4D- Sewer Rehabilitation for FY14ClTY OF A 'fLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Sewer Rehabilitation for FYI4
SUBMITTED BY: Dotma Kaluz ni ak, Util ity Directo~
DATE: March 10,20 14
STRATEGJC PLAN LINK: N/A
AGENDA IT EM II 41J
APRil, 14,20 14
BACKGROUND: The Cit y's 2006 Sewer Master Plan Updat e re co mm end ed that the City
use cured-in-p lace pipe t echno logy to upgrade the o ld , cracked clay se wer main s, and usc lining
to reha bilitate deteriorated manho les.
For pa st sewe r reha bilitatio n projects, th e Ci ty has piggybacked on existin g J EA contracts. These
are large dollar contracts that were competi tiv ely bid . J EA awa rded a three-yea r, $5 + milli on
contrac t to In situform Techn ologies, LLC on November 15, 20 11 for cured-in-pl ace pipe.
The s ewer rehabi li tati on project for FY 14 will include :
• Continu ati on of cured-in-place pipe and manh ole linin g on Saturib a Drive fr om Sem in ole
Road to Se lva Marina , on Sea Oats Drive notih of Satw·i ba Drive, and on Beach Avenue
an d Ocean Blvd . betw ee n 151h and 161h Streets.
• Po int re pairs th at may be needed in ord er to co mpl ete cured-in-place piping.
Usi ng th e JEA co ntrac t unit pri ces for rn si tnform , th e cos t for cured-in -p lace pi pe rehabilitati o n
for th e proje ct is ap proxi mately $145,000 inc ludin g a I 0% con tingency .
Any point rep airs foun d ne cessa ry would be co mp leted with the Ci ty 's ann ual Utili ty Con tractor.
BUDGET: A total of$190,000 was bud geted fo r sewer rehab ilitati o n in the Sewer Fund unde r
acco un t numb er 410-5506-535-6300.
RECOMMENDATION: Auth orize lnsit uf01m Techn ologies, LLC to in sta ll cured-in-pl ace
pip e (CTPP) for the FY14 Sewer Rehab ilit at ion Project in the amoun t of$145,200, usi ng
specification s and pri ci ng in JEA Con tract No. 1166 16. Authorize th e City Man ager to sign the
co nh·act with Tn situfonn Techno logies, LLC.
ATTACHMENTS: I.
2.
Cost Es timate for project usin g J EA's lnsi tufo rm con tract pr ici ng.
ln s ihrform Technologi es, LLC con tract.
.
REVIEWE D BY CITY MANAGER: ---P-1. (/r:.J"""l~'""-1' ----~--~~--~-----------------------
AGENDA ITGM II 4D
APR IL 14,20 14
TASK SUMMARY I PRICING ESTIMATE-CIPP UNIT PRICE CONTRACT-2007
PA#: COAB -Sea Oats, Saturiba & 16th St $ 144,301 .40
Item Spec sc Est. Units Description Unit Prices Total
'
No. No. No. Qty. Price
1 6.9.6 0 LS T estmg A llowance $ 1,000.00 $ 1,000.00
2 961.1 816 LF Furni sh and Install 8" CIPP lini ng, 6 mm th ick $ 27.25 $ 22 ,236.00
Furnish and install 12" CIPP lining, 6.0 mm
4 961.1 2,7 16 LF thi ck $ 31.80 $ 86,368.80
Recon nect existin g services usi ng robotic
27 963.4 32 EA internal cu tter $ 250.00 $ 8 ,000.00
33 965 3,433 LF CCTV and Li ght Clean 8" -2 1" Dia pipe $ 3.00 $ 10,299.00
7 .3.16 Percent General Conditions 2.50 % $ 3,197.60
10 Percent Contingency 10.00% $ 13,200.00
!ESTIMATED TOTAL COST: $ 144,301.40
3/1 1/201 4 page 1 of 1
AGREEMENT
UTILIZING JEA CONTRACT# 116616
BETWEEN THE
CITY OF ATLANTIC BEACH
AND
INSITUFORM TECHNOLOGIES, LLC
FOR FY13 GRAVITY SEWER REHABILITATION
AGENDA ITEM# 4D
APRIL 14, 2014
THIS AGREEMENT, made and entered into in duplicate this day
of , 2014 (hereinafter referred to as the "Effective Date"), by and
between the CITY OF ATLANTIC BEACH, a municipal corporation existing under the
Constitution and the laws of the State of Florida, ( hereinafter referred to as the CITY)
and INSITUFORM TECHNOLOGIES, LLC, a Delaware limited liability company
authorized to do business in Florida with principal office at 17988 Edison Avenue,
Chesterfield, MO 63005 (hereinafter referred to as the Contractor), for the FY14 Gravity
Sewer Rehabilitation Project (hereinafter referred to as the Project).
WITNESSETH:
WHEREAS, effective November 15, 2011, JEA entered into Contract Number
116616 (hereinafter referred to as the "JEA Contract") with Contractor; and
WHEREAS, said Contract is in full force and effect until November 15, 2014 and
has been competitively procured and awarded by JEA as contracting authority according
to Florida law; and
WHEREAS, The Atlantic Beach Code, more particularly Section 2-336 (6), Code
of Ordinances authorizes and allows the CITY to use inter alia contracts of other local
governmental entities, including JEA, which have been competitively procured and
awarded; and
WHEREAS, the JEA Contract is broad enough to include the Project and
Contractor has agreed to allow the CITY to use its JEA Contract; and
WHEREAS, it is in the best interest of the parties to use the JEA Contract for the
Project and to add those contractual provisions the CITY is required to use by ordinance
or policy ~ now the refore
1\GEND/\ I TEM II 41J
1\J>JU L 14 ,20 14
IN CONSIDERATION of the pre m1 ses and of the mutual covenants and
agreements he reinafter conta in ed, and for other good and va lu ab le co nsi de ra tion the
parties agree as follows:
ARTICLE 1: Incorporation of Recitals:
The above stated recitals are tru e and correc t and , by this reference, are mad e a
part he r eof and a re incorporated he re in.
ARTICLE 2: Engagement of Contractor:
CfTY he re by e ngages Contractor and Co ntra c tor_hereby accepts sai d e ngagement
for th e purpose of constructing C u red -in-Pla ce Pipe for the FY 14 Gravity Sewer
Rehabilitatio n Project, as descr ib ed in a nd according to the provisions of: the JEA
Contra ct and its exhibits , e quipme nt descriptions a nd quotations made there under
(h e re inafte r referred to as the W ork), and, by this reference, made a part her eof and are
in corporated here in ; and in accordance with the other provis ions, required by law ,
ordinance or policy for the CITY, containe d in this Agreement. With respect to th e
Project, the prov i s ions, tenns and con diti on of the JEA Contra ct shall a ppl y unless
specifica ll y preempted he re in. Therefore, any confli ct between the provisions of thi s
Agreem e nt and th ose in the JEA Contract shall b e resolved in favor of thi s Agreement,
but o n ly to the extent of any conflict.
ARTICLE 3: Coordination and Services Provided by CITY:
C ITY shall d es ig nate a Project Manager who will , on behalf of the C ITY ,
coordinate with Contractor and administer thi s Agreement according to the te rms and
conditions conta ined herein and in the Ex hibit(s) attached hereto and made a pa1i hereof.
It s hall be the r espons ibility of Manager to coordinate all Proj ect re lated activities with
th e desig nated Proj ect Manager. The C ITY's Project Manager shall be: Tim Townsend ,
Special Proj ects Manager (Te lep hone: 904-247-5839; FAX: 904-242-3475; E-mail:
tt ownsend@ coab.us ) or other d es ig nee as directed by the Utility D i rector.
ARTICLE 4: Duration of Agreement/Pricing Available to Other Entities:
T he tenn of this Agreement s ha ll comm ence on the Effectiv e D ate and s hall
1\GEND/\ ITEM# 40
APR IL 14,2014
continu e and remain in full force and effect as to all its terms, condit ion s and provisions
as set forth herein, thTough a period of time which is the earlier of the Contractor's
delivery and City's acceptance of the Project within the t im e period set forth in any
purchase order or twe lve (12) months from the Effective Date.
ARTICLE 5: Payments for Services of Contractor:
5.1. Except as provided in Section 5.2 hereof, the CITY will co mp ensate
Contractor for the Project in accordance with purchase orders is ued and used by the City
of Atlan tic Beach Purchasing Department; provided howe ver , payment in voices sha ll be
sent to the authorized City representative as specified in said purchase order or other
subsequent written in strument signed by the City's Project Manager .
5.2. Notwith sta ndin g any contrary provision, t he maximum indebtedness of the
CITY for a ll fees , reimbursable items or oth er costs , to the Con tr actor for the Project,
pursuant to this Agreement, shall not exceed the amount of One Hundred Forty Five
Thousand Dollars ($145 ,000.00) un less approved in writing by amendment to the
Purchase Order.
ARTICLE 6: Notice:
Any and all required notice to the CITY under this Agreemen t shall be delivered
by certified mail , return receipt requested , or by ot her delivery with receipt to the
foJlowing:
Donna Kaluzniak
Utility Director
1200 Sandpiper Lane
Atlantic Beach, FL 32233
dkalu zniak @coa b.us
ARTICLE 7: Laws, Ordinances, Rules and Regulations:
In the constru ction of the Project, the Con tra ctor must co mpl y with any and all
applicable federal, state and local law s , rul es, regulations and ordinances , as the same
exist and may be amended from time to time. Such law , rules, regulations and
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AGENDA ITEM# 4D
APRIL 14, 2014
ordinances shall include, but are not limited to, Chapter 119, Florida Statutes, (the Florida
Public Records Law) and Section 286.011, Florida Statutes, (the Florida Sunshine Law),
as they apply to the Project contemplated in this Agreement. If any of the obligations of
this Agreement are to be performed by a subcontractor, the provisions of this Section
shall be incorporated into and become a part of the subcontract.
ARTICLE 8: Conflict of Interest:
The parties will follow the provisions of applicable ordinances and laws with
respect to required disclosures by public officials who have or acquire a financial interest
in a bid or contract with the CITY, to the extent the parties are aware of the same.
ARTICLE 9: Non Discrimination:
The Contractor represents that it has adopted and will maintain a policy of non
discrimination against employees or applicants for employment on account of race,
religion, sex, color, national origin, age or handicap, in all areas of employment relations,
throughout the term of this Agreement. The Contractor agrees that, if any of the Services
to be provided pursuant to this Agreement are to be performed by a subcontractor, the
provisions of this Article shall be incorporated into and become a part of the subcontract.
ARTICLE 10: Counterparts:
The parties agree that for the execution of this agreement, time is of the essence.
Therefore, this Agreement, and all amendments thereto, may be executed in several
counterparts, each of which shall be deemed an original, and all of such counterparts
together shall constitute one and the same instrument. The parties further agree that
facsimile ("fax") or e-mail transmission of all signatures with originals to follow shall
constitute and be evidence of an executed Agreement.
[Remainder of page is left blank intentionally. Signature page follows immediately.]
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AGENDA ITEM# 4D
APRIL 14,2014
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the
day and year first above written.
ATTEST:
By: Donna L. Bartle
T1tle: City Clerk
ATTEST:
By: Signature
Debra Jasper
Contracting and Attesting Officer
CITY OF ATLANTIC BEACH:
By: Nelson VanLiere
Tttle: City Manager
INSITUFORM TECHNOLOGIES, LLC
By: Signature
Diane Partridge
Contracting and Attesting Officer
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