Amended Agenda Item 8D-Evaluation of Police Bldg StudyCITY OF ATLANTIC BEACH
CITY COMMISSION ME.ETING
STAFF REPORT
/\MENDED AGEN DA ITEM 1180
1\.I'RI I. 14,20111
AGENDA ITEM:
SUBMITTED BY:
Evalu ation of Police Building Expansion and Remodeling Feasibility
Study (RFP #14-04)1¥\(.,.
Michael D. Classey -Chief of Police
DATE: March t 1, 2014
STRATEGIC PLAN LINK: 4. Police Building
BACKGROUND: The City advertised a Request for Proposals (RFP) for Professional
Architectw·al and Engineering Services to provide a feasib ili ty study regarding
improvements to the curre nt Public Safety Build ing. The City received a total of 11
proposals . The firms that sub mitted proposa ls were RQAW Consulting Engineers and
Architects, Fisher Architecture, Little Architectural Consulting, VIA Concepts, PQI-1
Group, Ake l-Logan-S hafer Architects, POND Architects , TIV Architects, Hutchins
Architects, CRA Arch itects and RDB Architecture.
After staff eva luation, the top three ftrms were ranked in the fo ll owin g order:
1 st -CRA Architects
t 1d -Al<el -Logan-Shafer Architects
3rd -PQH Gro up
CRA Arch was the top-ranked firm for several reaso ns. They were rank ed at or near the
top in all three major gracting criteria (professiona l qua lifications and project team, past
sim ilar experience and project approach). Their Project Team has designed 31 pub lic
safety facilities in just the last 10 years. They have a strong foundation in government
project with 90% of their client s being public agencies and over 87% of their business is
repeat clients. The have extensive experience with Disaster Recovery Operations and
Accreditation Standards.
BUDGET: The exact bud get impact is currently not known, but may exceed $20,000. The
initia l funding will come from the PoUce Department bud get which will be reimb ursed by
the Government Capital Fund with a midyear budget amendment.
RECOMMENDATION: To author ize staff to negotiate with the top -ranked firms, in order
of their rankings, for architectural and engin ee ring se rvices for the feasibility of the
police building expansion and remodel ing. To authori ze the C ity Manager to sign an
agreeme nt with the selected vendor to perform these services up to $30,000.
ATTACHMENT: Evaluation of Proposa ls Rating Sheet
(Proposa ls are on file at t he City Clerk's Office)
REVIEWED BY CITY MANAGER: --7'7, ~o?"e?L, ------------------------------------
·" Evaluation of Police Safety Building Expansion and Remodeling Feasibility Study Proposals
Professional Past record of Financial
Qualifications and Professional Project Responsibility Total
FIRM Project Team accomplishments approach References and Insurance Proximity Ranking score
Scaled value 30% 25% 25% 10% 5% 5%
RQAW 6.6 5.6 6 10 6 2.3
1.98 1.4 1.5 1 0.3 0.115 6.295
Fisher Kopp 5.6 5 7 8 10 10
1.68 1.25 1.75 0.8 0.5 0.5 6.48
Little 8.3 7.3 7.6 10 9 6.6
2.49 1.825 1.9 1 0.45 0.33 7.995
VIA 6.3 5 5.6 6.6 7.6 '10
1.89 1.25 1.4 0.66 0.38 0.5 6.08
PQH 8.6 8 7.6 8 10 10
2.58 2 1.9 0.8 0.5 0.5 3 8.28
AKEL Logan 8 8 8.6 9.3 10 9.6
2.4 2 2.15 0.93 0.5 0.48 2 8.46
POND 6 7 5 8 10 9
1.8 1.75 1.25 0.8 0.5 0.45 6.55
TTV Arch 5 6 4 5 9 10
1.5 1.5 1 0.5 0.45 0.5 5.45
Hutchins Arch 5 4 5 4 4 10
1.5 1 1.25 0.4 0.2 0.5 4.85
CRAArch 8 8.6 9 9.3 9 6
2.4 2.15 2.25 0.93 0.45. 0.3 1 8.48
ROB Arch 8 5 5 5 8 10
2.4 1.25 1.25 0.5 0.4 0.5 6.3