Amended Agenda Packet V3- March 10, 2014 1
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
March 10, 2014 - 6:30 PM
AMENDED AGENDA
Call to order
Invocation and pledge to the flag
1. A. Approve the minutes of the Regular Commission meeting of February 10, 2014.
B. Approve the minutes of the Commission Workshop of January 27, 2014.
C. Approve the minutes of the Beaches Habitat for Humanity Community Meeting of
January 22, 2014.
2. Courtesy of Floor to Visitors
A. Presentation from Purvis Gray regarding the Audited Financial Statement of FY2012-2013.
3. Unfinished Business from Previous Meetings
A. City Manager’s Follow-up Report.
4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE
FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS.
IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION
AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY
COMMISSION ON THESE ITEMS.
A. Acknowledge receipt of the Building Department Monthly Activity Report, Code
Enforcement Report, List of New Business Taxes, Financial Report and Utility Sales
Report for January 2014.
**B. Accept the FY 2012-2013 Audit Report.
C. Award Bid for East Coast Drive Drainage and Streetscape Improvements to J.B.
Coxwell Contracting and authorize the City Manager to execute the contract documents
on the City’s behalf (Bid No. 14-1213-12R).
D. Extend the contract for small asphalt paving repairs with Tom’s Asphalt Repairs, Inc.
for one year at the current prices.
E. Approve the Interlocal Agreement Amendment for the Distribution of 911 Funds for
Call-Taker Salaries and authorize for the Mayor and City Manager to sign the
paperwork.
5. Committee Reports
A. Actuarial Valuation Reports for General Employees’ Retirement System for Fiscal Year ending
September 30, 2013.
B. Actuarial Valuation Reports for Police Employees’ Retirement System for Fiscal Year ending
September 30, 2013.
6. Action on Resolutions
Amended ***A. ATTACHMENT E-6, RESOLUTION NO. 14-03 FOR ASSISTANCE 2014 UNDER
THE FLORIDA INLAND NAVIGAION DISTRICT WATERWAYS ASSISTANCE
PROGRAM.
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7. Action on Ordinances
Amended ***A. ORDINANCE NO. 90-14-221, Public Hearing and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, DUVAL COUNTY, FLORIDA,
REZONING PARCEL IDENTIFICATION NUMBER 177649-0000 FROM COMMERCIAL
LIMITED (CL) AND RESIDENTIAL MULTI-FAMILY (RG-M) TO A SPECIAL
PLANNED AREA (SPA) AS PERMITTED BY SECTIONS 24-116 THROUGH 24-126 OF
THE CODE OF ORDINANCES TO ALLOW A MAXIMUM OF EIGHTY (80)
RESIDENTIAL UNITS, PROVIDING FOR SPECIAL CONDITIONS; PROVIDING
FINDINGS OF FACT; PROVIDING FOR CONFLICT; PROVIDING FOR
SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE AND RECORDING.
B. ORDINANCE NO. 90-14-222, Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING
CHAPTER 24, ARTICLE III, DIVISION 4, SECTION 24-84 OF THE CODE OF
ORDINANCES, LAND DEVELOPMENT REGULATIONS, TO REPEAL CONDITIONS
OF LOTS EXTENDING BETWEEN BEACH AVENUE AND OCEAN BOULEVARD;
PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING
AN EFFECTIVE DATE.
8. Miscellaneous Business
A. Public Hearing- Request for Use-by-Exception (UBEX-13-00100077) to allow for a
drive-thru service lane associated with a restaurant (Panera Bread) within the
Commercial General (CG) Zoning District and located at 1021 Atlantic Boulevard.
B. Tree Ordinance Revisions.
C. Sign Code Amortization Update.
D. Request for a Waiver from City Code Section 19-7 Driveway Limitations to Allow a
Circular Driveway on a Lot with Less Than 100 Foot Frontage (149 Oceanwalk Dr. S.)
E. Robert Street Ditch – Approval of Design Proposal.
F. Rose Park Improvements – Dog Park Completion.
G. Options for City Sanitation Contract.
H. Donner Park Baseball Field Improvements CDBG 2014.
I. Public Works Building Canopy Replacement.
**J. Engineering Design of Stormwater Improvements for the Saltair Neighborhood (RFP
#14-02).
**K. Engineering Design of Stormwater Improvements for the Seminole Road South of City
Hall (RFP #14-03).
L. Crosswalk Enhancements.
M. Police Department Annual Report for 2013.
9. City Manager
A. City Manager’s Report.
10. Reports and/or requests from City Commissioners and City Attorney
If any person decides to appeal any decision made by the City Commission with respect to any matter
considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need
to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and
evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to
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the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance
to the Commission Chambers.
Every effort is made to indicate what action the City Commission is expected to take on each agenda item.
However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the
agenda.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with
disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00
PM, Friday, March 7, 2014.
* Item 6A was added prior to the Workshop.
** Attachments were amended prior to the Workshop as follows:
4B- Added the backup material to the electronic packet only.
8J- Revised Staff Report
8K- Revised Staff Report
*** Attachments were amended following the 2/24/14 Special Called Meeting and Workshop as follows:
6A- Revised Staff Report and Resolution to reflect changes from 2/24/14 Workshop.
7A- Back as 1st Reading with additional documentation.
MINUTES
*REGULAR CITY COMMISSION MEETING
February 10, 2014
IN ATTENDANCE:
Mayor Carolyn Woods
Mayor Pro Tern Mark Beckenbach
Commissioner Jonathan Daugherty
Commissioner Jimmy Hill
Commissioner Maria Mark
Call to Order/Pledge:
CITY HALL, 800 SEMINOLE ROAD
City Manager Nelson Van Liere
City Attorney Richard Komando
City Clerk Donna Bartle
Recording Secretary Nancy E. Bailey
AGENDA ITEM# lA
MARCH 10, 2014
Mayor Woods called the meeting to order at 6:30p.m. Commissioner Mark gave the Invocation, followed by
the Pledge of Allegiance to the Flag.
Item 2 was taken out of sequence and acted on at this time.
2. Courtesy of Floor to Visitors
A. Presentation of Congressional Youth Award.
Jackie Smith, District Director for Congressman Ander Crenshaw, explained the Congressional Youth
Award, stating it is the highest award given by the United States Congress to youths between the ages of 14-
23. Cathy Christensen, Director of Education Programs for Beaches Habitat for Humanity, introduced the
youths, Eric, Trevon, and Jeremiah, who have earned the Congressional Youth Award, explaining each of
their accomplishments. Susan Goebertus, Coordinator of the Tutoring Program at Donner and Jordan Centers
of Beaches Habitat for Humanity, then introduced Sabrina, Jessica, and Destiny, who have earned the
Congressional Youth Award, explaining each of their accomplishments. Chief Classey congratulated each of
the youth and thanked them for all they have done. Photos were taken with the Mayor and Chief Classey and
the recipients were given a standing ovation.
Mayor Woods opened the Courtesy of the Floor to Visitors. Mayor Woods welcomed the audience and
explained the process for public comments.
Ron Shockley, 1170 Linkside Ct. E., spoke in opposition of the Human Rights Ordinance (HRO).
Bonnie Kleinik, 8835 Old Plank Road, spoke in opposition of the HRO.
Jackie Sutherland, 11034 Santa Fe St. N., Jacksonville, spoke in opposition of the HRO.
Raymond Johnson, 3036 Stratton Lane, Jacksonville, spoke in opposition of the HRO and the Resolution
supporting the Competitive Workforce Act. He presented a King James Bible to Commissioner Daugherty.
James Eddy, 222 Lawton Avenue, Jacksonville, spoke in support of the HRO.
Nicholas de Villiers, 4510 Attleboro St., Jacksonville, spoke in support of the Resolution supporting the
Competitive Workforce Act and the HRO.
Glenn Clingenpeel, 11 Quail Lane, Jacksonville Beach, spoke in opposition of the HRO.
AGENDA ITEM# 1A
MARCH 10, 2014
February 10,2014 REGULAR COMMISSION MEETING
Tom Minette, 1206 N. Laura St., Jacksonville, spoke in support of the HRO and the Resolution.
Larry Paulk, 55 Fairway Lane, Jacksonville Beach, spoke in opposition of the HRO.
Steve Haerter, 106 19th AvenueS., Jacksonville Beach, spoke in support of the Resolution and HRO.
He also spoke in favor of the Beaches Habitat project.
Linda Huffman, 50116th AvenueS., Jacksonville Beach, spoke in support of the HRO.
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Mike Whalen, 1401 Mayport Road, addressed the Commission regarding Habitat stating he supports their
original intent but he is opposed to the project at 201 Mayport Road, explaining his reasons.
John Louis Meeks, Jr., 5350 Arlington Expressway, Jacksonville, spoke in support of the Resolution.
Philip Stephan, 1862 Evans Drive, Jacksonville Beach, spoke in opposition of 201 Mayport Road, but
stated he believes Habitat is a great organization for single family homes.
William Bryant, 4336 Coquina Drive, spoke in opposition of the HRO.
Jean Shepard, 1661 Beach Ave., spoke in support of both the local HRO and the State Ordinance.
Victor Eskew, 13695 Covington Creek Drive, Jacksonville, spoke in opposition of the HRO.
Gary Chartrand, 139 Ponte Vedra Blvd., spoke in support of the HRO.
Judy Sheklin, 1985 Brista De Mar Circle, spoke in support of the HRO.
Thomas Serwatka, 1431 Riverplace Blvd., spoke in support of the HRO.
Ken Caudle, 1474 Marshview Ct., spoke in support of the Resolution and also addressed the bike path,
asking how security measures will be put in place regarding parking, etc. Mayor Woods asked that he call
her.
Peyton Hopkins, 957 13th Ave. S., spoke in support of the HRO.
Mitch Reeves, 1663 Sea Oats Drive, stated the Commissioners were elected by the citizens of Atlantic
Beach and they are who they should be listening to. He further addressed the Greenway Bike Path. He also
commended the police officers for their work in the community.
Dan Merkan, 3159 College Street, Jacksonville, spoke in support of the Resolution and the HRO.
Bill Renfroe, 9834 Buncome Rd., Jacksonville, spoke in opposition of the HRO.
Paul Hinder, 1604 Coquina Place, spoke in opposition of the development at 201 Mayport Road.
Kevin Walker, 12499 Hunt Cliff Lane, spoke in opposition of the HRO.
William Renfroe, 9834 Buncome Rd., Jacksonville, spoke in opposition of the HRO.
AGENDA ITEM# IA
MARCH 10, 2014
February 10,2014 REGULAR COMMISSION MEETING Page3
Rosan Larizza, 721 Neptune Lane, spoke in suppmi of the HRO and the Resolution.
Linda Banister, 2324 Foxhaven Dr. E., Jacksonville, spoke in support of the HRO and the Resolution.
Karen Hawkins, 1475 Laurel Way, addressed the Marsh Plan stating it will damage their neighborhood.
Bob Mark, 1148 Linkside Drive, spoke in support of the HRO.
Sabrina Wheeler, 2392 Covington Creek Circle E., spoke in opposition of the HRO.
Michael Sheklin, 1985 Brista De Mar Circle, spoke in support of the HRO.
Ana Shepard, 41 Coral St., spoke in support of the HRO.
Meredith Frisch, 620 Beach Avenue, spoke in support of the HRO.
Johnny Sparks, 2020 Lake View Court, addressed the Commission stating the ruling is out of their hands
unless they just take a moral vote.
Wells Todd, 1761 Sea Oats Dr., spoke in support ofthe HRO.
No one else from the audience spoke, so Mayor Woods closed the Courtesy of the Floor to Visitors.
Mayor Woods recessed the meeting at 7:55p.m. She reconvened the meeting at 7:59p.m.
1. A.
B.
C.
D.
E.
Approve the minutes of the Regular Commission meeting of December 9, 2013.
Approve the minutes of the Regular Commission meeting of January 13, 2014.
Approve the minutes of the Special Called Meeting of December 16, 2013.
Approve the minutes of the Commission Workshop of December 16, 2013.
Approve the minutes of the Town Hall meeting of January 11, 2014.
Mayor Woods asked if there were any corrections to the above minutes.
City Attorney Rich Komando asked to amend the January 13 minutes stating, at the top of page 16, the
indication of the motion to direct staff to propose ordinance amending Section 24-84 (c) requiring through
lots along Beach A venue and Ocean Boulevard to have front yards face Ocean, he believes that because of
the possibility for misinterpretation, he would recommend that it be read, direct staff to draft proposed
ordinance repealing Section 24-84 (c) which requires through lots along Beach A venue and Ocean Boulevard
to have front yards face Ocean Boulevard. He stated he believes that was the direction of the Commission.
Motion: Amend the minutes according to the City Attorney's recommendation.
Moved by Daugherty, Seconded by Beckenbach
February 10, 2014 REGULAR COMMISSION MEETING
Votes:
Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods
Nay: 0
MOTION CARRIED
AGENDA ITEM# 1A
MARCH 10, 2014
Page 4
There were no other corrections so Mayor Woods stated the remaining minutes will stand as submitted.
2. Courtesy of Floor to Visitors
This item was taken out of sequence and acted on earlier in the meeting.
3. Unfinished Business from Previous Meetings
A. City Manager's Follow-up Report.
City Manager Van Liere stated the only follow-up items are those that have been added to the agenda so he
has no report other than that.
4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY
THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED
BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS
DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF
RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON
THESE ITEMS.
A. Acknowledge receipt of the Building Department Monthly Activity Report, Code Enforcement
Report, List ofNew Business Taxes, Financial Report and Utility Sales Report for December 2013.
B. Declare this list of property as surplus so that the items on it may be disposed of in the most beneficial
way to the City.
Mayor Woods read the Consent Agenda.
Motion: Approve Consent Agenda Items A & B as read.
Moved by Daugherty, Seconded by Mark
Votes:
Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods
Nay: 0
MOTION CARRIED
5. Committee Reports
None.
6. Action on Resolutions
A. RESOLUTION NO. 14-02
February 10, 2014 REGULAR COMMISSION MEETING
AGENDA ITEM# lA
MARCH 10, 2014
PageS
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, SUPPORTING THE
PROPOSED "FLORIDA COMPETITIVE WORKFORCE ACT," PROVIDING AN EFFECTIVE
DATE.
Mayor Woods read Resolution No. 14-02 by title.
Motion: Approve Resolution No. 14-02 as read.
Moved by Mark, Seconded by Beckenbach
Commissioner Hill asked if this was the same ordinance they saw at the workshop, or was it modified,
because he doesn't believe they can vote on it if it was modified. Mayor Woods stated this is a resolution to
support the State legislature taking up the Florida Competitive Workforce Act. She stated they discussed this
at the workshop. Commissioner Mark reiterated the resolution was presented at the workshop and consensus
of the Commission was to put it on this agenda for approval. She stated this is the resolution, not the
ordinance, supporting the Senate and House Bills that will be presented at the upcoming legislative session.
She stated both bills were submitted to the Commission by the City Attorney via email. Commissioner Hill
stated it isn't him that wants to see it, it is the public they represent and he would like to workshop it.
Commissioner Daugherty stated it is public record and it is on the internet. Commissioner Mark stated it was
workshopped at the workshop. Commissioner Hill stated he specifically asked that they take a neutral stance
on it and ask that the State handle the issue; he didn't personally want to endorse verbatim the language the
State has in front of it; he wanted to endorse the concept of the State handling it. Commissioner Mark
explained the resolution was to support the Senate and House bills; the resolution was presented at the
workshop in the draft form that was submitted by the City Attorney; the Commission discussed it at the
workshop; there was a consensus at the workshop to move forward on putting it on tonight's meeting agenda.
She stated it is only supporting the bills as submitted via the Senate and the House. Commissioner Hill asked
the City Attorney if it could be workshopped because of the nature of it; it isn't that he wants to pick the
State's ordinance apart, it is that he wants the public to have full disclosure as to what our Board is doing.
Commissioner Beckenbach stated the City Attorney did send the Commission the information in order for
them to review it and if they did not review it at that time he doesn't know if there would be a need for
another workshop on it and if there was a need for another workshop he believes they could go ahead and
work through it today and then have a special meeting in order to vote on it. Commissioner Hill stated his
intent was just to make sure they have full public disclosure on this particular issue because it is of such an
interesting nature to everybody that he would like it to get every possibility to be seen. Commissioner
Beckenbach stated they discussed .this and they had a limited time because this was going to be brought up in
March before they would have another workshop so, therefore, it would not be sent out until after the vote
was taken and they wanted to do it before. He stated he believes there was a consensus on that. Mayor
Woods stated that is why it is on tonight's agenda. Commissioner Hill stated he spoke in favor of sending it
to the State to resolve it at the workshop and he agrees; he stated he just didn't know at the time that it would
come back 100% endorsing. He stated it was his understanding they were sending the State a message that
they need them to handle this non-local issue and resolve it. He stated he didn't want to be in favor or
against; he doesn't want to take a side at a City level, because they don't have the resources to do that legally.
Commissioner Mark reiterated what they are doing with this Resolution is, as a Commission, they are saying
that they support the Senate and House bills with regard to the Competitive Workforce Act and that is all they
are stating. She stated they are not stating about enforcement, the Human Right Ordinance and anything to do
with that; all they are saying is that they support the bills that are introducing the Competitive Workforce Act
via the Senate and House in this upcoming legislative session. She stated that session starts March 4 so they
wanted this resolution passed so it could be submitted to the respective committees. Commissioner Hill
asked if there was an opportunity to change the language slightly tonight and vote on it. He stated he would
February 10, 2014 REGULAR COMMISSION MEETING
AGENDA ITEM# lA
MARCH 10,2014
Page6
like to make an amendment to it. He stated he would like it to represent the numbers in the vote and record
for the record how the vote went.
Motion: Amend to reflect the votes in the language.
Moved by Hill
Motion failed for lack of a second.
Mayor Woods called for the vote on the Resolution.
Votes:
Aye: 4-Beckenbach, Daugherty, Mark, Woods
Nay: 1-Hill
MOTION CARRIED
7. Action on Ordinances
A. ORDINANCE NO. 80-14-84, Public Hearing and Final Reading
AN ORDINANCE AMENDING CHAPTER 22 UTILITIES, ARTICLE I, SECTION 22-4
AUTHORITY TO ADillST OR WAIVE CHARGES IN APPROPRIATE CASES, (E)
ADJUSTMENT FOR LEAKS ON CONSUMER'S SIDE OF METER, AND (F), ADillSTMENT
FOR FILLING SWIMMING POOL; PROVIDING FOR SEVERABILITY AND PROVIDING FOR
AN EFFECTIVE DATE.
Mayor Woods read Ordinance No. 80-14-84 by title.
Motion: Approve Ordinance No. 80-14-84 as read.
Moved by Mark, Seconded by Beckenbach
Commissioner Daugherty asked if there are inside leaks, i.e. toilets, is that still water that has to be treated in
our sewer system. Mr. Van Liere stated if it goes through the toilet it is. Commissioner Daugherty stated so
there is still a cost to the City even though it is faulty equipment on their end. Mr. VanLiere stated that was
correct. Commissioner Daugherty asked what proof does someone need to provide. Mr. Van Liere state they
get receipts for plumbing repairs through a plumber or receipt for the materials they bought to repair it
themselves. He stated they would then adjust their rate down to the second tiered rate instead of the first tier,
but this will allow them to go down to the first tier rate.
Mayor Woods opened the Public Hearing. No one from the audience spoke so the Mayor closed the Public
Hearing.
Votes:
Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods
Nay: 0
MOTION CARRIED
8. Miscellaneous Business
A. Report on the Central Florida Water Initiative (CFWI).
February 10,2014 REGULAR COMMISSION MEETING
AGENDA ITEM# lA
MARCH 10, 2014
Page 7
Mayor Woods explained that Public Utilities Director Donna Kaluzniak gave her report on this at the
workshop and asked her if she wanted to report on this further. Ms. Kaluzniak stated she attended the Public
Water Supply Plan Workshop the District held last Thursday. She stated it didn't affect anything with our
previous ordinance. She stated some people spoke against taking water fi:om the river and there were
comments from JEA asking the District to look at where they overestimated some of the demand in this area.
B. Recreational Vehicles in Front Yards.
Commissioner Mark asked if there was a deadline given as to when Commissioners Daugherty and Hill
would come back with some kind of proposal on this. Mayor Woods stated she believes it was open-ended.
(Further discussion on this item occurred later during Item 9A.)
C. Paperless Agenda Project Update.
Mayor Woods stated she and Commissioner Mark reported at the workshop their progress on going paperless
and everyone decided to join them.
D. FY 2013-2014 Resurfacing Project.
Motion: Authorize the City Manager to approve Purchase Orders up to the budget amount and allow
staff to 'piggy-back' on existing large scale contracts for resurfacing as allowed by the City's
Purchasing Code 2-336(6).
Moved by Mark, Seconded by Beckenbach
Votes:
Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods
Nay: 0
MOTION CARRIED
E. Modification to Marsh Multipurpose Path Design and Permitting Scope.
Motion: Authorize staff to execute the contract for Design and Permitting of the Marsh Multipurpose
Path as modified.
Moved by Daugherty, Seconded by Mark
Votes:
Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods
Nay: 0
MOTION CARRIED
9. City Manager
A. City Manager's Report.
City Manager Van Liere stated there was a recommendation to take no action on vehicles in front yards and
asked if that is what the plan is. Mayor Woods stated her understanding from the workshop was that
Commissioners Daugherty and Hill would continue to brainstorm and if they came up with a proposal to
bring forward they would. Commissioner Daugherty asked when the moratorium expires. Building and
February 10, 2014 REGULAR COMMISSION MEETING
AGENDA ITEM# 1A
MARCH 10,2014
Page 8
Zoning Director Mike Griffin stated it expires tomorrow, February 11. He stated it would be proper to give
them a notice so they understand what they have to do and give them additional time to comply before they
actually take them to the Code Enforcement Board, since it has been an issue for about four months now.
Mr. VanLiere reported on the upcoming projects that will be on the next Commission meeting.
He reported on the meeting he and Mayor Woods had with the Town Center Merchant's Association on their
recently completed parking study.
10. Reports and/or requests from City Commissioners and City Attorney
Commissioner Daugherty
• Stated he is upset that people are using Christianity as a voice of hate. He hopes they can focus on
what is right and not on what their own personal beliefs are. He stated all this rhetoric is
strengthening his resolve to do something.
Commissioner Beckenbach
• Asked if there are any meetings the Mayor has gone to that she can report on. Mayor Woods stated,
since they last met, she attended the Town Center meeting on parking. She stated she was pleased
with the way they are taking responsibility for the issue and doing what they can to solve this
problem. She further stated she is no longer speaking at the Beaches Chamber luncheon but will be
attending and is speaking to the NE Florida Realtors Association this Thursday morning.
Commissioner Beckenbach stated he appreciates that she gives the Commission a schedule of where
she is going and when she is doing something and also asked that when there is something that is
relatively important that she is attending that she ask for consensus from the Commission. Mayor
Woods stated if and when she talks to people she is very specific that she is one vote and everything
comes before the Commission.
• Asked the City Manager about the tipping fees. Mayor Woods stated she went to a conference today
at City Hall regarding the Rockefeller Foundation, which is sponsoring 100 resilient cities and
Jacksonville has been chosen as one of the first. She explained what a resilient city is. She stated she
mentioned this because, while she was there, Karen Boling mentioned that she was working with the
Mayor to come up with a proposal for us.
• Regarding the Human Rights Ordinance, he stated he understands we are looking at the ordinance to
be presented at a later time. City Attorney Komando stated he is working on that as quickly as he can.
He stated he is putting together a spectrum of what the available options are and at that point he will
solicit some direction from the Commission as far as drafting an ordinance. Commissioner
Beckenbach stated the reason he is asking for this is because he doesn't want to have another hour and
a half conversation about the HRO at every single Commission meeting or workshop unless they are
going to talk about it. He stated he would like to state when they are going to speak on it so they
don't have people coming over and over to speak to us saying the exact same thing.
Commissioner Mark
• Stated she has spoken with City Attorney Komando and they are hoping to have something at the next
workshop that the Commission can look at to craft as their proposed ordinance. She stated there is a
lot of research because he is taking into consideration all the interest groups' comments that have been
made.
• She stated she has been keeping a tally of people who speak and has kept a separate one for residents
and non-residents who spoke tonight and there were 7 Atlantic Beach residents for the Ordinance and
2 against.
February 10, 2014 REGULAR COMMISSION MEETING
AGENDA ITEM# IA
MARCH 10, 2014
Page 9
• She commented on the Habitat development stating she is glad the six young adults who were being
honored tonight were raised in the Habitat housing, under their guidance, and have achieved this great
award. She stated she is glad they weren't here to hear some of the disparaging comments about
Habitat and the development. She stated it is a neighborhood revitalization development. She stated
what better way can you build community than if you have a like minded environment where they are
all working toward the same thing, to break that cycle of poverty. She stated that is what Habitat is
about and it really bums her to sit here and listen to the naysayers who start out saying they love
Habitat, they support Habitat, it's not about Habitat, but. She stated that to her is just being
hypocritical. She stated she was very proud of these six young adults. She stated go to any other
neighborhood and see how many have achieved that award. She stated she believes Habitat is a great
organization from top to bottom and hopes the Commission is just as supportive of that development.
City Clerk Bartle
• Stated Commissioner Beckenbach had requested that they make a change to the agenda packet and
they have defined the bookmarks a little better and plan to continue doing that and hopes it helps them
to navigate easier to the pages within the packet.
Commissioner Hill
• Stated he also really supports Habitat and believes it is very dismissive to say that anyone who says
that and goes on and talks poorly about this project doesn't have a valid concern. He stated he
genuinely does and it is not in line with the way he believes the public should be treated to dismiss
their concerns. He stated he believes it is actually a very bad way to govern and he is a little
embanassed for his fellow Commissioner for dismissing the public's genuine concern and probably
won't put up with it without rebutting every time.
• Stated this process they are involved in as a Commission has become so completely derailed with
issues that are not in our scope and he has genuine concerns whether this City is on track or derailed.
He stated he has specific concerns that they are consuming the bulk of their resources through their
attorney and staff with issues that are of a national or state level. He stated he would like to define
what their role is. He stated he finds himself changing his view completely because of the tactics and
the strategies of the HRO and the way it is clearly orchestrated and designed to do this is wonisome to
him as a Board member elected by the citizens of Atlantic Beach. He stated because the language is
absolute garbage and not passable he can't support it and then to be chastised as if he is somehow
bigoted toward it is troublesome. He stated this whole process is about as skewed as he has ever seen
anything. He stated he would like to get us back on track and get some direction for our community,
handle the issues that are before us but make sure going forward they define their roles. He stated if
they are going to be implementing societal change through Atlantic Beach's five Commission board
then they need more of them because these issues are not for us and if we think they are, how
pompous of us to think this is our issue. He stated he believes it is wrong for them to handle it and
they have done a disservice to their citizens by bogging in on this issue. He stated he would like to
have a comprehensive discussion on what their role is at some point in the very near future.
Mayor Woods
• Will be bringing forward the Charter review process and that may be a topic they can take up.
• Related to comments tonight about the Marsh Master Plan, what they have done is funded the design
process and there have been no decisions made about a ped path along the marsh. She stated there is
some surveying and research that needs to be done. She stated the group they have hired will be
involving the public and her next newsletter that comes out is discussing this topic.
February 10, 2014 REGULAR COMMISSION MEETING
AGENDA ITEM# 1A
M~Ctl 10, 2014
Page 10
• Stated she is continuing her ride-alongs with the police officers and encouraged all Commissioners to
do the same.
Commissioner Daugherty
• Reported there is a housing development going in behind Terry's General Store which he believes will
affect the Mayport Corridor positively.
Adjournment
There being no further business to come before the Commission, Mayor Woods declared the meeting
adjoumed at 8:47p.m.
ATTEST:
Donna L. Bartle, CMC
City Clerk
Carolyn Woods
Mayor/Presiding Officer
*A Workshop was held on January 27, 2014 for the purpose of discussing these items. Please refer to the
Workshop Minutes for the previous discussion.
AGENDA ITEM# IB
MARCH 10, 2014
MINUTES OF THE WORKSHOP OF ATLANTIC BEACH CITY COMMISSION
HELD IN THE COMMISSION CHAMBER ON JANUARY 27, 2014
City Commission Members present:
Mayor Carolyn Woods
Mayor Pro Tern Mark Beckenbach
Commissioner Jonathan Daugherty
Commissioner Jimmy Hill
Commissioner Maria Mark
Staff present:
Nelson Van Liere, City Manager
Richard Komando, City Attorney
Donna Bartle, City Clerk
Nancy Bailey, Recording Secretary
Call to order.
The meeting, which was held for the purpose of discussing the agenda items for the Commission
Meeting of February 10, 2014, was called to order at 6:30p.m. by Mayor Woods. She welcomed the
audience and explained the process for public comments. She stated speakers would be allowed 2
minutes.
1. Presentation by former Jacksonville Human Rights Commission Board Member, Dr. Sol
Brotman, regarding complaint process/enforcement.
Dr. Sol Brotman summarized his background and stated the opinions he expresses tonight are his own
and may not reflect the opinion of the Jacksonville Human Rights Commission or any other
governmental entity. He also explained when and why the Human Rights Commission was formed. He
distributed a handout highlighting areas of complaints that may be investigated by the Jacksonville
Human Rights Commission, summarizing each and explaining the staff model of intake, investigation
and mediation. He further explained the citizens and privatized models. He answered questions from
the Commission.
2. Courtesy of Floor to Visitors
Mayor Woods opened the Courtesy of the Floor to Visitors.
Raymond Johnson, 3036 Stratton Lane, spoke in opposition to the Human Rights Ordinance. He
distributed a DVD entitled "Agenda" to the Commission.
Mike Whalen, 1420 Mayport Road, spoke in opposition to the development at 201 Mayport Road.
Richard Salkin, 336 Sunrise Circle, Neptune Beach, stated he supports the Human Rights Ordinance.
Judy Urback, 1625 Felch Avenue, spoke in support ofthe Human Rights Ordinance.
Tricia Russell, 8720 CR 13 N ., St. Augustine, spoke in support of the Human Rights Ordinance.
AGENDA ITEM# lB
MARCH 10, 2014
Minutes -City Commission Workshop
Page2
January 27,2014
Cindy Watson, 111 Trout River Terrace, Jacksonville, spoke ill support of the Human Rights
Ordinance.
Steve Haerter, 106 19th Ave. S., Jacksonville Beach, addressed the Beaches Habitat presentation,
stating it was informative and detailed, and also spoke in support of the Human Rights Ordinance.
Kevin Walker, 12499 Hunt Cliff Lane, Jacksonville, spoke in opposition to the Human Rights
Ordinance.
Victor Eskew, 13695 Covington Creek Drive, Jacksonville, spoke in opposition to the Human Rights
Ordinance.
Marcus Stanley, 1025 Snug Harbor Ct., spoke in opposition to the Human Rights Ordinance.
James Eddy, 222 Lawton Ave., Jacl{Sonville, spoke in support of the Human Rights Ordinance.
Larry Paulk, 5 Fairway Lane, Jacksonville Beach, spoke in opposition to the Human Rights
Ordinance.
Carlos Dawson, 5252 Clapboard Creek Dr., Jacksonville, spoke in opposition to the Human Rights
Ordinance.
Peyton Hopkins, 957 13th Ave. S., Jacksonville Beach, spoke ill support of the Human Rights
Ordinance.
Sharon Krause, 4845 Plymouth St., Jacksonville, spoke m opposition to the Human Rights
Ordinance.
Tom Minette, 1206 N. Laura St., spoke in support of the Human Rights Ordinance.
Maryann Dyal, 1765 Seminole Rd., spoke in support of the Human Rights Ordinance.
Helen Urban, 543 Pelican Key, spoke in support of the Human Rights Ordinance.
Laura Lane, 7228 Clinton St., Jacksonville, spoke in support of the Human Rights Ordinance.
Michelle Knight, 1494 Linkside Dr., spoke in support of the Human Rights Ordinance.
Paul Gunsaulies, 780 Begonia Street, spoke regarding the boats in yards and asked that they consider
modifying the ordinance.
Sally Clemens, 1638 Park Terrace West, stated they need to consider how they will enforce the
Human Rights Ordinance.
No one else from the audience spoke so Mayor Woods closed the Courtesy ofthe Floor to Visitors.
Mayor Woods adjourned the meeting at 7:27p.m. She reconvened the meeting at 7:33p.m.
Minutes -City Commission Workshop
Page3
AGENDA ITEM# JB
MARCH 10,2014
January 27,2014
3. *Discussion of Agenda Items on February 10,2014 Commission Meeting:
1. A.
B.
C.
D.
E.
Approve the minutes of the Regular Commission meeting of December 9, 2013.
Approve the minutes of the Regular Commission meeting of January 13, 2014.
Approve the minutes of the Special Called Meeting of December 16, 2013.
Approve the minutes of the Commission Workshop of December 16, 2013.
Approve the minutes of the Town Hall meeting of January 11, 2014.
There was no discussion on these items.
2. Courtesy of Floor to Visitors
A. Presentation of Congressional Youth Award.
There was no discussion on this item.
3. Unfinished Business from Previous Meetings
A. City Manager's Follow-up Report.
City Manager VanLiere reported the groundbreaking ceremony for Atlantic Beach Country Club will be
this Friday with overflow parking at Johansen Parle
He reported that they are still trying to get together with Jacksonville to schedule a meeting on the
Interlocal Service Boundary Agreement.
Reported the tippage issue is still up in the air and they are waiting to see what Neptune Beach's
proposal was from Jacksonville. He stated they also need to discuss bidding out a contract to renew it or
just renewing with Waste Services, if they come in with an appropriate proposal. He stated service
levels, price, term and tippage are all still up in the air. Commissioner Beckenbach asked that he expand
on tippage. Mr. Van Liere stated they had met with Neptune Beach and discussed the deal with
Jacksonville and how that may/may not be acceptable to Atlantic Beach. He stated Neptune Beach
wanted a different hauler and different method of collection for us in that deal and they are currently
waiting to see what specific deal they are offering Neptune Beach, but Atlantic Beach has to work out
their own as well. Discussion ensued.
Reported that the RFPs for City Attorney and City Manager are out.
Reported the Rose Park punch list will use up the remaining money that was allocated for the park and
the dog park will have to be funded with additional monies. He stated he received an itemized list from
Public Works and the amount is approximately $3 7,000 to complete the fencing, sod, water, gates and
signage and he needs direction whether he needs to put this on a future meeting as a budget ordinance.
Discussion ensued. Commissioner Daugherty stated he wants this added as a budget amendment.
Further discussion ensued. Commissioner Beckenbach asked how far along they are on the gazebo
being put in Bull Park. Mr. Carper stated it is sitting on his desk for action but he has not taken any yet.
Commissioner Beckenbach asked if it was correct that they had $40K for that. Mr. Carper stated that
was correct. Commissioner Beckenbach asked if they wanted to move that to next year and move the
$37K, would that be acceptable to Public Works. Mr. Carper stated they would do what the
Minutes-City Commission Workshop
Page4
AGENDA ITEM# 1 B
MARCH 10, 2014
January 27, 2014
Commission tells them to do. He stated to finish one park versus going ahead and doing something like
that would be better. Commissioner Mark asked if that $40K was actually in the budget for the gazebo.
Commissioner Beckenbach stated yes. Commissioner Daugherty asked if they could direct staff to do
that without doing a budget modification. Mayor Woods stated they would still do a budget
modification but it would just be reallocating the funds already in the budget. Commissioner Mark
stated she would agree to that. Mayor Woods stated since they are discussing it tonight it wouldn't be
on the January 2ih agenda, but on the next one. Mr. VanLiere stated it would be on the next workshop
for the following meeting to just reappropriate the project money from the gazebo to dog park.
Commissioner Daugherty stated if he asked for this to be on this agenda, why wasn't it. Mr. VanLiere
stated he wasn't completely sure that was what they meant. Mayor Woods stated he didn't get
consensus. Commissioner Beckenbach asked if there was consensus to go ahead and move forward with
moving that out of the gazebo into the dog park. Mayor Woods stated right, he is going to prepare that
budget. Commissioner Beckenbach asked again if they have consensus here. Mayor Woods stated yes.
It was the consensus of the Commission to prepare a budget modification to reappropriate the money
from the gazebo for Bull Park to the dog park.
Mr. VanLiere stated that the Commission previously approved the staff recommendation to award the
Marsh Master Plan design to Hanson and to give them the approval to begin if they gave us a proposal
within the budget. He reported that their proposal was almost twice the budget, so going forward on that
without further input from the Commission would not be the right thing to do. He stated staff can be
directed to reduce the scope so it comes within our budget; or the Commission can direct staff to find the
money to fund their proposal; or they can go to the second firm and try to negotiate a better deal. Public
Works Director Rick Carper reported on the options. He stated Hanson has come back to staff with a
second proposal that has the ability to go in for $147K and give us the preliminary design, which is what
we need to determine the actual final path; the environmental permits to do the entire path; and only give
us complete final design for the segment from Levy Road to Dutton Island Road. He stated that is the
route that has no ownership issues. He stated his recommendation is to build that segment of the path
which would allow them to meet the FIND grant deadlines for that section. Mayor Woods pointed out
that they had a group of citizens who live in two cul-de-sacs that were not happy about the thought of
having public access and parking and the City has committed to them that they be involved in the
discussions of the final route of this path. She asked if part of those funds will cover interaction with the
community. Mr. Carper stated that is part of the Phase 1 portion of the project and they have committed
to the Hidden Paradise Homeowners Association that they will meet with them directly. Discussion
ensued. Mayor Woods suggested the City consider getting a professional grant writing team. Further
discussion ensued. Mr. Carper reiterated the options: tell the consultant to proceed with Phase 1, the
preliminary design and public outreach and path selection, only; or tell him to do Phase 1, 2, and 3A; or
stop, go back and start over and discuss in the pre-budget workshops. Mayor Woods stated the
Commission should get with Mr. Carper and Mr. Van Liere before the next meeting.
Mr. VanLiere reported on an email asking about the Seminole Road Streetscape drainage project. He
stated we had a budget of $490K and Mr. Carper's estimate is now about $750K. Mr. Carper explained
the status of the project, stating proposals are due February 7. He explained the number that was in the
CDM storm water master plan for the cost of the Seminole Road drainage project was $650K. He stated
the number he put in his stormwater capital improvement plan was $250K, which was the number
budgeted for stormwater improvements this year. He stated he doesn't believe we will have the money
to build it and he is proposing that they go ahead and do the design this fiscal year and have a better cost
Minutes -City Commission Workshop
Page 5
AGENDA ITEM# 1B
MARCH 10,2014
January 27, 2014
estimate by the time budgets come together so we can then budget the actual amount for construction in
the next fiscal year.
Commissioner Beckenbach asked if the Master Plan and conservation easement was recorded for
Atlantic Beach Country Club yet. Mr. Van Liere stated he would find out. Commissioner Beckenbach
also asked if the RFP for the architect for the police building has gone out. Mr. Van Liere stated it is
out. Discussion ensued. Mayor Woods asked that Mr. VanLiere have a more detailed report at the next
meeting.
Commissioner Hill asked about the erosion issue around the culvert, and can they do an emergency
repair. Mr. Carper stated he was not in the office most of the day but will check to see what has been
done on it.
Item 8A was taken out of sequence and acted on at this time.
A. Report on the Central Florida Water Initiative (CFWl).
Public Utilities Director Donna Kaluzniak gave a report on the Central Florida Water Initiative. She
also stated that the two items on the Resolution passed in 2008 that were requested to be done have been
completed. She introduced Geoffrey Sample of the Office of Communications and Intergovernmental
Affairs who elaborated on the water withdrawal and stated there will be a public meeting to give a
presentation and answer questions on January 30, from 5-7 p.m. at the St. Johns County Administration
Building in St. Augustine and also on February 6, from 5-7 p.m. at Jacksonville Council Chambers. He
answered questions from the Commission.
At the request of Commissioner Beckenbach, Ms. Kaluzniak also gave a report on the reuse water
project stating it will take a year to complete the whole project but they will have them watered by April
30.
4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE
FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF
DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA
AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF
RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION
ON THESE ITEMS.
A. Acknowledge receipt 'of the Building Department Monthly Activity Report, Code Enforcement
Report, List of New Business Taxes, Financial Report and Utility Sales Report for December
2013.
B. Declare this list of property as surplus so that the items on it may be disposed of in the most
beneficial way to the City.
Commissioner Daugherty asked about the vehicles on the surplus list. Mr. Van Liere explained the
vehicles that go on the beach rust very quickly.
Minutes-City Commission Workshop
Page 6
5. Committee Reports
None.
6. Action on Resolutions
None.
7. Action on Ordinances
A. ORDINANCE NO. 80-14-84, Public Hearing and Final Reading
AGENDA ITEM# lB
MARCH 10, 2014
January 27, 2014
AN ORDINANCE AMENDING CHAPTER 22 UTILITIES, ARTICLE I, SECTION 22-4
AUTHORITY TO ADJUST OR WAIVE CHARGES IN APPROPRIATE CASES, (E)
ADIDSTMENT FOR LEAKS ON CONSUMER'S SIDE OF METER, AND (F),
ADJUSTMENT FOR FILLING SWIMMING POOL; PROVIDING FOR SEVERABILITY
AND PROVIDING FOR AN EFFECTIVE DATE.
There was no discussion on this item.
8. Miscellaneous Business
A. Report on the Central Florida Water Initiative (CFWI).
This item was taken out of sequence and acted on earlier in the meeting.
B. Recreational Vehicles in Front Yards.
Commissioner Daugherty showed a slide of an example lot, stating he proposed a change to make this
fair to the entire City, which he distributed to the Commission. He stated, under (b )(2) he wanted to
remove "front lot line" and add "street, but not within the right-of-way". Mike Griffin explained the
differences of distances from the pavement to the property lines. Discussion ensued. Mr. Carper
explained the difference really isn't where the street is in the right-of-way; both Commissioner
Daugherty's street and Begonia have a 50' right-of-way. He stated the primary difference is the width
of the street. He explained that Begonia Street is one of the streets in the City's stormwater master plan
where they are going to go in and do a drainage project sometime in the next five years and because the
width of the pavement is 14-16', he expects that street to get wider. He stated, therefore, a boat he could
put there today, he may not be able to put there if they make this change. He stated the difference
between the lots is not the pavement or right-of-way width, it is where the house is on the lot and, in
Commissioner Daugherty's case, his house is farther away from the right-of-way line. Further
discussion ensued.
Mr. Griffin stated staff's recommendation is to uphold the Community Development Board's
recommendation. Discussion ensued. Commissioner Mark asked City Attorney Komando what the
City could do to come to a compromise on this. Mr. Komando stated he has not heard any solution that
doesn't create a similar inequity on the other side. After further discussion, Mayor Woods stated what
they have heard from the City Attorney is that so far none of the solutions create equity. She stated they
should keep thinking about it and keep bringing it back and when they get something that everyone can
agree on that does not create another inequity, then they have it. Commissioner Beckenbach suggested
they put it up for a Charter change so the entire City can determine whether they want to have boats and
trailers and RVs in the front of their yards. Mayor Woods stated that is a valid idea and Commissioners
Daugherty and Hill will keep trying to come up with a solution that won't cause anymore inequitabilities
Minutes-City Commission Workshop
Page7
AGENDA ITEM# lB
MARCH 10,2014
January 27, 2014
and they will keep moving forward because they do live in a water community and a lot of people do
have boats. Commissioner Daugherty asked the City Attorney if they can create a provision in which
people can apply for exceptions, because currently they can't. Mayor Woods asked that he get with the
City Attorney outside of the meeting to discuss that. Mr. Komando stated that would test our
requirements on variances so they would need to talk about it differently.
C. Paperless Agenda Project Update.
Keith Randich summarized his staff report. He asked Commissioner Mark and Mayor Woods to report
on their experience using the iPads. Commissioner Mark stated she is now going paperless and she likes
it; it was an easy transition and encouraged the others to try it. Mayor Woods stated she really likes it
also. She stated she thought it was to be used so they would not have anything on their personal devices
so she has been trying to do things with it that it wasn't set up to do. She stated it takes fantastic pictures
but getting a PowerPoint off of it is a real struggle. She stated if the consensus is that they are trying to
get all of the City business off their personal devices that they go to a smaller laptop instead, which
would have more options. She stated she does love the iPad, the keyboard, the case and is learning how
to put all the notes on it since she has not used it before. She stated the question is what do they want it
to do for them and then they can answer which path they go down. Discussion ensued. Mr. Randich
stated he doesn't believe it is necessary that all the Commissioners go with the same solution. He stated
in the beginning this was to be a paper saving device specifically for the agendas and based on that
requirement that was what led staff to pick the iPad device for this evaluation. He stated once they got
going, both Commissioner Mark and Mayor Woods found other uses for the device but Mayor Woods
exceeded the functionality of the iPad. He stated there are dozens of different selections they could
choose for devices but from a support standpoint, as far as City staff goes, he believes they would like to
minimize the number of options because of a training standpoint. He answered questions from the
Commission. Mayor Woods asked the Commissioners what device they would like and what they
would want it to do for them and what is the goal for them as a group. Commissioner Hill stated the
iPad is perfect for what he needs it for. Commissioner Daugherty stated he is fine with the iPad.
Commissioner Beckenbach stated he is easy. Discussion ensued.
D. FY 2013-2014 Resurfacing Project.
Rick Carper summarized his staff report on the resurfacing projects for the coming year. He stated he
proposes to piggy back on either the City of Jacksonville's or St. Johns County's annual resurfacing
contract, whichever is most advantageous.
9. City Manager
A. City Manager's Report.
Mr. VanLiere reported January 1, 2015 is the deadline for the signs to come into compliance with the
sign ordinance. He stated letters will be sent to those affected. Discussion ensued. A question arose
about whether the Kangaroo station had gotten a permit for their new sign and Mr. Griffin stated he
would check on that. Further discussion ensued and Mayor Woods asked the City Attorney for his
insight on the sign ordinance. Mr. Komando stated he has had no experience with the expiration of a
deadline but has worked on a moratorium with another client while they were rewriting their sign
ordinance. He stated there is a case law that does address what governments can do as far as forcing
Minutes-City Commission Workshop
Page 8
AGENDA ITEM# 1B
MARCH 10,2014
January 27, 2014
commercial businesses to redo their signs and he has a note to himself to look into it. Commissioner
Hill stated he believes they will put a big burden on a lot of our businesses and really need to look at it.
He stated some of these are large expensive signs and just the demo on them would be a big deal. He
stated he believes they need to think about where we are economically and where our businesses are.
Mayor Woods stated she would be interested in that case law. Commissioner Mark stated the changes to
the sign ordinance have been in effect for how long. Mr. Griffin stated since 2002. Commissioner Mark
stated they were given ten years to comply. Mr. Griffin stated our sign code is similar to Neptune Beach
and the Jacksonville overlay district along Mayport Road, with 8' maximum freestanding signs and 1 s.f.
for every lineal foot of frontage. Mayor Woods stated we do need to keep watching this and she looks
forward to a report at the next meeting.
10. Reports and/or requests from City Commissioners and City Attorney
Commissioner Daugherty announced that a Pan era is being built in front of LA Fitness.
Commissioner Beckenbach stated whenever the Mayor speaks to a particular group, that is not
ceremonial, it should have to be acknowledged by the Commission and they are supposed to give the
Mayor the opportunity to go. He stated it is not that the Mayor just goes, it is that the Commission gives
her the okay to go. Mayor Woods clarified that if she is to go speak before a group the Commission
wants her to let them know and get permission to go. Commissioner Beckenbach stated the
Commission would also hear what transpired from that meeting because she is the liaison for the
Commission. Commissioner Beckenbach stated he wants to make this more formal so they will do this
on a regular basis.
Commissioner Mark stated in order to continue moving forward on the Human Rights Ordinance, she
would propose that they direct the City Attorney to draft an ordinance for the HRO and explore
enforcement options. She stated the other request would be for the Commission to adopt a resolution
supporting the House and Senate bills for workforce equality and also contact, either as a Commission
or individually, the representatives in our District who are on the Committees the bills are going before,
expressing our support of that Workforce Equality Bill. Discussion ensued. Mr. Komando stated the
House Bill has been referred to three different committees, the Senate Bill has been referred to four and
it is the seventh year it has been filed; it has never been heard in committee yet. He stated
Representative Saunders indicated it is gaining traction and stated this was the first year there has been
bi-partisan support. He stated that doesn't mean it is going to pass; actually Representative Saunders
comment was that he believed it would be a win if it was heard in one committee. Further discussion
ensued. Mayor Woods asked Commissioner Mark to reiterate her questions. Commissioner Mark stated
(1) Have Mr. Komando start looking at language to draft the HRO and look at the different enforcement
mechanisms that we have talked about and some he may find in his research, including the comments
made about possible lawsuits; and (2) submit a resolution supporting both bills. Discussion ensued
about when to put the resolution on the agenda. It was the consensus of the Commission to add the
resolution supporting the bills to the February 10 meeting. Commissioner Mark stated her third item
was contacting our local representatives who are on these various committees. Mayor Woods stated
they would make sure they got a copy of the resolution and direct staff to write a letter for the
Commission to sign and send. Commissioner Hill stated he understood they would also explore putting
this to the community for a vote. Mayor Woods stated that will come up as they start discussing the
ordinance, which won't be for a month or two. She stated they don't have referendums all the time and
this may very well be one they may want to do that with. She stated they could do it on the election
Minutes-City Commission Workshop
Page9
AGENDA ITEM# 1B
MARCH 10,2014
January 27, 2014
cycle this summer. City Clerk Bartle stated you usually have to start this months in advance to have it
on their ballot. She stated the Commission can initiate it but that will take two readings and you have to
get the ballot title approved. Otherwise, it is very expensive to have a separate election outside of theirs.
Commissioner Mark asked if this would fall under the City Attorney's retainer. Mr. Komando stated it
is part of their retainer. He stated he would need direction fi:om the Commission as to what exactly they
are proposing but he can handle it. Mayor Woods asked if they want staff to look at the election cycle
so when they have a discussion about whether to go to a referendum or not they know what the
timeframe is. Commissioner Mark stated she doesn't want to delay this two or three years. Mayor
Woods stated that is one more thing they would like Mr. Komando to look at. Commissioner Hill stated
his only direction for the referendum would be to frame the question as nonbiased as possible so the
citizens can decide this monumental issue.
Commissioner Mark reported Council President Gulliford is holding a meeting on river dredging at 1:30
tomorrow at Jacksonville City Hall.
Commissioner Mark stated she will not be at the groundbreaking on January 31 due to a previous
commitment.
Commissioner Beckenbach complimented the Commission on how they handled themselves today as far
as the conversation. He stated he enjoyed the debate but also felt they were all civil to one another.
Commissioner Mark stated there was an article in the "Times Union" editorial section yesterday by
Diane Catlin talking about debate and how you can have a civil debate and how important it is that you
can have a lively debate but when it's done you get up, shake hands and you are still friends. Mayor
Woods stated you can do that when you don't have personal attacks and accusations.
Adjournment
There being no further discussion by the City Commission, Mayor Woods declared the meeting
adjourned at 10: 11 p.m.
Donna L. Bartle, CMC
City Clerk
Carolyn Woods
Mayor
*Formal action (if needed) will be taken at the Commission Meeting of February 10,2014.
Attendance:
Minutes of the Beaches Habitat for Humanity Community Meeting
Jordan Community Center
January 22, 2014
Mark Beckenbach, Mayor Pro Tern
Jonathan Daugherty, Commissioner
Jimmy Hill, Commissioner
Maria Mark, Commissioner
Community Members, Beaches Habitat Staff and Board (22 total)
The meeting began at 6:35PM.
AGENDA ITEM# 1C
MARCH 10,2014
The purpose of the meeting was to answer questions and provide information regarding the
property development at 201 Mayport Road.
No decisions were made, but Beaches Habitat for Humanity agreed to consider some of the
suggestions presented by the community.
The meeting ended at 8:30PM.
Submitted by Donna K. Rex, President, Beaches Habitat for Humanity
Mark Beckenbach, Mayor Pro Tern
CODE ENFORCEMENT MONTHLY ACTIVITY
JANUARY 2014 I
i I
VIOLATIONS ! FURTHER ACTION I
CASE TYPES COMPLAINTS CORRECTED REQUIRED OPEN CASES I YTD 2013 YTD 2014
I I
FENCES 0 0 0 6 COMPLAINTS
73 22
PUBLIC NUISANCE
JUNK AND DEBRIS I 0 ! 0 i 0 0 I
OUTSIDE STORAGE 3 1 2 22 I
OVERGROWN 1 1 0 20
STAGNANT WATER 0 0 0 I 1
I
! i I
SIGN VIOLATIONS I
i I
ILLEGAL SIGNS 2 2 0 5
STRUCTURE
NO PERMITS-STOP WORK 0 0 I 0 : 6 I
I i
I
PROPERTY MAINTENANCE 5 0 5 88 I
DILAPIDATED STRUCTURE 1 0 1 2
TRASH I I
i
TRASH VIOLATIONS 3 1 2 3 i
I
VEHICLES I
ILLEGAL PKG/STORAGE 1 0 i 1 14 I
JUNK/INOPERABLE 4 I 1 3 5 I
I
ZONING
ILLEGAL USES 0 I 0 I 0 i 6
OVERCROWDING 0 i 0 0 0 I
0 0 0 0 > DOG DINING ~gj
BUSINESS TAX RECEIPT 2 1 1 8 ;;::~Z nv
SEWER CONNECTIONS 0 0 0 1 ::c> -0 I 0 0 2 ->-J
OTHER i Pm
t->:S::
i :::::~
TOTALS I 22 7 15 189 I
~~ >
PREPARED 2/14/14, 8:05:54
City of Atlantic Beach
PROGRAM OL122L
LIC jf
14-00007931
14-00007936
14-00007938
14-00007925
14-00007926
14-00007942
BUSINESS NAME
BUSINESS ADDRESS
ARIEFF CONSULTTNG,
309 MAGNOLIA ST
INC.
ATLANTIC BEACH:;'FL 32233
CEM HOME IMPROVEMENTS,
601 STURDIVANT AVE
ATLANTIC BEACH FL 32233
COMMUNITY TITLE LLC
60 OCEAN BLVD UNIT 10
ATLANTIC BEACH FL 32233
DAVID PORTER ROGERS
345 6TH ST
ATLANTIC BEACH FL 32233
DAVID PORTER ROGERS
345 6TH ST
ATLANTIC BEACH FL 32233
LYNCH CYCLES, LLC
1400 MAYPORT RD
ATLANTIC BEACH FL 32233
LLC
LICENSE ACTIVITY REPORT BY BUSINESS NAME
AGENDA ITEM# 4A
MARCH 10,2014
NEW LICENSES FOR YEAR: 2014 BETWEEN: 01/01/14 TO 01/31/14
DEPT: ALL DEPARTMENTS CLASS: ALL CLASSES
ISSUED TYPE CLASSIFICATION
BUS PHONE jf
1/23/14 NEW CONSULTANT, NOT OTHERWISE CLASSIFIED
904-685-8234
1/24/14 NEW MISC. SERVICE ESTABLISHMENT, NOT LIS
904-704-8153
1/31/14 NEW TITLE COMPANY
904-465-2208
1/23/14 NEW REAL ESTATE BROKER
904-247-7077
1/23/14 NEW REAL ESTATE AGENCY
904-247-7077
1/31/14 NEW MOTORCYCLE REPAIR
904-249-2436
14-00007930 RENTERS REFERENCE SERVICES, IN 1/23/14 NEW MISC. SERVICE ESTABLISHMENT, NOT LIS
904-800-2288 380 AHERN ST
ATLANTIC BEACH FL 32233
14-00007923 SAESOLVED:: LLC 1/23/14 NEW SOFTWARE PROGRAMS,WRITING OF
615 PARADISE CT 904-874-2879
ATLANTIC BEACH FL 32233
14-00007940 SIMPLY COASTAL CHIC
363 ATLANTIC BLVD UNIT 07
1/31/14 NEW MISCELLANEOUS SALES, OTHER THAN LIST
904-372-4614
ATLANTIC BEACH FL 32233
14-00007934 THE LAW FIRM OF FREDERICK R. S 1/23/14 NEW ATTORNEY FIRM/CORPORATION
625 ATLANTIC BLVD
ATLANTIC BEACH FL 32233
14-00007935 THE LAW FIRM OF FREDERICK R. S 1/23/14 NEW ATTORNEY
625 ATLANTIC BLVD
ATLANTIC BEACH FL 32233
904-853-6268
904-:-853-6268
14-00007924 THE YELLOW ROSE @ ATLANTIC BEA 1/23/14 NEW MISCELLANEOUS SALES, OTHER THAN LIST
1079 ATLANTIC BLVD UNIT 5 904-509-7020
ATLANTIC BEACH FL-32233
14-00007929 VINTAGE BARBER SHOP LLC
1021 ATLANTIC BLVD
ATLANTIC BEACH FL 32233
GRAND TOTALS
--------------NEW LICENSES
AC: 12
pp: 1
IN: 0
VO: 0
PG: 0
"BR: 0
OB: 0
UC: 0
LIC: 13
1/23/14 NEW BARBER
904-303-5864
AGENDA ITEM# 4A
MARCH 10,2014
City of Atlantic Beach
FINANCIAL REPORT
January 2014
Cash Balances
Prior Current Dollar Percent
Fund(s) 12/31/13 01/31/14 Change Change
General $ 8,736,385 $ 8,698,244 $ (38, 141) -0.44%
Tree Replacement 6,493 6,493 0.00%
Convention Development Tax 78,444 82,149 3,705 4.72%
Local Option Gas Tax 89,478 112,159 22,681 25.35%
Better Jax 1/2 Cent Sales Tax 376,666 331,680 (44,985) -11.94%
Police Training, Forfeiture, Grants, etc. 122,708 116,209 (6,500) -5.30%
Community Development Block & ARRA Grants (849) (952) (103) 0.00%
Debt Service #DIV/0!
Capital Projects 2,837,722 2,835,483 (2,240) -0.08%
Utility 4,995,548 5,176,099 180,551 3.61%
Sanitation 707,838 704,730 (3, 1 09) -0.44%
Building Code Enforcement 151,338 148,875 (2.463) -1.63%
Storm Water 1,609,663 1,649,010 39,347 2.44%
Pension -Police 81,934 71,855 (10,079) -12.30%
Pension -General 100,571 120,476 19,905 19.79%
Total $ 19,893,941 $ 20,052,511 $ 158,570 0.80%
Total Restricted Cash 7,590,792
Total Unrestricted Cash $12,461,719
Cash and Investments
Annual Prior Current Dollar Percent
Account Yield 12/31/13 01/31/14 Change Change
Bank of America -Depository $ 5,103,326 $ 3,237,808 $ (1 ,865,519) -36.55%
Guggenheim Floating Rate A 3.93% • 2,886,896 3,654,393 767,497 26.59%
Hartford Floating Rate Bond A 3.44% 2,510,202 2,516,296 6,093 100.00%
lnvesco Floating Rate A 4.81% . 2,874,575 3,642,234 767,659 26.71%
Main Stay Short Term Duration High Yield A 2.86% 2,510,609 2,513,098 2,488 0.10%
Legg Mason WA Cash Reserve Fund 1,777 1,777 0.00%
First Trust Short Duration High Income A 3.38% 2,000,590 2,000,590 100.00%
Putnam Diversified Inc. 4.31% * 2,006,370 1,238,268 (768, 1 02) -38.28%
Alliance Limited Duration High Income A 2.53% . 1,996,690 1,244,550 (752,140) -37.67%
MSSB Money Market/Cash 0.00%
SBA -Florida Prime 345 348 3 0.87%
Cash on Hand 3,150 3,150 0.00%
Subtotal $ 19,893,941 $ 20,052,511 $ 158,569 0.80%
Police Pension Investments $ 7,911,554 $ 7,834,758 $ (76,796) -0.97%
General Pension Investments 14,426,699 14,2561991 {169,708} -1.18%
Subtotal $ 22,338,253 $ 22,091,749 $ (246,504) -1.10%
Total $ 42,232,194 $ 42,144,259 $ (87,935) -0.21%
• Denotes the 30 day SEC Yield Anualized
AGENDA ITEM# 4A
MARCH 10,2014
City of Atlantic Beach
FINANCIAL REPORT
January 2014
Revenues
Annual YTD -33.00% YTD Dollar
Fund I (Footnote) Estimate of Estimate Actual Variance
General (1) $ 10,931,117 $ 3,643,706 $ 5,919,775 $ 2,276,070
Convention Development Tax 80,300 26,767 38,833 12,066
Local Option Gas Tax 421,009 140,336 141,345 1,009
Better Jax 1/2 Ct Sales Tax 694,870 231,623 228,568 (3,055)
Police Training, Forfeiture & Grants, etc. 110,041 36,680 22,418 (14,262)
Grants 75,000 25,000 7,641 (17,359)
Capital Projects (2) 495,000 165,000 139,151 (25,849)
Utility 8,611,203 2,870,401 2,784,066 (86,335)
Sanitation 1,789,000 596,333 605,000 8,667
Building Code Enforcement (3) 281,550 93,850 126,204 32,354
Storm Water 1,155,000 385,000 405,952 20,952
Pension-Police (4) 1,329,681 443,227 482,668 39,441
Pension-General (4)
Total $
2,190,980 730,327
28,164,751 $ 9,388,250 $
Analysis of Major Variances
(Variances >$25,000 AND 10.00%)
813,162 82,835
11,714,784 $ 2,326,533
In general, the major variances are created when the actual funds received-to-date are
different from the percentage of the budget elapsed-to-date. They are as follows:
(1) The positive variance in the General Fund is mostly due to the timing of property tax
receipts. The bulk of the receipts come in November and December.
(2) The city has not received expected grant monies from the State of Florida nor the City
of Jacksonville; therefore there is a negative variance in Capital Projects.
(3) Building Code Enforcement permit activity is running above projected revenues,
similar to surrounding jurisdictions and counties.
(4) The $39,441 and $82,835 positive variances in the Pension Fund-Police and
Pension Fund-General, respectively, resulted from changes in market values of the
investments of more than the anticipated amount.
Percent
Variance
62.47%
45.08%
0.72%
-1.32%
-38.88%
-69.44%
-15.67%
-3.01%
1.45%
34.47%
5.44%
8.90%
11.34%
24.78%
City of Atlantic Beach
FINANCIAL REPORT
January 2014
Expenses
Annual YTD -33.00% YTD Dollar
Department I (Footnote) Estimate of Estimate Actual Variance
Governing Body $ 42,933 $ 14,311 $ 13,680 $ 631
City Administration 2,647,727 882,576 849,402 33,174
General Government (1) 640,370 213,457 309,942 (96,485)
Planning and Building (2) 434,709 144,903 114,765 30,138
Public Safety (3) 5,692,612 1,897,537 1,313,705 583,832
Recreation and Special Events 396,901 132,300 128,264 4,037
Public Works (4) 7,877,621 2,625,874 1,777,023 848,851
Public Utilities 10,793,308 3,597,769 3,488,968 108,802
Pension -Police 751,628 250,543 262,014 (11,472)
Pension -General (5) 852,850 284,283 344,099 {59,816}
Total $ 30,130,659 10,043,553 8,601,861 $1,441,692
Annual YTD-33.00% YTD Dollar
Resource Allocation Estimate of Estimate Actual Variance
Personnel Services (1 ,3) $ 9,541,493 $ 3,180,498 $ 2,912,931 $ 267,567
Operating Expenses (1-4) 10,726,368 3,575,456 2,953,863 621,593
Capital Outlay (1,4) 5,785,010 1,928,337 463,995 1,464,342
Debt Service (2,4) 2,448,768 816,256 1,728,064 (911 ,808)
Transfers
Total $
1,629,020 543,007
30,130,659 $ 10,043,553 $
Analysis of Major Variances
(Variances >$25,000 AND 10.00%)
543 008
8,601,861 $ 1,441,693
In general, the major variances are a result of timing differences created between the
percentage of budget elapsed-to-date and actual expenditures. They are as follows:
(1) The negative variance in General Government resulted from the budget for insurance
premiums, other than health, and debt service being prorated over twelve months when
budgeted, but expensed when paid -insurance in October and SunTrust '99 debt
payoff in December.
(2) The positive variance in Planning and Building resulted from a vacant position for a
Redevelopment and Zoning Coordinator. The position has been vacant since the
beginning of the fiscal year.
(3) The positive variance in Public Safety was partially due to the budget proration
practice mentioned above -Fire contract with COJ is billed quarterly in arrears
(approximately $260,000 in January); and, lifeguard expenditures will appear
seasonally during April-September. The remaining variance is due to turnover/unfilled
positions in the Police Patrol and Crime Suppression divisions.
(4) The variance in the Public Works Department was due to: project activity budgeted
that has not been started/completed -see Project Activity schedule; only three
payments recorded to the trash hauler and fleet maintenance provider (October
payments for September activity were recorded in FY13 for year-end cut-off); Storm
Water Fund debt payments were expensed in October when paid, but prorated for
budget purposes; and minimal expenses have been incurred towards the Parks Master
Plan consultant or the resurfacing/street paving program.
(5) The negative variance in Pension -General resulted from a doubling from three to six
DROP participants with higher benefits.
AGENDA ITEM# 4A
MARCH 10, 2014
Percent
Variance
4.41%
3.76%
-45.20%
20.80%
30.77%
3.05%
32.33%
3.02%
-4.58%
-21.04%
14.35%
Percent
Variance
8.41%
17.38%
75.94%
-111.71%
0.00%
14.35%
AGENDA ITEM# 4A
City of Atlantic Beach MARCH 10, 2014
FINANCIAL REPORT
January 2014
Project Activity -Current Year Activity Only
Project YTD YTD
Project Name Number Budget Actual Balance Status
Public Safety:
Kennel Improvements PS1401 40,000 40,000 s
Life Guard Building Improvements PS1402 6,000 6,000 s
$ 46,000 $ ~ 46,000
Public Utilities:
Reclaim Water Plant PU0805 1,352,858 41,389 1,311,469 I
Replace the Water Main on Pine Street PU1304 53,199 26,042 27,158 I
Replace 4" Water Main at Wonderwood and Finegan PU1305 82,567 11,783 70,784 I
PT Repair at Lift Station C PU1306 10,280 10,280 B
Repair 24" Effluent Force Main PU1308 5,260 5,260 0 E
Repair 12" Force Main PU1309 3,363 3,363 0 E
Water Plant #2 Tank Rehabilitation PU1401 125,000 125,000 E
Water Plant #2 Rehabilitation GST PU1402 100,000 100,000 A
AC Main Sea Oats PU1403 390,000 390,000 E
lnline Valve Installations PU1404 50,000 50,000 E
Manhole Replace Saturiba PU1405 86,000 86,000 A
Sewer Rehabilitation Saturiba PU1406 27,264 27,264 E
Donner Subd Sewer Upgrade PU1407 155,000 155,000 E
Effluent Outfall Replacement PU1408 300,000 300,000 E
Effluent Pump at WWTP PU1409 50,000 50,000 I
Subtotal $2,790,791 $ 87,836 $ 2,702,955
Parks Maintenance:
Marsh Master Plan Signs PM1301 625 625 c
Rose Park Development PM1302 197,357 190,699 6,658 I
Russell Park Tennis Courts 1-2 PM1401 100,000 100,000 s
Bull Park Gazebo PM1402 40,000 40,000 s
Donner Park Ball field Improvements PM1403 75,000 103 74,897 A
Electric Gate at Dutton Island Park PM1404 8,000 I
Marsh Project Pedestrian Path PW1408 150,000 150,000 E
March Overlook and Kayak Launch PW1409 295,000 295,000 E
Marsh Preserve Path PHZ-1 PW1410 40,000 30,998 9,002 I
Subtotal $ 905,982 $ 222,425 $ 675,557
Public Works:
Dutton Isle Road Sidewalks PW1301 65,263 849 64,414 A
East Coast Drive Drainage Improvements PW1306 319,D46 319,046 A
East Coast Drive Improvements PW1401 79,000 79,000 A
Fountain PW1402 7,500 7,500 E
Welcome Sign PW1403 11,000 1,750 9,250 E
Robert Street Ditch PW1404 50,000 50,000 I
Sidewalk and Curbs PW1405 25,000 25,000 I
Salt Air Drainage and Sidewalk Improvements PW1406 380,000 380,000 A
Seminole Road Improvements PW1407 490,000 490,000 A
Subtotal $1,426,809 $ 2,599 $ 1,424,210
Total $5,169,582 $ 312,860 $ 4,848,722
Status Key
A -Bid/RFP Advertised I -Project In-progress
B -Bid Awarded N -Complete/Non-Capital
C -Project Completed R-Re-budget Next Fiscal Year OR Re-Evaluated
D -Design Completed S -Staff Researching
DE -Deferred X -Project Cancelled
E -Design Phase
DRAFT
FINANCIAL STATEMENTS
AND
INDEPENDENT AUDITORS' REPORT
CITY OF ATLANTIC BEACH, FLORIDA
SEPTEMBER 30, 2013
AGENDA ITEM# 48
MARCH 10, 2014
FINANCIAL STATEMENTS
AND
INDEPENDENT AUDITORS’ REPORT
CITY OF ATLANTIC BEACH, FLORIDA
SEPTEMBER 30, 2013
TABLE OF CONTENTS
Independent Auditors’ Report ..................................................................................................................... i-iii
Management’s Discussion and Analysis.................................................................................................. iv-xiii
Basic Financial Statements
Government-wide Financial Statements
Statement of Net Position.......................................................................................................................... 1
Statement of Activities .............................................................................................................................. 2
Fund Financial Statements
Balance Sheet - Governmental Funds....................................................................................................... 3
Reconciliation ofBalance Sheet of Governmental Funds to the
Statement of Net Position....................................................................................................................... 4
Statement of Revenues, Expenditures, and Changes in Fund
Balances - Governmental Funds............................................................................................................ 5
Reconciliation of the Statement of Revenues, Expenditures, and
Changes in Fund Balances of Governmental Funds to the
Statement of Activities ........................................................................................................................... 6
Statement of Net Position - Proprietary Funds...................................................................................... 7-8
Statement of Revenues, Expenses, and Changes in Net Position -
Proprietary Funds.............................................................................................................................. 9-10
Statement of Cash Flows - Proprietary Funds...................................................................................11-13
Statement ofNet Position - Fiduciary Funds..........................................................................................14
Statement of Changes inNet Position - Fiduciary Funds.......................................................................15
Notes to Financial Statements ........................................................................................................ 16-38
Required Supplementary Information
Schedules of Pension Funding Progress.......................................................................................................39
Schedules of Contributions from Employer and Other Contributing
Entities.................................................................................................................................................40-41
Other Postemployment Benefits Plan - Schedule of Funding Progress......................................................42
Schedule of Revenues, Expenditures, and Changes in Fund Balances -
Budget and Actual - General Fund.....................................................................................................43-44
Note to Schedule of Revenues, Expenditures, and Changes in Fund
Balance - Budget and Actual - General Fund.........................................................................................45
Supplementary Information
Combining Balance Sheet - Nonmajor Governmental Funds................................................................46-47
Combining Statement of Revenues, Expenditures, and Changes
in Fund Balances - Nonmajor Governmental Funds.........................................................................48-49
Combining Statement of Net Position- Fiduciary Funds.............................................................................50
Combining Statement ofChanges in Net Position- Fiduciary Funds..........................................................51
DRAFT
FINANCIAL STATEMENTS
AND
INDEPENDENT AUDITORS’ REPORT
CITY OF ATLANTIC BEACH, FLORIDA
SEPTEMBER 30, 2013
TABLE OF CONTENTS
(Concluded)
Supplementary Information (Concluded)
Historical Revenues and Expenses...............................................................................................................52
Schedules of Net Revenues in Accordance with Bond
Resolutions - Enterprise Funds (Water and Sewer)................................................................................53
Other Bond Covenant Disclosures...............................................................................................................54
Other Statistical Information
Major Utility Customers............................................................................................................................... 55
Summary of Water Usage............................................................................................................................. 56
Summary of Wastewater Treatment - Atlantic Beach Sewer
Division.................................................................................................................................................... 57
Summary of Wastewater Treatment - Outside City Sewer Division.......................................................... 58
AdditionalElements of Report Prepared in AccordanceWith
Government Auditing Standards,Issued by the Comptroller
General of the United States; the Rules of the Auditor General
of the State of Florida;and Other Contract Requirements
Schedule of Expenditures of Federal Awards and State Financial
Assistance Projects........................................................................................................................59-60
Note to Schedule of Expenditures of Federal Awards and State
Financial Assistance Projects.............................................................................................................61
Schedule of Source and Expenditure of the City Grant Funds...............................................................62
Independent Auditors’ Report on Internal Control Over Financial
Reporting and on Compliance and Other Matters Based on an
Audit of Basic Financial Statements Performed in Accordance
with Government Auditing Standards .......................................................................................... 63-64
Management Letter............................................................................................................................ 65-66
DRAFT
INDEPENDENT AUDITORS’ REPORT
DRAFT
i
INDEPENDENT AUDITORS’ REPORT
Honorable Mayor, City Commissioners and
Interim City Manager
Atlantic Beach, Florida
We have audited the accompanying financial statements of the governmental activities, the business-type
activities, each major fund, and the aggregate remaining fund information of the City of Atlantic Beach,
Florida, (the City), as of and for the year ended September 30, 2013, and the related notes to the financial
statements, which collectively comprise the City’s basic financial statements as listed in the table of
contents. The prior year summarized comparative information has been derived from the City’s 2012
financial statements and, in our report dated April 10, 2013, we expressed unqualified opinions on the
respective financial statements of the governmental activities, the business-type activities, each major
fund, and the aggregate remaining fund information.
Management’s Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in
accordance with accounting principles generally accepted in the United States of America; this includes
the design, implementation, and maintenance of internal control relevant to the preparation and fair
presentation of financial statements that are free from material misstatement, whether due to fraud or
error.
Auditors’ Responsibility
Our responsibility is to express opinions on these financial statements based on our audit. We conducted
our audit in accordance with auditing standards generally accepted in the United States of America and
the standards applicable to financial audits contained in Government Auditing Standards, issued by the
Comptroller General of the United States. Those standards require that we plan and perform the audit to
obtain reasonable assurance about whetherthe financial statements are free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in
the financial statements. The procedures selected depend on the auditor’s judgment, including the
assessment of the risks of material misstatement of the financial statements, whether due to fraud or error.
In making those risk assessments, the auditor considers internal control relevant to the entity’s preparation
and fair presentation of the financial statements in order to design audit procedures that are appropriate in
the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s
internal control. Accordingly, we express no such opinion. An audit also includes evaluating the
appropriateness of accounting policies used and the reasonableness of significant accounting estimates
made by management, as well as evaluating the overall presentation of the financial statements.
We believe that the auditevidence we have obtained is sufficient and appropriate to provide a basis for
our audit opinions.
DRAFT
ii
Honorable Mayor, City Commissioners and
Interim City Manager
Atlantic Beach, Florida
INDEPENDENT AUDITORS’ REPORT
(Continued)
Opinions
In our opinion, the financial statements referred to above present fairly, in all material respects, the
respective financial position of the governmental activities, the business-type activities, each major fund,
and the aggregate remaining fund information of the City, as of September 30, 2013, and the respective
changes in financial position and, where applicable, cash flows thereof for the year then ended in
accordance with accounting principles generally accepted in the United States of America.
Other Matters
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the management’s
discussion and analysis and other requiredinformation on pages iv–xiii and 39–45be presented to
supplement the basic financial statements. Such information, although not a part of the basic financial
statements, is required by the Governmental Accounting Standards Board, who considers it to be an
essential part of financial reporting for placing the basic financial statements in an appropriate
operational, economic, or historical context. We have applied certain limited procedures to the required
supplementary information in accordance with auditing standards generally accepted in the United States
of America, which consisted of inquiries of management about the methods of preparing the information
and comparing the information for consistency with management’s responses to our inquiries, the basic
financial statements, andother knowledge we obtained during our audit of the basic financial statements.
We do not express an opinion or provide any assurance on the information because the limited procedures
do not provide us with sufficient evidence to express an opinion or provide any assurance.
Other Information
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively
comprise the City’s basic financial statements. The supplementary information on pages 46- 54, the other
statistical section on pages 55-58, and the schedule of expenditures of grant funds per the City of
Jacksonville’s Ordinance Code Chapter 118.202(e)are presented for purposes of additional analysis and
are not a required part of the basic financial statements. The accompanying schedule of expenditures of
federal and state awards, is presented for the purpose of additional analysis as required by the U.S. Office
of Management and Budget Circular A-133, Audits of States, Local Governments, and Non-Profit
Organizations, and Chapter 10.550, Rules of the Auditor General and is also not a requiredpart of the
financial statements.
The supplementary information,schedule of federal and state awards, and schedule of expenditures of
grant funds per the City of Jacksonville’s Ordinance Code Chapter 118.202(e)are the responsibility of
management and were derived from and relate directly to the underlying accounting and other records
used to prepare the basic financial statements. Such information has been subjected to the auditing
procedures applied in the audit of the basic financial statements and certain additional procedures,
including comparing and reconciling such information directly to the underlying accounting and other
records used to prepare the basic financial statements or to the basic financial statements themselves, and
other additional procedures in accordance with auditing standards generally accepted in the United States
of America. In our opinion, the supplementary information and schedule of federal and state awards are
fairly stated, in all material respects, in relation to the basic financial statements as a whole.
The other statistical section has not been subjected to the auditing procedures applied in the audit of the
basic financial statements and, accordingly, we do not express an opinion or provide any assurance on them.
DRAFT
iii
Honorable Mayor, City Commissioners and
Interim City Manager
Atlantic Beach, Florida
INDEPENDENT AUDITORS’ REPORT
(Concluded)
Other Reporting Required by Government Auditing Standards
In accordance with Government Auditing Standards, we have issued our report dated _______ on our
consideration of the City’s internal control over financial reporting and on our tests of its compliance with
certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of
that report is to describe the scope of our testing of internal control over financial reporting and
compliance and the results of that testing, and not to provide an opinion on internal control over financial
reporting or on compliance. That report is an integral part of an audit performed in accordance with
Government Auditing Standards in considering the City’s internal control over financial reporting and
compliance.
______________
Gainesville, Florida
DRAFT
iv
CITY OF ATLANTIC BEACH, FLORIDA
MANAGEMENT’S DISCUSSION ANDANALYSIS
SEPTEMBER 30, 2013
As management of the City of Atlantic Beach, Florida(the City),we offer readers of our financial
statements this narrative overview and analysis for the fiscal year ended September 30, 2013.
Overview of the Financial Statements
This management’s discussion and analysis is intended to serve as an introduction to theCity’s basic
financial statements. The City’s basic financial statements are comprised of three components:
1) government-wide financial statements, 2) fund financial statements, and 3) notes to the financial
statements. This report also contains othersupplementary information in addition to the basic financial
statements themselves. The purpose of each of the three components of the basic financialstatements is
described below.
Government-wide Financial Statements
The government-wide financial statements are designed to provide readers with a broad overview of the
City’s finances, in a manner similar to a privatesector business. They include the Statement of Net
Position and the Statement of Activities.
The Statement of Net Position presents information on all of the City’s assets and liabilities, with the
difference between the two reported as net position. Net positionisreported as one of three categories:
invested in capital assets - net of related debt; restricted; or unrestricted. Restricted net position is further
classified as either net position restricted by enabling legislation or net position that isotherwise
restricted. Over time, increases or decreases in net position may serve as a useful indicator of whether the
financial position of the City is improving or deteriorating.
The Statement of Activities presents information showing how the City’s net position changed during the
most recent fiscal year. All changes in net position are reported as soon as the underlying event giving
rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are
reported in this statement for some items that will only result in cash flows in future fiscal periods.
Both of the government-wide financial statements distinguish functions of the City that are principally
supported by taxes and intergovernmental revenues, referred to as “governmental activities,” from other
functions that are intended to recover all or a significant portion of their costs through user fees and
charges, referred to as “business-type activities.” The governmental activities of the City include public
safety, road maintenance and construction, parks and recreation,conservation and resource management,
physical environment (i.e., infrastructure), debt, and general government, which include administration
and other support functions. The business-type activities of the City include the utility, comprised of the
water and sewer systems, the stormwater system, the sanitation service and the building code enforcement
enterprise fund. The government-wide financial statements can be found on pages 1 - 2 of this report.
Fund Financial Statements
A fund is a grouping of related accounts that is used to maintain control over resources that have been
segregated for specific activities or objectives. The City, like other state and local governments, uses
fund accounting to ensure and demonstrate compliance with finance-related legal requirements. All of
the funds of the City can be categorized into either governmental funds, proprietary funds, or fiduciary
funds.
DRAFT
v
CITY OF ATLANTIC BEACH, FLORIDA
MANAGEMENT’S DISCUSSION ANDANALYSIS
SEPTEMBER 30, 2013
(Continued)
Fund Financial Statements (Concluded)
Ŷ Governmental Funds
Governmental funds are used to account for essentially the same functions reported as governmental
activities in the government-wide financial statements. However, unlike the government-wide
financial statements, governmental fund financial statements focus on near-term inflows and outflows
of available resources, as well as on balances of available resources at the end of the fiscal year.Such
information may be useful in evaluating a City’s near-term financing requirements. Because the
focus of governmental funds is narrower than that of the government-wide financial statements, it is
useful to compare the information presented for governmental funds with similar information
presented for governmental activities in the government-wide financial statements. By doing so,
readers may better understand the long-term impact of the government’s near-term financing
decisions. Reconciliations are provided between the Governmental Funds Balance Sheet and the
Statement of Net Position and the Governmental Funds Statement of Revenues, Expenditures, and
Changes in Fund Balances and Statement of Activities to facilitate this comparison between
governmental funds and governmental activities.
The City maintains fourteenindividual governmental funds. Information is presented separately in
the Governmental Funds Balance Sheet and in the Governmental Funds Statement of Revenues,
Expenditures, and Changes in Fund Balances for the General Fund, which is considered to be a major
fund. Data from the other thirteengovernmental funds are combined into a single, aggregated
presentation called Nonmajor Governmental Funds. Fund data for these nonmajor governmental
funds is provided in the form of combining statements. These combining statements can be found on
pages 46 – 49 of this report.
The City adopts an annual appropriated budget for all funds but is only required to present a budget
comparison for its General Fund. The Schedule of Revenues, Expenditures, and Changes in Fund
Balance - Budget and Actual - General Fund budgetary comparison schedule and notes on pages 43 -
45of this report has been provided to demonstrate compliance with this budget.
Ŷ Proprietary Funds
The City maintains only one type of proprietary fund and that is enterprise funds. The enterprise
funds are used to account for the activities of the water and sewer (utility), stormwater, building code
enforcement and sanitation activities.
The proprietary fund financial statements provide the same type of information as the government-
wide financial statements, only in more detail. Separate information of the utility, stormwater,
sanitation and building code enforcement activities can be found in the basic proprietary fund
financial statements on pages 7 - 13 of this report.
Ŷ Fiduciary Funds
Fiduciary funds are used to account for resources held for the benefit of parties outside the City (i.e.,
pension beneficiaries). Fiduciary funds are not reflected in the government-wide financial statements
because the resources of those funds are not available to support the City’s own programs. The
accounting used for fiduciary funds is much like that used for proprietary funds. The basic fiduciary
fund financial statements can be found on pages 14 - 15 of this report.
Notes to Financial Statements
The notes to financial statements provide additional information that is essential to a full understanding of
the data provided in the government-wide and fund financial statements. The notes begin on page 16 of
this report.
DRAFT
vi
CITY OF ATLANTIC BEACH, FLORIDA
MANAGEMENT’S DISCUSSION AND ANALYSIS
SEPTEMBER 30, 2013
(Continued)
Other Information
In addition to the basic financial statements and accompanying notes, this report also presents certain
required supplementary information concerning the City’s progress in funding its obligation to provide
pension benefits to its employees and a budgetarycomparison schedule for the General Fund. Required
supplementary information can be found beginning on page 39of this report.
Government-wide Financial Analysis
Net position may serve over time as a useful indicator of a City’s financial position. Ascan be seen in the
summarized table below of this analysis, the City’s assets exceeded liabilities by $74,678,000 at the close
of the fiscal year ended September 30, 2013.
By far the largest portion of the City’s net position, $58,038,000 (78%), reflectsits investment in capital
assets (i.e., land, buildings, equipment, and infrastructure), less any related, outstanding debt used to acquire
those assets. The City uses these capital assets to provide services to citizens; consequently, these assets are
not available for future spending. Although the City’s investment in capital assets is reported net of related
debt, it should be noted that the resources needed to repay this debt must be provided from other sources,
since the capital assets themselves cannot be used to liquidate these liabilities.
A portion of the City’s net position, $5,434,000 (7%), represents resources that are subject to external
restrictions on how they may be used. The remaining balance of unrestricted net position, $11,205,000,
(15%), is used to meet the government’s ongoing obligations to citizens and creditors.
City of Atlantic Beach’s Net Position
September 30, 2013and 2012
(In Thousands)
GovernmentalBusiness-type
ActivitiesActivitiesTotals
201320122013201220132012
Current and other assets$10,853$10,350$9,235$9,457$20,088$19,807
Capital assets 39,41139,78641,08042,41380,49182,199
Total Assets 50,26450,13650,31551,870100,579102,006
Long-term liabilities
outstanding57437821,56722,65622,14123,034
Other liabilities8361,1772,9243,7463,7604,923
Total Liabilities 1,4101,55524,49126,40225,90127,957
Net Position:
Invested in capital assets,
net of related debt39,34239,64918,69718,29158,03957,940
Restricted3,6563,4141,7781,7125,4345,126
Unrestricted5,8565,5185,3495,46511,20510,983
Total Net Position $48,854$48,581$25,824$25,468$74,678$74,049
DRAFT
vii
CITY OF ATLANTIC BEACH, FLORIDA
MANAGEMENT’S DISCUSSION AND ANALYSIS
SEPTEMBER 30, 2013
(Continued)
As illustrated in the scheduleon page vi, the City was able to report positive balances in all categories of
net position, both forthe government as a whole, as well as for its separate governmental and business-
type activities. The same situation held true for the prior fiscal year.
City of Atlantic Beach’s Change in Net Position
For the Years Ended September 30, 2013and 2012
(InThousands)
Governmental Business-type
Activities Activities Totals
201320122013201220132012
Revenues:
Program Revenues:
Charges for services$1,837$1,714$11,071$10,860$12,908$12,574
Operating grantsand
contributions61062700610627
Capital grants and
contributions130736279165409901
General Revenues:
Property taxes 3,8443,961 0 03,8443,961
Sales taxes 1,1561,080 0 01,1561,080
Business and utility taxes 1,1971,124 0 01,1971,124
State revenue sharing 283279 0 0283279
Discretionary sales surtax 684648 0 0684648
Investment Earnings(Loss)(201)345(146)248(347)593
Miscellaneous 403 32 0 0403 32
Total Revenues 9,94310,54611,20411,27321,14721,819
Expenses:
General government1,9721,846001,9721,846
Public safety5,1405,489005,1405,489
Road maintenance and
construction1,8811,937001,8811,937
Parks and recreation1,2891,376001,2891,376
Interest/Fiscal Chargeson long-
term debt360036
Utility007,3267,6697,3267,669
Stormwater001,1431,1661,1431,166
Sanitation001,5031,5501,5031,550
Building code enforcement00261270261270
Total Expenses 10,28510,65410,23310,65520,51821,309
Transfers 615315(615)(315)00
Change in net position 273207356303629510
Net position-Beginning 48,58148,37425,46825,16574,04973,539
Net position-Ending $48,854$48,581$25,824$25,468$74,678$74,049
DRAFT
viii
CITY OF ATLANTIC BEACH, FLORIDA
MANAGEMENT’S DISCUSSION AND ANALYSIS
SEPTEMBER 30, 2013
(Continued)
Fund Financial Analysis
As noted earlier, the City uses fund accounting to ensure and demonstrate compliance with finance-
related legal requirements. Following is a summary of fund activity financial information for the fiscal
year, rounded to the nearest thousand dollars:
Ŷ Governmental Funds
At the end of the current fiscal year, the City’s governmental funds reported a combined ending fund
balance of $10,212,000, an increase of $724,000 in comparison with the prior year.
The General Fund is the chief operating fund of the City. At the end of the current fiscal year, the
unassignedfund balance was $3,446,000, which equated to32% of total General Fund expenditures,
without transfers out. The net result of various revenue and expense items resulted in an increase to the
City’s General Fund of $333,000or 5% during the current fiscal.This increase primarily resulted from
revenues being less thanbudgetedby $12,000,whileexpenses were $557,000less than budget for a net
positive variance of $545,000. The General Fund revenues were close to the budgeted amountin total
and increased from 2012 by $58,000.Revenues from earningson City investments was the largest item
lower than expected, but was partially offset by code enforcement fines and property sales that
generated $130,000, active collections of past due business tax receipts of $27,000, unanticipated sales
tax revenueof $44,000, and receipts from the settlement of the Estates of Atlantic Beach lawsuitof
$27,000.The expenditures of the General Fund were lower than expected, mostly from capital project
monies not being spentand unfilled positions. There were budget surpluses throughout all departments
of the General Fund,the largest being Public Safetywith a positive variance of $145,000.
Nonmajor governmental funds consisting of special revenue funds,the debt service fund, and the
capital projects fundhave a combined fund balance of $3,634,000. Of this fund balance, $73,000 is
restrictedas a debt service reserveand $3,214,000 is restrictedfor capital projects. The net increase
in fund balance after transfers in nonmajor governmental funds was $391,000.
Ŷ Proprietary Funds
The City’s proprietary funds provide the same type of information found in the government-wide
financial statements, but in more detail. Net positionin the proprietary funds increased $356,000during
the fiscal year.In fiscal year 2013,a stormwaterrate adjustment of $1.50per ERU was implemented to
help cover the cost of the stormwater system maintenance and to allow more Gas Tax proceeds to go
towards street paving. Operating expenses, including depreciation, decreased $687,000. After non-
operating revenues and expenses are added, the incomewas$700,000before transfersand capital
contributions. After capital contributions and net transfers of $270,000 and $615,000, respectively, the
total change in net position was $356,000.
The subsidyby the Local Option Gas Tax Fund to the Stormwater Fund to support its operating
expenses was suspended this fiscal year, as a result of increased revenues from the ERU rate increases
of $1.50 and $1.89 in fiscal year 2013 and 2012, respectively. The $8.39per ERU rate is
approximately 82%, compared to 64% for the prior year,of the total operating expenses of
$1,042,000 needed to fully fund the operation with charges for service.
During fiscal year 2013, the Sanitation Fund netted an increase innet position of $13,000, after
contributing $268,000 to the General Fund. The unrestricted net position of the enterprise funds
amounted to $5,349,000 at the end of fiscal year 2013. The total decreasein unrestricted net position
of $116,000 from 2012was primarily due to recognition of the loan origination fee expense
associated with the State Revolving Loan for the TMDL sewer project.
DRAFT
ix
CITY OF ATLANTIC BEACH, FLORIDA
MANAGEMENT’S DISCUSSION AND ANALYSIS
SEPTEMBER 30, 2013
General FundBudgetary Highlights
The $329,000 increase in the original budgeted revenues and the final amended budgetstemmed from the
Riverbranch Foundation contribution for acquisition of marsh property near Dutton Island Road. The
expense budget included a $583,000 increase in appropriations, and a $5,000increasein transfers.
The portion of the increase in appropriations for the encumbrances rolling forward from 2012was
$57,000.
Net Budget
The overall net difference from the final budgeted revenues and adjusted final budgeted expenses was a
deficit of $227,000. The actual increase in fund balance was $309,000. This resulted in a $535,000
excess variance above what was budgeted in the General Fund.
Capital Assets and Debt Administration
Capital AssetsʊThe City’s investment in capital assets, net of related depreciation, for its governmental
and business-type activities as of September 30, 2013, amounted to $80,491,000. This investment in
capital assets includes land, land improvements, land easements, buildings and infrastructure
improvements, equipment, and construction in progress.
The total change in the City’s capital assets, net of related depreciation, for the current fiscal year was a
decrease of $375,000 (1%) for governmental activities and adecreaseof $1,332,000 (3%) for business-
type activities.
Capital asset events during the current fiscal year included the following:
Governmental Activities
Land increased $329,000 for themarsh preserve acquired through the Riverbranch Foundation
contribution.
Buildings,net of accumulated depreciation,decreased by $114,000through annual depreciation of
the capital assets.
Intangible Assets reflected a net decrease of $19,000. This asset category includes land easements
and computer software. A $10,000 acquisition of enhanced computer software enabling citizen
access to City documents through a web link to the record retention software was offset by a
decrease in asset value of $29,000 attributed to depreciation.
Improvements Other Than Buildings reflected a net decrease of $588,000. This represented a
capital asset increase of $84,000, offset by depreciation of $672,000.Acquisitions this year
included: installation of sidewalks on Dutton Island Road and West 9th Street; improved lighting in
the parking lot servicing City Hall and Russell Park; directional road signs for Tideviews and
Dutton Island Preserves; and, providing enhanced irrigation controls by zone for the medians on
Atlantic Boulevard.
DRAFT
x
CITY OF ATLANTIC BEACH, FLORIDA
MANAGEMENT’S DISCUSSION AND ANALYSIS
SEPTEMBER 30, 2013
(Continued)
Governmental Activities (Concluded)
Equipment assets reflected a net decrease of $80,000. This net decrease was comprised of assets
acquired for a value of $251,000, offset by disposed assets with a net book value of $7,000 and
depreciation of $324,000. Asset acquisitions of note in this category were: the grant-funded storm
shutters for City Hall and surveillance equipment for the Police Department; areplacement copier
for City Hall; laptop replacements for police officers; cable fiber extensions to enhance
communications between City locations; new vans for the painter and building maintenance
workersand other City fleet vehicles identified for replacement during the budget process; and, a
small boat for park rangers to assist with maintenance of the marsh parks.
Construction in progress increased $101,000 as project costs were incurred for Rose Park design
and development, and designwork on the Marsh Master Plan that is not yet complete.
Business-type Activities
Buildings and Intangible Assets reflected a net decrease in asset value of $69,000 from
depreciation.
Improvements Other Than Buildings reflected a net decrease of $1,416,000. This represented a
capital asset increase of $733,000, offset by depreciation of $2,149,000. Utility projects completed
in this category included: water main work on 12th street and on Ocean Boulevard; recoating of the
elevated water storage tanks at WTP # 1 and 2; outfall interconnectivity; and, sewer-related cured-
in-placepipe improvements.
Equipment assets reflected a netincreaseof $83,000. This net increasewas comprised of assets
acquired for a value of $181,000, offset by a $1,000 disposal of a computer and $98,000 of
depreciation. Some of the assets acquired in this category were:a sludge truck; a generator for the
Schooners Bay lift station; three 30-yardroll-on/off containers;and, areplacement chlorinator.
Construction in progress increased by$70,000. All of the water main projects in the $116,000
balance from the prior fiscal year were completed and put into service. The remaining balance of
$185,000in construction in progress at September 30, 2013represents engineering design and
permitting costs associated with the reclaimed water plantprojectand water main replacements on
Pine Street and near Finnegan Elementary School.
DRAFT
xi
CITY OF ATLANTIC BEACH, FLORIDA
MANAGEMENT’S DISCUSSION AND ANALYSIS
SEPTEMBER 30, 2013
(Continued)
City of Atlantic Beach’s Capital Assets
(Net of Depreciation)
(In Thousands)
GovernmentalBusiness-type
ActivitiesActivitiesTotals
201320122013201220132012
Land $10,363$10,034$1,656$1,656$12,019$11,690
Intangibles 2241215215237256
Buildings 2,7512,865941632,8453,028
Improvements-Other25,27825,86638,52839,94463,80665,810
Equipment 8969764023181,2981,294
Construction in Progress101 4185116286120
Total $39,411$39,786$41,080$42,412$80,491$82,198
Additional information on the City’s capital assets can be found in Note 5 on pages 27-28 of this report.
Long-term Debt
At the end of the 2013 fiscal year, the City had total bonded debt outstanding of $22,628,000. This
amount was comprised of debt secured solely by specified revenue sources. A detailed listing of the
City’s debt can be found in the table below.
City of Atlantic Beach’s Outstanding Debt
September 30, 2013
(In Thousands)
GovernmentalBusiness-type
ActivitiesActivitiesTotals
Utility System Revenue Bonds, Series 2004$0$13,238$13,238
Utility System Revenue Bonds, Series 2010A-1 0 807 807
Utility System Revenue Bonds, Series 2010B 0 601 601
SunTrust Revenue Refunding Bonds, Series 1999 69 86 155
F.D.E.P. State Revolving Funds Loan, 2010 0 691 691
F.D.E.P. State Revolving Funds Loan, 2009 0 7,136 7,136
Total $69 $22,559 $22,628
The City has been able to pay for ongoing capital projects related to governmental activities since
borrowing funds in 1989 (refunded in 1999 to take advantage of reduced interest rates). Therefore, it has
a high capacity for additional debt, if needed. The only Governmental Activity Debt outstanding will be
fully paid off in the first quarter of fiscal year 2014.
Debt service coverage calculations can be found on page 53. Additional information on the City’s long-
term debt can be found in Note 6 on pages 28 – 31 of this report.
DRAFT
xii
CITY OF ATLANTIC BEACH, FLORIDA
MANAGEMENT’S DISCUSSION AND ANALYSIS
SEPTEMBER 30, 2013
(Continued)
Economic and Budgetary Highlights
The City has experienced the same economic downturn as other cities across the country in recent years.
Most of the City’s major revenue sources have declined. While news stories indicate that the economy is
starting to rebound, there is no indication of additional revenues from any of the major sources.
Projections forrevenues remain essentially flat. Even though costs in some areas are expected to
increase, no increase in rates were budgeted for 2014. The 25% contingency levels set by the City
Commission are continuing to be maintained. Service levels have been maintained at essentially the same
levels to those before the recession. Major adjustments to support theseservice levels included fewer
capital projects than in past years, increased storm water fees, the elimination of capital projects from the
General Fund, pension reform and health care restructuring, and increased efficiency in water and sewer
operations.Some strategic planning and budgetary highlights the City expect to address in 2014 and into
the future are highlighted below.
Revenue Highlights:
Ŷ The 2013 taxable property values are about 0.5% higherthan the 2012 values.The City Commission
voted to use the same rate of 3.3285 mills, instead of the roll-back rate of 3.3156%. The purpose for
adopting the millage rate of 3.3285 was to maintain a level of ad valorem tax revenue sufficient to
maintain adequate funding for the existing level of services at the estimated cost and to continue to
maintain the City’s infrastructure. With the slight increase of 0.39% over the roll-back rate, tax
collections are budgeted to be almost the same in 2013 as they were in 2012.The finalgross taxable
property value was $1,206,595,653.Ad valorem taxes are estimated to represent about 35%of the
General Fund revenues for 2013.
Ŷ State-shared revenues ended the year with a 5.03% increasefrom 2012.From 2012 to 2013, the
combination of General Fund sales taxesand revenue sharing collectionsincreased $75,000. The
projection for 2014 exhibits a trend thatslightly increases these revenues by $32,000.These two
sources account for about 14.63% of the General Fund revenues.
Ŷ The City modified its investment policy during the year to include corporate bond mutual funds to the
portfolio. This policy change was made to enhance the fixed income, short duration mutual fund
strategyand attempt to “de-risk” the portfolio, due to the volatility of the treasury market. As of
September 30, 2013, the City had approximately $14,000,000invested. The investment earning loss
for the year was $347,000, compared to a $593,000 gain the prior year. Over the past three years, the
City has recognized an overall investment earnings gain of $595,000.With the current investment
strategy, the City anticipates the loss for 2013 will be recouped in 2014.
Ŷ In Fiscal Year 2013, the City increasedthe storm water rates by $1.50 from $6.89 to $8.39 per ERU.
This increase generated an additional $171,000 in revenues.As a result of rate increases in 2012 and
2013,the City was able to discontinue the transfer from the Gas Tax Fund to cover a portion of its
operating budget. These rate increases will only generate about half of what isneeded to fully fund
the Storm Water Utility with its own rates. Each dollar increase represents about $100,000 in
additional revenues.Without further rate increases, the utility continues to receive an annual transfer
from the Half Cent Sales Tax Fund, $252,000 in 2013 and a budgeted $285,000 in 2014.There are
no water or sewer rate increases included in the 2014 budget.
DRAFT
BASIC FINANCIAL STATEMENTS
These basic financial statements contain Government-wide Financial Statements, Fund Financial
Statements,and Notes to Financial Statements.
DRAFT
See accompanying notes.
1
GovernmentalBusiness-type 2012
ActivitiesActivitiesTotalsTotals
Assets
Equity in Pooled Cash and Investments 9,656,124$5,506,238$15,162,362$15,079,991$
Receivables - Net 116,693615,699732,392621,379
Due from Other Governments871,1510871,1511,054,659
Inventories26,09862,87688,97480,249
Notes Receivable - Current76015,75916,51911,469
Restricted Assets:
Equity in Pooled Cash and Cash Equivalents 02,544,2072,544,2072,649,289
Capital Assets:
Land10,363,0021,656,01812,019,02011,690,355
Buildings 4,491,6594,356,3848,848,0438,848,043
Improvements Other Than Buildings 38,839,86377,061,749115,901,612115,084,536
Equipment 3,367,9252,023,4855,391,4105,029,576
Intangibles - Easements and Computer Software 341,079244,709585,788575,293
(Accumulated Depreciation and Amortization)(18,093,554)(44,447,284)(62,540,838)(59,149,598)
Construction in Progress 101,062184,671285,733120,020
Prepaid Items 180,849181,147361,99634,871
Notes Receivable - Noncurrent 1,520 133,446 134,96685,306
Unamortized Loan Costs 0175,913175,913190,405
Total Assets 50,264,23150,315,017100,579,248102,005,843
Liabilities
Accounts Payable and Other Current Liabilities622,010438,0351,060,0451,258,057
Construction Retainages Payable000385,117
Due to Other Governments 09,384 9,3847,141
Deferred Revenue 7,302182,444 189,746238,476Deposits9,9160 9,9168,090
Compensated Absences - Current195,57681,499 277,075596,000
Accrued Interest Payable9710 9711,917
Payable from Restricted Assets:
Current Portion of Bonds Payable 01,050,992 1,050,9921,012,767
Current Portion of Loan Payable 0164,475 164,475457,492
Accrued Interest Payable 0423,372 423,372439,420
Customer Deposits 0573,879 573,879518,653
Noncurrent Liabilities:
Due Within One Year 69,203 069,20367,712
Due in More Than One Year 021,343,633 21,343,63322,525,649
Compensated Absences - Noncurrent 369,224179,590 548,814292,426
Other Postemployment Benefits Obligation 135,72644,072 179,798148,363
Total Liabilities 1,409,92824,491,37525,901,30327,957,280
Net Position
Net Investment in Captial Assets 39,341,83318,696,54558,038,37857,939,888
Restricted for:
Renewal and Replacement 0500,000500,000500,000
Debt Service 73,1131,201,0621,274,1751,249,208
Public Safety 167,967 0167,967178,300
Road Maintenance and Construction 92,254 092,254123,526
Parks and Recreation 0 0 0 1,194
Other Capital Projects 3,214,166 03,214,1662,982,216
Other Purposes 108,741 0108,74152,732
Building Code Enforcement 076,92176,92138,463
Unrestricted 5,856,2295,349,114 11,205,34310,983,036
Total Net Position 48,854,303$25,823,642$74,677,945$74,048,563$
CITY OF ATLANTIC BEACH, FLORIDA
STATEMENT OF NET POSITION
SEPTEMBER 30, 2013,
WITH COMPARATIVE TOTALS FOR SEPTEMBER 30, 2012
2013
DRAFT
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3
NonmajorTotals
GovernmentalGovernmental2012
GeneralFundsFundsTotals
Assets
Equity in Pooled Cash and Investments6,178,222$3,477,902$9,656,124$9,214,353$
Receivables - Net 116,693 0116,6937,523
Due from Other Funds 9,097 0 9,097213,265
Due from Other Governments 641,289229,862871,1511,054,659
Inventories 26,098 026,09835,566
Notes Receivable - Current 760 0 760 760
Prepaid Items 178,578 0178,57834,871
Notes Receivable - Noncurrent 1,520 0 1,5202,280
Total Assets 7,152,2573,707,76410,860,02110,563,277
Liabilities and Fund Balances
Liabilities
Accounts Payable and Accrued Liabilities 564,52357,487622,010662,115
Due to Other Funds 0 9,097 9,097213,265
Deposits 2,750 7,166 9,9168,090
Deferred Revenue 7,302 0 7,302192,090
Total Liabilities 574,57573,750648,3251,075,560
Fund Balances
Nonspendable:
Inventories 26,098 026,09835,566
Prepaids 178,578 0178,57834,871
Restricted for:
Public Safety 28,720139,247167,967178,300
Road Maintenance and Construction 092,25492,254123,526
Parks and Recreation 0 0 01,194
Debt Service Reserve 073,11373,11375,350
Other Capital Projects 03,214,1663,214,1662,982,216
Other Purposes 0108,741108,74152,732
Committed to:
Conservation and Resource Management 0 6,493 6,4936,493
Assigned to:
Re-establishment of Fire Department 300,000 0300,000300,000
Operating Reserves 2,598,195 02,598,1952,619,256
Unassigned 3,446,091 03,446,0913,078,213
Total Fund Balances 6,577,6823,634,01410,211,6969,487,717
Total Liabilities and Fund Balances 7,152,257$3,707,764$10,860,021$10,563,277$
2013
CITY OF ATLANTIC BEACH, FLORIDA
BALANCE SHEET
GOVERNMENTAL FUNDS
SEPTEMBER 30, 2013,
WITH COMPARATIVE TOTALS FOR SEPTEMBER 30, 2012
DRAFT
See accompanying notes.
4
Total Fund Balances of Governmental Funds 10,211,696$9,487,717$
Amounts Reported for Governmental
Activities in the Statement of Net Assets
are Different Because:
Capital assets used in governmental
activities are not financial resources
and, therefore, are not reported in
the funds:
Total Capital Assets 57,504,590$56,803,027$
(Accumulated Depreciation)(18,093,554)(17,016,814)
39,411,036 39,786,213
Nonexchange receivables that do not
provide current financial resources and,
therefore, are not reported revenues
in the funds.0 156,857
Long-term liabilities are not due and
payable in the current period and,
accordingly, are not reported as fund
liabilities. Interest on long-term debt is
not accrued in the governmental funds,
but rather is recognized as an expenditure
when due. Certain prepayments are not
current financial resources, and are not
reported in the funds. All liabilities both
current and long-term, are reported in the
statement of net position. Long-term
liabilities (assets) at year-end consist of:
Revenue Bonds Payable 69,203 136,915
Compensated Absences 564,800 598,925
Net Pension Asset (2,271)0
Other Postemployment Benefits
Obligation 135,726 112,021
Accrued Interest Payable 971 1,917
(768,429)(849,778)
Total Net Position of Governmental Activities 48,854,303$48,581,009$
2013 2012
CITY OF ATLANTIC BEACH, FLORIDA
RECONCILIATION OF BALANCE SHEET OF GOVERNMENTAL FUNDS
TO THE STATEMENT OF NET POSITION
SEPTEMBER 30, 2013,
WITH COMPARATIVE TOTALS FOR SEPTEMBER 30, 2012
DRAFT
See accompanying notes.
5
NonmajorTotals
GovernmentalGovernmental2012
GeneralFunds Funds Totals
Revenues
Property Taxes 3,843,755$0$3,843,755$3,961,395$
Nonproperty Taxes 1,197,3361,197,7092,395,0452,277,222
Permits, Fees and Special Assessments 830,708 0830,708858,634
Intergovernmental Revenues 1,567,425275,1121,842,5372,079,732
Fines and Forfeitures 224,75830,355255,113118,181
Charges for Services 725,294 310725,604707,835
Investment Earnings (Loss)(128,430)(72,897)(201,327)345,009
Miscellaneous Revenues 409,135 0409,13543,770
Interfund Charges 1,435,569 01,435,5691,556,765
Total Revenues 10,105,5501,430,58911,536,13911,948,543
Expenditures
Current:
General Government 2,877,855 02,877,8552,983,158
Public Safety 4,841,216110,1044,951,3204,849,156
Road Maintenance and Construction 1,420,481305,6071,726,0881,792,000
Parks and Recreation 1,031,424 01,031,4241,128,617
Debt Service:
Principal 067,71267,71263,684
Interest and Other 0 4,316 4,316 7,100
Capital Outlay 546,352221,851768,203833,587
(Total Expenditures)(10,717,328)(709,590)(11,426,918)(11,657,302)
(Deficiency) Excess of Revenues (Under)
Over Expenditures (611,778)720,999109,221291,241
Other Financing Sources (Uses)
Transfers in 975,45471,0001,046,4541,404,982
Transfers (out)(31,000)(400,696)(431,696)(915,934)
Sale of General Fixed Assets 0 0 025,649
Total Other Financing (Uses)944,454(329,696)614,758514,697
Net Change in Fund Balances 332,676391,303723,979805,938
Fund Balances, Beginning of Year 6,245,0063,242,7119,487,7178,681,779
Fund Balances, End of Year 6,577,682$3,634,014$10,211,696$9,487,717$
2013
WITH COMPARATIVE TOTALS FOR THE YEAR ENDED SEPTEMBER 30, 2012
CITY OF ATLANTIC BEACH, FLORIDA
STATEMENT OF REVENUES, EXPENDITURES, AND
CHANGES IN FUND BALANCES
GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2013,
DRAFT
See accompanying notes.
6
Net Change in Fund Balances - Total Governmental Funds 723,979$805,938$
Amounts Reported for Governmental Activities in the
Statement of Activities are Different Because:
Governmental funds report capital purchases as
expenditures. However, in the statement of
activities, the cost of those assets is depreciated
over their estimated useful lives and reported as
depreciation expense:
Expenditures for Capital Assets 768,203$833,588$
(Current Year Depreciation)(1,139,045)(1,145,847)
(370,842)(312,259)
Certain nonexchange revenues reported in the
statement of activities are not considered current
financial resources and, therefore, are not reported
as revenue in the governmental funds.(156,857)153,927
Certain nonexchange revenues reported in the
governmental funds are not reported in the
statement of activities due to the revenues
being earned in prior years.0 0
Repayment of long-term debt principal is an
expenditure in the governmental funds, but the
repayment reduces long-term liabilities in the
statement of net assets.67,712 63,684
Governmental funds report sale of general fixed
assets as financial resources. The gain or loss on
disposal of general fixed assets is not reflected
in the governmental funds:
Proceeds from Sale of General Fixed Assets (Loss)0 (25,649)
or Gain on Disposal of General Fixed Assets (4,335)(362,498)
(4,335)(388,147)
Some expenses/revenues reported in the statement
of activities do not require the use of or provide
current financial resources and, therefore, are not
reported as expenditures in governmental funds:
Transfer of Capital Assets 0 (173,922)
Debt Interest Expense 946 899
Compensated Absences 34,125 89,485
Net Pension Asset 2,271 0
Other Postemployment Benefits Obligation (23,705)(33,189)13,637 (116,727)
Change in Net Position - Governmental Activities 273,294$206,416$
CITY OF ATLANTIC BEACH, FLORIDA
RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS
2013 2012
TO THE STATEMENT OF ACTIVITIES
FOR THE YEAR ENDED SEPTEMBER 30, 2013,
WITH COMPARATIVE TOTALS FOR THE YEAR ENDED SEPTEMBER 30, 2012
DRAFT
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T
See accompanying notes.
14
2013 2012
Assets
Cash and Cash Equivalents 130,743$86,828$
Prepaids 5,830 0
Interest Receivable 34,097 28,197
Investments at Fair Value 21,341,30419,832,927
Total Assets 21,511,97419,947,952
Liabilities
Accounts Payable and Accrued Liabilities 900 424
Excess Premium Tax Liability 120,454 120,454
DROP Plan Payable 288,280 198,554
Total Liabilities 409,634 319,432
Total Net Position
Held in Trust for Pension Benefits 21,102,340$19,628,520$
--
Pension Trust Funds
WITH COMPARATIVE TOTALS FOR SEPTEMBER 30, 2012
CITY OF ATLANTIC BEACH, FLORIDA
STATEMENT OF NET POSITION
FIDUCIARY FUNDS
SEPTEMBER 30, 2013,
DRAFT
See accompanying notes.
15
2013 2012
Additions
Contributions:
Employer 1,562,327$1,538,619$
Employees 258,156 261,992
State of Florida 91,077 88,795
Total Contributions 1,911,5601,889,406
Net (Decrease) Increase in
Fair Value of Investments 729,1682,218,699
Interest and Dividends 420,837 443,921
Miscellaneous Revenue 58,206 0
Total Additions 3,119,7714,552,026
Deductions
Refunds of Contributions 118,126 12,751
Benefits 1,381,3881,254,883
Investment Expenses 84,793 103,133
Administrative Expenses 61,644 57,614
Total Deductions 1,645,9511,428,381
Net Increase 1,473,8203,123,645
Net Position, Beginning of Year 19,628,52016,504,875
Net Position, End of Year 21,102,340$19,628,520$
Pension Trust Funds
WITH COMPARATIVE TOTALS FOR THE YEAR ENDED SEPTEMBER 30, 2012
CITY OF ATLANTIC BEACH, FLORIDA
STATEMENT OF CHANGES IN NET POSITION
FIDUCIARY FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2013,
DRAFT
16
CITY OF ATLANTIC BEACH, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
Note 1 - Summary of Significant Accounting Policies
The accounting policies of the City of Atlantic Beach, Florida,(the City),conform to
accounting principles generally accepted in the United States of America as applicable to
governments. The following is a summary of the more significant policies used in the
preparation of these financial statements.
Reporting Entity
The City was incorporated in 1957, under a charter in accordance with the laws of the State of
Florida, Florida Statutes Section 57-1126. The City operates under a form of government
which comprises an elected City Commission (four Commissioners and a Mayor-
Commissioner) and provides, under the administration of an appointed City Manager, the
following services: public safety, public works (streets and infrastructure), recreation,
sanitation, stormwater, planning, zoning, water and sewer, and general government services.
In accordance with the Codification of Governmental and Financial Reporting Standards, the
financial reporting entity consists of the primary government, organizations for which the
primary government is financially accountable, and other organizations whose exclusions
would cause the reporting entity’s financial statements to be misleading or incomplete. The
Governmental AccountingStandards Board (GASB) has set forth criteria for consideration in
determining financial accountability. These criteria include appointing a majority of an
organization’s governing body and:(1) the ability of the City to impose its will on that
organization; or, (2) the potential for that organization to provide specific benefits to or impose
specific financial burdens on the City. Other considerations are whether the organization is
legally separate, whether the City holds the corporate powers of the organization, and whether
there is fiscal dependency by the organization on the City. Based upon the application of these
criteria, the City has no component units.
Government-wide and Fund Financial Statements
The government-wide financial statements (i.e., the statement of net position and the statement
of activities) report information on all of the nonfiduciary activities of the City. For the most
part, the effect of interfund activity has been removed from these statements. Governmental
activities, which normally are supported by taxes and intergovernmental revenues, are reported
separately from business-type activities, which rely to a significant extent on fees and charges
for support.
The statement of activities demonstrates the degree to which the direct expenses of a given
function or segment isoffset by program revenues. Direct expenses are those that are clearly
identifiable with a specific function or activity. Indirect costs are included in the program
expense reported for individual functions and activities. Program revenues include:
(1) charges to customers or applicants who purchase, use, or directly benefit from goods,
services, or privileges provided by a given function or activity; and (2) grants and
contributions that are restricted to meeting the operational or capital requirements of a
particular function or activity. Taxes and other items not properly included among program
revenues are reported instead as general revenues.
DRAFT
17
CITY OF ATLANTIC BEACH, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
(Continued)
Note 1 - Summary of Significant Accounting Policies (Continued)
Government-wide and Fund Financial Statements (Concluded)
Separate financial statements are provided for governmental funds, proprietary funds, and
fiduciary funds, even though the latter are excluded from the government-wide financial
statements. Major individual governmental funds and major individual enterprise funds are
reported as separate columns in the fund financial statements.
Measurement Focus, Basis of Accounting, and Financial Statement Presentation
Government-wide Financial Statements
The government-wide financial statements are reported using the economic resources
measurement focus and the accrual basis of accounting, as are the proprietary fund and fiduciary
fund financial statements. Revenues are recorded when earned and expenses are recorded when
a liability is incurred, regardless of the timing of related cash flows. Property taxes are
recognized as revenues in the year for which they are levied. Grants and similar items are
recognized as revenue as soon as all eligibility requirements imposed by the provider have been
met.
As a generalrule, the effect of interfund activity has been eliminated from the government-wide
financial statements. The major exception to this general rule ischarges between the City’s
water and sewer function and various other functions of the City. Elimination of these charges
would distort the direct costs and program revenues reported for the various functions
concerned.
Amounts reported as program revenuesinclude: (1) charges to customers or applicants for
goods, services, or privileges provided; (2) operating grants and contributions; and (3) capital
grants and contributions, including special assessments. General revenues include all taxes.
Net positionisreported as one of three categories: (1)Net Investment in Capital Assets;(2)
Restricted; or (3) Unrestricted.
Fund Financial Statements
Governmental fund financial statements are reported using the current financial resources
measurement focus and the modified accrual basis of accounting. Revenues are recognized as
soon as they are both measurable and available. Revenues are considered to be available when
they are collectible within the current period or soon enough thereafter to pay liabilities of the
current period. For this purpose, the government considers revenues to be available if they are
collected within sixty days of the end of the current fiscal period. Expenditures generally are
recorded when a liability is incurred, as under accrual accounting. However, debt service
expenditures, as well as expenditures related to compensated absences, other postemployment
benefits,and claims and judgments, are recorded only when payment is due.
Taxes, intergovernmental revenue, licenses and permits, charges for services, and interest
associated with the current fiscal period are all considered to be susceptible to accrual and so
have been recognized as revenues of the current fiscal period. All other revenue items are
considered to be measurable and available only when cash is received by the City.
DRAFT
18
CITY OFATLANTIC BEACH, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
(Continued)
Note 1 - Summary of Significant Accounting Policies (Continued)
Fund Financial Statements (Concluded)
The City reports the following major governmental fund:
Ŷ The General Fund is the City’s primary operating fund. It accounts for all financial
resources of the general government, except those required to be accounted for in another
fund.
The City reports the following major proprietary funds:
Ŷ The Utility Fund accounts for the activities of the City’s water distribution and sewer
collection and treatment systems.
Ŷ The Sanitation Fund accounts for the activities of the City’s sanitation system.
Ŷ The StormwaterFund accounts for the activities of the City’s stormwater system.
Ŷ The Building Code Enforcement Fund accounts for the activities of the City’sBuilding
Department.
Additionally, the City reports the following fund types:
Ŷ Special Revenue Funds—The special revenue funds are used to account for the proceeds
of specific revenue sources (other than major capital projects) that are legally restricted to
expenditures for specified purposes.
Ŷ Debt Service Funds—The debt service fund is used to account for the accumulation of
resources for, and the payment of, long-term general obligation debt principal, interest and
related costs other than obligations payable from the operations of the proprietary funds.
Ŷ Capital Projects Funds—The capital projects funds are used to account for the financial
resources to be used for the acquisition or construction of major capital facilities and
improvement projects (other than those financed by proprietary funds or special revenue
funds).
Ŷ Pension Trust Funds—These funds account for the activities of the Employees’
Retirement System, which accumulates resources for pension benefit payments to
qualified police officers and general employees.
Fund Balance Classification
Fund Balance is reported in five components –nonspendable, restricted, committed, assigned
and unassigned:
DRAFT
19
CITY OF ATLANTIC BEACH, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
(Continued)
Note 1 - Summary of Significant Accounting Policies (Continued)
Fund Balance Classification (Concluded)
Ŷ Nonspendable Fund Balance—amounts that are not in spendable form (such as
inventory) or are required to be maintained intact.
Ŷ Restricted Fund Balance—amounts constrained to specific purposes by their providers
(such as grantors, bondholders, and higher levels of government), through constitutional
provisions, or by enabling legislation.
Ŷ Committed Fund Balance—amounts constrained to specific purposes by the City itself,
using its highest level of decision-making authority (i.e., ordinance passed by City
Commission). To be reported as committed, amounts cannot be used for any other
purpose unless the City takes the same highest level action to remove or change the
constraint.
Ŷ Assigned Fund Balance—amounts the City intends to use for a specific purpose. Intent
can be expressed by the City Commission or by an official or body to which the City
Commission delegates the authority.
Ŷ Unassigned Fund Balance—amounts that are available for any purpose. Positive
amounts are reported only in the General Fund.
When both restricted and unrestricted resources are available for use, it is the City’s practice to
use restricted resources first, then unrestricted resources as they are needed. When
unrestricted resources (committed, assigned and unassigned) are available for use in any
governmental fund, it is the City’s practice to use committed resources first, then assigned, and
then unassigned as needed.
The City Commission establishes (and modifies or rescinds) fund balance commitments by
passage of an ordinance.This is typically done through adoption and amendment of the
budget. A fund balance commitment is further indicated in the budget document as a
designation or commitment of the fund. Assigned fund balance is established by City
Commission through adoption or amendment of the budget as intended for specific purpose
(such as the purchase of fixed assets, construction, debt service, or for other purposes).
In the General Fund, the City strives to maintain a fund balance operating reserve to be used
for unanticipated emergencies of approximately 25% of the subsequent year’s budgeted
General Fund payroll and operating expenditures.
Proprietary Funds
Proprietary funds distinguish operating revenues and expenses from nonoperatingitems.
Operating revenues and expenses generally result from providing services and producing and
delivering goods in connection with a proprietary fund’s principal ongoing operations. The
principal operating revenues of the City’s enterprise funds are charges to customers for sales
and services. Operating expenses for enterprise funds include the cost of sales and services,
administrative expenses, and depreciation on capital assets. All revenues and expenses not
meeting this definition are reported as nonoperating revenues and expenses.
DRAFT
20
CITY OF ATLANTIC BEACH, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
(Continued)
Note 1 - Summary of Significant Accounting Policies (Continued)
Budgets
General governmental revenueand expenditures accounted for in budgetary funds are
controlled by a budgetary accounting system in accordance with various legal requirements
which govern the City’s operations. Budgets are monitored at varying levels of classification
detail; however,expenditures cannot legally exceed total appropriations at the individual fund
level.
Budgets are adopted for all governmental funds (general, special revenue, debt service and
capital projects). The City Manager is authorized to transfer budgeted amounts within
departments within any fund; however, any revisions that increase the total expenditures of
any department or fund must be approved by the City Commission. All necessary
supplemental appropriations are adopted by the City Commission and are included in the
reported budgetary data. The budget presented in the accompanying required supplemental
information is prepared in conformity with accounting principles generally accepted in the
United States of America.
Cash and Investments
Except where prohibited, cash resources of the individual funds are combined to form a pool
of cash and investments. Investment earnings and losseson the pooled cash and investments
aredistributed to the appropriate funds based on the average monthly balance of investments
in each fund.
Investments are valued at fair market value (see Note 2).
For the purposes of the statement of cash flows, the City’s proprietary funds consider cash and
cash equivalentsto include cash and investments with an original maturity of three months or
less.
Receivables
Receivables are recorded at their net realizable value.
Interfund Receivables and Payables
Activity between funds that are representative of lending/borrowing arrangements outstanding
at the end of the fiscal year are referred to as either “due to/from other funds” (i.e., the current
portion of interfund loans) or “advances to/from other funds” (i.e., the noncurrent portion of
interfund loans).
Inventories
Inventories consisting principally of expendable materials, supplies and fuel are determined by
physical count at the City’s year-end on an annual basis and are valued at the lower of cost
(first-in, first-out) or market. On the balance sheet - governmental funds, the inventory
balance reported is considered nonspendablefund balance,which indicates that it does not
constitute “available spendable resources” even though it is a component of net current assets.
The cost of governmental fund-type inventories is recorded as expenditure when consumed.
DRAFT
21
CITY OF ATLANTIC BEACH, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
(Continued)
Note 1 - Summary of Significant Accounting Policies (Continued)
Restricted Assets
Certain enterprise fund assets are required to be segregated from other current assets due to
various bond indenture agreements and City ordinances. These assets are legally restricted for
specific purposes, such as debt service, new construction,and renewals and replacements.
Use of Restricted Funds
When both restricted and unrestricted resources are available for usein the City’s enterprise
funds, it is the City’s policy to use restricted resources first, then unrestricted resources as they
are needed.
Capital Assets
Capital assets, which include property, plant, equipment, and infrastructure assets (e.g., roads,
drainage improvements, sidewalks, and similar items), are reported in the applicable
governmental or business-type activities columns in the government-wide financial
statements. Property, plant, and equipment with initial, individual costs that equal or exceed
$1,000 and estimated useful lives of over one year are recorded as capital assets. Capital
assets are recorded at historical cost or estimated historical cost if purchased or constructed.
Donated capital assets are recorded at estimated fair market value at the date of donation.
Major outlays for capital assets and improvements are capitalized as projects are constructed.
Interest incurred during the construction phase of capital assets of business-type activities is
included as part of the capitalized value of the assets constructed.
The costs of normal maintenance and repairs that do not add to the value of the asset or
materially extend assets lives are not capitalized.
Property, plant and equipment are depreciated using the straight-line method over the
following estimated useful lives:
Assets Years
Buildings and Improvements 10– 40
Improvements OtherThan Buildings 10– 50
Infrastructure 25– 100
Machinery and Equipment 3– 40
Long-term Obligations
In the government-wide financial statements and proprietary fund types in the fund financial
statements, long-term debt and other long-term obligations are reported as liabilities in the
applicable governmental activities, business-type activities, or proprietary fund type statement
of net position. Bond premiums and discounts, as well as issuance costs, are deferred and
amortized over the life of the bonds using the effective interest method. Bonds payable are
reported net of the applicable bond premium or discount. Bond issuance costs are reported as
deferred charges and amortized over the term of the related debt.
DRAFT
22
CITY OF ATLANTIC BEACH, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
(Continued)
Note 1 - Summary of Significant Accounting Policies (Continued)
Long-term Obligations (Concluded)
In the fund financial statements, governmental fund types recognizebond premiums and
discounts, as well as bond issuance costs during the current period. The face amount of debt
issued is reported as other financing sources. Premiums received on debt issuances are
reported as other financing sources while discounts on debt issuances are reported as other
financing uses. Issuance costs, whether or not withheld from the actual debt proceeds
received, are reported as debt service expenditures.
Compensated Absences
Accumulated unpaid vacation and sick pay are accrued when incurred in the government-wide
and proprietary fund financial statements.
Revenue Recognition
Utility revenues are reported on the accrual basis in the accompanying financial statements.
Grant revenues are recorded using the modified accrual basis in governmental funds and the
accrual basis in the proprietary funds.Restricted grant revenues, which are received but not
expended, are recorded as deferred revenues.
Property Taxes
The assessment of all properties and the collection of all propertytaxes are made through the
Property Appraiser and Tax Collector of the City of Jacksonville, Florida. General property
taxes are recorded as received, in cash, which approximates taxes levied less discounts for the
current fiscal year.
Taxes are levied on November 1 of each year. All taxes become delinquent on April 1 of the
following year. Discounts are allowed for early payment. On or prior to June 1, interest-
bearing certificates are sold for all uncollected real property taxes. Unsold certificates are held
by the City of Jacksonville, Florida.
Interfund Transactions
During the course of normal operations, the City has various transactions between funds to
construct assets and comply with local ordinances and other legal restrictions. These
transactions are reflected as transfers. In addition, certain transfers have been made between
systems and accounts of the utility enterprise fund as required by bond covenants.
Prior Period Information
The financial statements include certain prior year summarized comparative information in
total. Such information does not include sufficient detail to constitute a presentation in
conformity with generally accepted accounting principles. Accordingly, such information
should be read in conjunction with the City’s financial statements for the year ended
September 30, 2012, from which the summarized information was derived.
DRAFT
23
CITY OF ATLANTIC BEACH, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
(Continued)
Note 1 - Summary of Significant Accounting Policies (Concluded)
New Accounting Pronouncements
During the year, the City implemented GASB Statement No. 62, Codification of Accounting
and Financial Reporting Guidance Contained in Pre-November 30, 1989 FASB and AICPA
Pronouncements (GASB 62). This standard incorporates into the GASB’s authoritative
literature certain accounting and financial reporting guidance included in FASB
pronouncements, which does not conflict with or contradict GASB pronouncements, and
eliminates the criteria to apply post-November 30, 1989 pronouncements that do not conflict
or contradict GASB pronouncements.
During the year, the City implemented GASB Statement No. 63, Financial Reporting of
Deferred Outflows of Resources, Deferred Inflows of Resources, and Net Position (GASB 63).
This standard establishes a new statement of net position format that reports separately all
assets, deferred outflows of resources, liabilities, deferred inflows of resources, and net
position (which is the residual amount of the other elements). This Statement requires
deferred outflows of resources and deferred inflows of resources to be reported separately
from assets and liabilities. The financial reporting impact resulting from the implementation
of GASB 63 in the City’s financial statements was the renaming of “Net Assets” to “Net
Position”, including changing the name of the financial statement from “Statement of Net
Assets” to “Statement of Net Position”.
Note 2 - Cash and Investments
The City maintains a cash and investment pool that is designed for use by all funds, except for
those monies which are periodically transferred for pension investment purposes. In addition,
investments are separately held and individually accounted for where contractual
arrangements and bond covenants provide for and require such arrangements.
At September 30, 2013, the carrying amount of cash on hand and on deposit with banks,
including interest-bearing deposits was $3,349,896, and the related bank balance was
$3,536,473. Monies which are placed on deposit with financial institutions in the form of
demand deposit accounts, time deposit accounts, and certificates of deposit are defined as
public deposits. All of the City’s public deposits are held in qualified public depositories
pursuant to Florida StatutesChapter 280, Florida Security for Public Deposits Act. Under the
Act, all qualified public depositories are required to pledge eligible collateral having a market
value equal to or greater than the average daily or monthly balance of all public deposits, times
the depository’s collateral pledged level. The pledging level may range from 25% to 125%
depending upon the depository’s financial condition and establishment period. All collateral
must be deposited with an approved financial institution.
Any losses to public depositors are covered by applicable deposit insurance, sale of securities
pledged as collateral and, if necessary, assessments against other qualified public depositories
of the same type as the depository in default.
The City elected to adopt a written investment policy as authorized under Florida Statutes.
DRAFT
24
CITY OF ATLANTIC BEACH, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
(Continued)
Note 2 - Cash and Investments (Continued)
Under the City’s investment policies, general investments’ activities are authorized to invest in
obligations of the U.S. Treasury, demand deposits, U.S. government agency securities,
certificates of deposit, U.S. government sponsored enterprises, governmentand corporate
fixed income mutual funds, corporate notes and bonds, and local government investment
pools. Pension trust funds can invest in the aforementioned and, additionally, authorized
investments include domestic and foreign equity securities, domestic and foreign fixed income
securities, and cash equivalent securities.
Following are the investments, credit ratings, and maturities of the City’s governmental and
business-type activities at September 30, 2013:
Investment Maturities
Investment Credit Fair LessThan 1-5 6-10
Type Rating Value 1 Year Years Years Total
Money Market Funds:
Citibank, N.A.
Bank Deposit Program Unrated $ 1,003,070 $ 1,003,070 $ 0 $ 0 $ 1,003,070
Mutual Funds:
Alliance Limited Duration
High Income Mutual Fund Unrated 2,857,723 2,857,723 0 0 2,857,723
Guggenheim Floating Rate
Strategy Class AUnrated 2,835,127 2,835,127 0 0 2,835,127
Invesco Floating Rate
Class AUnrated 2,820,909 2,820,909 0 0 2,820,909
Lord Abbett Floating Rate
Income Class A Unrated 1,469,807 1,469,807 0 0 1,469,807
Lord Abbett Short Duration
Income Class A Mutual Fund Unrated 1,017,017 1,017,017 0 0 1,017,017
Putnam Diversified Income
Trust Class A Unrated 2,483,629 2,483,629 0 0 2,483,629
Florida PRIME A-1 247 247 0 0 247
Fund B Surplus Trust Funds
Investment Pool Unrated 98 0 0 98 98
Total $ 14,487,627 $ 14,487,529 $ 0 $ 98 $14,487,627
DRAFT
25
CITY OF ATLANTIC BEACH, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
(Continued)
Note 2 - Cash and Investments (Continued)
Listed below are the investments and maturities in the City’s pension trust funds at
September30, 2013:
Investment Maturities
Investment Fair LessThan 1-5 6-10 MoreThan
Type Value* 1 Year Years Years 10Years Total
Cash Depositsand
Money Markets $ 1,082,227 $ 1,082,227 $ 0 $ 0 $ 0 $ 1,082,227
Common Stocks 12,315,249 12,315,249 0 0 0 12,315,249
Corporate Bonds 6,471,829 253,405 3,357,866 2,860,558 0 6,471,829
Mutual Funds –
Fixed Income 426,035 426,035 0 0 0 426,035
Government and
GSE Bonds 791,781 0 386,857 223,120 181,804 791,781
ICMA Self Directed 288,280 288,280 0 0 0 288,280
Total $ 21,375,401 $ 14,365,196 $ 3,744,723 $ 3,083,678 $ 181,804 $ 21,375,401
* Fair value balances reported include interest receivable.
The total pension investment balances of the City at September 30, 2013, are comprised of the
following items:
Moody’s Percent
Investment Credit of
Type Rating Total
Corporate Bonds A1 2.08%
Corporate Bonds A2 4.34%
Corporate Bonds A3 6.23%
Corporate Bonds AA2 0.67%
Corporate Bonds AA3- 0.75%
Corporate Bonds BAA1 5.97%
Corporate Bonds BAA2 8.76%
Corporate Bonds BAA3 1.48%
Government and GSE Bonds AAA 3.70%
Mutual Funds – Fixed Income NR 1.99%
Stocks NR 57.62%
Cash and Money Market NR 5.06%
ICMA Self Directed NR 1.35%
Restricted cash and investments at September 30, 2013, in the enterprise funds follows:
Renewal System
Enterprise Customer and Debt Development
Funds Deposits Replacement Service Charges Totals
Utility Fund $ 582,889 $ 500,000 $ 1,290,619 $ 0 $ 2,373,508
Stormwater Fund $ 0 $ 0 $ 170,699 $ 0 $ 170,699
DRAFT
26
CITY OF ATLANTIC BEACH, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
(Continued)
Note 2 - Cash and Investments (Concluded)
Credit Risk—It is the City’s Police Officers’ Retirement System Trust Funds’ investment
policy to, at a minimum, limit 60% of the market value of its investment in fixed income
securities to those that meet or exceed a credit rating of “A” by Moody’s or Standard & Poor’s
rating services. It is the City’s General Employees’ Retirement System Trust Funds’ investment
policy to, at a minimum, limit 45% of the total fixed income portfolio to “investment grade” or
higher.
Also, no more than 5% (at cost) of the fixed income portfolio total value can be invested in the
securities of any single corporate issuer or 15% (at cost) of the plan’s total assets can be invested
in foreign securities.
Custodial Credit Risk—For an investment, custodial credit risk is the risk that, in the event of
the failure of the counterparty, the City will not be able to recover the value of its investments
or collateral securities that are in the possession of an outside party.
The City’s investment policy does not contain legal or policy requirements that would limit the
exposure to custodial credit risk for deposits or investments, other than the following provision
for deposits: The Finance Director may execute a third party CustodialSafekeeping Agreement
with a commercial bank having trust powers or a trust company which is chartered by the United
States government or the State of Florida. All securities purchased and/or collateral obtained by
the City shall be properly designated as an asset of the City and held in safekeeping by the trust
department or trust company, and no withdrawal of such securities, in whole or in part, shall be
made from safekeeping, except by an authorized City staff member. The third party Custodial
Safekeeping Agreement shall include letters of authority from the City with details as to
responsibilities of parties, notification of security purchases, sales, deliver, repurchase
agreements, wire transfers, safekeeping and transaction costs, procedures in case of wire failure
or other unforeseen mishaps, including liability of each party.
Note 3 - Receivables
Receivables, net of the allowance for doubtful accounts at September 30, 2013, consist of the
following:
Less
Total Allowance Accounts
Accounts for Doubtful Receivable
Fund Receivable Accounts Net
General $ 116,693 $ 0 $ 116,693
Utility 521,009 (12,302) 508,707
Stormwater 41,488 (1,246) 40,242
Sanitation 71,909 (5,159) 66,750
Total $ 751,099 $ (18,707) $ 732,392
Included in accounts receivable are $216,363 of water and sewer revenues earned, but not
billed as of September 30, 2013.
DRAFT
27
CITY OF ATLANTIC BEACH, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
(Continued)
Note 4 - Notes Receivable
It is the City’s policy to allow its water and sewer customers to pay connection fees over an
extended period.
Following is a summary of the outstanding balance at September 30, 2013:
Notes Receivable $ 149,205
(Current Portion)(15,759)
Total Notes Receivable - Noncurrent $ 133,446
Note 5 - Capital Assets
Capital asset activity for the fiscal year ended September 30, 2013, is as follows:
Beginning Ending
Balance Increases (Decreases) Balance
Governmental Activities
Capital Assets Not Being
Depreciated:
Land$ 10,034,337 $ 328,665 $ 0 $ 10,363,002
Construction in Progress4,338 101,062 (4,338) 101,062
Total Capital Assets Not
Being Depreciated10,038,675 429,727 (4,338) 10,464,064
Capital Assets Being
Depreciated:
Buildings4,491,659 0 0 4,491,659
Intangible Assets330,584 10,495 0 341,079
Improvements Other Than
Buildings38,755,694 84,169 0 38,839,863
Machinery and Equipment 3,186,415 251,009 (69,499) 3,367,925
Total Capital Assets Being
Depreciated46,764,352 345,673 (69,499) 47,040,526
Less Accumulated Depreciation
for:
Buildings (1,626,454) (113,771) 0 (1,740,225)
Intangible Assets (289,490) (29,631) 0 (319,121)
Improvements Other Than
Buildings (12,890,254) (671,888) 0 (13,562,142)
Machinery and Equipment (2,210,616) (323,755) 62,305 (2,472,066)
Total Accumulated Depreciation (17,016,814) (1,139,045) 62,305 (18,093,554)
Total Capital Assets Being
Depreciated,Net29,747,538 (793,372) (7,194) 28,946,972
Governmental Activities Capital
Assets,Net $ 39,786,213 $ (363,645) $ (11,532) $ 39,411,036
DRAFT
28
CITY OF ATLANTIC BEACH, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
(Continued)
Note 5 - Capital Assets (Concluded)
Beginning Ending
Balance Increases (Decreases) Balance
Business-type Activities
Capital Assets Not Being Depreciated:
Land $ 1,656,018 $ 0 $ 0 $ 1,656,018
Construction in Progress115,682 184,671 (115,682) 184,671
Total Capital Assets Not Being
Depreciated1,771,700 184,671 (115,682) 1,840,689
Capital Assets Being Depreciated:
Buildings4,356,384 0 0 4,356,384
Intangible Assets244,709 0 0 244,709
Improvements Other Than Buildings 76,328,842 732,907 0 77,061,749
Machinery and Equipment1,843,161 181,899 (1,575) 2,023,485
Total Capital Assets Being Depreciated 82,773,096 914,806 (1,575) 83,686,327
Less Accumulated Depreciation for:
Buildings(4,193,761) (68,890) 0 (4,262,651)
Intangible Assets(29,902) (190) 0 (30,092)
Improvements Other Than Buildings (36,384,560) (2,148,986) 0 (38,533,546)
Machinery and Equipment(1,524,562) (98,008) 1,575 (1,620,995)
Total Accumulated Depreciation (42,132,785) (2,316,074) 1,575 (44,447,284)
Total Capital Assets Being Depreciated,
Net 40,640,311 (1,401,268) 0 39,239,043
Business-type Activities Capital Assets,
Net $ 42,412,011 $ (1,216,597) $ (115,682) $ 41,079,732
Depreciation expense was charged to functions/programs as follows:
Governmental Activities
General Governmental$ 149,875
Public Safety216,916
Road Maintenance and Construction515,512
Parks and Recreation256,742
Total Depreciation Expense - Governmental Activities $ 1,139,045
Business-type Activities
Utility$ 1,837,311
Stormwater463,473
Sanitation 15,220
Building Code Enforcement70
Total Depreciation Expense - Business-type Activities $ 2,316,074
Note 6 - Long-term Debt
Revenue Bonds and Loans payable are comprised of the following:
DRAFT
29
CITY OF ATLANTIC BEACH, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
(Continued)
Note 6 - Long-term Debt (Continued)
Revenue Bonds Payable
Utilities System Revenue Refunding Bonds, Series 2004, Payablein Annual
Installments of Principal and Semiannual Installmentsof Interest Through
October 1, 2025, Bearing Coupon Rates of2.00% to 4.50%, Secured Solely
by a Pledge of and Lien on NetWater and Sewer System Revenues and
Certain Other Revenuesas Defined in the Bond Ordinances$ 14,420,001
SunTrust Revenue Refunding Bonds, Series 1999, Payable in Annual
Installments of Principal and Semiannual Installments of Interest at a
Rate of 4.20%; the Note is Secured by the City’s Utility ServiceTaxes 155,661
Utilities System Revenue Bonds, Series 2010A-1, Payable in Annual
Installments of Principal and Semiannual Installments of InterestThrough
April 1, 2026, Bearing Coupon Rates of 3.59%, SecuredSolely by a Pledge
of and Lien on Net Water and Sewer SystemRevenues807,202
Utilities System Revenue Refunding Bonds, Series 2010B, Payable in Annual
Installments of Principal and Semiannual Installments of Interest Through
April 1, 2026, Bearing Coupon Rates of 3.68%, Secured Solely by a Pledge
of and Lien on Net Water and Sewer System Revenues620,504
Loans Payable
Florida Department of Environmental Protection,Disbursements and
Capitalized Interest for a $773,030State of Florida Revolving Loan
#DW160710, Issued to Finance the Construction Costs to Replace a
Well atWater Treatment Plant No. 1and a Transmission Main on
Ocean Boulevard, Payable in Semiannual Installmentsof Principal
and Interest Through November 15, 2030, with Financing Rates of
2.71%, Secured Solely by a Pledge of NetWater and Sewer System
Revenues,After Payment of AllYearly Payment Obligations on Account
of the Senior RevenueObligations, as Defined in the Loan Agreement 691,426
Florida Department of Environmental Protection, Disbursements, Service
Fee and CapitalizedInterest for a Combined $9,368,576State of Florida
Revolving Loan #WW160700, Issued to Finance the Construction of
Treatment and Transmission Facilities for the Buccaneer WWTP
Phaseout Improvements and TMDLCompliance Program WWTP #1,
Payable in Semiannual Installments of Principaland Interest Through
May 15, 2032, with Financing Rates of 3.14% and 2.88%,Secured Solely
by a Pledge of Net Water and Sewer System Revenues, After Payment
of All Yearly Payment Obligations on Account of the Senior Revenue
Obligations, as Defined in the Loan Agreement7,135,656
Total Revenue Bondsand Loans Payable 23,830,450
(Unamortized Discount) (123,564)
(Unamortized Refunding Loss) (1,078,583)
Total Long-term Debt, Net $ 22,628,303
DRAFT
30
CITY OF ATLANTIC BEACH, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
(Continued)
Note 6 - Long-term Debt (Continued)
The annual requirements to amortize all revenue bonds and loans payable outstanding at
September 30, 2013, are as follows:
Governmental Activities Business-type Activities
Year Ending Long-term Debt Long-term Debt
September 30 Principal Interest Total Principal Interest Total
2014 $ 69,203 $ 1,457 $ 70,660 $ 1,219,361 $ 869,052 $ 2,088,413
2015 0 0 0 1,322,556 824,791 2,147,347
2016 0 0 0 1,369,127 777,243 2,146,370
2017 0 0 0 1,421,065 726,747 2,147,812
2018 0 0 0 1,468,290 673,204 2,141,494
Thereafter 0 0 0 16,960,848 3,424,811 20,385,659
Total $ 69,203 $ 1,457 $ 70,660 $ 23,761,247 $ 7,295,848 $31,057,095
Interest and amortization incurred during the year ended September 30, 2013, was $4,316 in
the debt service fund and $996,199 in the enterprise funds. Of the amount incurred in the
enterprise funds, no interest was capitalized.
The City is also required to maintain certain debt service coverage ratios in accordance with
bond resolutions. As of September 30, 2013, and during the year then ended, the City was in
compliance with those ratios.
The following is a summary of the changes in long-term debt of the City for the year ended
September 30, 2013:
Balance Balance Due
October 1, September 30, Within
2012 Additions Reductions 2013 One Year
Governmental Activities
Revenue Bonds Payable $ 136,915 $ 0 $ (67,712) $ 69,203 $ 69,203
Compensated Absences 598,925 381,453 (415,578) 564,800 195,576
OPEB Obligation 112,021 23,705 0 135,726 0
Total Governmental Activities -
Long-term Liabilities $ 847,861 $ 405,158 $ (483,290) $ 769,729 $ 264,779
Business-type Activities
State Revolving Fund Loans $ 8,283,255 $ 0 $ (456,173) $ 7,827,082 $ 164,475
Revenue Bonds Payable 16,946,937 0 (1,012,772) 15,934,165 1,050,992
Less Deferred Amounts:
For Issuance Discounts (133,861) 0 10,297 (123,564) 0
Loss on Bond Refunding (1,169,626) 0 91,043 (1,078,583) 0
Total Revenue Bonds Payable 15,643,450 0 (911,432) 14,732,018 1,050,992
Total Bonds/Loans Payable 23,926,705 0 (1,367,605) 22,559,100 1,215,467
Compensated Absences 289,501 145,932 (174,344) 261,089 81,499
OPEB Obligation 36,342 7,730 0 44,072 0
Total Business-type Activities -
Long-term Liabilities $ 24,252,548 $ 153,662 $ (1,541,949) $ 22,864,261 $ 1,296,966
DRAFT
31
CITY OF ATLANTIC BEACH, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
(Continued)
Note 6 - Long-term Debt (Concluded)
Conduit Debt
The City has issued Health Facility Revenue and Refunding Bonds to provide financial
assistance to private sector entities for the acquisition and construction of health care facilities
deemed to be in the public interest. These bonds are secured by the financed property and are
payable solely from the payments received on the underlying mortgage loans.
There is no obligation on the part of the City or any political subdivision for repayment of the
bonds. Accordingly, the bonds are not reported as liabilities in the accompanying financial
statements. As of September 30, 2013, there was one series of Health Facility Revenue and
Refunding Bonds outstanding, with an aggregate principal amount payable of $40,050,000.
Pledged Revenue
The City has pledged certain revenues to repay certain bonds and notes outstanding as of
September 30, 2013. The following table reports the revenues, sometimes net of related
operating expenses, pledged for each debt issue, the amounts of such revenues received in the
current year, the current year principal and interest paid on the debt, the approximate
percentage of each revenue which is pledged to meet the debt obligation, and the date through
which the revenue is pledged under the debt agreement, and the total pledged future revenues
for each debt, which is the amount of the remaining principal and interest on the bonds and
notes at September 30, 2013:
Outstanding
Principal Estimated Principal
Pledged Revenue and Interest Percentage and Pledged
Description Revenue Received Paid Pledged Interest Through
1999– Utility System Utility
Refunding Bonds Service Tax $ 480,539 $ 162,027 33.72% $ 158,939 2014
2004– Utility System Utility
Refunding Bonds Revenues 3,644,174 1,448,711 39.75% 18,729,373 2025
2010A-1– Utility System Utility
Revenue Bonds Revenues 3,644,174 77,930 2.14% 1,009,822 2026
2010B – Utility System Utility
Refunding Bonds Revenues 3,644,174 58,558 1.61% 780,511 2026
Florida Department of
Environmental Utility
Protection, SRF Loan Revenues 3,644,174 49,879 1.37% 872,878 2031
Florida Department of
Environmental Utility
Protection, SRF Loan Revenues 3,644,174 650,358 17.85% 9,576,232 2032
DRAFT
32
CITY OF ATLANTIC BEACH, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
(Continued)
Note 7 - Defined Benefit Pension Plans
Plan Descriptions and Contribution Information
The City maintains two separate single-employer defined benefitpension plans, one for police
officers and one for general employees, which cover substantially all full-time City employees
hired before September 1, 2008. Full-time employees hired on or after September 1, 2008,are
covered by the defined contribution plan disclosed in Note 8. The pension plans do not issue
separate stand-alone financial statements. Combining statements are included in the
supplementary information to the basic financial statements. Membership of each plan
consists of the following at September 30, 2013, the date of the latest actuarial valuation:
General
Employees Police
Retirees, Disabled Members and Beneficiaries
Receiving Benefits 56 20
Terminated Plan Members Entitled to but Not
Yet Receiving Benefits 11 4
Active Plan Members 56 22
Total 123 46
Ŷ General Employees’ Retirement Plan
Ɣ Plan Description
The General Employees’ Retirement Plan (Plan) provides retirement, disability and
death benefits to Plan members and their beneficiaries. The City Commission has the
authority to establish and amend the benefit provisions of the Plan.
Ɣ Contributions
The City is required to contribute at an actuarially determined rate (26.34% of
valuation payroll for the year ended September 30, 2013).Plan members are required
to contribute 6.0% of their annual covered salary. Contribution requirements are
established by City code, which may be amended by the City Commission.
Ŷ Police Retirement Plan
Ɣ Plan Description
The Police Retirement Plan (Plan) provides retirement, disability and death benefits
to Plan members and their beneficiaries. The Plan is governed by the Policemen’s
Pension Board of Trustees, although the City Commission retains the authority to
establish and amend the benefit provisions of the Plan.
Ɣ Contributions
Plan members are required to contribute 7.0% of their annual covered salary. The
City is required to contribute,at actuarially determined rates, if State of Florida
contributions are not sufficient (combined City and State contributions were 40.86%
of valuation payroll for the year ended September 30, 2013). Per City Code, the City
Commission may amend established contribution requirements.
Other Pension Plan Information
The Annual Required Contribution (ARC) for the current year wasdetermined as part of the
September 30, 2013actuarial valuationsfor the General Employees’ and Police Retirement
Plans using the entry-age actuarial cost method. The actuarial assumptions include an8.0%
rate of return oninvestments,projected salary increases of 5.0% to 14.0% per year including
price inflation of 3.0% and a payroll growth assumption based on the level dollar method. The
assumptions did not include postretirement benefit increases.
DRAFT
33
CITY OF ATLANTIC BEACH, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
(Continued)
Note7 - Defined Benefit Pension Plans (Concluded)
Other Pension Plan Information (Concluded)
The actuarial value of assets was determined using techniques that spread the effects of short-
term volatility in the market value of investments over a four-year period. The unfunded
actuarial accrued liabilities are being amortized over remaining amortization periods of one to
thirty years as a level percentage of active member payroll.
Three-year trend information:
Fiscal Year Ended Annual Pension Percentage of Net Pension
September 30 Cost (APC) APC Contributed Asset/(Liability)
General Employees
2011 $ 722,769 100% $ 0
2012 998,516 100% 0
2013 1,044,392 100% 0
Police
2011 $ 487,032 100% $ 0
2012 628,898 100% 0
2013 606,741 100.4% 2,271
Funded Status and Funding Progress
The following is funded status information for each Plan as of September 30, 2013, the most
recent actuarial valuation date and is intended to help users assess: (1) the Plan’s funded status
on a going concern basis; and (2) progress being made toward accumulating the assets needed
to pay benefits when due.
General Employees’ Retirement Plan
Total Actuarial Accrued Liability$ (17,282,000)
Actuarial Value of Assets (Market Value was $13,770,711) 13,816,000
Unfunded Actuarial Accrued Liability $ (3,466,000)
The General Employees’ Retirement Plan is 79.9% funded and the Unfunded Actuarial
Accrued Liability represents 126.8% of covered payroll as of September 30, 2013.
Police Retirement Plan
Total Actuarial Accrued Liability$ (10,895,000)
Actuarial Value of Assets (Market Value was $7,331,629) 7,429,000
Unfunded Actuarial Accrued Liability $ (3,466,000)
The Police Retirement Plan is 68.20% funded and the Unfunded Actuarial Accrued Liability
represents 254.8% of covered payroll as of September 30, 2013.
The schedule of funding progress, presented as Required Supplementary Information (RSI)
following the notes to the financialstatements, presents multiyear trend information about
whether the actuarial value of Plan assets is increasing or decreasing over time relative to the
actuarial accrued liability for benefits.
DRAFT
34
CITY OF ATLANTIC BEACH, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
(Continued)
Note 8 - Deferred Compensation Plan
The City passed an ordinance in 2013 closing the General Employees’ defined benefit plan to
new entrants and creating the City of Atlantic Beach Defined Contribution Plan. The City’s
457 defined contribution plan isadministered throughICMA,which coversalleligible
employeesemployed with the City on or after September 1, 2008,who arenot covered by the
City’s Police Officers’defined benefit plan.Under the 457 Plan, the Citycontributes an
employer matching contribution of up to 6% of earnings during the first ten years of service.
Following ten years of service,the City contributes a fixed contribution of 4% of earnings.
Employees have the option to voluntarily contribute to the plan. Employer matching
contributions from the City were $76,092 and $0 for the years ended September 30, 2013and
2012, respectively. Under the plan, an employee is considered fully vested after 5 years of
completed service.
Note 9 - Postemployment Benefits Other Than Pensions
Plan Description
The City of Atlantic Beach administers a single-employer defined benefit health care plan
(Plan) that provides medical insurance benefits to its employees and their eligible dependents.
In accordance with Section 112.0801 of the Florida Statutes, because the City provides a
medical plan to active employees of the City and their eligible dependents, the City is also
required to provide retirees with the opportunity to participate in this Plan. Benefit provisions
for the Plan are established by the City Commission and may be amended by the City
Commission. The City does not issue stand-alone financial statements for the Plan.
Membership in the Plan consisted of the following, as of October 1, 2012, the date of the latest
actuarial valuation:
Retirees and Beneficiaries Receiving Benefits 2
Active Plan Members 90
Total 92
Funding Policy
Contribution rates for the Plan are established on an annual basis by the City Commission.
Eligible retirees and their covered dependents receiving benefits contribute 100% of the
blended (active and retiree combined) equivalent premium rates. While the City does not
directly contribute towards the costs of retiree premiums via an explicit subsidy, the ability of
retirees to obtain health insurance coverage at a blended, group rate constitutes a significant
economic benefit to retirees, or an “implicit” subsidy. This implicit subsidy isconsidered to
be another postemployment benefit (OPEB) obligation of the City. The City is currently
funding this OPEB obligation on a pay-as-you-go basis. ARC amounted to $43,758 for the
current fiscal year. The annual required contribution is based ona rate of 1.0% of projected
payroll of $4,204,177 or an average $486per active participant. For the year ended
September30, 2013, the Cityestimated it implicitly subsidized $12,552 of health care costs
for its retirees and covered dependents. This implied subsidy reduced the annual OPEB cost
to a net expense of $31,435 after interest on the Net OPEB Obligation and adjustments to
ARC.
DRAFT
35
CITY OF ATLANTIC BEACH, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
(Continued)
Note 9 - Postemployment Benefits Other Than Pensions (Continued)
Annual OPEB Cost and Net OPEB Obligation
The City’s annual OPEB cost (expense) is calculated based on the annual required
contribution of the employer (ARC), an amount actuarially determined in accordance with the
parameters of GASB Statement No. 45. The ARC represents a level of funding that, if paid on
an ongoing basis, is projected to cover normal cost each year to amortize any unfunded
actuarial liabilities (or funding excess) over a period not to exceed 30 years. The following
table shows the components of the City’s annual OPEB cost for the year, the amount actually
contributed to the Plan, and changes in the City’s net OPEB obligation to the retiree health
plan:
Annual Required Contribution $ 43,758
Interest on Net OPEB Obligation 5,935
Adjustment to Annual Required Contribution (5,706)
Annual OPEB Cost (Expense)43,987
Employer Contribution (12,552)
Increase in Net OPEB Obligation 31,435
Net OPEB Obligation - Beginning of Year 148,363
Net OPEB Obligation - End of Year $ 179,798
The City reflected the $31,345 increase in net OPEB obligation at September 30, 2013, by
recording an obligation of $23,705for governmental activities and $7,730 for business-type
activities in its government-wide statement of net position. The utility fund reported a net
OPEB obligation of $29,314, while the stormwater fund, sanitation fund, and building code
enforcement fund reported $8,856, $0, and $5,902, respectively. The OPEB obligation is a
function of annual required contributions, interest, adjustments to the annual required
contribution, annual pension costs and actual employers’ contributions made to the Plan.
No trust or agency fund has been established for the Plan.
The City’s annual OPEB cost, the percentage of annual OPEB cost contributed to the Plan,
and the net OPEB obligation as of September 30, 2013, are presented below.
Percentage
Fiscal Annual of Annual Net
Year OPEB OPEB Cost OPEB
Ended Cost Contributed Obligation
September 30, 2011 $ 58,794 32.9% $ 104,351
September 30, 2012 62,159 29.2% 148,363
September 30, 2013 43,987 28.5% 179,798
Funded Status and Funding Progress
As of October 1, 2012,the date of the latest actuarial valuation, the actuarial accrued liability for
benefits was $360,584, all of which was unfunded. The covered payroll (annualpayroll of
active employeescovered by the Plan) was $4,204,177, and the ratio of the unfunded actuarial
accrued liability to the covered payroll was 8.58%. The projection of future benefit payments
for an ongoing plan involves estimates of the value of reported amounts and assumptions about
the probability of occurrence of events far into the future. Examples include assumptions about
future employment, mortality, and the healthcare cost trend. Amounts determined regarding the
funded status of the Plan and the annual required contributions of the employer are subject to
DRAFT
36
CITY OF ATLANTIC BEACH, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
(Continued)
Note 9 - Postemployment Benefits Other Than Pensions (Concluded)
Funded Status and Funding Progress (Concluded)
continual revision as actual results are compared with past expectations and new estimates are
made about the future. The schedule of funding progress, presented as required supplementary
information following the notes to the financial statements, presents multiyear trend information
about whether the actuarial value of Plan assets is increasing or decreasing over time, relative to
the actuarial accrued liabilities for benefits.
Actuarial Methods and Assumptions
Projections of benefits for financial reporting purposes are based on the substantive plan (the
plan as understood by the employer and plan members) and include the types of benefits
provided at the time of each valuation and the historical pattern of sharing of benefit costs
between the employer and plan members to that point. The methods and assumptions used
include techniques that are designed to reduce the effects of short-term volatility in actuarial
accrued liabilities, consistent with the long-term perspective of the calculations.
In the actuarial valuation as of October 1, 2012, the date of the latest actuarial valuation,the
Entry-Age Normal Actuarial Cost Method was used, which spreads the costs evenly as a
percent of pay throughout the collective careers of those in the covered workforce. The
unfunded actuarial accrued liability is being amortized using a level (principal and interest
combined) percent of payroll over a 26-year period.
Other significant actuarial assumptions include a 4% discount rate, an annual health care cost
trend rate of -17%, followed by 11% for the next year, followed by 7.5% for the next year,
reduced by decrementsof 0.5% each year to the ultimate value of 5%, projected salary
increases of 4% annually (including general price inflation of 3%), and future participation
rates of 15% up to Medicare eligibility with a 2% participation rate thereafter.
Note 10 - Interfund Accounts
Individual fund interfund receivables and payables at September 30, 2013, consist of the
following:
Due Due
from Other to Other
Funds Funds
General $ 9,097 $ 0
Nonmajor Governmental 0 (9,097)
Interfundreceivable/payables are due to timing differences associated with grant
reimbursements. The receivable/payables are expected to be received/paid within one year.
Note 11 - Interfund Transfers
Transfers of resources from a fund receiving revenue to the fund through which the resources
are to be expended are recorded as transfers and are reported as other financing sources (uses)
in the governmental funds and as transfers in (out) in the proprietary funds. Following is a
summary of interfund transfers for the year ended September 30, 2013:
DRAFT
37
CITY OF ATLANTIC BEACH, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
(Continued)
Note 11 - Interfund Transfers (Concluded)
Transfers In
Nonmajor
Stormwater General Building CodeGovernmental Total
Transfers Out Fund Fund Fund Funds Transfers
Nonmajor Governmental
Funds$ 252,000 $ 77,696 $ 0 $ 71,000 $ 400,696
Utility Fund0 629,860 0 0 629,860
Sanitation Fund0 267,898 0 0 267,898
General Fund0 0 31,000 0 31,000
Total Transfers $ 252,000 $ 975,454 $ 31,000 $ 71,000 $ 1,329,454
Transfers are used to move revenues from the fund that ordinance or budget requires to collect
them to the fund that ordinance or budget requires to expend them.
Note 12 - Commitments
As of September 30, 2013, the City had outstanding commitments on contracts in progress as
follows:
Unexpended
Project TypeContract Amounts
Utility System Improvements $ 370,830
Stormwater System Improvements 21,693
General Government Improvements 232,213
Building Code Enforcement 525
On June 2, 1999, the City entered into an agreement with the City of Jacksonville, Florida,
whereas the City of Jacksonville will provide advanced life support and fire services to the
residents and businesses located in the City. The term of the agreement shall be from the
effective date and continuing for a period of 25 years unless terminated earlier by the parties
(such parties must provide a one year notice). For the year ended September 30, 2013, the
City incurred $1,005,332 in services under this agreement. The amount will be adjusted
annually by an amount equal to 103% of the previous year’s amount for all services provided
by the City of Jacksonville.
Note 13 - Contingencies
The City is a defendant in several lawsuits which arose in the ordinary course of the City’s
business. To the extent the outcome of such litigation has been determined to result in
probable loss to the City, an estimated loss has been accrued in the accompanying financial
statements. The outcome of theremaining claims cannot be determined at this time.
The City of Atlantic Beach and the City of Jacksonville are currently in discussions
concerning the terms of an interlocal agreement with regard to the disposal of residential
waste. The agreement allows Atlantic Beach free tippage at the landfill until Jacksonville
charges a uniform rate. The agreement contains certain criteria, that when met, would trigger
the City to begin paying those tippage fees. Jacksonville asserts that under terms of the
agreement, the City should have begun payingtipping fees beginning October 2011. The
DRAFT
38
CITY OF ATLANTIC BEACH, FLORIDA
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2013
(Concluded)
Note 13 - Contingencies (Concluded)
City’s position is that the criteria have not been fully met and that no tipping fees are due at
this time. Annual tipping fees are estimated to be approximately $400,000. Based on the
City’s position, no provision has been made in the accompanying financial statements related
to this issue.
Note 14 - Risk Management
The City is exposed to various risks of loss related to torts; theft of, damage to and destruction
of assets; errors and omissions; and natural disasters for which the City carries commercial
insurance. Insurance against losses are provided through the Public Risk Insurance Agency
and LB Bryan and Company for the following types of risk:
Ŷ Workers’ Compensation and Employer’s Liability Ŷ General Liability
Ŷ Automobile Liability Ŷ Public Officials’ Liability
Ŷ Automobile Physical Damage Ŷ Property Coverage
Ŷ Accidental Death and Dismemberment
The City’s coverage for workers’ compensation is under a retrospectively rated policy.
Premiums are accrued based on the ultimate cost to-date of the City’s experience for this type
of risk.
DRAFT
REQUIRED SUPPLEMENTARY INFORMATION
DRAFT
39
CITY OF ATLANTIC BEACH, FLORIDA
REQUIRED SUPPLEMENTARY INFORMATION
SCHEDULES OF PENSIONFUNDING PROGRESS
SEPTEMBER 30, 2013
General Employees’Retirement Plan
Actuarial UAAL as
Actuarial Accrued Unfunded Annual Percentage
Valuation Value of Liability AAL Funded Covered of Covered
Date Assets (AAL) (UAAL) Ratio Payroll Payroll
9/30/08* $ 9,209,000 $ 12,624,000 $ 3,415,000 72.9% $ 3,727,000 91.6%
9/30/09 9,841,000 13,682,000 3,841,000 71.9% 4,019,000 95.6%
9/30/10 10,618,000 15,180,000 4,562,000 69.9% 3,838,000 118.9%
9/30/11 11,119,000 16,053,000 4,934,000 69.3% 3,738,000 132.0%
9/30/12** 12,465,000 16,599,000 4,134,000 75.1% 3,072,000 134.6%
9/30/13 13,816,000 17,282,000 3,466,000 79.9% 2,733,000 126.8%
Police Retirement Plan
Actuarial UAAL as
Actuarial Accrued Unfunded Annual Percentage
Valuation Value of Liability AAL Funded Covered of Covered
Date Assets (AAL) (UAAL) Ratio Payroll Payroll
9/30/08 $ 5,764,000 $ 8,112,000 $ 2,348,000 71.1% $ 1,476,000 159.1%
9/30/09* 5,922,000 8,689,000 2,767,000 68.2% 1,697,000 163.1%
9/30/10* 6,164,000 9,449,000 3,285,000 65.2% 1,639,000 200.4%
9/30/11 6,305,000 10,065,000 3,760,000 62.6% 1,606,000 234.1%
9/30/12** 6,880,000 10,559,000 3,679,000 65.2% 1,548,000 237.7%
9/30/13 7,429,000 10,895,000 3,466,000 68.2% 1,360,000 254.80%
*Afterchanges in benefits and/or actuarial assumptions and/or actuarial cost methods.
** Reflects the Actuarial Impact Statement for Ordinance 58-13-37.
Analysis of the dollar amounts of actuarial value of assets, actuarial accrued liability, or unfunded
actuarial accrued liability in isolation can be misleading. Expressing the actuarial value of assets as a
percentage of the actuarial accrued liability provides one indication of the system’s funded status on a
going concern basis. Analysis of this percentageover time indicates whether the system is becoming
financially stronger or weaker. Generally,the greater this percentage,the stronger the plan. The
unfunded actuarial accrued liability and annual covered payroll are both affected by inflation. Expressing
the unfunded actuarial accrued liability as a percentage of covered payroll approximately adjusts for the
effects of inflation and aids analysis of the progress being made in accumulating sufficient assets to pay
benefits when due. Generally, the smaller this percentage, the stronger the plan.
DRAFT
40
CITY OF ATLANTIC BEACH, FLORIDA
REQUIRED SUPPLEMENTARY INFORMATION
SCHEDULES OF CONTRIBUTIONS FROM EMPLOYER
AND OTHER CONTRIBUTING ENTITIES
SEPTEMBER 30, 2013
General Employees’ Retirement Plan
Contribution Annual
Rate as a Required
Year Ended Percent of Contributed Percentage
September 30 Payroll (ARC) Contributed
2008 13.62% $ 457,005100%
2009 14.03% 528,428100%
2010 14.84% 599,292100%
2011 16.6% 722,769100%
2012 24.53% 998,516100%
2013 26.34% 1,044,392100%
The information presented in the required supplementary schedules was determined as part of the
actuarial valuation at the dates indicated. Additional information for the general employees’ retirement
plan as of the latest actuarial valuation follows:
Valuation Date September 30, 2013
Contribution Rate
Employer31.52%
Plan Members6.0%
Actuarial Cost Method Entry Age
Amortization Method Closed, Level % of Pay Method
Equivalent Single Amortization Period 10.0Years
Asset Valuation Method 4-Year Smoothed
Actuarial Assumptions
Investment Rate of Return 8.0%
Projected Salary Increases 5.5%- 14.0%
Includes Price Inflation 3.0%
Cost-of-Living Adjustments None
Payroll Growth Assumption None (Level Dollar Method)
DRAFT
41
CITY OF ATLANTIC BEACH, FLORIDA
REQUIRED SUPPLEMENTARY INFORMATION
SCHEDULES OF CONTRIBUTIONS FROM EMPLOYER
AND OTHER CONTRIBUTING ENTITIES
SEPTEMBER 30, 2013
(Concluded)
Police Retirement Plan
Contribution Annual
Rate as a Required
Year Ended Percent of Contributed
September 30 Payroll (ARC)
2008 22.80% $ 309,841
2009 21.93% 345,280
2010 26.62% 425,823
2011 26.49% 487,032
2012 36.18% 628,898
2013 35.63% 606,741
The information presented in the required supplementary schedules was determined as part of the
actuarial valuation at the dates indicated. Additional information for the police retirement plan as of the
latest actuarial valuation follows:
Valuation Date September 30, 2013
Contribution Rates
Employer 40.86%
PlanMembers7.0%
Actuarial Cost Method Entry Age
Amortization Method Closed, Level % of Pay Method
Equivalent SingleAmortization Period 11.01Years
Asset Valuation Method 4-Year Smoothed
Actuarial Assumptions
Investment Rate of Return 8.0%
Projected Salary Increases 5.0%- 23.0%
Includes Price Inflation 3.0%
Cost-of-Living Adjustments None
Payroll Growth Assumption 1.88%
DRAFT
42
CITY OF ATLANTIC BEACH, FLORIDA
REQUIRED SUPPLEMENTARY INFORMATION
OTHER POSTEMPLOYMENTBENEFITS PLAN
SCHEDULE OF FUNDING PROGRESS
SEPTEMBER 30, 2013
Actuarial UAAL as
Actuarial Accrued Unfunded Annual Percentage
Valuation Value of Liability AAL Funded Covered of Covered
Date Assets (AAL) (UAAL) Ratio Payroll Payroll
9/30/06 $ 0 $ 470,703 $ 470,703 0.0% $ 4,812,000 9.78%
10/1/09 0 497,883 497,883 0.0% 5,828,339 8.54%
10/1/12 0 360,584 360,584 0.0% 4,204,177 8.58%
Analysis of the dollar amounts of actuarial value of assets, actuarial accrued liability, or unfunded
actuarial accrued liability in isolation can be misleading. Expressing the actuarial value of assets as a
percentage of the actuarial accrued liability provides one indication of the system’s funded status on a
going concern basis. Analysis of this percentage over time indicates whether the system is becoming
financially stronger or weaker. Generally, the greater this percentage, the stronger the plan. The
unfunded actuarial accrued liability and annual covered payroll are both affected by inflation. Expressing
the unfunded actuarial accrued liability as a percentage of covered payroll approximately adjusts for the
effects of inflation and aids analysis of the progress being made in accumulating sufficient assets to pay
benefits when due. Generally, the smaller this percentage, the stronger the plan.
DRAFT
43
Variance With
Final Budget -
Budgeted Amounts Actual Positive
OriginalFinalAmounts *(Negative)
Revenues
Property Taxes 3,816,716$3,816,716$3,843,755$27,039$
Nonproperty Taxes 1,226,4371,226,4371,197,336(29,101)
Permits, Fees and Special Assessments 871,520871,520830,708(40,812)
Intergovernmental Revenues 1,520,1351,520,1351,567,42547,290
Fines and Forfeitures 79,64079,640224,758145,118
Charges for Services 747,704747,704725,294(22,410)
Interest Income 75,25075,250(128,430)(203,680)
Miscellaneous Revenues 15,150343,816409,13565,319
Interfund Charges 1,436,0681,436,0681,435,569 (499)
Total Revenues 9,788,62010,117,28610,105,550(11,736)
Expenditures
Governing Body:
City Commission 42,64542,64540,225 2,420
City Clerk 256,946278,410270,758 7,652
City Attorney 107,618159,918152,109 7,809
Total Governing Body 407,209480,973463,09217,881
City Administration:
City Manager 266,721267,781263,366 4,415
General Government 443,723773,005751,94721,058
Human Resources 189,719188,828187,272 1,556
Information Technology 462,679485,252465,37619,876
Finance 1,066,1661,094,6501,027,89866,752
Total City Administration 2,429,0082,809,5162,695,859113,657
Planning and Zoning 178,062179,431151,76627,665
Public Safety:
Police 3,560,4733,617,3643,508,384108,980
School Crossing Guards 9,700 9,80810,717 (909)
Animal Control 104,637106,92793,98512,942
Fire 1,223,6871,225,1831,212,48412,699
Code Enforcement 91,71898,37987,20611,173
Total Public Safety 4,990,2155,057,6614,912,776144,885
CITY OF ATLANTIC BEACH, FLORIDA
REQUIRED SUPPLEMENTARY INFORMATION
AND CHANGES IN FUND BALANCES
SCHEDULE OF REVENUES, EXPENDITURES,
BUDGET AND ACTUAL - GENERAL FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2013
DRAFT
44
Variance With
Final Budget -
Budgeted Amounts Actual Positive
OriginalFinalAmounts *(Negative)
Expenditures (Concluded)
Public Works:
Administration and Streets 1,300,173$1,321,625$1,222,945$98,680$
Fleet Maintenance 284,640284,640238,45146,189
Total Public Works 1,584,8131,606,2651,461,396144,869
Parks and Recreation:
Recreation and Special Events 397,376406,151390,43615,715
Parks Maintenance 728,640758,495666,03092,465
Total Parks and Recreation 1,126,0161,164,6461,056,466108,180
(Total Expenditures)(10,715,323)(11,298,492)(10,741,355)557,137
(Deficiency) of Revenues (Under)
Expenditures (926,703)(1,181,206)(635,805)545,401
Other Financing Sources (Uses)
Transfers in 970,258975,454975,454 0
Transfers (out)(31,000)(31,000)(31,000)0
Sale of General Fixed Assets 10,00010,000 0(10,000)
Total Other Financing Sources (Uses)949,258954,454944,454(10,000)
Excess of Revenues and Other
Financing Sources Over Expenditures
and Other Financing Uses 22,555(226,752)308,649535,401
Fund Balances, Beginning of Year 6,187,5116,187,5116,187,511 0
Fund Balances, End of Year 6,210,066$5,960,759$6,496,160$535,401$
* Actual amounts include a reversal of $57,495 prior year encumbrance roll-forward,
plus current year encumbrance roll-forward of $81,523.
BUDGET AND ACTUAL - GENERAL FUND
(Concluded)
FOR THE YEAR ENDED SEPTEMBER 30, 2013
CITY OF ATLANTIC BEACH, FLORIDA
REQUIRED SUPPLEMENTARY INFORMATION
SCHEDULE OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCES
DRAFT
45
CITY OF ATLANTIC BEACH, FLORIDA
REQUIRED SUPPLEMENTARY INFORMATION
NOTE TO SCHEDULE OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL - GENERAL FUND
FOR THE YEAR ENDED SEPTEMBER 30, 2013
Budgets and BudgetaryAccounting
General governmental revenues and expenditures accounted for in budgetary funds are controlled by a
budgetary accounting system in accordance with various legal requirements which govern the City’s
operations. Budgets are monitored at varying levels of classification detail; however, expenditures cannot
legally exceed total appropriations at the individual fund level. Encumbrances are recorded. Unexpended
items which are unencumbered at year-end must be reappropriated in the subsequent year.
Budgets are adopted for all governmental funds (general, special revenue, debt service and capital
projects funds). The City Manager is authorized to transfer budgeted amounts within departments within
any fund; however, any revisions that increase the total expenditures of any department or fund must be
approved by the City Commission. All necessary supplemental appropriations are adopted by the City
Commission and are included in the reported budgetary data. The budget presented in the accompanying
required supplemental information is prepared in conformity with accounting principles generally
accepted in the United States of America.
DRAFT
SUPPLEMENTARY INFORMATION
DRAFT
46
Convention
TreeLocal OptionDevelopmentHalf-centCourt CostEMG - FEMARadio
ReplacementGas TaxTaxSales TaxTrainingWind RetrofitCommunication
Assets
Equity in Pooled Cash and
Investments6,493$22,554$85,148$420,413$121,770$0$2,901$
Due from Other Governments 069,70023,593117,695509 0 1,627
Total Assets 6,49392,254108,741538,108122,279 0 4,528
Liabilities and Fund Balances
Liabilities
Accounts Payable and
Accrued Liabilities 0 0 048,172 0 0 1,674
Due to Other Funds 0 0 0 0 0 0 0
Deposits 0 0 0 0 0 0 0
Deferred Revenue 0 0 0 0 0 0 0
Total Liabilities 0 0 048,172 0 0 1,674
Fund Balances
Restricted for:
Public Safety 0 0 0 0122,279 0 2,854
Road Maintenance and
Construction 092,254 0 0 0 0 0
Parks and Recreation 0 0 0 0 0 0 0
Debt Service Reserve 0 0 0 0 0 0 0
Other Capital Projects 0 0 0489,936 0 0 0
Other Purposes 0 0108,741 0 0 0 0
Committed:
Conservation and Resource
Management 6,493 0 0 0 0 0 0
Unassigned 0 0 0 0 0 0 0
Total Fund Balances 6,49392,254108,741489,936122,279 0 2,854
Total Liabilities and Fund
Balances 6,493$92,254$108,741$538,108$122,279$0$4,528$
Special Revenue Funds
CITY OF ATLANTIC BEACH, FLORIDA
COMBINING BALANCE SHEET
NONMAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2013,
WITH COMPARATIVE TOTALS FOR THE YEAR ENDED SEPTEMBER 30, 2012
2013
DRAFT
47
Totals Totals
Community Special Nonmajor
ContrabandDevelopmentPoliceEnergyRevenuesDebtCapitalGovernmental2012
ForfeitureBlock GrantsGrantsGrantsFundsServiceProjectsFundsTotals
21,280$0$0$0$680,559$73,113$2,724,230$3,477,902$3,214,612$
07,6419,097 0229,862 0 0229,862456,736
21,2807,6419,097 0910,42173,1132,724,2303,707,7643,671,348
07,641 0 057,487 0 057,48751,652
0 09,097 09,097 0 09,097213,265
7,166 0 0 07,166 0 07,166 6,340
0 0 0 0 0 0 0 0157,380
7,1667,6419,097 0 73,750 0 073,750428,637
14,114 0 0 0139,247 0 0139,247158,580
0 0 0 092,254 0 092,254123,526
0 0 0 0 0 0 0 0 1,194
0 0 0 0 073,113 073,11375,350
0 0 0 0489,936 02,724,2303,214,1662,982,216
0 0 0 0108,741 0 0108,74152,732
0 0 0 06,493 0 06,493 6,493
0 0 0 0 0 0 0 0(157,380)
14,114 0 0 0836,67173,1132,724,2303,634,0143,242,711
21,280$7,641$9,097$0$910,421$73,113$2,724,230$3,707,764$3,671,348$
2013
Special Revenue Funds
DRAFT
48
Convention
TreeLocal OptionDevelopmentHalf-centCourt Cost EMG - FEMARadio
ReplacementGas TaxTaxSales TaxTrainingWind Retrofit Communication
Revenues
Taxes0$423,141$90,381$684,187$0$0$0$
Other Intergovernmental
Revenues 0 0 0 0 014,216 0
Charges for Services 0 0 0310 0 0 0
Fines and Forfeitures 0 0 0 06,329 019,512
Investment Earnings (Loss)0(5,306)(1,482)(7,123)(2,375)0 (3)
Miscellaneous Revenues 0 0 0 0 0 0 0
Total Revenues 0417,83588,899677,3743,95414,21619,509
Expenditures
Current:
Culture and Recreation 0 0 0 0 0 0 0
Public Safety 0 0 0 013,505 016,742
Road Maintenance and
Construction 0305,607 0 0 0 0 0
Debt Service:
Principal 00 00000
Interest and Other 0 0 0 0 0 0 0
Capital Outlay 0 032,890130,048 018,954 0
(Total Expenditures)0(305,607)(32,890)(130,048)(13,505)(18,954)(16,742)
Excess (Deficiency) of Revenues
Over (Under) Expenditures 0112,22856,009547,326(9,551)(4,738)2,767
Other Financing Sources (Uses)
Transfers in 0 0 0 0 0 0 0
Transfers (out)0(143,500)0(252,000)0(5,196)0
Total Other Financing
Sources (Uses)0(143,500)0(252,000)0(5,196)0
Net Change in Fund Balances 0(31,272)56,009295,326(9,551)(9,934)2,767
Fund Balances, Beginning of Year 6,493123,52652,732194,610131,8309,934 87
Fund Balances, End of Year 6,493$92,254$108,741$489,936$122,279$0$2,854$
CITY OF ATLANTIC BEACH, FLORIDA
COMBINING STATEMENT OF REVENUES, EXPENDITURES, AND
CHANGES IN FUND BALANCES
NONMAJOR GOVERNMENTAL FUNDS
WITH COMPARATIVE TOTALS FOR THE YEAR ENDED SEPTEMBER 30, 2012
2013
Special Revenue Funds
FOR THE YEAR ENDED SEPTEMBER 30, 2013,
DRAFT
49
Totals Totals
CommunitySpecialNonmajor
ContrabandDevelopmentPoliceEnergyRevenueDebtCapitalGovernmental2012
ForfeitureBlock GrantsGrantsGrantsFundsServiceProjectsFundsTotals
0$0$0$0$1,197,709$ 0$0$1,197,709$1,153,071$
022,29181,225157,380275,112 0 0275,112586,886
0 0 0 0310 0 0 310 0
4,514 0 0 030,355 0 030,35539,110
(763)0 0 0(17,052)(1,209)(54,636)(72,897)114,030
000000007,848
3,75122,29181,225157,3801,486,434(1,209)(54,636)1,430,5891,900,945
0000000 059,607
1,417 078,440 0110,104 0 0110,104162,217
0 0 0 0305,607 0 0305,607330,766
0000067,712067,71263,684
000004,31604,3167,100
14,88322,2912,785 0221,851 0 0221,851613,231
(16,300)(22,291)(81,225)0(637,562)(72,028)0(709,590)(1,236,605)
(12,549)0 0157,380848,872(73,237)(54,636)720,999664,340
0000071,000071,000580,934
0000(400,696)0 0(400,696)(906,000)
0 0 0 0(400,696)71,000 0(329,696)(325,066)
(12,549)0 0157,380448,176(2,237)(54,636)391,303339,274
26,663 0 0(157,380)388,49575,350 2,778,8663,242,7112,903,437
14,114$0$0$0$836,671$73,113$2,724,230$ 3,634,014$3,242,711$
Special Revenue Funds
2013
DRAFT
50
PoliceGeneral
Officers'Employees'
RetirementRetirement20132012
PlanPlanTotalsTotals
Assets
Cash and Cash Equivalents82,413$48,330$130,743$86,828$
Prepaids2,9152,9155,8300
Interest Receivable27,7036,39434,09728,197
Investments at Fair Value7,538,21213,803,09221,341,30419,832,927
Total Assets 7,651,24313,860,73121,511,97419,947,952
Liabilities
Accounts Payable and Accrued Liabilities0900900424
Excess Premium Tax Liability120,4540 120,454120,454
DROP Plan Payable199,16089,120288,280198,554
Total Liabilities 319,61490,020409,634319,432
Total Net Position
Held in Trust for Pension Benefits7,331,629$13,770,711$21,102,340$19,628,520$
WITH COMPARATIVE TOTALS FOR SEPTEMBER 30, 2012
Pension Trust Funds
CITY OF ATLANTIC BEACH, FLORIDA
COMBINING STATEMENT OF NET POSITION
FIDUCIARY FUNDS
SEPTEMBER 30, 2013,
DRAFT
51
PoliceGeneral
Officers'Employees'
RetirementRetirement20132012
PlanPlanTotalsTotals
Additions
Contributions:
Employer517,935$1,044,392$1,562,327$1,538,619$
Employees77,406180,750258,156261,992
State of Florida91,077091,07788,795
Total Contributions686,4181,225,1421,911,5601,889,406
Net (Decrease) Increase in Fair
Value of Investments247,703481,465729,1682,218,699
Interest and Dividends146,121274,716420,837443,921
Miscellaneous Revenue26,58731,61958,2060
Total Additions 1,106,8292,012,9423,119,7714,552,026
Deductions
Refunds of Contributions0118,126118,12612,751
Benefits651,941729,4471,381,3881,254,883
Investment Expenses30,85753,93684,793103,133
Administrative Expenses27,09534,54961,64457,614
Total Deductions 709,893936,0581,645,9511,428,381
Net Increase 396,9361,076,8841,473,8203,123,645
Net Position, Beginning of Year 6,934,69312,693,82719,628,52016,504,875
Net Position, End of Year 7,331,629$13,770,711$21,102,340$19,628,520$
WITH COMPARATIVE TOTALS FOR THE YEAR ENDED SEPTEMBER 30, 2012
Pension Trust Funds
CITY OF ATLANTIC BEACH, FLORIDA
COMBINING STATEMENT OF CHANGES IN NET POSITION
FIDUCIARY FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2013,
DRAFT
52
2009 2010201120122013
Revenues
Operating Revenues:
Water:
Customer Charges 2,738,565$3,188,599$3,382,973$3,069,998$3,006,787$
Miscellaneous Charges 40,90644,85946,42448,81552,996
Total Water 2,779,4713,233,4583,429,3973,118,8133,059,783
Sewer:
Customer Charges 4,112,335 4,644,0905,085,3185,015,3584,953,619
Miscellaneous Charges 3,7697,52820,0063,3031,651
Total Sewer 4,116,1044,651,6185,105,3245,018,6614,955,270
Total Operating Revenues 6,895,5757,885,0768,534,7218,137,4748,015,053
Nonoperating Revenues:
Investment Income (Loss):
Water 7,963153,782108,762197,492(115,023)
Sewer 6,8865,361(16,367)(21,010)18,426
Total Nonoperating Revenues 14,849159,14392,395176,482(96,597)
Total Revenues 6,910,4248,044,2198,627,1168,313,9567,918,456
Expenses
Operating Expenses:
Water 1,087,2831,120,1721,292,9481,303,7081,228,763
Sewer 2,111,0972,367,6312,569,7482,493,5002,005,653
Total Operating Expenses 3,198,3803,487,8033,862,6963,797,2083,234,416
Administrative, Nondivisional
and Other:
Water 634,541554,538545,971518,506521,600
Sewer 1,142,214681,893685,074696,922674,514
Total Administrative, Non-
divisional and Other 1,776,7551,236,4311,231,0451,215,4281,196,114
(Total Expenses)(4,975,135)(4,724,234)(5,093,741)(5,012,636)(4,430,530)
Net Revenues Available for
Debt Service 1,935,2893,319,9853,533,3753,301,3203,487,926
Nonoperating Income (Expense)
Interest Expense (732,939)(710,196)(726,058)(766,111)(996,199)
Loan Amortization (14,730)(14,730)(25,712)(12,787)(14,654)
Total Nonoperating (Expense)(747,669)(724,926)(751,770)(778,898)(1,010,853)
Net Income Before Depreciation
and Operating Transfers 1,187,620$2,595,059$2,781,605$2,522,422$2,477,073$
FOR THE YEARS ENDED SEPTEMBER 30, 2009 THROUGH SEPTEMBER 30, 2013
HISTORICAL REVENUES AND EXPENSES
CITY OF ATLANTIC BEACH, FLORIDA
DRAFT
53
2013 2012
Gross Revenues
Utility 8,146,988$8,127,246$
Connection Charges 25,011 8,246
Interest (97,294)176,482
Total Gross Revenues 8,074,705 8,311,974
Operating Expenses
Personal Services 1,761,806 1,808,192
Contractual Services 654,600 841,708
Supplies 333,387 331,039
Repairs and Maintenance 101,929 123,310
Utilities 382,694 629,185
Intergovernmental Charges 982,292 1,047,909
Other Expenses 213,823 232,292
(Total Operating Expenses)(4,430,531)(5,013,635)
Total Net Revenues in Accordance with Bond Resolutions 3,644,174$3,298,339$
Total Debt Service 2,285,436$1,631,133$
Debt Service Coverage Ratio 159.45%202.21%
Required Debt Service Coverage Ratio 100.00%100.00%
(a) Rate Stabilization Fund:
Balance, Beginning of Year 400,000$400,000$
Transfer/Redeposit to Revenue Fund 0 0
Balance, End of Year 400,000$400,000$
CITY OF ATLANTIC BEACH, FLORIDA
SCHEDULES OF NET REVENUES IN ACCORDANCE
WITH BOND RESOLUTIONS
ENTERPRISE FUNDS (WATER AND SEWER)
FOR THE YEARS ENDED SEPTEMBER 30, 2013 AND SEPTEMBER 30, 2012
DRAFT
54
YearElectricityCommunicationsGasFuel OilTotal
2009430,774$600,716$25,815$18$1,057,323$
2010486,475624,25426,158341,136,921
2011487,585604,56728,062331,120,247
2012452,183567,90923,187141,043,293
2013459,672576,83920,849171,057,377
YearTotal
20094,089,288$
20104,146,432
20113,968,233
20123,961,395
20133,843,755
Ad Valorem Tax Collections
(Last Five Years)
CITY OF ATLANTIC BEACH, FLORIDA
OTHER BOND COVENANT DISCLOSURES
FOR THE YEARS ENDED SEPTEMBER 30, 2009 THROUGH SEPTEMBER 30, 2013
Utility Service Tax Collections
(Last Five Years)
DRAFT
55
Annual
Billings
Fleet Landing (Retirement Community)369,808$
Navy (Federal Government)295,071
Oaks of Atlantic Beach (Mobile Home Park)137,344
City of Atlantic Beach, Florida 141,366
Sea Oats Plantation (Apartment Complex)135,001
Lakes of Mayport (Apartment Complex)131,993
John Creek Estate (Mobile Home Park)116,528
One Ocean Resort (Hotel)110,640
Mayport Trace (Apartment Complex)109,687
Hanna Park (Regional Park)103,193
Total 1,650,631$
CITY OF ATLANTIC BEACH, FLORIDA
MAJOR UTILITY CUSTOMERS
FOR THE YEAR ENDED SEPTEMBER 30, 2013
(UNAUDITED)
DRAFT
56
An
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DR
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ADDITIONALELEMENTS OF REPORT PREPAREDINACCORDANCE
WITH GOVERNMENT AUDITINGSTANDARDS,ISSUED BY THE
COMPTROLLER GENERAL OF THE UNITED STATES; THE RULES OF
THE AUDITOR GENERAL OF THESTATE OFFLORIDA;AND OTHER
CONTRACT REQUIREMENTS
DRAFT
59
CF
D
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61
CITY OF ATLANTIC BEACH, FLORIDA
NOTE TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
AND STATE FINANCIAL ASSISTANCE PROJECTS
FOR THE YEAR ENDED SEPTEMBER 30, 2013
Note 1 - Basis of Presentation
The accompanying schedule of expenditures of federal awardsand state financial assistance
projects includes the federal and state awards activity of the City of Atlantic Beach, Florida,
under programs of the federal government and projects of the state government for the year
ended September 30, 2013. The information is presented in accordance with the requirement of
OMB Circular A-133, Audits of State and Local Governments and Non-Profit Organizations
and the State of Florida Single Audit Act. Because the schedule presents only a selected portion
of the operations of the City, it is not intended and does not present the financial position,
changes in net positionor cash flows of the City. Expenditures reported on the schedule are
presented on theaccrual basis of accounting.
DRAFT
62
Fiscal Year
2012-2013
Grant No. 5629-54
Amount of Award (Per City of Jacksonville
Budget Ordinance)80,498$(A)
Actual Funds Received from City of
Jacksonville in Last Audit Period 0
Actual Funds Received this Period(22,291)
Amount Earned but Not Received this Period0
Unspent Award Amount 58,207$
Expenditure of City Funds
(A) City Fiscal Year 2011-2012 Grant #5629-51 - $80,498
Actual
10/1/2012Remaining
Budgeted 9/30/2013 Balance
Area Neighborhood Infrastructure Improvements
# 004799 / BU11UC1200171,434$1,434$0$
Donner Park Improvements
# 004415 / B09UC1200-17 79,06420,857 58,207
Total 80,498$22,291$58,207$
CITY OF ATLANTIC BEACH, FLORIDA
SCHEDULE OF SOURCE AND EXPENDITURE OF THE CITY GRANT FUNDS
PER ORDINANCE CODE CHAPTER 118.301(e)
FOR FISCAL YEAR 2012-2013
City of Jacksonville Public Service Grants Received as a
Subgrant Recipient Per Interlocal Agreement
Source of City Funds
Project / Federal Grant Number
DRAFT
63
INDEPENDENT AUDITOR’S REPORT ON INTERNAL CONTROL OVER
FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS
BASED ON AN AUDIT OFBASIC FINANCIAL STATEMENTS PERFORMED
IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Honorable Mayor, City Commissioners and
Interim City Manager
Atlantic Beach, Florida
We have audited, in accordance with the auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards
issued by the Comptroller General of the United States, the financial statements of the governmental
activities, the business-type activities, each major fund, and the aggregate remaining fund information of
City of Atlantic Beach, Florida, (the City), as of and for the year ended September 30, 2013, and the
related notes to the financial statements, which collectively comprise the City’s basic financial statements,
and have issued our report thereon dated __________.
Internal Control Over Financial Reporting
In planning and performing our audit of the financial statements, we considered the City’s internal control
over financial reporting (internal control) to determine the audit procedures that are appropriate in the
circumstances for the purpose of expressing our opinions on the financial statements, but not for the
purpose of expressing an opinion on the effectiveness of the City’s internal control. Accordingly, we do
not express an opinion on the effectiveness of City’s internal control.
A deficiency in internal control exists when the design or operation of a control does not allow
management or employees, in the normal course of performing their assigned functions, to prevent, or
detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a
combination of deficiencies,in internal control, such that there is a reasonable possibility that a material
misstatement of the entity’s financial statements will not be prevented, or detected and corrected on a
timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control
that is less severe than a material weakness, yet important enough to merit attention by those charged with
governance.
Our consideration of internal control was for the limited purpose described in the first paragraph of this
section and was not designed to identify all deficiencies in internal control that might be material
weaknesses or, significant deficiencies. Given these limitations, during our audit we did not identify any
deficiencies in internal control that we consider to be material weaknesses. However, material
weaknesses may exist that have not been identified.
DRAFT
64
Honorable Mayor, City Commissioners and
Interim City Manager
Atlantic Beach, Florida
INDEPENDENT AUDITOR’S REPORT ON INTERNAL CONTROL OVER
FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS
BASED ON AN AUDIT OF BASIC FINANCIAL STATEMENTS PERFORMED
IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
(Concluded)
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the City’s financial statements are free from
material misstatement, we performed tests of its compliance with certain provisions of laws, regulations,
contracts, and grant agreements, noncompliance with which could have a direct and material effect on the
determination of financial statement amounts. However, providing an opinion on compliance with those
provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The
results of our tests disclosed no instances of noncompliance or other matters that are required to be
reported under Government Auditing Standards.
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and compliance
and the results of that testing, and not to provide an opinion on the effectiveness of the City’sinternal
control or on compliance. This report is an integral part of an audit performed in accordance with
Government Auditing Standards in considering the City’s internal control and compliance. Accordingly,
this communication is not suitable for any other purpose.
______________________
Gainesville, Florida
DRAFT
65
MANAGEMENT LETTER
Honorable Mayor, City Commissioners and
Interim City Manager
Atlantic Beach, Florida
We have audited the basic financial statements of the City of Atlantic Beach, Florida (the City), as of and
for the fiscal year ended September 30, 2013, and have issued our report thereon dated ___________.
We conducted our audit in accordance with auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards,
issued by the Comptroller General of the United States; and Chapter 10.550, Rules of the Auditor
General. We have issued our independent auditors’ report on internal control over financial reporting and
compliance and other mattersbased on an audit of the financial statements performed in accordance with
Government Auditing Standards. Disclosures in those reports and schedule, which aredated
___________, should be considered in conjunction with this management letter.
Additionally, our audit was conducted in accordance with Chapter 10.550, Rules of the Auditor General,
which governs the conduct of local governmental entity audits performed in theState of Florida. This
letter includes the following information, which is not included in the aforementioned auditors’ report or
schedule.
Section 10.554(1)(i)1., Rules of the Auditor General, requires that we determine whether or not corrective
actions have been taken to address findings and recommendations made in the preceding annual financial
audit report. There were no comments made in the preceding annual financial audit report.
Section 10.554(1)(i)2., Rules of the Auditor General, requires our audit to include a review of the
provisions of Section 218.415, Florida Statutes, regarding investment of public funds. In connection with
our audit, we determined that the City complied with Section 218.415, Florida Statutes.
Section 10.554(1)(i)3., Rules of the Auditor General, requires that we address in the management letter
any recommendations to improve financial management. In connection with our audit, we did not have
any such recommendations.
Section 10.554(1)(i)4., Rules of the Auditor General, requires that we addressnoncompliance with
provisions of contracts or grant agreements, or abuse, that have occurred, or are likely to have occurred,
that have an effect on the financial statements that is less than material but which warrants the attention of
those charged with governance. In connection with the audit, we did not have any such findings.
Section 10.554(1)(i)5., Rules of the Auditor General, requires that the name or official title and legal
authority for the primary government be disclosed in this management letter, unless disclosed in the notes
to the financial statements. This information is included in Note 1 to the financial statements.
DRAFT
66
Honorable Mayor, City Commissioners and
Interim City Manager
Atlantic Beach, Florida
MANAGEMENT LETTER
(Concluded)
Section 10.554(1)(i)6.a., Rules of the Auditor General, requires a statement to be included as to whether
or not the local government has met one or more of the conditions described in Section 218.503(1),
Florida Statutes, and identification of the specific condition(s) met. In connection with our audit, we
determined that the City does not meet any of the conditions described in Section 218.503(1), Florida
Statutes.
Section 10.554(1)(i)6.b., Rules of the Auditor General, requires that we determine whether the annual
financial report for the City for the fiscal year ended September 30, 2013, was filed with the Florida
Department of Financial Services pursuant to Section 218.32(1)(a), Florida Statutes, is in agreement with
the annual financial audit report for the fiscal year ended September 30, 2013. In connection with our
audit, we determined that these two reports were in agreement.
Pursuant to Section 10.554(1)(i)6.c. and 10.556(7), Rules of the Auditor General, we applied financial
condition assessment procedures. It is management’s responsibility to monitor the City’s financial
condition, and our financial condition assessment was based in part on representations made by
management and the review of financial information provided by same.
Our management letter is intended solely for the information and use of the Legislative Auditing
Committee, members of the Florida Senate and the Florida House of Representatives, the Florida Auditor
General, federal and other granting agencies, and applicable management, and is not intended to be and
should not be used by anyone other than the specified parties.
_______________
Gainesville, Florida
DRAFT
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGEN DA IT EM II ti C
MARCil 10, 201 '1
AGENDA ITEM: Award Bid for East Coast Drive Drainage and Streetscape Improvements
SUBMITIED BY: Riel< Carper, P .E., Public Worl<s Director (LC,
February 12, 2014 DATE:
STRATEGIC PLAN LINK: 14. Stormwater Master Plan Projects.
BACKGROUND: The purpose of this Stormwater Project was to resolve in term ittent
BUDGET:
flooding at the East Coast Drive and Atlantic Blvd intersection caused by a too
small storm pipe running from Atlantic Blvd to Ahern Street. Because of the
constructi on required for a resolution meeting the City's Drainage Level of
Service Standard s while not causing new stormwater issues downstream (Sherry
Drive), Staff proposed to include a Streetscape element to the project that would
make East Coast Drive off Atlantic and Ahern Street between East Coast and
Ocean Drives match the existing Town Center Streetscape. This proposal was
approved and funding included in the FV 13-14 Budget. As In itially designed, the
bids for t his project were substantial ly over budget (lowest bid $612,000). In
November, the Commission approved Staff's recommendation to reject all bids
and authorized development of a reduced project to meet budget. The
stormwater model of the revised project shows that street flooding will not
occur through the 5 Year storm with water levels decreased from existing
conditions for all storms. Bid 14-1213-12R was opened on February 12, 2014.
There were four b ids to construct the project. The low bidder was J.B. Coxwell
Contracti ng at $221,856 .64, which includes a 10% contingency .
Budget balance for the combined project for the East Coast Drive Drainage
Improvements (PW 1306) and Streetscape Imp rovements (PW 1401) is $396,686.
RECOMMENDATION: Based on bid analysis and favorable references, Staff recommends
th e Commission approve awarding the contract to J.B. Coxwell Contracting and
authorize the City Manager to execute the Cont ract Documents on the City's
behalf.
AITACHMENTS: Bid Tabulation Sheet
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA nr:M 1/40
MARCil I ll, 20 14
AGENDA ITEM: Asphalt Repairs for the Public Works/Utilities Department
SUBMITTED BY: Rick Carper, P.E ., Public Works Directo vt-L
DATE: February 3, 2014
STRATEGIC PLAN LINK: None
BACKGROUND: The City's annual contract for small asphalt paving repairs
with Tom 's Asphalt Repairs, Inc. expires o n February 28, 2014. Mr. Stan
Miller, President and Owner of Tom's Asphalt Repairs , Inc., has agreed to
extend the contract for another year at the current prices (2011 ).
The City has the option of extending the current contract for two (2) one
{1 ) year periods . This proposed extension will be the first.
RECOMMENDATION: Extend the contract for one year at the current prices.
ATTACHMENTS:
BUDGET:
Letter signed by Stan Miller, President -Owner of Tom 's
Asphalt Repairs., Inc. agreeing to the extension.
Fiscal Year 13/14 Budget:
001-5002-541 .34-00
4 70-0000-538 .34-00
400-5504-533.34-00
410-5506-535.34-00
Total
$10,000.00
$10,000 .00
$ 7,000.00
$ 7.000.00
$34,000 .00
REVIEWED BY CITY MANAGER:____,l___;'l.___;_(/......;;.~>=_...,..;...;....:;~.::....=u=::...y-=-7 ---------
U.LI Uo:JI LtJ.lY J..o:Jo J..O
F!llbmary 3, 2014
Stan Miller
President
:Jt:J4/Ll:l'l:l4
!om's Asphalt Repairs, In.c.
7l35 Beach Blvd,
Jacksonville, Florida 3221.6
Dear Mr. Miller:
IUMS AS~HALI ~EPAIRS
AGENDA ITEM# 4D
MARCH 10, 2014
CITY OF ATLt\NTJCBEACli
DBPARTMENT OF PUBLIC WORKS
120D SANDPIPER LANE
ATLANTIC B6ACH, FLORIDA 3::1.'233·4.318
TELEPHONE: (904) 247·58:14
FAX: (904) 247·5843
SUNCOM: 852-58j4
www.coab.us
As you ru:e aware, the C<n:\tl.'Mt with the City of Atlantlc B~ch for asphalt repairs expires on
February 28; 2014. We would like to extend the contract for EU)other Y<"..at at the current p:rioos, if
this 1s acc0ptable to yow· corn.pany.lf acceptable, plellBe sign below and tetum to me before
Febtuary 7, 2014, so .I can prepare a staff report for the City CommissioJl to accept the ex:te:nsio:a
We look forward to l'ecommending that we continue our contract with your company.
~.incr$'rely). /? !:;&::>~~
Phll Nodine
Streets and Maintenance
Division Director
TOM'S ASPHALT REPAKRS, INC. AGREES TO EXTEND TKiCJE CONTRACT FOR
ONE YEAR FOR THE SAME PRl!CE.
-~/11r~--1 oJ-63-l'f-
stan Miller, President Date
AGENDA ITEM:
DATE:
SUBMITTED BY:
BACKGROUND:
STAFF REPORT
City of Atlantic Beach
Commission Meeting
9-1-1 Inter-Local Agreement FY 2014
Februruy 4, 2014
~~u
Michael D. Classey-Chief of Police
AClENDA II'EM II tiE
MARCil tO , 20 14
Duval Co un !{' co lle cts a user fee on all telephone lin es in the co unty to oOset the expenses of
providing 13911 services . Jackso nville purchases the TI9 11 emergency equipm ent for the
answer in g s tation s inc ludin g the three beach cities.
Each yea J\ Jacksonville reimburses th e citi es of AtJantic Beach, Neptun e Beach, and Jacksonville
Beach up to 30% oflheil· personnel costs for Emergency Comm unicati on Operators. We have
agre ed on a reimbursement of the ex penses for emergency communicaLions based on 30% of the
call s attributed to E911. On a quarterly basis, the citi es provide documentat i on ()f th e it·
emergency com munications expenses includin g salary , benefits, and training. J ackso nville
reimbur ses up to 30% of those cos ts.
The num15 er in th e attached papet'Work is a "not to exceed" ugure. The amount is ba se d up on last
year's actual expenses l:lnd 9 11 reve nues. T he actual reimbursemen t wi ll be based 0 11 th e actual
expenses in c urred by The City of Atlantic Beach.
BUDGET: The net effect of this contract is that it wi ll provide up to $70,356 in reve nu e to
the City of Atlantic Beach over the next year.
RECOMMENDATIONS: Staff recommends th e approval of the Inter-Local Agre~meni
Amendment fo r the Distribution of9-l-I Funds for Ca ll -Taker Salaries, in c lud ing
the a uth ori zat ion to r th e Mayor and City Manager to sign the paperwork .
ATTACHMENTS: Letter G·om Sheriff Joh n Rutherford Jacksonville Sheriff's Office.
Amendment N umb e r four to: Inter-Loca l Agreement fi·om City of Jacksonville with signa ture
pages.
John H. Rutherford
Sheriff
January 21,2014
City of Atlantic Beach
OFFICE OF THE SHERIFF
CONSOLIDATED CITY OF JACKSONVILLE
501 EAST BAY STREET • JACKSONVILLE, FLORIDA 32202-2975
Attention Mayor Carolyn Woods.
800 Seminole Road
Atlantic Beach, FL 32233
Reference: Amendment No. 4 to 911 Interlocal Agreement between the City of
Jacksonville and the City of Atlantic Beach, Florida
Dear Mayor Woods:
AGENDA ITEM# 4E
MARCH 10, 2014
Forwarded herewith is one (1) original of the above referenced Amendment No.4 to Contract
No. 5629-46 between the City of Jacksonville and the City of Atlantic Beach, Florida.
Please have the original executed and return with proper attestation to my attention.
Sincerely,
JOHN H. RUTHERFORD
SHERIFF
William J. Clement, CPA
Chief of Budget & Management
ENCLOSURE
~
.~ A Nationally Accredited Agency An Equal Opportunity Employer
2. ATLANTIC BEACH shall receive a distribution proportion of the 9-1-1 User Fee
calculated by taking the total Call-Takers actual salary expenditures from ATLANTIC BEACH,
multiplying that amount by 30% (based on call volume data provided by each PSAP agency) and
adding 30% for benefits and training. The Sheriff's Office may also include other factors such
as changes in the 9-1-1 call volume data, percentage and inflationary increases or decreases, and
the impact of wireless calls on each agency, to determine the distribution amount. The maximum
amount to be distributed by JACKSONVILLE as a result of this calculation for ATLANTIC
BEACH for Fiscal Year 2013-2014 is "SEVENTY THOUSAND, THREE HUNDRED FIFTY-
SIX and 00/100 DOLLARS ($70,356.00)"
3. Section 6, in said Agreement, is amended, in part to revise dates to reflect the
Fiscal Year 2013-2014 and, as amended, shall read as follows:
"6. The salary period covered by Amendment Number Four to Agreement shall
commence retroactively to October 1, 2013 which is the beginning of Fiscal Year 2013-2014
This Agreement shall become effective on the date it is recorded in the Official Records of Duval
County, and shall remain effective through_September 30, 2014."
4. JACKSONVILLE will record this Amendment Number Four to Interlocal Agreement
in the Official Records of Duval County, as required by Section 163.01(11), Florida Statutes.
SAVE AND EXCEPT for the express amendments provided in this instrument, the
provisions, terms and conditions of said Agreement shall remain unchanged and shall continue in
full force and effect.
[Remainder of page intentionally left blank. Signature page follows immediately.]
2
AGENDA ITEM# 4E
MARCH 10, 2014
IN WITNESS WHEREOF, the City of Atlantic Beach, by and through its respective
authorized representatives, has caused this Agreement to be executed on the day and year first
above written.
ATTEST:
By: _________ _
Donna L. Bartle, City Clerk
800 Seminole Road
Atfantic Beach, FL 32233
STATE OF FLORIDA)
· )ss.
COUNTY OF DUVAL)
CITY OF ATLANTIC BEACH
By: ___________ _
Carolyn Woods, Mayor
800 Seminole Road
Atlantic Beach, FL 32233
By: ___________ _
Nelson VanLiere, City Manager
800 Seminole Road
Atlantic Beach, Florida 32233
The foregoing instrument was acknowledged before me this day of _____ _
20_, by Carolyn Woods, Nelson VanLiere and Donna L. Bartle, the Mayor, the City Manager
and the City Clerk, respectively, of the City of Atlantic Beach, a municipal corporation in Duval
County, Florida.
Such persons: (notary must check applicable box)
D are personally k;nown to me; or
D produced a current _______ driver's license as identification; or
D produced as identification
__________ (Sign)
___________ (Print)
NOTARY PUBLIC
My Commission expires: _____ _
(NOTARIAL SEAL)
G:\Gov't Ojlerations\NEILLM\CONTRAC1\ATLANTIC BEACH Agreement EXECUTION ORIGINAL Amd#2 for 2011-2012 ILA Atlantic
Beach (3).doc
4
GRS
AGENDA ITEM# 5A
MARCH 10, 2014
Gabriel Roeder Smith & Company
Consultants & Actuaries
CITY OF ATLANTIC BEACH GENERAL EMPLOYEES'
RETIREMENT SYSTEM
ACTUARIAL VALUATION REPORT
SEPTEMBER 30, 2013
ANNUAL EMPLOYER CONTRIBUTION
IS DETERMINED BY THIS VALUATION
TO BE PAID IN THE EMPLOYER FISCAL YEAR ENDING
SEPTEMBER 30, 2015
GRS
January 7, 2014
Gabriel Roeder Smith & Company
Consulrmns & Acmaries
The Board of Trustees
City of Atlantic Beach
General Employee Retirement System
Atlantic Beach, Florida
Dear Board Members:
One East Brow.ud Blvd.
Suite 505
Ft.. L1uderdalc, FL .l.H01-HI71
954.527.1616 phone
95•1.525.0083 fax
www.gllbriclmcdt-r.corn
We are pleased to submit herein our September 30, 2013 Actuarial Valuation Repmt for the City of Atlantic Beach
General Employees' Retirement System. The contribution results apply to the Plan Year ending September 30,
2014 and to the City's fiscal year ending September 30, 2015.
This repmt was prepared at the request of the Board of Trustees and is intended for use by the Pension Plan and
those designated or approved by the Board of Trustees. This report may be provided to parties other than the
Pension Plan only in its entirety and only with the permission of the Board of Trustees.
The purpose of the valuation is to measure the Plan's funding progress, to determine the employer contribution rate
for the fiscal year ending September 30, 2015 and to determine the actuarial information for Governmental
Accounting Standards Board (GASB) Statements No. 25 and No. 27.
This repmt should not be relied on for any purpose other than the purpose described above.
The developed findings included in this report consider data or other information through September 30, 2013.
Future actuarial measurements may differ significantly from the current measurements presented in this repmt due
to such factors as the following: plan experience differing from that anticipated by the economic or demographic
assumptions; changes in economic or demographic assumptions; increases or decreases expected as pmt of the
natural operation of the methodology used for these measurements (such as the end of an amortization period or
additional cost or contribution requirements based on the plan's funded status); and changes in plan provisions or
applicable law.
The calculations are based upon assumptions regarding future events, which may or may not materialize. They are
also based upon current plan provisions that are outlined in the report. If you have reason to believe that the
assumptions that were used are unreasonable, that the plan provisions are incorrectly described, or that conditions
have changed since the calculations were made, you should contact the author of this repmt prior to relying on
information in the repmt.
The valuation was based upon information furnished by the City, concerning Plan benefits, financial transactions,
plan provisions and active members, terminated members, retirees and beneficiaries. We checked for internal and
year-to-year consistency, but did not otherwise audit the data. We are not responsible for the accuracy or
completeness of the information provided by the City.
The undersigned actuaries are members of the American Academy of Actuaries and meet the Qualification
Standards of the American Academy of Actuaries to render the actuarial opinions contained herein. The
signing actuaries are independent of the plan sponsor.
The Board of Trustees
January 7, 2014
Page 2
This report has been prepared by actuaries who have substantial experience valuing public employee retirement
systems. To the best of our knowledge the information contained in this report is accurate and fairly presents
the actuarial position of the Retirement Plan as of the valuation date. All calculations have been made in
conformity with generally accepted actuarial principles and practices, with the Actuarial Standards of Practice
issued by the Actuarial Standards Board and with applicable statutes.
Gabriel, Roeder, Smith & Company will be pleased to answer questions pertaining to the valuation and to meet
with you to review this Report.
Respectfully submitted,
GABRIEL, ROEDER, SMITH AND COMPANY
James J. Rizzo, ASA, MAAA
Senior Consultant & Actuary
Piotr Krekora, ASA, MAAA
Senior Actuarial Analyst
Gabriel, Roeder, Smith and Company
TABLE OF CONTENTS
SECTION TITLE
A EXECUTIVE SUMMARY
B VALUATION RESULTS
1. Participant Data
2. Annual Required Contribution
3. Actuarial Value ofBenefits and Assets
4. Financial Soundness
5. Actuarial Gains and Losses
6. Recent Hist01y of Valuation Results
7. Recent History of Required and Actual Contributions
8. Actuarial Assumptions and Cost Method
C PENSION FUND INFORMATION
1. Summaty of Assets
2. Summary of Fund's Income and Disbursements
3. Reconciliation of DROP Accounts
4. Actuarial Value of Assets
5. Investment Rate ofReturn
D FINANCIAL ACCOUNTING INFORMATION
1. FASB No. 35
2. GASB No. 25
3. GASB No. 27
E MISCELLANEOUS INFORMATION
F
G
1. Reconciliation of Membership Data
2. Statistical Data
SUMMARY OF PLAN PROVISIONS
COMPARATIVE SUMMARY OF PRINCIPAL
VALUATION RESULTS
A-1
B-1
B-2
B-3
B-4
B-8
B-12
B-14
B-15
C-1
C-2
C-3
C-4
C-6
D-1
D-2
D-4
E-1
E-2
F-1
G-1
Circular 230 Notice: Pursuant to regulations issued by the IRS, to the extent this communication (or any
attachment) concerns tax matters, it is not intended or written to be used, and cannot be used, for the purpose
of (i) avoiding tax-related penalties under the Internal Revenue Code or (ii) marketing or recommending to
another party any tax-related matter addressed within. Each taxpayer should seek advice based on the
individual's circwnstances from an independent tax advisor.
GRS
SECTION A
EXECUTIVE SUMMARY
Revisions in Actuarial Assumptions and Methods
Amottization method was changed in connection with the plan amendment to amottize future gains and losses over
a decreased period of I 0 years using a level dollar method to reflect the nature of a closed plan.
There were no revisions in actuarial assumptions or methods for the current year.
Actuarial Experience
Actuarial gains occur in a year whenever the experience of the plan is better than was assumed. For example, if
investment performance were better than the level being assumed in the actuarial valuation and costing process,
then an actuarial gain results and would have the effect of lowering the Minimum Required Contribution for the
year. Whenever more employees terminate employment than were assumed would terminate, fewer employees
are then expected to actually retire from the City, resulting in an actuarial gain for the plan.
Actuarial losses occur in a year whenever the experience of the plan is worse than was assumed. In the examples
given above, if the reverse were to occur, then actuarial losses would result. As another example, if salaries
increased in one year higher than was assumed, an actuarial loss would occur.
The actuarial valuation cost method which determines the Minimum Required Contribution is designed to produce
contribution requirements which remain level as a percent of payroll for an open plan whenever the experience of
the plan matches the actuarial assumptions used. Contribution Requirements are also level whenever actuarial
losses exactly offset actuarial gains.
Analysis of Change in Employer Contribution
The increase in the Employer Contribution as a percent of pay is primarily due to the plan closure resulting in a
decreased payroll and a change in the amortization method to level dollar (equivalent to lowering the assumed
payroll growth rate to 0%). The components of change in the actuarially required contribution are as follows:
Contribution rate last year*
Payment on UAAL
Experience gain/loss
Change in administrative expense
Change in normal cost before expenses
Revision in benefits
Revision in assumptions/methods
Contribution rate this year
29.19 %
2.72
( 1.60)
0.33
0.95
0.00
0.00
31.59 %
*Reflects the Actuarial Impact Statement for Ordinance 58-13-37.
There was a net actuarial gain this year which is due to the lower than expected salmy increases (1.3% actual vs.
5.9% assumed). The actuarial gain was offset slightly by the valuation asset return being 7.6% when compared to
the 8.0% assumption and by an increase in the administrative expenses.
The remainder of this Repott includes detailed actuarial valuation results, financial information, miscellaneous
information and statistics, and a summmy of plan provisions.
GRS City of Atlantic Beach General Employees'
Retirement System
9/30/2013 Actuarial Valuation I A-2
SECTIONB
VALUATION RESULTS
ACTUARIAL ASSUMPTIONS AND COST METHOD
Valuation Methods
Actuarial Cost Method -The actuarial cost method is a procedure for allocating the actuarial present value of
benefits and expenses to time periods. Normal cost and the allocation of benefit values between service
rendered before and after the valuation date were determined using the Entry-Age Actuarial Cost Method.
The entry-age actuarial cost method allocates the actuarial present value of each member's projected benefits on
a level basis over the member's pensionable compensation between the entry age of the member and the
estimated active status exit ages. The portion of the actuarial present value allocated to the valuation year is
called the normal cost. The pmtion of the actuarial present value not provided for by the actuarial present value
of future normal costs is called the actuarial accrued liability. Deducting accrued assets from the actuarial
accrued liability dete1mines the unfunded actuarial accrued liability.
Financing of Unfimded Actuarial Accrued Liabilities-The unfunded actuarial accrued liability was financed
as a level dollar.
Actuarial Value of Assets -The Actuarial Value of Assets phases in the difference between the expected and
actual return on market value of assets at the rate of 25% per year. The Actuarial Value of Assets will be
further adjusted to the extent necessary to fall within the corridor whose lower limit is 80% of the Market Value
of plan assets and whose upper limit is 120% of the Market Value of plan assets. During periods when
investment performance exceeds the assumed rate, Actuarial Value of Assets will tend to be less than Market
Value. During periods when investment performance is less than assumed rate, Actuarial Value of Assets will
tend to be greater than Market Value.
Valuation Assumptions
The actuarial assumptions used in the valuation are shown in this Section.
GRS City of Atlantic Beach General Employees'
Retirement System
9/30/2013 Actuarial Valuation I B-15
Economic Assumptions
The investment return rate assumed in the valuation is 8.0% per year, compounded annually (net of investment
expenses).
The wage inflation rate assumed in this valuation was 4% per year. The Wage Inflation Rate is defined to be
the portion of total pay increases for an individual that are due to macroeconomic forces including productivity,
price inflation, and labor market conditions. For an ongoing plan with a constant active population, a long term
payroll growth rate often converges to the assumed rate of wage inflation. The wage inflation rate does not
include pay changes related to individual merit and seniority effects. The price inflation rate assumed in this
valuation was 3.00% per year.
The plan does not provide for automatic post-retirement cost of living adjustments (COLA) of retiree benefits.
Ad-hoc COLA increases have been adopted in the past upon approval by the City. Most recently, such
increases have been granted in 1987, 1996 and 2001. No assumptions are made regarding future adjustments.
Any such increases will be recognized as they occur.
The total rate of return is defined as earnings resulting from interest, dividends, realized gains (losses) and
unrealized appreciation (depreciation) less investment-related expenses, all divided by the beginning market
value of the fund, adjusted for cash flow during the year. Total rate of return is as the assumed to be 8.0% per
year, net of investment-related expenses.
The rates ofsalmy increases used in the valuation are illustrated in the following table (rates below include 3%
price inflation).
GRS
Annual Rates for Salary Increase for Sample Ages
Age:
Expected Increase
City of Atlantic Beach General Employees'
Retirement System
20
14.0%
30 40 50 60
8.7% 6.5% 6.0% 5.5%
9/30/2013 Actuarial Valuation I B-16
Demographic Assumptions
The mortality rates used were taken from the gender specific RP-2000 Combined Healthy Pmiicipant Mmiality
Tables for males and females, with generational projections from the year 2000 Projection Scale AA. Sample
mortality rates and life expectancy factors illustrated below apply to the valuation year and are projected to
change in the future years.
Sample Probability of Future Life
Attained Dying Next Year Expectancy (years)
Ages (in 2013) Men Women Men Women
50 0.17% 0.13% 34.17 35.58
55 0.28 0.24 29.05 30.61
60 0.55 0.47 24.13 25.84
65 1.06 0.91 19.53 21.35
70 1.82 1.57 15.35 17.24
75 3.15 2.53 11.58 13.52
80 5.65 4.19 8.38 10.22
This assumption is used to measure the probabilities of each benefit payment being made after retirement. For
active members, the probabilities of dying before retirement were based upon the same mortality table as
members dying after retirement. All deaths before retirement are assumed to be non-service connected.
The rates of retirement used to measure the probability of eligible members retiring under normal and early
retirement eligibility during the next year were as follows:
GRS
Normal or Early Reitrement/DROP
Retirement Percent of Eligible
Ages Employees Retiring
55 15%
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
City of Atlantic Beach General Employees'
Retirement System
10%
10%
10%
10%
20%
15%
15%
15%
20%
30%
40%
50%
50%
50%
100%
9/30/2013 Actuarial Valuation I B-17
Rates of separation from active members/tip were as shown below (rates do not apply to members eligible to
retire and do not include separation on account of death or disability). This assumption is used to yield the
probabilities of members remaining in employment.
Rates of Separation from Active Employment
Sample Years of
Ages Service Assumptions
ALL 0 28.61%
20.78%
2 16.94%
3 11.67%
4 7.41%
25 5 & Over 3.70%
30 3.50%
35 3.20%
40 3.00%
45 2.70%
50 2.20%
55 2.00%
60 2.00%
Rates of disability among active members (0% of disabilities are assumed to be service-connected).
Sample
Ages
20
25
30
35
40
45
50
55
60
Percent Becoming Disabled
Within Next Year
Men Women
0.07% 0.07%
0.09% 0.09%
0.10% 0.10%
0.14% 0.14%
0.21% 0.21%
0.32% 0.32%
0.52% 0.52%
0.92% 0.92%
1.53% 1.53%
The mortality table was set forward ten years from the age at disability for projecting disability costs.
GRS City of Atlantic Beach General Employees'
Retirement System
9/30/2013 Actuarial Valuation I B-18
Administrative & Investment
Expenses
Benefit Service
Decrement Operation
Decrement Timing
Eligibility Testing
Forfeitures
Incidence of Contributions
Marriage Assumption
Normal Form of Benefit
Pay Increase Timing
Service Credit Accruals
Miscellaneous and Technical Assumptions
Annual administrative expenses are assumed to be equal to the actual
expenses paid during the preceding fiscal year. Investment expenses
are offset against gross investment income. Assumed administrative
expenses are added to the Normal Cost.
Exact fractional service is used to determine the amount of benefit
payable.
Disability and mortality decrements do not operate during the first 5
years of service. Disability and separation do not operate during
retirement eligibility.
Decrements of all types are assumed to occur at mid-year.
Eligibility for benefits is determined based upon the age nearest
bi1thday and service nearest whole year on the date the decrement is
assumed to occur.
Vested members who terminate with a benefit wmth less than 100%
of their own accumulated contributions were assumed to forfeit their
vested benefit.
Employer contributions are assumed to be received in 12 equal
monthly installments. Member contributions are assumed to be
received continuously throughout the year based upon the computed
percent of payroll shown in this report, and the actual payroll payable
at the time contributions are made.
80% of members are assumed to be married for purposes of death-in-
service benefits. Male spouses are assumed to be three years older
than female participants and female spouses are assumed to be three
years younger than male participants for active member valuation
purposes.
The normal form of benefit is a life annuity.
Beginning of fiscal year. This is equivalent to assuming that repmted
pays represent the actual amount paid during the previous fiscal year.
It is assumed that members accrue one year of service credit per year.
GRS City of Atlantic Beach General Employees'
Retirement System
9/30/2013 Actuarial Valuation I B-19
GLOSSARY OF TERMS
Actuarial Accrued Liability The difference between (i) the actuarial present value of future plan benefits,
and (ii) the actuarial present value of future normal cost. Sometimes referred to
as "accrued liability" or "past service liability."
Accrued Service The service credited under the plan which was rendered before the date of the
actuarial valuation.
Actuarial Assumptions Estimates of future plan experience with respect to rates of mortality, disability,
turnover, retirement, rate or rates of investment income and salary increases.
Decrement assumptions (rates of mortality, disability, turnover and retirement)
are generally based on past experience, often modified for projected changes in
conditions. Economic assumptions (salary increases and investment income)
consist of an underlying rate in an inflation-free environment plus a provision
for a long-term average rate of inflation.
Actuarial Cost Method A mathematical budgeting procedure for allocating the dollar amount of the
"actuarial present value of future plan benefits" between the actuarial present
value of future normal cost and the actuarial accrued liability. Sometimes
referred to as the "actuarial funding method."
Actuarial Equivalent
Actuarial Present Value
Amortization
Experience Gain (Loss)
Normal Cost
Reserve Account
Unfunded Actuarial
Accrued Liability
Valuation Assets
A single amount or series of amounts of equal value to another single amount
or series of amounts, computed on the basis of the rate(s) of interest and
mmiality tables used by the plan.
The amount of funds presently required to provide a payment or series of
payments in the future. It is determined by discounting the future payments at a
predetermined rate of interest, taking into account the probability of payment.
Paying off an interest-bearing liability by means of periodic payments of
interest and principal, as opposed to paying it off with a lump sum payment.
A measure of the difference between actual experience and that expected based
upon a set of actuarial assumptions during the period between two actuarial
valuation dates, in accordance with the actuarial cost method being used.
The annual cost assigned, under the actuarial funding method, to current and
subsequent plan years. Sometimes referred to as "current service cost." Any
payment toward the unfunded actuarial accrued liability is not part of the
normal cost.
An account used to indicate that funds have been set aside for a specific
purpose and is not generally available for other uses.
The difference between the actuarial accrued liability and valuation assets.
Sometimes referred to as "unfunded accrued liability."
The value of current plan assets recognized for valuation purposes. Generally
based on market value plus a portion of unrealized appreciation or depreciation.
GRS City of Atlantic Beach General Employees'
Retirement System
9/30/2013 Actuarial Valuation I B-20
SECTION C
PENSION FUND INFORMATION
ACTUARIAL VALUE OF ASSETS
As of September 30, 2013
Valuation assets are calculated using a smoothed market value over a period of four ( 4) years, as prescribed
under Internal Revenue Procedure 2000-40. The asset value determined under this method will be adjusted to
be no greater than 120% and no less than 80% of the fair market value.
Under this method, the actuarial value of assets is equal to the market value of assets less a decreasing fraction
( 1/nth per year, where n equals the number of years in the smoothing period) of the gain or loss for each of the
preceding 3 years.
Under this method, a gain or loss for a year is determined by calculating the difference between the expected
market value of the assets at the valuation date and the actual market value of the assets at the valuation date.
The expected value of the assets for the year is the market value of the assets at the valuation date for the prior
year brought forward with interest at the valuation interest rate to the valuation date for the current year plus
contributions minus disbursements (i.e., benefits paid and expenses), all adjusted with interest at the valuation
rate to the valuation date for the current year. If the expected value is less than the market value, the difference
is a gain. Conversely, if the expected value is greater than the market value, the difference is a loss.
Calculation of Valuation Assets is shown on the following page.
GRS City of Atlantic Beach General Employees'
Retirement System
9/30/2013 Actuarial Valuation I C-4
DEVELOPMENT OF FUNDING VALUE OF ASSETS AS OF SEPTEMBER 30
2011
A. Preliminary actuarial value from prior year $ 10,618,038 $
B. Market value beginning of prior year 10,417,807
C. Market value end of prior year 10,448,470
D. Non-investment net cash flow
[contributions-(benefits & expenses)] 279,399
E. Investment retnm
I. Actual market value retnrn net of investment
expenses: C -B -D (248,736)
2. Expected retnm of8.00% 844,600
3. Excess/( shortfall) to be phased-in: El -E2 (1,093,336)
F. Phased-in recognition of investment retnrn
(4 Year Recognition)
I. Current year: 25% ofE3 (273,334)
2. 25% of excess/(shmtfall) from first prior year 52,867
3. 25% of excess/(shmtfall) from second prior year 43,244
4. 25% of excess/( shortfall) from third prior year (445,351)
5. Total phased-in recognition of investment retum (622,574)
G. Actnarial value end of year
I. Preliminary actuarial value end of year:
A+ D+ E2+ F5 11,119,463
2. Upper corridor limit: 120% of C 12,538,164
3. Lower corridor limit: 80% ofC 8,358,776
4. Adjustment to reflect retroactive plan closure
5. Actuarial value end of year* 11,119,463
H. Difference between market value and actnarial value (670,993)
I. Ratio of Funding Value to Market Value 106%
*Offset for DROP Reserve made prior Ia the calculation of valuation assets.
GRS
**Reflects the Actuarial Impact Statement for Ordinance 58-13-37.
City of Atlantic Beach General Employees'
Retirement System
2012** 2013 2014
II, 119,463 $ 12,465,289 $ 13,815,833
10,448,470 12,693,827 13,770,711
12,693,827 13,770,711
490,441 343,020 **
1,754,916 733,896
855,495 1,029,227
899,421 (295,331)
224,855 (73,833)
(273,334) 224,855 (73,833)
52,867 (273,334) 224,855
43,244 52,867 (273,334)
47,632 (69,445) (122,312)
12,513,031 13,815,833
15,232,592 16,524,853
10,155,062 11,016,569
(47,742)
12,465,289 13,815,833
180,796 ( 45, 122)
99% 100%
9/30/20 13 Actuarial Valuation I C-5
SECTIOND
FINANCIAL ACCOUNTING INFORMATION
REQUIRED SUPPLEMENTARY INFORMATION
GASB Statement No. 25 and No. 27
The infommtion presented in the required supplementary schedules was determined as part of the actuarial
valuation at the dates indicated. Additional Information as of the latest actuarial valuation:
GRS
Valuation Date
Contribution Rates:
Employer
Plan Members
Actuarial Cost Method
Amotiization Method
Amortization Period
Asset Valuation Method
Actuarial Assumptions:
Investment rate of return
Projected salary increases
Includes price inflation
Cost-of-living adjustments
Payroll Growth Assumption
City of Atlantic Beach General Employees'
Retirement System
September 30, 2013
31.52%
6.00%
Entry Age
Closed, Level Dollar Method
10 Years
See Section entitled "Actuarial
Value of Assets"
8.0%
5.5%-14.0%
3.0%
None
None (Level Dollar Method)
9/30/2013 Actuarial Valuation I D-5
SECTIONE
MISCELLANEOUS INFORMATION
NUMBER ADDED TO AND REMOVED FROM ACTIVE MEMBERSHIP
Number
Added Terminations During Year Active
Year
Ended
September 30
1997
1998
1999
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013**
5-yr. Totals
2009-2013
Expected
for 2014
During
Year
A E
12 11
12 6
14 17
7 6
9 8
7 10
12 11
12 10
10 14
10 11
8 7
7 6
6 2
4 7
6 7
8 7
Q Q
24 23
A Represents actual number.
Normal
Retirement
A E
1 0.5
0 0.5
1 0.8
2 0.8
1 1.2
1 1.2
2 0.8
2 1.2
2 0.8
5 2.4
1 1.8
0 3.2
0 3.8
4 4.4
5 5.3
2 4.3
2 4.6
16 22.3
4.9
E Represents expected number.
Disability Died-in
Retirement Service
A E A E
1 0.2 0 0.2
0 0.2 0 0.2
1 0.2 0 0.2
0 0.1 0 0.1
0 0.1 1 0.1
0 0.2 0 0.1
0 0.2 0 0.1
0 0.2 0 0.1
0 0.2 0 0.2
0 0.1 0 0.2
1 0.2 0 0.2
0 0.1 0 0.2
0 0.1 0 0.2
0 0.1 0 0.2
1 0.1 0 0.3
0 0.2 1 0.2
Q 0.2 Q 0.2
1 0.8 1 1.1
0.1 0.2
*Reflects the Actuarial Impact Statement for Ordinance 58-13-37.
**No employees will be added following the closure of the plan.
GRS City of Atlantic Beach General Employees'
Retirement System
Withdrawal Members
Vested Other Total End of
A A A E Year
2 7 9 8.2 76
0 6 6 8.3 82
0 15 15 8.3 79
0 4 4 7.5 70
1 5 6 7.6 71
2 7 9 8.1 68
0 9 9 10.8 84
1 7 8 10.0 86
1 11 12 9.4 82
0 6 6 8.5 81
1 4 5 8.1 82
1 5 6 7.8 83
1 1 2 6.9 87
0 3 3 6.8 84
1 0 1 5.7 83
2 2 4 4.8 63*
Q 1 1 5.1 56
12 29.3
0.7
9/30/2013 Actuarial Valuation I E-3
Retired Members and Beneficiary Data
Historical Schedule
Added Removed Net Increase
Year Ended Annual Annual Annual
September 30 No. Pensions No. Pensions No. Pensions
1999 1 2,128 1 2,128
2000 6 78,522 3 32,513 3 46,009
2001 17,716 * I 17,716
2002 3 23,184 26,801 2 (3,617)
2003 2 32,159 5,889 26,270
2004 2 35,900 2 17,160 18,740
2005 3 47,505 5,774 2 41,730
2006 6 82,446 3 29,272 3 53,174
2007 3 51,425 3 51,425
2008 9,217 9,217
2009 2 17,424 2 5,992 11,432
2010 4 95,156 3 13,790 1 81,366
2011 9 105,409 1 14,326 8 91,083
2012 4 77,393 0 4 77,393
2013 6 160,587 1 12,284 5 148,303
Expected for
2014
* Includes a one-time 5. 0% cost-ofliving increase.
GRS City of Atlantic Beach General Employees'
Retirement System
Expected
End ofYear Removals
Annual Annual
No. Pensions No. Pensions
23 174,013 0.5 3,779
26 220,022 0.6 4,196
27 237,738 0.6 4,543
29 234,121 0.7 5,355
30 260,391 0.9 6,159
30 279,131 1.0 6,956
32 320,861 1.0 7,331
35 374,035 1.0 7,917
38 425,460 1.1 8,798
38 425,460 1.3 10,328
38 436,892 1.3 11,534
39 518,258 1.2 11,854
47 609,341 1.2 12,414
51 686,734 1.2 12,623
56 834,402 1.3 14,605
1.4 15,651
9/30/2013 Actuarial Valuation I E-4
SECTIONF
SUMMARY OF PLAN PROVISIONS
A. Ordinances:
Plan established under the Code of Ordinances for the City of Atlantic Beach, Florida, Patt II, Chapter 2,
Article VI, Division 3 and was most recently amended and restated under Ordinance No. 5 8-13-3 7 passed
and adopted on June 10, 2013. The Plan is also governed by certain provisions ofPatt VII, Chapter 112,
Florida Statutes (F.S.) and the Internal Revenue Code.
B. Effective Date
December 22, 1975
C. Plan Year
October 1 through September 30
D. Type of Plan
Qualified, governmental defined benefit retirement plan; for GASB purposes it is a sole employer plan.
E. Eligibility Requirements
The plan is currently closed to new entrants.
Prior to closure, the plan included all City employees, other than police officers or firefighters, who
normally worked more than I ,000 hours annually and who were not elected officials, temporary or
contractual employees, or executives or depatiments heads that elected not to participate. They became
members on the date of employment.
F. Credited Service
Service is measured as the total number of years and fractional pmts of years, but credited to the nearest
one-twelfth (1/12) of a year. No service will be credited for any periods of employment for which the
member received a refund of their employee contributions.
G. Compensation
Base salary or wages paid for services rendered to the City including longevity pay, ove1time pay, cost of
living payments, holidays and personal leave taken. Compensation excludes payments of unused personal
leave, uniform or equipment allowances, or any reimbursement of expenses.
H. Final Average Compensation (FAC)
Average monthly rate of Compensation during the highest 60 consecutive months of Credited Service out of
the last 120 months preceding the date of termination or retirement.
GRS City of Atlantic Beach General Employees'
Retirement System
9/30/20 13 Actuarial Valuation I F -1
I. Normal Retirement
Eligibility:
Benefit:
Normal Form
of Benefit:
A participant may retire on the first day of the month coincident with or next following age 60
with 5 or more years of Credited Service.
For employees hired before April24, 2005:
2.85% ofFAC times Credited Service. Benefit is limited to 100% ofFAC.
For employees hired on or after April 24, 2005:
2.50% ofF AC times Credited Service. Benefit is limited to 100% ofF AC.
Life Annuity; other options are also available.
J. Early Retirement
Eligibility:
Benefit:
Normal Form
of Benefit:
A member may elect to retire earlier than the Normal Retirement Eligibility upon attainment of
age 55 with 5 years of Credited Service.
The Normal Retirement Benefit is actuarially reduced for each year by which the member's
Early Retirement date precedes age 60.
Life Annuity; other options are also available.
K. Delayed Retirement
Same as Normal Retirement taking into account compensation earned and service credited until the date of
actual employment termination.
L. Service Connected Disability
Eligibility:
Benefit:
Normal Form
of Benefit:
Any member with 5 or more continuous years of Credited Service who becomes totally and
permanently disabled and unable to render useful and efficient service to the City is eligible for
a disability benefit.
The benefit is calculated as if the member was eligible for Normal Retirement and is payable
retroactively to the later of; the last day on payroll, or the date of application for disability
benefits.
Life Annuity; other options are also available.
GRS City of Atlantic Beach General Employees'
Retirement System
9/30/2013 Actuarial Valuation I F-2
M. Non-Service Connected Disability
Eligibility:
Benefit:
Normal Form
of Benefit:
Any member with 5 or more continuous years of Credited Service who becomes totally and
permanently disabled and unable to render useful and efficient service to the City is eligible for
a disability benefit.
The benefit is calculated as if the member was eligible for Normal Retirement and is payable
retroactively to the later of; the last day on payroll, or the date of application for disability
benefits.
Life Annuity; other options are also available.
N. Pre-Retirement Death
Eligibility:
Benefit:
Normal Form
of Benefit:
Any member with 5 or more years of Credited Service is eligible for a death benefit.
Upon the death of a member, the designated beneficiary shall be paid an actuarially reduced
benefit based on one hundred (100) percent survivor pension notwithstanding that the
member may not have satisfied the conditions for retirement. If there are no beneficiaries
designated by the member, then a benefit shall be paid to the surviving spouse or, if no
surviving spouse, a reduced benefit will be paid to the member's unmarried children.
If spouse is receiving benefits described above, no children's benefits are payable.
If spouse is not receiving benefits, children under age 19, or age 23 if a full time student, will
receive equal shares of 50% of the member's Normal Retirement Benefit under the Life
Annuity option based upon service and F AC as of the date of death.
Payable for the life of the member's beneficiary or spouse. Children's benefits are payable
until age 19 or age 23 if a full time student.
0. Post Retirement Death
Benefit determined by the form of benefit elected upon retirement.
P. Optional Forms
In lieu of electing the Normal Form of benefit, the optional forms of benefits available to all retirees are the
50%, 66 2/3%, 75% or 100% Joint and Survivor options. A Social Security option is also available for
members retiring prior to the time they are eligible for Social Security retirement benefits.
Q. Vested Termination
Eligibility:
Benefit:
A participant has earned a non-forfeitable right to Plan benefits after the completion of 5 or
more years of Credited Service.
The benefit is the member's vested portion of the accrued Normal Retirement Benefit as of the
date of termination. Benefit begins on the Normal or Early Retirement date.
GRS City of Atlantic Beach General Employees'
Retirement System
9/30/2013 Actuarial Valuation I F-3
Vested Termination-Continued
Normal Form
of Benefit: Life Annuity; other options are also available.
R. Refunds
Eligibility:
Benefit:
Optionally, vested participants may also withdraw their contributions in lieu of the deferred
benefits otherwise due.
The member who terminates employment receives a lump-sum payment of their employee
contributions with interest.
S. Member Contributions
6% of Compensation
T. Employer Contributions
u.
The amount determined by the actuary to pay the normal cost and an amortization of the unfunded actuarial
accrued liabilities, along with employee contributions. Following are contribution rates per recent
valuations:
Contribution
Year
Beginning City Member Total
10/1/2009 14.84% 5.000% 19.84%
10/1/2010 16.60% 5.000% 21.60%
10/1/2011 24.53% 5.000% 29.53%
10/1/2012 26.34% 5.000% 31.34%
I 0/112013 29.19% 6.000% 35.19%
I 0/1/2014 31.59% 6.000% 37.59%
Cost of Living Increases
The plan does not provide for automatic post-retirement cost of living adjustments (COLA) of retiree
benefits.
V. Changes from Previous Valuation
See the Discussion of Valuation Results Section of this report under the Revisions in Benefits heading.
W. Gain-sharing benefits
Not applicable.
GRS City of Atlantic Beach General Employees'
Retirement System
9/30/2013 Actuarial Valuation I F-4
X. Deferred Retirement Option Plan
Eligibility:
Benefit:
Maximum
Plan members are eligible for the DROP upon attainment of age 55 with 5 years of Credited
Service.
All members must make a written election to participate in the DROP.
The member's Credited Service and F AC are frozen upon entry into the DROP. The monthly
retirement benefit as described under Normal Retirement is calculated based upon the frozen
Credited Service and F AC. Benefits for members entering the DROP prior to age 60 will be
actuarially reduced for Early Retirement.
DROP Period: 60 months
Interest
Credited:
Normal Form
of Benefit:
Pmticipants' DROP account balances will be credited in accordance with the self-directed
options selected by the participant who entered the program prior to July 1, 2013. For all other
pmticipants, DROP account balances will be credited qumterly with interest based on Plan's
net investment earnings for that qumter.
Lump Sum or roll-over to a qualified retirement account.
GRS City of Atlantic Beach General Employees'
Retirement System
9/30/2013 Actuarial Valuation I F-5
SECTIONG
COMPARATIVE SUMMARY OF PRINCIPAL
VALUATION RESULTS
GRS
AGENDA ITEM# 5B
MARCH 10, 2014
Gabriel Roeder Smith & Company
Consultants & Actuaries
CITY OF ATLANTIC BEACH POLICE OFFICERS' RETIREMENT
SYSTEM
ACTUARIAL VALUATION REPORT
SEPTEMBER 30, 2013
ANNUAL EMPLOYER CONTRIBUTION
IS DETERMINED BY THIS VALUATION
TO BE PAID IN THE EMPLOYER FISCAL YEAR ENDING
SEPTEMBER 30, 2015
GRS
January 22,2014
Gabriel Roeder Smith & Company
Consllltonts & r\cm~rics
The Board of Trustees
City of Atlantic Beach
Police Officers' Retirement System
Atlantic Beach, Florida
Dear Board Members:
One East Brow.ll'd Blvd.
Suite 50S
Ft, LuHlerdalc, FL .lHOI-l!l7l
lJ$4.527.1616 phone
954.525.0083 fax
www.gabridrqed~r.cotn
We are pleased to submit herein our September 30, 2013 Actuarial Valuation Repott for the City of Atlantic Beach
Police Officers' Retirement System. The contribution results apply to the City's fiscal year ending September 30,
2015.
This repott was prepared at the request of the Board of Trustees and is intended for use by the Pension Plan and
those designated or approved by the Board of Trustees. This report may be provided to parties other than the
Pension Plan only in its entirety and only with the permission of the Board of Trustees.
The purpose of the valuation is to measure the Plan's funding progress, to determine the employer contribution rate
for the fiscal year ending September 30, 2015 and to determine the actuarial information for Governmental
Accounting Standards Board (GASB) Statements No. 25 and No. 27.
This repott should not be relied on for any purpose other than the purpose described above.
The developed findings included in this report consider data or other information through September 30, 2013.
Future actuarial measurements may differ significantly from the current measurements presented in this report due
to such factors as the following: plan experience differing from that anticipated by the economic or demographic
assumptions; changes in economic or demographic assumptions; increases or decreases expected as pmt of the
natural operation of the methodology used for these measurements (such as the end of an amottization period or
additional cost or contribution requirements based on the plan's funded status); and changes in plan provisions or
applicable law. The scope of an actuarial valuation does not include an analysis of the potential range of such
future measurements.
The calculations are based upon assumptions regarding future events, which may or may not materialize. They are
also based upon present and proposed plan provisions that are outlined in the report. If you have reason to believe
that the assumptions that were used are unreasonable, that the plan provisions are incorrectly described, or that
conditions have changed since the calculations were made, you should contact the author of this repott prior to
relying on information in the repott.
The valuation was based upon information furnished by the City, concerning Plan benefits, financial transactions,
plan provisions and active members, terminated members, retirees and beneficiaries. We checked for internal and
year-to-year consistency, but did not otherwise audit the data. We are not responsible for the accuracy or
completeness of the information provided by the City. Furthermore, this report was prepared using certain
assumptions prescribed by the Board as described in Section B.
The Board of Tmstees
January 22, 2014
Page 2
The undersigned actuaries are members of the American Academy of Actuaries and meet the Qualification
Standards of the American Academy of Actuaries to render the actuarial opinions contained herein. The
signing actuaries are independent of the plan sponsor.
Gabriel, Roeder, Smith & Company will be pleased to answer questions pe1taining to the valuation and to meet
with you to review this Repmi.
Respectfully submitted,
GABRIEL, ROEDER, SMITH AND COMPANY
James J. Rizzo, ASA, MAAA
Senior Consultant & Actuary
Piotr Krekora, ASA, MAAA
Consultant & Actuary
Gabriel, Roeder, Smith and Company
TABLE OF CONTENTS
SECTION TITLE
A EXECUTIVE SUMMARY
B VALUATION RESULTS
1. Participant Data
2. Annual Required Contribution
3. Actuarial Value of Benefits and Assets
4. State Premium Tax Revenues
5. Financial Soundness
6. Actuarial Gains and Losses
7. Recent History of Valuation Results
8. Recent History of Required and Actual Contributions
9. Actuarial Assumptions and Cost Method
C PENSION FUND INFORMATION
1. Summary of Assets
2. Summary of Fund's Income and Disbursements
3. Reconciliation of DROP Accounts
4. Actuarial Value of Assets
5. Investment Rate of Return
D FINANCIAL ACCOUNTING INFORMATION
1. F ASB No. 35
2. GASB No. 25
3. GASB No. 27
E MISCELLANEOUS INFORMATION
F
G
1. Reconciliation of Membership Data
2. Statistical Data
SUMMARY OF PLAN PROVISIONS
COMPARATIVE SUMMARY OF PRINCIPAL
VALUATION RESULTS
A-1
B-1
B-2
B-3
B-4
B-5
B-9
B-13
B-15
B-16
C-1
C-2
C-3
C-4
C-6
D-1
D-2
D-4
E-1
E-2
F-1
G-1
Circular 230 Notice: Pursuant to regulations issued by the IRS, to the extent this communication (or any
attachment) concerns tax matters, it is not intended or >vritten to be used, and cannot be used, for the purpose
of (i) avoiding tax-related penalties under the Internal Revenue Code or (ii) marketing or recommending to
another party any tax-related matter addressed within. Each taxpayer should seek advice based on the
individual's circumstances from an independent tax advisor.
GRS
SECTION A
EXECUTIVE SUMMARY
GRS
Revisions in Benefits
The following benefit changes apply to new entrants who enter the plan on or after January I, 2013:
• Normal Retirement eligibility has been changed to the earlier of (i) Age 55 with 10 years of Credited
Service and (ii) Age 52 with 25 years of Credited Service.
• The benefit accrual rate has been lowered from 3.0% to 2.0% per year.
• The vesting schedule has been increased from a 5 year cliff to a IO year cliff.
• Employee Contribution rate has been increased to 8%.
In addition, results for the prior year have been updated to reflect the most recent actuarial impact statement for
Ordinance Number 58-13-36. Plan changes resulting from the ordinance include a gradual increase in the
employee contribution rate until it reaches 8.0% for years beginning October I, 20I4, an increase in the non-
service connected disability eligibility requirement from 5 years to 8.3333 years and a limit of 300 hours of
overtime to be included in pensionable compensation. There were no changes in benefits for retirees and vested
terminated employees as of the effective date of the ordinance.
Revisions in Actuarial Assumptions or Methods
There were no revisions in actuarial assumptions or methods for the current year, except for the assumed employee
contribution rate which is currently at 7.0% as adopted in Ordinance 58-I3-36 described above and scheduled to
increase to 8% after September 30, 20I4.
Actuarial Experience
Actuarial gains occur in a year whenever the experience of the plan is better than was assumed. For example, if
investment performance were better than the level being assumed in the actuarial valuation and costing process,
then an actuarial gain results and would have the effect of lowering the Minimum Required Contribution for the
year. Whenever more employees terminate employment than were assumed would terminate, fewer employees
are then expected to actually retire from the City, resulting in an actuarial gain for the plan.
Actuarial losses occur in a year whenever the experience of the plan is worse than was assumed. In the examples
given above, if the reverse were to occur, then actuarial losses would result. As another example, if salaries
increased in one year were higher than assumed, an actuarial loss would occur.
The actuarial valuation cost method which determines the Minimum Required Contribution is designed to produce
contribution requirements which remain level as a percent of payroll whenever the experience of the plan matches
the actuarial assumptions used. Contribution Requirements are also level whenever actuarial losses exactly offset
actuarial gains.
GRS City of Atlantic Beach Police Officers'
Retirement System
9/30/2013 Actuarial Valuation I A-2
Analysis of Change in Employer Contribution
The components of change in the actuarially required contribution are as follows:
Contribution rate last year 35.47 %
Payment on UAAL 7.57
Experience (gain)/loss (1.89)
Change in administrative expense 0.33
Change in normal cost before expenses 0.27
Revision in benefits 0.00
Revision in assumptions/methods 0.00
Change in State Revenue (0.89)
Contribution rate this year 40.85 %
Although the plan experienced a net actuarial gain, the contribution determined in this valuation increased slightly
from last year as discussed below.
The gain was primarily due to lower than expected salary increases of 2.3% versus a 7.5% assumption. The gain
was pmiially offset by losses from an investment return of 7.5% on the actuarial value of assets when compared to
the 8.0% assumption.
Administrative expenses were more than the previous year by 0.33% of pay. The dollar amount of the State
Revenue is expected to increase slightly and due to a recent payroll reduction it will represent a larger percentage
of the projected payroll.
There was a decrease in the IO-year average payroll growth rate (from 2.62% to 1.88%). The covered payroll is
expected to grow at the rate of 4% in the long term. However, in accordance with the requirements of Ch.
II2.64 (5) (a), F.S. this assumed payroll growth used in developing the amortization payments, cannot exceed
the actual average mmual payroll growth rate based on the last I 0 years. This limit has been affecting
amortization amounts for the last three years. Due to a decrease in the I 0-year average, the ammiization
payment of the UAAL increased this year, adding to the actuarial losses described previously, which ultimately
increased the contribution. In addition, the decrease in the payroll caused the payment of the UAAL to be a greater
percent of payroll.
The remainder of this Repmi includes detailed actuarial valuation results, financial information, miscellaneous
information and statistics, and a summmy of plan provisions.
GRS City of Atlantic Beach Police Officers'
Retirement System
9/30/2013 Actuarial Valuation I A-3
SECTION B
VALUATION RESULTS
STATE PREMIUM TAX REVENUES
A. Accumulated Excess Premium Tax Revenues
at the Beginning of the Year
B. Chapter 185 Receipts During Fiscal
Year Ending 9/30/2013
C. Chapter 185 "Frozen" Receipts During
Fiscal Year Ending 9/30/1998
D. QualifYing Benefit Improvements
Since Chapter 99-1 Effective Date
E. Excess 185 Receipts During Fiscal
Year Ending 9/30/2013*
F. Accumulated Excess Premium Tax Revenues
as of9/30/2013 not less than beginning
of the year.
Minimum Compliance ($18,517)
A. Early retirement eligibility at 50 & 10
B. Normal retirement eligibility at 55 & 10
C. 10 year certain and life normal fmm
Year Ending 9/30/2013 Cumulative
$ 120,454 $
91,077 1,417,767
70,289 1,115,363
18,517 185,170
0
120,454
Potential Future Benefits
Extra Benefits
A. None proposed
*Note: During the Fiscal Year ended 9/30/2013, "Chapter 185 receipts" totaled $91,077. This amount is
greater than the base amount of State premium tax moneys that was available in the past to be used by the City
to satisfY pmt of the Annual Required Contribution. However, per the current interpretation of the law, subject
to an actuarial certification, the City has now access to all Chapter 185 revenue to fund contribution
requirements and consequently there was no increase in the Accumulated Excess Premium Tax Revenues
(item E above).
Note: Cumulative amounts presented in the I 0/1/2012 repmt inadvertently omitted 2011 additions. Amounts
presented above have been developed by correcting this omission.
GRS City of Atlantic Beach Police Officers'
Retirement System
9/30/2013 Actuarial Valuation I B-4
ACTUARIAL ASSUMPTIONS AND COST METHOD
Valuation Methods
Actuarial Cost Method -The actuarial cost method is a procedure for allocating the actuarial present value of
benefits and expenses to time periods. Normal cost and the allocation of benefit values between service
rendered before and after the valuation date were determined using the Entry-Age Actuarial Cost Method.
The entry-age actuarial cost method allocates the actuarial present value of each member's projected benefits on
a level basis over the member's pensionable compensation between the entry age of the member and the
estimated active status exit ages. The portion of the actuarial present value allocated to the valuation year is
called the normal cost. The portion of the actuarial present value not provided for by the actuarial present value
of future normal costs is called the actuarial accrued liability. Deducting accrued assets from the actuarial
accrued liability determines the unfunded actuarial accrued liability.
Financing of Unfunded Actuarial Accrued Liabilities-The unfunded actuarial accrued liability was financed
as a level percent of member payroll.
Actuarial Value of Assets-The Actuarial Value of Assets phases in the difference between the expected and
actual return on market value of assets at the rate of 25% per year. The Actuarial Value of Assets will be
further adjusted to the extent necessary to fall within the corridor whose lower limit is 80% of the Market Value
of plan assets and whose upper limit is 120% of the Market Value of plan assets. During periods when
investment performance exceeds the assumed rate, Actuarial Value of Assets will tend to be less than Market
Value. During periods when investment performance is less than assumed rate, Actuarial Value of Assets will
tend to be greater than Market Value.
Valuation Assumptions
The actuarial assumptions used in the valuation are shown in this Section.
GRS City of Atlantic Beach Police Officers'
Retirement System
9/30/2013 Actuarial Valuation I B-16
Economic Assumptions
The investment return rate assumed in the valuations is 8.00% per year, compounded annually (net of
investment expenses).
The price inflation rate assumed in this valuation was 3% per year.
The plan does not provide for automatic post-retirement cost of living adjustments (COLA) of retiree benefits.
Ad-hoc COLA increases have been adopted in the past upon approval by the City. Most recently, such
increases have been granted in 1987, 1996 and 2001. No assumptions are made regarding future adjustments.
Any such increases will be recognized as they occur.
The payroll growth rate would be 4%, except that it is limited this year due the lower actual payroll growth
rate over the last I 0 years in accordance with the requirements of Ch. 112.64 (5) (a), F.S. The rate used to
amortize the unfunded actuarial accrued liabilities is 1.88% per year.
The total rate of return is defined as earnings resulting from interest, dividends, realized gains (losses) and
unrealized appreciation (depreciation) divided by the beginning market value of the fund, adjusted for cash flow
during the year. Total rate of return is as the assumed to be 8.00% per year, net of investment-related expenses.
The rates of salary increases used in the valuation are illustrated in the following table.
GRS
Annual Rates for Salary Increase for Sample Ages
Age:
Expected Increase
City of Atlantic Beach Police Officers'
Retirement System
20 30
23.0% 9.8%
40 50 60
6.6% 5.7% 5.0%
9/30/2013 Actuarial Valuation I B-17
Demographic Assumptions
The mortality rates used were taken from the gender specific RP-2000 Combined Healthy Participant Mortality
Tables for males and females, with generational projections from the year 2000 Projection Scale AA. Sample
mortality rates and life expectancy factors illustrated below apply to the valuation year and are projected to
change in the future years.
Sample Probability of Future Life
Attained Dying Next Year Expectancy (years)
Ages (in 2013) Men Women Men Women
50 0.17% 0.13% 34.17 35.58
55 0.28 0.24 29.05 30.61
60 0.55 0.47 24.13 25.84
65 1.06 0.91 19.53 21.35
70 1.82 1.57 15.35 17.24
75 3.15 2.53 11.58 13.52
80 5.65 4.19 8.38 10.22
This assumption is used to measure the probabilities of each benefit payment being made after retirement. For
active members, the probabilities of dying before and after retirement were based upon the same mortality table as
members dying after retirement. All deaths before retirement are assumed to be non-service connected.
The rates of retiremeut used to measure the probability of eligible members retiring under normal and early
retirement eligibility during the next year were as follows:
GRS
Normal Retirement/DROP
Retirement
Ages
45
46
47
48
49
50
51
52-58
59
60
61-64
65
City of Atlantic Beach Police Officers'
Retirement System
Percent of Eligible
Employees Retiring
40%
10%
10%
10%
40%
50%
50%
50%
50%
50%
50%
100%
9/30/2013 Actuarial Valuation I B-18
Early Retirement/DROP
Retirement Percent of Eligible
Ages Employees Retiring
50 10%
51 10%
52 10%
53 10%
54 10%
Rates of separation from active membership were as shown below (rates do not apply to members eligible to
retire and do not include separation on account of death or disability). This assumption is used to model the
probabilities of members remaining in employment.
Rates of Separation from Active Employment
Sample
Ages
ALL
25
30
35
40
45
50
55
60
Years of
Service
0
2
3
4
5 & Over
Assumptions
34.00%
23.00%
16.00%
12.00%
9.00%
5.88%
5.32%
4.40%
3.70%
3.20%
2.40%
1.40%
1.00%
Rates of Disability among after members
Percent Becoming Disabled
Within Next Year
Sample
Ages Men Women
20 0.14% 0.14%
25 0.15% 0.15%
30 0.18% 0.18%
35 0.23% 0.23%
40 0.30% 0.30%
45 0.51% 0.51%
50 1.00% 1.00%
55 1.55% 1.55%
60 0.00% 0.00%
The mortality table was set forward ten years for projecting disability costs.
GRS City of Atlantic Beach Police Officers'
Retirement System
9/30/2013 Actuarial Valuation I B-19
Miscellaneous and Technical Assumptions
Administrative & Investment
Expenses
Benefit Service
Decrement Operation
Decrement Timing
Eligibility Testing
Fmfeitures
Incidence of Contributions
Marriage Assumption
Normal Form of Benefit
Pay Increase Timing
Service Credit Accruals
Annual administrative expenses are assumed to be equal to the actual
expenses paid during the preceding fiscal year. Investment expenses
are offset against gross investment income. Assumed administrative
expenses are added to the Normal Cost.
Exact fractional service is used to determine the amount of benefit
payable.
Disability and mortality decrements do not operate during the first 5
years of service. Disability and separation do not operate during
retirement eligibility.
Decrements of all types are assumed to occur mid year.
Eligibility for benefits is determined based upon the age nearest
birthday and service nearest whole year on the date the decrement is
assumed to occur.
Vested members who terminate with a benefit worth less than 100%
of their own accumulated contributions were assumed to forfeit their
vested benefit.
Employer contributions are assumed to be received in 12 equal
monthly installments. Member contributions are assumed to be
received continuously throughout the year based upon the computed
percent of payroll shown in this report, and the actual payroll payable
at the time contributions are made.
80% of members are assumed to be married for purposes of death-in-
service benefits. Male spouses are assumed to be three years older
than female participants and female spouses are assumed to be three
years younger than male participants for active member valuation
purposes.
The normal form of benefit is a life annuity with I 0 year certain.
Beginning of fiscal year. This is equivalent to assuming that reported
pays represent the actual amount paid during the previous fiscal year.
It is assumed that members accrue one year of service credit per year.
GRS City of Atlantic Beach Police Officers'
Retirement System
9/30/2013 Actuarial Valuation I B-20
GLOSSARY OF TERMS
Actuarial Accrued Liability The difference between (i) the actuarial present value of future plan benefits,
and (ii) the actuarial present value of future normal cost. Sometimes referred to
as "accrued liability" or "past service liability."
Accrued Service The service credited under the plan which was rendered before the date of the
actuarial valuation.
Actuarial Assumptions Estimates of future plan experience with respect to rates of mortality, disability,
turnover, retirement, rate or rates of investment income and salary increases.
Decrement assumptions (rates of mortality, disability, turnover and retirement)
are generally based on past experience, often modified for projected changes in
conditions. Economic assumptions (salary increases and investment income)
consist of an underlying rate in an inflation-free environment plus a provision
for a long-term average rate of inflation.
Actuarial Cost Method A mathematical budgeting procedure for allocating the dollar amount of the
"actuarial present value of future plan benefits" between the actuarial present
value of future normal cost and the actuarial accrued liability. Sometimes
referred to as the "actuarial funding method."
Actuarial Equivalent
Actuarial Present Value
Amortization
Experience Gain (Loss)
Normal Cost
Reserve Account
Unfunded Actuarial
Accrued Liability
Valuation Assets
A single amount or series of amounts of equal value to another single amount
or series of amounts, computed on the basis of the rate(s) of interest and
mortality tables used by the plan.
The amount of funds presently required to provide a payment or series of
payments in the future. It is determined by discounting the future payments at a
predetermined rate of interest, taking into account the probability of payment.
Paying off an interest-bearing liability by means of periodic payments of
interest and principal, as opposed to paying it off with a lump sum payment.
A measure of the difference between actual experience and that expected based
upon a set of actuarial assumptions during the period between two actuarial
valuation dates, in accordance with the actuarial cost method being used.
The annual cost assigned, under the actuarial funding method, to current and
subsequent plan years. Sometimes referred to as "current service cost." Any
payment toward the unfunded actuarial accrued liability is not part of the
normal cost.
An account used to indicate that funds have been set aside for a specific
purpose and is not generally available for other uses.
The difference between the actuarial accrued liability and valuation assets.
Sometimes referred to as "unfunded accrued liability."
The value of current plan assets recognized for valuation purposes. Generally
based on market value plus a portion of unrealized appreciation or depreciation.
GRS City of Atlantic Beach Police Officers'
Retirement System
9/30/2013 Actuarial Valuation I B-21
SECTION C
PENSION FUND INFORMATION
ACTUARIAL VALUE OF ASSETS
As of September 30, 2013
Valuation assets are calculated using a smoothed market value over a period of four ( 4) years, as prescribed
under Internal Revenue Procedure 2000-40. The asset value determined under this method will be adjusted to
be no greater than 120% and no less than 80% of the fair market value.
Under this method, the actuarial value of assets is equal to the market value of assets less a decreasing fi·action
(1/nth per year, where n equals the number of years in the smoothing period) ofthe gain or loss for each of the
preceding 3 years.
Under this method, a gain or loss for a year is determined by calculating the difference between the expected
market value of the assets at the valuation date and the actual market value of the assets at the valuation date.
The expected value of the assets for the year is the market value of the assets at the valuation date for the prior
year brought forward with interest at the valuation interest rate to the valuation date for the current year plus
contributions minus disbursements (i.e., benefits paid and expenses), all adjusted with interest at the valuation
rate to the valuation date for the current year. If the expected value is less than the market value, the difference
is a gain. Conversely, if the expected value is greater than the market value, the difference is a loss.
Calculation of Valuation Assets is shown on the following page.
GRS City of Atlantic Beach Police Officers'
Retirement System
9/30/2013 Actuarial Valuation I C-4
DEVELOPMENT OF FUNDING VALUE OF ASSETS AS OF SEPTEMBER 30
2011
A. Preliminary actuarial value from prior year $ 6,164,269
B. Market value beginning of prior year 6,010,957
C. Market value end of prior year 6,056,405
D. Non-investment net cash flow
[ contributions-(benefits & expenses)] 7,860
E. Investment return
I. Actual market value return net of investment
expenses: C -B -D 37,588
2. Expected return of 8.00% 481,191
3. Excess/( shortfall) to be phased-in: El -E2 (443,603)
F. Phased-in recognition of investment return
(4 Year Recognition)
I. Current year: 25% ofE3 (1 10,901)
2. 25% of excess/(shmtfall) from first prior year 38,538
3. 25% of excess/( shortfall) from second prior year 6,855
4. 25% of excess/( shortfall) from third prior year (282,636)
5. Total phased-in recognition of investment return (348,144)
G. Actuarial value end of year
I. Preliminary actuarial value end of year:
A+ D + E2 + F5 6,305,176
2. Upper corridor limit: 120% of C 7,267,686
3. Lower corridor limit: 80% ofC 4,845,124
4. Actuarial value end of year * 6,305,176
H. Difference between market value and actuarial value (248,771)
I. Ratio of Funding Value to Market Value 104%
* Offset for DROP Reserve made prior to the calculation of valuation assets.
GRS City of Atlantic Beach Police Officers'
Retirement System
2012 2013 2014
$ 6,305,176 $ 6,880,124 $ 7,428,849
6,056,405 6,934,693 7,331,629
6,934,693 7,331,629
73,718 33,969
804,570 362,967
487,461 556,134
317,109 (193,167)
79,277 (48,292)
(I 10,901) 79,277 (48,292)
38,538 (110,901) 79,277
6,855 38,538 (I 10,901)
13,769 (41,378) (79,916)
6,880,124 7,428,849
8,321,632 8,797,955
5,547,754 5,865,303
6,880,124 7,428,849
54,569 (97,220)
99% 101%
9/30/2013 Actuarial Valuation I C-5
SECTION D
FINANCIAL ACCOUNTING INFORMATION
REQUIRED SUPPLEMENTARY INFORMATION
GASB Statement No. 25 and No. 27
The information presented in the required supplementary schedules was determined as part of the actuarial
valuation at the dates indicated. Additional Information as of the latest actuarial valuation:
GRS
Valuation Date
Contribution Rates:
Employer
Plan Members
Actuarial Cost Method
Amortization Method
Equivalent Single Amortization Period
Asset Valuation Method
Actuarial Assumptions:
Investment rate of return
Projected salary increases
Includes price inflation
Cost-of-living adjustments
Payroll Growth Assumption
City of Atlantic Beach Police Officers'
Retirement System
September 30, 2013
40.86%
7.0%
Entry Age
Closed, Level % of Pay Method
11.01 Years
See Section entitled "Actuarial
Value of Assets"
8.0%
5.0%-23.0%
3.0%
None
1.88%
9/30/2013 Actuarial Valuation I D-5
SECTION E
MISCELLANEOUS INFORMATION
NUMBER ADDED TO AND REMOVED FROM ACTIVE MEMBERSHIP
Year
Ended
September 30
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
5-yr. Totals
2009-2013
Expected
for 2014
Number
Added
During
Year
A E
3 6
9 4
3 4
2 4
4 3
5 4
5 4
3 3
3 4
2 2
Q 1
13 17
A Represents actual number.
Normal
Retirement
A E
0 0.1
0 0.3
2 0.6
1 1.0
1 0.2
I 0.1
I 0.1
0 0.4
2 1.0
I 1.0
! 1.0
5 3.5
0.4
E Represents expected number.
Terminations During Year
Disability Died-in Withdrawal
Retirement Service Vested Other Total
A E A E A A A E
I 0.1 0 0.0 2 3 5 1.3
0 0.0 0 0.0 2 2 4 1.1
0 0.0 0 0.0 I I 2 1.9
0 0.0 0 0.0 I 2 3 1.8
0 0.0 0 0.0 0 2 2 1.5
0 0.0 0 0.0 0 3 3 1.6
0 0.0 0 0.0 0 3 3 1.6
1* 0.0 0 0.0 1* 1 3 1.4
0 0.0 0 0.0 0 2 2 2.5
0 0.1 0 0.0 0 I I 2.5
Q 0.1 Q 0.0 Q ~ ~ 2.5
I 0.2 0 0.0 12 10.4
0.1 0.0 2.2
*Member retroactively approved for duty disability benefits (previously reported as vested terminated)
Active
Members
End of
Year
22
27
26
24
25
26
27
27
26
26
22
GRS City of Atlantic Beach Police Officers'
Retirement System
9/30/2013 Actuarial Valuation I E-3
Retired Members and Beneficiary Data
Historical Schedule**
Added Removed Net Increase
September 30 No. Pensions No. Pensions No. Pensions
2003 2 30,148 2 30,148
2004
2005 2 I 06,731 2 106,731
2006 34,521 9,796 0 24,724
2007 43,455 43,455
2008 2 63,781 2 63,781
2009
2010 6,319 * I 14,935 (8,616)
2011 2 84,469 0 2 84,469
2012 2 68,629 * 0 2 68,629
2013 1 48,017 * 0 1 48,017
Expected for
2014
* One-time adjustment correcting past undmpayments
** Includes member retroactively approved for duty disabililty
GRS City of Atlantic Beach Police Officers'
Retirement System
Expected
End ofYear Removals
No. Pensions No. Pensions
11 235,310 0.1 2,072
11 235,310 0.2 2,683
13 342,041 0.2 2,933
13 366,765 0.2 3,809
14 410,220 0.2 3,922
16 474,001 0.2 4,510
16 474,001 0.2 5,200
15 465,385 0.2 5,200
17 549,854 0.2 5,200
21 618,483 0.3 5,761
22 666,500 0.2 4,950
0.2 5,547
9/30/2013 Actuarial Valuation I E-4
SECTION F
SUMMARY OF PLAN PROVISIONS
A. Ordinances:
Plan established under the Code of Ordinances for the City of Atlantic Beach, Florida, Part II, Chapter 2,
Article VI, Division 4 and was most recently amended and restated under Ordinance No. 58-13-36 passed
and adopted on June 10, 2013. The Plan is also governed by certain provisions of Part VII, Chapter 112,
Florida Statutes (F.S.), F. S. 185 and the Internal Revenue Code.
B. Effective Date
December 22, 1975, Restated under Division 4 on July 10, 2000
C. Plan Year
October 1 through September 30
D. Type of Plan
Qualified, governmental defined benefit retirement plan; for GASB purposes it is a sole employer plan.
E. Eligibility Requirements
All full time sworn City police officers, who normally work more than 1,000 hours annually and are not an
elected officials, temporary or contractual employees, or executives or departments heads who have elected
not to pmiicipate, will become members on the date of employment.
F. Credited Service
Service is measured as the total number of years and fractional parts of years, but credited to the nearest
one-twelfth (1/12) of a year. No service will be credited for any periods of employment for which the
member received a refund of their employee contributions.
G. Compensation
Base salary or wages paid for services rendered to the City including longevity pay, overtime pay not to
exceed 300 hours, cost of living payments, holiday and personal leave taken and incentive pay.
Compensation excludes payments of unused personal leave, uniform or equipment allowances, extra duty
or special detail pay on behalf of a second party employer, or any reimbursement of expenses.
H. Final Average Compensation (FAC)
Average monthly rate of Compensation during the highest 60 consecutive months of Credited Service out of
the last 120 months preceding the date of termination or retirement.
GRS City of Atlantic Beach Police Officers'
Retirement System
9/30/2013 Actuarial Valuation I F-1
I. Normal Retirement
Eligibility:
Benefit:
Normal Form
of Benefit:
For members hired prior to January 1, 2013
A participant may retire on the first day of the month coincident with or next following the
earlier of:
(1) 25 years of Credited Service regardless of age, or
(2) age 50 with 20 years of Credited Service, or
(3) age 55 with 10 years of Credited Service, or
( 4) age 60 with 5 years of Credited Service.
For members hired on or after January 1, 2013
A participant may retire on the first day of the month coincident with or next following the
earlier of:
(1) Age 55 with 10 years of Credited Service, or
(2) age 52 with 25 years of Credited Service.
For members hired prior to January 1, 2013
3.00% ofFAC times Credited Service. Benefit is limited to 100% ofFAC.
For members hired on or after January 1, 2013
2.00% ofFAC times Credited Service. Benefit is limited to 100% ofFAC.
10 Years Certain and Life thereafter; other options are also available.
J. Early Retirement
Eligibility:
Benefit:
Normal Form
of Benefit:
A member may elect to retire earlier than the Normal Retirement Eligibility upon attainment of
age 50 with 10 years of Credited Service.
The Normal Retirement Benefit is actuarially reduced by 3% for each year by which the
member's Early Retirement date precedes the member's normal retirement age.
10 year certain and life thereafter; other options are also available.
K. Delayed Retirement
Same as Normal Retirement taking into account compensation earned and service credited until the date of
actual employment termination.
GRS City of Atlantic Beach Police Officers'
Retirement System
9/30/2013 Actuarial Valuation I F-2
L. Service Connected Disability
Eligibility:
Benefit:
Normal Form
of Benefit:
Any member who becomes totally and permanently disabled due to a service related injmy or
illness and is deemed unable to render useful and efficient service to the City as a police officer
is eligible for a disability benefit.
The benefit is calculated as if the member was eligible for Normal Retirement and is payable
retroactively to the later of; the last day on payroll, or the date of application for disability
benefits. The minimum for a service connected disability benefit is 42% ofF AC.
1 0 year ce1iain and life thereafter.
M. Non-Service Connected Disability
Eligibility:
Benefit:
Normal Form
of Benefit:
Any member with 8 1/3 or more years of Credited Service who becomes totally and
permanently disabled and is deemed unable to render useful and efficient service to the City as
a police officer is eligible for a disability benefit.
The benefit is calculated as if the member was eligible for Normal Retirement and is payable
retroactively to the later of; the last day on payroll, or the date of application for disability
benefits. The minimum for a non-service connected disability benefit is 25% of F AC if the
member had at least 8 1/3 years of Credited Service.
10 year certain and life thereafter.
N. Pre-Retirement Death
Eligibility:
Benefit:
Normal Form
of Benefit:
Any member with 5 or more years of Credited Service is eligible for a death benefit.
Upon the death of a member, the designated beneficiary shall be paid an actuarially reduced
standard ten (10) year certain and life survivor pension notwithstanding that the member
may not have satisfied the conditions for retirement. If there are no beneficiaries designated
by the member, then a benefit shall be paid to the surviving spouse or, if no surviving
spouse, a reduced benefit will be paid to the member's unmarried children.
If spouse is receiving benefits described above, no children's benefits are payable.
If spouse is not receiving benefits, children under age 19, or age 23 if an unmarried fulltime
student, will receive equal shares of 50% of the member's Normal Retirement Benefit under
the Life Annuity option based upon service and F AC as of the date of death.
Payable for the life of the member's beneficiary or spouse. Children's benefits are payable
until age 19 or age 23 if an unmarried full time student.
0. Post Retirement Death
GRS
Benefit determined by the form of benefit elected upon retirement.
City of Atlantic Beach Police Officers'
Retirement System
9/30/2013 Actuarial Valuation I F-3
P. Optional Forms
In lieu of electing the Normal Form of benefit, the optional forms of benefits available to all retirees are a Life
Annuity, or the 50%, 66 2/3%, 75% or 100% Joint and Survivor options. A Social Security option is also
available for members retiring prior to the time they are eligible for Social Security retirement benefits.
Q. Vested Termination
Eligibility:
Benefit:
Normal Form
of Benefit:
For members hired prior to January 1, 2013
A participant has earned a non-forfeitable right to Plan benefits after the completion of 5 or
more years of Credited Service.
For members hired on or after January 1, 2013
A pmiicipant has earned a non-forfeitable right to Plan benefits after the completion of 10
or more years of Credited Service
The benefit is the member's vested pmiion of the accrued Normal Retirement Benefit as of the
date of termination. Benefit begins on the Normal Retirement date.
I 0 year certain and life thereafter; other options are also available.
Member's terminating employment with less than 5 years of Credited Service will receive a refund of their own
accumulated contributions.
R. Refunds
Eligibility:
Benefit:
All non-vested members are eligible. Optionally, vested participants may also withdraw
their contributions in lieu of the deferred benefits otherwise due. Vested members may
delay withdrawal of funds for up to five years.
The member who terminates employment receives a lump-sum payment of their employee
contributions with interest.
S. Member Contributions
7% as of October I, 2013 and increasing to 8% as of October 1, 20 14.
T. Premium Tax Monies
A distribution of casualty insurance premium tax monies collected by the State pursuant to Chapter 185
Florida Statutes.
GRS City of Atlantic Beach Police Officers'
Retirement System
9/30/2013 Actuarial Valuation I F-4
U. Employer Contributions
v.
The amount determined by the actuary to pay the normal cost and an amortization of the unfunded actuarial
accrued liabilities, along with employee contributions and Chapter 185 monies. Following are contribution
rates per recent valuations:
Plan Year
Beginning City Sec 185 Member Total
10/1/2008 16.44% 5.49% 4.815% 26.75%
10/1/2009 21.07% 5.55% 4.815% 31.44%
10/1/2010 21.66% 4.83% 4.815% 31.31%
10/1/2011 31.07% 5.11% 4.815% 41.00%
10/1/2012 30.13% 5.21% 5.111% 40.45%
10/1/2013 35.47% 5.57% 6.000% 47.04%
Cost of Living Increases
The plan does not provide for automatic post-retirement cost of living adjustments (COLA) of retiree
benefits.
W. Changes from Previous Valuation
See the Discussion of Valuation Results Section of this report under the Revisions in Benefits heading.
X. Gain-sharing benefits
Not applicable.
Y. Deferred Retirement Option Plan
Eligibility:
Benefit:
Maximum
DROP Period:
Interest
Credited:
Normal Fonn
of Benefit:
Upon obtaining Normal or Early Retirement eligibility.
All members must make a written election to participate in the DROP.
The member's Credited Service and FAC are frozen upon entry into the DROP. The monthly
retirement benefit as described under Normal Retirement is calculated based upon the frozen
Credited Service and F AC. Benefits for members entering the DROP upon Early Retirement
eligibility will be actuarially reduced as described for Early Retirement.
60 months
Pmticipants' DROP account balances will be credited in accordance with the self-directed
options selected by the pmticipant who entered the program prior to July 1, 2013. For all other
pmticipants, DROP account balances will be credited qumterly with interest based on Plan's
net investment earnings for that quarter.
Lump Sum or roll-over to a qualified retirement account.
GRS City of Atlantic Beach Police Officers'
Retirement System
9/30/2013 Actuarial Valuation I F-5
SECTION G
COMPARATIVE SUMMARY OF PRINCIPAL
VALUATION RESULTS
STAFF REPORT
City of Atlantic Beach
Commission Meeting
AMENDED AGENDA ITEM# 6A
MARCH 10,2014
AGENDA ITEM: Resolution for Florida Inland Navigation District (FIND) Grant
Applications
SUBMITTED BY: Rick Carper, P.E., Public Works Director ;2..C-
DATE: February 20, 2014
STRATEGIC PLAN LINK: Goal12 Marsh Master Plan Improvements-directly related to goal of
increasing access and usage of City Marsh Preserves.
BACKGROUND: Proposed FIND Grant Projects:
Marsh Preserves Launch, Fishing & Public Access Improvements, Phase 2-Construction-
Estimated Total Costs-$250,000 City Match: $125,000
Marsh Preserves Multipurpose_Path, Phase 2-Construction of Initial Segment 1-
Estimated Total Cost for first segment-$450,000 City Match: $225,000
The Preserve Parks, encompassing more than 400 acres of wetlands and marshes located on or
adjacent to the Intracoastal Waterway (ICW), currently have observation platforms, a fishing
pier, floating docks, restrooms, and education kiosks and pavilions. These parks are part of a
paddling trail system for canoes and kayaks, and also have foot trails for nature observation and
studies.
The purpose of these projects is to expand public access to recreational and educational areas.
The proposed kayak/canoe launch will provide additional ADA access directly to the ICW and its
adjoining waterways north of Dutton Island. The viewing/fishing piers provide the opportunity
to view and access the associated ICW marshes for environmental education, nature
observation and fishing for residents and users that have not had access in the past. The Marsh
Preserves Pedestrian Path will provide a handicap accessible, walking or biking path from
Tideviews Preserve to Dutton Island Road with direct access to AB and COJ's Dutton Island
Preserves. It will provide more access to and from the City's facilities, and will enhance the
interrelationship between the Atlantic Beach Marsh Preserves, COJ's Dutton II and the Florida
Circumnavigational Saltwater Paddling Trail.
The Pedestrian Path project will be accomplished over multiple years with planning,
engineering, permitting beginning soon with the award of the Design Contract to Hanson
Professional Services, and construction as Phase 2 (will have multiple phases of construction as
budget permits). As a result, the City will budget the match funding over the course of several
years. "Bed Tax" money is an acceptable source to match the grant funding, and staff
recommends utilizing "Bed Tax" funding for this purpose as shown in the current Long Range
Financial Plan. However, if the "Bed Tax" funding is not sufficient to cover the full match, then
the General Fund will serve as a fallback source.
AMENDED AGENDA ITEM# 6A
MARCH 10,2014
The Florida Inland Navigation District requires a resolution (see attachment) to be submitted
with the application for funding, and the application is required to be submitted by Aprill,
2014.
BUDGET: This resolution states that the City is committed to providing $125,000 to match
a FIND Grant to construct a canoe I kayak launch at the north end of Dutton Island Preserve and
two marsh overlooks, and $225,000 for construction of Segment 1 of the Marsh Pedestrian
Path. Funds will be requested in the 2014-2015 budget to be approved later this year.
RECOMMENDATIONS: Approve the attached resolution and authorize the City Manager to sign
the applications for the Florida Inland Navigation Districts Waterways Assistance Program
grants.
ATTACHMENTS: Resolution 14-03
'
REVIEWED BY CITY MANAGER: -PZ (/--7 C:C.:W
ATTACHMENT E-6
RESOLUTION No. 14-03 FOR ASSISTANCE 2014
UNDER THE FLORIDA INLAND NAVIGATION DISTRICT
WATERWAYS ASSISTANCE PROGRAM
WHEREAS, THE City of Atlantic Beach is interested in carrying out the
following described projects for the enjoyment of the citizenry of Atlantic Beach
and the State of Florida:
AMENDED AGENDA ITEM# 6A
MARCH 10,2014
Project Title Marsh Preserves Launch, Fishing & Public Access Improvements Phase 2
Total Estimated Cost$ 250,000
Brief Description of Project: Phase 2 is the construction of the Marsh Preserves Launch,
Fishing & Public Access Improvements (Phase 1, previously approved by FIND included design,
engineering and permitting). The improvements will include a new accessible non-motorized
boat launch on the northern tip of Dutton Island with associated walkways and boardwalks; a
new viewing/fishing pier that is ADA accessible near the existing Dutton Island entrance; and a
new viewing/fishing pier on the east side of River Branch Preserve to provide direct access to the
Marsh Preserves from the surrounding residential area.
AND,
Project Title Marsh Preserves Multipurpose Trail Phase 2
Total Estimated Cost-Phase 2A-$450,000 is for construction oflnitial Segment
Brief Description of Project: Phase 1 (design, engineering and permitting) is in progress
using City funds only. Phase 2 will be construction in multiple phases of the Marsh Preserves
Multipurpose Trail will connect Tideviews Preserve with Dutton Island Road, allowing direct
access to both Atlantic Beach and City of Jacksonville's Dutton Island Preserves. The ADA
accessible path will travel on or near the marsh front along the eastern edge of the River Branch
Preserve.
AND, Florida Inland Navigation District financial assistance is required for the program
mentioned above,
NOW THEREFORE, be it resolved by the City of Atlantic Beach that the project
described above be authorized,
AND, be it further resolved that said City of Atlantic Beach make application to the
Florida Inland Navigation District in the amount of 50% of the actual cost of the project in behalf
of said City of Atlantic Beach,
AND, be it further resolved by the City of Atlantic Beach that it certifies to the following:
1. That it will accept the terms and conditions set forth in FIND Rule 66B-2
F.A.C. and which will be a part of the Project Agreement for any assistance awarded under
the attached proposal.
2. That it is in complete accord with the attached proposal and that it will carry out
the Program in the manner described in the proposal and any plans and specifications attached
Form No. 90-21 (Effective date 12-17-90, Rev. 10-14-92)
AMENDED AGENDA ITEM# 6A
MARCil 10,2014
thereto unless prior approval for any change has been received from the District.
3. That it has the ability and intention to finance its share of the cost of the project
and that the project will be operated and maintained at the expense of said City of Atlantic Beach
for public use.
4. That it will not discriminate against any person on the basis of race, color or
national origin in the use of any property or facility acquired or developed pursuant to this
proposal, and shall comply with the terms and intent ofthe Title VI of the Civil Rights Act of
1964, P. L. 88-352 (1964) and design and construct all facilities to comply fully with statutes
relating to accessibility by handicapped persons as well as other federal, state and local
laws, rules and requirements.
5. That it will maintain adequate financial records on the proposed project to
substantiate claims for reimbursement.
6. That it will make available to FIND if requested, a post-audit of expenses
incurred on the project prior to, or in conjunction with, request for the final 10% of the
funding agreed to by FIND.
This is to certify that the foregoing is a true and correct copy of a resolution duly and
legally adopted by the Atlantic Beach City Commission at a legal meeting held on this 1oth day
of March 2014.
Attest Signature
Title Title
(2)
Form No. 90-21 (Effective date 12-17-90, Rev. 10-14-92)
AGENDA ITEM:
SUBMITTED BY:
DATE:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
Public Hearing for SPA-13-001000715
AGENDA ITEM# 7A
MARCH 10,2014
Michael Griffin, CBO, CFM -Building and Zoning Director M/
Jeremy Hubsch-Redevelopment and Zoning Coordinator v "'fP
February 12, 2014
STRATEGIC PLAN LINK: Goal Number 7, Mayport Corridor. This goal is to build,
encourage, and support a vibrant commercial corridor and strong residential neighborhoods
along Mayport Road and adjoining neighborhoods.
BACKGROUND: The applicants are requesting to rezone a 7.2 acre property that is currently
zoned Commercial Limited (CL) and Residential General Multi-Family (RG-M) to a Special
Planned Area (SPA) for up to 80 residential units. The property is located on the eastem side of
the Mayport Road flyover, near Atlantic Boulevard. As proposed, the project will consist of a
variety of multi-family dwelling types that include duplex, triplex, and quadplex units. The
property is in a Residential High Density Future Land Use District, which allows a maximum of
20 units per acre. The proposed project has a density of 11.2 units per acre.
The applicants are seeking to create a unique development that would not ordinarily be allowed
in a traditional zoning district. The Community Development Board staff report details the
specifics of the development, waivers requested, and sections of the Comprehensive Plan that
relate to the project.
The Community Development Board considered this request along with comments from staff,
the public and the applicants at the November 19th meeting, and the Board recommended
approval by a vote of 6-0. The board found the request consistent with the Comprehensive Plan
and Future Land Use Map, as well as Division 6 of the Land Development Regulations, which
relates to Special Planned Area Districts (SPA)
BUDGET: None.
RECOMMENDATION: Motion to approve Ordinance 90-14-221, known as SPA 13-
00100075, as recommended by the Community Development
Board.
ATTACHMENTS: Draft minutes ofthe November 19, 2013 Community Development
Board meeting; copy of Community Development Board staff report; copy of SPA-13-00 100075
application. Copy of Proposed Ordinance 90-14-221.
REVIEWED BY CITY MANAGER: ----·q, ~~ ,zG· r_..-, ,
=J
Draft Afinutes oft he November 19, 2013 regular meeting oft he Community Development Board
MINUTES OF THE REGULAR MEETING OF THE
COMMUNITY DEVELOPMENT BOARD
November 19, 2013 ,·<->: .:}/
AGENDA ITEM# 7A
MARCH 10, 2014
1. CALL TO ORDER.-6:06pm : :,::/
Chair Brea Paul verified the presence of a quQruhf.~ith)he attendance of, Kelly Elmore,
Harley Parkes, Patrick Stratton and Sylvia ?im,rn<Jr1s. Thir)leeting was called to order at
6:06pm. Also present was the B~il~ihg and Zoning >Director, Michael Griffin,
Redevelopment and Zoning Coordinatdr,)eremy Hubsch and Rftording Secretary Jenny
Walker. Kirk Hanson arrived at 7:00pm;'J~son Burgesswas absent. :.>
2. ADOPTION OF MEETING MINUTES-October 15, 2013: .·
Brea Paul called for a moti6ht9'approve the<llliriu{~s of the October 1:5, 2013 regular
meeting. Kelly Elmore moved that minutes be approved as written. Patrick Stratton
seconded the motion and it ca~ri~d.byK\Ibt(C! of 7-0. .· .. , ___ -' ,, ____ _
3. OLD BUSINESfiv6ne ..
4. REPORTS. .. .. . . .. · ..
A: Boats. and Tr~fl~fs. ~r~i ;alii as}<ed,for~a vote by show of hands to take the Agenda
out of order ancliliscuss B~ats artd Tfailers ahead of New Business based on the
number'iNcwzen~<l[l :at~endance to 'speak on this topic. Brea Paul stated the Boats
and Trailers Ordinance was discussed at the October 15th meeting and the Board ',>'•'--> ''-"-~--~-
had asked stafHor some additional details to include the actual number of violations
___ ', -->'-','•, '{.", ,-.
that were actually'presenf Michael Griffin spoke stating the Board asked for some
s{te.}J()undary inl<:lr!nation, Code Enforcement information and staff did a survey of
80% ofAtlantic<Beach and found that there were21 boat violations, 13 of the
violatiCJri~theJ)~·<lt;; could be relocated on the property and be found in compliance.
28 boats W~r~::found in compliance. Five trailers and campers were found in
violation and/9 trailers and campers were found in compliance. On the Code
Enforcement issues we average 10 complaints per month for boats and trailers or
recreational vehicles in the front yard Mr. Griffin refreshed_the boards memory that
Jacksonville, St. Augustine, Neptune Beach and St. Johns County has the same
regulations of no boats or trailers in the front 20ft front yard setback Jacksonville
Beach allows one 20 ft boat in the front yard setback Atlantic Beach is less
restrictive than Jacksonville, Neptune Beach, St. Augustine and St. Johns County by
allowing the boat to be 15ft from the front property line. The Board also asked for
some boundary information. Mr. Griffin showed a plat of the Park Terrace
subdivision stated that when plats are set up houses are set up on the lot with
generally a 20ft setback, anything beyond that 20ft setback is in the right of way.
He then showed several examples of compliant lots and noncompliant lots boats,
Page 1 of5
Draft Minutes of theN ovember 19, 2013 regular meeting of the Community Development Board
AGENDA ITEM# 7A
MARCH 10,2014
trailers and campers. Kelly Elmore questioned how long time wise can a boat or
recreational vehicle be in the right of way before Code Enforcement will ticket it. Mr.
Griffin responded stating Code Enforcement will leave a courtesy notice first giving a
reasonable time. Mr. Elmore asked and if the homeowner states that it is a visitor
and it will be removed in a few days? Mr. Griffin stated the City will work with them
before taking any code enforcement action. The first speaker was Mr. Paul
Gunsaulis, 780 Begonia Street. Mr. Gunsaulis stated that because everyone in
Atlantic Beach has different lot lines, he feels the only way the City can uniformly
enforce the Boats and Trailers Ordinance is to change the wording on b (2) from
stating "15 ft setback from the lot line" to read ~1Ej_ft, setback from street pavement:'
He states that would put him in complianc!=d>:Tlie second speaker was Michael
Hampton, 651 Begonia Street. He stateq,.spnH~hne from the City came out to his
property yesterday and told him he coqlc(W)5e do\1\Tn 2 trees on the lot and move his
boat back and be in compliance. He~aidit is absurd for him to remove trees and
,•, '·'-. ···.v•,•,
that too many trees have been rerrib\Jifd in Atlantic BE\ach already. He states again
that "he will not remove his bga'f) t_lYe City can fine liirri all they want, he will not
move his boat". The third spea,K¢r was Linda Spencei, 28? Magnolia Street. She
agrees with homeowners havini lip me rights gut her neighbors have their boat
parked right underneath her bedroom windoW;<-She is in favor of the Ordinance the
way itis. Final speakeris Chris Lambeft:s6&357 12th St. Believe~the issues with
Boats and Trailers started hecause of the J3.l::k of Code Enforcement on this ordinance
in the past. Mr. Lafub~r~ph: believes th~t our codes are too lax for boats
aesthetically and the noi?eJactar: ~hd ~hat th{(City should increase the setback for
boats, trajlers<md recreation~} vehitles) Kelly Elniore_stated thatthis ordinance is in
place fotareason and we d~haye th«=most}ax,ordibarice compared to surrounding
muqicipalities.· He feels the 'bfdinalice should be left just as it is. The ordinance ,' ·> ,,· .. ·. \ ·,:, ,_/·>.·i>.' '.('' · .. ·,
w'ithholds_the stanciard aestheticthr6ughout the City. Harley Parkes stated that he
agrees with: Mr. Elmore. Sylvia Sim\nons stated that she drove all over the City and
V\T<l~ surprised Cit h()W: ·fe'Y yiolatiOn$, she saw. Ms. Simmons stated reducing the
requii'«=ment maY result in cr~a,ting In ore boats and trailers. She doesn't think the
Ordinance-~houlcl be changed Mall-; Brea Paul says she concurs with all the other
board memliers, we liave the mosthx code already. . . . . . . ' . . . .. ·
Kelly Elmore h:t~d~ a rr1~tionto keep the Boats and Trailers Ordinance as written in
· pl£lce, unaltered H(lrley Parkes seconded the motion and it carried by a vote of 6-0.
5. NEW BUSINESS . . . _·.·. ,· .· "<· ,"/
A. SPA-13-0010Q07~ ~UBLIC BEARING)-201 Mayport Road
Staff
Report
Request for Special Planned Area (SPA) rezoning as permitted by Sections
24-116 through 24-126, to allow a maximum of 80 residential units. The
· property is currently zoned Commercial Limited (CL) and Residential
General-Multi-Family (RG-M). The Future Land Use Designation High
Density (RB).
Jeremy Hubsch, Redevelopment and Zoning Coordinator gave a
presentation about SPA-13-00100075. Mr. Hubsch showed an
aerial of the. site and described the neighboring sites. Stated that
the site was formerly a development of 96 units that had been
previously torn down roughly 10 years ago. He then showed a
Future Land Use Map and discussed density of surrounding
Page 2 of5
AGENDA ITEM# 7 A
MARCH 10,2014
Draft Minutes of the November 19, 2013 regular meetii1g ofthe Community Development Board
Applicant
Comment
properties and the zoning. Subject property is 7.2 acres and the
applicants are proposing a maximum of 80 residential units.
Maximum~ allOwable density is 20 units in a Residential High
Density L<li;~d Use, and the applicants are proposing a development
with 11.2 units per acre, so it is below the maximum density. The ·. ,
applicants are proposing 4 unit types, Single family, duplex, triplex
and quadplex. ·As it is currently designed, there will be only one
single family home. They will be providing 2 parking spaces per
unit and 20· visitor parking spac~f There will be a 10ft landscape
buffer along. Mayport Road, whi6fi/ is required per our Mayport
Corridor Standards. There Wilfb:~.a Sft landscape buffer along the
entire North~rn, Southefr{§kd Ea~t~rn property boundary, which
is not required by qufcode. TheCp}nrnercial Corridor standards
for construction xr(~tedals along Mayp4}t. Road will be met. It is
anticipated thaf t.be. proposed 80 unitL~ill be mostly duplex,
triplex, ana quadplex puildings.< The applicant~ do not yet know
what customer dehl>~nd will{b~:' like, and thus would like the
flexibilitY to· alter the Lnh< ty~·~ shown on the site plan, while
maintai~Yng the same genei~llayout. The SPA clearly states that
any modi{i~(ltiOhtthat change<·~he use, building height, density,
puffers and o'.pen spate} and ac2~ss points/driveways will need to
cdme back ·before .the>(C9rnmunity Development Board and
Cohlmission a~r~quiF~d per Sec~l()n 24-124. Habitat for Humanity
plan~ tq create a~ H,bA to maintain the project in perpetuity, but
at this t'ime the Hbl\documents have not yet been created. Mr.
Hubsc:h statgs. that; P;.,er Section 24-62.c.2, the Community
Deyelqpme~r 13oa~d ·~nail "Indicate the relationship of the
proposed rezoni.ng 1:6 the comprehensive plan for the city and
·. provide a finding that the requested change in zoning is consistent
\rvith the (:()riiprehensive." He then discussed some of the goals,
obNctives, <md policies of the comprehensive plan that are
rel~yant to this project. Mr. Hubsch gave an overview of the
thlrt~en waivers that the applicants are requesting. He also gave
)h6verv.i~w ofthe boards required actions. He also stated that
· > shff does not have any recommendations at this time and will be
leaving the decision up to the board.
The applicant, 'Jay McGarvey, Chairman of Beaches Habitat stated
that they are very excited to present this model community for the
residents of Atlantic Beach. He states that this development will
dress up Mayport Road. He then introduced the President of
Beaches Habftat, Mr. Brian Wheeler. Mr. Wheeler presented
several examp'les of other neighborhoods that have developed
using the same traditional neighborhood design that Habitat is ·. ·'
Page 3 of5
AGENDA ITEM# 7 A
MARCH 10, 2014
Draft Minutes of the November 19, 2013 regular meeting of the Community Development Board
Public
Comment
Motion
proposing. He showed computer images of the before and after of
the site. He also showed example floor plans of the units. He
discussed parking, sidewalks, front and rear yards, landscaping and
drainage on the projeCt. Kelly Elmore stated he is concerned given
the location and the density request, will crime and home values
become an issue .. Mr. Wheeler stated that he feels there is a
difference in behavior of renters of high density apartments and
homeowners. He then discussed all of the requirements the
prospective homeowners must c:Rmply with before being given the
privilege of home ownership With/Beaches Habitat. Mr. Elmore
then asked how the deveiC>pffl~Dt is handling stormwater. Mr.
Wheeler pointed· out that~dst:HflN..vill drain under the park to a
underground systerr~·treated withth~)~?<isting concrete that is on-
site and the rest::fMalready currently f)q\(Ving to Mayport Road.
Habitat will work~{th FOOT concerning ih~\kainage issues.
··.· ·, ,->:::>\,
The fits(. plJblic speaker vv~s.(rVl.~tthew Chimumerito, 632 Main
Street, ·~tated;he is very gla8 to see something going into the
"bombed c):uf'''~flelt~r. His concerns were regarding how many
more of th··~se type homes.or de~~lopments are going to be coming
Up in Atlantic>Beach?./ls'At.lantic ·Beach going to become totally
fotused on Be~ches H~bit~t hori,'es? He was also concerned about
the I~A of stora:g{With no gar~g~~ and having the front and rear
porch~_s.~tart serving'C!s garages with outside storage. The second
.,pul:)lic: sp~5:1ker was· fYii.~e Whalen, business owner on Mayport
Road, Mr. Wll'~f~n stated he thinks this is the wrong location for
... this project. Is A~l~ritic Beach going to become the "poster boy"
. <for Be~ch~s Habitat. He thinks this is too many low income people
in<qne prbJ~ct and that this will turn back into what the Palms
tJfll~d into an'd that it will close businesses on Mayport Road.
' ~·. ,·~
K.irkl:lanson had questions regarding if they grant the variances for
fhi~·SPA do they have to do the same for all future SPA's. The
bo.~rd decided theya~e decided on a case by case basis. Brea Paul
was concerned about the park being turned into ·a retention pond
for drainage. Mr. Hubsch stated that then that change would have
to come before the board again.
Sylvia Simmons made motion to approve SPA-13-00100075 and it
was seconded by Harley Parkes. It was unanimously approved 6-0.
Page 4 of5
Project Description
AGENDA ITEM# 7 A
MARCH 10, 2014
Habitat for Humanity is seeking to use the Special Planned Area District (SPA) to create a unique development that
otherwise would not be allowed by a conventional zoning district in Atlantic Beach. Planned developments
generally enable flexibility for building setbacks, lot widths, and lot coverage; in exchange for the creation of park
space, open space, and landscaped buffers. Per Section 24-116 of the Atlantic Beach Land Development
Regulations, "The purpose of the special planned area district is to create a mechanism to establish a plan of
development or redevelopment for a site where the property owner and the community's interests cannot be best
served by the provisions of the conventional zoning districts, and where assurances and commitments are
necessary to protect the interests of both the property owner and the public, and also the unique qualities of the
City of Atlantic Beach."
The proposed project has smaller lot widths and building setbacks, and higher lot coverage than allowed in a
standard development in Atlantic Beach. However, this is a unique development for Atlantic Beach. The applicants
have described the design of the development as a Traditional Neighborhood Development (TND). While staff does
not believe the development to be a fully fledged TND, it does display some elements from a design standpoint
such as a centrally located park space, alleys, front porches, and walkability. The scale of the project and location
along a stretch of Mayport Road that has no left turn lanes is a deterrent to the mixed use (commercial/retail)
component of a Traditional Neighborhood Development. Additionally, the development is lacking connectivity to
adjacent neighborhoods, which often occurs in a TND.
The SPA is providing a centrally located park space, though not required to per Atlantic Beach Code. Only
developments over 10 acres must provide recreation per 24-257. However, this project can hypothetically have a
higher population than a 10 acre development in a Residential Low Density Future Land Use, which has a
maximum density of 6 units per acre. The applicants are providing 5 feet oflandscaped buffers along the entire
northern, eastern, and southern property boundaries, though not required to by code. There will be a 10'
landscaped buffer along the entire Mayport Road facing corridor, which is required by the Atlantic Beach
Commercial Corridor development standards outlined in 24-171.
It is anticipated that the proposed 80 units will be mostly duplex, triplex, and quadplex buildings. The applicants do
not yet know what customer demand will be like, and thus would like the flexibility to alter the unit type shown on
the site plan, while maintaining the same general layout. The SPA text clearly states that any modifications that
change the use, building height, density, buffers and open space, and access points/driveways will need to come
back before the Community Development Board and Commission as required per Section 24-124. The units will be
sold fee simple to Habitat for Humanity participants. The SPA proposes 2 parking spaces per dwelling unit as
required by code, as well as an additional minimum 20 visitor spaces. Habitat for Humanity plans to create an HOA
to maintain the project in perpetuity, but at this time the HOA documents have not yet been created. Per the SPA
text, membership in the HOA will be mandatory for all homeowners, and all open space, retention areas, park, and
landscaping will be maintained by the HOA.
The commercial corridor development standards outlined in Section 24-171, which pertain to all structures within
100 feet of Mayport Road, state that all new buildings shall be made of brick, wood, stucco, decorative masonry,
exterior insulation and finish systems (EIFS), architectural or split-faced type block, or other finish materials with
similar appearance and texture. It also states that metal clad, corrugated metal, plywood or oriented strand board
(OSB), and exposed plain concrete are not permitted. The applicants have submitted architectural renderings for
the project that are consistent with this requirement (attached). Given the location of the site at the entrance to
Mayport Road and its visibility from Atlantic Boulevard, staff believes it is important to ensure that this project will
be aesthetically pleasing.
At this time the city's Public Works Director has a few outstanding construction level comments that need to be
worked out with the applicants prior to this item going to the City Commission. Additionally the City of Jacksonville
Fire Department is still in the process of reviewing the project for any public safety issues. It is an!icipated that
these will be cleared up shortly.
Page 2 of8
Compatibility
AGENDA ITEM# 7 A
MARCH 10,2014
The proposed project is generally compatible with adjacent properties. To the east is another multi-family project,
to the north is a small fast food restaurant, and to the south is a mini-storage facility, which faces the opposite
direction. According to section 24-177 (e), the applicants are not required to provide any buffers between adjacent
parcels. If they were required to provide a buffer, it would need to be ten feet wide where bordering an
incompatible use. The applicants have chosen to provide a 5 foot wide landscaped buffer along the east, north, and
south property lines. As previously mentioned, they are also providing a 10 foot wide landscaped buffer along
Mayport Road. Below is a table of the Future Land Use and Zoning of adjacent parcels:
Direction Future Land Use Category Zoning District
East Residential-High Density (RH) Residential General, Multi-
Family (RG-M)
West Commercial (CM) Commercial General (CG)
North Residential-Low Density (RL) Commercial Limited (CL) and
Residential, General, Multi-
Family (RG-M}
South Commercial (CM) Commercial General (CG)
D I s d d eve opment tan ar s
Lot and Building
Maximum allowed density per land 20 units/acre
use
Proposed density 11.2 units/acre
Maximum number of units 80
Maximum Lot coverage by Parcel Parcel Type 1 (Single Family): 65%
Parcel Type 2 (Duplex): 65%.
Parcel Type 3 (Triplex): 65%
Parcel Type 4 (Quadplex): 65%
Minimum lot width (rectangular Parcel Type 1 (S.F.): Min. Width-32 feet; Min. Area-2,900 s.f.
shaped lots only) and Minimum Lot Parcel Type 2 (Duplex): Min. Width-50 feet; Min. Area-4,600 s. f.
Area by Parcel Parcel Type 3 (Triplex): Min. Width-68 feet; Min. Area-6,250 s.f.
Parcel Type 4 (Quadplex): Min. Width-84 feet; Min. Area -7,725 s.f.
Average Lot coverage by Individual End Unit: 60%
units within a Duplex, Triplex or Inside Unit: 75%
Quadplex Parcel
Minimum lot width (rectangular End Unit: Min. Width-26 feet; Min. Area-2,300 s.f.
shaped lots only) and Minimum Lot Inside Unit: Min. Width -16 feet; Min. Area -1,450 s.f.
Area by individual units within a
Duplex, Triplex or Quadplex Parcel
Minimum Lot Frontage for Any For irregular shaped lot, the minimum frontage can be no less than 10' less
Irregular Shaped Lot than minimum lot width
Minimum floor area {per unit) 1,000 SF {enclosed air conditioned living area)
Maximum building height 35 feet, principle dwelling; 15 feet, accessory structure-Per COAB LDC
Minimum Primary building separation 10 feet
Minimum front setback (rectangular Parcel Types 1-4: 8 feet open air porches,
shaped lots only) 12 feet exterior building wall
Page 3 of 8
Minimum front setback (irregular
shaped lots)
Parcel Types 1-4: 4 feet for open air porches
AGENDA ITEM# 7A
MARCH 10, 20 I 4
8 feet for exterior building wall (for a maximum one unit
per building) most closely located to the irregular portion of the lot front
boundary.
Minimum side setback (all All Parcel Types: 5 feet
structures)
Minimum rear setback (principal
dwelling)
Minimum Driveway I Parking area
Setback
Accessory Structure Setback
Comprehensive Plan
All Corner Lots: To maintain a clear sight triangle at intersections, no
obstructions to vision exceeding 4feet in height shall be allowed within the
straight line connection of a 10 foot offset from the intersecting right-of-
way lines of two streets.
Parcel Type 1-4: 15 feet
3 feet from side property line I Parking space dimension begins 2 feet from
property line.
3 feet from side or rear lot lines; not allowed in front of unit
Per Section 24-62.c.2, the Community Development Board shall "Indicate the relationship of the proposed
rezoning to the comprehensive plan for the city and provide a finding that the requested change in zoning is
consistent with the comprehensive plan." Below are a few goals, objectives, and policies of the comprehensive plan
that are relevant to this project. Consistency with the comprehensive plan is one of the findings of fact necessary
for approval of the SPA.
GoalA.1
The City shall manage growth and redevelopment in a manner which results in a pattern of land uses that: 1)
encourages, creates and maintains a healthy and aesthetically pleasing built environment, 2) avoids blighting
influences, 4) maintains the City's distinct residential community character
Objective A.1.3-Maintaining Residential Character
The City shall encourage future development and redevelopment, which 1) retains the exceptionally high quality of
life and the predominantly residential character of the City of Atlantic Beach ... and, 3) provides for varied and
diverse recreational opportunities ... and which provides for and maintains energy efficient land use patterns.
Objective A.1.5-Sound Development Patterns
The City shall maintain development patterns which 1) prevent blighting influences 2) foster diverse and stable
neighborhoods ... 4) provide proper locations for ... energy efficient land use patterns, and 5) encourage healthy and
aesthetically pleasing living conditions.
Policy A.1.5.5
Flexible regulatory methods shall be utilized to provide incentives for achieving environmental enhancement,
economical land development and energy efficient patters of land use that provide for an appropriate mix of uses
within the City.
Policy 1.5.8
The City shall permit residential development only in compliance with the residential density limitations as set
forth within the Land Development Regulations, and as designated on the Future Land Use Map in accordance
with the following table.
Objective A.1.6
The City shall preserve the sound structural condition and the diverse character of the built environment of the
City and shall encourage development programs and activities that are directed at infill development as well as the
conservation, redevelopment and re-use of existing structures and the preservation of and re-investment
in older neighborhoods.
Page 4 of 8
Policy A.1.6.3
AGENDA ITEM# 7A
MARCH 10,2014
The City shall discourage redevelopment practices that displace very low, low and moderate-income residents.
Objective A.1.10
The City shall continue to maintain a development character which is compact in form, orderly in its land use
patter, and diversified in its makeup so as to ensure employment opportunities, affordable housing, a pleasant
living environment, and cost effective and energy efficient public services.
PolicyA.1.10.4
The City shall actively support the appropriate redevelopment and in fill development of the Mayport Road
corridor. Retail and service uses that sustain neighborhoods and encourage a more aesthetically pleasing and
pedestrian friendly environment shall be encouraged. New development along Mayport Road shall be in
compliance with the Commercial Corridor Development Standards as set forth within the Land Development
Regulations.
Objective A.1.11
The City shall provide for land use, development and redevelopment in an efficient manner, which supports the
land use designations as set forth within the 2010-2020 Future Land Use Map; which enforces the residential
densities and the limitations upon the type and intensity of uses, and which results in development appropriate to
the sensitive coastal location of the City, particularly with respect to the predominantly residential character and
small-town scale of the City.
PolicyA.1.14.1
The City shall continue to maintain an energy efficient land use pattern and shall continue to promote the use of
transit and alternative methods of transportation that decrease reliance on the automobile.
PolicyA.1.14.2
The City shall continue to encourage and develop the "walk-ability and bike-ability" of the City as a means to
promote the physical health of the City's residents
Waivers
The applicants are requesting thirteen waivers. Section 24-121 states "The special planned area district should not
be construed as a mechanism to diminish the requirements set forth elsewhere within this chapter or other
chapters of the City Code. Waivers to existing development standards shall be approved by the city commission
and only upon demonstration that an alternative standard will provide a better development outcome with
respect to the quality of design and development form." The waivers requested by the applicants are essentially
areas where certain aspects of the SPA differ from the standard requirements of the code. It should be noted that
the practical purpose of planned developments is to seek relief from standard setbacks, lots sizes, and lot widths.
These types of items are typically not listed as waivers in a PUD/SPA. For instance, in the Atlantic Beach Country
Club SPA, there are several lot types and building setbacks that are smaller than allowed by Atlantic Beach's
zoning districts, but there were no waivers listed in the staff report or SPA text.
In this case, the applicants have chosen to provide all areas where the development varies from what is allowed by
code. Waivers 4-10 are all examples of items that are often times not considered a traditional waiver in a planned
development. These items generally relate to requests for lesser setbacks, lot sizes and widths; and greater
Impervious Surface Ratio (ISR). As pointed out earlier, increased landscaping, open space, and park space is often
a tradeoff for allowing these types of requests in a planned development. Waivers 1-3 relate to requests for limited
relief from landscaping requirements. Waiver 11 requests a reduction in setbacks for accessory structures.
Waivers 12 and 13 are requests for relief for roadway standards.
The City Commission has the power to grant. deny. or alter any of these waivers. The Community Development
Board shall take them into consideration when making a recommendation.
Page 5 of 8
AGENDA ITEM# 7A
MARCH 10, 2014
1. Per section 24-171, Commercial Corridor, it references Div: 8 Landscaping which requires 50% of the required
trees along the Mayport frontage road be shade trees. Due to the adjacent overhead power, shade trees are not
permitted to be located in this proximity to the power lines; therefore, this buffer will only include understory
trees and palm trees.
2. Per Section 23-30, Minimum Tree requirements under Division 4 General provision, which is later referenced by
Division 8, For triplex parcels, we are requesting to 33% shade tree versus the required 50% shade tree
requirement. Overall, there will be 40% shade trees on the development parcels. This reduction of shade trees is
off-set from the additional planting that has been provided elsewhere on the property that is not required by code.
3. Per Section 23-30, Minimum Tree requirements under Division 4 General provision, we are requesting to plant
3" caliper trees versus the required 4" caliper trees. This reduction in size is requested due to availability of non-
shade plant material along with costs, and is off-set from the additional planting that has been provided elsewhere
on the property that is not required by code. Please note, that only required trees on-site are located on the
individual residential parcels and the Landscape Enhancement area to Mayport.
4. Per Sec. 24-88 which requires for "high density residential development, a minimum lot area of two-thousand
one hundred seventy-five (2,175) square feet for each dwelling unit." We request for duplex units through quaplex
units, that the outside unit have a minimum lot size of2,300 SF, and inside units have a minimum lot size of 1,450
SF.
5. Per Section 24-108 (d)(1) minimum lot area requirement for "Single-family dwellings" requires seven thousand
five hundred (7,500) square feet". Our single-family lot is 2,900 sf.
6. Per Section 24-108, minimum yard requirements, requires "Front Yard setback: Twenty (20) feet." Our request
is 8 foot from open porches (12 foot from building) for rectangular lots. On irregular lots we request a minimum 4
foot for open air porches, 8 feet for exterior building wall (for a maximum one unit per building) most closely
located to the irregular portion of the lot front boundary.
7. Per Section 24-108, minimum yard requirements which requires "Rear Yard setback: Twenty (20) feet." We
request 15 feet.
8. Per section 24-108, minimum side requirements require:
a. Single-family dwellings: Combined fifteen (15) total feet and five (5) minimum feet either side.
b. Two-family (duplex) dwellings and townhouse: Seven and one-half (7.5) each side."
We request side setbacks of 5 feet. On corner lots: To maintain a clear sight triangle at intersections, no
obstructions to vision exceeding 4 feet in height shall be allowed within the straight line connection of a 10 foot
offset from the intersecting right-of-way lines of two streets.
9. Per section 24-108, minimum lot width requirements of ten (75) feet. We request 32 feet for a single family lot,
50 feet for a duplex parcel and 68 feet for a triplex parcel type.
10. Per section 24-108, Building Restrictions which requires "The building restrictions for the RG-M zoning district
shall be a 50% Maximum impervious surface. For Parcel Types 1 through 4 we request a 65% maximum
impervious surface. Furthermore, on the individual units we request an average 60% impervious on exterior units
and 75% impervious on internal units.
11. Per Section 24-151, Accessory Structures, Detached carports have a 5 foot side and rear yard setback
requirements, and private garages have a 10 foot rear and side yard setback. We request all accessory structures
have a minimum 3 foot side and rear yard setback
Page 6 of 8
AGENDA ITEM# 7 A
MARCH 10, 2014
12. Per section 24-2 52 (i) cul-de-sac's require a minimum 50 foot right-of-way. We request a 44 foot right-of-way
for an approximate 200 feet in length.
13. Per section, 24-252 (c)(1) which states "Any subdivision ofland, which creates more than ten (10) residential
lots shall provide two (2) separate access points, unless other provisions, such as permanent easements, are made
for emergency ingress, and provided that such entrances will not adversely affect the street system." We are
providing two access points however, only one will be for ingress.
REQUIRED ACTION
The Community Development Board may consider a motion to recommend approval of the Habitat for Humanity
SPA (Application SPA-13-00100075) to the City Commission, a rezoning to Special Planned Area for lands described
within said application, approving the site development plan and adopting the application and supporting documents,
and all terms and conditions as set forth therein, subject to conditions enumerated, and provided the following, or
similar, findings of fact:
(1) The request for rezoning has been fully considered after public hearing with legal notice
duly published as required by law.
(2) The rezoning to Special Planned Area is consistent with the Comprehensive Plan and the
Future land Use Designation of Residential, High Density.
(3) The rezoning is consistent with the land Development Regulations, specifically Division 6,
establishing standards for Special Planned Areas.
(4) The rezoning and the site development plan are consistent with the stated definition, intent
and purpose of Special Planned Areas.
(5) The zoning district classification of Special Planned Area, and the specific uses and special
conditions as set forth herein, are consistent and compatible with surrounding
development.
The Community Development Board may consider a motion to recommend denial of the Habitat for Humanity SPA
(Application SPA-13-00100075) to the City Commission, a rezoning to Special Planned Area for lands described within
said application, provided the following, or similar, findings of fact:
(1) The rezoning to Special Planned Area is not consistent with the Comprehensive Plan and the
Future land Use Designation of Residential low Density because
(2) The rezoning is not consistent with the land Development Regulations, specifically Division
6, establishing standards for Special Planned Areas because
(3) The zoning district classification of Special Planned Area and the specific uses and special
conditions as set forth herein are not consistent or compatible with surrounding development because
Page 7 of 8
AGENDA ITEM# 7A
MARCH 10, 2014
~Beaches
.wtf Habitat for Humanity®
Ownership and Commitment:
Beaches Habitat for Humanity has unified control of the subject property and is committed to proceed
with the proposed development in accordance with the ordinance creating the special planned area.
Beaches Habitat for Humanity is committed to proceed with the proposed development according to
the plans and schedule approved by the ordinance, and will continue operation and maintenance of all
privately owned areas, functions and facilities, which will not be operated or maintained by the City
pursuant to written agreement.
Beaches Habitat for Humanity is committed to bind all successors and assigns in title to any
commitments included within the ordinance creating the special planned area which shall also include
by reference the application for rezoning and the approved plan of development, and which shall be
recorded with the Clerk of Courts of Duval County.
Beaches Habitat for Humanity will form the 201 Mayport Road Neighborhood Association, Inc., a Florida
non-profit corporation, for the continued ownership and maintenance of the right-of-ways, common
open space, retention areas, park and landscaping. Membership in the association shall be mandatory
for ;yt property owners within the SPA development plan. Beaches Habitat reserves the right to deed
the ~~ht-of-way and alley b~ck to the City while still maintaining the landscape.
BY:~~/
~re of ovirler
October 15, 2013
Date
Debbie Jones
Print Name
797 Mayport Road, Atlantic Beach, FL 32233 o Office: (904) 241-1222 8 Fax: (904) 241-4310
www .beacheshabitat.org
I '
Prepared by and return to:
Lawrence V. Ansbacher, Esq.
Ansbacher & Schneider, P.A.
5150 Belfort Road, Building 100
Jacksonville, FL 32256
Doc# 2013241113, OR BK 16531 p
Number Pages: 3 age 2248,
Reco~ded 09/18/2013 at 02:17 PM
~~~~;;lssell CLERK CIRCUIT COURT DUVAL
RECORDING $27.00
DEED DOC ST $7700.00
SPECIAL WARRANTY DEED
1. Grantor's name and address is:
CENTERSTATE BANK OF FLORIDA, N.A.,
A National Banking Corporation
1234 King Street
Jacksonville, FL 32204
2. Grantee's name and address is:
BEACHES HABITAT FOR HUMANITY, INC.,
a Florida non-profit corporation
797 Mayport Road
Atlantic Beach, FL 32233
Grantee's tax identification number is: _______ _
AGENDA ITEM# 7A
MARCH 10,2014
The terms Grantor and Grantee shall be non-gender specific, singular or plural, as the
context permits or requires, and include heirs, personal representatives, successors or
assigns where applicable and permitted.
3. The real property ("Property") conveyed hereby is described as follows:
A tract of land lying in the Castro Y. Ferrer Grant, Section 38, Township 2 South, Range 29 East,
Atlantic Beach, Duval County, and more particularly described as follows: ·
For a point of reference commence at the intersection of the Northerly line of Atlantic Boulevard
and the Easterly line of Mayport Road; thence run North 20 degrees 28' 35" East along said
Easterly line of Mayport Road, a distance of 360 feet to a point of beginning; thence run North 89
degrees 19' 35" East parallel to said Northerly line of Atlantic Boulevard, a distance of 612.38
feet; thence run North 7 degrees 04' 25" West, a distance of 691.90 feet; thence run North 69
degrees 31' 25" West a distance of 251.01 feet to the Easterly right of way line of said Mayport
Road; thence run South 20 degrees 28' 35" West along said Easterly right of line of Mayport
Road, a distance of 834.36 feet to said point of beginning,
together with all tenements, hereditaments, easements and appurtenances belonging to or
benefiting such property.
The Property Appraiser's Parcel Identification Number is 177649-0000
4. Grantor for good and valuable consideration plus the sum of $10.00 the receipt whereof is
hereby acknowledged, hereby grants, bargains, sells and conveys to Grantee the Property
to have and to hold in fee simple forever.
5. Grantor fully warrants title to the Property and will defend the same against the lawful claims
of all persons whomsoever claiming by, thro'Llgh or under Grantor, but not otherwise, except
for those certain "Permitted Exceptions" more particularly described on such Exhibit
attached hereto and, by this reference, made a part hereof.
EXCEPT AS EXPRESSLY SET FORTH IN THIS DEED, GRANTOR HAS MADE NO, AND
EXPRESSLY DISCLAIMS ALL, REPRESENTATIONS, WARRANTIES, COVENANTS AND
CONTRACTS OF EVERY KIND AND CHARACTER, EXPRESS OR IMPLIED OR ARISING BY
130172.03 Special Warranty Deed
Last Saved: 13.9.1 0 12:28 PM
PERMITIED EXCEPTIONS
AGENDA ITEM# 7A
MARCH 10, 2014
1. General or special taxes and assessments required to be paid in the year 2013 and subsequent years
which are not yet due and payable.
2. Downguy Easement to Jacksonville Electric Authority filed September 24, 1985 in Official Records
Book 6018, page 1256, of the current public records of Duval County, Florida.
3. Grant of Easement to Mediaone of Greater Florida, Inc. as filed May 19, 2000 in Official Records Book
9629, page 901, of the current public records of Duval County, Florida.
4. Easement to Southern Bell Telephone and Telegraph Company filed January 31, 1961 in Official
Records Book 1196, page 308, of the current public records of Duval County, Florida.
4. Facts, matters and things disclosed on a current survey of the Property.
201 MAYPORT ROAD
AGENDA ITEM# 7 A
MARCH 10, 2014
Future Land Use Designations and Zoning Districts for Adjacent Parcels
Direction Future Land Use Category Zoning District
East Residential-High Density (RH) Residential General, Multi-
Family (RG-M)
West Commercial (CM) Commercial General (CG)
North Residential -Low Density (RL) Commercial Limited (CL) and
Residential, General, Multi-
Family (RG-M)
South Commercial (CM) Commercial General (CG)
Source: COAB Future Land Use and Zoning Maps
Ill. Permitted and Prohibited Uses
The following section lists the permitted uses for the 201 Mayport Road SPA.
• A mixture of single-family dwelling units; duplex, triplex and quadplex buildings sold as
fee simple units; in totat not to exceed 80 units
• Privately maintained Neighborhood Park with ancillary amenity building or structures
• Privately maintained common open space which may include
• Stormwater enhancements
• Community Gardens
• Community Amenity Facility
• Mail Kiosk I Gazebo I Fire Pit I Other community amenities
• Accessory Structures on individual lots (rear yard only)
• Detached garages I carports
• Storage Shed
• Residential scaled fencing less than 42" in height within internal portions and western
frontage of the development
• 6' in height screen fencing I wall for the north, south and east perimeters
• Temporary Sales and Construction Trailers
IV. Development Density
The SPA rezoning requests a maximum of 80 dwelling units representing a density of 11.2 units per acre. This
represents a 44% reduction below the maximum density of 20 dwelling units per acre allowed by the Residential
High Density land use designation; and a 20% reduction from the prior residential development.
V. Development Standards
Development standards have been created to ensure contextual design elements. This section describes the
various types of development standards proposed for 201 Mayport Road. The current SPA site plan reflects a site
plan version with 78 dwelling units, which includes a mixture of single-family units, duplex, triplex and quadplex
buildings in which units will be sold fee simple. The intent of this SPA is to allow Beaches Habitat the flexibility to
alter the unit type based upon customer demand, while maintaining a maximum density of 80 total units.
The developer is required to meet all portions of the COAB Land Development Code (LDCL unless stated within the
following development standards text and waiver section of the SPA requirements.
Page 2 of 9
201 MAYPORT ROAD
AGENDA ITEM# 7A
MARCH 10, 2014
A. Buildings and Lots: The following table lists the proposed lot and building requirements for the development.
Lot and Building Requirements
Maximum allowed density per land 20 units/acre
use
Proposed density 11.2 units/acre
Maximum number of units 80
Maximum Lot coverage by Parcel* Parcel Type 1 (Single Family): 65%
Parcel Type 2 (Duplex): 65%.
Parcel Type 3 (Triplex): 65%
Parcel Type 4 (Quadplex): 65%
Minimum lot width (rectangular Parcel Type 1 (S.F.): Min. Width-32 feet; Min. Area-2,900 s.f.
shaped lots only) and Minimum Lot Parcel Type 2 (Duplex): Min. Width-50 feet; Min. Area-4,600 s.f.
Area by Parcel* Parcel Type 3 (Triplex): Min. Width-68 feet; Min. Area-6,250 s.f.
Parcel Type 4 (Quadplex): Min. Width-84 feet; Min. Area -7,725 s.f.
Average Lot coverage by Individual End Unit: 60%
units within a Duplex, Triplex or Inside Unit: 75%
Quadplex Parcel* (Note:
In total, the Parcel Type allows for a Maximum Lot Coverage Of 65%)
Minimum lot width (rectangular End Unit: Min. Width-26 feet; Min. Area-2,300 s.f.
shaped lots only) and Minimum Lot Inside Unit: Min. Width-16 feet; Min. Area -1,450 s.f.
Area by individual units within a
Duplex, Triplex or Quadplex Parcel*
Minimum Lot Frontage for Any For irregular shaped lot, the minimum frontage can be no less than 10' less
Irregular Shaped Lot than minimum lot width
Minimum floor area (per unit) 1,000 SF (enclosed air conditioned living area)
Maximum building height 35 feet, principle dwelling; 15 feet, accessory structure-Per COAB LDC
Minimum Primary building separation 10 feet
Minimum front setback (rectangular Parcel Types 1-4: 8 feet open air porches,
shaped lots only)* 12 feet exterior building wall
Minimum front setback (irregular Parcel Types 1-4: 4 feet for open air porches
shaped lots)* 8 feet for exterior building wall (for a maximum one unit
per building) most closely located to the irregular portion of the lot front
boundary.
Minimum side setback (all All Parcel Types: 5 feet
structures)* All Corner Lots: To maintain a clear sight triangle at intersections, no
obstructions to vision exceeding 4feet in height shall be allowed within the
straight line connection of a 10 foot offset from the intersecting right-of-
way lines of two streets.
Minimum rear setback (principal Parcel Type 1-4: 15 feet
dwelling)*
Minimum Driveway I Parking area 3 feet from side property line I Parking space dimension begins 2 feet from
Setback property line.
Accessory Structure Setback 3 feet from side or rear lot lines; not allowed in front of unit
* These relate to specific areas where we are requesting waivers. See page 8.
Page 3 of 9
201 MAYPORT ROAD
B. Projections into Required Yards:
AGENDA ITEM# 7A
MARCH 10,2014
Stoops, balconies, awnings, bay windows, and roof overhangs may encroach into the required front yards, not to
exceed 3 feet. Side and rear yards shall be measured from the property line to the outside wall of the principal
structure. Projections may occur within the required side and rear yards, such as roof overhangs and bay windows,
but shall not exceed two feet. In addition, chimneys may project up to one foot into the side or rear yard.
C. Swimming Pools and Hot Tubs:
In-ground swimming pools and hot tubs are permitted. Pool enclosures should be located only at the rear of the
property and shall be no wider than the width of the principal structure. The minimum side yard setbacks for pools,
decks, and pool enclosures shall be equal to the side yard requirements of each residential lot, as noted in the Lot
and Building Criteria section of this SPA. Pools that do not contain a screen enclosure shall have a minimum of a
five foot setback, including deck, from the rear property line. Above ground hot tubs are permitted with
architectural review approval of the site and landscaping. No above ground swimming pools are permitted. All
pools shall meet current COAB LDC standards. Although not currently planned for, the community is permitted to
construct an HOA managed community swimming facility within the common opens space area at a future date.
D. Buffering, Landscaping and Vegetation:
There are many sections where this SPA eSCEEDS the required landscape requirements by the COAB LDC. This has
been done through additional landscaping and buffering to the surrounding commercial and residential properties
to the north, south and east. Furthermore, the community will have enhanced landscaping within the internal loop
road of the development. All landscaping within the rights-of-ways, alley ways, and common open space will be
commonly maintained and replaced by the HOA. All landscaping commonly maintained by the HOA requires
irrigation. Residents within the community will not be allowed to remove any installed landscaping within the
commonly maintained areas managed by the HOA.
It is currently envisioned that Individual lot landscaping will be maintained by the individual property owner. The
residential buildings include a small storage area on the rear side of each unit to house lawn equipment.
The applicant will include the landscape plans as a part of the Preliminary Site Plan submittal to COAB.
D.l: Mayport Road Landscape Enhancement:
A ten foot wide landscape enhancement shall be provided along Mayport Road (SR AlA) per the Commercial
Corridor Code under Division 7, Section 24-171. This landscape enhancement area may include walls and/or
fencing not to exceed 42 inches in height, and community sidewalks. The intent of this landscape enhancement is
to include a residentially scaled landscape buffer to Mayport Road to include a curvilinear row of shrubs, and a
mixture of understory trees, and palm trees.
Shrubs I native grasses within this enhancement area will be planted with a 7 gallon container at time of
installation to provide an instant landscape screen. Shade trees will not be planted within this enhancement area
due to the proximity of the power lines along Mayport Road. Understory trees and palm trees will be planted no
less than one tree for every 50 linear feet within this enhancement area. Trees may be clustered but shall be no
more than 75 feet apart. For the purpose of this enhancement area, understory trees will be planted with a
minimum caliper 3 inch; or if multi-stem, a minimum of 3 stems that total3 inches in caliper size; or palm trees with
a minimum 10 foot clear trunk.
D.2: Northern and Southern Perimeter Landscape buffer:
Although not required by code, a five foot wide landscape buffer has been located adjacent to the northern and
southern property boundaries that abuts the commercial developments. This Landscape Buffer has been
considered and incorporated into the side yards of individual lots and alley widths. This will include a continuous
landscape area with shrubs, ground covers, tree coverage, mulch and grass. No Jess than one tree for every 50
linear feet shall be planted within this buffer. Trees may be clustered but shall be no more than 75 feet apart.
Page 4 of 9
201 MAYPORT ROAD
AGENDA ITEM# 7A
MARCH 10,2014
These Perimeter Buffers may also include a visual screen where existing fencing/walls are acceptable, which maybe
a six foot tall wood, or masonry wall, or landscaping. Planted trees within these buffers will be planted with a
minimum 2" caliper trunk and/or palm trees with a minimum 8 foot clear trunk.
0.3: Eastern Perimeter Buffer:
Although not required by code, a five foot wide landscape buffer has been located between the alley pavement and
the abutting property to the east. The adjoining property includes a six foot black aluminum picket fence. This
buffer will include a continuous landscape area with shrubs, ground covers, tree coverage, mulch and grass. No less
than one tree for every 50 linear feet shall be planted within this buffer. Trees may be clustered but shall be no
more than 75 feet apart. These Perimeter Buffers may also include a visual screen where existing fencing/walls are
acceptable, which may be a six foot tall wood, or masonry wall, or landscaping. Planted trees within these buffers
will be planted with a minimum 2" caliper trunk and/or palm trees with a minimum 8 foot clear trunk.
0.4: Interior Central Loop Road Right-of-Way Landscaping:
The Central Loop Road and Right-of-Way includes a boulevard entryway, which merges into a 2-lane roadway, then
to a one-way loop road around a central community park.
Although not required by code, the boulevard portion of the road shall include for a mixture of shade, understory
and palm trees, along with shrubs, ground covers, mulch and grass, within the internal median and outside the
edge of pavement within this segment of the right-of-way.
Although not required by code, the two-way portion of the Central Loop shall allow for a mixture of shade,
understory and palm trees, along with shrubs, ground covers, mulch and grass.
Although not required by code, the one-way loop road centered on a community park shall allow a similar mixture
of planting on the residential frontage portion of the right-of-way. As designed, the interior portion of the right-of-
way has been designed to allow use with emergency vehicles. No vegetation other than sod shall be allowed within
the first 3 feet of the back of pavement on the interior portion of this right-of-way to allow for an open 20 foot
width for emergency vehicles.
0.5: Interior Common Area Landscaping:
Common areas within the SPA shall allow landscaping at the developer's discretion.
0.6: Interior Individual Parcel Landscaping:
For the purposes of this submittal, other than single family units that will meet the interior lot requirements by
code, other required trees will be considered on a per parcel basis (building type). The minimum tree planting
requirements proposed will comply with the matrix below.
Parcel Type Typical SF Required Trees Provided Trees
Duplex Parcel 4,600 SF 1 u I 1s 1 u I 1 s
Triplex Parcel 6,250 SF 1U/2S 2 u I 1 s
Quadplex Parcel 7,725 SF 2U/2S 2 u I 2 s
The above matrix when evaluated over all of the duplex, triplex and quadplex parcels, equates to 40% shade trees
and 60% understory (U) trees, which is less than the required 50% shade (S) threes. It will be typical that where lots
abut each other, many of the larger shade trees will be placed in the rear of each parcel and on the property line
between two parcels, to allow for the greatest amount of room for the root ball to grow.
This reduction of shade tree planting on an individual parcel is off-set with the additional non-required planting that
has been provided across the entire development.
Page 5 of 9
201 MAYPORT ROAD
E. Entry Sign age and Lighting:
AGENDA ITEM# 7A
MARCH 10, 2014
As permitted in Section 17-28 of the COAB LDC, identification signage bearing the development name may be
placed at the residential main entrance. "201 Mayport Road" signage will include one ground mounted sign at the
entry located on Mayport Road within the landscaped median; or a combination of signage and columns that
incorporates two signs on the sides of the entry drive and a column with plaque within the median. Lighting ofthe
sign(s) will also be provided. Neighborhood Identification signage and illumination shall comply with the maximum
sign area, sign height, and minimum setbacks of Section 17-28. Should neighborhood identification signage be
incorporated into two signs on either side oft he entry drive, the combination of sign area shall be consistent with
the maximum 32 square feet as code requires. Any additional street sign age will comply with the current COAB
LDC.
Street lighting will comply with the current COAB LDC and in accordance with JEA service agreements.
F. Vehicular Circulation, Project Access and Parking:
As shown on the Sketch Plan, the development will have two vehicular access points to Mayport Road. The main
entry road will consist of two-way traffic with 20 feet of pavement, measured from edge of asphalt to edge of
asphalt within a minimum 44 foot right-of-way. The boulevard portion of this main entry Road will include one way
drive aisles consisting of 15 feet of pavement measured from edge of asphalt to edge of asphalt. This main road
will transition to a one way loop road which consists of 15 feet of pavement measured from edge of asphalt to edge
of asphalt.
In keeping with the traditional neighborhood design, all of the homes will have parking in the rear off a 20 foot
alley-way. The alley will include a minimum of 14 foot of pavement, but will be maintained clear of vertical
obstructions for the entire width of the alley, other than where the alley is widened or abuts a perimeter property
boundary. A one-way exit drive to Mayport Road has been located close to the southern portion of the property
and is accessed within the internal alleyway system.
Upon completion Beaches Habitat reserves the right to deed the pavement areas that meet City Code within the
right-of-way and alley back to the City. The Community HOA will maintain all landscaping within the rights-of-way.
Parallel parking has been planned for along the main loop road and measures 8' x 22'in size to the edge of asphalt.
Each dwelling unit shall provide a minimum of two off-street parking spaces. Off street parking is sized at 9 feet
wide by 18 feet long. Parking has been designed to have a two foot setback from the rear or side property lines,
adjacent to the alleyways. This two foot off-set from the rear property line allows the alley way pavement area to
be expanded to 24 feet in width, which meets typical code, when parking is located on either side of the alley.
In certain situations, double tandem parking has been provided on irregular lots, but still accommodates two cars.
Although the site plan currently shows 32 additional visitor spaces, for the purpose of this SPA, at project build-out,
the development will require 1 visitor space for every 4 units or a maximum of 20 visitor spaces. Visitor parking
should be spread throughout the development.
G. Pedestrian Circulation and Recreation/ Open Space Amenities:
201 Mayport Road will feature a minimum four foot wide sidewalk within the right-of-way of the main loop road.
Additional sidewalk enhancements are located within the development. Where sidewalks abut the parking areas,
the sidewalk width may be a minimum of six foot wide when adjacent to either a grade transition, curb stop or
pavement transition. Common open space may include landscaping, surface and/or subsurface stormwater
enhancements, benches and/or shade structures (such as gazebos/mail kiosk). The area designated for the
community park, while currently planned for passive recreational use, could be used for a more active recreational
community amenity, such as a playground, community facility or swimming facility.
Page 6 of9
201 MAYPORT ROAD
H. Fencing:
AGENDA ITEM# 7 A
MARCH 10,2014
Residential fencing on individual units are limited to 42" height in both the front, side and rear property, unless
adjacent to the overall SPA perimeter boundary. Fencing will not be allowed in the front yards of individual parcels
fronting Mayport Road. Fencing material and appearance will be limited by the covenants and restrictions of the
HOA, but at minimum materials and style must be consistent with one adjoining lot. All fencing much be consistent
with the COAB LDC.
I. Accessory Structure:
Accessory structures shall comply with COAB LDC other than setbacks as described on page 3, Lot Table.
J. Utilities:
All Utilities will be located underground. Water and wastewater will be provided by the COAB and are available
·within the vicinity. Existing overhead electric that runs along Mayport road will be retained.
K. Stormwater:
Storm water retention and treatment will meet the requirements of the St. Johns River Water Management District
(SJRWMD), FOOT and COAB. Maintenance of the drainage facilities will be the responsibility of the 201 Mayport
Road Neighborhood Association, Inc.
L. Model Homes:
Beaches Habitat reserves the right to obtain a building permit for one model building per building type, prior to the
full site work, utility connection and storm water enhancement being fully permitted. The certificate of occupancy
for such building cannot be attained until infrastructure for that designated phase is complete.
M. Home Occupations:
Any requested home occupations shall comply with COAB LDC.
N. Variances I Modifications:
Any variances to the site design criteria as specified in this SPA shall be processed in the same manner as specified
in Sec. 24-124 of the COAB LDC.
VI. Neighborhood Association
The common open space, retention areas, park and landscaping described in this text will be owned and
maintained by the neighborhood Home Owners Association, Inc., a Florida non-profit corporation, to be formed.
Membership in the association shall be mandatory for all property owners within the SPA development plan. As
discussed previously, Beaches Habitat reserves the right to deed the pavement areas within the right-of-way and
alley back to the City while still maintaining the common area landscaping.
VII. Deed Restrictions and Architectural Review Board
Prior to the sale of any lots, a "Declaration of Covenants, Conditions, and Restrictions for 201 Mayport Road"
(Declaration) will be prepared for this project. Architectural standards and use restrictions will be provided for in
the Declaration. An additional document containing design guidelines may be prepared which may outline the
specific design guidelines for the various lots, and the architectural and landscaping requirements for the project.
An Architectural Review Board may be established to review and approve or deny plans for each lot, based upon
the design guidelines document. Formulation of this Board and how it will be run will be provided in the
Declaration.
VIII. Phasing
201 Mayport Road will be constructed in phases to be determined based upon engineering criteria and market
conditions. Per COAB, LDC, any phase must include a vehicular accessible route for trash and emergency vehicles,
along with complying with that phase's stormwater enhancements.
Page 7 of 9
201 Mayport Road SPA Application Waivers
The following are the waivers requested:
201 MAYPORT ROAD
AGENDA ITEM# 7A
MARCH 10,2014
1. Per section 24-171, Commercial Corridor, it references Div. 8 Landscaping which requires 50% of the
required trees along the Mayport frontage road be shade trees. Due to the adjacent overhead power,
shade trees are not permitted to be located in this proximity to the power lines; therefore, this buffer
will only include understory trees and palm trees.
2. Per Section 23-30, Minimum Tree requirements under Division 4 General provision, which is later
referenced by Division 8, For triplex parcels, we are requesting to 33% shade tree versus the required
50% shade tree requirement. Overall, there will be 40% shade trees on the development parcels. This
reduction of shade trees is off-set from the additional planting that has been provided elsewhere on
the property that is not required by code.
3. Per Section 23-30, Minimum Tree requirements under Division 4 General provision, we are requesting
to plant 3" caliper trees versus the required 4" caliper trees. This reduction in size is requested due to
availability of non-shade plant material along with costs, and is off-set from the additional planting that
has been provided elsewhere on the property that is not required by code. Please note, that only
required trees on-site are located on the individual residential parcels and the Landscape Enhancement
area to Mayport.
4. Per Sec. 24-88 which requires for "high density residential development, a minimum lot area of two-
thousand one hundred seventy-five (2,175) square feet for each dwelling unit." We request for duplex
units through quaplex units, that the outside unit have a minimum lot size of 2,300 SF, and inside units
have a minimum lot size of 1A50 SF.
5. Per Section 24-108 (d)(1) minimum lot area requirement for "Single-family dwellings" requires seven
thousand five hundred (7,500) square feet". Our single-family lot is 2,900 sf.
6. Per Section 24-108, minimum yard requirements, requires "Front Yard setback: Twenty (20) feet." Our
request is 8 foot from open porches (12 foot from building) for rectangular lots. On irregular lots we
request a minimum 4 foot for open air porches, 8 feet for exterior building wall (for a maximum one
unit per building) most closely located to the irregular portion of the lot front boundary.
7. Per Section 24-108, minimum yard requirements which requires "Rear Yard setback: Twenty (20) feet."
We request 15 feet.
8. Per section 24-108, minimum side requirements require:
a. Single-family dwellings: Combined fifteen (15) total feet and five (5) minimum feet either side.
b. Two-family (duplex) dwellings and townhouse: Seven and one-half (7.5) each side."
We request side setbacks of 5 feet. On corner lots: To maintain a clear sight triangle at intersections, no
obstructions to vision exceeding 4 feet in height shall be allowed within the straight line connection of a 10
foot offset from the intersecting right-of-way lines of two streets.
9. Per section 24-108, minimum lot width requirements often (10) feet. We request 32 feet for a single
family lot, 50 feet for a duplex parcel and 68 feet for a triplex parcel type.
10. Per section 24-108, Building Restrictions which requires "The building restrictions for the RG-M zoning
district shall be a 50% Maximum impervious surface. For Parcel Types 1 through 4 we request a 65%
maximum impervious surface. Furthermore, on the individual units we request an average 60%
impervious on exterior units and 75% impervious on internal units.
11. Per Section 24-151, Accessory Structures, Detached carports have a 5 foot side and rear yard setback
requirements, and private garages have a 10 foot rear and side yard setback. We request all accessory
structures have a minimum 3 foot side and rear yard setback.
Page 8 of 9
201 MAYPORT ROAD
AGENDA ITEM# 7 A
MARCH 10, 2014
12. Per section 24-252 (i) cul-de-sac's require a minimum 50 foot right-of-way. We request a 44 foot right-
of-way for an approximate 200 feet in length.
13. Per section, 24-252 (c)(1) which states "Any subdivision of land, which creates more than ten (10}
residential lots shall provide two (2) separate access points, unless other provisions, such as permanent
easements, are made for emergency ingress, and provided that such entrances will not adversely affect
the street system." We are providing two access points however, only one will be for ingress.
Page 9 of 9
AGENDA ITEM# 7A
MARCH 10, 2014
ORDINANCE NO. 90-14-221
AMENDED AGENDA ITEM# 7A
MARCH 10,2014
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
DUVAL COUNTY, FLORIDA, REZONING PARCEL
IDENTIFICATION NUMBER 177649-0000 FROM
COMMERCIAL LIMITED (CL) AND RESIDENTIAL
MULTI-FAMILY (RG-M) TO A SPECIAL PLANNED AREA
(SPA) AS PERMITTED BY SECTIONS 24-116 THROUGH
24-126 OF THE CODE OF ORDINANCES TO ALLOW A
MAXIMUM OF EIGHTY (80) RESIDENTIAL UNITS,
PROVIDING FOR SPECIAL CONDITIONS; PROVIDING
FINDINGS OF FACT; PROVIDING FOR CONFLICT;
PROVIDING FOR SEVERABILITY; AND PROVIDING AN
EFFECTIVE DATE AND RECORDING.
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, finds the
application for a Special Planned Area (SPA) at 201 Mayport Road by the Beaches Habitat for
Humanity, Inc. shall provide for orderly growth; encourage the appropriate use of land; protect
and improve the health, safety, comfort, good order, appearance, and general welfare of the
public and serve to continue consistency with the Comprehensive Plan; and
WHEREAS, in the City's duty to protect the public and in order to support the growth
and future enhancements of the Mayport Road corridor, the Beaches Habitat for Humanity, Inc.
agrees to conditions as detailed in this ordinance which may only be altered by the City
Commission; and
WHEREAS, after required notice was published, a public hearing was held by the
Community Development Board on the 19th day of November 2013 at 6:00p.m. A public
hearing was held on the 24th day of February 2014. Introduction and First Reading of the
proposed ordinance by the City Commission was held on the lOth day of March 2014 at 6:30p.m.
ORDINANCE NO. 90-14-221
Page 1 of7
AMENDED AGENDA ITEM # 7 A
MARCH 10,2014
Second Reading of the proposed ordinance and a public hearing to hear, consider and adopt said
ordinance was held on the 24th day ofMarch 2014 at 6:30p.m.
NOW THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA:
SECTION 1. Zoning Change Approved. That the application of the Beaches Habitat for
Humanity, Inc., the property title owner of record as indicated in file number SPA-13-00100075,
along with supporting documentation for the Special Planned Area submitted to the City of
Atlantic Beach, Florida on October 161h, 2013, which is attached hereto as Exhibit A and
incorporated as part of this ordinance, is approved and the zoning classification shall be changed
for approximately 7.2 acres as described by the legal description of parcel identification number
177649-0000 attached hereto as Exhibit B from Commercial Limited (CL) and Residential
Multi-Family (RG-M) to a Special Planned Area (SPA) as permitted by Sections 24-116 through
24-126 of the Code of Ordinances to allow a maximum of eighty (80) residential units.
SECTION 2. Development. That development of the lands within this Special
Planned Area shall proceed in accordance with the application of the Beaches Habitat for
Humanity, Inc., in file number SPA-13-00100075, along with supporting documentation, and
incorporated as Exhibit A by reference and made part of this ordinance.
SECTION 3. Special Condition. Development within this Special Planned Area
shall be similar to and consistent with the design concepts, architectural designs, quality of
building materials to be used, styles depicted within renderings and drawings as contained
within the application in Exhibit A and presented before the City Commission.
Moreover, the Beaches Habitat for Humanity, Inc. agrees to the following special
conditions, and that each of the following conditions may be enforced as zoning rules and
ORDINANCE NO. 90-14-221
Page 2 of7
regulations pursuant to the City's Charter, ordinances and Florida Statutes:
AMENDED AGENDA ITEM# 7A
MARCH 10,2014
1. The City acknowledges the intention of Beaches Habitat for Humanity, Inc. is to
establish the 201 Mayport Home Owners Association, Inc., or a differently named
home owners association with a similar purpose ("HOA") and thereafter transfer
rights, responsibilities and obligations to the HOA while maintaining a voting seat.
In the event that the City determines the HOA is unable or unwilling to comply with
the provisions of this Ordinance, Beaches Habitat for Humanity, Inc. shall re-assume
control of the HOA relating to the following:
a. Common Areas and Maintenance Areas shall be defined in Exhibit B;
b. Beaches Habitat for Humanity, Inc. shall provide necessary funding to
finance the maintenance, repmr and upkeep of the Common Areas and
Maintenance Areas;
c. Beaches Habitat for Humanity, Inc. shall own and maintain the community
center;
d. Beaches Habitat for Humanity, Inc. shall maintain all retention ponds, storm
water and drainage systems;
e. No property within the SPA may be rented;
f. Beaches Habitat for Humanity, Inc. is obligated to maintain, upkeep, and
repair the condition of all Common Areas and Maintenance Areas in an
attractive condition as originally installed including, but not limited to: repair
and replace roofs; gutters; downspouts; paint or stain exterior building
surfaces, including doors and door trim; and windows.
g. In the event that title to any portion of the property is conveyed to the City,
ORDINANCE NO. 90-14-221
Page 3 of7
AMENDED AGENDA ITEM# 7A
MARCH 10,2014
Beaches Habitat for Humanity, Inc. agrees to remain responsible and
obligated to maintain all landscaped areas, walkways, recreational facilities
and signs within the right-of-ways and alleys.
2. An intent of this Section is to ensure maintenance activities are completed as
necessary or desirable to maintain an attractive uniform appearance of each property.
3. For a period of thirty (30) years, Beaches Habitat for Humanity, Inc.'s
responsibilities and obligations under this ordinance are not assignable or
transferable without prior approval and an amendment to this Ordinance by the City
Commission for Atlantic Beach.
SECTION 4. Findings of Fact. The need and justification for approval of the Beaches
Habitat for Humanity's application have been reviewed and considered in accordance with
the Comprehensive Plan, Land Development Regulations and applicable zoning regulations
whereby the City Commission finds:
A. The application for a change in zoning to a Special Planned Area from Commercial
Limited (CL) and Residential Multi-Family (RG-M), has been considered fully
following a public hearing before and a recommendation from the Community
Development Board and after public hearing before the City Commission with legal
notice duly published as required by law.
B. The Beaches Habitat for Humanity's application for a Special Planned Area is
consistent with the 2020 Comprehensive Plan Future Land Use Map, as amended, and
the future land use designation of Residential High Density. Moreover, the proposed
project is generally compatible with the adjacent properties.
C. The Beaches Habitat for Humanity's application for a Special Planned Area 1s
ORDINANCE NO. 90-14-221
Page 4 of7
AMENDED AGENDA ITEM# 7A
MARCH 10,2014
consistent with the Land Development Regulations, specifically Division 6,
establishing standards for Special Planned Areas. Further, the specific land to be
redeveloped consisted previously of a higher residential density, ninety-eight (98)
multi-family complex, and said lands to be redeveloped are not composed of open
land, water, marsh and wetland areas.
D. The Beaches Habitat for Humanity's application for a Special Planned Area does not
adversely affect the orderly development of the City, as embodied within Chapter
24, specifically Article III, Division 6 of the Land Development Regulations and
within the Comprehensive Plan.
E. The Beaches Habitat for Humanity's application for a Special Planned Area is
consistent with the stated definition, intent and purpose of Special Planned Areas
relating to a change in zoning and the site development plan.
F. The zoning district designation of a Special Planned Area and the specific uses and
special conditions as set forth herein are consistent and compatible with surrounding
development and the proposed site development plan will not adversely affect the
health and safety of residents in the area and will not be detrimental to the natural
environment or to the use or development of adjacent properties or the general
neighborhood.
SECTION 5. Conflict. In the event of any conflict between the request and supporting
documentation contained in Exhibit A and this ordinance, the provisions of this ordinance shall
prevail. If any portion of this ordinance is in conflict with any portion of any other ordinance,
then the provisions ofthis ordinance shall govern. To the extent they do not conflict with the
unique specific provisions of this Special Planned Area, all provisions of the Land Development
ORDINANCE NO. 90-14-221
Page 5 of7
AMENDED AGENDA ITEM# 7A
MARCH 10,2014
Regulations, as such may be amended from time to time, shall be applicable to this
development; except that modifications to this Special Planned Area by variance or special use
shall be prohibited except as allowed by the Land Development Regulations, and except to the
degree that the development may qualify for vested rights in accordance with applicable
ordinances and laws. Notwithstanding any provision of this ordinance, no portion of any
Building Code, Comprehensive Plan or any regulation aside from those set forth within the Land
Development Regulations shall be deemed waived or varied by any provision herein.
SECTION 6. Severability. If any section, sentence, clause or phrase of this ordinance is
held to be invalid or unconstitutional by any court of competent jurisdiction, then said holding
shall in no way affect the validity of the remaining portions of this ordinance.
SECTION 7. Effective Date and Recording. This Ordinance shall take effect
immediately upon its final passage and adoption and shall be recorded in a book kept and
maintained by the Clerk of the City of Atlantic Beach, Duval County, Florida.
ORDINANCE NO. 90-14-221
Page 6 of7
AMENDED AGENDA ITEM# 7A
MARCH 10,2014
PASSED by the City Commission on first reading this lOth day of March 2014.
PASSED by the City Commission after public hearing on second and final reading this
24th day of March 2014.
ATTEST:
DONNAL. BARTLE
City Clerk
CAROLYN WOODS
Mayor, Presiding Officer
Approved as to form and correctness:
RICHARD KOMANDO
City Attorney
ORDINANCE NO. 90-14-221
Page 7 of7
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Habitat Project-Ma~rt Road
SUBMITTED BY: Michael D. Classe~ Chief of Police
DATE: February 27, 2014
STRATEGIC PLAN LINK: N/A
BACKGROUND:
AMENDED AGENDA ITEM# 7A
MARCH 10.2014
Following the ongoing Commission discussions on the above, the Mayor requested the Police
Department provide a Public Safety review of the project.
This is a newly proposed development consisting of a maximum of 80 total single family units
constructed as a series of duplex, triplex and quadplex buildings. This property has been uninhabited
since 2004. Prior to that, the property was an apartment complex with approximately 100 units. The
review consists of three parts: traffic safety, crime and fire/medical services. The traffic and crime
sections contain historical data from the early 2000's when the property was last occupied.
As the site plan indicates, the furthest most western units have a setback of 22 feet from roadway.
Within that setback, there will be a fence and a landscape buffer including shrubs and trees. Mayport
Road is a 6 lane divided highway traveling North/South with a 45 mph speed limit and a high volume
of traffic. There has been some safety concerns expressed about the development being located right
off Mayport Road due to the anticipated number of children that may live there.
Staff reviewed all pedestrian accidents that occurred between 2000 and 2004, when the apartments
were occupied. The location range was from Atlantic Blvd to the 500 block of Mayport Road. There
were a total of 4 pedestrian accidents in the stated location during the specified years. None of the
accidents involved a juvenile and none ofthe accidents resulted in a fatality. Three ofthe accidents
were the fault of the pedestrian and one was the driver's fault.
Staff also reviewed the crime reports from 2002 through 2004. There were 43 Part I crimes (Larceny-
19, Burglary-17 Vehicle Theft-4 and Robbery-3). In addition, there were 32 Assault/Battery crimes
which are not Part I crimes. As a comparison, the prior Atlantic Arms apartments on Cornell lane had
100 units and a total of 85 Part I crimes during the same time period. This is almost double the number
of crimes that occurred at the Palms Apartments. Historical knowledge indicates that both complexes
had some amount of subsidized housing.
One limitation of the crime analysis is that it does not reflect crimes that may have occurred in close
proximity to the apartments and that may have been committed by or because of apartment residents.
Staff has presented in two recent annual reports that the apartments on Cornell Lane were purchased
AMENDED AGENDA ITEM# 7A
MARCH 10,2014
over a year ago and are under new management. They vacated the complex so they could remodel the
apartments. A substantial drop in crime occurred during that period. When the apartments re-opened
management adopted a higher standard for resident approvals. While the apartments are near full
occupancy, the higher application standards has contributed to a much lower crime rate than when it
was under the previous ownership.
Staff also reviewed the project with Jacksonville Fire Rescue Department. JFRD will have to review
and approve the final set of plans prior to the project moving forward. JFRD staff advised that they
need 20 feet of unobstructed roadway for emergency equipment. This assumes no parking would be
permitted on the roadway. If parking were allowed, the roadway width would need to be increased to
compensate for that. Fire Department staff advised that they need to be able to get within 50 feet of the
structure. This could be accomplished from the alley behind the buildings although this would not be
the ideal scenario.
In conclusion, the traffic data indicated that there were no juvenile pedestrian accidents that occurred
during the period reviewed. When reviewing a roadway for pedestrian crossing, one consideration is
the presence of attractors or generators. Specifically as it relates to this project, the question would be
why would a juvenile be crossing Mayport Road? With the exception of Veteran's Park, there really is
no substantial area of interest or attractor for a child to cross the roadway. If the project has a
playground or park facility, that further reduces a reason to cross. Based upon the data, staff has
nothing factual to substantiate that this would be a problem.
Second, the crime reports while the property was occupied with apartments indicated that there was
roughly halfthe number of Part I crimes as the apartments on Cornell Lane. Further, when the Avesta
Seaside apartments were opened, the crime rate was significantly reduced from the prior ownership,
due in large part to a better applicant screening process.
Crime rates are very difficult to predict as they are influenced by many factors. It is generally accepted
that owner occupied residences result in overall less problems than multi-family housing units. It is
also noted that the Habitat project is limited to a maximum of 80 units whereas there were 100
apartments there previously. Staff would anticipate that the application process for home ownership
would be more stringent than it was for the prior apartments. Based upon that assumption, it would be
reasonable to infer that crime rates would be lower than under the prior use.
As far as Fire/EMS concerns and according to JFRD staff, the 20 foot alley access is acceptable for
emergency vehicle ingress/egress. They can access the structures from behind although that is not the
preferred method. JFRD will need to approve the final plans prior to the project moving forward.
BUDGET: N/A
RECOMMENDATION: For information purposes only
ATTACHMENTS: None
REVIEWED BY CITY , / ~ •
MANAGER: --71. V~ ~/
-7
AGENDA lT EM:
SUBM ITTED BY :
DATE:
C ITY OF ATLANTIC BEAC H
CIT Y COMM fSS ION MEETING
STAFF RE PORT
AGENDA ITEM II 71J
MAR Cil 10.20 14
Through lo ts betwee n Be nch A venue and Ocean Bouleva rd
Michae l Griffin , C BO, CFM Building and Zo nin g Director ~
February 12, 2014
ST RAT EG IC PLAN LI NK: No ne
BACKGROUND:
Atlached is a copy of the Novemb4jr 19 , 20 13 s taff rc pod submitted to the Co mmunity
Developme nt Board (COB) to di scuss C ity Code Section 24-8 4 (c) which re lates to thro ugh lots
alon g Beach Avenue and Ocean Boul eva rd . This section require s doubl e fi·o nt age lot s ex tending
from Beach A ve nu e to Ocean Bou levard to have the front yard face Ocean Bou levard. As
in di ca ted to the C OB, I 0 of lh e 22 tl:u·o ugh lo ts a lready front and ha ve a Beach Avenue ad d ress.
Only 4 through lots are add ressed and front a long Ocea n Boulevard, the o th er lo ts have s id e
stree t addresses. Currentl y th e o rdin ance re quires an ex istin g through property to redirect the
fi·o nt yard to Ocean Avenue if th e ex isting s tructu re is dem olished and rebuilt. Staffrequcsts th e
Co mmi ss io n eliminate this porti on of Section 24-84 to a ll ow thro ug h lots to front o nto either
Beac h Avenue or Ocean Bou levard. Below is a li st of thJ'Ough lot addresses frontin g onto Beach
Aven ue.
120 Beach A venue
0 Be ac h Avenue (u npubl ished address)
250 Beach A venue
136 Beac h A ve nu e
178 Beach A ven ue
328 Beach A ve nue
436 Beach A venue
620 Bea ch A ve nue
360 Beach Avenue
578 Beach Ave nu e
The COB voted un a11 imous ly (see attached draft minutes) to reques t Section 24-84 (c) be
amended to all ow tlu·oug h lots a lon g Beach Avenue and Ocea n Bou levard to front alon g Beach
Avenue. Our Publi c Wo rk s Department does not o bje ct to tbi s amendm ent and docs not co nsi d er
thi. as ad din g a traffic impact upon Uti · porti o n of Beac h Avenue.
BUDG ET:
RECO MM EN DA TfON :
ATTAC HM EN TS :
No Impact
Appro va l of Ordi nance 90-I 4-222 whi ch amend s Section 24-84 of
th e C ity Co de to repeal co nditions of lo ts ex tendin g between Beach
Avenue and Ocean Bou levard as rec omm ended by th e Co mmunity
De ve lopment Board.
November 19, 2013 COB staff re po rt a nd dra n minu fe . Ordinance
90-14-222
City of Atlantic Beach Building and Zoning Department
800 Semin ole Road
At lant ic Bea ch, Florida 32233
Telephone (904) 247 -5800
Pax (904) 247 -5805
www.coab.us
Memorandum
To : Co mmunity Development Board
From: Michael Griffin, CBO, C FM Building and Zo ning Directo r
Date: Novemb er 5, 20 13
Rc: Through lots betw een Beach Avenue and Ocean Boulevard
AG ENDA 1'1 EM II 71J
MI\RCIIJ0,2(}t tf
This is to request n recomm endation from the Communi.ty Deve lopment Board to the C ity
Commission that through lo ts between Beach A venu e and Ocean Bolllevard be a ll owed to have
front yards that access along Beach Avenue. C ity Co de Sect ion 24-84. (c) Doubl e fi·ontage lot s
s tat es, ''Special treatment of Ocean Boulevard lots with d ouhle .frontage. For double frontage lo ts
extending between Beach Avenue and Ocean Boulevard, the required front yard sha]l be the yard,
whi ch face s Ocean Boulevard.''
Currentl y th ere arc 22 total throu gh lots between Beach A ve nue and Ocean Boul eva rd with I 0 lo ts
addressed on Beach Avenue, 5 lot s addressed o n s id e streets, 4 lots with Ocean Bou levard
addresses, and 3 vacant lo ts with no address. Given the current available access and street width
there docs not appear to be a reaso n Beac h A venu e cannot hand le the po ssi bl e 7 properties that
ma y wa nt to have access to Beach Avenue. Our Publ ic Works Dep artment has no objection to
allowing the rem ainder of lots to front onto Ocean Boul eva rd.
ORDINANCE NO. 90-14-222
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA, AMENDING CHAPTER 24, ARTICLE III,
DIVISION 4, SECTION 24-84 OF THE CODE OF
ORDINANCES, LAND DEVELOPMENT REGULATIONS,
TO REPEAL CONDITIONS OF LOTS EXTENDING
BETWEEN BEACH A VENUE AND OCEAN BOULEVARD;
PROVIDING FOR CONFLICT; PROVIDING FOR
SEVERABILITY; AND PROVIDING AN EFFECTIVE
DATE.
AGENDA ITEM# 7B
MARCH 10,2014
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, finds that it is
necessary to amend Chapter 24, Article III, Division 4, Section 24-84 of the Atlantic Beach Code
of Ordinances.
NOW THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA:
SECTION 1. Regulation Amended. That Section 24-84 of the Code of Ordinances,
specifically the Land Development Regulations of the City of Atlantic Beach, Florida, is hereby
amended to read as follows:
Sec. 24-84. Double frontage lots.
(a) Double frontage lots. On double frontage lots, the required
front yard shall be provided on each street, except for lots as set
forth below and as set forth in section 24-88
(b) Special treatment of ocean-front Lots. For lots having frontage
on the Atlantic Ocean, the front yard shall be the yard which faces
the Atlantic Ocean, and the required front yard shall be measured
from the lot line parallel to or nearest the ocean.
(c) Special treatment of Ocean Boultward lots with double
frontage. For double frontage lots extending betv;een Beach
Avenue and Ocean Boulevard, the required front yard shall be the
yard, which faces Ocean Boulevard.
ORDINANCE NO. 90-14-222
Page 1 of2
AGENDA ITEM# 7B
MARCH 10,2014
SECTION 2. Conflict. If any portion of this ordinance is in conflict with any portion of
any other ordinance, then the provisions of this ordinance shall govern.
SECTION 3. Severability. If any section, sentence, clause or phrase of this ordinance is
held to be invalid or unconstitutional by any court of competent jurisdiction, then said holding
shall in no way affect the validity of the remaining portions of this ordinance.
SECTION 4. Effective Date. This Ordinance shall take effect immediately upon its final
passage and adoption.
PASSED by the City Commission on first reading this 24111 day of February 2014.
PASS ED by the City Commission on second and final reading this 10111 day of
March 2014.
ATTEST:
DONNA L. BARTLE,
City Clerk
CAROLYN WOODS,
Mayor, Presiding Officer
Approved as to form and correctness:
RICHARD KOMANDO,
City Attorney
ORDINANCE NO. 90-14-222
Page 2 of2
AGENDA ITEM# 7B
MARCH 10, 2014
Draft Minutes of the October 15, 2013 regular meeting of the Community Development Board
was seconded by Harley Parkes. It was unanimously approved 6-0.
6. REPORTS.
A. Through Lots. Michael Griffin stated that this item is to request a
recommendation from the Community Development Board to the City
Commission to repeal Section 24-84. (c) The Land Development Code which
relates to double frontage lots which requires new structures built in between
Beach Avenue and Ocean Blvd. to actually front onto Ocean Blvd. Currently
there are only 4 lots with Ocean Blvd addresses and 10 lots addressed on Beach
Avenue, and 3 vacant lots with no address. Sylvia Simmons is concerned about
letting homeowners place 6ft tall fences right along Ocean Blvd. Mr. Parkes
stated that the economic value of having a Beach Ave. address is not arguable.
Kelly Elmore made a motion to amend the code to allow through lots between
Beach Ave. to Ocean Blvd. to front on Beach Ave. Mr. Stratton seconded the
motion. The motion was unanimously approved 6-0.
B. Tree Ordinance. Michael Griffin stated that the Tree Ordinance is not up for
discussion for this evening. Mr. Griffin stated this is just a heads up that this will
be coming up in the December meeting. Mr. Elmore stated he will be missing
the December lih meeting. Brea Paul stated that Jason Burgess will not be
staying on the board and the new board member will be Linda Lanier.
7. ADJOURNMENT-8 :31 PM
Brea Paul, Chair
Attest
Page 5 of5
AGENDA IT EM:
SU BMITTED 8\':
CITY OF ATLANTIC BEACH
CITY COMM ISSION MEETING
STAFF UEPORT
Pu blic Hear in g for UBEX-13-001 000 77
Mi chael Griffin , CBU , CFM
Build in g and Zo nin g Director
Jeremy r lub sch
Redevelopment and Zo nin g Coordin ator
DATE: February 14, 20 14
STRATEGIC rLAN LINK: N/A
AGENDA ITEM II 8A
MAR HI(), 2UI4
BACKGROUND: The applicants arc seek ing a Use-By-Exception for a Pa nera Bread at I 02 1 Atl anti c
B o ulevard, wh ich is loca ted in a n ou lparce l in the LA Fit ness Shoppin g Center. The restaurn nt wi ll be
4,125 squm c feet and is proposed to hav e a driv e thro ugh lane. Section 24.111 (c) (4) of the Lan d
Development Code requires a Use-By -Exception for ''Resm ura nts with driv e -through se rvi ce wh e re
the site co ntains la nes d edicat ed s ole ly t o drive-throu gh bu si ness". Res taura nts with clrive-thru
la nes are required to get a Use-By-Exce ption s beca use they can pote ntia lly have negative impacts
on surr oundi ng ne ighborhoods or prope rti es .
In this partlcul ar instance, s t a ff is of th e opinion th a t th ere will be minim a l nega tjv e impacts [if
a ny) as a result of th e dri ve thru lane . The outparcel whet'e the Pa nera is pro po se d is lo ca ted far
away from a ny res id e nt ial home s, with the nea res t being behjnd th e LA Fitn ess on Cava ll a Ro ad.
There at·c also t hree different ingress/egress access points to the property. Th ere is a signali zed
en trance on Atlantic Bou leva rd, an d access driveways on Royal Pa lm s and Aqu atic Drives . There
are cu rrently two restaura nts with drive-thru la nes on Atlantic Boul eva rd on th e Atlantic Beach
side. They a re McDon a lds a nd Dunkin Do nu ts. The Dunkin Do nuts was pre viou sly a pproved as a
Use-By-Exception i n 2006 and McDonalds was gra ndfath e red in.
T he Community Deve lopment Board cons id ered thi s request a long wi th co mm e nt s ft ·o m taff, th e public
a nd th e applicaJli S althe Janu ary 21 51 meetin g, a nd th e Boa rd reco mm e nd ed a pp rova l by a vote uf7-0.
BUDGET: None .
RECOMMENl>A TJON : Moti on to approve UB EX 13-00 I 000 77, as re cl)mmcnd ed by the
Comm un ity Develo pment Board.
ATTACHMENTS: Draft minutes of th e January 2 1, 20 14 Community Deve lop ment B oard
meetin g; copy of Comm uni ty Deve lopm e nt Boa rd s tnffrepo1t; co py o f UBE.X-13-00 1000 77 appli ca ti o n.
AGENDA ITEM II 81\
M/\f{C'II IIJ, 20 1 1~
Draft Minntt:s tift/11! Ja/luary 21, l fJJ.Irl!gnlarmceting of tile Comunmii,Y Devclnptn enl JJocwd
MINUTES OF THE REGULAR MEETING OF THE
COMMUNITY DEVELOPMENT BOARD
January 21,2014
1. CALL TO ORDER.-6:00pm
Chair Brea Paul verified the presence of a quorum with the attendance of, Kelly Elmore,
Harley Parkes, Patrick Stratton, I( irk Hanson and Linda Lanier. The meeting was called to
order at 6 :00pm . Also present was the Building and Zoning Director, Michael Griffin,
Redeve lopment an d Zoning Coordinator, Jeremy Hubsch and Recording Secretary Jenny
Walker. Sylvia Simmons arrived at 6:05pm. Brea Paul int roduced the new m ember Linda
Lanier.
2. ADOPTION OF MEETING MINUTES-November19, 2013.
Brea Paul called for a motion to approve the minutes of the November 19, 2013 regular
meeting. Kelly Elmore moved that minutes be approved as written. Patrick Stratton
seconded the motion and it carried by a vote of 7-0.
3. PUBLlC COMMENT. Chair Brea Paul stated that the City Commission requested that
the Community Development Board hear additional comments from the public
regal'ding the Beaches Habitat project on Mayport Road Brea opened the floor for
public comments.
Public Mike Whalen, 1420 Mayport Road, states that he doesn't know how
the Community Development Board cou ld approve Beaches Habitats'
pt·oject on Mayport Road . H e slated for the record that he is a total
proponent for Hab i tat for Humanity but he feels this would be gutting
our zoning regulatio ns. He can't believe that we co uld put th ese
families at risk by cr ammi ng th e m all in one ce ntral location walled in
by commercia l districts. By sticking 80 families in same socio-
economic gro up, it i s not going to do the families nor the children a ny
goott He says we are condemning these families to a si tuation they
can never get out of. He said that the location is in a Commercia l
Corridor and th at Bea ches Habitat should be in a Residential Corridor.
He stated several locations around the cou ntry where these same type
of commu nities fell apart.
4. OLD BUSINESS. None.
Pa ge I of5
AGENDA ITEM# SA
MARCH 10,2014
Draft Minutes of the Jam1my 21, 2014 regular meeting of the Community Development Board
5. NEW BUSINESS.
A. UBEX-13-00100077(PUBLIC HEARING)
Staff
Report
Applicant
Comment
Public
Comment
Board
Discussion
Motion
Request for use-by-exception to allow a drive-thru permitted service lane
associated with a restaurant per Land Development Regulations Section
24-111 (c) (4).
Jeremy Hubsch, Redevelopment and Zoning Coordinator gave a
presentation about UBEX-13-00100077. He stated that both the
Use by Exception and Zoning Variance are for Panera Bread. It will
be located in the outparcel of the L.A. Fitness shopping center. He
showed an aerial map of the location. The proposal is for a 4125
square foot Panera Bread with a drive thru lane. Our zoning code
requires a Use by Exception approval when a restaurant opens
that will have a drive thru lane, due to the fact that a drive thru
lane could have some negative impact on surrounding residential
areas. Some of those impacts were lighting and the noise from the
speaker. Mr. Hubsch showed on the map that there really isn't
any residential areas in close proximity to the proposed site. The
closest residential area is buffered by the shopping center. He
showed that there will more than enough parking also. There are
3 findings of fact for approval and 3 findings of fact for denial
which are to be consistent with the Comprehensive Plan,
compliant with the Zoning Regulations and consistent with the CG
Zoning along Atlantic Blvd.
Jeremy Hubsch introduced the applicant, Lance Willis, architect
and designer, who flew down from St. Louis to be present. He
stated that they did research on Atlantic Beach, visited the site and
got a feel for the demographics here and the residents. They also
research the existing architecture and try to stay in line with the
elements already in Atlantic Beach. Building was positioned to
accommodate the drive thru lane.
None.
Harley Parkes believes this is the type of business we should be
encouraging in Atlantic Beach.
Motion made by Kirk Hanson to approve. Seconded by Sylvia
Simmons. Motion is passed unanimously.
Page 2 of5
SUGGESTED ACTION TO RECOMMEND DENIAL
AGENDA ITEM# SA
MARCH 10, 2014
The Community Development Board may consider a motion to recommend denial to the City
Commission of a requested Use-by-Exception (File No. UBEX 13-00100077) to allow for a drive-
thru seiVice lane associated with a restaurant, within the Commercial General (CG) Zoning District
and located at 1021 Atlantic Boulevard provided:
1. Approval of this Use-by-Exception is not consistent with the intent of the Comprehensive Plan.
2. Approval of this Use-by-Exception is not in compliance with the requirements of Section 24-63,
Zoning, Subdivision and Land Development Regulations.
3. The requested use is not consistent with Section 24-111 (c) in that the proposed use is found to
be inconsistent with the uses permitted in the CG zoning districts and is not compatible with
surrounding development along Atlantic Boulevard.
Page 3 of 3
EXHIBIT A
AGENDA ITEM# SA
MARCH 10, 2014
The review of an application for a Use-by-Exception shall consider the following items. Please
address each of the following as applicable to your specific application.
1. fugress and egress to property and proposed Structures thereon with particular reference to vehicular and
pedestrian safety and convenience, traffic flow and control and access in case of frre or catastrophe.
Ingress and egress to the property is provided via an existing signalized entrance on Atlantic Blvd. and full access
driveways on Royal Palms Dr. and Aquatic Dr. Safe and convenient pedestrian access is provided by dedicated
sidewalks to the public sidewalks and bus stop on Atlantic Blvd.
2. Parking and Loading Spaces, where required, with particular attention to the items in (1) above.
The existing shopping center provides more parking than required by City Code. All but four (4) required parking spaces
will be provided within the lease parcel for the drive-thru restaurant. A cross parking and access agreement will address
the use of the shopping center's parking. Loading will be provided from the adjacent drive aisle.
3. The potential for any adverse impacts to adjoining properties and properties generally in the area resulting
from excessive noise, glare and lighting, odor, traffic and similar characteristics of the Use-by-Exception
being requested.
The proposed drive-thru is immediately adjacent to a car wash drive-thru and the Atlantic Blvd right-of-way The drive-thru
will be located on an outparcel to the existing shopping center.
4. Refuse, trash collection and service areas, with particular reference to items (1) and (2) above;
A dumpster with enclosure will be provided onsite with convenient accessibility and a dedicated sidewalk to the
restaurant.
5. Utilities, with reference to locations, availability and compatibility;
Water, sewer and power services will be extended from existing mains immediately east of the subject site per coordination
with the City and JEA.
6. If adjacent uses are different types of uses, describe type of screening and buffering that will be provided
between your use and the adjacent use. Adjacent uses are compatible. An existing planted landscaped buffer
exists to the east and will be improved with additional onsite landscaping per City Code.
7. Signs, if any, and proposed exterior lighting, with reference to glare, traffic safety, economic effects and
compatibility and harmony with properties in the District; (See Signs and Advertising, Chapter 17 .)
Signs and exterior lighting will be designed to meet City Code.
8. Required Yards and other Open Space. Show building setbacks and areas of open space on site plan.
9. General compatibility with adjacent properties and other property in the surrounding Zoning District as
well as consistency with applicable provisions of the Comprehensive Plan.
Proposed development is compatible with adjacent properties and will comply with the comprehensive plan.
Other information you may wish to provide: -----------------------
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Tree ordinance revisions
SUBMITIED BY: Michael Griffin, CBO, CFM ~
Building and Zoning Director
DATE: January 27, 2014
1\0 ENDA ITRM II 8B
MARC II10,2014
STRATEGIC PLAN LINK: Goa l to consider possible changes to tree ordinance
BACKGROUND: The City Commissio n as a part of the Strategic Planning process
asked for a review of Chapter 23 Protection of Trees and Native Vegetation.
Including an assessment of the Tree Ordinance as described. "Background and
Description: This goa l is to consider possible amendments to the City's tree
ordinance. Some citizens have approached t he City Commission with concerns that
the tree canopy may be d isappearing in At lantic Beach and that the City's tree
ordinance regulating the remova l of trees in connection with construction projects
shou ld be strengthened and expanded. A second request was that regu lations on
removing boundary trees (trees along property lines) should be discussed. The goal
is to consider what, if any, changes may be necessary and desirable."
On January 21, 2014 the Community Deve lopment Board (see attached staff report
and draft minutes) discussed this issue and determined the current regulati ons may
be strengthened by extend i ng the allowab le required time for tree mitigation If
deve lopment occurs following removing any tree from six months to twelve months.
Additionally, the Community Development Board discussed boundary trees (trees
along property lines) and determined, with a recommendation from the City
Attorney's office, and staff that boundary trees if damaged or removed without both
property owner's permission shou ld be a civi l matter hand led by current Florida
property rights law.
BUDGET: No impact
RECOMMENDATION: Accept Community Development Board recommendation to
extend the six month time l im it for tree mitigation to twelve
months In Chapter 23 Protection of Trees and Native
Vegetation and request staff to draft an ordinance to amend .
ATTACHMENTS: January 21, 2014 Community Development Board minutes
and staff report.
AGENDA ITEM# 8B
MARCH 10,2014
2) Recommend a list of trees that should be protected from removal unless approval is
given based upon extenuating circumstances. A listing as below of protected trees may be
developed and removal of such trees could be regulated. The trees below could be included in the
definition of Heritage Tree.
Species Common name Diameter breast height
Juniperus virginiana Eastern Red Cedar 30"
Magnolia grandiflora Southern Magnolia 30"
Quercus virginiana Live Oak 30"
Quercus laurifloia Laurel Oak 36"
Quercus phellos Willow Oak 36"
Acer rubrum Red Maple 36"
Taxodium distichum Bald Cypress 30"
Ilex opaca American Holly 20"
Comus florida Flowering Dogwood 15"
Cary a Hickory (except pecan) 36"
3) Recommend permits be requiredfor the removal of any regulated tree regardless of intention to
develop the property and to mitigate for the removal. A list of regulated trees is located in the tree
ordinance under Section 23-8 Definitions. This would encumber property owners to develop a site
plan for permitting and review showing all trees that exist on-site including trees that will be
removed so that staff may determine mitigation requirements. This is also adding additional work
to City staff for review/permitting/inspection and record keeping of the removed trees.
Below are tree permitting requirements for surrounding jurisdictions.
Jacksonville-Tree removal permits are required for any protected tree which is any tree with a
diameter breast height of six inches or more located on any lot within 20 feet of a street right of
way or a tree with a diameter breast height of eight inches or more located within ten feet of any
other property line, or a tree with a diameter breast height of 11.5 inches or more located elsewhere
on the property.
Neptune Beach-Tree removal permits are required for any protected tree greater than six inches or
more in diameter or two feet in circumference. Palm and pine trees are excluded from permitting.
Heritage and Champion trees which are basically as described above in our proposed definition
may only be removed by approval of the Community Development Board, or if a part of a new
subdivision by the City Commission.
Jacksonville Beach-Tree removal permits are required for any protected tree which is any tree
with a diameter breast height of more than 6 inches. There are exceptions for pine and a palm trees
2
Draft Minutes of the Jamtmy 21, 2014 regular meeting of the Community Development Board
6. REPORTS.
AGENDA ITEM# 8B
MARCH 10, 2014
A. Tree Ordinance. Michael Griffin stated that the City Commission as a part of the
Strategic Planning process has asked for a review of the Chapter 23 Protection
of Trees and Native Vegetation. This includes an assessment of the Tree
Ordinance as described. This goal is to consider possible amendments to the
City's tree ordinance. Some citizens have approached the City Commission with
concerns that the tree canopy may be disappearing in Atlantic Beach and that
the City's tree ordinance regulating the removal of trees in connection with
construction projects should be strengthened and expanded. A second request
was that regulations on removing boundary trees should be discussed. The goal
is to consider what, if any, changes are necessary and desirable. The first issue
is regarding permit issuance. Staff comments are that there are three possible
options:
1. Recommend no changes to the existing tree ordinance.
2. Recommend a list of trees that should be protected from removal unless
approval is given based upon extenuating circumstances.
3. Recommend permits be required for the removal of any regulated tree
regardless of intention to develop the property and to mitigate for the
removal.
Sylvia Simmons suggested that they review other municipalities tree ordinances
and also stated that all trees are not equal. The board all agreed that there
should be more community education regarding trees. Mr. Griffin stated that
staff recommends changing the code regarding Section 23-22. Exemptions
from the requirement for a permit. This section allows trees to be removed
without the issuance of a tree permit so long as no development (valued at less
that $10,000) will occur on the property within 6 months subsequent to the
trees being removed. Any trees removed with a tree permit will be required to
mitigate for any removed trees. However, trees removed without a tree permit
are not required to be replaced with mitigation unless construction is
commenced with 6 months from the date of tree removal. The change he
recommends is to replace the 6 months verbage with 12 months. Harley Parkes
made a motion to change it to 12 months and Linda Lanier seconded the
motion. It passed unanimously. The board also agreed to have no action on the
second matter regarding boundary trees.
7. ADJOURNMENT-7:35 PM
Page 4 of5
City of Atlantic Beach Building and Zoning Department
800 Sem in ole Road
At lanti c Beac h, Flor ida 32233
Telephone (904) 247 -5800
rax (904) 247-5 805
www.coab .us
Memorandum
To: Ne lso n Van Lierc , inte rim City Man age r
Fro m: Mi chae l Griffin , CBO, CFM Buildi ng and Zo nin g Director ~
Da te: Feb ru ary L3, 20 14
Re: Sign Code Amo rt iza ti o n for January I, 20 15 UPDAT ED MEMORANDUM
AG I~NDJ\ ITEM It 8C
M J\RCI I 10,20 14
As you are aware, in September o f 2002 , the City co mpleted a s ub stan ti ve re-write or Chapter 17 or the City
Code sign regul atio ns. One of the more sign ificant c hanges made was to es tabli s h a maxi mum hdghl of
eight feel for new free standing signs, and a max imum widt h of twelve feet. The City a lso provided a s unset
provision, requ irin g signs to come in to complian ce wit h the amended regu lation s by Septembe r 09, 2012 .
On Sept em ber 26 , 20 ll the City extended the dale of co mplian ce to Janu ary I . 20 15. Therefore, s taff will
commence wi th a s ign invento ry , within the next lew weeks, o f signage througho ut lhe City. The allachcd
notice wi ll be se nt lo a ll sign o wner s th a t are not in compl iance informin g th em or Lh e requirements. T hose
s igns th at are not in co mplian ce by .Janu ary 1, 20 15 wi ll be sent official notice to make correcti o ns or code
enforcement ac tio n m ay be ta ken.
UPDATE-Buildjng and Zoning has compl eted a survey of non-co nlorm i11g signagc Rnd found th a t
approximately 60 s ign s continue to exist and a pproxi mately 20 sign s have been remed ied. Allached is a lis t
of th e no n-co nfonn in g sign s wi th addresses and we have noted thtJ permi.t number for s ign s th at have been
brought i nto com pl ia nce.
Bui ld in g a nd Zon in g is ready to send the attached leiter to propett y owners UHlt rema in in vio lati o n. Pl ease
le t me know if we s ho uld proceed .
l fyou have any q uest io ns, or need ad diti ona l inlbrma tion please let me kno w.
Address
297 Aquatic Dr
363 Atlantic Blvd.
*363 Atlantic Blvd.
375 Atlantic Blvd.
403 Atlantic Blvd.
425 Atlantic Blvd.
435 Atlantic Blvd.
469 Atlantic Blvd.
501 Atlantic Blvd.
535 Atlantic Blvd.
599 Atlantic Blvd.
615 Atlantic Blvd.
619 Atlantic Blvd.
675 Atlantic Blvd.
715 Atlantic Blvd.
719 Atlantic Blvd.
725 Atlantic Blvd.
751 Atlantic Blvd.
801 Atlantic Blvd.
815 Atlantic Blvd.
835 Atlantic Blvd.
1021 Atlantic Blvd.
1031 Atlantic Blvd.
1051 Atlantic Blvd.
1067 Atlantic Blvd.
1071 Atlantic Blvd.
1073 Atlantic Blvd.
1075 Atlantic Blvd.
1079 Atlantic Blvd.
1089 Atlantic Blvd.
1099 Atlantic Blvd.
1177 Atlantic Blvd.
37 W 8th Street
1 Fleet Landing Blvd
1541 Main Street
1575 Main Street
120 Mayport Road
*160 Mayport Road
310 Mayport Road
499 Mayport Road
501 Mayport Road
510 Mayport Road
645 Mayport Road
660 Mayport Road
680 Mayport Road
750 Mayport Road
List of freestanding and wall signs
Type ofBusiness
Beaches Aquatic
Shoppes of Northshore
Shoppes of Northshore
Prudential Realty Permit #06-32923
Radio Shack
Salt Air Motel
McDonalds
Subway Strip Mall
Beach Diner
Strip Mall
Eakin and Sneed Attorneys
Coral Reef Animal Hosp. Permit #03-26553
Monahan's
Calvin Cole Day Spa
BPGas
Dunkin Donuts Permit #07 -1461
North Beach Center (2) Permit #03-26501
Atlantic Theaters
Jax Federal Permit #07 -78 8
Pizza Hut Permit #09-793
Sea Breeze Car Wash
Atlantic Shopping Center Permit #13-3473
Wells Fargo Permit #10-1393
Advance Auto Parts
Jiffy Lube Permit #10-255
Pier 1 Imports Permit # 11-2434
Atlantic Storage
Doggie Day Care Permit #08-1694
Strip Mall
Strip Mall
Pawn Shop
Irrigation Business
Wilson Trailers
Fleet Landing Permit #10-1227
Solar Business
ABC Business Center
Singleton's Trailer Park
Harbor Tavern
Atlantic Storage
Chinese Food
Hanna Park Food Mart
All Star Automotive Permit #04-28532
Multi-office Complex
Strip Business Center
Atlantic Beach Assembly Permit #06-33992
Tropic Air Conditioning
AGENDA ITEM# 8C
MARCH 10,2014
801 Mayport Road
980 Mayport Road
980 Mayport Road
1001 Mayport Road
1110 Mayport Road
1130 Mayport Road
*1130 Mayport Road
1050 Mayport Road
1197 Mayport Road
1200 Mayport Road
1211 Mayport Road
1221 Mayport Road
1260 Mayport Road
1400 Mayport Road
1420 Mayport Road
1500 Mayport Road
1600 Mayport Road
1650 Mayport Road
1770 Mayport Road
1790 Mayport Road
1850 Mayport Road
1919 Mayport Road
1939 Mayport Road
1996 Mayport Road
2383 Mayport Road
2389 Mayport Road
2401 Mayport Road
2405 Mayport Road
2425 Mayport Road
* 25 Royal Palms Dr.
295 Royal Palms Dr.
*31 Seminole Road
31 Seminole Road
32 Seminole Road
28 Sherry Drive
Signs in Right of Way
297 Aquatic Dr
657 LevyRd
1200 Mayport Road
*Non-conforming Wall Signs
Updated Feb. 6, 2014
Texaco
Billboard
Pylon Sign (Old Beaches Custom Auto)
US Post Office
Car Wash
Auto Clinic Strip Mall Business
Auto Clinic Strip Mall Business
First Baptist
Safari Gas
Permit #processing
AEGI Engineers (sign in R/W) Mayport and Simmons Road)
BP Gas Permit #04-29364
Strip Mall Business
Atlantic Imaging
Atlantic Motor Sports
Specialty Marine
Hardees
Citgo Gas
U-Haul
American Storage
Roland's Seafood
Food Mart
Rick's Used Cars
Stitches and Screens
New Friendship Church
Pan Am Storage
Best Western
Quality Inn
Walgreens
Kangaroo
Cleaners & Seafood Kitchen
ABC Liquors
King Strip Mall
King Strip Mall
Sunnyland Laundry
The Palms
Beaches Aquatic RIW
Permit #09-544
Permit #06-33333
Permit #09-1260
Permit #10-643
Levy Road Boat Storage (sign in right of way)
AEGI Engineers (sign in R/W) Mayport and Simmons Road)
AGENDA ITEM# 8C
MARCH 10,2014
2-3-14
Steve Swain
149 Oceanwalk Drive South
Atlantic Beach, FL 32233
Oceanwalk Association, Inc.
Architectural Review Committee
1-28-14 Meeting
-Richard Vinas, Chairman
AGENDA ITEM# SD
MARCH 10,2014
We approved your landscape plan for the previously approved circular drive way. Please
notify the committee when you have completed this project.
Best regards,
Richard Vinas
ARC
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AOENDA ITe M II RE
MARCif 10,20 14
AGENDA ITEM : Robert Street Ditch -Approva l of Design Proposal
Rick Carper, P.E., Public Works Director A-SUBM ITIED BY:
DATE: January 31, 2014
STRATEG IC PLAN LINK: Stormwater Master Plan Projects
BACKGROUND: During Budget workshops for the c urrent year, Staff was directed to
contact FOOT to ascertain If a cost sharing agreement was possible for the desired bank
stabilization project. Staff obtained a cost proposal for d esign of the proj ect from
Hanson Professiona l Services, one of the City's General Engineering Consultants (GEe).
Hanson was selected because they are also an FOOT GEC. After Staff review and
revision, the draft proposal was submitted to FOOT for review. FOOT has committed to
sharing costs for the proposed bank sta bilization project with Atlantic Beach paying for
Design and Permitting and FOOT p ayi ng actual construction costs. The attached scope
from Hanson Professional Services Is for design and permitti ng services that will then be
constructed by FOOT. The fee proposed by Hanson for this work is $43,066.90, of which
approximately $14,000 is for sub consultant work efforts (survey and geotechnical
engineering).
RECOMMENDATION: That the Commission authorize Staff to direct Hanson to proceed with
design and permitting as discussed in the attached Scope Proposal.
BUDGET: The current budget contains $50,000 In Stormwater Account 001-5002~541 -
6300 designated for Robert Street Ditch Im provements.
ATIACHMENTS: 1. Roberts Street Ditch Scope of Services -Hanson
REVIEWED BY CITY MANAGER:..._.:.....;/;.._ . ....;.'--.:'..;;11-'t__,:::::-'J...o. .... , ~,~,1'---------
Exhibit "A"
SCOPE OF SERVICES
Robert Street Outfall
AGENDA ITEM# 8E
MARCH 10, 2014
SR AlA I Mayport Road from Robert Street to Dudley Street
Duval County
I. DESCRIPTION
The City of Atlantic Beach, hereinafter called the COAB, requires professional services for
the preparation of a complete set of construction documents for the ditch improvements
between Robert Street and Dudley Street in Duval County. The plans and specifications will
conform to the FDOT Standards and guidelines. It is the Consultant's responsibility to
utilize the very best engineering judgment and practices during prosecution of the work
commissioned under this contract.
The Consultant shall demonstrate good management practices while working on this project.
These include communication with the COAB, the FDOT and others as necessary;
documentation; and management of time and resources. The Consultant shall set up and
maintain a contract file throughout the design of the project.
II. BACKGROUND
The FDOT ditch work area is approximately 550 linear feet in length beginning at Robert
Street and terminating at Dudley Street. Within this area, there are a number of areas
exhibiting bank erosion and shoaling, which the COAB wishes to correct. The ditch
currently has vegetated embankments.
III. OBJECTIVES
The Consultant has been requested by the COAB to provide a complete set of construction
documents for the following ditch improvements:
• Stabilization and regarding of both banks and bottom of ditch from Robert Street to
Lewis Street and from Lewis Street to Dudley Street in an effort to recreate the
historical cross sectional area. Stabilization is proposed to be achieved through use of
a Geoweb Channel Protection System. This is a cell containment system with topsoil
in fill to stabilize the 1.5:1 embankments. Additional non-standard anchorage is
required at the crest of the slope due to limited right-of-way width.
• Complete and submit all required permit applications to The St. Johns River Water
Management District (SJRWMD) and the Army Corps of Engineers. No flow
HANSON PROFESSIONAL SERVICES INC. 1 OF 2
AGENDA ITEM# 8E
MARCH 10, 2014
analysis is included in this effort. It is anticipated that there will not be a need to
demonstrate to the SJR WMD that proposed improvements will not adversely affect
drainage conditions, both upstream and downstream ofthe project area and complies
with the COAB Master Stormwater Plan. The original construction plans will be
provided as evidence of this project falling under a maintenance dredge classification.
The permit application with the SJRWMD will be filed as a Notice General ERP
Permit.
• COAB Design Submittals to be at 30%, 60%, 100% and Final milestones.
IV. DELIVERABLES TO INCLUDE:
• Survey tasks will include Topographic Survey from Robert Street to Dutton Island
Road and establishing Right-of-Way lines and preparing Temporary Construction
Easements (TCE) as necessary from Robert Street to Dudley Street.
• A geotechnical exploration will be performed to provide subsurface data to evaluate
potential dredging conditions and erosion control measures. This effort will include 2
Standard Penetration Tests (SPT) for slope stability and 2 hand auger borings to
determine subsurface soil conditions. The geotechnical analysis will include
determination of native soil properties such as angle of internal friction, cohesion,
unit weight and angle of shearing resistance.
• Construction Plans will be prepared in accordance with COAB, FHW A and FDOT
Standards, policies, procedures, memorandums and directions from the Department's
Project Manager for the COAB and FDOT. Construction plan set will include:
o Cover Sheet
o Typical Section Sheet
o General Notes
o Project Layout
o Plan/Profile Sheets (to also reflect erosion control features)
o Miscellaneous Drainage Detail Sheets
o Cross Sections-Assumes@ 50' intervals
• Drainage Technical Memorandum
• Complete Project Specifications including the Geoweb Channel Protection System
• Preparation of quantities and Engineer Estimates
HANSON PROFESSIONAL SERVICES INC. 2 OF 2
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGL::NDA IT ~M II Ili·
MAR Cil 10 ,20 111
AGENDA ITEM: Rose Park Improvements -Dog Park Completion
Rick Carper, P.E., Public Works Director P-SUBMITTED BY:
DATE: January 29, 2014
STRATEGIC PLAN LINK: No link .
BACKGROUND: At the January 27'h Workshop, Staff briefed the Commission on f unding
needed for completion of the Rose Park dog park. The proposed scope of work will
replace the existing wood picket fence with a decorative metal fence, similar to that
Installed along theW. Plaza Drive side of Rose Park, an electronic access system and
controlled gate, a dual leve l water fountain, sod and irrigation system modifications.
Intent is to remove the existing p layground and play area border using City Forces
before the fencing portion Is constructed, then modify the existing irrigation system and
install new sod in the play area .
The consensus of the Commission at the Workshop was to reallocate funds from the
proposed Bu ll Park Gazebo ($40,000 in account 001-6020-572-6300) to pay f or these
improvements.
BUDGET: The $225,000 budget for Rose Park Improvements has been expended or is
obligated (awaiting co mpletion of fina l punch li st items and submission of contractor 's
final pay reque st). Additional funds will be required wi th reallo ca tion discussed above as
an option for fund ing th e remaining dog park work.
RECOMMENDATION: Authorize the City Manager to move $40,000 in account 001-6020-572-
6300 from Project PM1402 (Gazebo) to Project 1302 (Rose Park).
ATTACHMENTS: 1. Rose Park Dog Park Construction Estimate
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
1\ClENI>A 1'1 EM II SG
MI\R CIII0.201il
AGENDA ITEM: Options for City Sani tation Contract
SUBMITTED BY: Rick Carper, P .E., Public Works Director ;U_,
DATE: February 7, 2014
STRAGTEGIC PLAN LINK: None
BACKGROUND: The City's Sanitation Contract with Advanced Disposal (ADS) expires on
May 31, 2014. Because of ongoing discussions wi th COJ regard ing possible so lutions to
the tipping fee issue , ADS , a t AS 's request and as reported to the Commission in
November, agreed to a three mon th extension of the contract. After three months, the
extension becomes month by month, with a minimum 90 day notice of intent to modify
that agreement (attachment 1 ). There are three primary options for the City's Sanitation
Pickup a nd Haul Contract for the Commission to consider. This staff report does not
address any aspect of prior tipping fees .
1. Extend the current contra ct with Advanced Disposal (ADS) (attachment 1 ): The
current contract specifica ll y a llows extensions (see attachm ent 4) as agreed to by the
City and the Hauler.
Pro: Rate offered by ADS in attachmeht 2, (currently $15 .7911 residence per
month); will now include the lan dfill tipping fee, resulting in an effective residential rate of
approximately $11.33 I residence per month (based on 2013 actual tonn age hauled to
Trail Ridge Landfill);
As part of the extensi on proposal, ADS offers to Implement single stream ,
toter recycling at no additional cost:
Known, excepti onal level of service , including fu ll time supervisor in town
whenever an ADS truck is performing residential pickup of any kind ;
Con : Proposal does not commit contractor to buying all new vehicles as would
be required if the contract is rebid .
2. Rebid the contract:
Pro: Open competition; allows modification of current standards for coll ecti on if
desired (no s ignificant changes other th an switc h to toters for recycling proposed
at this time);
Con: As evalu ated by Redman Consultin g Group (attachment 3), would
probably not result in better pricing than proposed in the ADS extension offer;
Bid preparation costs estimated to be .$8 ,000 to $10,000 for consult ant
services (bid document preparation , evaluation of b id s and negotiations wi th
selected hauler), plus significant staff time required for a ll phases including
transition efforts if a new hauler selected.
3. Accept the COJ offer to provide Pickup and Haul services: (would result in shift to
Southland I Republic Services and fully automa ted collection of trash).
AGEN DA ITE M H 1!0
M/\RCII10.201 ·1
Pro: Fixes rate at the Jacksonville Residential Rate of $12.65/ residence
per month which includes tipping fee (actual payment to hauler is -$10.59);
For additional cost ( .... $1 .15/ residence per month), Republic Services
wou ld provide a full time, in town Supervisor.
Con: AB loses control of directly resolving problems with garbage collection ; all
problems are reported by calling the COJ Care line (630-CITY);
No protection against rate increases (City would pay same rate per
residence as COJ residents , limited by Ordinance to max of $18 .00/month);
AB would still have to rebid Commercial (dumpster) pickup contract,
probably resulting in higher rate because of separation from residential contract. This
may result in two separate haulers performing sanitation duties in AB;
Some areas of AB are not suited for automated collection because of
trees along the residential roadways , With automated collection, either residents wou l d
need to change toter placement to an area where there would be no overhead issues or
the City wou ld need to spend time and money to trim trees and continue to keep them
trimmed therefore add ing additional pressure on the budget and manpower.
Fully Automated method has driver only in collection vehicle, trash I
garbage must be in toter to be coll ected, material on the ground would not be picked up.
Hau ler would not be responsib le for repairs or replacement of City owned
toters res ul ting in additional work load on City Forces;
Recycling collection will become biweekly, with 96 gallon toters. Hauler
stated that recycling toters provided would be repositioned from existing customers
swapped under COJ proposal, not new toters and will belong to COJ, not AB.
Note: Staff anticipates sh ift to toter pickup for single stream recycl ing for all three
options, (65 gallon toter with weekly pickup if ADS, 96 gallon toter with biweekly pickup if
Republic, if rebid , AB can specify required option). Single stream recycling with toters has
been shown to provide a significant increase in recycling rate, reducing the amount of
trash taken to the landfi ll , while also reducing amount of wind borne litter originating from
open recycling bins.
BUDGET: Sanitation services are budgeted in account 420-4201 -534-3401 (Pickup
and Haul Contract), with original budget of $1,250,000. Balance after four months of
service is approximately $833,000 .
RECOMMENDATION: Staff recommends exercising the option for extension contained in the
current contract with Advanced Disposal Contract for seven years and authorizing the
City Manager to negotiate the extension for the City.
ATI ACHMENTS: 1. Existing Month to Month Extension with ADS
2. ADS Proposal Regarding Extension of Existing Solid Waste Contract.
3 . Redman Consulting Group Evaluation of the ADS Proposal
4. Excerpt from Existing Contract regarding Extensions
REVIEWED BY CITY MANAGER: -77 U--,_ ;«~-../
Advanced Disposal
November 4, 2013
Mr. Rick Carper
Public Works Director
City of Atlantic Beach
1200 Sandpiper Ln.
Atlantic Beach, FL 32233
AGENDA ITEM# SG
MARCH 10, 2014
RE: Agreement Between the City of Atlantic Beach and Advanced Disposal Services Jacksonville,
LLC for Solid Waste, Yard Waste and Recycling Collection and Disposal Services
Dear Mr. Carper,
On May 31, 2007 Advanced Disposal Services entered into the above referenced Agreement for a seven
(7) year term until May 31, 2014.
As discussed, Advanced Disposal would agree to extend the agreement for an additional three (3) month
period. After such time the agreement would then extend for one (1) month on a month to month
basis. Any modification to the extension agreement must be made ninety (90) days prior to the date to
be modified.
This letter is to agree to the terms listed above upon council approval.
Sincerely,
Chris Hagan
Municipal Marketing and Governmental Affairs
Cc: Jim Hanson
7580 Philips Highway • Jacksonville, FL 32256
tel (907) 731-3440 • fax (904) 731-7094 • www.AdvancedDisposal.com
Printed on reclfcled paper. Please recycle. ~::,
January 22, 20 14
Rick Carper
Public Works Director
City of Atlantic Beach
1200 Sandpiper Ln
Atlantic Beach , FL 32233
Mr. Carper,
AGENDA ITEM II 80
MAR Cil 1(), 20 14
Per our conversation on January 16, Advanced Disposal would like to continue our relationship
with the City of Atlantic Beach and renew our existing agreement.
1t has been stated several times by city staff and city officia ls that Advanced Disposal provides
exceptional service. This service provides for an onsite supervisor during the hours of operation,
95 gaiJon carts with city logo, curbside recycling, curbside yard waste and commercial pickup
for tbc businesses within the c ity limits.
If the City of Atlantic Beach were to extend the existing agTeement at its current rate, Advanced
Di sposaJ wou ld then agree to provide ali of the services listed abov e as we ll as placing an
additional 65 gallon recycling cart for all residences within the city limits . Advanced Disposal
will a lso agree to pay aJl disposal fees related to the resident ial collection in the City.
Tbe current contract between Advanced Disposal and The City of Atlantic Beach expires May
31, 2014. As discussed~ we would like to extend the em-rent contract for an additional 7 years.
We Jook forward to providing the quality service you have come to expect and continue our
mutual ly beneficial relationship . Thanks again for youJ Ume and please do not hesitate to call
my cell at (904) 219-9842 ifl can be of any assistance.
Sincere ly,
Chris Hagan
Municipal Marketing and Governmenta l Affairs
90 Fon Wade Road, Suite: 200 Ponte Vedra, Fl 32081 Tel (901'll 737-7900 FaH(904)636-0699
AdllancedDispos<ll.c;om
Consulting, In'
February 3, 2014
Mr. Rick Carper
Director of Public Works
1200 Sandpiper Lane
Atlantic Beach, Florida 32233
Subject: Solid waste collection rate review and comparison
Dear Mr. Carper:
AGENDA ITEM# 8G
MARCH 10, 2014
As per your request our company has reviewed the various rates and the types of services
provided for in the various municipalities as set forth in the City of Jacksonville (COJ)
auditor general's report you supplied us. What we found was the rates within that report
reflected the rates which those various municipalities charged each residential unit as
opposed to what those municipalities actually paid the contractors for providing those
services.
What we found was a very wide range of charges to the actual customer versus what
those municipalities actually paid for those services. Also, we found a wide range of
additional costs in the form of disposal cost where some of the municipalities included
the disposal cost and others charged the resident a separate line item as an additional cost
for disposal. One example used by the COJ auditor was Palm Beach County where the
cost for collection of the various categories of waste was $12.60 per month per resident
plus the County billed on the tax rolls an additional cost for disposal in the amount of
$174.00 annually or equal to $14.50 per month per residential unit. See attached spread
sheet.
As we investigated further we found the average cost, for the municipalities showing a
combination of collection and disposal, to be $21.32 per residential unit monthly. The
municipalities which did not show the disposal cost was $12.99 per residential unit
monthly. Once we calculated the various disposal costs throughout those areas we found
the average disposal cost to be $6.23 per residential unit monthly making the average
monthly cost in the amount of $19.22 per residential unit monthly.
After reviewing the local area pricing and services we found the disposal cost, based on
actual tonnage reports and the disposal cost at COJ, to equal $4.46 per residential unit
monthly. Adding this amount to the average of the area pricing of$12.99 per residential
7{)11 S. Atl~ntie Ave:nue • New Smyrna Beach, fL ~216\l • Offl~e: 300-427:-9$$9 • Fax: 38&427:4549
•· y,· •. • ·•• · ····. ~itg~ti~on\· · · · .·· ·· ·· ··· ··· · ·····
AGENDA ITEM# 8G
MARCH 10, 2014
unit monthly without disposal cost for a total average cost of $17.45 per residential unit
monthly. We have taken this a step further by calculating what the effect may have on
the current cost pricing for Jacksonville Beach and Neptune Beach if their service was
reduced from 2 x per week waste collection, 1 x per week yard waste and 1 x per week
recycling to 1 x per week waste collection, 1 x per week yard waste collection and 1 x per
week recycling. We assume that change in service may have as much as a 20% cost
reduction then making all things equal by adding in the disposal cost. The City of
Jacksonville Beach's cost with a disposal component would be $16.25 and the City of
Neptune Beach would be $16.12. The average ofyour two sister Cities with a reduction
in service levels including a disposal cost would be approximately $16.19 per residential
unit monthly. See attached spread sheet.
Conclusion:
The letter of offer from your current waste collection company, Advanced Disposal as
per their letter dated January 17, 2014, for a rate of $15.79 per residential unit monthly
including disposal is 2.5% lower than the estimated rate of your sister Cities if they
choose to allow a reduction in service. Your actual cost for collection would be $11.33
without disposal which is 28% lower than your present rate. Based on the comparison of
various municipalities and the quality of service being delivered from your current waste
collection company it would be our opinion the City of Atlantic Beach would not receive
better pricing by going through the competitive bid or request for proposal process.
The key is for you and the City to decide if you are pleased with the level of service you
are receiving for your residents and businesses and if the price is a fair price. Our
conclusion; the pricing is a very fair price. You may want to seek a moratorium on any
Consumer Price Index (CPI) increases for a minimum of 2 years on a 7 year renewal.
The CPI forgiveness should not be an accrued amount, it should be a true forgiveness and
as a result starting the CPI increase at the beginning of the third year.
If you have any questions please do not hesitate to call on me. We would be available at
any time to meet with you and the City Manager or City Attorney if they would like to
discuss this issue further.
Sincerely,
William S. Redman
Senior Vice President
CONTRACT AND FRANCHISE AGREEMENT FOR
SOLID WASTE, YARD WASTE AND RECYCLING
COLLECTION AND DISPOSAL SERVICES
(Excerpt)
SECTION 6 -CONTRACTOR'S RELATION TO THE CITY
I. EXTENSION OF CONTRACT
AGENDA ITEM# SG
MARCH 10,2014
The initial term of this contact may be extended for
additional seven (7) terms, under the existing terms and
conditions or as modified through additional negotiations, if
either party notifies the other in writing, not less than 180
days prior to the expiration of the initial term or subsequent
term, of the party's desire to renew the contract. This contract
may be extended by mutual consent of the parties. Any extensions
or modification of the initial contract shall be ratified by the
Atlantic Beach City Commission.
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGEN DA ITEM II 811
MARCIII0,20Jil
AGENDA ITEM: Donner Park Baseball Field Improvements CDBG 2014
Rick Carper, P.E., Public Works Dit·ector flL... SUBMITTED BY:
DATE: February 13, 2014
STRATEGIC PLAN LINK: CDBG Grant Projects for Mayport Road Area Improvements
BACKGROUND: Bids were opened for the Donner Park Baseball Field Improvements
COBG 2014 (PM1403) Bid 1314-04 on Wednesday February 5th . One (1) bid was
received which exceeded the authorized budget. Core Construction submitted a bid
for $122,602.00 . Staff has evaluated the bid and determined that it is feasible to
reach the budgeted amount ($75,000.00) by removing most requirements for Outfield
Reconstruction aspect of the project. This will require authorization to negotiate with
the one bidder on the terms of the bid award. Upon initial discussions with Core
Construction, it was determined with the requirement changes to outfield
reconstruction and completion of the remaining aspects of the project the job could be
completed fo r $73,802 .00. Without the outfield reconstruction the field will sti ll be
greatly improved and become a tournament re ady field for ABAA to use which is the
driving force for this project. The outfield is currently safe and playable and can be
rebuilt at a later time.
CDBG grant r:>rojects require a Mandatory Pre-Bid Me eting which was held on
January 23. Five (5) construction companies attended . As stated, only one (1)
submitted a bid . PW requested a No Bid Form response from the four (4) other
companies present at Pre-Bid . Responses were received from two (2) of the
companies, Callaway Contracting and Hager Construction Company. Based on
analyzing the project requirements and response from the companies, rebidding
would probably not lower the price and wou ld on ly delay the project, as there is no
guarantee more bids would come back. Consultation with COJ CDBG staff confirms
that because awarding a bid to the sole bidder is allowed with COAB purchasing
standards, this would be an authorized contract award and shall be eligible for COAB
reimbursement. This is a unique project that is not a typical construction company's
focus and the CDBG Section 3 documentation requirements can be a deterrent to
some companies bidding . The no bid responses are attached .
BUDGET: A total of $75,000 .00 was budgeted in the FY 2014 for this project (account
001 -6020-572-6300, PM 1403).
RECOMMENDATION: The Commission authorize s staff to negotiate with Core Construction
to bring cost within budget as discussed above and authorize the City Manager to
approve negotiations up to the budgeted amount. Alternatively, th e Commission may
reject the bid and the City will rebid the project.
ATTACHMENTS: 1 .
2.
3.
Bid Tab
No Bid Form: Callaway Contracting
No Bid Form : Hager Construc!ion
'--/ _,.,
REVIEWED BY CITY MANAGER: __ ~'·..:../._ . ...;..t""'-...:.:r:......:.a.:o.:a:::......;;:;v<--~a:c ... =--~t'---------
DONNER PARK IM PROVEMENTS CDBG 2014
BASEBALL FIELD UPGRADES PHASE II
BID NO 13 14-04
NO BID FORM
AGENDA ITEM ll 81 I
MAR Cil 10,201 11
If your firm cannot submit a bid at this time please provide the information requested in
the space provided below and return to
Patty Drake
Purchasing Agent
City of At lantic Beach
pdrake@coab. us
Fax : 904-247-5819
We have received the Invitation for Bid No . 1314-04 ope nin g date February 5, 201 4. We were
unable to submit a bid at this time for the foll owing reason s:
At the time we attended the pre -bid meeting . we were unaware of the scope. After
learning the scope. it was determined that this size project would not be feasible for
us to compete verv well. In addition, the Section 3 requirements ca n be challenging
for us to me et. We appreciate the opportunity and we lool< forward to future CAB
lettings.
Name of Firm : Callaway Contracting
Address: 10950 New Berlin Road
Jacksonvi ll e. FL 32226
Name and Title : J. David Hinson
Signature :
DONNER PARK IMPROVEMENTS CDBG 2014
BASEBALL FIELD UPGRADES PHASE II
BID NO 13 14-04
NO BID FORM
AGE NDA ITEM II 81-1
MAR CIII0.2014
If your f irm cannot submit a bid at this time please provide the information requested in
the space provided below and return to
Patty Drake
Purchasing Agent
City of Atlantic Beach
pdrake@coab.us
We have received the Invitation for Bid No:~~12-~i-~~Jn~~1 9ate February 5, 2014 . We were
unable to submit a bid at this tim e for the following reasons :
We did not have enough time because we are currently working on bidding East Coast
Drainage Im provements of Atlantic Beach .
Name of Firm : Hager Construction Company
Address : 2 03 7 Gilmore Street Jacksonvill e, Fl. 32204
Name and T itle : Katherine Johnson ---------------
Signature: Katherine Johnson ______________ _
CITY OF ATlANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITgM #!!I
MARCil 10, 20 1·1
AGENDA ITEM : Pub lic Works Building Ca nopy Replacement
Rick Carper, P.E., Public Works Director ~ SUBMITTED BY :
DATE: February 13, 2014
STRATEG IC PlAN LINK: None.
BACKGROUND : I n October, aft er Staff n ot ed significa nt corr os ion on vi si bl e members, an
engin eering eva lu ation of the Public Works building east face canopy was performed. The
eva lu ation revea led the canopy to b e in ve r y poor condition w ith se vere deterioration of beams
an d co lumns and rusted areas around screw penetrations in the roof deck. In telephone
co nversat ion with th e in specto r during report preparation, he urged replacement of t h e roof
before the next storm season . To get an idea of cost to perform the necessary repairs, Staff
consulted w ith Harrell Cons truction and requested a n inspection and quote.
The recommended repair, to remove and replace the ex isting ca nopy was $68,700. Less
preferred alternatives were t o 1) remove entire canopy without rep lacement -$16,540; or 2) to
remove entire canopy a nd rep lace only the ca n opy over the fu el ing area -$31,300.
BUDGET: Th ere are n o funds b udgeted for a repa i r of this magnitude. A budget mod w ould be
requ i red.
RECOMMENDATION: Staff recommends a budget modification too add $75,000 to PW Admin acco unt
001 -5001-541-46001 Repair and Maintenance to allow a 10% continge ncy on th e proposed
r ep airs
ATTACHMENT: (1) Hurlsb erg Engin ee rin g Eva l ua tion Report (excerpt)
Re: 1200 Sandpiper Lane
November 4, 2013
Page 2 of2
photographs 4 through 17)
AGENDA ITEM # 8I
MARCH 10, 2014
Overall this structure is in very poor condition. In the event of strong winds from a thunderstorm
this area could collapse. The zee purlins that support the roof panels are light gauge material.
These are severely deteriorated in some locations and in my opinion cannot be repaired. The
beams and columns are deteriorated but they can be repaired by welding new steel plate to the
damaged areas. Based on the rusted areas around the screw penetrations in the roof deck it will
also need to be replaced.
Conclusions:
The roof deck and zee purlins supporting the roof will need to be replaced. Although the steel
beams and columns are repairable, it may not be a cost effective solution. To prepare the steel for
repairs and painting, a white metal sandblasting (SSPC-SP-5) would be required. This would be
followed by the repairs and a paint system designed to resist the exposed environment in this
location. This type of surface preparation and paint system can be very costly on site. It may be
less expensive to replace the whole system with new material and a shop applied paint system
that is specified for this exposure. I would suggest metal building manufacturers as a provider for
this type of structure.
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AMENDED 1\Gl!ND/\ ITEM II SJ
MARCil 10,20 111
AGENDA ITEM: Engineering Design of Storm water Improvements for the Saltair
Neighborhood (RFP #14-02)
SUBMIITED BY: Rick Carper, P.E., Public Works Director J1-C.,
DATE: February 20, 2014
STRATEGIC PLAN LINK: 12. Stormwater Master Plan Projects
BACKGROUND: The Public Works Department advertised a Request for Proposals (RFP)
for Professional Engineering Services for Final Engineering Design for Stormwater
Improvements the Saltair Neighborhood and Sidewalk on Sturdivant Avenue (RFP #14-
02), receiving seven proposals. The firms that submitted proposals were Applied
Technology & Management (ATM), Ayres Associates; CPH Engineers, Edwards
Engineeri ng, Eisman & Russo, Genesis Group and Hanson Professional Services .
After staff evaluation, the top three firms were ranked in the following order:
1 st _ Ayres Associates
2nd -Edwards Engineering
3rd -ATM
Ayres Associates was the top-ranked firm for several reasons. They were ranked at the
top in all three major grading criteri a (project team, past similar experience and project
approach). Their Project Team Includes engineers who have experience in stormwater
retrofits, providing multiple examples of recent project experience similar to this project
and the proposed project manager was the engineer with the most experience on this
type of project noted on review of the RFPs.
BUDGET: The current budget contains $380,000 for Engineering, Permitting and
Construction of the storm water improvements in the Saltair neighborhood and sidewalk
construction on Sturdivant Avenue ($250,000 from Account 470-0000-538-6300 and
$130,000 from Half Cent Sales Tax Account 131-5002-541-6300 for sidewalk).
RECOMMENDATION: Authorize staff to begin negotiations with the top-ranked firm, Ayres
Associates, for engineering services for the Stormwater Improvements for the Saltair
Neighborhood and Sidewalk on Sturdivant Avenue.
ATIACHMENT: Evaluation of Proposals Rating Sheet
(Proposals are on file at the City Clerk's Office)
REVIEWED BY CITY MANAGER: __ 7....~./_._//::_a-..____:_.:.;..;1_:.......;~=-=---------
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
1\MENDf.D AGENDA ITliM /I &K
MARC H I 0, 20 I ''
AGENDA ITEM: Engineering Design of Stormwater and Streetscape Improvements for
Seminole Road South of City Hall (RFP #14-03)
SUBMITTED BY: Rick Carper, P.E., Public Works Director /lC
DATE: February 20, 2014
STRATEGIC PLAN LINK; 12. Stormwater Master Plan Projects
BACKGROUND : The Public Works Department advertised a Request for Proposals (RFP)
for Professional Engineering Services for Final Engineering Design for Stormwater and
Streetscape Improvements for Sem inole Road South of City Hall (RFP #14-03), receiving
five proposals. The firms that submitted proposals were, Ayres Associates; C&ES
Consultants, CPH Engineers, Edwards Engineering, and Genesis Group .
After staff eval uation, the top thr ee firms were ranked in the following order:
1st-Genesi s Group
2nd-Ayres Associates
3rd -Edwards Engineering
Genesis Group was the top-ranked firm for seve ral reasons . They were ranked at the
top in two of the three major grading criteria (past similar experience and project
approach). Their Project Team includes engi neers who have significant experience in
stormwater retrofits, and the most experience with streetscaping, providing multiple
examples of rece nt projects similar to this project.
BUDGET: The current budget contains $490,000 for Engineering, Permitting and
Con struction of the Stormwater and Streetscape Improvements for Seminole Road
South of City Hall ($240,000 from Stormwater Account 470-0000-538-63 00and $250,000
from Half Cent Sales Tax Account 131-5002-541-6300).
RECOMMENDATION: Authorize staff to begin negotiations with the top-ranked firm, Genesis
Group, for engineering services for t he Sto rmwater Improvements for Stormwater and
Streetscape Improvements for Seminole Road South of City Ha ll.
ATTACHMENT: Eva lu ation of Proposals Rating Sheet
(Proposals are on file at the City Clerk's Office)
REVIEWED BY CITY MANAGER: __ /-..~..7_?.....;;~...;;;~~c..-~£..:.~__;=t'~--------
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REI)ORT
AGENDA ITEM: Crosswalk Enhan ce ments
DATE: February 12, 2 01 4
~u
SUlJMlTTED BY : M ichae l D. Classey. C hiefof Po li ce
SRATEGlC PLAN LI NK: N/A
BACKGROUND:
AO GNDA ITEM It 8L
MARC il 10,20 14
T he Co mmi ssio n a ppr oved add in g a crosswalk at Se minol e and Dav id at th e Dece mb er meetin g.
Fo ll owin g the a ppro va l, Co mmi ss ioner Hill req uested inform ation on in stalling a crosswa lk
enhan ce ment at. this same in tersection.
S tarr has co ndu cted researc h and the Recta ngul ar Rapid Flas h Bea~.:o n (RRFB) syste ms were identifi ed
as an exce ll en t o pti on. Basica ll y t he Pedes trian Cross in g signs are in corporated in to the po le whi ch has
2 se ts of rectangular LED beaco ns th at fl as h when the crosswa lk butt on is activated. A p hotog raph of
thi s ty pe system is atiached ro r rev iew.
T hese sys tems repo rtedl y have a hi gher v isibility and co m pli ance ratin g with some ve ndo rs claiming
an 80% or hi gher dri ver yie ld ra te. Oth er systems inc lud e ova l or oth e r shaped li ghts a nd a thi rd opti on
:s to i nst all i n grotmd li ghting. These opti ons are e ither less vis ibl e or are o ld er tec hn ology.
The RRFB system is purchased wiU1 a so lar power supply so insta ll ati on cos t woul d be less and th ere
wo ul d be no need for a n ex tern a l power suppl y. T he pu rc hase and install ati on cos ts wou ld be
approx ima te ly $11 ,0 00. The average ann ual mai ntena nce cos ts wo ul d be a bout $300.
Base d upon the crosswa lk eva lu ati on da ta, thi s intersecti on is not expected to be at the to p o f th e li s t
fo r a public safe ty justi ficat ion of the eq uipm ent. However, after di scu ss ion with Publi c Wo rks sta n: it
may be a viab le opti on to be considered wi th tile Sem in ole Road Street sca pes Design.
BUDGET: T here is curren tl y no bud get "for the purc hase or ma inte nance orthi s system. The initial
purchase and in sta ll a tio n wo ul d be $1 1,000 wit h an ave rage an nu al mai ntenance cost of $3 0 0.
RECOMMENDAT IONS: ror Comm iss ion review.
ATTACHMENTS: Photograph of the R RFB system.
REVIEWED BY CITY MANAGER : -;/,/. t a-, . .;:1'-?1..(
AGENDA ITEM # 8L
MARC il 10,20 14
Highlights
Atlantic Beach
Police Department
Annual Report for 2013
AGENDA ITEM# 8M
MARCH 10,2014
The police department completed three "Yield to Life; Look All-Ways" pedestrian and
bicyclist safety campaigns this year; focusing on selected areas based upon crash data. The
campaign raised a lot of awareness and several media outlets covered the campaign.
Hundreds of safety pamphlets and t-shirts were handed out to citizens in conjunction with
education by the police officers. Many local businesses participated by handing out
brochures, hanging up campaign posters, and putting the campaign slogan on their outdoor
signs.
One full time officer remains dedicated to the COPS (Community Oriented Policing)
program. This officer spends much of his time interacting with citizens within the
community, building positive relationships, patrolling on a bicycle to allow more citizen
interaction, and visiting the community centers and city parks on a daily basis. He contacts
local transients and people in need to offer resources, and is a familiar face to most local
business owners. The COPS officer works closely with other city departments on a regular
basis such as code enforcement and the park rangers. The salary of the COPS position
remains predominantly grant funded.
The Atlantic Beach Police Department continues to have an exceptional emergency response
time. The average emergency response for the 2013 year was 2 minutes and 55 second.
The police department conducted a citizen satisfaction survey this year. They were asked to
answer many questions regarding the quality of life, police service, interactions with police
and their level of satisfaction. On a scale of 1 to 4 with 4 being the highest, the overall score
was 3.4. 111 completed surveys from citizens were received. Prior surveys were administered
in 2004 and 2010 with scores of 3.4 and 3.5 respectively.
The department also began the planning and development of Citizen Police Academy. The
CPA is scheduled to begin on March 6, 2014 and will run for 11 weeks.
Crime
Citywide, Part 1 crimes (murder, rape, robbery, aggravated assault, burglary, larceny and auto
theft) have increased 14% in 2013 as compared to 2012 (418 crimes reported in 2013 as
compared to 367 in 2012). However, that is still well below the 2011 figures which were 472.
The 2012 statistics were artificially low due to a large multifamily complex which essentially
was unoccupied most of that year for remodeling. It was reported at the end of2012 that the
crime rate would be expected to rebound once the units became inhabited.
• Sovereign Citizens
• Criminal Patrol Operations
• Dealing with Difficult Citizens
• Advanced Roadside Impaired Driving Enforcement
• Active Shooter Training
• Interview and Interrogation Techniques
• FDLE Evidence Training
• How to Handle Conflict and Confrontation
• Social Media and Internet Investigations Course
• Before, During and After a Critical Incident Course
AGENDA ITEM# 8M
MARCH 10, 2014
Advanced training keeps employees current and on the cutting edge of Public Safety
techniques, trends and strategies. The Department believes a better trained employee results in
the delivery of a higher quality of service. The above list does not include classes taken by the
employees who are enrolled in various college degree programs.