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2-23-15 MINUTES REGULAR CITY COMMISSION MEETING February 23, 2015 CITY HALL, 800 SEMINOLE ROAD IN ATTENDANCE: Mayor Carolyn Woods City Manager Nelson Van Liere Mayor Pro Tem Mark Beckenbach City Attorney Richard Komando Commissioner Jonathan Daugherty City Clerk Donna L. Bartle Commissioner Jimmy Hill Recording Secretary Nancy E. Bailey Commissioner Maria Mark Call to Order/Pledge: Mayor Woods called the meeting to order at 6:30 p.m. Commissioner Daugherty gave the Invocation, followed by the Pledge of Allegiance to the Flag. 1. Approval of Minutes A. Approve the minutes of the Commission Meeting of February 9, 2015. B. Approve the minutes of the Commission Workshop of February 9, 2015. Mayor Woods asked if there were any corrections to the above minutes. There were no corrections, so Mayor Woods stated the minutes will stand as submitted. 2. Courtesy of Floor to Visitors Mayor Woods opened the Courtesy of the Floor to Visitors. She welcomed the audience and explained the process for public comments. Chris Jorgensen, 92 W. 3rd St., addressed the opening of Club Drive stating a solution would be to put a sidewalk in. He also addressed wrong minded vs. right minded giving examples of each. No one else from the audience spoke, so Mayor Woods closed the Courtesy of the Floor to Visitors. A. Proclamation declaring April 24, 2015 as Arbor Day in Atlantic Beach. Mayor Woods read the Proclamation in its entirety and proclaimed April 24, 2015 as Arbor Day in Atlantic Beach. Mr. Van Liere explained that proclaiming Arbor Day is a part of the requirements for the process of becoming a Tree City USA. 3. Unfinished Business from Previous Meetings None. 4. Consent Agenda ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF February 23,2015 REGULAR COMMISSION MEETING Pane 2 RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. A. Acknowledge receipt of the Monthly Building Department Activity Report for January 2015. B. Declare list of property as surplus so that the items on it may be disposed of in the most beneficial way to the City. C. Extend the contract for small asphalt paving repairs with Tom's Asphalt Repairs, Inc. for one year(March 1, 2015 through February 28, 2016) at the current bid prices. D. Authorize the Mayor to sign grant applications for HMGP Wind Mitigation and Emergency Generator Replacement for the Public Safety Building. Mayor Woods read the Consent Agenda. Mayor Woods pulled Item A, Commissioner Hill pulled Items C & D. Motion: Approve Consent Agenda Item B as read. Moved by Daugherty, Seconded by Mark Votes: Aye: 5—Beckenbach, Daugherty, Hill, Mark,Woods Nay: 0 MOTION CARRIED Mayor Woods stated the permits and construction for this month as compared to a year ago have increased by 70% in the value of the improvements and an 18% increase in the permits and 46% increase in the number of inspections. She stated our Building Department is quite busy and she believes it may be time to increase staff in the Building Department. She also stated 60% of the inches of trees that came down were replaced. Discussion ensued. Mayor Woods pointed out that staff salaries are paid through the permit fees so it is not an additional burden on our ad valorem taxes. Mr. Van Liere reported that Dan Arlington has now started working full time. Commissioner Hill asked if there were other bidders and what was the status of the extension of the contract for asphalt. Mr. Layton explained they didn't go back out and rebid this; it was bid two years ago and when they extended it they have one more year under that contract. He stated they did look at the price of asphalt and as a part of our resurfacing there is an adjustment clause in the Jacksonville contract and it is down about 2% from four years ago. He stated, as these are small patches, most of the cost is not in the asphalt, it is in the labor to do it. He stated the things they are doing on a larger basis like Saltair, etc. are all being bid out; anything beyond a patch is being bid out. Commissioner Hill asked what is the wind mitigation. Mr. Deal stated it is for shutters. Motion: Approve Consent Agenda Items A, C and D as read. Moved by Daugherty, Seconded by Mark Votes: Aye: 5—Beckenbach, Daugherty, Hill,Mark,Woods Nay: 0 MOTION CARRIED February 23,2015 REGULAR COMMISSION MEETING Page 3 5. Committee Reports None. 6. Action on Resolutions None. 7. Action on Ordinances A. Ordinance No. 20-15-130,Introduction and First Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2014 AND ENDING SEPTEMBER 30, 2015, AND PROVIDING AN EFFECTIVE DATE. Mayor Woods read the Ordinance by title. Motion: Approve Ordinance No. 20-15-130 as read. Moved by Daugherty, Seconded by Mark Mr. Van Liere explained this backfills the appropriation for the funds for the decorations. Mayor Woods reiterated this is for the decorations in the Town Center area during the holidays. She stated the Town Center provides the funds and we do the work, so it is no cost to the City. Mr. Van Liere clarified they gave us more than we had anticipated at budget time so the work has been done and this is some housekeeping. Votes: Aye: 5—Beckenbach, Daugherty,Hill, Mark,Woods Nay: 0 MOTION CARRIED 8. Miscellaneous Business (Discussion only) A. Saltair Drainage and Sidewalk Improvements. Public Works Director Doug Layton explained the project, stating they received bids and they were higher than anticipated. He stated they had a 10% contingency line item in the project and were not able to fund that beyond the $4,000 mentioned in the staff report. He stated they would like to award it and leave the $4,000 in for contingency. Discussion ensued. It was the consensus of the Commission to move this item forward for action on the next agenda. B. Bull Park Playground Equipment. Mr. Layton summarized his staff report, explaining there was $75,000 in this year's budget to replace the playground equipment in Bull Park. He answered questions from the Commission. It was the consensus of the Commission to move this item forward for action on the next agenda. 9. City Manager A. City Manager's Report. February 23,2015 REGULAR COMMISSION MEETING Page 4 • 90-Day Calendar(March - May 2015) Mr. Van Liere stated the tipping fee agreement went through both the committees in Jacksonville and should be on their agenda for approval tomorrow night. He reported the Pension Board agreed with the actuary to reduce the investment earnings assumption from 8% to 7%. He stated as the projection of the investments earned goes down the City would have to put in more, which they have indicated will be an increase of about $410,000 for next year's budget. Related to the Seminole Road project, he stated Mr. Layton did an inquiry of contractors who lay curbs and the cost between rolled curb and vertical curb is an average of $2/ft. He stated as they are designing the project, he would like the Commission to agree on whether they are going to go with a Miami curb or a vertical curb before they come back with the plan. Discussion ensued. It was the consensus to go with the Miami curb. Reported the electrical lines cross Seminole Road 27 times. Commissioner Beckenbach stated he wants sidewalk where there is none currently on the eastern portion of Seminole Rd. and requested they put lights on both sides of road. Commissioner Hill stated he wants a low cost entrance sign put at the island. Mr. Van Liere stated Jeremy Hubsch will have something on the next agenda regarding the Tree Ordinance. 10. Reports and/or requests from City Commissioners and City Attorney City Clerk Bartle • Reported that the Board Member Review Committee will meet this Wednesday to interview eight applicants for the Community Development Board and Commissioner Hill will probably have something on the next agenda for either reappointing or appointing new members to the Board. Commissioner Daugherty • Addressed the parking problems along the beach entrances and asked staff to look into it to see what they can do for this summer season before it becomes another problem this year. Commissioner Mark • Asked if DOT is planning to resurface the bridge when they are done with the bridge work. • Reported on the first Beaches Trolley Citizens Advisory Committee meeting last week. Stated the second meeting will be at Jacksonville Beach City Hall on Thursday at 5:00 p.m. to discuss routes, pick-up and drop-off points, etc. • Gave a summary on the first community meeting of the Mayport CRA which focused on the boundaries of the CRA and choosing the top projects to address first. • Wants to move forward with a covered bus stop at Mayport and Plaza. Discussion ensued. • Stated the crosswalk at the Coast Guard Station now has a button to push that activates three yellow blinking lights on each of the signs on either side of the road, which may be an option to look at for our busy crosswalks. February 23,2015 REGULAR COMMISSION MEETING Page 5 Commissioner Beckenbach • Asked where we are on the annexation. Mr. Komando explained where the process is, stating he is going to have the proposed agreement as a discussion item on the next agenda. • Asked about the status of the Robert St. ditch. Mr. Layton stated the work has started. Commissioner Hill • Asked if the trolley will have a bicycle rack on the front. Commissioner Mark stated they do and noted she also spoke for the surfers so they can transport their surfboards. • Stated there are a lot of residents parking on the street overnight on the oceanfront. He stated residents aren't supposed to do that. He stated he wouldn't mind looking into tighter enforcement on that and would like to designate some cart specific spots. He stated he will meet with the Chief to see if he has any thoughts on that before he pushes too far forward with it. Mayor Woods • Agrees they should look into the parking. • Asked if they, as a City, should start looking at property that could be turned into parking lots for the Town Center area. • Stated she wants staff to look at locations to put more bike racks. Commissioner Hill suggested a Park and Ride area where people could park their cars and then ride their bikes in. • Reiterated that the Robert St. ditch has started and neighbors are very excited. Gave kudos to Commissioner Beckenbach and Mr. Kosoy at DOT for their work on this and asked that the City Manager prepare a thank you letter to Mr. Kosoy for her to sign. • Heard from some residents that the Johnson Island under the intracoastal bridge is a mess and they need to clean it up. Mr. Van Liere stated Mr. Kosoy called about that today and stated Bridge Tenders is potentially looking at doing something with that and they are asking a lot of questions about the bridge. He asked him to ask the City Clerk if we have any records on any permits that were pulled in the past. Discussion ensued. Mr. Van Liere clarified Mr. Kosoy was just talking about records for the bridge, the maintenance of the bridge, permits for the bridge, etc.; he wasn't talking about the island. Adjournment There being no further business to come before the Commission, Mayor Woods declared the meeting adjourned at 7:32 p.m. Carolyn Woods ATTEST: Mayor/Presiding Officer 14,a afe Donna L. Bartle, CMC City Clerk