8J - Eng. Design of Stormwater Improvements for SaltairCITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
1\MENDED AGENDA ITE M II 8J
MARClll 0.201 4
AGENDA ITEM : Engineering Design of Stormwater Improvements for the Saltair
Neighborhood (RFP #14-02)
SUBMITIED BY: Rick Carper, P.E., Public Works Director /-0
DATE: February 20, 2014
STRATEGIC PLAN LINK: 12. Stormwater Master Plan Projects
BACKGROUND: The Public Works Department advertised a Request for Proposals (R FP )
for Professional Engineering Services for Final Engineering Design for Stormwater
Improvements the Saltair Neighborhood and Sidewalk on Sturdivant Avenue (RFP #14 -
02), receiving seven proposals. The firms that submitted proposals w ere Applied
Technology & Management (ATM), Ayres Associates; CPH Engineers, Edwards
Engineering, Eisman & Russo, Genesis Group and Hanson Professional Services .
After staff evaluation, the top three firms were ranked in the follo wing order:
1 st -Ayres Associates
2nd -Edwards Engineering
3rd -ATM
Ayres Associates was the top-ranked firm for seve ra l reasons. They were ranked at the
top in all t hree major grading criteria (project team, past similar experience and project
approach ). Their Project Team includes enginee rs who have expe rience in stormwater
retrofits, providing multiple examples of recent project experience similar to this project
and the proposed project manager was the engineer with the most experience on this
type of project noted on review of the RFPs.
BUDGET: The current budget contains $380,000 for Engineering, Permitting and
Construction ofthe stormwater improvements in the Saltair neighborhood and sidewal k
construction on Sturdivant Avenue ($250,000 from Account 470-0000-538-6300 and
$130,000 from Half Cent Sales Tax Account 131-5002-541-6300 for sidewalk).
RECOMMENDATION: Authorize staff to begin negotiations with the top-ranked firm, Ayres
Associates, for engi neering services for the Stormwater Improvements for the Saltair
Neighborhood and Sidewalk on Sturdivant Avenue.
ATIACHMENT: Eva luation of Proposals Rating Sheet
(Proposals are on fi l e at the City Clerk's Office)
EVALUATION OF PROPOSALS FOR PROFESSIONAL ENGINEERING SERVICES
Stormwater Improvements for the Salt Air Neigh borhood RFP #14-02
Firm Proposed Past Similar Project References
Project Team Project Approach
Experience
(2 5 %) (25%) (2 5%) (10%)
Applied Technology Steve Swann -PIC
& Management, Inc. Michael Klink -PM 6
(ATM)
20.84 20.00 20.00 10.00
Ayers Associates David Kemp -CM
QNQC 6
Daryl Myers -PM
23 34 21 .67 23 .34 10.00
CPH David Gierach -PIC
Wade Olszewski-PM 9
19.17 18.34 13 .34 9.34
Edwards Gray Edwards -PD
Engineering Gary Goldsberry -PM 7
20.84 21 .67 22.50 10.00
Eisman & Russo Tony Mahfoud -PIC
Robert Kight-PM 9
18.34 20 00 20.84 10.00
Genesis Group G. Brian Wheeler-PIC
Mark Llewellyn-QNQC 6
James Sullivan-PM
18.34 18.34 16.67 9.67
Hanson Professional Jeff Bowen-PIC
Services Randy Downing-QNQC 6
Jeff Cunningham -PM
19.17 15 .00 20.84 10.00
Financial Proximity
Responsibility/
Insurance SCORE RANK
(10%) (5%)
Financials-yes 3 .63 miles 85 .84 3rd
Insurance-yes
10.00 5.00
Financials-yes 23.67 93 .02 1st
Insurance-yes miles
10 .00 4 .67
Financials-yes 18.13 74.86 7th
Insurance-yes miles
10.00 4 .67
Financials-yes 10.39 89.68 2nd
Insurance-yes miles
10.00 4 .67
Financials-yes 21.21 83.85 4th
Insurance-yes miles
10.00 4 .67
Financials-yes 14.3 miles 77.69 6th
Insurance-yes
10.00 4 .67
F inancials-yes 18.05 79.68 5th
Insurance-yes miles
10.00 4.67