Agenda Item 7C - Budget Ordinance 20-14-127CITY OF ATLANTI C BEACH
CITY COMMIS SION ME ETING
STAF F REPORT
AGEN DA ITEM: Budget Ordinance# 20-14-127
AN ORDINANCE AMENDING THE OPERATING BUDG ET
FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR
FISCAL YEA R BEGINNING OCTOBER 1, 2013 AND
ENDING SEPTEMBER 30 , 2014, AND PROVIDI NG AN
EFFECTIVE DATE .
SU BMITTED BY: Nelson VanLiere, C ity Manager e_
DATE: J une 10,2014
AGENDA ITEM II 7C
JULY 14 ,20 14
BACKGROUND: This p roposed ordinance wi ll accomplish a number of bud get
adjustments to add ress previously discussed expend itures and gra nt awards that were not
inc luded in the origina l budget:
• Debt Service Fund c losure and tr ans fer unused funds of -$2,500 to the General
Fund, upon payoff of the 1999 Sun Trust Revenue Refunding Bond;
• Increased ne t expenses of $52,500 in the ad mini s trati ve divisions of the General Fund
for severance payments re la ted to the term in atio n of th e prior City Manager and City
Attorney and hiring a searc h firm to assist with a permanent repl acements, offset by
the savings associated w ith th e vaca ncy created in the Fi nance Department resu lting
f rom assignment of the Finance Director as the interim City Manager;
• Aid to the Friends of Atlantic Beach E lementary (FAB E) of$14,650 to assist with the
res urfacing of the track at t he e lement ary school;
• Gra nt award /contract adjus tm e nts of increased net revenu es for the CDBG grant of
$65 ,263 , reduce d reve nues of $5,220 from the FDEP ADA ped/bike patb g ra nt award
beca use eli gi bl e expenses were le ss than a nticipated; and , increased g rant revenues of
$11 6,250 from a FEMA Hazard Miti gation awar d for the Donner S ubd ivision sewer
upgrades;
• Approval of a $24,00 0 contract for CRA to perform a s it e fea sibility s tudy fo r a ne w
Po li ce building;
• Contract extension approval w ith Advanced Dispos a l Services fo r sanitation se rvices,
effecti ve Jun e 1, with i ncreas ed commercia l tip page cha rges for th e remainder of
fiscal year 20 14 of $50,000; and,
• Genera l E mp loyee's Retirement Plan expense increase of $250,000 for s ix employees
exerc isi ng their Deferred Retirement Opti o n Plan (DROP) benefit opti on and a lump-
sum death benefit payable t o th e employee's estate.
BUDGET: The bud get item s a bove increase revenues and expenses $ 179,883 a nd
$394 ,74 5 respectively, wi th a n overall reduct ion in fund balances of $214,862 .
RECOMMEN DATIO N: Approve Ord ina nce #20 -1 4-127
ATTACHMENTS: Ordi nance# 20-14-127
REVIEWED BY CITY MANAGER : --rl V ~ ;1U'-tA
ORDINANCE NO. 20-14-127
AN ORDINANCE AMENDING THE OPERATING BUDGET
FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR
FISCAL YEAR BEGINNING OCTOBER 1, 2013 AND
ENDING SEPTEMBER 30, 2014, AND PROVIDING AN
EFFECTIVE DATE.
AGENDA ITEM# 7C
JULY 14, 2014
WHEREAS, the City Charter of the City of Atlantic Beach requires that the City
Commission approve all budgetary increases and transfers at the fund level, and
WHEREAS, the nature of budgetary systems and those day-to-day decisions affecting
such budgetary systems require adjustments from time-to-time, and
WHEREAS, the City paid off the 1999 SunTrust Revenue Refunding Bond and is
returning unused funds from the closed out Debt Service Fund to the General Fund, and
WHEREAS, the City is amending the Operating Budget to add net funds totaling
$52,500 for the increase in expenses in the administrative divisions of the General Fund for the
termination and severance payments of the prior City Manager and City Attorney and a search
firm to assist with replacing the City Manager, offset by a salary reduction associated with a
vacancy in the Finance Department as a result of the assignment of the Finance Director as
interim City Manager, and
WHEREAS, the City has agreed to assist the Friends of Atlantic Beach Elementary
(F ABE) with their request for $14,650 of funding to resurface the running track at Atlantic
Beach Elementary School, and
WHEREAS, various grants were awarded or agreements executed subsequent to
adoption of the Original budget, CDBG grant adjustments result in a net increase of revenues of
$65,263; the FDEP ADA pedestrian/bike path grant revenues are being reduced $5,220 to reflect
a reduction in eligible expense reimbursement; and, Utilities Fund revenues are being increased
$116,250 for the Hazard Mitigation grant award from FEMA for the Donner Subdivision sewer
upgrades, and
WHEREAS, the City has agreed to enter into a contract with CRA to perform a site
feasibility study for a new Police building, resulting in increased expenses of $24,000, and
WHEREAS, the City awarded a contract extension with Advanced Disposal Services
(ADS) for sanitation services, effective June 2014, additional funds of $50,000 for four months
of commercial tippage are being added to the Sanitation Fund, and
WHEREAS, the number of eligible employees that enter the Deferred Retirement Option
Program (DROP) or receive retirement benefits each year is unpredictable, six employees
exercising the DROP option and a lump-sum death benefit payable to the employee's estate
represent an additional $42,000 and $208,000, respectively, needed in the General Employees'
Retirement Plan to fund these payments.
AGENDA ITEM# 7C
JULY 14,2014
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
1. The Fiscal Year 2013/2014 Budget to be amended as follows:
Revenues:
Transfer from Debt Service Fund
Expenses:
Administration
City Manager
Salary -Special Pay
Finance
Salary
Legal
Professional Services
General Government
Professional Services
Recreation
Administration
GENERAL FUND
Aid to Government Agencies/Schools
Total Expenses:
Fund Balance
$2,454
$100,000
(80,000)
22,000
10,500
14 650
$67,150
($64,696)
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUND
Revenues:
Federal Grant-CDBG FY 2013-14
Expenses:
Parks and Recreation
Improvements
Donner Ball Field
Fund Balance
Expenses:
Non-Departmental
Principal-SunTrust 99
Transfer to General Fund
Total Expenses:
Fund Balance
DEBT SERVICE FUND
$66,399
$1,136
$65,263
$5
2 454
$2,459
($2,459)
CAPITAL PROJECTS FUND
Expenses:
Police
Professional Services
Fund Balance
CAP IMPRV-MARSH MASTER PLAN FUND
Revenues:
Federal Grant-DEP CM-245-ADA Ped/Bike Trail at Tideviews Preserve
Fund Balance
AGENDA ITEM# 7C
JULY 14,2014
$24,000
($24,000)
($5,220)
($5,220)
PUBLIC UTILITIES-WATER AND SEWER UTILITY FUNDS COMBINED
Revenues:
Federal Grant-FEMA(HMGP)-4068-Donner Sub Sewer Upgrades
Fund Balance:
SANITATION FUND
Expenses:
Sanitation
Other Contract Services -ADS
Fund Balance:
GENERAL EMPLOYEES' RETIREMENT SYSTEM FUND
Expenses:
DROP Benefits
Lump-Sum Distribution
Total Expenses:
Fund Balance
2. This ordinance shall take effect immediately upon its adoption.
Passed by the City Commission on first reading this __ day of 2014.
$116,250
$116,250
$50,000
($50,000)
$42,000
$208,000
$250,000
($250,000)
Passed by the City Commission on second and final reading this __ day of 2014.
Carolyn Woods
Mayor I Presiding Officer
Approved as to form and correctness:
Richard Komando, Esquire
City Attorney
ATTEST:
Donna L. Bartle, CMC
City Clerk