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2-23-15 Workshop MINUTES OF WORKSHOP OF ATLANTIC BEACH CITY COMMISSION HELD ON FEBRUARY 23, 2015 PRESENT: Mayor Carolyn Woods Mayor Pro Tem Mark Beckenbach Commissioner Jonathan Daugherty Commissioner Jimmy Hill Commissioner Maria Mark ALSO: Nelson Van Liere, Interim City Manager Donna Bartle, City Clerk Nancy E. Bailey, Recording Secretary Call to order. Mayor Woods called the meeting to order at 5:03 p.m. in the Commission Chamber. 1. Explanation of Process Mayor Woods stated the Commission has met with the Charter Review Committee and heard their input on how they arrived at the recommendations they made and the Commission will now decide what they will put on the ballot for a referendum. 2. Courtesy of the Floor Mayor Woods opened the Courtesy of the Floor to Visitors. She welcomed the audience and explained the process for public comments. No one spoke, so Mayor Woods closed the Courtesy of the Floor to Visitors. 3. Major Topic Recommendations Mayor Woods asked the City Attorney to explain how they will present the information on the ballot to the voters. City Attorney Komando explained there are two different ways they can present these amendments on the ballot. He stated they can be put on individually, based on subject, so that the voter would have to vote yes or no to approve or disapprove, but that will make a very long ballot. He stated the other way is they could have a complete Charter replacement where there is just one option for the voter to approve the Charter as a whole, which is the way it appears the Charter was amended back in 1993. Mayor Woods asked if they can have a hybrid where they have a group of things that are more just housekeeping and then a couple of key issues that they believe may need to be separated out. Mr. Komando stated he has never seen it done that way but does not know that there is a prohibition to doing it that way. The Commission discussed the amendment recommendations of the Charter Review Committee, with Mr. Komando clarifying as necessary, and will move the following forward to be put on the ballot for Referendum: Article II, Section 5 - Make up of commission, commissioner districts and qualifications. Consensus was to put on the ballot as a separate item. Article II, Section 6—Residency—Consensus was to put on the ballot. Article II, Section 8 - Consensus was to put on the ballot. Article II, Section 9(13) and(3) - Consensus was to put on the ballot. Article II, Section 9(8)(9) Leasing of City property (14) Protection of Parks — Discussion ensued and consensus was to work on the language and Mayor Woods asked the Commissioners to give City Attorney Komando their input and they will discuss again at the next workshop. Mr. Komando stated there was a two-step analysis from the Charter Review Committee and they kind of skipped over step one which he is interpreting by their comments to him that they are okay with it. He stated the first step was that they wanted to remove any discussion about the parks from subsection (9) and subsection (8) and create the new subsection of (14). He asked if there was any issue with taking parts out of subsections (8 and 9) and creating (14). The Commission agreed to that. Mr. Komando stated then he believes that should be on the ballot and on the new subsection(14) he will rework some of the language relating to leases. Discussion ensued. Commissioner Hill asked when they bring these final issues to ballot, what education process will exist to get the public informed of the details. Mr. Komando explained for any item to make it to the ballot, it has to be approved by Ordinance by the Commission, so they will have the actual Ordinance which discusses the addition, deletion and modification. He stated that will go on for two readings and they will have public hearing on that as well, and from there the ballot language makes it to the Supervisor of Elections. He stated what comes out on the actual ballot is relatively minimal,just the title and the 75 word description. Discussion ensued. Mayor Woods stated they will get new language and bring this section up again at the next workshop. Article II, Section 10 - Consensus was to put on the ballot. Article II, Section 8—Appointing committees - Consensus was to put on the ballot. Article II, Section 11 - Consensus was to put on the ballot. Commissioner Mark stated she had a suggestion on the grammatical language which she will send to Mr. Komando. Article II, Section 16 - Consensus was to put on the ballot. Article II, Section 20 - Consensus was to put on the ballot. Article III, Section 22 — Residency requirements of the City Manager — Discussion ensued. Mr. Komando stated this was hotly debated by the Committee who decided they would leave it in the hands of the Commission so they would have the ability to waive the requirement without it having to go to a Charter amendment. Further discussion ensued. Consensus was to put on the ballot as a stand-alone -2- item. Article III, Section 22(1) - Consensus was to put on the ballot. Article III, Section 22(2) - Consensus was to put on the ballot with changes in number of years from three to five and adding assistant department head. Article III Section 22(4) - Consensus was to put on the ballot. Article III, Section 24 - Consensus was to put on the ballot. Article IV, Section 28(4) - Consensus was to put on the ballot. Article IV, Section 29(1) Consensus was to put on the ballot. Article V, Section 31 - Consensus was to put on the ballot. Article V, Section 32 - Consensus was to put on the ballot. Article IX, Section 39 - Consensus was to put on the ballot. Article IX, Section 36 - Consensus was to put on the ballot. The Commission will pick up the discussion of Article IX, Section 43 at the next workshop on March 9, 2015. Adjournment There being no further discussion by the City Commission, Mayor Woods declared the meeting adjourned at 6:17 p.m. ATTE T Carolyn Wood giee_ Mayor/Presiding Officer Donna L. Bartle, CMC City Clerk -3-