Agenda Item 4ABUILDING DEPT. MONTHLY ACTIVITY REPORT
COMPARISON REPORT
REPORT FOR THE MONTH APRIL 2014
COMPARISION 2013 -2014
PERMIT TYPE NUMBER OF PERMITS I I TOTAL INSPECTIONS
YTD 2013 YTD 2014 YTD2013 YTD 2014 YTD 2013 YTD 2014
SINGLE FAMILY 3 I 9 I $ 434,550.00 $2,914,941.00
DUPLEX 0 ! 0 $ -$0.00
REMODEUADDITIONS 110 i 181 I $ 1,524,783.00 $1 ,548,896.00
COMMERCIAL NEW 0 I 1 $ -$ 43,000.00 I I
OTHER I 729
I
617 $ 4,561,062.00 $ 2,909,844.00
I
TOTAL 1 842 I 808 $ 6,520,395.00 $7,416,681.00 1706 I 1512
PERMITS ISSUED FOR THE MONTH OF APRIL 2014
NO. PERMITS PERMIT COST CONSTRUCTION VALUE INSPECTIONS PERFORMED
SINGLE FAMILY ! 1 [$ 957.00 $ 258,900.00 BUILDING 209
NEW DUPLEX MULTI FAM I 0 $ -$ -ELECTRICAL 58 I
RESIDENTIAL ADDITIONS I 4 $ 1,610.00 $ 364,000.00 PLUMBING 54
RESIDENTIAL ALTERATIONS 15 $ 1,385.00 $ 123,420.00 MECHANICAL 53
COMMERCIAL NEW 1 $ 265.00 $ 43,000.00 MISC. 13
COMMERCIAL ADDITIONS 0 \$ -$ -
COMMERCIAL ALTERATIONS 3 !$ 1,350.00 $ 334,000.00 TOTAL 387
PERMITS MISC 5 \$ 914.00 $ 41,886.00
ELECTRICAL I 35 I$ 3,134.00 $ -Projects to Note: New Du~lex
MECHANICAL GAS 3 I$ 310.00 $ -None
MECHANICAL HVAC I 38 $ 3,740.00 $ -
PLUMBING I 39 $ 4,958.00 $ -
ROOFING 25 $ 2,470.00 $ 236,191.00 Projects to Note: New Dwelling
WINDOW/DOOR 12 $ 870.00 $ 49,935.00 AddressNaluation
DEMOLITION 3 :!1 .1UU.UU i1) -830 Paradise ln $ 258,900.00
REINSPECTION FEES 12 $ 660.00 $ -
PERMIT RENEWALS 0 $ -$ -
OCCUPANCY INSPECTIONS 0 $ -$ -
PENALTY FEES 0 $ -$ -
SIGNS 1 $ 95.00 1 $ -
FENCES 11 $ 420.00 $ -
DRIVEWAYS I 6 $ 210.00 $ -
SIDING 6 $ 565.00 $ 51,250.00 I
POOL I 1 $ 250.00 $ 40,000.00
PLAN CHECK FEES 41 $ 3,598.00 $ -
TOTAl 262 $ 28,061.00 $ 1 ,542,582.00
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AGENDA ITEM# 4A
City of Atlantic Beach JUNE 9, 2014
FINANCIAL REPORT
April 2014
Cash Balances
Prior Current Dollar Percent
Fund(s) 03/31/14 04/30/14 Change Change
General $ 8,687,919 $ 8,121,130 $ (566,790) -6.52%
Tree Replacement 10,949 12,321 1,372 12.53%
Convention Development Tax 61,749 68,679 6,929 11.22%
Local Option Gas Tax 156,428 170,894 14,465 9.25%
Better Jax 1/2 Cent Sales Tax 368,810 381,901 13,091 3.55%
Police Training, Forfeiture, Grants, etc. 107,197 122,542 15,345 14.31%
Community Development Block & ARRA Grants (952) (849) 103 0.00%
Debt Service 0.00%
Capital Projects 2,902,996 2,903,650 654 0.02%
Utility 5,480,503 5,160,871 (319,632) -5.83%
Sanitation 724,137 724,238 101 0.01%
Building Code Enforcement 201,668 213,232 11,564 5.73%
Storm Water 1,792,065 1,765,593 (26,472) -1.48%
Pension -Police 63,881 6,501 (57,380) -89.82%
Pension -General 220,943 (1 ,589) (222,531) -100.72%
Total $ 20,778,295 $ 19,649,113 $ (1,129,181) -5.43%
Total Restricted Cash 7,403,374
Total Unrestricted Cash $12,245,7 40
Cash and Investments
Annual Prior Current Dollar Percent
Account Yield 03/31/14 04/30/14 Change Change
Bank of America-Depository $ 3,807,389 $ 2,666,068 $ (1,141,321) -29.98%
Guggenheim Floating Rate A 4.00% * 3,680,750 3,681,952 1,202 0.03%
Hartford Floating Rate Bond A 3.34% * 2,526,108 2,525,849 (258) -0.01%
lnvesco Floating Rate A 3.96% . 3,650,288 3,653,966 3,678 0.10%
Main Stay Short Term Duration High Yield A 2.92% * 2,556,074 2,558,590 2,516 0.10%
Legg Mason WA Cash Reserve Fund 1,777 1,778 1 0.03%
First Trust Short Duration High Income A 3.53% * 2,014,204 2,014,546 342 0.02%
Putnam Diversified Inc. 4.59% . 1,277,077 1,278,224 1 '147 0.09%
Alliance Limited Duration High Income A 2.26% . 1,261 '130 1,264,640 3,510 0.28%
MSSB Money Market/Cash 0.00%
SBA-Florida Prime 348 350 2 0.57%
Cash on Hand 3,150 3150 0.00%
Subtotal $ 20,778,295 $ 19,649,113 $ (1,129,181) -5.43%
Police Pension Investments $ 8,025,662 $ 8,075,952 $ 50,290 0.63%
General Pension Investments 14,607,886 14,844,818 236,932 1.62%
Subtotal $ 22,633,549 $ 22,920,770 $ 287,222 1.27%
Total $ 43,411,843 $ 42,569,883 $ (841,960} -1.94%
* Denotes the 30 day SEC Yield Anualized
AGENDA ITEM# 4A
JUNE 9, 2014
City of Atlantic Beach
FINANCIAL REPORT
April2014
Revenues
Annual YTD-58.33% YTD Dollar
Fund I (Footnote) Estimate of Estimate Actual Variance
General (1) $ 10,931,117 $ 6,376,485 $ 8,107,353 $ 1,730,868
Convention Development Tax 80,300 46,842 56,737 9,895
Local Option Gas Tax 421,009 245,589 242,814 (2,775)
Better Jax 1/2 Ct Sales Tax 694,870 405,341 411,835 6,494
Police Training, Forfeiture & Grants, etc. 110,041 64,191 78,584 14,393
Grants (2) 75,000 43,750 7,641 (36, 109)
Capital Projects (3) 495,000 288,750 230,989 (57,761)
Utility 8,611,203 5,023,202 4,754,310 (268,892)
Sanitation 1,789,000 1,043,583 1,054,559 10,976
Building Code Enforcement (4) 281,550 164,238 250,183 85,945
Storm Water 1 '155,000 673,750 728,705 54,955
Pension -Police (5) 1,329,681 775,647 843,337 67,690
Pension -General (5) 2,190 980 1 278 072 1,435,950 157,878
Total $ 28,164,751 $ 16,429,438
Analysis of Major Variances
(Variances >$25,000 AND 10.00%)
$ 18,202,996 $ 1,773,557
In general, the major variances are created when the actual funds received-to-date are
different from the percentage of the budget elapsed-to-date. They are as follows:
(1) The positive variance In the General Fund is mostly due to the timing of property tax
receipts. The bulk of the receipts come in November and December.
(2) The city has not received expected grant monies from CDBG; therefore there is a
negative variance in Grants.
(3) The city has not received expected grant monies from the State of Florida nor the City
of Jacksonville; therefore there is a negative variance in Capital Projects.
(4) Building Code Enforcement permit activity is running above projected revenues,
similar to surrounding jurisdictions and counties.
(5) The $67,690 and $157,878 positive variances in the Pension Fund-Police and
Pension Fund-General, respectively, resulted from changes in market values of the
investments of more than the anticipated amount.
Percent
Variance
27.14%
21.12%
-1.13%
1.60%
22.42%
-82.53%
-20.00%
-5.35%
1.05%
52.33%
8.16%
8.73%
12.35%
10.79%
City of Atlantic Beach
FINANCIAL REPORT
April2014
Expenses
Annual YTD • 58.33% YTD Dollar
Department I (Footnote) Estimate of Estimate Actual Variance
Governing Body $ 42,933 $ 25,044 $ 23,256 $ 1,788
City Administration 2,647,720 1,544,503 1,391,319 153,184
General Government (1) 640,119 373,403 418,599 (45, 196)
Planning and Building (2) 434,709 253,580 202,014 51,567
Public Safety (3) 5,691,716 3,320,168 2,874,734 445,433
Recreation and Special Events 396,901 231,526 199,527 31,999
Public Works (4) 7,867,886 4,589,600 3,049,375 1,540,225
Public Utilities (5) 10,765,012 6,279,590 5,331,894 947,697
Pension -Police 751,628 438,450 446,843 (8,394)
Pension -General (6) 852,850 497,496 580,432 (82,936}
Total $ 30,091,474 17,553,360 14,517,992 $3,035,368
Annual YTD • 58.33% YTD Dollar
Resource Allocation Estimate of Estimate Actual Variance
Personnel Services (1 ,3) $ 9,486,593 $ 5,533,846 $ 5,015,518 $ 518,328
Operating Expenses (1-4) 10,702,789 6,243,294 5,404,209 839,084
Capital Outlay (1 ,4) 5,824,304 3,397,511 1 '116, 120 2,281,390
Debt Service (2,4) 2,448,768 1,428,448 2,031,881 (603,433)
Transfers
Total $
1,629,020 950,262
30,091,474 $ 17,553,360 $
Analysis of Major Variances
(Variances >$25,000 AND 10.00%)
950,262
14,517,990 $ 3,035,370
In general, the major variances are a result of timing differences created between the
percentage of budget elapsed-to-date and actual expenditures. They are as follows:
(1) The negative variance in General Government resulted from the budget for insurance
premiums, other than health, and debt service being prorated over twelve months when
budgeted, but expensed when paid -insurance in October and SunTrust '99 debt
payoff in December.
(2) The positive variance in Planning and Building resulted from a vacant position for a
Redevelopment and Zoning Coordinator. The position has been vacant since the
beginning of the fiscal year.
(3) The positive variance in Public Safety was partially due to the budget proration
practice mentioned above -Fire contract with COJ is billed quarterly in arrears
(approximately $260,000 in January); and, lifeguard expenditures will appear
seasonally during April-September. The remaining variance is due to turnover/unfilled
positions in the Police Patrol and Crime Suppression divisions.
(4) The positive variance in Recreation and Special Events is due to a vacant position at
the Donner Park Community Center; additionally, personnel costs have been lower in
FY14.
(5) The variance in the Public Works Department was due to: project activity budgeted
that has not been started/completed -see Project Activity schedule; only three
payments recorded to the trash hauler and fleet maintenance provider (October
payments for September activity were recorded in FY13 for year-end cut-off); Storm
Water Fund debt payments were expensed in October when paid, but prorated for
budget purposes; and minimal expenses have been incurred towards the Parks Master
Plan consultant or the resurfacing/street paving program.
(6) The positive variance in the Public Utilities Department is due to budgeted project
activity that has not been started/completed.
(7) The negative variance in Pension -General resulted from a doubling from three to six
DROP participants with higher benefits.
AGENDA ITEM# 4A
JUNE 9, 2014
Percent
Variance
7.14%
9.92%
-12.10%
20.34%
13.42%
13.82%
33.56%
15.09%
-1.91%
-16.67%
17.29%
Percent
Variance
9.37%
13.44%
67.15%
-42.24%
0.00%
17.29%
City of Atlantic Beach
AGENDA ITEM# 4A
JUNE 9, 2014
FINANCIAL REPORT
April 2014
Project Activity-Current Year Activity Only
Project YTD YTD
Project Name Number Budget Actual Balance Status
Public Safety:
Kennel Improvements PS1401 40,000 40,000 s
Life Guard Building Improvements PS1402 6,000 6,000 s
$ 46 000 $ $ 46 000
Public Utilities:
Reclaim Water Plant PU0805 1,352,269 398,443 953,826 I
Replace the Water Main on Pine Street PU1304 53,199 53,199 c
Replace 4" Water Main at Won derwood and Finegan PU1305 58,852 58,852 c
PT Repair at Lift Station C PU1306 10,280 10,280 B
Repair 24" Effluent Force Main PU1308 5,260 5,260 0 c
Repair 12" Force Main PU1309 3,363 3,363 0 c
Water Plant #2 Tank Rehabilitation PU1401 125,000 125,000 A
Water Plant #2 Rehabilitation GST PU1402 100,000 100,000 I
AC Main Sea Oats PU1403 190,000 190,000 R
lnline Valve Installations PU1404 50,000 50,000 I
Manhole Replace Saturiba PU1405 86,000 86,000 B
Sewer Rehabilitation Saturiba PU1406 190,000 190,000 I
Donner Subd Sewer Upgrade PU1407 155,000 155,000 D
Effluent Outfall Replacement PU1408 137,264 2,325 134,939 E
Effluent Pump at WWTP PU1409 50,000 33,940 16,060 I
Connect A1A at Mallard Cove PU1410 130,000 130,000 E
Subtotal $2,696,487 $ 555,382 $ 2,141,105
Parks Maintenance:
Marsh Master Plan Signs PM1301 625 625 c
Rose Park Development PM1302 237,440 195,920 41,520 I
Russell Park Tennis Courts 1-2 PM1401 100,000 100,000 s
Bull Park Gazebo PM1402 X
Donner Park Ball field Improvements PM1403 75,000 75,000 I
Electric Gate at Dutton Island Park PM1404 8,000 I
Marsh Project Pedestrian Path PW1408 150,000 9,941 140,060 E
March Overlook and Kayak Launch PW1409 293,000 293,000 E
Marsh Preserve Path PHZ-1 PW1410 42,000 41,628 372 c
Subtotal $ 906,065 $ 248,114 $ 649,952
Public Works:
Dutton Isle Road Sidewalks PW1301 65,263 849 64,414 B
East Coast Drive Drainage Improvements PW1306 323,046 77 322,969 I
Fountain PW1402 7,500 7,500 E
Welcome Sign PW1403 11,000 5,579 5,421 E
Robert Street Ditch PW1404 50,000 50,000 E
Sidewalk and Curbs PW1405 25,000 497 24,503 I
Salt Air Drainage and Sidewalk Improvements PW1406 380,000 39,031 340,969 E
Seminole Road Improvements PW1407 560,000 54 559,946 E
Canopy Replacement on PW Building PW1413 75,000 75,000 E
Subtotal $ 1,496,809 $ 46,087 $ 1,450,722
Total $5,145,361 $ 849,583 $ 4,287,779
Status Key
A-Bid/RFP Advertised I -Project In-progress
B -Bid Awarded N -Complete/Non-Capital
C -Project Completed R-Re-budget Next Fiscal Year OR Re-Evaluated
D -Design Completed S -Staff Researching
DE -Deferred X-Project Cancelled
E -Design Phase