Amended Item 7A- Ordinance Establishing Operating BudgetCITY OF ATLANTIC BEACH, FLORIDA
CITY COMMISSION MEETING
STAFF REPORT
AMENDED AGENDA ITEM# 7 A
SEPTEMBER 8, 2014
AGENDA ITEM: Public Hearings on adopting a Tentative Millage Rate and adopting
Ordinance #20-14-128 establishing the Operating Budget for fiscal year
2014/2015.
SUBMITTED BY: Nelson VanLiere, City Manager
DATE: August 17, 2014
BACKGROUND: In order to adopt a millage rate and operating budget, the City
Commission must adhere to a strict process per state law. Please find attached an outline for
the public hearings to be held on September 8t\ 2014 in the Commission Chambers at 6:30pm
as was noticed to all property owners by the Duval County Property Appraiser's Office. The
format is the same as in previous years and is to be read into the record as presented in order to
assure compliance with the TRIM laws (s.200.065, F.S.).
Prior to these hearings, the City Manager presented a Proposed Operating Budget and held two
public workshops to review and make adjustments with the City Commission's guidance. The
Proposed Operating Budget is funded using the millage rate of 3.3285 mills. This is a 4.95%
increase over the roll back rate.
Attached is a schedule of changes made to the proposed budget to arrive at the final budget.
These changes were discussed in the budget workshops.
There will be a second public hearing for the final adoption of the millage by resolution and a
second public hearing for the final adoption of the Operating Budget, Ordinance #20-14-128,
on September 22nd, 2014 at 6:30 in the City Commission Chambers.
RECOMMENDATION:
1.) Hold two public hearings as described in the attached outline to approve both
the Tentative Millage Rate of3.3285 mills and the Operating Budget Ordinance
#20-14-128 with total expenditures of$30,752,338.
2.) Set the Time and Date of the Second Public Hearing at September 22, 2014 at
6:30pm. In the Commission Chambers of City Hall
ATTACHMENTS: Agenda for Public Hearings
Ordinance # 20-14-128
Budget Summary of all Funds
Schedule: Schedule A: Changes from Proposed Budget to Final
Budget
\
REVIEWED BY CITY MANAGER: =-J1 {/~ ,2~
AMENDED AGENDA ITEM# 7 A
SEPTEMBER 8, 20!4
ADOPTION OF A TENTATIVE MILLAGE AND OPERATING BUDGET FOR
FISCAL YEAR 2014/2015
First item to be considered:
Adoption of a Tentative Millage Rate
State the following:
The Millage Rate is 3.3285
The Tentative Millage Rate is 3.3285
The Roll-Back Rate is 3.1715
The Tentative Millage Rate is 4.95% more than the roll back rate.
The purpose for adopting the millage rate of 3.3285 is to maintain a level of ad
valorem tax revenue sufficient to maintain adequate funding for the existing
level of services at anticipated and proposed cost and to continue to maintain the
City's infrastructure.
Motion to adopt a Tentative Millage Rate for operating purposes of 3.3285
Open Public Hearing
Close Public Hearing and Vote
Second item to be considered:
Ordinance #20-14-128 establishing the Operating Budget for fiscal year 2014/2015 of
30,752,338
Motion to adopt Ordinance #20-14-128 establishing the Operating Budget for fiscal
year 2014/2015
Open a Public Hearing
Close Public Hearing and Vote
ORDINANCE NO. 20-14-128
AMENDED AGENDA ITEM# 7A
SEPTEMBER 8, 2014
AN ORDINANCE ADOPTING THE FINAL BUDGET FOR THE
CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR
BEGINNING OCTOBER 1, 2014 AND ENDING SEPTEMBER 30,
2015.
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, on September 8,
2014, held a public hearing as required by Florida Statute 200.065; and
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, set forth the
appropriations and revenue estimate for the budget for Fiscal Year beginning October 1, 2014
and ending September 30, 2015 in the amount of$30,752,338.
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF
OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
1. The Fiscal Year 2015 budget be adopted, and
2. This ordinance shall take effect immediately upon its adoption.
Passed by the City Commission on first reading this __ day of September 2014.
Passed by the City Commission on second and final reading this __ day of September
2014.
Carolyn Woods
Mayor I Presiding Officer
Approved as to form and correctness:
Richard Komando, Esquire
City Attorney
ATTEST:
Donna L. Bartle
City Clerk
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
Summary of all Funds
Actual Actual Estimate
2011-2012 2012-2013 2013-2014
Cash Forward 32,307,612 37,492,961 39,178,616
Revenues
General Fund 10,897,298 11,109,664 11,144,461
Special Revenue Funds 1,806,722 1,486,434 1,453,376
Debt Service Fund 73,548 69,791 0
Capital Project Fund 602,658 (54,636) 427,779
Enterprise Funds 16,796,922 11,505,531 12,210,109
Trust and Agency Funds 4,552,027 3,177,000 3,545,023
Total Revenues 34,729,175 27,293,784 28,780,748
Other Financing Sources 591,427 164,214 0
Total Resources 67,628,214 64,950,959 67,959,364
Expenditures
General Fund 10,430,632 10,748,328 11,378,443
Special Revenue Funds 2,047,749 1,038,260 1 ,459,145
Debt Service Fund 70,783 72,028 73,113
Capital Project Fund 25,116 0 215,658
Enterprise Funds 15,967,357 11,058,952 13,514,558
Trust and Agency Funds 1,428,381 1,638,006 1 ,944,158
DIVISION TOTALS 29,970,018 24,555,574 28,585,075
Other Financing Uses 165,235 1,216,769 0
Cash Reserves 37,492,961 39,178,616 39,374,289
Total Expenses and Cash 67,628,214 64,950,959 67,959,364
Resource Allocation
Personnel Services 9,407,213 9,313,425 9,385,391
Operating Expenses 10,151,562 9,710,684 10,990,287
Capital Outlay 6,873,101 1,751,996 4,268,848
Debt Service 1 ,870,160 2,450,015 2,309,076
Transfers 1,667,982 1,329,454 1,631,473
Total 29,970,018 24,555,574 28,585,075
AMENDED AGENDA ITEM# 7 A
SEPTEMBER 8, 2014
Proposed
Budget Increase
2014-2015 {Decrease)
39,374,289 195,673
11,327,175 182,714
1 ,428,149 (25,227)
0 0
230,000 (197, 779)
11,686,252 (523,857)
3,568,124 23,101
28,239,700 (541,048)
0 0
67,613,989 {345,375}
11,419,689 41,246
1,809,207 350,062
0 (73, 113)
2,925,000 2,709,342
12,887,444 (627,114)
1,710,998 (233, 160)
30,752,338 2,167,263
0 0
36,861,651 {2,512,638}
67,613,989 {345,375}
9,759,268 373,877
10,794,339 (195,948)
6,702,986 2,434,138
2,147,535 -161,541
1,348,210 -283,263
30,752,338 2,167,263
Schedule A
AMENDED AGENDA ITEM# 7 A
SEPTEMBER 8, 2014
Changes from Proposed Budget to Final Budget
REVENUES:
Originally Proposed Revenues:
General Fund
Charges for Services -Internal Services Charges
Revised Final Budgeted Revenues
EXPENSES:
Originally Proposed Expenses:
General Fund
City Manager -Salary
Benefits
Building Maintenance-building repairs
Public Works -Streets -Bike Racks and Safety Lighting
Information Technology
Off-site server capabilities
Additional video meetings
General Government -Grant writing Services
Total General Fund
Building Code Enforcement -Internal Service Charges
Public Utilities -Internal Service Charges
Sanitation-Internal Service Charges
Pension Funds -Internal Service Charges
Stmm Water Utility -Internal Service Charges
Revised Budgeted Expenses:
Item not included:
Acquisition of marsh front property located directly adjacent to
Tideview Preserve at 280 Camelia Street, Atlantic Beach
$28,223,617
16,083
$28.239.700
$30,585,488
$15,200
16,062
50,000
20,000
10,000
3,000
36,000
$150,262
771
11,320
2,754
79
1,664
$30.752.338