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Agenda Packet 4-14-14
1 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING April 14, 2014 - 6:30 PM AGENDA Call to order Invocation and pledge to the flag 1. A. Approve the minutes of the Regular Commission Meeting of March 10, 2014. B. Approve the minutes of the Special Called Meeting of February 24, 2014. C. Approve the minutes of the Commission Workshop of February 24, 2014. 2. Courtesy of Floor to Visitors 3. Unfinished Business from Previous Meetings A. City Manager’s Follow-up Report. 4. Consent Agenda ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. A. Acknowledge receipt of the Building Department Monthly Activity Report, Code Enforcement Monthly Activity Report, and Financial Report for February 2014. B. Award the contract for Concrete Repairs, Bid No.1314-08, for the Public Works/Utilities Department to Taylor Concrete Services & C.A.P. Contracting Inc., for one year. C. Award the contract for the Dutton Island Road Sidewalk and Drainage Project: CDBG 2014 (PW1301) Bid No. 1314-07 to Core Construction and authorize the City Manager to execute the contract documents on the City’s behalf. D. Authorize Insituform Technologies, LLC to install cured-in-place pipe (CIPP) for the FY14 Sewer Rehabilitation Project in the amount of $145,200, using specifications and pricing in JEA Contract No. 116616. Authorize the City Manager to sign the contract with Insituform Technologies, LLC. E. Award a contract for Bid No. 1314-06 for the Repair and Fiberglass Lining of Manholes on Saturiba Drive in the amount of $54,450.00 to J & H Waterstop Utilities, Inc. and authorize the City Manager to sign the contract. F. Declare the list of property as surplus so that the items on it may be disposed of in the most beneficial way to the City. G. Award a contract for Bid No. 1314-05 for the Interior Repair and Painting of Ground Storage Tank at Water Plant #2 in the amount of $75,504.00 to E & D Contracting Services, Inc. and authorize the City Manager to sign the contract. H. Approve the Amendment to the Verizon Wireless Site Lease and authorize the City Manager to sign the lease documents. 2 5. Committee Reports None. 6. Action on Resolutions None. 7. Action on Ordinances A. ORDINANCE NO. 90-14-222, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 24, ARTICLE III, DIVISION 4, SECTION 24-84 OF THE CODE OF ORDINANCES, LAND DEVELOPMENT REGULATIONS, TO REPEAL CONDITIONS OF LOTS EXTENDING BETWEEN BEACH AVENUE AND OCEAN BOULEVARD; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. 8. Miscellaneous Business A. Engineering Design of Stormwater Improvements for Saltair Subdivision and Sturdivant Road Sidewalk (PW1406) (Note: A revised staff report and attachments will be provided to the City Commission prior to the Workshop on March 24, 2014.) B. City Attorney Selection C. City Manager Search Firm Selection D. Evaluation of Police Building Expansion and Remodeling Feasibility Study (RFP No. 14- 04) 9. City Manager A. City Manager’s Report. 10. Reports and/or requests from City Commissioners and City Attorney A. Charter Review Committee (Mayor) B. Recruitment of Grant Writing Services (Mayor) C. Theatre in the Park (Mayor) D. Appointments to the Board Member Review Committee (Mayor) If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chambers. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM, Friday, April 11, 2014. MINUTES AGENDA ITEM# lA APRIL 14,2014 *REGULAR CITY COMMISSION MEETING March 10, 2014 CITY HALL, 800 SEMINOLE ROAD IN ATTENDANCE: Mayor Carolyn Woods Mayor Pro Tern Mark Beckenbach Commissioner Jonathan Daugherty (arrived at 6:33p.m.) Commissioner Jimmy Hill Commissioner Maria Mark Call to Order/Pledge: City Manager Nelson VanLiere City Attorney Richard Komando City Clerk Donna Bartle Recording Secretary Nancy E. Bailey Mayor Woods called the meeting to order at 6:32p.m. Commissioner Hill gave the Invocation, followed by the Pledge of Allegiance to the Flag. 1. A. B. c. Approve the minutes of the Regular Commission meeting of February 10, 2014. Approve the minutes of the Commission Workshop of January 27, 2014. Approve the minutes of the Beaches Habitat for Humanity Community Meeting of January 22, 2014. Mayor Woods asked if there were any corrections to the above minutes. There were no corrections so Mayor Woods stated the minutes will stand as submitted. 2. Courtesy of Floor to Visitors Mayor Woods opened the Courtesy ofthe Floor to Visitors. Don Ford, 338 6th Street, addressed the changes to the agenda stating the final information wasn't out until today for tonight's meeting. He stated that is not a legal notice. He stated you don't give people enough time to review the agenda before they come to the meeting. He stated this Commission has done a great job on creating a transparent meeting and getting as much information as possible out but you have to give the public enough time to review everything that is on that agenda and to throw it out there on the day of the meeting, somebody needs to look hard at that. He stated if you can't get it on the agenda, as a department head, in a timely manner so the public can review it then maybe they should pull it and put it on the next meeting. Louise Geib, 1019 Big Pine Key, stated they need a pedestrian activated flashing light at the crosswalk at 11th and Seminole Rd. Chris Jorgensen, 92 W. 3rd, spoke in opposition to the Habitat project at 201 Mayport Road, stating his main concern is safety and security. Lee Catherine Hicks, Republic Services, 8619 Western Way, Jacksonville, addressed the sanitation contract and encouraged a rebid of the contract. She stated she believes Republic can beat this price. She pointed out that the commercial rate is missing from the staff report. She also stated Republic is considered the recycling experts in the industry, locally, and there was no addressing of a potential revenue source on the recycling materials in the staff report. No one else from the audience spoke, so Mayor Woods closed the Courtesy of the Floor to Visitors. March 10,2014 REGULAR COMMISSION MEETING AGENDA ITEM# 1A APRIL 14, 2014 Page2 A. Presentation from Purvis Gray regarding the Audited Financial Statement ofFY2012-2013. Ron Whitesides, Purvis Gray & Company, Audit Partner in charge of the City's outside independent auditors, presented the summary of the results of the annual audit report for 2013, stating the audit went quite well and the City continues to process the funds and take care of the citizens' money in a very prudent manner. He stated the City is in a strong financial condition. He answered questions from the Commission. 3. Unfinished Business from Previous Meetings A. City Manager's Follow-up Report. City Manager Nelson VanLiere stated the City Attorney RFPs have come in and the Commission has been given those packets. He stated staff plans to have presentations by the two firms on the March 24 Workshop agenda. Discussion ensued. It was the consensus of the Commission to have presentations at the next Workshop and vote on it at the next Commission Meeting. He further stated the proposals for City Manager search firms have also come in, Cathy Berry has ranked them, and he would like them to also be put on the March 24 Workshop. It was the consensus of the Commission to bring the top 3 ranked to the next Workshop meeting for their presentations, with voting at the next Commission meeting. Mr. VanLiere announced that last weekend we had our first customer pay their utility bill from our website and there has already been a decrease in activity at the utility counter. He stated he gave out the budget calendar to the department heads this morning so they will stali putting their budgets together and he would like to have the budget workshop meeting in April. He stated he will have Yvonne Calverley contact the Commission to arrange the meeting. Discussion ensued. Mayor Woods suggested that they schedule two meetings, in case a second was needed. He announced that the Pension Board has two members, Vic Gualillo and Tim Townsend, whose terms have expired and they have agreed to serve additional te1ms, stating they were unopposed so they didn't actually have to have an election. He asked for permission to put a grant application on the Special Called Meeting of March 24 for a generator for City Hall. He stated in order to officially apply they have to come to the Commission and the deadline is March 28. It was the consensus of the Commission to do that. He announced the Police Building RFP will be on next agenda. He stated there were problems in scheduling the next Town Hall meeting. It was the consensus of the Commission to have Ms. Calverley contact them with new dates. City Clerk Bartle asked which staff members they want there and do they want it videotaped. It was consensus of the Commission to not require staff to be there and that there will be no videotaping. 4. Consent Agenda ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE March 10, 2014 REGULAR COMMISSION MEETING AGENDA ITEM# 1A APRIL 14,2014 Page3 CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. A. Acknowledge receipt of the Building Department Monthly Activity Report, Code Enforcement Report, List ofNew Business Taxes, Financial Report and Utility Sales Report for January 2014. B. Accept the FY 2012-2013 Audit Report. C. Award Bid for East Coast Drive Drainage and Streetscape Improvements to J.B. Coxwell Contracting and authorize the City Manager to execute the contract documents on the City's behalf (Bid No. 14- 1213-12R). D. Extend the contract for small asphalt paving repairs with Tom's Asphalt Repairs, Inc. for one year at the current prices. E. Approve the Interlocal Agreement Amendment for the Distribution of 911 Funds for Call-Taker Salaries and authorize the Mayor and City Manager to sign the paperwork. Mayor Woods read the Consent Agenda. Commissioner Daugherty pulled Item D. Motion: Approve Consent Agenda Items A, B, C, & E as read. Moved by Beckenbach, Seconded by Hill Votes: Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods Nay: 0 MOTION CARRIED Commissioner Daugherty stated this expired on February 28, 2014 and asked why they didn't see this in advance. Mr. Carper explained there was a delay in getting letters back agreeing to the extension. He stated their work is satisfactory. Motion: Approve Consent Agenda Item D as read. Moved by Daugherty, Seconded by Beckenbach Votes: Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods Nay: 0 MOTION CARRIED 5. Committee Reports A. Actuarial Valuation Reports for General Employees' Retirement System for Fiscal Year ending September 30, 2013. B. Actuarial Valuation Reports for Police Employees' Retirement System for Fiscal Year ending September 30,2013. City Manager Van Liere asked that the Commission accept these reports as delivered. March 10, 2014 REGULAR COMMISSION MEETING Motion: Accept the Actuarial Valuation Reports above as delivered. Moved by Daugherty, Seconded by Beckenbach Votes: Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods Nay: 0 MOTION CARRIED 6. Action on Resolutions AGENDA ITEM# 1A APRIL 14, 2014 Page4 A. ATTACHMENT E-6, RESOLUTION NO. 14-03 FOR ASSISTANCE 2014 UNDER THE FLORIDA INLAND NAVIGATION DISTRICT WATERWAYS ASSISTANCE PROGRAM. Mayor Woods read Attachment E-6, Resolution No. 14-03 by title. Public Works Director Rick Carper gave a slide presentation on the Marsh Master Plan Ped Path, stating he had revised the FIND grant application to be non-specific. He reported a community meeting has been scheduled for March 19 in the Chamber to discuss this. Discussion ensued. He explained the Resolution. Motion: Approve Attachment E-6, Resolution No. 14-03 as read and authorize the City Manager to sign the Application for the Florida Inland Navigation District Waterways Assistance Program grants. Moved by Mark, Seconded by Beckenbach Mr. Carper answered questions from the Commission. Votes: Aye: 5 -Beckenbach, Daugherty, Hill, Mark, Woods Nay: 0 MOTION CARRIED 7. Action on Ordinances A. ORDINANCE NO. 90-14-221, Public Hearing and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, DUVAL COUNTY, FLORIDA, REZONING PARCEL IDENTIFICATION NUMBER 177649-0000 FROM COMMERCIAL LIMITED (CL) AND RESIDENTIAL MULTI-FAMILY (RG-M) TO A SPECIAL PLANNED AREA (SPA) AS PERMITTED BY SECTIONS 24-116 THROUGH 24-126 OF THE CODE OF ORDINANCES TO ALLOW A MAXIMUM OF EIGHTY (80) RESIDENTIAL UNITS, PROVIDING FOR SPECIAL CONDITIONS; PROVIDING FINDINGS OF FACT; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE AND RECORDING. Mayor Woods read Ordinance No. 90-14-221 by title. She opened the Public Hearing. Chris Jorgensen, 92 W. 3rd St., spoke again in opposition to the development. Sally Clemens, 1638 Park Terrace West, asked if anyone has been paying the taxes on the property since it was vacant and in foreclosure. She stated Habitat is non-profit, however, the citizens are March 10, 2014 REGULAR COMMISSION MEETING AGENDA ITEM# !A APRIL 14,2014 eager to go into this property and then it would be taxable, so it is interesting about who has been paying the taxes all these years it has been vacant. Mike Whalen, 1420 Mayport Rd., spoke in opposition to the development, stating they are getting ready to give Habitat thirteen variances to our Zoning Code. No one else from the audience spoke so Mayor Woods closed the Public Hearing. Redevelopment and Zoning Coordinator Jeremy Hubsch gave a summary of what has happened since the last meeting related to public safety and the long-term maintenance and the HOA. Mayor Woods stated the question was brought up earlier and she wanted to address it. She stated this was what was discussed at the last meeting and why it was moved to another first reading because it constituted major changes. She stated the language did not get to the Commission until today and the Commission needs to decide whether they need to address this tonight or defer it because they didn't get the information until today. Commissioner Daugherty stated if this language is reflective of what they asked for in the workshop he believes they should go ahead and consider it. He stated that is the purpose of the workshop, to go through things and ask staff to get back to us. He stated he believes it is a reflection of what they asked for and he would like to consider it. Commissioner Hill stated, in his opinion, the public notification side of it isn't being met. He stated he doesn't want to stop the process but he would like to ask if they are comfortable with the public notification side. Page 5 City Attorney Komando stated the public does have a right to be notified and believes that notification did take place at the workshop when there was an indication, in the conversation between Habitat and the Commission, that some of the conditions that were contained in the HOA draft were to be included so there would be an enforcement mechanism through zoning, as opposed to an HOA document that could be changed. He stated he believes the public's ability to be notified as to what the content was did occur at the last meeting. He stated this is just the memorialization of those comments. Discussion ensued. Mr. Hubsch explained the changes made as requested by the Commission. Mr. Komando read the definition of the common areas from the HOA documents. Discussion ensued. Motion: Approve Ordinance No. 90-14-221 as read. Moved by Mark, Seconded by Beckenbach Discussion ensued. Jay McGarvey, 81 Ponte Vedra Blvd., PVB, Chairman of Board of Beaches Habitat, explained the taxation related to the development. He answered questions from the Commission. Mr. Hubsch explained what a SPA is and the variances were discussed. (Commissioner Beckenbach left the meeting at 8:16p.m. He returned at 8:17p.m.) Commissioner Hill stated he wanted to go on the record as saying the process for these variances was very different for this organization than it would have been for many. He stated he recognizes that and he would like to address it as an issue to be dealt with. He stated this project flew through to us March 10,2014 REGULAR COMMISSION MEETING AGENDA ITEM# lA APRIL 14, 2014 Page6 and we beat it up pretty good; but through the Board, which would have been the first filter, it flew through. He stated none of that makes it the right project, we have a road that is maxed out with volume. He stated the process of taking ownership of it was suspicious in the sense that it didn't go to a regular market. He stated he is not saying there is anything that went wrong or it was done inappropriately, but it certainly didn't go through a realtor, go on the market and show up as it should have. He stated he believes it would have been a really different situation had it gone that route. He stated it is not Habitat's fault that they are savvy at what they do and were in position to take possession of it but he believes they would have been looking at a different project had it taken a different route. He stated he has genuine concerns that they are blocking a piece of property away from the rest of our citizens taxwise because he believes that it will not generate the revenue it would in another type of development. He stated he thinks it is the wrong project for that and giving exceptions to do what is wrong for our community is a mistake. Motion: Call the question. Moved by Commissioner Mark Motion failed due to no second. Commissioner Daugherty stated he believes they have done the best they could possibly do to put assurances in that this is going to survive and be a viable community. Votes: Aye: 4-Beckenbach, Daugherty, Mark, Woods Nay: 1-Hill MOTION CARRIED B. ORDINANCE NO. 90-14-222, Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 24, ARTICLE III, DIVISION 4, SECTION 24-84 OF THE CODE OF ORDINANCES, LAND DEVELOPMENT REGULATIONS, TO REPEAL CONDITIONS OF LOTS EXTENDING BETWEEN BEACH A VENUE AND OCEAN BOULEY ARD; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. Mayor Woods read Ordinance No. 90-14-222 by title. Motion: Approve Ordinance No. 90-14-222 as read. Moved by Mark, Seconded by Hill Votes: Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods Nay: 0 MOTION CARRIED 8. Miscellaneous Business A. Public Hearing-Request for Use-by-Exception (UBEX-13-00100077) to allow for a drive-thru service lane associated with a restaurant (Panera Bread) within the Commercial General (CG) Zoning District and located at 1021 Atlantic Boulevard. March 10, 2014 REGULAR COMMISSION MEETING Mayor Woods read the request for Use-by-Exception by title. AGENDA ITEM# lA APRIL 14,2014 Page7 Motion: Approve UBEX 13-00100077, as recommended by the Community Development Board. Moved by Daugherty, Seconded by Mark Mayor Woods opened the Public Hearing. No one from the audience spoke so she closed the Public Hearing. Votes: Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods Nay: 0 MOTION CARRIED B. Tree Ordinance Revisions. Motion: Accept Community Development recommendations to extend the six month time limit for tree mitigation to 12 months and instruct staff to draft an ordinance to amend Chapter 23 of our Code. Moved by Mark, Seconded by Hill Votes: Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods Nay: 0 MOTION CARRIED C. Sign Code Amortization Update. Mayor Woods explained staff is seeking direction on the enforcement of the upcoming deadline to meet Code on January 1, 2015. Commissioner Hill stated he would like to take a different approach and sunset signs at the end of their useful life. Mr. Hubsch stated Neptune Beach pushed their amortization back six months to September 3 and have the ability to push it back another six months. He stated he can coordinate with them and do more research on it and provide some information back to the Board for the Commission to be able to make an informed decision, if that is the way they want to go. Commissioner Hill stated he would think that would be a complete waste of time to push it six months. He stated this is a long-term issue and will be a way for the Commission to let our businesses know that we really support them. Commissioner Beckenbach stated he would like to figure out how long they are talking about and who makes the decision as to whether the sign is serviceable or not any longer. Discussion ensued. It was the consensus of the Commission to direct staff to research options on how to sunset the signs. Mr. Hubsch stated he will explore some options to be business friendly and help try to improve the esthetics. D. Request for a Waiver from City Code Section 19-7 Driveway Limitations to Allow a Circular Driveway on a Lot with Less Than 100 Foot Frontage (149 Oceanwalk Dr. S.) March 10, 2014 REGULAR COMMISSION MEETING AGENDA ITEM# lA APRIL 14,2014 Motion: Approve the reguested waiver to the City Code Section 19-7 reguirements. Moved by Beckenbach, Seconded by Mark Votes: Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods Nay: 0 MOTION CARRIED E. Robert Street Ditch-Approval of Design Proposal. PageS Motion: Direct staff to proceed with Hanson with design and permitting as discussed in the attached Scope Proposal. Moved by Beckenbach, Seconded by Mark Votes: Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods Nay: 0 MOTION CARRIED F. Rose Park Improvements -Dog Park Completion. Motion: Authorize the City Manager to move $40,000 in account 001-6020-572-6300 from Project PM1402 (Gazebo) to Project 1302 (Rose Park). Moved by Mark, Seconded by Beckenbach Votes: Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods Nay: 0 MOTION CARRIED G. Options for City Sanitation Contract. Motion: Exercise the option for extension contained in the current contract with Advanced Disposal Contract for seven years and authorize the City Manager to negotiate the extension for the City. Moved by Beckenbach, Seconded by Mark Mr. Carper addressed the comments made by Ms. Hicks, stating the proposal by Advanced Disposal to extend the current contract addresses commercial in that proposal, because it doesn't address it. He stated they are saying extend the contract, as is, at the current rate. He stated that is one of the topics that will be part of our discussion if they approve authorizing the City Manager to negotiate. He stated, as far as a recycling rebate, that would be great. Discussion ensued. Mr. Carper answered questions from the Commission. Mayor Woods asked the City Attomey if it is inappropriate for us to continue this contract instead of putting it out to bid. Mr. Komando stated, no, that is why there is an extension provision as part of the contract. He stated it is something that is generally contemplated when the original RFP goes out. March 10,2014 REGULAR COMMISSION MEETING AGENDA ITEM# lA APRIL 14, 2014 Page9 Mr. Carper clarified his recommended motion is to approve the extension but allow the City Manager to negotiate the terms; it isn't to have the City Manager negotiate, bring those terms back and then the Commission say, no, go rebid it. Votes: Aye: 3 -Beckenbach, Mark, Woods Nay: 2 -Daugherty, Hill MOTION CARRIED H. Donner Park Baseball Field Improvements CDBG 2014. Motion: Authorize staff to negotiate with Core Construction to bring cost within budget of $75,000. Moved by Daugherty, Seconded by Mark Mr. Carper explained they have already done the infield work, this is outfield and other infrastructure. He answered questions from the Commission. Votes: Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods Nay: 0 MOTION CARRIED I. Public Works Building Canopy Replacement. Motion: Authorize staff to prepare a budget modification to replace the canopy at the Public Works building. Moved by Beckenbach, Seconded by Mark Votes: Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods Nay: 0 MOTION CARRIED Mr. VanLiere stated this is the one we wanted to go forward with quotes rather than bid out. He stated our limit would be $25,000 to go out to bid on a project like this, but they are trying to get this repaired and secured before the hurricane season and they can cut down a lot of time if they can just go straight with quotes rather than through the bidding process. Mr. Carper stated they didn't change the staff report to change the motion to do that. Commissioner Daugherty stated he would make a motion to bring this back up for discussion. City Attorney Komando stated that would be a motion to reconsider. Motion: Reconsider Moved by Daugherty, Seconded by Mark Mayor Woods, Mr. VanLiere and Mr. Carper explained the reconsideration is to change the motion to allow staff to proceed based on quotes rather than the bid process and the source of the funds is the savings from the East Coast Drive project that would not be bid out this year. Votes: March 10,2014 REGULAR COMMISSION MEETING Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods Nay: 0 MOTION CARRIED AGENDA ITEM# 1A APRIL 14, 2014 Page 10 Motion: Allow staff to proceed based on quotes rather than the bid process and the source of the funds are allocated from the East Coast Drive drainage project and authorize City Manager to approve requisitions up to the budgeted amount of $75,000. Moved by Daugherty, Seconded by Beckenbach Votes: Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods Nay: 0 MOTION CARRIED J. Engineering Design of Storm water Improvements for the Saltair Neighborhood (RFP # 14-02). Motion: Authorize staff to begin negotiations with the top-ranked firm, Ayres Associates, for engineering services for the Stormwater Improvements for the Saltair Neighborhood and Sidewalk on Sturdivant A venue. Moved by Beckenbach, Seconded by Daugherty Votes: Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods Nay: 0 MOTION CARRIED K. Engineering Design of Stormwater Improvements for the Seminole Road South of City Hall (RFP #14-03). Motion: Authorize staff to negotiate with the top-ranked firm, Genesis Group, for engineering services for the Stormwater Improvements for Stormwater and Streetscape Improvements for Seminole Road south of City Hall. Moved by Beckenbach, Seconded by Mark Commissioner Hill asked if this has anything to do with the attempted mitigation of parking or are they just addressing drainage at this point. Mr. Carper stated the parking will be addressed through the streetscape improvements. Votes: Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods Nay: 0 MOTION CARRIED L. Crosswalk Enhancements. Chief Mike Classey reported on the crosswalk enhancements, summarizing his staff report. March 10,2014 REGULAR COMMISSION MEETING AGENDA ITEM# 1A APRIL 14, 2014 Page 11 Discussion ensued. Chief Classey answered questions from the Commission. It was the consensus of the Commission to have further discussion on this at the budget workshop. M. Police Department Annual Report for 2013. Chief Classey summarized his staff report on the Police Department Annual Report. He answered questions from the Commission. He also reported on the Chat with the Chief, stating the next Chat will be April 1 at 6:00 p.m. in the Commission Chamber; the Citizen's Police Academy; and the recent EOC meeting. Commissioner Hill discussed the gang tagging issue that is creeping into the City. He requested the Chief get with Neptune Beach to discuss this issue. 9. City Manager A. City Manager's Report. City Manager Van Liere reiterated there will be a community meeting on March 19 in the Chamber at 6:00 p.m. regarding the Marsh Multipurpose Path. Commissioner Beckenbach asked if the meeting would be videotaped. Mr. Carper explained the format of the meeting, stating it would not be conducive to videotaping. He stated the announcement for the community meeting has the link to the website for updates. Commissioner Hill stated he wants the meeting videotaped regardless of the quality. Mr. Carper stated he will coordinate with IT but most of it will be looking at people's backs. Discussion ensued. City Clerk Bartle asked if the Commission is coming. Mayor Woods stated it will need to be noticed and minutes taken. Mr. Carper stated he has already written on his announcement that two or more Commissioners may attend and the consultant will take minutes. 10. Reports and/or requests from City Commissioners and City Attorney Commissioner Beckenbach • Stated he believes the Strategic Plan will be more of a visioning process this year and would like to develop something with the Commission talking about that vision and get a group of citizens who are also interested in something like that. He stated he hopes they start their visioning process now for that strategic plan. • He further discussed the workshops, stating they are impmiant to him to get answers to questions about the agenda items. He stated the workshops should be longer meetings and the Commission meetings should be a little shorter because they have already talked about it in the workshop and the citizens have come back and lobbied them over those two weeks. He stated if they want him to put the protocol for the workshops on as an agenda item he will do that but he would like to continue with the format as far as the workshops. He stated he does not want to talk to every one of the managers for a particular meeting. He stated talking to the managers away from the sunshine is not what he ran on. He ran on the fact that he would like to be in the sunshine when he talked to the managers. He stated being prepared is great but not knocking on everybody's door before he comes to the meetings. He stated he wants to learn at the meeting in front of the citizenry so they know what to lobby him with and then have the vote in two weeks. Commissioner Hill • Related to Commissioner Beckenbach's comments, he stated a big part of preparedness is the input from the community and they get a lot of information very last minute and if anyone is coming up March 10, 2014 REGULAR COMMISSION MEETING AGENDA ITEM# 1A APRIL 14, 2014 Page 12 here with a decision made prior to hearing from the community he believes it would be a mistake in the process. He stated he believes the public often has information they are not aware of. • Stated there is a real safety concern on Mayport Rd. with kids disembarking off a school bus and asked if the Chief could figure out a way to address it. He stated they are leaving the bus and going behind the bus through traffic, crossing active lanes of traffic daily. Mayor Woods suggested that the busses pull off of Mayport to drop them off. Commissioner Daugherty • Stated the CDBG funds are to help struggling neighborhoods and putting in dugouts in the Donner Park isn't going to help that neighborhood at all. He stated it will help ABAA and that is pretty much it. He believes this is a misuse of those funds. He stated one of his biggest complaints about CDBG funds is that they don't have citizen input on it or Commission input on it. He stated they are given a project that staff decides it should be spent on and it is usually right before the deadline of the application. Mayor Woods stated they discussed where the money is going at the budget meetings. Commissioner Mark • Regarding Commissioner Daugherty's comments about Donner Park, she stated Donner is in one of the most underserved communities in Atlantic Beach and Atlantic Beach Athletic Association does an outstanding job in trying to get the community to allow kids of all socioeconomic levels to play baseball and softball. She stated Russell is probably the most overused park and to relieve some of the pressure off of this park, Donner Park was the only alternative. She stated Commissioner Daugherty approved the funds to be used. • Asked that Mayor Woods give the preamble before public comments because some of these issues are so hotly debated and so passionate we tend to forget decorum in the meetings and she would appreciate that the Mayor give that reminder before public comments. • Related to the Agenda Workshops, etc., Mr. Ford said in his public comment that to get an amended agenda the day of the meeting is wrong and she agrees. She stated if staff is constantly having to amend an agenda it puts a lot of stress on them. She stated she doesn't know if the Commission realizes what kind of additional workload is created because of these last minute items or the items not getting to them by the deadline. She stated she will fuss at Donna Bartle a little because she is the City Clerk, she sets the deadlines and she needs to keep their feet to the fire on those deadlines and if it is not going to make it by that deadline, pending some dire emergency that they have to hear, it doesn't make the agenda. She stated if staff, from the City Attorney to the City Manager to Department Heads, doesn't believe they have a realistic timeframe to get something done by these deadlines, then you say no. She stated that is what they are here for; we don't need a "yes" staff, they need a staff who is going to work with them, and a staff they can work with, and work within their constraints and timelines as well. She stated, as far as being prepared, she was the one that sent the email because after the last workshop it seemed as though some of the Commission had not even looked at the agenda items because of the questions that were being asked when the answers were right there in the report. She stated she realizes some questions they want to publicly ask so the citizens have an opportunity to hear the answers. She stated there is no sunshine violation to meet with department heads or the City Manager. She stated if they have specific questions that may require a lengthy commentary, she believes it would be prudent to meet with those department heads with those intricate questions so when they do present it in public at a workshop or Commission meeting, they know precisely what to ask in a concise manner. She stated it doesn't do anyone any good to sit here and have questions asked with a two hour commentary on it. She stated some of the topics have been discussed and answered ad nauseam and they just continued. She stated she apologizes if she offended any of her fellow Commissioners but she does believe that they, as a March 10,2014 REGULAR COMMISSION MEETING AGENDA ITEM# I A APRIL 14, 2014 Page 13 Commission, need to learn how to work more efficiently and make better use of everyone's time. She reiterated Ms. Bartle needs to keep their feet to the fire and if she is afraid to say no to them then they need to revisit that whole process, because she is here to keep them on the straight and narrow for that. She stated there has not been one agenda she has not had to amend since they started this process. Ms. Bartle stated this time there were four amendments. Mayor Woods • Announced we have some Board positions corning open and wanted to remind the public to apply. Ms. Bartle stated the immediate opening is for the Board Member Review Committee, which the Commission appoints. She stated she needs applications in by this Friday, 3/14/14, in order to get it in the agenda for the next Commission Meeting. She also stated Code Enforcement will have a vacancy due to a member who will be resigning at the end of the month and Cultural Arts is also corning up soon. She stated although they need applications for all the Boards and Committees to get an applicant base up, those are the three we need right away. City Clerk Bartle • Referring to what Commissioner Mark mentioned, she stated she has tried to encourage people to not amend the agenda whenever she believed we had a precedence that we shouldn't put it on the agenda because of something that was said at a previous meeting or whatever, but we don't have clear rules about the amended agendas, so it is very difficult for her to say no to someone. She stated she would like to have input from the Commission on some rules they could live with and let her say no to them. Mayor Woods stated they would be open to her suggestions on that. Ms. Bartle stated she will bring something back, if not at the next meeting, the one after that. She stated she will see what is working for other people. Adjournment There being no further business to come before the Commission, Mayor Woods declared the meeting adjourned at 10:01 p.m. ATTEST: Donna L. Bartle, CMC City Clerk Carolyn Woods Mayor/Presiding Officer *A Workshop was held on February 24, 2014 for the purpose of discussing these items. Please refer to the Workshop Minutes for the previous discussion. MINUTES OF SPECIAL CALLED MEETING OF AGENDA ITEM# 1B APRIL 14, 2014 ATLANTIC BEACH CITY COMMISSION HELD ON FEBRUARY 24, 2014 PRESENT: Mayor Carolyn Woods Mayor Pro Tern Mark Beckenbach Commissioner Jonathan Daugherty Commissioner Jimmy Hill Commissioner Maria Mark ALSO: Nelson VanLiere, Interim City Manager Richard Komando, City Attorney Donna Bartle, City Clerk Nancy Bailey, Recording Secretary Call to order. The Mayor called the meeting to order at 6:33 p.m. in the Commission Chamber. Commissioner Daugherty gave the Invocation, followed by the Pledge of Allegiance to the Flag. Mayor Woods explained the procedures for the Special Called meeting. 1. Courtesy of the Floor to Visitors 2. ORDINANCE NO. 90-14-221, Public Hearing and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, DUVAL COUNTY, FLORIDA, REZONING PARCEL IDENTIFICATION NUMBER 177649-0000 FROM COMMERCIAL LIMITED (CL) AND RESIDENTIAL MULTI-FAMILY (RG-M) TO A SPECIAL PLANNED AREA (SPA) AS PERMITTED BY SECTIONS 24-116 THROUGH 24-126 OF THE CODE OF ORDINANCES TO ALLOW A MAXIMUM OF EIGHTY (80) RESIDENTIAL UNITS, PROVIDING FOR SPECIAL CONDITIONS; PROVIDING FINDINGS OF FACT; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE AND RECORDING. Mayor Woods read Ordinance No. 90-14-221 by title. She opened the Public Hearing. Brian Wheeler, 25045 Marsh Landing Parkway, Genesis Group, agent for the applicant, Habitat for Humanity -Beaches Habitat, stated he was available for questions. Mike Whalen spoke in opposition to the 201 Mayport Road development. Don Ford, 338 6th Street, spoke in opposition to the 201 Mayport Road development. Lou Keith, 1845 Tierra Verde Drive, spoke in opposition to the 201 Mayport Road development. Christian Jorgensen, 92 W. 3rd Street, spoke in opposition to the 201 Mayport Road development. AGENDAITEM# JB APRIL 14, 2014 Steve Haerter, 106 19th Avenue S., Jacksonville Beach, spoke in support of the development at 201 Mayport Road. Jeff Montanye, 334 11th Street, spoke in opposition to the 201 Mayport Road development. Stephen Fouraker, 387 6th Street, spoke in opposition to the 201 Mayport Road development. Peyton Hopkins, 957 13th AvenueS., Jacksonville Beach, spoke in support of the development at 201 Mayport Road. Linda Huffman, SOl 16th AvenueS., Jacksonville Beach, spoke in support of the development at 201 Mayport Road. Chevara Orrin, 2069 N. Market St., Jacksonville, spoke in support of Habitat and the development at 201 Mayport Road. Thomas Serwatka, 1431 Riverplace Blvd. #1209, with University of North Florida, spoke in support of Habitat and Habitat housing. Wells Todd, 1761 Sea Oats Drive, stated this is a class issue and they should not cloak what they really are talking about here, which is low income, poor folks moving into Atlantic Beach. He stated you have to give people a chance. No one else in the audience spoke so Mayor Woods closed the Public Hearing. Motion: Approve Ordinance No. 90-14-221, as read. Moved by Mark, Seconded by Beckenbach Jeremy Hubsch, Redevelopment and Zoning Coordinator, showed slides including the final subject site plan (which is attached and made part of this Official Record as Attachment A), summarized the SPA and explained the waivers requested and findings of fact. He answered questions from the Commission. Brian Wheeler of Genesis Group answered questions related to the capacity of Mayport Road stating this project is past where the flyover comes down so it is separated from the full lanes of Mayport Road by the traffic separator. Jay McGarvey, 81 Ponte Vedra Blvd. answered questions related to the homes entering the free market at market rate, how the homes are appraised at point of sale, and questions related to the HOA. Discussion ensued. Mayor Woods stated her main concern about the project is related to the HOA covenants. She stated she is looking for a very real commitment of the Habitat entity to support this project ongoing and wants it clear that Habitat is taking responsibility for the project and upkeep, etc. and that it becomes a part of the SPA documents, so if there is a problem the City of Atlantic Beach only goes to Habitat and Habitat assumes all of the responsibility and passes that on to the HOA and individual homeowners. She referenced Aquatic Gardens stating the developers built it, set up the HOA and they left and the homeowners didn't want to put the money into it for the maintenance. Mr. McGarvey asked how old -2- AGENDA ITEM# 1B APRIL 14, 2014 Aquatic Gardens is. It was stated that it was built in 1982. Mayor Woods stated she wanted verbiage added to state right and obligation to enter upon such common and maintenance area to perform the maintenance work that needs to be done. She stated she would like to see that in the other areas that state they shall have the right but not the obligation; where it would be stated they do have the obligation and wants all ofthose obligations spelled out and documented as a legal part ofthe SPA agreement. Mr. McGarvey explained the HOA will be responsible for all of the landscape maintenance, not just the common area landscape maintenance and will also be responsible for the maintenance and repair of the exterior of the buildings. Mayor Woods stated that is through the HOA, which can easily be changed, and what she is looking for is the reassurance that it can't change to the degradation of the development and that Habitat is willing to put in writing that they are going to be the ones to make sure all of this gets done. Mr. McGarvey agreed to those changes. The Commission went through the waivers individually and Mr. Wheeler and Mr. McGarvey explained each. Discussion ensued. Commissioner Hill stated he wanted to go on record again as saying it is the worst place in the world to put 200 kids. Mr. McGarvey stated they are consistent with the land use and if there is a different vision for Mayport Road then they need to change the land use. Mr. Wheeler also stated that the density that is allowed in the Comprehensive Plan is much greater than what they are doing and the reason for the variances is to allow that single-family ownership. Further discussion ensued. Answering a question from Commissioner Daugherty, Mr. McGarvey explained the costs to build each Habitat home. Discussion ensued. After further discussion, Mayor Woods stated to have these requested changes for Habitat added to the SPA will require another first reading. City Attorney Rich Komando agreed, stating this will be a substantial change to the Ordinance. Mayor Woods stated the Commission has two more weeks to get together with Habitat and the City Attorney and spell out exactly what it is that they would like added to the SPA, as she plans to do, to protect the quality of the development, the individual homeowners and the City's vested rights in that area. Commissioner Beckenbach withdrew his Second. Discussion ensued. Mr. McGarvey and Mr. Wheeler answered further questions from the Commission. Commissioner Mark withdrew the Motion. Commissioner Daugherty brought up deed restrictions and Mr. Komando stated deed restrictions would have to come from the property owner. He stated it is not something the City could impose as a condition pursuant to the application for the SPA. Mayor Woods explained that the HOA mles and their mortgage mles stipulate no rentals and she believes that is an obligation they can hold them to in the SPA documents. Mr. McGarvey clarified that the real change is right and obligation, not right but not the obligation. Mayor Woods stated that was correct and all of those points will be spelled out and put in the SPA itself. Mr. McGarvey stated he would suggest they make the current document as part of the SPA. Mayor Woods stated she believes that would make it too cumbersome for necessary changes they might need to make as an HOA and believes the HOA should have some rights. She clarified it is just -3- AGENDA ITEM# lB APRIL 14,2014 the pertinent points for Habitat assuming certain obligations that they want to include, i.e. making sure there are no rentals, the maintenance, etc. and they will spell them out for Habitat. She stated they will go through the document and pull them out and they will have a conversation with Habitat prior to the next meeting. Motion: Bring back for first reading at the next meeting with the changes discussed stipulating the obligations that Habitat is going to assume for the entire project, including no rentals. Moved by Woods, Seconded by Hill Votes: Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods Nay: 0 MOTION CARRIED Mayor Woods stated she would like to recommend, due to the complexity of the issue, that they hold a separate workshop for Workshop Item 4 and also hold public comments at the end of the meeting. She asked for consensus. Commissioner Daugherty asked the City Attorney if they are allowed to give different preference during public comments to people who live in Atlantic Beach versus people who come from out of the City. Mr. Komando stated he is not aware of a legal provision that allows that; to the contrary, the legislation that passed through the Senate last year encourages opening public participation in local government, so he would recommend against that. Commissioner Mark asked that Item 3 also be moved to that separate workshop within the next three weeks. It was the consensus of the Commission to move Items 3 and 4 to a separate workshop to be held within the next three weeks. Mayor Woods stated the City Manager's office will contact the Commission to set up a time and they will have the workshop within the next three weeks. There being no further discussion by the City Commission, Mayor Woods declared the meeting adjourned at 8:08 p.m. ATTEST Donna L. Bartle, CMC City Clerk -4- Carolyn Woods Mayor AGENDAITEM# JC APRIL 14, 2014 MINUTES OF THE WORKSHOP OF ATLANTIC BEACH CITY COMMISSION HELD IN THE COMMISSION CHAMBER ON FEBRUARY 24, 2014 City Commission Members present: Mayor Carolyn Woods Mayor Pro Tern Mark Beckenbach Commissioner Jonathan Daugherty Commissioner Jimmy Hill Commissioner Maria Mark Staff present: Nelson VanLiere, City Manager Richard Komando, City Attorney Donna Bartle, City Clerk Nancy Bailey, Recording Secretary Call to order. The meeting, which was held for the purpose of discussing the agenda items for the Commission Meeting of March 10,2014, was called to order at 8:21p.m. by Mayor Woods. WORKSHOP-ONLY ITEMS: 1. Discussion on process for City Attorney. HR Director Cathy Berry explained her timeline for hiring the City Attorney and the search firm for the City Manager. She stated the proposals for the legal services for the City Attorney/Firm are due to her next Monday and she will distribute them to the Commission on Tuesday, which will give the Commission less than three weeks to do their background screening, reference checks and interviews. She answered questions about the hiring process from the Commission. Discussion ensued. Following the discussion, it was determined that Ms. Berry and Mr. Van Liere will expand the timeline, rank the submissions and give the rankings to the Commission and to the City Clerk for public record. Ms. Berry stated she will do reference checks and interviews on the ones who are eligible and then give them to the Commission for them to decide how many they want to interview. Ms. Berry stated she will tabulate, based on all five of the Commission's tabulations, the top five or three and then the candidates will come back and make oral presentations and the Commission would vote that night. She asked if they would prefer to do that in two separate meetings. Mayor Woods stated she would, in case there were follow-up questions. Ms. Berry suggested that they wait to see how many they get in and she will report back at the next meeting. 2. Discussion on process for City Manager Search Firm. HR Director Cathy Berry stated the RFPs for the search fi1m are due before this Friday and she will rank them. 3. Guest Speaker-Affiliate Attorney for the Liberty Counsel to speak on the HRO. This was deferred to a separate workshop. 4. Discussion on HRO memo and proposed ordinance. Minutes -City Commission Workshop Page2 This was deferred to a separate workshop. February 24,2014 AGENDA ITEM# I C APRIL 14, 2014 *DISCUSSION OF AGENDA ITEMS ON MARCH 10, 2014 COMMISSION MEETING: 1. A. B. c. Approve the minutes of the Regular Commission meeting of February 10, 2014. Approve the minutes of the Commission Workshop of January 27, 2014. Approve the minutes of the Beaches Habitat for Humanity Community Meeting of January 22, 2014. There was no discussion on these items. 2. Courtesy of Floor to Visitors A. Presentation from Purvis Gray regarding the Audited Financial Statement of FY2012-2013. City Manager Van Liere stated Purvis Gray will present a report on this at the next meeting. 3. Unfinished Business from Previous Meetings A. City Manager's Follow-up Report. Mr. VanLiere announced that Building and Zoning Director Michael Griffin is leaving at the end of this week. He stated he is working on the Police Building RFPs right now and hopefully will have those scored before he goes. 4. Consent Agenda ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. A. Acknowledge receipt of the Building Department Monthly Activity Report, Code Enforcement Report, List of New Business Taxes, Financial Report and Utility Sales Report for January 2014. B. Accept the FY 2012-2013 Audit Report. C. Award Bid for East Coast Drive Drainage and Streetscape Improvements to J.B. Coxwell Contracting and authorize the City Manager to execute the contract documents on the City's behalf (Bid No. 14-1213-12R). D. Extend the contract for small asphalt paving repairs with Tom's Asphalt Repairs, Inc. for one year at the current prices. E. Approve the Interlocal Agreement Amendment for the Distribution of 911 Funds for Call-Taker Salaries and authorize for the Mayor and City Manager to sign the paperwork. Minutes -City Commission Workshop Page3 There was no discussion on these items. 5. Committee Reports February 24, 2014 AGENDA ITEM# 1C APRIL 14,2014 A. Actuarial Valuation Reports for General Employees' Retirement System for Fiscal Year ending September 30, 2013. Mr. Van Liere explained these reports are prepared by the actuaries working for the Pension Board. He summarized the highlights of the report. B. Actuarial Valuation Reports for Police Employees' Retirement System for Fiscal Year ending-September 30, 2013. Mr. Van Liere summarized the highlights of the report, explaining the contributions from the City went up. He answered questions from the Commission. 6. Action on Resolutions A. ATTACHMENT E-6, RESOLUTION NO. 14-03 FOR ASSISTANCE 2014 UNDER THE FLORIDA INLAND NAVIGATION DISTRICT WATERWAYS ASSISTANCE PROGRAM. Public Works Director Rick Carper explained this is a standard formatted resolution required by the FIND as part of the grant application package. He explained the two grants the City is applying for this year, showing slides of the projects related to these grants. Discussion ensued and he answered questions from the Commission. Mayor Woods expressed concern about the location of the path and not having had the citizens who were concerned about the location having input when this decision was made. Further discussion ensued. Mr. Carper stated the City, for the last three years, has said this path is the number one priority and if they want to make this path, this is the only track it can go on, unless they put it out in the marsh, which is not feasible. He stated they have already done the portion of the study that says the JEA easement track is the track it has to go across. He stated that was done as part of the conceptual study; what they haven't done is say what kind of improvements can be made at the end of Levy Road. He stated the City has a 60 ft. right-of-way there and they can put parking on the north side of the right-of-way. He stated it will be up to the Commission to decide whether they are going to proceed with the project or not and whether they are going to let this neighborhood veto the entire project. Mayor Woods stated that is an overstatement; they are not vetoing an entire project. She stated her point is that they decide the whole path before they build a segment. Mr. Carper stated the whole path will be decided as part of Phase 1. He stated he doesn't have an alternative for that third segment. Mayor Woods stated it was her understanding that the money they were spending was to look at the total design and to bring the community in on the design of the entire path. She stated they have already decided they are going to build this segment so the community is not having their say on the entire path. Further discussion ensued. Mr. Van Liere asked Mr. Carper to explain why this resolution is on this agenda now. Mr. Carper explained the application to the Florida Inland Navigation District is due by April 1 and the next meeting will be the last meeting when this can be approved to apply for this grant this year. He stated the resolution is a required part of the package. He stated the final package that gets approved will not be approved until September but there are several deadlines we have to meet Minutes -City Commission Workshop Page 4 AGENDA ITEM# I C APRIL 14, 2014 February 24, 2014 before that time. He stated one is the entire package, with at least our initial concept of the project, has to be turned in and completed by April 1. He stated then they will come out and review our package and send us a request for additional inf01mation, which usually is due the first week of June, and after that, if there is anything incomplete, such as environmental permitting, that must be completed by the end of September. Commissioner Daugherty stated there is not anything they are going to do as a Commission that 100% of the people will agree on and he agrees with Mr. Carper. He stated he recognizes their concerns and they are valid concerns but he would not want to kill the entire project to accommodate a few people. He stated the impact this will have on the neighborhood as a whole has much greater value than it does for the one or two blocks that are there. Mayor Woods stated that's fine, but he isn't the one who has been telling these people for six months they are going to have a seat at the table. (Commissioner Hill left the meeting at 9:26p.m. He returned at 9:29p.m.) Commissioner Mark stated this whole thing has to be submitted as a package because of the way the FIND grant is written and what they are applying for. Mayor Woods asked if we have to do it this year. Mr. Carper explained they also asked FIND for money last year for the first line item in this project, for the other fishing accesses, and had to pull our grant application back at the September deadline because we didn't have our environmental permits yet. Mayor Woods stated her feeling is that this project is so important that they need to spend their time and resources right now making sure they have the right plan and not rushing into something because they have a JEA right-of-way they can use. Commissioner Mark stated the point is that Hansen is tasked with doing all of the community vetting and making sure these people are at the table. She stated she doesn't know how much clearer that could be. Mayor Woods stated that is perfectly clear, except this leg has already been committed to and they haven't had a chance to comment on it. Commissioner Daugherty stated there is no other option. Commissioner Mark stated, exactly, unless you build in the marsh. She asked where else are you going to make that connection. Mr. Carper stated the only other option without coming out to the new property we acquired is to come down W. 14th Street and come around the westward side. Mayor Woods stated we can move on but she wants to be clear that she doesn't believe this is the correct process and she is very bothered by it. Mr. Van Liere stated, within this process that Hansen will take us through in conjunction with the grant application, Mr. Carper said there are other iterations where we can possibly change plans. He asked if Hansen had meetings with the citizens and they came up with something different in that timeline, would we be able to alter the application to FIND? Mr. Carper stated we would be able to alter the application in June. Mr. VanLiere stated we are doing this to fulfill the grant application and they will have the input from the consultant before it is finalized, so they will have the ability to make changes. He stated we just have to send something to FIND that says this is our proposal. Mayor Woods stated our resolution says we are going to build this segment. She said she would prefer that the language just say we build the first leg and let that be determined at a later date and not specify that it has to be this leg. Mr. Van Liere asked if we can alter the description to be a little more vague. Mr. Carper stated he can change the brief description of the project just to talk about the overall project and construction of a phase. He stated the resolution that will go to FIND doesn't say this is the leg this is going on. Mayor Woods clarified that Mr. Carper will take out that language that says Levy Road to Dutton Island and we will move forward. (Commissioner Daugherty left the meeting at 9:34p.m.) 7. Action on Ordinances A. ORDINANCE NO. 90-14-221, Public Hearing and Final Reading Minutes-City Commission Workshop Page 5 AGENDAITEM# lC APRIL 14,2014 February 24, 2014 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, DUVAL COUNTY, FLORIDA, REZONING PARCEL IDENTIFICATION NUMBER 177649-0000 FROM COMMERCIAL LIMITED (CL) AND RESIDENTIAL MULTI-FAMILY (RG-M) TO A SPECIAL PLANNED AREA (SPA) AS PERMITTED BY SECTIONS 24-116 THROUGH 24-126 OF THE CODE OF ORDINANCES TO ALLOW A MAXIMUM OF EIGHTY (80) RESIDENTIAL UNITS, PROVIDING FOR SPECIAL CONDITIONS; PROVIDING FINDINGS OF FACT; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE AND RECORDING. There was no further discussion on this item. B. ORDINANCE NO. 90-14-222, Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 24, ARTICLE III, DIVISION 4, SECTION 24-84 OF THE CODE OF ORDINANCES, LAND DEVELOPMENT REGULATIONS, TO REPEAL CONDITIONS OF LOTS EXTENDING BETWEEN BEACH A VENUE AND OCEAN BOULEY ARD; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. There was no discussion on this item. 8. Miscellaneous Business A. Public Hearing-Request for Use-by-Exception (UBEX-13-00100077) to allow for a drive-thru service lane associated with a restaurant (Panera Bread) within the Commercial General (CG) Zoning District and located at 1021 Atlantic Boulevard. Mr. Hubsch showed a slide of the site. B. Tree Ordinance Revisions. Brea Paul, Chair of the Community Development Board, stated her Board discussed this and they believe our Code is pretty thorough. She stated the only thing they opted to change was the length of time for mitigation for construction, i.e. if you cut a tree down to put in a pool, currently you only have to wait six months. She stated they recommended increasing that to a year. (Commissioner Daugherty returned at 9:37p.m.) Ms. Paul answered questions from the Commission. Mr. Griffin also answered questions from the Commission. Ms. Paul stated she would like to see if they could use some of the tree mitigation fund to bring back where the City partnered with the homeowners for some planting. Commissioners Beckenbach and Hill stated they would like to see a Tree Board come back and Commissioner Hill stated he would like to put that on an agenda and have an arborist look at our entire canopy. Discussion ensued. C. Sign Code Amortization Update. Mr. Griffin explained the sign amortization starts in Neptune Beach on April 5, 2014 and they will be notifying their property owners who have nonconforming freestanding signs that they will have to be done by April 14. He stated there will be a workshop in Neptune Beach to discuss extending the amortization. He stated the sign amortization in the City of Jacksonville starts in 2018. He stated they created an overlay district to match up with the signage of Neptune Beach and Atlantic Beach so we Minutes -City Commission Workshop Page6 AGENDA ITEM# I C APRIL 14,2014 February 24,2014 would have a matching community. Mr. VanLiere stated he is looking for direction about sending the letters out (example is attached to staff report). Discussion ensued. Mayor Woods stated they should send the letters out. D. Request for a Waiver from City Code Section 19-7 Driveway Limitations to Allow a Circular Driveway on a Lot with Less Than 100 Foot Frontage (149 Oceanwalk Dr. S.) There was no discussion on this item. E. Robert Street Ditch-Approval of Design Proposal. Mayor Woods commended Commissioner Beckenbach for following through with this. Mr. Carper gave a summary of the staff report, stating FDOT has agreed that if Atlantic Beach will fund the design and permitting of the fix, they will pay for the construction. He stated this will only apply to the two blocks of Robert Street that are the DOT right-of-way. He stated the third block between Dudley Street and Dutton Island Rd. will not be affected by this project. F. Rose Park Improvements-Dog Park Completion. There was no discussion on this item. G. Options for City Sanitation Contract. Mr. Carper summarized his staff report stating our current contract expires May 31. He explained the three options and answered questions from the Commission. He stated his recommendation is to authorize the City Manager to negotiate with our current contractor. H. Donner Park Baseball Field Improvements CDBG 2014. Mr. Carper answered questions from the Commission. He stated his recommendation is to accept the bid and move forward. (Commissioner Beckenbach left the meeting at 10:12 p.m. He returned at 10:14 p.m.) I. Public Works Building Canopy Replacement. Mr. Carper stated the engineer who inspected it strongly recommended this be replaced before hurricane season. Mr. Van Liere stated the bids for the East Coast Drive drainage project were partially funded under the Public Works budget and they came in way under bid. He stated the amount they carne in under is about what they need to do the repairs to the roof in the Public Works yard, so he suggests that they move the money into a maintenance line item and take care of the canopy problem with that. Mr. Carper stated the advantage to that is that it allows it to be done without a budget modification requiring two readings. Commissioner Hill stated he would like to have the major structural pieces of all of our buildings looked at a little more often so we can budget. Mr. Carper stated three years ago they started a building maintenance division and part of their job is to do this. Mr. VanLiere stated he would also like to suggest, because of the estimated amount of $75,000 would typically be something they would have to bid out, that they just go with four quotes to speed up the process and asked if that would be AGENDA ITEM# 1C APRIL 14, 2014 Minutes -City Commission Workshop Page7 February 24, 2014 acceptable to the Commission. Mayor Woods asked the Commission if anyone had a problem with doing that. No one said they had a problem with it. J. Engineering Design of Stormwater Improvements for the Saltair Neighborhood (RFP #14-02). Mr. Carper stated he had seven proposals submitted. He recommended the Commission approve awarding this to Ayers. K. Engineering Design of Stormwater Improvements for the Seminole Road South of City Hall (RFP #14-03). Mr. Carper stated they had five applicants and staff recommends awarding this to the Genesis Group. L. Crosswalk Enhancements. Mr. Van Liere briefly summarized Chief Classey' s staff report in his absence. M. Police Department Annual Report for 2013. There was no discussion on this item. 9. City Manager A. City Manager's Report. None. Commissioner Beckenbach asked about the tipping fees. Mr. VanLiere stated there is nothing new but he is meeting with the City of Jacksonville tomorrow on annexation and will bring it up again. 10. Reports and/or requests from City Commissioners and City Attorney Commissioner Daugherty stated he will be proposing at strategic planning that a roundabout be put in at the five-way stop. Commissioner Hill stated a roundabout is not pedestrian friendly and that is a pedestrian priority intersection. Commissioner Hill stated he would like to move the Mayor Pro Tern next to the City Clerk so he can take notes and move the City Manager and City Attorney down from the dais. Mayor Woods stated the run with Donna was another great event and appreciates her bringing that to our City. Mayor Woods opened the Courtesy of the Floor to Visitors. Raymond Johnson, 3036 Stratton Lane, spoke in opposition to the HRO. AGENDA ITEM # 1 C APRIL 14, 2014 Minutes-City Commission Workshop Page 8 February 24, 2014 Christian Jorgensen, 92 W. 3rd, spoke in opposition to the HRO. Mike Whalen, 1420 Mayport Rd., spoke in opposition to the Habitat project and addressed issues with the sign ordinance. Michael Sheklin, 1985 Brista De Mar Circle, spoke in support of the HRO. Tricia Russell, 8720 CR 13 N., St. Augustine, spoke in support of the HRO. Linda Swafford, 9690 Taylor Field Rd., Jacksonville, spoke in opposition to the HRO. Judy Sheklin, 1985 Brista De Mar Circle, spoke in support of the HRO. Dan Merkan, 3159 College St., Jacksonville, spoke in support ofthe HRO. Adjournment There being no further discussion by the City Commission, Mayor Woods declared the meeting adjourned at 10:42 p.m. Donna L. Bartle, CMC City Clerk Carolyn Woods Mayor *Formal action (if needed) will be taken at the Commission Meeting of March 10,2014. City of Atlantic Beach AGENDA ITEM# 4A FINANCIAL REPORT APRIL 14, 2014 February 2014 Cash Balances Prior Current Dollar Percent Fund(s) 01/31/14 02/28/14 Change Change General $ 8,698,244 $ 8,795,295 $ 97,050 1.12% Tree Replacement 6,493 10,949 4,456 68.63% Convention Development Tax 82,149 71,958 (10,191) -12.41% Local Option Gas Tax 112,159 134,837 22,678 20.22% Better Jax 1/2 Cent Sales Tax 331,680 355,147 23,467 7.08% Police Training, Forfeiture, Grants, etc. 116,209 131,434 15,226 13.10% Community Development Block & ARRA Grants (952) (952) 0.00% Debt Service 0.00% Capital Projects 2,835,483 2,868,746 33,263 1.17% Utility 5,176,099 5,294,866 118,767 2.29% Sanitation 704,730 705,708 978 0.14% Building Code Enforcement 148,875 200,120 51,245 34.42% Storm Water 1,649,010 1,722,067 73,057 4.43% Pension -Police 71,855 64,772 (7,083) -9.86% Pension -General 120,476 132,764 12,288 10.20% Total $ 20,052,511 $ 20,487,713 $ 435,202 2.17% Total Restricted Cash 7,595,997 Total Unrestricted Cash $12,891,715 Cash and Investments Annual Prior Current Dollar Percent Account Yield 01/31/14 02/28/14 Change Change Bank of America -Depository $ 3,237,808 $ 3,593,151 $ 355,343 10.97% Guggenheim Floating Rate A 3.93% * 3,654,393 3,666,453 12,060 0.33% Hartford Floating Rate Bond A 3.31% 2,516,296 2,518,751 2,455 0.10% lnvesco Floating Rate A 3.70% 3,642,234 3,639,028 (3,206) -0.09% Main Stay Short Term Duration High Yield A 2.97% 2,513,098 2,536,787 23,689 0.94% Legg Mason WA Cash Reserve Fund 1,777 1,777 0.00% First Trust Short Duration High Income A 3.27% 2,000,590 2,010,949 10,359 0.52% Putnam Diversified Inc. 4.10% * 1,238,268 1,258,405 20,137 1.63% Alliance Limited Duration High Income A 2.38% * 1,244,550 1,258,914 14,364 1.15% MSSB Money MarkeUCash 0.00% SBA-Florida Prime 348 348 0.00% Cash on Hand 3,150 3,150 0.00% Subtotal $ 20,052,511 $ 20,487,713 $ 435,202 2.17% Police Pension Investments $ 7,834,758 $ 8,097,085 $ 262,327 3.35% General Pension Investments 14,256,991 14,740,788 483,797 3.39% Subtotal $ 22,091,749 $ 22,837,873 $ 746,124 3.38% Total $ 42,144,259 $ 43,325,586 $ 1,181,326 2.80% * Denotes the 30 day SEC Yield Anualized City of Atlantic Beach FINANCIAL REPORT February 2014 AGENDA ITEM# 4A APRIL I4, 20I4 Revenues Annual YTD -42.00% YTD Dollar Fund I (Footnote) Estimate of Estimate Actual Variance General (1) $ 10,931,117 $ 4,554,632 $ 6)59,153 $ 2,204,521 Convention Development Tax 80,300 33A58 39,100 5,641 Local Option Gas Tax 421,009 175A20 176,958 1,538 Better Jax 1/2 Ct Sales Tax 694,870 289,529 307,360 17,831 Police Training, Fotfeiture & Grants, etc. 110,041 45,850 47,960 2,110 Grants 75,000 31,250 7,641 (23,609) Capital Projects (2) 495,000 206,250 172A15 (33,835) Utility 8,611,203 3,588,001 3A49,932 (138,070) Sanitation 1)89,000 745A17 752,897 7A81 Building Code Enforcement (3) 281,550 117,313 196A23 79,111 Storm Water (4) 1,155,000 481,250 530,846 49,596 Pension -Police (5) 1,329,681 554,034 801,855 247,822 Pension-General (5) Total $ 2,190,980 912,908 28,164,751 $ 11,735,313 $ Analysis of Major Variances (Variances >$25,000 AND 10.00%) 1,389,615 476,707 14,632,156 $ 2,896,843 In general, the major variances are created when the actual funds received-to-date are different from the percentage of the budget elapsed-to-date. They are as follows: (1) The positive variance in the General Fund is mostly due to the timing of property tax receipts. The bulk of the receipts come in November and December. (2) The city has not received expected grant monies from the State of Florida nor the City of Jacksonville; therefore there is a negative variance in Capital Projects. (3) Building Code Enforcement permit activity is running above projected revenues, similar to surrounding jurisdictions and counties. (4) The positive variance in the Storm Water Fund is due to unanticipated revenues from fixed asset auction sales and interest income. (5) The $247,822 and $476,707 positive variances in the Pension Fund-Police and Pension Fund-General, respectively, resulted from changes in market values of the investments of more than the anticipated amount. Percent Variance 48.40% 16.86% 0.88% 6.16% 4.60% -75.55% -16.41% -3.85% 1.00% 67.44% 10.31% 44.73% 52.22% 24.68% City of Atlantic Beach AGENDA ITEM# 4A FINANCIAL REPORT APRIL 14, 2014 February 2014 Expenses Annual YTD -42.00% YTD Dollar Department I (Footnote) Estimate of Estimate Actual Variance Governing Body $ 42,933 $ 17,889 $ 16,922 $ 967 City Administration 2,647,727 1,103,220 1,057,112 46,108 General Government (1) 640,370 266,821 350,074 (83,254) Planning and Building (2) 434,709 181 '129 143,356 37,772 Public Safety (3) 5,692,612 2,371,922 1,665,485 706,436 Recreation and Special Events 396,901 165,375 151 '182 14,193 Public Works (4) 7,877,621 3,282,342 2,156,296 1,126,046 Public Utilities (5) 10,793,308 4,497,212 3,903,583 593,629 Pension -Police 751,628 313,178 325,957 (12,779) Pension -General (6) 852,850 355,354 424,157 (68,803} Total $ 30,130,659 12,554,441 10,194,126 $2,360,315 Annual YTD -42.00% YTD Dollar Resource Allocation Estimate of Estimate Actual Variance Personnel Services (1 ,3) $ 9,541,493 $ 3,975,622 $ 3,609,863 $ 365,759 Operating Expenses (1-4) 10,726,368 4,469,320 3,601 '157 868,163 Capital Outlay (1 ,4) 5,785,010 2,410,421 576,282 1,834,139 Debt Service (2,4) 2,448,768 1,020,320 1,728,064 (707,744) Transfers Total $ 1,629,020 678,759 30,130,659 $ 12,554,442 $ Analysis of Major Variances (Variances >$25,000 AND 1 0.00%) 678,760 10,194,126 $ 2,360,317 In general, the major variances are a result of timing differences created between the percentage of budget elapsed-to-date and actual expenditures. They are as follows: (1) The negative variance in General Government resulted from the budget for insurance premiums, other than health, and debt service being prorated over twelve months when budgeted, but expensed when paid -insurance in October and SunTrust '99 debt payoff in December. (2) The positive variance in Planning and Building resulted from a vacant position for a Redevelopment and Zoning Coordinator. The position has been vacant since the beginning of the fiscal year. (3) The positive variance in Public Safety was partially due to the budget proration practice mentioned above -Fire contract with COJ is billed quarterly in arrears (approximately $260,000 in January); and, lifeguard expenditures will appear seasonally during April-September. The remaining variance is due to turnover/unfilled positions in the Police Patrol and Crime Suppression divisions. (4) The variance in the Public Works Department was due to: project activity budgeted that has not been started/completed -see Project Activity schedule; only three payments recorded to the trash hauler and fleet maintenance provider (October payments for September activity were recorded in FY13 for year -end cut-off); Storm Water Fund debt payments were expensed in October when paid, but prorated for budget purposes; and minimal expenses have been incurred towards the Parks Master Plan consultant or the resurfacing/street paving program. (5) The positive variance in the Public Utilities Department is due to budgeted project activity that has not been started/completed. (6) The negative variance in Pension -General resulted from a doubling from three to six DROP participants with higher benefits. Percent Variance 5.41% 4.18% -31.20% 20.85% 29.78% 8.58% 34.31% 13.20% -4.08% -19.36% 18.80% Percent Variance 9.20% 19.42% 76.09% -69.36% 0.00% 18.80% City of Atlantic Beach AGENDA ITEM# 4A FINANCIAL REPORT APRIL 14, 2014 February 2014 Project Activity-Current Year Activity Only Project YTD YTD Project Name Number Budget Actual Balance Status Public Safety: Kennel Improvements PS1401 40,000 40,000 s Life Guard Building Improvements PS1402 6,000 6,000 s $ 46,000 $ $ 46,000 Public Utilities: Reclaim Water Plant PU0805 1,352,858 137,774 1,215,084 I Replace the Water Main on Pine Street PU1304 53,199 40,962 12,237 c Replace 4" Water Main at Wonde!Wood and Finegan PU1305 82,567 30,196 52,372 c PT Repair at Lift Station C PU1306 10,280 10,280 B Repair 24" Effluent Force Main PU1308 5,260 5,260 0 c Repair 12" Force Main PU1309 3,363 3,363 0 c Water Plant #2 Tank Rehabilitation PU1401 125,000 125,000 E Water Plant #2 Rehabilitation GST PU1402 100,000 100,000 A AC Main Sea Oats PU1403 390,000 390,000 R In line Valve Installations PU1404 50,000 50,000 s Manhole Replace Saturiba PU1405 86,000 86,000 A Sewer Rehabilitation Saturiba PU1406 27,264 27,264 E Donner Subd Sewer Upgrade PU1407 155,000 155,000 E Effluent Outfall Replacement PU1408 300,000 300,000 E Effluent Pump at WWTP PU1409 50,000 50,000 I Subtotal $ 2,790,791 $ 217,554 $ 2,573,237 Parks Maintenance: Marsh Master Plan Signs PM1301 625 625 c Rose Park Development PM1302 197,357 190,699 6,658 I Russell Park Tennis Courts 1-2 PM1401 100,000 100,000 s Bull Park Gazebo PM1402 40,000 40,000 X Donner Park Ball field Improvements PM1403 75,000 103 74,897 B Electric Gate at Dutton Island Park PM1404 8,000 I Marsh Project Pedestrian Path PW1408 150,000 150,000 E March Overlook and Kayak Launch PW1409 295,000 295,000 E Marsh Preserve Path PHZ-1 PW1410 40,000 30,998 9,002 c Subtotal $ 905,982 $ 222,425 $ 675,557 Public Works: Dutton Isle Road Sidewalks PW1301 65,263 849 64,414 A East Coast Drive Drainage Improvements PW1306 319,046 77 318,969 B East Coast Drive Improvements PW1401 79,000 79,000 B Fountain PW1402 7,500 7,500 E Welcome Sign PW1403 11,000 1,750 9,250 E Robert Street Ditch PW1404 50,000 50,000 E Sidewalk and Curbs PW1405 25,000 25,000 I Salt Air Drainage and Sidewalk Improvements PW1406 380,000 51 379,949 E Seminole Road Improvements PW1407 490,000 54 489,946 E Subtotal $ 1,426,809 $ 2,781 $ 1,424,029 Total $5,169,582 $ 442,760 $ 4,718,823 Status Key A-Bid/RFP Advertised I -Project In-progress B -Bid Awarded N -Complete/Non-Capital C -Project Completed R-Re-budget Next Fiscal Year OR Re-Evaluated D -Design Completed S -Staff Researching DE -Deferred X -Project Cancelled E -Design Phase CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGE NDA IT EM# 1113 APRIL 14,2014 AGENDA ITE M : Concrete Repairs for the Public Works/Utilities Department SUBMITTED BY: Rick Carper, P.E., Public Works Directok DATE: March 7, 2014 STRATEGIC PLAN LINK: None -annual contract. BACKGROUND: Bid number 1314-08 was opened on March 6, 2014 at 3:00PM. There were three bidders. Bid award criteria based on the lowest total of items 1 thru 18 . Bidders C.A.P . Contracting, Gruhn May, Inc Taylor Concrete Inc Services Total $203.79 $282.25 $202.15 Th e bid stated the contract would be awarded to two co ntractors. RECOMMENDATION: Award the contract for Concrete Repairs for the Publi c Works/Utilities Department to Taylor Concrete Services & C.A.P . Contracting Inc., for one year. BUDGET: Concrete repair is budgeted as a discrete lin e item in the Streets, Stormwater, Water and Sewer 3400 accounts . Total funds allocated in current year budget are $74 ,000. ATTACHMENTS: Bid Tabulation Sheet REVIEWED BY CITY MANAGER: ~ 1/ ~ ;Z_t.h-/ CITY OF ATLANTIC BEACH CIT Y CO MMISSION MEETI NG STAFF REPORT AGENDA ITEM tl 4C APR IL 14,20 14 AGENDA ITE M: Du Hon Isla nd Road Sidewa lk & Drainage Project: CDBG 2014 SUBMITTED BY: Rick Carpe r, P.E ., Public Works Director ILL. DATE: March 13, 2014 STRATEGIC PL AN LINK: CDBG Gran t Projects for Mayport Road Area Improvements BACKGROUND: Bids were opened for th e Dutton Island Road S idewa lk & Dra in age Project: CDBG 2014 (PW1 301) Bid 1314 -07 on Thursday March 6th . Pa rs Constru ction Services ($56,096 .15) and Co re Cons tr ucti on ($56 ,696 .00) su bmitted bids which were both within the authorized budget. CDBG projects require a ra tin g and ranking evaluation to determin e which contractor scores th e most points with price and Section 3 requireme nt s factored into award ing points . Th is scoring system is thorough ly discussed at the Manda tory Pre-Bid Meetings that occur for all CDBG projects. Staff met with CO J staff on March 12 to score and rank the two bi d s s ubmitted. Based on th e scoring cr iteria, Co re Construction rece ived 88.47 po ints and Pars Construction Services rece i ved 82 points . BUDGET: A total of $65 ,000 wa s budg eted In the FY 20 14 for this project (account 110· 5002-541-6300, PW1301 ). RECOMMENDATION: The Co mmission approve award in g th e contract for the project to Core Co nstruction and authorize th e City Man ager to exec ut e th e co ntra ct documents on th e City's beha lf. ATTACHMENTS: 1. Bid Tab 2. Sectio n 3 EValuation Scoring Sheet --?.A y; -1 RE VI EW ED BY CITY MANAGER: _ __;_ "'~~-'..:::G,...,:..;..;..L......;.;'?'":......l..<L:;:;;..·.....:v<._ _______ _ ClTY OF A 'fLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Sewer Rehabilitation for FYI4 SUBMITTED BY: Dotma Kaluz ni ak, Util ity Directo~ DATE: March 10,20 14 STRATEGJC PLAN LINK: N/A AGENDA IT EM II 41J APRil, 14,20 14 BACKGROUND: The Cit y's 2006 Sewer Master Plan Updat e re co mm end ed that the City use cured-in-p lace pipe t echno logy to upgrade the o ld , cracked clay se wer main s, and usc lining to reha bilitate deteriorated manho les. For pa st sewe r reha bilitatio n projects, th e Ci ty has piggybacked on existin g J EA contracts. These are large dollar contracts that were competi tiv ely bid . J EA awa rded a three-yea r, $5 + milli on contrac t to In situform Techn ologies, LLC on November 15, 20 11 for cured-in-pl ace pipe. The s ewer rehabi li tati on project for FY 14 will include : • Continu ati on of cured-in-place pipe and manh ole linin g on Saturib a Drive fr om Sem in ole Road to Se lva Marina , on Sea Oats Drive notih of Satw·i ba Drive, and on Beach Avenue an d Ocean Blvd . betw ee n 151h and 161h Streets. • Po int re pairs th at may be needed in ord er to co mpl ete cured-in-place piping. Usi ng th e JEA co ntrac t unit pri ces for rn si tnform , th e cos t for cured-in -p lace pi pe rehabilitati o n for th e proje ct is ap proxi mately $145,000 inc ludin g a I 0% con tingency . Any point rep airs foun d ne cessa ry would be co mp leted with the Ci ty 's ann ual Utili ty Con tractor. BUDGET: A total of$190,000 was bud geted fo r sewer rehab ilitati o n in the Sewer Fund unde r acco un t numb er 410-5506-535-6300. RECOMMENDATION: Auth orize lnsit uf01m Techn ologies, LLC to in sta ll cured-in-pl ace pip e (CTPP) for the FY14 Sewer Rehab ilit at ion Project in the amoun t of$145,200, usi ng specification s and pri ci ng in JEA Con tract No. 1166 16. Authorize th e City Man ager to sign the co nh·act with Tn situfonn Techno logies, LLC. ATTACHMENTS: I. 2. Cost Es timate for project usin g J EA's lnsi tufo rm con tract pr ici ng. ln s ihrform Technologi es, LLC con tract. . REVIEWE D BY CITY MANAGER: ---P-1. (/r:.J"""l~'""-1' ----~--~~--~----------------------- AGENDA ITGM II 4D APR IL 14,20 14 TASK SUMMARY I PRICING ESTIMATE-CIPP UNIT PRICE CONTRACT-2007 PA#: COAB -Sea Oats, Saturiba & 16th St $ 144,301 .40 Item Spec sc Est. Units Description Unit Prices Total ' No. No. No. Qty. Price 1 6.9.6 0 LS T estmg A llowance $ 1,000.00 $ 1,000.00 2 961.1 816 LF Furni sh and Install 8" CIPP lini ng, 6 mm th ick $ 27.25 $ 22 ,236.00 Furnish and install 12" CIPP lining, 6.0 mm 4 961.1 2,7 16 LF thi ck $ 31.80 $ 86,368.80 Recon nect existin g services usi ng robotic 27 963.4 32 EA internal cu tter $ 250.00 $ 8 ,000.00 33 965 3,433 LF CCTV and Li ght Clean 8" -2 1" Dia pipe $ 3.00 $ 10,299.00 7 .3.16 Percent General Conditions 2.50 % $ 3,197.60 10 Percent Contingency 10.00% $ 13,200.00 !ESTIMATED TOTAL COST: $ 144,301.40 3/1 1/201 4 page 1 of 1 AGREEMENT UTILIZING JEA CONTRACT# 116616 BETWEEN THE CITY OF ATLANTIC BEACH AND INSITUFORM TECHNOLOGIES, LLC FOR FY13 GRAVITY SEWER REHABILITATION AGENDA ITEM# 4D APRIL 14, 2014 THIS AGREEMENT, made and entered into in duplicate this day of , 2014 (hereinafter referred to as the "Effective Date"), by and between the CITY OF ATLANTIC BEACH, a municipal corporation existing under the Constitution and the laws of the State of Florida, ( hereinafter referred to as the CITY) and INSITUFORM TECHNOLOGIES, LLC, a Delaware limited liability company authorized to do business in Florida with principal office at 17988 Edison Avenue, Chesterfield, MO 63005 (hereinafter referred to as the Contractor), for the FY14 Gravity Sewer Rehabilitation Project (hereinafter referred to as the Project). WITNESSETH: WHEREAS, effective November 15, 2011, JEA entered into Contract Number 116616 (hereinafter referred to as the "JEA Contract") with Contractor; and WHEREAS, said Contract is in full force and effect until November 15, 2014 and has been competitively procured and awarded by JEA as contracting authority according to Florida law; and WHEREAS, The Atlantic Beach Code, more particularly Section 2-336 (6), Code of Ordinances authorizes and allows the CITY to use inter alia contracts of other local governmental entities, including JEA, which have been competitively procured and awarded; and WHEREAS, the JEA Contract is broad enough to include the Project and Contractor has agreed to allow the CITY to use its JEA Contract; and WHEREAS, it is in the best interest of the parties to use the JEA Contract for the Project and to add those contractual provisions the CITY is required to use by ordinance or policy ~ now the refore 1\GEND/\ I TEM II 41J 1\J>JU L 14 ,20 14 IN CONSIDERATION of the pre m1 ses and of the mutual covenants and agreements he reinafter conta in ed, and for other good and va lu ab le co nsi de ra tion the parties agree as follows: ARTICLE 1: Incorporation of Recitals: The above stated recitals are tru e and correc t and , by this reference, are mad e a part he r eof and a re incorporated he re in. ARTICLE 2: Engagement of Contractor: CfTY he re by e ngages Contractor and Co ntra c tor_hereby accepts sai d e ngagement for th e purpose of constructing C u red -in-Pla ce Pipe for the FY 14 Gravity Sewer Rehabilitatio n Project, as descr ib ed in a nd according to the provisions of: the JEA Contra ct and its exhibits , e quipme nt descriptions a nd quotations made there under (h e re inafte r referred to as the W ork), and, by this reference, made a part her eof and are in corporated here in ; and in accordance with the other provis ions, required by law , ordinance or policy for the CITY, containe d in this Agreement. With respect to th e Project, the prov i s ions, tenns and con diti on of the JEA Contra ct shall a ppl y unless specifica ll y preempted he re in. Therefore, any confli ct between the provisions of thi s Agreem e nt and th ose in the JEA Contract shall b e resolved in favor of thi s Agreement, but o n ly to the extent of any conflict. ARTICLE 3: Coordination and Services Provided by CITY: C ITY shall d es ig nate a Project Manager who will , on behalf of the C ITY , coordinate with Contractor and administer thi s Agreement according to the te rms and conditions conta ined herein and in the Ex hibit(s) attached hereto and made a pa1i hereof. It s hall be the r espons ibility of Manager to coordinate all Proj ect re lated activities with th e desig nated Proj ect Manager. The C ITY's Project Manager shall be: Tim Townsend , Special Proj ects Manager (Te lep hone: 904-247-5839; FAX: 904-242-3475; E-mail: tt ownsend@ coab.us ) or other d es ig nee as directed by the Utility D i rector. ARTICLE 4: Duration of Agreement/Pricing Available to Other Entities: T he tenn of this Agreement s ha ll comm ence on the Effectiv e D ate and s hall 1\GEND/\ ITEM# 40 APR IL 14,2014 continu e and remain in full force and effect as to all its terms, condit ion s and provisions as set forth herein, thTough a period of time which is the earlier of the Contractor's delivery and City's acceptance of the Project within the t im e period set forth in any purchase order or twe lve (12) months from the Effective Date. ARTICLE 5: Payments for Services of Contractor: 5.1. Except as provided in Section 5.2 hereof, the CITY will co mp ensate Contractor for the Project in accordance with purchase orders is ued and used by the City of Atlan tic Beach Purchasing Department; provided howe ver , payment in voices sha ll be sent to the authorized City representative as specified in said purchase order or other subsequent written in strument signed by the City's Project Manager . 5.2. Notwith sta ndin g any contrary provision, t he maximum indebtedness of the CITY for a ll fees , reimbursable items or oth er costs , to the Con tr actor for the Project, pursuant to this Agreement, shall not exceed the amount of One Hundred Forty Five Thousand Dollars ($145 ,000.00) un less approved in writing by amendment to the Purchase Order. ARTICLE 6: Notice: Any and all required notice to the CITY under this Agreemen t shall be delivered by certified mail , return receipt requested , or by ot her delivery with receipt to the foJlowing: Donna Kaluzniak Utility Director 1200 Sandpiper Lane Atlantic Beach, FL 32233 dkalu zniak @coa b.us ARTICLE 7: Laws, Ordinances, Rules and Regulations: In the constru ction of the Project, the Con tra ctor must co mpl y with any and all applicable federal, state and local law s , rul es, regulations and ordinances , as the same exist and may be amended from time to time. Such law , rules, regulations and -3- AGENDA ITEM# 4D APRIL 14, 2014 ordinances shall include, but are not limited to, Chapter 119, Florida Statutes, (the Florida Public Records Law) and Section 286.011, Florida Statutes, (the Florida Sunshine Law), as they apply to the Project contemplated in this Agreement. If any of the obligations of this Agreement are to be performed by a subcontractor, the provisions of this Section shall be incorporated into and become a part of the subcontract. ARTICLE 8: Conflict of Interest: The parties will follow the provisions of applicable ordinances and laws with respect to required disclosures by public officials who have or acquire a financial interest in a bid or contract with the CITY, to the extent the parties are aware of the same. ARTICLE 9: Non Discrimination: The Contractor represents that it has adopted and will maintain a policy of non discrimination against employees or applicants for employment on account of race, religion, sex, color, national origin, age or handicap, in all areas of employment relations, throughout the term of this Agreement. The Contractor agrees that, if any of the Services to be provided pursuant to this Agreement are to be performed by a subcontractor, the provisions of this Article shall be incorporated into and become a part of the subcontract. ARTICLE 10: Counterparts: The parties agree that for the execution of this agreement, time is of the essence. Therefore, this Agreement, and all amendments thereto, may be executed in several counterparts, each of which shall be deemed an original, and all of such counterparts together shall constitute one and the same instrument. The parties further agree that facsimile ("fax") or e-mail transmission of all signatures with originals to follow shall constitute and be evidence of an executed Agreement. [Remainder of page is left blank intentionally. Signature page follows immediately.] -4- AGENDA ITEM# 4D APRIL 14,2014 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written. ATTEST: By: Donna L. Bartle T1tle: City Clerk ATTEST: By: Signature Debra Jasper Contracting and Attesting Officer CITY OF ATLANTIC BEACH: By: Nelson VanLiere Tttle: City Manager INSITUFORM TECHNOLOGIES, LLC By: Signature Diane Partridge Contracting and Attesting Officer -5- CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Rep air and Fiberg lass Lining of Manholes on Saturiba Drive Bid No. 13 14-06 SUBMITTED BY: Donna Kalu zni ak , Utility Direct~1~.,.. ) DAT E: March 12, 2014 STRATEGIC PLAN LINK: N/A AClEN DI\ !TEM 11-41\ APR !I. 14,20 14 BACKGROUND: The 200 6 Sewer Master Plan reco mm end ed inspection , re pair and coatin g or lini ng of manho les in the City 's sewer co ll ec t io n sys tem . The manh oles on Satu riba Dri ve are ve ry deep and in need of rehabilitation. Fiberglas s lining will protect and ex tend th e li fe of th e manholes. T he C ity advertised for bids for th e Repa ir and Fiberglass Linin g of Manh ole s o n Saturiba Drive. Three co ntra ctors submitted bids along with ap propriate documentation: Co ntr acto r Dan us Gruhn May, In c. J & H Watersto p Utiliti es , In c. Utilities, In c. Subtotal, Base $99 ,540.00 $57,929.00 $49,5 00.00 Bid It ems 10 % $9,95 4.00 $5,792.90 $4,950.00 Con tingency To tal $1 09,494.00 $63 ,72 1.90 $5 4,450.00 T he re spons ive lo w bidd er was J & H Wate rstop Utilit ies, In c. in th e amo unt of$54,450.00 including co ntin ge nc y. BUDGET: A tota l of $86 ,000 was bud geted for th e proj ect in the Sewer Fund und er acco unt number 4 10-5506-535-63-00. RECOMMENDATION : Award a co ntract fo r Bid No. 1314-06 fo r the Repai r and Fi bet glass Lining of Ma nh oles on Saturiba Drive in the amo unt o f $5 4,450 .00 to J & H Waterstop Utilities, Inc. and authori ze th e City Manager to s ign the co ntract. ATTACHME NTS: I. Bid Tabulation . REVIEWED BY CITY MANAGER: ~ /-1,__.., ~ --------------~--------------------- AGENDA ITEM: SUBMITTED BY: DATE: BACKGROUND: BUDGET: RECOMMENDATION: ATTACHMENTS: REVIEWED BY: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT L ist of property to be declared surplus Nelson VanLiere, C ity Manager March 11 , 2014 AGENDA I l'EM 11 4P APRIL 14,2014 Over time, the City accumulates various properties that lose their usefulness due to deterioration or obsolescence. Only items deemed truly of no us e to the Ci ty a re on thi s li st. These assets were either not operational, have been deemed no longer cost-effective to repair, or were received throu g h forfeiture . There is no budget for t his action Declare thi s list of property as s urplu s so that the items on it may be di spo sed of in the most beneficia l way to the City. List of property to be declared surplu s City Manager DEPARTMENT Fleet Maintenance Public Works Forfeiture -PO DESCRIPTION 1995 Ford F150 Pickup Truck CITY OF ATLANTIC BEACH SURPLUS PROPERTY LIST AS OF MARCH 11, 2014 FLEET# P-2 2003 Chevrolet S-1 0 4 x 2 Pickup Truck P-57 2006 Toyota Land Cruiser V-8 N/A 0:\Finance\Fixed Assets\[Surplus Property List 03-11-14.xls]list for staff report Mileage 64,663 70,850 117,969 AGENDA ITEM# 4F APRIL 14, 2014 03/11/14 FIXED SERIALNIN# ASSET# 1 FTEF15Y3SNB25511 21 1 GCCS 14X938180038 1188 JTEHT05J3621 02154 N/A CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM H 40 APRIL 14 ,20 14 AGENDA ITEM: Interior Repair and Paint1ng of Ground Storage Tank at Water Plant #2 Bid No. 1314-05 SUBMITTED BY: DATE: Donna I<aluz niak, UtWty Directotfi}} March 12,2014 lY STRATEGIC PLAN LINK: N/A BACKGROUND: As part of the City's maintenance program , the ground and e levated storage tanks at the City's water plants arc inspected, rehabil itated and coated on a regu lar basis. The City advertised for bid s for repairs and coating for the interior of the 500,000 gallon Ground Storage Tank at Water Plant #2. Six contracto rs attended the mandatory pre-bid meeting and four contractors submitted bids: Con tr actor Crom Coatings E & D Contracting Elite Pipeline Wo tth Contracting, Services, In c. Inc. Subtotal, Base $10 8,000.0 0 $68,640.00 $86,300.00 $88,200.00 Bid Hems 10% $10,800.00 $6,864.00 $8,630.00 $8,820.00 Co ntin gency To tal $118,800.00 $75,504.00 $94,930.00 $97,020.00 The responsive low bidder was E & D Contracting Services, Inc. in the amount of $75,504.00 including contingency. BUDGET: A total of $100,000 was budgeted for the project in the Water Fund under account number 400-5502-533-63-00 . RECOMMENDATION: Award a contract for Bid No. 1314-05 for the lntetior Repa ir and Painting of Ground Storage Tank at Water P lant #2 in the amount of $75 ,504.00 toE & D Contracting Services, Inc . and authmizc the City Manager to sign the contract. ATTACHMENTS: I. Bid Tabulation REVIEWED BY C JT Y MANAGER:_'"-?.:.....__:7._//t.....;a=~..:;...:....:;·.-_.c.2~vr....>....,C-t ________ _ CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Modification to Verizon Wireless Lease SUBMITTED BY: Donna Kaluzniak, Uti li ty Director DATE: March 14 , 20 14 STRATEGIC PLAN LINK: N/A AGENDA IT EM ff 4H APRIL 14,20 14 BACKGROUND: Verizon Wire less CUJTently has a lease with the City of Atl antic Beach to rent anten na space on and near our e leva ted water tank at Water Plant No. I (469 11 111 St.). Vetizon wou ld like to enlarge their emergency ge nerator, requiring a larger concrete pad and an additional l5 square fee t of area at the plant. Based on past practice per information fi·om other ut il ities , Veri zo n agreed to in crease t heir rent by $692.04/year. In addi tion , Verizon requested to extend their lease for three additional 5-yea r increments at the cuiTent rent rates. Staff advised Verizon that they wou ld not be in terested in extending the lease wi th out a cos t increase, and negotiated a $6,000/year increase in the amount of the re nt. Vcrizon ha s agreed to th e total rent increaseof$6,692.04 per year. Staff also had Verizon up grade their insurance to be consistent with current rcqu1rements, which they have done. BUDGET: Verizon's cunent rent is$ I 8,232.36 per year, with an ann ual increase of 4%. The addit iona l rent would in crea se their paymen t to $24,924.40 with an annua l increase of3%. Over the 21-year period of the lease, this wi ll mean increased revenues of $213,938. RECOMMENDATION: Approve the Amendment to the Veri zon Wireless Site Lease an d authorize th e City Manager to sign the lease documents. ATTACHMENTS: I . 2. 3. Third Amendment to PCS Site Lease Ame nded Short Form Lease In surance Certifi cate Lessee Site Name: Mayport Road Site ID: I 00402 Third Amendment to PCS Site Lease AGENDA ITEM# 4H APRIL 14,2014 This Third Amendment to PCS Site Lease (this "Third Amendment") is made this_ day of , 2014 (the "Effective Date"), between City of Atlantic Beach, ("Owner") and Verizon Wireless Personal Communications LP d/b/a Verizon Wireless, ("Lessee"). Owner and Lessee are at times collectively referred to hereinafter as the "Parties" or individually as the "Party''. WHEREAS, Owner and Lessee's predecessor in interest, PCS PrimeCo, LP, a Delaware limited partnership, entered into a PCS Site Lease dated November 9, 1995, as amended by that certain First Amendment to PCS Site Lease, dated February 24, 2011, as amended by that certain Second Amendment to PCS Site Lease, dated August 31, 2012, (collectively, the "Lease") for the lease of a portion of certain real property and a communications facility (the "Site"), located at 469 11th Street, Atlantic Beach, Duval County, Florida; WHEREAS, Owner and Lessee desire to modify the Lease as set forth below. NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, and other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties hereto agree to be legally bound to this Third Amendment as follows: 1. All capitalized terms in this Third Amendment, not otherwise defined herein, shall have the meaning ascribed to them in the Lease. 2. Owner and Lessee agree and acknowledge that the Lease shall be amended and modified to reflect that Lessee's lease area of Real property shall be a total 21 0' sq ft. References in the Lease as to any other total square feet shall be henceforth deleted. Lessee's 210' sq. ft. lease area of Real property shall be comprised of the following, in addition to Lessee's access for ingress, egress, and utilities thereto: 16' 8" x 8' ( 13 3. 3 3 sq ft.) lease area for pad and cabinets, 3' x 3' (9 sq ft.) lease area for portion of generator on slab, 3' x 4' (12 sq ft.) lease area for portion of generator on slab, 3 '9" x 4' (15 sq ft.) lease area for portion of generator on slab, and 4' x 1 0' ( 40 sq ft.) lease area for LP tank on slab. 3. Exhibit A-1 to the Agreement is hereby amended and modified with Exhibit A-2 accordingly. In the event of any inconsistency or discrepancy between the Lease and Exhibit A-2 attached hereto, Exhibit A-2 attached hereto shall control. 4. Rent. In consideration of Owner's approval of Lessee's modifications to its equipment, the current annual rent shall be increased by $6,692.04, partial years to be prorated, which increase shall commence based upon the date Lessee commences construction on the Real property. In the event the date Lessee commences construction on the Real property falls between the 1st and 15th of the month, the rent increase shall commence on the 1st of that month and if the date construction commences falls between the 16th and 31st of the month, then the rent increase shall commence on the 1st day of the following Lessee Site Name: Mayport Road Site ID: 100402 AGENDA ITEM# 4H APRIL 14,2014 month (either, the "Commencement Date"). The parties agree to memorialize the Commencement Date in writing. Effective as of the date Lessee's next annual rent payment is due, the rent shall escalate at a rate of three percent (3%) per year, and shall continue to escalate at this same rate each year thereafter. Within 30 days after a written acknowledgement confirming the Commencement Date has been received by Lessee, Lessee will pay Owner the rent increase for the remainder of the current lease year. By way of illustration of the preceding sentence, if the Commencement Date is January 1 and the written acknowledgement confirming the Commencement Date is dated January 14, Lessee shall send to the Owner the rent increase payment by February 13. 5. Extension Periods. Section 4 of the Lease, titled Extension, is hereby amended and modified to reflect that there shall be three (3) additional Extensions Periods beyond that currently set forth in the Lease 6. All remaining provisions of the Agreement shall remain in full force and effect as to all other terms and conditions, and shall remain binding on the Parties hereto. 7. The Agreement and this Third Amendment contain all agreements, promises or understandings between Owner and Lessee and no verbal or oral agreements, promises or understandings shall be binding upon either the Owner or Lessee in any dispute, controversy or proceeding at law, and any addition, variation or modification to the Agreement and this Third Amendment shall be void and ineffective unless made in writing and signed by the Parties. In the event any provision of the Agreement and this Third Amendment is found to be invalid or unenforceable, such a finding shall not affect the validity and enforceability of the remaining provisions of the Agreement and this Third Amendment. (Signature Page to Follow) 2 Lessee Site Name: Mayport Road Site ID: 100402 AGENDA ITEM# 4H APRIL 14,2014 IN WITNESS WHEREOF, the Parties have set forth their hand and seal as of the date indicated above. Witnesses: By: ________ _ Name: ________ _ By: _____________ __ Name: -------- By: ________ _ Name: By: ________ _ Name: -------- 3 Owner: City of Atlantic Beach By: ___________ _ Name: ___________ _ Title: -------------Date:, ___________ __ Lessee: Verizon Wireless Personal Communications LP d/b/a Verizon Wireless By: ___________ _ Name: Apama Khurjekar Title: Area Vice President Network Date: ------------- Lessee Site Name: Mayport Road Site ID: I 00402 After Recording Return To: Rogers Lewis Jackson Mann & Quinn, LLC P.O. Box 11803 Columbia, S.C. 29211 Attn: Jessica Crowson State of Florida County of Duval ) ) ) Amended Short Form Lease AGENDA ITEM# 4H APRIL 14, 2014 This Amended Short Form Lease ("Memorandum") is made this __ day of _______ , 2014, between City of Atlantic Beach, a municipality of the State of Florida ("Owner") and Verizon Wireless Personal Communications LP d/b/a Verizon Wireless, ("Lessee"). Owner and Lessee are at times collectively referred to hereinafter as the "Parties" or individually as the "Party". WHEREAS, Owner and Lessee's predecessor in interest, PCS PrimeCo, LP, a Delaware limited partnership, entered into a PCS Site Lease dated November 9, 1995, as amended by that certain First Amendment to PCS Site Lease, dated February 24, 2011, as amended by that certain Second Amendment to PCS Site Lease, dated August 31, 2012, (collectively, the "Lease") for the lease of a portion of certain real property and a communications facility (the "Site"), located at 469 11th Street, Atlantic Beach, Duval County, Florida; and WHEREAS, Lessee's leasehold interest to the Site was previously recorded in that certain Short Form Lease, dated October 2, 1995 and recorded July 15, 1996 in Book 8391, Page 201, in the public records of Duval County, Florida. WHEREAS, the parties entered into a Third Amendment to PCS Site Lease ("Third Amendment") to document modifications to Lessee's lease area of Real property the Site; and WHEREAS, this Memorandum is not intended to supersede, replace, or release Lessee's rights under any prior recorded Memorandum; 1. The Property leased by Owner to Lessee pursuant to the Lease, as amended, is further described on Exhibit 1 attached hereto. The Lease includes the non-exclusive appurtenant rights for ingress and egress, and utility purposes over, under or along an existing right of way extending from the nearest public right of way. 1 AGENDA ITEM# 4H APRIL 14, 2014 2. The initial term of the Lease is five (5) years and commenced on or about November 9, 1995. As amended by the Third Amendment, the Lease will automatically renew for seven (7) additional terms of five (5) years each, unless earlier terminated as provided in the Lease. 3. The terms, covenants and provisions of the Lease and Third Amendment of which this is a Memorandum, shall extend to and be binding upon the respective executors, administrators, heirs, successors and assigns of Owner and Lessee. IN WITNESS WHEREOF, the Parties have set forth their hand and seal as ofthe date indicated above. Witnesses: By: ________ _ Name: ________ _ By: ----------- Name: -------- By: ________ _ Name: By: ----------Name: -------- 2 Owner: City of Atlantic Beach By: ___________ _ Name: ___________ _ Title: --------------Date: ____________ __ Lessee: Verizon Wireless Personal Communications LP d/b/a Verizon Wireless By: ___________ _ Name: Apama Khurjekar Title: Area Vice President Network Date: ____________ __ State of Florida County of Hillsborough ) ) ) Acknowledgement AGENDA ITEM# 4H APRIL 14, 2014 I, , a Notary Public for said County and State, do hereby certify that [NAME] to me personally known, who, being by me duly sworn, did say that s/he is [TITLE] of City of Atlantic Beach, and that s/he, being authorized to do so, executed the foregoing instrument on its behalf. Sworn to and subscribed before me this __ day of _________ , 201_. Notary Public State ofNorth Carolina County of Mecklenburg ) ) ) Acknowledgement I, , a Notary Public for County and State of Nmih Carolina, do hereby certify that Aparna Khurjekar, to me personally known, who, being by me duly sworn, did say that she is Area Vice President Network ofVerizon Wireless Personal Communications LP d/b/a Verizon Wireless, and that she, being authorized to do so, executed the foregoing instrument on its behalf. Sworn to and subscribed before me this __ day of _________ , 201_. Notary Public My Commission Expires: ______ _ 3 Exhibit "1" Legal Description of Property: AGENDA ITEM# 4H APRIL 14, 2014 Portion of Government Lot 5, Section 17, Township 2 South, Range 29 East, Duval County, Florida a/k/a 469 11th Street, Atlantic Beach, Florida [See Attached Site Plan] 4 Lessee Site Name: Mayport Road Site ID: I 00402 Exhibit A-2 (See attached drawing) 4 AGENDA ITEM# 4H APRIL 14, 2014 AGENDA ITEM# 4H APRIL 14, 2014 ~ I DATE(MM/DDIYYYY} AC:~Rc;,9 CERTIFICATE OF LIABILITY INSURANCE '-.----03/06/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to .. ... the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the Q) !E certificate holder in lieu of such endorsement(s). c PRODUCER CONTACT Q) Aon Risk Services Northeast, NAME: :!:! Inc. PHONE (866) 283-7122 j /ffc. No.l: (800) 363-0105 ... New York NY office (NC. No. Ext): Q) 1::1 199 water Street E·MAIL 0 New York NY 10038-3551 USA ADDRESS: J: INSURER(S} AFFORDING COVERAGE NAIC# INSURED INSURER A: National union Fire Ins Co of Pittsburgh 19445 verizon wireless and its subsidiaries INSURER B: And Affiliated companies c/o verizon Lease Administration INSURER C: 7701 E. Telecom Parkway Mail Code: FLTDSB1W INSURER D: Temple Terrace FL 33637 USA INSURER E: INSURER F: COVERAGES CERTIFICATE NIIMBER' 570053062912 1"\I:VI,:)IVI .. NIIMRI=R• THJS_IS TO CERTIFY THAT THE POLICIES OF INSII~ ~Nr.~ LISTED BELOW HAVE_ BE~N_I::'S!,!~D _T_9THE INSURED !'Jfo.M!'D_A~_C2_VE _F_9_~!f:!~ POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as l1r-w: TYPE OF INSURANCE fit§'~ 'WJ{) POLICY NUMBER ,~!.!\:1:.\'-t: ~~"!"'-':E'!'!" LIMITS A _:_ GENERAL LIABILITY I~U!14b!ol!ol I Ub/ jU/ LUl.j IUb/ jU/ LU.l'l EACH n<e<CIIRRF"'<eF $2,000,000 ::J CLAIMS-MADE 0 OCCUR : ~~~~~~~E~~~~~r~ncel $2,000,000 -' MED EXP (Any one person) $10,000 -PERSONAL & ADV INJURY $2,000,000 N -;;; ~'L AGGREGATE LIMIT APPLIES PER: GENERAL nuu~oun • o $L,UOO,OOO N <D DPRO-D PRODUCTS -COMP/OP AGG $2,000,000 0 POLICY JECT LOG ('") "' OTHER: 0 0 r-- i ~~~~~~~~~~INGLE LIMIT "' AUTOMOBILE LIABILITY .. -ANYAUTO BODILY INJURY (Per person) 0 z -ALL OWNED -SCHEDULED BODILY INJURY (Per accident} .f! -AUTOS -AUTOS <II HIRED AUTOS NON-OWNED ~p~~=!~::;gAMAGE <.> -AUTOS I;: -t Q) UMBRELLA LIAB H OCCUR EACH r.F u -CLAIMS-MADE EXCESS LIAB nuu~ou~•o IDEO I JKtltNiiUN ~~~L~:ESRS" LIABILITY' •v• I AND lmTuTE I ~~~H- ANY PROPRIETOR I PARTNER I EXECUTIVE D E.L. EACH ACCIDENT OFFICER/MEMBER EXCLUDED? N/A ~MX~:~~~~~in NH) E.L. , EMPLOYEE , desenb~ ~n~O'PI OOOAT>n• belOW E.L. LICYLIMIT = II 1 uo~• n•r, >vel OF ) I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space Is required) II Re: Site Name and Address : 100402 Mayport Rd WT -469 11th Street, Atlantic Beach, FL 32233, ouval county Location code: 131031-GEN -contract# 33054. city of Atlantic Beach, FL is included as additional insured under the policy as required by written contract. CERTIFI HOLDER CANCELLATION .~ SHOULD ANY OF THE ABOVE DESCRIBED POUCIES BE CANCELLED BEFORE THE ~ EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. city of Atlantic Beach, FL AUTHORIZED REPRESENTATIVE I Attn: Donna Kaluzniak, Uti 1 ity Director 902 Assisi Lane ~~9'~~~~ Atlantic Beach FL 32233 USA ©1988·2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD AGENDA ITEM: SUBMITTED BY: DATE: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM# 7 A APRIL 14, 2014 Through lots between Beach Avenue and Ocean Boulevard Michael Griffin, CBO, CFM Building and Zoning Director JWe February 12, 2014 STRATEGIC PLAN LINK: None BACKGROUND: Attached is a copy of the November 19, 2013 staff repoti submitted to the Community Development Board (CDB) to discuss City Code Section 24-84 (c) which relates to through lots along Beach A venue and Ocean Boulevard. This section requires double frontage lots extending from Beach Avenue to Ocean Boulevard to have the front yard face Ocean Boulevard. As indicated to the CDB, 10 of the 22 through lots already front and have a Beach Avenue address. Only 4 through lots are addressed and front along Ocean Boulevard, the other lots have side street addresses. Currently the ordinance requires an existing through property to redirect the front yard to Ocean Avenue if the existing structure is demolished and rebuilt. Staff requests the Commission eliminate this portion of Section 24-84 to allow through lots to front onto either Beach A venue or Ocean Boulevard. Below is a list of through lot addresses fronting onto Beach Avenue. 120 Beach A venue 0 Beach Avenue (unpublished address) 250 Beach A venue 136 Beach Avenue 178 Beach A venue 328 Beach Avenue 436 Beach Avenue 620 Beach A venue 360 Beach Avenue 578 Beach A venue The CDB voted unanimously (see attached draft minutes) to request Section 24-84 (c) be amended to allow through lots along Beach A venue and Ocean Boulevard to front along Beach Avenue. Our Public Works Department does not object to this amendment and does not consider this as adding a traffic impact upon this portion of Beach Avenue. BUDGET: RECOMMENDATION: ATTACHMENTS: No Impact Approval of Ordinance 90-14-222 which amends Section 24-84 of the City Code to repeal conditions of lots extending between Beach A venue and Ocean Boulevard as recommended by the Community Development Board. November 19, 2013 CDB staff report and draft minutes. Ordinance 90-14-222 REVIEWED BY CITY MANAGER: ----71. {/ ~ c:::{?:t.-e City of Atlantic Beach Building and Zoning Dep;t~~m.e11t 800 Seminole Road ' ···· , Atlantic Beach, Florida 32233 Telephone (904) 247-5800 Fax (904) 247-5805 www.coab.us Memorandum To: Community Development Board From: Michael Griffin, CBO, CFM Building and Zoning Director Date: November 5, 2013 Re: Through lots between Beach Avenue and Ocean Boulevard AGENDA ITEM# 7A APRIL 14, 2014 This is to request a recommendation from the Community Development Board to the City Commission that through lots between Beach A venue and Ocean Boulevard be allowed to have front yards that access along Beach Avenue. City Code Section 24-84. (c) Double frontage lots states, "Special treatment of Ocean Boulevard lots with double frontage. For double frontage lots extending between Beach A venue and Ocean Boulevard, the required front yard shall be the yard, which faces Ocean Boulevard." Currently there are 22 total through lots between Beach Avenue and Ocean Boulevard with 10 lots addressed on Beach Avenue, 5 lots addressed on side streets, 4 lots, with Ocean Boulevard addresses, and 3 vacant lots with no address. Given the current available access and street width there does not appear to be a reason Beach Avenue cannot handle the possible 7 properties that may want to have access to Beach Avenue. Our Public Works Depatiment has no objection to allowing the remainder of lots to front onto Ocean Boulevard. ORDINANCE NO. 90-14-222 AGENDA ITEM# 7A APRIL 14,2014 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 24, ARTICLE III, DIVISION 4, SECTION 24-84 OF THE CODE OF ORDINANCES, LAND DEVELOPMENT REGULATIONS, TO REPEAL CONDITIONS OF LOTS EXTENDING BETWEEN BEACH A VENUE AND OCEAN BOULEVARD; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Atlantic Beach, Florida, finds that it is necessary to amend Chapter 24, Article III, Division 4, Section 24-84 of the Atlantic Beach Code of Ordinances. NOW THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA: SECTION 1. Regulation Amended. That Section 24-84 of the Code of Ordinances, specifically the Land Development Regulations of the City of Atlantic Beach, Florida, is hereby amended to read as follows: Sec. 24-84. Double frontage lots. (a) Double frontage lots. On double frontage lots, the required front yard shall be provided on each street, except for lots as set forth below and as set forth in section 24-88 (b) Special treatment of ocean-front Lots. For lots having frontage on the Atlantic Ocean, the front yard shall be the yard which faces the Atlantic Ocean, and the required front yard shall be measured from the lot line parallel to or nearest the ocean. (c) Special treatment of Ocean Boulevard lots v1ith double frontage. For double frontage lots extending bet'.v-een Beach Avenue and Ocean Boulevard, the required front yard shall be the yard, 'vVhich faces Ocean Boulevard. ORDINANCE NO. 90-14-222 Page 1 of2 AGENDA ITEM# 7A APRIL 14, 2014 SECTION 2. Conflict. If any portion of this ordinance is in conflict with any portion of any other ordinance, then the provisions of this ordinance shall govem. SECTION 3. Severability. If any section, sentence, clause or phrase of this ordinance is held to be invalid or unconstitutional by any court of competent jurisdiction, then said holding shall in no way affect the validity of the remaining portions of this ordinance. SECTION 4. Effective Date. This Ordinance shall take effect immediately upon its final passage and adoption. PASS ED by the City Commission on first reading this 1Oth day of March 2014. PASS ED by the City Commission on second and final reading this 14th day of April 2014. ATTEST: DONNA L. BARTLE, City Clerk CAROLYN WOODS, Mayor, Presiding Officer Approved as to fmm and corr-ectness: RICHARD KOMANDO, City Attomey ORDINANCE NO. 90-14-222 Page 2 of2 AGENDA ITEM# 7 A APRIL 14, 2014 Draft Minutes of the October 15, 2013 regular meeting of the Community Development Board was seconded by Harley Parkes. It was unanimously approved 6-0. 6. REPORTS. A. Through Lots. Michael Griffin stated ·that this item is to request a recommendation from the Community Development Board to the City Commission to repeal Section 24-84: (c) The Land Development Code which relates to double frontage lots which requires new structures built in between Beach Avenue and Ocean Blvd, to actually front onto Ocean Blvd. Currently th.ere are only 4 lots with Oc~~n Blvd addresses and 10 lots addressed on Beach Avenue, and 3 vacant lots with no address. Sylvia Simmons is concerned about letting homeowners place 6ft tall fences right along Ocean Blvd. Mr. Parkes stated that the economic value of having a Beach Ave. address is not arguable. Kelly Elmore made~' motion to amend th~ code to allow through lots between Beach Ave. to Ocean Blvd. to front on Beach Ave. Mr. Stratton seconded the motion. The motion was unanimous.ly approved 6-0. B. Tree Ordinance. Mi.c.hael Griffin stated that the Tree Ordinance is not up for discussion for this ~~ening. Mr. Griffin stated this is just a heads up that this will be coming UR iti the Dec;ember meeting. Mr. Elmore stated he will be missing the December 17Fh meeting. Brea Paul stated that Jason Burgess will not be staying on the board and the new board member will be Linda Lanier. 7. ADJOURNME,NT-8 :31 PM Brea Paul, Chair Attest Page 5 of5 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGflN O/\ ITEM II SA /\I'RIL 14, 2014 AGENDA ITEM: Engineering Design of Stormwater Improvements for Saltair Subdivision and Sturdivant Road Sidewalk (PW1406) SUBMilTED BY: Rick Carper, P.E., Public Works Director !!(_,. DATE: March 12, 2014 STRATEGIC PLAN LINK: 13. Stormwater Master Plan Projects BACKGROUND: In March, the Commission approved Staff's recommendation of Ayres & BUDGET: Associates for the Engineering Design of Stormwater Improvements for Saltair Subdivision and Sturdivant Road Sidewalk and authorized staff to negotiate scope and fees for these services. Staff, in consultati on with the City Manager, has reached agreement on the Scope of Services and Fee proposal attached to this staff report. The Scope of Services includes project design, geotechnical and environmental services and environmental permitting. The consultant proposes to have design completed to support a planned bid date of August 2014. The Base Fee proposal is $xx .xx, with an additional $yy.yy in Limiting Amount Fees (services performed as needed) and $xx.xx in reimbursable expenses (travel, printing costs and WMD permit fee). The total fee is $xx.xx. The Public Works Stormwater Account, 470-0000-538-6300, includes $250,000 budgeted for design and construction of stormwater improvements. This budget is for only. The Public Works Half Cent Sales Ta x Account, 131-5002-541- 6300, includes $130,000 budgeted for design and construction of the Sturdivant Road sidewalk. These two projects were combined into project PW1406. RECOMMENDATION: Staff recommends the Commission approve the Scope of Services and Fee Proposal for Engineering Design of Stormwater Improvements for Saltair Subdivision and Sturdivant Road Sidewalk and authorize the City Manager to sign the contract with Ayres & Associates. ATTACHMENTS: A. Scope of Services for Engineering Design for Saltair Subdivision and Sturdivant Road Sidewalk B. Contract Fee Summary AGENDA ITEM: SUBMITTED BY: DATE: STRATEGIC PLAN: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT Recruitment of City Attorney Catherine Berry, J.D., Director of Human Resources March 18, 2014 None AGENDA ITEM# 8B APRIL 14, 2014 BACKGROUND: The City issued RFP #14-05 for a City Attorney-Firm and received two proposals. We are hearing from those two candidates at the March 24, 2014 Workshop, with questions and answers from the Commission following each presentation: • Chris White from GrayRobinson, P.A. • Rich Komando from Kopelousos, Bradley & Garrison, P.A. RECOMMENDATION: Interview both candidates at the March 24, 2014 Workshop and select the finalist at the April14, 2014 Commission Meeting. ATTACHMENTS: Proposals from both candidates were previously distributed electronically and in hard copy and are available at the City Clerk's Office. BUDGET: None. REVIEWED BY CITY MANAGER: ~ {/' ~ 7 tty AGENDA ITEM: SUBMITTED BY: DATE: STRATEGIC PLAN: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT City Manager Recruitment Catherine Berry, J.D., Director of Human Resources March 18, 2014 None AGENDA ITEM# 8C APRIL 14, 2014 BACKGROUND: The City issued RFP #14-06 for an Executive Search Firm to aid in the recruitment and selection of a permanent City Manager. We received seven proposals and are hearing short oral presentations from the top three at the March 24, 2014 Workshop, with questions and answers from the Commission following each presentation: 1. Colin Baenziger & Assoc. from Daytona Beach, Florida; 2. Strategic Government Resources from Keller, Texas; and 3. Springsted, Inc. from Richmond, Virginia. RECOMMENDATION: Interview the top three candidates at the March 24, 2014 Workshop and select the finalist at the April14, 2014 Commission Meeting. ATTACHMENTS: Proposals from the top three candidates were previously distributed electronically and in hard copy and are available at the City Clerk's Office. BUDGET: Costs for the search firm are not included in the current budget. REVIEWED BY CITY MANAGER: _'-?/_.......,.:........;;...U....;..CkA.-t_...;..--""'-;!c._,u.-._=~1--------- CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REI'ORT AGENDA ITEM II RD APR il . 14 ,20 14 AGENDA ITEM: Evaluation of Police Building Expansion and Remodeling Feasibility Study (RFP #14~04) SUBMITTED BY: Michael D. C l assei~-lchi ef of Police DATE: March 11 ,2014 STRATEGIC PLAN LINK: 4. Poli.ce Bu ild ing BACKGROUND: The C ity advertised a Request for Proposa ls (RFP) for Professional Arc hitectural and Eng ineering Services to provide a fea sibility study regarding improvements to the current Pub li c Safety Bui ldin g. 'TI1e C ity rece ived a total of 11 proposa ls. The firms that subm itted proposals were RQA W, Fisher Kopp , Little, VlA , PQH , AKEL Logan , POND , TTC Arch, Hutchins Arch , CRA Arch and ROB Arc h. After staff evaluation, the top three firms were ranked in the following order: J st -CRA Arch 2 nd -AKEL Logan 3rd -PQII CRA Arch was th e top -ranked rum for several reasons. They were ranked at or ncar the top in a ll three major grading criteria (professional qualifications and project team, past similar experience and project approach). Their Project Team has designed 31 pub li c safety facilities in just the la st 10 years . They hav e a strong foundation in government project with 90% of the ir clients be in g publ ic agencies and over 87% of their business is repeat clients . The have extensive experience with Disaster Recovery Operations and Accreditation Standards. BUDGET: The exact budget impact is currently not known , but may exceed $20,000. The initial fundin g wil l come from the Poli ce Department budget which will be reimbursed by the Government Capita l Fund with a midyear bud ge t ame ndment. RECOMMENDATION: Authorize staff to begin negotiations with the top -ranked firm , CRA Arch, for architectura l and engineering services for the feasibi lity of the poli ce build ing expansion and remod elin g ATTACHMENT: Evaluation of Proposal s Rating Sheet (Propo sa l s are on fi le at the City Clerk's Office) REVIEWED BY CITY MANAGER: _·/!,....____• ~--'a~.4VI~;Z:~,C';;.,<..;I"'~-.. ____ ~ __ _ CITY OF ATLANTIC BEACH CITY COMMISSION MEETING AGENDA ITEM# lOA APRIL 14, 2014 AGENDA ITEM: Charter Review Committee SUBMITTED BY: Carolyn Woods, Mayor DATE: March 13, 2014 BACKGROUND: The City's Charter serves as the City's fundamental governing document and outlines certain authority and restrictions the City has over municipal affairs. A review of the State laws, regulations and considerations for City Charter reviews has been prepared by our City Attorney and is included as reference. Charge: Our City Charter was last reviewed and updated by vote, as required, in August of 1993. There have been a few changes to certain sections over the years, of note to our voting districts and timing of the election cycle. However, there have been many societal, economic and technological changes in the past two decades that warrant new consideration of how we govern and are governed. This concern has been echoed during the past few years in Town Hall Meetings, Commission meetings and during the election cycles. A variety of citizens have expressed an interest in having a review preformed with specific items of concern mentioned including, but not limited to, the need for a City Mission Statement, incorporation of more open government policies, and protections of our neighborhood parks. Please note that no changes can be made to the City's Charter without the vote of the people. To this end is a proposal for the formation of a Citizen Charter Review Committee. The Committee is tasked with conducting a comprehensive review of the City's Charter. The purpose of the Committee is to evaluate The Charter and make recommendations to the Commission. The Committee is authorized and empowered to conduct a comprehensive study of any or all phases of the City Government. The Committee will be as self sufficient as possible performing their own research and dictating their own schedule, with aid and guidance provided by the City Attorney and insight from all department heads. Each member shall first review completely the current Charter before the first Committee Meeting. Membership: Size -11 members • Appointments The following citizens are known to be very thoughtful, studied and of serious intent for the task at hand and shall be appointed to the Committee. Dr. Joan Carver David Vincent Tom Goodrich Dr. Mark T omaski Kathy Carithers Sally Clemens AGENDA ITEM# lOA APRIL 14,2014 Each Commissioner shall appoint one other member for a total of 11 members. Additional members shall be chosen from applications received by the City Clerk as of April4, 2014. • Committee Structure -The members will elect among themselves a Chairperson and Vice Chairperson. All members must be Atlantic Beach residents. The Committee shall determine its own schedule. Referendum: By ordinance, the recommendations adopted by the City Commission in accordance with Florida Statute will be placed on an upcoming ballot for voter approval. Based upon this ballot requirement, the City Commission may decide to propose one amended Charter, or propose individual amendments, which ask the citizens of the City of Atlantic Beach to approve or reject each amendment. Either method of amending the Charter requires ballot language to be submitted to the Duval County Supervisor of Elections in accordance with the following deadlines for the 2015 elections: a.) May 18th, 2015 for the August 25th Primary Election; or b.) August 28th for the November 3rct General Election. Committee Meetings: Charter Review Committee meetings are required to allow for public comment and input from the community at each publically noticed meeting. Considerations should be viewed in the context of protecting and promoting the general health, safety and well-being of the citizens of Atlantic Beach. Meetings should follow Robert's Rules of Order. The Charter Review Committee shall ask for input from each of the City's Department Heads, including the Chief of Police. Time should be allowed for the department heads to do their own research and present to the Committee separately. Timetable and Sunset Provision: • Meetings -The dates and times of the meetings are to be determined by the committee with the first meeting to take place within 2 (two) weeks of the Committee approval. • Sunset Date -This Committee must make a report six (6) months after its first meeting. Committee duration may be extended up to two (2) months as needed. Sunset will be automatic with the Committee's Final Report to the Commission. BUDGET: Any anticipated costs are comprised of staff time. RECOMMENDATION: Appoint the Charter Review Committee as charged. ATTACHMENTS: 1. Charter Review Memorandum by Richard Komando March 11, 2014. 2. Board I Committee Member Applications T o: From: Date: Re: Issue : M E MORAN DUM Cit y of Atla nti c Beach Co mmi ssioners Ri chard Kom and o March 16,20 14 Chatter Rev iew AGENDA ITEM H lOA A PRil. 1 1~, 20 14 Wh at procedura ls steps sho uld be fo ll owed for th e City of Atl anti c Beach to rev iew any potenti al Charter revis ions? Background Information, Applicable C ha1·tcr Provision s and Florida Statutes; Secti o n I of th e C ity of Atl anti c Beach Ord inance Numb er 28-93-3 was ado pted on Augu st 23 1'tl, 1993, a nd a new Charte r was ado pted whi ch amend ed and repealed all fo nn er Chart er prov is io ns. Th e curre nt Chart er was approv ed at an elect ion he ld o n Octo ber 5, 1993. The form er Charter dctivcd fro m Chapter 57-11 26 of th e 1957 Laws of Fl orid a. Sectio n 166.03 J, Florid a Statutes titl ed, "Chatter amendment s," rea ds as fo ll ows: ( 1) T he govemin g body of a muni c ipa lit y may , by ordi nan ce , o r th e electors of a muni cipa lity may, by petition signed by I 0 percent of th e regis te red electo rs as of t he last prece din g muni cip a l gen er al elec tion , s ubmit to the e lecto rs of said mu n ici pal ity a p ro posed a mendm ent to its chatter, whi ch a mendm ent may be to any part or to a ll of sai d charter except that part describ in g the bo und a ries of such muni cip a lity. The governi ng body of th e mun icip alit y sha ll pl ace the proposed amendm ent co nt a in ed in the ordinance or petiti o n to a vo te of th e electo rs at th e nex t genera l election he ld withi n th e m uni cipa lit y o r at a s pecial elect ion ca ll ed for s uch purp ose. (2) Upo n ado pt ion of a n amendme nt to th e chatier of a muni c ip ality by a maj ori ty of th e electo rs vo ti ng in a refere ndum upon such amendm ent , th e gove ming body of sai d municipa lity s hall have the amendm ent inco rp orated in to the chart er a nd sha ll fi le the rev ise d cha rt er with th e Depa rtm ent of State. All such amendm ent s are effective on th e date specifie d th erei n o r as oth erwi se prov ided in th e charte r. (3) A muni cip ali ty may ame nd its charter purs uant to thi s secti on notwith sta nd ing any ch art er provis io ns to th e co ntrary. Th is sec ti on shall be suppl eme nta l to th e provis ion s of all o th er laws relat in g to th e amend ment of muni cipa l ch atters and is not intended to dimin is h any sub stanti ve or procedura l powe r ves ted in any municip ality by prese nt law. A mu nicipa lit y may, by ordin ance and with o ut refe rendu m, redefin e its bound a ri es to Page I A GENDA ITEM// 1()/\ A PRI L 14,20 14 incl ude o nl y those la nds previo us ly annexed and shall fi le sai d redefiniti on with t he Departm ent of State pursuant to the prov isions of subsect ion (2). (4) There sha ll be no restricti o ns by the muni ci palit y on any emp loyee's or empl oyee gro up 's po liti ca l acti vity, whil e not wo rk ing, in any referendum cha nging emp loyee ri ghts. (5) A mun ici pality may, by un ani mous vote of th e govern ing bod y, abo lis h muni cipal departm ents provid ed fo r in th e muni cip al chart er and amend prov isions or la nguage o ut of the charter wh ich has been judi cia ll y co nst ru ed, e ith er by j udgment or by bi nding legal precedent from a dec ision of a court of last resort, to be co ntra ry to eit her the State Constituti on or Fe deral Consti tu ti on. (6) Each muni cip ality shall , by ord in ance or charte r pr ov is ion, prov ide proce dures for fi lli ng a vaca ncy in offi ce caused by dea th , res ignati on, or remova l from o ffice. Such ord i nance or charte r provision sha ll also provi de proced ures fo r fi lli ng a vaca ncy in cand id acy ca used by dea th , withdrawal, o r remova l fi ·o m the ball o t of a qu alified ca ndid a te fo ll ow ing the end of the qu ali fy in g period whi ch leaves fewer than two ca ndid ates fo r an office. Practical Cons ideration s : Sin ce the last Cha rte r rev isio ns in 1993 , the po pulati on of th e City of Atl antic Beach has grown approx im ate ly 6.7%.1 Over th e pas t twe nty-o ne years, we have reali ze d changes in the economy, increased use of tec hn o logy and an improved awa reness of ou r enviro nm e nt a nd its protectio n. These changes and num ero us others may fro m tim e to ti me requ ire a review o f how the C ity 's gove rnm ent fu ncti ons. Under Ho me Ru le authori ty, a Charlcr is s imil ar in concept to a loca l co nstit uti o n wh ich prov id es broad guid ance and auth ori ty to our leaders and citi zens. Propo sed Process: 1. T he Cit y Co mm iss ion may fi rs t wis h to decid e if th e c urrent tim e is ap pro pria te fo r Charter Rev iew . 2. If the C it y Co mmi ss ion answers th e first q uest ion in th e affi rm ati ve, a designated num ber of proposed Cha rte r Rev iew Co mmi ttee memb ers sho uld be decid ed , und erstand ing t hat th e co mm itm ent m ay take a number of mee tin gs, us uall y tw ice a month . 3. T he City sho ul d accept appli cations consistent wit h the City's esta bl ished Committee me mb e r ap pointme nt process . Sec. 2-19 Rule 8. T he mayo r-co mmi ss ioner may appo int , from tim e to tim e, s uch sp ecia l or select co mmittees as in hi s di scretio n he deems desira bl e, or as m ay be des ir ed by th e city co mmi ssion, to expedite th e hand I ing of the busin ess and affairs of t he ci ty. 1 ht tp://www.c lrsearc h .com/Atla nt ic-Beach-Demographics/FUPopula tio n-Growlh-and-Popula tion-S la tist ics ----- Page 2 AGENDA ITEM # I OA A PRi l , 14,2014 4. T he C ity Co mmi ssio n may wish to d ra 11 a bri ef charge fo r th e proposed Charter Rev iew Com mittee. Generally, the direction requires th at each Committee member first rev iew co mpl etely the current Charter before att en din g the first sched ul ed meeting. The purpose of th e Charter Rev iew Com mittee w ill be to present recommend ed amendments to the C it y Com mi ss ion, understanding that there is a possibility afte r discussion and review th at no recommended ame ndm ent s are necessa ry. 5. C harter Re view Committe e meetings arc required to allow for publi c com ment a nd input fro m th e community at each publi ca ll y noticed mee tin g. Co nsid era ti ons s ho uld a lso be viewed in tb e co ntext of protect ing and promoting the genera l hea lth , safety and well- bei ng of the citizens of Atlantic Beach. Meeti11gs sho uld also fo ll ow Robert's Rules of Order. 6. The Charter Review Committee would likely want to ask for input f rom each of the C it y's Department Heads, in cl udin g th e Chief of Po li ce. 7. The Charter Review Com mitt ee may wis h to esta blis h a regu lar sc hedu le for future C harte r review. 8. Upon the conclus ion of the Charte r Review Co mmi ttce,s wo rk , a report sha ll be presented to the City Co mmi ss ion with the Comm itt ee s findin gs. 9. B y ordinance, th e reco mm end at ion s adopted by the City Co mm issio n in acco rd ance with Florida Statute wi ll be pl aced on an up co ming ballot for vote r approval. Based upon thi s ba ll ot requirement, the Ci ty Co mmi ss ion may decid e to propose one amended Charter, or propose indi vidu al ame ndm ents which ask the citize ns of the City of At lantic Beach to approve o r reject each amendment. Either method of amendi ng th e Chatter req uires ba llot langu age to be submitted to the Duval Co unt y Supervisor of Elec ti o ns in accordance with th e fo ll ow ing deadlines for the 20 15 elections : a.) Ma~ 181 ", 2014 for the August 26 111 Primary Election; or b.) August 27'11 fo r the Novem ber 41 ' Ge nera l Electio n. Page 3 DAVID VINCENT AGENDA ITEM# l OA AP RJL 14, 20 1tl 1130 Seminole Road 0 Atlantic Beach, FL 32233 0 (904) 422-3423 0 dvin7ll®yahoo.com -----------~~---AREAS OF EXPERTlS B • S tra tegic/Tactica l Planning • Busjness Development • Operational Risk Mitigation • Regu la tory Complia nce • Anti-Money Launde rin g P r ac tices • Relationship Manage m ent • Project Management • Process Improvement • Si x Sigma Methodology • Bus in ess Requirements • Technology Re lease 'resting • Employee Development EDUCATION BACHELOR OF BUS fNESS ADMINISTRATION -FINANCE Unive r sity of Cenh·al Florida-Orlando, FL PROFESSIONAL DEVELOPMENT • FINRA -Registered Representative (Se ries 7 & 66) • Undergoin g Six Sigma Gree nbelt Certifica tion • Licensed FL Life, Health and Val'iable Annuity • Fo rmal Training in MS Exce l, Access ru1d Visio PROFESSIONAL EXPERIENCE BANK OF AMnRICA MERRILL LYNCH-]AC f<SONVILLil, FLORIDA 2003-Present GLOBAL W llA Lnl AND fNVES'l1\fb'NT MANAGEMIJNT FINANCIAL ADVISOR-PRACTICIJ MANAGEMENT DEVIlLOPMEN'f PROGRAM (FEBRUARY 20J 3-PRESENT) Worked with mentors and managers to deve lop a pipeli ne of affluent clients, .identify client needs, develop relationships with exis ting and prospeclive clients, review invesbnent goals, prepare inveslm ent reco mmendations that align w i th client goals, and the bus in ess ma11agcmentskill s need ed to operate a n optimal practice model. INVESTMENT SOUTnONS-CLIENT ONDOARDINC SERVlCIJS OPEUATIONS TEAM MANAGER-MONEY MANAGER SERVICES (JANUARY 2012-FEBRU J\RY 2013) Res ponsible for ens uring the Selvice and Operations teams consis tently provide world-class service to 200 institutional money manage r clients with more than $18 Billion in assets under managem ent 1·es ulting in over $25 million in annual revenue to the Firm. Other ac tivities include fraud preventionJ anti-money laundering and identity theft preventio n by ensuring adherence to CustomeJ· Wormation and Know Your C li ent program requi re men ts in compliance with th e USA Patriot Ac t. Successfully migrated til e ent:i..re bu s iness to the Jackso nville campus fr om New Jersey including facilitating th e rec ruiting and b·ain.i.ng of eleven se rvice and four operations representatives. Currently leading a Six Sigma project learn to reduce the number of manual b·ades processed by the Mutual Fund Trading Desk a t Merrill Lynch. FINANCIAL DATA SEIWlCES1 INC SENIOR OPERATIONS ANALYST -UK TRANSFER AGENCY DEALlNG TEAM (SEI:>J'EMBER 2009~JAN UARY 2012) Resp ons ible for the UK equity trading desk which exec uted .more than One Million trades annually fo r Blacl<Roc k UK clients. Managed the d aily responsibiliti es of th e team to s hift resources where busin ess conditions req uired in order to ens ure th e highest leveJ of seJVice was provided in th e mos t tim ely and accura te way possible. C reated and enforce d internal conb:ols whil e maintaining b-ading and custod ial relationships with offshore business parb1ers t·epresenting mo re than £30 Billion in assets under management SPECIALIST-MONEY MARKET TRADING DESK (JUNE 2008-SEPTEMBER 2009) Managed the d aily fun ctions of the Money Market Servic es tea m. Deve loped tal ent on the team through m en toring and providing written feedback as part of the performance managemen t process. Designed, impl emented and managed a m anua l process t-o s uppor t the rollout of a new featW'e of U1e Merrill Lynch Bank Depos it Program® allowing the team to e nroll over $25 Billion in the program within the fir s t six m onths. ANALYST-MUTUAL FuND TRADING DESK (OCTOBER 2005-JUNE 2008) Res ponsible fo r ens uring accurate and timely execution of more than 240 million automated muluaJ fund b·a des and corrections p el' ye<u. Parl:icipaled in the successfu l migration of thou sands of Mutual Fund lloldings from an acquired broker deale r, Ad vest, o nto the Me..rrill Lynch n·ading pl atform . MERRI LL LYNCH INSURANCE GnOUP S ERVICES ANALYST-ANNUITY CLAJMS AND FINANCIAL PROCESSIN G TEAM (MARQ-12003-0croBER 2005) Verified a n d paid death claims associa te d with the Fil'm's proprietary annui t ies. Obtained Series 7 and Series 66 lkens es. Completed the Me n·ill Lynch Six Sigma Apprentice Program. AGENDA ITEM: SUBMITTED BY: DATE: BACKGROUND: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING Grant Writing Services Carolyn Woods, Mayor March 13, 2014 AGENDA ITEM# lOB APRIL 14, 2014 Atlantic Beach is entering into a time of community growth with plans for improvements to our marsh park system, development of a visioning plan and continued improvements to our business corridors. All of these dreams take time, energy and money. In the never- ending pursuit of the capital needed to achieve quality outcomes it is time for Atlantic Beach to enlist the help of professional grant writing services. Our talented and dedicated staff does a great job in working with the funds available but don't always have the time needed to dedicate to grant research, proposals and follow through. By having a professional group advocating for and coordinating our city efforts across departments and continually researching and monitoring grant availability, our staff will be able to focus more on their immediate responsibilities. All departments will be able to rely on the knowledge if there is money to be "found". The grant writing team will be working for us to do just that. BUDGET: It is anticipated a Professional Grant Writing Firm will generate revenue for our City's budget. RECOMMENDATION: Direct staff to develop a request for proposals, RFP, for professional grant writing firms. ATTACHMENT: Example RFP from Staff Example RFP GRANT WRITING SERVICES BACKGROUND: AGENDA ITEM# JOB APRIL 14,2014 It is the intention of the City to apply for grants which address documented City needs associated with service delivery and necessary capital infrastructure improvements environmental/"green" initiatives; technology; recreation; community development/redevelopment, emergency preparedness and capital assets. In addition, it is the intent of the City to apply for grants which not only are consistent with identified City needs but those grants which can be properly and efficiently administered by staff taking into account existing duties and responsibilities. A goal of the City's grant program is to secure funding for services and projects which the City otherwise would be required to utilize local tax dollars. PROPOSAL REQUIREMENTS: Proposers must submit a detailed proposal which includes, at a minimum, the following: A. Define the methodology/approach to be used to identify the needs of the City which would be eligible for funding through grants, including whether costs will be hourly or per grant written and submitted. B. Detail the procedure you would utilize in identifying grants which would address the needs identified as "A" above. C. Generally, detail the involvement and role of City staff and City resources in the grant writing process. Describe, in detail, the process you would utilize to prepare the actual grant application. D. List your experience in the identification and preparation of grants for municipalities. Specifically, detail your experience with federal and state grants for public safety agencies; infrastructure improvement including storm water/water quality; recreation; environmental initiatives; technology; community development/redevelopment and capital assets. E. List up to five (5) funded grants which you developed detailing the funding source, amount requested and amount funded which would address the needs of the City addressed above. F. Describe the background, experience and qualifications of the person(s) who will act as the grant writer and the qualifications of any staff who will assist with the preparation of the grant applications (include their role, education, relevant experience and related qualifications). G. Provide at least three (3) references including name of contact, affiliation, address, direct dial telephone number and e-mail address. H. Describe in detail the fee structure you propose for providing contractual grant writing services SELECTION: City will select based on its review of the proposals submitted. The criteria used will include qualifications; experience, fee structure, ability to best meet the needs of the City and the proposal most advantageous to the City as determined by the City Commission on a pay-as-you-go basis. AGENDA ITEM: SUBMITTED BY: DATE: BACKGROUND: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING Theatre in the Park Carolyn Woods, Mayor March 13, 2014 AGENDA ITEM# I OC APRIL 14,2014 Atlantic Beach Experimental Theatre, ABET, has been a wonderful partner with Atlantic Beach for over 20 years. They have put on a variety of plays every year that entertain and amaze audiences of all ages. As a community theatre they offer many life experiences for our citizens to engage in. From theatre classes, to summer camps and performing, every aspect teaches life skills and offers good clean fun. These kinds of partners and events are what help to make Atlantic Beach the great community we are. In an effort to engage, entertain and give back to the community ABET would like to partner with the City to host a Theatre in the Park Festival in the fall at Johansen Park. Much as Art in the Park has exposed our community to the visual arts the Theatre in the Park hopes to share the wonders of the performance arts with the community. Atlantic Beach Experimental Theatre representatives Judy Hewlett and Jane Bull will give a presentation outlining the festival itself. BUDGET: Anticipated maximum of $6,500, primarily in staff time. RECOMMENDATION: Partner with Atlantic Beach Experimental Theatre to host the Theatre in the Park Festival in the fall. The Cultural Arts and Recreation Advisory Committee and Timmy Johnson will coordinate with ABET. AGENDA ITEM: SUBMITTED BY: DATE: BACKGROUND: CITY COMM ISSlON MEETING STAFF REPORT i\ppoinlm enl to the Board Member Review Committee 1'(/) Donna L. Battle, City Clerk .OJ. March 14,2014 AGENDA ITEM II I OD APR IL 14,2014 The Board Member Review Committee (BMRC) wa s created by Resolution No. 05-04 on April 11 , 2005 and was later amended by Resolution No. 06-03 on February 13, 2006 and Resolution No. 12-08 on April 9, 20 12. The purpose of the Board Member Review Committee is to encourage citizens to app ly to serve on the City's boards and comm ittees i nclud in g requesting appl icants to consid er boards or comm ittees other than those that th ey originally app li ed for , to review and consid er availab le applica tio ns when vacancies occur, to consider recommending existing board and committee members to an additional term and to make recommendations to th e Mayor as to whic h app li cants to appoint to fill tho se vacancies. Board Member Review Committee citiz:en members will be appointed by the Mayor subject to approva l ofthe com missio n. Citi zen member Rita P ierce's 151 term wi11 expire on Mal'ch 27, 20 14 and citizen member Jerry Johnson's 151 term will expire on May 14, 20 14. Citizen members may serve two 2-year terms and both have expressed an interest in being considered for reappointment to an addi ti ona l term. Be low is a li st of applicants to co nsid er for membership on the Board Member Review Co mmittee. 1) Grant Healy (new app li cant) 2) Glad Hogan (new app li cant) 3) Jerry Johnso n (c urr ent member-te nn exp ire s 5/14/14) 4) Rita Pierce (current member-term expires 3/27/14) RECOMMENDATION: Consider each of the four app licants and reappoint/appo int two members to serve on th e Boa rd Memb er Review Committee fot · 2- year terms as fo ll ows: One beginning immediate ly and ending on March 27, 2016 and one beginning May 15, 2 014 and end in g on May 14 ,2016. ATTACHMENTS: 1) Resolution No. 12-08 2) Board Member Review Comm itt ee Me mbe rship List 3) Applications/resumes on all four ca nd idates RESOLUTION NO. 12-08 AGENDA ITEM# 1 OD APRIL 14,2014 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA AMENDING THE NUMBER OF MEMBERS, APPOINTMENT OF MEMBERS AND MEMBERSHIP CRITERIA FOR THE BOARD MEMBER REVIEW COMMITTEE, PROVIDING FOR AN EFFECTIVE DATE AND FOR OTHER PURPOSES. WHEREAS, a Board Member Review Committee was created by the Mayor and Commission by Resolution 05-04 adopted on April II, 2005 and amended by Resolution 06-03 which was approved on February 13, 2006, to review applications and make recommendations for the appointment and reappointment of members to the city's Boards and Committees, and WHEREAS, it is desirable to replace the City Manager as a member on this Committee with another citizen member. NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as follows; SECTION 1. Creation: Resolutions 05-04 and 06-03 of the City of Atlantic Beach creating and amending the BOARD MEMBER REVIEW COMMITTEE shall be further amended as follows. SECTION 2. Purpose: The purpose of the Board Member Review Committee is to encourage citizens to apply to serve on the city's boards and committees including requesting applicants to consider other boards or committees than those that they originally applied for, to review and consider available applications when vacancies occur, to consider recommending existing board and committee members to an additional term and to make recommendations to the Mayor as to which applicants to appoint to fill those vacancies. SECTION 3. Membership: There will be a total of six (6) members on this Committee. The first member will be one of the sitting City Commissioners, who shall serve as chairman of the Committee, shall serve a one-year term and will be eligible for additional terms. Each one-year term for the Commissioner shall begin on December 1st. This member shall be appointed by the Mayor and be subject to the approval of the commission. The second, third, and fourth members shall be citizens of Atlantic Beach. They will be appointed by the Mayor subject to approval of the commission. The citizen members shall have backgrounds or experience in committee work or human resources. The citizen appointments shall serve two-year terms which will be staggered and be eligible to serve a second two-year term. The fifth member will be the chairman of the board or committee for which vacancy or re-appointment is currently being considered. They shall serve only for those meetings where membership on their board or committee is being considered. The City Clerk shall serve as a non-voting member and perform all necessary administrative duties. SECTION 4. Duties and Responsibilities (a) Review available applications for vacancies on city boards and committees and interview applicants as the Committee determines necessary to make informed recommendations. (b) Receive input on the needs of the boards and committees that have vacancies for consideration as to the geographical, professional and philosophical balances needed so that each of those boards and committees can successfully accomplish their intended purposes established by the Mayor and Commission. CITY OF ATLANTIC BEACH Board Member Review Committee (BMRC) AGENDA ITEM# I OD APRIL 14, 2014 Created by Resolution No. 05-04 on April11, 2005; Amended by Resolution No. 06-03 on Feb. 13, 2006; Amended by Resolution No. 12-08 on Apri/9, 2012 Total of Six Members (5 voting members & 1 non-voting member): Commissioner member-1 year term-no term limit; Three Citizen Members-2 year term-2 term limit; Chairman of the board or committee for which vacancy is currently being considered; City Clerk-non voting member. NAME & ADDRESS Jonathan Daugherty 830 Hibiscus Street Atlantic Beach, FL 32233 Solomon G. Brotman 2041 Beach A venue Atlantic Beach, FL. 32233 Rita Pierce 483 Aquatic Drive Atlantic Beach, FL 32233 Jerry Johnson 2322 Beachcomber Trail Atlantic Beach, FL 32233 POSITION/ EXP. DATE CHAIR Commission Member Regular Voting Member 2nd Term exp. 12/1/13 Citizen Member Regular Voting Member 1st Term exp. 3/27/15 Citizen Member Regular Voting Member 1st Term exp. 3/27/14 Citizen Member Regular Voting Member 1st Term exp. 5/14/14 Chairperson of Related Board Board/Committee Chair or Committee being addressed Voting Member Staff Liaison for Related Board or Committee being addressed No expiration Attends meeting to provide information to applicants being interviewed and to the BMRC members No expiration BUSINESS Varies Varies HOME/CELL/ EMAIL (904) 859-2469 (904) 249-2041 (904) 396-4091 (904) 396-9091 FAX (904) 241-1974 ritapierce1 @hotmail.com (904) 372-7064 (904) 923-7033 Jhnsnjrry 1654@bellsouth.net Varies Varies Donna Bartle City Clerk/Recording Secretary (904) 247-5809 dbartle@coab.us (904) 247-5846 Fax All Official Correspondence Should Be Mailed to: 800 Seminole Road Atlantic Beach, FL 32233 Email: dbartle@coab.us RITA KISSEADOO PIERCE 483 Aquatic Dr. Atlantic Beach, Fl. 32233 (904) 241-1974 Ritapierce 1 @hotmail.com OBJECTIVE: Community Development Board Member EDUCATION: B.S.-Allied Health Services (1988) Concentration-Drug Dependency University ofNorth Florida Health and Accident Insurance License (20 1 0) Florida State College Educator Preparation Institute Certificate (20 1 0) EDUCATIONAL HIGHLIGHTS: • Instructor Planning (American Red Cross) • Program Planning and Evaluation • Administrative Management • Social Structure and Personality • Counseling RECENT JOB AND VOLUNTEER WORK 2012-2014 2012-2013 2006-2010 2004-2006 Board Member Review Committee Involved in organization of beautification and safety in my community Learn to Read pro gram Kelly Educational Staffing Substitute Teacher Performed teaching duties for various elementary grade school levels (Pre-School, Disabled, through sixth grades). MILITARY SERVICE 1974-1977 United States Navy Yeoman 2nd Class Counselled Drug Awareness program Performed clerical duties AGENDA ITEM # 1 OD APRIL 14, 2014