5-27-14 Special Called Meeting MINUTES OF SPECIAL CALLED MEETING OF
ATLANTIC BEACH CITY COMMISSION HELD ON MAY 27, 2014
PRESENT: Mayor Carolyn Woods
Mayor Pro Tern Mark Beckenbach
Commissioner Jonathan Daugherty
Commissioner Jimmy Hill
Commissioner Maria Mark
ALSO: Nelson Van Liere, Interim City Manager
Richard Komando, City Attorney
Donna Bartle, City Clerk
Nancy Bailey, Recording Secretary
Call to order.
The Mayor called the meeting to order at 6:31 p.m. in the Commission Chamber. Mayor Woods
explained the procedures for the Special Called meeting.
1. Courtesy of the Floor to Visitors
Chris Jorgensen, 92 W 3`d Street, expressed his surprise of a broken contract with the search firm due
to lack of sleep. He also thanked Mayor Latham of Jacksonville Beach for being at both Memorial
services at the cemetery and the Legion in Atlantic Beach.
2. RESOLUTION NO. 14-05
A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE CITY
MANAGER TO SIGN MAINTENANCE AGREEMENTS BETWEEN THE CITY OF
ATLANTIC BEACH AND THE FLORIDA DEPARTMENT OF TRANSPORTATION, AND
PROVIDING AN EFFECTIVE DATE.
Mayor Woods read Resolution No. 14-05 by title.
Public Works Director Rick Carper summarized the maintenance agreement with DOT, explaining he
had one correction to his staff report that he missed. He explained he had asked DOT to swap the A 1 A
ditch for the Robert Street ditch, which they have done, since we will be maintaining the Robert Street
ditch instead of the AlA ditch west of Mayport Road. He further explained the agreements for the
welcome signs and the additional maintenance agreement for the fountain with light we are going to
install in the FDOT/JTA pond between West 4th and West 5th Streets, sponsored by the Fleet Reserve
Association.
Motion: Approve Resolution No. 14-05 as read.
Moved by Beckenbach, Seconded by Hill
Commissioner Hill asked about the process. Mr. Carper explained the standard maintenance extension
is something we have done every year since the original agreement in 1991. He stated the other two
were added at his suggestion because he has been trying to get this permit for a couple of months now
under his signature authority and they won't accept his signature authority. He stated DOT needs a City
Resolution authorizing someone to sign these maintenance agreements. He stated he asked that this be
put on a special called meeting because this is what is holding these projects up from going forward.
Discussion ensued.
Votes:
Aye: 5—Beckenbach, Daugherty,Hill, Mark,Woods
Nay: 0
MOTION CARRIED
3. Pre-Disaster Mitigation Grant
Chief Mike Classey explained this is a request to apply for a pre-disaster mitigation grant and the
deadline is June 6. He summarized the grant stating they have opened these grants up for generators for
critical facilities. He stated the cap on the grant is $250,000 and this is a 75% grant with a 25% local
match. He stated the recommendation is to authorize the Mayor to sign all the related paperwork for the
grant application and any additional agreements or contracts if the grant were to be awarded.
Motion: Support the project discussed above, including a commitment to provide the match
funding necessary and to authorize the Mayor to sign the related paperwork for the grant
application and all additional agreements or contracts for the award.
Moved by Mark, Seconded by Beckenbach
Chief Classey answered questions from the Commission.
Votes:
Aye: 5—Beckenbach, Daugherty,Hill,Mark,Woods
Nay: 0
MOTION CARRIED
4. City Manager Recruitment
HR Director Cathy Berry explained the search firm originally chosen has resigned at no charge to the
City and stated her recommendation is that they choose Springsted.
Motion: Direct the HR Director and City Attorney to negotiate a fee agreement with Springsted
and authorize the Mayor to sign that fee agreement, as long as it is within the parameters of the
proposal submitted.
Moved by Beckenbach, Seconded by Hill
Ms. Berry answered questions from the Commission. Discussion ensued.
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Votes:
Aye: 5—Beckenbach,Daugherty, Hill, Mark, Woods
Nay: 0
MOTION CARRIED
There being no further discussion by the City Commission, Mayor Woods declared the meeting
adjourned at 6:59 p.m.
Carolyn Wood•/
ATTEST Mayor
g(-:L1 aRtee,_
Donna L. Bartle, CMC
City Clerk
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