------------3'd ----------
-----------------was the top-ranked firm for several reasons. They were ranked at or
near the top in all three major grading criteria (project team, past similar experience and project
approach). Their Proje ct Team includes engineers who have experience in stormwater retrofits,
providing multipl e examples of recent project experience similar to this project.
BUDGET: The current budget contains $490,000 for Engineering, Permitting and Construction of
the Stormwater and Streetscape Improve ments for Seminole Road South of City Hall ($240,000
from Stormwater Account 470-0000-538-6300and $250,000 from Half Cent Sa les Tax Account
131-5002-541-6300).
RECOMMENDATION : Authorize staff to begin negotiations with the top-ranked firm,
----------------------J for engineerin g services for the Stormwater Im provements for
Stormwater and St re etscape Improvements for Seminole Road South of City Hall .
ATIACHMENT: Evaluation of Proposals Rating Sheet
(P roposals are on file at the City Clerk's Office}
CITY OF ATLANTIC BRACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Cmsswalk Enh an cements
DATE: February 12,201 4
~0
SUBMITTED BY: Michael D. Classey, ChiefofPolic e
SRATEGlC PLAN LINK: N/ A
BACKGROUND:
AGENDA ITEM # 8L
MARC il 10,2 014
T he Co mmi ssio n a pproved ad ding a crosswalk at Seminol e and David at th e December meetin g .
Fo ll owing the approva l, Co mm .iss ioner Hi ll req uested info rmat ion on in stalling a crosswa lk
enhancement at thi s same intersection .
S taff has co ndu cted resea rc h and the Rectangular Rapid Flas h Beaco n (RRfB) systems were id entified
as an excell en t o pti on. Bas ic ally the Pedestrian Cross in g signs are incorpo ra ted into the po le which has
2 sets of rectangular LED beaco ns th at fla sh when the cro sswa lk button is activa ted . A photograph of
thi s ty pe system is attached for review.
These systems reportedly have a hi gher visibi li ty and co mpli ance ratin g with so me vendo rs cla imi ng
an 80% or hi gher driv er yie ld rate. Other systems inc lud e ova l or other shap ed lights a nd a third opt ion
~s to in stall in ground li ghting. These opti ons are eithe r less visible or are o lder tec hn ology.
The RRl"B sys tem is purchased wi th a so lar powc a· supply so install a ti on cost would be less and th ere
would be no need for a n extcmal power sup pl y. T he purchase and install a ti on costs wou ld be
approximate ly $11,000. The average annua l ma intenance cos ts wou ld be abo ut $300.
Based upo n th e crosswalk eva luation da ta, this intersection is not expected to be at the top or th e li st
for a publi c safe ty justifi cation of th e eq uipm ent. However, after discus sion with Public Works staff: it
may be a viab le opti on to be co nsi dered with the Sem in ole Road Streetscapes Design.
BUDGET: T here is cunen tl y no budget for the purc hase or ma inte nance ofU1 is sys tem. The initial
pw·chase and in sta llation would be $1 1,000 with an ave rage an nu al maintenance cost of$3 00.
RECOMMENDATIONS: ror Comm iss ion revjew.
ATTACHMENTS: Photograph of th e RRFB system.
REVIEWED BY CITY MANAGER: --/-/. t a.-., . ..;1l?:L.(
AGENDA ITEM # 8L
MARCi l 10,20 14
Highlights
Atlantic Beach
Police Department
Annual Report for 2013
AGENDA ITEM# 8M
MARCH 10,2014
The police department completed three "Yield to Life; Look All-Ways" pedestrian and
bicyclist safety campaigns this year; focusing on selected areas based upon crash data. The
campaign raised a lot of awareness and several media outlets covered the campaign.
Hundreds of safety pamphlets and t-shirts were handed out to citizens in conjunction with
education by the police officers. Many local businesses participated by handing out
brochures, hanging up campaign posters, and putting the campaign slogan on their outdoor
signs.
One full time officer remains dedicated to the COPS (Community Oriented Policing)
program. This officer spends much of his time interacting with citizens within the
community, building positive relationships, patrolling on a bicycle to allow more citizen
interaction, and visiting the community centers and city parks on a daily basis. He contacts
local transients and people in need to offer resources, and is a familiar face to most local
business owners. The COPS officer works closely with other city departments on a regular
basis such as code enforcement and the park rangers. The salary of the COPS position
remains predominantly grant funded.
The Atlantic Beach Police Department continues to have an exceptional emergency response
time. The average emergency response for the 2013 year was 2 minutes and 55 second.
The police department conducted a citizen satisfaction survey this year. They were asked to
answer many questions regarding the quality of life, police service, interactions with police
and their level of satisfaction. On a scale of 1 to 4 with 4 being the highest, the overall score
was 3.4. 111 completed surveys from citizens were received. Prior surveys were administered
in 2004 and 2010 with scores of 3.4 and 3.5 respectively.
The department also began the planning and development of Citizen Police Academy. The
CPA is scheduled to begin on March 6, 2014 and will run for 11 weeks.
Crime
Citywide, Part 1 crimes (murder, rape, robbery, aggravated assault, burglary, larceny and auto
theft) have increased 14% in 2013 as compared to 2012 (418 crimes reported in 2013 as
compared to 367 in 2012). However, that is still well below the 2011 figures which were 472.
The 2012 statistics were artificially low due to a large multifamily complex which essentially
was unoccupied most of that year for remodeling. It was reported at the end of2012 that the
crime rate would be expected to rebound once the units became inhabited.
• Sovereign Citizens
• Criminal Patrol Operations
• Dealing with Difficult Citizens
• Advanced Roadside Impaired Driving Enforcement
• Active Shooter Training
• Interview and Interrogation Techniques
• FDLE Evidence Training
• How to Handle Conflict and Confrontation
• Social Media and Internet Investigations Course
• Before, During and After a Critical Incident Course
AGENDA ITEM# 8M
MARCH 10, 2014
Advanced training keeps employees current and on the cutting edge of Public Safety
techniques, trends and strategies. The Department believes a better trained employee results in
the delivery of a higher quality of service. The above list does not include classes taken by the
employees who are enrolled in various college degree programs.
Quarterly Report Atlantic Beach Police Department 4th Quarter 2013
4th Quarter 4th Quarter 4th Quarter 4th Quarter 4th Quarte r 2012-2013 Year to Year to Date Year to Yea r to Dat e Year to Date 2012-2013
2009 2010 2011 2012 2013 Comparison Date 2009 2010 Date 2011 2012 2013 Comparison
Murder 0 0 0 0 0 0 % 0 0 1 0 0 0%
Rape 1 1 1 0 2 200% 6 6 9 3 7 133%
Robbery 2 3 6 0 5 500% 14 18 18 11 13 18%
Aggravat ed Assault 22 15 15 12 8 -33% 62 49 53 39 4 2 8%
Burglary 29 17 24 14 32 129% 91 97 9 1 62 89 44%
Larceny 77 59 51 48 65 35% 342 300 285 247 248 0%
Auto Theft 7 4 1 2 6 200% 16 20 15 5 19 280%
Total 138 99 98 77 118 53% 531 490 472 367 418 14%
Calls for Service 7343 6730 6017 5274 4708 -11 % 30005 29889 26 200 2183 1 2 1906 0%
TOTAL ARRESTS 206 235 241 215 138 -36% 955 838 9 12 903 726 -20%
DUI Arrests 44 114 84 67 38 -43% 186 322 28 1 269 23 7 -12 %
Traffic Citations 946 1356 1478 1154 745 -35% 4878 4734 4664 4 209 4364 4%
Auto Accidents 72 631 56 69 64 -7% 278 240 265 257 269 5%
Emergency Response Time Average 0 m i n 49 sec 3 min 37 sec 2 min40sec 3 min 56 sec 2 min 33 sec 2 min 35sec 2 min 22 sec 2 min 36 sec 3 min 19sec 2 min 55 sec
Stolen Property $ 141 ,362 s 57,956 $ 121,641 $70,277 $ 151,892 11 6% $ 611 ,213 s 730,102 $ 647,548 $ 407,658 $ 498,732 2.2%
Recovered Property s 52,548 s 43,519 $ 10,632 $2,808 $ 27,820 891% s 117,220 s 315,784 $ 208,51 9 $ 87,49 1 $ 157,112 80%
Recovery Percentage 37% 75% 9% 4% 18% 19% 43% 32% 21% 32%
Crime Suppression
Felony Arrests 12 6 19 12 10 -17% 6 0 49 68 36 24 -33%
M isdemeano r Arrests 12 7 14 2 0 -200% 66 51 40 60 22 -63%
Alcohol Deployment Arre sts 3 3 7 1 0 -100% 13 10 12 11 13 18%
Prostit ut ion Arrests 4 4 0 0 0 0% 37 29 5 0 2 200%
Animal Control
Phone Calls 538 672 565 340 405 19% 2380 2647 2300 2093 1663 -21%
Citations 41 9 8 73 38 37 -3% 275 293 293 167 152 -9%
Animal Bites Reported 3 6 4 5 7 40% 15 17 16 15 14 -7%
Ani mals Impounded 58 126 94 52 78 50% 336 485 382 334 301 -10%
Fire Department
EMS Calls 163 201 258 142 224 58% 754 833 943 969 863 -11%
Response Time 4 min 51 sec 4 min28 sec 4 min 22 sec 5 min 34 sec 4 min 46 sec 4 min29 sec 4 min 38 sec 4 min 28 sec S m i n 1sec 4 mi n 43 sec
F1re L;alls 24 46 49 13 47 262% 161 1!:11 ZUl 1/tl 132 -26%
Response Ti me 4 min 33sec 4 mi n 15 sec 14 mi n 31 sec 5 m i n 45 sec 3 min 57 sec 4 min20 sec 4 min 7sec 4 min 33 sec 5 mi n 10 sec 4mi n 24sec
Num ber i n red is a n adjust ment in previous year/Adju stment column = allow s for Annual UCR #