Agenda Item 7A - Ordinance establishing Operating BudgetCITY OF ATLANTIC BEACH, FLORIDA
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM tJ 1A
S.EPTEMilER 8, 20 14
AGENDA lTEM: Public Hea1ings on adopting a Tentative Millage Rate and adoptin g
Ordinance #20-14-128 estab li shing the Operating Budget for fiscal yea r
2014/2015.
SUBMJTIED BY: Nelson Van Licre, City Manager c::R
DATE: Augu s t 17,2014
BACKGROUND: In order to adop t a millage rate and operating budget, the Ci ty
Co mmi ss ion mu s t ad here to a strict process per state law . Plea se find a ttached an ou tlin e for
the public he arings to be held on September 8111, 2014 in the Commission Chambers at 6:30pm
as was noti ced to all property o wners by the Duval Co unty Property Appraiser's Office. The
format is the same as in previ o us years and is to be read into the record as presented in order to
assure compliance with the TRIM laws (s.200.065, F.S .).
Prior to these hea rings, the City Mana ger presented a Propo sed Operating Budget and held two
public workshops to review and make adj ustments with the Ci ty Co mmis sion's guidance. The
Prop osed Operating Budget is funded usi ng the millage rate of3.3285 mill s. This is a 4 .95%
increase over the roll back rate.
Att ac hed is a schedu le of changes made to the propo se d budget to arrive at t he final budget.
These changes were discussed in the budget workshops.
There wi ll be a second public hearing for the fi nal adoption of the millage by re so lution and a
seco nd puhlic hearing fo r the final adoption of the Operating Budget, Ordinance #20-14-128 ,
on September 22 11d, 20 14 at 6:30 in the City Comm issio n Chambers.
RECOMMENDATION:
l.) Hold two publi c hearin gs as described in the attached outl ine to approve both
the Tentative Mil lage Rate of3 .328 5 mi ll s and th e Operating Budget Ordinance
#2 0-14 -128 with to tal expenditures of$30,585,488.
2.) Set the Time and Date of the Second Public Hearing at September 22, 20 I 4 at
6:30pm . fn the C01mnission Chambers of City Hall
A TI ACHMENTS: Agenda tor Publ ic Hea rings
Ordinance# 20-14-1 28
Budget Summary of all Funds
Schedu le: Schedule A : Changes from Proposed Budget to Fina l
Budget
REVIEWED BY CITY MANAGER: --«;: 4~ k---<;
AGENDA ITEM# 7 A
SEPTEMBER 8, 2014
ADOPTION OF A TENTATIVE MILLAGE AND OPERATING BUDGET FOR
FISCAL YEAR 2014/2015
First item to be considered:
Adoption of a Tentative Millage Rate
State the following:
The Millage Rate is 3.3285
The Tentative Millage Rate is 3.3285
The Roll-Back Rate is 3.1715
The Tentative Millage Rate is 4.95% more than the roll back rate.
The purpose for adopting the millage rate of 3.3285 is to maintain a level of ad
valorem tax revenue sufficient to maintain adequate funding for the existing
level of services at anticipated and proposed cost and to continue to maintain the
City's infrastructure.
Motion to adopt a Tentative Millage Rate for operating purposes of 3.3285
Open Public Hearing
Close Public Hearing and Vote
Second item to be considered:
Ordinance #20-14-128 establishing the Operating Budget for fiscal year 2014/2015 of
30,585,488
Motion to adopt Ordinance #20-14-128 establishing the Operating Budget for fiscal
year 2014/2015
Open a Public Hearing
Close Public Hearing and Vote
ORDINANCE NO. 20-14-128
AGENDA ITEM# 7A
SEPTEMBER 8, 2014
AN ORDINANCE ADOPTING THE FINAL BUDGET FOR THE
CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR
BEGINNING OCTOBER 1, 2014 AND ENDING SEPTEMBER 30,
2015.
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, on September 8,
2014, held a public hearing as required by Florida Statute 200.065; and
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, set forth the
appropriations and revenue estimate for the budget for Fiscal Year beginning October 1, 2014
and ending September 30,2015 in the amount of$30,585,488.
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF
OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
1. The Fiscal Year 2015 budget be adopted, and
2. This ordinance shall take effect immediately upon its adoption.
Passed by the City Commission on first reading this __ day of September 2014.
Passed by the City Commission on second and final reading this __ day of September
2014.
Carolyn Woods
Mayor I Presiding Officer
Approved as to form and correctness:
Richard Komando, Esquire
City Attorney
ATTEST:
Donna L. Bartle
City Clerk
AGENDA ITEM# 7A
SEPTEMBER 8, 2014
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
Summary of all Funds
Proposed
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 {Decrease}
Cash Forward 32,307,612 37,492,961 39,178,616 39,374,289 195,673
Revenues
General Fund 10,897,298 11 '109,664 11,144,461 11,311,092 166,631
Special Revenue Funds 1,806,722 1,486,434 1,453,376 1 ,428,149 (25,227)
Debt Service Fund 73,548 69,791 0 0 0
Capital Project Fund 602,658 (54,636) 427,779 230,000 (197,779)
Enterprise Funds 16,796,922 11,505,531 12,210,109 11,686,252 (523,857)
Trust and Agency Funds 4,552,027 3,177,000 3,545,023 3,568,124 23,101
Total Revenues 34,729,175 27,293,784 28,780,748 28,223,617 (557, 131)
Other Financing Sources 591,427 164,214 0 0 0
Total Resources 67,628,214 64,950,959 67,959,364 67,597,906 {361,458}
Expenditures
General Fund 10,430,632 10,748,328 11,378,443 11,269,427 (1 09,016)
Special Revenue Funds 2,047,749 1,038,260 1 ,459,145 1,809,207 350,062
Debt Service Fund 70,783 72,028 73,113 0 (73,113)
Capital Project Fund 25,116 0 215,658 2,925,000 2,709,342
Enterprise Funds 15,967,357 11,058,952 13,514,558 12,870,935 (643,623)
Trust and Agency Funds 1,428,381 1,638,006 1,944,158 1,710,919 (233,239)
DIVISION TOTALS 29,970,018 24,555,574 28,585,075 30,585,488 2,000,413
Other Financing Uses 165,235 1,216,769 0 0 0
Cash Reserves 37,492,961 39,178,616 39,374,289 37,012,418 (2,361,871)
Total Expenses and Cash 67,628,214 64,950,959 67,959,364 67,597,906 (361,458)
Resource Allocation
Personnel Services 9,407,213 9,313,425 9,385,391 9,728,006 342,615
Operating Expenses 10,151,562 9,710,684 10,990,287 10,678,751 (311 ,536)
Capital Outlay 6,873,101 1,751,996 4,268,848 6,682,986 2,414,138
Debt Service 1 ,870,160 2,450,015 2,309,076 2,147,535 -161,541
Transfers 1,667,982 1,329,454 1,631,473 1,348,210 -283,263
Total 29,970,018 24,555,574 28,585,075 30,585,488 2,000,413
Schedule A
AGENDA ITEM# 7A
SEPTEMBER 8, 2014
Changes from Proposed Budget to Final Budget
REVENUES:
Originally Proposed Revenues: $28,223,617
General Fund
No Changes proposed at this time
Revised Final Budgeted Revenues $28.223.617
EXPENSES:
Originally Proposed Expenses: $30,585,488
No Changes proposed at this time
Revised Budgeted Expenses: $30.585.488