4A - Reports ReceivedBUILDING DEPT. MONTHLY ACTIVITY REPORT
COMPARISON REPORT
REPORT FOR THE MONTH JANUARY 2014
COMPARISION 2013 -2014
PERMIT TYPE NUMBER OF PERMITS I TOTAL INSPECTIONS
YTD 2013 YTD 2014 YTD 2013 YTD 2014 YTD 2013 YTD 2014
SINGLE FAMILY 1 I 0 $ 300,000.00 $0.00!
DUPLEX 0 0 ! i$ -$0.00
REMODEL/ADDITIONS 27 J 1 $ 83,500.00 $120,200.00
COMMERCIAL NEW 0 I 0 $ -$ -I
OTHER 205 I 176 I i$ 461,211.00 ' $ 1,055,614.00
I
TOT ALi 233 I 177 $ 844,711.00 $1 '175,814.00 418 314
I
PERMITS ISSUED FOR THE MONTH OF JANUARY 2014
NO.PERMITS PERMIT COST CONSTRUCTION VALUE INSPECTIONS PERFORMED
SINGLE FAMILY 0 !$ -I $ -'BUILDING 170
NEW DUPLEX MUL Tl FAM 0 $ -]$ -ELECTRICAL 51
RESIDENTIAL ADDITIONS 1 ,$ 543.00 $ 120,200.00 PLUMBING 50
COMMERCIAL NEW 0 $ [$ MECHANICAL I 37 --I
COMERCIAL ADDITIONS 3 $ 900.00 $ 150,000.00 MISC. 6
COMMERCIAL ALTERATIONS 2 $ 1,242.00 $ 307,840.00 r
PERMITS MISC 15 i$ 1,725.00 $ 205,807.00 i TOTAL 314
ELECTRICAL 34 $ 3,080.00 $ -
MECHANICAL GAS i 8 '$ 680.00 • $ -Projects to Note: New DuQiex
MECHANICAL HVAC 24 $ 2,432.00 $ -1NONE
PLUMBING 25 $ 2,007.00 $ -
ROOFING 21 r$ 2,307.00 i $ 281,827.00 I
WINDOW/DOOR 16 $ 1,215.00 $ 78,293.00 Projects to Note: New Dwelling
DEMOLITION 4 I~ 400.00! :j) -AddressNaluation
REINSPECTION FEES 2 $ 110.00 !$ -!NONE I
PERMIT RENEWALS 0 1$ -$ -
OCCUPANCY INSPECTIONS i 6 $ 600.00! $ .!
PENALTY FEES 0 $ -]$ -i
SIGNS I 2 $ 130.00 $ -
FENCES 7 $ 245.00 $ -!
DRIVEWAYS 1 1$ 35.00 1$ -
WELL i 0 $ -' $ -I .
SIDING 3 $ 315.00 1$ 31,847.00 I
POOL 0 $ -$ -
TOTAL 177 $ 17,966.oo 1 $ 1,175,814.00 I
I I
CODE ENFORCEMENT MONTHLY ACTIVITY
JANUARY 2014 I
i I
VIOLATIONS ! FURTHER ACTION I
CASE TYPES COMPLAINTS CORRECTED REQUIRED OPEN CASES I YTD 2013 YTD 2014
I I
FENCES 0 0 0 6 COMPLAINTS
73 22
PUBLIC NUISANCE
JUNK AND DEBRIS I 0 ! 0 i 0 0 I
OUTSIDE STORAGE 3 1 2 22 I
OVERGROWN 1 1 0 20
STAGNANT WATER 0 0 0 I 1
I
! i I
SIGN VIOLATIONS I
i I
ILLEGAL SIGNS 2 2 0 5
STRUCTURE
NO PERMITS-STOP WORK 0 0 I 0 : 6 I
I i
I
PROPERTY MAINTENANCE 5 0 5 88 I
DILAPIDATED STRUCTURE 1 0 1 2
TRASH I I
i
TRASH VIOLATIONS 3 1 2 3 i
I
VEHICLES I
ILLEGAL PKG/STORAGE 1 0 i 1 14 I
JUNK/INOPERABLE 4 I 1 3 5 I
I
ZONING
ILLEGAL USES 0 I 0 I 0 i 6
OVERCROWDING 0 i 0 0 0 I
0 0 0 0 > DOG DINING ~gj
BUSINESS TAX RECEIPT 2 1 1 8 ;;::~Z nv
SEWER CONNECTIONS 0 0 0 1 ::c> -0 I 0 0 2 ->-J
OTHER i Pm
t->:S::
i :::::~
TOTALS I 22 7 15 189 I
~~ >
PREPARED 2/14/14, 8:05:54
City of Atlantic Beach
PROGRAM OL122L
LIC jf
14-00007931
14-00007936
14-00007938
14-00007925
14-00007926
14-00007942
BUSINESS NAME
BUSINESS ADDRESS
ARIEFF CONSULTTNG,
309 MAGNOLIA ST
INC.
ATLANTIC BEACH:;'FL 32233
CEM HOME IMPROVEMENTS,
601 STURDIVANT AVE
ATLANTIC BEACH FL 32233
COMMUNITY TITLE LLC
60 OCEAN BLVD UNIT 10
ATLANTIC BEACH FL 32233
DAVID PORTER ROGERS
345 6TH ST
ATLANTIC BEACH FL 32233
DAVID PORTER ROGERS
345 6TH ST
ATLANTIC BEACH FL 32233
LYNCH CYCLES, LLC
1400 MAYPORT RD
ATLANTIC BEACH FL 32233
LLC
LICENSE ACTIVITY REPORT BY BUSINESS NAME
AGENDA ITEM# 4A
MARCH 10,2014
NEW LICENSES FOR YEAR: 2014 BETWEEN: 01/01/14 TO 01/31/14
DEPT: ALL DEPARTMENTS CLASS: ALL CLASSES
ISSUED TYPE CLASSIFICATION
BUS PHONE jf
1/23/14 NEW CONSULTANT, NOT OTHERWISE CLASSIFIED
904-685-8234
1/24/14 NEW MISC. SERVICE ESTABLISHMENT, NOT LIS
904-704-8153
1/31/14 NEW TITLE COMPANY
904-465-2208
1/23/14 NEW REAL ESTATE BROKER
904-247-7077
1/23/14 NEW REAL ESTATE AGENCY
904-247-7077
1/31/14 NEW MOTORCYCLE REPAIR
904-249-2436
14-00007930 RENTERS REFERENCE SERVICES, IN 1/23/14 NEW MISC. SERVICE ESTABLISHMENT, NOT LIS
904-800-2288 380 AHERN ST
ATLANTIC BEACH FL 32233
14-00007923 SAESOLVED:: LLC 1/23/14 NEW SOFTWARE PROGRAMS,WRITING OF
615 PARADISE CT 904-874-2879
ATLANTIC BEACH FL 32233
14-00007940 SIMPLY COASTAL CHIC
363 ATLANTIC BLVD UNIT 07
1/31/14 NEW MISCELLANEOUS SALES, OTHER THAN LIST
904-372-4614
ATLANTIC BEACH FL 32233
14-00007934 THE LAW FIRM OF FREDERICK R. S 1/23/14 NEW ATTORNEY FIRM/CORPORATION
625 ATLANTIC BLVD
ATLANTIC BEACH FL 32233
14-00007935 THE LAW FIRM OF FREDERICK R. S 1/23/14 NEW ATTORNEY
625 ATLANTIC BLVD
ATLANTIC BEACH FL 32233
904-853-6268
904-:-853-6268
14-00007924 THE YELLOW ROSE @ ATLANTIC BEA 1/23/14 NEW MISCELLANEOUS SALES, OTHER THAN LIST
1079 ATLANTIC BLVD UNIT 5 904-509-7020
ATLANTIC BEACH FL-32233
14-00007929 VINTAGE BARBER SHOP LLC
1021 ATLANTIC BLVD
ATLANTIC BEACH FL 32233
GRAND TOTALS
--------------NEW LICENSES
AC: 12
pp: 1
IN: 0
VO: 0
PG: 0
"BR: 0
OB: 0
UC: 0
LIC: 13
1/23/14 NEW BARBER
904-303-5864
AGENDA ITEM# 4A
MARCH 10,2014
City of Atlantic Beach
FINANCIAL REPORT
January 2014
Cash Balances
Prior Current Dollar Percent
Fund(s) 12/31/13 01/31/14 Change Change
General $ 8,736,385 $ 8,698,244 $ (38, 141) -0.44%
Tree Replacement 6,493 6,493 0.00%
Convention Development Tax 78,444 82,149 3,705 4.72%
Local Option Gas Tax 89,478 112,159 22,681 25.35%
Better Jax 1/2 Cent Sales Tax 376,666 331,680 (44,985) -11.94%
Police Training, Forfeiture, Grants, etc. 122,708 116,209 (6,500) -5.30%
Community Development Block & ARRA Grants (849) (952) (103) 0.00%
Debt Service #DIV/0!
Capital Projects 2,837,722 2,835,483 (2,240) -0.08%
Utility 4,995,548 5,176,099 180,551 3.61%
Sanitation 707,838 704,730 (3, 1 09) -0.44%
Building Code Enforcement 151,338 148,875 (2.463) -1.63%
Storm Water 1,609,663 1,649,010 39,347 2.44%
Pension -Police 81,934 71,855 (10,079) -12.30%
Pension -General 100,571 120,476 19,905 19.79%
Total $ 19,893,941 $ 20,052,511 $ 158,570 0.80%
Total Restricted Cash 7,590,792
Total Unrestricted Cash $12,461,719
Cash and Investments
Annual Prior Current Dollar Percent
Account Yield 12/31/13 01/31/14 Change Change
Bank of America -Depository $ 5,103,326 $ 3,237,808 $ (1 ,865,519) -36.55%
Guggenheim Floating Rate A 3.93% • 2,886,896 3,654,393 767,497 26.59%
Hartford Floating Rate Bond A 3.44% 2,510,202 2,516,296 6,093 100.00%
lnvesco Floating Rate A 4.81% . 2,874,575 3,642,234 767,659 26.71%
Main Stay Short Term Duration High Yield A 2.86% 2,510,609 2,513,098 2,488 0.10%
Legg Mason WA Cash Reserve Fund 1,777 1,777 0.00%
First Trust Short Duration High Income A 3.38% 2,000,590 2,000,590 100.00%
Putnam Diversified Inc. 4.31% * 2,006,370 1,238,268 (768, 1 02) -38.28%
Alliance Limited Duration High Income A 2.53% . 1,996,690 1,244,550 (752,140) -37.67%
MSSB Money Market/Cash 0.00%
SBA -Florida Prime 345 348 3 0.87%
Cash on Hand 3,150 3,150 0.00%
Subtotal $ 19,893,941 $ 20,052,511 $ 158,569 0.80%
Police Pension Investments $ 7,911,554 $ 7,834,758 $ (76,796) -0.97%
General Pension Investments 14,426,699 14,2561991 {169,708} -1.18%
Subtotal $ 22,338,253 $ 22,091,749 $ (246,504) -1.10%
Total $ 42,232,194 $ 42,144,259 $ (87,935) -0.21%
• Denotes the 30 day SEC Yield Anualized
AGENDA ITEM# 4A
MARCH 10,2014
City of Atlantic Beach
FINANCIAL REPORT
January 2014
Revenues
Annual YTD -33.00% YTD Dollar
Fund I (Footnote) Estimate of Estimate Actual Variance
General (1) $ 10,931,117 $ 3,643,706 $ 5,919,775 $ 2,276,070
Convention Development Tax 80,300 26,767 38,833 12,066
Local Option Gas Tax 421,009 140,336 141,345 1,009
Better Jax 1/2 Ct Sales Tax 694,870 231,623 228,568 (3,055)
Police Training, Forfeiture & Grants, etc. 110,041 36,680 22,418 (14,262)
Grants 75,000 25,000 7,641 (17,359)
Capital Projects (2) 495,000 165,000 139,151 (25,849)
Utility 8,611,203 2,870,401 2,784,066 (86,335)
Sanitation 1,789,000 596,333 605,000 8,667
Building Code Enforcement (3) 281,550 93,850 126,204 32,354
Storm Water 1,155,000 385,000 405,952 20,952
Pension-Police (4) 1,329,681 443,227 482,668 39,441
Pension-General (4)
Total $
2,190,980 730,327
28,164,751 $ 9,388,250 $
Analysis of Major Variances
(Variances >$25,000 AND 10.00%)
813,162 82,835
11,714,784 $ 2,326,533
In general, the major variances are created when the actual funds received-to-date are
different from the percentage of the budget elapsed-to-date. They are as follows:
(1) The positive variance in the General Fund is mostly due to the timing of property tax
receipts. The bulk of the receipts come in November and December.
(2) The city has not received expected grant monies from the State of Florida nor the City
of Jacksonville; therefore there is a negative variance in Capital Projects.
(3) Building Code Enforcement permit activity is running above projected revenues,
similar to surrounding jurisdictions and counties.
(4) The $39,441 and $82,835 positive variances in the Pension Fund-Police and
Pension Fund-General, respectively, resulted from changes in market values of the
investments of more than the anticipated amount.
Percent
Variance
62.47%
45.08%
0.72%
-1.32%
-38.88%
-69.44%
-15.67%
-3.01%
1.45%
34.47%
5.44%
8.90%
11.34%
24.78%
City of Atlantic Beach
FINANCIAL REPORT
January 2014
Expenses
Annual YTD -33.00% YTD Dollar
Department I (Footnote) Estimate of Estimate Actual Variance
Governing Body $ 42,933 $ 14,311 $ 13,680 $ 631
City Administration 2,647,727 882,576 849,402 33,174
General Government (1) 640,370 213,457 309,942 (96,485)
Planning and Building (2) 434,709 144,903 114,765 30,138
Public Safety (3) 5,692,612 1,897,537 1,313,705 583,832
Recreation and Special Events 396,901 132,300 128,264 4,037
Public Works (4) 7,877,621 2,625,874 1,777,023 848,851
Public Utilities 10,793,308 3,597,769 3,488,968 108,802
Pension -Police 751,628 250,543 262,014 (11,472)
Pension -General (5) 852,850 284,283 344,099 {59,816}
Total $ 30,130,659 10,043,553 8,601,861 $1,441,692
Annual YTD-33.00% YTD Dollar
Resource Allocation Estimate of Estimate Actual Variance
Personnel Services (1 ,3) $ 9,541,493 $ 3,180,498 $ 2,912,931 $ 267,567
Operating Expenses (1-4) 10,726,368 3,575,456 2,953,863 621,593
Capital Outlay (1,4) 5,785,010 1,928,337 463,995 1,464,342
Debt Service (2,4) 2,448,768 816,256 1,728,064 (911 ,808)
Transfers
Total $
1,629,020 543,007
30,130,659 $ 10,043,553 $
Analysis of Major Variances
(Variances >$25,000 AND 10.00%)
543 008
8,601,861 $ 1,441,693
In general, the major variances are a result of timing differences created between the
percentage of budget elapsed-to-date and actual expenditures. They are as follows:
(1) The negative variance in General Government resulted from the budget for insurance
premiums, other than health, and debt service being prorated over twelve months when
budgeted, but expensed when paid -insurance in October and SunTrust '99 debt
payoff in December.
(2) The positive variance in Planning and Building resulted from a vacant position for a
Redevelopment and Zoning Coordinator. The position has been vacant since the
beginning of the fiscal year.
(3) The positive variance in Public Safety was partially due to the budget proration
practice mentioned above -Fire contract with COJ is billed quarterly in arrears
(approximately $260,000 in January); and, lifeguard expenditures will appear
seasonally during April-September. The remaining variance is due to turnover/unfilled
positions in the Police Patrol and Crime Suppression divisions.
(4) The variance in the Public Works Department was due to: project activity budgeted
that has not been started/completed -see Project Activity schedule; only three
payments recorded to the trash hauler and fleet maintenance provider (October
payments for September activity were recorded in FY13 for year-end cut-off); Storm
Water Fund debt payments were expensed in October when paid, but prorated for
budget purposes; and minimal expenses have been incurred towards the Parks Master
Plan consultant or the resurfacing/street paving program.
(5) The negative variance in Pension -General resulted from a doubling from three to six
DROP participants with higher benefits.
AGENDA ITEM# 4A
MARCH 10, 2014
Percent
Variance
4.41%
3.76%
-45.20%
20.80%
30.77%
3.05%
32.33%
3.02%
-4.58%
-21.04%
14.35%
Percent
Variance
8.41%
17.38%
75.94%
-111.71%
0.00%
14.35%
AGENDA ITEM# 4A
City of Atlantic Beach MARCH 10, 2014
FINANCIAL REPORT
January 2014
Project Activity -Current Year Activity Only
Project YTD YTD
Project Name Number Budget Actual Balance Status
Public Safety:
Kennel Improvements PS1401 40,000 40,000 s
Life Guard Building Improvements PS1402 6,000 6,000 s
$ 46,000 $ ~ 46,000
Public Utilities:
Reclaim Water Plant PU0805 1,352,858 41,389 1,311,469 I
Replace the Water Main on Pine Street PU1304 53,199 26,042 27,158 I
Replace 4" Water Main at Wonderwood and Finegan PU1305 82,567 11,783 70,784 I
PT Repair at Lift Station C PU1306 10,280 10,280 B
Repair 24" Effluent Force Main PU1308 5,260 5,260 0 E
Repair 12" Force Main PU1309 3,363 3,363 0 E
Water Plant #2 Tank Rehabilitation PU1401 125,000 125,000 E
Water Plant #2 Rehabilitation GST PU1402 100,000 100,000 A
AC Main Sea Oats PU1403 390,000 390,000 E
lnline Valve Installations PU1404 50,000 50,000 E
Manhole Replace Saturiba PU1405 86,000 86,000 A
Sewer Rehabilitation Saturiba PU1406 27,264 27,264 E
Donner Subd Sewer Upgrade PU1407 155,000 155,000 E
Effluent Outfall Replacement PU1408 300,000 300,000 E
Effluent Pump at WWTP PU1409 50,000 50,000 I
Subtotal $2,790,791 $ 87,836 $ 2,702,955
Parks Maintenance:
Marsh Master Plan Signs PM1301 625 625 c
Rose Park Development PM1302 197,357 190,699 6,658 I
Russell Park Tennis Courts 1-2 PM1401 100,000 100,000 s
Bull Park Gazebo PM1402 40,000 40,000 s
Donner Park Ball field Improvements PM1403 75,000 103 74,897 A
Electric Gate at Dutton Island Park PM1404 8,000 I
Marsh Project Pedestrian Path PW1408 150,000 150,000 E
March Overlook and Kayak Launch PW1409 295,000 295,000 E
Marsh Preserve Path PHZ-1 PW1410 40,000 30,998 9,002 I
Subtotal $ 905,982 $ 222,425 $ 675,557
Public Works:
Dutton Isle Road Sidewalks PW1301 65,263 849 64,414 A
East Coast Drive Drainage Improvements PW1306 319,D46 319,046 A
East Coast Drive Improvements PW1401 79,000 79,000 A
Fountain PW1402 7,500 7,500 E
Welcome Sign PW1403 11,000 1,750 9,250 E
Robert Street Ditch PW1404 50,000 50,000 I
Sidewalk and Curbs PW1405 25,000 25,000 I
Salt Air Drainage and Sidewalk Improvements PW1406 380,000 380,000 A
Seminole Road Improvements PW1407 490,000 490,000 A
Subtotal $1,426,809 $ 2,599 $ 1,424,210
Total $5,169,582 $ 312,860 $ 4,848,722
Status Key
A -Bid/RFP Advertised I -Project In-progress
B -Bid Awarded N -Complete/Non-Capital
C -Project Completed R-Re-budget Next Fiscal Year OR Re-Evaluated
D -Design Completed S -Staff Researching
DE -Deferred X -Project Cancelled
E -Design Phase
"4
I Water Sales
Atlantic Beach
:: Buccaneer
<lTotal Water Sales
c~]
··•• Water Plant Production
·~ Atlantic Beach
j Buccaneer
iTotal Production
hotal Water Billed
!Water Loss for month:
'i Percentage Loss
siTotal12 mo. Avg. Loss
Atlantic Beach
Buccaneer
i Total Sewer Sales
•i Sewer Treatment
Atlantic Beach
1fotal Sewer Treated
AGENDA ITEM# 4A
MARCH 10, 2014
City of Atlantic Beach, Fl.
;J
r',lAccounts
L·~ 5,619
Utility Sales Report
January 2014 January 2013
Actual ~~~:~~: fi
J.:?··
Revenue ~j Gallons
Per 1,000 gl f1Accounts 0000
Gallons Actual
0000 Revenue Revenue Per 1,000 gl [,
~' 1
33,079 $128,410 $3.88~A 5,619 35,665 $134,264 $$
5
3 .. 7366~.'.~ .•
'---='~=-----~~=-~::-=-:~----:$::-::5:-:-:.3:.7!2 i.i'-' -::='2,~49::-:0:-__,1::-;5:-:-:,6:-:3~6----.:-::$~83=',-=73:-:5:----::-::-~ r==~======~===============~====$=4=.3==6 ~'::= =8:::;•::::10=9==5=1=,3=01===$2=1=7=,9=99====$=4.=2~5 ~
. ) 2,466 16,425 $87,406 ~<-~
i',:) 8,085 49,504 $215,816
:J
L:l
)
<:i
(~
>·;
r.J .. :.< ,, ~
r,,f
f;j
:>j
<
)
; f
Gallons
0000
41,697
15,809
57,506
49,504
8,002
13.92%
10.39%
Gallons
0000
28,530
18,319
46,849
Gallons
0000
56.329
56.329
Gallons
0000
38,386 f:;:
17,420 '·'' " 55,806
51,301 r
:::
4,505 f,';
8.07%
13.72%
:<~
Actual Revenue ;•; Gallons Actual Revenue [•
Revenue Per 1,000 gl • Accounts 0000 Revenue Per 1,000 gl i ·--~~--------------------~~.
$225,351 $7.90[ 5,199 29,692 $231,758 $7.81 (
$177,723 $9.70•J 2,383 17,333 $167,643 $9.67 ~
$403,073 $8.60 7,582 47025 $399401 $8.49C
::) . )
',_<,<', >,'~;,<',><?/:>;>:;;
Actual Revenue ~~~ Gallons Actual Revenue
;:;,
r,,i ~'
Revenue Per 1,000 gl [~ 0000 Revenue Per 1,000 gl ~·.
$403,073 $7.16:;
:"£
54.638 $399,401 $7.31:.
i',!
:'')
$403,073 $7.16fl 54.638 $399,401 $7.31:
r~