Agenda Item 4B - Janitorial Bid ExtensionAGENDA ITEM:
SUBMITTED BY:
DATE:
CITY OF A TLAN'l'IC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGE NDA ITEM// 4B
AUGUST I l, 20 1'1
Extens ion of Annua l Janitorial Serv ice s for City Facili ties-Bid
No. 12 13-06
l" :yc.--Yvonne Ca lv erl ey, Exec utiv e Assistant to t he City Manage ~
July 1, 20 14
STRATEGIC PLAN LINK: N/ A
BACKGROUND: The current contract for janitorial services expires on September 30,
20 14. Over th e past year, Supreme Jarutorial Service has prov ided the
City with janitorial services for all City facilities. They have
demon strated great custom er service and have done a professiona l job
maintaining the c lea nlin ess of t he faci li ties. The C ity has spoken with
the CEO/Owner of Supreme Janitorial Serv ice regard ing a one-year
extensio n and they have agreed to rene w the current contract at t he
same price. Per Bid No. 1213-06, th e City has the op ti on of
extending the CtuT ent co ntract fo r three (3) addit io na l one-year
periods and this proposed extens ion will be the fir st.
BUDGET: No additiona l cost. The c unent yearly amount paid to Supre me
Janitorial Setvice is $5 0,796.00.
RECOMMENDATION: Recommend the City Co mmi ssion ex ten d the janitorial contract to
Supreme Janitorial Service fo r one (I) additiona l yea r to ex pire on
Se ptember 30 , 201 5.
ATTACHMENT: 1) Letter of acceptance dated June 26,2014 from Supreme Janitoria l
Service.
CITY MANAGER: ~ ~ ~~
June 25, 2014
Sue Butts, CEO Owner
Supreme Janitorial Service
11323 Distribution Avenue E.
Jacksonville, FL 32256
Dear Ms. Butts,
AGENDA ITEM# 4B
AUGUST 11, 2014
CITY OF ATLANTH..: HEAL:H
800 SEMINOLE ROAD
ATLANTIC BEACH, FLORIDA 32233-5455
TELEPHONE: (904) 247-5800
FAX: (904) 247-5805
SUNCOM: 852-5800
www.coab.us
As you are aware, the contract with the City of Atlantic Beach for janitorial services expires on
September 30,2014. We would like to extend the contract with Supreme Janitorial Company for
another year at current prices, if this is acceptable to your company. If acceptable, please sign below
and return this letter to me before July 16, 2014, so that I can prepare a staff report for the City
Commission to approve the extension.
We look forward to continuing to work with Supreme Janitorial Company for janitorial services to our
City facilities.
Sincerely,
Supreme Janitorial Service agrees to extend the contract with the City of Atlantic Beach
for one year at the current prices commencing October 1, 2014.
Sue Butts
CEO Owner
Supreme Janitorial Service
Date