Agenda Item 1E - Minutes Budget Workshop 8-13-14AGENDA ITEM# IE
SEPTEMBER 8, 2014
MINUTES OF THE BUDGET WORKSHOP OF ATLANTIC BEACH CITY COMMISSION
HELD IN COMMISSION CHAMBERS ON WEDNESDAY, AUGUST 13, 2014 AT 5:00PM.
City Commission Members present:
Carolyn Woods, Mayor
Mark Beckenbach, Mayor Pro Tern
Jonathan Daugherty, Commissioner
Maria Mark, Commissioner
Staff present:
Nelson VanLiere, City Manager/Finance Director
Donna Kaluzniak, Public Utilities Director
Doug Layton, Public Works Director
Rick Carper, Deputy Public Works Director
Cathy Berry, Human Resource Director
Keith Randich, IT Director
Jeri Benjamin, Deputy Finance Director
Donna L. Bartle, City Clerk
ABSENT: Jimmy Hill, Commissioner
The meeting was called to order at 5:02p.m. by Mayor Woods.
Courtesy of the Floor to Visitors was taken out of sequence and acted on at this time.
The following spoke in favor of the Bennett's Landing proposal as proposed by John November.
Jeff Montanye, 334 11th Street, spoke in support of the property becoming a park.
Jeff White, 1908 Sea Oats, stated that property would be a huge addition to the neighborhood.
Catherine Sullivan, 830 Begonia St., stated it would be a great addition to the Tideviews Park.
Brittany Norris, 1304 Main St., stated she is for setting aside the amazing eco system over there.
JJ Neal, 260 Camelia Street, very interested in having the park there and supports saving land for our
wildlife.
Judith Causey, 276 Camelia St., stated it would be a lovely tribute to the Bennetts.
Thomas Charles Feagle, 265 Main St., stated he was very much in favor of improving this area and
having the children be able to go there to observe nature and to be able to observe the sunsets there.
Gail Meade, 265 Camelia Street, stated she is very much behind this project because she wants to see
land set aside for future generations and the wildlife.
John November gave a presentation on his proposal (which is attached and made part of this Official
Record as Attachment A) to acquire the marsh front property (Bennett's Landing) which is adjacent to
Tideviews Preserve at 280 Camelia Street stating he believes the City needs to take the next steps to
make Tideviews a premier park. He stated to have an entrance in the middle of the community would
make it feel much more accessible and a part of the Marsh Oaks community. He showed slides of the
property. He stated if they don't put this project in the budget for the year 2014-2015, this land will be
lost to development. He stated he was asking that they earmark money for the purchase and
improvement of this property. He stated the non-improved portion of this property is appraised for
$115,000 but he believes the entire property will likely be more than that. He stated it will be the bank's
appraisal that drives the purchase price of this acquisition and that appraisal has not happened yet. He
Minutes -City Commission Budget Workshop
Page2
August 13,2014
stated in order to have that opportunity to have some leeway, he is asking that they set aside a little more
than $115,000. He stated he hopes that they set aside the money for this project and take advantage of
this great community support that they have gotten for this project.
Former Mayor Suzanne Shaughnessy, 168 Oceanwalk Dr. S., quoted Dezmond Waters, stating the
land isn't getting cheaper and they aren't making any more of it; there aren't any more large parcels left
on the island so when the land comes up for sale if it is reasonable buy it because it increases the quality
of life for everyone who lives near it and for people all over the City; the east side has lots of parks but
there has been a need for parks on the Westside for quite some time and she believes this would go a
long way to improve that situation; this would be a passive park without the future cost of an active
park. She stated she believes this is a good thing for the City.
John November answered questions from the Commission regarding his proposal. Discussion ensued.
Chris Jorgensen, 92 W. 3rd Street, referred to the map shown by Mr. November stating it has a good
access point to the water for his canoe.
Mitch Reeves, 1663 Sea Oats Dr., discussed tax roll-back stating it is a form of a tax increase, stating
he hopes they work this out that the millage rate for the taxpayers goes down and not up. He stated he
would like to see where the reserves are for all the individual accounts; what it was last year and what it
is currently this year. Mayor Woods stated that information is always in the budget. He stated he hopes
that the 25% or more is there because it is very important to our City. He stated he knows they have
always done their best but he would like to see some way they can get our tax down and not have a roll-
back.
Mayor Woods stated she wanted to clarify some things Mr. Reeves brought up; they do have a 25%
contingency as required and the budget does have all of the individual contingency amounts for each
fund and the total amount.
Introduction
Budget Overview (Handout: Annual Operating Budget 2015 Proposed, which is attached and made
part of this Official Record as Attachment B)
City Manager Nelson VanLiere gave an overview of what he plans to cover tonight as well as the items
on the next meeting of August 20, as follows:
Agenda
August 13, 2014
• Budget Policy
• Strategic Priorities
• Revenue Overview
• Expense Overview
• Public Works
• Public Utilities
August 20, 2014
• Commission and Administration
• General Government
• Recreation and Events
• Public Safety
Minutes -City Commission Budget Workshop
Page3
• Building, Planning and Zoning
Introduction
August 13,2014
• An Annual Operating Budget is one of the City's most important work products that a City Manager
is tasked with.
• This document gives the City Officials the authority to collect revenues and pay the expenses.
• It allocates the resources among departments in line with the Commission's priorities and policies by
setting limits on how much each department can spend.
Review of Strategic Priorities
Mr. VanLiere explained they didn't have the formal strategic planning session like they did a year ago
because the strategic goals they have are long-term goals and he believes with an incoming Commission
to do that maybe every two years would be a better process. He stated, as they will see, everything that
was on the list last year is still on the list. He stated the following are the goals that were approved a
year ago.
Strategic Priorities Summary
• Tipping Fees-Settlement offer made, now waiting on a response from Jacksonville.
• Golf Course -ABCC under construction with re-use water supplied by Atlantic Beach.
• Recruitment and Retention of Staff-We have had a 20% turnover in staff since October 1,
2013.
• Police Building -Consultant delivered report on 8/11 and if everybody agrees with the
consultants they can go forward with that project.
• Marsh Master Plan Improvements -Mr. Van Liere stated they changed the scope of the
consultant to have them look at just Dutton Island Rd. instead of the path between the two
locations and they are working on that. He stated there are three projects in the Marsh Master
Plan: the kayak launch and the two overlooks that are funded for next year with FIND money
that look like they are a go.
• Mayport Road Corridor/Marsh Oaks Neighborhoods-As a project, there weren't a lot tasks
associated with this goal. After turnover, we now are staffed with the appropriate individuals to
focus on this. Jeremy Hubsch has information on a grant he is working on to help out.
• Parks Planning -They have finished Rose Park; we have a new dog park; the Marsh Master
Plan projects are coming; and there are a couple of new sidewalk projects. He stated there has
been a lot maintenance that has been neglected on our existing parks, especially in Russell Park,
that they are starting to repair/replace with funds in this budget. Discussion ensued about
possible soccer fields.
• New Sidewalks
• Incentives for Economic Development -Discussed putting aside some funds for economic
development by designating a piece of our fund balance to be used when the opportunity comes
and a program is identified rather than making an appropriation in this year's budget. He stated
specific tasks are vague in this area and he is not sure what the Commission expected to happen
on this Strategic Goal. Discussion ensued about a Community Redevelopment Area (CRA).
• Storm Water Master Plan Projects
• Identifying City Boundaries-Public Works Director Doug Layton stated the signs have been
ordered and the proofs have been approved and they are waiting for the DOT permit to put them
Ill.
Budget Policy Goals
Minutes-City Commission Budget Workshop
Page4
August 13, 2014
Mr. VanLiere stated he created this budget with the Budget Policy they have in place, stating these are
the things that are in every budget they produce unless told not to do something. He stated there is a
25% operating reserve, which is a Commission self-designated and not a requirement. He stated all
authorized positions are fully funded and the policy calls for a 3% merit pay increase, which is in the
budget. He stated they have ten-year projections on all the major funds so they can see that what they
are doing now will carry us forward in the future. He stated the Pension Trust Funds are funded per the
Actuary, which is required. The Capital Items that are in the budget are those needed to do the current
level of service plus the items already discussed. He stated he did not make a list of the things that
aren't in the budget, but funded what he thought the Commission wanted. He stated the budget is
balanced and it is the current millage rate.
Revenue Overview
Mr. VanLiere showed slides ofthe Proposed Total Revenues by Fund-2015, as follows:
General Fund
Special Revenue Funds
Debt Service Funds
Capital Project Funds
Enterprise Funds
Trust Funds
Total Revenues
$11,311,092
1,428,149
0
230,000
11,686,252
3,568,124
$28,223,617
He showed a slide of the Revenue in Summary, as follows:
Property Taxes
State Shared Revenues
Transfers
Utility Rates
Sanitation Rates
Storm Water Fees
Permit Fees
User Fees
Grants
Millage the same at 3.3285
Estimate at $109,000 increase
Reduced
No Water I Sewer Rate Increase
No Garbage Rate Increase
No Increase
No Permit Fee Increase
No Increase
As approved
Mr. Van Liere stated they should start delivering the recycling carts on August 25, which will be
announced in the Beaches Leader on Thursday August 21.
Expenses
He showed a slide of the Total Expenditures by Fund, as follows:
General Fund
Special Revenue Funds
Debt Service Funds
Capital Project Funds
Enterprise Funds
Trust Funds
Total Expenses
$11,269,427
1,809,207
0
2,925,000
12,870,935
1,710,919
$30,585,488
Minutes-City Commission Budget Workshop
PageS
August 13,2014
He showed a slide of the Resource Allocation which breaks down the expense total by how it is spent, as
follows:
Personnel Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
$9,278,006
10,678,751
6,682,986
2,147,535
1,348,210
Total Expenses $30,585,488
He showed a slide "Schedule of Available Cash Balances" stating it shows the estimated reserve
balances. He explained the chart to the Commission, stating there is well over $5 million in the general
fund, which is very healthy.
He explained the slide on Personnel Services Summary, as follows, stating there has been a lot of
turnover and moving positions around.
• Net increase of Yz an employee
• Organizational changes in almost all departments
• Raises of 3% merit with 1% C.O.L.A. adjustment to pay plan. 1% more to Police officers to off-set
increased pension contributions
• Raises cost $192,293 city wide ~ $64,097 per 1%
• Without raises, we would have a slight decrease in total payroll from reorganizations and turnover
off-setting the increases in Health Insurance and the added employee.
• Pension cost is down about $95,000.
He further explained the slide on Operating Costs as follows:
• Contractual Increase in the Fire I Rescue contract of 3%
• Sanitation cost negotiated to stay the same for residential but increase for commercial tipping fees.
• Maintenance Costs for the Fleet is relatively the same
• Pension cost in benefits paid indicates a large decrease primarily due to an unusually large payout in
the current year.
He explained the highlights of the Capital Improvements as follows:
• Seminole Road Streetscape $1,600,000 ($700,000 of this was to replace a waterline)
• Police Building $2,600,000
• Marsh Master Plan $ 325,000 (partially funded with FIND money)
• Saltair Drainage & Sidewalks $ 380,000
• Replace Effluent Outfall Line $ 320,000
• Russell Park Improvements $ 250,000
• Water Main at AlA & Mallard Cove $ 120,000
• Francis Street Improvements-CDBG $ 91,386
• Bull Park Playground Equipment $ 75,000
• Bennett's Landing $ 200,000 (stated this is not in the budget)
He explained the following Equipment Purchases that will be discussed by the Department Heads.
• Phone System $102,500
• Server and Network Equipment $ 68,000
• Laptop Computer Rep-Police $ 32,500
• Police In-Car Video Equipment $ 20,000
• Three Police Cars Equipped $120,000
Minutes-City Commission Budget Workshop
Page6
• Mowers
• Small Utility Vehicle for park access
• Meter Reader Truck
• Lift Station Maint. Truck & Crane
• Truck Replacement for Sewer Division
• Compact Excavator
August 13,2014
$ 25,000
$ 19,000
$ 20,000
$ 45,000
$ 25,000
$ 60,000
Mr. Van Liere explained the General Fund Revenue Diversification, the Ad Valorem Assessment Rolls
giving an explanation of the roll-back rate, the 2014 Total Proposed Millages, Office of the Property
Appraiser Proposed 2014 Millages, General Fund Expense Distribution, General Fund Total Revenues
by Type and Total Expenses, and the General Fund showing slides of each. He answered questions
from the Commission. Discussion ensued.
Departmental Presentations:
Public Works (Handout: Public Works Budget FY 2014-2015, which is attached and made part of
this Official Record as Attachment C)
Director of Public Works Doug Layton showed a slide of what Public Works does, including streets &
R.O.W. Maintenance, building maintenance, parks maintenance and beautification, stormwater, fleet
maintenance and sanitation. He also showed a slide of the Public Works Organizational Chart. He and
Rick Carper answered questions from the Commission.
Mr. Layton explained primary responsibilities of Public Works including, streets, rights of way, parks,
city buildings, stormwater, sanitation and fleet maintenance; State permits: NPDES I MS4, stormwater
treatment, fuel systems; and Commercial and Residential Plan Reviews, including R.O.W. permits and
storm water utility fee calculations (commercial).
He further stated Public Works is combining with Public Utilities in FY 14-15, when Donna Kaluzniak
retires in March.
He showed a slide of the facilities maintained by Public Works including the following: 55 Miles of
Paved Streets and Rights of Way; 54 City Buildings (25 are lift stations); 6 Stormwater Treatment
Ponds; 27 Miles of Stormwater Pipe; Over 1440 Stormwater Structures; 110,000 LF of Stormwater
Ditches and Swales; 1 Stormwater Pump Station (shared with NB); 104,000 LF of Sidewalk & 8' Multi-
Purpose Paths; 15 Parks (6 Active, 6 Passive, 3 Preserves) plus 1.6 Miles ofBeach.
Mr. Layton explained the Public Works total budget showing a slide of the funds, 2013-2014 Estimate
and 2014-2015 Budget. Mr. Van Liere further pointed out that a lot of the Public Works street
maintenance crews are also the storm water utility guys and their salary is allocated between the two.
Showing a slide on the General Fund, Mr. Layton explained the responsibilities of Public Works Admin,
Streets and Maintenance, Parks, Building and Fleet Maintenance. He gave detail of the major capital
items for FY14-15 and the budget requested. Discussion ensued.
He also showed slides of Dutton Island North Kayak Launch, Dutton Island Fishing Pier/Overlook, and
the W. 6th Street Fishing Pier/Overlook, stating these are currently in our FIND grant, in our Core of
Engineers permit and are what is in the current budget. He stated they expect the Core of Engineers
permit in the next 30-60 days, approval of the FIND grant in the next 30-60 days and have asked the
Minutes-City Commission Budget Workshop
Page7
August 13,2014
consultant to finish the design for the Kayak Launch by September 15, so it can be reviewed and ready
to bid in October. Discussion ensued regarding the Fishing Pier/Overlook on Dutton Island.
Mr. Layton explained the Gas Tax Resurfacing Program, showing a slide with the FY 14/15 -$300,000
budget proposed (augmented from Half Cent Sales Tax); the Overall Condition Index (OCI) -73.6
(Very Good) (20 13 score); and stating the current year paving is completed. He also showed a slide of
the Street Resurfacing Since 2005 and the Pavement Management Chart showing the streets to be paved
during 2014-2015.
Mr. Layton showed a slide of the combined Public Works Organizational Chart, stating as they move to
combine the departments there will be a Deputy Director for Public Works and a Deputy Director for
Public Utilities.
Mr. VanLiere showed slides on the ten-year plan for Storm Water Utility, Gas Tax Fund, and Sanitation
Fund, explaining each.
Public Utilities (Handout: Public Utilities Budget FY 15, which is attached and made part of this
Official Record as Attachment D)
Public Utilities Director Donna Kaluzniak explained their primary responsibilities are to protect the
public health and environment by compliance with all the local, state and federal regulations, including
the water supply, treatment, and distribution; the wastewater collection and treatment; and the reclaimed
water treatment and distribution.
She showed a slide of the Facilities-Inside and Outside City Service Area which include:
1 Wastewater Treatment Plant
4 Water Treatment Plants
30 Lift Stations
1 Stormwater Pump Station
104 Miles of Water Main
68 Miles of Gravity Sewer
28 Miles of Outfall & Force Main
3 Miles of Reclaimed Water Main
~8,200 Water services and meters
~8, 100 Sewer services
180 Reclaimed water services and meters
She also showed a map of the Atlantic Beach Utility Service Area and slides on the Public Utilities Flow
Data, and the Public Utilities Staffing Chart FY15 stating the Meter Readers will be under Utilities
rather than the Finance Department.
She showed a chart of her Proposed Budget, and slides of the Resource Allocation, Major Funding
Sources, Water Capital Items for FY15, Sewer Capital Items for FY15, explaining each. She answered
questions from the Commission.
She explained the Major Items in 10-Year CIP, including Jockey Pump for Water Plant #1; replace 2
small wells at Water Plant #4 with 1 larger well; update Water Model in FY15 to determine if Water
Plant #4 needs replacement or other options; continue replacing undersized, deteriorated or AC water
mains; and continue sewer rehabilitation.
Minutes-City Commission Budget Workshop
PageS
August 13,2014
She explained the current issues, stating they have finished with Phase I (Temporary Facilities) of the
Reclaimed Water Facility and are sending water to the Golf Course. She stated Phase II (Permanent
Facilities) is under construction and on schedule. She showed a slide of the Hydropneumatic Tank,
which will keep pressure in the system. She also showed slides of the new wetwells that were installed
and the new electrical building. She answered questions from the Commission.
Mr. VanLiere showed the chart of the ten-year plan for Public Utilities. Discussion ensued.
Other Items
Answering a question from Commissioner Mark regarding merging the departments, Mr. Layton
explained it will be completed by the time Ms. Kaluzniak leaves in March 2015, but starting October 1,
he will be getting more into her department. He stated Rick Carper will be here at least through the end
of the calendar year as part-time help.
Commissioner Daugherty asked Mr. Layton, since they are putting all their eggs in one basked, if he has
a plan to replace himself should anything happen to him. Mr. Layton stated there will be two deputies
hired and the idea would be for one of them to take over when he retires. Mr. Van Liere stated the
people Ms. Kaluzniak has running the plant right now and their operators know how to run that plant
and could get you through a good stretch of time while you found someone to replace him. He stated,
also, there is a company that you can contract with to hire operators to come run the plant if they have
to.
Mayor Woods stated she has noticed some of the shrubbery in the medians along Atlantic Blvd. needs
replacing. Mr. Layton stated they are asking the landscaping people about that right now.
Mayor Woods discussed getting shelters for the bus stops and for the transfer station. She stated when
they set aside some money for improving Mayport Corridor, bus stops may be a good start. Discussion
ensued about whether to have the City buy them or to allow JTA to put them in with the advertising on
them.
Courtesy of the Floor to Visitors
This item was taken out of sequence and acted on earlier in the meeting.
There being no further discussion by the City Commission, the Mayor declared the meeting adjourned at
8:10p.m.
Donna L. Bartle, CMC
City Clerk
Carolyn Woods
Mayor
AGENDA ITEM# IE
SEPTEM BER 8, 20 14
ATTACHMENT A
The Conservation Acquisition of Bennett's Landing
Local conservationists h ave begun an initiative to gain support
from the City of Atlantic Beach for the conservation acqu isitio n of a
marsh front property (Bennett's Landing) that s its directly adjacent to
Tideviews Preserve at 280 Cameli a Street, Atlantic Beach Fl 32233.
This property will not only provide a new entrance to Tideviews
Preserve for local ci t izens but it will a lso create a passive pocket park in
the Marsh Oaks neighborhood.
In light of the fact that Atlantic Beach is over 99% built out and
this land is one of the last remaining marsh front properties that has yet
to be developed, it is imperative that our community come together to
conserve this unique c r eek front property.
After the conservation acquis ition of the property, l ocal donors
have already agreed to pay for native landscaping on the property that
may include fruit trees a nd a butterfly garden.
It is possible that if this property is not purchased in the next year,
this property will be lost to development forever.
The citizens of Atlantic Beach ask that the City of Atlantic Beach
Comm ission include the p ubli c acquisition of Bennett's Landing in the
2014·-2015 City of Atlantic Beach Budget.
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AG ENDA ITEM 11 IE
SE PTEMB E R 8, 201 4
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TAX LOCATION MAP (SUBEJ CT PROPER TY OUTLINED I N DARK RED)
MOODY t\l'l'I.{AISAL
II
AGENDA ITEM # I E
SEPTEJ\1~E R 8, 2014
AGENDA ITEM# I E
SEPTEMIJE il8, 20 14
SITE DESCRIPTION
AGENDA ITEM# lE
SEPTEMBER 8, 2014
Location: The subject property is located at the south west corner of Camelia Street and
3rd St. W. in Atlantic Beach, Duval County, Florida 32233
Address: Camelia Street
Zoning/Land Use: ARG-lA (Atlantic Residential Single & Two Family)
Size: 13,840 ±square feet (gross) or .32± acres (gross)
Shape: irregular
Topography: Even, above & below rd grade
Vegetation: A mixture of Wax myrtle, evergreen cedar, live oak, palm trees, palmetto,
mulberry, guava, ligustrum, sycamore and salt water marsh grass
Easements/Encroachments: None noted.
Retention: None
Frontage: 70' on Camelia Street
Access: Street access good; water access for the subject property appears to be good during
high tides once Atlantic Beach Public Works completes drainage improvements.
Flood Map: 1200750001D, dated April14, 1989
Zone: AE,X.
Utilities:
Water and Sewer: None connected to the site but in the vicinity.
Telephone: None connected to the site but in the vicinity.
Electrical Service: None connected to the site but in the vicinity.
Police and Fire Protection: Duval County
Availability: Water and power utilities are available along Camelia Street.
Real Estate Parcel Nos.: 170862-0000
Combined Assessed Value (2012): Combined-2012 $94,921
Combined Real Estate Tax (2012): Combined-$1,000.32
MOODY APPRAISAL
9
VIEW OF SALTWATER MARSH LOOKING WEST
CLOSER VIEW OF SUBJECT BULKHEAD AT LOW TIDE
MOODY Al'PHAISAL
14
AGENDA ITEM II I E
SEPTEMIJER 8, 2014
Mr. John November, Esq
January 20, 2013
Page Two
AGENDA ITEM# lE
SEPTEMBER 8, 2014
This appraisal assignment was not made, nor was the appraisal rendered on the basis of a requested
minimum valuation, specific valuation, or an amount that would result in approval of a loan.
The highest and best use analysis of the subject property and the valuation estimates contained in this
report are subject to the legal limitations of the land use identified herein. Furthermore, unless
otherwise stated, it is assumed that the subject conforms to current zoning and land use requirements
and complies with the Comprehensive Land Planning Act of Duval County.
Subject to the assumptions and limiting conditions and definition of market value as set forth in this
summary appraisal report, it is my opinion the market value of the fee simple interest of the property
legally descdbed, as of February 20,2013 is as follows:
ONE HUNDRED FIFTEEN THOUSAND DOLLARS
($115,000)
Thank you for the opportunity to have been of service to you in this matter.
Respectfully submitted,
MOODY APPRAISAL
Carl E. Moody
State-Certified General Real
Estate Appraiser RZ 1417
Camelia Street
No other appraiser rendered assistance
2022 MARYE BRANT LOOPS., NEPTUNE BEACH, FLORIDA 32266 TELEPHONE: 904/634-4741 FAX TELEPHONE: 904/270-1385
Agenda
• August 13, 2014
• Budget Policy
• Strategic Priorities
• Revenue Overview
• Expense Overview
• Public Works
• Public Utilities
AITACHMENT B
• August 20, 2014
• Commiss ion and
Administration
• General Government
• Recreation and Events
• Public Safety
• Building, P lanning and
Zoning
8/13/2014
AGENDA ITEM # 1 E
SEPTEMBER 8, 2014
1
-~~~~~~~~
Introduction
• An Annual Operating Budget is one of the City's most
important work products that a City Manager is tasked
with.
• Th is document gives t he City Officials the authority to
co ll ect revenues and pay the expenses.
• It allocates the resources among departments in li ne
with the Commission's priorities and poli cies by
setting limits on how much each department can
spend.
Strategic Priorities Summary
• Tipping Fees -Settlement offer made, now waiting a
response from Jacksonville.
• Golf Course -ABCC under construction with re-use
water supplied by Atlantic Beach.
• Recruitment and Retention of Staff-Numerous
positions turned ovee and reorgani zed
• Police Building -Cons u ltant del ivered report on 8/n
indicating we can move forward at t he existing site.
• Marsh Master Plan Improvements -Pl an is
undergoing a scope change as the origina l plans have
met oppos ition .
ACENOA ITEM# I E
SEPTEMBER 8, 20 14
8/13/2014
2
Strategic Priorities Continued
• Maxgort Road Corridor/Marsh Oaks Neighborho ods -Th ere we re n o tasks
associated w it h this goal. After some tu rnover, we n ow are staffed with the
appro priate Individ u a l to carry these efforts forward. Use of g ra n ts is an o ptio n
b e m g explo red at thi s time . Cod e r evisio n s will a lso P.lay a n impo rta nt rol e in
this e ffo rt. 2 01 Mayport Road uJ1d er co n s truc tio n w11l tra n sform tha t ar ea.
• fjl.dcs Planning_-W ith t h e recen t completio n of Rose Pa rk, the im p r ovem e nts
to Donner Pa ri< and t h e effo rts towar ds the Ma rs h Master Pl a n , focu s h as s hifted
towards catc hing up o n m ain ten a n ce a nd s ma ll impro vem e n ts in o ur e xis ti ng
parks.
• N e w Side walks -The s id ewa ll< improve m e nts o n Sturdivant Ave p art o f the
Sa lta ir p ro ject a n d the Dutto n Isla nd Road a nd East Coas t Drive projects a re
d o n e.
• lgcentiyes for Economic Pevetop..m.enl-The Planning Dlrecto1· w ill be
focus ing new a ttenti o n to this o bjecti ve in the comi ng year. Specifi c tasks ar e
v agu e in this a rea.
• Sto rm Water Mas t e r Plan Pro je cts -Include d in the c urre n t yea r 's bud get was
the Sa lt a ir Dra ina ge Improvem ents . This p roj ect is approaching 6o% d esign.
• Idcntj(ying City Boundaries -D OT s peci fi e d s ig n age is in progress.
Budget Policy
• The Budget Policy is a doc ument adopted by the City
Commission that sets the guideline s for a City
Manager to propose a budget.
• This ens ures that during the process the mos t
important criteria are met in the construction of the
budget.
• This creates the min imum expectations fo r the elected
officials and the citizens.
AGENDA ITEM# IE
SEPTEMBER 8, 2014
8/13/2014
3
Budget Policy Highlights
• Strategic Planning w ith
Citizen Input
• Current Level of Service
• Current Tax Rate
• Balanced
• 25% Operating Reserves
• All authorized positions
funded
• 3% Merit Pay Increases
subject to funding
availability.
• Include a ten year
projection of major funds
• Pension Trust Fund to be
funded per Actuary Report
• Capital Items necessary for
current service are
included
Capital items for increased
service to be highlighted in
Workshops
-otal RevenueSby-Fund 2015
Proposed
• General Fund
• Special Revenue Funds
• Debt Service Funds
• Capital P l'oject Funds
• Enterprise Funds
• Trust Funds
• Total Revenues
$nau,o92
1,428,149
0
230,000
11,686,252
3 ·568.124
AGENDA ITEM# I E
SEI'TEMOER 8, 20 14
8/13/2014
4
Revenue in Summary
• Property Taxes Millage the same at 3.3285
• State Shared Revenues Estimate at $109,ooo increase
• Transfers Reduced
• Utility Rates No Water I Sewer Rate Increase
• Sanitation Rates
• Storm Water Fees
• Permit Fees
• User Fees
• Grants
• General Fund
No Garbage Rate Increase
No Increase
No Permit Fee Increase
No Increase
As approved
• Special Revenue Funds
$11,269,427
1,809,207
0 • Debt Service Funds
• Capital Project Funds
• Enterprise Funds
• Trust Fu nds
• Total Expenses
2,925,000
12,870,935
1,710.919
AGENDA ITEM # IE
Sll:PTEM il ER 8, 20 14
8/13/2014
5
Resource Allocation
• Pe rsonne l Services
• Operating Exp en ses
• Ca pital O u t lay
• Deb t Service
• Transfe rs
• Total Expenses
Cily of AUa ntk Beac h
Sc htdo\t of AvoUoblt C11h Doloom
t.1oj01 fuodt
$9,278,oo6
10 ,678,751
6,682,986
2,147,535
1.3 48.210
FY·2015
fY·201~ Ully~o Rom .. ~r UIJy TOW Romo ....
Proft<lod 7Sll ()pof>t""l Scatlo;.on C•~omor 11 fNII 01 Rtnt\YJI 11\4 Ot!>t Stt.lct Rolllklod Aolll~t
Eni~• !bl .. <t AttiM F .... Dt•• .. ll Do~ """ Rtdi<tiT'efl Rtttf\t Caoll Ctrh
Gutrllful'!d 5,9$5,901 2,701,63:1 2.101 ,"2 3281,22:
c.,...,.;,. o"'''""''" Tu 49,7U 0 41,711
Gu Tu 65,7ll 0 61 7Ja
111 c.,, s~ .. r .. ms1 0 77,151
Biii.Sng D•P"'mtnl 312,8112 "315 a.t,lll 211m
Pulli<UrjiJn 3,797.226 116,:112 4VO OGO 531 .!13 1101100 1,0!7,025 3235,310 611.18
S"'m Wa!ot Vttly 761,690 lll,Gil 210,826 ne.m 373,152
S11tt1Cion 619,6SI 441021 419,0l5 210,670
Otb!Sti'Aet 0 0 0
Uuc:dlni,UI Mdt 34 1,746 tOO )IS 100,3~ 211,351
Ptnskll Trv•\Fund1 2Hll.ttl 2UlOtt7 219311 ttl 0
T01oto 37.011411 4Jl90Sl jJO,OOG ~lt 911 ~OJOStl ~mo 1297111 3111!)!3 smm
AGEN DA IT EM# II~
SEI'T EMBE R 8 , 2014
8/13/2014
6
Personnel Services Summary
• Net increase of 1h a n employee
• Organizational changes in almo st a ll departments
• Raises of 3% merit with 1% C.O.L.A. adjustment t o pay
plan. 1% more to Police officers to off-set increased
pension co ntributio n s
• Raises cost $192,293 city wide -$64,097 p er 1%
• Without rai ses, we would h ave a slight decrease i n total
payroll from reorganizations and turnover off-setting the
increases in Health Insuran ce and the ad d ed empl oyee.
• Pension cost is down about $95,ooo
Operating Costs
• Contractual Increase in the Fire I Rescue contract of
3%
• Sanitation cos t negotiated to s tay the same for
residential but increase for comme rci a l tipping fees.
• Maintenance Cos ts for the Fleet is r elative ly the sa m e
• Pension cost in b enefits p a id indicates a large d ecrease
primari ly due to an unusua lly large payout in the
current year.
A GENOA ITEM #IE
SE I'TE MBER 8, 20 14
8/13/2014
7
~::-----~~::::=:::::::::;;~~
~ Capitallmprovements
• Seminole Road Streetscape
• Police Bui lding
• Marsh Master Plan
• Sa ltair Drainage & Sidewalks
• Replace Effluent Outfall Line
• Ru ssell Park Improvements
• Water Main a tAlA & Mallard Cove
$1,6oo,ooo
2,6oo,ooo
325,000
380,000
320,000
250,000
120,000
• Francis Street Improvements-CDBG 91,386
75,000
200,000
• Bu ll Park Playground Equipment
• Bennett's Landing
~ --,..::--Equipment Purchases
• Phone System
• Server and Network Equipment
• Laptop Computer Rep -Police
• Po lice In-Car Video Equipment
• Three Police Cars Equipped
• Mowers
• Small Utili ty Vehicle for park access
• Meter Reader Truck
• Lift Station Maint. Truck & Crane
• Truck Replacement for Sewer Division
• Compact Excavator
102,500
68,ooo
32,500
20,000
120,000
25,000
19,000
20,000
4 5 ,000
25,000
6o,ooo
AGENDA ITEM# I E
S EPTEMBER 8, 2014
8/13/2014
8
~~General Fun ReveriUe
Diversification
Tota l 201 5 General Fund Revenues
CAd Valorem Taxes
c Intergovernmenta l
D Fines an d Forfeitures
c Misce llaneous
• Licen ses and Permits
•lnterfund Transfers
a Charges for Serv ices
• Ut ility, & Bu siness Taxes
AGENDA ITEM # IE
SEPTEMB E R 8, 2014
8/13/2014
9
AGEN DA ITEM # l E
S E PTEM B ER 8, 20 14
8/13/2014
10
General Fund Expense Distribution
Tota l 2015 General Fund Expenses
•City Administration
CI General Government
CPublic Works
Cl Planning and Development
• Public Safety
Cl Parks and Recreation
AGENDA ITEM# I E
SEPTEMBERS, 20 14
8/13/2014
11
General Fund
16
1 14
12
10
8
t! !I 0
0 6
4
2
0
-Personnel Services -operating -Capital !::~Transfers -+-Revenues I
_;.----= =
L>ther ·Topics to Discuss
• Tipping Fees
• Annexation
• One Solution
• Disaster Preparedness
• Mayport Corridor
• Public Works Yard
• Debt Service Savings
• Technology I
Information Issues
• Charter Review
• HRO
• 201 Mayport
AGENDA ITEM II IE
SEI'TEMBE R 8, 2014
8/13/2014
12
AITACHMENT C
PUBLIC WORKS BUDGET
FY 2014-2015
PWADMIN
STREETS & ROW MAINTE NANCE
BUILDING MAINTENANCE
PARKS MAINTENANCE and
BEAUTIFICATION
STORMWATE R
Fleet Maintenance
Sanitation
PUBLIC WORKS
ORGANIZATIONAL CHART
} ••I>IJc .:
· \V'oikt .,
OCtut:ur ..
:~--=:· :,·~
''i'·
Lo u<~><•P• aOaJ h<~
61•lllt.
'\·~~~~ll.l>\.,
AhdJJvl1 dii\M
Mlllntcn~tt<t
•. : 'f>l,.<IQt
·. (c,.nt~:attt,
;. f l .. t.i<>lhl' · ·· w.tt,.:
. t.."lltUy tn&,
::: ,.1\11~1 1!1)
' · ·< 'Woil~ln1
~",11)le noMt
,. .. ~nloloo
:: llull4~ .. ~
' $~il\ . .'
. Mol~l•rvi~<O
:~ W•rlrC't'
:.~ ·,
AGENDA ITEM# IE
SEJ'TEMDER 8, 20 14
1
_,.A)RrMARY RESPONSIBILITIES
• Streets, rights of way, parks, city buildings,
stormwater, sanitation and fleet
maintenance.
• State permits: NPDES I MS4, stormwater
treatment, fuel systems.
• Commercial and Residential Plan Review,
including ROW permits and stormwater
utility fee calculations (commercial ).
• Combining with Utilities in FY 14-15.
FACILITIES MAINTAINED
BY PUBLIC WORKS
• 55 Mil es Paved Streets and Rights of Way
• 54 City Buildings (25 are lift stations)
• 6 Stormwater Treatment Ponds
• 27 M il es of Storm water Pipe
• Over 1440 Stormwater Structures
• no,ooo LF Stormwater Ditches and Swales
• 1 Stormwater Pump Station (share d with NB)
• 104,ooo LF Sidewalk & 8' Multi -Purpose Paths
• 15 Parks (6 Active, 6 Passive, 3 Preserves) p lus 1.6 Miles of
Beach
• 3 Color Spots
AGENL>A ITEM II IE
SEPTEMBER 8, 20 14
2
~:.--PUBLIC WORKS TOTAL BUDGET
---~----
. 14-15 Budget
General Fund $1,806,498 $1,542,524
Gas Tax $398,225 $410,000
Half Cent Sales Tax $231,926 $830,000
Sanitation Utility $1,817,765 $1,801,000
Capital Project Fund 191,658 325,000
Stormwater Utility $1,341,554 $1,871 ,278
TOTAL $5,787,626 $6,779,802
GENERAL FUND
• PW Ad1nin -Project Management, Plan Review,
Contract Administration including Construction and
Sanitation contracts, etc.
• Streets and Maintenance -ROW, Town Center &
Median maintenance.
• Parks -Maintenance of green space, parks -
playgrounds, color spots, beach cleaning.
• Building and Fleet Maintenance -City Buildings
and vehicles I equipment.
AGENDA lTEM # IE
S EPTEMBER 8, 2014
3
/
I
MAJOR CAPITAL ITEMS
FOR FY14-15
llem
Russe ll Park Phase 1
Replace Bu ll Park Playground
Frances Street
Seminole Road Improvements
Compact Excavator Purchase
Street Resurfacing
Marsh Master Plan Kayak Launch
I Overlooks
Roberts Street Ditch (AB design -
FDOT construction)
Budget Request
$250,000
$75,000
$92,000
$!,600,000
$6o,ooo
$300,000
$325,000
$0
AGENDA ITEM #I E
SEPTEMBER 8, 2014
-·~ + ~"
. '
4
-ol .,..,....
Dutton Island
Fishing Pier I Overlook
W. 6th Street
Fishing Pier I Overlook
~~~~~~~~,.~:;::==;;:::<:::
I
I
I
I
i
I
AGI!:NDA ITEM# I E
SEPTEMBER 8, 20 14
5
GAS TAX
RESURFACING PROGRAM
• FY 14/15 -$3oo,ooo budget proposed
(augmented from Half Cent Sales Tax):
• Overall Condition Index (OCI) -73.6 (Very Good)
(2013 score)
• Current year paving completed.
Street
Resurfacing
Since 2005
AGENDA ITEM# IE
SEPTEMBER 8, 2014
6
PAVEMENT MANAGEMENT
2014-2015 ROUGUE'S GALLERY
Street Nam e St arling Poi nt Ending Point
Dutton Is land Rd Park Gate End of Asphal t
W. 14th Street 1 Main Street Begonia Street
l'rancis Avenue 1 Donner Road Jackson Road
Beach Ave n ue Altern 7th Street
Jas mine Street 2 W. 6th Street Cul-De-Sac
4th Street 2 E01st Coast Drive Ocean Blvd
Selva Lakes Circle Parlcsldc Drive Parksld e Drive
Sturdivant Avenu e Sherry Drive Seminole Road
W. Plaza Drive 3 Tu lip Street Li ly Street
O ceanwalk DriveN. Oceanwa lk Dr W. Oceanforest Dr N
SandpiperL;me E. Donner/Sandpiper Linksi de Drive
Seminole Road 3 18th Street Turn Around
Vikings l<~ne Belvedere Street Nautical Blvd. N.
2oth Street 2 Seminole Road Selva Marina Dr.
W. )td Street 2 Main Street Mayport Road
Seminole Road 2 5 Points 18th Street
STREETS IN RED PRODADLE2o14 -15 PROGRAM
__ ::::---
I •
OCI
47 ·08
47·08
47·!):1
48·)3
48·33
50.00
51.:15
5 1•2 5
5 1•2 5
51.67
51.67
5t.0
5'·0
;.z.o8
52·08
52.08
AGE NDA IT E M If J E
SEPTEMBER 8 , 20 14
7
Storm Wat er Utility
AGEN DA ITEM II IE
SEPT EMB E R 8, 201 4
3 -.--------
~
~
~
1
0
-Porsonnoi Sorvlcos -operating c:::IOebl -capital =Tr ansfers -Revenu~
Gas Ta x Fund
600 ~--------------------------------------.
l 500 ~~~======~;;~~==~~==~~~~1
400
300
200
100
0
•Oper at i ng •Ca pital t=!Transfe rs +Reve nues J
8
~
~
&
(:
Sanitation Fund
3,000
2,500
2,000
1,500
1,000
500
0
~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~
«-1.""'c::, ¢-~ «4.~ «-1.~ «-1.~ «-1.""'c::, «-1.""'~ «-1.tt-~ «-1.~ «-1.tt-~ «-4.,.,~ «4.""'~ «-1.""'~
-Personn el Sorvl cos -o p erating -Ca pital t=!Tran s fors -Re venuos
AGENDA ITEM # I E
SEPTE MBER 8 , 2014
9
ATTACHMENT D
---~ Primary ResporlSibilities
• To protect the environment and Rublic health through
compliance with local, state and federal regulations
• Water
• Supply
• Treatment
• Distribution
• Wastewater
• Collection
• Treatment
• Reclaimed Water
• Treatment
• Distribution
8/13/2014
AGENDA ITEM II IE
SEPTEMBER 8, 20 14
1
AGENOA .ITEM# IE
SEPTEMBER 8, 20 14
~~ies-Inside ana ·outside City
Service Area
• 1 Wastewater Treatment Plant
• 4 Water Treatment Plants
• 30 Lift Stations
• 1 Stormwater Pump Station
• 104 Miles of Water Main
• 68 Mi les of Gravity Sewer
• 28 Miles of Outfall & Force Main
• 3 Mi les of Reclaimed Water Main
• -8,200 Water services and meters
• -8,100 Sewer servi ces
• 180 Reclaimed water services and meters
~~tlantic Beach Utility Service Area
N
A
8/13/2014
2
Public Utilities Flow Data
Treatment Plant Design Capacity, Actual Flow, MGD
MGD
Wastewater Treatment Plant-3·5° 1.80
Annual Average Daily Flow
Water Plant 111, Max. Day ).17 2.06
Water Plant #2., Max. Day 2.90 1.40
Water Plant 113, Max. Day 1.87 1.00
Wate r Plant #4, Max Day 0.25 0.2.0
~~ Puhlc UtilitieSS'taffing FY15
• 21 people plu s part-tim ers as n ee d ed to avoid OT
GiS/Crou
Connfctlon Ttth
Uclliry Dirottor
Pianco DiviJ itn
Director
[
WIIJtcwitcr PJ .. nt
Suruinttndent
Witcr PtllnU
Superlnrendent
lleovy Equlpm<nC J
Operator
Water/Wa,.tw.ltcr
Trulmc:nl Pl•nt
Operocon Rococins
(?)
~
Dhcribucion/Colloo
cion Oivition
Olrtctor
iocrlbutlon/Coii•C:
cion Op<rotou (4)
Lift Scotlon
Ttc-hnlcl•n
M<Ccr Rcod<rt (•)
8/13/2014
A GENOA I TEM # I E
SEf•TEMBER 8, 2014
3
~osed Budget
Fund
Water Production
Sewer Treatment
Distribution/Collection
Non-Divisional
TOTAL
Non-Divisional includes:
• Transfer to General Fund
• Inte rnal Se rvice Ch a rges
• lns ul'a nce
• Debt
FY14 Budget
(Est.)
$1,103,287
$3,003,844
$2,178,739
$J,800,158
$10,o86,o28
-----~esource Allocation
FY15Budget
$ 745.907
$1,638,322
$2,670,858
$3,805,990
$8,861,077
Allocation FY 14 Budget (Est.) FY 15 Budget Proposed
Pe rsonnel Services
Operating Expenses
Ca pital Outlay
Debt Service
Transfer to General
Fund
TOTAL
Budget Va riances
$1,848,278
S3,U7,460
$2,463,352
$2,027,078
s6:z.9,86o
$1o,o86,o28
• Perso nne l -Trans fer o f Meter Read ers fr o m Finance to Utiliti es
$1,947.401
$2,902,800
$1,459,000
$1 ,936.709
$ 615,167
s8,8']s,o77
• Capita l -Completion o f Recla imed Water Faciliti es and Water Tank
Pro jec ts
8/13/2014
AGENDA ITEM# 1 E
SE PTEM BER 8, 2014
4
Major Funding Sources
• Water, Sewer and Recla i med Rates & Fees
• System Deve lopment Charges (Impact Fees)
• Grants
• Loans
=-
Water Capital Items for FYlS
Item Budget Request
Connect Water Main at Mallard $12o,ooo
Cove
Rep lace Water Ma in on Seminole
Rd .
Modeling Di s tribution System
and Video-Logging Wells
$700,000
$ 6o,ooo
8/13/2014
AGENDA ITEM# I E
SEPTEM R E il 8, 2014
5
__:.--=
·-sewer Capital Items for FY15
---
,Jl,u~get Request ,
Effluent Outfall Rep lacement
(Shared with 3 Beach Cities)
Fiberglass lining of 2 Lift
Station Wetwells
Fence/Wall at WWTP
Reuse Irrigation System
$320,000
$30,000
$8o,ooo
$20,000
Major Items in 10-Year CIP
• Jockey Pump for Water Plant #1 -S35,ooo
• Replace 2 small wells at Water Plant #4 with 1 larger
well -$4oo,ooo
• W ill update Water Model in FY15 to determine if
Water Plant #4 needs replacement or other options
• Continue replacing undersized, deteriorated or AC
water mains
• Continue sewer rehabil itation
8/13/2014
AGENDA ITEM# lE
SEI'TEMBER 8, 20 14
6
Current Issues
• Reclaimed Water Facility
• Phase I (Te mporary Facilit ies) complete
• Pumping Reclaimed Water to Go lf Co urse as of 6/n/1 4
• Ph ase II (Permanent Facilities) under co n struction a nd o n
sc h edule
-Reclaimed Water Faci1ity
Construction
Installing the
Hydropneumatic Tank
AGENDA ITEM# I E
S EPT I):MDER 8, 20 14
8/13/2014
7
Construction
Installing the New Wetwell New Electrical-
Jnstrumentation Building
Reclaimed Water Irrigation
AGENDA IT EM# I E
SE I•T EMBER 8, 20 14
8/13/2014
8
.~
1!1 ::!
Sewer Rehabilitation Project
16
14
12
10
8
6
4
2
0
1:1 Personnel Services
~Transfers
Public Utilities
-operating Expenses
e~~:~Capital Outlay
~Dobt Servlco
-+-Revonu os
AGENDA ITEM II I E
SEPTEMBER 8, 20 14
8/13/2014
9