Agenda Item 4B - Concrete RepairsCITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGEN DA ITEM II 40
J ULY 14.20 14
AGENDA ITEM: Concrete Repairs for the Pub lic Works/Utilities Department
SUBMITTED BY: D~~;~~lic Works Director
June13,~14. DATE:
STRATEGIC PLAN LINK: None-annua l contract.
BACKGROUND: Bid number 1314-08 was opened on March 6, 2014 at 3 :00PM.
There were three bidders. Bid award criteria was based on the lowest tota l
of items 1 thru 18.
Bidders C.A.P . Contracting, Gruhn May, Inc Taylor Concrete
Inc Services
Total $203.79 $282.25 $202.15
The bid stated the contract would be awarded to two contractors.
The contract was awarded to C.A.P. Contracting and Taylor Concrete Services on April
14, 2014 . On May 8, 2014, Taylor Concrete Services sent an emai l stating they were
closing their business. On June 12, 2014, we received a letter from C.A.P .Contracting
Inc. withdrawing their bid, stating that their bid prices did not cover all the necessary
materials, equipment and labor needed to complete the project. They said they had
assumed that this project was to be based on a larger volume of work .
Staff contacted the third bidder, Gordon Gruhn of Gruhn May Inc. and he stated he
wou ld honor his bid prices.
RECOMMENDATION:
BUDGET:
ATTACHMENTS:
Award the contract for concrete repairs for the Public
Works/Uti lities Department to Gruhn May Inc. This company
is currently our point repair contractor and our experience
with them has been positive .
Concrete repair is budgeted as a discrete line item in the
Streets, Stormwater, Water and Sewer 3400 accounts. Total
funds allocated in the current year budget are $74,000 .
Bid Tabulation Sheet and Letters
REVIEWED BY CITY MANAGER: _7{..:;,......;._.'---~"'-'-a----=o4...;..:;tf<,::...=;"'=~;;_~ -------
BID 1314-08
Required Documents
Submission in Triplicate -All Documents
Document Requirements Checklist
Bid Form
Insurance Certificate
References -Three (3)
Buisness Tax Receipt
Proof of Experience -Five (5) Years
Drug Free Workplace
Public Entity Crimes Statement
Completed W-9 Form
New Vendor Information Form
Documentation of any Addenda
Grand Total for all Tear Out, Removal,
Pour and Finish-Amounts of Items 1-18
of Bid Form, as per the Award Criteria
noted in Section II, Item 5 of Bid
"" ..
City of Atlantic Beach
ANNUAL CONTRACT FOR CONCRETE REPAIRS
March 6, 2014
C.A.P Contracting, inc. Gruhn May, Inc.
X X
X X
X X
X X
X X
X X
X X
X X
X X
X X
X X
X X
$203.79 $282.25
Award of Bid based on Department Analysis and City Commission Approval
3:00PM
Taylor Concrete Services, Inc
X
X
X
X
X
X
X
X
X
X
X
X
$202.15
RE-Bid Opening: March 06, 2014 BID 1314-08 ANNUAL CONTRACT: CONCRETE REPAIRS
C.A.P. Contracting, Inc Taylor Concrete Services, Inc Gruhn May, Inc
TOTAL FOR TEAR OUT, REMOVAL,
POUR AND FINISH
1) 4" TIDCK CONCRETE, per SF $4.50 $4.45 $6.75
2) 5 " thick concrete, per SF $4.75 $4.80 $6.90
3) 6 " thick concrete, per SF $5.00 $5.15 $7.20
4) 18 " curbing City Standard curb, per LF $27.00 $19.00 $31.00
5) 18 " curbing Drop Curb curb, per LF $20.00 $17.95 $22.00
6) 18 " curbing Median Curb, per LF $17.00 $19.20 $25.00
7) 18 " curbing Miami Curb, per LF $17.00 $17.85 $31.00
8) 18 " Ribbon Curb, per LF $17.00 $17.85 $26.00
9) Expansion joint, per LF $0.24 $0.40 $0.50
10) Sod Strip (16"x24"), as needed, PerEA $2.05 $2.60 $1.20
POUR AND FINISHING ONLY
11) 4 " thick concrete, Per SF $4.00 $3.35 $5.50
12) 5 " thick concrete, Per SF $4.50 $3.55 $5.90
13) 6 " thick concrete, Per SF $4.75 $4.15 $6.30
14) 18 " City Standard curbing, Per LF (per $20.00 $18.20 $26.00
detail sheet)
15) 18 " Drop Curb, Per LF (per detail $17.00 $16.10 $10.00 sheet)
16) 18 " Median Curb, Per LF (per detail $13.00 $16.55 $26.00 sheet)
17) 18 " Miami Curb, Per LF (per detail $13.00 $15.50 $26.00
sheet)
18) 18 " Ribbon Curb, Per LF (per detail $13.00 $15.50 $19.00 sheet)
Grand Total ofltems 1 tbrn 18 $203.79 $202.15 $282.25
OTHER
5 " thick Brick Stamped concrete, per SF $7.00 $11.50 $10.80
5 " thick Colored Concrete, per SF $8.00 $8.75 $9.50
Install/Repair Brick Pavers, per SF $14.00 $3.25 $8.80
Additional charge for fiber mesh, if $1.00 $0.20 $1.00 required, per SF
RE-Bid Opening: March 06, 2014
manhole ring & covers per
I attachment "B", per each
water valve jackets per attachment
, per each
concrete collar around manhole
attachment "B", per each
concrete collar around water valve
per attachment "C", per each
$275.00
$150.00
$425.00
$250.00
BID 1314-08 ANNUAL CONTRACT: CONCRETE REPAIRS
$400.00
$400.00
$400.00
$400.00
$580.00
$230.00
$410.00
$220.00
Drake Patricia
from:
Sent:
To:
Cc:
Subject:
Tom Taylor [ttaylorconcrete@gmail.com]
Thursday, May 08, 2014 2:05 PM
Carper, Rick
Drake, Patricia; mlyons@coab.us
contract
TAYLOR CONCRETE SERVICES INC.
603 15TH. STREET NORTH
JAX BEACH, FL. 32250
904-329-0663
MayS, 2014
Dear Mr. Carper,
AGENDA ITEM# 4B
JULY 14,2014
I am sending this e-mail to explain the past few years have been a pleasure working with you and I wish you the best of
luck with your future. This Friday May 8, 2014 I will be shutting my business down as I have been offered a great
opportunity to go back and work in the corporate world. Therefore we will not be able to do any more concrete under
the city contract. We thank you again.
TOM TAYLOR
TAYLOR CONCRETE SERVICES
INC.
1
June 12, 2014
C.A.P. CONTRACTING INC.
1115 EDGEWOOD A VENUE WEST
P.O. BOX 9531
JACKSONVILLE, FL 32208
(904)765-1155
(904) 764-7216 FAX
City of Atlantic Beach
800 Seminole Road
Atlantic Beach, Florida 32233
AGENDA ITEM# 4B
JULY 14,2014
RE: BID 1314-08 ANNUAL CONTRACT FOR CONCRETE REPAIRS
Gentlemen,
Thank you for allowing us to meet with you today to discuss this project. After
reviewing our figures we submitted and based on the meeting today we have concluded
that our bid prices will not cover all of the necessary materials, equipment and labor
needed to complete this project. We assumed that this project was to be based on a larger
volume of work.
We are asking for our bid to be withdrawn at this time. It was a pleasure meeting with
you today.
Respectfully,
,/~~0 /)1'~
Peg~yVJ
Project
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