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10B- Grant Writing ServicesAGENDA ITEM: SUBMITTED BY: DATE: BACKGROUND: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING Grant Writing Services Carolyn Woods, Mayor March 13, 2014 AGENDA ITEM# lOB APRIL 14, 2014 Atlantic Beach is entering into a time of community growth with plans for improvements to our marsh park system, development of a visioning plan and continued improvements to our business corridors. All of these dreams take time, energy and money. In the never- ending pursuit of the capital needed to achieve quality outcomes it is time for Atlantic Beach to enlist the help of professional grant writing services. Our talented and dedicated staff does a great job in working with the funds available but don't always have the time needed to dedicate to grant research, proposals and follow through. By having a professional group advocating for and coordinating our city efforts across departments and continually researching and monitoring grant availability, our staff will be able to focus more on their immediate responsibilities. All departments will be able to rely on the knowledge if there is money to be "found". The grant writing team will be working for us to do just that. BUDGET: It is anticipated a Professional Grant Writing Firm will generate revenue for our City's budget. RECOMMENDATION: Direct staff to develop a request for proposals, RFP, for professional grant writing firms. ATTACHMENT: Example RFP from Staff Example RFP GRANT WRITING SERVICES BACKGROUND: AGENDA ITEM# JOB APRIL 14,2014 It is the intention of the City to apply for grants which address documented City needs associated with service delivery and necessary capital infrastructure improvements environmental/"green" initiatives; technology; recreation; community development/redevelopment, emergency preparedness and capital assets. In addition, it is the intent of the City to apply for grants which not only are consistent with identified City needs but those grants which can be properly and efficiently administered by staff taking into account existing duties and responsibilities. A goal of the City's grant program is to secure funding for services and projects which the City otherwise would be required to utilize local tax dollars. PROPOSAL REQUIREMENTS: Proposers must submit a detailed proposal which includes, at a minimum, the following: A. Define the methodology/approach to be used to identify the needs of the City which would be eligible for funding through grants, including whether costs will be hourly or per grant written and submitted. B. Detail the procedure you would utilize in identifying grants which would address the needs identified as "A" above. C. Generally, detail the involvement and role of City staff and City resources in the grant writing process. Describe, in detail, the process you would utilize to prepare the actual grant application. D. List your experience in the identification and preparation of grants for municipalities. Specifically, detail your experience with federal and state grants for public safety agencies; infrastructure improvement including storm water/water quality; recreation; environmental initiatives; technology; community development/redevelopment and capital assets. E. List up to five (5) funded grants which you developed detailing the funding source, amount requested and amount funded which would address the needs of the City addressed above. F. Describe the background, experience and qualifications of the person(s) who will act as the grant writer and the qualifications of any staff who will assist with the preparation of the grant applications (include their role, education, relevant experience and related qualifications). G. Provide at least three (3) references including name of contact, affiliation, address, direct dial telephone number and e-mail address. H. Describe in detail the fee structure you propose for providing contractual grant writing services SELECTION: City will select based on its review of the proposals submitted. The criteria used will include qualifications; experience, fee structure, ability to best meet the needs of the City and the proposal most advantageous to the City as determined by the City Commission on a pay-as-you-go basis.